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Home My WebLink About03-08-1993AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, MARCH 8, 1993, 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH A VENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1.Call to Order and Roll Call 2.Pledge of A.IJegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stauds, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks[***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ***4. Minutes of Previous Meeting(s) 5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. How�ver, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or ref erred to staff for a future response. In order to ...... j,L .,. · 1.,,�.� .. ess residents will be allotted five minutes to present their statement or issue.) 6.Public Hearings/Oramance:. _ ..-.:.e ... · . · ·: a.Second Reading of Ordina.nce No. 1260, Being an Oran .... __ '"-::-•tling Chapt":r i, ArHcle I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertaining �--.. _.: .1,_Officials and Elections b.Second Reading of Ordinance No. 1261, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as Amended, Pertaining to Flood Plain ***c. Resolution 93-__ ; Resolution for Appointment to Six Cities Watershed Management Organization d.Resolution 93-10; Resolution Authorizing the Preparation of Plans and Advertising of Bids for 52nd Avenue Floodway Project ***e. Resolution 9'.':S-__ ; Revision to Personnel Pelicy f.Other Ordinances and Resolutions 7.Communications a.Planning and Zoning Commission ***1. Conditional Use Permit, 5098 Central Avenue NE, Anthony Dakis ***b. Request for Temporary Signage -Tires Plus ***c. Request for Temporary Signage -Bridgeman's d.Other Communications 8.Old Business a.Sale of Police Vehicle b.Purchase of Police Vehicles c.Other Old Business 9.New Business a.Pay Equity Report b.Americans with Disabilities Act c.Amending the 1993 Finance Department Budget to Provide for HRA Accounting Services d.Transfer of Library Fund Balance ***e. Renewal of Garbage/Yard Waste/Recyclables Contract f.Authorization to Purchase Street Sweeper g.Authorization to Purchase a Mid-Size Vehicle ***h. Award of 1993 Street Striping Contract ***i. Authorization to Seek Bids for M.S.A.S. Overlay Projects ***j. Authorization to Seek Bids for Large Submersible Pump ***k. Traini�g Aut _horization -�e..n--t)Ve _d -fi-o rt1 QQe,ncicl 1.Recychng Joint Powers Agreement '-.___) m.1993 Budget Amendments n.Other New Business 10.Reports a.Report of the City Manager b.P. ��o!t !:!f th'! l:ity .ft. ttomey ***11. Licenses 12.Payment of Bills ***a. Payment of bills as listed out of proper funds b.lnterfund loans Adjournment COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1.Call to Order 2.Approval of Minutes 3.Death Benefit -Hans Severson 4.Adjournment SWA:bj 93/30 Stuart W. Anderson City Manager Mayor Donald J. Murzyn, Jr. Council members Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Roben W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 March 5, 1993 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, March 8, 1993, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. I pledge allegiance to the flag of the United States of America and to the Republic for wh.ith it stands, one Nation under God, indivisible, with liberty and justice for all. Consent Agenda "ENDED MOTION: Move to adopt the minutes of the Regular Council Meeting ruary 22, 1993, as presented in writing; an�ding be dispensed with. -- en Mike/Proclamations/Presentations//_ � en Mike is an opportunity for resi ·e'i:Xo addre or raise any issue to the City uncil. However, the City Council asks t the 1dent provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of March 8, 1993 blic Hearings/Ordinances & Resolutions Second Reading of Ordinance No. 1260, Being an Ordinance Repejdfog Chaptet 2, Article I, Section 11bia�ei �ertainfn}: 1 Elections n. RECOMMENDED MOTION, Move to waive the ,e,din of the L<!i,llnce, there being ample copiesavailable for the public. \ \ R_J!COMMENDED MOTION: Move to adopt Ordinance No. 1260., Being an Ordinance Repealing hapter 2, Article I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertaining to Elected Officials and Elections. b.Second Reading of Ordinance No. 1261, Being an Ordinance ,1._mef ding Ordinance No. 853, City Codeof 1977, as Amended, Pertaining to Flood Plain /\.., \ RECOMMENDED MOTION: Move to waive t�ea · l'�__.d�c� there being ample copies available for the public. � REQOMMENDED MOTION: Move to adopt rdinan e No. 1261, Being an Ordinance Amending Q"(dinance No. 853, City Code of 1977, as amended, Pe taining to Flood Plain. ... '?.(Reso lution 93-__ ; Resolution for Appointment to Six Citie-s Watershed Management Organization D RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copiesavailable for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; being a resolution appointing the �lie Works Director as the City representative to the Six Cities Watershed Management Organization and the Assistant City Engineer as the alternate representative. Resolution 93-10; Resolution Authorizing the Preparation of Plans and Advertising of Bids for 52nd venue Floodway Project RECOMMENDED MOTION: Move to reconsider Resolu the preparation of plans and specifications and advertisin and Clover Pond Diversion Project. RECOMMENDED MOTION: Move to waiv available for the public. ing a resolution authorizing he 52nd Avenue Floodway ·e resolution, there being ample copies RECOMMENDED MOTION: Move to modi y Resolution'-93-10, substituting the word "may" for "s�ll" in the last sentence and adding the following sentence: "Be It Further Resolved That,· the ontract will not be awarded until both Councils have approved the bid". Resolution 93-__ ; Revision to Personnel Policy RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; Adopting Revisions to the Personnel Policy Manual. COUNCIL AGENDA f.X.Otber Ordinances and Resoluti�� Planning and Zoning Commission Reference the minutes of the Planning and Zoning Commission of March 2, 1993. �Conditional Use Permit, 5098 Central Avenue NE u Anthony DakisRECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operationof a deli/bakery/restaurant at 5098 Central Avenue provided that all requirements of the Anokaounty Health Department and City License Department are fulfilled prior to the opening of theoperation. COMMENDED MOTION: Move to ratify the action of the City Manager to grant the temporary signage as requested by Tires Plus, 5126 Central A venue NE, providing a $100 deposit is submitted to the City to assure the removal of the temporary signage by March 9, 1993. Request for Temporary Signage -Bridgeman's RECOMMENDED MOTION: Move to approve the temporary signage as requested by Bridgeman's, 3800 Central Avenue NE;:5prov"ded a $100 deposit is submitted to the City to assure the removal of the temporary signage by Marc 15, 1993. tho, Communicatio1l x:,-.c��r�w� _ C \ 1 � / 0 ) lice Vehicle I � -l RECOMMENDED MOTION: Moye�orize the sale of the wrecked 1992 Ford squad car to the highes9alvage bid of $4,000 from Northern Automotive Salvage Company of Minneapolis, and direct \. 7.1fo funds be deposited in the City self-insurance fund. 0��:�ase of Police Vehicles 1lECOMMENDED MOTION,A: Move toailth,.orize purchase from the _.Sta-te of Minnesota vehicle contract #M5179 of t�re�-993 Ford police vehi'eles, one se�anual and one parts manual, for a total cost of $39,400 r Superior Ford, Inc., and'that theMayor and City Manager are authorized to sign a con�me. Funds to come from the Capital Equipment Replacement Fund. MMENDED MOTION 2: Move to authorize purchase from the State f Minnesota vehicle tract #M5179 of four 1993 Ford police vehicles, one service manual !!id o e parts manual, for a Ol(il cost of $52,480 from Superior Ford, Inc., and that the Mayor and City nagerrye authorized _ to ijgn a contract for same. Funds of �o come from the Capital ip�t eplacement Fund and s17o?�'r e Self-Insmance /� �'i�'l (\I Lt/U COUNCIL AGENDA eeting of March 8, 1993 I/ v-LfAJ 6: Employee Relations b June 30, 1993, with data as of May 31, 1993. mericans with Disabilitie � -J vQ ECOMMENDED MOTION: Move to �gs� re�endations contained in the E�uation of Employment Policies a Practices, Services, Programs and Activities, Buildings and acilities dated November 1, 1992, to a hieve compliance �ith the Americans with Disabilities Act; with such structural changes as outlined l;d_ect to availability of funds. mending the 1993 Finance Department Budget to tovide for HRA Accounting ServicesRECO.,,MMENDED MOTION: Move to amenathe 1�� Fi�ance Department budget with an increase of tw,500 for the purpose of hiring a part-ti�;4c�tnting lerk I to facilitate the contract between . �nd the City for accountingr,rv;�e 5'1&h'gi'Y'.a{lt'ho · ea additioaal �rt-time Al unting Clerk post hon. VlY r V L j /Transfe, of Library Fund Balance �( -: • • � A) :tECOMMENDED MOTION: Move to authorize th trC!i:'r:f $12,590 from the General Fund undesignated fund balance to the Library Fund undesignated fund balance. Renewal of Garbage/Yard Waste/Recyclables Contract RECOMMENDED MOTlON: Move to authorize the Mayor and City Manager to enter into an amendment to the contract between the City of Columbia Heights and Woodlake Sanitary Service, Inc. fo1,1rli"e collection and disposal of garbage, rubbish, recyclable materials and yard waste, extending t!ie contract through December 31, 1996, subject to the rates and provisions as outlined in the letter ated February 22, 1993, from Kevin Tritz, District Manager. Authorizatfon to Purchase Street Sweeper \ � D -'I . / RECOMMENDED MOTION: Move.to authorize rto pure ase 1993 E in Eagle Series F -Dual to�st of $97,950; and, furthermore, to autho ·ze the Mayor and City Manager to enter into an reement for the same. y--' ) Authorization to Purchase a Mid-Size Vehicle/� q� D_,/RECOMMENDED MOTION: Move to autho4ize the purchase of a 1993 Corsica under the Hennepin County contract for $9,854 plus tax and licen�e; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same "'-� COUNCIL AGENDA Page 5Council Meeting of March 8, 1993 ••�ward of 1993 Street Striping Contract • ··& RECOMMENDED MOTION: Move to award the 1993 Street and Parking Lane Striping to AAA Striping Service Company of Rogers, Minnesota, based on their low qualified bid of $3,293.29; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Authorization to Seek Bids for M.S.A.S. Overlay Projects RECOMMENDED MOTION: Move to authorize staff to seek bids for the M.S.A.S. overlay work as listed above. Authorization to Seek Bids for Large Submersible Pump aioing Authorization ,,,,_,_-, . � /fL,A ---� ut.: COMMENDED MOTION: Move to authorize staff to seek bids for a large submersible p . ump. j COMMENDED MOTI�u rize Offic s Fred WibJg and Rollin Goldsbe attend the Field Training Officer course on arc,h5-, 1993, and that expenses be paid fro,m the Police Department training budget. Recycling Joint Powers Agreement/ ,..._ , /l /V Q ) RECOMMENDED MOTION: Mov,te-tiuthorize the �or and City Manager to enter into a Joint Pow�rs Agreement with Anoka Coun.t�ovide cooperation between the City and the County toi,9115iement recycling programs in the City of Columbia Heights and to make available up to -37,728.52 for reimbursement of eligible expenses for recycling activities. Such agreement iseffective January -December, 1993. 19931ludget Amendments ; < y ,.,.-i'.)) RECOMMENDED MOTION 1: Move to amencf the �3.,,.,�--.... -t for Fund 412 and transfer $165,000 from tlfe undesignated fund balance to #412-45�02-W for the LaBelle Pond water quality project. Report ;of the City Attorney COMMENDED MOTION: Move to approve the 1993 license applications as listed upon payment of proper fees. COUNCIL AGENDA Page 6 Council Meeting of March 8, 1993 RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. ECOMMENDED MOTION: Move to authorize an interfund loan of $27,706.75 to Garage; '$17,149.33 to Capital Improvement 401; $546.32 to Flex Benefit 8�7; 9, 70�8 to Community Police 2z5 fro the General Fund. w° j Acfie.llr , ent MMENDED MOTION: Move to adjourn. COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1.Call to Order 2.Approval of Minutes RECOMMENDED MOTION: Move to approve the minutes of the Board of Trustees -Volunteer Relief Association of January 25, 1993 as presented in writing and such reading be dispensed with. 3.Death Benefit -Hans Severson RECOMMENDED MOTION: Move to authorize the City Clerk/Treasurer to issue a death benefit check in the amount of $1,500 to the estate of Hans Severson from the Volunteer Relief Association Pension Fund. 4.Adjournment RECOMMENDED MOTION: Moved and seconded to adjourn. SWA:bj 93/30 Attachments Sincerely, Stuart W. Anderson City Manager REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 2 Motion by Nawrocki, second by Peterson to approve the consent agenda as presented. Roll call: All ayes 5.OPEN MIKE/PRESENTATIONS/PROCLAMATIONS There was no one present for Open Mike. Mayor Murzyn read a proclamation designating the week of March7 -14, 1993 as Volunteers of America Week in ColumbiaHeights. 6.PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a.Second Reading of Ordinance No. 1259, Being an OrdinanceRepealing Ordinance No. 1258, an Ordinance for the Sale ofCertain Real Property Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1259 BEING AN ORDINANCE REPEALING ORDINANCE NO. 1258, AN ORDINANCE FOR THE SALE OF CERTAIN REAL PROPERTY The City of Columbia Heights does ordain: Section 1: Ordinance No. 1258, an ordinance for the sale of certain real property to Metro Exteriors is hereby repealed. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: February 8, 1993 February 22, 1993 February 22, 1993 Ruettimann Peterson All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary b.Second Reading of Ordinance No. 1262; Being an OrdinanceAmending Ordinance No. 853, City Code of 1977, Vacating aCertain Alley Easement OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 22, 1993 / The Counci[l Meeting was called to order at 7:00 p.m. by Mayor Murzyn. 1. 2. 3. 4. ROLL CALL Nawrofki, Clerkin, Ruettlmann, Peterson, Murzyn -presentPLEDGE OF ALLEGIANCE I CONSENT AGENDA The fb11owing items were approved on the Consent Agenda: Minutls for Approval The CJ:ounci 1 approved the minutes of the Regular Counci 1 Meeti�g of February 8, 1993 as pres�nted and there were nocorrections. Regue,st for Temporary Signage The Council approved the temporary signage as requested by Groc�ry Hut Store, 4901 University Avenue, providing a $100 deposit is submitted to the City to assure the removal of the tempdrary signage by February 28, 1993. Authdrization to Seek Bids for Road Materials The c1ounci 1 authorized staff to seek bids for the purchase of road materials. Authorization to Seek Bids for 1993 Tree Replanting Program The Council authorized staff to seek bids for the 1993 Tree Repl�nting Program. Atte�dance of Liquor Store Manager at Liquor Convention The c;ouncil authorized the Liquor Operations Manager to attend the N,ational Liquor Store Association, Inc. Annual Convention, April 25 -29, 1993, in Las Vegas, Nevada and that all related experises be reimbursed. ApprJval of License Applications The �ouncil approved the 1993 license applications as listed _upon/payment of proper fees.Payment of Bills The €ouncil authorized the payment of bills as listed out of I proper funds. APPR©VAL OF CONSENT AGENDA REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 3 Motion by Nawrocki, second by Ruettimann to wai�e the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1262 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the west side to Lots 4,5,6,7,8,9,10,ll,12,13,14,15,16,17,18, 19, 20,21, and 22, Block 65, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota. excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: February 8, 1993 February 22, 1993 February 22, 1993 Nawrocki Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary c.First Reading of Ordinance No. 1261, Being an OrdinanceAmending Ordinance No. 853, City Code of 1977, as Amended,Pertaining to Flood Plain REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 4 Motion by Peterson, second by Clerkin to waive the reading of the ordinance there being ample copies avai fable for the public. Roll call: All ayes ORDINANCE NO. 1261 BEING AN ORDINANCE .AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AS .AMENDED, PERTAINING TO FLOOD PLAIN The City of Columbia Heights does ordain: Section 1: Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, as it currently reads, is hereby repealed. Section 2: Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, shall hereafter read as follow, to wit: STATUTORY AUTHORIZATION FINDINGS OF FACT AND PURPOSE 9.301.1 Statutory Authorization: The Legislature of the State of Minnesota has, in Minnesota Statutes Chapter 103F and 462.351 et. seq. (zoning enabling statute) delegated the responsibiity to local government units to adopt regulations designed to minimize flood losses. Therefore, the City Council of the City of Columbia Heights, Minnesota does ordain as follows: 9.301.2 Finding of Fact: 9.301.21 The flood hazard areas of the City of Columbia Heights, Minnesota, are subject to periodic inundation which results in potential loss of life, loss of property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. 9.301.22 Methods used to analyze flood hazards. This ordinance is based upon a reasonable method of analyzing flood hazards which is consistent with the standards established by the Minnesota Department of Natural Resources. 9.301.3 Statement of Purpose: It is the purpose of this ordinance to promote the public health, safety, and general welfare and to minimize those losses described in 9.301.21 by provisions contained herein. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 5 GENERAL PROVISION 9.302.1 Land to Which Ordinance Applies: This ordinance shall apply to al 1 lands within the jurisdiction of the City of Columbia Heights shown on the Official Zoning Map and/or the attachments thereto as being located within the boundaries of the Floodway, Flood Fringe, or General Flood Plain District. 9.302.2 Establishment of Official Zoning Map: The Official Zoning Map together with all materials attached thereto is hereby adopted by reference and declared to be part of this ordinance. The attached material shal 1 include the Flood Insurance Study for the City prepared by the Federal Insurance Administration dated March, 1978, and the Flood boundary and Floodway Map and Flood Insurance Rate Map dated September 29, 1978 therein. The Official Zoning Map shall be on file in the Office of the City Clerk and the Zoning Administrator. 9.302.3 Regulatory Flood Protection Elevation: The Regulatory Flood Protection Elevation shall be an elevation no longer than one foot above the elevation of the regional flood plus and increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. 9.302.4 Interpretation: In their interpretation and application, the provisions of this ordinance shall be held to be minimum requirements and shall be liberally construed in favor of the Governing Body and shall not be deemed a 1 imitation or repeal of any other powers granted by State Statute. 9.302.41 In their interpretation and application, the provisions of this ordinance shall be held to be minimum requirements and shall be deemed a limitation or repeal of any other powers granted by State statutes. 9.302.42 The boundaries of the zoning districts shall be determined by scaling districts on the-Official Zoning Map. Where interpretation is needed as to the exact location of the boundaries of the district as shown on the Official Zoning Map, as for example where there appears to be a conflict between a mapped boundary and actual field conditions, and "there is a formal appeal of the decision of the Zoning Administrator, the Board of Adjustment shall make the necessary interpretation. All decisions will be based on elevations on the regional (100-year) flood profile and other available technical data. Persons contesting the location of the district boundaries shall be given a reasonable REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 6 opportunity to present their case to the Board and to submit technical evidence. 9.302.5 Abrogation and Greater Restrictions: It is not intended by this ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions, the provisions of the ordinance shall prevail. All other ordinances are hereby repealed to the extent of the inconsistency only. 9.302.6 Warning and Disclaimer of Liability: This ordinance does not imply that areas outside the flood plain districts or land uses permitted within such districts will be free from flooding or flood damages. This ordinance shall not create liability on the part of the City or any officer or employee thereof for any flood damages that may result from reliance on this ordinance or any administrative·decision lawfully made thereunder. 9.302.7 Severability: If any section, clause, provision, or portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby. 9.302.8 Definitions: Unless specifically defined below, words or phrases used in this ordinance shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this ordinance its most reasonable application. 9.302. 81 Accessory Use or Structure: a use or structure on thesame lot with, and of a nature customarily incidental andsubordinate to, the principal use or structure. 9.302.82 Basement -means any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level) on all four sides, regardless of the depth of excavation below ground level. 9.302.83 Conditional Use -means a specific type of structure or land use listed in the official control that may be allowed but only after an in-depth review procedure and with appropriate conditions or restrictions as provided in the official zoning controls or building codes and upon a finding that: (1) certain conditions as detailed in the zoning ordinance exist and (2) the structure and/or land use conform to the comprehensive land use plan if one exists and are compatible with the existing neighborhood. REGULAR COUNCIL MEETINGFEBRUARY 22, 1993 PAGE 7 9.302.84 Equal Degree of Encroachment -a method of determining the location of floodway boundaries so that flood plain lands on both sides of a stream are capable of conveying a proportionate share of flood flows. 9.302.85 Flood -temporary increase in the flow or stage of a stream or in the stage of a wetland or lake that results in the inundation of normally dry areas. 9.302.86 Flood Frequency -the frequency for which it is expected that a specific flood stage or discharge may be equalled or exceeded. 9.302.87 Flood Fringe -that portion of the flood plain outside of the floodway. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study for the City. 9.302.88 Flood Plain -the beds proper and the areas adjoining a wetland, lake, or watercourse which have been or hereafter may be covered by the regional flood. 9.302.89 Flood-proofing -a combination prov1s1ons, changes, or adjustments to structues subject to flooding primarily for elimination of flood damages. of structural properties and the reduction or 9.302.90 Floodway -the bed of a wetland or lake and the channel of the watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. 9.302.91 Obstruction -any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel modification, culvert, building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, across, or projecting into any channel, watercourse, or regulatory flood plain which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water. . 9. 302. 92 Principal Use or Structure -means al 1 uses. or structures that are not accessory uses or structures. 9.302.93 Reach -a hydraulic engineering term to describe a longitudinal segment of a stream or river influenced by a natural or man-made obstruction. In an urban area, the segment of a stream or river between two consecutive bridge crossings would most typically constitute a reach. :. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 8 9.302.94 Regional Flood -a flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100-year recurrence interval. Regional flood is, synonymous with the term "base flood fl used in the Flood Insurance Study. 9.302.95 Regulatory Flood Protection Elevation -The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. 9.302.96 Structure -anything constructed or erected on the ground or attached to the ground or on-site utilities, including, but not limited to, buildings, factories, sheds, detached garages, cabins, manufactured homes, travel trailers/vehicles not meeting the exemption criteria specified in Section 9.309.31 of the ordinance and other similar items. 9.302.97 Variance -means a modifiction of a specific permitted development standard required in an official control including this ordinance to allow an alternative development standard not stated as acceptable in the official control, but only as applied to a particular property for the purpose of alleviating a hardship, practical difficulty or unique circumstances as defined and elaborated upon in a community's respective planning and zoning enabling legislation. ESTABLISHMENT OF ZONING DISTRICTS 9.303.1 Districts: 9.303.11 Floodway Districts. The Floodway District shall include those areas designated as floodway on the Flood Boundary and Floodway Map adopted in Section 9.302.2. 9.303.12 Flood Fringe District. The Flood Fringe District shall include those areas designated as floodway fringe on the Flood Boundary and Floodway Map adopted in Section 9.302.2. 9.303.13 General Flood Plain District. The General Flood Plain District shall include those areas designated as unnumbered A Zones on the Flood Insurance Rate Map adopted in Section 9.302.2. 9.303.2 Compliance. No new structure or land shall hereafter be used and no structure shall be located, extended, converted, or structurally altered without full compliance REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 9 with the terms of this ordinance and other applicable regulations which apply to uses within the jurisdiction of the ordinance. Within the Floodway, Flood Fringe and General Flood Plain Districts, all uses not listed as permitted uses or conditional uses in Sections 9.304.0, 9.305.0 and 9.306.0 that follow, respectively, shall be prohibited. In addition, a caution is provided here that: 9.303.21 New manufactured homes, replacement manufactured homes and certain travel trailers and travel vehicles are subject to the general prov1s1ons of the ordinance and specifically Section 9.309.0i 9.303.22 Modifications, additions, structural alterations or repair after damage to existing nonconforming structures and nonconforming uses of structures or land are regulated by the general provisions of the ordinance and specifically Section 9.311.0; and 9.303.23 As built elevations for elevated or flood proofed structures must be certified by ground surveys and flood proofing techniques must be designed and certified by a registered professional engineer or architect as specified in the general provisions of this ordinance and specifically as stated in Section 310.0 of this ordinance. FLOODWAY DISTRICT 9.304.1 Permitted Uses: 9.304.11 General farming, pasture, grazing, outdoor plant nurseries, horticulture, truck farming, forestry, sod farming, and wild crop harvesting. 9.304,12 Industrial-commercial loading areas, parking areas and airport landing strips. 9.304.13 Private and public golf courses, tennis courts, driving ranges, arche�y ranges, picnic grounds, boat launching ramps, swimming areas, parks, wildlife and nature preserves, game farms, fish hatcheries, shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, and ·single or multiple purpose recreational trails. 9.304.14 Residential lawns, gardens, parking areas, and playareas. 9.304.2 Standards for Floodway Permitted Uses: REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 10 9.304.21 The use shall have a low flood damage potential. 9.304.22 The use shall be permissable in the underlying zoning district if one exists. 9.304.23 The use shall not obstruct flood flows or increase flood elevations and shall not involve structures, fill, obstructions, excavations or storage of materials or equipment. 9.304.3 Conditional Uses: 9.304.31 Structures accessory to the uses listed in 9.304.1 above and the uses listed in 9.304.32 -9.304.38 below. 9. 304. 32 Extract ion and storage of sand, gravel and othermaterials. 9.304.33 Marinas, boat rentals, docks, piers, wharves, and water control structures. 9.304.34 Railroads, streets, bridges, utility transmission lines, and pipelines. 9.304.35 Storage yards for equipment, machinery or materials. 9.304.36 Placement of fill. 9.304.37 Travel trailers and travel vehicles either on individual lots of record or in existing or new subdivisions or commercial or condominimum type campgrounds, subject to the exemptions and provisions of Section 9.309.3 of this ordinance. 9.304.38 Structural works for flood control such as levees, dikes and floodwalls constructed to any height where the intent is to protect individual structures and levees or dikes where the intent is to protect agricultural crops for a frequency flood event equal to or less than the 10-year frequency flood event. 9.304.4 Standard for Floodway Conditional Uses: 9.304.41 All Uses. No structure (temporary or permanent), fill (including fill for road and levees), deposit, obstruction, storage of materials or equipment, or other uses may be allowed as a Conditional Use that will cause any increase in the stage of the 100-year or region flood or cause an increase in flood damage in the reach or reaches affected. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 11 9.304.42 All floodway Conditional Uses shall be subject to the procedures and standards contained in Section 9.310.4 of this ordinance. 9.304.43 The Conditional Use shall be permissable in the underlying zoning district if one exists. 9.304.44 Fill: (a)Fill, dredge spoil and all other similar materialsdeposited or stored in flood plain shall be protected fromerosion by vegetative cover, mulching, rip rap or otheracceptable method. (b)Dredge spoil sites and sand and gravel operations shallnot be allowed in the floodway unless a long-term sitedevelopment plan is submitted which includes anerosion/sedimentation prevention element to the plan. (c)As an alternative, and consistent with subsection (b)immediately above, dredge spoil disposal and sand and graveloperations may allow temporary, on-site storage of fill orother materials which would have caused an increase to thestage of the 100-year or regional flood but only after theGoverning Body has received an appropriate plan which assuresthe removal of the materials from the floodway based upon theflood warning time available. The Conditional Use Permit mustbe title registered with the property in the Office of theCounty Recorder. 9.304.45 Accessory Structures: (a)Accessory structures shal 1 not be designed for humanhabitation. (b)Accessory structures, if permitted, shall be constructedand placed on the bu.i !ding site so as to offer the minimumobstruction to the flow of flood water. (1) Whenever,possible, structures shall be constructed with thelongitudinal axis parallel to the direction of flood flow, and(2)so far as practicable, structures shall be placed_approximately on the same flood flow lines as those_ ofadjoining structures. (c)Accessory structures shall be elevated on fill orstructurally dry flood proofed in accordance with the FP-1 orFP-2 flood proofing classifications in the State BuildingCode. As an alternative, an accessory structure may be floodproofed to the FP-3 or FP-4 flood proofing classifications in REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 12 the State Bui !ding Code provided the accessory structure constitutes a minimal investment, does not exceed 500 square feet in size, and for a detached garage, the detached must be used solely for parking of vehicles and limited storage. All flood proofed accessory structures must meet the following additional standards, as appropriate: ( 1)The structure must be adequately anchored to preventflotation, collapse or lateral movement of the structure andshall be designed to equalize hydrostatic flood forces onexterior walls; and (2)Any mechanical and utility equipment in a structure mustbe elevated to or above the Regulatory Flood ProtectionElevation or properly flood proofed. 9.304.46 Storage of Materials and Equipment: (a)The storage or processing of materials that are, in timeof £!coding, flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)Storage of other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.304.47 Structural works for flood control that change the course, current, or cross-section of protected wetlands or public waters, sha 11 be subject to the provisions of Minnesota Statutes, Chapter 103G. Community-wide structural works for flood control intended to remove areas from the regulatory flood plain shall not be allowed in the floodway. 9.304.48 A levee, dike or floodwall constructed in the floodway shall not cause an increase of the 100-year or regional flood and the technical analysis must assume equal conveyance or storage loss on both sides of a stream. FLOOD FRINGE DISTRICT (FF) 9.305.1 Permitted Uses: Permitted Uses shall be those uses of land or structures listed as Permitted Uses in the underlying zoning use district(s). If.no pre-existing, underlying zoning use districts exist, then any residential or non-residential structure or use of a structure or land shall be a Permitted Use in the Flood Fringe provided such use does not constitute a public nuisance. All Permitted Uses shall comply with the standards for Flood Fringe "Permitted Uses" listed in Section REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 13 9.305.2 and the "Standards for all Flood Fringe Uses" listed in Section 9.305.5. 9.305.2 Standards for Flood Fringe Permitted Uses: 9.305.21 All structures, including accessory structures, must be elevated on fill so that the lowest floor including basement floor is at or above the Regulatory Flood Protection Elevation. The finished fill elevation for structures shall be no lower than one (1) foot below the Regulatory Flood Protection Elevation and the fill shall extend at such elevation at least fifteen (15) feet beyond the outside limits of the structure erected thereon. 9.305.22 As an alternative to elevation on fill, accessory structures that constitute a minimal investment and that do not exceed 500 square feet for the outside dimension at ground level may be internally flood proofed in accordance with Section 9.304.45(c). 9.305.23 The cumulative placement of fill where at any one time in excess of one-thousand (1,000) cubic yards of fill is located on the parcel shall be allowable only to elevate a structure in accordance with Section 9.305.21 of this ordinance. 9.305.24 The storage of any materials or equipment shall be elevated on fill to the Regulatory Flood Protection Elevation. 9.305.25 The provisions of Section 9.305.5 of this ordinance shall apply. 9.305.3 Conditional Uses: Any structure that is not elevated on fill or flood proofed in accordance with Section 9.305.21 -9.305.22 or any use of land that does not comply with the standards in Section 9.305.23 -9.305.24 shall only be allowable as a Conditional Use. An application for a Conditional Use shall-be subject to the standards and criteria and elevation procedures specified in Sections 9. 305. 4 9.305.5 and 9.310.4 of this ordinance. .9.305.4 Standards for Flood Fringe Conditional Uses: 9.305.41 Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory Flood Protection Elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 14 enclosed area shal 1 be considered above-ground and not a structure's basement or lowest floor if: 1) the enclosed areas is above-ground on at least one side of the structurei 2) it is designed to internally flood and is constructed with flood resistant materials; and 3) it is used solely for parking of vehicles, building access or storage. The above-noted alternative elevation methods are subject to the following addition standards: (a)Design and Certification -The structure's design and asbuilt condition must be certified by a registered professionalengineer or architect as being in compliance with the generaldesign standards of the State Building Code and, specifically,that all electrical, heating, ventilation, plumbing and airconditioning equipment and other service facilities must be ator above the Regulatory Flood Protection Elevation or bedesigned to prevent flood water from entering or accumulatingwithin these components during times of flood. (b)Specific Standards for Above-Grade, Enclose Areas -Abovegrade, fully enclosed areas such as crawl spaces or tuck undergarages must be designed to internally flood and the designplans must stipulate: 1)The minimum area of openings in the walls where internalflooding is to be used as a flood proofing technique. Whenopenings are placed in a structure's walls to provide forentry of flood waters to equalize pressures, the bottom of allopenings shall be no higher than one-foot above grade.Openings may be equipped with screens, louvers, valves, orother coverings or devices provided that they permit theautomatic entry and exit of flood waters. 2)That the enclosed area will be designed of flood resistantmaterials in accordance with the FP-3 or FP-4 classificationsin the State Building Code and shall be used solely forbuilding access, parking of vehicles or storage. 9.305.42 Basements, as defined by Section 9.302.82 of this ordinance, shall be subject to the following: (a)Residential basement construction shall not be allowedbelow the Regulatory Flood Protection Elevation. (b)Non-residential basements may be allowed below theRegulatory Flood Protection Elevation provided the basement isstructurally dry flood proofed in accordance with Section9.305.43 of this ordinance. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 15 9.305.43 All areas of non-residential structures including basements to be placed below the Regulatory Flood Protection Elevation shall be flood proofed in accordance with the structurally dry flood proofing classification in the State Building Code. Structurally dry flood proofing must meet the FP-1 and FP-2 flood proofing classification in the State Building Code and this shall require making the structure watertight with the walls substantially impermeable to the passage of water and with the structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effectd of buoyancy. Structures flood proofed to the FP-3 and FP-4 classification shall not be permitted. 9.305.44 When at any one time more than 1,000 cubic yards of fill or other similar material is located on a parcel for such activities as on-site storage, landscaping, sand and gravel operations, landfills, roads, dredge spoil disposal or construct ion of f load control works, and erosion/sedimentation control plan must be submitted unless the community is enforcing a state approved shoreland management ordinance. In the absence of a state approved shoreline ordinance, the plan must clearly specify the methods to be used to stabilize the fill on site for a flood event at a minimum of the 100-year or regional flood event. The plan must be prepared and certified by a registered professional engineer or other qualified individual acceptable to the Governing Body. The plan may incorporate alternative procedures for removal of the material from the flood plain if adequate flood warning time exists. 9.305.45 Storage of Materials and Equipment: (a)The storage or processing of materials that are, in timeof flooding, flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)Storage or other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.305.46 The provisions of Section 9.305.5 of this ordinance shall also apply. 9.305.5 Standards for all Flood Fringe Uses: 9.305.51 All new principal structures must have vehicular access at or above an elevation not more than two (2) feet below the Regulatory Flood Protection Elevation. If a variance to this requirement is granted, the Board of Adjustment must REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 16 specify limitations on the period of use of occupancy of the structure for times of flooding and only after determining that adequate flood warning time and local flood emergency reponse procedures exist. 9.305.52 Commercial Uses -accessory land uses, such as yards, railroad tracks, and parking lots may be at elevations lower than the Regulatory Flood Protection Elevation. However, a permit for such facilities to be used by the employees or the general public shall not be granted in the absence of a flood warning system that provides adequate time for evacuation if the area would be inundated to a depth greater than two feet or be subject to flood velocities greater than four feet per second upon occurrence of the regional flood. 9.305.53 Manufacturing and Industrial Uses -measures shall be taken to minimize interference with normal plant operations especially along streams having protracted flood durations. Certain accessory land uses such as yards and parking lots may be at lower elevations subject to the requirements set out in Section 9.305.52 above. In considering permit applications, due consideration shall be given to needs of an industry whose business requires that it be located in flood plain areas. 9.305.54 Fill shall be properly compacted and the slopes shall be properly protected by the use of rip rap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation -FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multilot developments. These standards should be investigated prior to the initiation of site preparaton if a change of special flood hazard area designation will be requested. 9.305.55 Flood Plain developments shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Official Zoning Map. 9.305.56 Standards for travel trailers and travel vehicles are contained in Section 9.309.3. 9.305.57 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but not be limited to, use of over-the-top or frame REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 17 ties to ground anchors. This requirement is an addition to applicable state or local anchoring requirements for resisting wind forces. GENERAL FLOOD PLAIN DISTRICT 9.306.1 Permissable Uses: 9.306.11 The uses listed in Section 9.304.1 of this ordinance shall be permitted uses. 9.306.12 All other uses shall be subject to the floodway/flood fringe evaluation criteria pursuant to Section 9.306.2 below. Section 9.304.0 shall apply if the proposed use is in the Flood District and Section 9.305.0 shall apply if the proposed use is in the Flood Fringe District .. 9.306.2 Procedures for Floodway and Flood Fringe Determinations Within the General Flood Plain District: 9.306.21 Upon receipt of an application for a Conditional Use Permit for a use within the General Flood Plain District, the applicant shall be required to furnish such of the following information as is deemed necessary by the Zoning Administrator for the determination of the Regulatory Flood Protection Elevation and whether the proposed use is within the Floodway or Flood Fringe District. (a)A typical valley cross-section showing the channel of thestream, elevation of land areas adjoining each side of thechannel, cross-sectional areas to be occupied by the proposeddevelopment, and high water information. (b)Plan (surface view) showing elevations or contours of theground; pertinent structure, fill, or storage elevations;size, location, and spatial arrangement of all proposed andexisting structures on the site; location and elevations ofstreets; photographs showing existing land uses and vegetationupstream and downstream; and soil type. (c)Profile showing the slope of the bottom of the channel orflow 1 ine of the stream for at least 500 feet in eitherdirection from the proposed development. 