HomeMy WebLinkAbout1969 Financial Statements1 CITY OF COLUMBIA HEIGHTS, MINNESOTA
1 FINANCIAL STATEMENTS
DECEMBER 31, 1969 f
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ELECTED AND APPOINTED OFFICIALS
YEAR ENDED DECEMBER 31, 1969
Elected
Mayor - Bruce Nawrocki
Councilmen
William Land
Walter S. Logacz
Eusebius Heintz
Dale Jeska
Appointed
City Manager - Malcolm 0. Watson
Clerk- treasurer - Alvin P. Theis
Attorney - Spencer Sokolowski
Engineer - George F. Brown
Term of office
expires
January
1972
1972
1972
1974
1974
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Page
Independent certified public accountants' opinion
1
Comments
2
Balance sheets - All funds
8
General Fund
Balance sheet
10
Statement of revenue - Actual compared with budget estimates
11
Statement of expenditures - Actual compared with budget estimates
12
Special revenue funds
Balance sheets
18
Recreation Fund
Statement of revenue, expenditures and fund balance
20
Civil Defense Fund
Statement of revenue, expenditures and fund balance
21
State -aid funds - Statements of cash receipts and disbursements
23
Central Avenue Bridge Fund - Statement of cash receipts and
disbursements
23
Storm Sewer Construction Fund
Balance sheet
24
Statement of cash receipts and disbursements
25
Permanent Improvement Revolving Fund
Balance sheet
26
Statement of cash receipts and disbursements
27
Debt service funds
Balance sheets
28
Statement of cash receipts and disbursements
30
Liquor Operating Fund
Balance sheet
33
Statements of operating income
34
Analysis of changes in retained earnings
34
Statements of operating expenses
36
Public utility funds
Balance sheets
38
Statement of income and fund balance
Water Operating Fund
39
Sewer Operating Fund
40
Water System Improvement Fund - Statement of cash receipts and
disbursements
41
Pension Fund - Statement of cash receipts and disbursements
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS (CONTINUED)
Page
Miscellaneous information
Statement of cash and security for deposits 42
Summary statement of cash receipts and disbursements - All funds 42
Bonds payable - All funds 43
Debt service requirements - All funds 45
Insurance coverage 46
Employees' surety bonds 46
Assessed valuations, tax levies and mill rates 47
GEORGE M. HANSEN COMPANY
Certified Public Accountants
175 SOUTH PLAZA BUILDING WAYZATA BOULEVARD AT HIGHWAY 100
MINNEAPOLIS, MINNESOTA 55416
545 -5657
To the City Council of
Columbia Heights, Minnesota
April 22, 1970
We have examined the accompanying financial statements of the City of
' Columbia Heights, Minnesota for the year ended December 31, 1969° Except
as indicated in the following paragraph, our examination was made in ac-
cordance with generally accepted auditing standards, and accordingly
included such tests of the accounting records and such other auditing
' procedures as we considered necessary in the circumstances.
In our opinion, the accompanying statements, except for the utility funds
' which do not include fixed assets and related depreciation, present fairly
the financial position of the respective funds of the City of Columbia
Heights, Minnesota at December 31, 1969 and the results of their operations
for the year then ended, in conformity with generally accepted accounting
' principles applied on a basis consistent with that of the preceding year,
2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
The City of Columbia Heights
as amended. The form of gov
"Council- Manager Plan," The
chief administrative officer
proper administration of all
by popular vote and consists
presiding officer.
COMMENTS
operates under a home rule charter adopted June 9, 1921
ernment established by this charter is known as the
City Manager, who is appointed by the Council, is the
of the City and is responsible to the Council for the
affairs relating to the City. The Council is elected
of five members including the Mayor, who is the
The City statements, except for the operating funds, are presented under the modified
cash basis whereby revenues are not considered as such until collected. Expenditures
are recorded as soon as the liability is incurred. Accordingly, the receivables on
the balance sheets, except certain interfund balances, are offset by a reserve identi-
fied as unrealized revenue. Statements for the operating funds are presented under
the accrual basis of accounting.
A statement of General Fixed Assets has not been included in this report since general
fixed asset records are not maintained.
GENERAL FUND
The General Fund was established to account for the revenues and expenditures neces-
sary to provide basic governmental services to the City such as general government,
public safety and highways.
In the following statements revenues are recorded by source, while expenditures are
recorded by department.
A plan of financial operation of the Fund is set forth in the annual budget adopted
by Council. The General Fund statements are prepared to show the budget estimate,
actual amount and balance. A condensed summary of revenue and expenditures for 1969
and 1968 is shown below,
REVENUE
General property taxes
Licenses and permits
Fines and forfeitures
From other agencies
Charges for current services
Refuse collections
Refunds
Other revenues
Transfers from Liquor Operating
Fund
1969
1968
Budget
Budget
Actual
estimates
Actual
estimates
$ 754,354 $
751,675
$ 715,658 $
706,925
40,016
33,990
44,036
34,545
8,573
9,340
16,308
13,250
177,650
177,700
175,625
177,700
49,587
48,270
47,861
44,100
84,930
84,030
81,737
76,020
17,271
13,420
16,978
10,880
41,619
93,230
3,949
98,690
25,086
14,850
42,534
36,350
Total revenue 1.199.086 $1,226,505 $1,_,144,,686 1.198.460
3
'
EXPENDITURES
1969
1968(Restated)
Budget
Budget
'
Actual
estimates
Actual
estimates
General government
$ 147,076 $
140,760
$ 143,564 $
148,595
Public safety
380,140
395,880
350,123
341,845
Highways
293,231
274,200
245,968
240,880
Sanitation and waste removal
78,805
63,600
64,127
60,100
Library
49,588
49,695
44,926
44,975
Park department
193,722
175,705
153,873
171,105
Other
25,316
23,430
24,015
22,960
Transfers to other City funds
21,000
i
®
Total expenditures
$1.167.878 $1.123.270
$1,026.596 $1.051.460
The unrealized revenues shown on
the balance sheet
consist of
taxes and other
accounts
receivable which will be recorded
as revenue in the
year collected.
Expenditures for
1968 were restated to reflect an
$8,000 liability to
the State
for reassessing.
' The General Fund deficit of $44,266 (as restated) at December 31, 1968 was reduced to a
deficit of $13,057 at December 31, 1969.
' SPECIAL REVENUE FUNDS
Special revenue funds are established to account for taxes and other revenues (except
special assessments) set aside for a particular purpose. Following is a brief
description of each fund.
Recreation Fund - This fund accounts for the City recreation program which is carried
on in co- operation with Independent School District No. 13 under the direction of a
five - member board.
Civil Defense Fund - This fund was established to account for civil defense expend-
itures. Portions of these expenditures are reimbursed by the Federal Government
through the State Department of Civil Defense. A general property tax levy and transfer
from the Liquor Operating Fund finance the City's share of these costs.
State -Aid Maintenance Fund - Gasoline tax collections apportioned to the City from
the State of Minnesota for street maintenance are accounted for in this fund. A
portion of each year's allotment is allocated to pay interest on State -aid bonded in-
debtedness. An amount of $5,618 will be required from future revenue to cover expenses
incurred to date.
State -Aid Construction Fund - Gasoline tax collections apportioned to the City from
the State of Minnesota for street construction are accounted for in this fund. A
portion of allotments is pledged to pay State -aid bonds as they mature.
During 1968, Apache Realty Fund made an interest free loan of $33,578 to the City in
order to help finance the improvement of Stinson Boulevard. The City has pledged
future construction allotments from the State of Minnesota for repayment of the loan.
The loan is to be repaid in four equal annual installments beginning in 1972.
State -Aid Bonds in the amount of $100,000 were sold during the year.
Central Avenue Bridge Fund - This fund was established in 1969 to account for con-
tributions received from citizens for construction of a footbridge over Central Avenue.
Should the project be abandoned, contributions will be refunded.
