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HomeMy WebLinkAbout04-26-1993AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, APRIL 26, 1993, 7:00 PM CITY COUNCIL CHAMBEP,�, CITY HALL, 590 40TH A VENUE NE The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1.Call to Order and Roll CaU 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (AU items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ***4. Minutes of Previous Meeting(s) 5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or ref erred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) a.National Public Works Week, May 16-22, 1993 b.Arbor Day -Arbor Month c.Goodwill Week 6.Public Hearings/Ordinances & Resolutions a.Second Reading of Ordinance No. 1263, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to the Library Board b.Second Reading of Ordinance No. 1264; Being an Ordinance Amending Ordinance No. 853, City Code of 1977, A Trespass Ordinance c.First Reading of Ordinance No. 1265; Being an Ordinance Amending Ordinance 853, City Code of 1977, pertaining to Land Use Violations and Penalties d.First Reading of Ordinance No. 1266, Being an Ordinance Authorizing Issuance of up to $735,000 in Refunding General Obligation Tax Increment Refunding Bonds, Series 1993A. e.Other Ordinances and Resolutions 7.Communications a.Other Communications 8.Old Business a.Acceptance of Visa, Mastercard & Discover b.Update of Mutual Aid Agreement c.Other Old Business 9.New Business a.Letter of Understanding and Hold Harmless Agreement •**b. Authorization to Reimburse Conference Expense c.Purchase of Body Armor ... d. Approval of Beautification Project """*e. Award of Bid for Top Soil •••f.Authorization to Sell, Salvage, or Dispose of City Property g.Insurance Coverage from May 9, 1993 -May 9, 1994 h.Change Order #1, Pump Station #2 Upgrade i.Other New Business 10.Reports a.Report of the City Manager b.Report of the City Attorney *"'*11, Licenses ***12. Payment of Bills Adjournment Pat Hentges, City Manager Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerk.in Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 April 23, 1993 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 26, 1993, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Consent Agenda � t-/ °) h t9d, (All items listed with asterisks [• .. ] are considered to be routine bj the City Council andwill be enacted as part of the Consent Agen�a by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (u •)on· the Regular Council Agenda. utes of Previous Meeting! s �vJ/ COMMENDED MOTION: Move to adopt the minutes of the Board of Review of April , 1993, and Regular Council Meeting of April 12, 1993, as presented in writing; and suyh reading be dispensed with. ,�� · �roclamations{P,esentations � z; if / ttd �vi (Open Mike is an opportunity for residents to address or raise any issue to the Cit/I..(Council. However, the City Council asks that the resident provide their name, address, �� ' and a statement of the item. The matter will be considered by the City Council or referredt-to staff for a future response. In order to expedite business, residents will be allotted�ive . :?T'"' ��-utes to present their statement or issue.)2 10 'II ,o ,,_ .,, � � '-,r ./)� .. National Public Works Week, May 16-22, 1993 t'/1� 1 ) rl ,,� ;; [��--0�):;';:_ � 11,'i-. � � Arbor Day -Arbor Month ;:; ( 1 v �r:, 1nT�M CtlJV' v� .fJA� r t · , I' v . oodwill Week ----� V -3-r'P-·J )� � "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER i � COUNCIL AGENDAPage 2 J f ,/)' v'W., Council Meeting of April 26, 1993 6� stOrdinances & Resolutions Second Reading of Ordinance No. 1263, Being an Ordinance Amof 1977, Pertaining to the Library Board i RECOMMENDED MOTION: Move to waive the re . g of �Wiavailable for the public. G RECOMMENDED MOTION: Move to adopt OIdinance No. 1263, Being an Ordinance Amending 6rdinance No. 853, City Code of 1977, Pertaining to the Library Board. econd Reading of Ordinance No. 1264; Being an Ordinance Amending Ordinance No. 853, City Codef 1977, A Trespass Ordinance -RECOMMENDED MOTION: Move to waive the readi e being ample copiesavailable for the public. OMMENDED MOTION: Move/tordinance No. 853, City Code of 1977, First Reading of Ordinance No. 1266, Being an Ordinance Authorizing Issuance of up to $735,000 1�futZ�l Obligation Tax Increment Refunding Bonds, Series 1993A. R�MMENDED MOTION: Move to waive the reading of the ordinance, there being ample copiesavailable for the public. COUNCIL AGENDA Page 3 Council Meeting of April 26, 1993 ,t Update of Mutual Aid Agreement OidBusinesJ1 ��!r-(}AA u�s.iness etter of Understanding and Hold Harmless Agreement .J) '1-< I·u .. iarRECOMMENDED MOTION: Move to authorize the Mayor'Qnd City Manage�� IJ'e�ut�Letterof Understanding and Hold Harmless agreement with Advanc'ec;i Flex, Inc. regarcl ing code violations I\ �d April 27, 1993. ) ·) J � / vuthorization t �£.1! JikPense .J� � v,,-..,_ � RECOMME ED MOTION; Move to �r "mbursement of $115 each for Officers Terry Night�ale an Steve Korts and eight Explorers a the Minnesota Law Enforcement Explor Co_¢erence. Mo ey to come from;(he Police DepartmenT-...un,net. ��--------urchase of Body Armor / � 21_,,, / ,v) _, �" hECOMMENDED MOTION: M,ovJ-fo authorize a budget a�X�{ion of $3,630 to the Police Department budget for the purcb�se of body armor with the appropriation coming from the City CouPCllContingency budget and establish a five-y Kar replacement schedule for the same. r proval of Beautification Project A _ • • J fl,f/' £1.,-, L ) �� --�:c.'COMMENDED MOTION: Mo� to receive attc:l!ile thleautification plan w�th expenditures of j4,000 in donations. t � f fl J .,.L) Award of Bid for Top Soil f'A� RECOMMENDED MOTION: Move to award the purchase of topsoil for 1993 to Brighton Excavating Company of New brighton, Minnesota, the lowest, qualified responsible bidder, at a unit price of $7.50 per cubic yard picked up and $10,00 per cubic yard delivered; and, furthermore, to authorize £he Mayor and City Manager to enter into an agreement for the same. *"\j Authorization to Sell, Salvage, or Dispose of City Property RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City 6: perty as indicated on the listing of surplus property dated April 23, 1993. urance Coverage from May 9, 1993 -May 9, 1994 � COMMENDED MOTION: Move to authorize the Mayor and Ci�y ger to enter into a contract with American Agency for insurance coverage for 1993/1994 as Al� . in their proposal with USF& G, Western World, International, and St. Paul Insurancefrn qtJAe companies. The coverage will be the same as the City had in 1992/1993 at a cost of $148,4 7. bis corrge does not include PublicOfficial E & O or Automobile Physical Damage. A � l,;l/,t1/\o � COUNCIL AGENDA Page 4 Council Meeting of April 26, 1993 AL TERNA TE RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract with American Agency for insurance coverage for 1993/1994 as quoted in their proposal with USF & G, Western World, International, and St. Paul Insurance and other companies. The coverage includes Public Official E & 0 and Auto Collision at a total cost of $167,863. �e Order #1, Pump Station #2 Upgrade RECOMMENDED MOTION: Move to authorize Change Order #1 in the amount of $12,575 for � additional piping and appurtenances due to unforeseen underground conditions at Pump Station #2; and, furthermore, to authorize the Mayor and City Manager to enter int.o an rt;eement;/��r Other New Business� {� v{ � ty{Jifl" S{,AJ�1i1; ;rt' r-er v:r }i()p,1 � / � Report of the City Manager_;j} 1 ')...._ 1 "\ Y /-"" J � b, �Report of the City Attorney 0 ) 1 • vff J-� or t.,. 