9.306.22 The applican t shall be responsible to submit one copy of the above information to a designated engineer or other expert person or agency for technical assistance in determining whether the proposed use is in the Floodway or Flood Fringe District and to determine the Regulatory Flood REGULAR COUNCIL MEETINGFEBRUARY 22, 1993 PAGE 18 Protection Elevation. Procedures consistent with Minnesota Regulations 1983, Parts 6120.5000 -6120.6200 shall be followed in this expert evaluation. The designated engineer or expert is strongly encouraged to discuss the proposed technical evaluation methodology with the respective Department of Natural Resources' Area Hydrologist prior to commencing the analysis. The designated engineer or expert shall: (a)Estimate peak discharge of the regional flood. (b)Calculate the water surface profile of the regional floodbased upon a hydraulic analysis of the stream channel andoverbank areas. (c)Compute the floodway necessary to convey or store theregional flood without increasing flood stages more than 0.5foot. A lesser stage increase than 0.5' shall be required if,as a result of the additional stage increase, increased flooddamages would result. An equal degree of encroachment on bothsides of the stream with"in the reach shall be assumed incomputing floodway boundaries. 9.306.23 The Zoning Administrator shall present the technical evaluation and findings of the designated engineer or expert to the City Council. The City Council must formally accept the technical evaluation and the recommended Floodway and/or Flood Fringe District boundary or deny the permit application. The City Council, prior to official action, may submit the application and all supporting data and analyses to the Federal Emergency Management Agency, the Department of Natural Resources or the Planning Commission for review and comment. Once the Floodway and the Flood Fringe boundaries have been determined, the City Council shall refer the matter back to the Zoning Administrator who shall process the permit application consistent with the applicable provisions of Section 9.304.0 and 9.305.0 of this ordinance. SUBDVISIONS 9.307.1 Review Criteria: No land shall be subdivided which is unsuitable for the reason of flooding, inadequate drainage, water supply or sewage treatment facilities. All lots within the flood plain districts shall contain a building site at or above the Regulatory Flood Protection Elevation. All subdivisions shall have water and sewage treatment facilities that comply with the provisions of this ordinance and have road access both to the subdivision and to the individual building sites no lower than two feet below the Regulatory REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 19 Flood Protection Elevation and the required elevation of all access roads shall be clearly labelled on all required subdivision drawings and platting documents. 9.307.2 Floodway/Flood Fringe Determinations in the General Flood Plain District: In the General Flood Plain District, applicants shall provide the information required in Section 9. 306. 2 of the ordinance to determine the 100-year floodelevation, the Floodway and Flood Fringe Protection Elevationsfor the subdivision site. 9.307.3 Removal of Special Flood Hazard Area Designation: The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard designation for certain structures properly elevated on fill above the 100-year flood elevations. FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. PUBLIC UTILITIES, RAILROADS, ROADS AND BRIDGES 9.308.1 Public Utilities. All public utilities and facilities such as gas, electrical, sewer, and water supply systems to be located in the flood plain shall be flood-proofed in accordance with the State Building Code or elevated to above the Regulatory Flood Protection Elevation. 9.308.2 Public Transportation Facilities. Railroad tracks, roads and bridges to be located within the flood plain shall comply with Sections 9.304.0 and 9.305.0 of this ordinance. Elevation to the Regulatory Flood Protection elevation shall be provided where fai 1 ure or interrupt ion of these transportation facilities would result in danger to the public health or safety or where such facilities are essential to the orderly functioning of the area. Minor auxiliary roads or rai !roads may be constructed at a lower elevation where failure or interruption of transportation services would not endanger the public health or safety. 9.308.3 On-site Sewage Treatment and Water Supply Systems. Where public utilities are not provided: 1) On-site water supply systems must be designed to minimize or eliminate infiltration of flood waters into the system; and 2) New or replacement on-site sewage treatment systems must be designed to minimize or eliminate infiltration of flood waters and they shall not be subject to impairment or contamination during , . REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 20 times of flooding. Any sewage treatment system designed in accordance with the State's current statewide standards for on-site sewage treatment systems shall be determined to be in compliance with this Section. MANUFACTURED HOMES AND MANUFACTURED HOME PARKS AND PLACEMENTOF TRAVEL TRAILERS AND TRAVEL VEHICLES 9.309.1 New manufactured home parks and expansions to existingmanufactured home parks shall be subject to the provisionsplaced on subdivisions by Section 9.307.0 of this ordinance .. 9. 309.2 The placement of new or replacement manufactured homesin existing manufactured home parks or on individual lots ofrecord that are located in flood plain districts will betreated as a new structure and may be placed only if elevatedin compliance with Section 5.0 of this ordinance. If vehicularroad access for pre-existing manufactured home parks is notprovided in accordance with Section 9.305.51, then replacementmanufactured homes will not be allowed until the propertyowner(s) develops a flood warning emergency plan acceptable tothe City Council. 9.309.21 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 9.309.3 Travel trailers and travel vehicles that do not meet the exemption criteria specified in Section 9.309.31 below shall be subject to the provisions of this ordinance and as specifically spelled out in Sections 9.309.33 -9.309.34 below. 9.309.31 Exemption -Travel trailers and travel vehicles are exempt from the provisions of the ordinance if they are placed in any of the areas listed in Section 9.309.32 below and further they meet the following criteria: (a)Have current licenses required for highway use. (b)Are highway ready, meaning on wheels or the internaljacking system, are attached to the site only by quickdisconnect type utilities commonly used in campgrounds andtrailer parks and the travel trailer/travel vehicle has nopermanent structural type additions attached to it. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 21 (c)The travel trailer or travel vehicle an� associated usemust be permissible in any pre-existing, underlying zoning usedistrict. 9.309.32 Areas Exempted for Placement of Travel/Recreational Vehicles: (a)Individual lots or parcels of record. (b)Existing commercial/recreationalcampgrounds.vehicle parks or (c)Existing condominium type associations. 9.309. 33 Travel trailers and travel vehicles exempted inSection 9.309.31 lose this exemption when development occurson the parcel exceeding $500 dollars for a structural additionto the travel trailer/travel vehicle or an accessory structuresuch as a garage or storage building. The traveltrailer/travel vehicle and all additions and accessorystructures will then be treated as a new structure and shallbe subject to the elevation/flood proofing requirements andthe use of land restrictions specified in Sections 9.304.0 and9.305.0 of this ordinance. 9.309.34 New commercial travel trailers or travel vehicle parks or campgrounds and new residential type subdivisions and condominimum associations and the expansion of any existing similar use exceeding five (5) units or dwelling sites shall be subject to the following: (a)Any new or replacement travel trailer or travel vehiclewill be allowed in the Floodway or Flood Fringe Districtsprovided said trailer or vehicle and its contents are placedon fill above the Regulatory Flood Protection Elevation andproper elevated road access to the site exists in accordancewith Section 9.305.51 of this ordinance. No fill placed in thefloodway. to meet the requirements of the Section shallincrease flood stages of the 100-year or regional flood. (b)All new or replacement travel trailers or travel vehicles.not meeting the criteria of (a) above may, as an alternative, be al lowed as a Conditional Use if in accordance with · the following provisions and ·the provisions of 9.310.4 of the ordinance. The applicant must submit an emergency plan for the safe evacuation of all vehicles and people during the 100-year flood. Said plan shall be prepared by a registered engineeer or other qualified individual and shall demonstrate that adequate time and personnel exist to carry out the evacuation. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 22 All attendant sewage and water facilities . for new or replacement travel trailer or other recreational vehicles must be protected or constructed so as to not be impaired or contaminated during times of flooding in accordance with Section 9.308.3 of this ordinance. ADMINISTRATION 9.310.1 Zoning Administrator. A Zoning Administrator or other official designated by the City Council shall administer and enforce this ordinance. If the Zoning Administrator finds a violation of the provisions of this ordinance the Zoning Administrator shall notify the person responsible for such violation in accordance with the procedures stated in Section 9.312.0 of this ordinance. 9.310.2 Permit Required. A permit issued by the Zoning Administrator in conformity with the provisions of this ordinance shall be secured prior to the erection, addition, or alternation of any building, structure, or portion thereof; prior to the use or change of a building, structure, or land; prior to the change or extension of a nonconforming use; and prior to the placement of fill, excavation of materials, or the storage of materials or equipment within the flood plain. 9.310.22 Application for Permit. Application for a permit shal 1 be made in duplicate to the Zoning Administrator on forms furnished by the Zoning Administrator and shall include the following where applicable: plans in duplicate drawn to scale, showing the nature, location, dimension, and elevations of the lot; existing or proposed structures, fill, or storage of materials; and the location of the foregoing in relation to the stream channel. 9.310.23 State and Federal Permits. Prior to granting a permit or processing an application for a Conditional Use Permit or Variance, the Zoning Administrator shall determine that the applicant has obtained all necessary State and Federal permits. 9.310.24 Certificate of Zoning Compliance for New, Altered, or Nonconforming Use. It shall be unlawful to use, occupy, or permit the use or occupancy of any building or premises, or part thereof hereafter created, erected, changed, converted, altered, or enlarged in its use of structure until a Certificate of Zoning Complaince shall have been issued by the Zoning Administrator stating that the use of the building or land conforms to the requirements of this ordinance. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 23 9.310.25 Construction and Use to be as . provided on Application, Plans, Permits, Variances and Certificates of Zoning Compliance. Permits, Conditional Use Permits or Certificates of Zoning Compliance issued on the basis of approved plans and applications authorize only the use, arrangement and construction set forth in such approved plans and applications and no other use, arrangement or construction. Any use, arrangement or construction at variance with that authorized shall be deemed a violation of this ordinance, and punishable as provided by Section 9.312.0 of this ordinance. 9.310.26 Certification. The applicant shall be required to submit certification by a registered professional engineer, registered architect, or registered land surveyor that the finished fill and building elevations were accomplished in compliance with the provisions of the ordinance. Floodproofing measures shall be certified by a registered professional engineer or registered architect. 9.310.27 Record of First Floor Elevation. The Zoning Administrator shall maintain a record of elevation of the lowest floor (including basement) of all new structures and alterations or additions to existing structures in the flood plain. The Zoning Administrator shall also maintain a record of the elevation to which structures or alterations and additions to structures are flood-proofed. 9.310.3 Board of Adjustment. The Planning Commission is the · Board of Adjustment. 9.310.31 Rules. The Board of Adjustment shall adopt rules for the conduct of business and may exercise all of the powers conferred on such Boards by State Law. 9. 310. 32 Administrative Review. The Board shal 1 hear anddecide appeals where it is alleged-there is an error in anyorder, requirement, dee is ion, or det ermi nation made by anadministrative official in the enforcement or administrationof this ordinance. 9.310.33 Variances. The Board may authorize upon appeal in specific cases such relief or variance from the terms of this ordinance as will not be contrary to the public interest and only for those circumstances such as hardship, practical difficulties or circumstances unique to the property under consideration, as provided fo:r in the respective enabling legislation for planning and zoning for cities or counties as appropriate. In the granting of suchj variance, the Board of REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 24 Adjustment shall clearly identify in writing the specific condition that existed consistent with the criteria specified in the respective enabling legislation which justified the granting of the variance. No variance shall have the effect of allowing in any district uses prohibited in that district, permit a lower degree of flood protection than the Regulatory Flood Protection Elevation for the particular area, or permit standards lower than those required by State Law. 9.310.34 Hearings. Upon filing with the Board of Adjustment of an appeal from a decision of the Zoning Administrator, or an application for a variance, the Board shall fix a reasonable time for a hearing and give due notice to the parties in interest as specified by law. The Board shall submit by mail to the Commissioner of Natural Resources a copy of the application for proposed variances sufficiently in advance so that the Commissioner will receive at least ten days notice of the hearing. 9.310.35 Decisions. The Board shall arrive at a decision on such appeal or variance within a reasonable period of time. In passing upon an appeal the Board may, so long as such action is in conformity with the provisions of this ordinance, reverse or affirm, wholly or in part, or modify the order, requirement, decision or determination of the Zoning Administrator or other public official. It shall make its decision in writing setting forth the findings of fact and the reasons for its decision. In granting a variance,. the Board may prescribe appropriate conditions and safeguards such as those specified in Section 9.310.46, which are in conformity with the purposes of this ordinance. Violations of such conditions and safeguards, when made a part of the terms under which the variance is granted, shall be deemed a violation of this ordinance punishable under Section 9. 312.0. A copy of all decisions granting variances shall be forwarded by mail to the Commissioner of Natural Resources within ten (10) days of such action. 9.310.36 Appeals. Appeal to the City Council and District Court -appeals from any decision of the Board may be taken by any persons or persons jointly or severally aggrieved by any decision of the Board of any taxpayer, officer, department, board or bureau of the municipality to the City Council. The decision of the City Council may be appealed to the District Court of this jurisdiction as provided in Minnesota Statute 462.361. 9.310.37 Flood Insurance Notice and Record Keeping. The Zoning Administrator shall notify an applicant for a variance that: REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 25 1)The issuance of a variance to construct a structure belowthe base flood level will result in increased premium ratesfor flood insurance up to amounts as high as $25 for $100 ofinsurance coverage and 2) Such construction below the 100-yearor regional flood level increase risks to life and property.Such notification shall be maintained with a record of allvariance actions, including justification for their issuance,and report such variances issued in its annual or biennialreport submitted to the Administrator or the National FloodInsurance Program. 9.310.4 Conditional Uses. The Board of Adjustmenet shall hear and decide applications for conditional uses permi ssable under this ordinance. Applications shall be sumitted to the Zoning Administrator who shall forward the application to the Board of Adjustment for consideration. 9.310.41 Hearings. Upon filing with the Board of Adjustment an application for a Conditional Use Permit, the Board of Adjustment shall submit by mail to the Commissioner of Natural Resources a copy of the application for proposed Conditional Use sufficiently in advance so that the Commissioner will receive at least ten (10) days notice of the hearing. 9.310.42 Decisions. The Board of Adjustment shall arrive at a decision on a Conditional Use within a reasonable period of time. In granting a Conditional Use Permit, the Board of Adjustment shall prescribe appropriate conditions and safeguards, in addition to those specified in Section 9.310.46, which are in conformity with the purposes of this ordinance. Violations of such conditions and safeguards, when made a part of the terms under which the Conditional Use Permit is granted, shall be deemed a violation of this ordinance punishable under Section 9.312.0. A copy of all decisions granting Conditional Use Permits shall be forwarded by mail to the Commissioner of Natural Resources within ten (10)days of such action. 9.310.421 The Board of Adjustment shall on conditional use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions .necessary to bring the development conditions relating to. the particular lot into an equitable position for carrying out the spirit and intent of the ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having been filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. REGULAR COUNCIL MEETINGFEBRUARY 22, 1993 PAGE 26 9.310.422 Reapplication after denial. No application for conditional uses which has been denied wholly or in part shall be resubmitted until the period of 6 months has passed from the date of said decision by the City Counci 1, except on grounds of new evidence or proof of a change in conditions submitted to and found acceptable by the chairman of the Board of Adjustment. 9.310.423 Revocation. A violation of any condition set forth in granting a Conditional Use shall be a violation of this ordinance and automatically terminates the conditional use. A conditional use granted shal 1 become void within one year unless utilitized to correct the situation as presented in support of granting a conditional use unless extension is applied for and granted by the City Council. 9.310.43 Procedures to be followed by.the Board of Adjustment in passing on Conditional Use Permit application within all Flood Plain Districts. (a)Require the applicant to furnish such of the followinginformation and additional information as deemed necessary bythe Board of Adjustment for determining the suitability of theparticular site for the proposed use: (1)Plans in triplicate drawn to scale showing thenature, location, dimensions and elevation of the lot,existing or proposed structures, fill, storage ofmaterials, flood-proofing measures, and the relationshipof the above to the location of the stream channel. (2) Specifications for building construction and materials, flood-proofing, filling, dredging, grading, channel improvement, storage of materials, water supply and sanitary facilities. (b)Transmit one copy of the information described insubsection ( 1) to the designated engineer or other expertperson or agency for technical assistance, where necesary, inevaluating the proposed project in relation to flood heightsand velocities, the seriousness of flood damage to the use,the adequacy of the plans for protection, and other technicalmatters. (c)Based upon the technical evaluation of the designatedengineer or expert, the Board of Adjustment shall determinethe specific flood hazard at the site and evaluate thesuitability of the proposed use in relation to the floodhazard. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 27 9.310.44 Factors Upon Which the Decision of the Board of Adjustment Shall be Based. In passing upon conditional use applications, the Board of Adjustment shall consider all relevant factors specified in other sections of this ordinance, and: (a)The danger to life and property due to increased floodheights and velocities caused by encroachments. (b)The danger that materials may be swept onto other lands ordownstream to the injury of others or they may block bridge,culverts or other hydraulic structures. (c)The proposed water supply and sanitation systems and theability of these systems to prevent disease, contamination,and unsanitary conditions. (d)The susceptibility of the proposed facility and itscontents to flood damage and the effect of such damage on theindividual owner. (e)The importance of the services provided by the proposedfacility to the community. (f} The requirements of the facility for a waterfront location. (g)The availability of alternative locations not subject to,flooding for the proposed use. (h)The compatibility of the proposed use with existingdevelopment and development anticipated in the foreseeablefuture. (i)The relationship of the proposed use to the comprehensiveplan and flood plan management program for the area. (j)The safety of access to the property in times of flood forordinary and emergency vehicles. (k)The expected heights, velocity, duration, rate of rise,and sediment transport of the flood waters expected at the·site. (1)Such other factors which are relevant to the purposes ofthis ordinance. 9.310.45 Time for Acting on Application. The Board of Adjustment shall act on an application in the manner described REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 28 above within 120 days from receiving the application, except that where additional information is required pursuant to 9.310.44 of this ordinance. The Board of Adjustment shall render a written decision within 60 days from the receipt of such additional information. 9.310.46 Conditions Attached to Conditional Use Permits. Upon consideration of the factors listed above and the purpose of this ordinance, the Board of Adjustment shall attach such conditions to the granting of Conditional Use Permits as it deems necessary to fulfill the purposes of this ordinance. Such conditions may include, but are not limited to, the following: (a)Modification of waste treatment and water supplyfacilities. (b)Limitations on periods of use, occupancy, and operation. (c)Imposition of operational controls, sureties, and deedrestrictions. (d)Requirements for construction of channel modifications,compensatory storage, dikes, levees, and other protectivemeasures. ( e} Flood-proofing measures, in accordance with the State Building Code and this ordinance. The applicant shall submit a plan or document cerified by a registered professional engineer or architect that the flood-proofing measures are consistent with the Regulatory Flood Protection Elevation and associated flood factors for the parti�ular area. 9.310.47 The Board of Adjustment shall on conditional use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent of the ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. 9.310.48 Reapplication after denial. No application for a conditional use which has been denied wholly or in part shall be resubmitted until a period of 6 months has passed from the date of said decision by the City Council, except on grounds of new evidence or proof of a change in conditions submitted REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 29 to and found acceptable by the chairman of the Board of Adjustment. 9.310.49 Revocation. A violation of any condition set forth in granting a conditional use shall be a violation of this ordinance and automatically terminates the conditional use. A conditional use granted shall become void within one year unless utilized to correct the situation as presented in support of granting a conditional use unless extension is applied for and granted by the City Council. NONCONFORMING USES 9.311.1 A structure or the use of structure or premises which was lawful before the passage or amendment of this ordinance but which is not in conformity with.the provisions of this ordinanc� may be continued subject ·to the following conditions: 9.311.11 No such use shall be expanded, changed, enlarged, or altered in a way which increases its nonconformity. 9.311.12 Any alteration or addition to a nonconforming structure or nonconforming use which would result in increasing the flood damage potential of that structure or use shall be protected to the Regulatory Flood Protection Elevation in accordance with any of the elevation fill or flood-proofing techniques (i.e., FP-1 thru FP-4 flood-proofing classifications) allowable in the State Building Code, except as further restricted in 9.311.13 below. 9.311.13 The cost of any structural alterations or additions to any nonconforming structure over the life of the structure shal 1 not exceed 50 percent of the market value of the structure unless the conditions of this section are satisfied. The cost of all of the community's initial flood plain controls must be calculated into today's current cost which will include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the current cost of al 1 previous and proposed alterations and additions exceeds 50 percent of the current market value of the structure, then the structure must meet the standards of Section 9.304.0 or 9.305.0 of this ordinance for ·new structures depending upon whether the structure is in the Floodway or Flood Fringe, respectively. 9.311.14 If any nonconforming use is discontinued for 12 consecutive months, any future use of the building premises shall conform to this ordinance. The assessor shall notify the REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 30 Zoning Administrator in writing of instances of nonconforming uses which have been discontinued for a period of 12 months. 9.311.15 If any nonconforming use or structure is destroyed by any means, including floods, to an extent of 50 percent or more of its market value at the time of destruction, it shall not be reconstructed except in conformity with the provisions of this ordinance. The applicable provisions for establishing new uses or new structures in Sections 9.304.0, 9.305.0 or 9.306.0 will apply dependng upon whether the use or structure is in the Floodway, Flood Fringe or General Flood Plain District, respectively. 9.311.16 Uses or adjuncts thereof which are or become nuisances shall not be entitled to continue as nonconforming uses. 9.311.17 Except as provided in 9.311.15, any use which has been permitted as a conditional use shall not be considered as a nonconforming use. 9.311.18 Nonconforming uses located in the Floodway District shal 1 be eliminated or brought into conformity with the standards contained in this ordinance within a reasonable period of time as determined by the City Counci 1, after a hearing for each such nonconforming use. The Board shall make its determination upon the basis of the normal useful life of any improvement upon the premises. In addition, the monetary value of any competitive advantage derived by the operation of such nonconforming use, by reason of the limitation on establishment of competing businesses as a result of this ordinance, shal 1 be considered as a reduction of losses resulting from the requirement or termination of the use under this ordinance. 9.311.19 The Zoning Administrator shall prepare a list of those nonconforming uses which have been f loodproofed or otherwise adequately protected in conformity with Sect ion 9.310.46. The Zoning Administrator shall present such list to the City Council which may issue a certificate to the owner stating that such uses, as a result of these corrective measures, are in conformity with the provisions of this ordinance. PENALTIES FOR VIOLATION 9.312.1 Violation of the provisions of this ordinance or failure to comply with any of its requirements (including violations of conditions and safeguards established in REGULAR COUNCIL MEETINGFEBRUARY 22, 1993 PAGE 31 connection with grants of variances or conditional uses) shall constitute a misdemeanor and shall be punishable as defined by law. 9.312.2 Nothing herein contained shall prevent the City from taking such other lawful action as is necessary to prevent or remedy any violation. Such action may include but are not limited to: 9.312.21 In responding to a suspected ordinance violation, the Zoning Administrator and City may utilize the full array of enforcement actions available to it including but not limited to prosecution and fines, injunctions, after-the-fact permits, orders for corrective measures or a request to the National Flood Insurance Program for denial of flood insurance availability to the guilty party. The community must act in good faith to enforce these official controls and to correct ordinance violations to the extent possible so as not to jeopardize its eligibility in the National Flood Insurance Program. 9.312.22 When an ordinance violation is either discovered by or brought to the attention of the Zoning Administrator, the Zoning Administrator shall immediately investigate the situation and document the nature and extent of the violation of the official control. As soon as is reasonably possible this information will be submitted to the appropriate Department of Natural Resources and Federal Emergency Management Agency Regional Office along with the Community's plan of action to correct the violation to the degree possible. 9.312.23 The Zoning Administrator shall notify the suspected party of the requirements of this ordinance and all other official controls and the nature and extent of the suspected violation of these controls. If the structure and/or use is under construction or development, the Zoning Administrator may order the construction or development immediately halted until a proper permit or approval is granted by the community. If the construction or development is already completed, then the Zoning Administrator may either (1) issue an order identifying the corrective actions that must be made within a specified time period to bring the use or structure j.nto compliance with the official controls, or (2) notify the responsible party to apply for an after-the-fact permit/development approval within a specified period of time not to exceed 30 days. 9.312.24 If the responsible party does not appropriately respond to the Zoning Administrator within the specified REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 32 d. period of time, the responsible party shall upon conviction thereof be fined not more than $500.00 or imprisoned for not more than 90 days, or both. Each additional day that lapses shall constitute an additional violation of this ordinance and shal 1 be prosecuted accordingly. The Zoning Administrator shall also upon the lapse of the specified response period notify the landowner to restore the land to the condition which existed prior to the violation of this ordinance. AMENDMENTS The flood plan designation on the official Zoning Map shall not be removed from the flood plan areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regional flood and is contagious to lands outside the flood plain. Special Resources if he determines that, through other measures, land are adequately protected for the intended use. All amendments to this ordinance, including amendments to the Official Zoning Map, must be submitted to and approved by the Commissioner of Natural Resources prior to adoption. Changes in the Official Zoning Map must meet the Federal Emergency Management Agency's (FEMA) Technical Conditions and Criteria and must receive prior FEMA approval before adoption. The Commissioner of Natural Resources must be given 10 days written notice of all hearings to consider an amendment to this ordinance and said notice shall include a draft of the ordinance amendment or technical study under consideration. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 22, 1993 Motion by Peterson, second by Clerkin to schedule the second reading of Ordinance No. 1261 for March 8, 1993. Roll call: Al 1 ayes First Reading of Ordinance No. 1260 Pertaining to Elected Officials and Elections Motion by Nawrocki, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1260 BEING AN ORDINANCE REPEALING CHAPTER 2, ARTICLE I, SECTION 1, REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 33 e. SUBSECTION 4, OF THE CITY CODE OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO ELECTED OFFICIALS AND ELECTIONS The City of Columbia Heights does ordain: Section 1: Chapter 2, Article I, Section I, Subsection 4, of the City Code of Columbia Heights which currently reads as follows, to wit: CHAPTER 2 LEGISLATIVE PROCESS ARTICLE 1 ELECTED OFFICIALS SECTION 1 ELECTIONS 2.101(4) The Primary Election date shall be the Tuesday after the second Monday in October. is herewith amended to read as follows: CHAPTER 2 ARTICLE 1 SECTION 1 2.101(4) The days Section 2 This from LEGISLATIVE PROCESS ELECTED OFFICIALS ELECTIONS Primary Election date shall be held forty-two before the regular municipal election. ordinance shall be in full force and effect and after thirty (30) days after its passage. First Reading: February 22, 1993 Motion by Nawrocki, second by Peterson to schedule the second reading of Ordinance No. 1260 for March 8, 1993. Roll call: All ayes Resolution No. 93-10; Authorizing the Preparation of Plans and Specifications and Advertising for Bids for the 52nd Avenue Floodway and Clover Pond Diversion Project Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-10 BEING A RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 34 SPECIFICATIONS AND ADVERTISING FOR BIDS FOR THE 52ND AVENUE FLOODWAY AND CLOVER POND DIVERSION PROJECT WHEREAS, the Cities of Columbia Heights and Fridley in March, 1991, entered into a Joint Powers Agreement to address the storm water improvements associated with the 52nd Avenue Floodway and Clover Pond Diversion Project, and WHEREAS, both cities agreed to retain the services of Maier Stewart and Associates (MSA) to prepare preliminary plans for the storm water improvements, and WHEREAS, MSA had submitted a preliminary design report in November, 1991, and WHEREAS, MSA has revised their originals report and submitted a proposal to complete the proposed 52nd Avenue Floodway and Clover Pond Diversion Project at an estimated cost of $150,000, and WHEREAS, the Cities of Columbia Heights and Fridley have agreed to share equally in this project, and WHEREAS, both City Councils reserve the right to award the contract for construction after bids have been received, NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Columbia Heights, Anoka County, Minnesota, agree with the concurrence of the City Council of Fridley, authorize the preparation of final plans and specifications for the 52nd· Avenue Floodway and Clover Pond Diversion Project by MSA, and BE IT FURTHER RESOLVED THAT, after review and approval of the plans and specifications by the Directors of Public Works of both cities, that MSA is authorized to seek bids based upon the engineering plans and specifications, and BE IT FURTHER RESOLVED THAT, upon receipt and opening of sealed bids, both Councils will review the bids and shall give their approval for the successful bidder and award of the contract. Dated this 22nd day of February, 1993. Offered by: Seconded by: Roll call: Peterson Ruettimann Al 1 ayes Mayor Donald J. Murzyn, Jr. REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 35 f.RESOLUTION NO. 93-11; BEING A RESOLUTION APPOINTING A CITYMANAGER FOR THE CITY OF COLUMBIA HEIGHTS Motion by Clerkin, second by Peterson to waive the reading of the resolution there being ample copies avai !able for the public. Roll call: All ayes Councilmember Nawrocki advised he will not support passage of the resolution. He feels the selection process was flawed in that residents of the City were not afforded an opportunity for input when the five finalists for the position of City Manager was known. He had previously requested that the names of the finalists be made available to the newspapers. He stated that his position is no reflection on the finalist. Councilmember Ruettimann noted that a public hearing had been held to receive public input and that the retirement plans of the current City Manager had been known for some time. He did not feel the process was flawed. Motion by Nawrocki to table this item to give people in the community an opportunity to know the finalists being considered for appointment and to check out the references from people in the community from which the final candidate comes. Motion dies for lack of a second. Some members of the Council held the position that they were elected to make this type of decision and that the lack of public input suggests confidence in the Council. RESOLUTION NO. 93-11 WHEREAS, the position of City Manager will become vacant on April 1, 1993, due to the retirement of Stuart w. Anderson, and WHEREAS the· City Council has, with the assistance of a consultant, conducted an extensive �earch for candidates for City Manager, and WHEREAS, after a thorough process to select a finalist from among a group endorsed by the consultant, the Counci 1 has selected Patrick L. Hentges, and WHEREAS, discussions with Patrick L. Hentges have provided mutually acceptable terms and conditions of employment: NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby appoint Patrick L. Hentges, City Manager of the City of Columbia Heights, REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 36 effective Apri 1 1, 1993; and, City Manager Designate no earlier than March 8, 1993 nor later than March 22, 1993, under the following terms and conditions of employment: 1.The City Manager shall be compensated at the annual rate of$72,000. Upon completion of six months employment, the CityCouncil will provide a performance evaluation and once againupon the completion of twelve months of employment. Subject tosatisfactory review, the Council may adjust the base salaryplus may grant a performance merit pay. 2.The City Manager shall receive a car allowance of $250 permonth. 3.The City Manager shall earn vacation, holidays and deferredcompensation as is authorized for.other non-union essentialand confidential employees. 4.The City Manager shall receive $260 a month for 1993 foruse of insurance benefits and deferred compensation as isauthorized for all other non-union essential and confidentialemployees. 5.The City Manager shall be granted an immediate thirty daybank of sick leave. The City Manager shall earn one day permonth of sick leave against this bank and will not accumulatean excess of thirty day until the entire initial bank has beenreturned. The City Manager may draw against that sick leavebank. 6.The City Manager is authorized, subject to budget andCouncil approval, reasonable expenses for professionaldevelopment in the area of dues and subscriptions, attendanceat conferences and seminars, etc. These items include theInternational City Management Association, the MinnesotaCity/County Management Association, Metropolitan AreaManagement Association and the League of Minnesota Cities. 7.The City shall pay up to $2,000 for expenses incurred bythe City Manager in connection with relocation of hisresidence from Faribault, Minnesota, to Columbia Heights,Minnesota. 8.In the event that the City Manager is discharged withoutcause, he shall receive thirty days' advance notice andseverance pay based on the following schedule: a.Within the first year of employment, five monthsb.Within the second year of employment, four months REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 37 c.For every year thereafter, a minimum of three months The City is under no obligation to pay this fee if the City Manager voluntarily terminates his employment, or, if during the time of payment, he finds other comparable employment. Passed this 22nd day of February, 1993. Offered by: Seconded by: Roll call: Clerkin Peterson Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary 7.COMMUNICATIONS a.Appointments to Boards and Commissions Motion by Nawrocki, second by Clerkin to concur in the Mayor's appointment of Donald J. Murzyn, Jr. to the Housing and Redevelopment Authority to complete the unexpired term of Jon Pawluk for a term expiring in April 1993. Roll call: All ayes Motion by Murzyn, second by Peterson to appoint Mary Hanson to the Planning and Zoning Commission to fill the unexpired term of Marilyn Deering for a term expiring in April 1994 and to appoint Jim Fowler to the Planning and Zoning Commission to fill the unexpired term of Joe Ryan for a term expiring in April 1995. Councilmember Nawrocki expressed concern with appointing people to boards and commissions without first having interviewed them. He .recalled this had been the practice for some time and questioned why it had been discontinued. Councilmember Ruettimann agreed that interviews would be appropriate and requested this item be added to the agenda for a March work session. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -abstain b.Temporary Sign Request REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 38 The owner of Jean's Furniture, 4110 Central Avenue, requested approval for temporary signage at her business. Councilmember Nawrocki observed that this owner had made a similar request twice within the last five months. He inquired how this type of signage is addressed in the sign ordinance. The City Attorney responded that the sign ordinance is silent on this matter and that frequency has been addressed in the Council policies. Motion by Peterson, second by Clerkin to approve the temporary signage request for Jean's Central Furniture, 4110 Central Avenue, for the dates of March 2 -7, 1993 provided a $100 deposit is submitted to the License Clerk prior to the installation of the temporary banner. Roll call: Clerkin, Ruettimann, Peterson, -aye Nawrocki -nay Murzyn -abstain c.Point of Sale Draft Ordinance Councilmember Nawrocki received an ordinance drafted by the Board of Realtors which addressed a point of sale inspection. The City Manager advised a similar proposal had been brought to the Council previously and he had received no indication of interest. Three members of the Council requested this matter be put back on a Council work session agenda. d.Metropolitan Council Legislation The Metropolitan Council has drafted a guide for development of an 800 megahertz system. This is presently being served by the 9-1-1 system. Councilmember Nawrocki requested additional information on this matter. The City Manager advised that two or three communities have already moved up to the 800 system and it has been found there is an inability to communicate along with other interferences. The Metropolitan Council approach is being used to avoid fragmentation. 