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HomeMy WebLinkAbout08-09-1993AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, AUG UST 9, 1993, 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH A VENUE NE The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1.Call to Order and Ro11 Call 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks [• • *] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) 0 *4. Minutes of Previous Meeting(s) .. •!lr o/---..--�4.1«--"-..----------�e? (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) 6.Public Hearings/Ordinances & Resolutions a.Resolution 93-__ ; Being a Resolution for Collection of Annual Water Testing Fee for the State Department of Health b.Resolution 93-__ ; Resolution of the City Council of the City of Columbia Heights, Minnesota, supporting Housing and Redevelopment (HRA) Application for HUD Rental Assistance Program Units to Replace Like Metro Council HRA Units and to have the Local HRA Totally Administer those Units c.Resolution 93-__ ; Being a City Council Resolution Amending the By Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division d.Other Ordinances and Resolutions 7.Communications a.Planning and Zoning Commission u•1. Special Purpose Fence, 4351 Third Street NE, Sandra Zak b.Traffic Commission 1.Request for Crosswalk at 950 Gould Avenue NE c.Park and Recreation Commission ***1. Request to Consume Beer at Sullivan Park ***2. Request to Consume Beer at Sullivan Park d.Other Communications 8.Old Business a.Other Old Business 9.New Business a.Appeal of Service Charge, Susan Zack, 4176 Maureen Drive ***b. Attendance at NRPA Conference by Recreation Director c.Authorization to Enter into Contract for Design Services -LaBelle Pond Restoration ***d. Authorization to Seek Bids for Storm Sewer Projects #9113, #9123, and #9125 e.Authorization to Purchase Replacement for Patching Truck Chassis, Unit #5 f.Authorization to Purchase IBM AS400 g.Architectural Services h.Special Tax on Refuse Service i.Other New Business 10.Reports a.Report of the City Manager b.Report of the City Attorney ** �11. Licenses ***12. Payment of Bills Adjournment Pat Hentges City Manager 93/95 COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1.Call to Order 2.Approval of Minutes 3.Resolution 93-__ ; Being a Resolution Amending the By Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division 4.Adjournment Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 August 6, 1993 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 9, i993, in the City CounciJ Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) . t' 1.. Call to Order and Roll Call� r I p]edge allegiance to the flag of the United States of America and to ilre_ Republic for which it stands, one Nation under God, indivisible, with liberty and justice-.for all. �, �Coosent Agenda / �l coJl,r.t/J-ty'-C;J,rv,.J/Y' / (All items listed with astefi_sk�***] are considered to be routine by the City Council and will be enacted as part of tl\e Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asteJ.i-s-k (***)on the Regular Council Agenda. ***RECOMMENDED MOTION: Move to adopt the minutes of the Regular Council Meeting 6f July 26, 1993, and the Special Council Meeting of August 2, 1993, as presented in writ­ing; and such reading be dispensed with. . Open Mike/Proclamations/Presentations COUNCIL AGENDA Page 2 Council Meeting of August 9, 1993 Publi<: Hearings/Ordinances & Resolutions ..... Resolution 93-__ ; Being a Resolution foi\_Col1ection of Annual Water Testing Fee fo epartment of Health -� l flECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies . �O ?J,{NDED MOTION: Move to adopt Resolution 93-__ ; bej a Resolution for Collection f}v 1ailg,bl to the general public. · fl . �.J al Water Testing Fee for the State Department of Health . .f11P9°ton $5.21 from eac.h service , \ tJ f ?f •ction in the City. ,J" \:)y•-'f 10-'i _3,� -TERNATE RECOMMENDED MOTION: Move to wai ALTERNATE RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; being a resolution for Collection of Annual Water Testing Fee for the State Department of Health collecting $2.61 from eafh service connection in the City. Resolution 93-__ ; Resolutfon of the City Council of the City of Columbia Heights, Minnesota, supporting Housing and Redevelopment (HRA) Application for HUD Rental Assistance Program Units to Replace Like Metro Council HRA Units and to have°'he Local HRA Totally Administer those Units /. ..... j RECOMMENDED MOTION: Move A waive th_e ��t.i!tof the �esolution, there being ample copiesavailable for the public. # } ./J.-./l,,/1/V"' lf1//J RECOMMENDED MOTION: MovVo�dopt Resolunon..,.9i="' __ ;_FesoJltion if the City Council of the City of Columbia Heights, Minnesota, suppor,tlng Housing a� Red velopment (HRA) �plication for HUD Rental Assistance Program Unit � fto Repla��etro ouncil HRA Units and to have the Local HRA Totally Administer those � � c\Resolution 93-__ ; Being a City Council Resolutio Amending the By Laws of the Columbia eights Fire Department Relief Association, Volunteer Division � RECOMMENDED MOTION: Move to waive the ;eading of the reroJ11u�n, the� bei)ig ample copies available for the public. /V/4) (\ fl ,IJ!N 4RECOMMENDED MOTION: Move to adoptlReso{uti�/�f � Being a City Council ResolutionAmending the By Laws of the Columbia Heights FiJ�epartment Relief Association, Volunteer DJ vision. Other Ordinances and Resolutions ) ,Planning and Zoning Commission RefereJ}ce the minutes of the August 3, 1993, Planning and Zoning Commission Meeting. u•1.)Special Purpose Fence, 4351 Third Street NE andra Zak COUNCIL AGENDA Page 3 Council Meeting of August 9, 1993 RECOMMENDED MOTION: Move to approve the request for the instalJation of a seven foot high special purpose privacy fence as requested for 4351 Third Street NE provided the property irons are located prior to the installation and the fence is installed well inside the property lines to allow for maintenance/repair. ,r' Reference the minutes of the August 5, 1993, Traffic Commi 1.Request for Crosswalk at 950 Gould A venue NE COMMENDED MOTION Move tf)�t� recommendation of the Traffic Commit,/J' Pat,ki and Recreation Commission Request to Consume Beer at Sullivan Park RECOMMENDED MOTION: Move to approve the request of Christina Gazda, Medtronic, rJ."luesting permission to_ serve 3.2 keg beer at their picn�c on F�iday? Aug_ust 20, 1993, from 12_:00· oon to 5:00 PM at Sulhvan Lake Park; such approval m con1unct1on with Park and Recreation Commission action of July 28, 1993.a" rM�t---. equest to Consume Beer at Sullivan Park 1{J'YU'\.,r\,� � RECOMMENDED MOTION: Move to approve the request of Linda Kosloski of 5013 Madison Street, Columbia Heights, to serve 3.2 keg beer and/or wine coolers at her family picnic on Saturday, August 21, 1993, from 11:00 AM to 5:00 PM at Sullivan Lake Park; such approval in conjunction with Park and Recreation Commission action of July 28, 1993. Other Communications Id Business J a.Other Old Busine� <t k 1./"' I vt1�, -. ) )' rw � ·V · /0 \._,7/ a.Appeal of Servke_ Charge, Susan1 �,k � . � I � �� L{4176 Maureen Dnve ( �'t'-c)/V � .ORECOMMENDED MOTION: Move to deny the appeal of service charges of Susan Zack, 4176 Maureen Drive, in the amount of $67.38. RECOMMENDED MOTION: Move to approve the appeal of service charges of Susan Zack, 4176 Maureen Drive, and credit her account $67.38. -��ttendance at NRPA Conference by Recreation Director \_�COMMENDED MOTION: Move to authorize the attendance of the Recreation Director at theNational Recreation and Park Association Congress to be held in San Jose, California from October 'i{-- COUNCIL AGENDA Page 4 Council Meeting of August 9, 1993 19-22, 1993; and, that all related expenses be reimbursed from Funds 101-45000-3105 and 101-�000-3320. £: 0 ��thorization to Enter into Contract for Design Services -LaB -le Pond Restorati RECOMMENDED MOTION, Move to autho,ize the Mayo, aZ ti-ftt.· ,,.rnafeYto enter into a Lr{)) with Howar� Needles Tammen and �ergendoff for design a/d on ft AiVn.engineering ser_vices forthe Restoration of LaBelle Pond (ProJect #9312) for a not-t9-e, cee amount of $14,782, with funds ,t6be appropriated from Fund #412-45202-5130. ., Authorization to Seek Bids for Storm Sewer Projects #9113, RECOMMENDED MOTION: Move to authorize staff to seek bids to replace catch basins, storm 1{wer pipes and outfalls for Projects #9113, #9123, and #9125. � -Authorization to Purchase Replacement for Patching Truck Chassis, Unit 5 l /}.RECOMMENDED MOTION, Move to authorize staff to pu,chase a 1994 J(d .;;J:}:.,is with gas engine and automatic transmission from Boyer Ford of Minneapolis, Minneso�west qualified, o) X· responsible bidder for a cost of $26,978 including the trade-in of a 1973 Ford F750 chassis, Unit #5,with funds to be appropriated from Fund 433, Capital Equipment Replacement Fund; and, fu,the,mo,e, to authodze the Mayor and City Manage, to ente, into an ag,eement fo, t'.; same., '. )Authorization to Pu,chase IBM AS400 -_(J,yvy;v-{_ 1:,,.,--' � (µa/ RECOMMENDED MOTION, Move to a�thorize the purflanA{).n'M \s400 Com�ute, Systemfor $38,424 based on the state contract price. \ P�"to/1 3RECOMMENDED MOTION: Move to authorize the sale of an IBM System 36 at a price of $4,000 or higher based on informal bid. RECOMMENDED MOTION: Move to amend the 1993 budget in line item 101-41510-5170 by $9,424 and in line item 101-41510-3050 by $3,700 with funds to come from Unreserved General Fundlialance. � d,�� e u)�� rchitectural Services �.ji) ..o ,O�a. ��I le. e 7 1 tJo d/L_ y71 � -r,s, cr·-J . -/ 'J"7 -RECOMMENDED MOTION: Move· to award a con� ct for architectural services f the design and bid specifications for the installation of a 1t-t and modifications of the lower level restrooms at the Columbia Heights Library to meet Americans with Disabilities requirements come from the Community Development Block Grant funding. _ / / � at a cost not to exceed $7,990 as outlined in their proposal date July 30, 1993. Such funds to0Special Tax on Refuse Se.-vice � �� f;.,/. L, RECOMMENDED MOTION: Move to direct �tf ff t&plement /le special tax on refuse service as \ -� r.-'1 7 \ \zsed by 1993 legislature . . 6 _.he, New Business .I (/ •l ('-" D COUNCIL AGENDA Page 5 Council Meeting of August 9, 1993 eport of the City Manager Report of the City Attorney 0 f�COMMENDED MOTION: Move to approve the 1993 license applications as listed upon payment of \tti:oper fees. H.J>'iryment of Bills '�COMMENDED MOTION: Move to pay the bills as Hsted out of p,ope, funds Adjournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges City Manager PH:bs Attachments 93/95 COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION Call to Order pprovaJ of Minutes RECOMMENDED MOTION: Move to approve the minutes of the Board of Trustees -Volunteer Relief Association of July 26, 1993, as presented in writing; and such reading be dispensed with. I 1) Resolution 93-__ ; Being a Resolution Amending the By Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; Being a Resolution Amending the � Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division. RECOMMENDED MOTION: Move to adjourn. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JULY 26, 1993 The Counci 1 Meeting was cal led to order at 7: 00 p .m. by Mayor Murzyn. 1.ROLL CALL 2 . 3. Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for ApprovalThe Council approved the minutes of the June 28, 1993 RegularCouncil Meeting and the July 12, 1993 Regular Council Meetingas presented. Block Party RequestsThe Council approved the following block party requests: Request submitted by Lori Genadek to conduct a neighborhood block party in conjunction with starting a neighborhood crime watch on August 21, 1993 from 4:00 p.m. to 8:00 p.m. with barricades blocking off the eastand west ends of Highland Place. Request submitted by Ruth Graham to conduct a block party in conjunction with National Night Out activities on Tuesday, August 3, 1993 from 6:00 p.m. to 9:00 p.m. with barricades for the cul-de-sac only at the end of 47th Avenue, west to the top of the hill from Monroe Street. Request submitted by Bruce and Jan Magnuson to conduct a neighborhood block party to meet and welcome new neighbors on Saturday, August 14, 1993 from 3:00 p.m. to 7:00 p.m. with barricades blocking off Chalet Drive. Request submitted by Barbara Nelson to conduct a block party in conjunction with National Night Out activities on Tuesday, August 3, 1993 from 6:30 p.m. to 9:00 p.m. with barricades being placed on Parkview Lane. Request submitted by Pat Layland to conduct a block party in conjunction with National Night Out activities on Tuesday, August 3, 1993 from 5:00 p.m. to 9:00 p.m. with barricades being placed on Washington Street at 43rd and 44th Avenues. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 2 Request submitted by Joyce Shellito to conduct a block party in conjunction with National Night Out activities on Tuesday, August 3, 1993 from 6:00 p.m. to 9:00 p.m. with barricades being placed at the alley edge of Summit and on Lookout Place. Attendance of Public Works Director at American Public Works Association The Council approved the attendance of the Public Works Director at the American Public Works Association 1993 International Public Works Congress and Exposition, September 1 8 -2 3 ,1 9 9 3 i n Pho en i x , Ar i z on a and au tho r i zed th a t a 1 1 related expenses be reimbursed from Funds 701-49950-3105 and 701-49950-3320. Attendance of Assistant to the City Manaaer at · National Association of Telecommunications Officers and Advisors Conference The Council approved the attendance of the Assistant to the City Manager at the National Association of Telecommunications Officers and Advisors Conference to be held in Orlando, Florida from September 8 -11, 1993 and authorized all related expenses be reimbursed from Funds 225-49844-3105 and 225-49844-3320. Authorization to Seek Bids to Reconstruct and Surface Tennis Courts at Huset Park West -Project 9305 The Council authorized staff to seek bids to reconstruct and surface tennis courts at Huset Park West. Approval of Job Description and Wage Range -Clerk-Typist II -Administr ation The Council approved the Clerk-Typist II -Administration job description and approved the following wage range effective Ju 1 y 2 6 , 1 9 9 3 : En try -$ 9 . 4 6 ; 6 mo n th s -$ 9 . 9 3 ; 1 ye a r -$10.41; 2 years -$10.88; 3 years -$11.35; and 4 years -$11.83. • License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bills The Council approved payment of the bills as listed out of proper funds. 4.APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Clerkin to approve the Consent Agenda as presented. Roll call: All ayes REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 3 s. 6. OPEN MIKE/PROCLAMATIONS/PRESENTATIONS Mayor Murzyn read the proclamation designating August 3, 1993 as National Night Out in Columbia Heights. The resident at 1315 45 1/2 Avenue stated he has noticed improvements in the Sheffield Neighborhood with the increased police patrols. He advised there were two incidents regarding a fire and an eviction in the area which have not as yet been recorded by the Police Department. Counci lmember Nawrocki requested the City Manager to check into these two incidents regarding reports being filed with a report being made to this resident and to the Council. The resident at 1303 45 1/2 Avenue inquired if the increased police patrols are being done in a trial basis or longer. Mayor Murzyn responded this strategy will continue as long as it is required. He noted the Council is looking at long term improvements and plans for the Sheffield Neighborhood. This resident also has concerns regarding the placement of a midblock light in her front yard. She felt it would be more effective in another location. The Public Works Director advised these locations are recommended to NS? by City staff. He 1-1 i l l d i s cu s s th i s ma t t er w i t h t he res i den t . In s ta 1 l a t i on o f midblock lights is scheduled to begin in a couple of months. Jan Jolly, who serves on the ACCAP Board of Directors, advised that the home on 45 1/2 Avenue, which has been purchased by ACCAP, is being occupied by a person who does not receive public assistance and was a resident of Columbia Heights before she moved into this house. ACCAP feels this person will be in a position to purchase the house within three years. A neighbor adjacent to this house noted it has already improved in appearance with grass cutting, some roofing and painting. The City Manager received a response from ACCAP regarding its intentions for this house in the future. He verified it is the intention of ACCAP to qualify the person to purchase within three years. This issue had been a matter of concern discussed at a previous Council Meeting. PUBLIC HEARINGS/RESOLUTIONS/ORDINANCES a.License Revocation, Rental Property REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 4 The City Manager advised that the original violations cited in a January 12, 1993 memo have been corrected. During an inspection of the property located at 4655 Fifth Street further violations have been observed. A list of these violations is being developed. At an earlier public hearing, Councilmember Nawrocki had inquired as to how many staff hours had been spent on this property. The City Manager has ascertained that approximately thirty hours have been spent to date. The Councilmember had also inquired how this tri-plex had been allowed in a R-2 zone. The City Manager responded that this has been researched and the files have no documentation relating to the non­conforming tri-plex being allowed. Councilmember Ruettimann noted that the owner has forty-five days to correct the violations recently cited. If these corrections are not completed within that time, revocation of the rental license will be pursued. Motion by Nawrocki, second by Ruettimann that there be no further action on the revocation, suspensions, or disposition of a license to operate the rental unit(s) within the City of Columbia Heights at 4655 Fifth Street, there be follow up inspections on the code violations as cited in a report dated January 12, 1993 and further follow up on the zoning situation and the public hearing be closed. Roll call: All ayes b.Resolution No. 93-31i Being a Resolution Providing for thePrepayment and Redemption of Certain Outstanding GeneralObligation Bonds of the City of Columbia Heights Motion by Nawrocki, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-31 RESOLUTION PROVIDING FOR THE PREPAYMENT AND REDEMPTION OF CERTAIN OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY BE IT RESOLVED by the City Council of the City of Columbia Heights, Anoka County, Minnesota, as follows: 1.The City has issued and sold its General ObligationRefunding Improvement Bonds of 1987, Series A, dated June 1,1987 (Bonds} in the total principal amount of $2,230,000.Bonds maturing after March 1, 1991, are subject to redemptionand prepayment on that and on any interest payment datethereafter at a price of par plus accrued interest. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 5 2.It is determined that it is in the best interest of thesound financial management of the City that Bonds maturing onMarch 1 in the years 1994 and 1995, comprising all of theBonds presently outstanding, be prepaid and redeemed onSeptember 1, 1993 and those Bonds are hereby cal led forredemption on that date. 3.The City Clerk-Treasurer is authorized and directed topublish, in accordance with law, a notice of call forredemption of the Bonds in the form attached hereto as ExhibitA and to mail a copy of the notice to the registrar for theBonds and to the original purchaser of the Bonds. Passed this 26th day of July, 1993. Offered by: Seconded by: Ro 11 ca 11 : Nawrocki Peterson Al 1 ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary c.Resolution No. 93-32; Being a Resolution Supporting theMHFA Aoplication from the ACCAP for the Community Land TrustProaram Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Councilmember Nawrocki inquired why this application is going through ACCAP. The City Manager responded that ACCAP had all of the necessary information regarding the application and the City's HRA did not. Councilmember Nawrocki expressed his concerns regarding control by the City and the matching funds which are required. He felt the project would have merit if it is geared to solve and address some of the problems already being experienced in the City. Mayor Murzyn noted this project will be managed by ACCAP. He directed staff to work on a grant administration agreement with ACCAP. Discussion continued regarding the matching funds. It was suggested that the resolution contain language which would protect a one-on-one matching basis for the funding. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 6 Motion by Ruettimann, second by Peterson to amend the resolution to include language in the fourth "WHEREAS" which would state the amount and basis of the matching funds. Roll call on amendment: All ayes RESOLUTION NO. 93-32 BEING A RESOLUTION SUPPORTING THE MHFA APPLICATION FROM THE ACCAP FOR THE COMMUNITY LAND TRUST PROGRAM AND PLEDGING OUR BEST EFFORTS TO WORK IN PARTNERSHIP WITH ACCAP FOR THE SUCCESSFUL COMPLETION OF THIS PROJECT WHEREAS, the City of Columbia Heights recognizes the need to maintain and upgrade its housing stock, and WHEREAS, the City of Columbia Heights contains a disproportionate share of rental housing units, many of which need significant rehabilitation, and WHEREAS, the City of Columbia Heights is commited to using a wide range of tools to upgrade this area, and to promote a more balanced distribution of owners and renters, and WHEREAS, the City of Columbia Heights will commit up to $250,000 of matching funds on a one-to-one basis toward the revitalization of neighborhoods, including the conversion of rental units to home ownership, and WHEREAS, the City of Columbia Heights is aware of the MHFA Community Land Trust Program which is designed to expand home ownership affordability for lower to modest income individuals and families, and WHEREAS, the Anoka County Community Action Program (ACCAP) has requested support from the City of Columbia Heights for their $250,000 grant application to the Minnesota Housing Finance Agency for the Community Land Trust Program, which is to be utilized exclusively for the City of Columbia Heights project, NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights formally supports the MHFA application from the Anoka County Community Action Program for the Community Land Trust Program, and that the City of Columbia Heights pledges its best efforts to work in partnership with ACCAP for the successful completion of this project, and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to Mr. James Solem, Commissioner, Minnesota Housing Finance Agency and Mr. John "Jay" McLinden, Anoka County Administrator. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 7 Passed this 26th day of July, 1993 Offered by: Seconded by: Roll call: Ruettimann Peterson Al 1 ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary d.Resolution No. 93-33; Being a Resolution RegardingEnforcement of Customer Service Standards in the City ofColumbia Heights Motion by Nawrocki, second by Clerkin to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-33 BEING A RESOLUTION REGARDING ENFORCEMENT OF CUSTOMER SERVICE STANDARDS IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, Title 47 CFR, Part 76, Section 76.309 has. been amended to grant cable franchising authorities the right to enforce customer service standards for cable television service; WHEREAS, the City of Columbia Heights ("City") has the authority to enforce and administer the cable communications franchise of the City; WHEREAS, the City desires to enforce customer service standards found in Section 76.309; WHEREAS, Section 76.309 permits the City and the operator to agree to customer service requirements exceed the standards set forth in Section 76.309; cable which WHEREAS, the City and the cable operator have agreed to Cable Communications Franchise Ordinance which may contain customer service requirements which exceed standards set forth in Section 76.309; WHEREAS, the c·able operator has agreed to comply with all existing ordinances of the City, and such ordinances may contain customer service requirements which exceed the standards set forth in Section 76.309. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 8 NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights that it will enforce the customer service standards set forth in Section 76.309. FURTHER, that the City will enforce any customer service requirements currently existing in the Cable Communications Franchise Ordinances of the City that exceed the standards set forth in Section 76.309. FURTHER, that the City will enforce any customer service requirements currently or hereafter existing in the ordinances of the City in any case in which said ordinances exceed the standards set forth in Section 76.309. FURTHER, that staff is directed to provide Group W Cable of Columbia Heights/Hilltop d/b/a Meredith Cable, ninety (90) days writ ten notice of its intent to enforce the above­referenced standards. Passed this 26th day of July, 1993. Offered by: Seconded by: Roll call: Nawrocki Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary e.Resolutions Regarding Housing Enforcement Officer 1.Resolution No. 93-34; Being a Resolution Appointing anEnforcement Officer for the Columbia Heights Housing andMaintenance Code Councilmember Nawrocki was concerned that this ordinance would give another staff person authorization to cite violators. He felt the primary focus of this officer should be on rental properties not owner/occupied properties. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Motion by Nawrocki, second by Clerkin that this resolution be referred back to staff for languages changes which would make the work of this enforcement officer exclusive to rental property. Roll call: Clerkin, Nawrocki -aye Ruettimann, Peterson, Murzyn -nay Motion fails. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 9 RESOLUTION NO. 93-34 BEING A RESOLUTION APPOINTING AN ENFORCEMENT OFFICER FOR THE COLUMBIA HEIGHTS HOUSING AND MAINTENANCE CODE WHEREAS, the City Council of the City of Columbia Heights, Minnesota, held a duly authorized (regular) meeting on the 26th day of July, 1993; and WHEREAS, Chapter SA of the City Code of Columbia authorizes the administration and enforce_ment provisions of said Chapter, by the City Manager and designated agents; and Heights of the his/her WHEREAS, there is official Code: facts have been submitted to this body showing that a need for a specific enforcement officer/building for the Columbia Heights Housing and Maintenance THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA That the City Council of Columbia Heights, Minnesota hereby finds, determines and declares: That Lowell DeMars of the Columbia Heights Fire Department shall be appointed the enforcement officer/building official for the administration c.nd enforcement of the Columbia Heights Housing and Maintenance Code. Passed this 26th day of July, 1993. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary 2.Resolution No. 93-35; Being a Resolution Authorizing theColumbia Heights Enforcement Officer to Exercise CertainLicense Revocation Powers Motion by Murzyn, ssecond by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 10 RESOLUTION NO. 93-35 BEING A RESOLUTION AUTHORIZING THE COLUMBIA HEIGHTSENFORCEMENT OFFICER TO EXERCISE CERTAIN LICENSE REVOCATION POWERS WHEREAS, the City Council of the City of Columbia Heights, Minnesota, held a duly· authorized (regular) meeting on the 26th day of July, 1993; and WHEREAS, Chapter SA of the City Code of Columbia authorizes the administration and enforcement provisions of said Chapter, by the City Manager and designated agents; and Heights of the his/her WHEREAS, the City Council of the City of Columbia Heights, Minnesota has appointed Lowell DeMars as the enforcement officer/building official for the enforcement of the Columbia Heights Housing and Maintenance Code; and WHEREAS, Chapter SA authorizes the revocation of a rental license pursuant to the procedures set out in Chapter 5 of the City Code of Columbia Heights; and WHEREAS, facts have been submitted to this body showing that there is a need for the enforcement officer/building official to act pursuant to Section 5.104(1)(a): THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA That the City Council of the City of Columbia Heights, Minnesota hereby finds, determines and declares: That the enforcement officer/building official for the Columbia Heights Housing and Maintenance Code shall be authorized to act pursuant to Section 5.104(1)(a) of the City of Columbia Heights. Passed this 26th day of July, 1993. Offered by: Seconded by: Roll call: Murzyn Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 11 7.CO MMUNICATIONS a.Charter Commission Meeting There is a special Charter Commission Meeting scheduled to discuss transfer of the Police Department from the Mayor to the City Manager. Councilmember Nawrocki, who serves on the Charter Commission, i.nvited all interested Coucilmembers to attend the meeting. b.Informational Hearing An Informational Hearing has been scheduled for Thursday, July 29th at 7:30 p.m. to discuss the future of the building located at 3932 Central Avenue. This building has been purchased by ACCAP and the plans for its future wi 11 be addressed. Counc i 1 member Nawrocki w i 1 l moderate the discussion and he will suggest the building focus on senior citizen residents. S.OLD BUSINESS There was no old business. 9.NEW BUSINESS a.Animal Control Contract Motion by Nawrocki, second by Murzyn to authorize the Mayor and City Manager to enter into a contract for animal control services with the Greater Anoka Humane Society for the period of August 1, 1993 through July 31, 1994, at the rates proposed in their letter and contract sent to the City on June 28, 1993. Roll call: All ayes b.Retaining Wall at LaBelle Park Near Condominium# 1 - Project 9306 The retaining wall would eliminate the need to maintain the present slope which is quite steep, stop some of the erosion and be visually appealing. Councilmember Nawrocki stated he has viewed the area. He felt it was acceptably maintained and there was no noticeable erosion. He also felt there could be better uses for the money being requested for this project. Mot ion by Nawrocki, second by Clerkin not to proceed with Project 9306. Roll call: All ayes REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 12 c.Authorization to Purchase Pickup to Replace ParkDepartment Pickup, Unit #211 Motion by Peterson, second by Ruettimann to authorize staff to purchase a 1994 Chevrolet K20, 3/4 ton pickup with the specified equipment from Iten Chevrolet of Brooklyn Park, Minnesota, the lowest, qualified, responsible bidder, for a cost of $18,738.73 including the trade-in of a 1983 Ford 1/2 ton pickup, Unit #211, with the funds to be appropriated from Fund 433, Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay d.Authorization to Seek Bids to Resurface Tennis Courts atSullivan Lake Park, Project #9303 Councilmember Nawrocki observed only one large crack on the court and felt the rest was in rather good condition. He felt only a repair should be done, not a full resurfacing. The Public Works Director advised that extensive repair work was done on the courts last week. He also advised complete reconstruction would be necessary if the courts become too badly cracked. Motion by Murzyn, second by Peterson to authorize staff to seek bids to resurface the tennis courts at Sullivan Lake Park and staff prepare an estimate of simple repair and a report on the condition of the surface on the entire court. Roll call: All ayes e.Questions from Dominic Diaz, Resident Mr. Diaz submitted his questions in writing. He inquired if the City Manager,i�·using vacation time when he moves into his new home in Columbia Heights. The City Manager will be using vacation time to move. Councilmember Nawrocki noted that the City Manager will be coming into City Hall each of the days he is moving. He also observed that the City Manager puts in a great deal of time on his job and compensation time may be a consideration. Councilmember Ruettimann advised that the City Manager does not receive any overtime yet puts in many hours. The second inquiry was whether the City Manager will continue to reside in Columbia Heights with the aforementioned move. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 13 Currently, the City Manager does not reside in Columbia Heights. He has purchased a home in Columbia Heights into which he will be moving soon. Since his employment commenced some months ago, he has driven daily from his present home in Faribault. Councilmember Nawrocki commended the City Manager on his willingness to wait until he found an appropriate home for his family in Columbia Heights. The inconvenience involved was considerable. 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: Sheffield Meeting: Monday, August 2nd at 7:00 p.m. a town meeting has been scheduled for communjty input and a forum for discussion regarding the Sheffield Neighborhood. Recyclina Handbook: Councilmember Nawrocki noted a couple of errors in the newly-printed recycling handbook. Refuse need not be bagged to be placed in a fly-tight container and refus� must be accessible, but not necessarily visible, for pickup where there are no alleys. He also had comment regarding the $2.00 assessment for waste noting that it does not necessarily have to be charged to the homeowners. Another concern was the twenty cent fee placed on waste which goes to certain sites. He requested staff pursue this matter regarding a credit for the City. Communjty Policing Report: Councilmember Nawrocki inquired if the Police Chief had contacted other police departments regarding hiring some off-duty police officers. This was not mentioned in the report. The Mayor advised this was done. The City Manager will get more details on this. Councilmember Nawrocki felt the proposed use of $40,000 was not as directed in the resolution regarding the Sheffield Neighborhood. He also requested information on Type I and II incidents. He does not support having a police facility in the Sheffield Neighborhood. Council Work Sessions: The following are times and dates of future Council work sessions\meetings; August 2nd -7:00, Town Meeting, Sheffield Neighborhoodi August 3rd -6:00, Joint meeting with Hilltop City Council; August 16th -8:00; August 30th -6:00; and, September 7th -8:00. REGULAR COUNCIL MEETING JULY 26, 1993 PAGE 14 b.Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 9:45 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary • OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING AUGUST 2, 1993 The meeting was called to order at 6:45 p.rn. by Mayor Murzyn. 1.ROLL CALL Nawrocki, Clerkin, Ruettirnann, Peterson, Murzyn -present 2.PURPOSE OF SPECIAL MEETING The City Manager advised this meeting is to consider approvalof a gambling application for an exempt bingo license. 3.APPROVAL OF APPLICATION Motion by Clerkin, second by Peterson to approve the gamblingapplication for an exempt bingo license for use by SACA at theImmaculate Conception Fun Fest, August 7 and 8, 1993 and thatthe waiting period be waived. Roll call: All ayes 4.ADJOURNMENT Motion by Murzyn, second by Nawrocki to adjourn the specialmeeting at 6:50 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary CITY COUNCIL LEITER MEETING OF: AUGUST � 1993 AGENDA SECTION: ORDINANCES AND RESOLUTIONS ORIGINATING DEPT.: FINANCE CITY MANAGER APPROVAL NO: 6 ITEM: RESOLUTION FOR COLLECTION OF WATER TESTING FEE BY: JUNE JOHNST1 WILLIAM ELRJTE-' NO: �-A. DATE: JULY 28, 1993 In accordance with Minnesota Statute (Laws of Minnesota, 1992, Chapter 513, Article 6, Section 2), the City of Columbia Heights is required to remit an annual fee of $5.21 for every service connection served by the City's water supply. This fee must be paid to the State Department of Revenue in quarterly installments. The City Council previously authorized that 50% of this fee, or $2.61, be charged to each service connection property. The remaining balance was expended from the Water Fund. In 1993, the City of Minneapolis again increased rates to the City of Columbja Heights for the purchase of its water supply. The City did not pass this increase on to the consumer. It is anticipated that Minneapolis will continue to increase rates in future ye.ars. The City has a minimal balance in the retained earnings account in the Water Construction Fund to fund future replacement of water lines. Because of this, decisions will be required to determine what fees to pass on to the consumer. It is staff's recommendation that the $5.21 water testing fee be collected from each service connection and that the fee be placed on the utility bill as an annual miscellaneous billing with it clearly delineated that this is a State water testing fee. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the general public. RECOMMENDED MOTION: Move to adopt Resolution 93-__, being a resolution for Collection of Annual Water Testing Fee for the State Department of Health collecting $5.21 from each service connection in the City. ALTERNATE RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the general public. ALTERNATE RECOMMENDED MOTION: Move to adopt Resolution 93-....J being a resolution for Collection of Annual Water Testing Fee for the State Department of Health collecting $2.61 from each service connection in the City. JJ:dn 9307281 COUNCIL ACTION: v- RESOLUTION NO. 93- RESOLUTION FOR COLLECTION OF ANNUAL WATER TESTING FEE FOR THE STATE DEPARTMENT OF HEALTH WHEREAS, the Federal Government has mandated a water testing program; and WHEREAS, the Department of Health has been authorized to assess an annual fee of $5.21 for every service connection to a public water supply; and WHEREAS, the public water supply operator (City) is to collect the fees and remit said fees to the State on a quarterly basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1.That the fee of $5.21 be placed on the utility bill as an annual fee. 2.That it be clearly delineated on the utility bill that this is State water testing fee for a federally mandated testing program. ��edthis ___ �yci _________ 1m Offered by: Seconded by: Roll Call: Donald J. Murzyn, Mayor Jo-Anne Student, Council Secretary 93CY7281 RESOLUTION NO.� RESOLUTION FOR COLLECTION OF ANNUAL WATER TESTING FEE FOR THE STATE DEPARTMENT OF HEALTH WHEREAS, the Federal Government has mandated a water testing program; and WHEREAS, the Department of Health has been authorized to assess an annual fee of $5.21 for every service connection to a public water supply; and WHEREAS, the public water supply operator (City) is to collect the fees and remit said fees to the State on a quarterly basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1.That the fee of $2.61 be placed on the utility bill as an annual fee. 2.That it be clearly delineated on the utility bill that this is State water testing fee for a federally mandated testing program. 3.That the remaining fee not collected with the utility bill be paid from the Water Fund. Passed this ___ day of _________ 1993 Offered by: Seconded by: Roll Call: Donald J. Murzyn, Mayor Jo-Anne Student, Council Secretary 9307281 CITY OF COLUMBIA HEIGHTS AGENDA SECTION: 6. RESOLUTIONS ITEM: NO: HRA APPLICATION FOR RENTAL Q_ ASSISTANCE PROGRAM 6 • CJ, Meeting of: ORIGINATING DEPT.: HRA BY: ����� DATE: JULY 30, 1993 August 9, 19�3 CITY MANAGER APPROVAL A short notice from HUD (Application d�e by August 23) (copy of Notice attached as Appendix "A) was received from HUD on July 16 in regard -to possible application for Rental Assistance Program Vouchers and/or Certificates. This matter has been previously discussed with the HRA Board and City Council. It appears to be highly desirable for the HRA to apply for the maximum number of units realistically possible to replace current Metropolitan Council HRA (Metro HRA) Rental Assistance Program units in the City and thereby giving. the HRA and City total administrative control over the new 50 units and eventually the entire 198 unit Columbia Beigl)ts Rental Assistance Program. Currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 200 to 215 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) for Columbia Heights and Hilltop under an administrative contract with the Metro HRA. The HRA has provided such service.since 1977 for the program which is also referred to as the "Section 8 Rental Assistance Program". The reason for it being highly desirable for the HRA to administer the program include the following: 1.Local control of program. Can be as restrictive as the program rules allow in regardto inspections of units, location of assisted units, etc. 2.The HRA/City can have its own Administrative Plan and Occupancy Policy for theProgram. The HRA/City can in accordance to program rules, maintain its ownapplication guidelines and process. A preference policy could be established givingpreference to residents of Columbia Heights in receiving rental assistancevouchers/certificated under the program. 3.The HRA/City would do its own new program participant briefings and provideinformation on all potential rental units in Columbia Heights thereby possiblydisbursing the units better amongst the over 2,400 rental units in the City. 4.Instead of doing 2/3 to 3/4 work and only receiving $16.56 per unit, permonth, for the work (out o $47.4 received by th etro HRA), the HRA staff andcontract City Assistant Bu din Inspector and� ·nance Department personnelwould do 100% of the work ad-: eceive the ful $47.31 or each unit administered.This would enable the HRA/City to build up a r� erve f the program and for use forother housing related purp�ses.\ HUD has allocated only 249 units ($8,851,884) to the Metro Area Counties, including Anoka county. HUD staff has indicated that 50 units is the_ largest feasible application amount. A copy of a portion of the Application is attached as Appendix "B". The Resolution supporting the HRA application for the program is attached as Appendix "C". RECOMMENDED MOTION #1: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION #2: Redevelopment Authority Metro Council HRA units cc: HRA COMM. COUNCIL ACTION: Move to adopt Resolution 93-, "Resolution Supporting Housing and application for HUD Rental Assistance Program units to replace like and to have to local HRA totally administer those units. .;/6"f."1J.'C.¥"::,_ ., ..--":, (: 111n1�:J r,,-,Jt�'-""""'o JUL I 6 1993 Special Attention of: ALL PHA'S CC_, //�/J c er�,­C,,.1--�.....__/ U.S. Department of Housing and Urban-Oevelopmant c:_,..-<.. ft I -_...Minneapolia·St.Paul Office, Region V -/ ,/ 220 Second Street South Minneapolia, Minneaota 55401-2195 Minneapolis/St. Paul Office Notice Public Housing Division Number: 93-35 Issued: July 15, 1993 Subject: NOFA for Rental Voucher and Rental Certificate Program; Funding Availability Attached is the Ju�y 8, 1993 NOFA for Certificates and Vouchers. Please note the short turnaround time (deadline August 23, 1993) for submission of an application. If you have any questions, please contact your Management and Occupancy Specialist. �� Daniel H. Larson, Director Public Housing Division Attachment A//f'ENDFK "'A� .., ·,• .. .: ·.1; . !:� _;;:L't,,.' ��1:· �;;f 4• J. . tr ·1-.i '�,. -�::�...�-,, :r· -J� .-i.:. "l;:: .,._ .,._-:, � ... t. -:--,-;,/i. ·,-;;.Jt '-<-·.-t\·"'Sr: ;;�­·,i�: ����­��!....... 1/ _...., .. "!':l;. ·,fi�· t�, ·r:�·.t'...:¢·-. ���n-;,. ... �: .,. .'. f. --� , -�-· � 36808 Federal Register / VoL 58, No. 129 / Thursday, July 8, 1993 / Notices DEPARTMENT OF HOU�NG ANOURBAN DEVELOPMENT Office of the A.ulatant Secretary forPu�� and lndlan Hou�ng [Oocut No. N--e3--3639; FR-3-'�1] NOFA for the Rental Voucher Program and Rental CertJflcate Program AGEHCY: Office of the AssistantSecretary f or Public and IndianHousing, HUD . ACnOH: Notice of funding availabilityfor IT 1993 and procedures for allocating funds and approving housing 98ency application s. ��Y: The purpose oC the Raotal Voucher and the Ran tal Cartificate Programs is to assist eligible families topay the rent for decant. safe. and sanitary housing. Thia notics states the funding allocation available for award of "fair share" rental vouchers and rental cartificates. The notice identifies the am ount of housing assistancs budget authority available for each allocation area and HUD Field Office jurisdiction during Fiscal Year 1993. This notice also: (1) Invites Public Hou sing Agencies (PHAs) and Indian HousiDg Authorities�). herein n1ferred to as housing 98encies (HAs), to submit applic:itionsfor housing assistance funds: (2) Provides instructions t,o HA., governing the submission of ,, u . d . app ca:.i.ons; an (3) Describes procedures for rating,ranking, and approving HA applications.. DATD: Applications for all funding under this NOF A must be recaived in the HUD Field Office/Indian Programs Office by 3 p.m. local time (i.e., time at the office where the application i s submitted) on August 23, 1993. ADORESSES: The basic a·ppllcation, Form HUD-52S1S, may be obtained from, ,and completed applications are to be submitted to, the appropriate HUD Field Office/1.odian Programs Office for the jurisdiction in which the applicant is •located (see Section Il, Application Processing, of the NOF A). (Attachment l is the Application form.) FOR FURTli� IHFORMATION CONTACT: Gerald J. Benoit. Director, Operations Branch. Ranta! Assist.a.nee Division, Office of Public and Indian Housing� room 4220, Department of Housing and Urban Dovelopment, 4S l Seventh Street, SW .. Washington, DC 20410-8000, telephone (202) 708-0477. �earing-or sp89C.b-lmpaired in4Jvidua!s may call Hl.JD'& TDD number (202) 708-4594. (These telephone numbers are not toll­f:-ee.) IUPflUMENTAAY li"FORIIATION: Paperworx Jl.aduction Act Statement The information collection requiremeD ta contained in t.hiJ no tics have been approved by tba Office of Management and Budget (0MB), undera&ction 3S04(h) of the Paperwork Reduction M of 1980 (4-4 U.S.C 3501- 3S20), and have been assigned 0MB control number 2577-0169. L Purpose and Substantive Description A.Authority The regulations governing the RentalCartfficate and the Ranta.I Voucher Program.a are published at 24 CFR part882 and 887, respectively. The regulations fer allocating bouaing a.ssista.oce budget authority under section 213(d) of the Housing and Community Development A.ct of 1974 are published at 24 CFR part 791, subpart D. B . .i\llocation Amounts . · .. �,· authority_ available for use ln n�: •. -:�/r(metropolitan areas. · :-.-�-: The allocation ana.e were establlahed':!�to en.ure sufficient competition among '� HAs (including State and regi onal or � �­multi-<:ounty M.A..} operating ho � ?:t�-·­pro�s within the HUD-establish� .}§.'1.lallocation areas. . •. _ ·, . .,.�­(3) Program type. Tb.is notice · · . ·>,f�announ.cas the fair sh.are allocati on ol -�.��:�housing usist.ance budget authority (Sea ;�Attachmen t 6) for the Rental Voucher . ':,-::5"<­Program and for the Rental Cartificata . ·.:;.:�­Program to each Field Office for . ; _ _-��n­designated allocati on aree..s, based on .•.. ,:�the housing needs factors. The . .. --.%�� allocation of housing assistance budget . ;�· authority to each allocation area, : · ·:�� -however, is a total for both programs: : :_,;fiTbe allocations have been structured to . · _;:::_. give Field Offices flexibility in -.:;-_�approving HA applications for the rental.fi�vouch.er program or the rental csrtificat�--�program. It is not necessary that 88ch -�'.�allocation ares within a Field Office . · :.:. 1 jurisdiction be provided both rental_ · . /.�vouchers and rental certificates. Thi� .:�_;;_.;. . notice also provides., for each allocatio� -��(l) Housing ne� formula. In thi_s .. · lll1!a, an estimate o!the total number o� :\� fiscal year. approximately Sl.077 billi on· rental vouchers and rental certi1icates ;::·�o(budget authority for �e rental -that could be funded from the housing :·;:�voucher and rental csrt.i 1icate program s assistance avai lable in the allocation . -. ·-'�!:."'f'.2is available for fair.share !on:oula · . 8l'94. These estimates are based on the .. :-f.::§allocation. T'h:18 funding will add . average fair mamt rents fo r two-.. · ·? ::::� additional UIUts fur HA rental vouch�r bedroom units in the Field Office's--�i·;:1!:J,Eand rental etirtilicate programs. _Ofthi.� 'urisd.iction. The actual number of units�,:--;.,gamount. appro�ately $-482 ID;llllon 11 .�sisted will vary from these _estima�e!.�5.:�for ran� �ers and appro_ximately in the actual bedroom size m.tX that � ::.�-�$S45 million l8 for rental certificate, . funded in a given area. ___ ,, __ �and the balancs of SSO million �· for the ··. (4) Potentio.l additional funding. II :::::�·Headquarters Raser-1e which Will not be additional rental voucher or rental :. ·: �allocated by formula. This buds et · · certificate funding becomes available for :'-:authority i.s being allocated to HUD· incremental use du.ring Fiscal Year .: -:·: Field Officas and allocati on areas under 1993 the Deoartment plan s to distribute -·;: _this NOF A. using the housing needs any ;dditional funding to Pie Id Officas --:::/: factors establi.shad in accordan ce �th . using the same percentage distrib�tion -·: �-24 CFR 791.402.. For purposes of this u reflected in Attachment 6 to this • • · NOF A. the Department is using the NOF A. Ally additional funding will be ·metropoµtaD uaa designations that used under the competitive were in effect prior to December 31, · requirements of this NOPA to fuo_d HA 1992, since detailed censu.s data . applicati on., which were approvaole buttabulations for the n ew metropolitan Dot funded, or approved and funded at arsa designations are not available, yet. l ess th.an 100 percent of the request ed (2) Metropolitan/Non-Metropolitan ·amount.mix. Separate housing needs factors were develooed for the metropolitan and non-metropolitan allocation areas within each Field Office jurisdiction. On a nationwide basis, approximately 90 percent of the Fiscal Year 1993 "fair share" budget authority for the Raotal Voucher Program and Ranta! Certi�cate Program is designated !or metropolitan lll1!as. The metropolitan housing_ needs facto rs were applied to the hoU&lllg · assistanca budget authority available fo r use iD metropolitan areas and the non­ metropo lita.:l ho using n·eeds factors were applied to the housing assistance budget C.Family Self-Sufficiency Program Section 23 of the U.S. Hou.sing A.ct of 1937 was amended by 98Ction 106 of the Housing and Community Development A.ct of 19� and now requ.iras that all PHAs receiving additi onal rental vouchers or certificates in IT 1993 must establish a family self-sufficiency (FSS) program. For Il-i.o\s, section 106(j) made participation in tbs FSS/rogram optional for FY 1993.an all futunl fiscal years. The program guidelines for the FSS program were published ln the Federal R.egi..ste.r on �ptember 30, 1991 Al ·- -i"SI� j •", •:}'. :.) '.t l I � 4 • :I ,, i Federal Register / Vol. 58, No. 129 / Thursday, July 8, 1993 / Notices 36809 (56 FR 49592). The regulations (or the FSS program we.re publ!a.hed on May 27, 1.993. Unles.s specifically excepted by HUD. any rental voucher or rent.al certificate funding re&arved in FY 93 (except funding for renewals or · amendments) will be used to establish the minimum size of a PHA'a FSS program. 1! a PH.A received an incentive award far t.he FSS program in response to t.he NOFA published int.he Federal R..egitter on September 30, 1991 (56 FR 49612) and amended oc January 3, 1992 (57 FR 312), the number of new uniu recsived in FY 93 will be added to t.he lncenUve awards received in FY 92 and this number will be t.he minimum size o! t.he PHA'a FSS program. D.Ji..