4
STORM SEWER CONSTRUCTION FUND
The proceeds from the sale of the $350,000 and $915,000 Storm Sewer Bonds of 1964 and
1965, respectively, are accumulated in this fund and are to be used for construction
of storm sewer drainage facilities. The accounting for the construction is being done
in the Permanent Improvement Revolving Fund and transfers are made from the Storm
Sewer Construction Fund as monies are needed.
PERMANENT IMPROVEMENT REVOLVING FUND
The Permanent Improvement Revolving Fund is used to account for special assessments
and taxes levied to finance improvements or services deemed to benefit the proper-
ties against which the assessments are levied. Primarily, transactions accounted
for in.this fund are:
1. Receipt of bond proceeds.
2. Disbursement of bond proceeds for construction work done.
3. Disbursement of storm sewer construction costs and the reimbursements
for such costs from the Storm Sewer Construction Fund.
4. Collection of assessments against benefited property and collection
of taxes for the City's share of improvements.
5. Disbursement of assessment and tax collections to the General Debt
Service Fund for payment of bonds and interest.
During 1969, the City began construction of a watermain project estimated to cost in
excess of $1,100,000. Financing has been provided from the sale of $660,000
Permanent Improvement Revolving Fund Bonds and from a Federal grant, not to exceed
$453,000, which is included in accounts receivable; additional temporary financing
has been provided through sale of $170,000 in Emergency Debt Certificates.
DEBT SERVICE FUNDS
Debt service funds are used to account for the accumulation of resources for payment
of general obligation bonds and other indebtedness thereon. The debt service funds
have been presented to include the State -Aid Debt Service Fund and the General Debt
Service Fund, the latter being divided into seven accounts.
State -Aid Debt Service Fund
Debt service for $120,000 State -aid bonds issued January 1, 1963 and $100,000 State -aid
bonds issued November 1, 1969 is accounted for in this fund. Allocations are made
from gasoline tax, street construction and maintenance allotments from the State of
Minnesota to pay bonds and interest thereon, respectively.
General Debt Service Fund
Permanent Improvement Revolving Fund Bonds Account - This account is used for the
payment of bonds and interest of all Permanent Improvement Revolving Fund Bonds.
Municipal Building Bonds of 1959 Account - This account was established to handle
debt service for the Municipal Building Bonds issued June 1, 1959. Transfers from
the Liquor Operating Fund are made to this account to provide the money required for
payment of bonds and interest.
Park Bonds of 1962 Account - Debt retirement (bonds and interest) of general ob-
ligation bonds in the ammount of $325,000 issued February 1, 1962 is being accounted
for in this account. Transfers from the Liquor Operating Fund are made to this
account to provide the money required for payment of bonds and interest.
r
r
r
5
Storm Sewer Bonds of 1964 Account - This account was established during 1964 to
handle the debt retirement of the $350,000 issue of Storm Sewer Bonds of 1964.
General property taxes are being collected to provide the money required.
Storm Sewer Bonds of 1965 Account - This account was established during 1965 to
handle the debt retirement of the $915,000 issue of Storm Sewer Bonds of 1965.
General property taxes, along with payments pledged by the Water Operating Fund, are
being collected to provide the money required. The Village of Hilltop has agreed to
pay $88,955 as its share of improvement cost. During 1969, $35,559 was received in
the Storm Sewer Construction Fund from Hilltop. This amount has been included in
the account receivable from the Storm Sewer Construction Fund. The balance will be
repaid over the remaining life of the bond issue with interest on the unpaid balance.
Water System Bonds Account - Debt retirement of water revenue bonds is to be made
from monies transferred from the Water Utility Operating Fund. Net revenues of the
Water Operating Fund are pledged for the payment of interest and bond redemption.
In the event these revenues are insufficient to pay bonds and interest, general taxes
or transfers from other funds would be needed to produce the additional money required.
Library Bonds of 1966 Account - This account was established to handle the debt retire-
ment for the $90,000 issue of Library Bonds of 1966. Transfers from the Liquor
Operating Fund are made to this account to provide the money required for payment of
bonds and interest.
MUNICIPAL LIQUOR OPERATING FUND
This fund was established to account for the operation of the City owned liquor stores.
Percentages and detailed statements by stores are included in the report as additional
aids in reviewing results of operations. Shown below is a condensed summary of liquor
store operations for 1967, 1968 and 1969.
Transfers to other
City funds
Percent of
Percent of
Percent of
/1 111 0 MIA-goal :1 ' =11 111 1
1969
1968
1967
Percent
Percent
Percent
of sales
of sales
of sales
Sales
Off sale
$ 820,678
75.47
$ 786,963
76.06
$725,973
76.49
On sale
266,680
24.53
247,678
23.94
223,119
23.51
Total sales
$1,087,358
100.00
$1,034,641
100.00
$949,092
100.00
Cost of sales
720,763
66.29
691,595
66.84
636,187
67.03
Gross profit
$ 366,595
33.71
$ 343,046
33.16
$312,905
32.97
Operating expenses
228,062
20.97
204,753
19.79
190,103
20.03
Operating income
$ 138,533
12.74
$ 138,293
13.37
$122,802
12.94
Other income and
expense (net)
9,754
.96
9,995
.96
4,751
.50
Net income
$ 148,287
13.70
S 148,288
14.33
$127,553
13
Transfers to other
City funds
Percent of
Percent of
Percent of
/1 111 0 MIA-goal :1 ' =11 111 1
M
PUBLIC UTILITY FUNDS
Water and Sewer utilities operating funds - These funds account for the operations of
the City owned water and sanitary sewer systems. Fixed assets of these utilities are
not included on the balance sheet and depreciation thereof is not shown as an operating
expense since the City does not maintain fixed asset ledgers for the utility systems.
During 1965 and 1966, revenue bonds in the amount of $310,000 were sold. Revenues of
the Water Utility Operating Fund are pledged for payment of principal and interest on
these bonds. Utility revenue is also pledged to repay a loan of $100,650 to the Storm
Sewer Bonds of 1965 Account.
In accordance with the terms of a contract between the City of Columbia Heights, and
the City of Minneapolis, dated July 1, 1965, Columbia Heights has agreed to lease
perpetually from Minneapolis a 6,200,000 gallon volume share of capacity in the
Minneapolis Hilltop reservoir for $458,000 payable in annual amounts of $91,600 with
final payment due in 1970. At its option, Columbia Heights may also acquire an
additional 1,000,000 gallon share of capacity from Minneapolis for $61,000.
Sewer rental charges due the City of Minneapolis for 1969, reflected in the accompanying
statements at $65,000, are in dispute. Minneapolis has proposed settlement of the
charges for approximately $74,000.
A condensed summary of 1969 utility operations with budget estimates presented for
comparison is shown below.
Expenses
Source of supply
Water
$140,000
Sewer
Budget
Budget
$ 51,223
Actual estimates
Actual
estimates
Revenue
Disposal
Water sales
$328,453 $268,500
65,000
52,200
Sewer rental
17,674
$188,946
$144,900
Other
5,555 6,700
1,758
30,000
Total revenue
$334,008 $275,200
$190,704
$174,900
Expenses
Source of supply
$128,061
$140,000
Collection
$ 51,223
$ 47,150
Distribution
68,782
45,520
Disposal
65,000
52,200
Administrative and general
17,674
23,930
9,968
16,500
Other
10,335
11,000
Total expenses
$224,852
$220,450
$126,19i
$115,850
Net income
$109,156
$ 54,750
$ 64,513
$ 59,050
Capital outlay expenditures
Water System Improvement Fund $ 50,000
Transfer to General Debt
Service Fund $ 18,999 $ 30,000
Other 6,892 $ 16,050 6,265 29,050
Total capital outlay
expenditures $ 56,892 $ 16,050 $ 25,264 59,050
Increase in fund balance 52,264 00 ,$ -0-
' PUBLIC UTILITY FUNDS (CONTINUED)
Water System Improvement Fund - This fund was established in 1965 to account for the
preceeds from the sale of Water System Bonds. The bond proceeds are used for con-
' sturction and improvement of the City's Water distribution system. Debt retirement
is being accounted for in the General Debt Service Fund. An amount of $50,000 was
received in 1969 from the Water Operating Fund. The 1969: installment of the lease
contract, referred to above, was paid to the City of Minneapolis in January, 1970.