8.OLD BUSINESS a.Contract with HRA for the City to Provide AccountingServices Motion by Nawrocki, second by Peterson to authorize the Mayor and City Manager to enter into a contract with the Housing and REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 39 Redevelopment Authority to provide accounting services, with a one time start-up fee of $1,500 and a monthly charge of $1,100. Roll call: All ayes b.Potential Public Works Projects Referring to anticipated federal dollars, Councilmember Nawrocki inquired if there was any thought given to potential public works projects in the City. He was advised that if there were any funding made available a list of potential projects could be generated. The Public Works Director mentioned there was no prioritizing of them done at this time. 9.NEW BUSINESS a.HRA Application for HOME Program Funds Mot ion by Ruet t imann, second by Peterson to approve the application by the Housing and Redevelopment Authority of Columbia Heights for up to $70,000 from the Anoka County HOME Program with the HRA authorized to apply for funds, receive funds, and administer the program on behalf of the City of Columbia Heights. Roll call: All ayes b.Forfeiture Fund Motion by Clerkin, second by Murzyn to authorize the establishment of Fund #265 -Police Forfeiture Fund to be used to account for all police forfeiture and seizure revenues and expenses. Roll call: All ayes c.Sale of Police Vehicle Motion by Peterson, second by Murzyn to authorize the sale of the wrecked 1992 Ford squad car to the highest bid salvage value of $4,000 from Northern Automotive Salvage Company of Minneapolis, and direct the funds be deposited in the City self-insurance fund. Counci lmember Nawrocki inquired how many salvage bids were received. He was advised there were three. He felt estimates for repair should have been gotten. The motion was withdrawn. Motion by Nawrocki, second by Clerkin to lay this matter over for the purposes of obtaining two bids for repair of the car so the Council could consider an alternative and how cost effective this might be. Roll call: All ayes REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 40 d.Purchase of Police Vehicles Motion by Peterson, second by Clerkin to table this matter until the bids have been received for repair of the damaged squad car. Roll call: All ayes Councilmember Nawrocki requested additional information regarding the number of squad cars needed, the trade-in policy and the policy of purchasing the "top of the line" model squad cars versus other models. e.Joint Powers Agreement to Purchase Two Mobile DataTerminals Motion by Murzyn, second by Nawrocki to authorize the purchase of two mobile data terminals at a cost not to exceed $8,500 plus applicable sales tax. Roll call: All ayes Motion by Murzyn, second by Nawrocki to authorize the Mayor and City Manager to enter into a joint powers agreement authorizing Anoka County to act as the City's purchasing agent for the purchase of two mobile data terminals. Roll call: All ayes f.Authorization to Seek Bids for Insurance Coverage Motion by Nawrocki, second by Clarkin to authorize staff to do formal request for quotations for liability and property insurance coverage with the understanding that staff wi 11 supply information to the City Council relative to the City's claim experience, that being, a comparison of self insurance versus the bids received. Roll call: All ayes g.Authorization to Seek Quotes for Inspection of WaterTower Motion by Peterson, second by Ruettimann to authorize staff to seek quotes for inspection of the interior of the water tower. Roll call: All ayes 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: REGULAR COUNCIL MEETING FEBRUARY 22, 1993 PAGE 41 b. 1.Legislation Relating to Police Relief Association: TheCity Manager advised that this legislation would allowfor longevity to be included iri the definition of "toppay." 2.Council Work Sessions: Council work sessions werescheduled for March 1, 1993 at 6:30 p.m. and March 15,1993 at 7:00 p.m. 3.Added Services for Refuse Hauler: The City's refusehauler has indicated a willingness to include othermaterials in its pick-ups than those noted in thecontract. This will be confirmed by staff. 4.Pay Equity Plan: The City Manager advised that theCity's pay equity plan has been determined to be out ofcompliance. He will inform the Council as to its optionsin this matter. Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 10:15 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS MEETING OF: March 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: ORDINANCE DEALING WITH PRIMARY BY: S. W. ANDERSON B�1�) NO: ,.11. ELECTIONS DA TE: 03/03/93 The first reading of this ordinance was held February 22, 1993. Based on direction by the City Charter Commission, the City Attorney drafted Ordinance No. 1260 which repeals Section 2.101 (4)of the City Code. Section 2.101 (4) is inconsistent with the Charter provision relating to the date of primary elections. This ordinance repeals the old section and replaces it with a new Section 2.101 (4) which agrees with the City Charter. Consequently, after the ordinance is enacted, both the City Charter and the City Code will state that, "The primary election date shall be held forty-two days before the regular municipal election". RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1260, Being an Ordinance Repealing Chapter 2, Article I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertaining to Elected Officials and Elections. COUNCIL ACTION: ORDINANCE NO. 1260 BEING AN ORDINANCE REPEALING CHAPTER 2, ARTICLE I, SECTION 1, SUBSECTION 4, OF THE CITY CODE OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO ELECTED OFFICIALS AND ELECTIONS The City of Columbia Heights does ordain: Section 1: CHAPTER 2 ARTICLE I SECTION 1 2.101 (4) Chapter 2, Article I, Section 1, Subsection 4, of the City Code of Columbia Heights which currently reads as follows, to wit: LEGISLATIVE PROCESS ELECTED OFFICIALS ELECTIONS The primary election date shall be the Tuesday after the second Monday in October. is herewith amended to read as follows: CHAPTER 2 ARTICLE I SECTION 1 2.101 (4) Section 2: LEGISLATIVE PROCESS ELECTED OFFICIALS ELECTIONS The primary election date shall be held forty-two days before the regular municipal election. This ordinance shall be in full force and effect from and after thirty (30) days after it� passage. First Reading: February 22, 1993 Second Reading: -----------Date of Passage: ---------- Offered By: ___________ _ Seconded By: ___________ _ Roll Call: Donald J. Murzyn Jr., Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS MEETING OF: February 22, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: ORDINANCE 1261 PERTAINING TO FLOOD BY: S. W. ANDERSON BY� 1-$--8) NO: ,.�. PLAIN DA TE: 03/03/93 The first reading of this ordinance was held February 8, 1993. Due to the 1986 changes to federal requirements of the National Flood Insurance Program, the City's current Flood Plain Ordinance is non-compliant. The attached revision to the Flood Plain Ordinance is in compliance and acceptable to the Minnesota Department of Natural Resources. In order to avoid possible sanctions for non-compliance, it is mandatory that the new ordinance be put into effect as soon as possible. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1261, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as amended, Pertaining to the Flood Plain. COUNCIL ACTION: ORDINANCE NO. 1261 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, AS AMENDED, PERTAINING TO FLOOD PLAIN The City of Columbia Heights does ordain: SECTION 1: SECTION 2: 9.301.1 Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, as it currently reads, is hereby repealed. Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, shall hereafter read as follows, to wit: STATUTORY AUTHORIZATION, FINDINGS OF FACT AND PURPOSE statutory Authorization: The legislature of the State of Minnesota has, in Minnesota Statutes Chapter 103F and 462.351 et. seq. (zoning enabling statute) delegated the responsibility to local government units to adopt regulations designed to minimize flood losses. Therefore, the City Council of the City of Columbia Heights, Minnesota does ordain as follows: 9.301.2 Finding of Fact: 9.301.21 The flood hazard areas of the City of Columbia Heights, Minnesota, are subject to periodic inundation which results in potential loss of life, loss of property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. 9.301.22 Methods used to analyze flood hazards. This ordinance is based upon a reasonable method of analyzing flood hazards which is consistent with the standards established by the Minnesota Department of Natural Resources. 1 9.301.3 statement of Purpose: It is the purpose of this Ordinance to promote the public health, safety, and general welfare and to minimize those losses described in 9.301.21 by provisions contained herein. GENERAL PROVISION 9.302.1 Lands to Which Ordinance Applies: This Ordinance shall apply to all lands within the jurisdiction of the City of Columbia Heights shown on the Official Zoning Map and/or the attachments thereto as being located within the boundaries of the Floodway, Flood Fringe, or General Flood Plain District. 9.302.2 Establishment of Official Zoning Map: The Official Zoning Map together with all materials attached thereto is hereby adopted by reference and declared to be part of this Ordinance. The attached material shall include the Flood Insurance Study for the City prepared by the Federal Insurance Administration dated March, 1978, and the Flood boundary and Floodway Map and Flood Insurance Rate Map dated September 29,1978 therein. The Official Zoning Map shall be on file in the Office of the City Clerk and the zoning Administrator. 9.302.3 Regulatory Flood Protection Elevation: The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus and increases in flood elevation caused by encroachments on the flood plain.that result from designation of a floodway. 9.302.4 Interpretation: In their interpretation and application, the provisions of this Ordinance shall be held to be minimum requirements and shall be liberally construed in favor of the Governing Body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. 9.302.41 In their interpretation and application, the provisions 9f this Ordinance shall be held to be minimum requirements and shall be deemed a limitation or repeal of any other powers granted by state Statutes. 2 9.302.42 The boundaries of the zoning districts shall be determined by scaling distances on the Officia l Zoning Map. Where interpretation is needed as to the exact location of the boundaries of the district as shown on the Official Zoning Map, as for example where there appears to be a conflict between a mapped boundary and actual field conditions, and there is a formal appeal of the decision of the Zoning Administrator, the Board of Adjustment shall make the necessary interpretation. All decisions will be based on elevations on the regional (100-year) flood profile and other available technical data. Persons contesting the location of the district boundaries shall be given a reasonable opportunity to present their case to the Board and to submit technical evidence. 9.302.5 Abrogation and Greater Restrictions: It is not intended by this Ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this Ordinance imposes greater restr ictions, the provisions of the Ordinance shall prevail. All other Ordinances are hereby repealed to the extent of the inconsistency only. 9.302.6 Warning and Disclaimer of Liability: This Ordinance does not imply that areas outside the flood plain districts or land uses permitted within such districts will be free from flooding or flood damages. This Ordinance shall not create liability on the part of the City or any officer or employ�e thereof for any flood damages that result from reliance on this Ordinance or any administrative decision lawfully made thereunder. 9.302.7 Severability: If any section, clause, provision, or portion of this Ordinance is adjudged unconstit.utional or invalid by a court of competent jurisdiction, the remainder of this Ordinance shall not be affected thereby. 9.302.8 Definitions -Unless specifically defined below, words or phrases used in this Ordinance shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this Ordinance its most reasonable application: 3 9.302.81 Accessory Use or Structur_e -a use or structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal use or structure. 9.302.82 Basement -means any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level) on all four sides, regardless of the depth of excavation below ground level. 9.302.83 Conditional Use -means a specif ic type of structure or land use listed in the official control that may be allowed but only after an in-depth review procedure and with appropriate conditions or restrictions as provided in the official zoning controls or building codes and upon a finding that: (1) certain conditions as detailed in the zoning ordinance exist and (2) the structure and/or land use conform to the comprehensive land use plan if one exists and are compatible with the existing neighborhood. 9.302.84 Equal Degree of Encroachment -a method of determining the location of floodway boundaries so that flood plain lands on both sides of a stream are capable of conveying a proportionate share of flood flows. 9.302.85 Flood -a temporary increase in the flow or stage of a stream or in the stage of a wetland or lake that results in the inundation of normally dry areas. 9.302.86 Flood Frequency -the frequency for which it is expected that a specific flood stage or discharge may he equalled or exceeded. 9.302.87 Flood Fringe -that portion of the flood plain outside of the floodway. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study for the City. 4 9.302.88 Flood Plain -the beds proper and the areas adjoining a wetland, lake, or water course which have been or hereafter may be covered by the regional flood. 9.302.89 Flood-Proofing -a combination of structural provisions, changes, or adjustments to properties and structures subject to flooding primarily for the reduction or elimination of flood damages. 9.302.90 Floodway -the bed of a wetland or lake and the channel of the watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. 9.302.91 Obstruction -any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel modification, culvert, building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, ac ross, or projecting into any channel, watercourse, or regulatory flood plain which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water. 9.302.92 Principal Use or structure -means all uses or structures that are not accessory uses or structures. 9.302.93 Reach -a hydraulic engineering term to describe a longitudinal segment of a stream or river influenced by a natural or man-made obstruction. In an urban area, the segment of a stream or river between two consecutive bridge crossings would most typically constitute a reach. 9.302.94 Regional Flood -a flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100-year recurrence interval. Regional flood is synonymous with the term "base flood' used in the Flood Insurance Study. 5 9.302.95 Regulatory Flood Protection Elevation -The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. 9.302.96 Structure -anything constructed or erected on the ground or attached to the ground or on-site utilities, including, but not limited to, buildings factories, sheds, detached garages, cabins, manufactured homes, travel trailers/vehicles n(!)t meeting the exemption criteria specified in Section 9.309.31 of the Ordinance and other similar ite:ms. 9.302.97 Variance -means a modification of a specific permitted development standard required in an official control including this Ordinance to allow an alternative development standard not stated as acceptable in the official control, but only as applied to a particular property for the purpose of alleviating a hardship, practical difficulty or unique circumstances as defined and elaborated upon in a community's respective planning and zoning enabling legislation. 6 ESTABLISHMENT OF ZONING DISTRICTS 9.303.1 Districts: 9.303.11 Floodway District. The Floodway District shall include those areas designated as floodway on the Flood Boundary and Floodway Map adopted in Section 9.302.2. 9.303.12 Flood Fringe District. The Flood Fringe District shall include those areas designated as floodway fringe on the Flood Boundary and Floodway Map adopted in Section 9.302.2 9.303.13 General Flood Plain District. The General Flood Plain District shall include those areas designated as unnumbered A Zones on the Flood Insurance Rate Map adopted in Section 9.302.2 9.303.2 Compliance. No new structure or land shall hereafter be used and no structure shall be located, extended, converted, or structurally altered without full compliance with the terms of this Ordinance and other applicable regulations which apply to uses within the jurisdiction of the Ordinance. Within the Floodway, Flood Fringe and General Flood plain Districts, all uses not listed as permitted uses or conditional uses in Sections 9.304.0, 9.305.0 and 9.306.0 that follow, respectively, shall be prohibited. In addition, a caution is provided here that: 9.303.21 New manufactured homes, replacement manufactured homes and certain travel trailers and travel vehicles are subject to the general provisions ot the Ordinance and specifically Section 9.309.0; 9.303.22 Modifi cations, additions, structural alterations or repair after damage to existing nonconforming structures and nonconforming uses of structures or land are regulated by the general provisions of the Ordinance and specifically Section 9.311.0; and 7 9.303.23 As built elevations for elevated or flood proofed structures must be certified by ground surveys and flood proofing techniques must be designed and certified by a registered professional engineer or architect as specified in the general provisions of this Ordinance and specifically as stated in Section 9.310.0 of this Ordinance. 8 FLOODWAY DISTRICT 9.304.1 Permitted Uses: 9.304.11 General farming, pasture, grazing, outdoor plant nurseries, horticulture, truck farming, forestry, sod farming, and wild crop harvesting. 9.304.12 Industrial-commercial loading areas, parking areas, and airport landing strips. 9.304.13 Private and public golf courses, tennis courts, driving ranges, archery ranges, picnic grounds, boat launching ramps, swimming areas, parks, wildlife and nature preserves, game farms, fish hatcheries, shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, and single or multiple purpose recreational trails. 9.304.14 Residential lawns, gardens, parking areas, and play areas. 9.304.2 Standards for Floodway Permitted Uses: 9.304.21 The use shall have a low flood damage potential. 9.304.22 The use shall be permissible in the underlying zoning district if one exists. 9.304.23 The use shall not obstruct flood flows elevations and shall not involve obstructions, excavations or storage equipment. 9 or increase flood structures, fill, of materials or 9.304.3 Conditional Uses: 9.304.31 Structures accessory to the uses listed in 9.304.1 above and the uses listed in 9.304.32 -9.304.38 below . 9.304.32 Extraction and storage of sand, gravel and other materials. 9.304.33 Marinas, boat rentals, docks, piers, wharves, and water control structures. 9.304.34 Railroads, streets, bridges, utility transmission lines, and pipelines. 9.304.35 Storage yards for equipment, machinery, or materials. 9.304.36 Placement of fill. 9.304.37 Travel trailers and travel vehicles either on individual lots of record or in existing or new subdivisions or commercial or condominium type campgrounds, subject to the exemptions and provisions of Section 9.309.3 of this Ordinance. 9.304.38 Structural works for flood control such as levees, dikes and floodwalls constructed to any height where the intent is to protect individual structures and levees or dikes where the intent is to protect agricultural crops for a frequency flood event equal to or less than the 10-year frequency flood event. 9.304.4 Standard for Floodway Conditional Uses: 10 9.304.41 All Uses. No structure (temporary or permanent), fill (including fill for roads and levees), deposit, obstruction, storage of materials or equipment, or other uses may be allowed as a Conditional Use that will cause any increase in the stage of the 100-year or region flood or cause an increase in flood damage in the reach or reaches affected. 9.304.42 All floodway Conditional Uses shall be subject to the procedures and standards contained in Section 9.310.4 of this Ordinance. 9.304.43 The Conditional Use shall be permissible in the underlying zoning district if one exists. 9.304.44 Fill: (a)Fill, dredge spoil and all other similar materialsdeposited or stored in the flood plain shall be protected fromerosion by vegetative cover, mulching, rip rap or otheracceptable method. (b)Dredge spoil sites and sand and gravel operations shallnot be allowed in the floodway unless a long-term sitedevelopment plan is submitted which includes anerosion/sedimentation prevention element to the pian. (c)As an alternative, and consistent with subsection (b)immediately above, dredge spoil disposal and sand and graveloperations may allow temporary, on-site storage of fill orother materials which would have caused an increase to thestage of the 100-year or regional flood but only after theGoverning Body has received an appropriate plan which assuresthe removal of the materials from the floodway based upon theflood warning time available. The Conditional Use Permit mustbe title registered with the property in the Office of theCounty Recorder. 9.304.45 Accessory Structures: (a)Accessory structures shall not be designed for humanhabitation. 11 (b)Accessory structures, if permitted, shall be constructedand placed on the building site so as to offer the minimumobstruction to the flow of flood water. (1) Wheneverpossible, structures shall be constructed with thelongitudinal axis parallel to the direction of -flood flow, and(2)So far as practicable, structures shall be placedapproximately on the same flood flow lines as those ofadjoining structures. (c)Accessory structures shall be elevated on fill orstructurally dry flood proofed in accordance with the FP-1 orFP-2 flood proofing classifications in the State BuildingCode. As an alternative, an accessory structure may be floodproofed to the FP-3 or FP-4 flood proofing classifications inthe state Building Code provided the accessory structureconstitutes a minimal investment, does not exceed 500 squarefeet in size, and for a detached garage, the detached must beused solely for parking of vehicles and limited storage. Allflood proofed accessory structures must meet the followingadditional standards, as appropriate: 9.304.46 1)The structure must be adequately anchored to preventflotation, collapse or lateral movement of the structureand shall be designed to equalize hydrostatic floodforces on exterior walls; and 2)Any mechanical and utility equipment in a structuremust be elevated to or above the Regulatory FloodProtection Elevation or properly flood proofed. Storage of materials and equipment: (a)The $torage or processing of materials that are, in timeof flooding, flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)Storage of other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.304.47 Structural works for flood control that change the course, current, or cross-section of protected wetlands or public waters shall be subject. to the provisions of Minnesota Statutes, Chapter l0JG. Community-wide st ructural works for flood control intended to remove areas from the regulatory flood plain shall not be allowed in the floodway. 12 9.304.48 A levee, dike or floodwall constructed in the floodway shall not cause an increase to the 100-year or regional flood and the technical analysis must assume equal conveyance or storage loss on both sides of a stream. 13 FLOOD FRINGE DISTRICT (FF) 9.305.1 Permitted Uses: Permitted Uses shall be those uses of land or structures listed as Permitted Uses in the underlying zoning use district(s). If no pre-existing, underlying zoning use districts exist, then any residential or non-residential structure or use of a structure or land shall be a Permitted Use in the Flood Fringe provided such use does not constitute a public nuisance. All Permitted Uses shall comply with the standards for Flood Fringe "Permitted Uses" listed in Section 9.305.2 and the "Standards for all Flood Fringe Uses" listed in Section 9.305.5. 9.305.2 Standards for Flood Fringe Permitted Uses: 9.305.21 All structures, including accessory structures, must be elevated on fill so that the lowest floor including basement floor is at or above the Regulatory Flood Protection Elevation. The finished fill elevation for structures shall be no lower than one (1) foot below the Regulatory Flood Protection Elevation and the fill shall extend at such elevation at least fifteen (15) feet beyond the outside limits of the structure erected thereon. 9.305.22 As an alternative to elevation on fill, accessory structures that constitute a minimal investment and that do not exceed 500 square feet for the outside dimension at ground level may be internally flood proofed in accordance with Section 9.304.45 (c). 9.305.23 The cumulative placement of fill where at any one time in excess of one-thousand (1,000) cubic yards of fill is located on the parcel shall be allowable only to elevate a structure in accordance with Section 9.305.21 of this Ordinance. 9.305.24 The storage of any materials or equipment shall be elevated on fill to the Regulatory Flood Protection Elevation. 14 9.305.25 The provisions of Section 9. 3 05. 5 of this Ordinance shall apply. 9.305.3 Conditional Uses: any structure that is not elevated on fill or flood proofed in accordance with Section 9.305.21 9.305.22 or any use of land that does not comply with the standards in Section 9.305.23 -9.305.24 shall only be allowable as a Conditional Use. An application for a Conditional Use shall be subject to the standards and criteria and elevation procedures specified in Sections 9. 305. 4 9.305.5 and 9.310.4 of this Ordinance. 9.305.4 Standards for Flood Fringe Conditional Uses: 9.305.41 Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory Flood Protection Elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an enclosed area shall be considered above-grade and not a structures's basement of lowest floor if: 1) the enclosed area is above-grade on at least one side of the structure; 2) it is designed to internally flood and is constructed with flood resistant materials; and 3) it is used solely for parking of vehicles, building access or storage. The abovenoted alternative elevation me.thods are subject to the following addition standards: (a)Design and Ce·rtification -The structure's design and asbuilt condition must be certified by a registered professionalengineer or architect as being in compliance with the generaldesign standards of the State Building Code and, specifically,that all electrical, heating, ventilation, plumbing and airconditioning equipment and other service facilities must be ator above the Regulatory Flood Protection Elevation or bedesigned to prevent flood water from entering or accumulatingwithin these components during times of flood. (b)Specific Standards for Above-grade, Enclosed Areas -Above-grade, fully enclosed areas such as crawl spaces or tuckunder garages must be designed to internally flood and thedesign plans must stipulate: 15 9.305.42 1)The minimum area of openings in the walls whereinternal flooding is to be used as a flood proofingtechnique. When openings are placed in a structure'swalls to provide for entry of flood waters to equalizepressures, the bottom of all openings shall be no higherthan one-foot above grade. Openings may be equipped withscreens, louvers, valves, or other coverings or devicesprovided that they permit the automatic entry and exit offlood waters. 2)That the enclosed area will be designed of floodresistant materials in accordance with the FP-3 or FP-4classifications in the State Building Code and shall beused solely for building access, parking of vehicles orstorage. Basements, as defined by Section 9.302.82 of this Ordinance, shall be subject to the following: (a)Residential basement construction shall not be allowedbelow the Regulatory Flood Protection Elevation. (b} Non-residential basements may be allowed below the Regulatory flood Protection Elevation provided the basement is structurally dry flood proofed in accordance with Section 9.305.43 of this Ordinance. 9.305.43 All areas of non residential structures including basements to be placed below the Regulatory Flood Protection Elevation shall be flood proofed in accordance with the structurally dry flood proofing classification in the State Building Code. Structurally dry flood proofing must meet the FP-1 or FP-2 flood proofing classification in the State Building Code and this shall require making the structure watertight with the walls substantially impermeable to the passage of water and with the structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effects of buoyancy. Structures flood proofed to the FP-3 or FP-4 classification shall not be permitted. 9.305.44 When at any one time more than 1,000 cubic yards of fill or other similar material is located on a parcel for such activities as on-site storage, landscaping, sand and gravel operations, landfills, roads, dredge spoil disposal or construction of flood control works, and erosion/ sedimentation control plan must be submitted unless the community is 16 enforcing a state approved shoreland management ordinance. In the absence of a state approved shoreland ordinance, the plan must clearly specify methods to be used to stabilize the fill on site for a flood event at a minimum of �he 100-year or regional flood event. The plan must be prepared and certified by a registered professional engineer or other qualified individual acceptable to the Governing Body. The plan may incorporate alternative procedures for removal of the material from the flood plain if adequate flood warning time exists. 9.305.45 Storage of Materials and Equipment: (a)The storage or processing of materials that are, in timeof flooding,flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)Storage of other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.305.46 The provisions of Section 9. 305. 5 of this Ordinance shall also apply. 9.305.5 Standards for all Flood Fringe Uses: 9.305.51 All new principal structures must have vehicular access at or above an elevation not more than two ( 2) feet below the Regulatory Flood Protection Elevation. If a variance to this requirement is granted, the Board of Adjustment must specify limitations on the period of use of occupancy of the structure for times of flooding and only after determining that adequate flood warning time. and local flood emergency response procedures exist. 9.305.52 Commercial Uses -accessory land uses, such as yards, railroad tracks, and parking lots may be at elevations lower than the Regulatory Flood Protection Elevation. However, a permit for such facilities to be used by the employees or the general public shall not be granted in the absence of a flood warning system that provides adequate time for evacuation if the area would be inundated to a depth greater than two feet or be 17 subject to flood velocities greater than four feet per second upon occurrence of the regional flood. 9.305.53 Manufacturing and Industrial Uses -measures shall be taken to minimize interference with normal plant operations especially along streams having protracted flood durations. Certain accessory land uses such as yards and parking lots may be at lower elevations subject to requirements set out in Section 9. 305. 52 above. In considering permit applications, due consideration shall be given to needs of an industry whose business requires that it be located in flood plain areas. 9.305.54 Fill sha:)..l be properly compacted and the slopes shall be properly protected by the use of rip rap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA} has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation FEMA's requirments incorporate specific fill compaction and side slope protection standards for multi-structure or multilot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. 9.305.55 Flood Plain developments shall not adversely affect the hydraulic capacity of the channel and adjoining floo� plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Official Zoning Map. 9.305.56 Standards for travel trailers and travel vehicles are contained in Section 9.309.3. 9.305.57 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top-or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 18 GENERAL FLOOD PLAIN DISTRICT 9.306.1 Permissible Uses: 9.306.11 The uses listed in Section 9.304.1 of this Ordinance shall be permitted uses. 9.306.12 All other uses shall be subject to the floodway/flood fringe evaluation criteria pursuant to Section 9.306.2 below. Section 9. 3 04. O shall apply if the proposed use is in the Floodway District and section 9. 305. O shall apply if the proposed use is in the Flood Fringe District. 9.306.2 Procedures for Floodway and Flood Fringe Determinations Within the General Flood Plain District: 9.306.21 Upon receipt of an application for a Conditional Use Permit for a use within the General Flood Plain District, the applicant shall be required to furnish such of the following information as is deemed necessary by the Zoning Administrator for the determination of the Regulatory Flood Protection Elevation and whether the proposed use is within the Floodway or Flood Fringe District. (a)A typical valley cross-section showing the channel-of thestream, elevation of land areas adjoining each side of thechannel, cross-sectional areas to be occupied by the proposeddevelopment, and high water information. (b)Plan (surface view) showing elevations or contours of theground; pertinent structure, fill, or storage elevations;size, location, and _spatial arrangement of all proposed andexisting structures on the site; location and elevations ofstreets; photographs showing existing land uses and vegetationupstream and downstream; and soil type. (c)Profile showing the slope of the bottom of the channel orflow line of the stream for at least 500 feet in eitherdirection from the proposed development. 19 9.306.22 The applicant shall be responsible to submit one copy of the above information to a designated engineer or other expert person or agency for technical assistance in determining whether the proposed use is in the Floodway of Flood Fringe District and to determine the Regulatory Flood Protection Elevation. Procedures consistent with Minnesota Regulations 1983, Parts 6120.5000 -6120.6200 shall be followed in this expert evaluation. The designated engineer or expert is strongly encouraged to discuss the proposed technical evaluation methodology with the respective Department of Natural Resources' Area Hydrologist prior to commencing the analysis. The designated engineer or expert shall: (a)Estimate the peak discharge of the regional flood. (b)Calculate the water surface profile of the regional floodbased upon a hydraulic analysis of the stream channel andoverbank areas. (c)Compute the floodway necessary to convey or store theregional flood without increasing flood stages more than 0.5foot. A lesser stage increase than O. 5' shall be required if,as a result of the additional stage increase, increased flooddamages would result. An equal degree of encroachment on bothsides of the stream within the reach shall be assumed incomputing floodway boundaries. 9.306.23 The Zoning Administrator shall present the technical evaluation and findings of the designated engineer or expert to the City Council. The City Council must formally accept the technical evaluation and the recommended Floodway and/or Flood Fringe District boundary or deny the permit application. The City Council, prior to official action, may submit the application and all supporting data and analyses to the Federal Emergency Management Agency, the Department of Natural Resources or the Planning Commission for review and comment. Once the Flood way and Flood Fringe boundaries have been determined, the City Council shall refer the matter back to the Zoning Administrator who shall process the permit application consistent with the applicable provisions of Section 9.304.0 and 9.305.0 of this Ordinance. 20 SUBDIVISIONS 9.307.1 Review Criteria: No land shall be subdivided which is unsuitable for the reason of flooding, inadequate drainage, water supply or sewage treatment facilities. All lots within the flood plain districts shall contain a building site at or above the Regulatory Flood Protection Elevation. All subdivisions shall have water and sewage treatment facilities that comply with the provisions of this Ordinance and have road access both to the subdivision and to the individual building sites no lower than two feet below the Regulatory Flood Protection Elevations. For all subdivision in the flood plain, the floodway and Flood Fringe boundaries, the Regulatory Flood Protection Elevation and the required elevation of all access roads shall be clearly labelled on all required subdivision drawings and platting documents. 9.307.2 Floodway/Flood Fringe Determinations in the General Flood Plain District: In the General Flood Plain District, applicants shall provide the information required in Section 9. 306. 2 of the Ordinance to determine the 100-year flood elevation, the Floodway and Flood Fringe District boundaries and the Regulatory Flood Protection Elevations for the subdivision site. 9.307.3 Removal of Special Flood Hazard Area Designation: The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard designation for certain structures properly elevated on fill above the 100-year flood elevations. FEMA' s requirements incorporate specific fill compaction and side slope protection standards for multistructure or multi lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. 21 9.308.1 PUBLIC UTILITIES, RAILROADS, ROADS, AND BRIDGES Public Utilities. All public utilities and facilities such as gas, electrical, sewer, and water supply systems to be located in the flood plain shall be flood-proofed in accordance with the State Building Code or elevated to above the Regulatory Flood Protection Elevation. 9.308.2 Public Transportation Facilities. Railroad tracks, roads and bridges to be located within the flood plain shall comply with Sections 9.304.0 and 9.305.0 of this Ordinance. Elevation to the Regulatory Flood Protection elevation shall be provided where failure or interruption of these transportation facilities would result in danger to the public health or safety or where such facilities are essential to the orderly functioning of the area. Minor auxiliary roads or railroads may be constructed at a lower elevation where failure or interruption of transportation services would not endanger the public health or safety. 9.308.3 On-site Sewage Treatment and Water Supply Systems. Where public utilities are not provided: 1) On-site water supply systems must be designed to minimize or eliminate infiltration of flood waters into the system; and 2) New or replacement onsite sewage treatment systems must be designed to minimize or eliminate infiltration of flood waters and they shall not be subject to impairment or contamination during times of flooding. Any sewage treatment system designed in accordance with the State's current statewide standards for on-site sewage treatment systems shall be determined to be in compliance with this Section. 22 MANUFACTURED HOMES AND MANUFACTURED HOME PARKS AND PLACEMENT OF TRAVEL TRAILERS AND TRAVEL VEHICLES 9.309.1 New manufactured home parks and expansions to existing manufactured home parks shall be subject to the provisions placed on subdivisions by Section 9.307.0 of this Ordinance. 9.309.2 The placement of new or replacement manufactured homes in existing manufactured home parks or on individual lots of record that are located in flood plain districts will be treated as a new structure and may be placed only if elevated in compliance with Section 5. O of this Ordinance. If vehicular road access for pre-existing manufactured home parks is not provided in accordance with Section 9.305.51, then replacement manufactured homes will not be allowed until the property owner (s) develops a flood warning emergency plan acceptable to the City Council. 9.309.21 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 9.309.3 Travel trailers and travel vehicles that do not meet the exemption criteria specified in Section 9.309.31 below shall be subject to the provisions of this Ordinance and as specifically spelled out in Sections 9. 309. 33 -9. 309. 34 below. 9.309.31 Exemption -Travel trailers and travel vehicles are exempt from the provisions of the Ordinance if they are placed in any of the areas listed in Section 9.309.32 below and further they meet the following criteria: (a)Have current licenses required for highway use. (b)Are highway ready, meaning on wheels or the internaljacking system, are attached to the site only by quickdisconnect type utilities commonly used in campgrounds and 23 trailer parks and the travel trailer/travel vehicle has no permanent structural type additions attached to it. (c)The travel trailer or travel vehicle and associated usemust be permissible in any pre-existing, underlying zoning usedistrict. 9.309.32 Areas Exempted for Placement of Travel/Recreational Vehicles: (a)Individual lots or parcels of record. (b)Existing commercial/recreational vehicle parks or campgrounds. (c)Existing condominium type associations. 9.309.33 Travel trailers and travel vehicles exempted in Section 9.309.31 lose this exemption when development occurs on the parcel exceeding $500 dollars for a structural addition to the travel trailer/travel vehicle or an accessory structure such as a garage or storage building. The travel trailer/travel vehicle and all additions and accessory structures will than be treated as a new structure and shall be subject to the elevation/flood proofing requirements and the use of land restrictions specified in Sections 9.304.0 and 9.305.0 of this Ordinance. 9.309.34 New commercial travel trailer or travel vehicle parks or campgrounds and new residential type· subdivisions and condominium associations and the expansion of any existing similar use exceeding five {S) units or dwelling sites shall be subject to the following: (a)Any new or replacement travel trailer or travel vehiclewill be allowed in the Floodway or Flood Fringe Districtsprovided said trailer or vehicle and its contents are placedon fill above the Regulatory Flood Protection Elevation andproper elevated road access to the site exists in accordancewith Section 9.305.51 of this Ordinance. No fill placed inthe floodway to meet the requirements of the Section shallincrease flood stages of the 100-year or regional flood. (b)All new or replacement travel trailers or travel vehiclesnot meeting the criteria of (a) above may, as an alternative,be allowed as a Conditional Use if in accordance with thefollowing provisions and the provisions of 9. 310. 4 of the 24 Ordinance. The applicant must submit an emergency plan for the safe evacuation of all vehicles and people during the 100-year flood. Said plan shall be prepared by a registered engineer or other qualified individual and shall demonstrate that adequate time and personnel exist to carry out the evacuation. All attendant sewage and water facilities for new or replacement travel trailers or other recreational vehicles must be protected or constructed so as to not be impaired or contaminated during times of flooding in accordance with Section 9.308.3 of this Ordinance. 25 ADMINISTRATION 9.310.1 Zoning Administrator. A Zoning Administrator or other official designated by the City Council shall administer and enforce thjs Ordinance. If the Zoning Administrator finds a violation of the provisions of this Ordinance the Zoning Administrator shall notify the person responsible for such violation in accordance with the procedures stated in Section 9.312.0 of this Ordinance. 9.310.2 Permit Required. A Permit issued by the zoning Administrator in conformity with the provisions of this Ordinance shall be secured prior to the erection, addition, or alteration of any building, st�ucture, or portion thereof; prior to the use or change of a building, structure, or land ; prior to the change or extension of a nonconforming use; and prior to the placement of fill, excavation of materials, or the storage of materials or equipment within the flood plain. 9.310.22 Application for Permit. Application for a permit shall be made in duplicate to the Zoning Administrator on forms furnished by the Zoning Administrator and shall include the following where applicable: plans in duplicate drawn to scale, showing the nature, location, dimension, and elevations of the lot; existing or proposed structures, fill, or storage of materials; and the location of the foregoing in relation to the stream channel. 9.31.0.23 State and Federal Permits. Prior to granting a Permit or processing an application for a Conditional Use Permit or Variance, the Zoning Administrator shall determine that the applicant has obtained all necessary State and Federal Permits. 9.31.0.24 Certificate of Zoning compliance for New, Altered, or Nonconforming Use. It shall be unlawful to use, occupy, or permit the use or occupancy of any building or premises, or part thereof hereafter created, ere cted, changed, converted, altered, or enlarged in its use or structure until a Certificate of Zoning Compliance shall have been issued by the Zoning Administrator stating that the use of the building or land conforms to the requirements of this Ordinance. 