7.censes J � V \Y 9 'rt'��� RECOMMENDED MO:� Move to approve the 1993 license applications as listed upon payment (yJ,J of proper fees. \J *.\*DECOMMENDE D MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. PH:bj 93/53 Attachments Sincerely, Pat Hentges City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL BOARD OF REVIEWAPRIL 5, 1993 The Board of Review was called to order by Mayor Murzyn at 7:00 p.m. 1.ROLL CALL Nawrocki, Ruettimann, Peterson, Murzyn -present Clerkin -absent Councilmember Clerkin was attending a Traffic Commission meeting. 2.PURPOSE OF THE BOARD OF REVIEW The purpose of the Board of Review is to review property valuations as of January 2, 1993 and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. 3.INTRODUCTIONS The City Manager introduced Ed Thurston, Anoka County Chief Appraiser and Carrol McCain, Anoka County Appraiser. 4.QUESTIONS & ANSWERS REGARDING PROPERTY VALUATIONS a)St. Paul Corrugating -700 39th AvenueIra Burhans, President of this company, questioned the processfor appraising property. His property was originally zonedIndustrial I and was changed to Commercial Industrial II. Inthe last three years the taxes on the property had increased12 percent each year. He felt the formula for appraising wasnot accurate. b)DuAll -636 39th AvenueGary Dooner, owner of DuAll, felt many of the commercial andindustrial properties were not being treated fairly in theCity. c)Columbia Metal Fab -635 39th AvenueKenny Hentges, owner of this firm, distributed information onbuildings comparable to his which were valued for much less.He noted that his building is located on swamp land and hecannot add on to his building because of soil conditions. Hefeels that property values per square foot are valued higherin Columbia Heights than elsewhere in Anoka County. He alsosuggested that the distance from convenient roadways andfreeways should be considered when placing value on commercialor industrial buildings. BOARD OF REVIEWAPRIL 5, 1993 PAGE 2 It is Hentges' observation that soil conditions, location and other factors were not considered when other properties on39th Avenue were valued. A number of business owners in thearea have met with an Anoka County representative regardingtheir valuations. No resolution has taken place at this pointin time. d)Lange Tank -682 39th Avenue Dave Carlson observed that where his firm is located is notprime land. He also noted a disparity in per square foot valuefor property adjacent to each other. He stated he does notmind paying taxes but does mind being treated unfairly. Thurston noted that these properties will continue to bereviewed and there will be some resolution of the concernsexpressed. e)Henry Korman -4600 Taylor Street 4600 Taylor Street is a vacant lot, 40 x 128, which is valuedat $18,000. Korman advised this lot has been for sale for twoyears at an asking price of $10,000. There have been no buyersat this price. McCain advised that forty foot lots in Columbia Heights areselling for $18,000/$19,000. She was requested to review thisproperty again and compare it to similar lots. f.Lee Stauch -1155 Khyber Lane Stauch advised he owns rental property in the City. He feelsthe properties he owns are valued too high. Thurston advised that valuesproperty have been monitored.given on these properties recommend any reduct i.ons. in the area in which Stauch ownsAcross-the-board reductions were two years ago. He would not No one on the City Council was supportive of reducing thevaluations on the properties owned by Stauch. CouncilmemberNawrocki was of the opinion that these buildings are treatedas an investment, not housing. 5.CONTINUANCE OF BOARD OF REVIEW Motion by Murzyn, second by Nawrocki to continue the Board of Review to April 19, 1993 at 6:00 p.m.� the purpose of hearing additional information �eqardin�· tbase-f)::rbpe_I �Y l (uJdoh1��, BOARD OF REVIEW APRIL 5, 1993 PAGE 3 /' �ssed on Apri 1 5, 1993, and to of the. 1993 Property Assessment Rolls. Roll OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETINGAPRIL 12, 1993 The Council Meeting was cal i ed to order at 7: 00 p .m. by Mayor Murzyn. 1.ROLL CALL 2. 3. Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Conditional Use Permit -Ace Hardware, 2261 37th Avenue The Council approved the conditional use permit for Columbia Heights Ace Hardware, 2261 37th Avenue for the installation of a 48' x 24' tent in the par!lting lot from April 15 -June 20, 1993, provided a $500 deposit is submitted to the City prior to installation of the tent to ensure removal and cleanup by June 21, 19 9 3. Site Plan Approval/CUP The Counci 1 approved the amendment to the conditional use permit for the McDonald's Riestaurant, 4605 Central Avenue to allow the construction of a 35' x 37' addition onto the front of the building for an enclosed play area and additional seating. Request for Proposal for Architectural Services The Council authorized the City Manager to seek proposals for architectural services for the preparation of specifications for a lift and unisex restroom at the Columbia Heights Public Library. Purchase of Athletic Equipment The Council authorized the purchase·of athletic equipment for the overall price of $7,196.70 from Kokesh Athletics, based on low informal price quotations and authorized the Mayor and City Manager to sign a contract for the same. License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bil 1 s The Council approved the payment of the bills as listed out of proper funds. REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 2 APPROVAL OF CONSENT AGENDA Motion by Nawrocki , second by Ruet t imann to approve the Consent Agenda as modified. Roll call: All ayes 4.APPROVAL OF MEETING MINUTES s. Councilmember Nawrocki stated corrections he wanted made tothe minutes for the March 22, 1993 Regular Council Meeting. Motion by Nawrocki, second by Ruettimann to approve theminutes of the Regular Council Meeting of March 22, 1993 ascorrected. Roll call: All ayes OPEN MIKE/PROCLAMATIONS/PRESENTATIONS ProclamationsMayor Murzyn read the proclamations for Buddy Poppy Day andLoyalty Day. He presented the proclamations to representativesof V.F.W. Post #230. National Library Week is April 18 -24, 1993. Mayor Murzynread the proclamation recognizing this week in ColumbiaHeights. He presented the proclamation to Nancy Hoium,Chairperson of the Library Board and Richard Hubbard, a memberof the Library Board. Mayor Murzyn read a proclamation dedicating the week of April18 -24, 1993 as Volunteer Recognition Week in ColumbiaHeights. Open MikeThe owner of rental properties located at 4347 Tyler Streetand 980 44th Avenue advised the Council he had concern with)the findings of the inspections performed by the Fire \oepartment and by the Building Inspections Department. He also was questioning the condition of an area near his building on 844th Avenue. The City Manager advised the Council he will follow up on these concerns. 