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HomeMy WebLinkAbout01-17-1984 AgendaMinutes Chater Commission City of Columbia Heights October 5, 1983 Called to order by Chairman Milhalchek 7:30 PM Members present: Milhalchek, Bird, Aanerud, Berringer, Hentges, Kronsted and Yencho M/S/P Aanerud/Bird to accept minutes of the May 31 meeting Administration: Milhalchek will contact Hoium, Vescio and Pesek to determine their interest in continuing as members Milhalchek will contact the judge to determine if appointments areagoing to be made and will contact those who have indicated an interest in the past to see if they are still interested. Milhalchek reported on the meeting of the council on Ordinance No1046 There was significant discussion as to what to do, since the council had not passed the charter changes. We could 1) forget the changes and let them die. 2) Makes changes and resubmit. 3) Take it to an election of the people. 4) Hold it until the new council is elected and make a decision then. M/S/P Aanerud/Bird to table consideration of Ordiance 1046 until the January meeting of the charter commission. Vote recorded Milhalchek no,Bird no, Aanerud yes, Berringer yes, Hentges yes, Kronsted no, and Yencho yes Carried 4 to 3 Committee Report Governmental Committee Report on Degenerization of the City Charter M/S Aanerud/Bird A/S/P Yencho/Milhalchek whereever the report reads "members of the council" change to "council members" Vote recorded Milhalchek yes, Bird yes, Aanerud no, Berringer yes, Hentges yes, Kronsted yes, and Yencho yes Carried 6 to 1 Amended report as follows: Chapter 2 Section 7 Line 2Delete "councilmen" Add "council members" Line 3 Delete "councilmen" Add "council members" Delete "his" Add "a" Line 9 Line 10 Delete "councilmen" Add "council members" Section 8 Line 3Delete "his" Add "that member's"Line 6 Delete ''his" Add "that member's" Delete "as councilman" Section 9 Line 6Delete "his" Line 7 Delete "councilman" Add "council member" Section 10 Line 4 Delete "him" . ,. ----------·--------------- Add· "the mayor" Line 5 Delete "He" Add "The mayor" Delete ". He" Add ", and" Line 6 Section 11 Line 2 Delete "he" Add "the city manager" Line 3 Delete "his" Line 5Delete ''he" Line 7 Delete "he" Add "such person" Line 10 Delete "the city council suspending or removing him and" Line 18 Delete "his" Add "that" Section 12 Line 2 Delete "his" Section 13 Line 2 Delete "councilmen" Add "council members" Chapter 3 Section 22 Line 4 Delete "him" Add "the secretary" Section 27 Line 4 Delete "him" Add "the city manager" Delete "his own" Chapter 4 Section 28aLine 23 Delete "him" Line 24 Delete "by him" Chapter 5 Section 40 Line 7 Delete "he" and "he" Add "the city clerk" and "the city clerk" Delete "his" Add "such" Line 9 Line 12 Delete "in his office" Section 47 Line 6 Delete "his" Add "the" Section 48 Line 8 Delete "his" S�ction 49 Line 4 Delete "he" Add "the city clerk" Line 7 Delete "he" Add "the city clerk" Line 12 Delete "he" Add "the city clerk" Line 13 Delete "in his office" Section 51 Line 5 Delete "in justification of his course in office" Section 52 Line 10 Delete "himself" Line 12 Delete "he" Add "the official;' Line 13 Delete ''his place" Add "that office" Chapter 6 Section 53 Line 6 Delete "his powers and duties as city manager shall be:" Add "the city manager's powers and duties shall be:" Subsection (d) Delete "his" and "his" Add "the city manager11 and "the city manager" Subsection (e) Delete "he" Add "the city manager" Subsection (h) Delete "him" Add "the city manager" Section 55 Line 8 Delete "he" Chapter 7 Section 73 Line 4 Delete "his" .Add "the" Line 7 Delete "his" Add "the city.manager's" Line 8 Delete "his" Add "the" Chapter 8 Section 80 Line 4 Delete '.'his" Add "the" Proposed changes to the charter passed as amended unanimously Rules changes M/S/P Aanerud/Bird to delete the words "entire commission" in sections 12, 14 and 18 and change to "members present". passed unanim�usly M/S/P Kronsted/Bird to remove the last sentence from section 15. passed unanimously Election of new officers M/S/P Aanerud/Milhalchek for a white ballot for Bird as president M/S/P Milhalchek/Aanerud for a white ballot for Kronsted as vice president. M/S/P Milhalchek/Herringer for a white ballot for Aanerud as secretary M/S/P Milhalchek/Aanerud to establish the following dates as official meeting date for 1984. January 17, April 17, July 17 and October 17 at 7:30 PM at city hall. M/S/P Milhalchek/Herringer to adjourn • . ' --.---·-· ... � --···· r --·· RULES COLUMBIA HEIGHTS CHARTER COMMISSION 1.The officers of the commission shall be a president, a vice-presidentand a secretary, who shall be elected by a majority of the entirecommission. Election of officers shall be held at the commissionmeeting each October. An election may also be called, with seven (7)days written notice, by petition of any five (5) members of the com­mission. Upon a vacancy in any office, that office shalt be filledby election at the next meeting of the commission. For all dutiesherein 1 isted, the vice-president shall serve as the president in thepresident's absence. 