An additional $84,584 will be required to finance construction obligations outstanding
at December 31, 1969.
1 Pension Fund - This fund was established to account for the collection of general
property taxes levied and other revenue to pay for the City's share of the con-
tributions to the Public Employees' Retirement Association and Social Security
Administration.
7
q:3
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BALANCE SHEETS - ALL FUNDS
DECEMBER 31, 1969
Special
General
revenue
Combined
Fund
funds
ASSETS
Cash
$1,552,060
$ 51,653
$ 75,938
Petty cash and change funds
3,125
450
275
Cash with fiscal agents
367,965
Investments, at cost
52,096
Accounts receivable
Other City funds
178,616
15,092
19,501
Other
801,148
74,498
78,348
Taxes receivable
Delinquent
20,727
17,890
587
Deferred
2,936,852
Accrued interest receivable
16,500
990
Special assessments receivable
Delinquent (principal and interest)
124,890
Deferred (principal only)
440,716
Inventories, at cost
141,334
Prepaid expenses
16,469
Unassessed costs
235,255
Deferred charges
91,600
Emergency debt certificate authorized - Unissued
170,000
Amounts to be provided by future revenues
780,541
50,941
39,661
Fixed assets (Municipal Liquor Operating Fund
only) at cost, less accumulated depreciation
189,250
Total assets
$8,119PI44
2
2 0
LIABILITIES, RESERVES AND FUND BALANCE
Liabilities
Accounts payable
Other City funds
$ 178,616
$ 349
$ 7,459
Other
513,062
130,281
35,913
Deposits
16,196
500
Bonded indebtedness
Matured bonds and interest
367,965
Future maturities
Bonds
3,406,000
Interest
753,900
Reserves
2,357,805
93,441
161,494
Retained earnings
427,843
Fund balance (deficit)
- 97,757
(13,057)
9,444
Total liabilities, reserves and
fund balance
$8,119,144
0
111"0
Note - General fixed assets owned by the City are
not included
in the financial
statements
since records thereof are not maintained.
'
9
'
Storm Sewer
Permanent
Municipal
Con-
Improvement
Debt
Liquor
Public
struction
Revolving
service
Operating
utility
Pension
Fund
Fund
funds
Fund
funds
Fund
$120,120
$ 559,267
$ 402,931
$123,912
$202,515
$ 15,724
2,400
367,965
7,450
44,646
763
349
141,535
1,376
460,003
55,548
132,751
208
34
1,637
371
2,936,852
1,980
8,580
1,980
2,970
124,890
440,716
139,529
1,805
2,624
135845
235,255
'
91,600
170,000
689,939
189,250
'
0 2
1.999.094
$4,641,052
0
$ 53,194
$ 19,501
$ 985113
1
142
$ 51,400
$ 31,852
263,474
15,696
367,965
3,406,000
753,900
77,185
1,931,998
93,687
427,843
855275
$ 16,095
1.999.094
$4,641,052
j
10
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
BALANCE SHEET - DECEMBER 31, 1969
ASSETS
Cash $ 51,653
Petty cash and change funds 450
Accounts receivable
State -Aid Construction Fund 6,083
Storm Sewer Construction Fund 9,009
Other 74,498
Delinquent taxes receivable 17,890
Accrued interest receivable 990
Amount to be provided by future revenues for payment
of special assessments 50,941
Total assets
LIABILITY, RESERVE AND FUND BALANCE
Liability - Accounts payable
Permanent Improvement Revolving Fund $ 349
Special assessments 50,941
Other 79,340
Deposit payable 500
Reserve for unrealized revenue 93,441
Fund balance (deficit) (13,057)
Total liability, reserve and fund balance I211.,514
I 11
' CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
STATEMENT OF REVENUE - ACTUAL COMPARED WITH BUDGET ESTIMATES
' YEAR ENDED DECEMBER 31, 1969
Actual
over
Budget
(under)
Actual
estimates
estimates
General property taxes
Taxes
$
576,272
State property tax relief fund
Homestead tax aid
144,189
Exempt property tax replacement
31,885
Penalties and interest on taxes
21008
$
754,354
$
751,675
$ 2,679
Licenses and permits
Business
$
18,610
$
12,470
$ 6,140
Nonbusiness
21,226
20,720
506
'
Street use
180
800
J 620)
$
40,016
$
33,990
$ 6,026
' Fines and forfeitures
Court fines
$
7,999
$
8,800
$( 801)
Other
574
540
34
$
8,573
$ 9,340
$ ( 767)
Revenue from use of money and property - Rents
$
1,380
$
1,380
' Revenue from other agencies - Shared taxes
Per capita apportionment
$
83,633
$
83,000
$ 633
Cigarette and liquor taxes
82,887
80,000
2,887
Mortgage registry
5,004
5,004
Mobile homes
106
106
Anoka County - Street maintenance
6,020
4,700
12320
Park improvement grants
10,000
(10,000)
$
177,650
$
177,700
$( 50)
Charges for current services
General government
$
375
$
170
$ 205
Public safety
1,981
1,500
481
Highways
19,006
23,000
( 3,994)
Library
1,898
1,500
398
Park
23,109
18,900
4,209
Parking meters
3,218
32200
18
$
49,587
$
48,270
$ 1,317
Refuse collections
$
84,930
$
84,030
$ 900
Sale or compensation for loss of property
$
37,023
$
90,000
$ (52,977)
Refunds
$
17,271
$
13,420
$ 32851
' Other revenue
$
3,216
$
1,850
$ 1,366
Transfer from Liquor Operating Fund
$ 252086
$
14,850
$ 10,236
' Total revenue
1499.086
51.226.505
(27.41 )
12
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
STATEMENT OF EXPENDITURES - ACTUAL COMPARED WITH BIDGET ESTIMATES
YEAR ENDED DECEMBER 31, 1969
Municipal Court
Personal services
$
5,486
$
5,840
Actual
Contractual services
232
90
over
Commodities
37
Budget
(under)
Other charges
Actual
estimates
estimates
General Government
$
5,755
$
6,050
Mayor and Council
Election and Voters Registration
Personal services
$
9,780
$
9,800
$( 20)
Commodities
Commodities
136
594
136
Other charges
4,551
3,166
2,700
1,851
Refunds
Finance
328
300
28
$
14,795
$
12,800
$ 1,995
City Manager
Personal services
$
10,953
$
9,600
Personal services
$
29,411
$
30,150
$( 739)
Contractual services
Commodities
1,242
2,030
1,005
237
( 570)
$
30,653
$
31,155
$( 502)
Municipal Court
Personal services
$
5,486
$
5,840
$( 354)
Contractual services
232
90
142
Commodities
37
100
( 63)
Other charges
20
( 20)
$
5,755
$
6,050
$ ( 295)
Election and Voters Registration
Personal services
$
2,572
$
2,400
$ 172
Commodities
594
1,000
( 406)
$
3,166
$
3,400
$( 234)
Finance
Clerk - Treasurer
Personal services
$
10,953
$
9,600
$ 1,353
Contractual services
3,499
3,750
( 251)
Commodities
2,030
2,600
( 570)
Other charges
32
300
( 268)
Capital outlay
657
800
( 143)
Assessing
Personal services
18,206
18,800
( 594)
Contractual services
744
300
444
Capital outlay
355
355
Commodities
39
39
Accounting
Personal services
11,219
11,900
( 681)
Independent Accounting and Auditing
3,650
3,850
200)
51,384
$
51,900
516)
I
13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
STATEMENT OF EXPENDITURES - ACTUAL COMPARED
YEAR ENDED DECEMBER
WITH BUDGET
31, 1969
ESTIMATES (CONTINUED)
Actual
over
Budget
(under)
Actual
estimates
estimates
General Government (Continued)
Legal
Personal services
$ 8,608
$ 8,200
$ 408
Contractual services
50
50)
$ 8,608
$ 8,250
$ 358
Civil Service Commission - Other charges
$ 660
$ 300
$ 360
Board of Equalization - Other charges
$ 5
$( 5)
Planning - Personal services
$ 4,520
$ 3,000
$ 1,520
General Government Buildings
Personal services
$ 5,588
$ 4,200
$ 1,388
Contractual services
182768
15,940
2,828
'
Commodities
815
550
265
Capital outlay
2,364
3,210
846)
$.27,535
$ 23,900
$ 3,635
Total general government
147,076
$140,760
6,316
'
Public Safety
Police Protection
Personal services
$178,104
$185,150
$( 7,046)
'
Contractual services
5,555
10,180
( 4,625)
Commodities
14,393
13,140
1,253
Other charges
24,002
23,140
862
Capital outlay
8,737
9,500
763)
$230,791
$241,110
10,319)
Fire Protection
Personal services
$ 89,338
$ 94,460
$( 5,122)
Contractual services
2,523
2,400
123
Commodities
1,850
1,850
Other charges
25,070
25,110
( 40)
Capital outlay
3,044
31,000
44
$121,825
$126,820
$ ( 4,995)
'
Protective Inspection
Personal services
$ 23,215
$ 24,150
$( 935)
Contractual services
586
200
386
Other charges
123
123
$ 23,924
$ 24,350
$(_ 426)
'
Animal Control - Contractual services
$ 31,600
$ 3,600
Total public safety
$380,140
$395,880
$(15,740)
14
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
STATEMENT OF EXPENDITURES - ACTUAL COMPARED WITH BUDGET ESTIMATES (CONTINUED)
YEAR ENDED DECEMBER 31, 1969
Highways
Engineering
Personal services
Contractual services
Commodities
Other charges
Capital outlay
Street and Alley
Personal services
Contractual services
Commodities
Other charges
Capital outlay
Traffic Signs, Signals and Markings
.Contractual services
Commodities
Other charges
Capital outlay
Street Lighting
Contractual services
Capital outlay
Parking Meters
Personal services
Commodities
Other charges
Capital outlay
Tree Trimming and Removal
Contractual services
Total highways
Actual
over
Budget
(under)
Actual
estimates
estimates
$ 30,064
$
30,600
$( 536)
514
1,500
( 986)
1,197
1,600
( 403)
75
75
259
2,000.