26 9.310.25 Construction and Use to be as provided on Applications, Plans, Permits, Variances and Certificates of Zoning Compliance. permits, Conditional Use Permits or Certificates of Zoning Compliance issued on the basis of approved plans and applications authorize only the use, arrangement and construction set forth in such approved plans and applications, and no other use, arrangement or construction. Any use, arrangement or construction at variance with that authorized shall be deemed a violation of this Ordinance, and punishable as provided by Section 9.312.0 of this Ordinance. 9.310.26 Certification. The applicant shall be required to submit certification by a registered professional engineer, registered architect, or registered land surveyor that the finished fill and building elevations were accomplished in compliance with the provisions of the Ordinance. Floodproofing measures shall be certified by a registered professional engineer or registered architect. 9.310.27 Record of First Floor Elevation. The Zoning Administrator shall maintain a record of the elevation of the lowest floor (including basement) of all new structures and alterations or additions to existing structures in the flood plain. The Zoning Administrator shall also maintain a record of the elevation to which structures or alterations and additions to structures are flood-proofed. 9.310.3 Board of Adjustment. The Planning commission is the Board of Adjustment. 9.310.31 Rules. The Board of Adjustment shall adopt rules for the conduct of business and may exercise all of the powers conferred on such Boards by State Law. 9.310.32 Administrative Review. The Board shall hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement or administration of this Ordinance. 27 9310.33 Variances. The Board may authorize upon appeal in specific cases such relief or variance from the terms of this Ordinance as will not be contrary to the public interest and only for those circumstances such as hardship, practical difficulties or circumstances unique to the property under consideration, as provided for in the respective enabling legislation for planning and zoning for cities or counties as appropriate. In the granting of such variance, the Board of Adjustment shall clearly identify in writing the specific conditions that existed consistent with the criteria specified in the respective enabling legislation which justified the granting of the variance. No variance shall have the effect of allowing in any district uses prohibited in that district, permit a lower degree of flood protection than the Regulatory Flood Protection Elevation for the particular area, or permit standards lower than those required by State law. 9.310.34 Hearings. Upon filing with the Board of Adjustment of an appeal from a decision of the Zoning Administrator, or an application for a variance, the Board shall fix a reasonable time for a hearing and give due notice to the parties in interest as specified by law. the Board shall submit by mail to the commissioner of Natural Resources a copy of the application for proposed Variances sufficiently in advance so that the Commissioner will receive at least ten days notice of the hearing. 9.310.35 Decisions. The Board shall arrive at a decision on such appeal or variance within a reasonable period of time. In passing upon an appeal the Board may, so long as such action is in conformity with the provisions of this Ordinance, reverse or affirm, wholly or in part, or modify the order, requirement, decision or determination of the Zoning Administrator or other public official. It shall make its decision in writing setting forth the findings of fact and the reasons for its decision. In granting a variance, the Board may prescribe appropriate conditions and safeguards such as those specified in Section 9.310.46, which are in conformity with the purposes of this Ordinance. Violations of such condit ions and safeguards, when made a part of the terms under which the variance is granted, shall be deemed a violation of this Ordinance punishable under Section 9.312.0. A copy of all decisions granting variances shall be forwarded by mail to the Commissioner of Natural Resources within ten (10) days of such action. 28 9.310.36 Appeals. Appeal to the City Council and District Court -appeals from any decision of the Board may be taken by any persons or persons jointly or severally aggrieved by any decision of the Board of any taxpayer, officer, department, board or bureau of the municipality to the City Council. The decision of the City Council may be appealed to the District Court of this jurisdiction as provided in Minnesota Statute 462.361. 9.310.37 Flood Insurance Notice and Record Keeping. The Zoning Administrator shall notify and applicant for a variance that: 1)The issuance of a variance to construct a structure belowthe base flood level will result in increased premium ratesfor flood insurance up to amounts as high as $25 for $100 ofinsurance coverage and 2) Such construction below the 100-yearor regional flood level increases risks to life and property.such notification shall be maintained with a record of allvariance actions, including justification for their issuance,and report such variances issued in its annual or biennialreport submitted to the Administrator or the National FloodInsurance Program. 9.310.4 Conditional Uses. The Board of Adjustment shall hear and decide applications for conditional Uses permissible under this ordinance. Applications shall be submitted to the Zoning Administrator who shall forward the application to the Board of Adjustment for consideration. 9.310.41 Hearings. Upon filing with the Board of Adjustment an application for a Conditional Use Permit, the Board of Adjustment shall submit by mail to the Commissioner of Natural Resources a copy of the application for proposed Conditional Use sufficiently in advance so that the Commissioner will receive at least ten (10) days notice of the hearing. 9.310.42 Decisions. The Board of Adjustment shall arrive at a decision on a Conditional Use within a reasonable period of time. In granting a Conditional Use Permit, the Board of Adjustment shall prescribe appropriate conditions and safeguards, in addition to those specified in Section 9.310.46, which are in conformity with the purposes of this Ordinance. Violations of such conditions and safeguards, when made a part of the terms 29 under which the Conditional Use Permit is granted, shall be deemed a violation of this Ordinance punishable under Section 9.312.0. A copy of all decisions granting Conditional Use Permits shall be forwarded by mail to the .commissioner of Natural Resources within ten (10) days of such action. 9.310.421 The Board of Adjustment shall on Conditional Use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent of the Ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having been filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. 9.310.422 Reapplication after denial. No application for a Conditional Use which has been denied wholly or in part shall be resubmitted until a period of 6 months has passed from the date of said decision by the City Council, except on grounds of new evidence or proof of a change in conditions submitted to and found acceptable by the chairman of the Board of Adjustment. 9.310.423 Revocation. A violation of any condition se� forth in granting a Conditional Use shall be a violation of this Ordinance and automatically terminates the Conditional Use. A Conditional Use granted shall become void within one year unless utilized to correct the situation as presented in support of granting a Conditional Use unless extension is applied for and granted by the City Council. 9.310.43 Procedures to be followed by the board of Adjustment in Passing on Conditional Use Permit Applications Within all Flood Plain Districts. (a)Require the applicant to furnish such of the followinginformation and additional information as deemed necessary bythe Board of Adjustment for determining the suitability of theparticular site for the proposed use: ( 1)Plans in triplicate drawn to scale showing thenature, location, dimensions and elevation of the lot, 30 existing or proposed structures, fill, storage of materials, flood-proofing measures, and the relationship of the above to the location of the stream channel. ( 2)Specifications for building construction andmaterials, flood-proofing, filling, dredging, grading,channel improvement, storage of materials, water supplyand sanitary facilities. (b)Transmit one copy of the information described insubsection (1) to a designated engineer or other expert personor agency for technical assistance, where necessary, inevaluating the proposed project in relation to flood heightsand velocities, the seriousness of flood damage to the use,the adequacy of the plans for protection, and other technicalmatters. (c)Based upon the technical evaluation of the designatedengineer or expert, the Board of Adjustment shall determinethe specific flood hazard at the site and evaluate thesuitability of the proposed use in relation to the floodhazard. . 9.310.44 Factors Upon Which the Decision of the Board of Adjustment Shall Be Based. In passing upon Conditional Use applications, the Board of Adjustment shall consider all relevant factors specified in other sections of this Ordinance, and: (a)The danger to life and property due to increased floodheights or velocities caused by encroachments. (b)The danger that materials may be swept onto other landsor downstream to the injury of others or they may blockbridges, culverts or other hydraulic structures. (c)The proposed water supply and sanitation systems and theability of these systems to prevent disease, contamination,and unsanitary conditions. (d)The susceptibility of the proposed facility and itscontents to flood damage and the effect of such damage on theindividual owner . (e)The importance of the services provided by the proposedfacility to the community. (f)The requirements of the facility for a waterfrontlocation. 31 (g)The availability of alternative locations not subject toflooding for the proposed use. (h)The compatibility of the proposed use with existingdevelopment and development anticipated in the foreseeablefuture. (i)The relationship of the proposed use to the comprehensiveplan and flood plan management program for the area. (j)The safety of access to the property in times of floodfor ordinary and emergency vehicles. (k)The expected heights, velocity, duration, rate of rise,an sediment transport of the flood waters expected at thesite. (1)Such other factors which are relevant to the purposes ofthis Ordinance. 9.310.45 Time for Acting on Application. The Board of Adjustment shall act on an application in the manner described above within 120 days from receiving the application, except that where additional information is required pursuant to 9.310.44 of this Ordinance. The Board of Adjustment shall render a written decision within 60 days from the receipt of such additional information. 9.310.46 Conditions Attached to Conditional Use Permits. Upon consideration of the factors listed above and the purpose of this Ordinance, the Board of Adjustment shall attach such conditions to the granting. of Conditional Use Permits as it deems necessary to fulfill the purposes of this Ordinance. Such conditions may include, but are not limited to, the following: (a)Modification of waste treatment and water supplyfacilities. (b)Limitations on periods of use, occupancy, and operation. (c)Imposition of operational controls, sureties, and deedrestrictions. (d)Requirements for construction of channel modifications,compensatory storage, dikes, levees, and other protectivemeasures. 32 (e)Flood-proofing measures, in accordance with the StateBuilding Code and this Ordinance. The applicant shall submita plan or document certified by a registered professionalengineer or architect that the flood-proofing measures areconsistent with the Regulatory Flood Protection Elevation andassociated flood factors for the particular area. 9.310.47 The Board of Adjustment shall on Conditional Use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent of the Ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having been filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. 9.310.48 Reapplication after denial. NO application for a Conditional Use which has been denied wholly or in part shall be resubmitted until a period of 6 months has passed from the date of said decision by the city Council, except on grounds of new evidence or proof of a change in conditions submitted to and found acceptable by the chairman of the Board of Adjustment. 9.310.49 Revocation. A violation of any condition set forth in granting a Conditional Use shall be a violation of this Ordinance and automatically terminates the Conditional Use. A Conditional Use granted shall become void within one year unless utilized to correct the situation as presented in support of granting a Conditional Use unless extension is applied for and granted by the City Council. 33 NONCONFORMING USES 9.311.1 A structure or the use of a structure or premises which was lawful before the passage or amendment of this Ordnance but which is not in conformity with the provisions of this Ordinance may be contin ued subject to the following conditions: 9.311.11 No such use shall be expanded, changed, enlarged, or altered in a way which increases its nonconformity. 9. 311. 12 Any alteration or addition to a nonconforming structure or nonconforming use which would result in increasing the flood damage potential of that structure or use shall be protected to the Regulatory Flood Protection Elevation in accordance with any of the elevation fill or flood-proofing techniques (i.e., FP-1 thru FP-4 flood-proofing classifications) allowable in the State Building Code, except as further restricted in 9.311.13 below. 9. 311. 13 The cost of any structural alterations or additions to any nonconforming structure over the life of the structure shall not exceed 50 percent of the market value of the structure unless the conditions of this Section are satisfied. The cost of all of the Community's initial flood plain controls must be calculated into today's current cost which will include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the current cost of all previous and proposed alterations and additions exceeds SO percent of the current market value of the structure, then the structure must meet the standards of Section 9. 3 04. O or 9.305.0 of this Ordinance for new structures depending upon whether the structure is in the Floodway or Flood Fringe, respectively. 9.311.14 If any nonconforming use is discontinued for 12 consecutive months, any future use of the building premises shall conform to this Ordinance. The assessor shall notify the Zoning Administrator in writing of instances of nonconforming uses which have been discontinued for a period of 12 months. 34 9.311.15 If any nonconforming use or structure is destroyed by any means, including floods, to an extent of 50 percent or more of its market value at the time of destruction,· it shall not be reconstructed except in conformity with the provisions of this Ordinance. The applicable provisions for establishing new uses or new structures in Sections 9.304.0, 9.305.0 or 9.306.0 will apply depending upon whether the use or structure is in the Floodway, Flood Fringe or General Flood Plain District, respectively. 9.311.16 Uses or adjuncts thereof which are or become nuisances shall not be entitled to continue as nonconforming uses. 9.311.17 Except as provided in 9. 311.15, any use which has been permitted as a Conditional Use shall not be considered as a nonconforming use. 9.311.18 Nonconforming uses located in the Floodway District shall be eliminated or brought into conformity with the standards contained in this Ordinance within a reasonable period of time as determined by the City Council, after a hearing for each such nonconforming use. the Board shall make its determination upon the basis of the normal useful life of any improvement upon the premises . In addition, the monetary value of any competitive advantage derived by the operation of such nonconforming use, by reason of the limitation on establishment of competing businesses as a result of this Ordinance, shall be considered as a reduction of losses resulting from the requirement of termination of the use under this Ordinance. 9.311.19 The Zoning Administrator shall prepare a list of those nonconforming uses which have been floodproofed or otherwise adequately protected in conformity with Section 9. 310. 46. The zoning Administrator shall present such list to the City Council which may issue a certificate to the owner stating that such uses, as a result of these corrective measures, are in conformity with the provisions of this Ordinance. 35 PENALTIES FOR VIOLATION 9.312.l. Violation of the provisions of this Ordinance or failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with grants of Variances or Conditional Uses) shall constitute a misdemeanor and shall be punishable as defined by law. 9.312.2 Nothing herein contained shall prevent the City from taking such other lawful action as is necessary to prevent or remedy any violation. Such actions may include but are not limited to: 9.312.21 In responding to a suspected ordinance violation, the zoning Administrator and City may utilize the full array of enforcement actions available to it including but not limited to prosecution and fines, injunction, after-the-fact permits, orders for corrective measures or a request to the National Flood Insurance Program for denial of flood insurance availability to the guilty party. The community must act in good faith to enforce these official controls and to correct ordinance violations to the 1extent possible so as not to jeopardize its eligibility in the National Flood Insurance Program. 9.312.22 When an ordinance violation is either discovered by or brought to the attention of the Zoning Administrator, the Z0ning Administrator shall immediate ly investigate the situation and document the nature and extent of the violation of the official control. As soon as is reasonably possible, this information will be submitted to the appropriate Department of Natural Resources and Federal Emergency Management Agency Regional Office along with the Community's plan of action to correct the violation to the degree possible. 9.312.23 The Zoning Administrator shall notify the suspected party of the requirements of this Ordinance and all other Official Controls and the nature and extent of the suspected violation of these controls. If the structure and/or use is under construction or development, the Zoning Administrator may order the construction or development immediately halted until a proper permit or approval is granted by the Community. If 36 the construction or development is already completed, then the Zoning Administrator may either (1) issue an order identifying the corrective actions that must be made within a specified time period to bring the use or structure into compliance with the official controls, or (2) notify the responsible party to apply for an after-the-fact permit/development approval within a specified period of time not to exceed 30 days. 9.312.24 If the responsible party does not appropriately respond to the Zoning Administrator within the specified period of time, the responsible oarty shall upon conviction thereof be fined not more than $500.00 or imorisoned for not more than 90 days. or both. Each additional day that lapses shall constitute an additional violation of this Ordinance and shall be prosecuted accordingly. The Zoning Administrator shall also upon the lapse of the specified response period notify the landowner to restore the land to the condition which exited prior to the violation of this Ordinance. 37 AMENDMENTS The flood plan designation on the Official Zoning Map shall not be removed from flood plan areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regional flood and is contiguous to lands outside the flood plain. Special Resources if he determines that, through other measures, lands are adequately protected for the intended use. All amendments to this Ordinance, including amendments to the Official Zoning Map, must be submitted to and approved by the Commissioner of Natural Resources prior to adoption. changes in the Official Zoning Map must meet the Federal Emergency Management Agency's (FEMA) Technical Conditions and Criteria and must receive prior FEMA approval before adoption. The Commissioner of Natural Resources must be given 10 days written notice of all hearings to consider an amendment to this Ordinance and said notice shall include a draft of the ordinance amendment or technical study under consideration. SECTION 3: This Ordinance shall be in full force and effe�t from and after thirty (30) days after its passage. First Reading: February 22, 1993 Second Reading: -----------Date of Passage: ---------- Offered By: ------------Seconded By: ------------Ro 11 Call: ------------- Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary 38 CITY COUNCll.. LE1TER Meeting of: __ 3..._/8..._/9 __ 3 __ _ AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS BY: �vJ}-ITEM: RESOLUTION FOR APPOINTMENT TO BY: M.Wimon .,(� NO. SIX CITIES WATERSHED MANAGEMENT DA TE: 3/1/93 DATE: � °\) ORGANIZATION 6 . (!,• 1-- To comply with the amended Joint Powers Agreement which establishes the Six Cities Watershed Management Organization, the Council should approve a resolution appointing a City representative and alternate representative to serve as a member of the Organization. The attached Resolution 93-appoints the Public Wolks Director as the City representative and the Assistant City Engineer as the alternate representative. RECOMMENDED MOTION: Move to waive the reading of the Resolution. there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-, being a resolution appointing the Public Works Director as the City representative to the Six Cities Watershed Management Organization and the Assistant City Engineer as the alternate representative. MAW:jb 93-108 Attachment COUNCll.. ACTION: RESOLUTION NO. 93- RESOLUTION APPOINTING THE CITY REPRESENTATIVE TO THE SIX CITIES WATERSHED MANAGEMENT ORGANIZATION WHEREAS, the City of Columbia Heights entered into the Joint Powers Agreement establishing the Six Cities Watershed Management Organization, and WHEREAS, the City is to appoint one Representative and one Alternate Representative as a member of the Six Cities Watershed Organization, and WHEREAS, the appointed member is also to be designated as the Subdistrict Representative of the Six Cities Watershed Organi7.8tion. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, County of Anoka, that the Public Works Director is appointed as the City Representative to the Six Cities Watershed Management Organization and the Assistant City Engineer is appointed as the Alternate Representative. Dated Ibis ___ day of ____ _. 1993 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by: By:_----n:�J.M��or Donald J. Murzyn, Jr. Mayor Roll Call: Jo-Anne Student. Council Secretary ATI'EST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held on the 8th day of March, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City aerlt CITY COUNCIL LETI'ER Meeting of:._.....3/8=/9 ___ 3 ___ _ AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS BY· G))M.Winson ft/�ITEM: RESOLUTION AUTHORIZING THE BY: NO. PREPARATION OF PLANS AND DATE: 3f}J93 DATE: ./� ADVERTISING OF BIDS FOR �/� '. D. 52ND A VENUE FLOODWAY PROJECT The City Council adopted Resolution No. 93-10 at their February 22nd meeting authorizing the preparation of plans and advertising for bids for the 52nd Avenue Floodway and Clover Pond Diversion Project On the same date, the Fridley City Council considered and approved a resolution on the same projecL The Fridley resolution was modified at the Council Meeting. It would be appropriate that both resolutions contain the same language. The Fridley Council added the last sentence as indicated on the attached resolution and changed the word "shall" to "may" in the second to last sentence. RECOMMENDED MOTION: Move to reconsider Resolution No. 93-10, being a resolution authorizing the preparation of plans and specifications and advertising for bids on the 52nd Avenue Floodway and Clover Pond Diversion Project RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to modify Resolution No. 93-10, substituting the word "may" for "shall" in the last sentence and adding the following sentence "BE IT FURTHER RESOLVED TIIAT, the Contract will not be awarded until both Councils have approved the bid". MAW:jb 93-115 COUNCIL ACTION: RESOLUTION NO. 93- RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR THE 52ND A VENUE FLOODWAY AND CLOVER POND DIVERSION PROJECT WHEREAS, the cities of Columbia Heights and Fridley in March, 1991, entered into a Joint Powers Agreement to address the storm water improvements associated with the 52nd Avenue Floodway and Cover Pond Diversion Project, and WHEREAS, both cities agreed to retain the services of Maier Stewart and Associates, Inc. (MSA) to prepare preliminary plans for the storm water improvements, and WHEREAS, MSA had submitted a preliminary design report in November, 1991, and WHEREAS, MSA has revised their original report and submitted a proposal to complete the proposed 52nd Avenue Floodway and Clover Pond Diversion Project at an estimated cost of $150,000, and WHEREAS, the cities of Columbia Heights and Fridley have agreed to share equally in this project, and WHEREAS, both City Councils reserve the right to award the contract for construction after bids have been received, NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Columbia Heights, Anoka County, Minnesota, agree with the concurrence of the City Council of Fridley, authorize the preparation of final plans and specifications for the 52nd Avenue Floodway and Clover Pond Diversion Project by MSA, and BE IT FURTHER RESOLVED THAT, after review and approval of the plans and specifications by the Directors of Public Works of both cities, that MSA is authorized to seek bids based upon the engineering plans and specifications, and BE IT FURTHER RESOLVED THAT, upon receipt and opening of the sealed bids, both Councils will review the bids and may give their approval for the successful bidder and award of the contract. BE IT FURTHER RESOLVED THAT, the Contract will not be awarded until both Councils have approved the bid. Dated this __ day of ______ _,. 1993 Offered by: Seconded by: Roll Call: Jo-Anne Student, Council Secretary ATIEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA By: --�iidT.jMurayi7r:ldayo: Donald J. Mmzyn. Jr., Mayor I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 8th day of March, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Oerlc CITY OF COLUMBIA HEIGHTS MEETING OF: March 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: NO: 6 ITEM: REVISION TO PERSONNEL POLICY NO: 6_. E,. CITY MANAGER'S BY: L. L. MAGE� DA TE: 03/02/93 Beginning with the 1993 union contracts, changes were made to union contracts in the areas of: a)probationary period; b)when vacation is available for usage;and, c)definition of time worked in computation of overtime. As a result, the probationary period for all employees was changed to one year. Previously, only those falling under the civil service rules had a one-year probationary period. Due to the change to a one-year probationary period, language changes were made authorizing employees to use vacation after satisfactory completion of the first six months of the probationary period (previously, vacation was available to be used after six months, but language stated "upon satisfactory completion of probationary period"). The overtime language in the AFSCME contract, representing the clerical/technical employees, was changed to include paid time off due to sick leave, holidays, and vacation or other paid leaves to be included as "time worked" in the calculation of overtime. This was also changed for the non-union employees, by resolution, but the language in the Personnel Policy was not changed. Based on the above, the following changes are recommended in the personnel policy manual: a)Change probationary period from six months to one year. b)Change when vacation leave benefits are available from usage from "upon satisfactory completion of the probationary period" to "upon satisfactory completion of the first six months of the probationary period". c)Change language regarding calculation of overtime to include paid time off due to sick leave, hoiidays, vacation or other paid leaves as "time worked" in calculation of overtime (to reflect change previously approved by resolution). Attached are the sections of the personnel policy manual affected by the above changes. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-_, _; Adopting Revisions to the Personnel Policy Manual. 1 COUNCIL ACTION: RESOLUTION 93 - ADOPTING REVISIONS IN THE PERSONNEL POLICY MANUAL WHEREAS, in order to establish an equitable and uniform procedure for dealing with personnel matters, the City of Columbia Heights previously adopted a revised Personnel Policy Manual, dated November 13, 1989; WHEREAS, as a result of a review of the Personnel Policy Manual, revisions are recommended for adoption; and, NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that it does hereby adopt the changes to the Personnel Policy Manual, dated March 8, 1993, a copy of which is on file in the Office of the City Manager; and, BE IT FURTHER RESOLVED that such revision in the Personnel Policy Manual be effective March 8, 1993. Passed this _____ day of March, 1993. Offered by: Seconded by: Roll call: Donald Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary SECTION 2 All City employees are subject to call outside of regular working hours for emergency, special assignment, or overtime duty; and must, therefore, be living within a reasonable distance of the City. IV.Probationary Period The probationary period is an essential part of the evaluation process and shall be used to closely observe the employee's performance in a new position and fitness for the position. During such period, an employee whose performance does not meet the required standard of work may be separated from that position without recourse to appeal. A person employed by the City of Columbia Heights in any of the following ways shall serve a probationary period: A.Appointment of an eligible applicant to a new or existing position. B.Reinstatement of a former employee to a new or existing position. C.Promotion of a current employee to a new or existing position. The probationary period shall consist of the first twelve months of actual service following the date of appointment action requiring such period unless specified otherwise in writing. The City Manager, after determining that rare or unusual circumstances or conditions exist with respect to a probationary employee, insomuch as it prevents the making of a full and fair determination as a basis for granting permanent status or separating the employee from the City, may grant an extension of the probationary period upon recommendation of the employee's supervisor. Moreover, the City Manager, upon recommendation from the employee's supervisor, may place an employee on probation at any time, due to performance. During a probationary period, an employee may be transferred or dismissed without recourse, if his/her performance as determined by the immediate supervisor does not meet necessary minimum standards. Upon completion of the probationary period, unless a written statement requesting the employee's dismissal is received from his/her supervisor, the employee will be certified as a permanent employee. 03-08-93 -6- SECTION 3 II.Overtime (Continued) Employees eligible for overtime must work at least eight (8) minutes beyond the start of the quarter-hour of overtime to receive pay for that quarter-hour. Non-exempt, non-union employees shall be paid one and one-half times their regular hourly rate of pay for all authorized hours worked in excess of forty (40) hours in a work week. Paid time off due to sick leave, holidays, vacation or other paid leaves is to be included as "time worked" in computing the forty hours per week requirement. Non-exempt, non-union employees may accrue compensatory time off at the rate of one and one-half hours off for every hour of overtime worked. Compensatory time must be taken during the same pay period accrued or within the pay period following accrual. Compensatory time may be accrued and taken in the manner described only upon mutual agreement between the supervisor and the employee. Overtime earned and not taken consistent with the above as compensatory time will be paid at one and one-half times the employee's hourly rate. Opportunity to work overtime shall be distributed as equally as practicable among qualified employees in each depart�ent. 03-08-93 -8- SECTION 5 I.Vacation Upon satisfactory completion of the first six months of the probationary period, full-time employees and part-time employees budgeted for 20 hours or more per week are entitled to receive vacation leave benefits. Vacation leave shall not be granted to seasonal and temporary employees. Vacation leave is provided as a rest period. It is not the intention of vacation leave to provide additional income; therefore, no trade-in of vacation leave for cash payment shall be made except to those persons who are terminating their employment with the City. Vacation leave will be compensated at the salary level of the year during which such vacation time is taken. Vacation leave shall accrue on the following basis: During Employment Year Vacation Accrued Per Month 1 thru 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .833 day 5 thru 9 ............................... 1.250 day 10 thru 19 ............................. 1.667 day 20+ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.083 day All vacation leave schedules shall be approved by the supervisor and filed in the prescribed manner. For vacations to be taken in the amount of three consecutive working days or more, an employee shall give at least two weeks' notice. Vacation leave may not be accumulated to any amount greater than one and one-half times an employee's annual earned vacation. Individuals requesting consideration of an extension of time due to a special out-of-town event or similar affair that would require additional vacation time should outJine such a request to their immediate supervisor, who will upon his/her approval, in turn, present the request to the City Manager's Office for approval. This extension of time will be granted, unless it is shown to create a hardship, upon written permission of the City Manager. Any employee leaving municipal service in good standing after giving proper notice of such termination of employment shall be compensated for vacation leave accrued to the date of the separation. II.Holidays Holidays include New Year's Day, Martin Luther King Day, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. In addition, employees not represented by an exclusive representative (non-union) will receive the Day After Thanksgiving and Christmas Eve Day as holidays. When New Year's Day, Independence Day, Veteran's Day or Christmas Day falls on Sunday, the following day shall be a holiday. When New Year's Day, Independence Day, Veteran's Day or Christmas Day falls on Saturday, the preceding day shall be the holiday. Christmas Eve Day will be celebrated as a holiday on the regular work day preceding the day on which Christmas Day is observed. Any employee who observes a religfous holiday on days which do not fall on a Sunday or a legal holiday shall be entitled to such days off from 03-08-93 -13- PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES MARCH 2, 1993 PAGE 1 Jill _, "J(!-�_.;.. The March 2, 1993 Planning and Zoning Commission was called to order at 7:00 p.m. ¥-embers present were Fowler, Hanson, Larson, Peterson, and Szurek. Alsopresent were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider(Director of H.R.A.) and Kevin Giebel (representing the City Attorney's office). Motion by Peterson, seconded by Szurek, to approve the minutes from the February 2, 1993 Planning and Zoning Commission meeting as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. A.Public HearingConditional Use PermitCase #9303-06 Anthony Dakis RE: 5098 Central Avenue Columbia Heifhts, Mn. Evelyn Nygaard presented the request of Mr. Dakis for a Conditional Use Permit to allow the operation of a bakery /deli/restaurant at 5098 Central Avenue, formerly the Gung Ho Restaurant. She indicated that the floor plan would remain nearly the same so that the parking that was required for the Gung Ho Restaurant of twenty spaces, would be more than sufficient. There were twenty-seven (27) designated parkin� cpaces on the site. She stated that formerly there was seating for 36 pat;. ., , The applicants were not present. Motion by Peterson, seconded by Larson, to recommend to the City Council the approval of a Conditional Use Permit to allow the operation of a deli/bakery /restaurant at 5098 Central Avenue as it is consistent with the existing zoning, parking and setback requirements provided, however, that all requirements of the Anoka County Health Department and City License Department are fulfilled prior to opening of the operation. Roll Call: All Ayes. *THIS ITEM TO APPEAR ON THE MARCH 8, 1993 CITY COUNCIL AGENDA. OLD BUSINESS: A.A draft of the changes to Ordinance #1176, the Housing MaintenanceOrdinance, that resulted out of the January 1993 Planning and Zoning Commissionmeeting were presented to the Commission for discussion. Questions arose regarding the proposed Article II, Section 7, 5A.207(i)(e). It was suggested that other miscellaneous items should be defined using verbage such as "including but not limited to lawnmowers, snowblowers, out of season PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES MARCH 2, 1993 PAGE 2 equipment or items not in continuous use•. Attorney Giebel suggested that this alteration would make a better case for prosecution at court. The Commission indicated that, with the incorporation of this amendment, the final Ordinance amendments would be reviewed at the April 6, 1992 Planning and Zoning meeting. B.The Planning and Zoning Commission reviewed the temporary signage rules andregulations from eight other commUilities for ideas to amend our Sign Ordinanceto allow the use of temporary signs which are currently prohibited by the SignOrdinance. The purpose would be to provide guidelines for the use of temporarysignage such as banners, portable signs, pennants, rooftop balloons, etc. thatcould be administered by Staff, eliminating the need for City Council approval. Jean Allum of Jean's Central Furniture, 4110 Central Avenue, was present to indicate the need for a banner at least every three months to provide a boost to her business during slow retail periods. Peter Kwong of the Dragon House, 3970 Central Avenue, felt the prohibition of the use of temporary signs was unnecessary. He stated that banners supply information to customers resulting in an increase of business. The Planning and Zoning Commission proposed the following amendments to the existing Sign Ordinance to allow the use of temporary signage: A.One (1) approved temporary sign allowed four (4) times per year.B.Maximum duration per permit is fourteen (14) days.C.A permit is required at a fee of $15.00, plus a deposit of $100 refundable·upon removal of the signage by the designated date.D.The permit fee will be doubled if a permit is not obtained.E.Temporary signage for NEV business grand openings allowed a maximum offourteen (14) days. This is ir. addition to what is allowed in item A.F.Approved temporary signage is allowed during the December Holiday season fora maximum of thirty (30) days, provided the user posts a $100 deposit with theCity prior to installation of the signage to ensure removal by the designateddate.G.Violation of this section of Ordinance is a misdemeanor and could result ina citation being issued. The Commission also recommended that the temporary signage not cover more than 25% of any window area, that portable signs may not exceed 4'x8' in size, that banners may not exceed the lessor of 3':z:20' in si.ze or the allowed maximum of wall signage per site, and that the location of all temporary signage must be within the property boundaries of such business. They also stated that one temporary sign may be used in any fourteen (14) day period. A request for the use of more than one sign in a fourteen (14) day period will result in a double deduction from the four (4) times per year temporary signage is allowed. PLANNING AND ZONING COMMISSIONREGULAR MEETING -MINUTES MARCH 2, 1993 PAGE 3 Motion by Larson, seconded by Fowler, to recommend to the City Council theapproval of the proposed additions and alterations to the Sign Ordinanceproposing guidelines for temporary signage and that a first reading of thisproposed Ordinance be held at the March 8, 1993 City Council meeting. RollCall: All Ayes. *THIS ITEM GOING TO VORK SESSION PER STUART ANDERSON, CITY MANAGER. STAFF REPORTS: Evelyn Nygaard introduced Jeff Smith of the McDonalds Restaurant, 4605 CentralAvenue. Mr. Smith was present to approach the Commission regarding a proposalfor an addition onto the front (Central Avenue side) of the building for anenclosed play area also adding some additional seating. The Commissionsuggested that Mr. Smith proceed with having formal plans drawn and submittedfor site plan approval at the April 6, 1993 Planning and Zoning Commissionmeeting. Motion by Larson, seconded by Peterson, to adjourn the meeting at 8:30 p.m.Roll Call: All Ayes. Respec/ly submitted, __J, ccr'./-. ·---w�/) I,' ) Kathryn Pepin Secretary to the Planning and Zoning Commission kp CITY COUNCIL LETTER AGENDA SECTION: Communications NO: 7 ITEM: Cond. Use Permit, Anthony Dakis 7.A. I.NO: #9303-06, 5098 Central Avenue Meeting of: March 8, 1993 ORIGINATING DEPT.: Planning & Zoning BY: Evelyn DATE: March 3, 1993 CITY MANAGER APPROVAL Anthony Dakis has submitted a request for a Conditional Use Permit for the operation of a bakery/deli/restaurant at 5098 Central Avenue, formerly the Gung Ho Restaurant. The floor plan would remain nearly the same so that the parking that was required for the Gung Ho Restaurant of twenty spaces, would be more than sufficient. There were twenty-one (21) designated parking spaces on the site. Formerly, there was seating for 36 patrons. The Planning and Zoning Commission reviewed the request at their meeting of March 2, 1993. !hey unanimously recommend approval of the Conditional Use Permit as it is consistent with the existing zoning, parking and setback requirements provided that all requirements of the Anoka County Health Department and City License Department are fulfilled· prior to opening of the operation. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operation of a deli/bakery/restaurant at 5098 Central Avenue provided that all requirements of the Anoka County Health Department and City License Department are fulfilled prior to opening of the operation. COUNCIL ACTION: �P?lication For: RezoningVariance Privacy Fence Conditional Use Permit :::25'.:Subdivision Approval Site Plan Approval Other CITY OP COLUMBIA HEIGHTS Application Dates c::2./26/q_.:;,{J I 7 Case No: �c,3 -()I-, Fee: 6]2,v-s, Date Paid %'.?c./2-J Receipt No: gtJJ?tft 1.Street Address of Subject Property,5"'12 �> �M :}( f-? .2. Legal Description of Subject Property, �-' W,-:t:..,, · � 55'-l-�I 3.Applicant: � I( � . 4. Owner, Address: 1,5.f'qo .s;. !.A<Y2'JJ-:1-U � � Phone: {.,'ff-�t:;o a,� .S-5:M/ ' e� /k ';).In'{ (',,ff, Name: Phone: S-Sv � F 5.Description of Request:� � v � � :,-� ¥-� 6.Zoning: Applicable City Ordinance Number a·s-J Section�-1, 36) a,�A. 11C(I>) Present Zoning . ,d IT Proposed Zoning, _________ _ .Present Use _________________ Proposed Use. ___________ _ 7.Reason for Request: _________________________________ _ 8.Ezhibits Submitted (maps. diagrams. etc.) ·tnl 6::':::::----,.,--------------- 9.Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to . take the action herein requested, that all statements herein are true and that all vork herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heightsand the laws of the State oJ Hinn,sota. Signature of Applicant:� v� � Date: Mo/13.. Taken By=-�-fi�-1/VV' _______ _ • -· � IIII I IIOICATES 1CHAIR RAil I (SEE 61.A-1) I. I I I I I fiiNiNG,--. I noHI ·. I J� nsJ!llfill @g ... :i'-0"".aDII (Ila ·�l! * @ I I I I Vzzzza :-_-;, t1(j> I@, � @ @ -·········: ' f1:@'" ··i � ,� I ll I ::::::. :e• u 111, : � II I : :: 4 1r,: .. ·· . ! ' I I ........ , · .. J1t ; ! I I II @) I I I'll_ .,TTCJl"I � I r--.._ 90PPIT It �1111 II ••C L ::�IJ I I J'-0" 1 , � i MEE .IDiil Tll[. � I CAAP. . , I l'UP" _. I lf ,� � � IDICATES CHAIR RAIL (SEE 6/A-1) CARP.ill H�+,!.u'f.i _____ _.,._ a-.,�,------------------------------�--,----------------------------------' . �· �, ........•..•........ r..'\t.-:::·i \,!:)···· : · .... : : ..................... . ..,... *0-1-11�· l ............. ;l'J ----- inMitl. IIQl l1EH [j]j GENERAL SYMBOL'S WAU BACKER LEGEND DOOR NOTES - icLZ27ZJ � (D ¢ EXIST. TO 'REMAIN �./ i NEW CONSTRUCTION J :w'B" METAL STUDS e 24"0.C. TO 8'-11" Aff W/5/8" 1YPE-X GYP. BO.£A. SIDE. TAPE & SAND TO RECIM FINAL flijlSH. SAME AS ABOVE BUT 42" HIGH HALF WAU.. EQUIPMENT UST WAU. PACKER . .. ....., A,. 24" Aff TO 54" Afr FOR"'O"' MOUNTING HANO SINK. � J6" AfF TO 96'' AfF FOR WAU.'el' SHELVES AND/OR CABINOS. � 65" Afr TO 96" AfF FOR HOSE� REEL SPRAYER. DOOR 102 -NEW �X-,. S.C. WOOD (STAIN) IN H.M. FRAU£ (PAINT). HDWR. 10 BE 1-1/2 PAIR elhls W/LEVER HANDLE LOCKSET. HOWR. TO MATCH EXISTING. EXIST. DOOR, / NEW DOOR, FRAME & HOWR. FRAME & HDWR. TO REMA! .. • ,..,, CITY COUNCIL LETTER Meeting of: March 8, 1993 AGENDA SECTION: Communications NO: 7 ITEM: Temporary Sign Request NO: 5126 Central Avenue ORIGINATING DEPT.: Building Inspections BY: Evelyn Nygaard DATE: March 3, 1993 CITY MANAGER APPROVAL Attached is a copy of a letter from Tires Plus, 5126 Central Avenue, requesting permission to install temporary signage consisting of the following: 1.A portable sign at the entrance of the parking lot. 2.One banner on the front of the building, one banner on the north side of thebuilding and one banner on the front setback portion of the building. Refer todrawing of locations on the request letter. 3.Pennants hung from the pylon sign. The dates for display of the temporary signage will be from March 4 through March 8, 1993 to publicize the grand opening of the business that opened February 28, 1993. Staff recommends approval of the temporary signage as requested provided a $100 deposit is submitted to the City to assure the removal of the temporary signage by March 9, 1993 and provided that all signage is displayed within the boundaries of the property ,nd not on the public right of way. RECOMMENDED MOTION: Move to ratify the action of the City Manager and approve the temporary signage as requested for 5126 Central Avenue provided a $100 deposit is submitted to the City to assure removal of the signage by March 9, 1993. COUNCIL ACTION: 0 w .> -LLJ. 0 w et:. ..,. en a, ·m� (!) z :z: 0 - i r-; c5t== � t3 ::::, Q.. I CD u, - !i I' � I "'. ! . � �I � l l I . ,;- 1 .... � I t l�: . \ O! I "-.JI : ! I ! l V)! . -:) . ' ......... -�· ,, "°) : �....... \ ..i ..,. 1 I V 1-� �......... :) ;:. 3 ' ... I ' ' ·�--� 1 i). ' , ..,._..-i IA b) CITY COUNCIL LETTER AGENDA SECTION: Communications NO: 7 ITEM: Temporary Signage, Bridgemans NO: 3800 Central Avenue 7.C. Meeting of: March 8, 1993 ORIGINATING DEPT.: Building Inspections BY: Evelyn Nygaard DATE: March 5, 1993 CITY MANAGER APPROVAL Attached is a copy of a letter from Julie Thomas, General Manager of Bridgemans Restaurant, 3800 Central Avenue, requesting permission to install temporary signage consisting of a 4' x 16' banner across the front of the building advertising •$.99 Ice Cream Cones�. The banners would be displayed from March 10-14, 1993. Staff recommends approval of the banner display provided a $100 check is submitted to the License/Permit Clerk prior to the installation of the banner to ensure that the banner will be removed by March 15, 1993. RECOMMENDED MOT:ON: Move to approve the temporary signage as requested for Bridgemans Restaurant, 3800 Central Avenue for the dates of March 10-14, 1993 provided a $100 deposit is submitted to the City to ensure the removal of the temporary signage by March 15, 1993. COUNCIL ACTION: . ····---------_._ '·------·-·_ ___._···--· .. --·-·-----·------····---·---- .... ----__ ,.--· --�--------.-----,--···--=---=F==l·==t:::=:t:==t:=::I=:::±=:-. ______ )=;:;:::.�-t=:::::t:==: CITY COUN'CIL LETTER Meeting of: March 8, 1993 AGENDA SECTION: Old Business ORIGINATING DEPARTMENT CITY MANAGER NO. 8 POLICE APPROVAL:_. ITEM: Sale of Police Vehicle BY: David P. Mawhorter [fr BY: �u/t DATE: .. )"'}-... �J NO. 8.A. DATE: March 1, 1993 At the Council meeting of February 22, 1993, the City Council tabled a request to authorize the sale of wrecked police vehicle #59. The matter was tabled pending staff submitting two more local estimates to repair the vehicle. The original recommendation was to authorize the sale of the vehicle for the highest salvage bid of $4,000.00 and to fund the remaining costs for the purchase of a new 1993 replacement vehicle from the City's self-insurance fund. Two additional bids obtained by staff and one additional bid obtained by Council member Peterson are attached. RECOMMENDED MOTION: Move to authorize the sale of the wrecked 1992 Ford squad car to the highest salvage bid of $4,000.00 from Northern Automotive Salvage Company of Minneapolis, and direct that the funds be deposited in the City self-insurance fund. DPM:mld 93-060 Attachments COUNCIL ACTION: TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Mayor Donald Murzyn, Jr. City Council Members Stuart W. Anderson, City Manager David P. Mawhorter, Chief of Police 1'f Requested Additional Bids to Repair Vehicle #59 March 1, 1993 Attached are two additional bids the City Council directed staff to obtain for the repair of police vehicle #59. Additionally, Council member Peterson obtained a bid from Triangle Coach Wor1cs for repair of the police vehicle. It is also attached. Following is a comparison of all four bids. Parts Labor Tax Total Triangle Coach Works $4,198.10 $1,170 $230.10 $5,598.20 Atlas Auto $4,428.74 $1,518 $276.17 $6,222.91 Northeast Auto Body $4,604.76 $1,468 $299.31 $6,372.07 M.A.D.A.$4,632.22 $1,470 $301.08 $6,587.31 There is a difference of $989.11 in the lowest and highest bid. Because this amount is so low, I strongly recommend that the Council purchase a new vehicle rather than repair the wrecked one. A new vehicle will last longer, be on factory warranty longer, and will be less likely to experience repeated repair problems. My experiences with squads that have sustained this type and degree of damage is that they never operate at full capacity again and are subject to higher and more frequent repair costs. DPM:mld 93-062 TO: FROM: SUBJECT: DATE: . ·-·............ -___ ., ...... ----. . . CITY OF COLUMBIA P.EIGHTS DAVID MAWHORTER CHIEF OF POLICE TOM HOSCH p SHOP FOREMAN REPAIR OF SQUAD PD59 JANUARY 7, 1993 The damage appraisal from MADA to repair PD59 came to $6,587.31. There could be some added cost which is not visible at this time amounting to $500 or less. The mileage is 12,765 which would be considered approximately 15% of the car's useful life. MADA considers a car unrepairable if the damage exceeds 70% of the retail value of the vehicle. The City paid $12,626 for the car plus the cost of having the special equipment installed by Rigs and Squads. ')oo F4r R•g.si s�utr-"""' The other consideration is parts availability on a vehicle this new. Because the car is so new there is a possibility that new parts may not be readily available. I have checked with a salvage yard and they do not feel that any used parts are available due to the vehicle bei�g so new at this time. I would recommend that the City should get a firm salvage estimate and if it is over $4,000, consider purchasing a new vehicle instead of repairing the car. TH: jb 93-014 ct:r .. /S° /<> 1 h) 'if) L I,\_$ [ ""/ j,/-e_ To?-itL v..:.e {t-, ( L ! e.. w"'"1ei be 8$" &:Joo ,;H"1/es INVOIC!: TRIMJCATE � COLLISIO_N MINNESOTA AUTO DAMAGE APPRAISERS, INC. D COMPREHENSIVE 7450 FRANCE AVENUE so. e MINNEAPOLIS, MINNE�TA 55435 D PROPERTY DAMAGE .. • 9 TELEPHON E �,c,1 ./�, /0 i2, o TECHNICA L INSURED r �PECTE� (AOORESS•CfTY) c� c;;w,., ,,,, t'-rt. o/ 6/. ffi /('H.0 M, .?i ,..//v� CLAIM,.HT •;•·7o,;:�,&LM-u�::" lf<J1. SERl"L SOLD TO r L 7 {!r"f c,, &>t. //(a S9o 0� �l.N ,1i.f.bt. ;/,,1.1 /t ,:. - S:,e,,E_ �Yrl/LllvCZft/l/S1ri -1 PRIOR DAMAGE .... x a ] r·-= DRAW ARROW(SI TO SHOW POINT(SI OF IMPACT DA TE ASSIGNED I DATE IWSPECTED - Pn, /l#J-/( DO NQI WRITE BELOW n"J:11S UNE UNTIL YOU REMOVE TOP 3 COPIES INVOICE NO. IA. '':I I SERVICE FEE $ /�-; /j/) MILES @ ____ c $_....,.. __ _ DRIVING TIME@ _____ c $ ____ _ L.D. PHONE $ ____ _ PICTURES $ ____ _ OTHER $ OFFICE $ %tc1 I TOTAL DUE I �(£) FEDERAL I.D NUMBER 41-1693297 MINNESOTA AUTO DAMAGE APPRAISERS, INC. 7450 FRANCE AVENUE SO.• MINNEAPOLIS, Ml�SOTA 55"35 • TELEPHONE _,m /L . ;?,,tCl- LJ t..,VL.Ll,;,IUI°' D COMPREHENSIVE D PROPERTY DAMAGE tNSUAEO l "'5P£ClED AT !ADDRESS· CllYI 1,k � &l. 1-/e,j CLAIUAN1 FII.E f�(IAd H.$' 'rf.&lll•IIAKIL-iwOOCiL I aoorn"l 1-·� ren, �ol. /.:Nll 7 01"'-f.CIA TJOH 111:MS SOLD fllllC., 0MIAQL TO L _J II( • CODI ... -D«TAIUDPM _____ --TOSAff•�D - 1 I.I.. �Alf/(_. (,_ ·-£._ ... /4/-. . /?u,;.._ 2 :i. --.. .. - 3 .i.-," c:ts�_,,,._ h,,.,,_ .. h�---•"/4. -.,_£. ___ )1-1,.i/2,.,_,r /4,,_""0,£ -r / �; --. 5 7 8 I 10 ,, �/ _,4! /1',Lt"l,1/J 12 -u1·/IA.g- 13 ,. 15 16 17 18 19 20 21 22 23 2• 25 :16 27 28 RE,AlR IHOf': ANY SUPP;iiiARY REPAIRS REQUIRED MUST BE INSPEC F0'7f REPAIRS ARE DONE. IN CONSIDERATION OF $ 1 THE UNDalSIGHEO AGREES TO COMPLETE AND GUARANTEE ALL REPAIRS LISTED IN· CLUDING ALL TOWING AND STORAGE CHARGES AND COMPLY I J"'�j',... l TOTAL REAR [[ 0]FRONT 'IOWtll 10 IH0W fl0ttrl11' DATE ASSIGNED DAT£ INSPECTED Dll �Av IIJtrtJ.fN-�-'. l �· a11U.:EAG£ Llfwt:N&t. -.......IU8lnAND -A1'LIST NET11EUS .z IL..1 1/-'Y ·-.L /.If/ � �J?J - /._7 - .._. -C)-• • • • • N./1 /hh ·-- • • • • . . • • • --- ---. w-� Q�; .?l. l2eN WITH ALL MANUFACTURER'S SPECIFICATIONS AND RECOMMEN-LABOR Jf� HRS. •S _jb':'L'i.7'?uuOATIONS. THIS IS NOT AN AUTHORIZATION TD IIEPAIR A\ SUPPLi,j�TALS wrptr PRIOR A�PRO'IAL � REPAIR SHOP L. . "Ti ..,..._ I'-,/JA"t A� fiz_? , T-V STREET NO _z. 32.. /.lv1,. £'.!: • f • PARTS %12 l:u bi4b$5'. ilsuBLET OTHER CHARGES TAX � r../l,ll .?� s biSC •NET s /7S-: s .,y .. "" t!f · 1' "'"/A,., -_;ill-�avX Jr;=-�-.. J.(ow DA� '�/ % ( c/612-ZZ. �s f(}I J.w- SHOP 5 FEOE'll�L I D NUMBER 011 SOCl�L SECURITY NUMBER ___________________ _ amn"SCOPY &RAND TOTAL s __ MINNESOTA AUTO DAMAGE APPRAISERS, INC. 7•50 FRANCE AVENUE SO e MINNEAPOLIS. M�iA 55'35 Tnll'HONE NW417 , .. ,..S.,..EO 'f'IAII-W,U,�•tilO01:L SOLD TO L t'li-r ct' t'c;t. k(a S9tJ .1(v 'P-�v .. /t-f./46. ;l,.a //, ,;. I ...COOi O\ACI l,,, 2 .... ' I,, • � s • • • 10 '� 11 .... 12 > 13 ,. 15 IS 17 11 ,. 20 21 22 23 2• 25 a 21 , .... a IIUAlll lffOI': ANY SUPPLEMENTARY REPAIRS l'IEOUIRED MUST BE INSPECTED BEFOfl.E l'IEPAIRS ARE DONE. IN CONSIDERATION OF ._ ______ THE UNDERSIGNED ,Y �LLISIVI� D COMPAEHENSIVE D PAOPEATY DAMAGE 0TECHNtCAL NiiQIIOMIAQ.t _j ___ ,. __ TOTAL -�' DM.w 1M01r111 10 ....,_ ,o,,n,11 o, ... ,,.c, O-Tl ASMi�-D -J DATE INPECUD /1�'//i 2'.S-'- AGREES TO COMPLETE ANO GUARANTEE AU REPAIRS LISTEOINCl.UOING All TOWING AND STOflAGE CHARGES AND COMPI. Y WITH ALL MANUFACTURER"S SPECIFICATIONS AND RECOMMENDATIONS. LAIIOfl _____ NIIS. • •-----I ______ _ THIS IS IIOT lll AUTHORIZATION TO IIU'llR 11D SUPPUMENTlLS WITHOUT PIIIOR lPPRDVlL REPAIR SHOP _________________ _ STREETND _________________ _ C1TY ________ 8TATE ____ ,tlONE ___ _ evX -----------------�n---- St<OP"$ fEOERAl I 0 �IIEII OIi SOCIAL IECURITYNOMBER ---------------------- PAIITS _ _,dN...,bisff'"-LIU --.b"llt--• NET S ______ _ SUBLET OTHER CHARGES --------- TAX % llllllD TOTAL '---- ·----- ·----7-/ ·-/ CUENrSC0PY NuRTHt=.AST AUTO BODY' 81::.RVING THE NORTHEAST AREA SINCE 1961 �91� CENTRAL AVENUE NE COLUMBIA HEIGHTS. MN 55421 (612)788-6619 Fax: (612) 788-2403 VI�UAL uAMAGc QUuTATION # 181 5 by AL CARPl::.N! ER f1.3te.: i_,t-:.:-.�-r-::ici.':l Time: ii:5·i Mi::lGHTS �D Home Wnrk q! �o�u GHGWN VlClO�lA �tvie 140k :��.: $i jj(-,::,(:i,(p--: l \Ji\: Da�e Writ�en:02-23-93 ___ _ trod Date 1 ----� · h'emarKs License ::,er # Ha�e Code In;Out M1 Deductibl EST PRICE $0.00 LABOR �l")S, -�O. I AQ.)USter; Aooraise: Claimant; !n�yred .. 1t-'O 11 CY �, Claim.# ; PAINT : --------------------------------------------------------------------------------------- I r'-:.· • :� i.. • .1 i. if. • .t. '.· .. 4 -� y '-I ., ... (\ IP .·:". ,,..•:: --; .. �'-:• I ,�I" .,. .. -, ; ': c: I -L .J.... : :.·_.,• ;.._ •• !"' �-°:"�• • �---i '��-��-: � ;.. ,. • 00,. --:"'�I f·o !'°l, .. , ;_ t.·- I -:-· A:� r;t:: -�--� '., --; .. t. L ; :... -"' I �, ..... i !") :-,!"'� :) .. -.., .... L ;.. ... -..... � -... :'" '.... ' �-... _ ·: .. �;;.�:�r� 1 : .. �;.:.!" :_ I! ':-'n a:�...... -.:.\:_'--: ... '-,ti iK �.40 t1, .)ti; --;.•. · ... �;;.�l -,�L �.ti 1 '.'"1 ·, � E Y • 1 • : .... _ � p ! ;. :-t b�: �. f -tli ,,,. � ''-�,;�lit�]:,�:·�-g;u. �ti I 1 ,;�� L '1/�t.,,., t.5��!i.�cl t'i.. N1--ri !1!71}) ;i::,�!_ t.j Hf=::�Is� �(:::.:, ut�OfP.s:;:E14. :,t\\ :-1�:: .. ) ��l�:A�:'l LAiC:i t5 f:tw ., H!!Of• li$5I5i ��Y�T 26 �:W �Aii10� �J .0�G�R �ALlG-CGNTACT DEALER 't7 ."1f1. il��i 1(11' �0 t(niGi:R 1t.t l!J-CVNTACT ViALtR _, .. _., 28 x;� =il(l•:i q;(lj A)� BaG liO:uL� -1,: -i,; ;29 l'ltlt W,: �iit(, C(iri]�Ci P�C'-AGt -M -ii :�o ;E;::i.1� -� .'.t. 1 ;., ; �· t. ! P L f;.:: ; t f. �·: � S �:I� T -:il !-'-��·i :.-P.I:_-:�: �tr�·-:�R )�iRT .�:; i:.' �-; :ot.: A�P er.: :-:\ --� 4 t: -��-!-F·;: E ., Fi .: �-_ .. � �--, BkG �� h � -� �: .��! �:.-.. (_ ;.., 354.00 44,40 I i �-;. 10 i I.�. ;>i) ::'i ·; ;: • 00 i64. i ,:i i:,02. iO j,",, 00 7/,8c:'. <i.f,:4. 4ri 25.00 i3.82 20El."i0 .•,5 i . 82 7.85 5.78 5.78 5.785.78 i25.28 449.95 i8.62 30.30 579.44 67.54 9.95 5.80 i.59i:1.00 1.5 0.4 0.2 U-., . '- L,,, t• i.3 0.k. i. 3 1. 4 0.5 1.8 0.2 0.3 1.i 0.3 0.2 0.7 0.2 5.0 4.0 5.0 i.C, 0.5 3.2 i.5 2.0 0.5 3.2 1.4 0.8 .',K , :)t -' : 2, 5 ------·------------------------------------------------------------------------------------------------------------------------------------------------------------------------ , ;�n, 1 n!_1.:>n on nex-i:. Di'\Oe •• , HEIC;riTS PD 92 CROWN VICTO VISUAL DAMAGE# 1815 Paqe 2 ------------------------------------------------------------------------------------------------------------------------�----------------------------------- lJtSCKli.,1 lON EST PRICE LABOR PAINT ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ :.: ... � ::::.1.::•:-i.:,;i.::: l ,::;::.·:- VISUAL PAINT BODY MECH FRAivlt: UNit300Y GLASS t-l_H<t!l;N DAMAGE QUOTATIOi� --·-15. i. @· :2 9. Ob 2i.4@ 29.00 4.i@ 45.005.0@ 45.00 0.0@ 45.00 0.0@ 29.00 0.0@ 29.00 0.00 0.00 SUMM Labor Descr1p�1ve Items . -43·7: 90-T""PARTs·· ---·----------4346 -:rn 620.60 l PAINT MAT. 211.40 184.50 BODY MAT. 42.80 222.QQ i ��f�RQ WSTE �-?I U.UU IUWlNu U.UU0.00 I USED PTS. 0.00 0.00 ! RUSTPROOF 0.00 0.00 i STORAGE 0.00 0.00 , SUBLET 0.00 0.0@ 0.0@ 4f:). 6 Labor hrs. ----Items 4,604.76 Labor i,468.00 Subtotal 6,072.76 Tax @ . 06500 ·-2''9'•L3 iGra,n_d. Total_ _ $� ._ 372, 97 _:r� �r··e� ��=�� r �,1�,�i�J'J'��,i•J, .. =·= ·=·=·· � .·••r·7 ·� � fe -�e ��O}E so�c1f1ed reoa1rs,unaerstand tna� oav�ent 1n ru11 • • • • • ' I �" • a �-· r= ��,=,i:,: •n� c�in� �i�··r �DD•ernenta: camaoe cnaroes. ano nereoY qrant YOU anc1or YOUr =----=== r ••:==·�-cc -,�·�-= -·� �i'. :r,,r, .e" �-nere1n cescr1oed on street, h1qhwa�s 6r eisewnere fer tne ··:= ----···: ·�� -· --��=-···· �)c'=i� -·•an1r ii En 15 nereo! ac�nowleoaed on above car. uck or vehicle to :=--= :•=--·=-�··= ··s·=-:, .•; ,� ce ta· resccns1oie for loss or da�aqe to vehicle art•cies left 1n =··· = -�a=0 :•e. rne::. i�c.Jfn or i�•�r :e.si r!1Jnc vour central OLD PhRTS-ARE JUN�EO UN 55 INSTRUCTED! ·i -: .: I-• ... :: � ·: '."' ·-( ' ; : ! (. :._ ?. �� r ·: r : � & : [l \: THANK YOU FOR COMING TO NORTHEAST AUTO BODY. oate TRIANGLE COACH WORKS, INC. {j) 7869 Beech Street NE Fridley, MN 55432 (612)572-0882 OWNEP?dL/ c-P-C-oj �./lt.;,�ATIONOFCAR------PHONE _____ _ MOTOR NO. MILEAGE LICENSE NO. RADIO ___ HEATER __ AUTO TRANS .. ___ POWER STRG. __ POWER BRAKES ___ AIR COND. ___ TIRES __, REPLACE I REPAIR DETAILS OF REPAIRS AND/OR REPLACEMENTS LABOR HOURS PARTS& MATERIAL (UST PRICE) NET.SUBLET& PAINT ITEMS i I :;( JI j X .x ,I X t / l x /\ x i DEDUCTIBLE _______ BETTERMENT ___ _ DATE RELEASE ISSUED ____________ _ ADJUSTER: ________________ _ ___________ INSURANCE COMPANY ACCEPTED BY DEALER _________________ _ PER. ___________ DATE _____ _ 0�-;;e TOTALS LAB OR. _______ @ S _______ S ______ _ PARTS COST S ______ _ LESS DISCOUNT. ____ % S _______ _ EQUALS NET PARTS COST SUBLET TAX "' GRAND TOTAL ·-----·-----·-----$------ AUTHORIZATION FOR REPAIRS MUST BE SECURED FROM OWNER TRIANGLE COACH WORKS, INC. 7869 Beech Street NE Fridley, MN 55432 (612)572-0882 OWNE� rt b ;::-k,Jj. . f}-t-dl!;S_ocATION OF CAR------PHONE------ MAKE �,J/) 1h/l_ -MOTOR NO. MILEAGE LICENSE NO. RADIO ____ HEATER __ AUTO TRANS. ___ POWER STRG. __ POWER BRAKES ___ AIR COND. ___ TIRES----1 REPLACE I REPAIR DETAILS OF REPAIRS AND/OR REPLACEMENTS LABOR HOURS PARTS• MATERIAL (UST PRICE) NET, SUBLET• PAINT ITEMS X � J. _j I -5 e---.nso� DEDUCTIBLE _______ BETTERMENT ___ _ DATE RELEASE ISSUED ____________ _ ADJUSTER: ________________ _ ___________ INSURANCE COMPANY ACCEPTED BY DEALER _________________ _ PER. __________ DATE _____ _ -'c ;2.-�I LABOR 31 , ' @ I t 7"*'( I' C:-• C C , _.. PARTS COST ,_....._ ____ _ LESSDISCOUNT, ___ % $ _______ '9' S" EQUALS NET PARTS COST � SUBLET ;� __ ____.._-"'"""...._.....,,.:,,r:£._r..-'"' TAX % ( I $�@ GRAND TOTAL --f �z::t AUTHORIZATION FOR REPAIRS MUST BE SECURED FROM OWNER ESTIMATE =M= f'�'TL-AS ALJ'T"CJ EJCJI:)V COLLISION UNIBODY SPECIALISTS LASER DIAGNOSTICS CERTIFIED TECHNICIANS PAINT COLOR HATCHING 4511 CENTRAL AVE NE COLUMBIA HEIGHTS MN. 55421 ( 612)571 1111 Fax: 571 1112 1 5B5 by AL OK BY CAPTAIN OLSON Date: 02-24-1993 Time: 11:36 Date Written:02-24-93 ClTY7TI=---cTILH!:TlHfT'S Prod Date:POL!CE UNIT 59 Ins. Co. :SELF 782 2846 Remarks !FRONT DAMAGE Adjuster COL HEIGHTS MINN License :COL HEIGHTS MINN Appraise Home : Ser # : Claimant Work :782 2846 Rate Code!RTl Insured SELF 92 FORD crowN VICTORIA FOUR DO In/Out Mi: Policy# Stvl e : : Pt. : Deduct i b 1: $0, 00 Claim # �: 7�8_2._' --'2_8�4_6 __ --,-_ # DESCRIPTION EST PRICE : LABOR PAINT : ======================================================================================= REPAIR AS PER ESTIMATE 02/24/93 2 ********************************* 3 REPLACE FRONT BUMPER COVER 4 REPLACE FRONT BUMPER REINF. 5 REPLACE FRONT BUMPER CUSHION 6 REPLACE FRONT LICENSE BRKT 7 REPLACE LT FRONT BUMPER ABSORBER 8 REPLACE RT FRONT BUMPER ABSORBER 9 REINSTALL PUSHER BUMPER 10 REPLACE FRONT HOOD 11 REPLACE FRONT HOOD LOCK 12 REPAIR LT FRONT FENDER+ ALINE 13 REPAIR RT FRONT FENDER + ALINE 14 REPLACE FRONT CORE SUPPORT 15 REPLACE FRONT FAN BLADE-M !6 REPLACE FRONT FAN SHROUD-M17 REPLACE FRONT RAD HEAVY 18 ANTI FREEZER COOLANT 19 CHARGE AIR COND-M 20 AC CONDENSER 21 REPLACE FILLER PANEL 22 REPLACE AIR CLEANER 23 REPLACE FRONT HEADER PANEL 24 REPLACE LT FRONT HEADLAMP ASSY. 25 AIM HEADLIGHTS 26 REPLACE RT+ LT BRKTS 27 REPAIR RT+ LT FRAME + SQUARE -S 28 FRONT ENO ALIGNMENT 29 AIR BAG MODULE 30 RT AIR BAG SENSOR 31 LT AIR BAG SENSOR 32 CLEAR COAT+ BLEND = MAT 33 RUST PROOF 34 REINSTALL FRONT LITES 35 36 THAN!< YOU ! ! ! ! !! 1 ! ! ! ! ! ! !37 FOR LETTING US SERVE YOU 346.00 368.00 44.40 10.93 113.20 113.20 446.95 18.62 184.1358.6828.58330.00 12.00 20.00 280.00 18.40 208.10 351.92 125.28 14.25 180.00 579.44 141. 03141. 03 30.00 'J " ... ...! 0.3 0.3 2.I)1. 5 4.0 .,, " . .J. J 3.5 1.0 1.0 1.41.00.3 0.6 3.0 0.5 0.3 l. 50.50.6O.b 1.0 2.8 4_? 2&8 2.8 f " l • ,.J 2.0 2.8 ------------==-----=------=-=----===---===----===================================-===== Continued on next page ... CITY OF COL HEIGH 92 FOUR DOOR F ESTIMATE -==--------==---------========================== # DESCHIPTION EST PF:IC -========--=====-=---=========================== # 1585 ------------------LABOR Page 2 PA INT : -------------.. -------------------------=====----------------===============================================----======----==== ESTIMATE SUMMARY F'AINT 18.9 € 30.00 BODY 28.5@ 30.00 MECH 2.4@ 40.(l(l UNIBODY o.o@ 45.00HAZARD �IA 0.0@ 2.00 DETAIL 0.0@ 0.00 COLOR/SAN 0.(I @ 0.00 49.8 Labor hrs. labor 567.01.1 : F·Mts DescriQtive Items 3984:-Pr 855.00 : PAINT MATER 264.60 96.00 l BODY MATER 0.00 0. 00 : SUBLET 180.00 0'.00 : TOWING 0.00 0.00 : USED 0.00 0.00 : ADDITIONAL 0.00 Items 4, nr.n·Labor 1 1 518.(10 er!��:&�: ob�ro 5 in. 4 ·· otaL $6 -l ::., 91. 11+fttftff****'''*' Part Prices Subject to Invoice fftt1•111111+11111111 AUTHORIZED AND ACCEPTED: You are hereby authorized to 1a�e the above specified repairs. I understand that paytent in f�ll wiLI be due upon release af vehicte 1 including additional supple;ental da�age ch�rges, and hereby grant you and/or your e1ployees, pereis;ion to operate the car 1 true!: or vehicle herein described on street, hiahways or elsewhere for the purpo;e of testing and/or inspection, An express 1echanic's lien is hereby acknowledged on a6ove car, truck or vehicle to �cure the a�o�nt of repairs thereto. You will not be held responsible for loss or aamage to vehiclj or articles left in vehicle in c�;e or f1re 1 theft, accident or any other cause beyond your control O�D PARTS A�E JUNKED UNLESS [IISTRUCT�D! tf.f�t{ �try part of MOTOR data base. Absence of { 1nd1cates that DATA BASE has been altered or 1s a 1anual entry.HAVE A �ICE DAY ESTIMATE authorized bv date ,________________________________________ -------------------- Thank you for coming to our shop for your repairs. ,) CITY COUNCIL LETTER Meeting of: March 8, 1993 AGENDA SECTION: Old Business ORIGINATING DEPARTMENT CITY MANAGER NO. 8 POLICE APPROVAL: ITEM: Purchase of Police Vehicles BY: David P. Mawhorterr,:K BY:<;;pt/-1- DATE:'J->---'1JNO. i .8. DATE: March 1, 1993 At the Council meeting of February 22, 1993, the City Council tabled a request to purchase either three or four new 1993 Ford Crown Victoria police squad cars. The request was tabled and staff was directed to : 1.provide additional information on our current fleet and each vehicle's use, and 2.provide additional information on prices of down-sized police vehicles. That information is attached. RECOMMENDED MOTION 1: Move to authorize purchase from the State of Minnesota vehicle contract#M5179 of three 1993 Ford police vehicles, one service manual and one parts manual, for a total cost of $39,400.00 from Superior Ford, Inc., and that the Mayor and City Manager are authorized to sign a contract for same. Funds to come from the Capital Equipment Replacement Fund. RECOMMENDED MOTION 2: Move to authorize purchase from the State of minnesota vehicle contract #M5179 of four 1993 Ford police vehicles, one service manual and one parts manual, for a total �f $52,1�0.00 frem Superior Ford, IEs-,.,,.&� that the Mayor and �ity Manager are authonzed to sign a contract for same. � to come from the Capital Equipment Replacement Fund and $1".f,{JS&.OO from the Self-Insurance Trust Fund. DPM:mld 93-061 Attachments /D/S<g? COUNCIL ACTION: Attachment A Council Letter, Purchase of Police Vehicles Attachment A Council Letter, Purchase of Police Vehicles March 1, 1993 Unit Year 1992 # Make Assignment 36 85 Ford Pool unmarked 41 86 Ford Patrol Capt. 42 87 Chev. Juv. Invest. 45 88 Chev. Investigat. 46 88 Chev. CSO vehicle 50 90 Ford CSO vehicle 51 90 Ford PatrolPri.1 52 90 Ford Police Chief 53 91 Ford Patrol/CSO Pri. 4 54 91 Ford Patrol/CSO Pri.5 55 91 Ford Sgt. Patrol squad 56 89 Corsica Inv. Sgt. vehicle 57 92 Ford Patrol Pri. 3 58 92 Ford Patrol Pri.1 59 92 Ford Patrol 1993 Current Miles Avg. Project-Assignment 2/1/93 Miles ed Miles Driven 02/01/94 Per Month RETIREMENT 58256 112 59600 RETIREMENT 63533 123 65009 POOL UNMARKED 66317 385 70973 Investigat. 47912 350 52112 RETIREMENT 75402 502 81426 CSO vehicle 51858 1133 65454 CSO vehicle 53767 1717 74371 Police Chief 20176 189 22444 Juv. Invest. 38657 1538 57113 Patrol Capt. 31412 987 43256 Sts. Patrol 29185 1180 43345 Inv.Sgt. veh. 43320 250 46320 Patrol Pri. 5 16443 1125 29943 Patrol Pri.6 15226 941 26518 WRECKED 12765 wrecked COUNCIL LETTER ne H�lns ATTACHMENT s �Qlf �� MARCH 1, 1993 � HIGHWAY 61 & CTY. FID. F. • WHITE BEAR LAKE, MINN. 155110 • PHONE: (612) 429-7791 FLEET • QUOTATION D ORDER � TO �� -n:0¥!11:e�:ts Aun at,ef &m«it011t '(Ji,k�' ·, f!a/i,wPvi He�kB 1MA/ .,g;fzl v-1Qf�Mlltt l1ke.vt1olet Model WtM ta�GJu BodvStvlt� Engine $1 Vw W.B. ¢1.5 C.A. IIA ovw NI Coat �*ftSJ::c#L-1£�J _;.__ _____________________ ·====:::;;;; Tot" ...•............•...•.......••.....••••.......••.•••••••..• S 4Jf8 .J,,,,,J/f� �:;'''""m,o,T-.wD-ot 1 ·1&�· .. -��-.. : ............ 1 v.,, ___ ..... �:i,.,_7._ ___ M11eage ___ No.____ � NET CASH DELIVEREDflRJ�! VEHICLE .............................. s I?, Jffl -1/E * Estim1teOtliytry 90 hu4 A. �.O, Tflit quotation IIIOfres ------..i--...------, _____________ ......, .... _Ta ___ _ SERVICE OPEN 7:30 A.M. to 1:00 P.M. MONDAY THAU _FRIDAY -----.� .. ----·----DZ-2•-a.J ·; TOTA.. P.113 Ot:�ePat PD3 ------- -----·-·'-"' ... --------- FEB-24-1993 12:02 FROM SLFERICIR FORD TO ?822842 P.02 ··-SUPERIOR!!a FLEET & GOVERNMENT SALES DEPARTMENT COUNCIL LETTER ATTACHMENT C MARCH 1, 1993 9700 56TH AVE. NO. PLYMOUTH, MN.55442 PHONE 612-559-9111FAX 612-559-9059 TO: COLUMBIA HEIGHTS POLICE DEPT. DATE 2/23/93 ATTN CAPTAIN LEONARD OLSON PHONE 782-2846 FAX 782-2842 YEAR 93 MODEL FORD TAURUS GL 4 OR. POLICE SEDAN COLOR-EXT _____ JNT __ _ POLICE PACKAGE 3.8L SEFI V6 ENGINE AXOO-E TRANSAXLE, 4 SPD ELECTRONIC AUTOMATIC OVERDRIVE AIR CONDITIONING REAR WINDOW DEFROSTER AM/FM STEREO RADIO SPEED CONTROL/TILT STEERING WHEEL POWER WINDOWS POWER LOCKS POWER DRIVER SEAT CLOTH SEATS -BUCKETS FRONT ENGINE BLOCK HEATER FULL WHEEL COYERS LESS GOVERNMENT PRICE CONCESSION & FLEET PRICING -NET TOTAL TOTAL TRADE ALLOWANCE -UNITI __ YR MAKE/MODEL ________ _ VIN ___ ___,;; _____________ MILEAGE ___ _ THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS QUOTATION. PlF��E CALL JF YOU HAVE ANY QUESTIONS. &.._91{� �lLL STUART 0� CAROL HENORICKSON, FLEET MANAGERS TOTAL NET � 18,161.00 $ 12,989.00 1 1 $ TOT� P.02 CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: PAY EQUITY REPORT NO: 9.A. MEETING OF: March 8. 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S ;BY: L. L. MA DATE: 03/04/9 CITY MGR APPROVAL On February 16,1993, the City received notice from the Minnesota Department of Employee Relations that our pay equity report, as submitted, using December 31, 1991, data, did not meet certain requirements, resulting in a non-compliance ruling by the Department of Employee Relations. Based on discussions at a recent work session and subsequent conversations with the Department of Employee Relations, staff is recommending submission of a new report to the Department of Employee Relations by June 30, 1993, with current data as of May 31, 1993. According to Faith Zwemke, Pay Equity Coordinator for the Department of Employee Relations, if we do this, we do not need to file a request for reconsideration nor submit a plan for achieving compliance, as we previously had thought. Rather, we need only submit a new report by June 30, 1993. We still have the epportunity to have the Department of Employee Relations review a preliminary report and issue a: preliminary finding prior to the final report being submitted. RECOMMENDED MOTION: Move to direct staff to submit a pay equity report to the Department of Employee Relations by June 30, 1993, with data as of May 31, 1993. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: AMERICANS WITH DISABILITIES ACT NO: t:/. /b. MEETING OF: March 8, 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: LINDA MAGEE) DA TE: 03/02/93 �. CITY MGR APPROVAL Pursuant to the requirements of the Americans with Disabilities Act (ADA), staff conducted an evaluation of its employment policies and practices, services, programs and activities, and existing building and facilities to determine areas of non-compliance with the provisions of the ADA, and recommend structural and non-structural changes to achieve compliance. The attached document is a summary of the findings. This document was reviewed at a recent Council work session and is recommended for Council adoption. RECOMMENDED MOTION: Moved to adopt the findings and recommendations contained in the Evaluation of Employment Policies and Practices, Services, Programs and Activities, Buildings and Facilities dated November 1, 1992, to achieve compliance with the Americans with Disabilities Act; with such structural changes as outlined subject to availability of funds. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS EVALUATION OF EMPLOYMENT POLICIES AND PRACTICES SERVICES, PROGRAMS AND ACTIVITIES BUILDINGS AND FACILITIES November, 1992 FOREWORD In 1985, pursuant to the requirements of Section 51.55 of the Revenue Sharing Regulations, the City of Columbia Heights conducted an evaluation of its employment policies and practices, programs and services, and existing buildings and facilities to determine areas of non-compliance with the handicapped discrimination regulations, and recommend structural and non-structural changes to achieve compliance. In 1992, pursuant to the requirements of the Americans With Disabilities Act (ADA), the City of Columbia Heights conducted a re-evaluation of its employment policies and practices, services, programs and activities, and existing buildings and facilities to determine areas of non-compliance with the provisions of the ADA, and recommend structural and non-structural changes to achieve compliance. The enclosed document is a summary of our findings. In the evaluation of the buildings and facilities to determine the need for changes to provide for accessibility, the City looked at both structural and non-structural changes to make the buildings and facilities accessible to and usable by the disabled. Structural modifications will be undertaken subject to availability of funds. A copy of the grievance procedure which was formulated to provide for prompt and equitable resolution of complaints alleging a.ny action prohibited by the Americans With Disabilities Act is also enclosed. Many experts and resources were consulted during the evaluation, the preparation of the findings, and/or the review of the final document. The following is a list of persons/organizations who participated: Stuart Anderson, City Manager Evelyn Nygaard, Building Inspector M.Rebecca Loader, Library Director Linda Magee, Assistant to the City Manager Kathy Young, Assistant City Engineer Mark Casey, Director of Recreation Minnesota State Council on Disability Columbia Heights Human Services Commission Columbia Heights City Council The City of Columbia Heights has designated the Assistant to the City Manager as the ADA Coordinator for the City. The enclosed document will be kept o� file in the Office of the City Manager and is available for public inspection. Questions and/or requests for additional information regarding this report should be addressed to: Linda Magee, Assistant to the City Manager City of Columbia Heights 590 40th A venue Northeast Columbia Heights, MN 55421 CITY OF COLUMBIA HEIGHTS AMERICANS WITH DISABILITIF.S ACT PUBLICATIONS AND NOTICES The American With Disabilities Act requires public entities to inform the public of their rights and protections afforded by the American With Disabilities Act. Additionally, recruitment materials or publications published by public entities must contain a statement that the public entity does not discriminate against disabled persons in employment or the provision of services. The following statements must appear on alJ materials published and disseminated by the City of Columbia Heights in accordance with the American With Disabilities Act of 1990. Notice of City of Columbia Hei&hts Policy of Nondiscrimination on the Basis of Disability; (Long form: To be used on materials which are more than 2 pages.) The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. The City has designated a coordinator to facilitate compliance with the Americans With Disabilities Act of 1990 (ADA). For information, contact the Assistant to the City Manager, City of Columbia Heights, 590 40th Avenue NE, Columbia Heights, MN, 55421; telephone: 782-2800; TDD: 782-2806. OR (Short form: To be used on materials which are 1-2 pages.) The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. QR (Abbreviated form: To be used on materials which are less than one standard [8 1/2" x 11") page.) The City of Columbia Heights does not discriminate on the basis of disability in employment or the provision of services. AND TDD PHONE NUMBER: The TDD phone number must appear whenever the City of Columbia Heights' phone number(s) appear. For example: 782-2800 (TDD/782-2806 for deaf only) Additionally, notices will be placed in each public building indicating: 110392 Upon request, accommodations will be provided to allow individuals with disabi1ities to participate in alJ city services, programs, and activities. CITY OF COLUMBIA HEIGHTS AMERICANS WITH DISABILITIBS ACT GRIEVANCE PROCEDURE In recognition of the City of Columbia Heights' concern for the rights of the disabled, and its policy not to discriminate on the basis of disability in admission or access to or treatment or employment in its programs and activities; and, pursuant to the regulations of the Americans with Disabilities Act which states, in part, that "no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimina tion", in programs or activities sponsored by a public entity, The City of Columbia Heights has established this grievance procedure to provide for the prompt and equitable resolution of complaints alleging any action prohibited by the Americans with Disabilities Act (ADA). Grievance Procedure Step l: Filing a Complaint ADA complaints shall be filed with the Office of the City Manager, 590 40th Avenue NE, Columbia Heights, Minnesota, 55421, 782-2800. All complaints shall be filed in writing or verbally; shall contain the name, address, and phone number of the complainant; and shall briefly describe the alleged violation. A complaint shall be filed within fifteen (15) calendar days after first knowledge of the alleged violation. Step 2: Investigation and City Manager Determination: Upon receipt of the complaint, the City Manager, or designee, shall conduct such investigation as may be necessary to determine the facts of the alleged violation. The investigation shall attempt to determine whether or not the alleged violation is governed by the American With Disabilities Act and if so, a plan will be devised to address necessary modifications to City programs or activities covered by the Americans With Disabilities Act. The City Manager, or designee, shall then meet with the complainant within ten (10) calendar days after receipt of the complaint and attempt to resolve the complaint. The determination of the City Manager shall be issued within ten (10) calendar days after the meeting with the complainant and shall be in written .form. A copy of the determination shall be sent by certified mail to the complainant. Arrangements for submission of the City Manager's determination to a visually impaired complainant shall be made. Step 3: Appeal of Determination to the Columbia Heights Human Services Commission: The complainant may appeal the determination to the Columbia Heights Human Services Commission within fifteen (15) calendar days of the receipt of the City Manager's determination by the complainant. The appeal shall be filed in writing to the Columbia Heights Human Services Commission, 590 40th A venue NE, Columbia Heights, Minnesota, 55421, 782-2800. An investigation of the facts of the alleged complaint shall be conducted by the Chairperson of the Commission, or designee. The person conducting such investigation shall not be the City Manager or the same person as the City Manager's designee noted above. The Columbia Heights Human Services commission shall issue a determination to the Americans With Disabilities Act Grievance Procedure Page 2 complainant within sixty (60) days after receipt of the complainants appeal of the City Manager's determination. The determination shall be in writing and_shall address the validity of the complaint and shall contain a description of the recommended action, including modifications to programs, services or activities, if any. A copy of the determination wil1 be sent by certified mail to the complainant. Additionally, a copy will be sent to the City Manager. Arrangements for submission of the Human Services Commission's determination to a visually impaired complainant shall be made. Step 4: Appeal to Columbia Heights City Council: The complainant or City Manager may appeal the determination to the Columbia Heights City Council within fifteen (15) days of the receipt of the Columbia Heights Human Services Commission's determination. Such appeal shall be in writing or verbally filed with the Secretary to the City Manager, 590 40th Avenue NE, Columbia Heights, MN 55421, 782-2800. If an appeal is filed, the City Manager shall set the matter for hearing before the City Council at the earliest practicable Council meeting. The City Council shall issue a written decision within fifteen (15) days of the completion of the hearing. Such decision shall be sent to the complainant by certified mail. Arrangement for submission of the City Council's decision to a visually impaired complainant shall be made. All determinations throughout this grievance process shall be rendered in a form in addition to writing, if necessary, for the understanding of the complainant. This grievance procedure contemplates informal, but thorough investigations, affording all interested persons an opportunity to submit information relevant to a complaint. 081792 LLM:bj EVALUATION OF EMPLOYMENT POLICIES AND PRACTICES July 24, 1992 "It is the policy and the intent of the City of Columbia Heights to provide equality of opportunity in employment to all persons. This policy prohibits discrimination because of race, color, religion, national origin, political affiliatiion, ma.rital status, disability, sex or age (except when sex or age is a bona fide occupational qualification) in all aspects of our personnel policies, programs, practices, and operations. This policy applies to all phases of full, part time, temporary and seasonal employment." In evaluating our employment policies and practices, the following were reviewed: •Job descriptions •Employment applications •Recruitment procedures •Promotion/transfer policies •Compensation •Fringe benefits •Training opportunities •Testing procedures •Pre-employment inquiries •Medical exams •Contractual relationships Each of the above areas will be discussed below, as to: •Where are we now? •Suggested action •Person responsible •Time frame for implementation JOB DESCRIPTIONS Where Are We Now? The City currently has on file a job description for each position classification within the City. Each description includes the nature of the work, examples of work (major job duties and accountabilities), training and experience required/desired, and required/desired knowledges, skills, and abilities. Any physical requirement(s) of the position (ex., ability to lift 3o+pounds) is stated in the job description. Suggested Action As positions become vacant, the job description will be reviewed and revised to accurately reflect current job responsibilities, essential job functions, required qualifications and desired qualifications. Person Responsible Assistant to the City Manager Time Frame Ongoing, as vacancies occur. EMPLOYMENT APPLICATIONS Where Are We Now? The standard employment application form which is used includes a statement of the City's policy and intent to provide equality of opportunity in employment to all persons. Such proclamation specifically addresses the disabled. The employment application form does not request non -job related information about an applicant's physical or mental condition which Jlllight lead to discrimination against handicapped applicants. However, the application does ask: "Do you have any physical conditions which may limit your ability to perform the particular job for which you are applying? If yes, describe your condition." This question is asked to determine whether the applicant bas any disability which may prevent the applicant from performing the duties and responsibilities of the specific job for which the application is being made. Additionally, applicants receive a separate form, of which its completion is optional. This form requests information which is used to find out bow effective our recruitment efforts are in reaching all segments of the population and in validation of our selection and placement methods. The information is not maintained in the personnel files and is not made available to any person involved in decisions affecting an individual's appointment or promotion to a position. Applications are available from the City Hall Information Window, which is accessible to the disabled. Moreover, if applicants are unable to come in to complete an application, one will be mailed to them. Staff members of the City of Columbia Heights are available to assist applicants with the completion of the forms, if requested. Suggested Action The application form will be reviewed and revised. The question "Do you have any physical conditions which may limit your ability to perform the particular job for which you are applying? If yes, describe your condition" will be removed from the employment application. Person Responsible Assistant to the City Manager Time Frame September, 1992 RECRUITMENT PROCEDURE'S The primary purpose of the City's recruitment and selection process is to retain a well-qualified individual for particular positions within the City. Job openings are advertised in several different ways to solicit qualified applicants, including: Job Postings--Posted in all Columbia Heights municipal buildings and mailed to other sources including area rehabilitation services, minority organizations, community agencies, employment agencies, public and private colleges and universities, secondary schools, and training institutions. Newspaper Ads--Generally placed in the Minneapolis Star Tribune. May also be placed in the St. Paul Pioneer Press and/or the Columbia Heights community newspaper, Focus. Personnel Line--Job opportunities are recorded onto a voice mail message line which can be accessed by calling the personnel line number. Suggested Action Develop a more comprehensive mailing list of agencies servicing the disabled, where job postings can be sent. Such list will periodically be reviewed and updated. Place job opportunities available within the City on the government access channel, Channel 16. Person Responsible Assistant to the City Manager Time Frame September, 1992 PROMOTION /TRANSFER POLICIES Where Are We Now? When a vacancy occurs, an informal review of current employees as potential candidates is taken into consideration. If it appears that more than two or three potential in-house candidates exist, the vacancy is posted as a promotional/transfer opportunity. Promotions and transfers are granted to individuals in the City of Columbia Heights on the basis of experience and training (knowledge, skills and abilities) necessary to effectively carry out the duties and responsibilities of the position. When all job relevant qualification factors are equal, seniority will be the determining criterion for promotions and transfers. Suggested Action Person Responsible Time Frame COMPENSATION Where Are We Now? The City of Columbia Heights' compensation policy recognizes the important relative difference in positions based on skill, effort, responsibilities and working conditions. The City utilizes the Hay system of job evaluation, and has taken steps to achieve pay equity. Taking the above into consideration, wage ranges are established accordingly for each position classification within the City (non-union employees) or negotiated with the respective bargaining units (union employees). Wage ranges which have been established/negotiated are consistently applied to all employees. Disabled employees are not/would not be offered a lower salary or wage rate, denied overtime or subjected to other unequal practices resulting in potentially lower earnings than other employees who hold the same jobs and are not disabled. Suggested Action Person Responsible Time Frame FRINGE BENEFITS Where Are We Now? Fringe benefits (such as vacation leave, sick leave, hospital/medical insurance, dental insurance, life insurance, etc.) are offered on an equal basis to disabled and non-disabled employees, in accordance with the provisions of the Personnel Policy and/or applicable negotiated collective bargaining agreement. Suggested Action Person Responsible Time Frame TRAINING OPPORTUNITIES Where Are We Now? Training opportunities are available to all full-time employees of the City, subject to departmental and/or City council approval. Factors upon which approval will be granted include past work record, performance evaluations, length of service, relevancy of coursework to the employee's position, status of the educational institutions, and availability of funds. The City of Columbia Heights utilizes a variety of training sources, such as the Employer Education Service at the University of Minnesota, which are sensitive to the needs of the disabled. Many training opportunities afforded City employees take place at the Earle Brown Center, which is fully equipped to handle disabled. Suggested Action Person Responsible Time Frame TF.sTING PROCED� Where Are We Now? The City of Columbia Heights administers tests primarily for clerical/secretarial positions, public safety positions (police officers and fire fighters) and accounting positions. Such tests require the applicants to demonstrate their level of proficiency/skill in specific areas in order to assess their ability to perform the essential functions of the position. Tests administered vary according to the particular requirements and essential functions of the position, as stated in the job description. Tests administered to clerical/secretarial applicants may include a typing test, 10-key (calculator) and/or clerical/spelling test. Tests administered to public safety applicants may include a written exam and physical agility test. Tests administered to accounting applicants may include a written exam and accounting principles test. The City conducts all testing in facilities which accommodate disabled test participants. Suggested Action Include in notices sent to applicants called in for testing that reasonable accommodations will be made to applicants that request it in advance of the test. A contact person and phone number to call will be given to request accommodations. Person Responsible Assistant to the City Manager Time Frame Ongoing, as applicants are notified of the testing date and time PRE-EMPWYMENT INQUIRIES Where Are We Now? Oral interviews are conducted as part of the selection process for all positions in the City. Patterned interviews are utilized in all cases, whereby each applicant interviewed for a specific position is asked the same series of content valid job-related questions. Interviews are conducted in facilities accessible to the disabled. Upon request of the applicant, the City will make reasonable accommodations necessary for a disabled person to participate in the interview. Suggested Action Eliminate the question asked in the interview "Do you have any personal or health factors that would hinder your job performance in this position?" and replace it with "Are you able to perform the duties of the position with or without accommodations?". Person Responsible Assistant to the City Manager Time Frame Ongoing, as questions are written for vacant position, prior to the interview. MEDICAL EXAMS Where Are We Now? Physical examinations are administered by the designated City Health Doctor to all permanent part-time and full-time employees. Such examination is conducted after the offer of employment has been made. Suggested Action Person Responsible Time Frame CONTRACTUAL RELA TIONSIIlPS Where Are We Now? Organizations which come under contractual relationships with the City are required to complete an affirmative action compliance form, which specifically addre·sses non-discrimina tion of handicapped/disabled individuals. Additionally, all contracts include a strong non discrimination clause. Suggested Time Frame Person Responsible Time Frame DRAFT EVALUATION OF SERVICES, PROGRAMS, AND ACTIVITIES CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1. 