2.In all deliberations of the commission, any of its permanent or specialcommittees or when it functions as a committee of the whole, except asspecified herein, Robert's rules of order, revised, shall apply. 3.The full commission shall be divided into committees, with each memberserving on no less than one committee. The committees shall includefour (A) permanent committees; administration, political, financial,and intergovernmental, the commission serving as the committee of thewhole, and any other special committees as may be appointed from timeto time when deemed necessary by the commission.A.Committee assignments shall be made by the president, withmajority approval of the entire commission.B.Each committee shall have a chair, who shall be appointed by thepresident, with majority approval of the entire commission.C.Each commi.ttee shall consist of not· less than three (.3) memb.ers.D.Commission members may serve on more than one committee, but cannotchair more than one committee at any given time.E.All reports from a commi·ttee shall be in writing. Copies ofcommittee reports shal 1 be mailed to each memb'er of the commlssionnot less than seven (_7) days prior to the next commission meetingat which the committee report i.s to b.e considered. 4.The commission shall meet at least once every quarter. Specialmeetings shall be limited to specifrc matters and held at the callof th·e president or by the secretary upon receipt of a petition ofa�y three (3) members of the commrssion. The meetings must be pre­ceded by a written notice at least seven (.7) days p·rior to themeeting. 5.The agenda of the commission meeting, except for special meetings, shallbe as f o 11 ows :A.Commission administrative matters, [.e., minute's approval,appointments of committees and commi. ttee chairs, etc.B.lntroduct ion of proposed amendments.C.Reports from committees, including proposed amendments fortheir first reading.D.Proposed amendments before the commission for their second reading. Rules Page 2 6.Proposed amendments may be presented to the commission by any memberof the commission. The proposed amendment shall be in written formwith copies available for each member of the commission. A majorityvote of the commission members present shall decide what action is tobe taken on the proposed amendment, either assignment to a committeeor defeat. ]. Committees to which a proposed amendment is assigned are charged with the duties of investigating, clarifying and drafting the proposed amend­ment in proper form for inclusion in the charter. They are also to con­sider its merit and can either report it back to the commission positively or negatively. 8.If the committee refers a proposed amendment to the commission negatively,the commission can by majority vote of the members present:A.Send it to a new committeeB.Send it back to the same committee for further consideration.C.Take no actton, which would, in effect, defeat the proposedamendment, orD.Consider it as the committee of the whole. 9.If the committee does not report a proposed amendment to the entire com­mission within ninety (.90) days, the commission can, by majority voteof the members present:A.Send it to a new committeeB.Consider it as the committee of the whole, orC.Take no action, thereby leaving it in the same committee. 10.The commission, acting as the committee of the whole, has the s:ameresponsibilities as any other committee. Although a proposed amendmentcan be considered by the commi:ttee of the whole on the s.ame day· it isintroduced, it may not be referred for its first reading for at leastten (10) days after the committee of the whole has met. 11.When the committee refers a proposed amendment to the commi.sslonpositively, it is given its first readi�g and c3n be debated. 12.A proposed amendment cannot be given its second reading for at leastten (10} days after its first �eading. ·The proposed amendment shallbe deemed approved with direction for a public referendum or recommendedto the City Council for amendment by a unanimous vote of the Council,by a two-thirds vote of the members present followi_ng its second reading. 13.If a proposed amendment does not receive the required two-thirds voteon its second reading, it is defeated. Further consideration of a de­feated proposed ame.ndment would requ·ire a reintroduction, which cannotbe done at the same meeti_ng at which it was defeated. . ... .. ·-----------------,-•---, ..... ----�----·-· ....... -... Rules Page 3 14.If the City Council decides not to amend the charter under theprovisions of Section 12 t the commission can reconsider the proposedamendment and by a two-thirds vote of the members present the propos edamendment can be passed with directions for a public referendum. 15.In order to transact business of either the commission or any of Itscommitteest a quorum must be present which will consist of a simplemajority of the members. 16.All meetings of the commission and any of its committees shall beopen to the public. 17.The commission t acting as the committee of the whole t can·conduct publichearings on proposed amendments. 18.The above rules can be only suspended or amended by a two-thirds voteof the members present.