( 1,741)
$ 32,109
$
35,700
$( 3,591)
$126,218
$132,000
$( 5,782)
16,353
11,550
4,803
48,144
33,850
14,294
1,573
1,100
473
18,181
111000
7,181
$210,469
$189,500
$ 20,969
$ 4,042
$
3,500
$ 542
2,354
2,200
154
63
100
( 37)
8,114
12,000
3,886)
$ 14,573
$
17,800
$( 3,227)
$ 24,060
$
24,500
$( 440)
5,547
5,547
$ 29,607
$
24,500
$ 5,107
$ 1,536
$
1,300
$ 236
210
2,300
( 2,090)
2,474
2,000
474
1,972
100
12872
6,192
$
5,700
492
$ 281
$
1,000
719)
$293,231
$274,200
19,031
'1
L
15
'
CITY OF
COLUMBIA HEIGHTS, MINNESOTA
$( 1,500)
Other charges $ 406
8,544
300
106
GENERAL FUND
$
1,800
$ ( 1,394)
STATEMENT OF EXPENDITURES -
ACTUAL COMPARED WITH BUDGET
ESTIMATES (CONTINUED)
$ 15,205
Capital outlay
YEAR
ENDED DECEMBER 31, 1969
47
Total library
$ 49,588
$ 492695
$ ( 107)
Park Department
Actual
Parks
over
Personal services
$ 78,691
Budget
(under)
Contractual services
5,377
Actual
estimates
estimates
8,380
Sanitation and Waste Removal
( 285)
Other charges
322
380
Refuse Collection and Disposal
Capital outlay
82,020
63,000
19,020
Personal services
$ 2,808
$ 3,400
$( 592)
Refunds
Contractual services
73,800
57,000
16,800
6,389
Commodities
1,791
1,400
391
$165,145
$ 162181
$ 78,399
$ 61,800
$ 16,599
Weed Control
Personal services
$
1,500
$( 1,500)
Other charges $ 406
8,544
300
106
$ 406
$
1,800
$ ( 1,394)
Total sanitation and waste removal $ 78,805
$
63,600
$ 15,205
Library
Personal services
$ 25,222
$ 23,920
$ 1,302
Contractual services
8,544
9,500
( 956)
Commodities
14,775
15,100
( 325)
Other charges
175
( 175)
Capital outlay
1,047
1,000
47
Total library
$ 49,588
$ 492695
$ ( 107)
Park Department
Parks
Personal services
$ 78,691
$ 80,300
$( 1,609)
Contractual services
5,377
4,750
627
Commodities
8,380
8,665
( 285)
Other charges
322
380
( 58)
Capital outlay
82,020
63,000
19,020
Sales tax collections
147
147
Refunds
50
( 50)
Merchandise for resale
6,389
8,000
1 611)
$181,326
$165,145
$ 162181
Wading Pools
Personal services
$ 741
$ 600
$ 141
Commodities
784
400
384
$ 1,525
$ 1,0001
$ 525
Skating Rinks
Personal services
$ 8,244
$ 7,000
$ 1,244
Commodities
2,627
20500
127
10,871
9,500
$ 1,371
Bowling Alleys - Commodities
$ 60
$( 60)
Total park department
$193,722
$175,705
$ 18,017
17
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND
STATEMENT OF EXPENDITURES - ACTUAL COMPARED WITH BUDGET ESTIMATES (CONTINUED)
YEAR ENDED DECEMBER 31, 1969
Actual
over
Budget (under)
Actual estimates estimates
Unallocated General Expense
Other charges
$ 25,316
$ 23,430
$ 1,886
Total expenditures
51,167,878
$1,123,270
5 44 X608
Excess of revenue over expenditures
$ 31,208
$ 103,235
$ (72,027)
Fund balance (deficit) January 1, 1969
(31,195)
(31,195)
Adjustments to fund balance January 1, 1969
Transfer to reserve for unrealized revenue
( 5,070)
( 5,070)
Accounts payable
( 8,000)
( 8,000)
Fund balance (deficit) December 31, 1969
(13. 057)
$ 72,040
$85, 097)
w
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS
BALANCE SHEETS - DECEMBER 31, 1969
Combined
ASSETS
Cash $ 75,938
Petty cash and change funds 275
Accounts receivable
State -Aid Debt Service Fund 19,501
Other 78,348
Delinquent taxes receivable 587
Amounts to be provided by future revenues for
Reimbursement of expenses to General Fund 6,083
Repayment of loan from Apache Realty Fund 33,578
Total assets
LIABILITIES, RESERVE AND FUND BALANCE
Liabilities
Accounts payable
Other City funds
General Fund
$ 6,083
Water Operating Fund
1,376
Other
35,913
Reserves for
Unrealized revenue
1,742
Authorized improvements
159,752
Fund balance (deficit)
9,444
Total liabilities, reserve and fund balance 2 3
19
$ 6,083
$ 1,376
$ 972 $ 170 34,771
516 1,226
158,074 $ 1,678
4,084 10,822 ( 5,618) $ 156
Civil
Central
Mayor's
Recreation
Defense
State -aid
funds
Avenue
Contingent
Fund
Fund
Maintenance
Construction
Bridge Fund
Fund
$ 4,781
$ 10,992
$(13,743)
$ 72,074
$ 1,678
$ 156
275
9,501
10,000
1,155
77,193
516
71
6,083
33,578
5.572
2 2
2 2)
198.928
S 156
$ 6,083
$ 1,376
$ 972 $ 170 34,771
516 1,226
158,074 $ 1,678
4,084 10,822 ( 5,618) $ 156
20
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RECREATION FUND
STATEMENT OF REVENUE,EXPENDITURES AND FUND BALANCE
YEAR ENDED DECEMBER 31, 1969
Actual
over
Budget (under)
Actual estimates estimates
Revenue
General property taxes
$
17,544
$( 548)
Contractual services
State property tax relief fund
1,875
( 707)
Commodities
530
Homestead tax aid
30
4,411
2,143
2,685
Exempt property tax replacement
Capital outlay
974
750
( 156)
Other expense
$
22,929
$ 23,000
$( 71)
Contribution from Independent School
1,600
22
Athletic supplies
1,479
District No. 13
( 121)
23,000
23,000
2,100
Fees
Beach supervision
5,910
6,000
( 90)
Refunds
$ 50,206
$ 52,078
78
( 78)
Total revenue
$
51,839
$ 52,078
$( 239)
Expenditures
Personal services
$ 36,770
$ 37,318
$( 548)
Contractual services
1,168
1,875
( 707)
Commodities
530
500
30
Other charges
2,143
2,685
( 542)
Capital outlay
594
750
( 156)
Other expense
179
150
29
Playground after school programs
1,622
1,600
22
Athletic supplies
1,479
1,600
( 121)
Referee fees
2,190
2,100
90
Beach supervision
3,531
3,500
31
Total expenditures
$ 50,206
$ 52,078
$ ( 1,872)
Revenue over (under) expenditures
$ 1,633
$ 1,633
Fund balance January 1, 1969
2,451
2,451
Fund balance December 31, 1969
L—
21
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CIVIL DEFENSE FUND
STATEMENT OF REVENUE,EXPENDITURES AND FUND BALANCE
YEAR ENDED DECEMBER 31, 1969
Actual
over
Budget (under)
Actual estimates estimates
Revenue
General property taxes
$ 1,573
$ 8,890
$( 1,371)
State property tax relief fund
644
1,400
( 756)
Homestead tax aid
392
650
( 300)
Exempt property tax replacement
85
1,910
420
Capital outlay
$ 2,050
$ 2,000
$ 50
Federal aid
5,634
5,000
634
Interest earned
393
$ -0-
393
Refunds
15
5,606
15
Transfer from Liquor Operating Fund
10,000
10,000
,� 2
Total revenue
18,092
$ 17,000
$ 1,092
Expenditures
Personal services
$ 7,519
$ 8,890
$( 1,371)
Contractual services
644
1,400
( 756)