1/�he owner of an apartment building at 4556 Tyler Street felt ',P� the interpretation of the snow removal ordinance was too vague���and should be interpreted more specifically. He noted that a irm he contracts with to remove snow was issued a citation for moving snow into the alley adjacent to his building. He explained that some of their equipment had broken down and it was not the intention of the contractor to leave the snow in the alley. �r REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 3 6. Councilmember Nawrocki suggested that the building owner should have been notified of the violation befo·re the citation was issued. He felt there is no problem with the manner in which the ordinance is written and interpreted, but rather the way it is enforced. The resident at 4337 Third Street inquired how the selection of a Police Chief is made in Columbia Heights. She was advised this is done by the Civil Service Commission, various testing and screening methods and consultants. She also presented her views on community safety. The resident at 4230 Jefferson Street expressed his opinion on two aoenda items. They were out of town training and reroofing of the picnic shelter at Sullivan Lake Park. Don Jolly, the City's Forester and a Supervisor in the Public Works Department, presented a plaque to Mayor Murzyn. The plaque was in recognition of the City being selected as a Tree City USA. It was mentioned there will be a tree planting at Castle Heights on April 30th at 1:30 in honor of Arbor Day. The resident at 4321 Fifth Street suggested there may be a weight violation by trucks which use the residential street east of the Post Office. He also made comments regarding some other city-related issues. ORDINANCES, RESOLUTIONS, PUBLIC HEARINGS a.1993 Permit Fee Schedule 1.Resolution No. 93-lSi 1993 Permit Fee Schedule The City Manager advised that durinc;i budget deliberations, staff will provide figures on revenue generated by these fees and expenses involved such as staff time, etc. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-15 ESTABLISHING 1993 FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING\GAS PIPING, HEATING\COOLING. FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK WHEREAS, the City of Columbia Heights has established Building Construction, Public Safety and Health, and Land Use regulations by City Code, and REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 4 WHEREAS, said Code for Building Construction adopts the Minnesota State Building Code by reference, which states in Chapter 1305.0800, Section 304(b), "All permit fees must be established by the local authority except in areas outside of the enforcement authority of a city"; NOW, THEREFORE BE IT RESOLVED, that said recommended Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work as attached be adopted and effective June 1, 1993. Passed this 12th day of April, 1993. Offered by: Seconded by: Roll call: Peterson Ruettimann Al 1 ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary 2 . Amendment to Proposed Permit Fee Schedu 1 e Concerning Issuance of Electrical Permits The Building Inspector advised this amendment would not introduce any delays in property owners receiving their permits. Motion by Ruettimann, second by Peterson to approve the removal of electrical permits from the current fee schedule and that the State Board of Electricity be the issuing authority for all future electrical permits for the City of Columbia Heights effective June 1, 1993. Roll call: All ayes b.Resolution No. 93-16 Grant in Prel iininar A roval to t eConsolidation Process A� � Councilmember Nawrocki advised �legislationJ iJ pr��tly on the floor of the State Senate and in commit tee in the� House. Motion by Murzyn, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes I REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 5 RESOLUTION NO. 93-16 BEING A RESOLUTION GRANTING PRELIMINARY APPROVAL TO THE CONSOLIDATION PROCESS OF THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, PAID DIVISION, WITH THE PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MINNESOTA WHEREAS, the membership of the Columbia Heights Fire Department Relief Association, Paid Division, conducted a membership referendum pursuant to the procedures for local relief association consolidation with P.E.R.A. Police and Fire, under the laws of the State of Minnesota, 1987, Chapter 296; WHEREAS, a majority vote of the membership favored continuing the consolidation process; WHEREAS, the local municipality must provide consent to continue the consolidation process; WHEREAS, prior to final municipal approval of the consolidation, various state agencies and commissions wi 11 conduct analysis and forward the findings to the municipality for final municipal approval. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights City Counci 1 grants pre! iminary approval to continuing the consolidation process of the Columbia Heights Fire Department Relief Association, Paid Division, with the Public Employees Retirement Association of Minnesota Police and Fire. Passed this 12th day of April, 1993. Offered by: Seconded by: Roll call: Ruettimann Murzyn Al I ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary c.First Reading of Ordinance No. 1263, Being an OrdinanceAmending Ordinance No. 853, City Code of 1977, Pertainingto the Library Board Councilmember Nawrocki felt the words "Library Director" should replace "Library Board" in Section 9, 3.309(3). He also requested an amendment be drafted for inclusion in the second REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 6 reading of the ordinance. This amendment would·be to 3.309.(2) which addresses setting .policy. Motion by Ruettimann, second by Murzyn to waive the reading of the ordinance subject to the proposed amendment there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1263 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO THE LIBRARY BOARD The City of Columbia Heights does ordain: Section 1: Chapter 3, Article III, Section 9 of Ordinance 853, City Code of 1977, passed June 21, 1977, which currently reads as follows, to wit: Section 9 LIBRARY BOARD 3.309(1) A Library Board is hereby established which. shall consist of five (5) members to be appointed by the Counci 1 for a term of three years each. Members shall be residents of the City, and include one member of the Council. 