-\ Eligibility All H.As are invited by this notice to submit applications for t.he incremental funding for the Rent.al Voucher Program (24 CFR part 887) and t.he Rent.al · C.Srtificate Program (2-4 CFR part 882). n.Application Process A.Application Requirements All the items in Section m of this NOF A must be included in the application submitted to the HUD Field Office/Indian Programs Office; The application may include an explanation of how the application meets, or will meet, the selection criteria listed in this NOFA. �-Selection Criteria/Rating Factors ... (1)Selection Criterion l: Ji..-\ .. ·· Administrative Capability (45 points). (a)Description: Overall HA administrative ability ill t.he Rental Voucher, Rental Certificate, and Moderate Rehabilitation Programs, as evidenced by factors such as lea.sing rates and correct administration of housing quality standards (HQS), · portability of rent.al vouchers and.rental certificates, compliance with Fair Housing and Equal Opportunity program requirements, assistance payment computation, and rent reasonableness requirements 1a either excellent or good. For purposes of this NOF A, an HA administeriDg a Rental Voucher, Rental Certificate, or Moderate Rehab ilitation Program will not be rated on t.he administration of its Public or Indian Housing Program. If an HA is not administering a Rental Voucher, Rental Certificate, or Moderate Rehabilitation Program, the Field Office/Indian Programs Office will rate HA . administration of the Public or Indian Housing Program. If an HA is-not -administering a Ranta.I Voucher, Rental C.Srtificate, Moderate Rehabilitation, Public Housing or Indian Hol.WDg . 85 percent aa o! September 30, 1992, Program, the Field Offica/lndJa.n unlea, the Field Office/ludimi Programs Pro gm,ns Office will ��seaa the Offica documenu that the September · admin1strati� capability oft.he HA 30, 1992, report ia not refiec:ive o{ HA · based on such I.actors u experience of performance. staff, support of the HA by t.he local O po.int.s. If neither of the above government. and the HA'a statementa y>_Ely. auign o point&. administrative experience with non• (c)Field Vf]JCellnd.ia.n Programs HUD bouaing programs. Offi� Assessments: In a.saigning points {b) Rating: 31-4S points. Field Offica/ for adminJatrative capability !or I State Indian Programs Office rates overall HA or regional HA application. the neld administration of the Rental Voucher. Offica/lndian Program, Offica &hall Rental Certificate, and Moderate determine t.he HA'a leaaing rate Rehabilitation Pro� (or Public/ separately for metropolitan areas and for Indian Housing or other bowing noirmetropolitan areas and U£e the programs) u excellent: there are no proportionately weighted applicable serious outstanding management rate to score poillta far admi.n.istrative review, fair hou.,ing and equal . capability. If t.he metropolitan areas opportunity monitoring review, or portion b much larger than the ncm- . Inspector General audit findings (unles.a metropolitan areu proportion, mare Office of Inspector General . weight mu&_t be given to metropolitan recommendation has been appe aled by areas. U the non-metropolitan veaa Field Office, Indian Programs OffiC9 or portion 1a much larger than the Regional Office): the'HA is complying metropolitan area, portion, more weight with. the portability requinJment.t under must be given to non-metropolitan t.he rent.al voucher and rental certificate areas. programs: not more t.han 15 percent of (2)Selection Criterion 2: the units inspected by the Field Office/ Underfunding-of Housing Needs (35 Indian Program., Office during the last points). . . management review railed to meet . (a) De�ptJon: The degree to which housing quality standards (HQSJ or the the .housmg_ needs of the area specified Field Office is aware o,f actions taken by in the HA's app�cation �m w_bich the the� to improve it.t msp�on HA draws f8llll�es to a.s&1st (pnmary procsau:es: and the leesing rate for area) have preV1ously been rental vouchers and rental certificates. underfunded, relative to the needa of (or occupancy rate for public/Indian other locali�es within the allocation . housing units) under Anllual area, taking into a�t ro� !actors a.s Contributions Contract (.ACC) for one. the number of assisted boUSJJlg units year or more was at least ·gs percent as and the number ofv�rr law-income .- of September 30, 1992, unless Field renter households eligible.for such .Qffice/lndian Programs Office assistanca. The Field Office will, documents that September 30, 1992, wherever practicable, consider needs report was not reflective of HA , • being met by all Federally assisted performance; · rental housing programs, including t.he 1-20 poillts. Field Office/1ndian FmHA Section 515 Rural Rental . Programs Offica rates overall HA Housing progr&!ll, but will, as a · · · administration of the Rent.al Voucher,· minimum. consider e.ssistencs_provided Rant.al Certificate, and Moderate under t.he Rent.al Voucher Program, the Rehab ilitation Programs (or Public/ Rental Certificate Program, other . Indian Hou.sing or other housing Section 8 Programs, and the Public or programs) as good; any management Indi8II Housing Program. review, fair housing and equal 1n accordance W!th Notice PIH 91-45 opportUnity monitoring review, or (HUD}, t.he Field Office will notify Inspector General audit findings are FmHA of application.a it receives and ·being satisfactorily addressed: the Field ask that FmHA provide advisory Office ls aware of some problems with comments concerning the market for HA administration of portability (e.g., additional assisted housing or the not responding to billing promptly); not possible impact the proposed units may more than 25 percent of the units· have on FmHA projects . .Applications inspected by the Field Office/Indian !or which Fm.HA has provided . · ·. i· Programs Office during the last . comments expressing coDc:atn! abcnit management review !ailed to meet HQS market need or the continued stability or the Field Office 1a aware of actions of existing F'mHA projects, with which taken by t.he HA to improve its HUD agrees, will receive zero points for inspection procedures; and the leasing this criteria. rate for rental vouchers and rental (b)Rating and Assessment: The Field certificates (or occupancy rate for Office will evaluate whether housing PubUc/Indian Housing units) under needs in the primary area specified in ACC !or one year or more was at least the application have been underfunded A2 XZA >m.; uw.•c,sxu:.._w-t@a.'Ml'� .�!:lo�.r.,��*±&:fS!,.., .!.',V.tM:.44..�: i. . . . ,.;J· ·1' ., �-·s :i:.. . •. ·, .-.. , ·,.\t�· , =.}ii: • 1,...;,i. ,':"...£. 36810 Federal Register I VoL 58, No. 129 / Thursday, July 8, 1993 / Notices .· .... � ::·: ��;�- with respect to assisted houm:1g provided to other communities in the allocation araa. and will assign one ofthr9e point-values. as follqws: 35 points. Housing needs in the area(sJ specified in the acpllcation ha\"abeen severely underfunded. l 7 points. Housing needs in the ares(s) specified in the epplica!:ion havebeen moderately underfunded. O points. Ho� x:eed.s in the aree{s}speci.fied in the application have received a proportion.ate share o! funding o.r bousi.og needs have been ove rfunded. (3) SeJect;jon Criterion 3: LccalInitiatives (10 points). (a) Description. The appllcat!cn mustdescribe the ext8Ilt to which HA.a demonstrate locally initiated efforts insupport of their Rental Voucher and Rental Certificate P:-og:rama or comparable teoant-ba.sed rental assistance prograI:1.S. Evaluation of alocality'a contribution is measured competitively by the extent to which a locality is able to provide sertices or ca.sh contributions or demomtrate its 1.Dtention to provide this kind of support in the future, as compared to services or contributions provided by other localities of liks p si.z.e. (b} Rating: Toa �ffi.ca/J.ndian Program Office will assign one of three point-values, as follOW5: . _ lO points: The Stats or locality provides significant local support (e.g., fiDancial. manpawer far inspection services) to ita Rental Voucher or Rental Certificate Program. S points: The Stale or locality provides minimal local 6Upport (e.g., financial, manpower for in.spection l services) to lta Rental Youcher or Rental Carti.ficate Program. O points: The Stale or locality does not provide support to the HA'a Rental Voucher or Rental CertIBca.te Program •. C.Unacceptable Applicatioru· (1) After the 14-calendar day technical deficiency correction period (refer to Section IV, Corrections to Deficient Applications, of t..b..is NOFA), the Field Offica/lnd.i.an Programs Office will disapprove HA application., that it determines are not accaptable for processing (refer to Section ill(F). Oletl.list of Technical Requirements, of this NOF A). The Field Offics/lnd.i.an Programs Office notification of rejectionletter must state the basis for the decision. (2) Applications that fall into any of the following categories will not be processed: (a) Th_e Daoartment of Justice has brought a civil rights suit again.st the applicant HA, and the suit is pending. "'1.,:-=-:.t· (b) There are outstanding finding! of comments relevant to this d�terminat.lon · ;�z:: noncompl.ianCB with civil rights from the chief exacutive officer o! th.a .' · ..:;.:f statutes, Executive Orders. or unit of general local governmenL Th.a ·. . :..:;�,,;.regulations, as a result of formal Fi_eld Office/Indian Programs Of:fics will •. \. _,:,. administrative proceedings, or the obtain &edon 213 comments from the .. _.�·Secnitary has is.sued a charge against the unit of general local government in ·. applicant under the Fair Hou.sing Act, accordanca with 2-i crR part 791, .... :::.�: unless the applicant Is operatillg undsr · subpart C, Applications for Housing ._:· .. �a conciliation o: compllancs agreement Assistance in Areas Without Housing -- designed to cor.ect the areas of _ Assistance Plans. Comment., submill8d noncomcliance. by the unit of general local government(cl HUD bas denied appllc:.ation mu.st be conside?9d before an processing under Title Vl o! ths Civil apollcation can be approv ed. Rights Act of 1964, the Attorney Por purposes of expediting the . General's Guidel.i.Iles (28 CFR 50.31, and application pl'OC8SS, the HA should the HUD Title VI regulations (24 CP'.R encourage the chief executive officer of ·1.8} and procedures (HUD Handbook the unit of genel'31 local government to ·8040.1), or under section 504 of the .submit a letter ,,.,,_th the HA aoolication I•,/,• . --'�:, •• ..J.."': ·,:;. Rehabilitation Act of 1973 and HUD COJIU:lentlng on the HA application in . ..,_:regulations (24 cm 8.57). accordance with section 213. Since ,: · : ,a-::1d) The HA bas serioUJ unaddressed, · . HUD cannot approve an application ·. · · _ · �g,outs!,.Blldln� Insp�or Cri!neral audit until the 30-day comment period is · ·· · --.·;.,'.findings, Im hoUS1.Dg and equal closed, the sec-..ion 213 letter should not. . ·.;--:opportunity monit?ring review n.ndi:ogs. only comment on the application, but · ir:-or Field Offi�dian Programs Office also state that HUD may consider the . �··::r�manasem ent review n.ndings !or one or letter to be the final comments and th.et ... :·.:-.more of its Rental Voucher, Rental. .no additional comments will be ·-.'.�;_Cartilicate, or _Moderate Rehabilitation forthcommg from the Ice.al unil of -· ·:: ·�2. Programs, or, m the �e of.an HA that government. . :::,�.,� ls not currently adm.inistenng a Rental di 1. . . . ... · ::..::,�,Voucher, Rental Certificste, or Moderate E. Fun ng App ,cations ·..:" :::_, -:;� Rehabilitation Program. for its Public (1) Maximum Funding Allowed. The .. .-.:··�Housing Program or Indian Hou.sing Field Office/Indian Programs Office may --�.:.�.d , ... -.r Pro� not approve funding for an HA un er. : .�I;.-;�(e) The 'leasing rate !or rental vow::her.s this NOF A for more than the greater of .. ; :::.r.::.� and rental certificates under AO:. for at . 10 percent of the HA rental vouchers .:·--.{�·:,C ... :ffi/; !east ODE! year is less than 75 percan� or, and ran� certificates under reservation·-.. '�"'-�.m the case o! an HA not currently . or 50 uruts. . . . -..... , .. ! ,. administering a Rental Voucher or . (2) Minimum Funding IJlowed. The • ··)"�:Rental Certificate Program, the leasing Field Office/Indian Programs Offica may ... ;.°j;.rate for all units available for occupancy not approve funding for an HA under ··. · · .·.�.::­ 'ill the Public or Indian Housing Program this NOFA for less than 25 u.:lits, unless: .. �._.;X is less than 75 percent (For a State or (a) The HA requests fewer than 25 : ·: . · ;_ (:-_E- regiona! HA. the Field omca,:inruan units: or · ·. . . . ... · ·:!-.?Program.a Office shall determine the . �).The restdual budget_authonty m ·. · _.;;'. HA'a leasiDg rate saparats.ly for . .-usmg the� �rder funding P� · . . ::,. metropolitan and -non-metropolitan. after fun�g higher ?8IW!d applica�ons ·...:. __ .,_ areas, and ahall usa the applicable rate is insuffi.oent t.c fund at 1� 25 umts: · .. ·,· 1n determining whether to accept the or • . . apP.lication under this paragraph.) ·(�) The total budget �ut!ionty.. . . .. lfl The HA is involved in 1itigation av8llable to the_allocation area w1ll fund ·· · ·. and HUD determines that the litigation less than 2� Ulllts. may seriously impede the ability of the (3) Funding Procedure. Toe F1e!d HA to administer an additional Office must develop a proc�u.T9 1or increment of rent.al vouchers or ren tal approval of applications (including certificates. . applications rated by the Indian (gJ The HA is not in compliancs with Programs Office) for each allocation area the Single Audit Ar:-... 0MB Circul&r No.in � order until all th� h�usi.x:g A-128 and HUD's imolementi ng assistance budget authonty is used. regulations at 24 CFR.part 44: or 0MB Where a Field Office funds applications C!.rcular No. A-133, as applicable.according to rw order for each allocation 8198. only to find it has some number cf units left, but not eno ugh t.c fund the next fundable application in its entirety or for tbs minimum of 25 units,that application can be funded to the extent of the number of units avnil.a.ble. D.Local Government Comments Section 213 of the Housing and Community Development Act of 1974 requires that HliD independently determine that there is a need for the housing assistance requested in applications, and solicit and consider The Field Office may elee. to approve100 percent of the units reouested in all. II 1 l l I j 1 i J ! i . i i ! � Federal Register / Vol. 58, No. 129 / Thursday, July. 8, 1993 / Notices 36811 applications that scora above a Field be used in the Field Office to which Office-determined funding cut-off. up to they were initially assigned. In such the ma.:itimum number of units allowed. cases, the followi.og procedures shall be The Field Office may elect to approve followed: less than 100 percent of the units (1) Reallocations within the Same requested in all applications for each State. If the allocation of funds to a allocation a:ee that score above a Field · Field Office csnnot be awarded within Office-determined funding cut-off, up to the Field Office jurisdiction during the maximum number of unHs allowed. Fiscal Year 1993, the Regional Office If applications are to be funded at less must reallocate those fund.a to another than 100 percent of the units requested Field Offica within the same State in the applications, the Field Office where they can be used during Fiscal must either (i) approve the same Year 1993. percentage of the number of units (2)Reallocation Between States. If arequested in each application or (ii} Regional Office cannot use funds within divide approvable applications into two the same State, the Regional Office may categories, for example, those scoring request Headquarters approval to over 40 points, and those scoring 40 reallocate funds to aDother State within points or less. the Jurisdiction of the Regional Office. 1! the Field Office elects to divide A request for Headquarters approval applications into two categories, the of a reallocation between States must Fieid Office may choose to approve a explain the reasons that funds cannot be different percentage for applications in used in the original State, the amount · eacb of the two ran.king categories so bein,s withdrawn from the original State, · th.et a higher percentage of units the program type, the Metropolitan/non• requested would be approved for all metropolit.aD mix. and the amount to be applications in the higher category and. reallocated subsequently to each State. a lower per_centage of units requested These requests must be submitted to would be approved for all applications Headquarters (ATI'ZNTION: Budget in the lower category, The Field Office · Division, Office of Management andmust approve the same percentage of Policy, Office of Public and Indian ,each application within each of the two Housing) for approval ranhng categories unless there are -(3)ReaJJocatfons Between insufficient funds to approve the Metropolitan and Non-metropolitan minimum 25 units. If the Field Office ls Areas. The Regional Office must follow unable to fulld all the applications for the ori�al fund usignments f�r . the minimum funding allowed in either · metropolitan and n .on-metropolitan · . of the two categories, the Field Offica areas wben it reallocates unused budget must reduce the applicable percentage -· authority. If thera are not enough factor in-the category ln order to fund approvable applications for the · all applications for the minimum 25 designated metropolitan or nan- units {unless the HA requested less than metropolitan budget authority, the 25 units or the total budget authority Regional Offics may switch the budget available to the allocation area will fund authority between a me�h!litan and a less tb.e.D 25 units). non-metropolil.ail area wi · the same If an HA applies for a specific State, provided that an offsetting switch program (i.e., rental vouchers or rental can be made in another State with.in the certificates) and funding for the same Region. If an offsetting switch specilied program is not available in the cannot be made and the metropolitan or metropolitan arsa or non-metropolitan non-Ipetropolitan amounts require allocation area, the Field Office will changes to the regional fund award the available form of assistance, assignments, the Regional Office must _ even though not spaci.fically requested . o�� the approval of the Budget by the eoplicanL Division, Office o! Menagement and The F"ie1d Office must promptly notify Policy, Office of Public and Indian the applicable Indian Programs Office Housing, befora switching budget for eacb allocation area as to the status authority between a metropolit.aD and a of any application from !HAs and, if . non-metropolitan area. appli�ble, the amount o�budget G.Notification of Funds Awardedauthonty to be made available for IHA . . applicntions that were rated high (;) After the F1eld Offices have enough to receive funding. reviewed, rated, e.nd ranked . applications, and the Field Officas and F. Reallocations of Funds . Offices of Indian Programs have Each Field Office must mue every approved the applications, Regional reasonable effort to use all available Offices must submit lo Heedauarters a funds. It may be necessary, however, to list of all appTOved applictions, listed reallocate funds from one Field Office to by Field Office. The Regional Office another when th.a funds are not likely to application approval list is due ln Headquarters (Attention: Rantal As£iStallca Division, Office of Public and lndim Housing) on the teoth worki:og day following the date set by Headquarters for completion of application ranking and S8lections. (2)The Regional Offices must providethe following information !or each application approved: (a)the name and address of the HA: (b) The project number, and thenumber of rental vouchers aDd the number of rental certificates, as applicable, approved for the HA; and (c)The amount o! contract authorityand budget authority, stated separately for rental vouchers and rental .cartificates. H . .Admfoistrative Fees (1)The administrative fees forincremental units in the Fiscal Year 1993 appropriations are specified as follows: (a)FY 1993 Incremental (FeesProvided by FY 1993 Appropriation): .. (1) On-going ..... (2) Prelimlnaty " (3)Hard-to-House·--....... . .. Remaj vouchers 8.2".4 $275 $45 R&malcer-· U1k:atN 8.2% $275 $45 ·(b) FY 1993 Opt-outs/Public Housing· Demolition (1leplacements anaRelocation} Section 23 Ccn�rsions: (1) On-¢ng ..... (2)Preliminary ..(3)Hard-to-House ........... Rents.I · I Rema! car-'1'0Udlera tfficatea . 6.5% 7.65% $215 $250 $45 $45" . (c) Renewal of R�ntal Vouch� and Rental Certificates: ( 1 ) On--9oing ..... (2) Preliminary ..'3) Hard-to- Housa ......... .. Rental voucners 8.S'r. $0 $45 Rental cer­lllicataa 7.65% $0. $45 (2)For buc;iget preparation,submission of requisitions. andapproving year-end operatingstatements, HAs should use the August3, 1990, Housing Notice (}i-90-S3),Administrative Fee Requirements forthe Housing Voucher and CertificatePrograms, lo determine the blended ratefor all rental voucher or rental certificateincrements for a given HA. /1'1 ..,_. eue.:as>ccwu _")ff\. '·\'" .... ""!iE . �'i'::'.i �« s,9JP1.I51 .... ..!l? ... :'t'Jl!ftOC4£?.UJAJA!? 5.¥.S-�.J.».i? !J£!2£,.?-i11..!.t'\,.-.!-1,AIU{-•. ffl'l!t" .. � Federal ltogish,r / Vol 58, No, 129 / Thursday, July B, 1993 / Noticss : .. "l::i /.= ATTACHMENT 6.-FISCAi. YEAR 1993 SECTION 8 CERTIACATE AND VOUCHER Au.OCATION-Continued : :"\JJJ, Region Dollars Unltl Ccn�001nt pang of allocation .,.. . .,;��� :----------t-----+--+------------------------�· �--1 Metropolltan Allocatlon 2.970,581 101 Rode. Kenosha. Dane, Radna. ·-· :�··i ArN'2. . -�� �MatftlPC)lllan Allocation e,010,999 203 MllwaukN, Ozaukee, Washington, Waukeeha. j.J:i. � Alul3. •.·,-:as , Nonmltropolltan AJlocallon :;_� �: ; Arau: : ,!:.-l Nonmetropolttan AllocallonArea ,1. Nonmetropolltan AllocallonAraa 12. Nonmetropolltan AllocationATM 13. MlnneapoHs-St Paul, Mln-nMCl'la Office Me tropolltan N-. loc:allon Areas: -�-��a,§t.�MS_� .Graatar � Metro -Nonhem Allcx:allon Areas Noohem Min� ·-·--·· Soulhwestam Minnesota ... Sou1heastem Minnesota •••• HUD Region VI (Fol1 Worth) FOc1 WOC'th, ·Texu Office Me�pclltan Alloca1lon Areas: Central Texas ··--··-·--·Callaa, Texas .....................East Texas ....... -................FOC't W011h-Mlngton ..........Far Wu Texas .................West Texas ........ -..............New Mexlc:o ...... ·-··-··· .. ;··Noumetropolltan AJlocallon Ala&s: Central Texas .................... ' .. Far West Texas ................. Nor1h Central Texas .......... Nor1heast Texas ................ Texas Panhandle •••• , .......... Nol'lh & West New Mexico Sou1h & East New Mexico Hous10n, Tuas Office Me�polttan AJlocallon Areas: Beaumont-Port Mhur MSA Houmon PMSA ··--·········· Southeast Texas Metro ..... Nonme1rop0Uta11.. AJlocallon · Arau: Nonmet BV� and HGACNonmetro. 823,629 835,133 900,347 8,851,8841,ass,on _862,432 468,227 I 792,722 I 1,828,5626,007,5271,328,4172,490,9643,733,8621,888,788 2,450,767 I 506,144 I ·604,322 I 530,825 I . 625,801 I 42s.ns I 495,123 542,727 1,132,910 8,859,7231.�6.330 514,382 35 I Cdumbia. Crawbd, Dodge, Grant. Graen, Iowa. Jetfel'$0fl, LaFayette, Rlchland, Sauk, :·�. Vernon. WalwOnh. · . . _ ·.�;f:-, j 35 I Aahland, Banon, Bayfield. Buffalo, Burnett. Clarie. Dunn, Iron, Jacbon, Jw,eau. Mon---�::_ �roe, Pepin, Plarce, P.olk. Priol, Rualc. Sawyw, Ta}'iOr. Trempealeau. W&lhbum, .. ;.,:: lWOOd. . . .. : '.37 I Adams, Door, Flotenoe, Fond Du Lac, FOf8St, Green Lake, Kawaunee, Langlade. Un-·- ootn, Manitowoc. Marinette.. Marquitta, O=ntc, Oneida. Pa1age. Shawano, Vias, Waupaca. Waushara, Menominee. -.•, I ' " • .!· t .. � 1 2491 Anoi<.a. Ca,ver, Chisago, Dakota. Hennepin, laanll, Ramsey, Sc:ott, Washlng1Dn,·w� 53 St Loul4, Olmsted. Clay, Ben1on, Shert>ume, Steams. ''.!;� ,·-. ,: -·.�,. } 35 I KltlsOn, Roseau. Matahal� Pennington, Red Lake, Polk. Norman, Lake of the WOOda, Beltram, Clealwater, Mahnomen, Hubbard, Beckar. Wilkin, Ofta< TaR. Grant. Douglaa, :::�­Tl'IMtfN, si.v&na, � Kocchlc:hlng, ltuca. Mkln, Carttcn. Lalca, Cook. Caas; ·:ib-\ 19 32 62199 4' 831236381 21 26 24 29 17 Crow Wing. Wadena, Todd, Mon1son, MUie Laca, Kanabec, Pine. . . _·,:r-� Big Slont,· Chippewa. LAe Qui Patte, Yellow Medicine. Kandtyoli. Maekar, Ren�Ue, ,�-.T •. Mcleod, Uncoln, Lyon, Redwood, PlpeslDM, Mu rray, Col!OnWOOd. Rock, Nobles, -'•\ .. .Jedclon. .:··---� Sibley, Nloollet. LI Sueur, Brown, Wa10nwan, Blue Eai1h, Waseca. Martin, .Faribault, ··;'-J� · RJce, Goodhue, Wabasha. Steele, Dodge, Winona. FfMbom, �. Allmore, Houe--=.,· -t0n. . ,., •1. i_::. . :_: \($,1 Bel� Cotyell, Tom Green, Mclennan. Collin, Dalla.a. Denton, BO.. Kaufman, Rodcwall.Gregg, Harri8on, Grayson, Bowle, Smith. Johnson, Pat1tef, Tarrant. � �.ai·°!:'.:'\ .. ; !Z! ···-�� ..-"'-ll.. B Paso, Midland, EdOI'. Taylof, Potter, Randall, Lubboek, Wichita. Bemallllo, Oona Ana, Loi Alamoe, Santa Fe. :)$·:! --��-·.:·;)tf-�Milam, l.an"4)asas. San Saba. Hamltton, MIiis. HIii, Kimble., RNgan. Mason. Coke , &rt· -:.� � ten, Concho, Schleich&<, Croc:xett,.Martln, Menard, S1811ing, lr1on. Nolan. Kent. Brown, ··. ···_. Jonas, Stonewall, Haskell, Stephens. Fisher, Sa'"y, Eas1land. Knox. Comanche. .' ;�� .RuMels, Coleman. Mltchell, ShaJtel1ord. Throd<rnorton, Callahan. · -:: Reeves, Andrews, Marlon, Howart!, PIICOII, Gaines, TerTell, Cnlne, Upton, Loving, · . ·;-Ward, Dawson. Glasacod<, Broden, Wlnlder, Balley, King. Coc:hran, Lamb, Dicken&, :S,­Lynn, Gana. Motley, Hoddey, Terry, Floyd, Crosb)', Hall. Yoalcum. Hudspeth, Jeff .. ··_,:.'Davis, Clllberaon, Brewster, Presidio. · ·' Umestone, Bosque, Freestone, Falls, Hunt, Palo Pinto, Wise, Erath. Hood," SomeNeA, Navarro,Fannin,Cooke.Franldln, Hopkins, TltJJa, Delta. Moms, Red River, Lamat, Cess, Henderson, McCulloch,Can1>, Rall\S, Cherokee, Van Zand!. Rusk, Andenion. Wood, Upsnur, Panola. Jack., Young, Haroeman. Archer, Clay, Montague, Foard. Cottle, Baylof, Wllt>ar;er. �hlll. Hansford, Hall, Swisher, Gray, Roberts, Donley, Oldham. Deaf, Smtih,Moore. Dallam, Hutchinson, Colllngswor1h, Wheeler. Chlldrasa, Panner, Castro, Upscomt), carson. Sherman, Ha111ey. Oehlllree. Brtsc:oe. Armsttong. 23 I Colfax. McKinley, Mora, A.lo Arriba. San J�. San Mlguel, Sandoval, Taos., Tonanee,Val6nda. 24 I Catron. Chaves, Corry, De Baca. Eddy,.Gmnt. Guadalupe, Harding. Hidalgo, Lea. LJn.001n, Luna. 01ero, Quay. Roosevelt, Sierra. Socorro, Union. 391 Hardin, Jefferson, Orange. 308 Fett Bend, Hams, Uberty, Montgomery, Waller.51 �razoria. Brazos, Galveston. 21 I Austin, Burieson, Chambers, Colorado, Grimes, Leon, Madison, Matagorda. Robertson,WashlngU)n, Walker, Wharton. fl, Application for Existing Housing S�ion 8 Housing Assis,ance Payments Program U.S. O•o•r1menc ol Ho1L111lno .,,., UrD<W' o.-ioom-, Ol'fic. ol P'JOII� an.a Inclan Housu,g Sano� 0,1911'\&1111"1 two CDOles 01 ll'l&S acoucauon l'Orm anC1 anacnments :D a,e IOc:a.l HUC F"*d Offloe . OMS .Aoo,O\'-, No. �i"7-0169 te:,.91:l019�'. P1.1011C ,eoc,,11119 curoan 101 ll'la �en ol in1o�acn II toSGfflal'8CI co ...,.,a� 0.5 l'lau,s pe, resoonse. lnduoang cne Clffle ro, ,_1119 insll'UClona. -ct'll'9 e:UUncJ Cl.ala scun:a. ga� ano m.&nlaliwnq er-¢ala neeoed. � CClffl01911nQ .no r-.ng a. �n 01 wi101maacn. Send carnnw,cs � 111a l:116081'1 H�III Olf a/Ty Olnef :&:10eli:l Of 1tla C-ClleC:icn 01 Wllalffl&IIOl'I. !nCIU011'19 suggas:sons IOI 1eoucin,; �IS l)uroen. ID en. Reoon:s Mana�f Oll'lmr. Orb Cl lnl0ffflaoon Ponoa M'4I Sysuwns. U.S. Oeoaninentof Housing and u,r:i.a,, Oeveooomen1.. Wa.shin9cn. 0.C. 2°"1G-:i600 at\O ID cne Offica °' ManlQIIITWII VIIS Suogel P:ioerwor11 Rec,uc::ion Pr01act c:577-01691. W�ningn:,n. O.C. 2050:J. Oo not una "'• 00fflOl4ireo rorm u, •rn• of ltles,e aocll"l!Sses. ,._ 011n. ?,,,,ol,c "°"loll'tO .49arc:-, CP'1AI ,..,.,..suno t"OYU\Q �-ca oaymllflis: I Appeanm,�.c:i HO, l"'-'0 ,_ .. ,.,, Housing & Redevelopment Authority of Columbia Heights, Minnesota I It f f t f ' I , �no-·"' 01111a i>tv. I R_., ro.,11119 MMIIM'Ca �-•• a : 590 40th Avenue N.E. "°"_,,,e.,n-1n7 1 .__,,,.__,7 Columbia Heights, Minneosta 55421 25 25 � ..... 01 PNA Qnr;.a �wll'ICnHO IO n;n l1'U �gucn Kl'Nya,IMOIM!eocru� Ho! .. X • • • fa, s.=on a CM1�•7 {ID C .•• Jo, Se=an a Housinq v�s? !Ki 1 nae OI Pl-11' CIIIC• 1111"0Nacl IO u;n 11M ccac:a110n Executive Director Pnan• HUfflOef I 612-782-2855 I Oala OI AC\PIQIICII _ 8-19-93l.l!Qal AIN 01 Oo9.11101\ (ar• in •ncn ane rkA oa1llfflllnn ll'IAI 11 may 11Qa11y •u• fll0 Conuac:s1 City of Columbia Heights ..._ PTunar, Ale«_a) aorn wrucn :anuues 10 oe assistec will 041 crawn. Lcicallly (Cty, IOWII, tlC.) County I Columbia Heiahts Ar,nlr;, I . Nu-r Of 0w� Uftfta Illy IMnteffl C4WIC a.?ropo.ed Aa&latecS 0-mn; Unna Me&alnQ llll'a91'8III EIO..,. 11an1SGOD«I, Cluca.i I ·Ncn-Eiaeri,, Ellc!MCY 1 ,-aR r 2-!!R ,.eR I 2-8R I ,,.aR I •·SR 1 Centflca1es Housing Voucners I 25 I l I I J I I I 5 I 10 I 10 I --�---� C4119Nulana1 I01Mnct 6 I I ! I !>8R I &eaR UMa 50 Tor.al 0-Uli\4 UM• � 25 C. NIM !or Kouam; A.sstscanca. Camm,sira,. 11\a& lh• Ol'QCI 19QUealC Ill rn&S 40QIIClll11ft la C101111SIMI WIii\ lfta &OOIQO• P'IOoltlftQ MSISWICII Pwl � 1N c;mll IO -WIO Nl'IIIUlln; l'-CI ar I.Qw•-lllCl:lffle rMlllft 01.Jn Die ___ o, a.cna Plan. NIN Ol'IIIDCMCI Cl'lllaQ iaroaciollll'f• ,o 110�01 "• l'ICluY'1!1 &a:an,. a:mn.Mf 11111 Ina IIIIUllng --ltNGS OI L-•-inccrna Fllllllla (IIICIIIOW: Ille .... , • .llatlOICID0911 .-0 <h,IQled, JalV• lal'llllaa MO IIIIISa GISCICIO 111 II 0. Cl&Pacar1) fftllllll9 II r:, UDCl.:I IO ruce Ill Ille IZlfflffll.llll. (II aoaDICNI IACa II ftNOC. liCC seoaraie Pia9••-l (See Attached Addendum to HUD form 52515) C. °'*lftc.aUan • • P\IOU.C: >touai� l.g•ncy. Oem:nsn• 11a1 tw IOQicarlt �,_ �. Puc&c: l'IO..l5lng A9fll'� ana 15 Suom1n..s wllh � cuufta:2 ana &lf'l:lnZ8d "c:vr, CUI,-Qr01ACt ll0Qa80 la'., f'e ac:cic:lacn. fCl'laoa • '"• -1DD10cria1e 0o1Hl J INa acipllcauon Pn"10Ual'f aubfflfflecl l. The re1evant anac1inq leq1s1a11on I X* 2. Anv rules and regulations aaooted or to be aa001ed by tne a9encv 10 gov�rn rts 0oera11ons 1,,l __ x_* ___ .....,; _____ _ 3. A suppon1ng 001n1on trom rne Pu01ic Housing Agency Counsel I X* R11avn � record l0f � wm ol lr\1t ACC. P,v'liuus NDOns .,. OCSClotlll page 1 ol 2 *See Appendix "D"101m HUO--.S:.515 (7,e,. ,wl l'lancft)00a 1,:-: A ,, '( PP6 .1v-D? y 8 Federal Register / Vol 58, No. 129 / Thursday, July 8, 1993 / Notices E � and AcSm1n&111n11ve C.pa0lllty. o.scnoe ao,e ••oen--e1,ne � 1" .,,....,,.11.,,no nousino er oa,., grc;,a,ns ano or-• -111..,_, llftll:n .,..o,-cR c,r-,i CII' r:a:,1-,g lftallag-1 r:aDaCllll"f IQ' Irle Cll'OCICIHCI ClnlQlaffl, The HRA of Columbia Heights has administered a 101 unit HUD assisted Public Housing project, Parkview Villa, since its completion in 1975. In addition, the HRA is currently providing local administration of the Rental Assistance Program (152 certificates/48 Vouchers) for the City of Columbia Heights and the City of Hilltop under a contract with the Metro Council HRA. Also, housing rehabilitation, Community Development Economic Development, and other programs as noted in the attached Annual Report are administered by the HRA (see Appendix "C"). Additional staff will be added as deemed necessary to administer the program. : � 0uailty $tanciards. Prc,o,ae •aa1emM111\aJ ,,.. l-lcusanq 0.A'( si.,oan,, ., Oii UHCI II Irle --Of,,.. Dl0Qlaffl WII De U -101'111 In,_ program · · ,.....-o, 111a1 --'"ine AC::.-CllaCIIIIY c,,,.,.. ar• c:n,ooseo. '" in• •ari• C11M. Ma\ ar,:,oosae1 vanaDOn lllal lM SO«:lllaCI ano JuSlllillCI. The Columbia Heights HRA will continue to use the same -Housing QualityStandard (HQS) as are being used for the 200 rental vouchers andcertificates currently being admini stered by the HRA on behalf of MetroHRA. These are the HUD HQS with a stipulation that the units must havethe required City Rental License prior to our HRA having the unitinspected and being approved for the program. The City Assistant Building Inspector is under contract with the HRA to provide the HQS andother program inspections. :. �••Ing Sc:n.cSu-. Pniw:I• • Cll'COOMCI sC'\aow• soa=iyir,o cna "Uffl0at 01 111\111 ID oe 1.ueo or .,. Sid 01 NOi UW-IIIClllll'I pet\CICI. Since Metro Council HRA units would be replaced by new Columbia Heights units, it is estimated that the following schedule would be met: 1st Three Months: 2nd Three Months: 3rd Three Months: 4th Three Months: 35 units 50 units 50 units 50 units l\. Awn;e l&ontruy AdlustK Income (Housing voucnars Oruy) _!ffldeMY ! 1•BR !2-BR I �BR '-i!R 5-BR S.BR I 450 I 530 I 650 L AISac:Nlten•. Tlw IOIIClon'IQ 100111cna1 n-1nUS1 O.IUDINlaCI alll'I• .io, Irle IICCllcalll:SI OI an• IDOICIIICn �-tu "O 111, .. 1Nr1 WIGI In• PHA aHC:UI.S ACC. Sullfllfflad wtlll 'll'lla alltlllcallOft To lie auon11nad Prrtlow.!y I aullfflmec1 1. Ewa! OoocnaV!'I Houslno Plan 1 I X I ?_ EJM! Oooor1uMy C811lbaons, Fonn HU0-916 I I X 1-.::·/-:-·?: ·. . 3. �11/na-ct Recuired M,n;aj Conll'lbuaons, 11:wms HU0-52672 'Ind HU0-S26ij I I x ·: ... :;_::, ··: ·: :·. · '· AdmintsnM pi., I I X I s.� Sd*2Ule of �s far Ulllill• and OG'I• Servicls,' latm HU0-52667, I I Iwta, • � ot ll'le amcums i:,n,ocsed A HUD Fla.Id Ollk:9 Aeciommandaaona "-"'111eftdanoll el .t.o-t111a•• ll•Yl•""""O 0fflc• SIQIYIUN and TIiie ti••• 3G8: p;,ige 2 ol 2 '°'"' HUD-ruts Bl Housing & Redevelopment Authority of Columbia Heights Commluloners Euaebiua HeinlZ Palricla Jindra B,uce Nawrocid Richard Cullin Donald J. Murzyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 • (612) 782-2854 ADDENDUM TO HUD FORM 52515 (Application for existing housing) Currently the HRA of Columbia Heights has an existing Rental Voucher (47 units as of July, 1993) and Rental Certificate Program (151 units) through the Metropolitan Council HRA Program. This 198 unit program is administered (under contract with Metro HRA) locally by the Columbia Heights HRA staff. The Columbia Heights staff also administers the City of Hilltop's two Certificate units (1-one bedroom and 1-two bedroom). Due to desire for increased local control and eventual total local administration of the program in Columbia Heights, the HRA Board of Commissioners and City Council of Colwnbia Heights desire to have its own rental assistance program. Over a period of three years, the HRA would like to replace all of the 47 Vouchers (9-one bedroom, 19-two bedroom, 18-three bedroom and 1-four bedroom); 137 Certificates (27-one bedroom, 68-two bedroom, 41-three bedroom and 1-four bedroom); and 14 Moderate Rehab Program Certificates (4-one bedroom and 10-two bedroom) in Columbia Heights for our own vouchers/certi­ficates. The need for the units is evidenced by the fact that we have over 2,493 rental type units out of the 8,045 dwelling units in the city. According to the 1990 U.S. Census Data, there were 1,143 families in Columbia Heights who lived in rental units and paid 30% or more of their income for rent. (See attached Census Data in Appendix "A"). It does not appear that the situation has changed since the census was completed. As one can see in the census data, the majority of our housing units were built over 30 years ago. our population is aging and we have a need for one bedroom units to assist the elderly in paying their rent in privately owned rental housing. our 1990 Census Data shows that we have 4,033 (21. 3%) residents who are 60 years of age or older. This compares to 2,938 (14.7%) in the 1980 Census. There is need for substantially more than the current 198 existing rental vouchers and certificates. However, at the current time the HRA and City desire to only replace uni ts that Metro HRA has inColumbia Heights over a period of three years. This plan is in accordance with the HRA Goals for the past several years. Copies of the HRA Goals are attached as Appendix "B". Equal Opportunity Employer G) fJ)_ Housing & Redevelopment Authority of Columbia Heights Commlulon .. EUMbiul Heintz Plllricia Jindra Bruce Nawrocki Richard Cullin Donald J. Mlnyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 • (612) 782-2854 PROPOSED BRA GOALS POR 1993 The following is a list of the consolidated HRA Goals for January 1, 1993 through December 31, 1993. 1.Parkview Villa (PVV)/Parkview Villa South (PVVS) Housing. 2. A.Apply for 1993 CIAP grant from HUD for apartmentrenovations, apartment sprinkler system, handicappedimprovements and other improv ements in PVV. B.Complete any additional accessibility improvements forvisually and hearing impaired residents in PVV. C.Continue research and develop, if deemed feasible,additional senior low income housing for residents ofColumbia Heights. Community/Economic Development. A.Continue work on Multi-Use Redevelopment Plan (MURP)project south of City Hall. B.Continue single family and rental housing neighborhoodimprovement program by continuing efforts to encourageand assist owners to rehabilitate deteriorating unitsand by acquisition and rehabilitation or clearance ofdeteriorated houses. c.Conduct an informational meeting to inform rentalproperty owners about Rights and Responsibilities ofLandlords/Tenants. D.Implement 1992/1993 Anoka County CDBG activities andcomplete planning for 1993/1994 ACCDBG program. E.Work toward meeting redevelopment needs identified inthe City Comprehensive Plan. F.Continue and improve Business Revolving Loan Programfor industrial and commercial businesses in ColumbiaHeights. G.Continue providing technical assistance to CityPlanning Department. H.Monitor state and federal legislative issues in regardto housing and community development.G:J' Equal Opportunity Employer ·-� APPENDIX "B" 13 3 HRA GOALS FOR 1993 PAGE 2 3.Home Improvement Programs. 4. A.Continue current single family and rental rehabili­tation programs through the Minnesota Housing FinanceAgency (MHFA) . B.Continue involvement in the CDBG Home ImprovementGrant Program for single family homes. First Time Homebuyer Program. A.Continue involvement in the MHFA Minnesota citiesParticipation Program First Time Homebuyer Program. 5.Rental Assistance Program. A.Continue to administer the Metro Council HRA Section8 Rental Assistance Program locally for approximately215 Columbia Heights and Hilltop families. B.Apply for 50 Rental Assistance Program Vouchers/Certi­ficates to replace 50 Metro HRA units. over followingtwo years, apply for balance of uni ts needed toreplace all of the Metro Council HRA units. Aftersufficient units are received from HUD to replace theMetro HRA uni ts, then totally adndnister the RentalAssistance Voucher/Certificate Programs in ColumbiaHeights. 6.General. A:Contract with City to provide HRA computerized accounting serv ices. B.Continue to research, apply for funding, and implementnew housing and community development programs toenable further diversification of agency efforts andfinancing. bt /GOALS/7/28/93 APPENDIX "Bl" ;3y· Mayor CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Donald J. Murzyn. Jr. August 11, 1993 Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges Mr. Thomas Feeney, Area Manager Department of Housing and Urban Development 220 South 2nd Street Minneapolis, Minnesota 55401-2195 RE: HRA APPLICATION FOR 50 UNITS OF RENTAL ASSISTANCE PROGRAM VOUCHERS/CERTIFICATES (To replace Metro Council HRA units on one for one basis) Dear Mr. Feeney: The City of Columbia Heights supports the application of the Housing and Redevelopment Authority for 50 Rental Assistance Program Vouchers/Certificates to replace so Metro Council HRA uni ts in Columbia Heights. It is understood that the Metro Council HRA will then utilize the 50 turned back units elsewhere in the Metro area. It is further understood that the HRA will be applying for units in future years until all Metro Council HRA units are replaced with Columbia Heights HRA units. Then the Columbia Heights HRA will have total control of the Rental Assistance Program for the City of Columbia Heights subject to HUD rules. Sincerely, Donald J. Murzyn Jr. Mayor cc: city Council HRA Commissioners "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER gc;- RESOLUTION 93-__ _ RESOLUTION OF CITY COUNCIL OF CITY OF COLUMBIA BEIGJlll'S, MINNESOTA SUPPORTING HOUSING AND REDEVELOPMENT AUTHORITY (BRA) APPLICATION FOR BOD RENTAL ASSISTANCE PROGRAM UNITS TO REPLACE LIKE METRO COUNCIL HRA UNITS AND TO HAVE THE LOCAL BRA TOTALLY ADMINISTER THOSE UNITS. WHEREAS, currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 200 to 215 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) under an administrative contract with the Metropolitan Council Housing and Redevelopment Authority (Metro HRA) and has done so since the start of the Rental Assistance Program (Also, sometimes referred to as the "Section 8Rental Assistance Program n ) in 1977; and WHEREAS, due to HRA and City desires to have more local control over the Rental Assistance Program and provide preference for residents of the City to receive assistance under the program; and WHEREAS, currently the HRA is receiving only $16.56 per unit of the $47.31 the Metro HRA receives from HUD for administering the units; and WHEREAS, the federal Department of Housing and Urban Development (HUD) has invited applications for new units under the Rental Assistance Program; and WHEREAS, a precedence has been set by the City of Richfield and Washington County where they have, over a period of two to three years, set up their own programs (replaced Metro HRA units with new units received direct from HUD) ; and WHEREAS, an application has been prepared by HRA staff for an initial increment of 50 Rental Assistance Program units to replace 50 Metro HRA units and such an application is due to HUD by August 23, 1993; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that, subject to HRA Board of Commissioners formal approval, the City Council supports the application of the HRA for 50 Rental Assistance Program units for the City of Columbia Heights to be used to replace 50 of the Metro HRA units. It is understood that within three years the HRA will (providing HUD provides the new units) replace all of the Metro HRA Rental Assistance units with the Columbia Heights HRA providing total administration for the program in Columbia Heights. PASSED THIS OFFERED BY: ROLL CALL: AYES: ABSENT: OF ______ ...._ Donald Murzyn Jr., Mayor . Res/7/30/93 1993. SECONDED BY: NAYS: Jo-Anne Student, Council Secretary \. (. l • /; 1..?,1..:J� ,Iv' iJ.ry:: C CITY OF COLUMBIA HEIGHTS AGENDA SECTION: ORDINANCES & RESOLUTIONS NO: 6 ITEM: FIRE DEPARTMENT RELIEF ASSOC., NO: ,.c. VOL. DIVISION BYLAW CHANGES MEETING OF: August 9, 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: P. HENTGES DA TE: 08/06/93 CITY MGR APPROVAL The City Council and the City Council, serving as the Board of Trustees for the Volunteer Relief Association, both need to approve the resolution providing for a benefit change for the August 29, 1991, to the August 28, 1992, group of retired volunteers. Please note that this $15 per month maximum benefit increase only applies to two retired v9lunteers. It should be em_phasized that the bylaws were amended in 1992 with the specific intent that no review of benefits will again occur until or after December 31, 1995, and reviews thereafter shall be no more frequently than four years. Thus, it should be noted for the record that the basis for this selected change is to somehow correct an "inequity" that was not addressed in the previous adjustment. The resolution set forth essentially makes three revisions to the bylaws including a provision that addresses a review of benefits in 1995, the specific formula for determining the-benefit, and the actual schedule of the maxim om benefits paid. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; Being a City Council Resolution Amending the By Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division. J COUNCIL ACTION: RESOLUTION NO. ------ BEING A CITY COUNCIL RESOLUTION AMENDING THE BY LAWS OF THE COLID,IBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, VOLUNTEER DIVISION WH���s, facts have been submitted to this body showing that adjustments to Article VII BENEFITS -VOLUNTEER RETIRED PRIOR TO FEBRUARY 13, 1989 of By Laws of the Columbia Heights Fire Department Relief Association, Volunteer Division are necessary; and WHEREAS, Article VII BENEFITS -VOLUNTEER RETIRED PRIOR TO FEBRUARY 13, 1989 of By Laws of the ColUJnbia Heights Fire Department Relief Association, Volunteer Division, requires that said adjustments be in accordance with Chapter 374 Laws of Minnesota for 1971 (uncodified). THEREFORE, BE I'f RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGH'I'S, MINNESOTA that said adjustments are in accordance of Chapter 374 Laws of Minnesota for 1977 (uncodified). The motion to adopt. such resolution was seconded by ---------e------,. and upon roll call the following voted: ·-- YEAS: NAYS:-··---··-·-----·. ____ Thereupon the Mayor declared said resolution duly adopted and passed. Passed: ------·- Jo-Anne Student., Council Secretttry Donald J. Murzyn, Jr., Mayor i I I I I I TDTHL P.04 April 19, 1993 Mayor Donald J. Murzyn Columbia Heights City Hall 590 40 th Avenue Northeast Columbia Heights, MN 55421 Dear Mr. Murzyn, 4105 6th Street N.E. ColumbiaHeights,MN5542 1 This past March our community lost two fine civic minded fire fighters who contributed 26 and 25 years of dedicated service to the department at a remuneration of two dollars a year. Hans Severson and Ken Stinson were upse� with the 1977 pension and even more with the 1989 pension. They had sincere expectations that all retirees would be included with the last pension increase. Now they and their hopes are at perpetual rest, their monthly checks of $175 and $171 are terminated, and their allotments revert to the pension fund. They, like us, always had the profound concern of keeping our Relief Association properly funded. Now you only have three retirees without a 1993 pension increase.I firmly believe any pension increase to Ed Miscowic, Larry Patsch and myself will not jeopardize or imperil our pension treasury. If you request a meeting, we will be pleased to respond. Sincerely yours, j.. .J, tli,j VJi f<M-r-i Dan Demars DD:sm Marah 27, �993 Our initial seven tlre tighter• who retired in the so•. and 60'• taithr•ll7 contributed 11p to 26 :rears of dedieate� ••rrl•• to their eommunlt7. Tbrougllout tllese ua7 years their pension stood steadfast at two dollars per year. Tbe7 eerYed be7oad tile req,tt.rad 20 years t.n llopef•l antlelpation of a pension tnerease, b•t tkis was not to be tor the7 were eontronted with the peremilal ellelle "We 11aft to teep the pension hnd aolftnt.n Miraoulousl:, tke ttrat penslon increase wu reaahed ln 1977 after 46 79ars ot persistent endeaTor and hearing the repetitious statement ab01tt keeping tlle pension fund solftnt. Tile by'-law tor the pension was penumently' set at $1So.oo wlth an increase ot a dollar tor eaeh sel"ri.ee year. Regrettull7 a lesser &11olfflt was allocated to the inlt1.al retirees. A pension lnerease a tew y.ears later n•llUled the abO'f'e by'-la•,�long w1t1l tl!e t'hree dollar per year of serTiee. Today lt ls mind boggling that the three dollar renuneratlon haa Taulted to .. $2,300 tor eaoh serYiee year. Ho do•bt "We haft to keep the pension fund sol-.ent n was side-stepped at that point. Hane SeTereon who gaft 26 years of loyal and faithful serTiee died in February. Only b initial retirees are witll '1111. Brother SeTerson•s penaian now renrts to the penaion tmd. Mr. Bon1.nski on Id.a own Tolltlon, witllo•t &D7 retirees eomultation enacted the 19e, Tol"lllltee:r pension, whlall llaa J dejeeted ov retirees. No retired •eaber wlalles to jeopardise the penalan hnd, and eTen with no pension 1.nerease throagll a apan of h6 years eaeh rem1.ns loyal to our fire deparbent and aomnnlt:,. We firmly belt.eTe that any •:u.11 elumge will not haTe an enoraou blpact on the long term tinanelal healtll ot ov penalon hnd. I • � -� t( i�.J9. � � �r �l '*' c:;,p· �� \. \_) r \.-. � � (7 t. � , k-f r::,.._ -r \ f ___ ,,, <r "' � \ -t "'t -� �- � .. ,t : � � 1 � � �1 -j -� . ' I:'� �t"'> c_,:;, , � ·1 '�k -�--. �r�� -_1 't t ; J 1 t i t -t ! ... - �� ' Ll-\ � � ., J r I I CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Mayor March 3, 1993 Donald J. Murzyn, Jr. Council members Sean T. Clerkin Mr. Edward F. Mi skowi c BruceG.Nawrocki 4015 Seventh Street Northeast GaryL.Peterson Columbia Heights, Mn. 55421 Rohen W. Ruettimann City Manager Stuart W. Anderson Dear Mr. Miskowic: Thank you for taking the time to write to the City expressing your concerns about the retirement for some members of the Columbia Heights Fire Department Association -Volunteer Division. Council retired Relief In 1989, the Board ·of Trustees (City Council) entered into a new bylaws agreement with the Relief Association. That agreement stated in part that "no pension benefits shall ever be adjusted to exceed two times the original pension paid at the time of retirement." The five firefighters which you refer to in your letter already exceed that amount, so I can only assume from the language stated is that the new maximum for those five retired firefighters wouid be frozen and that all other retired firefighters will be bound by the "two times" rule such as you are. In 1992, the Board of Trustees again negotiated a bylaws change with the Relief Association as a single entity and not as individual members or small groups of individual members. This same limitation also exists in our present contract negotiations with our union groups. We can only negotiate with the union as a single entity and not as individual members. Our negotiations during 1992 were in good faith with a committee designated by the Relief Association. We believe that when the "two times" rule was negotiated in 1989 that it was a permanent rule and we desire to -keep that rule in place. We are contracted with the Relief Association through 1995 and do not feel it proper to revisit the issue at this time. Your request for a modification to the bylaws to include "all retired firefighters" is a request better made to the Relief Association before the next contract negotiations. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER • I Miskowic Letter March 3, 1993 page 2 The Board-of Trustees has the obligation to keep the Relief Association properly funded well into the 21st century. Small changes now can have enormous impact on the long-term financial health of the Association. The City Councilmembers and I believe that we have put forth a solid, responsible pension plan which was negotiated in good faith by representatives of the Relief Association. No changes will be made at this time. Thanking you for taking the time to write to us, I am, Sincerely, Mayor Donald J. Murzyn, Jr. DJM/jds Edward F. Miskowic 4015 7th St. N.E. Columbia Heights, MN 55421 February 19, 1993 Mayor Donald J. Murzyn Columbia Heights City Hall 590 40th AV. N.[.Columb_ia Heights, MN 55421 Dear Mayor Murzyn: I am requesting a modification of the bylaws for the Relief Association to be enacted that would include all retired firefighters. I served for the Columbia Heights Fire Department for 26 years, from 1943 to 1969. My monthly retirement income at the present time is $202.00. You might wish to review the records of other retired firefighters that will indicate their monthly retirement income is approximately $500.00. In 1980 other retired firefighters were given increases averaging $38.00, another $39.00 in 1984, and $16.00 in 1989. This is $93.00 per month that was not included in my retirement income. I feel my retirement was not considered at that time, and now it is time to reconsider an increase for me. I was very active during my tenure and now feel that the city of Columbia Heights is letting me down because I was not included in increases when others were. Thank you for your time and consideration. ��)a/1;,z-J ?11 N�� Sincerely, Edward F. Miskowic Mayor Donald J. Murzyn. Jr. Council members Scan T. Clcrkin Bruce G. Nawrocki Gary L. Peterson Rohen W. Ructtimann City Manager Stuan W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Mr. Joseph J. Madon 4016 Washington Street NE Columbia Heights, MN 551421 Dear Joe: January 11, 1993 Thank you for taking the time to write to the City Council expressing your concerns about the retirement for some retired members of the Columbia Heights Fire Depanmcnt Relief Association -Volunteer Division. Io 1989, the Board of Trustees (City Council) entered into a new bylaws agreement with the Relief Association. That.agreement stated in part that •no pension benefits shall ever be adjusted to exceed two times the original pension paid at the time of retirement.