Commodities
350
650
( 300)
Other charges
2,330
1,910
420
Capital outlay
2,033
4,150
2,117
Total expenditures
$ 12,876
_
$ 17,000
$( 4,124)
Revenue over (under) expenditures
$ 5,216
$ -0-
$ 5,216
Fund balance January 1, 1969
5,606
5,606
Fund balance December 31, 1969
$ 10.822
L—L,�_U
,� 2
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENTS OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
STATE-AID FUNDS
Cash balance January 1, 1969
Receipts
Shared State gasoline tax allotted for
Street maintenance
Street construction
Payment of interest on bonds
Proceeds from sale of bonds
Interest earned
Total receipts
Disbursements
Personal services
Contractual services
Commodities
Other charges
Transfer to State -Aid Debt Service Fund
for payment of bonds and service charges
Total disbursements
Cash balance December 31, 1969
CENTRAL AVENUE BRIDGE FUND
Receipts
Donations
Interest earned
Cash balance December 31, 1969
Maintenance
$ 201
$ 12,813
1,182
194
7.374
$ 21,563
$ 7,111
16,656
364
11.376
$ 35,507
Construction
$ 32,478
$ 24,000
100,000
$124,000
$ 4,054
57,413
791
146
22,000
$ 84,404
2 07
$ 1,663
15
$ 1,678
23
24
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER CONSTRUCTION FUND
BALANCE SHEET
DECEMBER 31, 1969
ASSETS
Cash
Investments, at cost - City of Columbia Heights bonds
Account receivable - Sewer Operating Fund
Delinquent taxes receivable
Accrued interest receivable
Total assets
LIABILITY AND RESERVE
Liability - Accounts payable
General Debt Service Fund
General Fund
Other
Reserve for authorized improvements
Total liability and reserve
$120,120
7,450
763
208
1,980
$ 44,185
9,009
142
77,185
1122,,.521
25
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER CONSTRUCTION FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
Cash balance January 1, 1969 $ 70,182
Receipts
General property taxes $ 11,406
State property tax relief fund
Homestead tax aid 2,872
Exempt property tax replacement 633
$ 14,911
Interest earned 6,387
Village of Hilltop - Share of costs 35,559
Transfers from other City funds
Liquor Operating Fund 17,900
Water Operating Fund 8,528
Permanent Improvement Revolving Fund 7,805
Total receipts $ 91,090
Disbursements
Personal services $ 7,207
Contractual services 6,975
Commodities 521
Transfer to General Debt Service Fund 18,999
Investments purchased 7,450
Total disbursements $ 41,152
Cash balance December 31, 1969 2 20
26
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PERMANENT IMPROVEMENT REVOLVING FUND
BALANCE SHEET - DECEMBER 31, 1969
Ii'6163 I[0
Cash $ 559,267
Accounts receivable
General Fund 349
Other 460,003
Delinquent taxes receivable 34
Special assessments receivable
Delinquent (principal and interest) 124,890
Deferred (principal only) 440,716
Accrued interest receivable 8,580
Unassessed costs
Storm Sewer 27,789
Other 207,466
Emergency Debt Certificate Authorized - Unissued 170,000
Total assets $1,999,094
LIABILITIES AND RESERVES
Liabilities
Accounts payable $ 51,400
Deposits 15,696
Reserves for
Encumbrances 1,108,866
Payment of bonds and interest 823,132
Total liabilities and reserves 1.999.094
(1) Bonded indebtedness (principal and interest) corresponding to bond proceeds used
to finance storm sewer construction is to be paid by a general property tax levy
and special assessments. Taxes for this purpose in the amount of $55,000 were
levied for collection in 1970.
(2) Substantially all of other unassessed costs are to be assessed against benefited
property.
(3) The City is following the practice of transferring from this fund to the General
Debt Service Fund (Permanent Improvement Revolving Fund Account) amounts equal
to bond and interest payments made from the account and canceling corresponding
annual collectible amounts of deferred taxes receivable shown in the account.
27
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PERMANENT IMPROVEMENT REVOLVING FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
Cash balance January 1, 1969 $103,734
Receipts
General property taxes
$ 68
Special assessments
Collected by City
200,965
Collected by County
Principal
91,351
Interest and penalties
5,192
Interest on investments
11,827
Special assessment searches and other receipts
223
Private watermain charges
250
Sale of bonds
660,400
Refunds and reimbursements
1
Total receipts
$970P277
Disbursements
Personal services $ 29,266
Contractual services 74,972
Commodities 26,509
Other charges 20,895
Land purchases 3,485
Refunds and reimbursements 462
Purchase of delinquent utility.accounts receivable 3,748
Transfer to General Debt Service Fund 355,407
Total disbursements $514,744
Cash balance December 31, 1969 J2
W
ASSETS
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEBT SERVICE FUNDS
BALANCE SHEETS - DECEMBER 31. 1969
Cash
Cash with fiscal agents
Investments, at cost
City of Columbia Heights Bonds
Accounts receivable
Storm Sewer Construction Fund
Water Operating Fund
Other
Taxes receivable
Delinquent
Deferred*
Amount to be provided by future revenues
Total assets
LIABILITIES AND RESERVE
Accounts payable
State -Aid Maintenance Fund
State -Aid Construction Fund
Bonded indebtedness
Matured bonds and interest
Future maturities
Bonds
Interest
Reserve for payment of bonds and interest
Total liabilities and reserve
State -Aid
Debt Service
Combined Fund
Total
$ 402,931 $ 20,011
$ 382,920
367,965 12,672
355,293
44,646
44,646
44,185
44,185
97,350
97,350
55,548
55,548
1,637
1,637
2,936,852
2,936,852
689,939 163,054
526,885
$4,641,053
$ 9,501
$ 9,501
10,000
10,000
367,965
12,672
355,293
3,406,000
136,000
3,270,000
753,900
27,564
726,336
93,687
4.641.053
93,687
4.445.31
*The City is following the practice of canceling current collectible amounts of
deferred taxes receivable shown for all bond issues, except the Storm Sewer Bonds of
1964 Account and Storm Sewer Bonds of 1965 Account, since amounts equal to bond and
interest payments made from these accounts are transferred from other City funds.
29
General Debt Service Fund
Permanent
Municipal
Storm
Storm
Improvement
Building
Park
Sewer
Sewer
Water
Library
Revolving
Bonds
Bonds
Bonds
Bonds
System
Bonds
Fund Bonds
of 1959
of 1962
of 1964
of 1965
Bonds
of 1966
1 Account
Account
Account
Account
Account
Account
Account
$ 249,199
$12,512
$ 32,951
$ 42,819
$ 32,947
$ 10,892
$ 1,600
262,738
16,555
39,145
15,842
5,180
15,833
44,646
' 18,333
25,852
97,350
55,548
'
1,111
526
1,314,912
58,770
232,900
241,300
1,072,637
16,333
138,971
24,039
350,143
13,732
2,028,799
$�$Z,
$289,890
,$3
$1,300,702
LU,49&
$ 262,738
$16,555
$ 39,145
$ 15,842
$ 5,180
$15,833
1,500,000 60,000 $245,000 210,000 915,000 310,000 30,000
266,061 5,145 44,890 22,575 334,965 51,035 1,665
6,137 52,655 34,895
1 2,028799 $97, IE2jU 3 2 $1,300,702 3 2
30
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEBT SERVICE FUNDS
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
Disbursements
Bonds maturities
$447,000
State -Aid
$435,000
Interest on bonds
105,041
Debt
Service
Fiscal agents' service sharges
832
Combined
811
Fund
Total
Cash balance January 1, 1969
$408,465
$
-0-
$408,465
Receipts
General property taxes
$ 54,907
$ 54,907
Transfers from other,City funds
Storm Sewer Construction Fund
18,999
18,999
Permanent Improvement Revolving Fund
355,407
355,407
Liquor Operating Fund
56,023
56,023
Water Operating Fund
10,391
10,391
Sewer Operating Fund
18,236
18,236
State -Aid Construction Fund
22,000
$
22,000
State -Aid Maintenance Fund
11,376
11,376
Total receipts
$547,339
$
33,376
$513,963
Disbursements
Bonds maturities
$447,000
$ 12,000
$435,000
Interest on bonds
105,041
1,344
103,697
Fiscal agents' service sharges
832
21
811
Total disbursements
T552,873
13,365
$539,508
Cash balance December 31, 1969
$382,92Q
'
General
Debt Service
Fund
31
Permanent
Municipal
Storm
Storm
Improvement
Building
Park
Sewer
Sewer
Water
Library
Revolving
Bonds
Bonds
Bonds
Bonds
System
Bonds
Fund Bonds
of 1959
of 1962
of 1964
of 1965
Bonds
of 1966
Account
Account
Account
Account
Account
Account
Account
$271,973
$ 12,895
$
33,716
$
43,887
$
32,947
$
10,892
$ 2,155
$
41,379
$
13,528
$ 18,999
355,407
$ 12,356
$
27,531
$ 16,136
$
10,391
18,236
'$374,406
$ 12,356
$
27,531
$
41,379
$
31,764
$
10,391
16,136
'
$355,000
$ 10,000
$
20,000
$
35,000
$ 15,000
41,632
2,720
8,250
7,385
$
31,685
$
10,360
1,665
'
548
19
46
62
79
31
26
$397,180
$ 12,739
$
28,296
$
42,447
$
31,764
$
10,391
$ 16,691
$249,199
2 12
$ 32,9a
,$ 42,819
2
0 2
33
CITY OF COLUMBIA HEIGHTS,.MINNESOTA
LIQUOR OPERATING FUND
BALANCE -SHEET - DECEMBER 311 1969
ASSETS
CURRENT ASSETS
Cash
$123,912
Petty cash and change funds
2,400
Accrued interest receivable
1,980
Inventories, at cost
139,529
Prepaid insurance
2,624
Total current assets
$270,445
FIXED ASSETS, at cost
Land and improvements
$ 34,915
Buildings and improvements
185,226
Furniture and equipment
74,584
Total cost
$294,725
Less accumulated depreciation
105,475
Total fixed assets (net)
$189,250
Total assets $459,695
LIABILITY AND RETAINED EARNINGS
CURRENT LIABILITY
Accounts payable - Other $ 31,852
RETAINED EARNINGS
Invested in fixed assets (net fixed assets) $189,250
Net working capital (current assets less
current liabilities) 238,593
Total retained earnings $427,843
Total liability and retained earnings 45
34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR OPERATING FUND
STATEMENTS OF OPERATING INCOME FOR INDIVIDUAL STORES
YEAR ENDED DECEMBER 31, 1969
Sales
Cost of sales
Gross profit
Percent of sales
Operating expenses
Percent of sales
Operating profit
Percent of sales
Other income
Percent of sales
Net income
Percent of sales
Total
all
stores
$1,087,358
720,763
$ 366,595
33.71%
$ 228,062
$ 138,533
12.74%
$ 9,754
.96%
$ 148,287
13.70%
ANALYSIS OF CHANGES IN RETAINED EARNINGS
YEAR ENDED DECEMBER 31, 1969
Retained earnings January 1, 1969 $ 379,556
Net income 1489287
Transfers to other City funds (100,000)
Retained earnings December 31, 1969 $ 427.$43
Total
$820,678
619,706
$200,972
24.48%
$108,791
13.25%
$ 92,181
11.23%
On sale
store
$266,680
101,057
$165,623
6 2 ,10%
$119,271
44.72%
$ 46,352
17.38°/
35
Off sale stores
No. 1
No. 2
No. 3
$311,765
$215,628
$293,285
2322045
163,909
2232752
$ 79,720
$ 51,719
$ 69,533
25.57%
23.98%
23.707.
1
$ 41,013
$ 31,219
$ 36,559
13.15%
14.47%
12.46%
'
$ 38,707
$ 20,500
$ 32,974
12.41%
9.50%
11.24%
On sale
store
$266,680
101,057
$165,623
6 2 ,10%
$119,271
44.72%
$ 46,352
17.38°/
35
36
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR OPERATING FUND
STATEMENTS OF OPERATING EXPENSES FOR INDIVIDUAL STORES
YEAR ENDED DECEMBER 31, 1969
Total Total
all Percent
stores of sales
Salaries and wages
$162,474
$ 75,753
9.2'5
Pension contributions
13,092
5,984
.73
Employees' welfare
4,121
686
.08
Laundry
1,599
369
.04
Bar supplies
1,012
122
.01
Store supplies
2,394
1,986
.24
Office supplies
303
273
.03
Store expense
9,363
2,973
.36
Telephone
725
654
.08
Utilities
8,192-
4,991
.61
Insurance and bonds
9,254
5,686
.69
Depreciation
10,035
5,093
.62
Maintenance and repair
4,729
3,637
.44
Licenses and memberships
117
95
.01
Professional services
652
489
.06
Total operating expenses 2 2 $108,791 13.25
Off sale stores
No.
1
No.
2
Percent
Percent
$ 24,059
of sales
$ 86,721
of sales
$ 28,875
9.26
$ 22,819
10.62
2,141
.69
1,917
.88
388
.12
149
.07
154
.05
91
.04
122
.04
408
.15
1,188
.38
369
.17
135
.04
51
.02
843
.27
822
.38
332
.11
173
.08
1,600
.51
1,212
.56
2,638
.84
1,223
.56
1,700
.55
1,397
.64
702
.23
802
.37
32
.01
31
.01
163
.05
163
.07
$ 31,219
No. 3
On sale
37
Percent
Percent
of sales
of sales
$ 24,059
8.21
$ 86,721
32.53
1,926
.66
7,108
2.66
149
.05
3,435
1.28
124
.04
1,230
.46
890
.33
429
.15
408
.15
87
.03
30
.01
1,308
.45
6,390
2.40
149
.05
71
.03
2.,179
.74
3,201
1.20
1,825
.62
3,568
1.34
1,996
.68
4,942
1.85
2,133
.72
1,092
.41
32
.01
22
.01
163
.05
163
.06
rr
11,4-6
1112_,21
44.72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PUBLIC UTILITY FUNDS
BALANCE SHEETS - DECEMBER 31, 1969
Note - Fixed assets are not shown in this statement since their cost or present value
was not available, Accordingly, depreciation is not included as an operating expense.
Water
Water
Sewer
System
Operating
Operating
Improvement
Combined
Fund
Fund
Fund
ASSETS
CURRENT ASSETS
Cash
$202,515
$118,641
$
76,858
$ 7,016
Accounts receivable
State -Aid Maintenance Fund
1,376
1,376
Customers
132,751
99,197
33,554
Accrued interest receivable
2,970
1,815
1,155
Inventory - Water meters, at cost
1,805
1,805
Prepaid interest
13,845
13,845
Total current assets
$355,262
$236,679
$111,567
$ 7,016
DEFERRED CHARGES
91,600
91,600
Total assets
$$L2
$328,279
,$111,567
LIABILITIES AND FUND BALANCE
CURRENT LIABILITIES
Accounts payable
Storm Sewer Construction Fund
$ 763
$
763
City of Minneapolis, Minnesota
258,052
$101,452
65,000
$ 91,600
Other
5,422
4,100
1,322
Total current liabilities
$264,237
$105,552
$
67,085
$ 91,600
DEFERRED LIABILITY
General Debt Service Fund - Storm
Sewer Bonds of 1965 Account
$ 97,350
$ 97,350
FUND BALANCE (deficit)
$ 85,275
$125,377
$
44,482
$(84,584)
Total liabilities and fund balance
446.862
2 2
Note - Fixed assets are not shown in this statement since their cost or present value
was not available, Accordingly, depreciation is not included as an operating expense.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER OPERATING FUND
STATEMENT OF INCOME AND FUND BALANCE
YEAR ENDED DECEMBER 31, 1969
Operating revenue
Water sales
$328,453
Hydrant rental
4,000
Meter sales - Net (Gross $3,580 less
cost of sales $3,119)
461
Service connections
381
Miscellaneous
713
Total operating revenue
Operating expenses (see footnote)
Source of supply - Contractual services
$128,061
Distribution
Personal services
48,329
Contractual services
10,531
Commodities
9,266
Other charges
656
Administrative and general
Personal services
8,643
Contractual services
2,276
Commodities
1,032
Other charges
5,723
Total - operating expenses
Operating income
Other income and expense
Interest earned
5,284
Interest on revenue bonds
(15,619)
Net income
Fund balance, January 1, 1969
Add - Adjustment to unbilled accounts receivable
January 1, 1969
Deduct
Capital outlay expenditures
Furniture
$ 100
Equipment
6,792
Transfer to Water System Improvement Fund
50,000
Fund balance, December 31, 1969
Note - Depreciation is not included as an operating expense. See note on
balance sheet.
$334,008
$214,517
$119,491
(10,335
$109,156
28,821
44,292
56,892
39
40
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER OPERATING FUND
STATEMENT OF INCOME AND FUND BALANCE
YEAR ENDED DECEMBER 31, 1969
Operating revenue - Sewer rental $188,946
Operating expenses (see footnote)
Collection
Personal services
$ 36,558
Contractual services
4,042
Commodities
8,985
Other charges
1,638
Disposal - Contractual services
65,000
Administrative and general
Personal services
2,155
Contractual services
1,799
Commodities
371
Other charges
5,643
Total operating expenses
$126,191
Operating income
$ 62,755
Other income - Interest earned
1,758
Net income
$ 64,513
Fund balance, January 1, 1969 5,233
Deduct
Capital outlay expenditures ( 6,265)
Transfer to General Debt Service Fund (18,999)
Fund balance, December 31, 1969 ,$ 44,482
Note - Depreciation is not included as an operating expense. See note on
balance sheet,
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER SYSTEM IMPROVEMENT FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
Cash balance January 1, 1969 $ 4,856
Receipts
Transfers from Water Operating Fund $ 50,000
Interest on investments 105
Total receipts $ 50,105
Disbursements - Water system improvements $ 47,945
Cash balance December 31, 1969
PENSION FUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
YEAR ENDED DECEMBER 31, 1969
Cash balance January 1, 1969 36,868
Receipts
General property taxes $ 20,285
State property tax relief fund
Per capita apportionment 40,000
Homestead tax aid 5,101
Exempt property tax replacement 1,126
Transfers from other City funds 22,870
Total receipts $ 89,382
Disbursements - Retirement contributions $110,526
Cash balance December 31, 1969 $ 15,724
42
CITY OF COLUMBIA HEIGHTS. MINNESOTA
STATEMENT OF CASH AND SECURITY FOR DEPOSITS - DECEMBER 31, 1969
Face amount of securities
Cash pledged as collateral
Cash in banks
Columbia Heights State Bank, Columbia Heights,
Minnesota - Checking account $ 121,673 S 168000
Third Northwestern National Bank, Minneapolis,
Minnesota
Checking account 2,335
Savings certificates 852,307 $ 900,000
Total cash in banks $ 976,315
U. S. Treasury bills 575,745
Total treasurer cash $1,552,060
Additional security of $20,000 is provided at each depository bank by the Federal
Deposit Insurance Corporation.
Note - Minnesota statutes require a depository to pledge sufficient collateral to
cover uninsured funds on deposit. The amount pledged by the Third Northwestern
National Bank was $18,106 short of requirement at December 31, 1969.
SUMMARY STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS - ALL FUNDS
YEAR ENDED DECEMBER 31, 1969
Cash balance Disburse- Cash balance
Fund January 1, 1969 Receipts ments December 31, 1969
General Fund $( 14,051) $1,246,535 $1,180,831 $ 51,653
Special revenue funds
Recreation
2,667
51,838
49,724
4,781
Civil Defense
5,690
18,092
12,790
10,992
State -Aid
Maintenance
201
21,563
35,507
( 13,743)
Construction
32,478
124,000
84,404
72,074
Central Avenue Bridge
1,678
1,678
Mayor's Contingent
156
156
Storm Sewer Construction Fund
70,182
91,090
41,152
120,120
Permanent Improvement
Revolving
103,734
970,277
514,744
559,267
General Debt Service
408,465
547,339
552,873
402,931
Liquor Operating
93,799
1,130,062
1,099,949
123,912
Public Utility funds
Water Operating
66,462
351,258
299,079
118,641
Sewer Operating
( 3,211)
189,669
109,600
76,858
Water System Improvement
4,856
50,105
47,945
7,016
Pension Fund
36,868
89,383
110,527
15,724
X808,296
4.882.889
X4,139,125
$I- 552,060
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BONDS PAYABLE - ALL FUNDS
DECEMBER 31. 1969
Issue Interest Maturity
date rate date
STATE -AID DEBT SERVICE FUND
Municipal State -Aid Street Bonds
January 1, 1971
1/1/63
2.70%
1/1/71
$12,000 per year
2,90
1/1/72 -73
$10,000 per year
2/1/69
4.20*
2/1/70 -74
$10,000 per year
4e50*
2/1/75 -77
$10,000 per year
4.60*
2/1%78 -79
*Plus additional interest at the
rate of 1.20%
per annum
on all bonds
for the period April 1, 1969 to
February 1, 1970,
Total State Aid Debt Service Fund
GENERAL DEBT SERVICE FUND
Permanent Improvement Revolving
Fund Bonds Account
Permanent Improvement Revolving
Fund Bonds
$50,000 per year
9/1/57
4,50
12/1/70 -72
Permanent Improvement Revolving
Funds Bonds
$60,000 per year
7/1/60
3,70
7/1/70 -71
Permanent Improvement Revolving
Fund Bonds
$50,000 per year
10/1/61
3.20
10/1/70
$50,000 per year
3,40
10/1/71 -72
Permanent Improvement Revolving
Fund Bonds
$40,000 per year
Permanent Improvement Revolving
Fund bonds
$100,000 per year
Permanent Improvement Revolving
Fund Bonds
$100,000 per year
February 1, 1975
February 1, 1976
$70,000 per year
1/1/63 3.00
4/1/66 3x70
11/1/69
5.70
5.70
5.75
6.00
Total Permanent Improvement Revolving Bonds Account
1/1/71 -73
1/1/71 -73
2/1/72 -74
2/1/75
2!1/76
2/1/77 -79
Principal
$ 12,000
24,000
50,000
30,000
20,000
$ 136,000
$ 150,000
$ 120,000
$ 50,000
100,000
$ 150,000
$ 120,000
$ 300,000
$ 300,000
80,000
70,000
210,000
$ 660,000
$1,500,000
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BONDS PAYABLE - ALL FUNDS (CONTINUED)
DECEMBER 31. 1969
W
Issue
Interest
Maturity
date
rate
date
Principal
GENERAL DEBT SERVICE FUND (CONTINUED)
Municipal Building Bonds of 1959 Account
Municipal Building Bonds
$10,000 per year
6/1/59
3.90%
12/1/70 -72
$
30,000
$10,000 per year
4.00
12/1/73 -75
30,000
Total Municipal Building Bonds of 1959
Account
$
60,000
Park Bonds of 1962 Account
Park Bonds
February 1, 1970
2/1/62
2.70
2/1/70
$
20,000
$20,000 per year
3.10
2/1/71 -72
40,000
$25,000 per year
3.10
2/1/73 -74
50,000
$25,000 per year
3.40
2/1/75 -77
75,000
$30,000 per year
3.50
2/1/78 -79
60,000
Total Park Bonds of 1962 Account
$
245,000
Storm Sewer Bonds of 1964 Account
Storm Sewer Bonds
$35,000 per year
12/1/64
3.00
12/1/70 -72
$
105,000
$35,000 per year
3.10
12/1/73 -75
105,000
Total Storm Sewer Bonds of
1964 Account
$
210,000
Storm Sewer Bonds of 1965 Account
Storm Sewer Bonds
$30,000 per year
10/1/65
3.10
1/1/71 -73
$
90,000
January 1, 1974
3.20
1/1/74
30,000
January 1, 1975
3.20
1/1/75
35,000
January 1, 1976
3.40
1/1/76
35,000
$40,000 per.year
3.40
1/1/77 -78
80,000
January 1, 1979
3.40
1/1/79
45,000
January 1, 1980
3.50
1/1/80
45,000
January 1, 1981
3.50
1/1/81
85,000
January 1, 1982
3.50
1/1/82
95,000
January 1, 1983
3.60
1/1/83
105,000
January 1, 1984
3.60
1/1/84
130,000
January 1, 1985
3.60
1/1/85
140,000
Total Storm Sewer Bonds of
1965 Account
$
915,000
W
I DEBT SERVICE REQUIREMENTS - ALL FUNDS
DECEMBER 31, 1969
Year
CITY OF COLUMBIA HEIGHTS, MINNESOTA
Principal
Interest
1970
'
BONDS PAYABLE - ALL FUNDS (CONTINUED)
$ 126,498
1971
598,582
482,000
DECEMBER 31,
1969
604,119
507,000
97,119
1973
Issue
Interest
Maturity
1974
306,810
240,000
date
rate
date
Principal
GENERAL DEBT SERVICE
FUND (CONTINUED)
218,642
170,000
48,642
1977
General Obligation Water Revenue Bond Account
170,000
41,010
1978
213,195
Water System
Bonds of October 1, 1965
1979
t
205,105
180,000
25,105
January 1,
1971 10/1/65
3010%
1/1/71
$
35,000
$25,000 per
year
3.10
1/1/72 -73
105,000
50,000
$25,000 per
year
3.20
1/1/74 -75
1984
50,000
$25,000 per
year
3.40
1/1/76 -79
100,000
January 1,
1980
3.50
1/1/80
25,000
$
260,000
1 Water System
Bonds of April 1, 1966
$25,000 per
year 4/1/66
3,70
1/1/72 -73
50;_000
Total
General Obligation Water Revenue
Bond Account
$
310,000
Library Bonds of
1966 Account
Library Bonds
'
$15,000 per
year 4/1/66
3.70
1/1/71 -72
$
30,000
Total
General Debt Service Fund bonds
payable
$3,270,000
Total
bonds payable - All funds
$3.406,000
' Note - January
1, 1970 maturities are considered
as matured December 31,
1969.
I DEBT SERVICE REQUIREMENTS - ALL FUNDS
DECEMBER 31, 1969
Year
Total
Principal
Interest
1970
$ 593,498
$ 467,000
$ 126,498
1971
598,582
482,000
116,582
1972
604,119
507,000
97,119
1973
311,705
235,000
76,705
1974
306,810
240,000
66,810
1975
277,350
220,000
57,350
1976
218,642
170,000
48,642
1977
211,010
170,000
41,010
1978
213,195
180,000
33,195
1979
t
205,105
180,000
25,105
1980
104,800
85,000
19,800
1981
111,824
95,000
16,824
' 1982
118,500
105,000
13,500
1983
139,720
130,000
9,720
1984
145.040
140.000
5,040
$4,159,900 ,$3,406,000 $ 753,90C
Note - January, 1 maturities are considered matured December 31 of the preceding year.
45
46
CITY OF COLUMBIA HEIGHTS. MINNESOTA
INSURANCE COVERAGE
DECEMBER 31, 1969
Major insurance coverage at December 31, 1969 is summarized below:
Fire and extended coverage (90% Co- insurance)
Buildings
$ 953,560
Contents
94,100
Liquor stock
187,000
Scheduled equipment floater
80,350
Comprehensive liability
Bodily injury
Automobiles
50/100,000
Except automobiles
50/300,000
Property damage
Automobiles
50,000
Except automobiles
50,000
Minnesota Statutory Liquor Law Liability
500,000
Boiler and Machinery
50,000
Business interruption - City liquor stores
125,650
Money and securities - Broad form
Various
Workmen's compensation
Statutory
Comprehensive general liability for recreation
employees and volunteer workers - Property
damage and personal injury
1,000,000
EMPLOYEES' SURETY BONDS
DECEMBER 31, 1969
Alvin P. Theis City Treasurer $25,000
John S. Larson Assessor 500
All employees, except those listed above, are covered by an honesty blanket position
bond of $5,000 with an additional $5,000 on the municipal liquor store manager.
'
47
'
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ASSESSED
VALUATIONS, TAX
LEVIES AND MILL
RATES
(Shown by year of
collectibility)
1967
1968
1969
1970
Assessed valuations
Real estate
Personal property
$ 9,331,589
1,084,546
$13,208,019
738,672*
$13,161,859
751,938*
$13,596,372
773,288*
Total
$10,416,13-5
$13.946.691
$13,913,792
14.369.660
Tax levies
General Fund
$ 694,120
$ 718,674
$ 719,794
$ 809,874
Recreation Fund
17,500
20,450
22,024
26,441
Civil Defense Fund
3,500
1,461
1,915
2,875
Storm Sewer Bonds
56,300
55,945
52,667
52,737
Storm Sewer Construction
10,000
10,663
14,363
19,253
Sewer and water
4,000
Pension Fund
25,124
25,471
23,997
'
Total
$ 785,420
832;317
$ 836,234
_ 3
'
Mill rates
General Fund
66.63
49.20
51.73
56.36
Recreation Fund
1.68
1.40
1.58
1.84
'
Civil Defense Fund
.34
.10
.14
.20
Storm Sewer Bonds
5.41
3.83
3.79
3.67
Storm Sewer Construction
.96
.73
1.03
1.34
Sewer and water
.38
'
Pension Fund
1.72
1.83
1.67
Total
75.40
56.98
60.10
65.08
* Does not include personal property exempted under laws enacted in 1967 by the
Minnesota Legislature.