3.309(2) Subject to the provisions of the Charter, the Library Board shall supervise and control the policy, program, use and physical plant of the City Library, including all lands and equipment associated therewith and the setting of levels of service and manpower. The Board shall also recommend improvements for the Library as may be necessary and desirable and shall have the authority to make reasonable administrative rules and regulations governing public use of the Library and its facilities, but shall at all times be subject to the direction and authority of the Council. 3.309(3) The Library Board shall have the power to make expenditures from funds so authorized and budgeted by the Council and approved by the Manager; provided, however, that no single expenditure of an amount in excess of Five hundred dollars ($500.00) shall be made without the specific authorization of the Counci 1, and expenditures of an amount in excess of One thousand dollars ($1,000.00) shall be made in the manner prescribed by the Charter. REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 7 (a)All monies received or expended shall be accountedfor and audited in the General Fund as though theLibrary were a department under the control of theCity Manager or subsidiary manager as delegated. (b)All claims and all bills incurred by the Boardshall be presented to the Council for payment andpaid in the same manner as other claims against theCity are paid. (c)Annually and in proper time, the Board shallapprove and recommend to the Council a budget forthe coming year and at least semi-annually, theBoard shall approve and make a comparison by lineitem of its performance against the current budgettogether with recommendations for transfer of fundsbetween line items. is herewith amended to read as follows: Section 9 LIBRARY BOARD 3.309(1) 3.309(2) 3.309(3) A Library Board is hereby established which shall consist of five (5) members to be appointed by the Counci 1 for a term of three years each. Members shall be residents of the City, and include one member of the Council. Subject to the provisions of the Charter, the Library Board shall supervise and control the policy, program, use and physical plant of the City Library, including all lands and equipment associated therewith and the setting of levels of service and manpower. The Board shall also recommend improvements for the Library as may be necessary and desirable and· shall have the authority to make reasonable administrative rules and regulations governing public use of the Library and its facilities, but shall at all times be subject to the direction and authority of the Council. The Library Board shal 1 have the power to make expenditures from funds so authorized and budgeted by the Council and approved by the Manager; provided, however, that no single expenditure of an amount in excess of seven hundred fifty dollars ($750.00) shall be · made without the specific authorization of the City Manager, and expenditures REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 8 of an amount in excess of three thousand dollars ($3,000.00) shall be made in the manner prescribed by the Charter. (a)All monies received or expended shall be accountedfor and audited in the Library Fund as though theLibrary were a department under the control of theCity Manager or subsidiary manager as delegated. (b)All claims and all bills incurred by the Boardshall be presented to the Council for payment andpaid in the same manner as other claims against theCity are paid. (c)Annually and in proper time, the Board shallapprove and recommend to the Council a budget forthe coming year and at least semi-annually, theBoard shall approve and make a comparison by lineitem of its performance against the current budgettogether with recommendations for transfers offunds between line items. Section : This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: April 12, 1993. Motion by Ruettimann, second by Murzyn to schedule the second reading of Ordinance No. 1263 for April 26, 1993. -Roll call: All ayes (d)First Reading of Ordinance No. 1264; Being an OrdinanceAmending Ordinance No. -853, City Code of 1977, a TrespassOrdinance There was discussion regarding enforcement of this ordinance and its application in specific instances. Councilmember Nawrocki requested staff be prepared to respond to the stated concerns on this ordinance at its second reading at the next Council meeting. Motion by Peterson, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1264 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, A TRESPASS ORDINANCE REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 9 1. The City of Columbia Heights does ordain:­ Section 1: Trespassinq u.pon the land of another. (a)No person shall intentionally trespass upon theland of another and/or, without claim of right,refuse to depart therefrom on demand of the lawfulpossessor thereof or the possessor's agent. Ademand to depart may be made as follows: (1)Orally or in writing by the lawful possessoror the possessor's agent; or(2)By conspicuously postinq at reasonableintervals signs which prohibit trespass on theaffected land; or(3)By conspicuously posting at reasonableintervals signs which prohibit trespass on theaffected land during certain hours. (b)No person who has received a demand to departpursuant to clause (1) of paragraph (a.) of thissection shall re-enter the lawful possessor's land,without written permission of the lawful possessoror possessor's agent who provided said demand, fora period of up to ninety (90) days from the date ofthe demand. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: April 12, 1993 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1264 for April 26, 1993. Roll call: All ayes COMMUNICATIONS a.Planning and Zoning Commission The minutes of the April 6, 1993 Planning and Zoning Commission meeting were included in the agenda packet. This was informational only and no Council action was required. b.Traffic Commission The minutes of the April. 5, 1993 Traffic Commission meeting were included in the agenda packet. This was informational only and no Council action was required. REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 10 c.School Buses on Circle Terrace Councilmember Nawrocki. received a request to have the possiblity of having one way traffic on Circle Terrace considered. This request was to accommodate school bus traffic. He requested staff to have the Traffic Commission review this item. 8.OLD BUSINESS a.Duplex on Haves Street Counci !member Nawrocki had requested information regarding what appears to be a duplex in residential zoning. The City Attorney prepared a memo responding to this request. The City Manager will gather information on those buildings on the same street which also appear to be used as duplexes. 