• The five firefighters which you refer to in your letter already e:a:ceed that amount, 10 I can only assume from the language stated is that the n,ew muimum for those five retired firefighters would be frozen and that all other retired firefighters will be bound by the •two times" rule such as you arc. In 1992, the Board of Trustees again negotiated a bylaws change with the Relief Association. The Trustees can only negotiate with the Relief Association as a single entity and not as individual members or small groups of individual members. This same limitation also exists in our present contract negotiations with our union groups. We can only negotiate with the union as a single entity and not as individual members. Our negotiations during 1992 were in good faith with a comminee designated by the Relief Association. We believe that when the •two rimes" rule was negotiated in 1989 that it was a permanent rule and we desire to keep that rule: in place. We are contracted with the Relief Association through 1995 and do aot feel it proper to revisit the issue at this time. The Board of Trustees bas the obligation to keep the Relief Association properly fuaded well ,into the 21st century. Small change, now can have enormous impact OD the long-term : financial health of the association. The City Council members and J believe that we have put fonh a solid, responsible pension plan which was negotiated in good faith by representatives ,of the Relief Association. No changes will be made at this time. Thank you for taking the time to write to us. DJM:bj ;.••rel/Jtu ,,Uri.,,,_,, :,i; ;_' �-�� 7 , lMayor "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER January 4, 1993 Mayor Donald J. Murzyn Columbia Heights City Hall 590 40th Ave. N.E.Columbia Heights, MN 55421 Dear Mr. Murzyn, 4016Washingtonst. N.E. Col. Hts., MN 55421 I am writing to you today as the representative of the Columbia Heights Retired Volunteer Fire Fighters. Specifically, I am requesting that the board of trustees review and modify the present by laws regarding the pensions of five or our retired fire fighters. During a period of 46 years the Volunteer Fire Fighter's Pension remained the same at two dollars per service year. Throughout the years numerous requests for an increase were rejected. Finally in 1977 a two level increase in pensions was passed. All active members, myself included, were to be given $150 per month upon 20 years of active service. However, five members who had retired prior to 1977 were given a smaller amount. For these five retired members, who all served between 22 and 26 years, the monthly pension was set at $75 for three and $100 for two. This was determined by their years of service with the department. Since the monthly pension was set in 1977, these five members were given three subsequent increases. In 1980 they received an average increase of $38; $39 in 1984; and $16 in 1989. After all the years without any adjustment, and then the years with smaller increases, these five retirees today are excluded from any pension increment. A modification of our bylaws should be enacted to include all retired firefighters. Sincerely, �-,i�77!� Josepfl J. Matlon SM/jm Mr. Stuart Anderson City Manager Chief Administrative Officer Columbia P.eights City Hall 590 40th Avenue N.E. Columbia Heights, MN. 55421-3878 Dear Mr. Anderson, C.C : rtla.yor 4 �OU'1c,· / 9/t(l)/9� 4016 Washington St. N.E. Columbia Heights, M'-r . 55421 September 16, 1992 Among our retired fire fighters are those who never received a pension increase during their 20 years of service. Ed. Miskowic, as one, remained six additional years with sincere hopes of a pension increase. This was not to be. He served from 1943 to 1969 at two dollars pension per year. In 1977 with the first pension increase it was pointed out that there would be no future pension adjustment. Today we have an eminence different scenario t2.oo compare to $2,300,00 for each year of service. It is most unfortunate that a commission was not established throughout the nast years as to T)eriodically review and adjust fire firhters COJ'!I!')ensatio n. Both the present and retired members of the Fire Department trust that your del iberations "t-Tith the pension funding will arrive at a cordial summation for everyone. (fil�@�OW�[ID SEP 16 1992 MANAGER .CITY OF COLUMBIA HEIGHTS ' Sincerely, /-#71l�. · Joe ¥.a.tlon Reuresentative Retired fire fi ghters C.H. F. D. PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3, 1993 PAGE 1 o/.lA" __ _ a -" I ,. The Planning and Zoning Commission meeting of August 3, 1993 was called to order at 7:00 p.m. Members present were Fowler, Larson, Peterson and Szurek. Commissioner Hanson was not in attendance. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A.), Keith Flermoen (Fire Inspector), and LeAnn Bocwinski (from the City Attorney's Office). Motion by Larson, seconded by Peterson, to approve the minutes from the meeting of June 1, 1993 as presented in writing. Roll Call: All Ayes. NEV BUSINESS: Petitions, Letters and Requests. A.Site PlanCase #9308-17 Jeff Bahe/Conoco Express 3701 Central Avenue N.E. Evelyn Nygaard presented the request of Mr. Bahe, manager of the Conoco Express Station of 3701 Central Avenue, for approval of a site plan to allow the intensification of his business by offering rental of U-Haul trucks and trailers from the site. She explained that the City License Ordinance requires the site plan to be reviewed by the Planning and Zoning Commission in order to grant the required license for this operation. Upon his review of the site plan and visit to the site, Fire Inspector Flermoen stated that the site plan presented by Mr. Bahe was not how the operation was actually laid out on the site. He indicated that the parking on the site was very congested and that cars were parked in areas not designated as parking areas. He stated that when he was at the site in the late afternoon, an employee of the garage was directing vehicles in and out of the site due to the congestion. Evelyn Nygaard also stated that the site plan presented by Mr. Bahe was incorrect as it did not adequately indicate the location of the propane tank, nor did it provide proper legible dimensions as required for the site plan approval process. Commissioner Szurek and Peterson felt the 14 foot long truck shown by the site plan could be too large to be stored in the area where it is depicted. However, accurate dimensions on the site plan would be needed to make an accurate judgement. Mr. Bahe felt his site had adequate parking most of the time to allow the additional operation of truck/trailer rental. He explained that there are PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3, 1993 PAGE 2 peak periods when people are dropping off or picking up their vehicles for repair. He presented a •hand-drawn• amended site plan reflecting his current operation indicating the proposed additional use. Commissioner Larson felt it inappropriate for the Commission to make a recommendation based on the inadequate information presented. He felt a formal site plan should be presented indicating accurate measurements, parking spaces, building/pump locations, ingress/egress, etc. Motion by Larson, seconded_ by Peterson, to table the site plan request until the next meeting to allow time for an adequate site plan to be submitted. Roll Call: All Ayes. B.Public HearingSpecial Purpose FenceCase #9308-18 Sandra Zak 4351 N.E. 3rd Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Ms. Zak for permission to install a seven (7) foot high special purpose fence along and inside the north side property line from the front of the attached garage to the rear property line and along and inside the south side property line from the front of the house to the rear property line. She stated that the lots on either side of the Zak residence were undeveloped. A letter was received from the owner of the two vacant lots, Valter Osborne, objecting to the proposed fence as it would be •unsightly and block the view of his two lots•. Ms. Nygaard stated that it would be necessary that, if approved, the property irons must be located to determine location of the property lines and the fence would be required to be placed well inside the property lines to allow for maintenance/painting of the fence without going on the adjacent property. Ms. Zak stated that the fence would not be unsightly. It would be constructed of treated wood and would be specially treated again before staining or pai�ting it to match the deck on the rear of the house. The fence would serve as a buffer to noise and traffic from 44th Avenue as well as to keep people from crossing through their lot. Motion by Larson, seconded by Fowler, to recommend to the City Council the approval of the seven foot high special purpose fence as presented for 4351 N.E. 3rd Street. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR AUGUST 9, 1993. PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3, 1993 PAGE 3 C.Public HearingSite Plan/Cond. Use PermitCase #9308-19 ' Vendy'sRestaurants, Int. 5050 Central Avenue Columbia Heights, Mn, This case was withdrawn by the applicants per written notification received July 28, 1993. D.Public HearingLotsplitCase #9308-20 Alois Kroll 4557 Madison Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Kroll for a lotsplit of a portion of 4557 Madlson Street to be combined with 4545 Madison Street. Mr. Kroll owns both lots which have four-unit multiple dwellings. The lotsplit would provide adequate side yard setback for 4545 Madison which currently has the property line very close to the building. Ms. Nygaard suggested a maintenance agreement be obtained at this time for separate driveway access for each building to be filed with the deed for each property or separate driveways be constructed with its own curb cut/street access within 60 days from the approval. Discussion was held regarding improving the hard surface parking availability for each building. It was stated that, in the R-3 Zoning District, two parking spaces are required per unit, one of which must be enclosed. There are no garages on the site at this time. It was the concensus of the Commission that the hard surface parking area for both buildings be expanded to accomodate a minimum of eight (8) parking spaces per building. Motion by Peterson, seconded by Larson, to table the lotsplit request till the next regular meeting to allow the applicant time to provide a written maintenance ag,reement for driveway access to be recorded on both deeds or install a separa·te driveway for each building within 60 days from the lot split approval and that Mr. Kroll present a si'te plan indicating adequate hard surface parking for each building with a minimum of two spaces per dwelling unit. Roll Call: All Ayes. E.Public HearingSetback/Parking VariancesCase #9308-21 Scott Smith 450 N.E. 38th Avenue Columbia Heights, Mn. Ms. Nygaard presented the request of Mr. Smith for a nineteen (19) foot front yard setback variance to allow an addition to the existing building PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3. 1993 PAGE 4 that would continue the front wall line eastward in the same plane. She stated that the existing building is one (1) foot from the front lot line. Mr. Smith also submitted a request for a variance of three parking spaces from the required 16 spaces to accomodate the property. He has thirteen spaces indicated on the site plan. She indicated that a number of the parking spaces shown on the site plan are inappropriate. In order to access the overhead door on the east side of the proposed addition. the parking spaces would not be practical requiring a driveway from 38th Avenue. The spaces shown at the rear of the building are only accessible by driving over the railroad tracks/easement. She felt a parking variance of ten (10) parking spaces would be a more realistic request. Ms. Nygaard indicated that additional parking would need to be provided. exclusive of street parking. whether by leasing or buying abutting land in order to be in compliance. Commissioner Larson stated that, until the railroad tracks have been legally abandoned. that portion could not be considered part of the property. Motion by Larson, seconded by Fowler, to table the variance requests to the next regular meeting to allow Mr. Smith adequate time to submit a formal site plan indicating adequate parking, vehicle access and circulation. surrounding parcels. street right of ways, etc. Roll Call: All Ayes. STAFF REPORTS. A.A draft Ordinance #1269 refining private garages in the R-1 and R-2Zoning Districts reflecting prior Planning and Zoning Commissiondiscussions to allow one private garage per residence. Discussion washeld regarding how to limit accessory structures in the •R• Districts whenan accessory structure could mean (by definition) a private detached garage, a utility building (shed), a gazebo or any other building otherthan the principal structure. Motion by Larson, seconded by Szurek, to table the Ordinance #1269 to the next meeting. Roll Call: All Ayes. B.A draft Ordinance #1170 amending the Zoning Ordinance to allowapproval of accessory structures of 120 square feet or less (utilitybuildings/sheds) to be granted by the Zoning Administrator so a building permit could be issued for small utility buildings in a more timely PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3, 1993 PAGE 5 manner. Discussion was held. Motion by Szurek, seconded by Larson, to table this action until the next meeting for further review and discussion. Roll Call: All Ayes. C.LeAnn Bocwinski, of the City Attorney's office, informed theCommission that she has been directed to draft an amendment to the ZoningOrdinance to indicate the following: 1.If garages built before 6/21/71 fall into disrepair' or are damagedcausing demolition, the City would not require a new garage to be built; 2.If a garage built after 6/21/71 falls into disrepair or is damagedrequiring demolition, the City would require a new garage to be built. The Commission's concensus was that if any garage is demolished, a new garage must be built regardless of its age. Anything other than that would be �idesteppihg the improvement factor we are trying so hard to enforce and hinder the progress already made. D.LeAnn Bocwinski, of the City Attorney's office, informed theCommission that she has been directed by the City Manager to draft a non­ conforming clause to the Sign Ordinance. Non-conforming signs will berequired to be brought into conformance if any of the following occur: l.A building permit in the amount of $5000 or more in construction costsis issued to any property; 2.The sign falls into disrepair and needs to be replaced; 3.The sign face requires replacement for new tenant/owner; 4.The property is sold. The non-conforming signs are to be recorded on the deeds for the respective properties. E.Don Schneider informed the Commission that the BRA has entered into an exclusive negotiation agreement with Mary Jo and Frank Miske, Jr. fordevelopement of a 30,000 square foot industrial building on the formerCargill site. He indicated that plans are being assembled for review in the near future. PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES AUGUST 3, 1993 PAGE 6 F.Commissioner Larson felt the Neighborhood Revitalization Plan for theSheffield area should have been reviewed by the Planning and ZoningCommission before it was made public. Motion by Peterson, seco�ded by Larson, to adjourn the meeting at 8:50 p.m. Roll Call: All Ayes. Respectfully submitted, ,,/ .. 'l-r ,/: ,:,1.___ V,1/:-::. ti l ryn Pepin Secretary to the Planning and Zoning Commission kp CITY COUNCIL LETTER Meeting of: August 9, 1993 AGENDA SECTION: Communications NO: 7 ORIGINATING DEPT.: Planning & Zoning ITEM: Special Purpose Fence, Sandra Zak I BY: Evelyn Nygaard ..Jl..,v­ NO: Case #9308-18, 4351 N.E. 3rd st7,a.l,I DATE: August 5, 1993 CITY MANAGER APPROVAL At their meeting of August 3, 1993, the Planning and Zoning Commission reviewed the request of Sandra Zak of 4351 N.E. 3rd Street for permission to install a special purpose privacy fence along and inside the north side property line from the front of the the attached garage to the rear of the lot and along and inside the south side property line from the front of the house to the rear of the lot. A letter was received from the owner of the vacant lots on either side of the Zak property. Mr. Valter Osborne indicated his objection to the fence installation because it would be unsightly and block the view from the two vacant lots. A copy of his letter is enclrosed in the agenda packet. A letter of notification of the Planning and Zoning Commission decision was sent to Mr. Osborne with the information that this item would be on the August 9, 1993 City Council agenda. The Planning and Zoning Commission unanimously recommends approval of the fence request provided the property irons are located prior to the fence installation and that the fence is installed inside the property line far enough to allow for maintenance a.nd repair without going onto the adjacent property. RECOMMENDED MOTION: Move to approve the request for the installation of a seven (7) foot high special purpose privacy fence as requested for 4351 N.E. 3rd Street provided the property iro�s are located pr_ior to the in.stallation and the fence is installed well inside the property lines to allow for maintenance/repair. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTi""° Application· For: RezoningVariance Privacy Fence Z: Conditional Use PermitSubdivision Approval Site Plan Approval Other A 1 . • . ..J...,--r-t-�f .3pp ication Date:=·:zt;t::Jj��==--- Case No: CjjQ?( -/,? Fee: _____ Date Paid ___ _ Receipt No: _________ _ 1.Street Address of Subject Property: 435" I 3.Ro ST. N(?. fo41n1va J..lqfs sst-/, 2.Legal Description of Subject Prope.rty: _____________________ _ 3.Applicant:4.Owner: Name: SA-1'\/D-R. � L. 2A-K ST. N.£.Address: '135'I $R ,;> Cot..v �a,� Phone : J X::� -B:.S:03 r+E:1 L rt"1S, M rJ .SSl./"Z-1 Name: SA/V/21Z4 l. ZA)c Address: Same: Phone: ____________ _ 5.Description of Request: seven (7) foot high special purpose orivacy fence along and insjde the north side p/1 from front of narage to rear of lot, a)ong & jnsjde south p/] fcoro front of house to rear property line. 6.Zoning: Applicable City Ordinance Number ___________ Section _____________ _ Present Zoning, __________________ Proposed Zoning, ___________ _ Present Use ____________________ Proposed Use _____________ 7.Reason for Request: As buffer to traffic on 44th Avenue and for privacy e.Exhibits Submitted (maps, diagrams, etc.) ______ ..;... _________________ _ 9.Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein men tioned will be done in accordance with the Ordina]__nces of the City of Columbia Heightsand the laws of the State rinnesota. r; Signature of Applicant�A � Date: "J.LJ,M;2• Taken By:_.& •. .._ ___ _ ,, ' CERTIFICATE OF FENCE CONSENT I, £ww 2L request your written permission to construct a applicant's name)7 ho'[ •·CoM1U°1'E ?,.esv.4c,1 upon my_ property (height of fence) · type of fence / located at !{.�S/ JR.o ..5r. N-E. ·•The fence will be situatedapplicant1s address) y""¼,.S:f Inside my property 1 lne. (distance A true and accurate sketch of the location of the fence on the a plicant 1 s ropert • Be accurate in your measurements; It will avoid ater misunderstandings and con licts.) � Cs1;� .kf711tlK"J) -Ft)e. �re I-I .J-loc,r--r10 r�tv(£ mk1'�K/Al.5 (;)r .S/11� FE/\/�). /-)(.,,(_ 6t€�N fe�lt 1'€/J /J111 7/e /!-1�-LS .• Fe-N� (#IU.... Ee-­ CIT'-j d,IJ� CoAJ S7/t...lAC7£0 A,-cc.o,e.l)1A/� -ro AU.. • Acknowledgement and Signatures. The undersigned fully understands mentioned and agrees to consent to Its height. type and location. the request herein S lgnature �� A14 dti(IJ �ss ___________ ...;-Phone: ___ _ Signature ; Address ____________ ....;Phone: ___ _____________ _;Phone: ___ _Signature ; Address Signature ; Address-... · ____________ _;Phone: ___ _ Signature ; Address ____________ ....;Phone: ___ _ � � fl( ��"'"" \>,. It �! Ji t� t l- {t.:; �i{ ( ',� -l � q-It, I ' ... �"' 1 \)a � ... �� ]\� JS7.£T>t i N \D ,vt it r:J. ri'Q-: � �< � �I �11 � c::-.J.1 , 2 _,,I � ! -3� -J . 1:.-� ':\ . �,�t \l �t ij � ¼.1.ll-1±1.J ·t "I�'it '-ll.\( 'O "<l & ·.)(Di '1�� � '{� � '°"' ...,__ N (::: I' hl''' ii? I; ' fii I • -I ' -,.. ' I l.U I . . --'I' --·--·-- � � ...,, r �Ii, 'Z <L I � � ' � � 11¥ I .u r l--\I. 0 .t � �oz-> \ b: ... N <: 1' \L 0 � •:., >-11:\? 3 I \tlf \,Q. ! ' J..:t0£ 1 t 0- r,l " I --TI j 1 i I ri t- � IQ& ...." � 0 .., ? � 1 � � � 11,1 - \-� • �' &j Q <,( M - � :I' �-N -=>- � tz � � � ��< t ..,g � ..j Q ¢ � ('4 � c:,� !� c; 4:: r,\ J VJ :r � 2 t ...J M ,, Wl f r \J ->('4VJ l=m=n HakansonAnderson Assoc.,lnc. Certificate of Survey .,.._.._ .. __w----BJOJ for 6W421•Me0 J'Etnn' ROHE ·BUIU>EIUi, INC. UESCRIPTION: The 1outh SS.00 feet of the north 110.00 feet of that part of Lot 18, Block 1, "REA.RRANCEHENT OF BLOCJC C OF COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS", Anoka County, M1nne1ota, lyin& vaatarly of the va1t1rly ri&ht•of•vay line of State Trunk Highway NQ. 47. Subject to a road aa,nent over the veet 10.00 feat thereof. Subject to drainage ea1aent1 a, ahown hereon and aubjact to other ea1amant1 of record, if any. I � n i, H- � n 0 0 in --....i� ,. -.:.:,·m I f' w� in� ... �N .,· t 5 :: -o: b ® I � � :I 2! 0 • -w ::,« Nf:2C 111 _ .. II') • JO n � :r ,,,_ , a:: •• .. • ....... _,,,, ____....-... . --• ' # �,•' will rs-'lvlre,. 5-w..,;/,·,,a. �n fl/. f .s .s,Je-of prr1,er-t-� -For d,..,,;,�e. temporary Benchmark Top of iron pin at the front aetback point on tbe north lina of thi• parcel. Elevation: 174.22 'r;I;\' :::.w.:D DY Ejf �"'r. N:ime J:«K ,fl... Title Ii evrce Date !'2t1Jfl Propoeed loweet floor elevation: 173.4 Propoaed garage floor elevation: 176.3 Propoeed top of foundation elevation: 176.7 175.S denote• axieting elevation174.5 denote• propoaed elevation-denote• prop01ed drainage pattern 00.-.,_.__.. Scat I"• 20' ... l66 .... --» I& t ,. 1zze3 l!il.l,t ... No. City of Columbia Heights RECEIVED AUG 3 1993 BUILDIHG INSPECTIONS Attena Planning and Zoning Commission 590 -40th Ave. N.E. Columbia Heights, Mn. 55421 August 2, 1993 Toa Members of Planning and Zoning Commission I am the owner of the property at 4J59 -Jrd st. N.E., Which adjoins 4J51 -3rd St. N.E. on the North and the property at 4J4J -Jrd st. N.E.,which adjoins 4J51 -Jrd st. N.E. on the South. I feel that a 7 ft. fence as described would be very. unsightly and also, obstruct the views for the two lots I own. It would certainly depreciate the value of my properties having a fence as such on one side of each lot. There are no other fences of this type in the surrounding area. I am requesting a written notification of your decision regarding this matter .. Sincerely, ��AY'� Walter Os ne WO/lo OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION AUGUST 5, 1993 The meeting was called to order at 7:00 P.M. I.ROLL CALL "1'ifE:se 11INrJ'l'E }101' '4Ppl?of/eD ,;s 71.5 ! Present: Carlson, Clerkin, Goodman, Mark Winson, Public Works Director/City Engineer and Captain Olson II.APPROVAL OF JUNE 7, 1993 MINUTES Motion by Goodman, seconded by Clerkin, to approve the minutes of June 7, 1993. Roll Call: All ayes. ID. OLD BUSINESS A.PARKING AT 401H AVENUE AND MILL STREET Commission members were given a visual demonstration of the effect of moving the bus stop back 40 feet on 40th A venue at Mill Street as requested by the Fire Department. Motion by Goodman, seconded by Cler.kin, to direct staff to review what the costs and potential funding would be for a remote control emergency signal at this intersection to protect motorists on 40th from potential collisions. Roll Call: All ayes. -IV.OTHER OLD BUSINESS V.NEW BUSINESS A."NO PARKING" SITUATION -WEST SIDE OF MONROE ST. FROM 46 1/2 A VENUE TO 471H A VENUE. Ms. RaeAnn Bachman, representative of the Monroe Place Homeowners Association, has requested clarification of the parking regulation along the west side of Monroe Street from 46 1/2 Avenue to 47th Avenue. Presently there is a "No Parking In Driveway" sign on the comer of 46 1/2 Avenue. There is also an additional "No Parking" sign which staff speculates may have been added without specific action by the Traffic Commission. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION AUGUST 5, 1993 PAGE2 Staff found that a "No Parking in Street" sign was requested by the resident at 4656 Monroe back in November of 1973 . Instead, a "No Parking in Driveway" sign was installed. Monroe street is 35 feet wide at this location. Staff feels that there aren't any engineering conditions that would warrant restricting parking. Captain Olson indicated that signage must be clarified so that enforcement can be made. He has honored Ms. Bachman's request to restrict ticketing of cars until the Traffic Commission has addressed the issue and made a resolution. It was suggested by the Commission that Ms. Bachman go back to the next City Council Meeting of Hilltop and have them look at the parking situation on the east side of the street. In the meantime, it was suggested that a Public Hearing be scheduled for the September meeting. If the issue is resolved by Hilltop, there won't be a need for a Public Hearing. Motion by Clerkin, seconded by Goodman, to call a Public Hearing on September 7, 1993, at 7:00 P.M. to consider changing the signage on Monroe Street from 46 1/2 Avenue to 47 th Avenue to allow parking along the west side of the street except in front of the driveway at 4656 Monroe St Roll Call: All ayes. B."NO PARKING" ZONE ON THE SOUTH END OF CIRCLE TERRACE BOULEVARD. A petition has been received from several residents on Circle Terrace Blvd. requesting that a "No Parking" zone be established near the south end of Circle Terrace Blvd. to improve visibility. The west end of Circle Terrace is a curve which can be dangerous to vehicles, pedestrians and children on bikes. The problem is compounded by vehicles parking on both sides of the street. Both Engineering and Police staff have driven the area and agree that due to the number of cars, the narrowness of the street and the number of children who play in the area, restricted parking should be made along the east side of the street from 40 th Ave. to 1202 Circle Terrace. Motion by Clerkin, seconded by Goodman, to call a Public Hearing on September 7, at 7:00 P.M. to consider restricting parking on the east side of Circle Terrace Blvd. from 40 th Avenue up through 1202 Circle Terrace Blvd. Roll Call: All ayes. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION AUGUST 5, 1993 PAGE3 C.REQUEST FOR INSTALLATION OF A CROSSWALK AT 950 GOULDAVENUE Rev. David Burgess of Community Methodist Church has requested the installation of a crosswalk across Gould A venue from the church entrance to theparking ramp across from the church. Jeanne Wallis was present on behalf of the Church and mentioned that since there isn't a corner to cross at and they have anolder congregation, it would be safer for the congregation if a crosswalk were installed. Staff mentioned that although crosswalks give a false sense of security to those crossing, it would direct persons crossing Gould to that particular location and would provide some defense against injury. Staff recommended approval of the crosswalk. Motion by Goodman, seconded by Cler.kin, to approve the installation of a crosswalk at 950 Gould A venue. Roll Call: All ayes. D.POST OFFICE TRUCK TRAFFIC PATTERN City Council requested Traffic Commission review and recommendation on thetraffic pattern and the appropriate use of truck/semi-trailer traffie, on Tyler Place. Staff contacted the Post Office regarding their use of Tyler Street and 43rd A venue by trailers to access the loading docks. Their response was that PostOffice access on 44th A venue is barricaded because of safety concerns. The trucks cannot turn in on 44th because it is the exit for Postal Service customers. The constant activity of customers depositing mail in the collection boxes causes congestion and makes it unsafe for trucks to turn in on 44th A venue. Also, Neighborh<>O? cars cut through the Post Office lot driving in and out the exit In reviewing the layout of the 44th Avenue entrance, semi-trailers would have to swing wide into the west bound lane in order to make the turn off 44th A venue and would neecl the entire width of the entrance. The turning movement could tie up traffic on 44th Avenue. This would be a problem when the turn is so close to Central Avenue. The Post Office is served by six semi-trailers a day. Tyler Street is posted 15,000 GVW. A visual inspection of Tyler Street and 43 1/2 A venue show little evidence of structural distress and these streets appear to be in the same or better condition than many other streets in the City. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION AUGUST 5, 1993 PAGE4 The Post Office has not been approached on making any changes to this traffic pattern. Staff is awaiting Traffic Commission direction to either accept the cwrent situation or ask the Post Office to make changes. Commissioner Carlson indicated he felt the present traffic pattern is the safest and felt to reopen the barricades would definitely create a hu.ardous area. Mr. Harold Hoium was present and indicated that the Post Office has recently redesigned their parking areas and provided for handicap improvements and thinks the Post Office has been making plans to reopen the barricaded area. Motion by Clerkin, seconded by Goodman, to direct staff to approach the Post Office regarding their plans and to discuss alternatives and solutions to this issue. Roll Call: All ayes. VI.OTIIBR NEW BUSINESS As the September meeting will fall on the Labor Day Holiday, staff recommended that the meeting be scheduled for Tuesday, September 7, 1993. Motion by Goodman, seconded by Clerkin, to hold the Traffic Commission Meeting on Tuesday, September 7, 1993, at 7:00 P.M. in the Gauvitte Room at Murzyn Hall. Roll Call: All ayes. VII.REPORTS A.CITY ENGINEER Staff received approval for the installation of a pedestrian signal mid-block at Stinson between 38th and 39th Avenue. What was really wanted was a signal at 39th & Stinson. Some progress has been made on it and a meeting is being scheduled with Se Anthony to discuss this issue. A bill that would have allowed cities to adopt a 25 MPH speed limit on residential streets was vetoed by the governor. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION AUGUST 5, 1993 PAGES B.POLICE CHIEF None. C.COMMISSIONERS None. VITI. ADJOURNMENT Motion by Goodman, seconded by Clerk.in, to adjourn the meeting at 8:05 P.M. Roll Call: All ayes. �� Traffic Commission Secretary CITY COUNCil., LETTER AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: NO. 7 _ _ PUBLIC WORKS ITEM: REQUEST FOR CROSSWALK AT BY: M. Winson (VJ N NO. 950 GOULD A VENUE _ ..-. DATE: 8/6/93 Meeting of:_.8...,/9..,_/9 __ 3 ___ _ CITY MANAGER ·) r BY:1 •. �� DATE� '{ 1 (1 /q_3 A request has been made by Community Methodist Church for the installation of a crosswalk across Gould Avenue from the church entrance to the parking ramp across from the church. As there isn't a corner to cross at and the church has an older congregation, it would be safer for the congregation if a crosswalk were installed. RECOMMENDED MOTION: Move to install a crosswalk at 950 Gould Avenue, based on the recommendation of the Traffic Commission. MAW:jb 93-500 COlJNCil., ACTION: � Community United Methodist Church DAVID P. BURGESS MINISTER City of Columbia HeightsTraffic Commission 637 -38th Avenue Northeast Columbia Heights, Minnesota 55421 Attention: Joanne Baker Dear Commission Members: 950 GOULD AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 (612} 788-9009 July 20, 1993 The Trustees of Community United Methodist Church are requesting a crosswalk be placedat the entrance of our church to the parking ramp on Gould Avenue. We have been given permission to park in the ramp for Sunday morning services and forevening meetings at the church. . If you need any additional information you may call Sandy Gildersleeve, 788-0781. Yourattention to this request will be appreciated. DPB/jw Sincerely, , �AJ-/P.Mtei f? &� , L David P. Burgess, U Minister RECEIVED JUL 211993 Public Works Dept. 'CITY COUNCIL LETTER Meeting of August 9, 1993 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: Recreation Dept. ITEM: Request beer Sullivan Park .._.,.?L BY: Mark Casey, Director NO: . C,. /. DATE: July 30, 1993 The Columbia Heights Park & Recreation Corranission is recommending to the City Council that they approve the request of Christina Gazda, Medtronic, requesting permission to serve 3.2 beer at their picnic on Friday, August 20. 1993 from 12:00 noon to 5:00 p.m. at Sullivan Lake Park. Attached is her request and a copy of the minutes pertaining to the request. RECOMMENDED MOTION: Move to approve the request of Christina Gazda, Medtronic, requesting permission to serve 3.2 keg beer at their picnic on Friday, August 20, 1993 from 12:00 noon to 5:00 p.m. at Sullivan Lake Park; such approval in conjunction with Park and Recreation Commission action of July 28, 1993. ' COUNCIL ACTION: Medtronic� June 23, 1993 City of Columbia Heights Park & Recreation Commission 530 Mill Street Columbia Heights, MN 55421 Attention: Nancy French Dear Nancy: �/9 Medtronic Neurological 800 53rd Avenue NE P.O. Box 1250 Minneapolis, MN 55440-9087 (612)572-5000 1-800-328-0810 FAX: (612) 572-5078 We are again planning the annual Medtronic Neuro Division picnic, and would like the opportunity of using Sullivan Lake Park again this year. Our picnic is scheduled for Friday, August 20 from 12:00 -5:00 p.m. As in previous years, someone will arrive at approximately 6:00 a.m. to begin roasting the pig. We have requested that all ashes and remains be removed from the park. We will ensure that the park area is left clean at th� conclusion of the picnic. Please request the approval of the Commission to serve 3.2 beer at this picnic. Thank you for your help. Please call me on 5772-5516, or Connie Langager on 572-5188, if you have any questions. Sincerely, CP��@� Christina Gazda Neuro Administration /cl CITY OF �OLUMBIA HEIGHTS PARK AND RECREATION COMMISSION JUL v 28, 1993 . �E . M\NU'TES HA: The meeting was called to order by Chairman Bill ��� APPRO'JEO ROLL CALL N Members present Members absent: Also present: CONSENT AGENDA Bill Bollom, Bob Ruettimann, John Murzyn, Dick Petkoff, Pat Grady, Mark Casey, Director of Recreation Mark Winson, Director of Public Works/City Engineer, Gary Peterson Donald Jolly, Superintendent Public Works The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the June 23, 1993 meeting. APPROVAL OF PAYMENT OF Bil..LS Move to approve payment of bills as listed from the proper funds. REQUEST BEER/SULLIVAN LAKE PARK/MEDTRONIC Move to recommend to the City Council that they allow Medtronic to serve 3.2 beer at Sullivan Lake park on August 20th from 12:00 noon to 5:00 p.m. REQUEST BEER SULLIVAN LAKE PARK/LINDA KOSLOSKI Move to recommend to the City Council that they approve the request for 3.2 beer and/or wine cooler at the family picnic at Sulliva1n Lake Park from 11:00 am to 5:00 pm on Saturday, August 21, 1993. , REQUEST HALL/DA VE LARSON/COL HGTS SPECIAL OLYMPICS Move to approve the use of the hall, LaBelle Lounge and kjtchen for the Second Annual Awards Banquet and Dance for Special Olympics on Sunday, August 15, 1993 with the fee being waived. REQUEST ROOM/COLUMBIA HEIGHTS LIONS Move to approve the use of the Matbaire/McKenna rooms on September 22nd and 23rd and the Senior/Ostrander rooms on October 27th and 28th from 6:00 pm to 10 pm with the fee being waived. CITY COUNCIL LETTER Meeting of August 9, 1993 AGENDA SECTION: I ORIGINATING DEPT. : r CITY MANAGER NO: Recreation Dept. APPROVAL ITEM: Request beer Sullivan Park Y,"'-I BY: Mark Casey, Director BYQB-- NO: 7.C.2. DATE: July 30, 1993 �J,..q l 'i- The Columbia Heights Park & Recreation Commission is recommending to the City Council that they a�prove the request of Linda Kosloski of 5013 Madison Street, Columbia Heights, MN to serve"3.2 beer and/or wine cooler at her family picnic on Saturday, �ugust 21, 1993 from 11:00 am to 5:00 pm at Sullivan La�e Park. Attached is her request and a copy of the minutes pertaining to the request. RECOMMENDED MOTION: Move to approve the request of Linda K0sloski of 5013 Madison Street, Columbia Heights, MN to serve 3.2 keg beer and/or wine cooler at her family picnic on Saturday, August 21, 1993 from 11:00 an to S:00 pm at, Sullivan Lake Park; such approval in conjunction with Park and Recreation Commission action of July 28, 1993. COUNCIL ACTION: I c.:>i.' I J. . I • I I ' I I ' I l � � � ��; 0 � � I.. I ·,I I I I I iI I I -I I 'I .,....,.._ :, . 's 1·I �-I I I .. · . :, ., .' •. . ' . . . CITY OF COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION JULY 28, 1993 �� ��st..\�� .. ,,�\) rt1� The meeting was called to order by Chairman Bill HoUom at 6:����l>, ROLL CALL ��"\ �,;_ • Members present : Bill Bollom, Bob Ruettimann, Jof Murzyn, Dick Petkoff, Pat Grady, Mark Casey, Director of Recreation Members absent: Also present: CONSENT AGENDA Mark Winson, Director of Public Works/City Engineer, Gary Peterson Donald Jolly, Superintendent Public Works The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the June 23, 1993 meeting. APPROVAL OF PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. REQUEST BEER/SULLIVAN LAKE PARK/MEDTRONIC Move to recommend to the City Council that they allow Medtronic to serve 3.2 beer at Sullivan Lake park on August 20th from 12:00 noon to 5:00 p.m. REQUEST BEER SULLIVAN LAKE PARK/LINDA KOSLOSKI Move to recommend to the City Council that they approve the request for 3.2 beer and/or wine cooler at the family picnic at Sullivan Lake Park from 11:00 am to 5:00 pm on Saturday, August 21, 1993. REQUEST HALL/DA VE LARSON/COL HGTS SPECIAL OLYMP ICS Move to approve the use of the hall, LaBelle Lounge and kitchen for the Second Annual Awards Banquet and Dance for Special Olympics on Sunday, August 15, 1993 with the fee being waived. REQUEST ROOM/COLUM BIA HEIGHTS LIONS Move to approve the use of the Mathaire/McKenna roo� on Septe mber 22nd and 23rd and the Senior/Ostrander rooms on October 27th and 28th from 6:00 pm to 10 pm with the fee being waived. CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: APPEAL OF SERVICE CHARGE, NO: Q. A. 4176 MAUREEN DRIVE MEETING OF: August 9. 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: P. HENTGES DA TE: 08/06/93 CITY MGR APPROVAL Please review the attached correspondence relating to utility charges of Susan Zack, 4176 Maureen Drive. Ms. Zack is appealing overtime charges applied to h-er account as a result of having her water turned back on after normal hours. I have informed Ms. Zack this would be the last step in the appeal process and have urged her to attend Monday evening , but I am not sure she will. RECOMMENDED MOTION: Move to deny the appeal of service charges of Susan Zack, 4176 Maureen Drive, in the amount of $67.38. RECOMMENDED MOTION: Move to approve the appeal of service charges of Susan Zack, 4176 Maureen Drive, and credit her account $67.38. COUNCIL ACTION: Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentge� Ms. Susan Zack CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 4176 Maureen Drive Columbia Heights,_ MN 55421 Dear Susan: August 5, 1993 As per our previous conversation, I have included your appeal of the water disconnection charge for Council discussion on Monday, August 9, 1993. Copies of your letters will be forwarded to the Council for their information. No further action will be taken by the Utilities Department until after your appeal Monday evening. The Council Meeting starts at 7:00 PM and is held in the Council Cham hers of the City Hall. I anticipate your appeal coming up for discussion at approximately 7:30 PM. Thank you. PH:bj 93/94 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Ma�·or Donald J. Murzyn. Jr. Council members Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Rohen W. Ruettimann Cit�· Manager Patrick Hcnrge� �kf P: /J he, Q:-1{1 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. u,a rt0 1,/ar lfili;/ �g/)6 Columbia Heights, MN 55421-3878 (612)782-2800 July 27, 1993 Ms. Susan M. Zack 4176 Maureen Drive N.E. Columbia Heights, Minnesota 55421 Dear Ms. Zack: VIA CERTIFIED MAIL #P 763 491 092 RETURN RECEIPT REQUESTED I have reviewed your protest of the amount of your utility bill and have investigated the basis of the protest. As a result of this investigation, I have found that all charges on your utility bill were appropriate and in accordance with procedures in past practice. There will be no adjustment to your utility bill. In accordance with City procedures and City Code, water seIVice will be terminated 24 hours after the date of this notice, or as soon as feasible thereafter. To avoid termination of water service, the total balance due of $99.10 must be paid. Sincerely, L, i ·: -·C!/._j· ..J .ifL..t,-lt William Elrite City Clerk WE:dn 9307131 CL'. {)tucr "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER July 8, 1993 William Elrite City Clerk City of Columbia Heights Dear Mr. Elrite: �<v<v­ <r.,' c. <., r�") ��-�:y ,� . , . � ,\.··"' .... 0 � .) C,v;_,, :-..if <.,::::,.'--,i..c t,\.,··· . .;.-:-. ,.•.'' cP'. t hereby file a protest for the portion of my past utility bill which was for charges assessed last winter. I would really like to resolve this matter In some way. The Mayor did not respond directly to my last letter, thus, my concerns remain unaddressed. My reasons for protesting this charge are as follows: 1.When I spoke with the Mayor on the evening that my service had been disconnected, he never told me that any charges would be assessed. To the contrary, he tried to appear to be a benevolent man who, unlike other Council members, liked helping people. I feel very strongly that if such high charges, or any charges, were to be assessed, I should have been told about them beforehand and given the option of having service restored that evening and paying the high charges, or waiting unlll the next day. tf the Mayor had no Idea that charges were attached to this action, he should support waiving them now. 2: 1 had been told by the Mayor and the City Manager that the Mayor has no authority to waive cha.rges without City Council action. 1 have tried, unsuccessfully, to find any evidence in ttie City Charter which gives the Mayor the power to unilaterally order City services yet no power over charging for them. tf this Is the case, it is a highly inefficient way to govern. 3.Documents were sent to me by the City Manager in lieu of a proper response from the Mayor to my last letter. These documents were meant to support the contention that, even though the Mayor didn't mention charges, I should have "assumed." that charges would be assessed since I had paid them in the past. However, nowhere in these documents is there any evidence that I paid such a high charge. Therefore, I assert again that the Mayor had an obligation to inform me beforehand. I have never received a written declaration from the Mayor that he informed me of any charges that evening. 4.Not during any of my conversations with the City Manager or in any letter had I ever been informed that I could file a protest with the City Clerk. Rather, I was threatened with a second disconnection If I did not pay the amount I was disputing. Only through my own research did I discover this. The only remedy I was offered was to appear in person before the City Council. believe that this was suggested for the sole purpose of forcing me to speak about this publicly in the hope that I would feel sufficiently uncomfortable and let the matter drop. I feel that this was dishonest and disrespectful, particularly due to the sensitive nature of this situation. This matter has been unresolved for 5 months and frankly, I would like to see it end. I feel as though I have been given the bureaucratic run-around. I have paid over $250 for a bill which was less than $100. All I have been asking for is that the extra turn-on charges of about $70 be dropped for the reasons outlined herein and In my previous correspondence. I will promptly pay the balance. I am a single homeowner so I already pay proportionally more than my share for refuse charges. Although this matter has been a nightmare for me personally, It has really opened my eyes to the Columbia Heights government. My opinion, and the opinion of others who are aware of this situation, has gone from high to low. I have realized that a City government which I thought was a good one, is realty evasive, dishonest and inefficient. Worst of all, the City officials with whom I have dealt, obviously feel secure enough in their positions that they feel they can treat citizens In this manner. I would like to feel good about my local government again. In the interest of fairness, can't this matter be resolved in a direct, honest manner? I will be happy to provide any further information if needed. I also ask you to please refer to my previous correspondence. I await yo1Xresponse. Sincer�� � l dJ-4,�c,. . ........_ :..i'C: ' Susan M. Zack (E) (F) (G) that are delinquent after the 10th day of the month and mail notice of such delinquency to the occupant of the metered location by the 20th day of the same month. If such bill remains unpaid at the last day of the month in which the delinquency notice was sent, the administrative aervice shall send a second written notice of such delinquency. Said notice shall include a statement that water service will be discontinued unless full payme.nt is received by the 10th day of the month following the month in which the first delinquency notice was mailed. Before the water will be turned on, the entire account, including any current charges must be paid, with and including the charge established by the Council for turning the water off and on. Water will be turned on only during regular working hours. If water bills are not paid, the bills may be levied against the property owner prior to turning the water back on, and proof of levy payment must be provided to the administrative service prior to said service being turned back on. Shut-Off for Non-Pament Water service may be discontinued at any time thereafter, subject to the following exceptions: Service may not be discontinued in this manner for: (1)Any tenant, lessee, or individual occupant of amultiple dwelling or commercial building which doesnot have a separate meter for each separate tenant,lessee, or occupant unit. (2)Any person who has filed with the Clerk a writtenprotest of the amount billed, either in whole or inpart, together with the reasons or basis for suchprotest. Shut-Off for Non-Payment under 4.314(3) CE) Cl) (1)Water service may be discontinued under circumstancesdescribed in Section 4.314(3) (E) (1) by providingthirty (30) days written "Final Notice" to eachindividual tenant, lessee or occupant. (2)Upon expiration of twenty five (25) days of saidthirty (30) day period, additional written noticeshall be provided to each individual tenant, lessee,or occupant indicating whether the delinquent waterbills remain unpaid. Shut-Off for Non-Payment under 4,314<3) CE) c21 112 h (H) TJnder circumstances described in Section 4.314(3)(E)(2), the administrative service shall investigate the basis for the protest and issue a report of its findings to the aggrieved party. When so w�rranted by the results of the investigation, water service may thereafter be terminated upon twenty four (24) hours' notice. certification of Delinquent Bills The Council may certify unpaid and delinquent water bills to the County Auditor annually for collection pursuant to the provisions of MiMesota Statutes Chapter 444.075. 4.314(4) water service Bill& Payable at finance Department 4.315 4.316 All bills for water and other aervices are payable at the office of the Finance Department during regular working hours, or as otherwise provided by said Finance Department. DISCONTINUANCE OF S;EBVICE Any customer desiring to discontinue the use of water must notify the Public Works Department in writing. The Public Works Department shall turn off the water, subject to any fees established. REINSTATEMENT QF SERVICE No firm, company or corporation or individuals from whose premises the water shall have been shut off shall turn the water on without permission from the Public Works Department. 4.317 FIRE SERVICES 4.317(1) construction The construction of fire services shall be allowed as provided under the building code and Inspection Department. Detector flow meters shall be installed on any separate fire service line. 4.317(2) Activation.of Detector flow Meter When the dettector flow meter is activated by flow through the fire system, it shall be the dut:v of the property owner or occupant ·to notify the Public Works Department within twenty-four (24) hours thereafter. 4.317(3) Limitation of size 112 Mayor Donald J. Murzyn. Jr. Councilrnernbers Sean T. Clerkin Eruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS May 12, 1993 Susan Zack 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 4176 Maureen Dr NE Columbia Heights MN 55421 RE: Account Number 104-0820-00-00 Dear Ms Zack: m f?f.::P,il�!JR'-'"'\ � ; .� j : i ! U I C / n !.• I . � ----l._ • :1 l ! ; ; : !"' . .......,c..... ...... ... ./ r r .',', "i �.:. l I_:�_: \:?:·5 ..... :; . .. �:·: . .. .. . . _ .. ; ;:iC��·iTS In response to our telephone conversation this morning, I am sending you pages 112g thru 112e of the City of Columbia Heights ordinances. In section 4.314(3)(A), ordinance states that the administration services of the City shall provide for a method of periodic accounting and recording of water consumed at each metered location throughout the City. Also, please note section 4.314(1)(4), which states all meters shall be readily accessible to the meter reader and inspectors of the Public Works Department. Under this ordinance we could have a meter reader read the inside meter each quarter, but because this causes inconvenience to customers what we do is read the inside meter once a year, and on the other three quarters the meter reader will leave a card on your door if there is no answer or we will mail you a card requesting that you read your meter and return the card to the Utility Billing Department. lithe meter reader has not read the meter, and the cards have not been returned, we must estimate the account. I am enclosing page six of my utility billing procedures notes that shows how we estimate and where we come up with the numbers that we use. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER We do not like to estimate accounts at all, and we have provided alternate solutions to avoid having to do so. When we have to estimate an account more than once we are literally guessing at the consumption amount, and without correct meter readings provided either by yourself or our meter reader, our only alternative is to use a standard amount of 50 units for a second estimate and double estimates for each successive estimate. This eliminates a situation of us trying to guess at your usage, and any unpleasant surprises if we were to. underestimate your account. Ideally, this situation is avoided completely when we receive quarterly readings. If you have any questions please call me at 782-2822. Sincerely, ,,r0. LC 1-, JLtc.lu1t.d',.1.cn Karen Gerhardson Utility Billing Department CC: Patrick Hentges, City Manager C - - ,.314(2) The council shall by resolution fix all charges and penalties for late payment for water and sewer aervice and for garbage and rubbish hauling rates for dwellings and shall similarly fix the rates by which such charges shall be computed. All such utility bills may be collected as provided for water billing by Section 4.314(3). owner Liability for charges In billing water aervice the rates ahall be applied aeparately for the consumption through each aeter. The property owner •hall be liable for water supplied to the property owner•• property, whether the owner is occupying the property or not, and any charges unpaid ahall be a lien upon the property. ,.314(3) statements: Delinquent Bills. &but-off for Non-Payment; Resumption of services (A) (B) Accounting The administration aervices of the City ahall provide for a aethod of periodic accounting and recording of water consumed ,t each ••t•r•d location throughout the City. Bills shall then be calculated to include connecting and disconnecting charges; minimum charges for availability of water services, regardless of connection or usage; and consumption charges as necessary and appropriate for revenue for the maintenance and operation of the City water works facilities. statements The administrative service shall mail •aid water bills to the owner at the address listed for each apecified meter location or to such address as the owner of record may request in writing. cc>Due Date (D) Water bills are due and payable on the 10th day of themonth following the date of the postmark. Any bill notpaid by the close of business on the 10th day of the monthfollowing its aailing ia delinquent, at which time a chargeestablished by the City Council ahall be added to thebilling. Partial payment• ahall be considered as paymenttowards most dated amounts billed. Delinquent Bills The administrative service shall ascertain all water bills 112 9 l 4.313(5) 4.313(6) - 4.313(7) 4.314 4.314(1) - Whenever a water •eter is installed on a water aervice in a premise that is to be remodeled, removed, or destroyed, or where the aervice is diacontinued ao that the water meter is no longer needed, the owner of auch premiaes shall give notice to the Public Works Department to remove auch meter, and free access to auch •eter •u•t be provided ao that the meter •ay be removed. If the •eter i• lost or damaged, the owner of the premiaea aball be required to replace the aame at the replacement value. Tampering Prohibited; Estimation pf 1111 No one shall in any way interfere with the proper registration of a water ••ter. If any •eter i• found to have been tampered with, the water bill ahall be ••ti.mated for the period and the ••ter repaired and teated. Upon repetition of the offenae, it will be optional with the Public Works Department to diacontinue the water aervice or collect the amount estimated due. The basis of ••timating the bill ahall be on the amount of the largest quarter billed in the preceding year from the date of the tampering of the meter. Meter Testing In case there is doubt as to the accuracy of a water meter on the part of the customer, he may have the •eter tested by the Public Works Department; at which test he aay be present if he so desires. If the •eter is found to register within two (2) percent of being correct a charge will be made to pay for the labor of aaking auch tests. If the meter is found to measure two (2) percent or more incorrectly, no c:harge shall be made for •aking the test. If the meter should be found to over-register more than two (2) percent, there •hall be a proportional deduction made from the previous water bill. A water •eter ahall be considered to register aatisfactorily when it registers within two (2) percent of accuracy. Remote Meter Registers When remote regiatera have been inatalled, and there is a conflict between the inaide aeter reading and the remote register reading, the inside •eter reading ahall prevail as the actual reading for billing purpoaes. WATER RATES MP CHARGES; RULES MP REGULATIONS Charges 112 f �-·,. - - - (3)The meter must be placed in a auitable place ao as tokeep it dry and clean, protected from frost; (4)All .. ter• ahall be readily acceaaible to the •eterreader and inspector• of the Public lforka Department. For purposes of enforcing the proviaions of this Code, delegated City officials upon preaentation of proper identification ahall have the authority to enter any premiaes during reaaonable boura for inapaction or maintenance of aaid water aeter. 4.313(2) Requirements of seal (A)Every water aeter ahall be •••l•d by an employee of theCity at the time of inatallation; and at any timethereafter where the aeal ha• been broken. (B)No person shall break or remove aaid aeal except anauthorized employee of the Public Works Department,provided however, that a lic�naed plumber may break saidseal for the purpose of making necessary repairs afterbeing gra_nted specific permission by the Public WorksDepartment. (C)Any broken seal or removed water meter shall be reported tothe City within 24 hours of such action, or as aoon asdiscovered. 4.313(3) Protection. Pomaae and Repairs 4.313(4) The property owner or occupant of premises where a meter isinstalled shall be held responsible for its care andprotection from .' freezing or hot water, and from otherinjury or interference from any peraon or persons. Metersthat are liable to become damaged by hot water ahall beprotected by the installation of a reliable check andrelief valve. In case of damage to the aeter, or in caseof its stoppage or imperfect working, the property owner oroccupant shall give iJDJDediate notice to the office of thePublic Works Department. All aetera that are broken ordamaged by negligence of owner• or occupant• of thepremises, or by freezing, hot water, or other damage,including ordinary wear and tear, •hall be repaired by thePublic Works Department and the cost of repairs ahall bepaid by the owner or occupant. Removal; Replacement 112e -· METER READING ENTRY PROCEDURES 1 Begin estimating books 2 Allow at least 2 weeks for cards to come in after area read If first estimate, use average consumption displayed on screen If second or more estimate: estimate 50 units for sea:md estimate double estimate for each successive estimate send card to homeowner notifying of two or more estimates Use last date of quarter for estimate date Enter meter readings Date-date of readings Month-numeric form of last month of quarter Sales Tax Month -Y Number of days this period -90 Limits-50 Observe current read vs previous read Scan screen after entering new reading for errors. Check with blue pencil when entered 6 MENU SELECTION (3,1,3) Mayor Donald J. Murzyn. Jr. Councilmembers St'an T. Clerkin Bruce G. Nawrocki Gary L. Peterson Roben W. Ruellimann Cit)· Manager Patrick Hemge-� CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Ms. Susan M. Zack 4176 Maureen Drive Columbia Heights, MN 55421 Dear Ms. Zack: May 7, 1993 Reference is made to our phone conversation and your request for a response to your April 21, 1993, letter. Again, I have been told by the Mayor that you were aware of the penalty charges associated with turning back on your water after the disconnection for pay failure. Attached please find your utility account history since June, 1989. Please note that you paid penalty charges nearly every payment and that many times your penalty went right up to the time typically the service would be discontinued. Also, you did pay connection/reconnection charges in January, 1992. This pattern would lead one to believe that you are well aware of the City's disconnection/connection policy. Ms. Zack, I realize you have been going through some rough times in your life, however, it is hard for the City of Columbia Heights to have empathy for you with this type of payment history and the amount of time that is spent on collecting your account. Again, as previously notified, if the charges are not paid by May 12, 1993, we have no alternative but to discontinue your service. If you wish to appeal the service charges to the City Council, please contact my office and I will make arrangements to place the matter on the May 10, 1993, 7:00 PM, City Council Agenda for formal City Council consideration. Thank you. PH:bj 93/55 cc: Mayor Utility Billing Sincerely, Patrick Hentges City Manager "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER 5/06/93 CITY OF COLUNBIA HEIGHTS C3 Sit HISTORY JNGUIRY SSI UT009 \ccount �o 104 0620 00 00 Type R Cust Haae SUSAN ZACI: PAYP:ENi AIR Desc 2/24/93 MATER .oo SEIIER 16.33 REFUSE 36.54 IIATER PEN .00 SEWER PEN .oo REFUSE PEN .oo TAX 2.37 tlISC 57.38 f!ISC PEr.: .oo SERV FEE .oo HONTAX REF H,76 1JNDIST 20.00- --Totai -107.38 Cl'ID 2 or 6 -Show C!�er CKD EEY l -E�D OF JCB ADJUSTl'IENT ADJUSTNENT "'-2/24/93 2/10/93 .oo 20.00 .oo .oo .oo .00 .oo .oo .oo .oo --.oo .oo .oo .oo .oo 57.38 .oo .oo 20.00 10.00 .00 .oo .00 .oo 2(1,00 87.38 C�D 4 or 10 -Show NeNer cr:D rEY 3 -SCREH; 1 • BILLI NS PAYIIENT -2i0.3/93-1/26/93 17.00 12.00 25.30 25.30 36.54 36.54 .oo .60 .00 1,27 .oo 2.57 2.37 2.37 .oo 2.61 ---··-·-. .oo .13 .00 .00 14.76 14.76 .oo 20.00 95.97 118. 15 Cl'ID KEY 5 PREV. SCREEN S/06/93 CITY OF COLU"BIA HEIGHTS ttt HISTORY INQUIRY tat C3 UTOO9 Account No 104 0820 00 00 Type R Cust Na1e SUSAN ZACK PAYIIENT AIR Desc 7/13/92 IIATER 14,50 SEIIER 25,30 REFUSE 36.54 IIATER PEN .73 SElrJER PEN 1.27 REFUSE PEN 2.57 TAl 2.37 "iSC .oo "ISC PEN .oo SERV FEE .oo NONTAX REF 14. 76UNDIST .oo --Total -98.04 C"D 2 or 8 -Show Cider CMD KEY 1 -E�D OF JCB PENALTY BILLING PAYIIENT PENALTY 6/11/92 -. 5/04/92° .. ---4/16/9f --.. _3/il/92.00 14.50 15,79 .oo .oo 25.30 18.70 .oo .oo 36.54 36.54 .oo .73 .00 .40 .40 1.27 .oo .94 .94 2.57 .oo 2.57 2.57 .oo 2.37 .oo .00 ,00 .00 .00 .oo .00 14, 76 .00 .oo 4.57 93.47 Cl1D 4 or 10 -Show Newer 2.37 .oo·-.. -:oo.oo 14, 76 .oo 92,07 ..--. .oo .oo .oo .oo .oo :oo 3.91 -·------·--- Cl1D l'.EY 3 -SCREn.'. 1 Cl':D Y.EY S PREV. SCREEN . . . ··-· ... ---------------··----.-... ·-·- 5/06/93 CITY OF COLUNBIA HEIGHTS tis HlSTORY lNDUlRY Stt C3_ UT009 ccount No 104 0820 00 00 Tyoe R Cust Na1e SUSAN ZACI'. ADJUSTWH PAYWH PENALTY BILLlN6 PAYNENT 1/R Desc 10/ 14/91 10/11/91 9/11/91 -· --·e;o2191 )/10/91 IATER 29.75-13.10 .oo 42.85 9.70 iE�EF: 6.80-18.70 .oo 25.50 18,70 musE .oo 37.56 .oo 37.56 37.56 -ATER PH-.00 2.H 2.14 .00 .49 SE�ER PEN .00 1.28 1.2B .00 .94 REFUSE PEN .oo 2.57 2.57 --· --·-·.oo ---·2:s1TAX.00 2.31 .oo 2,31 2,25 �ISC .oo .oo .00 .oo .oo rirsc FH .00 .oo .oo .oo ,0(1 SERV FEE ,1)0 .00 .oo .oo .00 NO�TAX REF .oo n.?4 .00 13.74 13.74 UNDIST • oo ,.. .00 .00 .00 ,l.J --Tota: -36.�.5-91.53 5.99 121.% B5.95 C�D 2 rr S -Sho� c:c�r C�� 4 o• 10 -Sh�w Newer C�D r�Y l -E�[ 0� JC� cr.D r.EY 3 -SCF:m; 1 CMD KEY 5 PREY. SCREEN ---···---··-.... ····-·· 5106/93 CITY OF COLU"BIA HEIGHTS llt HISTORY INQUIRY Ill C3 UT009 Account No 104 0820 00 00 Type R Cust Naae SUSAN ZACK ADJUSTl'lrni AIR Desc 1/14/91 IIATEF: 3�.oo-SEWER .oo REFUSE .00 MATER PEN .oo SEIIER PEN .00 REFUSE PEN .oo iAX .oo NISC .oo 1':ISC PEN .oo SERV FEE .oo NONTAX RH .00 UNDIST .oo --Total -34.00- CMD 2 o� B -Srio� Older £ML KEY l -ENL OF JOB PAYl':ENT 1/14/91 . - B.9025.5036.602.271.282,362.19.oo .00 .oo 1(,, so .00 89.60 PENALTY 12/11/90 .oo .oo .oo 2.27 1.28 -2.36 .oo .oo .oo .00 .oo .oo S.91 C�� 4 or �O -Show Newer BILLING PAY"ENT 11/02/90 10/10/90 45.40 14,80 25.50 18,70 36.60 311.60 .oo .74 .oo .94 .oo 2.36 2,19 2,19 .oo .oo .oo .oo .oo .oo 10.50 10.SO.oo .00 120.19 86.83 CMD KEY 3 -SCREEN 1 Cl'ID KEY 5 PREV. SCREEN S/Oli/93 CITY OF CDLU"BIA HEIGHTS C3 ttt HISTORY INDUIRY ttt UT009 1ccount No 104 0820 00 00 Type R Cust Na1e SUSAN ZACK BI LUNG \/R Desc S/03/90 IATER 9.70 &EWER 18.70 REFUSE 36.60 WATER PEN .oo SEWER PEN ,00 REFUSE PEN .oo TAX 2.19 tHSC .oo Y.ISC Pm .00 SERV FEE .00 NONTAX TlEr l(J,5(i UNDISi .00 -Tota: -77.69 CND 2 or B -Show Older tl':D l:EY 1 -E�D OF JOB PAYl'IENi PENALTY 4/10/90 3/13/90 8,00 .oo 18.70 .oo 36.60 .oo ,40 .40 ,94 .94 BILLING ADJUST"ENT --2/06i90-·-··--1,1i/90-·-· --·-· -- B.001B,703ti:tio.oo .oo 34.00- --..... ·-.oo ,00-,00 ,00 ------. ·-· -·---� ·-....1,83 1.83 ·,00 ,00 .73 .oo .oo .oo .oo ,00 .00 .oo 1(1, so ,00 .oo ,00 77, 70 3.17 .73.oo-----.oo.oo10,SO .oo 74,53 ---· .. .oo .oo .oo .oo .00 .oo 34.00- .. -·· ... - C�D 4 or 10 -ShoM NeMer Cl'ID tEY 3 -SCREEN 1 CMD KEY 5 PREV. SCREEN -----------------------····· ----·-.... -- ··---··--------- S/06/93 ---------·-· ..CITY OF COLU"BIA HEI6HTS ••• HISTORY INQUIRY aas UT009 ----·-.. C3 Account No 104 0820 00 00 Type R Cust Na1e SUSAN ZACK A/R Desc. nTER SENER REFUSE NATER PEIi SENER PEN REFUSE PEN TAX "ISC IHSC PEN SERV FEE NONTAJ REF UNDIST --Total - BILLI NS B/08/89 8.00 18.70 30.45 --.. , .00 .oo .oo .00 .oo .oo .oo ,(1(1 .oo 57.15 - C�D 2 or B -Show Older tr.D KEY 1 -E�D OF JOB .. PAY"ENT PAY"ENT PENALTY BILLIN6 7/25/89 7111/89 6/13/89 6/06/89 -- 8.00 .oo .oo e.oo10,66 8.04 .00 18.70 .oo 30.45 .oo 30.45 .40 .94 .oo .oo .oo .oo .oo .00 .oo 20.00 .oo .40 .oo .oo .94 .oo -1.52 ·1.52 .oo .oo .oo .oo .oo .oo .oo .00 .00 .00 .oo .oo .oo 40.01 ---- .oo .oo .00 2.86 .oo .oo ··--·-···------··· ---·-· .00 57 .15 C�D 4 or 10 -Show NewerCl'\D KEY 3 -SCREEN 1 Cl'\D 1'.EY 5 PREV. SCREEN -----------------------------·---·-·---·· ..... f:7'\, .,. ,i il i :..F'-� April 21, 1993 D :;-,. ... r·: r-· r-.; � ' -l'�- .,. ' I "--· . .., -·-- f. F"'J ( .. -'. F:•'\ ,...� f\ '·�·-·· .� .,., f•;: -'-,!'1.·���;�=� /-"\ .1;'' s -;!.....-·· CiTY OF C·J� L 1 \-\'·F� HEiGffS Patrick Hentges City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Hentges: I understand that your letter to me on April 15 was intended to replace a response from the Mayor. I was puzzled by your statement that I was fully informed of the additional charges. I can assume one of only three reasons for this statement: 1.You didn't read or understand my letter which stated very clearly that I was not informed of the charges beforehand. 2.You read and understood my letter but you have already made up your mind and nothing will change it. 3.You feel that being informed of these charges after the fact is sufficient. I can think of no other reasons for such a statement. If you can, please enlighten me. There is no need for an arrangement for weekly payments. I fully dispute these charges due to the fact that I was never informed about them beforehand. However, my conversation that evening was with the Mayor himself and I remember it very clearly: If he would send me a personally signed letter stating that he informed me of those charges beforehand or discussed them with me in any way that evening, I will pay the disputed amount in full. I will also have written proof of his total dishonesty, since I know full well that he did not. To the contrary, he assured me how he liked helping people and he always gave them the benefit of the doubt. He also made ·disparaging remarks about the City Council members for not doing the same. If he had no way of helping me that evening without assessing these charges, he had an obligation to inform me so that I could make a decision. If he did not know that these charges would be assessed, then I feel that they should be absorbed by the City of Columbia Heights. I wonder if every citizen is treated with such disrespect, or if this treatment is directed primarily toward women. I find it difficult to believe that the good old boys at Columbia Heights City Hall would insult a man with the same condescending, spiteful treatment that I have received. Also, in your letter to me you asked if I wanted this matter on the agenda for April 26, 19993. I don't think that any of us will live that long. I assume you meant 1993. Again, the humans at the City of Columbia Heights make mistakes yet you do not allow citizens to do the same. I will await a response from the Mayor. ;�ot Susan M. Zack • Mayor Donald J. Munyn, Jr. Councilmembers Sean T. Clerk.in Bruce G. Nawrocki Gary L. Peterson Roben W. Ruettimann City Manager Patrick Hentges Susan M. Zack CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 4176 Maureen Drive Columbia Heights, MN 55421 Dear Ms. Zack: RECEIVED APR 1 5 ·1s33 Accounl£ f-!oyaui«: Columbia Heightt April 15, 1993 I received a copy-of your letter to Mayor Donald Murzyn dated April 13, 1993. As per our conversation, I have indicated that immediate payment of the $12.39 would avoid the discontinuance of your water service which was scheduled to be shut off on Tuesday, April 13, 1993. I also indicated that it was your obligation to make arrangements with the Columbia Heights Finance Department for weekly payments if necessary to bring current the balance of your outstanding account in the amount of $67.38. I realize that you object to these service charges, however, it is my understanding that you were fully advised of the potential overtime and service costs in restoring your service during the evening in question. In the event arrangements have not been made to bring your account current by May 12, 1993, and you do not fulfil those terms, we have no alternative but to discontinue your service. The City staff nor the Mayor do not have individual authority to unilaterally waive the service charges on your account. If you wish to appeal those charges to the City Council, please contact my office and I will make arrangements to place the matter on the April 26, 19993, 7:00 PM Council Agenda for formal City Council consideration. Thank you. PH:bj 93/48 cc: Mayor Donald Murzyn Utility Billing �l�\t Patrick Hentges City Manager "SERVICE 15 OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER . . . . . f't) � (� (.\. ��-})."'-� (" � � � � � . ,-{ � � � �� � .:\"'-' ,K � � � ��'!') N I� � �i ;;:-B �� �� �-�'�I · ��· �1,· : � � � � � �J �� � � �� � � �i . 1 · � � 1 ��'t� �� tt\, � � � � t !:· i � �-� � � � � � )... � (.') -� rn-�-: I � i , � "'� � (:,\ . � (\ --� � � l f'-1'' � � � I : �� � ��� ��\ � � i : I : : , � cs I �, � ��� �' � I\ lJ ''\J� l'-1.1 � IJ �'J rJ �� cJ ,' \l • ,t q� � i � � � � � . l� � ��� ' ·� � f . � � � . � . � ��. �'� l���i �����-1 � i��- �)�� ;t i � � . � �i : ��� � . � � �� � . "1 y-i���'� "'� � � � � t � � � � �' �� � \S � �� � � �"� � � � ��� § � ) � � � �"J � -� �'u�1 �-. ��i�t i�����r��� �-���� � . : : : . \��� � t]���t�t i��i�§ 8 J � � �'� � �) � � "S � �-� �� � �� �� � � i -�� t 0 �� 0 � � · � � � � t � � � � l\]S)t�� � ��� � 1 t � '1����1����� �� i���1 ��. • & • • • Mayor Donald J. Murzyn. Jr. Council members Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann Cit)' Manager Swart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Apr i 1 3, 199 3 Ms. Susan M. Zack 4176 Maureen Drive Columbia Heights, Mn. 55421 Ms. Susan M. Zack: fr·,: L,·_: � r---..., r1 I"·"! r"' r-·7! -· 'J I ,. . '\I. ' r ' :J ' .. ,;i !i \!: ;.1 i :l :-::.· '-) l.: l.J w· L�.1 .. ! ' . . 'JL.::J )'.J!? 6 E:93 r.:�_·\�-� /\Cl ER C 1 ·r1 '( u" r f•r.; I , i, ,., ; • Ht ... 1 ,--, UTS: r v .... LU,,1b1t, 1 1\.11, Enclosed please find a copy of a report I had printed detailing your account and thE� charges to your account from November 3, 1992 to the present time as requested. My inclination has always been to help people with their problems and to give them the benefit of the doubt as evidenced by the turning on of your water the night of January 25, 1993. Ms. Zack, your ut i 1 i ty bi 11 has been habitually delinquent. In fact, it has been late every quarter for the last three years and turned off at least four times since 1987. The only comment I wish to make about your letter dated March 30, 1993 is that I do not have the authority to either add or waive charges on the utility biJling. This is provided for by ordinance. You couJd petition the Council at a regularly scheduled meeting by informing the City Manager that you wish to be on the agenda. At that time we could discuss your situation and the Council could vote on the matter. I am, Donald J. Murzyn, Jr. Mayor cc: �ity Manager Hentges Finance Director Elrite enclosures DJM/jds "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Rueuimann Cit�· Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 March 22, 1993 Ms. Susan M. Zack 4176 Maureen Drive Columbia Heights, Mn. 55421 Dear Ms. Zack: �R f ;J J ' , l?�·/ -� I ."...J ! • ·' I'• Ir �---' ;_:i \....'. ,....., r;; n r:,.,.17 rrs [ID ··1· i� !, 1..1 � ·u 199} t\•: � .: _:� �I�Ci'Tl' r;c r:, 'I I ;;,;,:,;A HEl"uTs \,,.:J L, .......... _____ ,, \."'fl I am in receipt of your letter dated March 1, 1993 and am aware of the circumstances contained in it. I am writing to inform you that I will not intervene on your behalf in this matter. It is unfortunate that situations have become difficult in your life, however, it is net reason for me to forgive any or part of your water utility bill. The additional charges to your bill reflect additional labor and administration to shutoff your water and are not meant to be punitive. The Council action to turn your water back on at night demonstrated our show of good faith, but after two NSF checks we lose patience. Fool me once, shame on you; fool me twice, shame on me. Sincerely, May1i.�P· cc: vp, Hentges, City Manager S.Andersonw.Elrite, Finance Director DJM/jds "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Mayor Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Roben W. Ruettimann City Manager Stuan W. Anderson rrJ :)?L. I IO I -00-36 ;) q o /...A...' 3Q3 J..vc.o �o.oc {op uv--CITY OF COLUMBIA HEIGHTS lJO /-00 -// � 00 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 q ?. IS s February ll, 1993 ?:t+ ·-'JJ�OOO t:{1c_,k en 1c {t_ h 1,· {t.1 flt ('07,. NOTICE AND DEMAND FOR PAYMENT OF DISHONORED CHECK Susan M. Z.ack 4176 Maureen Drive N.E. Columbia Heights MN 55421 Acct #: 104-0820-00-00 YOU ARE HEREBY NOTIFIED that a check dated January 25, 1993 drawn on the City-County Federal Credit Union in the amount of $118.15 has been returned unpaid with the notation that payment has been refused because of Non­ Sufficient Funds. An additional $20.00 is due to cover the bad check charge levied by the City of Columbia Heights for all checks dishonored and returned to the Cty. The total amount due is $138.15. This amount must be paid in full within SEVEN DAYS, February 12, 1993, OR YOUR WATER SERVICE WILL BE DISCONNECTED. If your water service is disconnected, AN ADDmONAL $20.00 WILL BE CHARGED TO HA VE YOUR WATER RECONNECTED. Payment may be made in cash or cashiers check. If payment is made with a personal check and that check is also returned to the City unpaid, your water service will immediately be disconnected with no further notice given. LJ.J1�,�· ru� William Elrite, Treasurer MAKE PAYMENT TO: City of Columbia Heights Utility Billing Department 590 40th Avenue NE Columbia Heights MN 55421 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Rd:>ert s ._ Bocwinski City Manager City of Columbia Heights 590 40th Avenue N.E. ColUllbia Heights, MN 55421-3878 Dear Mr. Bocwinski, ?.�./� . {!/q I_ July 3, 1989 In response to your letter to ll'e on April 25, 1989,I would like to let you kno.v that acoording to my bank,check # 2315, written to the City of Columbia Heights and mailed on March 24, 1989, has not been cashed. I am enclosing If!Y last three bank statem:mts to indicate that all of the checks written before and after that one have been cashed. This leads ll'e to oonclude that check# 2315 was misplaced by saneone at the City of Columbia Heights Utility Department. I gave the check number to you over the phone the night that If!Y service was disa:mtinued. You are in­ deed oorrect in your infonnatian which states that It!r' service was dis­oontinued once in the past. Therefore, it would l:e very stupid of ll'e to allo.v that to hapP°....n again. For that reason, I am sul:rnitting my check for If!Y service less the $20 fee which I paid to have it reconnected when it should never have been discontinued. I would like to think of the City of Columbia Heights as a well­run city. Ho.vever, ever since I rroved here two years ago, my utili b.f bills have had problems. For over a year, my last name was misspelled as ZACH on each bill. ·Each time I sul:rnitted a oorrectian. It was not until I wrote all overit with red ink that a oorrection was made.Then I received a bill for alrrost triple the arrount of If!Y regularbill. I called and was told that scrreone had made a mistake and itwould have to l:e corrected.Now I receive a letter fran you with my last name misspelled yetanother way. (ZAK) For goodness sake, Mr. Bocwinski, it is only a fourletter nart€!Additionally, I would like to suggest to you that a well-run cityhas oontingency plans to deal with mistakes that have been made that happen after business hours. As it turned out ih If!Y situation, a youngchild in If!Y care due to the death of a family nanber was made to sufferall the rrore because no one could take the responsibility far correctingthe error. Had it not been for the cx::rrpassionate assistance of Mrs. DaleHadtrath, I would have had to find shelter other than If!Y own hane for thenight.• ,. I do hope that you use this situation as an example and devise sane cx::mtingincy plans to handle such situations so that innocent people do not have to suffer. I believe that the ccmnuni ty would benefit greatly by treating the residents of your city with rrcre respect and a.llCMing anployees on duty after regular working hours to take sane responsibility for decision-making. cc: Mayor and City Council Finance Director; Utility Clerk ,J Public Works Director Lf17t Susan M. Za::k ��, /J4'-�9� Mayor Dale V. Hadtrath CouncilmembrJ"S Gary L Peterson Rita M. Petkoff Edward M. Carlson Russell D. Paulson City Manager Robert 5. Bocwinski CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)788-9221 �j \ tC'-'-(. l 1 1\ April 25, 1989 Ms. Susan Zak 4176 Maureen Drive N.E. Columbia Heights, MN 55421 Re: Past Due Utility Bill Dear Ms. �,k: On the basis of our recent conversations, I instructed the Finance Director to have his staff review your account. As I recall from our conversation, you claim a check was mailed to the City on or about March 22nd in the amount of $65.49. We have no record of ever receiving your check and/or any payment in the above amount. You indicated the payment was made by check. I suggest you forward a copy to my office and/or stop by and show me the cancelled check. My request would not only verify your earlier payment, but would also be the basis for my pursuing an investigation if, in fact, wrongdoings have occurred. Having reviewed your account, I found that the following notices were mailed to your address. 1)The original bill for the billing period was mailed on February10, 1989;2)A delinquent notice was mailed to your address on March 18, 1989; 3)A shut-off notice was forwarded to your address on March 30,1989;4)On Apri117, 1989, water service was discontinued. There is no question that adequate notice was given with regard to the delinquent account. I also asked to have the amount of your account verified and the correct billing was $65.49. There were earlier corrections to your account, however, this was done on the basis of adjusting the amount due for an estimated reading versus an actual reading of your meter. The amount outstanding and due and payable was $65.49. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Ms. Susan ZakPage 2 April 25, 1989 In addition to the above, I also asked whether there were any other prior shut-offs of your water service. I find that in August, 1987, your service was discontinued due to a delinquent account. The most recent experience isnot the first time that water service was discontinued to 4176 Maureen Drive. In the future, if your water service is disconnected due to a delinquent account, water service will not be turned on until payment is made; and, at that, it will be done during our normal business hours. I haveinstructed our staff to operate accordingly. Once again, I would very much appreciate your presenting the cancelled checkreturned by the bank once you receive your bank statement. If, in fact, you previously made payment on your account, either a refund will be forwarded toyou or the additional payment will be applied to your next billing statement. However, I will look forward to hearing from you with regard to the cancelledcheck. RSB/bj 89/64 cc; Mayor and City CouncilFinance Di rector. Utility Clerk Pub! ic Works Director Sin�el�\ �. (( _ •, [l_ �\ �(__µ_�M·� Robert S. Bcicwinski City Manager CITY COUNCIL LETTER Meeting of August 9, 1993 AGENDA SECTION: New Business ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: Attendance at NRPA Conference BY: 'l\"'1iark S . Casey / '� BY:., � NO: by Recreation Director C/.8. DATE: August 2, 1993 �1� �< The National Recreation and Parks Association is holding their annual National Recreation & Park Congress in San Jose, California on October 19 -22, 1993. The Cot:lgress is an excellent 0pportunity te gain insightful information through the various educational sessions. The conference is particularly timely with the strong exnphasis this year on urban recreation issues/problems/solutiens. The Recreation Director last attended the National Congress in 1991. RECOMMENDED MOTION: Move to authorize the attendance of the Recreation Director at the National Recreation and Park Association Congress to be held in San Jose, California from October 19, -22, 1993; and, that. all related expenses be reimbursed from funds 101-45000-3105 and 101-45000-3320. COUNCIL ACTION: CITY r:H COLOMBIA BEIG!rl'S .&UTBORIZlTIOI UQUIST POil COIFERBll:BS, VOBlSBOPS, SCHOOLS AID SEMillRS Thia completed form mst be presented to the City Manager b7 the Ved11eada7 pre­ceding the regular Council Meeting tor approval ot attendance. HAKE OF ACTIVITY: DATE OF BEQUEST: ":./ -) -c1 �') · ,· --I' ; I /1 o J.-., ,':'., 1 C< _, ', 1�,.---,,,(\'J, 1 ..._,;,_(l.:J_:_ �/\ ,�.) ,_/., ,.,,. �,-: L'-11� · \ -· ' ;j) � 1._ �TIMATED COST: '(" '5 ..,,,;·· -:: l, � 0 �---= 1 i.:,: -'-I see.� :,/r.; :: lCCOUN'l' I: ;0 ,· · '-I 5°.:.;...: 1 """\.) c BUDGETED FOR: Y-YES HO SUFFICIEN'l' FUNDS REMAIHIHG: :X YES 10 BAME OF INDIVIDUALS ATTENDING: __ j_J_1_o_:_i.-__ (_c_· ___ c_J_, _________ _ WHEN: (, (. t l '1 ·-;=). } I ( I c.; l WHERE: .'.::....:__j _,,., . I ,. -J ...., .\ I:. :C C ' _. I I ,· '\ ) ' PURPOSE OF EVENT: , · / · ;.� -' __, [; ·.) ;,,; !:,r ('_ .P _ �0 ;.-, � � .. �..;. t ��._U ·'. {_ , . ·�···� r /J . ,.,, --\ '-_.,__ .. L, -\ -_,. ..:� " -·,... ' --� HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? .. ,t .... �---'\ ,,.... 1_..J \ "/ J --------y' ,J � l' ' '·\ --, + , -/\ ,,___ \ . 't'--\ '-'·"-. \ ' \! J ·� * ( {.,, s -< .;. ·., 1' I lt".:·I' /l':.· ( vf'-... '.-i .• .. I 1.-' - PLEASE ATTACH ANI BROCHURES OR IHFORMATIOH RELATED TO THIS EVEN'!'. SIGNATURES: 1/7': 1, C s r �/ DEP.lRTME!IT BEAD ,,,. _____________ DIVISION HEAD _____________ cm MANAGER � -:'> -l( ] DATE ________ DATE ________ DATE IF REQUIRED, APPROVAL BI CITY COUNCIL: _____________ DlTE Upon approval by the City Manager, or City Council (it applicable), a copy or this form will be submitted to the Finance Department and appropriate I>iYiaion Bead • Tb.is torm is not a registration form or a request tor pre-regiatration monies. 07/03/86/bj --·-·-, lfilf[('.(L[tUJX_js·c��h{ari£ NESDAY, OCTOBER 20 9:00 am. -5:00 p.m. National Playground Safety Institute (CEU's) Cultural Diversity Institute entitled "Putting People First ... "(CElJ's) 2:00 p.m. -5:15 p.m. (.3 CEU's) Successes and Failures in Working With At-Risk Youth Resolving Stubborn Parks and Recreation Disputes Recreation, the L.A. Riots and Healthy Cities The Joy of Comic Art: Cartooning and Carica­ ture for Recreation & Leisure A Collaboration: SOBER-L YMPICS The Art and Power of Speaking From the Heart Improving Yo� Professional and Social Skills for Better Business "Hands-On" Activity Leadership and Innovative Programming ADA: An Enforcement Update Bridging the Gap: Bringing Trails and Assistive Technologies Together to Make Nature Accessible to All 32 Sanjose The Nuts and Bolts of Budgeting for Beginners 2:00 p.m. -3:15 p.m. Muwekma/Ohlone Indians of San Francisco Bay -Cultural Survivors Making the Right Choice: Ethical Issues Facing Recreation Professionals How The Corporate World is Involved in Play and Recreation Department Procedures: Their Role in Daily Operations Challenge '93: lilV/AIDS Education for Recreation Programs Empowering Yourself and Your Organization Preparing for Severe Weather Conditions Assessment of Marketing Strategies for Master's Level Parks & Recreation Curricula Politics -The Necessary Evil Women in Leadership: Their Changing Role Planning a Maintenance Program and Esti­ mating Resource Requirements for New Park Facilities Washington Update -The 103rd Congress, the White House and the Supreme Court l.l ·[ ... , •l ,, ii � ;J ;: ll i i '. ?. Urban Waterfront Areas 3:45 p.m. -5:00 p.m "Beyond the ABC's ---The Family/SchooV Community Partnership Program" A Programming Alternative for At-Risk Youth: An Intergenerational Entrepreneurial Approach Hear This: An Introduction to The World Recreation Association of the Deaf, Inc. Management by Getting Along: Promoting Cooperation in Resource Management Planning Finding and Eliminating Park Tree Hazards To Teach or Not to Teach: Exploring College Teaching as a Career Lights, Camera, Action! Turning Parks and Recreation Facilities into Film Locations Crisis Marketing: When Bad Things Happen to Good Recreation, Parks & Tourism Agencies Boating in the 90's -Where Are We? Downtown San Jose 'LJ{,i�� ,: L -� ••• . 11111�·,?'l.! • '. • Municipal Golf -A Political and Financial Windfall Colorado Healthy People 2000 Project 20/20 Visions: Trends Projections for Parks, Recreation and Leisure So You Want to be a Consultant in Recreation? &&�'A"-"DAY,OCTOBER21 9:00 a.m. -4:30 p.m. National Playground Safety Institute (CEU's) Cultural Diversity Institute: "Putting People First ... "(CEU's) RESEARCH SYMPOSIUM (CEU's) AFRS-PTI (CEU's) Leisure and Aging Institute (.6 CEU's) Visions and Techniques for Developing and Managing Program Services for the Year 2000 (.6 CEU's) 9:00 a.m. -12:15 p.m. (.3 CEU's) Community Involvement in Park Protection Programs Setting Organizational Goals to Maximize Productivity Successful Women leaders Sailing a Department Singlehande�y Yes, I'll Take a Volunteer Looking for Money in All the Right Places NTRS Institute -Arts & Crafts: Therapeutic Applications NTRS Institute -Help! I'm Stuck and I Can't Get Out! NTRS Institute -Changing Concepts and Methods of Research for Investigative Therapeutic Recreation Specialists (Part 1) 9:00 a.m. -10:15 a.m. Total Quality Program Planning (TOP) Oakland Multicultural Summer Arts Day Camp Bloodbom Pathogens: An Overview of the OSHA Standard Operating a Fitness Club in a Community Recreation Center A Way With Words: What You Say and How You Say It Selling Your Budget and Saving Your Agency • The Rosicrucian Egyptian Museum 34 SanJose Effective Pricing Strategies for Commercial and Public Recreation: Methods for Profitable Decision Making Dealing With a Disaster -Are You Ready? Developing a Marketing Image for Your Agency Turnkey Public Finance Program for New Golf Courses NTRS Institute -Therapeutic Humor: Recent Findings and Applications NTRS Institute -Empowering At-Risk Youth through Community Service 10:45 a.m. -12:00 Noon Put Away Your Pencil -Your Budget is in the Computer Programming for Individuals who are Deaf and Hearing Impaired Child Centered Coaching: An Innovative Program to Keep Child Abuse out of Children's Sports Preschool Aquatic Developmental Leaming and Readiness Skills Program (PADDLERS)­ Innovative Leaming Environments for Preschoolers Rude Awakenings: What People Do that Undervalues their Work and What they Can Do to be Exceptional Determining and Evaluating Existing Resources 1 I I j ··l:I ! ,. � �� I I ·t q fi ;: i;I '.I ;j i •All donated items have retail value of $75 or more. Bid on items such as: •Trips •Publications •Conference Registration Packets •All proceeds go to support the Joseph lee Memorial library & Archives •Come join the fun!!! To Integrate or Not: An ADA Case Study Recession Busting Strategies: Budgeting, Marketing and Getting Your Piece of the Pie Commercial Uses of Parks NTRS Institute: Compreh ensive Evaluation of an Outdoor Therapeutic Recreation Program to Foster Transition NTRS Institute -Prioritizing the Need for Therapeutic Recreation 1:15 p.m. -4:30 p.m. (.3 CEU's) Winners vs. Others -Common Characteristics of Successful Individuals and Organizations Handling the Media With or Without Kid Gloves Open Space -The Ongoing California Experiment Public Private Partnerships and Sponsorships Festivals & Concerts -The Nuts and Bolts of Production Presentation of a Model Community Fitness Manual The M.U.C.K. Approach in Marketing NTRS Institute -Changing Concepts and Methods of Research for Investigative Thera­ peutic Recreation Specialists (Part 2) NTRS Institute -Success for the Child with a Leaming Disability 1:15 p.m. -2:30 p.m. Just-in-Time Programming Gender Gaps: Updates on Men & Women Working Together Juvenile Justice Act: Applying for Funds Scholarship Programs for Low Income Youth and Adults Applying Private Business Practices in the Public Sector Youth in a Troubled Environment People, Horses, and Mountain Bikes -Trails for Urban America Preparing for a Lawsuit -Inquiries, Depositions, Trials Play Tennis America Billiards: The Game of the 90's! NTRS Institute -The Growing Trend of Recreation Therapists in Partial Hospitaliza­ tion Programs 3:00 p.m. -4:15 p.m. "Just for the Fun of It" Successful Conservation Partnerships Benefits of Parks and Recreation Initiatives How to Give and Receive Criticism Fun Without Alcohol Fair Reaching Out to At-Risk Gay and Lesbian Youth Effective Management of Employees Who Abuse Drugs and Alcohol In-House Aquatic Auditing Redirecting and Empowering Inner City Youth Sanjose 35 The Street Hockey and Roller Hockey Crisis - A Solution Good l;"imes: A Guide to Responsible Event Planning FRIDAY, OCTOBER 22 9:00 am. -5:00 p.m. Playground Design Workshop (2 Sessions offering .3 CEU's each) Arts Institute (CEU's) Funding Issues/Grants/Fees/Co-op Programs Percent of Art/ Artist Contracting Building Issues/ ADA Regulations/Capital Budget Issues/Subcontractor/Historic Preservation limits/Ecological Issues Special Event/Festivals/ Arts Marketing RESEARCH SYMPOSIUM (CEU's) AFRS-PTI (CEU's) 9:00 a.m. -12:15 p.m. (.3 CEU's) Bob Artz Institute (CEU's) Director's Forum: Creating Effective Advocacy The Americans with Disabilities Act -Implica­ tions for Inclusion in Community Youth Sports Successful Park Bond Acts De-Stressing Your Stress... Implications for Personal and Organizational Wellness Women in the Workplace: Breaking the Glass Ceiling and Other Not So Fragile Issues Legal Aspects of a Safety Program EMS Institute -National Survey on Urban Recreation and the African American Using "STORMS" to Solve Problems NTRS Institute -Like You and Me, Different But Not Disabled: Eliminating Handicappism 36 Sanjose San Jose Museum of Art NTRS Institute -CARF 101: The Standards Development Process NTRS Institute -Neurolinguistic Program­ ming Techniques for Enhancing Counseling, Teaching and Supervision 9:00 am. -10:15 a.m. The Opportunity of a Lifetime: Understand­ ing the Mature Adult Market Naturalizing Parks -Toe Continuing Environ­ mental Challenge Teaching the College/University Student with Disabilities Getting Your Money's Worth Programming Needs for the Pacific Rim Population Day Care: Day In and Day Out What Are We Going To Do With All Those In-Line Skaters? Off The Wall Special Events ... Rerums Before the Fun Begins NTRS Institute -Designing Meaningful Leisure Activities for Persons With Dementia ,: i' 10:45 -12:00 Noon Survival Signs for Recreational Professionals: Emphasis on Sports A Benefits Based Approach to Fees and Charges "Catch Them While They Are Young" Small Community Parks & Recreation: Think Like the Big Leagues What's New in Aquatic Certification Programs Public Recreation 101: A Student's Guide to the Perks and Prizes of a Career in Public Recreation Strategic Planning: A Working Model Linking Lifetimes: An Intergenerational Mentoring Program NTRS Institute -Adaptive Sports for Cognitively Impaired Geriatric Long-Term Care Residents NTRS Institute -Creative Pathways to Change in a Rehabilitative Setting 2:00 p.m. -5:15 p.m. (.3 CEU's) �rom the Leading Edge: Innovative Visions of the Future Marketing Your Aquatic Programs Be an Entrepreneur: Reinvent Your Agency Sponsorship on the Cutting Edge Everything You Wanted to Know About Successful Youth Programs, But Were Too Busy To Ask!! Or Show & Tell Greenways as an "Art Form": A Look to the Future TAG (Trends Action Groups): Action Agen­ das and Alternatives for the Future of Parks and Recreation Special Assessment Districts: New Concepts Getting Down to Basics: A Look at Nude Recreation A Workshop for Directors and Board Members ADA Design Guidelines: An Update EMS Institute -Are Our Youth Prepared for the New Millennium? NTRS Institute -Celebrating Yourself: Building Self-Esteem NTRS Institute -Fitness Programming for Older Adults With and without Disabilities 2:00 p.m. -3:15 p.m. Emergency and Safety Preparedness Consid­ eration in Planning Large Special Events Positive Images: The New Woman Manager Motivation Through Innovation: A New Look at Team Building Successful Contract Grounds Maintenance Arizona Youth Outdoor Recreation Participa­ tion Survey and Needs Assessment Community Trail Economics NTRS Institute -Project TRAIL (Transition Through Recreation and Integration for Life) 3:45 p.m. -5:00 p.m. Innovative Programming for Older Adults, "From Fitness to World Travel" Implementing a Comprehensive Teen Services Program How to Utilize Public/Private Partnerships VIP Services with Quality in Mind Going to a Conference to Make Friends and Influence People How to Develop a Needs Assessment to a Master Plan NfRS Institute -The Portland Senior Center Project NTRS Institute -Going With the Flow: Facilitating Efficiency in Therapeutic Recre­ ation Experiences AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO ENTER INTO NO. CONTRACT FOR DESIGN SERVICES LABELLE POND RESTORATION CITY COUNCil.. LEITER Meeting of:_8...,/9...,/9.:;.:;3;..._ __ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BYQ� BY: M. Wimon ,1 )1-,,JC/.C. DATE: 8/3/93 DATE: <g l3lc,� A Request for Proposal to the design and construction management for certain improvements to LaBelle Pond was sent out to five finns. This included the four finns that responded to the RFP for the LaBelle Pond Study plus a finn that had acquired personnel that had worked on the study. Two finns submitted proposals for the project These were a joint venture of HNTB and Bruce A. Liesch Associates and the fmn of Maier-Stewart & Associates. These proposals were reviewed by staff for compliance with the RFP, understandi.Qg of the project, proposed schedule, qualifications and cost The two proposals are essentially equivalent, with MSA proposing more time for both design and construction services. This raises their 'proposed fee accordingly. MSA has proposed a not-to-exceed fee of $21,500 for design and construction management services. HNTB's proposal is a not-to-exceed fee of $14,782. Staff is recommending that a contract be awarded to HNTB based on their knowledge of the project, they prepared the Restoration and Maintenance Study for LaBelle Pond, and the proposed cost for se�ces. It is felt that their fee is lower based on their greater understanding of the project. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract with Howard Needles Tammen and Bergendoff for design and construction engineering services for the Restoration of LaBelle Pond (Project #9312) for a not-to-exceed amount of $14,782.00, with funds to be appropriated from Fund #412-45202-5130. MAW:jb 93-484 COUNCil.. ACTION: AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS FOR NO. STORM SEWER PROJECTS #9113, #9123 AND #9125 CITY COUNCIL LETIER Meeting of:.___.8/9""'/CJ,._,,__3 __ _ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS � BY: M. Winson !1 ,tiJ BY: 'I. D. DATE: 8/3/93 DATE: �131'"1� Funds are budgeted in the 1993 Sewer Construction Fund to replace several storm sewer outlet pipes. The funds are budgeted under line item 652-49499-5130. Short descriptions of each project follow: Project #9113 -Innsbruck Parkway (Highland Lake) to Secondary Pond1 $21 1000. The existing 24" reinforced concrete pipe (RCP) was installed in 1960. The total length is 171 '. The pipe is separating at the joints and deteriorating at the outlet The north end of the pipe has less than l' of soil cover. With the pipe so shallow, staff recommends the new pipe also be 24" RCP. The joints will be tied to help prevent the pipe sections from separating. Concrete arch pipe will be used for the north 101' to provide as much soil cover as possible. The easement area will also be filled to provide soil cover and blend in with the adjacent yards. Project #9123. Argonne/Stinson to Tertiary Pond, $3LOOO. The existing 24" corrugated metal pipe (CMP) was installed in 1960. The total length is 149'. The CMP is badly corroded. Sections along the bouom of the pipe are actually missing. The bank near the outfall has eroded, causing the north end of the pipe to be unsupported. With the small width of the permanent storm sewer easement (10') and the mature trees in the area, staff is proposing to replace about 20' of pipe at each end and line the remainder of the CMP. The pipe/liner will have a diameter of 20.5". The smaller pipe will not cause flooding problems upstream. Project #912$ Jackson Pond 1 $57JXJO. The catch basins and pipes were installed in the mid-60's. Again, the CMP is corroded. )' COUNCil.. ACTION: 1/1 AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS FOR NO. STORM SEWER PROJECTS #9113, #9123 AND #9125 Continued -Page 2 Pipe Location Quincy St. at mid-block catch basins East side of Quincy St. to the pond 44th Ave. to the pond Central Value Mall drive on east side of pond Length 29' 35' 61' 62' 8' 17' Existing Pipe 27" RCP 27" CPM 60" CPM 42" CMP 24" CMP 48" CMP CITY COUNCIL LETTER Meeting of:._...8/9 ... /9=3 __ _ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: M. Winson BY: DA TE: 8/3/93 DATE: Proposed _!loo Remarks 27" RCP Pipe is misaligned. Catch basins are in poor conditi�n and will be replaced. 24" PVC Outfall pipe. 60" RCP Outfall pipe. 36" PVC Outfall pipe. Z4" PVC Catch basin is undennined and will be replaced. 42" RCP Outfall Pipe. RECOMMENDED MOTION: Move to authorize staff to seek bids to replace catch basins, stonn sewer pipes and outfalls for Projects #9113, #9123 and #9125. ,MAW:jb 93-485 COUNCIL ACTION: JACKSON POND STORM SEWER PROJECT #9125 OTY Of' Affl>LEY HIGHLAND LAKE OUTLET PIPE PROJECT #9113 _....,Mt;;:;i.Q3i = 4 I I OlY OF FRIDLEY MINNE:APOUS STINSON -ARGONNE OUTLET PIPE PROJECT #9123 i ! !ii ! REMOlof: CONCRETE TO JOINT REMOlof: CONCRETE TO JOINT '• � .•s �, S"WCUT 7' OF COHCRETE HIGHLAND LAKE CONNECT 24" TO EXISTING CATCH B .. SIN CR0Uf JOINT > I ; I, r • -, H �e -G}--.. � ... ii i� e � __:'.)NS�T �OF� ' S'ToRII SEWER ' ij-> -,"-J e -iv--@­ae , fi !! 9 H §I RDIOW: 171' OF 24" RCP OUTLET Iikee e -fj-11! � ' e PIPE , ........... � �/ ... ......,.,_J �<:::, �o w z z D L.'.J TINSON� I �QJRII .QJmJI ,,, ST IN SON STORM SE\JER LINE STORM SEWER ARGONNE OUTLET PIPE LOT 1 11.oa<. INNSBRUQC JRg AOO, TRANSPLANT )< rRECONSTRUCT GARDEN Ji". � ::?:? QU''ft.OT DHl INHSIIIIRUC:X �TH MJO, ::::::Z: , L ===- REMOVE le RElNSTAU. FENCE INSTALL 24 N FLARED END w/ TRASH GUARD PLACE RIPRAP s-----s .. '-I � r-,.--,�"'.r ---(l------�-----_j ? D ti., 0 4 -,. ,,,,_;J:"",', � 7 z I ::J y� :.. � l!! a.M &GUfllR 0 J •n l!! i JIIi 10 0 .. ! 0 l!!I � (0) OH i � � - PLACE EMBANKMENT AS DIRECTED BY ENGINEER I I. I 1 01 I � LOT II 11.oa< 2 IHIIS8IIUCK[AST Yl-----f 40' �=..� - lO' CCll51RUCTIOH tASEIIDIT _) JACKSON POND REMOVE EXISTING CATCH BASIN REMOVE S. SALVAGE EXISTING GRATE S. CASTING INSTALL TRI-CATCH BASIN g, TRIPLE UNIT FRAMES. GRATE REMOVE 20' OF CURB S. GUTTER CONSTRUCT 20' OF CURB S. GUTTER REMOVE 29' OF 27' RCP INSTALL 29' OF 27' RCP IITIJIIIMIUS SUllf' ACE REMOVE EXISTING CATCH BASIN REMOVE &c SALVAGE EXISTING GRATE &c CASTING INSTALL TRI-CATCH BASIN &c TRIPLE UNIT FRAME I!. GRATE REMOVE 20' OF CURB &. GUTTER CONSTRUCT 20' OF CURB &. GUTTER REMOVE 33�0F 27' CMP. [NSTALL 35' OF 24' PVC r----CONSTRUCT PIPE COLLAR QUINCY STREET EXISTING CATat IMIN EXISTlllli CURI , GUTTER EXISTING �Ill UN< rDCE: REMOVE 61' OF 60' CMP INSTALL 61' OF 60' RCP w z w ::) z w > <C -n t. (Y) s;:r X X X -=- X GRASS SUJPE HIIIM.AR CONCRETE RETAINING IJAU. TIP Q.£V. 172.11 x---x X SALVAGE L R CONSTRUCT Pl� u•,eaJ. M. CHAIN LINK EINSTALL LLAR� \ REOUIRED rn'iNCE AS 7,] \ NSTALL PIPE PATCH BITUMINOUS STREET CONSTRUCT PIPE COLLAR EXISTING •c!'tCCIP. ::s:: z EXIST!Nli iB'BCCM'. EXISTING CHAIN LINK F'EIICE EXlSTUlli CURI 1, GUTTER EXISTING CATCH IIISIN REMOVE 62' OF 42' C:-!P INSTALL 62' OF 36' PVC HIIIM.M C0NCREll: RETAININli IIAU. TIP D.EV. 172.11 CONSTRUCT PIPE COLLAR REMOVE 17' OF 48' CMP INST ALL 17' OF 42' RCP REMOVE CATCH BASIN REMOVE 8' OF 24' CMP SALVAGE AND REINSTALL FRAME g, GRATE INSTALL CATCH BASIN INSTALL 8' OF 24' PVC 111111\0R CONCRETE RETAINING II/ILL\ TOP EUV. 172.0 � X PATCH BITUMINOUS ALLEY >' e w :) z w > <C � +' s;:r s;:r PATCH BITUMINOUS STREET CITY COUNCIL LETTER Meeting of:.---"'8/9 ... /9=3 __ _ AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson t1 ��!� NO. REPLACEMENT FOR PATCHING 9.E.DATE: 8/4/93 TRUCK CHASSIS, UNIT #5 -s,1'¼i�3 At the March 22, 1993 City Council Meeting, staff was authorized to seek bids to replace the chassis for Unit #5, Patching Truck Chassis, a 1973 Ford F750. The original bid request was sent to 10 vendors of which only one provided a bid1 in excess of $30,000. Staff felt the lack of bids was due to the time of year (model changeover) and recommended at the June 28, 1993 m·eeting that the City Council reject all bids and authorize the staff to rebid. Bid requests were then sent out to seven vendors. Five bids were received for the July 29 bid opening. A bid tabulation is attached. The apparent low bid is from Boyer Ford at $26,978.00 for a 1994 Ford F700 chassis with a gas engine and automatic transmission. The bid request included an option for a manual ttansmission but staff feels that due to the intended use of the truck, an automatic ttansmission is more appropriate. Staff had budgeted $25,000 in Fund 433, Capital Equipment Replacement Fund for this purchase. Due to savings in the purchase of the street sweeper ($30,000) and the park pickup ($4,200) less the overage needed for the Parks Tractor ($-4,632), there is an excess in the fund for 1993 of $29,500 which co_uld be used to cover the additional $1,978 required for the purchase. RECOMMENDED MOTION: Move to authorize staff to -purchase a 1994 Ford F700 Chassis with gas engine and automatic transmission from "BQyer Ford of Minneapolis, Minnesota, the lowest, qualified, responsible bidder for a cost of $26,978 including the trade-in of a 1973 Ford F7SO Chass�. Unit #S, with funds to be appropriated from Fund 433, Capital Equipment Replacement Fund; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 93-488 COUNCIL ACTION: • ' BID BIDDER SEC HAKE/HODEL/YEAR BOYER FORD TRUCK BID FORD/F700 2811 N.E. Broadway BOND 1994 Minneapolis, MN.55413 I TEN CHEVROLET BID CHEVROLET/KODIAK C7H042 6701 Brooklyn Blvd. BOND 1994 Brooklyn Center, MN 55429 LAKELAND FORD TRUCK BIO FORD/F70D 740 So. Concord BOND 1994 So. St. Paul, MN. 55075 TRANSPORT WHITE GHC BID GHC/C7H042 8050 E. Highway 101 BOND 1994 Shakopee, MN. 55379 NORTH STAR INT'L. BID INTERNATIONAL/4700 3000 Broadway N.E. BOND 1994 Mi nneapolis, MN. 55413 THANE HAWKINS CHEV. NO BID Hwy. 61 & Cty "F" White Be ar Lake, MN 55110 .. TWIN .£ITV TRUCK NO BID I I CITY Of COLUMBIA HEIGHTS, MINNESOTA BID TABULATION ONE NEW 1994 TRUCK CAB & CHASSIS Lt.:,.;, ENGINE BASE BID TRADE-IN OPTION $28,463.00 S1,.55o.oo Diesel Add $4,783.00 $30,748.00 $1,660.00 Diesel Add $4,766.00 $30,527.00 $1,075.00 Diesel Add $2,440.00 $32,092.00 . $1,200.00 Diesel • Add I $5 ,011.00 I j I $37,027.00, $1,000.00 INCLUDED I i I NO BID \ NO BID I NO BID i . NO BID • NO BID NO BID : ! TRANSMISSION OPTION Manual Deduct $4,779.00 Manual Deduct $4,825.00 Manual Deduct $3,000.00 Manual Deduct $3,851.00 I Manual I I Deduct : $5,686.oo I I I NO BID ! NO BIO COLOR OPT I ON $ 65,00 $ 65.00 NOT AVAILA BLE I I s 38. oo I I I $160. DO I ! NO BID !NO BID : BID OPENING: 2:00 p.m., JULY 29, 1993 NET BID WARRANTY DELIVERY $26,978.oo Standard 60-120 DaysARO $29,153.00 2 Yr. Unlimited 120 Days 150,000 Miles ARO on the engine $29,452.00 Standard 120-150 DaysARO $30,930.00 2 Yr. Bumper to 60-90 DaysBumper ARO $36,187. DO 2 Yr. Unlimited 90-120 DaysEngine & Axles ARO5 Yr. Uni imited Frame & StructurE • NO BID NO BID I I ·I NO BID NO BID t I . .. ,:__-;,· CITY OF COLUMBIA.HEIGHTS PROPOSAL FORM "ONE 1994 NEW TRUCK CHASSIS" MAKE/MODEL/YEAR �A-(;} �7Pt? /??� A, BASE BID $ ,:::)� ��.?� -:8. TRADE-IN OPTION (DEDUCT) · $ /��- e.OPTIONAL COLOR (18) (ADD)·s ��-- :;;p. OPTIONAL MANUAL TRANSMISSION $ -�77? ![!:!-(DEDUCT) ,Y7J3 -�,4-wn,�, .S-C / ::::! w/ H�Al*""'-7.P_.OPTIONAL DIESEL ENGINE (ADD) $ NET TOTAL BID WITH TRADE-IN A.B:�l' $ dt, �71' � TAX ON TOTAL NET BID .11,2?. �(!$ I.7.531 ,s-7 WARRANTIES, IF ANY, OVER AND ABOVE MINIMUM WARRANTY OF ONE YEAR _s �er fl C:L-a.rez7 =-71 .ez.r DELIVERY (ARO) ft:, O --/c:2,'7 .J?"-;yf CONTACT PEOPLE: ct.Q.-2891/TOM HOSCH 782-2895 SIGNATURE m� NAME/TITLE �a� ��x -,,c::-� $,9-L,e-�� COMPANY NAME � .� �,,l!J}· ;, ,,,e__� -:z:;=-'-, ADDRESS TELEPHONE DATE ��// H-E7 ?��h-'y ....s� �#/�r�/f, �-���.? ..:?7/-//.r/ 7-..:::i.9-9'..? CAPITAL EQUIP!!ENT PURCHASE JUSTIFICATION 1.Item to purchase:New Chassis for Patching Truck #5 2.New;or Replace: 3.If replace, present equipment data: 3A. Make: Ford F750 1973 X or 3B. Year purchased: 3C. Purchased new? 3D. Original Cost: $ Not available 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: $1,148 Parts cost past 36 months: $1,829.98 X Used? 100 Not available Numbe= of days down time past 36 months: 57 3H. Operating cost per mile (or other unit of measure): $131. 25 4.Proposed new equipment to replace item described in #3 above: 4A. Estimated cost of item: $ 2S,OOO--------------------------- 4 B. Budgeted money: $ 25 ,ooo 4C. Where is the money budgeted? Department name: Street Department line item: 431-43121-5150 4D. Estimated operating cost per mile (or other unit of measure): $_2_2_._o_o ___ _ 4E. •Features• on new unit that are not on present equipment: a. Same features only new b. c. d. e. 4F. Vhat are the advantages or cost savinngs of the new features: Repair costs Dependability arety 5.If first-time purchase: SA. Purpose of neY item: SB. Bow is this work presently be ing done? 5C. Cost of doing the task now? 5D. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of me asure: SF. Life expectancy of neY item: SG. 'llhere will new item be stored? Is there space available? 6.Person's name making request and providing data: 7.Date proposed to City Manager: a.Date reviewed at Council iork Session: 9.Date authorized to take bids: 10.Date of bid opening: 11.Date of Council to purchase: 12.Council action: 13.City Manager's review notes: SiA/bj 031892 Donald Jollv CITY COUNCIL LEITER Meeting ot�8=�=&=3�-- AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson I>"/,.,_}BY:� NO. REPLACEMENT FOR PATCHING 9.E.DATE: 8/4/93 DATE: . }\ TRUCK CHASSIS, UNIT #5 ct':1-i�� At the March 22, 1993 City Council Meeting, staff was authorized to seek bids to replace the chassis for Unit #5, Patching Truck Chassis, a 1973 Ford F750. The original bid request was sent to 10 vendors of which only one provided a bid,in excess of $30,000. Staff felt the lack of bids was due to the time of year (model changeover) and recommended at the June 28, 1993 meeting that the City Council reject all bids and authorize the staff to rebid. Bid requests were then sent out to seven vendors. Five bids were received for the July 29 bid opening. A bid tabulation is attached. The apparent low bid is from Boyer Ford at $26,978.00 for a 1994 Ford F700 chassis with a gas engine and automatic transmission. The bid request included an option.for a manual transmission but staff feels that due to the intended use of the truck, an automatic transmission is more appropriate. Staff had budgeted $25,000 in Fund 433, Capital Equipment Replacement Fund for this pmcbase. Due to savings in the purchase of the street sweeper ($'.30,000) and the park pickup ($4,200) less the overage needed for the. Parks Tractor ($-4,632), there is an excess in the fund for 1993 of $29,500 which could be used to cover the additional $1,978 required for the purchase. RECOMMENDED MOTION: Move to authorize staff to purchase a 1994 Ford F700 Chassis with gas engine and automatic transmission from Boyer Ford of Minneapolis, Minnesota, the lowest, qualified, responsible bidder for a cost of $26,978 including the trade-in of a 1973 Ford F7S0 Chassis, Unit #S, with funds to be appropriated from Fund 433, Capital Equipment Replacement Fund; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 93-488 COUNCIL ACTION: BID BIDDER SEC MAKE/MODEL/YEAR BOYER FORD TRUCK BID FORD/F700 28 11 N.E. Broadway BOND 1994 Minneapolis, MN. 55413 ITF.N CHEVROLET BID CHEVROLET/KODIAK C7H042 6701 Brooklyn Blvd. BOND 1994 Brooklyn Center, MN 55429 • LAKELAND FORD TRUCK BID FORD/F700 740 So. Concord BOND 1994 So. St. Paul, MN.55075 TRANSPORT WHITE GMC BID GMC/C7Ho42 8050 E. Highway 101 BOND 1994 Shakopee, MN. 55379 NORTH STAR INT'L. BID INTER NATIONAL/4700 3000 Broadway N.E. BOND 1994 Minneapolis, MN. 55413 THANE HAWKINS CHF.V. NO BID Hwy. 61 & Cty "F" White Bear lake, MN 55110 �-TWJN .tlTY TRUCK NO BID I CITY Of COLUMBIA HE:.luH I�, MINNt::.;:,u IM. BID TABULATION ONE NEW 1994 TRUCK CAB & CHASSIS Le.:,:, ENGINE TRANSMISSION COLOR BASE BID TRADE-IN OPTION OPT ION OPTION $2 8 ,463.00 $1,_550.00 Diesel Manua 1 $ 65,00 Add Deduct $4,7 8 3.00 $4,779.00 $30,748 .oo $1,660.00 Diesel Manua 1 $ 65.00 Add Deduct $4,766.00 $4,825.00 $30,527.00 $1,075.00 Diesel Manua 1 NOT Add Deduct AVAILABLE . $2,440.00 $3,000.00 $32,092.00: $1,200.00 Diesel I Manual i $ 38. 00 • Add Deduct I II $5,011.00 I $3,851.00 I I j I ' $37,027.00 , $1,000.00 IN CLUDED I Manual $160.00 • I Deduct j i : $5,686.00 I ! ! !NO BID . NO BID NO BID I NO BID NO BID :II NO BID NO BID NO BID NO BID ! NO BID I BID OPENING: 2:00 p.m., JULY 29, 1993 NET BID WARRANTY DELI VERY $26,978 .oo Standard 60-120 DaysARO $29,153.00 2 Yr. Unlimited 120 Days150,000 Miles ARO on the engin e $29,452.00 Standard 120-150 DaysARO $30,930.00 2 Yr. Bumper to 60-90 Days Bumper ARO $36,18 7.00 2 Yr. Unlimited 90-120 Days Engine & Axles ARO 5 Yr. Uni imited Frame & Structurt • NO BID NO BID ·I I NO BID NO BID I I ;_-;,• CITY OF COLUMBIA.HEIGHTS PROPOSAL FORM "ONE 1994 NEW TRUCK CHASSIS" MAKE/MODEL/YEAR h/2,f;) ,,,C-7 PP /??� .II, BASE BID $ e:J� 1/�..?� -s. TRADE-IN OPTION (DEDUCT) $ /..S-.£7) - c.OPTIONAL COLOR (18) (ADD)·s �-3>-- :;;J:). OPTIONAL MANUAL TRANSMISSION(DEDUCT)$ -�77? � ,Y7J..? -��ro� , ��/ ::!-w/��...,�7.PA . ;::: OPTIONAL DIESEL ENGINE (ADD) $ NET TOTAL BID WITH TRADE-IN A,�-1-£9 $dt, '97? � TAX ON TOTAL NET BID fi,§. '-1--t! $/ 7-5?� WARRANTIES, IF ANY, OVER AND ABOVE MINIMUM WARRANTY OF ONE YEAR -S�a:r @4:4a..rez;, =-7"� DELIVERY /t:J o -/c2,t? ::Z,";?'.r CONTACT PEOPLE: 782-2895 SIGNATURE NAME/TITLE -,c---� SH-'4:r �A!. COMPANY NAME ADDRESS TELEPHONE DATE ;?<p.,� .,,c;;-;LD· -;, �� _::z:;;;:c_ �/// #-R7 =z��.k-'o/ -.s� /lt,/,,.1 � tr�/f' < �-.:.S-.:sr�.? -?7.17-//.s/ Z::::... .:2_9-� ..?_ CAPITAL EQUIPMENT PURCHASE JUSTIFICATION l.Item to purchase: 2.Nev; New Chassis for Patching Truck #5 or Replace: 3.If replace, present equipment data: 3A. Make: Ford F750 3B. Year purchased: 3C. Purchased new? X 1973 or 3D. Original Cost: $ Not available 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: $1,148 Parts cost past 36 months: $1,829.98 X Used? 100 Not available Numbe:-of days down time past 36 months: 57 3H. Operating cost per mile (or other unit of measure): $131. 25 4.Proposed new equipment to replace item described in #3 above: 4A. Estimated cost of item: $_2_5_,_o_o_o ______________________ _ -25 000 4B. Budgeted money: $ __ , ___________________________ _ 4C. Where is the money budgeted? Department name: Street Department line item: 431-43121-5150 4D. Estimated operating cost per mile (or other unit of measure): $_2_2_._o_o ___ _ 4E. •Features• on new unit that are not on present equipment: a. b. c. d. e. Same features only new 4F. Vhat are the advantages or cost savinngs of the new features: Repair costs Dependability a:tety 5.If first-time purchase: SA. Purpose of new item: SB. Bow is this work presently being done? SC. Cost of doing the task now? SD. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or ot�er unit of measure: SF. Life expectancy of new item: 5G. Where will new item be stored? Is there space available? 6.Person's name making request and providing data: 7.Date proposed to City Manager: 8.Date reviewed at Council Vork Session: 9.Date authorized to take bids: 10.Date of bid opening: 11.Date of Co uncil to purchase: 12.Council ac tion: 13.City Manager's review notes: SVA/bj 031892 Donald Jollv CITY COUNCIL LEITER MEETING OF: AUGUST 9, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: PURCHASE OF IBM AS400 BY: JUNE JOHNSTON � NO: WILLIAM ELIµ:lEq,F.bJt J 8 J's (c, s. DATE: AUGU 3, 1993 In 1988, the City purchased an IBM System 36 to process financial applications, payroll and utility billing. Since that time, the City has added purchase orders, accounts receivable, fixed assets, and HRA financial and payroll. These additions have resulted in increased demands for disk space. Even though the System 36 has been upgraded with increased memory, we are again in the position where it will soon be necessary to upgrade the system or to purchase a new AS400 system. The advantages of purchasing a new AS400 syst-em are newer technology and speed thereby increasing staff efficiency and prodJJctivity. Also, if the City purchases an AS400 System in 1993, the cost to update all applications by our software vendor is $5,050. If the purchase is made after 1993, the cost to update all applications would be approximately $11,000. Total costs for an AS400 would include $38,424 for hardware, $5,050 for software conversion and $3,700 for installation, training and fine tuning of the system. There was $25,000 budgeted in the Finance Department budget in 1993 for hardware and $5,000 for software conversion. Also, the City would be able to sell the System 36 for $4,000. Additional appropriations will be necessary to purchase the AS400 of $9,424 for hardware and $3,700 for installation and training. If the City does not purchase a new system, the alternative is to spend additional ft..mds to update an older system that is slow and technologically inferior and that has a declining resale value. Recommended Motion: Move to authorize the purchase of an IBM AS400 Computer System for $38,424 based on the state contract price. Recommended Motion: Move to authorize the sale of the IBM System 36 at a price of $4,000 or higher based on informal bid. Recommended Motion: Move to amend the 1993 budget in line item 101-41510-5170 by $9,424 and in line item 101-41510-3050 by $3,700 with funds to come from Unreserved General Fund Balance. JVJ:jlg 9308031 COUNCIL ACTION: ClTY OF COLUMBIA HEIGHTS MEETING OF: August 9, 1993 AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: ARCHITECTURAL SERVICES NO: C,.G. ORIGINATING DEPARTMENT: CITY MANAGER'S CITY MGR APPROVAL BY: At its meeting of April 12, 1993, the City Council authorized staff to seek proposals for architectural services for the design and preparation of specifications for a lift and unisex restroom at the Columbia Heights Public Library. The City of Columbia Heights sent out requests for proposals to eighteen architectural firms and accepted them until July 30. Eight proposals were received. Staff reviewed the proposals and contacted three firms for interviews: Sessing Architects, Inc. JRP Architects TSP One, Inc., Architects and Engineers Staff recommends the contract be awarded to TSP One, Inc., Architects and Engineers based on the following: •It is a full service architectural, engineering and planning firm. All work will be done internally, not contracted out. •TSP, One, Inc. has experience in designing modifications to comply with the Americans with Disabilities Act and extensive experience with lift/elevator design. •Their proposal was comprehensive and complete. The proposal, along with the follow up interview, indicated a clear understanding of the project. •It is the opinion of staff that TSP One, Inc. will provide the best and most reliable results for the dollar. •Reference checks indicated TSP One, Inc., is a credible, established firm which has a reputation for being cooperative with their clients. Based on the recommendation of TSP One, Inc., staff proposes undertaking the design phase including cost estimates a.nd meeti.ng with the State Elevator Inspector for approval of the plan. At that point, the City can decide if they want to go through the bidding phase or not undertak1 the project.-h1Sf �,�, RECOMMEN DED MOTION: Move to award a contractlfor architectural services for the design and bid specifications for the installation of a lift and modifications of the lower level restrooms at the Columbia Heights Libr-ary to meet Americans with Disabilities requirements at a cost not to exceed $7,990 as outlined in their proposal date July 30, 1993. Such funds to come from the Community Development Block Grant funding. COUNCIL ACTION: CITY COUNCIL LEITER MEETING OF: AUGUST 9, 1993 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: SPECIAL TAX ON REFUSE SERVICE BY: WILLlAM � BY\�)� NO: q.H.L,J6 � DATE: AUGUS 4, 1993 �/4 Iv,� The 1993 legislature imp0sed a special tax on refuse service. The tax is a $2.00 annual fee to residential customers and a$ .12 fee per non-compacted cubic yard to nonresidential customers. The fee applies to waste collection services performed after June 30, 1993. Attached is a brochure from the Minnesota Department of Revenue dated June, 1993. Page four of the brochure explains the special tax and also states: "Persons who collect mixed municipal solid waste, including those who bill for waste collection services, will be required to charge a fee to their customers on waste collection services." The purpose of this council letter is to review the special tax imposed by the legislature and for the city council to au thorize putting the tax on the refuse bills. Recommended Motion: Moved to direct staff to implement the special tax on refuse service as passed by 1993 Legislature. WJE:jlg 9308041 COUNCIL ACTION: MINNESOTA Department of Revenue New Fees on Waste Collection Servici� r I V CL June 1993 If you provide waste collection services, or if you bill for waste collection services, a recent law change may affect you. The law change, effective July 1, 1993, imposes new fees on customers who purchase mi:ced munidpal solid waste collection services. The amount of the waste assessment fees are based on whether the customer is a residential customer or a nonresidential cus­ tomer. For details refer to the enclosed revenue notice and the article on the back of this notice titled ''Mixed Municipal Solid Waste". Informa­ tion concerning these fees can also be found in the revised fact sheet, Waste Collection and Disposal Services, which is available on request from our office. The person who bills for the waste collection service is responsible for collecting and remitting the new waste assessment fees on their sales and use tax returns. This includes governmental entities who provide waste collection services with their own vehicles, or subcontract for the services through a hauler and bill the citizens. Reporting the new fees: The waste assessment fees will be reported on your sales and use tax returns. We are in the process of updating the returns and the system used to process them. IW �-2 -""3 IJ.., CLERK,,_ � CQ/ ., • .)'! P· Beginning in September, your returns 'Wlif' hl'sllls include separate lines to report the sales tax on waste collection and disposal services and the new waste assessment fees. Refer to the article on the back of this notice for informa- tion on the new returns. If you file your sales and use tax returns on a monthly basis, you will start reporting the fees collected from nonresidential customers on your July sales tax return, due in August. Because the revised returns will not be avail­ able until September, amounts collected should be reported as adjustments on line 11 of your July and August sales and use tax returns. List the amount collected from the nonresidential fees on line 11 and add it to other amounts reported on your return. If you file your returns on a quarterly or annual basis; the returns you receive for these peri­ ods will include the lines you need to report these fees. You are not required to report the fees col­ lected from residential customers until you file your September sales and use tax return that is due in October. The September return will have the new lines for reporting these fees. Minnesota Department of Revenue· Taxpayer Information· Mail Station 4442 ·St.Paul, MN 55146-4442 Phone: Twin Cities (612) 296-6181 or toll-free 1-800-657-3777 For TDD, contact Minnesota Relay at (612) 297-5353 or 1-800-627-3529 -------------------------------------- Government Entities: If you are required to collect the 6.5% sales tax or report use tax on waste collection and disposal services, you will also be required to collect the waste assessment fees. Please complete and return this portion of the notice to ensure that your "customized" sales and use tax returns will include the necessary reporting lines. The following account should be registered to report sales tax and assessment fees on waste collection services: Sales & Use Tax Account Number: ----------- Name: --------------------- Address: ___________________ _ Mixed Municipal Solid Waste Assessment Persons who collect mixed municipal solid waste, including those who bill for waste collection ser­ vices, will be required to charge a fee to their customers on waste collection services. Different fees apply depending on whether the customer is considered residential or nonresidential: Residential -A $2.00 annual fee applies to residen­ tial customers receiving waste collection services on July 1 each year. Persons billing for waste collection services are required to collect the fee and report it on the September sales tax return. Amounts re­ c:eived after September 30 are due with the next sales tax return. Nonresidential -A fee of 12 cents per noncompacted cubic yard of waste collection capacity purchased applies to all nonresidential customers. This fee applies to waste collection services performed after June 30, 1993 regardless of when the services were billed. Amounts collected are due with the next sales tax return. These fees are not subject to Minnesota or local sales or use taxes. Persons billing for waste collection services must bill and collect the assessment from all customers, except the federal government, regardless of where the customer is located or where the waste is disposed, unless both the cus­ tomer and disposal site are outside of Minnesota. Coming soon: new sales and use tax forms The sales and use tax return and the system to process it are getting a facelift this fall -the first since 1967 when sales tax started in Minnesota. But the changes promise to be more than cosmetic: each business soon will receive returns that include only the lines that pertain to their business, rather than the current one-size-fits-all fom,. For example, if you sell liquor, your return will have a single line for reporting your liquor sales at 9%, rather than the two separate lines you must now use. If you sell farm machinery at the 2.5% rate and report Rochester city tax, separate lines to report those items will be included on your return. City taxes, the $7 50 car rental tax, and the tax on 900 telephone services will also be reported on the same return. llus "customized" approach to reporting and remitting sales and use tax is made possible by the information provided on the Business Registration Update, that monthly and quarterly filers com· pleted earlier this year. The information you pro· vided will also help us tailor publications and other information to meet your business needs. To accommodate the changes in the sales and use tax returns, we have also created a new processing system that was designed to greatly reduce process· ing time and data entry errors. We expect the new system to be working in time to process the September 1993 sales and use tax return (due in October). A sample of your new custom­ ized sales and use tax return will be sent out in early August. The actual filing forms and new instruction booklets will be sent out late in Septem· ber. (Annual filers will receive a registration update and sample return sometime later this fall.) In the meantime, monthly filers will receive sales and use tax returns individually for the months of July and August, instead of a coupon book. We hope that these changes will simplify your sales tax filings, reduce paperwork, provide better and faster information for your business, and reduce the costs of administering this tax, for you as well as for the Department of Revenue. Complete the front of this form and enclose in an envelope. Mail to: Minnesota Department of Revenue Mail Station 4442 St. Paul, MN 55146-4442 �J.Ct\'J tO MINNESOTA Department of Revenue jUl ci, \9�'3 Revenue Notice #93-12: .. r;•'" o� Assessment for Collection of Mixed Muniaj,�I Solid Waste June 21, 1993 General Information Minnesota Statutes§ 116.07, subd. 10, effective July 1, 1993, provides that persons who collect mixed municipal solid waste shall collect an assessment from each cus­ tomer and remit it to the commissioner of revenue. Waste collectors are required to remit the assessments along with their regular remittance of sales tax on solid waste · collection services. Local governments which bill for solid waste collection services are considered "waste collectors." The assessments will be deposited in the environ­ mental fund, and will be used mainly for landfill cleanup. Residential Customers What is a residential customer? A residential customer is someone who pays for waste collection services for a building with one to four dwelling units. If the build­ ing has more than four dwelling units, the customer is considered a nonresidential customer. A home operated business will be treated as a nonresidential customer. If the building has four or less dwelling units, but also has one or more units not used for dwelling purposes, such as a store or a restaurant, then the customer is considered a nonresidential customer. What is the assessment? Each waste collector must annually bill and collect a $2 solid waste assessment from each residential customer that the collector has as of July 1 of each year. A residential customer who receives collection services as of July 1 for more than one location, for example a primary dwelling and a vacation home, will be assessed $2 for each location. When must the waste collector remit the assessments? To allow for different collec­ tion schedules, the wa�te collector is not required to remit the assessments until after October 1 of each year, along with the first remittance of sales tax on solid waste collection services. Any assessments collected after October 1 must be remitted along with the next remittance of sales tax. Nonresidential Customers What is a nonresidential customer? A nonresidential customer is someone who does not qualify as a residential customer. For example, the waste may be collected for industry or bu$inesses, including home-operated-businesses such as day care, beauti­ cians, or craft businesses; dwellings with more than four dwelling units; and such places as churches, nursing homes, nonprofit associations, and schools. What is the assessment? Each waste collector must bill and collect an assessment of 12 cents per noncompacted cubic yard of periodic waste collection capacity pur­ chased by each nonresidential customer. The capacity of a "noncompacted cubic yard" means the number of loose cubic yards of mixed municipal solid waste, and is based on the size of the waste collection container. "Periodic waste collection" means each time the container is emptied (for example, a 2 cubic yard dumpster will pay 24 cents each time it is emptied). The assessment must be collected as part of each Minnesota Depanment of Revenue· Taxpayer Information • Mail Station 4450. St. Paul, MN 55146-4450 Phone: Twin Cities 296-6181, or toll-free 1-800-657-3777 from elsewhere TDD: Twin Cities, 297-2196, or Minnesota Relay System, toll-free 1 ·800-627-3529 statement for payment of waste collection charges. The following examples are helpful in under­ standing how the assessment is calculated: Example 1: if the customer has contracted for collection of 2 noncompacted cubic yards of mixed municipal solid waste, 3 times a week, and is billed every 3 months, each statement will include an assessment of $9.36. That is, $0.12 X 2 (noncompacted cubic yard capacity) X 3 (times a week) X 13 weeks (i.e., 3 months)= $9.36. Example 2: if the capacity is 2 noncompacted cubic yards, collected 2 times a week, and the customer is billed every month, the assessment is $2.08. That is, $0.12 X 2 (capacity) X 2 (times a week) X 4.33 weeks (i.e., 1 month) = $2.08. Example 3: In example 2, if the capacity purchased is instead for 2 compacted cubic yards per week, then the capacity will be calculated based on an average compaction ratio of 3:1. Thus, each statement will include an assessment of $6.24. That is, 2.08 (the assessment amount based on a noncompacted cubic yard capacity) X 3 (the average compaction ratio)= $6.24. When must the waste collector remit the assessments? The amount collected as part of each statement for payment of waste collection charges must be remitted along with the next remit­ tance of sales tax. For monthly filers who collect on monthly statements, all assessments collected for July of 1993 are a part of the July return due in August, 1993. For quarterly filers, the waste assessments collected for July, August, and September of 1993 are a part of the quarterly return due October 20, 1993. Assessments and the sales tax base The solid waste assessments for either residential or nonresidential customers are not part of the sales tax base. Waste collectors must not charge their customers sales tax on the assessments. Self-haulers Some people do not use the services of waste collectors, but haul their own waste to the landfills. Do self-haulers have to pay a solid-waste assessment? No, the law applies only to those who ·collect and remit sales tax on solid waste collection services under Minn. Stat. § 297 A.45. The assessment does not apply to self-haulers. Out-of-state customers or landfills Waste collectors must collect the assessment from all customers, regardless of where the customer lives, or where the landfill is, unless both the customer and the landfill are out-of-state. Coming soon: new sales and use tax forms The sales and use tax return and the system to process it are getting a facelift this fall -the first since 1967 when sales tax started in Minnesota. But the changes promise to be more than cos­ metic: each business soon will receive returns that include only the lines that pertain to their busi­ ness, rather than the current one-size-fits-all form. For example, if you sell liquor, your return will have a single line for reporting your liquor sales at 9%, rather than the two separate lines you must now use. If you sell farm machinery at the 2.5% rate and report Rochester city tax, separate lines to report those items will be included on your return. City taxes, the $7.50 car rental tax, and the tax on 900 telephone services will also be reported on the same return. This "customized" approach to reporting and remitting sales and use tax is made possible by the information provided on the Business Regis­ tration Update, that monthly and quarterly filers completed earlier this year. The information you provided will also help us tailor publications and other information to meet your business needs. To accommodate the changes in the sales and use tax returns, we have also created a new process­ ing system that was designed to greatly reduce processing time and data entry errors. We expect the new system to be working in time to process the September 1993 sales and use tax return (due in October). A sample of your new customized sales and use tax return will be sent out in early August. The actual filing forms and new instruction booklets will be sent out late in September. (Annual filers will receive a registra­ tion update and sample return sometime later this fall.) In the meantime, monthly filers will receive sales and use tax returns individually for the months of July and August, instead of a coupon book. We hope that these changes will simplify your sales tax filings, reduce paperwork, provide better and faster information for your business, and reduce the costs of administering this tax, for you as well as for the Department of Revenue. MINNESOTA Department of Revenue Taxpayer Information Division, St. Paul, MN 55146-4450 First Class U.S. Postage PAID Pennit No 171 St. Paul MN 1993 Minnesota Sales and Use Tax Law Changes ' CO LUMBIA HEIGHTS CITY OF COLUMBIA HTS GNRL GVRHNT 590 40TH AVE NE . --. . " � •, :· ... . :. ·- . ... ,, ,, »,\ c;. � \. ) ��\, ... �V-C\\, s��_,.t,1 ·' MINNEAPOLIS HN 55421-3835 ----MIJ\JNESOTA Department of Revenue 1993 Sales and Use Tax Law Changes June 1993 Administrative Changes Due Date The due date for annual sales tax returns is changed from January 20 to February 5. Effective for sales tax returns due in 1994. Interest on Sales Tax Refunds Language was added to darify how interest will be paid on sales and use tax refunds. Interest will be paid from the date the claim is filed, unless the claim includes a detailed schedule reflecting the tax periods covered in the claim. If the claim includes a schedule, the interest will be paid from the date of payment of the tax to the date the refund is paid or credited. Effective for refund claims submitted on or after July 1, 1993. Permit The requirement to display sales and use tax permits on the business premises has been eliminated. Effective July 1, 1993. Electronic Funds Transfer The threshold for paying by electronic funds trans­ fer has been reduced from $240,000 to $120,000 per year. This change is effective for payments due in the 1994 calendar year, based on payments made in the 1993 fiscal year. The Department of Revenue will notify taxpayers who meet these requirements. June Estimated Returns Effective for returns due in 1994, the June estimated payment will only be required from those who are required to pay by electronic funds transfer. Other filers who are not required to pay electronically are no longer required to file an estimated June return. All filers required to pay electronically must make an estimated payment of their June tax liability. The estimate must be 75% of their June liability and must be made two business days before June 30. Quarterly and Annual Filing Filers that average $500 or less in tax per month, and who are in compliance with the tax laws, may qualify for quarterly filing. Filers that average $100 or less in tax per month, and who are in compli­ ance with the tax laws, may qualify for annual filing. In the past, the dollar limits were $250 for quarterly filing, and $25 for annual filing. The Department of Revenue will notify qualifying taxpayers. Effective for returns due in 1994. Penalties Late payment penalty is 5% of the tax amount not timely paid for each 30-day period, or fraction thereof, to a maximum of 15%. Late filing penalty is 5% of the amount of tax not timely paid. The maximum combined penalty for both late filing and late payment penalties is 20%. In the past, the maximum combined penalty was 38%. Penalty for repeated failure to file returns or pay taxes is 25% of the amount of tax not timely paid. This penalty is in addition to other applicable penalties but will not be imposed until rules are established by the Department of Revenue. These penalties are effective for taxes and returns due on or after January 1, 1994. EFT Mandatory Penalty A 5% penalty is imposed on the tax due for payments that are required to be made electroni­ cally, but are remitted by some other means. This penalty is in addition to any other penalties described above. Effective for taxes due on or after October 1, 1993. Contents Administrative changes -· .. -· .. ---------.............. 1 Capital equipment ............. ·----.. ·--·------·· .. --.. 2 Registration of snowmobiles and wateraaft ........... -..... 2 Sales to local govemment ........... -------·-·----.. 2 Exemptions .. -...... -... · .. ·--···-·--·---------...... -2,3 Miscellaneous provisions ..... ___ .................. -................. 4 Local sales and use taxes--.. ·--.. ·-.. ·-----...... -.... 4 Motor vehicle excise tax .. -............... --...... -......... -..... 4 Special taxes .................... -...... _.... . .... -..................... -.4,5 Other sales tax issues .............. -................. --................ 5 Coming soon ........................................................ -......... -... 6 Minnesota Department of Revenue -Taxpayer lnforma1ion -Mail Station 4450 -St Paul, MN 55146-4450 Phone: Twin Cities (612) 296-6181 or1oll-free 1-800-657-3777 For TDD, contac1 Minnesota Relay at (612) 297-5353 or 1-800-627·3529 Stcd No. 279 3 l 00 Capital Equipment Beginning July 1, 1993, equipment used for electronically transmitting infonnation to a customer of an on-line computerized data re­ trieval system, and replacement machinery and equipment used in the mining or production of taconite, regardless of whether the facility has been expanded, qualify as capital equipment. Language was also added to clarify the department's position in administering the capital equipment exemption. Some of the clarifications include: •capital equipment (except for the above men­ tioned equipment) is limited to machinery and equipment used to manufacture tangible personal property and for the generation of electricity or steam; •capital equipment does not include accessories purchased as spare parts, repair parts, or as modifications or upgrades before or after the capital equipment is placed in service; building materials, including materials used for founda­ tions for machinery or equipment; machinery or equipment used for nonproduction pur­ poses; and farm machinery, special tooling and aquaculture production equipment; •definitions for certain terms relating to the capital equipment exemption. Effective for capital equipment refund claims filed after May 5, 1993. A revised fact sheet concerning capital equipment is available on request from our office. Registration of Snowmobiles and Watercraft It is no longer necessary to file form UT-1W when registering a snowmobile or watercraft if the purchase was made from a Minnesota retailer. The term Minnesota retailer includes dealers located outside Minnesota that are registered to collect and remit Minnesota sales tax. When registering the snowmobile or watercraft, the purchaser must provide documentation to show that the Minnesota sales tax was paid. If the snowmobile or watercraft is purchased from an out-of-state retailer who does not collect Minne­ sota sales tax, the purchaser must complete a UT- 1 W. Effective for purchases made on or after July 1, 1993 2 Sales to Local Government The Legislature provided new exemptions on certain purchases made by local governments. Examples of local governments include counties, cities, towns, commissions, boards, and special taxing districts. •Libraries -The exemption for purchases of books, periodicals, audio-visual materials and equipment, photocopiers for use by the public, all cataloging and drculation equipment, and cata­ loging and circulation software by public libraries has been expanded to include purchases by county and state law libraries and the legislative reference library. Effective July 1, 1993. •Emergency Vehicles -Repair and re­ placement parts for emergency rescue vehicles, including fire trucks and ambulances, are ex­ empt. Effective July 1, 1993. •Chore and Homemaking Services - Language was added to clarify that purchases of chore and homemaking services provided to elderly and disabled individuals are exempt. Effective May 25, 1993. •Landfill Equipment -Machinery and equipment used directly for solid waste collection and disposal at a landfill are exempt. Motor vehicles are not included in this exemption. Effective retroactively for purchases made after May 31, 1992. •Purchases by other States -Sales made to other states and political subdivisions are exempt from Minnesota sales tax if the items would not be taxed if purchased in those states. Effective July 1, 1993. Exemptions Medical Devices The law clarifies that fever thermometers, and diagnostic agents used in diagnosing, monitor­ ing, or treating diabetes are exempt. Effective May 25, 1993. Petroleum Products Fuels used in a passenger snowmobile for off­ highway business use in the operation of a resort are not taxable. A passenger snowmobile has an enclosed passenger section that provides seating for four to twelve passengers and is designed to travel on snow or ice. Effective July 1, 1993. Bullet-Proof Vests The exemption for purchases of bullet-proof vests has been expanded to include purchases by a law enforcement agency of the state or a political subdivision of the state. In the past, the exemp­ tion was limited only to purchases by a licensed peace officer. Effective July 1, 1993. Motor Vehicle Leases Motor vehicles (ambulances, fire trucks and marked police cars) leased by state and local governments are exempt from sales tax if they are exempt from the motor vehicle excise tax. Effective July 1, 1993. Handicapped Accessible Vehicles If a person modifies a vehicle to make it handi­ capped accessible after they purchase it, parts, accessories and the labor to modify the vehiele are exempt from sales tax. In the past, the ex­ emption was limited to parts, accessories and labor used to modify a vehicle before it was purchased. Effective July 1, 1993. Charitable Golf Tournaments An exemption is provided for sales or use of tickets or admissions to a charitable golf tourna­ ment if the beneficiary of the proceeds qualifies as a tax exempt organization under section 501 (c)(3) of the Internal Revenue Code. Effective for sales or use of tickets or admissions occurring after December 31, 1992 and before July 1, 1993. Sales to Nonprofit Groups The exemption from sales tax for senior citizen's groups has been expanded to include groups whose members are under 55 years of age, but are physically disabled. Effective July 1, 1993. Purchases by a religious organization to maintain a cemetery it owns, are exempt. Effective July 1, 1993. Satellite Broadcasting Facilities An exemption is provided for purchases of all materials, supplies and equipment used or consumed in constructing a new satellite broad­ casting facility in Minnesota. Construction must begin after June 30, 1993. The exemption includes purchases of all items of any nature or descrip- 3 tion necessary to the construction and equipping of the facility in order to provide broadcasting services. Effective July 1, 1993. Steel Reprocessing Firms Steel reprocessing firms whose primary business is the recovery of steel from automobiles, appli­ ances, and other steel products, and the rerefining of this recovered metal into new steel products, may purchase pollution control equip­ ment exempt from sales and use tax. In order to qualify for this exemption, the equipment must be used for the purpose of eliminating, prevent­ ing, or reducing air, land, or water pollution during or as a result of the manufacturing pro­ cess, in order to meet state or federal emission standards. Effective for equipment installed after June 30, 1993. Farming of Deer and Elk, Ostriches and Llamas The sales and use tax law expands the definition of agricultural production to include raising farmed cervidae, ratitae and llamas. Effective May 25, 1993 and applies to all open tax years. Cervidae are members of the deer and elk family. To qualify as farmed cervidae, the animals must be raised for producing fiber, meat, or animal by­ products or as breeding stock. In addition, they must be fenced in to prevent escape, and must be registered with the Board of Animal Health. Ratitae includes ostriches, emus, and rheas that are raised for the purpose of producing fiber, meat, or animal by-products or as breeding stock. Llamas are members of the genus llama that are raised for the purpose of producing fiber, meat, or animal by-products or as breeding stock. Purchases of these animals for use in agricultural production are exempt from sales and use tax, along with other items consumed in their produc­ tion, such as feeds, etc. A fact sheet concerning agricultural production is available upon request from our office. •Farm Machinery -The definition of farm machinery has been expanded to include fencing used only for farmed cervidae. The fencing must be used to confine farmed cervidae to prevent them from escaping. This fencing will be subject to sales tax at the rate of 2.5%. Effective May 25, 1993 and applies to all open tax years. Miscellaneous Provisions Use Tax Language was added to clarify that the definition of use includes printed materials for nontaxable advertising that are distributed in Minnesota. The Minnesota advertising agency must pay use tax on advertising materials which have been produced and distributed for them by a business located outside of Minnesota that is not regis­ tered to collect Minnesota tax. Since the out-of­ state business does not collect sales or use tax on the sale of the materials, the Minnesota advertis­ ing agency is liable for paying use tax on the cost of the materials. Effective May 25, 1993. For further information, see Rule 8130.9250. Language was also added to clarify that use tax is due on the sales price of tangible personal prop­ erty distributed within Minnesota. Minnesota businesses must pay use tax on tangible personal property which has been produced for thc>m and distributed within Minnesota by an out-of-state company. Effective May 25, 1993. Cable Television Language was added to clarify that charges for cable television services, including charges for basic service, premium service, and any other charges for pay-per-view, monthly, or similar television services, such as direct satellite broad­ casting, are taxable. Effective July 1, 1993. Race Horses Language was added to clarify the sales and use tax treatment of race horses. Sales tax does apply to sales of race horses. Breeding fees for race­ horses are ta xable. Breeding fees for other horses are not taxable. Effective July 1, 1993. Local Sal es and Use_ Taxes • Before the following local taxes become effective, they must be approved by the voters or the local government. The effective dates will be estab­ lished by the local governments. St. Paul The city of St. Paul may impose a .5% general sales tax. The revenues will be used to pay for the construction, equipment and acquisition costs for expansion and remodeling of the St. Paul Civic Center, and to pay for residential, cultural, commercial and economic development in both 4 downtown St. Paul and St. Paul neighborhoods. The Department of Revenue may administer the sales tax. The tax will be subject to the same penalties, interest, and enforcement provisions as the state sales tax. The provision does not pro­ vide for a local use tax. Garrison The city of Garrison may impose a general sales tax of up to 1 % on sales transactions that occur within the city. The revenues must be used for the construction of a sewer system in the city. The tax will be subject to the same penalties, interest, and enforcement provisions as the state sales tax. The provision does not provide for a local use tax. Cook County Cook County may impose a 1 % local sales tax on all taxable sales to pay for expansion and im­ provement of the North Shore Hospital. The Department of Revenue will administer the tax. The tax will be subject to the same penalties, interest, and enforcement provisions as the state sales tax. The provision does not provide for a local use tax. Motor Vehicle Excise Tax . Motor Vehicles used as Instructional Aids Previously an exemption from the motor vehicle excise tax was provided for vehicles used as instructional aids in automotive training pro­ grams. Language was added to clarify that automotive training programs include motor vehicle body and mechanical repair courses, but do not include driver education programs. Effective July 1, 1993. Special Taxes Mixed Municipal Solid Waste Assessment Persons who collect mixed municipal solid waste, including those who bill for waste collection services, will be required to charge a fee to their customers on waste collection services. Different fees apply depending on whether the customer is considered residential or nonresidential: Residential -A $2.00 annual fee applies to residential customers receiving waste collection services on July 1 each year. Persons billing for waste collection services are required to collect the fee and report it on the September sales tax return. Amounts received after September 30 are due with the next sales tax return. Nonresidential -A fee of 12 cents per noncompacted cubic yard of waste collection capacity purchased applies to all nonresidential customers. This fee applies to waste collection services performed after June 30, 1993 regardless of when the services were billed. Amounts collected are d�e with the next sales tax return. These fees are not subject to Minnesota or local sales or use taxes. Persons billing for waste collection services must bill and collect the assess­ ment from all customers, except the federal government, regardless of where the customer is located or where the waste is disposed, unless both the customer and disposal site are outside of Minnesota. Additional information will be provided to waste haulers and local governments and will also be available upon request from our office. Effective July 1, 1993. 900 Telephone Services The $.50 tax on 900 calls is imposed if the call for that service originates from a telephone located in Minnesota. The law also provides that the person billing for the service is responsible for collecting the tax. An exemption is provided for 976 calls, if the charge for the call is less than $1.00. Effective July 1, 1993. For additional information on the waste assess merit fees or the 900 te lephone se rvices, contact the Special Taxes Division at 297-1882 in the metro area, or toll­ free 1-800-657-3618. Other Sales Tax Issues The following articles are in addition to the law changes discussed above and provide infom1a­ tion on other sales tax issues. Sales Tax Rules Revised Copies of the following revised rules are avail­ able by calling the State Register at 297-3000. •Agricultural and industrial production, rule 8130.5500, became effective on April 12, 1993. (Ask for " 17 S.R. 969 and 2369") 5 •Waste collection and disposal, rule 8130.2100, became effective on February 22, 1993. (Ask for "17 S.R. 847 and 2008") •Advertising, rule 8130.9200 was eliminated and replaced with advertising rule 8130.925. (Ask for "17 S.R. 1152") The major change in this rule is that many items sold by advertising agencies are no longer subject to sales tax. Under the old rule, many items sold by advertising agencies were considered to be sales of tangible personal property and taxable. When an advertising agency sold a brochure, for example, they charged tax on the full selling price of the brochure. The advertising agency was allowed to purchase all of the inputs exempt from sales tax since the selling price of the brochure would be taxable. Under the new rule, the sale of an advertising brochure is no longer considered to be the sale of tangible personal property, but rather is consid­ ered to be part of the sale of a "nontaxable adver­ tising �ervice". Since the advertising agency is selling a nontaxable service, the advertising agency must pay tax on all the taxable inputs used to create the brochure. In most cases, the inputs cannot be purchased exempt as they were in the past. This rule became effective March 8, 1993. A sales tax fact sheet concerning advertising is available upon request from our office. Training on the new advertising rule will be offered by the Department of Revenue in Septem­ ber. A special mailing announcing the training schedule will be sent in August to advertising agencies and other businesses affected by the new rule. Prizes for Games of Chance The department has changed its position on the taxability of prizes or awards. The purchase of products to be used as prizes or awards in vari­ ous games of chance are not purchases for resale and, unless otherwise exempt, are now consid­ ered subject to the sales tax. The term "games of chance" includes games played at carnivals, fairs and similar events, lawful gambling under chapter 349, and the state lottery under chapter 349A. The effective date for this change will be set forth in a Revenue Notice to be published soon in the State Register. CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL MEMBERS FROM: PAT HENTGF.s, CITY MANAGER SUBJECT: MANAGER'S REPORT DATE: AUGUST 6, 1993 1)OPERATIONAL REPORTS FOR JULY-- JO. A. Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the month of July. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 2)COMMUNITY SERVICE WORKER HOURS-- During the month of July, staff utilized the following hours of volunteer service: Administration/City Hall . . . . 36:10 hours -City Volunteers & Anoka-Hennepin-Ramsey Library . . . . . . . . . . . . . . . . . 2:00 hours -Fare Share Fire/Public Works . . . . . . . . . 16:30 hours -Anoka-Hennepin-Ramsey 54:40 hours -Total 3)JOINT CITY COUNCIL/HRA MEETING-- I request that a joint meeting of the City Council and HRA be established for 6:00 PM, Tuesday, August 17, 1993. The purpose of the meeting would be to continue discussion on 1994 HRA goals and to discuss a home o_wnership program for Sheffield Neighborhood. SHEFFIELD NEIGHBORHOOD PROPERTY POSTINGS-- dvised that we have posted additional properties within the Sheffield Neighborhood. In many cases, the landlords have not made as much as a good faith effort to comply with the initial inspection orders. In other cases, the landlords have complied, but tenants have caused additional damage during the compliance periods. Again, the postings essentially put on notice the tenant that violations exist and they could be cited after the sixty-day period for occupying in an unlicensed residence. As of this date, the City has not ticketed any resident nor have we attempted to evict any renter. We have been coordinating our efforts with the HRA, and, in some instances, found that the condition of the facilities had deteriorated to a point that the dwellings did not meet Section 8 standards. It appears that some of the residents have voluntarily left the dwellings and found residences elsewhere. In most cases, it is evident to the renters that the landlord was not truthful with their intent to comply with inspection orders on a timely basis. It appears that the recent uews article and Judicare have somewhat sensationalized the City's efforts, patience, and concern with assuring an orderly solution to the rental housing problems within the neighborhood. I will keep the City Council apprised of any new developments. 5)RICE CREEK WATERSHED DISTRICT -LOCKE LAKE FUNDING-- Please find information from the Public Works Director regarding the Locke Lake improvement project. If the Council requests additional information, please advise Mark Winson. MANAGER'S REPORT Page 2 August 6, 1993 6)SECTION 8 ARTICLE-- Be advised that I have requested that the HRA prepare an article discussing the myths and realities of the Section 8 rental assistance program as it relates to Columbia Heights. The article will be published as a lead story in the Fall issue of the City newsletter. 