2. Depanment: LIBRARY Services, Programs, Activities: Library Board of Trustees meeting 7::>� A FT 1�'-' 3· Documentation: The library board meets on the first Tuesday of each month. 4. Meetings are held in the Boardroom at the library. This room is accessible. Notices include wording to offer provision of a signer. Action to be taken: None needed 5.Contact perso n: M. Rebecc a Loader Library Director 6_ Time frame: in place 1992 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:LIBRARY 2.Services, Programs, Activities: Homebound service "J) "" � y 1'114'1, 3· Documentation: The library will provide homebound service to shut-ins. Individuals must live in Columbia Heights. Clients with either permanent or temporary restrictions are accepted (for example, a client bed-ridden for two months due to recovery from surgery would qualify). An initial contact is made by staff to determine subject interests and special requirements (e.g. large print only, fiction only, etc.). The Friends of the Library provide the delivery system. 4.Action to be taken: None needed 5.Contact person:M.Rebecca Loader Library Director 6.Time frame:in place 1992 7.Progress: CITY OF COLUMBIA HEIGHTS 1)�ffr1SELF-EVALUATION 1o)tiv SERVICES, PROGRAMS, ACTIVIT� JULY, 1992 1. 2. 3. 4. 5. 6. 7. Depanment: LIBRARY Services, Programs, Activities: bulk loans Documentation:The library provides bulk loans to institutions such as senior citizen -�fitgh-rises I day-care centers I school classrooms. and churches. The loans may include any materials except videos. Actio n to betaken: Based on indications from the institution, the materials and format are selected on an individual basis. Examples could include: large print, audio cassette, book/tape combinations, paperback. Contact person: M. Rebecca Loader Library Director Time frame: in place 1992 Progress: CITY OF COLUMBIA HEIGHTS iJe;f1 SELF-EVALUATION ,DI�µ SERVICES, PROGRAMS, ACTIVIT� JULY, 1992 1.Depanment: LIBRARY 2. 3. Services, Programs, Activities: Friends of the Library (adult volunteer group) Documentation: The Friends function as an adult service-oriented volunteer group. They serve treats at the monthly senior citizen filmtime, run the annual book sale, and do service projects during the year. Their membership is primarily retired women. They also deliver materials through the library's Homebound program. They meet once a month in the basement activity room. 4.Action tobe taken: The meeting could be moved to an accessible locationgiven sufficient notice (96 hours). Projects undertaken by individualswould vary according to interest and capabilities. 5.Contact person: M. Rebecca Loader Library Director 6.Time frame:by 1993 7.Progress: CITY OF COLUMBIA HEIGHTS rpRJ({SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 ,b)�-i.-- 1.Department:LIBRARY 2.Services,Programs,Activities: Children's programs: storyhours, crafts, readingclub, Tiny Tots, special events, puppet shows. 3.Documentation: The library offers a full range of children's programs andservices. The children's department is located in the basement of the library. The programs are held in the downstairs activity room. 4.Action to betaken:ro access the juvenile collection. an individual could usethe catalog on the main floor, and the requested materials could be brought 5. 6. 7. up to the main circulation desk. The programs could be moved to an accessiblelocation given sufficient notice (96 hours)The installation of a lift would provide access to the activity room for allprograms. Contact pers on: M. Rebec ca LoaderLibrary Director Time frame: by 1995 Progress: CITY OF COLUMBIA HEIGHTS 1)11(( SELF-EVALUATION JDl�')_, SERVICES, PROGRAMS, ACTIVIT:Im JULY, 1992 1.Department:LIBRARY 2.Services, Programs, Activities: Senior Citizen £:ilt11times � special programs !or all 3. 4. 5. 6. 7. age groups. Documentation· · The library sponsors Senior Citizen Filmtime on the second Wednesday of each month. The program is held in the downstairs activity room. The library sponsors many special programs during the year. These may include musical performers, lectures, demon�ra:ions, and various entertainments The programs are held in the downstairs activity room. Action to be taken: The library does not have a lift/elevator. Contact person: Time frame: Progress: Reasonable accomodation: given sufficient notice (96 hours) program could be moved to upstairs room. Explore feasibility of installing life/elevator. M.Rebecca LoaderLibrary Director by 1995 CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVI�. PROORAMS 1 ACTIVITIES JULY, 1992 / �t�' ,D)til-- 1.Department:LIBRARY 2.Services, Programs, Activities: TDD 3.Documentation: The library maintains a separate TDD line for use toobtain requests for materials. This service is widely publicized. 4.Action to be taken: Investigate feasibility of maintaining one TDD line forentire City at library. Phone number would be publicized for all City services. and library staff would direct calls/answer questions. 5.Contact pers on: M. R ebecc a Loader 6.Time frame: 7.Progress: Library Director Currently in place in Finance, Police, Library. Consolidation projected by 1993. CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:POLICE 'j)f�ff Jb�'l.. 2.Services, Programs, Activities: Outreach: O peration ID, Neighborhood Watch, classes on subjects (e.g. sexual self-preservation, burglary prevention,business crime-prevention). 3.Documentation: The Police Department operates many outreach services.They make accommodations for individuals based on a request. Sites vary and would have to be examined individually. 4.Action to be taken:Accommodations being made on request. Programs could be moved and/or signer provided. Must be notified 96 hours in advance. 5.Contactperson:David Mawhorter 6.Time frame: 7.Progress: Chief of Police in place 1992 CITY OF COLUMBIA HEIGHTS SELF-EV ALUA TJON SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1. 2. Depanment: POLICE Services, Programs, Activities: Explorers 3.Documentation: The Police Department maintains a program for youth �-(Zf\fl �\�" which encourages physical and mental growth. The youth participate in a structured program with an adult police advisor. 4.Action to be ta.ken:Examination for possible inclusion of persons with various disabilities. 5.Contact person:David Mawhorter Chief of Police 6.Time frame:1993 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 '1" ��f 1)�\t'A'\/ 1. 2. Department: POLICE Services, Programs, Activities: Police Reserve 3.Documentation·· Police Department maintains a program of Police Reserve. Participants can serve in many auxiliary functions (e.g. crowd control at parades, etc.). 4.Action to be taken: Examination for possible inclusion of persons with various disabilities. 5.Contact person: 6.Time frame:1993 7.Progress: David Mawhorter Chief of Police CITY OF COLUMBIA HEIGHTS -:P,ef1Ff' ::,.-ft:\-Z...... SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1. 2. 3. 4. 5. 6. Department: ADMINISTRATION Services, Programs, Activities: Informational requests: receptionist, assessing (homestead, realtors), utilities, recycling, garbage, permits-licenses, applications. Documentation: The above requests are handled on a daily basis by various individuals. Accommodations are handled on a request basis. Action to be taken: Contact person: Examination of countertops: -are they the correct height? Examination of location: how access permits/licenses & assessing? Provision of material in alternative format? Linda Magee Assistant to the City Manager Time frame: 1993 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SER VICES, PROGRAMS, ACTIVITIFS JULY, 1992 1.Department:ADMINISTRATION 2.Services, Programs, Activities: Council meetings 1>trfJ A �("1"1..-- 3.Documentation: The meetings are held in an accessible building. Agendas 4. 5. 6. 7. include wording that will provide signers upon request in advance. Action to be taken: Abbreviated agendas are available at meeting: need to be available in alternative format? Contact person: Jo-Anne Student Council Secretary Time frame: 1993 Progress: do these CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Depanment:ADMINISTRATION 2.Services, Programs, Activities: Shared Ride "l>�f\rl .=:t('iv 3.Documentation:The Shared Ride program offers transportation to citizens for a reduced cost. Currently accommodations are made for wheelchair riders, but the cabs are not equipped with lifts. Project Mobility is used as a referral for people requiring lifts. 4.Action to be taken:Examination of law: are we required to have vehicles with lifts available other than through referral? 5.Contact person:Linda Magee 6.Time frame: 7.Progress: Assistant to the City Manager in place 1992 CITY OF COLUMBIA HEIGHTS --1)�A F-I � ( iq--i.-- SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:ADMINISTRATION 2.Services, Programs, Activities:public hearings 3-Documentation:The city is required by law to hold public hearings on various issues. The hearings are held in various city facilities depending on the individual subject. 4.Action to betaken:Evaluation of sites as to accessibility; all postings must include wording to offer to provide signers. 5.Contact person: 6.Time frame: 7.Progress: 1993 Linda Magee Assistant to the City Manager Jo-Anne Student Council Secretary CITY OF COLUMBIA HEIGHTS SELF-EVALUATION { '7) iA fl P{J/1D SERVICES, PROGRAMS, ACTIVIT� JULY, 1992 1. 2. 3. Depanment: ADMINISTRATION Services, Programs, Activities: Planning and Zoning Board meetings Documentation: The above board meets on a regularly-scheduled basis to deal with issues of building, remodelling, and altering property. Posted agendas include wording to offer provision of signers at individual meetings. Meetings are held at accessible sites. 4.Action to be taken: Accommodations are being made on a request basis.Must be notified 96 hours in advance. 5.Contact person: Evelyn NygaardBuilding Inspector 6.Time frame:in place 1992 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROORAMS, ACTIVITIES JULY, 1992 1.Depamnent:ADMINISTRATION '1)��f' 10\t,v 2.Services.Programs, Activities: Charter Commission meetings, Human Services Commissionmeetings, Science-Energy-Technology meetings, Cable Commission meetings. 3.Documentation: Each of the above boards/commissions meets on a regularlyscheduled basis. Posted agendas include wording to offer provision of signers at individual meetings. Meetings are held at various facilitieswhich will have to be evaluated. 4.Action to be taken: Accommodations are being made on a request basis. Must be notified 96 hours in advance. 5.Contact person: Linda Magee 6.Time frame: 7.Progress: Assistant to the City Manager in place 1992 CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES,PROGRAMS,ACTIVIT� JULY, 1992 1.Depanment:ADMINISTRATION "t)f.f\'F f" � ('\ V 2.Services, Programs, Activities: Recycling/garbage pick-ups; special items suchas tires 3-Documentation: The city currently makes accommodations for citizens whohave difficulty moving items to the curb for pick-up. Special items which have to be taken to the recycling center (such as tires) will need to be addressed for a way to have them picked up. 4.Action to be taken: Address special items which have to be taken to the recyclingcenter. 5.Contact person: 6.Time frame: 7.Progress: Valorie Gifford by 1993 CITY OF COLUMBIA HEIGHTS Af'"f 1>\\ ... .,, SELF-EVALUATION SERVICES, PROGRAMS, A� JULY, 1992 1. 2. Department: FINANCE Services, Programs, Activities: municipal liquor operation 3.Documentation: 4. s. 6. 7. The city operates two municipal liquor stores. The facilities (one owned, one leased) would have to be evaluated separately for accessibility. The retail service is exempt from some regulations that the City must follow. Follow-up will be necessary with the State. Action to be taken: Follow-up with State to determine which parts of ADA apply to a retail operation in this situation. Contact person: William Elrite Finance Director Time frame: 1995 Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION '1) µrf-< SERVICES, PROGRAMS, ACTIVIT� RJLY, 1992 \D\�1- 1.Department:FINANCE 2.Services, Programs, Activities: Elections 3.Documentation: The elections are overseen by the Finance Department.Polling places are located in various facilities spaced throughout the city: John P. Murzyn Hall, NW Electronics Institute, Parkview Villa, Shiloh Bethany Church, Prestemon Park Building, Highland Elementary, and Valley View Elementary. Each polling place has at least one booth which can be handicapped-accessible. AccoDmlodations for election judges are made on an individual basis. Federal and State regulations per elections are observed. 4.Action to betaken: Each facility was examined in 1992 for accessibility and 5. 6. 7. all either met or exceeded requirements. AccoDU11odations include pedestrian ramps wherever there are sidewalks, inclines, elevators, rest areas for voters waiting in line, lighting, skid-free rugs, and adjustable voting booths. In addition election judges receive training each year to take a portable voting device to the car if the voter is unable to leave the vehicle. Absentee ballots are available and do not require a reason for use as of this year (1992). Contact person: JoAnne Student Council Secretary Time frame: 1992: in place Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIFS JULY, 1992 1.Department:FINANCE 2.Services. Programs. Activities: switchboard: TDD 'D��fl ,D\�1--- 3.Documentation: The city has a TDD number available on a dial-up basis.Currently a separate line is not maintained. 4.Action to be taken: Consideration will be made to consolidate to one central TDD number for all City services. 5.Contact person: William Elrite Finance Director 6.Time frame:1993 7.Progress: TO: FROM: COLUMBIA HEIGHTS PUBLIC LIBRARY CITY OF COLUMBIA HEIGIITS 820 -40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 SUBJECT: Linda Magee, Assistant to the City Manager M.Rebecca Loader, Library Director flu../ Central TDD number DATE: October 28, 1992 Based on my conversations with other departments, I am making the following recommendation concerning TDD's in the City: 1.Establish and maintain one TDD number for in-coming calls for City services. a.Publicity is essential b.Located in the Library c.Drawback: not available after hours 2.Maintain one TDD in the police department for out-going use of officers. 3.Move IDD currently in Finance to Library for back-up. 4.Project a specific date for change-over. The Library's IDD has a message stored in memory which would have to be changed and staff would need instruction. Proposed procedure: 1.All in-coming TDD calls would be received on 782-2806. a.Only calls for City services will be handled. All others will be referred to the Minnesota Direct Connect Message Relay Service (297-5353 for the Metro area) which operates 24-hours a day, seven days per week. 2.In-coming calls needing police attention would be transferred to police TDD. 3.In-coming calls requesting all other City services would be fielded by library staff to either: 1.) obtain information or 2.) obtain referral to correct person/department. Please let me know what action needs to be initiated, any changes to above, and procedure from here. MRL/jms PRIITED WllH ISOVINK f;···1 r_.J ., .. i ,-:·, , : .... . r.r-. ....,,..,,,,. �·· .. ·· ..: C,7"\ r":i. n.'": I'•·. ::.._ :�_�!';:�•·1-� ,rwr l-... --···�·--·�•I Y @ recycled paper CITY OF COLUMBIA HEIGHTS SELF-EV ALUATJON SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 D R �J:,- 1.Deparnnent:Pub 1 i c Works 2.Services, Programs, Activities: Genera 1 i nformat i on/inquiries 3.Documentation: Phone located inside box in emp:c,yec lunch room of the ground level floor of the Mjnicip91 Ser1ice Center. 4.Action to be taken: •. S.Contact person: Di rec tor of Pub 1 i c Works 6.Time frame: 7.Progress: ... • I • 1:_ ·-··� ..- .•· : .' .... .... •.• ,i\·· CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVIT� JULY, 1992 1.Department: Pub 1 i c Works 2.Services, Programs, Activities:Skating rin ks 3.Documentation: Warming houses and ramps to ice surface. DRAFT 4.Action to be taken: Make sure there are no obstructive barriers 5.Contact person: Di rector of Pub 1 i c Works 6.Time frame: 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:Public Works 2.Services, Programs, Activities:Open House DRAFT 3.Documentation:Municipal Service Center open for the public 4.Action to be taken:All open areas made assessible 5.Contact person:Director of Public Works 6.Time frame: 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department: Fi re Department 2.Services, Programs, Activities: DRAFl' Fire explorer's (cadets) 3.Documentation:Program for those interested in working with the Fi re Department. 4.Action to be taken: 5.Contact person: Fi re Chief 6.Time frame: 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVJCES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:Fire Department 2.Services, Programs, Activities: 3.Documentation: C·� 1F,�'"•·--.i Emergency response 4.Action to betaken: T.D.D. availab·le by dialing 911. Additional information available through Anoka County Co�munications 421-4760. 5.Contact person: 6.Time frame: 7.Progress: •. CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Department:Fi re Department 2.Services, Programs, Activities: DRAFT Educational programs 3.Documentation: First Aid and CPR training, blood pressure, tours 4.Action to be taken: Make sure there are no obstructive barriers 5.Contact person:Fi re Chief 6.Time frame: 7.Progress: CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVITIES JULY, 1992 1.Depanment:Fire Department 2.Services, Programs, Activities: DRArr 3.Documentation:Phone in box located outside -near Pol ice Department entrance. 4.Action to be taken: Make sure ca 11 box is proper 1 y located and identified. 5.Contact person: 6.Time frame: 7.Progress: Fire Chief CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROORAMS, ACTIVrrIES JULY, 1992 Department:Recreation 1. 2.Services, Programs, Activities: 3.Documentation: Volunteer recruitment 4.Action to be taken:T.D.D. phone number available 5.Con tact person: Di rector of Recreation 6.Time frame: 7.Progress: DRAFr CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, A� JULY, 1992 1.Department: Recreation 2.Services, Programs, Activities:Renta 1 of John P. Murzyn Ha 11 3.Documentation: 4.Action to be taken: T. D .D. phone number ava i 1 ab 1 e 5.Contact person:Director of Recreation 6.Time frame: 7.Progress: DRAFT CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVIT� JULY, 1992 1.Department: Recreation DRAFT 2.Services, Programs, Activities: Youth, adult and senior citizen's programs 3.Documentation: 4.Action to be taken: Assure that al 1 sites are 100% assessible. 5.Contact person: 6.Time frame: 7.Progress: Di rector of Recreation CITY OF COLUMBIA HEIGHTS SELF-EVALUATION SERVICES, PROGRAMS, ACTIVrl'IFS JULY, 1992 1.Departtnent:Recreation 2.Services, Programs, Activities: General Information/Inquiries 3.Documentation: 4.Action to be taken:T.D. D. Phone number ava i 1 ab 1 e 5.Contact person:Di rector of Recreation 6.Time frame: 7.Progress: DRAFT DRAFT EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ---�C�i�t�y_-�w�i�d�e _____________ _ ADDRESS: Structural Change(s) Proposed. Identify entrances and rooms for persons with mobility and visual disabilities. What Needs to be Done? Sign all permanent rooms for identification by persons with visual disabilities. Sign accessible doors and restrooms for persons with mobility disabilities. How Will the Facility be Made Accessible? City will contract for the signs to be made. City will install. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $2,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: City-wide parking lots ADDRESS: Structural Change(s) Proposed. Provide van accessible parking stall. What Needs to be Done? Stripe parking lot for 8' parking area and 8' aisle and sign for van accessible stall. How Will the Facility.be Made Accessible? City will stripe lot and install post and signs. Person Responsible City Manager or designee. Time Frame 1997 -Parking lots will be sealcoated and striped in 1997. Estimated Cost $150 per stall EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: City-wide parking lots ADDRESS: Structural Change(s) Proposed. Provide required number of handicap parking stalls. What Needs to be Done? Stripe parking lot for 8' parking area and 5' aisle and sign for handicap parking stall. How Will the Facility be Made Accessible? City will stripe lot and install signs and posts. Person Responsible City Manager or designee. Time Frame 1997 -Parking lots will be sealcoated and striped in 1997. Estimated Cost $150 per stall EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ____ c=i=t�y--w=i=d=e ____________ _ ADDRESS: Structural Change(s) Proposed. Make residential (not commercial) sidewalks accessible to persons with mobility disabilities on a request basis. What Needs to be Done? Install pedestrian ramps at existing City ·sidewalks. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame As requested. Estimated Cost $600.00 per pedestrian ramp. EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA s_pecif ications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: John P. -Murzyn Hall ADDRESS: 530 Mill Street N.E. Columbia Heights, MN 55421 Structural Change(s) Proposed. Make alarms accessible to persons with mobility disabilities. What Needs to be Done? Lower fire alarms to 48" from the floor. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $800 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ____ C=i=t�Y ......... H=a=l=l _____________ _ ADDRESS: 590 40th Avenue N. E. Columbia Heights, Minne�Qta 55421 Structural Change(s) Proposed. Make restrooms by Council Chambers accessible to persons with mobility handicaps. What Needs to be Done? Install levers on door handles. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable· by the physically handicapped. BUILDING/FACILITY: ___ C�i�·t�y.._____H�a=l=l ______________ _ ADDRESS: 590 40th Avenue N. E. Columl:>ja Heights, Minnesota 55421 Structural Change(s) Proposed. Make Finance Department's Cashier's Window accessible to persons with mobility handicaps. What Needs to be Done? Lower counter height to between 28" and 34" from the floor. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated C ost $2,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ______ C=i=t�v ........ H=a=l=l ______________ _ ADDRESS: 590 40th Avenue N. E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make alarms accessible to persons with mobility disabilities. What Needs to be Done? Lower fire alarms to 48" from the floor. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $300 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: City Hall -Fire Department ADDRESS: 555 Mill Street N. E. Columbta Heights,� Minne�sota SE,�421 Structural Change(s) Proposed. Make the Fire Department offices accessible at night to persons with mobility and visual disabilities. What Needs to be Done? Lower night bell to 48" and provide braille identification. How Will the Facility be Made Accessible? City will contract for the signs to be made. City will install. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $300 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: City Hall -Police Department ADDRESS: 559 Mill Street N. E. Columbia Heights, Minnesota 55A21 Structural Change(s) Proposed. For employee access -Make entrance on 40th Avenue accessible to persons with mobility disability. What Needs to be Done? Ramp sidewalk. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1993 Estimated Cost $400 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: City Hall -Police Department ADDRESS: 559 Mill Street N. E. Colurnbia�Heights, Minnesota 5�5421 Structural Change(s) Proposed. Make the Police Department offices accessible to persons with mobility and visual disabilities. What Needs to be Done? Lower telephone on outside of building to 48", and provide braille identification. Install a similar telephone inside of building in the hallway. How Will the Facility be Made Accessible? City will contract for the signs to be made. City will install signs. City will contract to have phones moved/installed. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $600 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: BUILDING/FACILITY: ADDRESS: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. Munici.12.al __ Ser_vice Center 637 3_8th Avenue N. _E_.CGlumbia Heights, Minnesot_a __ 5_5421 Structural Change(s) Proposed. Make restroom accessible to persons with mobility disabilities. What Needs to be Done? Men's -Install lever on hallway door handle. Lower towel dispenser and mirror. Purchase raised seat for toilet stool. Install lever faucets on sink. Women's -Allow women to use Men's restroom if necessary. Set up policy whereby male employee is to clear out bathroom and stand guard while in use by female. How Will the Facility be Made Accessible? City crews will complete all work. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $500 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Columbia Heights Public Library ADDRESS: 820 40th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make building accessible to persons who have mobility disabilities. What Needs to be Done? Install lift. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $60,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Columbia Heights Public Library ADDRESS: 820 40th Avenue N.E. ' Columbia Heights, MinnesQta�5�421 Structural Change(s) Proposed. Make unisex restroom in lower level accessible to persons who have mobility disabilities. What Needs to be Done? Enlarge room, replace toilet, install grab bars, replace faucets. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $6,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Columbia Heights Public Library ADDRESS: 820 40th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Purchase and install a new fountain meeting handicap requirements. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Columbia Heights Public Library ADDRESS: 820 40th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor, and move away from wall. How Will the Facility be Made Accessible? City will contact Northwestern Bell to lower phone and move away from wall. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Liquor Store No. 3 ADDRESS: 5225 University Avenue Service Rd. ColuJnbia� He_ights, Minnes_ota 55421 Structural Change(s) Proposed. Make liquor store accessible to persons who have mobility disabilities. What Needs to be Done? Ramp sidewalk to vestibule slab How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $500 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Liquor Store No. 3ADDRESS: 5225 University Avenue Service Rd. Columbia Heights, Minnesota 5542�L Structural Change(s) Proposed. Employee access -Make restroom accessible to persons who have mobility disabilities. What Needs to be Done? Replace and widen door, install grab bars. How Will the Facility be Made Accessible? City will do the work. Person Responsible City Manager or designee. Time Frame As needed. Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and f?cilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: McKenna Park Building ADDRESS: 4757 7th Street N.E. Columbia Heights, �Minnes��tta�55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install wider door to building. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: McKenna Park Building ADDRESS: 4757 7th Street N.E. Columbia Heights, �Minnesota 55421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Men's room: Remove 2 urinals Women's room: Remove 1 toilet Each room: Remove partitions, replace doors, lower hand dryer, install grab bars, replace toilet, replace faucet. How Will the Facility be Made Accessible? All work will be done with the scheduled ·remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specific ations for m aking buildings and facilities accessible to and us able by thephysically handic apped. BUILDING/FACILITY: --�M�c.K�e�n�n�a:a.....a:P�a�r�k�-------------ADDRESS: 4757 -7th Street N.E. Columbi a Heights, Minn�sota��5421 Structural Ch an ge(s) Proposed. Make drinking fountain accessible to persons who h ave mobility dis abilities. Wh at Needs to be Done? Lower drinking fount ain to meet requirements. How Will the Facility be Ma de Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Man ager or designee. Time Frame 1992 Estimat ed Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable· by the physically handicapped. BUILDING/FACILITY: ____ M_c_K_e_n_n_a.....;;;P_a_r_k ______________ _ ADDRESS: 4757 -7th Street N.E. ColJJmbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES ·TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for ma�ing buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: McKenna Park Building ADDRESS: 4757 7th Street N.E. Columbia Heights, Minnes_pJ:a.��5�5421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install 5' wide concrete ramp with railing to double door on west side of building. Remove and replace concrete pad in front of double doors on west side of building. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $2,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: McKenna Park Wading Pool ADDRESS: 4757 7th Street N.E. Columbia Heights�nnesota 55421 Structural Change(s) Proposed. Make wading pool accessible to persons with mobility disabilities. What Needs to be Done? Install 400' (+/-) by 5' wide paved walk from building to pool. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $10,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ___ G�a�u�v�i�t�t�e---=-P�a�r�k:._ ___________ _ ADDRESS: 4333 -2nd Street N.E. CoJ.umbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Lower door handle. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $200 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Gauvitte Park Building ADDRESS: 4333 -2nd Street N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Men's room: Remove 1 urinal. Women's room: Remove 1 toilet. Each room: Replace toilet, lower hand dryer, replace doors, move partitions, install grab bars. How Will the Facility be Made Accessible? All work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $11,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: __ ......;;G�a�u�v_i�t_t_e::....:P�a�r�k:.__ ___________ _ADDRESS: 4333 -2nd Street N.E. Columbia�eights, Minnesot�a 5�5421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: AJ;)A specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDI NG/FACILITY: ___ G=a�u�v�i�t�t�e ____ P�a=r�k ______________ _ ADDRESS: 4333 -2nd Street N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Gauvitte Park Building ADDRESS: 4333 -2nd Street N.E. Columbia He�ights, Minneso�ta 55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install 120' (+/-) of paved pathway from the parking lot. Remove and replace 50' (+/-) of concrete walk to 5' width on the north side of the building. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $2,500 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ----""H_u_s�e-t �=P�a=r�k _______________ _ADDRESS: 3965 Jefferson Street N.E. Columbia J;ieights, �inn�eaot.a�S�Zi Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Lower door handle. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Huset Park Building ADDRESS: 3965 Jefferson Street N.E. C�olumbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Men's room: Remove 1 urinal. Women's room: Remove 1 toilet. Each room: Install new door, install grab bars, replace faucets, lower hand dryer, move partitions, relocate and replace toilet, raise floor drain. How Will the Facility be Made Accessible? All work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilitie s accessible to and usable by thephysically handicapped. BUILDING/FACILITY: ---=H=u=s=et ___ P ___ a=rk""'---------------ADDRESS: 3965 Jefferson Street N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Mak e drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to mee t re quire ments. How Will t he Facility be Made Accessible ? Work will be done with the scheduled re mode ling of the building. Person Responsible City Manager o r designee. Time Frame 1992 Estimat e d Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: BUILDING/FACILITY: ADDRESS: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. Huset Park 3965 Jefferson Street N_.J�_. Columbia Heights, Minnesota 55�21 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable· by the physically handicapped. BUILDING/FACILITY: Huset Park Wading Pool ADDRESS: 3965 Jefferson Street N.E. Columbi� Heights, Minnesota 55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install 100' (+/-) of 5' wide paved walk from Mill Street to pool. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $2,500 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. B�!LDING/FACILITY: Southwest Park Building ADDRESS: 80 -39th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposerl. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Each restroom: Replace faucet, lower hand dryer, lower mirror. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: __ ....... S =o=u�t=h�w�e�s_t....._P_a=r=k""-___________ _ ADDRESS: 80 -39th Avenue N.E. Colurnbia�Heights, Minnesota 5�5421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountatn to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO P ROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specificat ion s for making buildings and facilit ie s accessible to and usable by the physically handicapped. BUILDING/FACILITY: -----=s�o�u�t�h�w�e�s�t�P�a�r�k�------------ADDRESS: 80 -39th Avenue N.E. C�llunbi.�a�HeJght s, �Minne s ot a 55421 Structural Change(s ) Propo s ed. Make t he pay t elephone acces s ible to persons who have mobility disabilities. Wha t Need s to be Done? Lower t elephone so dial i s 48" f rom floo r and move away from wall. How Will t he Facility be Made Accessible? Cit y will contact t he·phone company t o lower phone. Person Re sponsible Cit y Manage r or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ___ s�o�u�t�h�w�e�s�t:.....::P�a�r�k�------------ADDRESS: 80 -39th Avenue N.E. Columbia �Heights, Minnesota 55421 Structural Change(s} Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Install ramp to doors. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $400 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/F ACILITY: ---=P�r�e�s�t�e�m�o�n.:....::P�a�r�k:.:.... ___________ _ ADDRESS: 80 -39th Avenue N.E. ColumbJ��Heights, Minne��::ota��55421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Each restroom: Replace faucet, lower hand dryer. How Will the Facility·be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ---=-P�r�e�s�t�e�m�o�n.:......:P�a�r�k.::._ ___________ _ ADDRESS: 39th & McKinley Street N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: -----=-P�r�e�s_t_e_m=o=n-=---=P�a=r�k""-------------ADDRESS: 39th & McKinley Street N.E. Columbia Heigh ts , Minnesota�55421 Structur a l Ch a nge(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Don e ? Lower telephone so dial is 48" f ro m floo r and move away from wall. How Will the Facility be Made Accessibl e ? City will contact the phone comp a ny to lower phone. Pe rson Resoo nsibl e City Manager o r d esignee . Time Frame 1994 Es tim a ted Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifica tions for ma king buildings and facilities a ccessible to a nd usable by the physically ha ndicapped. BUILDING/FACILITY: ----=-P�r�e�s�t�e�m_o_n.:....::P�a�r�k�------------ADDRESS: 39th & McKinley Street N.E. Cplumbia�Heights. Minnesota �55421 St ructural Change (s) P roposed. I Ma ke rest roo m accessible to persons with mobili'ty disabilities. What Needs to be Done? Inst all r amp to doo rs. Ho w Will the Facility be Made Access ible? City will contract for the wo r k to be done. Person Responsible City Manager or designee. Time F rame 1994 E stimated Cost $400 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specific ations for m aking buildings and f a cilities a ccessible to and usable· by thephysically h andic appe d. BUILDING/FACILITY: --�O�s�t�r�a�n�d�e�r:.....:P�a�r�k�------------ADDRESS: 1500 40th Avenue N.E. C�olumbi a �Heights, Mi n nesot a �55421 Structur a l Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done ? Men 's room: Remove 1 urinal. Women's room: Remove 1 toilet. E ach room: Lower h and d ryer , repl a ce f aucets, replace doors, inst a ll gr ab b ars, move p artitions. How Will the Facility be Made Accessible ? All wor k will be done with the schedule d re modeling of the building. Person Responsible City M an age r or designee . Time Frame 1994 Estimated Cost $9,500 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: __ .....;::;O�s �t�r�a�n�d�e�r:......:P�a�r�k�------------ADDRESS: __ 1500 -40th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBI.LITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ---=O�s �t�r�a�n_d�e�r=--=P�a�r_k _____________ _ ADDRESS: 1500 40th Avenue N.E. Columbia Heights,�Minnesota 55A21 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Ostrander Park Building ADDRESS: 1500 40th Avenue N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Provide for a minimum of 5' width along the southside of the building for access to the restrooms by persons with mobility disabilities. What Needs to be Done? Remove and replace concrete along the south side of the building. How Will the Facility be Made Accessible? City will contract for work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: BUILDING/FACILITY: ADDRESS: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. Silver Lake Beach 4�rd i Stinson Bl_yd. CoJumbia�Heights, Minnesota-55421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Each room: Remove 1 toilet, move partitions, lower hand dryer, install grab bars, replace doors, replace toilet. How Will the Facility be Made Accessible? All work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $8,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDI NG/FACILITY: Silver Lake Beach ADDRESS: 43rd & Stinson Blvd. Columbla�eights, Minnesota 55421 Structural Change(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Silver Lake Beach Building ADDRESS: 43rd & Stinson Blvd. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install 150' (+/-} by 5' paved walkway from the parking lot to building. Remove and replace concrete walk on south side of building to 5' width. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $5,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ____ K�e�y_e_s ........ P_a=r_k _______________ _ ADDRESS: 1345 45 1/2 Avenue N.E. Columbia Heights, Minne£ota 5�5421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Men's room: Remove 1 urinal. Women's room: Remove 1 toilet. Each room: Lower hand dryer, replace faucets, replace doors, install grab bars, move partitions. How Will the Facility be Made Accessible? All work will be done with the scheduled remodeling of the building. Person Responsible City Manager or desig�ee. Time Frame 1994 Estimated Cost $9,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: __ _:.;K=e·y=e=s---=-P=a_r_k ______________ _ ADDRESS: 1345 45 1/2 Avenue N.E. CQ].urnbia Heights, Minnesota 55421 Structural Chanae(s) Proposed. Make drinking fountain accessible to persons who have mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $1,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ---=-K�e�y�e�s::....::P�a�r�k.::..... _____________ _ ADDRESS: 1345 45 1/2 Avenue N.E. Columbia Heights, MinnesQta 55A21 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA �pecifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Keyes Park Building ADDRESS: 1345 45 1/2 Avenue N.E. Col umbia�ae�ights, Minnesota 55421 Structural Change(s) Proposed. Make building accessible to persons with mobility disabilities. What Needs to be Done? Install 200' (+/-) by 5' paved walkway from lot to building. Remove and replace concrete walk on east side of building to 5' width. How Will the Facility_be Made Accessible? City will contract for the work. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $6,000 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Mathaire Park Building ADDRESS: 4956 Johnson Street N.E. Columbia Reights, Minn�esot��S421 Structural Change(s) Proposed. Make restrooms accessible to persons with mobility disabilities. What Needs to be Done? Men's room: Remove 1 urinal. Women's room: Remove 1 toilet. Each room: Install grab bars, lower hand dryers, lower door handles, lower mirror, replace faucets, move partitions. How Will the Facility be Made Accessible? All work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Mathaire Park _______ .......... _________________ _ADDRESS: 4956 Johnson Street N.E. Columbia Heights, Minnesota�55421 Structural Change(s) Proposed. Make drinking fountain accessible to those with mobility disabilities. What Needs to be Done? Lower drinking fountain to meet requirements. How Will the Facility be Made Accessible? Work will be done with the scheduled remodeling of the building. Person Responsible City Manager or designee. Time Frame 1992 Estimated Cost EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVIDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: ____ M_a_t_h _a_i_r_e--=P_a�r�k _____________ _ ADDRESS: 4956 Johnson Street N.E. ColumbLa Heights, Mtnnesota�55421 Structural Change(s) Proposed. Make the pay telephone accessible to persons who have mobility disabilities. What Needs to be Done? Lower telephone so dial is 48" from floor and move away from wall. How Will the Facility be Made Accessible? City will contact the phone company to lower phone. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $100 EVALUATION OF NEEDS FOR STRUCTURAL CHANGES TO PROVJDE FOR HANDICAP ACCESSIBILITY STANDARDS USED: ADA specifications for making buildings and facilities accessible to and usable by the physically handicapped. BUILDING/FACILITY: Mathaire Park Wading Pool ADDRESS: 4956 Johnson Street N.E. Columbia Heights, Minnesota 55421 Structural Change(s) Proposed. Make wading pool accessible to persons with mobility disabilities. What Needs to be Done? Install 30' (+/-) of 5' wide paved walk from building to pool. Remove and replace 60' (+/-) of concrete walk on east and south sides of building to 5' width. How Will the Facility be Made Accessible? City will contract for the work to be done. Person Responsible City Manager or designee. Time Frame 1994 Estimated Cost $2,500 LOCATION City-wide Signs City-wide Parking lots City-wide Pedestrian ramps JPM Hall City Hall Fire Department Police Department Municipal Service Center Public Library Liquor Store No. 3 McKenna Park Gauvitte Park Huset Park Southwest Park Prestemon Park Ostrander Park Silver Lake Beach Keyes Park Mathaire Park 1992 $13,516 $9,744 $2,852 $2,075 $9,883 1993 $400 ---·--·-·---- COST OF IMPROVEMENTS 1994 $2,000 $800 $2,400 $300 $600 $500 $67,100 $500 $12,100 $14,800 $2,600 $500 $500 $11,600 $14,000 $16,100 $2,600 1995 1996 1997 $4,800 $38,070 $400 $149,000 $0 $0 $4,800 AS NEEDED $600 per ramp, on a per request basis. $1,000 to remodel restroom for employees If needed. $42,928 in C.B.D.G. money is available in 1991-1992 for the work scheduled at the Park Buildings in 1992. $43,124 in C.B.D.G. money is available in 1992-1993 for the work at City Hall, MSC, and Library. The City Council will be approached early in 1993 for prioritizing these funds. All items were shown in 1994 for budgeting purposes. Additional C.D.B.G. money may be available as early as July of 1993, as well as in future years. CITY COUNCIL LEITER MEETING OF: MARCH----8., 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: AMENDING THE 1993 FINANCE BY:�ELRITE BY>i)-- NO: DEPARTMENT BUDGET TO L,..) . PROVIDE FOR HRA DA TE: MARCH 2, 1993 qJ ACCOUNTING SERVICES '/. C,. 1 --Y At the February 22, 1993, City Council meeting, the Council authorized the Mayor and City Manager to enter into a contract with HRA to provide accounting services. At this time, the contract betweenthe City and HRA has been signed and the Finance Department is in the process of converting theHRA records to the City financial system. Under this structure, the HRA records will be treated asan entirely separate entity from the City records. Part of the plan for the City to undertake HRA's accounting services was to add an additional part time accounting clerk position in the Finance Department. This accounting clerk position will pickup several of the entry level duties from the Assistant Finance Director and the AccountingCoordinator positions, to allow them time to work on the HRA financial system. The cost of thisadditional, entry-level part-time accounting clerk position with fringe benefits, is approximately$10,500 per year. The revenue generated from the HRA contract will be $13,200 per year. RECOMMENDED MOTION: Move to amend the 1993 Finance Department budget with an increaseof $10,500.00 for the purpose of hiring a part-time accounting clerk I to facilitate the contractbetween HRA and the City for accounting services, and to authorize an additional part-timeaccounting clerk I position. WE:dn 9303022 Attachment COUNCIL ACTION: ' DATE: TO: FROM: RE: .: CITY OF COLUMBIA HEIGHTS FEB�UARY. 16, 1993 .. STU ANDERSON. CITY MANAGER . I, J r' Wll..LIAM ELRITEt��· FINANCE DJRECTOR COST OF PROVIDING ACCOUNTING SERVICES TO HRA This memo is written at the �ucst of a Council member to show the estimated costs to the City for providing accounting services to the HR.A. lliustrated is a best case scenario assuming that everything went well' and there were no problems, and also the detail of the original cost estimate. I have attached a schedule showing the original estimate on the amount of time needed to perfonn HRA's accounting. This scenario allows for some problems and will provide complete audit detail. The estimated cost under this scenario is $1,486 per month. The second alternative on the schedule is a best case scenario assuming that everything operates without flaws and there are no problems. The estin)ated monthly cost for this service is $1,032. In either case, the entire plan is based on the City hiring an additional entry level accounting cleric. Some of the entry level accounting duties cmrcntly done by the accounting coordinator, assistant finance director and payroll clerk would be assigned to this accounting clerk to free up their time to do the HR.A work. The additional out-of-pocket expense to the City for this position would be approximately $10,500 per year. I have also anached·a schedule showing the cost savings to the taxpayers under the City's original proposal to do the HRA accounting for $1,400 per month. Under the original proposal and HRA's budget, the savings to taxpayers would be $22,564. If there are any questions or additional information you want on this subject please let me know. WE:al 9202161 CITY COUNCIL LETTER MEETING OF: MARCH 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: TRANSFER OF LIBRARY FUND BY: WILLIAM ELRITE B�� NO: BALANCE � q.D.DATE: r CH 2, 1993 1-2.-�J In the process of preparing the 1993 budget, the library was set up as a separate fund. The two main reasons for this were to facilitate the reporting requirements related to the library and to better track library revenue and expenditures. For several years, Council members have questioned the costs of the Columbia Heights library system in relationship to the cost of the County library system. A separate fund facilitates better tracking of revenue and expenditures and provides a better means of comparing our library operation to the County's library operation. Attached to this Council letter is a portion of a state required report on library revenue and expenditures for 1992. As is reflected in this report, at the end of 1992 the revenue generated by the library through user fees and the library levy exceeded expenditures by $12,590. The main reason for this excess is that library fees exceeded the budget and expenditures were considerably under the budget. This excess should be transferred to the library fund. By doing this transfer, the library fund in our accounting records will show the same balance as the report being submitted to the state. RECOMMENDED MOTION: Move to authorize the transfer of $12,590.00 from the General Fund undesignated fund balance to the library fund undesignated fund balance. WE:dn 9303021 Attachment COUNCIL ACTION: . ·. ...... ID-01603-12 : ,2-c I .. M I N N I S O T A P U I L I C LIIIAIY S I N C L E LIIIAIY ANNUAL I E P O I T Pa1• 4 J.ll>rary N ... ·colunt>ia Heights Publ le library f l N A N C l A L lNF OIM ATlO N -L l I a A a y RICI IPTS -I 9 9 2 AMOUNTS l!CIIVID (Vliole Dol lara) I I C I I P T IT IN .. roa CAPITAL* C 1. Ta••• or Other Appropriations ' I I. 'T 2, Other <••I•• Crean Tbuab, etc.)y 0 C 3. Ta••• or Other Approprlatton1 L 4. Other <••I•• Crean Tbuab,'etc.) S, Town1bip1 s r 6, LDS Diract Craat T u A N 7.la1ional Public Library Sy1tea (Crante/Coatracc1)T D I s 8.Multi-County Multi-Type Library Syst• (Craat/Coatract.) r r 9. LDS Direct CraneIu I! N 10. Ra1lonal Public Library Sy1tea (Crant1/Contract1) I D A s 11. Hulet-County Hulti-Type Library Sy1t• (Crant/Cootract) L 12.OTHEI Specify (Uae additional 1haat1 U necH1ary 1 and record totall 1t1re)I CIANTS oaCONTRACTS r .. 13.flne1 and/or Overdue lilllna Cbar1•• -9 831 I f E 14. Non-l11ldent fee, -• E E 5 15, Other fee1/Cbar1ee (On-line 1earcb fee,. aaterial1 reatal11 facility uae, etc,)-3.066 16.Cift1, Don1tion1, End-nt Intare1t 90 17.Vnding H1c�ine1 (Pbotocopler1, Food, ate.).. 2,933 18, lntere1t Barned on Other Tban Clft fUDdl 19. Sale of Naurtah BOOK St\LE �,n zo. Insurance 21, Otber Librarie1 (Not te1lonal Sy•t-) r-J. 22, Other (Pl•••• 1pecify·on attacbad 1beat and enter total bera.)1 **1,065 23.'T O T A L I E C E l P T S •17,295 24.lalanc• on Hand Available to be bpandad at h1iania1 of Year $ 25, lalance on Hand at Ind of Yaar (Any Aaouat1 Uaaapaadad) .. $ 7.048 •"101 CAPITAL" ••u we tb• -wu racatnd or 1p1at !!!!:! for ft.sad a11at1, aucb H 11tH, INU�ia1a,addltiona to buildlna1, r-delin11 .!!!!i!!! bookatock and aqulll'!lnt and fumiatura for!!!!! or apaadadbuildin111 MV veblclHI or lalthl aut-tioo aqutpmat for curraoc bulldl11&(1). -lapon !!!!:! lf -•t• ncat"d 10 •tractly taco the llbrar, �,c. *video 3,066 ** I ost I ibrary cards,book bags •ibrary col I ect ion darraged/missing barcodes, 145 389 I ost check cards, etc. 531 FOR OPEllATINC •378,979 •378,979• ' 5,542 ',l � I IIIJIIII 0TA P U I L J C l,IIIAIT IJICLI LJIIAlf A I ID AL IIP 0IT I tt-c ID-OI IOJ-12 l•••• ' I LU1rary N... • ,Coh.rrbia Heights Publ le Library leport iel1ract 11pendttur11 lllltc• are c•• actueland/or o,u .. cld tollar Yalue of untcH ,rnidad117 7our approprtaUq a11tllortU01 (ci'c7 or couacr)wta&clll, "" IIOT lncludod la tll1 Ubrary-f1111d, - I 9 9 2 L I I I A I Y I I P I N D l T U I I I AN D I N C U 1111 I I A W C I I I I P I N D I T U I I IT I Ill 1.look, (all fon11c1) 2.Current P1rtodtc1I Sub1crtpctoa1 (111 fol'Mtl) 1.IIIAl't J. Otb1r Prtat Nat1rt1l1 (,...bl1t1, IOYl�at �-•ta, acc.) IIAn&J.&U 4.Won-Prtat {All A•V, ICN Llbrary llll1dl1 Clrcutt -it.r1�1,, atcroc�t1rsoftvara. tOYI, 1culotur1, etc.) S bt1nd1d AcCHI to &.Ulrary llllaurtah &DG ,n,o�UOI (le-UN MtlMH • •••rchln•. tnterltbrarY loin f111. etc. •• TOTAL NATUL\LS DPIMDITVHS (Sua ., ltMI l tllroup 5) 7, Pro1r1u for the Publtc (1tor7t1ll1r1, fllu, l1ctur11, tours, etc. I.Sal1rt11 -Ltbr1rr Staff al. 9.S1l1rt11 • Cuatadtal PUSDIIN!I. 10, frtn11 l11111ftt1 (f,l,C.A,1 P.1,1,A,, luuraac1, etc.) 11, TOTAL PUSOlflf!L aP!lfDITUllS (Sua of u .. , I tllrouab 10) � Aut-ud Operatlon11 l1port total aaounu paid to Yarteu, Nation, otlllr ltbrart11/llbr1rr 171t ... er 1tb1r a11act11 for t1t1raal 1p1r1ctn1 1ucb a, ac�ut11c1-,, biblto1r1pblc cntrol, cat1lo1 productlea, ,c-ct., Nnlc11, etc. !!2 !!2! lacluda telec�unlcatloaa �r1e1 -prevlda tllo11 n 11111 111111•• JJ. Library Natert1l1 Co111n1tin aad Naiat1uac1 (isl, lltadi.,,'atcr1filat.,, etc,) 14.Staff Dlv1lopaent -Provided 11, tbt1 library (lacl. 1p11k1r1, l1anta1 •'"• etc.) lS Conttnulng Educatloa (provided by eaternal 111ncle1, tutltutloa, aad or111t1atlou,• Incl, ••b•nhto. Htth, food tr1vel/lodalu for 1taff/tru1tN1 conf. 6 •n:1booal 16, Offtc1 and Ltbr1rr Supplt11 17, PubltcltJ (lncludlq prlatlq of llreclluro1 a•d fl,-r1) 11, Tal1phon1 and Otb1r C-111lcattN1 19, Po1t111 and Preialat 20, .S.Ul,-nt and ruralture (!!2! CAPITAL) Plll'�H aad l.aH 21 lepalr 6 llllalnunanca of Purnlture 6 l�u1,-at • 1acludt.q NffUI CNtract1.' (E.acJudu that uucl. for tecllnic1l 111rvic11) 22 lulldln1 Operation, and Nalnt1nanc, (Include water, llaetiq, lipttaa, ro,-tr1 1 'cu1todi1l·1uooli11. levn care 1no,, r-val 11rb111 c111llectl111111, , ... ,r. ate.) 23• 1-ookaobUe Operatloa • Nalntananc1 • tocluda iu11ranc, lut !!2..!!2! &ach•• 1alarl•·• or Ubrar,r aaurl1h. 24, Dollvery and Other Yelatcl1 Oporactn • .. ,auuaco (bcl_. t•••raace.) 25, luuraso ft lulldt., Coatnt1 and Ltab11Lt7 26, 1,-c• ... cal 27 .... ,t 21 Travu &ap1111H lolallun-•t (to 1t1U aad loor• lor travll ruat•• to rNtlM• Llllra" bulf.n111 a.ad 01t1ratlo1111. lacludlaa auff end loard -•Un••• 29.Oclllr (lpectfr llore er .. oHtber ,.,, ••• eater total bare,) �f;9Uf ,,.�rge-o 30, TOTAL GTUI mDDlTUUS h• of u ... 12-H) Jl. TOTAL ALL IIPDDITVUS <•-of UM1 6, 7, U 6 ,0) 32, CAPITAL OVTLAY • 13 rr-t.lle aap1111d1t11r11 u,uc above, e•t.er cu total of 11111 -.aau paid to ... ,ur• Ntnnuou Ubl'ln or • redonal •ubllc Ubran IYltN for any aunoH, . LUIAIY l'UIID •41.154 5.881 6 149 •�:\ 1Rl.i.•2 284 216.813 1,616 36,037 •254,466 13,398 2,020 ARR 6 886 218 1.628 290 4.215 4. 152 ?? C.?'1 .� 6.350 119' f 1 1 i�•?63,503•373,437•10,247•14,317 UDIHCT • • 0 •0 •9,830 4,772 i:.nn 300 BOO 1,000 1 .t..nn 2,000 300 •11,072•20,902• • -c:APITAL CJUTLAY, Jacl.,. apondtc•ro• for ett11, lllutldl.,,, a•uu .. , co '11UdlD11, �u.,, -wutcle,, taau.a lloollatecll:�-.., .... ,�or .f11ntc11r• for.!!! or ..,. ... d llullttaa, or l•1ctal Ht-Uoa ••t,-.nt for c•nau IIIIIUdlD1(1). I (�) i (�) r·� f----.. r;·) ,;·. : <·{ --� ;_��; i .. • � !� } ........_ ..... w .... · /4 CITY OF COLUMBIA HEIGHTS Public Works Director STUART W. ANDERSON CITY MANAGER '. '""'-·...,..: :. � f. -, Cj !7.:· ';�r � 1. ,• ,_. � . ;: .. er:-\' c!;.-: ! : ... , -- FROM: MARK A. WINSON M {rJ PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: NEW STREET SWEEPER DATE: MARCH 2, 1993 When staff approached the Council for authorization to seek bids for a new street sweeper, Council asked for some specific information. Expected major repair c�st to existing sweeper. The attached memo from Tom Hosch, Shop Foreman, details almost $10,000 in repairs that the 197 4 Mobil sweeper needs at this time. Expected savings by using new sweeper -keeping existing sweeper program. Currently we do two City-wide sweeps a year and during the warm months we sweep the downtown area on a weekly basis. The use of a high dump sweeper has resulted in a 40% increase in productivity over the use of a bottom dump. This results in a personnel cost savings of approximately $700 per City-wide sweep. As we currently use our 1990 high dump Mobil sweeper for the weekly downtown sweeps, there would not be a savings, other than the ability to alternate equipment which will extend the life of the machines. Additionally, there should be savings in repair and parts going to a new machine. Tom Hosch,s memo states that the 1974 sweeper is costing over $1,200 a year more than the 1990 sweeper just in operating costs. Cost to expand sweeping program. With two newer sweepers, staff would like to go to four City-wide sweeps per year. This would result in a better City appearance, reduced catch basin clean-out and less silt and pollutants entering the storm water system. It is estimated that each City-wide sweep would cost $2,000 in labor and equipment cost. The labor cost would be absorbed in budgeted employee costs. MAW:jb 93-117Attachment . .....__ . . ..... , ··! :_; CITY OF COLUMBIA HEIGHTS PROPOSAL FORM ONE NEW BROOM-TYPE, HIGH LIFT, FOUR WHEEL, MECHANICAL PAVEMENT SWEEPER MAKE/MODEL/YEAR Elgin Eagle Series F Dual BASE BID $ ....;;;.;12=2�,.;;..95;...;0;.;. • .;;.;oo;.._ ________ _ TRADE-IN OPTION (DEDUCT) $ _2�5�·�0=00�-�o=o _________ _ NET TOTAL BID WITH TRADE-IN $ _9�7�,_9�50�-�o=o _________ _ WARRANTIES, IF ANY, OVER AND ABOVE MINIMUM WARRANTY OF ONE YEAR INDICATE LOCATION AND AVAILABILITY OF NEAREST PARTS/SERVICE Macqueen Eguipment, Inc. 595 Aldine St,, St. Paul. MN 55104 DELIVERY ARO 8-10 weeks CONTACT PEOPLE: DONALD JOLLY 782-2891/LARRY POUNDSTONE 782-2892 SIGNATURE ,NAME/ TITLE . . . . .. COMPANY NAME ADDRESS TELEPHONE DATE 595 Aldine Street SL_J>_a_ul. MN_55104 (612)645-5726 Februar� 1��3 CITY COUNCll, LETIER Meeting of:.--:;,.318=/9=3 ___ _ AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS BY:j,Jr ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson M � NO. STREET SWEEPER C/. F. DATE: 311193 DA : 1.Jjr!)'' On January 8, 1993, Council authorized staff to seek bids for a street sweeper to replace the existing 1974 Mobil 2TE4 sweeper. Specifications were provided to eight vendors. Sealed bids were received from four vendors and opened at 2 PM on February 25th. The bid results are: Yendor Make/Model Base Bid Trade-in Net Bid Met Specs MacQueen Eq. 1993 Elgin Eagle $122,950 $2 5,000 $97,950 Yes Ciysteel Equip. 1993 Johnston V-4000SP $102,870 $2,300 $100,750 Yes Spec Materials 1993 Tymco (i()() FHD $1 12,400 $8,500 $103,900 No ABM Equip. 1993 Mobile Top Gun $122,052 $10,275 $1 1 1,777 Yes Spec Materials 1992 Tymco (i()() BAH (Demo) $93,500 $8,500 $85,000 No The Tymco sweepers do not meet the specifications in that they are partial regenative air sweepers. The sweeper to be replaced is in need of approximately $10,000 in repairs at this time. The new equipment is a high dump, allowing the collected material to be dumped directly to a truck for hauling instead of the sweeper being driven to a dwnp site for unloading and, therefore, is more productive. Based on our experience with the high dump sweeper purchased in 1991, there is approximately a 40% increase in productivity over the bouom dump sweeper. $135,000 was budgeted in the Capital Equipment Replacement Fund for the sweeper replacement. RECOMMENDED MOTION: Move to authorize staff to purchase a 1993 Elgin Eagle Series F -Dual Street. Sweepec from MacQueen Equipment of SL Paul, Minneso� the lowest qualified bidder for a total cost of $9 7,950.00; and, furthermore, to authorire the Mayor and City Manager to enter into an agreement for the same. MAW:jb 93-1 16 COUNCll, ACTION: SERVICE LEVEL Other Facilities Compacted Garbage: Crestview Lutheran Home/The Boulevard Less $10 for own vat 1 -2 yd w/6 pickups/week Non-Compacted Garbage: Heights Manor Less $10 for own vat 1 -2 yd w /2 pickups/week Royce Place Less $10 for own vat 1 -2 yd w /2 pickups/week City Facilities Library, 820 40 Ave--1-1 yd w/2 pu/week JP Murzyn Hall, 530 Mill--2-4 yd w/4 pu/week Top Yalu, 4340 Central--1-2 yd w/1 pu/week Univ. Ave Liquor, 5225 Univ--1-5 yd w/1 pu/week City Hall, 590 40 Ave--1-4 yd w/3 pu/week Huset Park (May-Sept)--1-4 yd w/5 pu/week MONTHLY RA TES !ill $1,065.56 $133.54 $133.54 $96.16 $561.46 $69.41 $121.18 $289.49 $474.58 Municipal Serv. Ctr., 637 38th Ave--1-20 yd w/1 pu/week $367.00 Parkview Villa, 965 40 Ave--3-2 yd w/3 pu/week $377.50 Huset Park (May-Sept)--1-4 yd w/5 pu/week $474.58 Recycling Residential $1.69 Multiple Dwelling $1.29 Yard Waste Residential $1.30 Multiple Dwelling No Charge 030293 1994 1995 1996 $1,092.20 $1,124.97 $1,158.72 $136.88 $140.99 $145.22 $136.88 $140.99 $145.22 $98.56 $101.52 $104.57 $575.50 $592.77 $610.55 $71.15 $73.28 $75.48 $124.21 $127.94 $131.78 $296.73 $305.63 $314.80 $486.44 $501.03 $516.06 $376.18 $387.47 $399.09 $386.94 $398.55 $410.51 $486.44 $501.03 $516.06 $1.73. $1.78 $1.83 $1.32 $1.36 $1.40 $1.33 $1.37 $1.41 SER VICE LEVEL Residential Unlimited Service Limited Service Senior Citizen Rate Multiple Dwellings 1 :::� 1 yd w /1 pickup/week 1 -1 yd w /2 pickups/week 1 -1 yd w /3 pickups/week ·2 -1 yd w /1 pickup/week 2 -1 yd w /2 pickups/week 1 -1 1/2 yd w/1 pickup/week 2 -1 1/2 yd w /1 pickup/week 1 -2 yd w/1 pickup/week 1 -2 yd w /2 pickups/week 2 -2 yd w/1 pickup/week 2 -2 yd w /2 pickups/week 1 -3 yd w /1 pickup/week CITY OF COLUM131A HEIGHTS REFUSE/RECYCLING/YARD WASTE -MONTHLY RATES 1993 1994 $12.18 $12.48 $10.06 $10.31 $10.06 $10.31 $31.95 $32.75 $58.60 $60.07 $90.44 $92.70 $51.62 $52.91 $112.48 $115.29 $45.22 $46.35 $90.44 $92.70 $66.26 $67.92 $143.54 $147.13 $138.02 $141.47 $260.43 $266.94 $97.88 $100.33 1 -1 yd & 1 -2 yd w /2 pickups/week $202.14 $207.19 1 -4 yd w /1 pickup/week $104.29 $106.90 1 -4 yd w /2 pickups/week $195.29 $200.17 1 -4 yd w /3 pickups/week $304.72 $312.34 2 -4 yd w /3 pickups/week $450,00 $461.25 � 1996 $12.85 $13.24 $10.62 $10.94 $10.62 $10.94 $33.73 $34.74 $61.87 $63.73 $95.48 $98.34 $54.50 $56.14 $118.75 $122.31 $47.74 $49.17 $95.48 $98.34 $69.96 $72.06 $151.54 $156.09 $145.71 $150.08 $274.95 $283.20 $103.34 $106.44 $213.41 $219.81 $110.11 $113.41 $206.18 $212.37 $321.71 $331.36 $475.09 $489.34 WOODLAKE SANITARY SERVICE, INC. A Subsidiary of �=-•v -NIUSfflES February 22, 1993 Ms. Linda L. Magee City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 55421-3878 Dear Linda: . U2 � n"" i..::i .J Recycled paper riu re n nn fil [ID l_:5 b Ll \!J !l, I n I..., EB .. ,. ,, �09-i: f ,._,-,;,;, ,, ,J MANAGER CITY OF COLUM91A HEiGHTS In accordance with Section 28 of our Contract with the City of Columbia Heights, I would like to propose the following three (3) year extension to our existing Contract. Currently, we do not collect magazines, mixed mail or phone books from our residential or multi-family collection program in Columbia Heights. Effective April 1st, I would like to add these items to the recycling program for collection. There will be no charge to add these items. In 1994, the only increase needed would be a 2½% increase to the current rate. Finally, in the second and third years of the extension I would propose a 3% increase in each year. Adding the magazines, mixed mail and phone books to your recycling program gives the City a very unique program. A program that will help the City reach its waste abatement goals. Once we are able to include these items I will prepare a brochure to be distributed to the residents informing them about this program. Should you have any questions or need any additional information please feel free to contact me. I will be available to meet at any time with you or with the Council should that be necessary. Thank you. Sincerely, �7� Kevin Tritz District Manager KRT/kjj 9813 FLYING CLOUD DRIVE• EDEN PRAIRIE, MINNESOTA 55347 • (612) 941-5174 • FAX: (612) 946-5266 AN EQUAL OPPORTUNITY EMPLOYER ' CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: RENEWAL OF GARBAGE/YARD WASTE/ NO: RECYCLABLES CONTRACT q_ � . MEETING OF: March 8, 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S The City's current contract with Woodlake Sanitary Service, Inc. for the collection and disposal of garbage, rubbish, recyclable materials and yard waste ends December 31, 1993. It does allow for negotiation of renewal by the contractor and the City. Attached is a letter received from Kevin Tritz, District Manager of Woodlake Sanitary Service, Inc., proposing a three-year extension to the existing contract. Under his proposal, magazines, mixed mail and phone books would be added to our recycling program effective April 1, 1993, at no additional cost. He is proposing a 2.5% increase over 1993 rates for 1994; a 3% increase over 1994 rates for 1995; and a 3% increase over 1995 rates for 1996. Attached are the monthly rates for each of the years. This item was reviewed at a recent work session. Staff recommends extension of the contract. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an amendment to the contract between the City of Columbia Heights and Woodlake Sanitary Service, Inc. for the collection and disposal of garbage, rubbish, recyclable materials and yard waste, extending the contract through December 31, 1996, subject to the rates and provisions as outlined in the letter dated February 22, 1993, from Kevin Tritz, District Manager. COUNCIL ACTION: TO: Ma::k w.�nson. n�9n Jo 11 yFrom: 10m r.osch'1f" Subject: Street Sweeper Repair/Comparisons Date 01/29/93 The Model 2TE4 Mobil street sweeper is a 1974 model with 5312 total hours. Six years ago the machine was completely overhauled including both engines. and the sweeper elevator system. Presently the sweeper is in need of some major work. Listed below are the components which need maintenance and the approximate cost to make the repairs: 1.The auxillary engine is using oil and should beoverhauled. Estimated parts and labor $900 2.The bell housing on the rear engine is cracked andshould be replaced. it was previously welded and hascracked in the same area. Part cost $350 3.Tne water tank is completely rusted out and needs tobe replaced. this involves removing the complete rearengine compartment and the sweeper elevator assembly.The cost of a new tank is $2700 and the labor would beapproximately $750. 4.The dirt hopper gate tracks are worn and should bereplaced. the parts costs $175 and labor to replace themwould $250 if done when the water tank is removed. 5.The left gutter broom motor is leaking oil and should berebuilt. Parts and labor costs $350. 6.Tne air conditioning is not functioning as designed. Thecompressor and expansion valve should be replaced. Partsand labor $450. 7.The doors and door sills are rusting and should berepaired by welding in new metal and refinishig. partsand labor $1000. 8.The machine has never been repainted and is in need offresh paint. Material and labor $1600. 10.The electrical wiring is in need of replacement or repairbehind the dash. Parts and labor $250. 11.Three of the elevator flights are damaged and should bereplaced. Parts and labor $300. In addition to the above. there will be brooms and components replaced which are normally replaced on routine basis which will not be noted at this.time. The cost per hour to 09erate the 1974 model sweeper over the past three seasons has been $24.87 compared to $14.27 for the 1990 Mobile sweeper the City operates. Over the past three seasons the 1974 sweeper has annually cost $1262 more to operate than the 1990 sweeper. Both sweepers have been good machines needing only rou�1ne maintenance. however the 1974 model is to the point where some parts are becoming obsolete and the general condition of the machine has deteriorated. The cost of the above repairs would be in excess of $9000 and still the machine would be 20 years old. AGENDA SECTION: NEW BUSINESSNO. 9 ITEM: AUTHORIZATION 10 PURCHASE ANO. MID-SIZE VEIIlCLE 'I. G. CTIY COUNCIL LETIER Meeting of: 3/81')3 ORIGINATING DEPARTMENT:CITY MANAGERPUBLIC WORKS BY:)� BY: M. Winson q;/w' DATE: 3/3/93 DATE: )":J,.q) Staff budgeted $10,000 in the Capital Equipment Replacement Fund to replace Vehicle #408 which is driven by the Public Works Director.Vehicle #408 is a 1984 Ferd Crown Victoria which served as a patrol car from 1984 to 1988. 'Due to the age and wear on the vehicle and the engine size, this vehicle is expensive to operate. The vehicle has in excess of 84,000 miles. Staff has been able to obtain the following quotes utilizing State/County contracts: Avis -1992 Chrysler LeBaron, 30,000 miles Aotoporter -1992 Chevrolet Corsica, 12-15,000 miles Thane Hawkins -1993 Chevrolet, Corsica, new $8,499 $9,800 $9,854 RECOMMENDED MOTION: Move to authorize the purchase of a 1993 Corsica under the Hennepin County contract for $9,854 plus taxand license; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. MAW:jb93-083 COUNCIL ACTION: CAPITAL EQUIPHEN'l' PUR.CHASE JUSTIFICATION l.Item to purchase:Mid-size Car 2.New;or Replace: 3.If replace, present equipment data: 3A. Make: Ford Crown Victoria 3B. Year purchased: 3C. Purchased new? X 1984 or X Used? 10. 247 3D. Original Cost: $ __ -'------------ 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: $2,438 Parts cost past 36 months: $1,821 Number of days down time past 36 months: 260 days -0 - 3H. Operating cost per mile (or other unit of measure): $. 30 /mi. 4.Proposed new equipment to replace item described in #3 above: 4A. Estimated cost of item: $ 10 ,000------------------------------ 4B. Budgeted money: $_1_0 _,_o_o_o _________________________ 4C. Vhere is the money budgeted? Department name: Engineering Department line item: 10 1-43100 -5150 4D E im d . .1 h . f $ .20/mi •. st ate operating cost per mi e (or ot er unit o measure): 4E. •Features• on new unit that are not on present equipment: a. b. c. d. e. Fuel efficient engine 4F. Vhat are the advantages or cost savrfm.gs of the new features: Savings on maintenance and fuel./\ AGENDA SECTION: NEW BUSINESSNO. 9 ITEM: AW ARD OF 1993 STREET NO. STRIPING CONTRACT 9. H. CITY COUNCIL LETIER ORIGINATING DEPARTMENT:PUBLIC WORKS BY: M. Winson ��DATE: 3/1/93 Meetingo�....._.,3ffl-�-3..._ __ CITY MANAGER BY:f'u.A-DATE: 1-J.-1 j On February 8, 1993, Council authorized staff to suk bids for 1993 Street and Parking Lane Striping. Plans and specifications were sent ao 4 vendors. AAA Striping Service Company was low bidder. Their unit prices wete the same as last year. A to1al of $750.00 is budgeted in the General Fund (101-43170-4000) and $3,400 is budgeted in the Municipal Slate Aid Maintenance Fund(212-43190-4000). The bid amount is $S02.04 for the General Fund and $2,791.23 for the Maintenance Fund. RECOMMENDED MOTION: Move to award the 1993 Stteet and Parking Lane Striping to AAA Stripmg·Service Company of Rogers, Min nesota, based on their low qualified bid of $3,293.29; and, furthennore, to authorize the Mayor and City Manager to enter into a contract for the same. MAW:jb 93-111 COUNCll. ACTION: 01-Mar-93 BID TABULATION 1993 STREET AND PAKING LANE STRIPING NO. DESCRIPTION 1 9.373 Miles of broken yellow centerline 2 0.409 Miles of broken white centerline 3 5.270 Miles of solid white parking lane and lane marking 4 0.065 Miles of 8• wide solid white taper marking 5 0.375 Miles of double yellow centerline, one solid, one broken TOTAL BID AAA STRIPING SERVICE CO. UNIT PRICE TOTAL PER MILE $144.00 $1,349.71 $144.00 $58.90 $317.00 $1,670.59 $634.00 $41.21 $461.00 $172.88 $3,293.29 LOT LINES, INC. UNIT PRICE TOTAL PER MILE $850.00 $7,967.05 $850.00 $347.65 $850.00 $4,479.50 $850.00 $55.25 $850.00 $318.75 $13,168.20 PROPOSAL 1993 STREET AND PARKING LANE STRIPING The undersigned, as bidder, hereby propose.s and agrees to enter into a Contract on the forms attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, material s and equipment necessary for the 1993 Street and Parking Lane Striping within the City of Columbia Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, for the following sum: UNIT PRICE/MI. TOTAL AMOUNT 1.9.373 miles± of broken yellowcenterline 2.0.409 miles+ of broken whitecenterline 3.5.27 miles ± of solid whiteparking lane & lane marking 4.0.065 miles± of 8" wide solidwhite taper marking 5.0.375 miles+ of double yellowcenterline, one solid, one broken _Respectfully submitted, AAA STRIPING SERVICE CO. Business Name 5392 Quam Avenue P.O. �BQX 349Address Rogers, MN 55374-� C.k,�Signatur7"Autl � 1orize Byuce A. Shirley /��k .,,.,,� �/4:t ia eWitness TOTAL BID Date Submitted: February 25 , 19_<13,_ � $ 144.00 $ 144. 00 $ 317.00 $ 634. 00 $ 461. 00 $1,349.71 $ 58.90 $1,670.59 $ 41.21 $ 112.B�B�� $ 3' 293. 2l9 \('\' (seal if bid is by a corporation) President Title Office Mana_g_er Title CITY COUNCll. LETl'ER Meeting of: __ 3{8 ..... 19._.3 ____ _ AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS NO. FOR M.S.A.S. OVERLAY PROJECTS Cf. I. ORIGINATING DEP.AIRTMENT: PUBLIC WORKS BY: M. Winl1on /.4 A,,J DATE: 3/1/93 I Staff is requesting authorization to seek bids for the M.S.A.S. ove,rlay work. The streets involved are listed below: PROJECT 9202 9204 9206 LOCATION 39th Ave. N.E. 51st Ave. N.E. Jefferson SL N.E. PROJECT LIMlTS Jefferson SL to Trunk Highway 65 Washington SL to Tnmk Highway 65 40th Ave. to 51st Ave. CITYJ?cBR BY£ 91) DA�} Staff is requesting authorization to seek bids prior to submitting the plans to Mn/DOT. The plans will be submitted the week of March 8th. RECOMMENDED MOTION: Move to authorize staff to seek bids for the M.S.A.S. overlay work as listed above. MAW:Jb 93-1()() COUNCIL ACTION: CITY COUNCIL LETIER Meeting of: . ......,3/8...,/9......_3 __ _ AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS BY:sJ ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson //[ N NO. LARGE SUBMERSIBLE PUMP DATE: 31/1/93 DATE:)_..).. Jj)9.v& Staff had budgeted $9,()()() for the purchase of a large submersible pump. This item was originally budgeted two years ago and at that time the City Council recommended that staff look for a surplus pump via government channels. In two years of searching a suitable pump bas not become available in this manner. Currently, we rent a large pump when needed (Jackson Pond drawdown, large watermain breaks, sewer by-pass). It would be prudent for the City to have its own high capacity submersible pump for these operations, especially if needed during heavy rainfall events when pumps that can be rented or borrowed would be in short supply. Funds for this purchase are budgeted in 601-49449-S180 (Water) and 602-49499-S180 (Se\\'.er) RECOMMENDED MOTION: Move to authorize Staff to seek bids for a large submeISible pump. MAW:jb 93-113 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 8, 1993 AGENDA SECTION: New Business ORIGINATING DEPARTMENT CITY MANAGER NO. 9 POLICE APPROVAL: A ITEM: Training Authorization BY: David P. Mawhorterrj11 BY: s-; 1 DATE: ')�l-9'J NO. t:/. /(.DATE: February 26, 1993 /. The Police Department operates a Field Training Officer program for newly hired police officers. This is a highly structured program in which trained officers instruct, observe, and document a new officer's ability to perform all police tasks. The program takes approximate ly three months to complete and, in the process, has three different coaches plus a final evaluator. In order to keep a supply of trained coaches available, we must periodically place other experienced officers through the training which will allow others to be instructor/coaches in the FTO program. Attached is a course announcement and the training authorization. The school is budgeted for. RECO MMENDED MOTION: Move to authorize Officers Fred Wiborg and Rollin Goldsberry to attend the Field Training Officer course on March 15-19, 1993, and that expenses be paid from the Police Department training budget. /mld 93-056 Attachments 7( .-lrr> D Ve o{ ��e_f-Ls *t,yY) :5-e.ncti.__ @�quest COUNCIL ACTION: CITY OF COLOMBIA HEIGHTS lOTBORIZlTIOI REQOEST FOR CONFERENCES, VOBlSBOPS,SCHOOLS ARD SEMIBIS Thia completed form mat be presented to the Cit7 Manager b7 the Vedneada7 preceding tbe regular Council Meeting tor approval of attendance. DATE OF REQUEST: March 1, 1993 HAME OF lCTIVITI: Field Training Officer Course F.STIMATED COST: $325 each, $650 total ACCOUNT I: 101-42100-3105 BUDGETED FOR: __!_ YES HO SOFFICIEN'r FUNDS REMAIHIHG: JL. YES HAKE OF INDIVIDUALS lTTENDIBG: Fred Wiborg and Rollin Goldsberry VHEH: March 15 to 19, 1993 WHERE: St. Paul, Minnesota PURPOSE OF EVEN?: The program is designed to provide experienced officers and supervtsors with the instruction necessarr to effectively serve as teacher, trainer and coach for probationary law enforcement .E,ersonnel. BOW WILL THIS ACTIVITY HELP IOU lND/OR YOUR DEPlR'l'HEH'l'? The course will provide officers with training and instruction necessary to be effective Field Trainin� Officers. PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVEH'l'. SIGNATURES: 10 DEPARTMEN'r BEAD DATE _/ __ ....,,2 =,.-0-�/-;/.-�--�-i...,=-..,.. ____ DIVISIOH BEAD MAYOR ------------- ------- 3/1/93 DATE .._ ______ DATE IF REQUIRED, APPROVAL BI CITY COUNCIL: _____________ DlTE Upon approval by the City Manager, or City Council (it applicable), a oopy of this torm vill be submitted to tbe Fillance Department and appropriate Division Bead • Thia torm ia not a registration form or a request tor pre-registration 110nies. 07/03/86/bj PROFESSIONAL DEVELOPMENT INSTITUTE cotnl9B: J1ltld 1Klnlng Offtcet .-.· ·· VAfll: Marci\ 15-19, 1993 !/ • I C09'n t1�.to l,i.- tocA "MON: t'rown SttrJlng Suites, Sf. ita·at (&1�) 224-!400 11Ml1: 8:00 a.m. -4ro p.m. INSTRUc.1UR! ftriw A. Solcolove l'llld 'tl-tfnlng Consultant POSTCJfflOffi !! � I• �.-·· . . . '· 11,lfl rms:rAm 1J dHlgMi to provide exptrleltt'td 0ffi�tt9 111d IU�tt With the lnctrudfon nf'<'ffUry to �trectJveJy serve as ttt ftl-th�Aetdi teaeh@r, traltl,t 1t1d l'Olch for rn�,11t1nu1ry law ffifotc'ffli<!nt per9onn!I. Thia mum wlU equlp the P.T.O. �th 11dll1 to rrn,·hl,. 11truc-t\ll'f'J on-the-Job trainJng and to docwnent probatlonaty officer perlor"'�"'• r�,rlr, indud� rl'rformance Appraisals and analy:dng perlonnance problem,. ----------------------�--------�--------- RBGISTRATlON FORM n )\ J�fi.fIELD TRAINING OFFICER cotJJUlll flAlE· �tAR0-115-19, 1993 = NMfE� rr�drik Wibo=g cosn $325.oo l'OStf: 2768 ................. ----- rc.l5rnoN/1lltH: Pa trol Officer 1> .tt o NB: 782-2840 AGENCr: Columbia Heights Police Department AllORF.SS: 559 Mill Street Northeast -6 CTTY: ColWf\bia Heights stAffl: MN ZU,; 5:;421-111,2 � Send Invoice lo: Columbia Heights Polic0e, Department, Attn, n, PY94tJ• D F� Enclosed .................. CHECKS PAYA DU! TO "crtY OJ1 SAINt J'AUt: · c/o D.lrtdorof'ln1nlng Saint Paul Police Oeplttmfflt 100 lut ttth BhtltSaJnt Paul, MN 85101 (612)292"555 FROFESSIONAL DEVELOPMENT INSTITUTE coURSR: Jfl@Jd 111Jnlng Officer ·-..... tJAtn: Mtfdt 15· 19, t99j .: . .. ,. C091\ ta�.� '.°f;. tocA110�: Ctt>wtt StMlli,g SuJtes, St. itatd, f&1�) 224-5400 T.tMa: 8:00 a.m.-,:oo p.m. msmtJcrolt! Drue! A &,ko1ove l'lAld 1Klnlng Consultant 1'0St Clfflt)ffl 38 Mllit I -----Ill This program t, dHlgtt@d to provide exi,ttlen� t>tllcttt 11\d 1upttVl,ot1 with th@ fn.c;tructton neces�ry to efledlvely serve as An ttt-th�Reld tead,@r, trtln@ � and coach for probationary law enforcement personnel. This cotllt@ will equip the P.T.O. with 1k1111 to provide structured on-the-Job trainlng and to document probaUo�� officer perfor mance. Topk9 include performnnce Appralsftls and analyzing performance problems. ----------.-------------... -------.---------- R.EGISTRATION PORM COURSE: PIBLD tRAINING OFFICER coUltSB DATE: MARCH ts -19, 1993 • cosn_S3......___2S ....... oo _______ _ NJ\1vlE: Rollin Goldsberry ,1 l'OSTf:_2 _62_2 _____ _ POSmON /ntLR: Patrol Offic er •l'HONB:_1_e_2-_2_e_4o ___ _ AGENCY: ' Columbia Heights Police Department ADDRESS: 559 Mill Street Northeast CITY: Columbia Heights STATS: MN ZIP: 55421-3882 � Send Invoice to: Columbia Heights Police Departme nt, Attn1 M� Dugdale0 Fee Bpdosed .................. CHECKS PAYABLS 10 "CITX 01' SAINt PAUL" . c/o Olr@dorofnatnlng Saint Paul l'oUce Department 100 But 11th 9h'tlt &Int Paul, MN 55101 (612)292� n,-,�-a, ftl,lt�U Jnf CITY OF COLUMBIA HEIGHTS MEETING OF: March 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPROYAL ITEM: RECYCLING JOINT POWERS AGREEMENT BY: V. GIFFORD B��'.i.3NO: ,. '-· DA TE: 03/05/93 '3-� ...... The Joint Powers Agreement, attached, is between the City of Columbia Heights and Anoka County to provide cooperation between the County and the City to implement recycling programs and education in the City, and to financially assist the City in meeting recycling goals set forth in the Anoka County Solid Waste Master Plan. The term of this agreement is from January 1, 1993 through December 31, 1993. It increases the tonnage goal from 1154 tons to 1320 tons. As a point of information, we recycled 1520 tons in 1992. The funding available for 1993 is $37,728.52. This is a decrease from the funding available in 1992 ($59,091.12), due to a change in the funding formula: 1992 7766 households x $6.32/household + $10,010.00 base. 1993 7,780 households x $3.12/household + $5,032.00 base. This agreement is similar to agreements entered into by the City and County since 1987. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a Joint Powers Agreement with Anoka County to provide cooperation between the City and the County to implement recycling programs in the City of Columbia Heights and to make available up to $37,728.52 for reimbursement of eligible expenses for recycling activities. Such agreement is effective January • December, 199�. COUNCIL ACTION: Anoka County Contract# 900213-3 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM TIDS AGREEMENT made and entered into on the 8th day of December, 1992, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNI CIPALITY". WITNESSETH: WHEREAS, Anoka County has received $369,179 in funding from the State of Minnesota pursuant to Minn Stat. § 1 lSA.5 57 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following tenns and conditions: 1. 2. 3. 4. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. TERM. The tenn of this Agreement is from January 1, 1993 through December 31, 1993, unless earlier tenninated as provided herein. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,320 tons as established by the County. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original fonn or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. "Problem material" shall have the meaning set forth in Minn. Stat § 115A.03, subdivision 24a. "Yard waste" shall have the meaning set forth in Minn. Stat. § llSA.931. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1993 and January 20, 1994: A.An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marlceted. For recycling programs run by other personsor entities, the Municipality shall also provide documentation on fonns provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the s. 6. 7. disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. B.Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. C.Copies of all promotional materials that have been prepared by the Municipality during theterm of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the Metropolitan Council and the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1993 and January 20, 1994. Costs not billed by January 20, 1994 will not be eligible for funding. The invoices shall be paid in accordance with standard Com1ty procedures, subject to the approval of the Anoka County Board of Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $37,728.52. The project maximum for eligible expenses shall be computed as follows: A.A base amom1t of $5,032.00 for recycling activities only; and B.$3.12 per household for recycling activities only. C.A supplemental grant of $8,422.92 (hereinafter referred to as a "Supplemental Grant") for problem material management, solid waste recycling and yard waste abatement programs tobe disbursed to the Municipality within thirty days of execution of this Agreement. Notwithstanding anything in this Agreement to the contrary, the Municipality shall be entitled to use said Supplemental Grant monies only for eligible expenses paid by the Municipality during the period January 1, 1992, through June 30, 1993, for .problem material management, solid waste recycling and ya.rd waste abatement programs. On or before July 20, 1993, the Municipality shall submit a report itemizing the expenditures of the Supplemental Grant monies on a report form provided by the Com1ty, together with receipts verifying said expenditures. Any Supplemental Grant monies not expended by the Municipality on or before June 30, 1993, shall be returned to the Com1ty. RECORDS. The Municipality shall maintain financial and other records and accom1ts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accom1ts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § l 15A.557, subd. 2, -2 - 8. 9. for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement AUDIT. Pursuant to Minn. Stat§ 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. GENERAL PROVISIONS A.In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordin ances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. B.No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equaUy with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. C.The Municipality shall be responsible for the performance of � subcontracts and shall ensurethat the subcontractors perform fully the terms of the subcontra� The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. D.The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification estabJisbed and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing w'age rates and hourly basic rates of pay for the County or area within which the project is being perlormed, including the effective date of any changes thereof, in at least one conspicuous place for the information of the employees working on the project The information so posted shaJl include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. -3 - E.It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. F.Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. G.Contracts Jet and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. H.The provisions of this Agreement are severable. If any paragraph, section, subdivision,sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 10.PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 11.INDEMNIF1CA TION. The County agrees to indemnify, defend, and.hold the Municipality harmless from alJ claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. 12. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. TERMJNATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. Jf this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by tlie Municipality for the purpose of a landfill abatement program approved by the County . . 4. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: COUNTY OF ANOKA By: -----------Dan Erhart, Chaitman Anoka County Board of Commissioners Date:. _________ _ ATTEST: John "Jay" McLinden County Administrator Date: Approved as to fotm and legality: Assistant County Attorney -5 - CITY OF COLUMBIA HEIGHTS By: ---------- Name:: ___________ Title: __________ _ Date: Municipality's Clerlc Date: Approved as to form and legality: l:'CIV ATIY\l'CIN,OW-TECIMECYCLJN\CONraACNIBCYCL93.MRG CITY OF COLUMBIA HEIGHTS MEETING OF: March 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPRq_VAL ITEM: 1993 BUDGET AMENDMENTS NO: q_ m. BY: S. W. ANDERSON B .- DATE: 03/05/93 For some time we have been dealing with the potential projects of LaBelle Pond water quality and with a storm water control project at Highland Lake/Clover Pond/52nd Avenue NE. Money was budgeted two or three years, but City money was not expended except for engineering expenses on the storm water project and these expenses were shared with the City of Fridley. C.D.B.G. money was used to fund the LaBelle Pond water quality study. At a recent work session, and possibly at other times recently, staff advised the City Council that money was budgeted in 1993 for these two projects. This information was incorrect. In prior budget years, $165,000 was budgeted for LaBelle and $100,000 was budgeted for Highland. Under the former budget practices, this unspent money was carried forward to the next budget year. The Council changed the policy for the 1993 budget and did not allow money to be carried forward from the prior year. Staff failed to rebudget for these two projects, neither of which are General Fund projects. The LaBelle Pond project should be funded in Fund 412, Capital Improvement -Parks. On December 31, 1992, this fund had an undesignated reserve balance of $359,626. The Highland Lake project should be funded in Fund 652, Sewer Construction Fund. On December 31, 1992, this fund had an undesignated reserve balance of $1,862,323. It now appears that both of these projects are going to be completed in 1993 and I recommend that we amend the 1993 budget to fund them. This action requires four votes. RECOMMENDED MOTION 1: Move to amend the 1993 expenditure budget for Capital Improvement Parks Fund 412 by $165,000; and, furthermore, that the funds be taken from the undesignated fund balance for the LaBelle Pond water quality project. RECOMMENDED MOTION 2: Move to amend the 1993 expense budget for Sewer Construction Fund 652 by $100,000; and, furthermore, that the funds be taken from retained earnings for the Highland Lake storm water diversion project COUNCIL ACTION: '>'� .. CO CITY COUNCIL LEITER MEETING OF: MARCH 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.:CITY MANAGERNO: 9 FINANCE APPROVAL ITEM: CASHIER/CHECKOUT COUNTERS BY: WILUAM ELRITEl� BY:<;�- NO: FOR NEW LIQUOR STORE ' IJ.L 9.A/.DATE: MARCH 8, 1993 1--8"_,qJ In preparing to open the new liquor store, staff had originally received three quotations for checkout counters for the new store. The following is a list of those quotations: Vendor Name Darnschen Fixture & Millwork AA Equipment Company Ron's Woodcraft Beer's Construction Dollar Amount $3,412.60 $4,973.00 $2,858.00 $4,400.00 Based on these price quotations, it was staff's decision to go with Ron's Woodcraft quotation of $2,858.00. Since it was under $3,000, it did not require Coundl approval. At th.is time, Ron's Woodcraft has informed the City that before he can start construction on the counters he needs an advance of $1,400.00 to purchase the materials. It is also questionable if he can complete the counters in time to coincide with the store opening. Based on this, we have determined that Ron's Woodcraft is not a responsive bidder in this situation. Staff recommends going with Darnschen Fixture & Millwork Company at a price quotation of $3,412.60. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Darnschen Fixture & Millwork Company to purchase three checkout counters for the liquor store located at 2241 37th Av:enue N.E., Columbia Heights, based on low responsivequotation. WE:dn 9303084 COUNCIL ACTION : CITY OF COLUMBIA HEIGHTS TO � -MAYOR AND CITY COUNCIL MEMBERS FR :1 STUART W. ANDERSON, CITY MANAGER SUB : MANAGER'S REPORT DATE: MARCH 5, 1993 1)OPERATIONAL REPORTS FOR FEBRUARY-- JO. A. Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the month of February. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 2)COMMUNITY SERVICE WORKER HOURS-- During the month of February, staff utilized the hours of community service workers as indicated below: Administration/City Hall . . . . 14:30 hours -Anoka/Hennepin/Ramsey Library . . . . . . . . . . . . . . . . . 0:00 hours -Fare Share Fire /Public Works. . . . . . . . . 119:00 hours -Anoka/Hennepin/Ramsey . . . . . . . . . . . . . . . . . . . 133:30 hours -Total 3)SHARED RIDE RECAP-- See attached Shared Ride Expansion and Origination -Destination reports for the month of January, 1993. 4)PAT HENTGES-- Pat has advised us that his starting date definitely is March 15. Pat is also planning on attending the regular Council meeting on the evening of March 8. 5)DOWNTOWN BANNERS-- I have ordered banners with a Spring theme for the downtown light poles. They should be delivered in approximately six weeks. 6)CITY VEIIlCLE ACCIDENT-- On March 1, 1993, one of our Public Works vans was involved in an accident on 40th Avenue NE east of Jefferson Street. A private car came out of the alley and struck the City truck. If you wish additional information, please advise me. 7)EASTER EGG HUNT-- On Saturday, April 3, H.B. Fuller and the Recreation Department will hold their second annual Easter Egg Hunt at Keyes Park. Last year, it snowed the night before the Easter Egg Hunt and 3,000 eggs went fast. This year there will be 6,000 candy-filled eggs. The entire cost and some of the manpower is donated by H.B. Fuller. MANAGER'S REPORT Page 2 March 5, 1993 4207 CENTRAL-- eviously reported that we had been granted a judgment authorizing the City to take down the buildings on this property. The judgment has been challenged and a new hearing is scheduled for later this month. 9)NEW LIQUOR STORE-- We were required to add some sprinkler heads and add an additional fire exit which were not on our original list of modifications. We had adequate money to cover these costs from the original authorization. We are presently interviewing personnel to staff the store. Modifications are on schedule and we are looking tentatively at opening the store either the last week of March or the first week of April. 10)MPRS LAWSUIT-- All of the 36 defendant cities elected to use the joint defense method of the same law firm. There is nothing to report on the status of this suit at this time. 11)TREE GRANT-- Public Works previously applied for a tree grant from the Department of Natural Resources. Columbia Heights was not successful in receiving a grant this year. 12)AIRPORT MEETING NOTICE--itac ed is a notice from the Metropolitan Airports Commission about a public meeting.exp natory. 1, FLOOD PLAIN ORDINANCE-- The notice is self - The new flood plain ordinance is 41 pages long and would take substantial space and mone� entire ordinance. I am requesting, on this instance only, to have permission to publish a11�ary only.I expe9-io have a proposed publication policy ready for review at the March 15 workp � ) NOVAK--'., ' �arch 22, Senator Novak would like to appear at our Council meeting for a few minuf"es to update the Council on the legislative activity. Publicorp representatives, Don Schneider and I met with the Senator last week to get his support for two bills propos · ng anges in the distribution of money from tax forfeit property. The senator indicated he would support .th changes. While Columbia Heights has no iqµnediate need for these laws, .,we bav � e the potential in vjp he. tax delinquent status_of the ,,Coluajbi; ¥eights Bu�iness Ce1t�r._ �� · 1 C-� n.�, 1;;_:t � wtv_9""'"' 1:r11Jl / �I• \ .J� Q_tJ>" u) ,c :\"o;vfW� _, :1u}\/ -0 V :wA:bj r f �fl) V ��v �ViY d - 93/29 \ rv � V Attachmen ts lI';J f -� CITY OF COLUMBIA .HEIGHTS .---,. i 0. I ;:.i '"'-<. ::; I r, . -...:1...:1 I -. ' "I: ! :-: :"· , .. ._.. : ...... �{' :�� L: \� � '',--.-k:.�-.1 ,;._� �� i.) � . ' , . . .;·./1-.:·� ,..",, --� t--··. f' I . :; :-I • . � .'---· c,iY o:: c::::�.'. . .' .. ,.: ,;is DATE: TO: MARCH 1, 1993 STUART ANDERSON CITY MANAGER FROM:Wll.,LIAM EL�� FINANCE DIRECTOR RE: OPERATIONAL REPORT FEBRUARY 1993 DEPARTMENTAL GOALS: 1992 AUDIT The 1992 audit is progressing well. The auditors will be back in City Hall on March 1 through March 12 to complete the on-site work. If the schedule continues, the audit report and annual financial report should be completed by the end of April or the first part of May. 1994 BUDGET PROCESS A draft budget calendar for the 1994 budget process has been completed and will be distributed to departments during the first week of March. It is anticipated that the budget process will start on March 10th. LIQUOR OPERATIONS Work is progressing very well for the opening of the new liquor store. If all continues, we anticipate opening the end of March or the very first part of April. REMODELING OF RRCEPTIONIST'S AREA The remodeling of the reception area to meet ADA requirements was completed in February. In addition to meeting the ADA requirements, it is a major improvement in the traffic flow through the Finance Department, and has eliminated interruptions by citizens and customers coming into the Department. Operational Report March 1, 1993 Page Two ISSUES AND PROBLEMS: HRA ACCOUNTING As of the end of February, a contract has been entered into between the HRA and the City for accounting services. It is anticipated that this will improve the accounting and reporting on the HRA functions. CITY HALL TELEPHONE SYSTEM Since installation of the telephone system in City Hall, there have been problems in the administrative area with employees attempting to pick up other people's calls when they are away from their desk. During February, the telephone system was revamped and additional programming was done to eliminate this problem. As of the end of February, this appears to be a major improvement in the telephone system. As of the end of February, we are still waiting for an estimate on the cost to repair the voice mail system that was destroyed when a City employee flooded the telephone room. It is anticipated that the cost of this repair will be several thousand dollars. There is a possibility that the City's property insurance will cover this cost. WE:dn 9303023 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: Mayor and City Council Members David P. Mawhorter, Chief of Police Operational Report, February, 1993 March 1, 1993 (fV / :;1 SUBJECT: DATE: I.Events/ Accomplishments A.On February 2, 1993, Officers McGee and Fuerst graduated 92 fifth graders from Highland Elementary in the D.A.R.E. program. This was Bl)'on . Fuerst' s first D.A.R.E. graduation. He did an excellent job. D.A.R.E. continues to be a valuable tool in our crime and drug prevention efforts. B.In February, the department sent nine officers to training. Subjects included Total Quality Management, Inside the Criminal Mind, D.A.R.E. Conference, Asian Gang Culture, and Advanced Driving Techniques. C.For January, the department responded to 80 Part I crimes, down 18 per cent for the same month in 1992. The department responded to 151 Part Il crimes, up 31 per cent for the same month in 1992. This jump was mainly due to a two-fold increase in the other except traffic category. This category includes such offenses as trespass, dog bites, garbage complaints, junk vehicles, etc. There was also a slight rise in fifth degree assaults and vandalisms. For January, 68 per cent of all criminal calls for service occurred between the hours of noon to midnight; 25 per cent of all criminal calls occurred between 4:00 P.M. and 8:00 P.M. The busiest day of the week for criminal calls for service was Friday--20 per cent of the total. Friday was followed by Tuesday, with 18 per cent of the total, and Wednesday, with 17 per cent of the total. II.Projects/Goals A Plans are in process to realign the two community oriented policing areas into one, with Sergeant Roddy as the primary supervisor. B.Options are being considered to respond to the concern for more manpower during early morning hours in patrol. C.Work has begun on the 1993-1996 strategic plan. This plan will be developed by the Department Affairs Committee, which is made up of the Captain, four Sergeants, two Officers and myself. Mayor and City Council Members Page 2 March 1, 1993 D.On February 26, 1993, Reserve Officer Unke was operating unmarked vehicle #52, assigned to the Chief. While driving through the High School parking lot looking for a reported stolen car, the officer turned to the left; the officer struck a yellow post, causing moderate damage to the left front fender and both front doors. Repair estimates aren't available at the time of this writing. ill. Issues/Problems A.Still due to the timing of this report, we are unable to provide the previous month's calls for service data. DPM:mld 93-064 ......,.. __ ..._1:cto· •. } I CO.LUMBIA HEIGHTS 820 -<.Jth AVEl�UE N. E. C ::>Llut31A HEIGhTS, MN 5:A'.!l-2996 PHO;JE: (612) 7132-2805 I t= i.< �-) r -... _;, l _____________________ ___ ._........._ __ ..., ... PUBLIC LIBRARY ,�1.x: (612; 782-2804 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Stuart W. Anderson, City Manager M.Rebecca Loader. Library Director {V\,\J. February, 1993, operational report February 26, 1993 I.Significant AccomplishmentsA.The Friends met on 2/1 with 10 members present.B.Read-to-Me Club began 2/1 and currently has 115 children participating.C.Eight sessions of pre-school storytime were held in February with a totalof 172 participants.D.Eight sessions of Tiny Tots were held in February with 260 participants.E.The Board met on 2/2 with 5 members present. F.Twenty people attended Senior Citizen Filmtime on 2/10.G.Woodcrest Baptist Academy brought 16 kindergarteners to the library fora field trip on 2/18. II.Departmental GoalsA.Kelly attended Municipals on 2/2. Her report is attached.B.Becky attended a workshop entitled, "Designing and Supervising an Internship,"on 2/10. Carol Frey, Volunteer Coordinator, presented the workshop for Cityemployees. C.On 2/11 Becky met with the other county public library directors for the quarterly automation meeting.D.Jeanine participated in a cable shoot on 2/19.E.On 2/19 the library participated in the tour of facilities presented to theCity Manager candidates. III.Issues and Problems A.The character generator for Channel 53 is out for repairs. It should return 3/8. B.Minnegasco detected a leak in the line going into the library building on 2/12. It has been temporarily patched, and the line is scheduled to be replaced in the spring.C.Honeywell replaced the basement thermostat on 2/2, the furnace filters on 2/4,and completed the retrofit on 2/16. Adult Juvenile Work days ��i=i_ Circulation 1992 7,100 6,397 13,497 25 1993 6,647 5,260 11,907 .24 January LIBGIS Reference Dir. A Dir. B Work days 1992 2,658 353 26 25 1993 2,437 394 34 24 @ recycled paper -,-�· .. -�--.. On Thursday. January 28. 19931 I attended the Municipal's Winter Workshop at the Earle Brown Continuing F.ducation Center. Two individuals spoke. The morning session was presented by Jeffrey L. Thompson of Innovations in Quality Consultants from Duluth. He was an excellent presenter, speaking on personal leadership. }Us focus was on building trust in re_lationships, and looking for long tcnn results. He encouraged questions from the audience, ·and held everyone•s attention. I feel that I gained many insights into myself and my relationship with others· from his presentation. The afternoon speaker was Bill Joynes, the Oty Manager ·or Golden Valley. His topic was ethics in the public sector. He was a good speaker, addressing a very sensitive subject. He pointed out the discomfort that can be associated with ethical questions. Mr. Joynes gave many examples of decision making and highlighted that ethical questions are often many-sided. He had handouts that gave situations that we broke imo groups to discuss and make decisions on. He also stressed that this is an area very clouded by peoples perceptions of what is occurring. Also being in the public · sector puts more emphsis on decisions made not only on the job but in private lives, than perhaps is present in the private sector of society. I appreciate the opponunity to attend this workshop and feel that it will help me in dealing with situations that arise in my job. � 7r/. �-,;4- I had the opportunity to attend the Municipals Winter Workshop on February 2, 1993, at the Earle Browne Continuing Education Center. Our first.speaker was Jeffrey L. Thompson, who spot<$ to us on personal leadership. His definition of personal leadership included: the strength to admit when you are wrong, attending to the little things in life. and understanding that you cannot change other people, change begins with you. I felt that these were some important point that can be instilled in to both work and personal relationships. Mr. Thompson was informative and enjoyable to listen to. Bill Joynes, the City Manager of Golden Valley spoke on ethics in the public sector;. Your ethics are tested on a'daily basis and all you need to do is read the paper to see how true this is. When you are in a situation where ethics are. Involved. you should ask yourself three things. 1 ) Golden Rule -do unto others. 2) Publicity Rule -would you be comfortable if your decision was putilicized on the front page of tomorrow's paper. 3) Kid on your shoulder -would you be making this decision If your child was watching? Ethics are not always clear, and you should always use good judgement when involved in the public sector. I felt the seminar was insightful and thoughtful. and I look forward to attending more. In the future. �� r�:: ? :;·...t...-...._. � t :_ � i.; ·::.J r�: r ff J CITY OF COLUMBIA HEIGHTS Public Works Department :.._ ... ,: �,.\ t ·�·· • :--. .•.· ... I •.• , � ;: .,. ....__ . r:�··r i_ ·"· -::-:· .•• _. :· •. _;:��;Ts /TO: FROM: STUART W. ANDERSON CITY MANAGER MARK A. WIN�ON �ttJ PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT:OPERATIONAL REPORT -FEBRUARY MARCH 1,1993DATE: SIGNIFICANT ACCOMPLISHMENTS General *Responded to 48 Gopher State One-Call requests. Street * * * * * * * * * Trimmed trees and brush City-wide. Snow and ice control. Misc. patching City-wide. Snow removal -49th Ave. and other areas according to policy map. Bladed ice from streets and alleys. Patched water breaks. Removed concrete and filled void at Adm. bldg. -40th Ave. service entrance. Hauled salt and mixed salt sand. Assisted Water Dept. on repairing watermains and also on some delinquent water shut offs. Sewer & Water *Repaired watermain breaks at 3820 Johnson, 400 38th Ave., 4545 Heights Dr., 4747 Upland Crest and 4654 Fillmore.*Lift station maintenance. *Checked sanitary sewer lines from Hilltop entering Heights.*Operated gate valves. *Checked new construction problems with contractors at Silver Lake.*Performed maintenance work to City buildings. Operational Report -February March 1, 1993 Page 2 * * * * * * * * * Parks * * * * * * * * * * * * Safety meetings. Cable TV meeting. Removed high flow meter from 24" master meter and brought for repairs after notifying City of Mpls. Our monthly readings will be affected. Cleaned snow from walks and assisted Street Dept. on plowing and sanding. Inspected storm lines. Checked and serviced Water/Sewer Dept. controls and alarms. Cleaned, painted, and general maintenance at Service Center. Private service leak -1236 42nd Ave. Worked on drainage problem at Adm. building with Bill Antzaras. Cleared walks of snow and ice and swept walks. Maintenance to warminghouses. Emptied trashed containers City-wide. Rink maintenance. Arranged equipment and materials at City building -500 38th Ave. Installed "thin ice" signs. Trimmed brush. Took inventory. Made storage shelves for various buildings. Assisted Street Dept. in plowing and sanding. Maintenance to rink and pathway lights. Cleaned area around Adm. building. Engineering *Continued work on several projects as follows: 1993 Street and Parking Lane Striping Water tower inspection 1993 M.S.A.S. overlay projects. 1993 storm sewer projects. Hazardous sidewalk and sealcoat Public Hearing preparation. Added text to scanned storm sewer, sanitary sewer and watermain maps. M.S.A.S. system study to document non-compliant construction. Revised department project list. Snow removal and ice control at MSC and on pedestrian bridges. Continued working with MSA on Silver Lake Lift Station. Operational Report -February March 1, 1993 Page 3 Continued working with MSA and Honeywell on Pump Station #2. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake diversion. *Construction Status MAW:jb 93-114 Preject: 9211, 9213, 9214, 9'215 and 9220 -Handicap Accessibility Improvements Plumbing -90% complete Interior renovations -90% complete Interior renovations -90% complete Doors -0% complete Signs -0% complete Proiect: Silver Lake. Lift Station Construction -95% complete CITY 0F C0LUMEU.A HEIGHTS Recreati6n Department TO: STUART ANDERSON, CITY MANAGER �� FROM: q' MARK S. CASEY, DIRECTOR OF RECREATION SUBJECT: OPERATIONAL REPORT, FEBRUARY 1 THROUGH FEBRUARY 28, 1993 DATE: MARCH 1, 1993 A.Administration 1.The 2nd annual Easter Egg Hunt is scheduled for Saturday,April 3rd at Keyes Park. At 9:00 am children grades 3and under will gather candy filled plastic eggs with oneof the 6,000 containing a $50.00 savings bond. 2.On 3-25-93 I attended a half day free lecture on new andinnovative playground equipment from Europe that willbe available in the United States soon. 3.At the Youth Connection Board meeting, I was electedtreasurer for the second consecutive year. 4.Janice MaGhee-Fetzer, Clerk-typist II Recreation, had a5 lb. 8 oz. baby boy on 2-19-93. B.Recreation 1.The implementation of District #13 residents only for"Open Sundays" has worked out well. 2.A 5-Man Full Court Basketball player was suspended fromleague play for spitting on one of our referees. 3.A Super Sign-Up Night has been planned for March 31st atMurzyn Hall. Those who come between 4:45-8:00 pm. willreceive discounts of youth programs. 4.The following activities are currently in progress: BoysJunior Timberwolves, House Basketball, Boys & GirlsTraveling Basketball, Gymnastics, Wrestling, OpenSundays, Men's Activity Night, Co-Rec Volleyball, 5-ManBasketball, Women's Volleyball and skating parties atHuset Park. mr,:: )"'� ... J 0 r::: r! nn r;i �t Ls U \:f ��: ;:.-�--3 ,. I •�• ,.----, � �·-; l 'ji -- �-;;1· -c; :_;�·: ... _ �:.�.-.��_,\;:.:··?·<..::. OPERATIONAL REPORT PAGE TWO C.Seniors 1.Free income tax service is being provided to seniors ontwo Tuesday mornings a month in the Senior Center. Therehas been a very good response to this service. 2� 86 seniors participated in trips to "Forever Plaid" onFebruary 3rd and 10th. 3.The Senior Coordinator met with representatives from areahospitals to discuss what services they may be able toprovide seniors that are not currently taking place. 4.34 seniors participated in a Defensive Driving class onFebruary 12th and 13th. 5.The Senior Coordinator is serving on a Community ActionInvolvement Committee which meets monthly at the SeniorHigh School. 6.A Personal Safety Seminar was held on February 23rd anda Financial Seminar was held on February 11th in theSenior Center. Both were well attended. 7.The Senior Coordinator attended a meeting of area seniorrepresentatives to discuss possible presentations at theSenior Options Expo in October. 8.120 seniors participated in a trip to St. Croix Casino onFebruary 25th. D.Volunteer Program 1.The Volunteer Coordinator attended a training by NAPE.This conference addressed the issue of community partnerships. The partnerships discussed included school, business, government and Chamber of Commerce; multiple organization partnerships with a common goal. The topic is related to the increased call for Service Learning in the schools. 2.Training for supervisors of interns was held. Thefourteen people who attended the two sessions haveproposed new internship positions for spring and summersemester. 3.The Anoka County Master Gardeners are currently offeringtraining to community members and to the beautificationproject volunteers. The project is moving ahead asplanned. OPERATIONAL REPORT PAGE THREE 4.Volunteer Coordinator has also been involved with thecommunity involvement sub committee of the -schooldistrict strategic planning, the development of the nonverbal communications training and the taping of asegment on volunteerism for cable TV. E.John P. Murzyn Hall 1.In 1993 27 out of 52 Fridays and 47 out of 52 Saturdaysare booked. 2.In 1994 2 out of 52 Fridays and 33 out of 52 Saturdaysare booked. COLUMBIA HEIGIITS FIRE DEPARTMENT TO: STUART ANDERSON. CITY MANAGER FROM: CHARLES KEWATT. FIRE CHIEF SUBJECT: OPERATION REPORT DATE: MARCH 4. 1993 OPERATION REPORT February 1993 A.Significant Accomplishments 1.Emergency Medical Calls -.....fllL total calls 2.Fire or Good Intent Calls -27 total calls 3.Classification of AlarmEStill Alarms -100Company Alarms -9 General Alarms -6 4.Total Calls for the Month of February 5.Other -115 232 Station-Duty hours by paid-on-call personnel 255 Hours Training (all personnel) B.Status of Department Goals 1.No Report. C.Issues or Problems 1.No Report. ·' L 1 -. . 7-: ('._/ )'�</� ' � zit> -. , � CWK:cf 93-25 ""-< lf';J nJ r;.: C 1 r2 :l .le '11 :,_. ! I � , ..... t�""' � ��.r, f?•I• .. ' ' � r..;//1 L� !��:;•j r1 :'\;.; _,-'�-· • ::: f""'· . " .. , , ; :! j --- CITY 0� r,r,1 i ,,.··., .·H�-1,·-u--,..ru\ .. ·;.c:,,,_,:•, L•��nl::> I JAN, 1993 IFEB, 1993 INARCH, 1993 ORIGINATION -DESTINATION !APRIL, 1993 INAY, 1993 !JUNE, 1993 IJULY, 1993 TO-DATE TOTAL ••••••,-=•••••--=•a:a•.•••••••••••••••-•••••••·•••-•••:•-•-••--•••:•a•: .. ••••.••·••a.•••••••• .. 1n,aa•••••1r•:c••••,•m.a:••·•••:••••••••••••-••••••••••:••••••••••••••ac••••••-•-••••caa••• ORIGINATION-DESTINATION I TICKET CASH I TICKET Colullbia Heights -Colullbia Heights I 738 34 I colullbia Heighu -Hilltop I� 13 1 I Columbia Heights/Hilltop -St. Anthony I 134 6 I Colullbia _Heights/Hilltop -Fridley I 285 44 I Colullbia Heights/Hilltop -Northtown I 47 18 I Hilltop -Hilltop (� 0 0 I Hilltop -COluabia Heights II 13 0 I St. Anthony -Columbia Heights/Hilltop I 105 6 I Fridley -Fridley � I 309 146 Fridley -COlullbia Heights/Hilltop �: 241 42 ".I Fridley -St. Anthony I 7 3 I Fridley -Northtown I 53 50 I St. Anthony -Fridley �I 8 5 I Northtown -COlullbia Heights/Hilltop I 69 6 I Northtown -Fridley m I 81 19 CASH I TICICET CASH I TICKET CASH(TICICET CASH I TI CICET CASH I TICKET Northtown -St. Anthony �� 0 0 � ,, ,-.y .., 'fl' ----� J. I I I a�[}I ------------------------=--------=-;.=---------------------------------·--------------------:!!, -= ------------• --[.__.] � I ;;;;;;l! i"( r, I I I I TOTAL I 2103 380 I O O I O O I O O I O O I O O I 0 CASH !TICKET CASH I 738 34 13 1 134 6 285 44 47 18 0 0 13 0 105 6 309 146 241 42 7 3 53 50 8 5 69 6 81 19 0 0 o I 2103 380 I ----------""'...!" ------------=-------------------.. ----------------------------------------------------------------------------------------------------------------------------------- GRAND TOTAL I 2483 0 0 0 0 0 0 2483 ••••••••••••·-=•--•••cc·••••••--·•••••••••• .. •!9•••---••-·•••·•·•••-·a:a.sa:saa••-:a:ccwaa••••-=•••••co-cacar.ac•sc.=-;n:.a:•1;1-11••11la•••-=•••s::•11••••••·••••,•••••••••••••••••••• .. ••-=••�•--=••••••• City of Columbia Heights Shared Ride Expansion January 1, 1993 -December 31, 1993 !Ridership ITkket Sales !Cash Fare I !Expenses I I Share 1---------------------1------IPrior I 1---------------------ITicket 1----------1 l------------------------------------------1 Total 1-----------1----------- Nonth !Elder Child Hand Reg.I TotallYear I Diff. !Elder ChildHand Reg.I Sales I S !Transl Asst.Seer. Contract Other I Expenses I Local 40X I RTB 60X ---------------------------------------------------------------------------------------------------------------------------------------------------------------------1----------- January 1551 180 446 306 I 2483 I 2975 1-16.54% 495 55 135 160 $845 I S570.00 104 $731.37 $774.39 $8,402.40 $75.00 $9,983.16 $3,993.26 $5,989.90 February March April May June July August September! I October I I Nove•ber I I Decellber I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I TOTAL I 1551 180 446 306 I 2483 I 2975 1-16.5411 495 55 135 160 I I SB45 I s57o.oo I 104 I S731.37 1774.39 s8,4D2.40 I I I I I I I I S75.oo I 19,983.16 I s3,993.26 1sa3,707.oo I I I aa.e&:cmz=-amac:z:n:::::a�s:c.a•••c:amsaa•••••••-•••••••••••••••••-a••••••-----z:c•-C-C•a:=·:c:a••====c;;a:z:a&e.ec�sc.•====caRccacascc.a.z:: .. :acauc.•-••=---Cl•••-••••••-•--••••-sa::•m•c:a-..a:a----a••c.c.szca.aa:a.a AVERAGE I 1551 180 446 306 I 2483 I 2975 l-16.54XI 495 I I I I I 55 135 160 I I See attached for detailed breakdown by origination and destination $845 $570.00 104 $731.37 $774.39 $8,402.40 I 175.00 I 19,983.16 I 13,993.26 I sS,989.90 I I I METROPOLITAN AIRPORTS COMMISSION �� <;. .;· z � P0,,s '•,,.., ! •�-.. Ill . :0 ., � +�o..,.P ">,. + 1":J ",I ••,,.oofll Minneapolis-Saint Paul International Airport 6040 -28th Avenue South • Minneapolis, MN 55450-2799 Phone (612) 726-8100 • Fax (612) 726-5296 PUBLIC NOTICE NEW AIRPORT SITE SELECTION STUDY ALTERNATIVE ENVIRONMENTAL DOCUMENT (AED) SCOPING An AED will be prepared by the Metropolitan Airports Commission for the location of a new major airport in the Dakota Search Area in Dakota County, as a possible replacement for the existing Minneapolis-St. Paul International Airport. The AED is one element of the Dual Track Airport Planning Process, and is being conducted under the Alternative Environmental Review Process approved by the Environmental Quality Board in March, 1992 and in conformance with Federal Aviation Administration requirements. A public scoping meeting will be held March 18, 1993, at 7:00 p.m. at the Rosemount High School Student Center, 3335 142nd Street West, Rosemount, ML'lJlesota. The Scoping Document and Draft Scoping Decision Document will be available for review after March 1, 1993, at the following locations: Dakota County-Hastings Library, 830 Vermillion Street; Dakota County-Farmington Library, Farmington; City Halls of Eagan, Mendota Heights, Inver Grove Heights, Hastings, Rosemount, Cottage Grove, Burnsville, Apple Valley, Farmington and Lakeville. Copies of the document are available upon request. Comments are due on March 31, 1993. Please direct all comments and inquiries to Jenn Unruh, Metropolitan Airports Commission, 6040 28th Avenue South, Minneapolis, MN 55450; (612) 726-8189. r;::") rs 0 rs n Wlfs [ID I ::-� G i,E L:i LI u L!J L !J :;_t ::.:·J 1 1993 ft�.� ) ·� �::ER f'i°7'(' {:-� :··"'' -;:· :: � !-!�i{��'TS '1.11 I _. f •. ·-• • • ... . , i , '•-, .._,; � I The Metropolitan Airports Commission is an affirmative action employer. Reliever Airports: AIRLAKE • ANOKA COUNTY1BLAINE• CRYSTAL• f'LYING CLOUD• LAKE ELMO• SAINT PAUL DOWNTOWN TO CITY COUNCIL MARCH 8, 1993 *Signed Waiver Form Accompanied Applicat ion APPROVED BY SAFETY & HEALTH BUILDING INSPECTOR 11 11 JI II II II 11 11 11 11 11 11 II II II 11 FIRE DEPT. DEPT. OF AG-State SAFETY & HEALTH, FIRE & BLDG. POLICE DEPT. CIGARETTE SALES H & NA, Inc. CONTRACTORS *DMS Plumbing ServicesD&R Plumbing*Duall Service Cont.��Fairfax Aspha It*Fairmont Fire Sy stems��Jesco, Inc. �',RAK Const. *Vesey Plumbing Co.��Wene I Services GASOLINE SALES lkram Mohamed Huq d/b/a H&NA, Inc. GROCERY SALES lkram Mohamed Huq d/b/a H&NA, Inc. TAXICAB DRIVERS *John Francis LaRue 1993 LICENSE AGENDA LICENSED AT 3955 University Avenue P.O. Box 47381 16620 Zirconium 636 N.t. 39th Ave. 21832 Sugar Lane 209 Downtown Plaza 7175 Cahill Road 16221 Verdin St. 7139 Newton Ave. S. 5325 W. 74th St. 3955 University Ave. 3955 University Ave. 110 W. Grant St. #210 / I, FE.ES $ 20.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 120.00 50.00 20.00 BRC FINANCIAL SYSTEM 03/05/93 08�26�21 FUND RECAP: FUND DESCRIPTION :1.0:1. 2:1.�� =��=:�.:. "'I"''(' ...::.,.)-.} ;;:t}() :·::;();.:: ::)'7 ._L_) .. _.,,. .... ,. ... '-..>/c, :::it�() :·5�3 :I. ::)!]�:� ·�·Ol60:1.60260:::> (:)()<? (.; �-l �? 701 BBO 8Bl 8B�:, BB7 GEt·IERAL STATE AID MAINTENANCE CABLE TELEVISION F't1l�A TRAl•-IS IT LI Imf.iF:Y PIR BOl·�DS T f.1X I MCF,Et'lEHT BOl··IDS TAX INCREMENT BONDS TAX INCREMENT BONDS TAX INCREMENT BONDS TAX INCR CAP APPREC OF 1990 CAPITAL IMPROVEMENTS liJATEF� UTILITY SE:lJJEI::: UTILITY f::E:T'LJSE Fl . .li'·ID LIUUOF� SEWER CONSTRUCTION FUND CEl·�TR,�I... C·)r�F::t:1GE PEF::l"IIT sui:::cHt-,f-�GE CONTRIBUTED PROJECTS-REC Ef.>Cf::011.J FLEX BENEFIT TRUST FUND TOT r.,t.. AL.I... FI..H-1:0�, Bt,Mf< REC1�1P � Bt,MI< t•lt1!"IE BANK CHECKING ACCOUNT TOTAL ALL BAMl<S Check Histor·y I) I SBLJF,SE:t'IEt,IT!3 58,36:1..03 1,069.85 233.00 7,836.65 8,703.29 360.00 25:1..50 360.00 360.00 :.)(;.()., ()() 360.00 528.39 57,432.74 4,471.82 53,687.21 93,270.:1.0 649.24 5,360.92 :1.22.04 819.00 175,029.38 601.81 470, �:'.:?7. 97 l) I SBURSEt'IE:MTf.:; 4�"0, :::;:�7 A C/7 470,227.97 BRC FINANCIAL SYSTEM 03/03/93 08�2 Check History 03/08/93 COUNCIL LIST BAl'm VEt-�DCJF: BANK CHECKING ACCOUNT AT & T CONSUMER PRODUCT AFSCIYIE BARTON SAND & GRAVEL BEERS CONSTRUCTION BELLBOY CORPORATION BERGFORD TRUCKING CLASSIC Cf.'1TERIMG cor•IPUTEI:.: COF�P DCA IMC. FF;;EY /CAF;:CJL_ H{�il··-I\:;rn·,I/F;:oBERT r,I H{�l�:Al'1./ �JUHE C H[:r.1r-�SHMr-11·,I/HEL..E1-,I HCCJD/�31··1AROI·� IBl''I JOHNSON BROS. LIQUOR CO. l<DDt-1 IUEP-1�3Tr'l(1M KUETHER DIST. CO. L..EVIME IHVESTMENTS MIDWEST BUSINESS PRODUCT MINN DEPT OF PUBLIC SAFE t•·1 I l'-11··-IEGASCO 1·1 1 I l··-ll·,11:::SOT f..1 TI t'IBEl:;;�•-JDI... VES ·1'1 I l··fJ"ER··-li .. lE I Sf'11-'°:\I'�MN RECREATION & PARK ASS 1--1 �3 PNATIONAL ASSOCIATION OFPERA LIFE INSURA��EF"ETTY cr-1m-1 .... Gt1F�Y lmAF-dTPETTY CASH -KAREN MOELL PHILLIPS & SONS CO/ED POLICE 1I'-l;:>TITUTE Pr-nm� w:u-1E PRUDENTIAL LIFE INSURANC QUALITY WINE & SPIRITS ST CLOUD LAW ENFORCEMENT US WEST COMMUNICATIONS UI-HTED WAY llJl KELL.., BETTY AT & T COMMUNICATIONS (.1t-lDERSOl·,I/STUART ASPEN MILLS, INC. BELLBOY CORPORATION BENSON/LOIS COl"ISTOCK/L.F.::Si...IE CZAPIEWSKI/I��NE DRAGISICH/NICHOLAS R CHECI< t-RJ111BER 40741 40742 40743 40744 40745 40746 40747 40748 40749 40750 40751 40752 40753 40754 40755 40756 40757 40758 40759 40760 40761 40762 40763 40764 40765 40766 40767 40768 40769 40770 40771 40772 40773 40774 40775 40776 40777 40778 40779 40781 40782 40783 40784 40785 40786 40787 40788 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 1 AMOUt-H 62.57 396.51 949.48 2,999.00 7,125.10 154.50 100.00 482.62 1,740.43 7� £7 JLoQ, 209.00 200.00 5.00 4.32 15,900.00 1,285.35 443.04 20,545.20 10,114.00 453.73 20.00 2,714.69 819.00 8,058.72 39.00 150.00 175.00 186.00 102.62 85.19 432.70 90.00 652.17 767.26 1,101.59 75.00 2,583.89 132.00 5.00 44.16 59.92 13.05 7,394.32 20.00 200.00 20.00 159.98 BF;;C FIHAl··-ICit-,1... �:.,Y�3TEl'1 () :::) �/ () �-' /' </ :5 () ::] :: �� Check History 03/08/93 COUNCIL LIST Bt-it·-11{ VEt,IDOF;; BANK CHECKING ACCOUNT GI FFOF�D/VAL.OF� IE GOV'T TRAINING SERVICE GRIGGS-COOPER & CO ICMA DISTRIBUTION CENTER JEROME J. KEATING JOHNSON BROS. LIQUOR CO. ;JOH1,1s01,1/HEL.GA ,.JCJLL Y /DOl·�ALD l<EI ... I ... El:;;/AL..l"'lt-1 l<OD,�, l{/EASTl'1t1l'� l<l?r-,U�:;---·tii·,IDER�;OH KUETHER DIST. CO. LAND/CHRISTOPHER LEAGW� OF MINNESOTA CITI LEVINE INVESTMENTS MINN CELLULAR ONE l''IDEL.LEF;:/ KAF,:EM 1•·1USE/:3TE:Pl··lt1I·� IE1-,1 S P NAT'L RECREATION & PARK t·-1 I C l··I C) , ... s cn·,1/ p r.-1 u I... CNORTHERN STATES POWER D l<ERSTF�C:11'1/SYL..V I A PETERSON/MILDRED PETTY CASH -GARY BRAATE PETTY Ct-1�;1--1 ···· l'IAl:�K CA�3EY PETTY CASH -REBECCA LOA PHILLIPS & SONS CO/ED F'h:IDF;; vJil·,IE PROFESSIONAL SECRETARIES QUALITY WINE & SPIRITS �3CHL.El'11'·1EI:-.:/ ,JOHN Sl"I I TH/F�DBE::F�T SYNOWCZSKI/STEVE THDl"'IPSOM/F,UTH US WEST COMMUNICATIONS LtJ I BORG/FRED WILL.IAMS STEEL & HARDWAR YEHI ... /F�DBEF�T AFSCITlE ANOKA COUNTY SOCIAL SERV COMMISSIONER OF REVENUE FIRST COMMUNITY CREDIT U GF;:EAT liJEST LIFE ICMA RETIREMENT TRUST 45 ,JCiHl-�STOl·-1/,JUl·,fE .. JDL.I...Y/DDMAL.D CHEC �( MU1·11BER 40789 40790 40791 40792 40793 40794 40795 40796 40797 40798 40799 40800 40801 40802 40803 40804 40805 40806 40807 40808 40809 40810 40811 40812 40813 40814 40815 40816 40817 40818 40819 40820 40821 40822 40823 40824 40825 40826 40827 40829 40830 40831 40832 40833 40834 40835 40836 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE r•, ..:. t,t'!Df..Jl",f"T" "� ��,J.JJ 400.00 4,388.60 31.50 100.00 5,285.43 20.00 7.05 20.00 85.63 8,475.75 7,639.70 185.00 80.00 4,050.80 51.15 26.30 20.00 9,560.00 125.00 339.72 8,508.10 20.00 40.00 45.71 39.17 5.70 2,683.31 1,085.66 48.00 461.98 7.35 40.00 14.00 20.00 154.32 4.02 49.42 171.18 404.35 283.50 6,707.86 2,224.00 4,323.50 5,619.80 22.95 7.00 r)r;:;::; F� I 1·,iJ�l··-lC I t,1... SY�:;TEYI () ::·; �/ () �:_:, . ./ c_;.:-;:; () f: � :?Check History 03/08/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE ::> Bt1l·-�K VEl·,IDOF� CHE:C �( t•IUr•IBE::f� P.1t'IDI..Jl,IT BANK CHECKING ACCOUNT MICKELSON,TRUSTEE/J J MINN STATE RETIREMENT SY NORTHEAST STATE BANK Pr�,YROLL t,CCClUl·-�T F'Fl?t-1 POL.ICE 1:;:ELIEF PUBL.. IC r•lr-11·--l(-·,GEF:f.; AS:30C I r.1 T STATE CAPITOL CREDIT UNI Ul"--IIOi··-1 :1.2:1.6 U 1-� I CH-·-1 :.:'i �-:: 0 U :-·-I I D J··-i t.l? Ul·�ITED (!J,�'(WOODLAKE SANITARY SERVIC AAA/PRIORITY VIDEO INC ALEX AIR APPARATUS INC ALEXANDRIA TECHNICAL COL r,:·,:1::R I cr.-,t--1 BI t·-IDF.:RYAMERICAN EDUCATION PUBLI AMERICAN LIBRARY ASSOC AMERICAN LINEN SUPPLY CO AMERICAN PUBLIC WORKS AS ANOKA COUNTY ELECTIONS ANOKA COUNTY LIBRARY t,1:u;TEX ASSOC OF TRAINING OFFCRS B,�d<E:R -� Ti'.Wl ... cmJ:::r-1l{ER i.;; Tf.iYl...m;: COl'-IT. SER BATTERY & TIRE WAREHOUSE BRIMEYER GROUP INC Bl�:ODt,F;:T CH I l..DF::[J,I ':::: n�u3r:; CLUTCH & TRANSMISSION SE COCA-COLA BOTTLING MIDWE COLUMBIA CRAFTSMAN COLUMBIA HGTS-FRIDLEY Kl COMPRESSAIR & EQUIPMENT CRAWFORD DOOR SALES CROWN FE�CE & WIRE CUFnIS :1.000 D C HEY CCWlPi'.!il··f'r' IV1MC I MG U�3A DATA AGE SOLUTIONS INC DAVIES WATER EQUIP CO. DELEGARD TOOL CO. DEPENDABLE COURIER OF MN ELECTRO-MECH SCOREBOARD ESI COMMUNICATIONS 40837 40838 40839 40840 40841 40842 40843 40844 40845 40846 40847 40848 40849 40850 4085:1. 40852 40853 40854 40855 40856 40857 40858 40859 40860 40861 40862 .q ()E!l:a :::·) 1.J.()86tt t.i () f� f.) �-=· t.l-():::!6,�� 40867 40868 40869 40870 4087:1. 40872 40873 40874 40875 40876 40877 t.l()::3·7�3 40879 40880 40881 40882 40883 350.00 405.00 30�:1.33.78 :I.00,766.59 18,437.29 366.:1.2 50.00 490.00 100.00 •7 �5() II �?() �.=,r.:io.oo:1. :::: �-:'. • () 0 53,553.71 :1.06.90 23.30 00n nn ��v•-- :1.7:1..65 48.35 6.02 90.4:1. 4:1.0.00 14.40 7:1.6.60 44.15 :1.30.00 2,035.77 13.69 88.28 �.:I �I ".? () �_:. II (_7' :I. 98 .. 00 37.70 :Ir� �0 -�7-7� 137.50 35.00 26.00 70.14 72.50 21.51 404.70 :1.:1.7.28 128.20 500.00 239.76 67.16 9.:1.5 123.00 :l.�:)D. 66 BRC FINANCIAL SYSTEM 03/05/93 08:2 Check History 03/08/93 COUNCIL LIST Bt-1NI< VEMDOR BANK CHECKING ACCOUNT FLEX COMPENSATION, INC GALE RESEARCH CO. GAYLORD BROS GENUINE PARTS/NAPA AUTO GILLUND E�ITERPRISES GMB RUBBER STAMP H & L MESABI HACH COMPANY HEIGHTS ELECTRIC !��HEINRICH ENVELOPE CORP H�NKE MANUFACTURING CORP HITES tLORAL HRA HYDRAULIC SPECIALTY CO INSTY PRINTS JAX CAFE JORIMAN INC/DEMNIS G. KMART KODAK/EASTMAN LANO EQUIPMENT CO. LEEF BROS. LIBRARY JOURNAL MAFEL MAIER STEWART & ASSOC., MENARDS CASHWAY LUMBER METI�O CHIEFS FIRE ASSOC MIDWEST BUSINESS PRODUCT MINAR FORD MINN CELLULAR ONE MINN HISTORICAL SOCIETY MINNEAPOLIS FINANCE DEPT MINNESOTA ASSN VOLUNTEER MINNESOTA BEARING COMPAN MINNESOTA BLUEPRINT MINNESOTA OFFICE ON VOLU MINNESOTA PUBLIC WORKS A MN STATE TREAS BUILDING MODERN BIN MOTOR PARTS SERVICE INC. MSSA NEW YORK TIMES NOLD PRESS NORTHERN SANITARY SUPPLY NORWEST BANK MINNESOTA PAINT SPECIALISTS PARTS PLUS PLYMOUTH/CITY OF CHE:CK N1 ... ll7IBER 40884 40885 40886 40887 40888 40889 40890 40891 40892 40893 40894 40895 40896 40897 40898 40899 40900 40901 40902 40903 40904 40905 40906 40907 40908 40909 40910 40911 40912 40913 40914 40915 40916 40917 40918 40919 40920 40921 40922 40923 40924 40925 40926 40927 40928 40929 40930 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 4 AMOUNT ��=:�) a 00 108.70 �:� t.> -7• �:. 164.61 77.Wl:1.5.?1. :I.�=-� •• ::)t.> !59. !.'.\9 7,071.00 166.94 :1.:,0:1.0.00 4:1. !50 :C-:·� t, :J. a �.:I() ��:·:,. 40 1 :1.0. ;;;:a 5 7�3 .. �:�li 458.80 21..42 702.37 2,814.32 160.54 79.00 15.00 1,1.77.63 173.69 50.00 480.03 152.64 10.60 37.00 51,930.80 20.00 12.95 141.74 15.00 10.00 122.04 83.47 140.99 50.00 163.80 85.27 476.48 1,800.00 150.00 33.06 90.00 BRC FINANCIAL SYSTEM 03/05/93 08�2 Check History 03/08/93 COUNCIL LIST Bt-,t,i I< VEM:OOF,'. BANK CHECKING ACCOUNT PRAIRIE EQUIPMENT COMPAN QUALITY BOOKS, INC. RAPID GRAPHICS & MAILING READER'S DIGEST REED REFERENCE PUBLISHIN ROAD RESCUE Sr.11=,:ATOGA CD. SOS OFFICE EQUIPMENT SOUTHWESTERN TECHNICAL C STREICHER GUN'S INC/DON sY�:rrErJ[; su:=:·n .. Y :u-,1c. TAPE DISTRIBUTORS OF MN TOWN & COUNTRY OFFICE CL TWIN CITY TRUCK EQUIPMEN US POSTMASTER MPLS UNIFORMS UNLIMITED UJ·,:IGH.JE BODI<!:; IMC UNITED LABORATORIES, INC UNIVERSITY OF ILLIMDIS US TOY CO Il'-IC VAN WATERS & ROGERS VIKING INDUSTRIAL CENTER I,!) �tJ cm{., I l·-.1(3 E:J;; WORD PERFECT CORPORATION YELLOW TAXI SERVICE CORP ZARNOTH BRUSH WORKS, INC ZIEGI ... U� IMC CHECK t,fl_Jr'IBCF� 40931 40932 40933 40934 40935 40936 40937 40938 40939 40940 40941 40942 40943 40944 40945 40946 40947 40948 40949 40950 40951 40952 40953 40954 40955 40956 40957 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE f.1MCJU!'-IT 69.23 1,377.03 48.99 21.46 227.00 75.81 112.99 561.00 100.00 40.32 310.42 219.02 3,255.78 26.36 75.00 249.95 786.87 280.64 57.00 40.92 392.72 139.44 165.41 36.90 7,832.40 306.72 165.54 c: ,.I 470,227.97 *** r..::. ..,a 1- H IO <I <I u... _j r:;J" C! 0 u:::,. ! LL fr: 0 c:: � >-tf:i =-_j Hi:!) (_': lU) _j �fi ::: -:-: 0Ir__; .::1. t·"1 u o-�a.: ........:r. CD uo ....... t·":! (·.J !=a � O::i HO z <J: i-�: z 0--. H '-. LL :.:-; .. -.... _,. '-' i-7 5 .-. '-' E: <I _; .L. u (\J �-· ,,,. r, .. t!; i <[ 0 l- ,.� :..;; Q _ . ., C u w _ . .,,. u.. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION JANUARY 25, 1993 The meeting was called to order at 10:17 p.m. by Mayor Murzyn. 1.ROLL CALL 2. Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present APPROVAL OF MINUTES Motion by Nawrocki, second by Ruettimann to approve theminutes of the Board of Trustees -Volunteer FirefighterRelief Association meeting of December 14, 1992 as presentedin writing and there were no corrections. Roll call: All ayes 3.TERMINATION -JOHN LARKIN Motion by Murzyn, second by Ruettimann to terminate themembership of John K. Larkin from the Volunteer Division of heFire Department and the Volunteer Division Relief Associationeffective January 3, 1993; no Relief Association benefits havebeen accrued. Roll call: All ayes 4 . ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn themeeting at 10:20 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary I ;lTic OOJJNCIL LETJ'ER_ Meeting of: March 8, 1993 AGENDA SECTION: VOLUNTEER FIRE RELIEF ASSN :oRIGINATING DEPARTMENT: CITYMANr APPRQV' NO: Fire - ITEM: DEATH BENEFIT, HANS SEVERSON BY: Charles Kewatt : .Ji(, BY: �w i3 DATE :.1 ... l .... , -·NO: DATE: Feb 26. 1993 COLUMBIA HEIGHTS FIRE DEPARTMENT VOLUNTEER RELIEF ASSOCIATION BOARD OF TRUSTEES Please be advised that Hans Severson, who was a member of the Columbia Heights Fire Department, Volunteer Division for 26 years, passed awa� 0n February 24, 1993, at the age of 89. His active dates with the Fire IDep�t�ent w�re February 13, 1931 to June 19, 1957. Mr. Severson has been drawing a monthly pension from the Volunteer Relief Ass¢�ciation. At this time, authorization is requested for the City ClePkjTreasurer to issue a death benefit check in the amount of $1,500.00 to the estate of Hans Severson from the Volunteer Relief Association Pension Fund. This transaction is per the Volunteer Relief Assocati0n Bylaws adopted September 14, 1992, Article VII, Section 3. RECOMMENDED MOTION: Moved and seconded to authorize the City Clerk/I'reasurer to issue a death benefit check in the amount of $1,500.00 to the estate of Hans Severson from the Volunteer Relief Association Pension Fund. 93-22cc: Volunteer Relief Association Secretary COUNCIL ACTION: