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Home My WebLink About2020-3026Page I 0 wm SIFEISSUIE wlll 11 FIi TIii Cb II 1111.111111111111 ld•l1lstrad11 INFORMATION PACKET/PROPOSAL 2020 Contract # 2020-3026 The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarify written and training requirements. The required standards that apply to The City of Columbia Heights are listed below: A.W.A.I.R. MN Statute 182.653 "An employer covered by this section must establish a written Work-place Accident & Injury program that promotes safe & healthful working conditions'� BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 "Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section·� EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action plan shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies'� ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSDt MSD hazards and controls used to address MSD hazards. 11 GENERAL DUTY CLAUSE PL91-596 ''Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section S{a)(J) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees. " HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200 ''Evaluating the potential hazards of chemicals/ and communicating information concerning hazards and appropriate protective measures to employees may include/ but is not limited to/ provision for: development & maintaining a written hazard communication program for the work-place ... " RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 ''Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment ............ " Page I 1 In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts when or if applicable during the Service Agreement year. (Subparts represent multiple standards) 1910 Subparts Subpart D -Walking -Working Surfaces Subpart E -Means of Egress Subpart F -Powered Platforms, Man-lifts, and Vehicle-Mounted Work Platforms Subpart G -Occupational Health and Environmental Control Subpart H -Hazardous Materials Subpart I -Personal Protective Equipment Subpart J -General Environmental Controls Subpart K -Medical and First Aid Subpart L -Fire Protection Subpart M -Compressed Gas and Compressed Air Equipment Subpart N -Materials Handling and Storage Subpart O -Machinery and Machine Guarding Subpart P -Hand and Portable Powered Tools and Other Hand-Held Equipment. Subpart Q -Welding, Cutting, and Brazing. Subpart S -Electrical Subpart Z -Toxic and Hazardous Substances 1926 Subparts Subpart C -General Safety and Health Provisions Subpart D -Occupational Health and Environmental Controls Subpart E -Personal Protective and Life Saving Equipment Subpart F -Fire Protection and Prevention Subpart G -Signs, Signals, and Barricades Subpart H -Materials Handling, Storage, Use, and Disposal Subpart I -Tools -Hand and Power Subpart J -Welding and Cutting Subpart K -Electrical Subpart L -Scaffolds Subpart M -Fall Protection Subpart N -Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart O -Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P -Excavations Subpart V -Power Transmission and Distribution Subpart W -Rollover Protective Structures; Overhead Protection Subpart X -Stairways and Ladders Subpart Z -Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and/or Federal OSHA requirements. Page I 2 These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc. and will be the responsibility of The City of Columbia Heights to obtain as required to comply with OSHA standards. Our Service Agreement year will begin on the signing of this Service Agreement. Classroom training will be accomplished at a time convenient to most employees/management and so selected as to disrupt the workday as little as possible. All documents and classroom training produced by SafeAssure Consultants for The City of Columbia Heights are for the sole and express use by The City of Columbia Heights and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes. These changes or additions, when made during a Service Agreement year, will be made at no additional cost to The City of Columbia Heights. All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse The City of Columbia Heights should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above. Page I 3 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Columbia Heights Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) •review/modify or write site specific program•documented training of all personnel•accident investigation•simulated OSHA inspection Bloodborne Pathogens•review/modify or write site specific program•documented training of all personnel Contractors Safety Program•review/modify or write site specific program•documented training of all personnel Emergency Action Plan•review/modify or write site specific program•documented training of all personnel Employee Right to Know/Hazard Communication•review/modify or write site specific program•documented training of all personnel (general and specific training)•various labeling requirements•assist with installing and initiating MSDSonline data base program Ergonomics/Proper Lifting•review/modify or write site specific program•documented training of all personnel o job hazards-recognition o control steps o reporting o management leadership requirements o employee participation requirements Record keeping •review/modify or write site specific program•documented training of all personnel Page I 4 The "SafeAssure Advantage" •On-Line training available for AWAIR, EAP, ERTK, ERGO/Lifting, Bloodborne, Fire Extinguishers •Safety Committee Advisor •Employee Safety Progress Analysis •SafeAssure "Client Discount Card" from Fastenal Stores or Catalogs (15% off any item) •Job Hazard Analysis (JHA for more hazardous tasks/jobs) •Training manual maintenance •Safety manual maintenance •Documented decibel testing •Documented air quality readings-(CO-as required) •Documented foot-candle readings (if needed) •OSHA recordkeeping •General Duty Clause •Assistance during an actual OSHA inspection •General safety recommendations •"ALERT" data base •Unlimited consulting services Page I 5 Service Agreement THIS AGREEMENT is implemented the first day of September 2020 between The City of Columbia Heights Administration, Columbia Heights, Minnesota, herein referred to as The City of Columbia Heights and SafeAssure Consultants, Inc. 200 S.W. Fourth Street, Willmar, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this Service Agreement, The City of Columbia Heights (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by "The Hartford" insurance companies. SafeAssure further agrees that The City of Columbia Heights will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Columbia Heights, its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Columbia Heights, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Columbia Heights, and nothing in this agreement shall be considered to create the relationship of an employer/employee. In consideration of this signed Service Agreement, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Columbia Heights, the aforementioned features and services. These features and services include but are not limited to providing OSHA compliance recommendations/consultations, scheduled classroom-training sessions, unlimited online training, and writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Columbia Heights. ANNUAL SERVICE AGREEMENT (Administration, Recreation, Finance, Liquor) MSDS ON-LINE TOTAL ANNUAL $ $3,246.60 $3,246.60 (Included) IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH SERVICE AGREEMENT lht1l� Date x _________________ _ The City of Columbia Heights Admin Date 080520 President-SafeAssure Date Page I 6