7)CITY COUNCIL AGENDA ITEMS -NAWROCKI-- Be advised that Councilmember Nawrocki will not be in attendance at the meeting. He asked me to express concern on three agenda items and I plan to verbally submit his comments for the record at the meeting. First, item 9.F., the computer purchase, he requested that this item be referred to a work session, as it represents a major funding appropriation. Second, with regards to item 6.A., Water Testing Fee, and item 9.H., Special Tax on Refuse Service, Councilmember Nawrocki feels that there is sufficient cash reserves to pay all or a portion of the fees from the Water Fund or the Sewer Fund. In the event the Council proceeds ahead with the adoption, he suggested that both funds be analyzed in the near future to determine � if a corresponding offset for these "pass-through tax" could be accomplished. PERA EARLY RETIREMENT LEGISLATION -- bed please find information regarding the PERA early retirement legislation. This information was previously discussed by the City Council, with no direction being provided to City staff. Since that time, a number of employees have inquired as to the City's interest in adopting the options. I would suggest that if additional employees opted for the retirement incentive, along with those who currently plan for retirement; there would be a substantial financial benefit to the City. In most cases, the current employees are at their wage and benefit maximums and replacements would start at entry level wages and benefit accumulations. I would appreciate your comments or interest on proceeding with this legislation. I would like to place this item on the next City Council meeting agenda for consideration. 9)BOARD AND COMMISSION APPOINTMENTS-- The City Council has concluded their interviews of new Board and Commission appointments. I would recommend that you spend a few moments making your feelings and preferences known to the Council Secretary and/or Mayor on new Board and Commission appointments. I hope to present this item for "-. ;•ration at the next Couocil meeting. � SHEFFIELD CRIME STATISTICS-- Attached please find crime statistics for Grid #8 or the greater Sheffield area for the first half of 1993 as compared with the first half of 1992. Please note that overall activity is down 100% in the more serious Part I crime types (crime against persons). Part II crime is up 36% in 1993, as compared to the same period in 1992. However, with the exception of sex offenses (4 in 1993 versus 1 in 1992), the other significant increases, including narcotics arrests, were crimes typically self-initiated or driven by police practices. 11)POST OFFICE TRAFFIC-- The Traffic Commission reviewed the Post Office traffic patterns at their last meeting. They declined at this point to make a final recommendation to the City Council, but requested that staff meet with Post Office representatives to discuss alternatives to using Tyler Place. I will keep the City Council apprised of any discussion we have with the Post Office officials. MANAGER'S REPORT Page 3 August 6, 1993 12)STINSON/38TH PEDESTRIAN CROSSING--Enclosed please find information from previous City Council meetings regarding the mid-block pedestrian crossing alternative. However, City staff has had contact with the City of St. Anthony regarding the potential of actually signalizing the intersection at a cost of approximately $25,000 to each city and $50,000 of Municipal State Aid Funding. We will be meeting with the St. Anthony City Officials during the month of August. Pursbant to the City Council resolution on Sheffield, the police staff has met and discussed methods to ide add:itional police patrol and attention to the area. In the short-term, the Police Department would offer the additional police attention by directing periodic police patrols and that normal police report writing be done from cars within the district. This would assure that during normal shifts there would be a high frequency of police visibility and patrol cars within the neighborhood. AdditionalJy, an additional shift wiJI be established for the Sheffield area and a two-man car will be used during periods of time that typicaUy result in a high-call load. This will involve offering additional overtime duty to sergeants and patrol officers. 1 will monitor the situation and may come back to the City Council at the next meeting and request an appropriation of overtime dollars from the $40,000 appropriated for Sheffield policing. With regards to the specific use of off-duty patrol officers from other jurisdictions, we believe the implementation of such a program may be somewhat problematic in Columbia Heights from a supervisory, liability, and availability of actual off-duty police officers. Our contacts with police chiefs from other departments indicate that they are somewhat inclined not to authorize utilization of their police employees. We are further explodng the utilization of the licensed police officers within our reserve ranks to augment our patrol shifts. The police officers are concerned with this alternative and point to the liability, experience, and training investment that would be required. We will also explore the use of contract patrols from the Anoka County Sheriff's Department and a cooperative plan to enter into their drug enforcement unit that is organized with personnel from both Anoka County and other Anoka County cities. Finally, the last alternative to be explored as a part of the budget discussions will be the funding of additional police patrol officers. 14)SHEFFIELD PLAN SURVEY RESULTS--Please find an updated survey response for the Sheffield stabilization plan. The staff, will, publish the final results in the September City Newsletter.� �.r / ,.�1JJd,.1 i1 ueyi\ �,Y'·----15)ADDITIONAL WORK SE,SSION-.'. V e'\'�:· / Besides the work session of �kl€,,-1-.99.J PM, ugust 30, 6:00 PM, and the Joint HRA/City Couni;:il meeting tentatively set for August 17, 6:00 P , request an additional meeting. Perhaps Tuesday, August 24, 1993, at 8:00 PM would work. This is after the Park and Recreation Commission meeting that was moved from Wednesday night. PH:bj 93/96 Attachments CITY OF COLUMBIA HEIGHTS Public Works Department TO: PATRICK HENTGES CITY MANAGER FROM: MARK A. WINSON /')'l;0 PUBLIC \VORKS DIRECTOR/CITY ENGINEER SUBJECT: OPERATIONAL REPORT -JULY 1993 DATE: AUGUST 3, 1993 SIGNIFICANT ACCOMPLISHMENTS General *Responded to 59 Gopher State One-Call requests. Street * * * * * * * * * * * * * Parks Swept streets all month _with new sweeper. Hauled materials from yard to Gallagher's (30 loads) Saw cut curbs in sealcoat area. Patched and repaired in sealcoat area. DED tree inspection. Trimmed trees and brush from signs, etc. Filled cesspools (5). Made permanent repairs to winter excavations (all City). Cleaned basins City-wide (4). Patched in sealcoat area finished. Saw cut tree roots by curbs. Patched alleys where complaints had been received. Genera patching City-wide. *Performed maintenance at pools, beach, bathrooms.*Set fence, trash barrels and assisted Recreation Department on July 4th events. *Emptied trash City-wide, picking litter at all parks. *Repaired guard rails at 45th & Arthur. *Cut grass, weeds Gity-wide. Operational Repon -July 1993 August 3, 1993 Page 2 * * * * * * * * * * * * Performed maintenance repairs to playground equipment. Repaired and replaced park signs. Added new roofing to Sullivan Lake shelter. Performed maintenance to ballfields, set bases, lining, dragging, etc. Repaired and performed maintenance to tennis and basketball couns. Repaired and replaced some pool pumps. Repaired vandalism to all buildings, parks, playground equipment. DED tre,e inspections. Repaired anf performed maintenance to weed and grass cutters. Cut new area at 37th Place and Stinson Blvd. Installed new posts and volleyball net at Huset East & Quincy. Repaired vandalized bathrooms. Sewer & Water * * * * * * * * * * * * * * * * * * * * Repaired 10 catch basins. Cleaned outfalls and ponds all month (heavy rains). Set up hydrant boxes for watering. DED tree inspections. Performed lift and pump station maintenance. Repaired 6 hydrants. Moved recycling trailer at Service Center. Attended meeting in Crystal on lead and copper laws. Delinquent water shutoffs (13). Rodded 7,680 l..F. of s�tary sewer for general maintenance. Vactor cleaned basis and control structures. Repaired and performed maintenance to fountains and sprinkler systems. Repaired and adjusted gate valve stacks (10). Assisted Street Department in patching in sealcoat area to catch up. Replaced basin grates and manhole covers. Cleaned wet wells at lift stations. Installed new banners on Central Ave. Staned up pump station #2 to test and record flows. Rearranged materials in MSC storage yard to put new base materials down. Worked on program for testing large meters. Operational Report -July 1993 August 3, 1993 Page 3 Engineering *Continued work on several projects as follows: MAW:jb 93-487 Water tower inspection completed. 1993 Miscellaneous Concrete Program. 1993 Sealcoat Project. 1993 M.S.A.S. Overlay Projects. 1993 Storm Sewer Projects. M.S.A.S. system study to document non-compliant construction. Storm water public education program. Continued working with MSA and Honeywell on Pump Station #2. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake diversion. • TO: FROM: CITY OF COLUMBIA HEIGIITS REC.REA TION DEPARTMENT PATRICK HENTGES, CITY MANAGER r�'...,'---i MARK S. CASEY, DIRECTOR OF RECREATION rn-,���n��[ID· I;:� -� L:l .., l!J -I !J Ud �UG 2 1993 MAN/,.GER CITY Of COLUMBIA HEIGHTS SUBJECT: OPERATIONAL REPORT, JULY 1 THROUGH JULY 31, 1993 AUGUST 2, 1993 DATE: A Administration 1.The 4th of July Celebration went off without incident It was difficult to estimate the total number of people in attendance, but it appears to be more people than last year's celebration. 2.On July 1, John Herbert and myself attended the Police Chiefs Forum to assist with the planning of the 1st Annual "Blackbeard Olympics". 3.On July 8th and 29th, I met with Karen Schaub, Director of Community Education, Columbia Heights/Fridley to begin work on a comprehensive facility usage agreement 4.Silver Lake Beach was closed on July 26th for the day due to the warer being treated with copper sulphate. B.Recreation 1. 2. 3. 4. C.Seniors 1. 2. 3. 4. 5. 6. 7. Adult softball season is winding down, league playoffs have begun. Youth baseball and softball leagues are beginning to wrap up also. A concerned parent questioned the Department's use of Indian names for our youth spons teams. Contact was made with the concerned parent to resolve the issue. The following activities were conducted in July: House baseball, youth softball, traveling J;aseball, Camp Heights summer playground, summer gymnastics, gymnastics camp, sl,JJilmer cub baseball and adult softball. The Senior Center hosted a Line Dance party at Murzyn Hall in July 6th with 76 people in attendance. The Senior Coordinator met with the North Submban Coordinators on July 7th to finalize plans for a fall outing for the seniors . 35 seniors participated in a Defensive Driving class on July 8th and 9th. The Goldtm Age Club gave 25 large cans of pre-mixed baby formula plus a monetary donation to the flood victims in Des Moines. 26 seniors participated in a trip to Stillwater on July 22nd. Included in our group was a 16 year old girl visiting from Scotland. The Senior Coordinator filmed a segment on senior programs for cable television. 20 seniors participated in a miniature golf outing on July 29th. OPERATIONAL REPORT -JULY 1 -JULY 31 PAGE1WO D.Volunteer 1.The Beautification Project selected and ordered banners for the 40th and Centtal business area. Most of the banners have been put up. This group will meet on August 18th to develop plans for 1994. 2.Volunteers working with the Police Chief's Forum are planning to hold the 1st Annual Blackbeard Olympic s in September. The group have developed the plan and raised some of the money to cover cost of their events. We will need about 60 volunteers for this event 3.Intern, Cindy Glynn, will be coordinating the violence prevention task group. The purpose of this group will be to prepare a plan for the city to be involved in violence prevention. Cindy is currently recruiting members for the task group. 4.A public service announcement was filmed on July 29th for the Youth Expo. 5.The Volunteer Coordinator attended the United Way training meeting July 21st. E.John P. Murzyn Hall 1.In 1993, 30 out of 52 Fridays and 48 out of 52 Saturdays are booked, and in 1994, 14 out of 52 Fridays and 46 out of 52 Saturdays. !' \.._, ' :.> TO: FROM: SUBJECT: DATE: ------· COLUMBIJ!... HEIGHTS PUBLtC LIBRARY , . ,J II , . , LI\! , . . i : ti ,1 •. ,r.: '.i I i S. ;._1r -:·.1·.� 1 -:.!�:'.,l.) , i · .-J JE: ,t, I:!;.; ;;:<'.1;1;:j , ,)(: , l, I:!/ �-l :. --�1.,1 l•l -··---· -------------------------------------� CITY OF COLUMBIA HEIGHTS Patrick Hentges. City Manager . rvuJJM.Rebecca Loader, Library Director I I v-, July operati onal report July 30, 1993 I.Significant Accomplishments A.Reading Club, "Starring Library K:i.ds," has 733 children enrolled in three different levels. B.The Board met on 7 /6 with f,>ur member s present. C.The Friends met on 7/12 with five members present. D.Senior Citizen Filmtime dn·w 31 pliople for a special slide show on Greece. II.Departmental Goals III. A.Five sessions of Pre-school Funtime met during July with a grand total of 351 attending.B.On 7/6 the movie, "Rescuers Down Under," was shown to 92 children. C.On 7/13 the Schiffelly Pupp<:!ts enLertained 180 people. This program was sponsored by the VFW. D.On 7 /20 Curtis Hed present<·d a ma!-'.ic / j u�gling show to 96 people. E.On 7/27 Tricia and the Toons entc1·taine<l 157 people. This program was sponsored in part by thl! Hy Landers 4-1-1 Club. Issues and Problems A.None .JUNE 1992 1993 1992 1993 Adult 5,456 6,705 Reference 1,812 2,264 Juvenile B.056 7.165 Dir. A 822 532 13,512 13,870 Dir. B 43 62 Work days 26 26 Work days 26 26 Circulation LIBGIS recycl•d paper CITY OF COLUMBIA HEIGHTS 00 � m � n f �7 r?i [ID LJ \..:., ..__ ,_ ...... i..:I • Li DATE: TO: AUGUST 4, 1993 PATRICK HENTGES CITY MANAGER AUG 4 1993 MANAGER CITY OF COLUMBIA HEIGHTS FROM:WILLIAM ELRITE � FINANCE DIRECTOR RE:OPERATIONAL REPORT JULY 1993 DEPARTMENTAL GOALS: 1994 BUDGET PROCESS The 1994 budget is in the final stages of preparation for distribution to the City Council at the August 9th Council Meeting. LIQUOR OPERATION Phil Suckerman is continuing to negotiate with Kraus-Anderson for the renewal of the lease at Top Valu Liquor on Central Avenue. 1993 CITY ELECTION As of this date, there will be a primary on September 21st. The following people have filed for City Council: James P. Johnson, Donald G. Jolly, Bruce Nawrocki, Doug Hill; and the following individuals have filed for the office of Mayor: Donald J. Murzyn, Jr., Barry Rosar, Joseph S. Sturdevant. Filings close at 4:45 p.m. on August 10, 1993. ISSUE AND PROBLEMS: BRA ACCOUNTING The backlog of HRA accounting work is almost completed. As of this time, almost all of the HRA accounts are reconciled and are in an auditable format. This should make a significant difference in the 1993 audit process. Operational Report August 8, 1993 Page Two SIGNIFICANT ITEMS: SPRINGSTED'S FEE FOR 1HE TAX INCREMENT REFUNDING In accordance with the contract _the City has with Springsted for financial advisor services, the fee for the tax increment refunding should have been $13,350. In the contract, the fee for refunding and tax increment debt is 1.5 times the fee for general obligation debt service. In billing the City for the advisory services, Springsted waived the 150% fee applicable to refunding issues and charged the City a base fee of $9,500, for a savings to the City of $3,850. I point this out as it is a very rare occasion when a consultant contracting firm does not charge the full amount available to them in a contract. WE:dn 9308042 COLUMBIA HEIGHTS FIRE DEPARTMENT TO: PAT HENTGES, CITY MANAGER FROM: CHARLES KEWATT, FIRE CHIEF SUBJECT: OPERATION REPORT DATE: AUGUST 4, 1993 OPERATION REPORT July 1993 A.Significant Accomplishments 1.Emergency Medical Calls -138_ total calls 2.Fire or Good Intent Calls -� total calls 3.Classification of AlarmsStill Alarms -155Company Alarms -9 General Alarms -6 4.Total Calls for the Month of July 5.Other -170 179 Hours Station-Duty (paid-on-call personnel) 254 Hours Training (all personnel) ·B.Status of Department Goals 1.During the week of the Minneapolis Aquatennial, thefollowing Fire Department groups logged the statedvolunteer hours providing emergency medical services.Volunteer Firefighters . 120 F:irre Reserve . . . 34 Fire Cadets ........146 C.Issues or Problems 1.The exhaust system in the Fire Department garages is notfunctioning as designed. We are currently working withHoneywell to correct the problems.(J�µ CWK:cf 93-113 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor and City Council Members FROM: Chief David Mawhorter Operational Report, July, 1993 August 2, 1993 pl '4 SUBJECT: DATE: I.Events/ Accomplishments A Training was presented to officers on the use of the new MOT's (mobile data terminals) during the last week of July. The MOT's are now operational in a test mode. The MDT' s allow officers to perform a large variety of tasks that increases productivity and cuts air time on the radio. The MDT' s seem to be working well and should be assets to the officers. If you are interested in learning more about the MDT' s, please let me know and I will arrange a time for you to view them. B.Officer Nightingale has been assigned to the community policing spot vacated by Officer Bartlett. He has completed his training and is now on the street working independently. We now have one C.O.P. officer working from 7:00 AM. to 5:00 P.M. Tuesday through Friday, and one C.O.P. officer working from noon to 10:00 P.M. Wednesday through Saturday. They are responsible for the Sheffield Neighborhood and patrol grid 19 (the Central business district) and patrol grid 20 (Hilltop). II.Projects/Goals A Due to the timing of this report, July monthly reports are not complete. They will be forwarded as soon as complete. DPM:mld 93-307 • m R0r;nt1rsr;-, '� 'Ji"• '" I, . ' ' I ,I 1-! J , -, Lj ! ! -, t 1 t ..... �., � .... ._ � -r �! j .. \�:c �. 1�,i?3 ;\: ... �� ·::��;- c;TY U; �·" �-i .:: .. , �! . : :L·!��i-/TS MONTHLY REPORT COVER SHEET July -1993 Pages 1 thru 4 -Calls for Service by Grid Page 5 -Class I and Class II Offenses Page 6 -Clearances by Grid Page 7 -Adult and Juvenile Arrests Page 8 -Police Vehicle Data Page 9 -Offense Chart Page 10 -Calls Fo.r Service Chart Page 11 -City Grid l'lap by Grid .., JULY 199J TRAFFIC LAM VIOLATIONS TOTAL INCIDENTS REPORTED BY REPORTIN6 6RID CODE CALL DESCRIPTION 1 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 17 18 19 20 TOTH --------------------------------------------------------------. -------------------------------------------·-----------------------" -------- 8000 A11 Other Traffic Violations 2 6 1 1 1 1 1 1 14 8001 Citizen Traffic Co1p!aint 1 2 1 2 '2 1 1 10 8002 Open Bottle 0 8003 Speed/Radar 2 1 3 2 9 1 1 1 9 2 4 13 48 8004 Speed/Non-radar 0 8005 Stop Sign 1 3 1 1 6 8006 Careless Driving 1 1 8007 Reckless Driving 0 8008 Unreasonable Acceleration 0 8009 Over Center Line/Mrong Side Road l l 8010 Mrong May on One-May I I 8011 I•roper Passin1 0 8012 Fo louing Too C osely 1 1 2 8013 fail to Yield Right of May 2 2 8014 FTY ROM E1ergency Vehicle 0 8015 No Or I1�roper Signal l 1 8016 Vision O scured 0 8017 Perinitting Illegal Operation 0 8018 Illegal Use of Li9hts 0 8019 School Bus Violation 0 8020 linpeding Traffic 0 8021 hlproper Turning 0 8022 Semaphore 1 1 2 4 8051 Defective Brakes 0 8052 Defective Lights 1 1 2 8053 Seat Belts 1 1 1 11 l 2 17 8054 Defective Tires 0 8055 Notorcycle Equipment Violation 0 8056 Exhaust Violation I I 2 8057 Bumper Violation 0 8058 Other Equi�ment Violations I 1 8100 Parking Al Other 3 1 1 1 l 1 3 11 8101 Parked Mrong Side of Road I 1 2 8102 Overtime Parking I 1 1 3 8103 Double Parking 0 8104 Parking 2a to 6a (Snoubirds) 0 8105 Parked In No Parking Zone l 1 8106 Parked In Handicapped Zone 1 1.28107 Parking On Highuay 0 8108 Parked Blocking Driveuay I 1 2 8109 Abandoned Vehicle I I 2 8110 Parked In Fire Lane l 2 3 8200 License Violations/All Other l 1 l l l 5 8201 No Driver's License 1 1 2 8202 No NN Driver's License 0 8203 Mrong Na1e or Address 1 1 2 em No DL in Possession 2 2 8205 DL Canceled/Revoked/Suspended 1 1 3 l 2 1 l 1 3 14 8212 No Insurance 1 1 1 2 l 1 1 3 11 8213 Ex�ired Tabs 1 1 i 4 1 4 1 s 1 3 22 8214 11 egal Use of Plates l 1 8215 No Registration 0 8216 Other Registration Violations 1 1 8221 Bicycle Violations 0 8223 Roped Violations 0 8225 Snow1obile Violations (On Vieu)0 8226 Citizen Snow1obile Co1plaint 0 8227 ATV Violation 0 8228 Citizen ATV Complaint 0 8229 D.L. Pick Up 0--------------------------------------------------·---------------------------------------TOTAL OTHER TRAFFIC 9 3 1 3 0 11 10 35 2 7 6 4 3 32 3 9 16 2 41 1 198 Percent of total by grid St 2\ 1t 2' 0\ 6\ 5\ 18\ 1t 4\ 3\ 2\ 2\ 16\ 2t St 8t U 21\ 1t lOOt PART II INCIDENTS -LOST ANO FOUND CODE DESCRIPTION 8300 8301 8302 8303 8310 8311 8312 Lost All Other Missing Persons Lost Property Malka�ays (Adult) found All Other Found Person . found Property TOTAL LOST AND FOUND Percent of total by grid PART III NOTOR VEHICLE ANO OTHER ACCIDENTS CODE DESCRIPTION TOTAL INCIDENTS REPORTED BY REPORTING 6RIO 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL 2 3 1 1 2 2 2 0 4 3 1 0 0 22 2 1 1 1 0 1 1 5 0 1 0 1 0 4 1 3 2 2 2 2 30 7t 3t 3t 3t Ot 3t 3t 17t Ot 3t Ot 3t Ot 13t 3t lOt 71 71 7t 71 100\ 2 3 TOTAL INCIDENTS REPORTED BY REPORTING 6RID 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL ---------------·--------·-·--·------------·----1-------------------------------------------.... -� -------------------------------------8400 BHO 8420 8430 8440 8450 8460 8500 8501 8502 8503 8510 8511 8512 8513 8520 8521 8522 8523 8540 8541 8542 8543 8544 8550 8551 8552 8553 Notor Vehicle Accident (All O:her) fatal Noter Vehicle Accident Pl Noter Vehicle Accident PI Hit and Run PO Accident PO Hit and Run Bicycle ACDT (No Notor Vehicle) All Other ATV/Sno�aobile Acdt fatal ATV/Snomobile accidents Personal Injury ATV/Snomobile acdt. Property Damage ATV/Sno1obile acdt. All Other Boating accidents fatal Boat Accidents Personal Injury Boat Accidents Property Oa1age Boat Accidents All Other Public Accidents Electrical Shoch Public Falls Public Burns Public All Other Occupational Accide1tsElectrical Shock fa 11 s Handling Objects (lifting, etc.) Cuts fitearas Accidents Other Pistol Accidents Rifle Accidents Shotgun Accidents TOTAL ACCIDENTS AND FALLS Percent of total by grid 1 0 2 6 6 10 H 5 5 2 8 8 5 5 2 2 4 14 5 57 1 2 1 1 1 6 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 ----------------------------------------------·----------------------------· -----------2 2 9 8 0 0 2 7 10 8 0 2 0 0 0 7 4 0 26 7 94 2t 21 101 91 Ot 0\ 2t 71 11\ 91 01 21 01 Ot 01 71 41 Ot 28\ 71 1 TOTAL INCIDENTS REPORTED BY REPORTING &RID PART IV MISC. OTHER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 H 16 17 18 19 20 TOTAL ----------------· ------·------------------------------------------------------------------------------------------------------------------------ 8560 All Other Ani1al Co1plaints 2 1 3 8561 Dog Bite 0 em Cat Bite 0 8563 lost Aniuls 1 1 8564 Found Aniuls 1 1 1 3 8565 Dead Ani1al Pick Up 1 1 2 em Ani1al Co1plaint/Do1 2 6 1 1 4 6 1 3 2 4 8 1 5 1 2 2 49 8567 Aniaal Co1plaint/Mi d Ani1al 1 1 4 1 7 me Ani1al Co1plaint/Cat 1 1 1 1 1 s 8569 Aniaal Coaflaint/Other 1 1 8570 Ani1al Pie up/Oog 1 2 1 1 s 8571 Aniaal Pick up/Cat 1 1 2 1 5 8572 Ani1al Pick u�/Mild 1 1 8600 Fires / Assis ed CHFD 3 4 1 2 1 11 8 601 fires / Illegal Burning 0 8700 Suicides 1 1 8701 Suicide Atteapts 2 2 8702 Suicide Threats 1 2 3 8720 Sudden Death/Bodies found 1 2 3 8730 Sick Cared for / Medical Assist 1 1 2 1 4 8 1 3 3 3 11 1 7 2 8 8 7 71 8731 E1ergency Medical Co11itt1ent 1 1 1 1 4 8740 Mental Cases 0 8741 Emergency Mental Co1mitt1ent 1 1 ----------------------·---------------------------------------------------------------TOTAL ACCIDENTS ANO FALLS 4 2 11 1 1 7 8 21 3 8 10 6 10 29 4 16 4 13 10 10 178 Percent of total by grid 2' 1' 6\ H u 4\ 4\ 121 2t u , 6' 3t 6t 16' 2t 9t 2t 1' 6' 6t 100, CLASS V INCIDENTS MISCELLANEOUS PUBLIC TOTAL INCIDENT5 REPORTED BY REPORTING 6RID CODE CALL DESCRIPTION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTH ------------------------------------� --------------------·-------------------------------------------·------·----·----------8800 All other 6 1 2 2 1 4 6 22 6 2 2 4 7 3 12 3 1 11 9 104 8801 Do1estic Disputes 5 6 3 5 1 19 2 2 6 1 9 1 5 4 1 2 16 88 8802 Nei�hborhood Disputes 1 7 1 1 1 1 1 1 1 15 8803 Civll Assists 2 1 9 1 2 2 1 3 g 2 4 1 31 8804 Unuanted Persons 1 1 1 1 6 1 1 1 2 2 17 8805 loud Parties 1 4 4 2 17 2 4 3 1 1 3 1 3 4 ,2 4 6 62 8806 Juvenile Complaints 5 1 3 1 4 35 1 4 l 2 4 9 4 6 3 11 1 95 8807 Car Lockout 4 2 1 1 3 1 3 2 2 1 1 3 2 2 14 5 47 8808 Suspicious Person 5 3 1 2 3 13 3 4 1 2 7 4 1 2 9 6 66 8809 Suspicious Vehicle 1 1 1 1 1 3 2 1 5 4 2 3 25 8810 Sus�icious Occurrence 1 1 1 3 1 2 5 3 5 3 2 4 2 5 1 2 3 3 47 8811 Mel fare Check 3 2 1 1 1 3 8 1 1 1 2 3 2 1 2 3 7 42 8812 E1ergency Ressage Delivery 1 1 2 4 8813 Building Check 1 l 1 1 4 8814 Disturbance 1 4 1 12 1 4 1 2 1 3 2 2 3 2 5 6 50 8815 Public Assist Person 1 2 1 l 1 13 1 3 2 1 10 l 18 2 2 8 2 69 8816 Public Assist Vehicle 1 1 2 1 1 1 1 1 9 8817 Alar1s /Bank 1 3 4 8818 Alaras/Other Business 6 4 4 l 1 1 6 4 33 8819 Alar1s/Ho11e 3 2 2 2 1 2 1 3 1 1 2 20 8820 A la r1s /0th er 1 1 1 1 4 8821 Funeral Escort 0 8822 Hazardous Conditions l 18823 Health Hazard 1 1 8824 Nuisance Violations 08825 Vacation House check 0 8826 Fire Works Discharage 2 4 3 1 s 1 5 s 1 27 ---------------------------------------------------------------------------------------TOTAL MISCELLANEOUS PUBLIC 43 22 28 21 8 24 26 182 12 41 28 27 21 73 17 81 34 24 90 69 871 Percent of total by grid St 31 31 2' u 3t 3'2U u St 31 3t 21 n 21 9t u 31 101 8t 100t NISCELLANEOUS OFFICER ---------------------------_____________ , ___ ..,_8900 All Other Non-Classified 8901 Outside Assist ACSO 8902 Outside Assist NN State Patrol 8903 Outside Assist NN DNR 8904 Outside Assist Other PO 8905 Outside Assist Other Agency 8906 DETOX 8907 Police Infor1ation 8908 Open Door/Business 8909 Open Door/Other 8910 Serve Su11ons/Cri1inal8911 Serve Su11ons/Civil8912 Bank Run 8913 Bank Run/City 8914 Warrant Arrest/City 8915 Warrant Arrest/Outside Agency 8916 Warrant Hennepin County 8917 Warrant Anoka Count{ 8918 Warrant Ra1sey Coun y 8919 Warrant Juvenile 8920 Search Warrant Arrest 8921 E1ergencI Transport8922 Vehicle nspect1on 8923 Special Detail 8999 Assist/2 1an Call CHPD TOTAL MISCELLANEOUS OFFICER Percent of total by grid 6RAND TOTAL NON-CRININAL CALLS GRAND TOTAL PERCENT BY 6RID TOTAL INCIDENTS REPORTED BY REPORTING GRID 1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL ----------------------------------.. --------------------------------.. -..... ------------------ 2 1 1 1 1 1 7 1 1 1 2 1 2 8 1 1 0 3 1 7 3 1 3 3 l 1 2 1 2 4 32 1 2 1 1 1 1 1 1 1 1 1 1 19 2 1 2 4 1 2 1 1 2 1 8 3 28 1 1 2 1 5 1 1 1 1 1 3 1 1 0 0 0 0 0 1 2 3 1 5 1 4 1 1 13 1 1 1 1 2 0 0 0 0 32 10 22 18 6 22 22 144 8 18 9 17 13 39 1S 32 21 16 61 72 591 ----------------------------------------------------------------------------------------39 15 25 25 6 33 26 162 10 21 13 19 14 48 17 40 26 21 16 85 721 51 21 3' 3' n 51 4' 22' n n 2, 31 2' 1, 2, 6t 4' 3' 11' 12' 1001 I 99 45 75 s9 15 76 73 412 37 86 s, 59 48 186 42 156 86 62 245 114 2092 51 21 41 31 1, 41 31 20, 21 41 31 31 2, 91 2, 71 41 3, 12, 81 100, PART 1 CRIME------------------------------------------------Nurder Rate Ro beryAssault Burglary Larceni Auto T eftArson TOTAL PART 1 CRINE Percent of total by grid PART TWO CAINE . ------------------------------------------------... Other Assaults Forgery/Counterfeit Fraud Eebezzleaent Stolen Property Vandal is• lleapons Prostitution Other sex offenses Narcotics Total 6aabling Total faaily/ChiJdren D. U. I.Liquor La1Js Drunkenness Disorderly varancy Ot er (ex. Traffic) TOTAL PART 2 CRINE Percent of total by grid TOTAL PART 1 AND 2 CHINEPercent of total by grid &RAND TOTAL FOR THE NONTH Percent of total by grid TOTAL INCIDENTS REPORTED BY REPORTIN6 &RID 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL....... --------------------------------------------...... ------------------------------------------- 0 0 2 I 1 4 1 1 1 1 1 1 6 4 1 2 1 1 2 1 4 26 6 8 3 s 2 16 1 72 2 2 2 2 1 1 11 1 78 1 1 112 1 1 1 9 1 3 4 -------------------------------------------------------·-----... --------------------------------8 2 9 4 1 7 4 26 1 12 3 4 4 3 1 3 4 1 13 12 122 n 21 7t 31 11 61 3t 21t lt 101 2t 3t 31 2t lt 2, 3t 1, 11110, 1001 TOTAL INCIDENTS REPORTED BY REPORTING &RIO 1 2 3 4 s 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL-----------------------------------------------------------------------·------------- 1 1 2 10 1 1 1 1 1 2 2 3 4 300s 1 2 2 2 2 1 21011 1 31 3 1 5 1 6 3 13 5 2 2 2 2 3 2 4 2 10 10 77 1 1 1 2 1 6l l i: 1 l 31 l 4 3 1 1 2 1 14 0 j 2 1 4 1 1 l 1 1 2 2 9 I 1 041 1 3 1 100 2 2 3 3 3 4 1 46 1 s l 2 7 5 5 8 1 2 6 107 ---------------------------------...... -·--·-------------------------------------, ---------9 5 6 11 4 13 7 85 2 10 4 3 8 H 9 11 19 8 32 25 286 31 21 2t 4t U 51 21 301 11 31 n n 31 51 3t 41 7' 3' 111 91 lOOt I 11 7 15 1s 5 20 11 111 3 22 7 7 12 18 10 14 23 9 45 37 408 4t 21 4t 4' U SI 3' 27' u st 21 21 3' 0 2' 3t n 21 11t 91 1001 1116 52 90 74 20 96 84 523 40 108 64 66 60 204 52 170 109 71 290 211 2500 St 21 41 31 It 41 ,31 211 21 41 31 3t 21 81 21 71 41 31 121 81 1001 CLEARANCE BY &RID JULY -1993 OFFENSES ACTUAL 8ffUSES PERCENT &RID REPORTED UNFOUNDED OFFENSES CLEARED CLEARED 17 17 9 52.9 2 1 1 2 28.5 3 1S 15 3 20 4 17 1 16 5 31.2 5 5 5 0 0 6 20 20 5 25 12 1 11 2 18.1 8 112 1 111 64 57.6 9 3 3 2 66.6 10 22 1 21 2 9.5 11 7 1 2 28.5 12 7 7 1 14 .2 13 12 12 4 33.3 14 19 1 18 8 44.4 15 10 10 4 40 16 14 14 6 42.8 17 23 23 6 26 18 10 l 9 3 33.3 19 45 45 19 42.2 20 38 1 37 18 48.7 TOTALS 415 7 408 165 40.4 ARRE SH JUL • 1993 CUSSlfltATIH THIS IOITH 1111S YEAR SHE IDITH UST TUR OF TO DATE UST ruR TO DATE DFFEISE Adult Juvtnlh Adult Juvenile Uult J1nnih Adult J1venih cuss 1 Cri1inal No1icide 0 0 •0hr 0 0 1 I lo btr'y 0 2 1 1 Aggravated As,ault 2 ' 2 ' 1 Burglary 3 1 1 7 2 9 Lnctn� ' 5 92 u u u 19 40 Auto T eft 1 22 1 D 32 Arson 1 ' 1 D 7 CLASS l TOTAL 8 5 103 84 20 24 99 90 CLASS 2 Other Assault 14 l 90 21 20 3 76 31 Forgery/Counterftng 1 1 1 0 0 fraud 16 68 0 H 6& 1 E1bezzltunt 0 0 0 0 Stolen Property 1 6 0 0 Buy, Sell, Etc 0 0 0 0 Yandalis• 1 8 14 4 13 11 23 Weapons Violations 2 1 33 3 4 4 4 Prostitution 0 0 0 0 Other So 1 0 1 l l Narc-Drug laus 2 18 6 3 10 3 6111bli ng 0 0 0 0 F11ily-Children 0 0 0 0 D.M. I.6 1 41 1 3 18 0 Liquor Laus 1 '10 2 3 2 . 4 Disorderly Conduct 7 34 ' 1 ' 21 14 Other/Except Traf. 29 169 45 35 9 122 24 Cudeu/Loitering 2 0 20 10 1 25 Runauay 0 0 0 0 CLAS� 2 TOTAL 78 ' 440 6 93 48 331 130 &RAND TOTAL 543 90 113 72 430 220 POLICE VEHICLE DATA JULY 93 THIS YEAR SHE IONTH UST YEAR IILfA&E Of VEHICLE THIS NONTH TD DATE UST YEAR TD DATE VEHICLE 142 122 1861 VEHICLE IH 507 2516 VEHICLE 150 2634 7799 VEHICLE 151 U8 14827 VEHICLE 152 114 n66 VEHICLE 153 129 1213 VEHJCLE 154 121 1'76 VEHICLE 155 1712 1831 VEHICLE 156 422 1941 VEHICLE 157 111 1S862 VEHICLE 158 1812 19307 VEHJCLE 160 1138 1138 VEHICLE 161 3227 4691 VEHICLE 162 we 1458 VEHIClE 163 3371 4613 OTHER VEHICLES 5624 TOTALS 18902 107923 15041 102920 &ALLONS Of 6AS USED VEHICLE 142 13 181.8 VEHICLE 145 12.8 180.7 VEHICLE 150 80.6 HB.1 VEHICLE 151 79.4 1852. 9 VEHICLE 152 72.5 171.9 VEHJLCE 153 H.5 791.2 VEHICLE H4 18.2 987.8 VEHICLE 155 116.5 m.5 VEHICLE 156 13 111.9 VEHICLE 157 159.1 1485. 4 VEHICLE 158 161.6 1878.8 VEHICLE 160 115 .5 115.S VEHICLE 161 329 486.2 VEHICLE 162 136 136 VEHICLE 163 334 .4 45U OTHER VEHICLES 625.6 TOTALS 1717.1 11157 1m.e 11017.2 � JU;LY 1993 OFFENSES CLAS'S. I AND CLASS II HILLTOP ALL OTHER GRIDS 215-53% TOTAL -408 GRID 8 111-27% CALLS FOR SERVICE JULY -19.9:3· ALL OTHER G;RIDS 1261-60% TOTAL -2092 GRID 8 412-20% �l!J©� @fRlD@ 1993 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY , MINN -----·---e LH I NOlE: ··-··----· -------..... c;:1 �.:.-:.a:.,=-_ ,_---- -.. - T CITY Of" FR1DL£Y • • QTY OF NEW BRIGHTON QTY OF ST. ANlHONY JULY 1993 BY HOUR OF DAl TRAFFIC LAW VIOLATIONS BY DAY OF WEEK 0000 0400 0800 1200 1600 2000 TO TO TO TO TO TO __ cooE___ cw _DESCRIPHON ___ ·--------------RON_ TUE_ WED_ TUR _FRI_SAT SUN_ TOHL ___ o�9 _om_ 1169 _ 1659 _ 19S9 _ 23S9 _Torn_ 8000 All Other Traffic Violations 3 1 7 3 14 2 1 1 7 3 14 8001 Citizen Traffic Co1plaint 1 1 S 1 1 1 10 3 2 2 3 10 8002 Open 8ottJ e. o o8003 s·peed/,Radar 1 1 6 26 12 2 48 7 2 s 13 12 9 48 8004 Speed/Non-radar O 0 8005 Stop Sign 1 1 1 3 6 1 l 3 1 6 8006 Careless Driving 1 1 1 1 8007 Reckh.ss Driving O 0 8008 Unreasonable Acceleration O 0 8009 Over Center line/llrong Side Road 1 1 1 1 8010 Wrong Way on One-Way 1 1 1 1 8011 I1proper Passing 1 1 2 0 8012 Follo11ing Too Closely 1 1 2 2 2 8013 fail to Yield Right of llay O 1 1 2 8014 FTY ROW f1ergency Vehicle O O 8015 No Or laproper Signal 1 1 1 1 8016 Vision Obscured o o 8017 Peraitting Illegal Operation O O 8018 Illegal Use of Li9hts O O 8019 School Bus Violation O 0 8020 Iapeding Traffic O O 8021 Iaproper Turning O O 8022 Semaphore 1 I 2 4 1 1 2 4 8051 Defective Brakes O 0 8052 Defective Lights 2 2 2 2 8053 Seat 8elts 1 8 8 17 3 S 8 1 17 8054 Defective Tires O O 8055 Motorcycle fquip1ent Violation O O 8056 Exhaust Violation 1 1 2 1 1 2 8057 Bu1per Violation O o 8058 Other Equipment Violations 1 1 1 1 8100 Parking All Other 1 2 1 4 3 11 4 4 2 1 11 8101 Parked llrong Side of Road 1 1 2 1 1.28102 Overtiae Parking 1 1 1 3 1 1 1 3 8103 Double Parking O O 8104 Parking 2a to 6a (Sno11birds) O 0 8105 Parked In No Parking Zone 1 1 1 1 8106 Parke.d In Handicapped Zone 1 l_ 2 1 1 2 8107 Parking On Highuay O O 8108 Parked Blocking Driveuay 2 2 1 1 2 8109 Abandoned Vehicle 1 1 2 1 1 2 8110 Parked In fire Lane 1 J 1 3 1 2 3 8200 license Violations/All Other 1 1 2 1 � 2 3 S 8201 No Driver's License 1 1 2 2 2 8202 No NN Driver's License O O 8203 llrong Naae or Address 2 2 1 1 2 8204 No DL in Possession 1 1 2 1 1 2 8205 DL Canceled/Revoked/Suspended 3 4 1 1 3 1 1 14 2 1 2 6 3 14 8212 No Insurance 2 1 1 2 3 2 11 1 1 2 1 3 3 11 8213 Ex.plred Tabs 1 3 2 2 1 9 4 22 S 9 1 2 S 22 8214 Illegal Use of Plate,s 1 1 1 1 8215 No Registration O O 8216 Other Reghtration Violations 1 1 1 1 8221 Bicycle Violations O O 8223 Noped Violations O O 822� Sno111obile Violations (On Viev) O O 8226 Citizen Sno111obile Co1plaint O O 8227 ATV Violation o o 8228 Citizen ATV Co1plaint o o 8229 D.L. Pick Up O 0 TOTAL OTHER TRAFFIC Percent of total 19 18 17 26 S4 so 14 198 Ill I 30 18 2S 27 S4 44 19810\ 9\ 9\ 13\ 271 25\ 71 1001 1S\ 91 13\ 141 27\ 221 100\ BY HOUR Of DAY PART II INCIDENTS -LOST AND FOUND BY DAY Of IIEH 11110000 0400 0800 1200 1600 2000TO TO TO TO TO TO CODE DESCRlPTION NON TUE MED TUR FRI SAT SUN TOTAL 0359 0759 1159 1559 1959 2359 TOTAL 830083018302830383108311 8312 LostAllOther.. ' - O ·· 0 Kissing Persons 1 1 1 1 4 l1 11 4 Lost Property 1 2 3 1 2 3 Walkaways (Adult) 1 1 1 1 Found All Other 0 0 found Person O 0 found Property 4 4 3 4 3 2 2 22 2 5 6 2 6 1 22 TOTAL LOST AND FOUND Percent of total 5 5 3 5 5 4 3 30 1111 4 5 9 3 6 3 30 171 17t 10, 171 171 131 10, 100, 13t 171 30t 10t 20t 101 1001 BY HOUR Of DAY PART III NOTOR VEHlCLE AND OTHER ACCIDENTS BY DAY Of MEH 11110000 0400 0800 1200 1600 2000 TO TO TO TO TO TO CODE DESCRIPTION NON TUE MED TUR FRI SAT SUN TOTAL 0359 0759 1159 1559 1959 2359 TOTAL -------------------------------·-------------... --------------------------------------·------------------------------------8400 Notor Vehicle Accident (All Other)1 1 1· 1 8410 fatal Notor Vehicle Accident O 0 8420 PI Notor Vehicle Accident 6 6 9 1 2 24 2 2 10 6 4 24 8430 Pl Hit and Run 5 5 5 5 8440 PD Accident 6 8 18 6 14 2 3 57 2 6 16 18 15 57 8450 PDHit andRun 3 1 1 1 6 1 1 3 1 6 8460 Bic,yde A•COT (No Rotor Vehi�le) 0 0 8500 All Other ATV/Sno111obile Acdt. 0 O 8S01 fatal HV/S�o1obOe acci.�ents O 0 8502 Personal. Injury ATV/Sno•obile acdt.0 0 8503 Property Dai.age 'A.TV/Sno1obile acdt. O O 8510 HI Other Boating aoc-idents O O 8511 fatal Boat Accidents O 0 8512 Personal Injury Boat Accidents O O 8513 Property Da1age Boat Accidents O 0 8520 All Other Public Accidents 0 0 8521 Electrical Shock Public O 0 8522 Falls Public 1 1 1 1 8523 Burns Public O O 8540 All Other Occupational Accidents O O 8541 Electrical Shock O O 8542 Falls O O 8543 Handling Objects (lifting, etc.) 0 O 8544 Cuts 0 0 8550 firear1s Accidents Other O O 8551 Pistol Accidents O O 8552 Rifle Accidents O O 8553 Shotgun Accidents O o TOTAL ACCIDENTS ANO FALLS Percent of total -----------------------------. --------------------------------------------6 14 28 16 21 2 7 94 1111 61 151 301 171 221 21 ,, 100t 6 4 8 29 27 20 94 61 41 91 311 291 211 100, PART IV NISC. OTHER --------------------------------------------8560 All Other Ani1al Co1pl1ints 8561 Dog Bite 8562 Cat Bite 8563 lost Ani1als 8564 Found Aniaals 8565 Dead Ani1al Pick Up 8566 Ani1al Co1plaint{Do! 8567 Ani1al Co1plaint/Wi d Ani1al8568 Ani1al to1plrint/Cat 8569 Aniaal Co•tlaint{Other8570 Aniaal Pie up/DoiBH1 Ani1al Pick up/Ca 8572 Ani1al Pick up/Wild 8600 fires I Assisted CHfD 8601 Hres l Illegal Burning 8700 Suicides 8701 Suicide Atteapts 8702 SIJici'de Threats 8720 Sudden Oe�th/Brdies Found 8730 Sic� Cared For / �edical Assist 8731 E�ergency Nedical to1mitt1ent8740 Rental Cases 8741 E1ergency Mental Co11itt1ent TOTAL ACCIDENTS ANO FALLS Percent of total CLASS V INCIDENTS NISCELLANEOUS PUBLIC CODE CALL DESCRIPTION -------------------------------------------8800 All other 8801 Do1estic Disputes 8802 Nei9hborhood Disputes 8803 Civil Assists 8804 Un11anted Persons 8805 Loud Parties 8806 Juvenile Co1plaints 8807 Car Lockout 8808 Suspicious Person 8809 Su�picious Vehicle 8810 Suseicious. O�currenoe 8811 lie! fare Check 8812 E1eriency Nessage Delivery8813 Bull ing Check· 8814 Disturbance 8815 Public Assist Person 8816 Public Assist Vehicle 8817 Alar1s/Bank 8818 Alar1s/Other Business 8819 Alar1s /Hoae 8820 Har•s{Other8821 Fu�era Escort 8822 Hazardous Conditions 8823 Health Haza rd 8824 Nuisance Violations 8825 Vacatldn House check 8826 Fire Works Discharage TOTAL MISCELLANEOUS PUBLIC Percent of total by grid BY HOUR Of DAY TO TO TO TO TO TO BY DAY OF WEEK 11110000 0400 0800 1200 1600 2000 NON TUE WED TUR FRI SAT SUN TOTAL 0359 0759 1159 1559 1959 2359 TOTAL -------------------------------------------------------------------------------2 1 3 1 2 3 0 0 0 0 1 1 1 1 1 1 1 3 2 1 3 1 1 2 1 1 2 s 2 6 10 13 6 7 49 7 2 7 11 14 8 49 1 1 1 2 s 1 2 1 2 6 1 2 2 1 1 7 1 1 3 1 6 1 1 1 1 2 1 2 s 1 1 2 1 s 1 l 2 1 s 2 2 1 s 1 l 1 l 1 2 2 3 2 l 11 2 s 1 3 11 0 0 1 1 1 1 1 1 2 1 1 2 1 2 3 3 3 1 1 1 3 1 1 1 3 8 13 8 10 11 10 11 71 9 10 13 12 15 12 71 2 1 1 4 1 3 4 0 0 1, 1 I 1 -.. ------------------·---------------------------------------------------------17 18 25 35 35 24 24 U�,I 111 22 13 36 35 44 28 178 10, 10, 14, 20, 20, 131 131 121 71 20I 20I 251 161 lOOt BY HOUR OF DAY TO TO TO TO TO TO BY DAY OF WEEK 11110000 0400 0800 1200 1600 2000 NON TUE WED TUR FRI SAT SUN TOTAL 0359 0759 1159 1559 1959 2359 TOTAL ---------------------------------------------------------------------------14 12 18 18 14 20 8 104 10 6 25 23 21 19 104 10 7 4 20 21 19 7 88 24 2 7 14 19 22 88 2 3 1 2 3 2 2 H 4 5 6 15 2 4 5 10 8 4 4 31 2 3 12 13 7 37 1 1 5 s 1 5 1 17 4 1 1 2 3 6 17 6 9 3 10 13 13 8 62 25 1 3 6 7 20 62 11 14 15 22 15 9 9 95 11 1 1 20 30 32 95 4 5 5 8 5 12 8 47 2 1 g 9 13 13 47 6 7 7 13 14 9 10 66 16 2 3 13 16 16 66 3 4 2 5 2 4 s 25 9 1 6 1 1 7 25 6 6 8 6 9 6 6 47 5 1 4 3 11 23 47 s 8 5 6 10 5 3 42 4 2 8 12 9 7 42 4 4 1 1 1 1 4 1 2 l 4 2 l 1 4 5 6 2 8 13 12 4 so 34 1 2 13 so 5 7 14 8 14 9 12 69 9 5 2 12 21 20 69 2 3 2 1 1 9 2 1 1 5 9 1 2 1 4 1 2 1 4 4 7 3 4 2 5 8 33 7 7 4 5 4 6 33 2 1 2 3 4 4 4 20 4 2 5 s 1 3 20 1 1 1 1 4 1 1 2 4 0 0 1 l 1 1 l l 1 1 0 0 0 0 2 4 1 8 3 9 27 1 2 7 17 27 0 0 94 107 103 151 159 146 111 871 167 36 92 144 188 244 871 111 121 121 171 181 171 131 1001 191 4l 111 171 221 281 100, MISCELLANEOUS OFFICER ----------------------------------------------8900 All Other Non-Classified 8901 Outside Assist ACSO 8902 Outside Assist NN State Patrol 8903 Outside Assist NN DNR 8904 Outside Assist Other PD 8905 Outside Assist Other Agency 8906 DETOX 8907 Police Inforaation 8908 Open Door/Business 8909 Open Door/Other 8910 Serve Su110ns/Cri1inal 8911 Serve Su11ons/Civil 8912 Bank Run 8913 Bank Run/City 8914 Warrant Arres�/City 8915 Warrant Arrest,/Outs.ide Agency 8916 Warrant Mennepin County 8917 Warrant Anoka Ct�nty 8918 Warrant Ra1sry County 8919 Warrant Jovenlle 8920 Search Warrant Arrest 8921 Eaergency Transport 8922 Vehicle Inspection 8923 Special Detail 8999 Assist/2 aan Call CHPD TOTAL NISCELLANEOUS OFFICER Percent of total &RAND TOTAL NON-CRININAL CALLS &RAND TOTAL PERCENT BY HOUR OF DAY TO TO TO TO TO TO BY DAY OF WEEK 11110000 0400 0800 1200 1600 2000 NON TUE WED TUR FRI SAT SUN TOTAL 0359 0759 1159 1559 1959 2359 TOTAL ---·-_______________________________________,. ________________ , _________ . --- l l 3 l l 7 2 4 l 71 l 3 2 l 8 2 1 4 1 81ll 1 0 0 8 2 10 4 5 2 1 32 8 7 6 8 3 32 2 l s 3 5 l 2 19 l 1 6 7 3 l 192 8 s l 4 5 3 28 8 6 s g 28 l 2 2 s 4 1 s 1 1 1 1 1 1 1 3 1 2 3 1 1 1 1 0 0 0 0 0 0 0 0 0 0 2 l 3 1 2 3 4 2 2 2 2 1 13 4 1 2 6 13 1 1 l 12 2 1 1 2 0 0 0 0 I 0 0 0 0 71 64 77 90 122 102 71 597 161 34 42 59 91 210 597 ---------------------------------------------------------------------------90 82 100 107 148 116 78 12t tlt 14t 15t 2lt 16t 11t 1211111185 1001 26t 38 59 5t St 88 122 229 721 12, 17' 32' 1001 r231 244 276 340 422 342 237 2092 1111 414 114 229 326 441 568 2092 11t 121 131 161 201 t6t 111 toot 201 st 11t 161 211 21, 1001 Housing_·.& '.Redevelopment JuthorifYu of Columbia Heights CommlMlon•• Euseblus Heintz Palricla Jindra Bruce Nawrocki Richard Dllllin Donald J. Murzyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 • (612) 782-2854 Mr. Patrick Hentges City Manager City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 RE: 1993 Goals/Mission of HRA Dear Pat: July 28, 1993 As per your request today, I have talked with Board Chair Eusebius Heintz in regard to your request for a letter from him. He does not wish to provide such a letter at this time. If you wish to discuss the matter with him, please call him at 788-4315. For your information enclosed are the proposed 1993 goals of the HRA, copies of which have been furnished to the City Council on many different occasions. These goals have been proposed for HRA Commissioner approval since September 4, 1992. The goals have been formally presented to the HRA Board for approval at three different Board meetings with the matter being tabled pending review by the City Council. At the May 199 3 Commissioner meeting, when the HRA Board last considered the goals, tbe matter was tab�ed pending a joint City Council-HRA Commissioner meeting on June 1. At that meeting, to my knowledge, no action was taken on the HRA Goals. The goals have been on other City Council agenda for worksession meetings and at joint meetings with the HRA Board of Commissioners with no action having been taken. The HRA Board will again be asked to consider the proposed goals for 1993 at their August 10 regular monthly meeting. If there are any City Council comments in regard to the proposed goals, please let me know prior to the meeAting. It is time for the HRA to consider goals for 1994. As was done last year, the HRA Board will be asked to consider the 1994 Goals in September. As per your request a copy of the HRA Mission as of August 13, 1992 is attached. Please call me if have�any questions in regard to the above. /'. / -�--7 / -(-;, 12:i Iel n v1 ,,, ,-� · 0 ,/'L r �-�� Donald R. Schneider Executive Director Encl cc: HRA Comm Equal Opportunity Employer -Equal Housing Opportunity Agency Q Housing & Redevelopment AuthoritJ of:_Columbia Heights Commlulonera Euaebiul HeinlZ Patricia Jindra Bruce Nawrocki Richard Oultin Jon P. Pawluk 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801 • (612) 782-2854 PROPOSED BRA GOALS FOR 1993 The following is a list of the consolidated HR.A Goals for January 1, 1993 through December 31, 1993. 1. 2. Parkview Villa {PVV)/Parkview Villa South {PVVS} Housing. A.Apply for 1993 CIAP grant from HUD for apartmentrenovations, apartment sprinkler system, handicappedimprovements and other improvements in PVV. B.Complete any additional accessibility improvements forvisually and hearing impaired residents in PVV. C.Continue research and develop, if deemed feasible,additional senior low income housing for residents ofColumbia Heights. Community/Economic Development. A.Continue work on Multi-Use Redevelopment Plan (MURP)project south of City Hall. B.Continue single family and rental housing neighborhoodimprovement program by continuing efforts to encourageand assist owners to rehabilitate deteriorating unitsand by acquisition and rehabilitation or clearance ofdeteriorated houses. C.Conduct an informational meeting to inform rentalproperty owners about Rights and Responsibilities ofLandlords/Tenants. D.Implement 1992/1993 Anoka County CDBG activities andcomplete planning for 1993/1994 ACCDBG program. E.Work toward meeting redevelopment needs identified inthe City Comprehensive Plan. F.Continue and improve Business Revolving Loan Programfor industrial and commercial businesses in ColumbiaHeights. G.Continue providing technical assistance to CityPlanning Department. H.Monitor state and federal legislative issues in regardto housing and community development.Gt,. �-· :1,Equal Opportunity Employer Equal Housing Opportunity Agency _ HRA GOALS FOR 1993 PAGE 2 3. 4. 5. Home Improvement Programs. A.Continue current single family and rental rehabili­tation programs through the Minnesota Housing FinanceAgency (MHFA) . B.Continue involvement in the CDBG Home ImprovementGrant Program for single family homes. First Time Homebuyer Program. A.Continue involvement in the MHFA Minnesota CitiesParticipation Program First Time Homebuyer Program. Rental Assistance Program. A.continue to administer the Metro Council HRA Sectiona Rental Assistance Program locally for approximately215 Columbia Heights and Hilltop families. 6.General. A.c�� �:e functions andpr� ;1 �gto s om uterize, in-house, allccounting � .......... � ....... _ 'I-. ... "T .. , ... 1 B.Continue to research, apply for funding, and implementnew housing and community development programs toenable further diversification of agency efforts andfinancing. bt/8/19/92 RE: MISSION OF HRA AND HRA ORGANIZATION PAGE 2 CURRENT HRA STAFF Donald Schneider Grant Fernelius Barbara Dock Angela Schlender Richard Roderick Becky Townsley Mary Milsten David Doug Cremer Patricia & Rueben Bush 3.CURRENT PROJECTS/PROGRAMS Executive Director Community Development Coordinator Public Housing Manager Occupancy Specialist Financial Coordinator (Part Time) Secretary PT Office Assistant Maintenance Person Resident Caretakers -Parkview Villa-Parkview Villa-Parkview Villa A.Parkview Villa North Housing:101 units of housing for lower income seniors and handicapped/disabled persons. B.Parkview Villa South Senior Housing:45 units of senior housing. c.Rental Assistance Program: Through the Metro Council HRA,we assist 205 to 215 families in renting decent, safe andsanitary housing in the City of Columbia Heights. D.Single Family and Rental Housing Rehabilitation Programs:The HRA administers five different Minnesota HousingFinance Agency loan and grant programs for single familyand rental property owners in Columbia Heights. Inaddition the HRA administers a Community Development BlockGrant program funded single family rehabilitation grantprogram. E.Anoka County Community Development Block Grant (ACCDBG)Program: HRA staff administers this $150,000 to $160,000per year program for the City. There are generally 10 to12 different projects/programs that are funded and coordi­nated yearly under this program. F.Tax Increment Programs: The City has 5 established taxincrement districts. current activity in the districtsincludes the planning/potential development activity in theMulti-Use Redevelopment Plan (MURP) area in the southwestarea of the City. Staff also gets involved in actions inregard to the Sullivan Shores Townhomes, University HeightsTownhomes, Columbia Square Shopping Center, ColumbiaHeights Mall/Business Center and other downtown develop­ments developed as a result of the Downtown BusinessDistrict Tax Increment District. G.City First Time Homebuyer Program: The HRA office coordi­nates programs to assist first time homebuyers to acquirehomes in the City of Columbia Heights through special firsttime homebuyer mortgage program through the MinnesotaHousing Finance Agency and local financial institutes. Housing & Redevelopment��4utKority of Columbia Heights Commlaalonera Eusebiua Heintz Patricia Jindra Bruce Nawroclci Richard Dustin Jon P. Pawluk 590 N.E. 40th Avenue, Columbia Heights, MN 55421 August 13, 1992 Fax: (612} 782-2801 • (612} 782-2854 HRA Commissioners city of Columbia Heights RE: MISSION OF HRA AND HRA ORGANIZATION Dear Commissioners: As per our discussion at the August 11 Commissioner meeting, the following information is provided. l! 2. MISSION OF HOUSING AND REDEVELOPMENT AUTHORITY: To provide affordable decent, safe and sanitary housing for the residents of Columbia Heights. To provide necessary public community and economic development assistance to maintain and improve the City's economic viability. In addition State Statute 469.001 (Housing and Redevelopment Authorities) "PURPOSES" list the following purposes: A.To provide a sufficient supply of adequate, safe, andsanitary dwellings in order to protect the health, safety,morals, and wel_fare of the citizens of this state; B.To clear and redevelop blighted areas; c.To perform those duties according to comprehensive plans; D.To remedy the shortage of housing for low and moderateincome residents., and to redevelop blighted areas, insituations in which private enterpri!:,e would not actwithout government participation or subsidies. ORGANIZATION OF HRA: The HRA of Columbia Heights was established on January 27, 1969 for the purposes as stated in state law. The HRA is a semi-public corporation established under state law. The Columbia Heights HRA has a Board of five commissioners who are appointed by the Mayor and confirmed by the City Council. The Board of Commissioners is a policy making body tha� sets policies for the HRA staff. CURRENT HRA COMMISSIONERS Eusebius (Sebe) Heintz Richard Dustin Patricia Jindra Bruce Nawrocki Jon P. Pawluk Chair Vice Chair Secretary-Treasurer Commissioner-Councilperson Commissioner Equal Opportunity Employer -= -Equal Housing Opportunity Agency 11=) RE: MISSION OF HRA AND HRA ORGANIZATION PAGE 3 H.The Executive Director acts as City Planner and does siteplan reviews. He also has provided staff assistance inplanning for and conducting monthly Planning & ZoningCommission meetings. I.Miscellaneous developments: HRA staff is involved inpromoting economic development in community. Proposals inregard to redevelopment of housing and economic developmentare coordinated with various city agencies and publicbodies. Staff adminsters the HRA/City Business RevolvingLoan Fund. If you have any questions in regard to the above, please call me at 782-2855. Donald R. Schneider Executive Director � CITY OF COLUMBIA HEIGHTS Public Works Department rn r?I ] 0 re� 'i'v7�JJ�b�t.,·� AUG 4 1993 Mft.NAGER [ID CITY OF COLUMSiA HEIGHTS tA,o: PATRICK HENTGES CITY MANAGER FROM: MARK A. WINSON i//1,0 PUBLIC WORKS Dm1CTOR/CITY ENGINEER SUBJECT: RICE CREEK WATERSHED DISTRICT -LOCKE LAKE FUNDING DATE: AUGUST 4, 1993 The writer of the attached memo has requested that it be distributed to the City Council. The memo is a request for appeal on the RCWD's decision to fund a portion of Locke Lake Restoration in Fridley. The project will affect Columbia Heights residents in two different ways. Anoka County has agreed to fund a portion of the cost to replace the dam and acquire some land to add to the County park system. These funds are, of course, partially paid by our citizens as part of their property tax. Those properties in Columbia Heights which are within the RCWD boundaries will also be paying an ad valorem tax for the dredging of the Locke Lake basin. I've attached a map indicating the RCWD boundaries within the City. Should the Council wish additional information, I'll be happy to oblige. MAW:jb 93-490 Attachment ,. '1888 CITY Of' I COLUMBIA R•IGHTS ANOKA COUNTY. IHNN. NOTI: IHIIU ---IN&OCa 11111 "-.HTl. .... , ___ , -Ut ..... , "'' -- ttt11a,, ............... � =:.::, -,._,--· CITY Of' flllOUY CITY Of flllDUY ·--· CITY Of" IT. ANTHCINY DATE: TO: FROM: RE: .. July 28, 1993 County Commissioners of:· .Anoka County .Ramsey County .Washington County .Hennepin County RECEIVED AUG O 3 1993 Public Works Dept. Mayors, Councilmembers, City Administrators/Clerks of: .Arden Hills .Centerville .Columbia Heights .Falcon Heights .Fridley .Hugo .Lino Lakes .Mounds View .Roseville .Spring Lake Park .Willernie .Birchwood Village .Columbus .Forest Lake .Grant .Lauderdale .Mahtomedi .New Brighton .St. Anthony .White Bear Lake .Blaine .Circle Pines .Dellwood .Forest Lake .Ham Lake .Lexington .May . New Scandia .Shoreview .White Bear Township Board of Water and Soil Resources MN Department of Natural Resources Metropolitan Council Barbara Haake, Resident of Ramsey County ACTION: Appeal of decision of Rice Creek Watershed District regarding the LOCKE LAKE IMPROVEMENT PROJECT MUST BE AC COMPLISHED BY Friday, August 13, 1993 . Call your County Commissioner to file an appeal to prevent this project from preceding in the amount of $588,100 -costs to your county as an ad valorem tax levy is as follows: .Anoka County .Hennepin County .Ramsey County .Washington County (Costs will continue sedimentation) $126,442 4,704 388,734 68,220 ad infinitum with recurring See Metropolitan Surface Water Management Act, Minnesota Statutes Section 1O3B.251 Sub 3b (1992) " ... the cost must be apportionated according to the benefits received by property in the county" and Sub 5 states that the cost of approval shall be certified by the county boards in the counties affected. This project benefits only a limited few, all residing within the City of Fridley (Anoka County). See detailed conclusions on pages five and six, attached. DATE: FROM: RE: July 28, 1993 Barbara Haake, Resident of Ramsey County 3024 County Road I; Mounds View, MN 55112 Rice Creek Watershed District (RCWD) and Locke Lake located in the City of Fridley, Anoka County, Minnesota FRIDLEY'S LOCKE LAKE IMPROVEMENTS WILL AFFECT PROPERTY TAX PAYERS IN FOUR COUNTIES The existence of Locke Lake is not a natural phenomemon but to many it seems to have ''always been there". Locke Lake is a part of Rice Creek and is located approximately two thousand feet east of the area where Rice Creek meets the Mississippi River in Fridley. Rice Creek is in a 201 square mile watershed which comprises the Rice Creek Watershed District (RCWD) and receives drainage from Washington, Ramsey, Hennepin and Anoka counties. It meanders through 29 cities and townships. Rice Creek starts in Clear Lake and flo�s approxiately 28 miles before it enters the Mississippi River one mile north of Interstate 694. A dam was constructed on Rice Creek just 1,300 feet from its mouth to the Mississippi in the 1870's; its existence was again referred to in 1922, however maps produced in 1936 no longer_ showed the dam. The present dam was constructed as an amenity to residential development in 1955 by a residential contractor, Mr. Otto Ostman, and turned over to the City of Fridley to own, maintain and regulate in 1956. The DNR issued a permit to Fridley in February, 1955 for construction of the dam "at the upstream end of an existing double box culvert." Since then, the dam has deteriorated and the City of Fridley has authorized the replacement of Locke Lake Dam. Fridley has requested that the RCWD represent the City as an agent for the design and construction of the dam. RCWD's mission and responsibility is to preserve and maintain the entire Rice Creek "system". RCWD has the taxing authority to carry out this mission for the good of all of the counties, cities and citizens living within its 201 square mile boundaries. The City of Fridley has petitioned the RCWD to: .Remove the existin� dam on Rice Creek near its intersection with East River Road and the construction of a new dam at this location. .Remove the sediment from Locke Lake to a minimum level of six feet. .Construct a sediment retaining basin upstream from Locke Lake. Fridley has petitioned because it states: .The dam was not adequately constructed and is in a state of disrepair. Locke Lake: July 28, 1993 Page Two (from B. Haake) . Lotlte LcfR'E! ttas ·served as a sediment basin for RCWD for many years. Over that period of time the Lake has gradually filled to the point were it can na �onger serve as a sediment basin and remain as a lake. This has caused an economic hardship on the properties adjacent to the lake because of a decrease in their property values. .It will replace a defective dam with a properly designed and constructed new dam which will improve the recreational and fish life benefits of the lake. . It will preserve and enhance the property values of properties adjacent to Locke Lake. Fridley requests that the cost of the project (construction of the dam and removal of the sediment) be financed as follows: .The cost associated with the dam will-be paid b y Fridley and Fridley will seek contributions for this sum from Anoka County and the State of Minnesota. Thev also intend to assess the adjacent property owners for a "portion" of this cost. .The cost of the sediment removal from Locke Lak e shall be paid as proposed in RCWD's 509 Plan. This P·lan provides that the District will finan ·ce the major portion of �he cost through District-wide "ad valorem" tax levy . Fridley also requests that RCWD not implement any special assessments for this portion of the Project. .The cost of the sediment retention basin shall be paid by a District-wide tax levy. "Locke Lake is a man-made reservoir. The lake bed inundated by dam construction was once completely privately owned, but is now largily under the City of Fridley's control via Quit Claim Deed, tax for­feiture and maintenance assessments. Locke Lake is considered a non­meandered water. The land under a non-meandered lake belongs to whomever holds the deed(s) to the lands around and under the lake." (Above information and many other following details can be found in the En�ineer's Report on Locke Lake dated September, 1992 as prepared by James M. Montgomer1r Counsulting Engineers, Inc.) This same engineer's report, when commenting on the constuction, retention of sedimentation and the excavation of same, stated that "The tendency for suspended sediment to accumulate in quiescent waters is a foreseeable consequence of dam construction ... the major source of sediment is the creek b�nk and valley walls of Rice Creek. Because of continued sedimentation, periodic lake dredging would be required in order to maintain an acceptable water depth in the basin. Due to the high mobilization and excavation costs, performing frequent, small scale sediment removal projects would be relatively expensive . Escalating r-emoval and disposal costs and an increasingly resistant regulatory environment offer no guarantees that lake-wide dredging could be sustained indefinitely." .. Locke Lake: July 28, 1993 Page T�ree (from B.Haake) If the lake filled in and returned to its natural condition, the lake would discharge most of the sediment reaching it to the Mississippi River and recreational use of the creek for canoeing would likely not be impaired due to the creek's ability to move sediment within its channel. The "Project Petition" Fridley submitted to the RCWD which enumerated the reas0ns fo.r the Locke Lake Improvement Project "served as a sedi­ment basin for RCWD for many years." Locke Lake is not needed as a sediment basin -the flow of Rice Creek into the Mississippi unimpeded will �nhance the environment and the quality of the water in Rice Creek. Another point made in Fridley's Project Petition that the "replacement of the defective dam ... will improve the recreational and fish life benefits of the Lake'' is refuted by the Engineer's Report which states "From a fishery standpoint, the lake water quality and warmer temperatures expected due to the shallow nature of Locke Lake, Rice Creek and Long Lake are n9t conducive to a significant sustaining fishery ... The Locke Lake Dam functions as an effective fish barrier which prevents fish from migrating upstream from the Mississippi River." If the lake were excavated to a depth of four to six feet deep, winter freeze would kill any fish life. "From the viewpoint of maximizing wildlife habitat diversity, the DNR indicated the best alternative would be to allow the flood plain to return to its original c0ndition." Fridley's Project Petition states that the Project "will preserve and enhance the property values of properties adjacent to Locke Lake". The cost for this project could range from $1,500,000 to $3,000,000 (depending on the accumulated costs ie. disposal charges for transportation, dumping, excavating, etc. of the existing sediment in Locke Lake; fees, permits, etc.) which will benefit approximately 52 property owne�s surrounding Locke Lake. The Board of Managers for the RCWD developed a District Water Manage­ment Plan which "included a Locke Lake excavation project which would restore a water depth of four feet within the lake. This project was included because the Board (Managers) at that time were considering doing a lake excavation project. The presence of the project in the Capitol Improvements Portion of the plan did not necessarily mean that the pr0ject had been approved by the Board, or, that an Engineer's Report had been produced for the project.'' The Minnesota Department of Natural Resources (DNR) has recommen ded the dam NOT be replaced because there is more environmental benefit with the lower water level. .. The Metropolitan Council has recommended that the dam NOT be replaced. They want the failed dam removed so Rice Creek can flow to the Mississippi River unimpeded as it originally �id. , Locke Lake: July 28, 1993 Page Four (from B. Haake) Another Engineer's Report states·that it is not felt that full lake area restoration is good for this project; that the sediment basin should be constructed in the lake; that added excavation wo uld rapidly refill (with alternative 4) and that the DNR strongly implies such a project would not be permitted (excerpted from John Flora's testimony at the public hearing held on June 24, 1993. Flora is Director of Public Works, City Engineer for the City of Fridley.) The Engineer's Report supported alernative 2 because the Engineer felt that only a sedimentation basin with side slopes meets the RCWD goals. Cost estimates for excavation of Locke including the ones referred to above . .Alternative 1 --$313,700 . Alternative 2 --$348,800 .Alternative 3 --$588,100 .Alternative 4 --$740,600 . Alternative 5 is No Action . Lake listed five alternatives The costs are not final: Costs to the property owners in each of the four counties under Alternative 3 ($588,100) would be as follows: .Anoka County: $126,442 .Hennepin County: 4,704 .Ramsey County: 388,734 .Washington County: 68,220 Flora's tes timony stated that the RCWD issued a "memorandum on the Locke Lake Capital Improvement Program Amendment dated January 4, 1993. In that document, it is proposed to excavate the lake to a depth of 4 feet, develop an in-lake sediment basin and provide project management. This memorandum also defines the Boards matching the City, County and DNR contribution ($150,000) for the dam replacement project and proposes a District-wide Ad Valorem levy improvement for $800,000 ... " Written comments regarding the Locke Lake Improvement Project were to be submitted to the RCWD by July 6, 1993. Public Testimony was heard on June 24, 1993 and much of the above information came from that public hearing. On July 14, 1993, the RCWD Board adopted their Findings of Fact, Conclusions and Order to accept Alternative 3 in the amount of $588,900 which will be paid for bj an ad valorem property tax levied on all taxable property in the Rice Creek Watershed District. The approximate cost to be allocated to each county in the RCWD is as stated above. ,, Locke Lake: July 28, 1993 Page Five (from B. Haake) CONCLUSION: I respectfully request an appeal be instigated to prevent the Locke Lake Improvement Project from preceding for the following reasons: . An ad valorem tax levy can only be imposed on all who benefit from a project. Is ad valorem lawful when only a limited number of landowners (52) benefit? Also the allocation of taxation is unfair to the other counties in the RCWD; Anoka County is THE beneficiary. .See Metropolitan Surface Water Management Act, Minnesota Statutes Section 103B.201 (1992). Section 103B.251 Sub 3b. " ... the cost must be apportionated according to the benefits received by property in the county." .Section 103B.251 Sub 5 says the cost shall be certified by the county boards in the counties affected by the project. More facts: .It is not a natural lake: RCWD is to protect Rice Creek's natural amenities. .It benefits only 52 property owners: The argument for Locke Lake seems to be strongest only for the monetary considerations of these landowners. Money cannot be considered in the Health, Safety and Welfare issue. . The arguments for the project are not adequately made, ie.: .''Locke Lake traps sediment to protect the Mississippi River" is not supportable. Long Lake in New Brighton provides this for the majority of Rice Creek. The sediment Locke Lake traps is such a small amount considering what the Mississippi collects in its usual course of travels. The Mississippi can handle Locke Lake's sediment on its own. (The sediment would not be an issue if the dam were removed.) ."Fishing": Game fish are non-existent ... the lake would have winter freeze-out. ."Wildlife": There would be better enhancement for wildlife as a wetland/flood plain with Rice Creek in its natural state. ."Canoeing ie. recreation'': In its natural state (no dam, no lake) recreational use of the creek for canoeing would not be impaired . In fact canoeists expect to reach the Mississippi River without being confronted by a dam. .The DNR and the Metropolitan Council recommend letting Locke Lake return to its natural state. (A "no action" position.) .If the dam is reconstructed, sediment WILL continue to collect and RCWD will have committed millions of future dollars to its removal . .Requested monies would be better applied elsewhere in the District to be of greater benefit to Rice Creek itself and its citizens • . The Capitol Improvement Portion of the District Water Management Plan did NOT require that this project proceed ... it was merely a consideration and any savings of monies or cutting of an unnessary Capitol Imp rovement is viewed favorably by the tax paying public, especially in this case. ; -i Locke Lake: July 28, 1993 Page Six (from B. Haake) .An appeal MUST be made within thirty (30) days of the Order by RCWD which was dated July 14, 1993. Thirty days expires on August 14th . If an appeal is not forthcoming, RCWD will have permanently committed itself to the maintenance and sediment removal from Locke Lake at ever escalating costs and tax burden to all of the residents of the RCWD. .RCWD is considering earmarking $5,000 in a general fund to help other lakes within the RCWD that will be asking for sediment removal also. This indicates what one fears most: that other property owners within the RCWD will cite the precedence RCWD will be setting if this Locke Lake Project proceeds and they should have every legal right to expect monetary help in preserving their lakes from sediment build up. . It is stated that Rice Creek drops only twenty-two feet from its source at Clear Lake to U. S. Highway 10 and for its remaining eight miles, it drops sixty-two feet while meandering tightly through the communities of"New Brighton and Fridley. It must be brought to everyone's attention that Long Lake in New Brighton is the main receiver of sediment from Rice Creek: after it leaves Long Lake, Rice Creek (and its 62 foot drop) runs partly through the City of New Brighton but mainly through the City of Fridley itself so the sediment in Locke Lake, which is unnaturally accumulated, is from Fridley ie. Anoka County. .Compromise? RCWD contribute a lesser amount (ie. $50,000) to the Locke Lake project as a one-time only contribution with the reitera­tion that Locke Lak e was initially approved by Fridley, the dam was "given" to the City of Fridley, and that the increased valuation of the limited homesites located on Locke Lake benefits the City of Fridley/Anoka County exclusively through their increased tax receipts. ." .. «4�4 � � METROPOLITAN COUNCIL.Wtan Parle c�nr". 2JO East Afth Sr"tt. Sr. Paul. J1N 55101-/634 June 30, 1993 Andrew Cardinal. Sr .. President Rice Creek Watershed. Distric: 358S Lecingten Avenue North. Suite· 374- Arden � Minnesota 55126-8016 Dear Mr.. Cardinal: 612 291-6359 FAX 612 291-6550 m 612 291-1J904 The Metropolitan Council (Council) received. notice of the engineering. report an tbt Capital Improvcmenr Project (CIP) to n:st0re Locke Lake-as part of an amendment to the Rice Creek WateIShed. District's (RCWD) Water Managmrmt Plan. Since the project itself is part of the district's approved plan.. the amendment deals mainly with the cost of dredging and developing an in-lw sediment basin-. As. such. the Council. is. not required to comment an: the project-just the amended cost of the project. However; costs of the project anci benefits associated. with. it arc linked and merit some discussion-. Locke Lake is. an in-stream-pool created· by ·the-damming-of Rice Creek near its mouth-The dam W3S' constructed ilr 19S5 and since-that time. the lake has-been· filling. with sediments. derived from the-t!oodplain: and banks-of-the creek.. Cuaently, the lake bed is: entirely filled with sediment, and bas become a: wetland area.. The creek has. formed a channel through the wetland. The proposed. restoration project includes =:avating LocJa:-Lake to a depth of four feet. developing an in-lake sedimentation basin, and providing overall· project management services fat' lake improvements-The-sedimentation basin: would be in the east bay of the lake-and would require dredging. at regular interVals to prcvcnt it from eventually filling and allowing. sediment into the wcstem portion of the lake. The-initial on-going dredging. will require a permit from the Department of Natural Resources. as. well as.a U.5-Army Corps of Engineers Section 404 permit. The: RCWD's. proposed: dredging. of the lake binges on the City of Fridley's proposd replacement of the lakes existing: outlet structure, the dam.. which is. not functioning at the present time. To restore the lake. a new dam would have-to be constructed either during or after the initial dredging project.. The City of Fridley is responsible for reconstruction of the dam. The watershed. district has estimated dredging costs ranging from $310,000 to $750,000 depending on which alternative is chosen. Alternative 2. the preferred alternative of the RCWD, would cost approximateiy $350,000. This does not include the cost fot' maintaining the sediment basin after initial dredging is completed..: Policy 3-6 of the Council's Water Resources Management Development Guide/Policy Plan states that the Council will protect the utility of the region's water and related land resources and seek their restoration where needed. In this case. restoration of the drainageway is preferable tci constructing a new dam and undenaking large-scale dredging for the following rensons. @ Recycied_ Paper Andrew Cardinal June 24, 1993 Page 2 1.There are no flood-storage benefits associated with restoring the lake since it is located at the bottom of the watershed. 2.Only limited wat.er quality benefits would be realized from the re�eation of the lake because Long Lake is the primary sink for upstream sediments and nutrients. While Locke Lake bas received sediment from the floodplain and streambanks in its subwatershed, this could be reduced by an aggrezsive program of streambank and streambed stabilization. Bai:ed on previous Council r==.n.:� a comp:-dlensive streamban.k ero$icn control program cou!d cost the RCWD perhaps as little as two-chirds of the $750,000 estimate for alternative 4 for initial dredging while providing a pennanent solutien to the erosion problem. One of the goals of the project is to provide a continuous canoe route from the Mississippi River to several regional parks located along the Rice Creek flowage. The engineer1s rcpon concludes that excavating the lake to elevation 817 will provide for a low water level depth of three feet which will be sufficient to discourage emergent vegetation from the center of the basin and provide unrestricted canoeing. Toe report fails to mention the possibility of submergent vegetation which can also prevent easy and enjoyable canoeing. Taking into aca>unt the limited wnter quality lllld quantity benefits associated with this project, along with the substantial costs, it seems prudent that the RCWD not pursue this project. Instead the Council suggests the watershed district concentrate on a more aggressive stre:imbed and bank stabilization program to reduce sedimentation in Rice Creek. If the RCWD does decide to proceed with this project, the Council strongly recommends that a joint EA W be completed for the dredging part of the study and the dam construction. If you have questions or concerns about any issues rajsed in this letter, please contact Judy Hartsoe of the Council's staff at 291-6323. Sincerely, Dottie Rietow Chair DR:jh cc: Steve Woods. District Engineer John Flo.ra. City of Fridley Susan Ande�on. Metropolitan District No. 8 f • COLUMBIA HEIGHTS PUBLIC LIBRARY August 5, 1993 Mayor City Council 590 40 Ave. N.E. Columbia Heights, MN 55421 Dear Sirs: 820 • 40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 I would like to take thii; opportunity to encourage the Mayor and City Council to consider offering the early retirement 0ption as approved by the 1993 Legislature to qualified employees of the City. In the past 19 years I have worked with Joanne Scudder on a daily basis, first as her co-worker and later as her supervisor. Jo has been an exemplary employee in that time, from her enthusiasm for children's services to her dedication to doing a good job. Her intent is tQ retin! on September 30, 1994, but she would qualify to retire under the p1roposed option of the increased multiplier at only a small reduction in her monthly pension benefit. Jo's health has taken an unfortunate tum in the past year. She is suffering from complications to her spine and joints from osteoporosis and anhritis and currently must use a cane. Her application for disability retirement was turned down based on lack of orthopedic analysis and the fact that she was still working and had not depleted her accumulated siGk leave due to her health problem. She has appealed the decision. At this time Jo is at the maximum sick leave accrual, which would accommodate a long-tenn leave of absence. Her dedication has caused her to come to work on days that I am sure she has been in extreme discomfon, and at no time has she used sick leave in excess. If Jo were able to take advantage of the early retirement option, the library would be able to pursue her replacement and possibly aven a crisis situation. The possibility of her injuring herself is a consideration for all the staff. Please consider offering the increased multiplier as an option for early retirement to qualified employees at your earliest convenience. Thank you for your time and consideration. Ve � y yours, . . , ��< �9 .... ./ �-becca Loader Library Director cc: Linda Magee, Assistant to the City Manager Nancy Hoium, Columbia Heights Publie Library Board Chairperson @ recycled paper . 1993 law summaries continued I �tlremmt Incentive propam for enunenl employ- Oi.az,ter 192, Scclica 108. (SP. 1620) provides a rctimnent inccDtive program for local &OVCl'lilne'Ut employ- ces 11 &he optk>n of &be employer. It includes the followinJ elements: •FJigihilily for &he incentive r,ogr:un is limited ID anployecs who:•11:IVc 11 lca�t 25 ,=rs of cnmhlned service credit in any Sla1C pension plan or arc at least age 65 wilh at least one year or combined credit.•Are immediately eliJible upon retirement for an annuity from a defined benefit plan,•Arc at least 55 years old. and •Retire on or after May 17, 1993 and befCR January 31, 1994. •There are rwo incentive options:•An increase in &be multitlier pcrccnt.:1gc used IO calculate lhc rc1ircmcn1 annuity ror ea:h year or liCrYi(.'C ur lo 30 yl·:.irs (lhc 111ul1iplicr i1K..·rcai;c is 0.2� cacc()l &hat il is 0.1 per year of service credit in a Minneso&a ICaCber retirement plan), or•Employer-paid lapi&al, medical. and deD&al iDlur-ance. •For m01t anployees (PERA basic and coordinaaed membm). lbe anployer can � ro offer cmly one optioo. 1ba1 option for most ewes should probably be tbe 0.25 multiplier inaasc wbic:b bas no direct 00Sl impact on tbe city. --· --··- •'lbe IWUte ii DOC clear, but l1ERA police and rn fund mcmbcrl may lie eli&lblc for Ille bcallh llcncflt incentive if Ibey IIICCl the qe and 11nk:c nqulremenll ad if lbe city otren ear1y ftdremeat IDcrDdYCI IIDder lbe IICl ID IDY ol 111 c:mp1oyees.11aoap It Is Im clear, lbe IICl IDIY povlde lbe lahb blsm1nc:e blcadve ID manben ot lbe rmlOlldadon accoaDl If' Ibey cboolc or .. vcmosea 1be PERA P&F bcndit IDd U' lbe dry off en lbe IDcmtive ID lily anployea. 'lbe l&IIUte U)'I. • AD anptoyer daal otren iDcen- lives under dlia MICCioD may DOt c1cludc eliJiblc anployees ... Thus I city olf enn& bcAJlh care IDcentivc IO JIOlice and rare pcr5C?11ncl In.I)' not climinalc &hilt apt.ion for PE.RA buic and coordiDi1ed anployca. •Tbe employer-paid bcallh. medical, IDd den&al insurance ope.ion, la only available If lbe retirin& employee:•b eliJiblc !or anployer-paid UlSW'IDCe under a collective bmJainiDJ a,reement or pmonnel plan in effect Cll lbe day before fmaJ enacanent.•Has at least u many months of aervk:e wilb lbe current anploycr u lbe amnber or - 11101uhs younser lban age 65 lhe JaSOD ii at &he lime or rc1ircmcnr.. and•Is b.� ah.an aJC M. •Ald•nu&h PITcrinJ lhc inc.'cntivc prosram is optional ir local aovcrnmeat offers it. il must be 10 Ill eli&lble empJO)"CCS. •Uatil June 30, 1995, a loc:aJ IO'YO mnt.Dl C:aDD0C bin I replace• amt for a pnon wbo redra adetdu.sopciaaalPfOlrlrll -.Xcept meter poudon-specific acdon ol lbe sovaniD& body." •U employees c:boole lbc em- ploycr-peid beal&h insarance opdon, Ibey must receive lbe umc coven,e(s). and &be ume amount 37 � • • • • or perccnaqc or emrk,ycr-paiJ premium contrihutiun &hat tJic.•y did immediately hcfon: rc1irc­ ment. 111bjca ID any changes in c:ovaqe and employer and emplo,ee paymenll lbrougb mUccdve lmpiniDJ or penonnel plan&. 1be employee la aot cntidcd IO employer-paid life insurance. Eli&lbllity for du.a maployer-pald apcion ceases: •WbCD lbe retired employee radiesqe65,•WbCD lbe retired employee cbooles DOC ID rmtinue 10 1eeeive benefi&s. ac•When &he retired anployce is ellglhle ror anploycr-raiJ llc:IJlh insurance rmm a new anplnycr. Unila&cral implcmcn1.11iun or die prosran ii DOC an unfair labor practice. 1be limits on former anployee benefiu in PELRA (/,liMtlOla Slallllts I 79A.20, aubd. 2a) do DOl apply. U lbe employer already pays lallh, medical. and dental illsurance for all or some or its employee1, lbe retiring employee can llill be cli&ible for &be multiplier option. SP 1 2 3 ' 5 6 7 8 g CHAPTER No. 192 S.F. No. 1620 The court uy not waive payment of the minimum fine or � � authorise payment of it 111 inltallmenta unleaa �he-eoart·u�es wr¼tteft-fift•int•-on-the•reeord-�hat the convicted peraon ia indigent or that tbe fine vould create undue bardahip for the �onvicted peraon or that peraon'a illmediate family. The ainimWII fine required by thia aubdiviaion 1• in addition to the aurchar;e or aaaeaament required by aubdiviaion l and 1• in addition to any term of 1mpr1aonment or reatitution impoaed or ordered by the court. 10 Sec. 106. [109.103] [PAYMENT BY CREDIT CARD.] ll The court may permit the defendant to pay any fine, 12 assessment, aurchar9e, attorney reimbunement obligation, or 13 resUtution obligation by credit card. The discount fees 14 assessed by the credit card company shall be borne by the 15 county, except in the eighth judicial diatrict where the cost 16 shall be borne by the atate. 17 Sec. 107. Laws 1989, chapter 335, article 3, section 44, lB as amended by Law• 1990, chapter 104, article 9, aection 13, and 19 Laws 1991, chapter 345, article 3, section 27, is amended to 20 read: 21 Sec. 44. (APPLICATION.] 22 Section• 45 to 54, except the part• of aection 54, that by 23 their terms have broader application, apply only in the eighth 24 judicial diatrict for the period from January 1, 1990, to 25 December 31, tt93 ill£ 26 Thoae part• of se;tion 54, having broader application, 27 apply statewide for the period from July 1, 19B9, to December 2B 31, ¼993 !!!!· 29 Sec. 10B. (EARLY RETIREMENT INCENTIVES.] 30 Subdiviaion 1. [EMPLOYER PARTICIPATION.) The early 31 retirement incentives provided in thia aec·tion 11.ay be offered to 32 eligible employees by any public employer, as defined in 33 Minnesota Statutes, aection 179A,03, subdivision 15. The 34 incentives must be offered to eligible employees of all state 35 agencies if the commiuioner of employee relations and the 36 commissioner of finance certify that layoffs in any of the B2 l a9enc:les would oeeur without the incentivH. CHAPTER No. l�� S.F. No. 1620 2 The ineentives in this aection do not apply to a teacher, 3 as defined in Minnesota Statutes, aection 354.05, aubdivision 2, 4 or 3S4A.Oll, 1ubdivi1ion 27, employed by a loeal achool board. s Subd. 2. [ELIGIBILITY. J A penon employed by a public 6 employer offering the ineentive 11 eligible to reeeive the 7 incentive if the peraon: 8 (1)ha1 at least 25 years of combined aervice credit in any 9 Minnesota public pension plans governed by Kinnuou Statutes, 10 Hc:tion 356.30, aubdivilion 3, or for purposes of the incentive 11 in subdivision 3, paragraph (b) only, is at least 65 years old 12 and has at le.ast one year of combined service credit in these 13 pension plans: 14 (2)upon retirement is immediately eligible for a 15 retirement annuity from a defined benefit plan, if the person is 16 a member of a defined benefit plan; 17 (3)is at least S5 years of age; and 18 {4) retires on or after May 17, 1993, and before January 19 31, 1994. 20 Subd. 3. [INCENTIVE.] (al A person may not choose both the 21 incentive in paragraph (bl and the incentive in paragraph (C). 22 An employer that is required to or chooses to offer the 23 incentive must offer each employee eligible for both incentives 24 a choice between the incentive in paragraph (bl or the incentive 25 in paragraph {cl, except that employers whose employees are 26 covered under Minnesota Statutes, sections 353.29 and 3S3.30, 27 need not offer both incentives. 28 (bl For a person covered by a retirement plan established 29 in Minnesota Statutes, aection 352.11S, 352.116, 3S3.29 or 30 3S3.30, or chapter 354 or 422A, who selects the incentive under 31 this paragraph, the multiplie.r percentage uHd to calculate the 32 retirement annuity must be inereased for each year of aervice 33 credit up to 30 years. The amount of the inerease is: (i) .2S 34 for each year of 1ervice credit calculated under Minnesoca 35 Sta�utes, 1ection 3S2.llS, 352.116, 353,29, or 3S3.30, or 36 chapter C22A: and (ii) .10 for each year of aervice credit 83 CHAPTER No. 192 S.F. No. 1620 1 calculated under Minnesota Statutes, chapter 354 or 3S4A, If a 2 person hu more than 30 years of service credit, the increased 3 multiplier applie• only to the firat 30 yeara. , (c)For a peraon who aelecta the incentive under this 5 paragraph, the employer muat pay for boapital, medical, and 6 dental inauranee, under condition• and limitation• specified in 7 this aection. A peraon ia eligible for this employer-paid 8 inaurance only if the peraon: 9 (1) is eligible for employer-paid inaurance under a 10 collective barga ining agreement or penonnel plan in e ·ffect on ll the day before the effective date of thi• aection; 12 (2)has at least as many months of aervice with the current 13 employer a1 the number of months younger than age 6S the person 14 is at the time of retirement; and 15 (3)i• less than age 65. 16 (d)An employer that offers incentives under thia section 17 may not exclude eligible employees. 18 Subd. ,. (LIMITS ON REHIRING,) During the biennium ending 19 June 30, 199S: 20 (l)an executive branch 1tate agency may not hire a 21 replacement for a person who retires under this subdivision 22 except for ( 1) correctional gua,rds and persons who provide 23 direct patient care in state institutions; (ii) other positions 24 listed in a position-apecific written directive issued by the 2S governor, or by the employing constitutional officer for 26 positions in a constitutional office; or (iii) in the case of 27 the atate universities and community colleges, after review by 28 the president,, the governing boards decide on a case-by-case 29 basil which positions must be replaced to provide for continuity 30 of service on the campuses; and 31 (2)another public employer may not hire a replacement for 32 a per1on who retires under this aubdivision, except under 33 position-specific action of the g::verning body. 34 Subd. s.(CONDITIONS.) For purposes of this section, a 3S person retires when the person terminates active employment and 36 applies for retirement benefits. ·An employee who retires under 84 CHAPTER No. 192 S.F. No. 1620 l this section using the rule of 90 must not be included in the 2 calculation• required by Minnesota Statutes, 1ection 356.8S. 3 Subd. 6, (CONDITIONS: INSURANCE COVERAGE.] A retired 4 employee i1 eligible for single and dependent insurance 5 coverages and employer payme.nts to which the person was entitled 6 i111111ediately before retirement, subject to any changes in 7 coverage and employer and employee payments through collective 8 bargaining or personnel plans, for employees in positions 9 equivalent to the position from which the employee retired. The 10 retired employee is not eligible for employer-paid life ll insurance. Eligibility cea1e1 when the retired employee attains 12 the aoe of 65, or when the person chooses not to receive the 13 retirement benefits for which the person has applied, or when 14 the person is eligible for employer-paid health insurance from a 15 new employer. Coveraoes must be coordinated with relevant 16 health insurance benefits provided throuoh the federally 17 sponsored Medicare program. lB Subd. 7. (APPLICATION OF OTB.ER LAWS,] Unilateral 19 implementation of this section by a public employer is not an 20 unfair labor practice for purposes of Minnesota Statutes, 21 chapter 179A. The rea�irement in this section for an employer 22 to pay health insurance costs for certain retired employees is 23 not subject to the limits in Minnesota Statutes, section 24 l79A,20, subdivision 2a. 25 Sec. 109. (TRANSFER.) 26 The responsibilities of the commissioner of administration 27 for the office of dispute resolution are transferred under 28 Minnesota Statutes, section 15,039, to the commissioner of 29 mediation services. 30 Sec. 110. [REPEALER,) 31 (al Minnesota Statutes 1992, 1ection 309.502, is repealed. 32 (b)Minnesota Statutes 1992, aections 16A.095, aubdivision 33 3: 16A.l23: l6A.l28: 16A.l281: 16A,3S; l6A.45, 1ubdivisions 2 34 and 3: l6A. 80.: and 290A. 24, are repealed. 35 (c)Minnesota Statutes 1992, section 13.072, is repealed 36 effective August l, 1995. BS l Sec. 111. [REVISOR INSTROCTION.] CHAPTER No. 192 S.F. No. 1620 2 In the next edition of Minnesota Statutes, the revi1or of 3 statutes shall renumber sections 16A.15, subdivision 1, as , 16A.152, subdivision 4: 16A.15, subdivision 5, as 16A.152, S 1ubdivi1ion 6z 16A.15, 1ubdivi1ion 6, •• 16A.152, subdivision 1: 6 16A.15, subdivision 7, as 16A.152, subdivi!-.�n 7: 16A.1541 as 7 16A.152, aubdiviaion 2. The revi1or ahall also conform 8 cro1a-reference1 to the renumbered provi1i::n1. 9 Sec. 112. ·(EFFECTIVE DATE.) 10 (a)Section 34 ii effective the day after final enactment 11 and requires an audit for fiscal year 1993. 12 (b)Section 42 i1 effective the day following final 13 enactment. Section 42 does not apply if prohibited by contract, 14 but the appointing authority must amend the contract as soon as 15 possible to comply with section 42. 16 (c)Section 76 is effective retroactively to January l, 17 � lB (d)Sections 86, 87, 88, 89, 90, 108, and 110, paragraph 19 (a), are effective on the day following final enactment. 20 (e)Section 65 is effective June 30, 1995, and applies to 21 appropriations to the legislature, the senate, the house of 22 representatives, or a legislative commission or committee that 23 are unexpended and unencumbered on June 30, 1995. " 86 TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Patrick Hentges, City Manager David P. Mawhorter, Chief of Policq7 Comparison of First Six-Month Figures 1992 and 1993 Part I and Part II Crimes in Sheffield Neighborhood July 30, 1993 Attached is a comparison chart of Part I and Part II crime for the months of January-June, 1993 and a cumulative total of the first six months of 1992 for the Sheffield area. In reviewing this you will find that the Part I crimes reported for the first six months of 1993 are down .JOO per cent from the same number of months in 1992. There were 116 reported Part I crimes in the first six months of 1993, and 232 Part I crimes in the first six months of 1992. Part II crime is, however, up 36 per cent in 1993 as compared to the same period in 1992. There were 203 reported Part II crimes for the first six months of 1992, and 317 reported Part II crimes for the first six months of 1993. Among the leading most reported Part II crimes that were up 1from 1992 were other sex offenses (4 in 1993--1 in 1992), narcotics (23 in 1993--5 in 1992), and "other except traffic" (134 in 1993---75 in 1992). lt should be noted, however, that many of the Part II crimes reporting an increase are those kinds of crimes that are self-initiated or driven by police practices. For example, our narcotics cases are up 78 per cent for the first six months of 1993 over the first six months of 1992. "Other except traffic" contains such incident categories as crimes against the administration of justice, trespass, junk vehicle and yard complaints, harassing communications, littering, disturbing the peace and loud parties, and other crimes against public orcler. Some of these are also officer initiated or are the result of aggressive enforcement practices that have been employed in the Sheffield area in order to control some of the problems. 1 feel that, especially with Part I crime, the lowering of the crime rate, by JOO peJ cent represents a significant accomplishment in this area and I also feel that our community policing efforts are beginning to pay off. If you need further infonnation or have any questions about this data, please feel free to contact me. DM:mld 93-306 Attachment 1993 BY MONTH FIRST Compairison of the first 6 months of 1992 to the first 6 months of 1993 in 6MONTHS +OR-+OR- patrol reporting grid 8. OF % PART I CRIMES JAN FEB MARCH APRIL MAY JUNE TOTAL 1992 1992 -1993 1992 -1993 ---· .. ---- ---- ---------------------------·-----·-------------·-----·--·---·--···---·------------------------------·-----·---·------·--------·-···--------------------·-----·-------------- Murder 0 0 0% 0 Rape 0 0 0% 0 Robbery 3 5 4 20% 1 Assault 1 3 4 4 0% 0 Burglary 2 2 4 2 1 11 17 -55%-6 Larceny 9 8 8 16 24 24 89 115 -29%-26 Auto theft 3 1 1 1 6 5 17%1 Arson 1 1 1 0%0 0 Total Part I Crimes 15 8 12 28 27 26 116 232 -100%-116 FIRST 6 MONTHS +OR-+OR- OF % PART II CRIMES JAN FEB MARCH APRIL MAY JUNE TOTAL 1992 1992 -1993 1992 -1993 --------------------··----------�------------·---------·---------------------------------------·------- Other Assaults 9 5 6 14 14 19 67 56 16% 11 Forgery/Counterfeit 1 1 4 -300%-3 Fraud 2 1 3 3 4 13 0 100%13 Embezzlement 0 0 1 -100%-1 Stolen Property 2 2 0 100%2 Vandalism 2 3 6 9 12 17 49 38 22% 11 Weapons 1 1 2 -100%-1 Prostitution 0 0 0%0 Other Sex Offenses 1 2 4 1 75% 3 Narcotics 5 5 3 5 5 23 5 78%18 Gambling 0 0 0% 0 Family/Children 3 1 6 6 0% 0 D.U.1.1 2 3 -50%-1 Liquor Laws 0 0 0%0 Drunkenness 0 0 0%0 Disorderly Conduct 1 2 5 7 15 12 20%3 Vagrancy 0 0 0%0 Other (ex. Traffic)15 12 42 11 27 27 134 75 44%59 Total Part II Crimes 31 30 63 43 68 82 317 203 36% 114 TOTAL PART I & II CRIMES 46 38 75 71 95 108 433 435 0% -2 NOTE: All other Ex.Traffic includes such offenses as: Crimes against the administration of justice Harrassing communications Tresspass Littering Junk vehicle and yard complaints Disturbing the peace / loud parties Juvenile runaway and curfew Other crimes against public order POLJCE DEPARTMENT CITY OF COLUMBIA HEIGHTS DONALD J. MURZYN, JR. Mayor J.Knoph 1315 45½ Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Knoph: 559 Mill Street Northeast Columbia Heights, MN 55421-3882 July 30, 1993 ,.,,..... l'.' (! CG; /1'-; '-, Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 DAVID P. MAWHORTER Chief of Police 782-2845 This is a fo11ow-up to the concerns you voiced at the last City Council meeting regarding several incidents in which the police were involved. The first incident deals with a fire in Keyes Park. Apparently yqur concern was that there was no police report on this matter. Officer Val Dietz did respond to the scene and observed a piece of cardl;>oard on fire. There were several juveniles at the scene aiding him in putting this fire out with water. These juveniles said they observed the suspects run up the hill of Keyes Park and could not identify them. There was no formal police report made on this matter, the reason being that the suspects were not in the area and could not be identified, and there was no damage to any city propeny. This depanmem does not make poljce repons on all incidents as we are attempting to free up more officer time. It was the officer's discretionary decision that, due to the lack 0f damage and severity of the ineident that no reponi was necessary. The second issue you brought before the Council concerned a loud party in the area of 1224 45½ Avenue. This repon was responded to by police officers and was dispatched by our 9-1-1 Anoka County Dispatchers. Apparently , there were several juveniles outside this address making some kind of disturbance. They were not residents of this address. The pQlice responded and did make contact with an individual. However, jt was not the individual who originally called the-police. The officers assumed they had contacted the complainant The juveniles were not in the area at the time the officers arrived. I reviewed the officers·' logs and they were assigned to the calls that were pending after they cleared this call. They also made no police report because �he, disturbance was not visible or not occurring when they arrived at the scene. I hope this clarifies these matters for you. If you have need for further information, please feel free to contact me personally. DPM:mld 93-303 Sincerely, -I.v-/ ��'1/�-c - ;<:.,c,.,c ... , /-'� ::l....._� David P. Mawhorter Chief of Police f,, POLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS DONALD J. MURZYN, JR. 559 Mill Street Northeast Mayor Columbia Heights, MN 55421-3882 Marian Fitzgerald 4443 Madison Street N.E. Columbia Heights, MN 55421 Dear Ms. Fitzgerald: July 30, 1993 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 DAVID P. MAWHORTER Chief of Police 782-2845 This is a follow-up to your recent concern about service you have received from the Columbia Heights Police Department. As you know, I had an officer visit you to discuss the matter with yo u. He repons to me that you had found an abandoned bicycle in the alley by your home� that you reported this to 9-1-1, who advised you to call the Columbia Heights Police Depanment. You then called the Police Department, who told you to call 9-1-1. I wish to apologize for the confusion. At times when our dispatchers and our records technicians get backed up, the 9-1-1 dispatchers will refer to the nearest police agency and our technicians will refer to 9-1-1. It's unfortunate this occurred. We do not wish to create the image to the public that we are uncaring, as this is not the case. I have discussed the matter with the 9-1-1 dispatchers and with our records technicians. We will do our best to make sure this doesn't occur again. If you have any further questions or wish to discuss this matter_with me further, please feel free to call me. DPM:mld 93-305 Sincere!y3 J�ff� David P. Mawhorter Chief of Police � POLICE DEPARTMENT CIJV OF COLUMBIA HEIGHTS DONALD J. MURZYN, JR. 559 Mill Street Northeast Mayor Columbia Heights, MN 55421-3882 William Karol 1400 46th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Karol: July 30, 1993 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 DAVID P. MAWHORTER Chief of Police 782-2845 This is a follow-up to your recent complaint to the City Manager regarding police services to your address. In your complaint and from a follow-up conversation you had with Sergeant Kapala. which he relayed to me, it appears you called 9-1-'J requesting an officer respond to an incident where a black male was urinating in your yard. We had the dispatchers check the 9-1-1 register and they were unable to find any recording of your call. I wish to apologize for any inconvenience or problems this has caused you. I assure you that we are concerned, as is the Anoka County dispatch center, with providing the best quality service we can. I funher want to urge you to use the 9-1-1 police emergency number for any of your future police needs. I hope this incident won't have a negative and long lasting impact on you regarding the kind of service you receive from the Columbia HeightS Police Deparunent. If you wish to discuss this matter further with me, please feel free to call me ahd I would be happy to set up a time to meet with you. DPM:mld 93-304 • Sincerely, 1/,/4 ;J -��1/f� David P. Mawhorter Chief of Police � ;TO: FROM: CITY OF COLUMBIA HEIGHTS Public Works Deparnnent PATRICK HENTGES CITY MANAGER MARK A. WINSON /IJJJJ PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: PEDESTRIAN SIGNAL -39TH & STINSON DATE: JULY 26, 1993 .. -,, . ' ' � ( . : ,} \ � : � .... :. , ... : "-H,:_ � ., , ... ',:• ; ' [�1 ;-·4: �; ·�·-· .· .. !._,:!�. : .... ,. ·:.j Attached are copies of documents from our files indicating what the Council has been given as far as information on this project. I've briefly discussed this projeet with Tom Bun of St. Anthony. He suggested that you and I meet with him regarding this issue. If he hasn't already contacted you, you may wish to contact him. MAW:jb 93-449 Attachment r·: I·=) � r:� � �: 't IT r� ·...::, ·-� --u '-...., i , I Administrative Offices » ... � : .. �! .. :, ,___ 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612)789-8881 April 5, 1990 Robert Bocwinski City of Columbia Heights 590 -40th Avenue N.E. Columbia Heights, MN 55421 Dear Bob: "Pr'i � 1e:cn f"\• • V """""' , .. , ... At the Council's Work Session on April 3, 1990, a discussion was held on the proposed signals at Stinson Boulevard and 37th Avenue N.E. and 39th Avenue N.E .• The City Council has asked me to contact you to request that the Joint Pow:ers Agreement for the two projects be separate. There is not a clear majority in fa�or of the 39th Avenue N.E. signal and the Council does not want the 37th Avenue N.E. project to be jeopardized. The other concern is that st. Anthony has not budgeted for the 39th Avenue N. E. signal and the timing of this project may ha-ve to wait until funds are available. The City Council understands the neighbors of Columbia Heights conc;erns on pedestrians crossing at 39th AvenueN .E. One suggestion was made to try striping and signing the street to better identify a pedestrian crossi ng. This may be an alternative until funds are available and may even prove to be a less expensive alternative. �,.��-If you have any questions, please call. Sincerely, �Z).� Thomas D. Burt City Manager TDB:c jk Robert (Bob) Sundland, Mayor Thomas D. Burt, City Manager Councilmembers: Richard A. Enrooth, Judy Makowske, George Marks, Clarence Ranallo .�:) "=' MANAGER'S REPORTPage 4 April 6, 1990 material to be self-explanatory. However, if questions arise Monday evening, Ianticipate Fred Salsbury will be in a position to address your concerns. 13)NOTICE OF PUBLIC BEARING REGARDING PROPOSED REVISION TO DUMPING FEES PAIDBY ANOKA COUNTY HAULERS AT THE ELK RIVER RESOURCE RECOVERY FACILITY--Attached is a memo prepared by Georgia Reay, Recycling Coordinator, addressingthe proposed increase in tipping fees at the Elk River facility. The proposedincrease is to go from the current $63 per ton to a proposed $75 per ton (approximately 20% increase) for refuse disposed at the facility. I trust youwill find Georgia's comments to be germane. However, the bottom line is that Georgia has proposed that the County consider other alternatives such as contracting for more garbage disposal at this facility, rather than an increasein tipping fees. It is our opinion that an increase in tipping fees is counterproductive and will tend to be a deterrent to citizens' continued conscientious effort to recycle materials. Unless the Council objects, I planon Georgia attending the April 10th Public Hearing and to voice our concern with the increase in tipping fee and the suggestion that other alternatives beactively and more aggressively pursued. iri4)\) SIGNALIZATION Al' 37TH AVENUE AND 39TH AVENUE AT STINSON BOULEVARD-­ \.._..---/ Attached is a letter from the St. Anthony City Manager indicating that his CityCouncil has concern for signalization at 39th Avenue. As you may recall, we previously insisted that 39th Avenue be included in a Joint Powers Agreement sothat both projects occur at the same time rather than be separated. Our concerns are probably correct as indicated in the attached letter. Apparently St. Anthony does not have the same appreciation of the situation at the inter­section of 39th Avenue and Stinson Boulevard. In the past, the Public Vorks Director has recommended that these items not beseparated for fear that both signals would not be completed. I have had a phone conversation with the City Manager and I have indicated that we will inform residents at Heights Manor of the City of St. Anthony's reticence, ifnot lack of support, for placement of a signal at 39th Avenue and Stinson Boulevard. Unless the Council objects, I will forward a letter to the residents of Heights Manor indicating the date of the next St. Anthony City Council meeting and suggest that they voice their concerns. In the meantime, Isuggest that the Council direct me to forward a letter to the St. Anthony City Manager indicating that we are not interested in the two signalization items being separated. I will await your further direction on this issue. RSB/bj 90/48 ::M� SUBJECT: DATE: CITY OF COLUMB,IA HEIGHTS MAYOR AND CITY COUNCIL MEMBERS STUART V. ANDERSON, ACTING CITY MANAGER MANAGER'S REPORT FEBRUARY 22, 1991 1)OPERATIONAL REPORTS FOR FEBRUARY 4, 1991 -FEBRUARY 17, 1991-- 10.II. Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the above reporting period. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 0 AGREEMENT VITH ST. ANTHONY REGARDING PEDESTRIAN SIGNAL-- The City of St. Anthony has agreed to a pedestrian signal at Stinson Blvd. south of 39th Avenue. Mr. Salsbury is re-activating the joint powers agreement that will include both the pedestrian signal and the signals at 37th and Stinson. G REQUEST FROM MINNEAPOLIS FOR JOINT INSTALLATION OF SIGNAL-- The City of Minneapolis Public Vorks Department has sent a request to our Public Vorks Department requesting a joint installation of traffic signals at 37th and Johnson. Unless directed otherwise, I am sending this item to the Traffic Commission for their review and recommendation. 0MN/DOT UPGRADING OF INTERSECTION AT 53RD AND CENTRAL-· The City previously agreed to participate with Fridley and MnDOT with the upgrading of the intersection at 53rd and Central. This is a 1991 project. Now MnDOT has come to us at this late date asking for financial participation in improvements of the traffic signals south to 40th Avenue. A federal grant will pay 90% of the cost and MnDOT is requesting 5% participation by the City. The attached MnDOT letter is not correct on determining our share. Mr. Salsbury's attached letter is correct. The local cost from general fund would be $14,625. Mr. Salsbury advised the State that at this time of fiscal cutbacks we could not find that amount of money in 1991. The MnDOT response was to request participation at 53rd Avenue and at 52nd Avenue this year. This would cost $2,250 of general fund money. Your direction is requested. 5)FIXED ASSETS For many years the City has put forth a casual effo_rt to build our Fixed Asset Information. Proper marking of property and actual inventory has never occurred. ' \l .. �UI I ,i ., J:.i \! \ .. ; :,. l 0Ulldll"lh'01t-'\.l'­ �\,J!1 I l .�:.., !' CITY Of COLCMl:HA HEIGHTS February i, 1991 590 40th ,\\'o.,nut' :-...: E Culumbid Ht'1ght� .. ',1\: �:-.. :l-:b7ti lbl:?J 76:-:?:,Ju RECEIVED JUL 2 6 1993 b, .... t. '·"'''·•· Mr. Th:::::nas Lt.:::::-t l,,;:, L P,;m.,n City Manage::::- k .... Jdt \\ k ... :: ... -City of St. h.�t!-iv:-.y 33Cl Silver Lake �c�d St.. Ant.hony, x�� 5::.;2:_ - - Dea:::-M::::-. E.;.:::-t: Base:i upon our r..eet.ir.g of Ja.r.,.;a!-y ::i:, :9s-:, it .:.s c·ur understanding that. the City cf St. Ant�:::�� �ay b.· �il!�n; to consid�r a pedestrian crossing signa::. cnl� l::::�ated en StJnson Blvd sorne,,,,.n-:re in mid-blc:::k. At t.Lis t i::-,e, ,;e ..,.o-..:::.d estir..,..;:12 that the cost of this tyfe of signal we-..:::.� te b�t�=en s:�, OCO and S20, 000 total. '!his w0u!d 11:1.:"'n t.:-,at 58t woi.:ld 00 e:-;p�r.d�·.i out of each of ou:::-city's Municiµct! St�:� Aid Sys:e� funds. In ether words, somewhe:::e betw12=er. Sil, GJO c:.r,c :;::.o, GOO per corr.c:·.;nity. The City of Columbia Heigtts' cancer .. r.�s be� .. iur �Pdest:-ia .. crcssing from the beginr:.ing ar.d tr.is a..:.te::::-nat:.vo= w;::,-...ld be acce?table to our com.m-..:Dity. If the two com:':'.ur,ities ca:-. a:}:::-t!e upc� this option we can proceed wi:h the sig"ali=�t.ion cf 37:h and Stinson Blvd. I a�ait a response fr:� ye� and yoi.::::-Ci:� C:�nci! conc�:::-�i�g this matter. On:::e :::is r..o.tter has b-=e;-. agr.:ed upo:-., c-..:r ?ublic Works Dire::::o::: ca" then call a. �eeting ot t.ne o:he::::­enti:ies involved a: the 3�th and Stin£:::� inters�c::�� and g"'t on about the business cf a Joint Powers �gree�eLt req�ired :or this work. JI £.;� Qi.I A- w.A!'.dersor.Acti�g City Manager City of Coll,..'nbia f.eigt:s 91-19 cc: Edward Carlsen, �ayor Fredri:::� V. s�:st�ry, Di:::ec�or cf ?-..:bl:.c ��r�s. Cit.y Engi�eer -'5,ER\IICE LS OJ; 81,;>-.CSS EOIJ� OPPOR,1J'• -, t•,•1-'.C,·t� Administrative Offices 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612) 789-8881 February 13, 1991 Stuart W. Anderson Acting City Manager 590 -40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Anderson: FAX (612) 789-9602 Thank you for your February 6, 1991 letter regarding the signalization of 37th Avenue N.E. and Stinson Boulevard and a pedestrian crossing signal mid­block on Stinson Boulevard. The St. Anthony City Council is looking forward to working together with the Columbia Heights Council to move forward with this project which will benefit the residents of both communities. Sincerely, �r City Manager TDB:cjk m � 8 ;-:::; r n� r.: � I '"! r ·"":' '·: , ·• � ·· a ( �1 L: i : '..:; \,.�-'" ·-;.:.; [ _J 1�:_, � ..... 1-( • • ·-.• -,--, • r l.S""l I 1....---W ..... -.� ·: :·� . --· \ C.: . v ' : ;: r. .. . , . :, H ::-: r-µTS I� I \,1 ,,.._ .. ,_, ,_ • � : .... t.J, Jl .. CITY COUNCIL LETTER FILE COPY AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: JOINT POWERS AGREEMENT WITH NO. ST. ANTHONY Meeting of: 8/26/91 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAGER F.Silsbury fl, BY: BY: DATE: 8/20/91 DATE: As you may recall, Columbia Heights has been concerned, be .cause of resident's concern, about a safe crossing on Stinson Blvd. near the apartments in or around 39th Ave. The Senior Citizens from the Heights Manor Senior Housing building ap,proached the City-Council about fiv$ years ago requestin:g some sort of signa-lization. Sirtee that time, City staff has been in negotiati:ons with the City of St. Anthony, City o,f Minneapol,is and Hennepin County concerning si,gna:lization in the are-a. Part o_f the Cit:y' s neg0tiating tactic was that we would agree to the signals at 37th and Stinson Blvd. as lo.ng as tb:e City of St. Anthefly agreed to a pedestrian crossing in the 39th and Stins,on Blvd. area. The City of St. Anthony h3S agreed to the pedestrian crossing signalization and a copy of a Joint Powers Agreement is attached. The Joint Powe rs Agreement has been reviewed by the City Attorney. The Joint Powers Agreement is being placed before the City Council for consideration. COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: JOINT POWERS AGREEMENT WITH NO. ST. ANTHONY Continued -Page 2 Meeting of: 8/26/91 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAGER .BY: F.Salsbury BY: DATE: 8/20/91 DATE: Under the Joint Powers Agreement, a pedestrian signalized crossing would be placed in the area, paid for on a 50-50 basis between the City of St. Anthony and the City of Columbia Heights as a State Aid project. At this time, staff feels that we can provide the necessary justification for the signalization to be eligible for State Aid funds. The City of Columbia Heights would be the lead agency in the project. This means we would be providing staff to ass ume all necessary administrative duties for the project. Staff feels that the agreement does meet the desires of the City Council and is therefore recommending approval to enter into a Joint Powers Agreement with the City of St. Anthony. RECOMMENDED MOTION: Move to enter into a Joint Powers Agreement to install a signalized pedestrian crossing on Stinson Blvd. located between 38th Ave. and 39th Ave.; and, furthermore, to authorize the Mayor and City Manager to execute the agreement. FVS: jb 91-566 Attachment COUNCIL ACTION: ,, -· .... .,. _...,.....,_ ...--·•-z. ... ..... 2 :& .• ·-"' -:;,. :l. .: :,.X =� · ... < -z -� .. :.l t !'-:..; . �;.;, ;� !z�� .f!;z z -),o ;:ti-•C a z ;;; :>• :t � z z ��.,. ,( Q �o <Z. -,-�r -4. ,� r.\:}-. .,_--,. :c -C. -z� <""' .. ··--.,? ""� ... �< aC -< z-.... A C 0 :. q: !iQ-."" 2 ;.:a :.i • (J < ;z 11112 I� ... !tio:z:: �a !..... 0 -z . ' ,, ·' ·, :�./ -.:: ! .• -.-;--:-;.. ... ·•• .•• :_ ··_:·: ••• ·1 44r3!..WO&!YJWO§SQCJZ;sau-4:s:a ..,4< .> ...P .,.:; o•f-4)1' ,,._,.r,.S:C .... ..,. � .. ,--..... -,....,.--..---·-··· � .. . . . � ..... ,. 1, 1, 1, II 1, 1, Ii t � .J -u z .. �oin� Power• Agre ... nt St, Anthony/Coluabia H•i�ht• Pa9e 1 �Olla JIOWIU Mlalll&UT JOa na tU.CIKIMT. COlll'Z'IOCT l 0lt, C:-0.'H, ,.,, D o.u.an011 or • T&Ur1c 0811Ta01. nu.u. a¥nrJC .ca tlDUTUUla A�EENENT, aad• and entere-S into thi• ___ da}· or -------------• 111_. by anJ betwaun the City or St. Anthony,• bo4y politic and corporate un�•r the law& of the State of Minneaota. hueinafter Nferr•d to •• "St. Anthony,'" and 'the City of CO!uab.ta Mei9hta, a body pol�t1c and co�porat� u�.,jer the lava of the &t.te or Ninne10ta, hereinafter r�furrud to a� •colwabia Kei9ht•.• VlTNESSETll: WHEREAS, it i• conaidered mutually d�&1raule to in.tall a pedestrian/traffic control aignal ayst•m to be l0c4tcd on-st1n&on aoulevara between llth Avenue N,E. and 39th AvMnuo N.�. with1n the County ot RaaMy and the county of Anok •. WHEREAS, both partiea have expre1aed w1llingne»� to participate in th• conatruction, uinten.1nce and opor4�ing costb of ••id ai;nal ayatea; and IIH!RDS, it i• contemplated that aaid work be curiud out b:,· the pertiH beret·o under the proviaiona of N.S. Sue. 162.61, Subd. 1 and sec. 471,59. �ow, THEREFORE, IT IS HEREBY AGREED: ·•. Joint Pov.r• AgrMMnt St. Anthony/Col\Ulbia H•ighh P•9• 2 I. Colualu.a deic,hta wUl ti. th• had •liJ•n.:y, a:l-'11 pr•p,ue 01· 1hall c•�•• to be prepared lh• ne�••••ry planu, •r��1c��at1on•, and propoaal I llb&U adY•rU•• for bid• for tlle -.,,1·� end conatruction, receive and open bi�• purauant to �aiJ advert1••Mnt ahd enter into a �ontra�t �1th thu au�ceasrul bidder it t.h• \&l\lt pricea •P•Clfiad 1n the tad of 5�ct1 Lidder; •h•ll adainlater Ut• contract or c:au .. th• �.1minu,t ration ct '.he 0ontra0t1 ahall aH1U•' that all required enq1n11er1n,J a;i.:i inapectiona are carried out; and •hall inat�ll pe�&�trian/tra!!ic control aipala •t t.h• vaat aid4t �r Stin�on Boulev�r� butwe�n lltJI Avenue·N.I. and lith Aveni.le N.E, within Anoka County. Such installation, aa deacribed iam--.1i•t•lY atx:ive, ahall ba iden�i!i�d and accoapUahed uncS.r City o! Colwnbi.1 Hci.:.qhta 1·1·0Jcct No. 8922, her.im1ft.er referred to •• th• •project," •ll in accordance with aaid project pl&DII and apecific.at1on1 which plan• and apec::ificat.ion• ar. hereinafter r•ferred to •• thv "Plan$" anJ or• �y t.bia Nference aade a part b•r•of. u. Th• conatruc:tion of thia project ahall bounder the aupeniaiOft and direction of Colwabi1 Haig.�ts' City Engineer in accordance with t.be Plana. However, tbe o�her party �hAll cooperate viU\ t.be City Engineer and hia •�aft at th�ir req���t tot.he extent nec.aury, but will have no rHponsibility tor the 'I " Joint �ow•r• A9r .. m•nt St. Anthony/Coluat>i• H•iQht• Pagel auperviaion of th• work. N4Jt.wlth•tand�"'' e,,ythi,�-1 rien•,.r, '-'-tl,e c,ont.rary, Coluabla kei9hta ••Y r•t•ln t."'Qne�lt•nt• l,,. ott1Pl" profeeaionala t� perrora any or 11a o[ lh• •••pon&1�iliCies •nd/or dutl•• of Coluabia H•lvhta her•ln. Ill. aoth clti•• •or•• lhat any 11..:-en•e r•�u.red ll' Jiertonu electrical -,ark ma1t be obt.dn,..1 t.brllu�h th� ColL.J;t ,a He igh�s Jnapection Deparbent. ElectrJ..c:al in•pei:ticn h,11. uhal l not b'2 IION t.han thoae eatahliah•d by t.he State llu,u-d o! tll'ctrici:.1· !n th• aoat recently re,corded Elec-t.rkal Jnape;:t ion l"e-1 sct.ed-.:.e. lot.ta partiea alao ICilN• to provid• all ne.::esaa ry per�ita and pera1aeion to aonatr\lct add aiqnal ayatll:.a •t no cout.. IV, Coluabia Hei9ht.a aball 1nat.all, or c•1.osli' th" in.�tallat .a,n of acleq\late ULree vire, 120/240 volt, ainqle phaaa, altccnati�� current electric.al power conn•ctiona to th• controll�r cabinet. Th• coata. if any. for the inatallation ot th• power wource�, ehall be a.hand equ•Uy by botb partiea. Columbia ll�ic;htM £hall alao provide the electrical ener9y tor the operation ot t.ht: pecie9trian/trlftic control a1gn.l to � in.�talled. Th,· electrical coat• will be ahared by both partie& a� stipulat�j in Art.tel• VI•I of uii• A9caement. Colulllbia Heights will enter into appc-opriate contr•cta and liiill obtain �ppr;,priate pdymtrnt c1:-,,J Joint Po�r• Agreeunt St. Antho�y/Col�biA H•igntM Paq• 4 perfora.nce bones. anl2 in•ur•nc:e fQil' th• J.'' ,, )llct In a._._.._ i·u.ar ... " wi� all •pplicabh• l•w•. v. It. Anthon:, al'MIU reiab"n• C'ol\lJll>iA tt& ight i-: .:ir : i.rty percent (SOI) of the con•lt\U;tlon uf the �.:-r.tril1.:t �ork and e119i�••ri119 coaU for th• prgl•ct. The ••tlmatw cf th� total ooat for th• P94••trian cro••�ng 5i9n•l, 111r.-1iri11l't 1n,_1, .ind othE>r contract work to ooaplet• th• pro)•ct i• SJj,2O0.0, VI. All r.corda kept by each party w1th re�pect t0 th1. p:oject ab.all be al&bject to exaainaticn by th• representat1ves of �he ot.bv part!•• hereto. vn. Colllab1• Hei;ht• ahall be th• only p•:ty authorized t� revia• by addition �o d•l•tion, or alter or adju�t any cog�onent, pan, aequence, iar t.imin9 of tho aforeaaid p•doa.tri.111/trdtic control a19nal ayatea; however, any chanqc in th� Plan& !or the project &hall require the written cona•nt ot st. Anthony. VIII. Upon completion of th• work, Columbia Height& �h�ll m�int4in arid repair or ca�•• the aaintenance and repair ot b4id ped_Htrian/tratfic· control aignal ayatem. St. Anthony ahall re-iaburae Columbia Height:. tor r itty percent (501) of the electrical and uintenanc� cost reaaor,4bly , Joint Po�•r• Agr••mcnl St. Anthony/Colwabi• tltiigM• Page !> neceaaary for t.M p.deatrian/t.raffjc a1�n•l ey5te� lo��teJ bet.waen llt.h Aveni.le N.I, and ltth Av•nw• N.E. un th11 w•at aid• or ltinaon loulevarcl N.1. lt aball be the r••�•ibl11ty of Colu&bia He1�hta to invoice St. Anthony tor t.h• afor••tatN re1&bur•••�nta together wit.b infonation reaaonably n.ee•ury to aupport the 1nvoiced aaounta, aeiatnaraeaenta ahall be remitt•� to Colu�bia Heighta wit.bin thirty (lO) day• ot receipt of aaid 1nvolce�. IX. Colu.abia Hei9ht.. atrd St. Anthony each hereby a�ree to indeanify and hold baraleaa the other and its Councilme�ber� and eaplcy••• againat all claiu, deaand• and action�, and all related c:oeta and expen••• (including attorn•y•' fea�) tor any injury, death, 'dieabiUty or 1lln••• of .ar,y pu11on, or diimage to preiperty, ariainq out of work on tbe proj•ct conduct�d by the eaploy••• of the indemnifying party. Col�llbia Heights and St. Ant.bony uall require aU contracton for the pt"oject to include a proviaion indesnitying Colwabia Heighta and St. Anthony and their Councilmell.bera and uployee• aga1n•t all chim .. , dum,u.d .. , and actiona, and all related coata and exp,enaes (including •tt.orneya• f•••> for injury, death, disability or illneos o! any person, or damage to property, arising out of the·work on th� project by the contractor or it• &ubcontra�tors. Columbia Heic]hta and St. Anthony will further require all contrAc�� to •• Joint Po-•r• Aqr••&•nt St. Antt.ony/Colwabia H•.1gl1t• Page 6 includ• appropr lat. Uabi 11ty in.�rcahd• i•rvl IP<. tin l l•,,� h ;:,,11.�1·1-� llei(Jht• anl2 It. Anlhony e11J in1u.zln� lhv �nllv11i:;if 1,·,11 oL:ll or l•llU-:, citi•• by th• contra�tora, l, It 1• furthar a9ree� th.at •"Y and a 11 11mp: ,:,-,,., .. '--f *';; thEr party or �hie •Qr .. aunt and ell other �,.,,r,,-,ns "'".J·••.1eJ li}' t h,:.t party in th• perfonanc:e "1f •ny ""Ork. or •c;:-vk .. s r,•q:.�red or provid•d herain to be perforaed by ttic1l i1.a:rty !.t',a l l r; · t � conaidered employ .. • of th• oth•r party, �·\d U,.it <1ny and all clai•• U..t IN)' o: ai9ht ari&e under the •.;irkurs • co::pens�t \c,n kt or t.be Uneaplopent Comp•naation Act o{ the Stdte of NiM•aota on behalf of •·•id -.ployee& wt-.ile so en,3.igg.i ar,,.j any and all claiaa aade by any tbird partiaa •a a conw�quunce of any act or oaiaaian on th• part of aAid employeoa while �o eng4gcd on any of the Work or ••rvic•• provided to be rendcrc-1 honln zsn4ll 1n no vay ba U-.• �li;ation or reaponaib!lity of th� other p�rty. XI. ln th• event that the parti•• to this agru�m�nt are unable to obtain Ninn.eaou State H!.9hvay Aid F\.onding to cov.:ir all co•h aaaociated viu. th• con1truction of th• project, thi• proJect mAy be abandoned and thia a9reeaent ••Y be nullified by written aotice by eitber party to th• other. No expenditure� ah4ll bu authorized nor ahall th• project begin until &uch time th�t ainneaota Sta� Highway Aid Funding ia oDtained or authoriied. Joint Power• Agre•a.nt st. A11thony/Colulllbia H•i9�• P•CJ• 7 Notvit.hatancUn9 arr, provieiona of thia •-J& ••••nt in th" •·.,erit Uaat aufficient NiM••ota ltate Ni9hw•r Aid F'wndin� 1a no: obtained, any eacpenaea incurred or awUlo,-L&ed b)' ••t11er p.a1·ty aball be the aol• naponaibJllty of U.• party euthQr.i..:in•J t.h• ..... xu. &ach party, a9NH to c,irant to the othn ._�rty an-I it5 �loye•• or egenta tb• ri9hl to t.h• UH or an;-and all p1.,blk .. , ... nu for the .-,rpoae to •nte.i-, conatruct, and/or mainta1n tile project. IN TISTDIOMY lallllmF, the parti•• h•reto have cau�cd thi�..;reeaent to be executed by their reapttctive d.Jly autr.c-r 1zed oltic:.ra •• of th• day and Y••r f int above "n tten. CIT� or ST. AN'THO�� (S.11) Approved 11 to i,9a1ity: By:""""!"'" __________ _ Cit.)' Attorney Dater _______ --:---- By: _____ _ H-1 ,-or B y: Clty HanJ�cr Date: Joint Power• Agr .. aent St. Anthony/ColuaJ:>ia Height• Page 8 CITi or COLUMBIA Ht1GHT� (IMl) APWAYIO II tA legality, By�·���--------C:ity Attorney l>at•1 __________ _ . /···., ·' � ... -'·:: l)'Z Mayor lyi City Manaqer c.t., _______ -------- REGULAR COUNCIL MEETING OCTOBER 28, 1991 PAGE 12 and takinq any other appropriate action with respect to the Bonds. 4.This ordinance shall be in full force and effect from andafter 30 days after its passaqe. First reading: October 28, 1991 Motion by Ruettimann, second by Peterson to schedule a second reading of Ordinance No. 1235 for the City Council meeting on November 12, 1991. Roll call: All ayes 7.COMMUNICATIONS There were no communications. 8.OLD BUSINESS There was no old business. 9.NEW BUSINESS a.Channel 16 Character Generator System b. �V Motion by Clerkin, second by Nawrocki to award the bidfor the Channel 16 character generator system to JMHSoftware of Minnesota, Inc. as outlined in Option 2 oftheir proposal dated October 22, 1991, based on lowresponsible bid received of $3,381 and recommendation ofthe Cable Commission, and furthermore, that the Mayor andCity Manager be authorized to enter into a contract forthe same. Roll call: All ayes Acceptance of Change -FM Service Line Up Motion by Clerkin, second by Nawrocki to accept change in the mix, quality, and level of service of FM Line up, effective November 1, 1991. Roll call: ayes Joint Powers Agreement for Signal Construction the the All This agreement is between the cities of Columbia Heights and St. Anthony. It is for a pedestrian/traffic control signal system to be located on Stinson Boulevard between 38th and 39th Avenues. The signals being considered for the intersection of 37th Avenue and Stinson Boulevard are on hold until problems between Hennepin County and Minneapolis are solved regarding maintenance of these signals. Motion by Ruettimann, second by Peterson to authorize the ··.1 ,, ·'.a' -& t',r ·�:� J·. ' . , t ------=---·t91l(� ••• _ REGULAR COUNCIL MEETING OCTOBER 28, 1991 PAGE 13 d. Mayor and City Manager 'to. enter into a Joint Powers �greement with the City of St. Anthony for the .construction of a pedestrian traffic si�nal on Stinson B0ulevard, south of 39th Avenue. Roll call: All ayes Job Description of Maintenance III -Mechanic Councilmember Nawrocki inquired why this job description needed Council approval. It was explained that the last time the description was updated was in 1974. He also inquired if there are enough funds in the budget to allow for an early hiring. The City Manager advised this will be discussed at an upcoming Council work session on the budget. Motion by Clerkin, second by Peterson to approve the job description of Maintenance III -Mechanic dated October 23, 1991. Roll call: All ayes e.Modified Softward License Agreement with Business RecordsCorporationMotion by Peter-s0n, s.econd by Ruettimann to authorize theMayor and City Manager to, enter into an agreement withBusiness Records C,orpo.:ration for a modifl.ed secondlicense agreement to allow the usage of Btisin�ss RecordsCorporation software on a separate computer in HRA at aone-time cost of $2,000. Roll call: All ayes Motion by Peterson, second by Ruettimann to authorize theMayor and City Manager to enter into an annual softwareservice agreement with Business Reeords Corporation tocover maintenan�e of the software, software upgrades andindirect telephone support from BRC at an annual fee of$1,500. Roll call: All ayes f.Consultant Service for Civil Service CommissionCouncilmember Nawrocki inquired if any other consultantswere interviewed and what rates they quoted. The CityManager responded with information received_from otherconsul tan ts. He note.d that some of the tasks suggested bythe recommended cor.isul tant can be performed by staffthereby savinq some costs. Motion by Ruettirnann, second by Peterson to authorize theuse of Labor Relations Associates, Inc. as a consultantin the Police Chief selection process at a rate of $81.00per hou� at a cost not to exceed $6,000 and to authorizethe Mayor and City Manager to sign a contract for same.Roll call: All ayes Joint Powers Agreement St. Anthony/Columbia Heights Page 1 JOINT POWERS AGREEMENT POR 'r'KE PLACEMENT, CON STROCTION, COSTS, AND OPBR.ATIOH OJ' A TRAP!'IC CONTROL SIGNAL SYSTEM !'OR PEDESTRIANS AGREEMENT, made and entered into this / L/ tb. day of a//1,,ll..A./u.,l-, l9q2__., by and between the City of /j i) St. Anthony, a body politic and corporate under the laws of the State of Minnesota, hereinafter re ferred to as "St. Anthony," and the City of Columbia Heights, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as "Columbia Heights." WITNESSETH: WHEREAS, it is considered mutually desirable to install a pedestrian/traffic control signal system to be located on Stinson Boulevard between 38th Avenue N.E. and 39th Avenue N.E. within the County of Ramsey and the County of Anoka. WHEREAS, both P?rties have expressed willingness to participate in the construction, maintenance and operating costs of said signal system; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of M.S. Sec. 162.61, Subd. 1 and Sec. 471.59. NOW, THEREFORE, IT IS HEREBY AGREED: .,•;-.. ·. Joint Powers Agreement St. Anthony/C olumbia Heights Page 2 I. Columbia Heights will be the lead agency, shall prepare or shall cause to be prepared the necessary plans, specifica tions, and proposal; shall advertise for bids for the work and construction, receive and open bids pursuant to said advertisement and enter into a contract with the succe ssful bidder at the unit prices specified in the bid of such bidder; shall administer the contract or cause the administration of the contract; shall assure that all required engineering and inspections are carried out; and shall install pedestrian/traffic control signals at the west side of Stinson Boulevard between 38th Avenue N.E. and 39th Avenue N.E. within Anoka County. Such installation, as described immediately above, shall be identified and accomplishec under City of Columbia Heights Project No. 8922, hereinafter referred to as the "project," all in accordance with said project plans and specifications which plans and specifications are hereinafter ref erred to as the "Plans" and are by this reference made a part hereof. II. _;.. The construction of this project shall be under the supervision �nd direction of Col umbia Heights' City Engineer in accordance with the Plans. However, the other party shall cooperate with the City Engineer and his staff at their request to the extent n�cessary, but will have no responsibility for the Joint Powers Agreement St. Anthony/Colwnbia Heights Page 3 supervision of the work. Notwithstanding anything herein to the contrary, Columbia Heights may retain consultants or other professionals to perform any or all of the responsibilities and/or duties of Columbia Heights herein. III . Both cities agree that any license required to perform electrical work must be obtained through the Columbia Heights Inspection Department. Electrical inspection fees shall not be more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. Both parties also agree to provide all necessary permits and permission to construct said signal system at no cost. IV. Columbia Heights shall install, or cause the installation of adequate three wire, 120/240 volt, single phase, alternating current electrical power connections to the controller cabinet. The costs, if any, for the install ation of the power sources, shall be shared equally by both parties. Columbia Heights shall also provide the electrical energy for the operation of the pedestrian/traffic control signal to be installed. The electrical costs will be shared by both parties as stipulated in .. ':> Article VIII of this Agreement. Columbia Heights will enter into appropriate contracts and will obtain appropriate payment and Joint Powers Agreem�nt St. Anthony/Columbia Heights Page 4 performance bonds and insurance for the project in accordance with all applicable laws. v. St. Anthony shall reimburse Columbia Heights for fifty percent (50%) of the construction of the contract work and engineering costs for the project. The estimate of the total cost for the pedestrian crossing signal, engineering, and other contract work to complete the project is $39,200.00 VI. All records kept by each party with respect to this project shall be subject to examination by the representatives of the other parties hereto. VII. Columbia Heigr.ts shall be the only party authorized to revise by addition to deletion, or alter or adjust any component, part, sequence, or timing of the aforesaid pedestrian/traffic control signal system; however, any change in the Plans for the project shall require the written consent of St. Anthony. VIII. Upon completion_ of the work, Columbia Heights shall maintai�; and repair or cause the maintenance and repair of said pedestrian/traffic control signal system. st. Anthony shall reimburse Columbia Heights for fifty ---·"':":·,. percent (50%) of the electrical and maintenance cost reasonably Joint Powers Agr eement St. Anthony/Columbia Heights Page 5 necessary for the ped estrian/traffic signal system located between 38th Avenue N.E. and 39th Avenue N.E. on the west side of Stinson Boulevard N.E. It shall be the responsibility of Columbia Heights to invoice St. Anthony for the aforestated reimbursements together with information reasonably necessary to support the invoiced amounts. Reimbursements shall be remitted to Columbia Heights within thirty (30) days of receipt of said invoices. IX. Columbia Heights and St. Anthony each hereby agree to indemnify and hold harmless the other and its Councilmembers and employees against all claims, demands and actions, and all related costs and expenses (including attorneys' fees) for any injury, death, disability or illness of any person, or damage to property, arising out of work on the project conducted by the employees of the indemnifying party. Colu mbia Heights and St. Anthony shall require all contractors for the project to include a provision indemnifying Columbia Heights and St. Anthony and their Councilmembers and employees against all claims, demands, and actions, and all related costs and expenses (including :: .. : �; attorneys' fees) for injury, death, disability or illness·of ariy-� person, or damage to property, arising out of the work on the project by the contractor or its subcontractors. Columbia Heights and st. Anthony will further require all contracts to Joint Powars Agreement St. Anthony/Columbia Heights Page 6 include appr opriate liability insurance protecting both Columbia Heights and St. Anthony and insuring the indemnifi cation of both cities by the contractors. x. It is further agreed that any and all employees of either party of this agreement and all other persons engaged by that party in the performance of any work or services required or provided herein to be perfor.ned by that party shall not be considered employees of the other party, and that any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and a·11 claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on_ any of the work or services provided to be rendered herein shall : in no way be the obligation or responsibility of the other party •.. XI. In the event that the parties to this agreement are unable ._ to obtain Minnesota State Highway Aid Funding to cover all costs� associated with the construction of the project, this project may� be abandoned and this agreement may be nullified by written notice by either party to the other. No expenditures shall be authorized nor shall the project begin until such time that Minnesota State Highway Aid Funding is obtained or authorized. ---. --.tJ.i:J Joint Powers Agreement St. Anthony/Columbia HeightsPage 7. Notwithstanding any provisions of this agreement in the event that sufficient Minnesota State Highway Aid Funding is not obtained, any expenses incurred or authorized by either party shall be the sole responsibility of the party authorizing the same. XII. Each party agrees to grant to the other party and its employees or agents the right to the use of any and all public easements for the purpose to enter, construct, and/or maintain the project. ' IN TESTIMONY WHEREOF, the parties hereto have caused thisagreement to be executed by their respective duly authorized officers as of the day and year first above .written. (Sealj CITY .OF ST. ANTHONY �By;dh���· · ·· _ Mayor By:�2?� ·eityManager Date: }-; 41L£t:il/u.l. /4, I -CJ 9. :)._ Joint Powers Agreement St. Anthony/Columbia HeightsPage 8 CITY OF COLOMBIA HEIGHTS (Seal) ..c;a._t:'t:'�-·7;,..... ,"r� .,,.,.., ...,,__.::,w....1.J.'-I • rney JO r'3() /<j/ -:.-.�·- ·.·..: ��By:& � �By� City Manager Date: _____________ _ .:.: --··--··-· ...-. ·-. I -. -.... . \. - SURVEY As of August 6, 1993, 400 responses were received of the 8,355 distributed 1 � Do you live in the Sheffield area? YES -42 NO -356 2.Would you support the use of tax dollars to convertrental properties to owner-occupied properties?YES -259 NO -126 If your taxes increased by $8 -$20 ( on houses ranging from $70,000 -$115,000)? YES -235 NO -128 3.Would you support the use of tax dollars to providemore police in the Sheffield area? YES -249 NO -128 If your taxes increased by $7 -$15 ( on houses ranging from $70,000 -$115,000)? YES -211 NO-141 4.Do you support developing stronger housing ordinancesthat set standards for housing maintenance and manage­ ment of rental properties? YES -379 NO -17 5.Do you support developing stronger housing ordinancesthat set standards for housing maintenance and appear­ ance of owner-occupied dwellings? YES -362 NO -30 n J II u b 6.How should the City deal with increasing numbers of rental properties? 160 Convert to owner-occupied; limit or stop rental 152 Routine & stricter enforcement codes; landlord/ tenant screening 43 Limit or refuse welfare and/or subsidized housing 36 Acquire and redevelop the area 18 Raise taxes and licensing fees of rental properties 38 Other -miscellaneous 7.What are some of your solutions to improve the quality of life in Columbia Heights? 120 Enforce (and increase) all codes 75 Education/activities to build pride for community and youth 71 Increase owner-occupied dwellings; decrease rentals 63 Limit subsidized housing and welfare 40 More policing; community service jobs for fines and welfare recipients 27 Change the tax base, increase rental fees, incentive for improvement 25 Acquire and redevelop the area � 25 Neighborhood improvements--lights, streets, land- scaping, neighborhood meetings 18 Implement the plan as printed in the newsletter 39 Other -miscellaneous 8.Would you be willing to serve on an advisory committee? 110 residents indicated they would be willing to serve ---�G.+�Cot,�l [2�&�UW�[ID AUG 5 1993 MANAGER AugLtst 4, 199::::: CITY OF COLUMBIA HEIGHTS Shelley Jensen Judicare of Anoka County 1201 -89th Ave NE Mpls MN 55434 I take exception to your threat of a lawsuit against the ci:ty ·o-f Co1L1mbia Heights -For t·esponding to the demands of the long time residents regarding the cleaning up of our nr;;.!ighbo1··hood. I t·eside in the She-f-field Addition. I have built two homes in Columbia Heights, one in 1978 and one in 1987. I resided at 52nd & Washington from 1972 until 1987. If yow contend that action does not need to b� taken, I invite you to spend a few weekends in the Sheffield Addition. Go for a walk after dark. Listen to the sirens. Leo� at the burned McDonald's m�nu board. Ga to Rainbow Foods a�ter dark. Listen to the noise from the people on the streets. Try to sleep at night so you can go to work in the morning. Road the police reports in the Focus Nev,,-;_=:,papet·. The city is reacting to our needs. Employed homeowners are fleeing. Many homes have gone up �or sale. Unfortunately, their values have gone down. Our neighborhood is on the verge o� destruction. I am very disappointed that my tax dollars are working' against me by being used to support the activities of Judicare of Anoka County. I intend to investigate the source o-f the funding to determine if I can have any influence on how the money is allocated and who is responsible for the allocati�ns. It would be fair and interesting to pro�ile the other seventeen "·families" a·f-fected by the enforcement o·F the housing code violations. Please let us pursue our dream of returning our city to the serene and friendly community that it once was. Thank you. David G. Thompson 1008 -45th Ave NE Mpls MN 55421-2406 cc: Pat Hentges, City Manager, Columbia Heights TO CITY COUNCIL AUGUST 9, 1993 *Signed Waiver Form Accompanied Application APPROVED BY SAFETY & HEALTH BUILDING INSP. II II II II II II II II II II POLI CE DEPT. POLICE DEPT. POLICE DEPT. POLICE DEPT. ST. BOARD OF AG. 1993 LICENSE AGENDA CIGARETTE SALES Don Hanson Sales, Inc. CONTRACTORS *Central Plumbing*Cherry Plumbing*Major Mechanical��NS/ I P 1 umb i ng*Bruce Plochocki Const.�·,schwarz Const. GAMES OF SKILL/HUSICAL DEVICES Don Hanson Sales, Inc. ON SALE LIQUOR *Daniel J. Stiles d/b/aBox Seat Restaurant ON SALE SUNDAY LIQUOR *Daniel J. Stiles d/b/aBox Seat Restaurant MOBILE FOOD CATERING VEHICLE LICENSED AT 4005 Central Avenue 5700 Gira rd N. P.n. 9ox 4261,10650 Cty. Rd. 81791 Hampden22537 E. Bethel Dr.10961 -32nd St. !I. 4005 Central Avenue 4005 Central Avenue 4005 Central Avenue Machine 4/1 *K's Lunch WagonKareen Englund 900 N.[. 51st Avenue 9/6/93 RESTAURANT *Box Seat Restaurant 4005 Central Avenue I I. FEES $ 35.00 40.00 4o.no 40.00 40.00 4o.no 40.00 250 . .no 6,300.00 200.00 so. on 125.noSAFETY & HEALTH, ANOKA COUNTY, FIRE & BLDG. ***CONTINGENT UPON APPROVAL BY BLDG., FIRE AND COUNTY HEALTH DEPTS.*** POLICE/FIRE SECONDHAND MERCHANT *Virginia L. Cramble d/b/aAntiques From Memory lane 4050 Central Avenue so.no APPROVED BY POLICE DEPT. TAX I CAB DRIVERS *Alvin Jesse Jarvis LICENSED AT 2646 Central Ave. �I.E. Page 2 FEES $20.()0 8RC FINANCIAL SYSTEM 08/06/93 08�15:53 FUND RECAP� FUND DESCRIPTION :1.0:1. ;:� j_ �-� ;;·:;:� �:_:, 230 240 376 384 401 4:1.5 601 602 603 609 701 710 880 881 ..... ,.)·:,· (JC) ... ) f.::[},�:� f��3 �5 f.;:f�(. nn-_:.;· GENERAL STATE AID MAINTENANCE CABLE TELEVISION PARA TRANSIT LIBRARY TAX INCREMENT BONDS TAXABLE REFUNDING -:l.993A CAPITAL IMPROVEMENTS CA?ITAL IMPROVEMENT -PIR WATER UTILilY SEWER UTILITY REFUSE FUND LIQUOR CENTRAL GARAGE ENERGY MANAGEMENT PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC CONTRIBUTED PROJECTS-GEN INSURANCE ESCROW INVESTMCNf TRUST FLEX BENEFIT TRUST FUND TOT t1 I... ti I... I... Fl . .11-TO !::; Btil··-1 !{ PECt:iP � nr--.i--w 1--1ti1·,1:::: BANK CHECKING ACCOUNT TCJT ,�I... AL.I... Bf'.'11·--11<�3 Chf,•ck His-1:.ot .. y DI SBUF�SEt'IEMTS �:,8 � 4'.;;::I.. Bl 1 �� n :::,() 1 , �:F.� :J. " ()() :t. ::, , !3�� !5 u f., �:, fl !I f.l.f.:,'.} n :I. :I. :1. !I 4�:'.9 u !5 �) :I.;;;·: !l ()<'/fl n 9fl :Z:2, 1H1 .�;,4 -:, L. ··-.,• i'f -:, ·-1 -..) !I i..J I , •• , u -..) .f :L :1 ·7 �? :I. n •�';/ ::·: �=:,"?�::�:;II 5>•7 �.)t:�. !I ()3f� H ll'7 :1. 5"/, 0:1.;:�. B::; (:; , '} ,.,;, �3 II �� :.::i :i.::;, ::;:::;:1. • 00 :l.2r.l .. BB �-°', "/ �.i O. 9f.:, 4 :1 :�i/0 .. :t. :I. (? :1 09'/. :I.;;: 206 :1 7 :I. !5 .. 44 1 !I 099, 9r.'.\() .. 00 '.? , �:: �:� ·7 .. '-l -::) :I. :• /;90 :1 B') �:1 .. :I. 2 DI SBUi�;f;E:l"'IEHTS :1., fl("_,;•(), B9�.i .. :1.2 :I. , f)'".J() �I �39 !,:I n :I,::� lRC FINANCIAL SYSTEM )8/06/93 08:1 Check History 08/09/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE 1 :l(1i··-II< ',JE:l··-IDOI:;: CHEC I< 1·,:1...wm1::J:; r� 1,·10 U 1--� T 3ANK CHECKING ACCOUNT NORTHEAs1· STATE BANKNORTHEAST STATE BANK NORTHEAST STATE BANK BELLBOY CORPORATION COL HGTS CHAMBER OF COMM co1...u:-.-1BI(li l··'.GT�>--FF'.IDI...EY I<:[ CD:·,l'f I 1·,IEl·,IT AL.. TOUi��b I l·-�C" DEI...EGARD TOOi... CO. DO:·-.:t,GHUE DD01?\:; Il·,IC:: E:1...1...:::;T!?CJ!'-1./F'.(1Yl'"iUl··-ID F"Ih::::::T cu;·,11·,p_Jr,fIT'( CFTJ)IT U C-H ... E: (1 :::: CH·-1/ I... I '.3 t1GRIGGS-COOPER & COHILI.../Di�1F:It1H i::;HI I ... LTm:• C�·l(1t·lBE::Fi CW CCJl"'l!"'lEJOHNSON BROS. LIQUOR CO.i<(t·,: I l··-1'.::: I< I /DCfr-:;< t1 I..J F" 1,·t i:'":r 1···1 __ _.., i< E: l··-! l··-! t::: ·r I-�l<OCUi·-.:,....-BDl3 l<l�:F::3'.::; I l··-1./PETEh: KUETHER DIST. CO. 1...EI(3HT/·r !··!Oi11t1::::: !...Fl) 1 l··-IC I l··-l'·)E:\:::"Tl1 IEJ··-ITbl'"!CDCH-·-lt,LD:3 /"ICl··lt1:..J::/f-'.'(iTF: IC It, 1·11l'"IEI...CHE::l?/ED 1·1 1 I DL•.JC!:::T BUf::: I l·,lt:::�;::::: PF:ODUC:T MINH CELLULAR ONE 1·,·1 I i·-iTl::J(··l,1.JE:: I E:-1ltd··-I hU',Jt, !</DEBOF:t,H D L. SD l·,J ,/CH l::: r:; '-( I... OMNITRACK LEARNING SYSTE F"<-\F(T"S F'I ... U�> PETTY CASH -GARY BRAATE F'ETTY Ct-,SH ···· ,JOtil··-:1··-IE B ?-rl<E PHIL.LIPS & SONS CO/ED QUALITY WINE & SPIRITS ROBERTSON/BENSON S & S ARl·s & CRAFTSSANDBACK/MARGE SENIOR FUND-KAREN MOEL.LE THOENNES/PAT TREASURER STATE OF MINNE US WEST COMMUNICATIONS WIRTZ/JOHN AMERICAN PUBLIC WORKS AS ANCHOR PAPER 42998 42999 43000 43002 43003 43004 43005 43006 43007 43008 43009 43010 43011 43012 43013 43014 43015 43016 43017 43018 43019 43020 43021 43022 43023 (.! ""·-,(l�"-'r.l /..l ::·) () �·:·: �.:, 4 ::) 0 �:·: (;, 43027 43028 43029 43030 1.no�:;:1. 'l· :·) () :::a�-� t.i ::; () ::3 �-:;4?;0:14 ,q :::� () ::; �.\ 43036 43037 43038 43039 43040 4304:1. 43042 43043 43045 43046 60,940.00 770,000.00 269,000.00 8,655.95 2,000.00 63.20 50.00 58.31 667.00 100.00 :1.00 .. ()() �:)() II()() 7,790.29 100.00 36.00 1,562.39 100.00 7.34 100.00 100.00 26,235.00 100.00 4,050.80 100.00 200.00 100.00 ;::7 .. ::'.i-1 61.97 2:1.,904 .. 35 25.52 (�) () '? II �j () :1.49 .. 00 5.56 99.43 85.72 4,327.59 175.29 13.00 41.45 24.00 170.00 100.00 144.00 2,014.81 100.00 0q� nn �,Joww 222.0:1. )RC FINANCIAL SYSTEM )8/06/93 08�1 Check History 08/09/93 COUNCIi... LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE ..... 1&.:. ;:(i!·,11< ',) E: �--1 :o C) F�-'. CHEC �!; l··-11. .. ll"'IBEI:;� P.11''IDUHT �ANK CHECKING ACCOUNT ANOKA COUNTY MOTOR VEHIC BELLBOY CORPORATION COL HGTS CHAMBER OF COMM CU I·-.; l··-1 I l'-IC·,l··I 1�M / P t1UL 1'.':1 l'1 DELEGARD TOOL CO. FLANAGAN SALES INC F'h'.E ·t /Ctil?OI... FUST-OLSON/MAGARET GRIGGS-COOPER & CO ICMA ANNUAL CONF. REGIST ,JU; l:-·-1::=;o:,: I-:F:.:u·;:;.. L. I OUOF:: CO. ,JOH:·-.\'.:::;IJl···I i:=·t:1F:·EF'. 8: '.::;UPF·L.Y CI< I? r'.'.-i U ::::-.. t1: -IDE Fi::::; Di··-1KUETHER DIST. CO. MAIN Sl'REET DESIGN MIDWEST BUSINESS PRODUCT 1·,: D 1::: 1...1... E 1:;.'. .• ....-l< ti:::; [ i'-1NASHVILLE HOUSING BUREAU NATOA-NAl'L LEAGUE OF Cil. NORTH METRO JR FOOTBALL PETTY CASH -GARY BRAATE PETTY CASH-JANICE MCGHE PHIL.LIPS & SONS CO/ED PFi l OF'. l!,I I l··-IF QLJALil'Y WINC & SPIRITS �;) u F' n '.;;) n r;T(;F;; Tl? IBU.-·-lt:=: IAI I 1... I... I t:i1•·1 :::; '.::::'ITT:I... t� H (1 F;: D lAli-:':i i:;: t1i::·f::i::::r,;r:: A�OKA COUNlY SOCIAL SERV COMMISSIONER OF REVENUE FIRST COMMUNITY CREDIT U C-:iDDD I I··-1 CO .. GREAT WEST LIFE & ANNUIT ui:::ou1::, HEAL.TH ICMA RETIREMENT TRUST 45 1'111:::D CE:1\ITE:F: HEt"tL .. TH PL..t-rl'i ly:EDICi� CHOICEMICKELSON,TRUSTEE/J J MIDWEST BUSINESS PRODUCT r'i I Hi·,! STt1TE Fif:::TI FiE:l''IEl·,IT f3Y NORlHEAST STATE BANK o; ... �:;Dl···l/CHEFiYI... F't, Yl�:01._I._ t,CCOUI--IT i:=·E1:;_'.(1PCJI...ICF i:;:E:L .. IFF r-1..n:-:1... :r C l''l(d·,lt-1GE:l�-'.f::; t1Sf;uc J t-,T 43047 43048 43049 43050 43051 43052 43053 43054 43055 43056 I..�:::·; () �:. :l ,1 :::) () �-=,:. �3 i,l �:; 0 �-'• 9 4::)()(:;.() 43061 43062 43063 43064 43065 43066 43067 .-:"{ :::) () t, �3 1..1:::)()t.-:.�.:­ r.'j.:_5070 ,q�:;0'/:1. <.l �-:) () ·7 �-:·: l.! ::::-() ·7 :::·) 4i:!.()7r:j. 43076 43077 43078 43079 43080 4::iOBl 43082 43083 43084 43085 43086 43087 4308B 43089 43090 43091 43092 43093 43094 :1. ::> f� a �·:: �:I ,q., O?"/ .. c:"J.,S :)·/ n �)() 200.00 :I. �2 �:I n �=: iJ 2,304.00 CC 7C JJ.JJ 1.4.00 19,554.29 455 .. 00 3,194.46 332.53 8,475 .. 75 32,248.95 1,742.34 99.86 26.60 100.00 331.00 �nn nn �wwnww 91..1.6:'? 1.56 .. 97 7,375.35 1,275.04 555.33 243.29 t.f/. BB 92 .. 33 429.60 301.00 7,0:1.2.12 2,149.00 315.47 4,345.50 7,889.68 5,1.21.61 3,382.80 19,710 .. 72 350.00 9 :I. • :I.:::: ::;20. 00 32,679.12 405.00 109,294.97 18,069.69 363.09 50 .. 00 BRC FINANCIAL SYSTEM ()t�_ .. /()f.,./�.,:-�:} ()f.;::: :I. Check History 08/09/93 COUNCIL LIST f.-:(.:-d·-11< VEl··-IDOf-i BANI< CHECKING ACCOUNT STATE CAPITOL CREDIT UNI Ul···I I Cll"·-1 :I.�·:: :t. 6 Ui'·-l I Ot--1 ::;;::O U l··-1 I CH--� t.l 9 1 •. Jl"HTED lt.JA'( AAA/PRIORITY VIDEO INC ADVANCED CONCRETE INC AMERICAN AGENCY INC AMERICAN FINANCIAL PRINT AMERICAN LINEN SUPPLY CO ti:·,: E:: 1:;.: I C (1 }·.: :::1 F I i:;; i:: l,1._i Di::.: l< \:; DI f;; r-:· ANOKA COUNTY LIBRARY 01\::-F=·t:::1·,1 EUUIF'l"--IEl"--IT CD ASSOC OF METRO MUNICIPAi... ASSURANCE GLASS CO i'.'d..JDIO E:.DITICH-·-n Bt,l<l:::F;; &: Tt1YLCiF;; BATTERY & TIRE WAREHOUSE BI FF.':::;, Il··-lC .. BITUMINOUS ROADWAYS INC r,.J u;::; l</CHI? I ::;TI 1·,IE BLUMBERG COMMUNICATIONS F-:DD l<r'l[l··-1 I l·-.[C/TH1::: BRIGHTON EXCAVATING Dh:DDr-11::;T BUSINESS RECORDS CORP .. CARLSON [QUIPMENT CATCO PARTS SERVICE CHUh:CHH I 1...1... f.:;[:LiJE::F: s::=:1::;v I CE:: CITY OF COLUMBIA HEIGHTS CI TY �=·t,DFE; CLARI< BOARDMAN CALLAGHAN CLUTCH & TRANSMISSION SE COCA-COLA BOTTLING MIDWE COL.. Hens U·((1�1 WER cw CCWII"'[ COLUMBIA HGTS-FRIDLEY KI ccww·t.rrE1=,: cor-::i:=· CONCEPT MICRO IMAGING CZ(1P I [t,�\:) [-(I/ I f::E:l···IE D C HEY COIYif'til-N D 1::; 0 U( C El··-IH:J:.: Dt:1VE��3 �;i:=·oi:(r �3HOP DECKER SUPPLY CO .. DEPENDABLE COURIER OF MN DIAMOND VOGEi... PAINTS DIESEL COMPONENTS DORADUS CORPORATION CHECK 1·,1U1·•1HEF;� 1.4 :; () (_:.) �.) 43096 43097 43098 43099 43100 43101 43102 43103 43104 43105 43106 43107 43108 43109 43110 43111 43112 43113 43114 43115 43116 43117 43118 43119 43120 43121 43:1.22 43123 43124 43125 43126 43127 4:J :I. ��B 43129 43130 43131 43132 43:1.33 43:1.34 t:i ::, :I. ::) �:_:, 43136 43137 43138 43139 43140 43:1.41 CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE P1t'IOU[·,IT 740.00 100.00 762.00 540.00 112.00 121 .. 72 22,165.07 8,966.00 385.53 80.94 � rrn rn J,JJwnJw 1,399.75 57 .. 85 25 .. 00 :1.60.99 :y_:_:.o. 1 :1. 2,363.60 272.07 73.68 1,124.66 o nnUoww 202.28 148.16 1,022.40 :1.3.96 ��ll "? .. t.l-::°) 1.':,:1.. 07 22.70 85 .. 00 55.00 328.00 50.29 49.76 112.50 82 .. 50 171.70 504 .. 80 c-n �" �/0,.JL 30.50 221.48 t., 1:.;-• �=: ::)30:f. n �'.i7 :::17. ()() -=1 .. 11:.i 170.l,!O:�6(J n ·;?��:1. �:r:1 .• 07 -:� �-· BRC FINANCIAL SYSTEM () ::::: __ / () �·:, ,/ (7' ::·; 0 f.� :: :L Check History 08/09/93 COUNCIL LIST Btil·,11< Vi�:1·,1:oor-;:, BANK CHECKING ACCOUNT DUN & BRADSTREET CORPORA DUO CHEl'1 11--IC 1:::DUCP.1T I c:n,1r,1... F-:ECDFW CU-ITE EDUCATORS PROGRESS SERVI EGGHEAD DISCOUNT SOFTWAR EMERGENCY MEDICAL PRODUC Ft1CII...I TY SYSTEr11:.; FI DEi... I TY PF;:CJ:OUCT�3 CCJ F·I. .. E>< co1·1 :F=·r:::1·-.1S(iTIOl···I � Il··IC:: FRIDLEY HEIGHTS CYCLERY FU>I SE:J::'·)lCEb u1:::Fr::1::://'·lt:1FiCEl...l...1�1 GENERAL BOOK COVERS GENUINE PARTS/NAPA AUTCJ GIL.LUND ENTERPRISES GOVERNMENT FINANCE OFFIC CiFiEr--1TEF: r.11··-IDl<f'.:1 Cl··ITY .. l··ll . ..li'lhf·,I HAGE KCJBANY TRANSMISSION I· lt1UE::/Ll.Jl:::l...l...t, Hf'.':1l··-ICE: co:,·:r:=·(11···1 I E�3 HEIOl·-rn:) EI...ECTl?IC Il··IC .. H E:F:.: 1•·: t:, I··./ l'1 I I... I... E F�1--101·1::::: cr-::,(.\FT I NTEf;:, I or-::.f::;HOl··.JLYli,tLl...1... I l··-!C 1--1;:;:,r, 1c1,·1t1 J C:: J"l (i DI 13 Th: I BUT J DI·--: U:JTfTJ:.: INDUSTRIAi... DOOR CO INC I l··-/:::;;T·f i::•i:;: I l··-IT�3 J< l'"lt,F(f Kt1: ... I l··lt-'1, LtJ I 1...1...f.:; 1, LiJDDD'i:), C-:il S'•.IC) KRANAK/BERNADINE l ... tiGE:F;:DUIST cur-w.LAND CARE EQUIPM ENT COI...EE1::· BfiOS.LORENZ BUS SERVICE INC.I ... Yl,1t·,1 f='EP,�,/EY CO1'1(1UEE/I ... I l··-ID(1 1·rtt-.f:;yf; com=·. 1'1,�TTHEl!J BE:l··-IDE:F� f"ICCOf;�-l/l·11P-1F� IEMEDTOX LABORATORIES, INC MENARDS crrSHWAY LUMBER 1,·1 I D TO l!J 1···1 C 1... E i� l··-1 EI�:. �3 MIDWE::ST ASPHALT CO .. MIDWEST BOI...T & SUPPLY MIDWEST BUSINESS PRODUCT CHE:CK Ml.Jr1IBEI:;:, 43142 43143 43144 43145 43146 43147 43148 43149 43150 43151 43152 43153 43154 43155 i,l ::, :t �.:, {:) 43:1.57 43158 43159 43160 43161 43162 43163 43164 43165 43166 43167 43168 43169 43170 4317:t. l.� ::·) :I. "? :·:·:43173 43174 43175 43176 43177 43178 43179 43180 43181 43182 43183 43184 43185 43186 43:1.87 43188 CITY OF COLUMBIA HEIGHTS GL540R-V04 .. 10 PAGE P.1MOI..Ji-,IT 866.50 185.31 245.75 �7 �� �� .. o�j_l.16.90 ';�7 .. BO �-:· t.. r: • <;;· �-=� lt i3 .. �·:: i:_-; 220.00 23.42 70 oc ,7.uu :.::: () u �.:_:, () 6 ·7 (,' n :I. C) :t.:t.l .. :I.:? 59 .. 84 -r �� �o.u� 1,018.19 20 .. 10 30 .. 50 385.78 �:U '.':,. 72 1,552 .. 51 436 .. 00 13,33:1..00 4,055.58 113.85 31 .. 40 1,230 .. 00 129.59 121.62 15,012.70 61 .. 00 126.93 173 .. 43 89.21 252.00 ,q:1..E:�', •:;-!5 () II () () E::?1. 7B 248.99 30.50 28 .. 50 230.73 �.=:. n :.':) :.:) �:� !I �:� () :::) " "? {:) ll''./ .. �54 s=·;:·:9 .. <M .q :-:F;:c FI l··-IPd·,\C I td... �:rY�:,T[:l,.I :i E: .. ./ () (�, ,l �_;, ::·; () :�; : l Check History 08/09/93 COUNCIL LIST -:(:d··II< \1El··-IDDr-;: �ANK CHECKING ACCOUNT MINN CELLULAR ONE MINNESOTA BLUEPRINT MINNESOTA CONWAY FIRE & MINNESOTA ELEVATOR MINNESOl"A PLAYGROUND INC MINNESOTA SAFETY COUNCIL 1·,1 It,: 1·,!l::SDT t-, UC nJr,!I) MIRACLE RECREATION ,·,10DEI... CF'.t,FT U .. u:::T1=::1c l'"iT I DI ::=n-r:: I BUT I J··-iC,1·-.: S r:· NATIONAL AUTOMOBILE DEAL NATIONAL GUARDIAN l··-lt,Tl.1.fHDi...D r-=·1?ES::)NORDIC TRUCK PARTS1··1 D ,:;:THC f;: I·,! H (:, �--t DY l"'I ti l··-1 NORTHERN POWER PRODUCTSND?THERN STATES POWEROLD DOMINIOH BRUSHu: ... '.::;0,··-1 ·· S Pl. .. 1 .. .ll"'lf: I l··-IDr:·t,1...:,·1 PFiUTl··IEl:::1:;F't,F:T::::; i::·1...U�:;i::, C CU 1··1 F' UT I l···I GPENNZOIL PROD UCTSPETTY CASH -REBECCA LOAi::·101·--IEE::Fi Fiit': ,'s: �iJHEEl ... CD.POWER BRAKE & EQUIPMENTF='l?C':::;TO C::!...Et,!··-111·,:c-:; S'/STFl.,1'3i::: s'. i::.: pr::onucT:::;i:;:t,DIO '.:\Ht1C::KRAPID GRAPHICS & MAILINGr�or-1:0 i:::1:::i=;cur:SCHERER BROS LUMBERf.!HE:DL..D',,I /Cl... I FFor-;�Drn-·iEPt:1F�D/l'f'(l:;.:T1...E E'.:; l<t-1Vi·,lt1 l</1...C::l!:::r-::r-, I !·,IE'.3Cll... TY'.3/1'11�F,:Y SPRINGSTED PUBLIC FINANCSROGA'S AUTOMOTIVE SERVISTANDARD SPRING CD:Trt,F: ll�IBUl··-IEtn·r:1TE Tm::r.-,mJF::1:::1::.:'.31..JBUF::I-:-:til·-� TAXI CCJFWUl?P,TIO'.;:)l) .. ltd···I I{ t1:DT I DI'-! 1::, I CTl.Ji:;.'.Et:;SYSTEMS SUPPLY INC.1·1--10MPSON PUBLISHING GROU CHE:C:: �( t,11..Ji"'II·:E:R 43189 43190 43191 43192 43193 43194 43195 43196 43197 43198 t.i:::� :1. s;,r_-) 4:5�·:�00 i.\320:1. l,!, :.:) �:� () :�:: t.1:::;�::o:::;4 :.:) �·::O q '·! �:, �·:: () �_:i lj.;-J::�06 t.I�:)�:'.07 q:·::.20:J 1..i :::·; ;:� c:) s;· ,:r::; �·:: :I. 0,q:::;�:'.:l. :I. 43212 43213 43214 43215 43216 43217 43218 43219 43220 43221 43222 43223 43224 43225 43226 43227 43228 43229 43230 '-� ::·; ;: ::·) :t. <.'l ::) �:� :.:) �:: 1..1:·:;�·:::·:;:::; i'.J :_:-; 2 ::-; t:t ..:-.i ::) �:·: ::) �-=· CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE �I l"'i OU t·-1 T ;::�:> " '?'O (l7 .. �3,-:·i 403.14 68.50 1,741.48 102.00 :I. , 7 �.:1() II (;-:c-:: �� �3 �-:·;· " "? �:�:1.8�_:,. 7:1. :::) .. !5 ··;--:I. :I. � 6S:'0 .. 90 r:r:::;. 00 �.:, �'l �·:: II �=� 1�) �? :�:i ,:;, n !5 i.1) :::) �.:r 11 ::·: �.:I :I. :? !.=.=. u () �·:·: ::: :·:) n ·.:�• c":, :I. :I.. 17 8,427.39 55 .. 99 38.54 153 .. 67 1.89 27.97 21.25 ��l!." :I. :I. 163 .. 73 23.94 532.50 260.65 1,q.m;· L>l-.. BO20.53230.57 520.00 30.50 30.50 9:1..50 11,7:1.3.45 200.00 3()::)" ::��? :l.�5 n {.i() :l.�::4. BG :1.3,825.65 168 .. 00 414 .. 48 2:1.6.00 e: �· cRC FINANCIAL SYSTEM 1 8/06/93 08:1 Check History 08/09/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE 6 :A!--11{ VEl,tDOR CHECI< Nl.JIYIBER At'IOUMT 3ANK CHECKING ACCOUNT THORMDIKE PRESS TOLL CCWIPAHY TOWN & COUNTRY OFFICE CL TRI-STATE BOBCAT, INC TWIM CITIES READER US TIRE & EXHAUST UNITED SUPPLY CORP UPSTAF,:T VICl{/ANi",tA VOSS LIGHTH./G t•.J 1,t.J Gt:,:A I 1--.:GE h: liJAGEH 'S I J··-!C" 1,,.)1 F·Ei:;�s & lv H"[S I MC WOODLAKE SANITARY SERVIC WORD PERFECT CORPORATION Z I EGL..l:J;: J HC 4:5��36 43237 4::;2::;a 43;,�3-� ,q:::;'.;:�40 4:"5��41 43:;;�tt�� 43��43 '-13 ;;� 1.i 1.i 43245 4:3246 1-k121-l7 43248 43249 l.!3�: �.)() 4:3251 ���=�. 5E3 32 .. 7�'5 :::-; , 455. 93 19.45 ::>36. 00 ��o. 52 7;� n 10 57.03 ::; () .. �-:· () 24.60 ��:IA. ;::6 110.�,66::i. 77�=.-�l, 038. 49 20:1.. 9:3 �56 N 2<.l 1,690,895.12 *** � �-;i -...-, . -· ..... RESOLUTION NO. BEING A RESOLUTION AMENDING THE BY LAWS OF 'rHE COLUMBIA HEIGHTS FIRE DF.:PAR'I'MENT RELIEF ASSOCIATION, VOLUNTEER DIVISION BE IT RESOLVED by the Board of Trustees of the ColwrLbia Heights Fire Department Relief Association, Volunteer Division, that: The By Laws of the Columbia Heights Fire DepartmentRelief Association, volunteer Division, are herewithamended to read as follows: ARTICLE VII Section 5: FU1'1.JRE ADJUSTMENTS. Future adjusted benefits under Article Vll shall not exceed fifty percent nf the monthly benefit ad-justment granted active volunteers, with the exception of E.Miskowic and L. Patsch, whose monthly benefits are set out in the table belo ... ·. Pyovided, however, that no pension benefit shall ever be adjugted to �xceed two times the original pen�ion benefit paidat the time of reLirement (includ;�g cr�dit for additional years of service), excluding E. Miskowjc and L. Patsch whose monthly benefits shall be as set out in the table below. No such future adjustments may be ]]jade 11T"l)�!';:=; th� Columbia heights City Council first finds that the proposed 1 ncr�ase is in accordance withChapter 374 Laws of Minnesota for 1977 (uncodified). No review of the benefits herein set fort� sh�ll occur again until or after December 31, 1995, and revieW8 th�reafter shall be no more than every four years. The schedu 1 e sP.t: forth below is intended to clarify this SAction, to-wit: Oriqin;,i1 Month. ��;u� ____ �enef it,, H.Severson$52.00 K.�tinsen 50.00 u.DeMars ,,.oo �-Mi�kowic 52.00 L.Pc1tsch 46.00 L. NP.l.HOil M.DeMarsJ.MaltonR.GillR.MeinhardtR.Vol.kmi'lnD.Jolly 1!..>0. uo l'/4.00 1:i0.00 lGE.00 165.00 lE.5.00 206.00 Month. Benefit �rt. _V.J.I .. .S...S1 $ 175.00171,00 1i,·1.oo 217.00 204.00 See Section 1 Passed this day of August, 1991. Offered Bv: Seconded By: ..--····-··--- tl(>ll Ca 11: ----· -·. ---------··-·-. ------- Max. Attainable Monthly Benefit $ 175.00 171.00 157.00 217.00 204.00 300.00 346.00 300.00 336.00 330.00 330.00 412.00 Donald J. ·Murzyn' Jr. I Mayor Jo-.;Ani}ti····stu.dent, Cou·nci 1 Secr8t."a17y· CITY OF COLUMBIA HEIGHTS MEETING OF: Auiust 9, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: FIRE DEPARTMENT RELIEF ASSOC.,BY: P. HENTGES BY:�/..(}NO:VOL. DIVISION BYLAW CHANGES DA TE: 08/06/93 �(.� / ie+ er� ">'\Ce. 6. C. The City Council and the City Council, serving as the Board of Trustees for the Volunteer Relief Association, both need to approve the resolution providing for a benefit change for the August 29, 1991, to the August 28, 1992, group of retired volunteers. Please note that this $15 per month maximum benefit increase only applies to two retired volunteers. It should be emphasized that the bylaws were amended in 1992 with the specific intent that no review of benefits will again occur until or after December 31, 1995, and reviews thereafter shall be no more frequently than four years. Thus, it should be noted for the record that the basis for this selected change is to somehow correct an "inequity" that was not addressed in the previous adjustment. The resolution set forth essentially makes three revisions to the bylaws including a provision that addresses a review of benefits in 1995, the specific formula for determining the benefit, and the actual schedule of the maximum benefits paid. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; Being a City Council Resolution Amending the By Laws of the Columbia Heights Fire Department Relief Association, Volunteer -Division. COUNCIL ACTION: -