9.NEW BUSINESS a.Out of Town Training -Policing School Councilmember Nawrocki felt this policing school was similar to that attended by Chief Mawhorter previously in Portland. He suggested it may be more appropriate for only one officer to attend. Mayor Murzyn inquired as to the difference between this school and the one in Portland. The Chief advised this school addresses issues such as finances, budget and administration and is not intended for street officers. Motion by Nawrocki, second by Peterson to authorize the attendance of Sergeant Roddy to attend the IACP sponsored by Community Oriented Policing School at Daytona Beach, Florida, from May 17 -19, 1993, and that the expenses be paid from the police training budget. Roll call: Nawrocki, Clarkin, Ruettimann, Peterson -aye Murzyn -nay b.Acceptance of Visa, Mastercard and·Discover Counci !member Ruet timann felt no action should be taken on this request until costs of this service are available. These costs would include any service fees, annual fees, and cost per transaction. Councilmember Nawrocki also found it questionable to treat this account and the other one at Top Valu on Central Avenue as separate accounts. Motion by Ruettimann, second by Nawrocki to table for addtional information. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 11 c.Request to Seek Bids to Reroof Picn1c Shelter Building atSu 11 i van Lake Park · Counci lmember Peterson advised that the Park & Recreation Commission will be touring the parks in the City. He requested this item receive no action until this is done. Motion by Peterson, second by Ruettimann to table this item until the parks are toured by the Park and Recreation Commission. Roll call: All ayes d.Automatic Doors for Liquor Store at 37th & Stinson Motion by Clerkin, second by Nawrocki to authorize the Mayor and City Manager to enter into a purchase agreement with Stan's Door Services, Inc. for the installation of automatic door openers in an amount not to exceed $7,085 based on low informal quotation. Roll call: All ayes Mayor Murzyn advised that the Columbia Heights Athletic Boosters had donated $7,196.70 for the purchase of athletic equipment for the Recreation Department. He thanked the organization for its gracious contribution. 9A. RECONSIDERATION OF CONSENT AGENDA Three i terns had been removed from the consent agenda by Counci lmember Nawrocki. He wanted information as to how prices in these bid awards compared to last year's. The Puhl ic Works Director advised there was a very smal 1 increase for most of the materials and in two instances there were decreases. Councilmember Nawrocki also felt the low bidders on some of these bid awards should be recognized as non-responsive in the awarding motion. Motion by Nawrocki, second by Ruettimann to reconsider the Consent Agenda. Roll call: All ayes Motion by Nawrocki, second by Ruettimann to add items 9 h, 9 i and 9 j to the Consent Agenda. Roll call: All ayes Award of Plant Mixed Bituminous Materials Motion by Nawrocki, second by Ruettimann to award the bid and to authorize the Mayor and City Manager to enter into an REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 12 agreement to purchase the 1993 plant mi"xed bituminous materials based upon low formal bids -received at the unit prices and from the vendors as follows: Materials 3/8" MC Fine 3/8" AC Fine 1/2" AC Fine Winter Patch Mix UPM Sylvax AC Fine sand mix Company Unit Price Tower Asphalt No bids for delivered $27.65 per ton/picked up Midwest Asphalt$25.00 per ton/delivered Midwest Asphalt$19.25 per ton/picked up Midwest Asphalt$25.00 per ton/delivered Bituminous Rdws$19.00 per ton/picked up Tower Asphalt $75.00 per ton/delivered Midwest Asphalt$75.00 per ton/picked up Midwest Asphalt$25.00 per ton/delivered Midwest Asphalt$19.25 per ton/picked up 2331-Type 31 Base Midwest Asphalt$25.00 per ton/delivered Midwest Asphalt$17.75 per ton/picked up 2331-Type 41 Binder Midwest Asphalt$25.00 per ton/delivered Midwest Asphalt$18.00 per ton/picked up 2331-Type 41 Wear Midwest Asphalt$25.00 per ton/delivered Bituminous Rdws$18.50 per ton/picked up 2332-Recycled Base Midwest Asphalt$25.00 per ton/delivered Bituminous Rdws$17.25 per ton/picked up Disposal of Concrete/Asphalt Rubble Bituminous Midwest Asphalt $5.00 per ton/picked up Midwest Asphalt $1.00 per ton/delivered Concrete with steel Midwest Asphalt $7.00 per ton/picked up Midwest Asphalt $3.00 per ton/delivered Concrete with steel Midwest Asphalt $5.00 per ton/picked up Midwest_ Asphalt $1.00 per ton/delivered and the low bidder for winter patch, Bituminous Roadways, submitted a bid of "Bitcrete" which was not responsive to the specifications thereby disqualifying that firm as a responsive bidder. Roll call: All ayes Award of Asphaltic Material Motion by Nawrocki, second by Ruettimann to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1993 asphaltic materials contract with Koch Materials Company of St. Paul, Mn., based upon their low formal bid for the unit prices as follows: REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 13 Materials Unit Price Delivered SS-1 Emulsion $0.5712 per gallon MC -30 $0.7748 per gallon MC -250 $0.7748 per gallon CRS -2 $0.5212 per gallon Roll call: All ayes Award of Road Aggregates Unit Price $0.5500 per gallon $0.7500 per gallon $0.7500 per gallon $0.5000 per gallon Motion by Nawrocki, second by Ruettimann to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 1993 season based upon low formal bids received; at the unit prices and from the vendors as follows: Materta_l Company Unit_Price Bid A-FA 2 Aggregate J.L. Shiely Co$ 8.57 per ton/deliveredJ.L. Shiely Co$ 7.17 per ton/picked upBid B-FA 3 Aggregate Dresser Trap $13.35 per ton/delivered Dresser Trap $ 8.85 per ton/picked up Bid C-Class 5 Agg. Barton S & G $ 5.90 per ton/delivered Midwest $ 4.25 per ton/picked up Bid D-Alt. Class 5 Ag Barton S & G $ 5.80 per ton/delivered Midwest $ 3.95 per ton/picked up Bid E -Select Gran Barton S & G $ 4.45 per ton/delivered J.L. Shiely $ 4.27 per ton/picked up Bid F -Class 2 Agg J.L. Shiely $ 6.00 per ton/delivered J.L. Shiely $ 4.67 per ton/picked up Bid G -Sanding sand Hassan $ 4.50 per ton/delivered J.L. Shiely $ 4.14 per ton/picked up Bid H -Coarse Agg Bryan Rock $ 7.37 per ton/delivered J.L. Shiely $ 7.72 per ton/picked up Roll call: All ayes e.Award of Bid for Tree Replanting Program Motion by Clerkin, second by Peterson to award the 1993 tree replanting contract to Greenworks, Inc. of Loretto, Mn, the lowest qualified, responsible bidder for the unit prices submitted in their proposal dated March 15, 1993, in the amount of $15,840 and to authorize the Mayor and City Manager to enter into an agreement for the same, and furthermore, the low bidder, Laurel, Inc., be disqualified for failure to meet the· bid criteria, that is, being unable to provide all the REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 14 types of trees in the specifications, and instead substituting unacceptable trees. Roll call: All aye� f.Update of Mutual Aid Agreement Motion by Ruettimann, second by Peterson to authorize the Mayor and City Manager to execute the North Medical Transportation Services Agreement. This motion was withdrawn. Councilmember Nawrocki inquired as to the costs of this agreement. Councilmember Ruettimann observed that there are no fee changes and that this is an extension of the agreement. Motion by Peterson, second by Ruettimann to table this item until the next regular council meeting. Roll call: All ayes g.Agreement with Southern Anoka County Cornrnuni ty Consorti urn This consort i urn wi 11 be a result in identification weaknesses, development of strengths and address recommendations. collaborative effort which will of cornrnuni ty strengths and goals and strategies to promote weaknesses and to provide Councilrnernber Ruettimann stated he is not interested in numerous meetings to relook facts and figures that the Council has seen many times in the past. He also noted he does not wish to pay for data and information which the Council has already received and reviewed. The City Manager acknowled9ed that members of the consortium were in agreement with Councilmernber Ruettimann and gave directions that the information must be very specific as to recommendations. Councilmember Ruettimann suggested a committee be formed of citizens and staff to address problems in the comrnunty which have already been identified. Councilmember Nawrock� stated he would support the organizing of this committee if Councilmember Ruettimann still felt the need for it after reading material from the consortium meetings and consultant. Motion by Nawrocki, second by Clerkin to approve the agreement with Southern Anoka County Community Consortium and that $2,750 be authorized from the Undelegated General Fund Balance. Roll call: Clerkin, Nawrocki, Murzyn -aye Ruettimann, Peterson -nay REGULAR COUNCIL MEETINGAPRIL 12, 1993 PAGE 15 h.Meetina Regarding Water Runoff -Silver iake The Public Works Director advised he attended a meeting at theSt. Anthony City Hall to discuss water runoff into SilverLake. An engineer from the Rice Creek Watershed Districtdiscussed solutions for water runoff from Apache Plaza. Theowner of the shopping mal 1 has suggested there would bearrangements made for expansion of ponding areas and basins toaccommodate the increased water runoff expected from theconstruction of the CUB Store. i, Metropolitan Waste Control Commission Councilmember Nawrocki inquired if the MWCC has commencedpaying Hilltop's outstanding utility bill with ColumbiaHeights. He was advised there has been no payment received. The Chairperson of the MWCC suggested this issue should bediscussed between the two cities. The Metropolitan Council� suggested that Mediation Services could work withboth cities. It was the Mayor's observation that for MediationServices to be effective there must a willing second party. j.Combining Some Duties in HRA & Building InspectionsDepartment Presently, there is a Housing Specialist vacancy in the HRAand a vacancy in the Assistant Building Inspector position. Combining some of the responsibilities of these two positionsand those of the Fire Department regarding inspections couldbe very cost effective. Motion by Nawrocki, second by Murzyn that the City Manager bedirected to work with the HRA Director to further explore thepossibi 1 i ties of combining the inspector functions of the FireDepartment, the HRA and the Inspections Department and toreturn his recommendations to the City Counci 1. Roll cal 1: Al 1ayes k.Landscaping/Beautification Project cJ-A-fL �� Counci !member Nawrocki said he has�oing concerns Q thprojects that require funding and. :roeeeive donations and__ c_on..t-rtbUtttms. The Beautification ProJect has not been made apart of the City's budget nor formally brought to the Councilfor its consideration. Councilmember Nawrocki feels thisshould he done. This will be added to the May 3rd Council worksession agenda. REGULAR COUNCIL MEETING APRIL 12, 1993 PAGE 16 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written form and the following item was discussed: Hazardous Sidewalk -Resident Replacement Policy: Councilmember Nawrocki did not recall the Council requiring a permit nor bonding to install their own sidewalk. He requested staff to research this matter. b.Report of the City Attorney The City Attorney had nothing to report at this time. 11.PAYMENT OF BILLS Motion by Nawrocki, second by Clerkin to authorize aninterfund loan of $24,583.05 to Capital Improvement Fund 401;$121,949.18 to State Aid Construction Fund 402; and $22,257.98to Central Garage Fund 701 from the Unallocated General Fundonly for calendar year 1993. Roll call: All ayes ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn themeeting at 11:18 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 *** GOODWILL WEEK PROCLAMATION *** WHEREAS: The people of Minnesota value hard work and support the right of individuals to provide for themselves and their families; and WHEREAS: Some members of our community require additional services, help and training to aid them in accomplishing that goal; and WHEREAS: Among those most in need of vocational services are those whose job options are limited because of mental, emotional and physical disabilities, illiteracy, a criminal past, or total lack of work experience; and WHEREAS: Goodwill Industries is North America's leading nonprofit provider of vocational services to people with special needs and its the world's largest private sector employer of people with disabilities; and WHEREAS: Vocationally disadvantaged local residents have received vocational evaluation, vocational adjustment, job seeking skills and placement assistance or sheltered employment through Goodwill Industries, Inc./Easter Seal Society of Minnesota; and WHEREAS: The investment made by Columbia Heights in Goodwill Easter Seal has paid off in useful work and jobs for our citizens; and WHEREAS: Goodwill Industries, Inc./Easter Seal Society of Minnesota is celebrating Goodwill Industries Week, May 2 -8, 1993. THEREFORE, BE IT RESOLVED, that I, Donald J. Murzyn, Jr., do hereby proclaim May 2 -8, 1993 as GOODWILL INDUSTRIES WEEK in the City of Columbia Heights and urge all citizens to give support to Goodwill Industries in recognition of its ability to maximize an individual's contributions to self, family and community. Mayor Donald J. Murzyn, Jr. City of Columbia Heights, Mn. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 OFFICE OF THE MAYOR PROCLAM ATI ON WHEREAS, Public Works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of Public Works systems and programs such as water, sewer, streets and highways, public buildings, solid waste collection, and snow removal; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of Public Worlcs officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff Public Works Departments is materially influenced by the people's attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Donald J. Murzyn, Jr., Mayor of the City of Columbia Heights, do hereby proclaim the week of May 16 through May 22, 1993, as "NATIONAL PUBUC WORKS WEEK" in the City of Columbia Heights, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contnbutions which public works officials make every day to our health, ·safety, comfort and quality of life. Attest: Given under my hand and the Seal or the City or Columbia Heights this 16th day or May, 1993 City Clerk: Mayor: "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Mayor Donald J. Murzyn, Jr. Council members CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 ARBOR DAY -ARBOR MONTH PROCLAMATION Sean T. Clerkin WHEREAS : Minnesota's great forest treasures were a significant attraction to early settlers because of their usefulness and the beautiful environment they provided; and Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson WHEREAS: Trees are an increasingly vital resource in Minnesota today, enriching our lives by purifying air and water, helping to conserve soil and energy, creating jobs through a large forest products industry, serving as recreational settings, providing habitat for wildlife of al 1 kinds, and making our cities more liveable; and WHEREAS: Human activities such as construction damage and pollution, as well as disease and insects, threaten our trees, creating a need for concerted action to ensure the future of urban and rural forests in our state, country and world; and WHEREAS: Each year on the last Friday of April the people of Minnesota pay special attention to the wonderful treasure that our trees represent and dedicate themselves to the continued health of our state's stock of trees; and WHEREAS: All citizens should become more aware of importance of trees to their wellbeing participate in tree planting programs that ensure a green Minnesota in decades to come. the and wi 11 NOW, THEREFORE, I, Donald J. Murzyn, Jr., Mayor of the City of Columbia Heights, do hereby proclaim April 30, 1993, to be ARBOR DAY and the month of May, 1993 to be ARBOR MONTH In the City of Columbia Heights, Minnesota. Mayor Donald J. Murzyn, Jr. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS MEETING OF: April 26, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: ORDINANCE REVISION PERTAINING TO BY: B. A. JEWETT B�--\cH-.,. NO: 6.A. THE LIBRARY BOARD DATE: 04/21/93 The first reading of Ordinance No. 1263 was held April 12, 1993. This ordinance amendment revises the language to indicate that no single expenditure in excess of $750 (rather than $500) can be made without the specific authorization of the City Manager (previously the Council) and stipulates that expenditures in excess of $3,000 (rather than $1,000) be made in the manner prescribed by the Charter. The Charter was changed by the City Council on March 10, 1991 (Ordinance No. 1213). Based on discussion from April 12, the City Attorney has also amended the proposed ordinance to include a revision which addresses setting of policy. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1263, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, and Pertaining to the Library Board. Ll-/":1::lfe.�> Y}_ �iJj' l�rfr.� . � COUNCIL ACTION: ORDINANCE NO. 1263 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF1977, AND PERTAINING TO THE LIBRARY BOARD The City of Columbia Heights does ordain: SECTION 1: Section 9 3.309 (1) 3.309 (2) 3. 309 (3) (a) (b) Chapter 3, Article III, Section 9 of Ordinance 853,City Code of 1977, passed June 21, 1977, whichcurrently reads as follows, to wit: LIBRARY BOARD A Library Board is hereby established which shall/consist of five (5) members to be appointed by the Council for a term of three years each. Members shall be residents of JJ?e St tv. and include member of the Council · · ,,-,r-. - Subject to the provisions of tithe Charter,Library Board shall supervise and control policy, program, use and physical plant of the CityLibrary, including all lands and equipmentassociated therewith and the setting of levels ofservice and manpower. The Board shall alsorecommend improvements for the Library as may benecessary and desirable and shall have theauthority to make reasonable administrative rulesand regulations governing public use of the Libraryand its facilities, but shall at all times besubject to the direction and authority of thecouncil. The Library Board shall have the power to makeexpenditures from funds so authorized and budgetedby the Council and approved by the Manager; provided, however, that no single expenditure of anamount in excess of Five hundred dollars ($500.00) shall be made without the specific authorization ofthe Council, and expenditures of an amount inexcess of One thousand dollars ($1,000.00) shall bemade in the manner prescribed by the Charter. . All monies received or expended shall beaccounted for and audited in the General Fundas though the Library were a department underthe control of the City Manager or subsidiarymanager as delegated . All claims and all bills incurred by the Boardshall be presented to the Council for paymentand paid in the same manner as other claimsagainst the City are paid. (c)Annually and in proper time, the Board shallapprove and recommend to the Council a budgetfor the coming year and at least semi­annually, the Board shall approve and make acomparison by line item of its· performanceagainst the current budget together withrecommendations. for transfers of funds betweenline items. is herewith amended to read as follows: Section 9 3.309 (1) 3.309 (2) LIBRARY BOARD A Library Board is hereby established which shall consist of five (5) members to be appointed by the Council for a term of three years each. Members shall be residents.; ��� ': o/, and include 9� / _ ) ����¥kc�{d(_� � � ,l'_,r.'� �" Libraryl}Board and the Library Division Head shall devise a written administrative policy for the Library which shall be periodically reviewed and shall be subj ec .. �A'l,,'tBJ the provisions of the Charter and revie wf'Vf>y vv -tfie City Council. The . V. Library Board shall supervise and control the �program, use and physical plant of the City Library� --including all landq and equipment associated thet ewith aili'i-t;-he -s-e-t:-t;.i.ng�le¥els-e-f­serv ice::::::::ana=manpower � The Board shall also recommend improvements for the Library as may be necessary and desirable and shall have the authority to make reasonable administrative rules and regulations governing public use of the Library and its facilities, but shall at all times be subject to the direction and authority of the council. 3.309 (3) (a)All monies received or expended shall be 1 accounted for and audited in the Library Fund �If\ as though the Library were a department underthe control of the City Manager or subsidiary J ,« � . manager. as � , t{W (b)All claims and all bills incurred by the Boardshall be presented to the Council for paymentand paid in the same manner as other claimsagainst the City are paid. (c)Annually and in proper time, the Board shallapprove and recommend to the Council a budgetfor the coming year and at least semi­annually, the Board shall approve and make acomparison by line item of its performanceagainst the current budget together withrecommendations for transfers of funds betweenline items. SECTION 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Apri 1 12, 1993 Second Reading: -------------Date of Passage: ------------ Offered by: ---------------Seconded by: ______________ _ Roll Call: ---------------- Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary ?�e.. from C ifit e.l,or-b::r Section 56. PURCHASES AND CONTRACTS. The city manager shall be chief purchasing agent of the city. All purchases and contracts on behalf of the city shall be made by the city manager, but subject to the approval of the city council whenever the amounts of such purchases or contracts exceeds $3,000.00._ All contracts of any kind to which the city is a party exceeding $3,000 and instruments for the conveyance of any real estate by the city shall be signed by the mayor and the city manager on behalf of the city arid shall be executed in the name of the city. Section 57. CONTRACTS, HOV LET. All contracts of the city shall be let in accordance with the Uniform Municipal Contracting Law of the State of Minnesota. Further regulations for the taking of bids and letting of contracts may be made by ordinance. CHAPTER 7 TAXATION AND FINANCE Section 58. COUNCIL TO CONTROL FINANCES. The council shall have full authority over the financial affairs of the city, and shall provide for the collection of all revenues and other assets, the auditing and settlement of accounts, and the safekeeping and disbursement of public monies, and in the exercise of a sound discretion shall make appropriation for the payment of all liabilities and expenses. Section 59. FISCAL YEAR. The fiscal year of the city shall end each year on the 31st day of December. Section 60. TAXATION. Except as provided in this charter, the general laws of the state relating to taxation shall apply in this city. Section 61. BOARD OF EQUALIZATION. The council shall constitute a board of equalization and shall annually meet as such in the usual place for holding council meetings at a time set by the council to equalize assessments according to law. Section 62. PREPARATION.OF THE BUDGET. The city manager shall prepare the estimates for the annual budget. The proposed budget shall be consistent with generally accepted accounting principles and shall contain estimates of reve­nue, itemized estimates of expenditures for both the current fiscal year and the ensuing fiscal year, comparisons with the revenues and amounts expended 14 03-10-91 CITY COUNCIL LETTER Meeting of: April 26, 1993 AGENDA SECTION: Ordinances/Resolutions ORIGINATING DEPARTMENT CITY MANAGER NO. 6 POLICE APPROVAL:,_ ITEM: Trespass Ordinance No. 1264 NO. l:,. /3.BY: David P. Mawhorter,;:/('B�QJ.�� DATE: 4 {;;).8,{a.�DATE: April 21, 1993 Attached is proposed ordinance No. 1264, a trespassing ordinance. Its overall purpose is to empower the Columbia Heights Police Department with the authority to inquire into the business of loiterers and other persons on the private property of consenting citizens. In short, the Columbia Heights Police Department would be given the right by the owner to question persons on private property of multi-unit dwellings and ask them to leave or to inquire further as a basis for legal action. If the loiterer fails to leave, the officer may cite the offender. What is contemplated is that an officer would be able to approach someone "just hanging around" the private property of another and ask what their business is. If the person cannot articulate a reason for being on the premises and are otherwise unable to convince the officer of the loiterer's right to be there, the officer may order the loiterer to leave the premises and not return. A similar ordinance has been successfully implemented in the city of Minneapolis and the citizens have been very happy with its enforcement. The proposed ordinance herewith attached was modeled after the Minneapolis ordinance. Kevin Giebel of the City Attorney's office and Officer Val Dietz will be available at meetings in which the ordinance is discussed and will be available for any questions that the council may have. The first reading of this proposed ordinance was held on April 12, 1993. RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1246, being an ordinance amending Ordinance No. 853, City Code of 1977, a Trespass Ordinance. Attachment 93-168 COUNCIL ACTION: AFFIDAVIT Name of Business Phone Property Address -Date Owner/Representative/Manager/Agent (circle one) Subpoena Address street City Zip Code TO WJIOM IT MAY CONCERN: Columbia Heights police officers are authorized representatives to enforce Columbia Heights Code of Ordinances Section , trespass and to warn and direct persons to leave the property and/or business known as -,------,----.---�-------...,.......-.----'(Description of property or building) located at _________________ , Columbia Heights, MN. (Address) This limited authority is granted to the Columbia Heights Police Department by ________________ who is the --,c=-,,..,....,c--c---(Name) (Title) of said property and/ or business and who hereby requests and empowers the Columbia Heights police officers to enforce said statute upon the above-described property, including the parking lots, common areas and travel ways. This limited authority does not obligate the Columbia Heights Police Department to patrol the above-described premises at any specific time or on any specific date. It is hereby acknowledged and agreed by the undersigned that I will aid, assist and otherwise cooperate in the prosecution of persons arrested for violation of the above ordinance, including the giving of statements and court testimony. Owner/Representative/Manager/Agent (circle one) sworn to and Subscribed before me This ----day of _______ , 19 Notary Public, State of Minnesota My Commission Expires: Ul 0a � ... 3 � -...J � ;i,.,, ;,,,.,:;..•, '.":1 ,1,, • 1 •.', It � \ ,1, :•, , '! \ '. • ',,•.· •.• 1','lt1: ,,: /,.• : ... :,:• , 1•' ,:! •• •, '• ', 1 •\: •:' t,'r� ' ! •:' /'[ .... •:-:, :' ' :,',' •. [ ',, � 'I��,•,:•·.-�,;� 1'0 t, ,',, ';•p,,•':,;.,:> � " :\ 1 • '.'. �--·· � :� �j a COLUMBIA HEIGHTS POLICE OFFJ:CERS HAVE THE AUTHORJ:TY TO ARREST PERSONS VIOLATJ:NG COLOMBll JIEl:GBTS ORDINANCE NO. 1264 WHICH READS AS FOLLOWS: Section 1: Trespassing upon t:he land of another. a.No person shall intentionally trespass upon t:beland of another and/or, without olaill of right, re-tuse to depart therefroa on demand of the lavtu.1 possessor thereof or the possessor's agent. A de•and to depart aay be made as follows: (1)Orally or ln writing by the laldul possessor orthe possessor's agent; or (2)By:consplcuou.sly posting at reasonable intervalssigns which prohibit tresp"ss on the at'fected land; or(3). By conspicuously posting at reasonable intervalssigns which prohibit trespass on the affecte� land .during <?8rtain hours. b.Ko person Vho has received a deund to departpursuant to clause (1) of paragraph {a.) of tbissectlon·shall reenter the lawful possessor's land,vlthout · the written permission of the lavful possessoror possessor's agent who provided said deaa.nd, for a ·period of up to ninety (90) da.ys fro• the date of thede•and.. ---------:-: .. �------------":",_-:--.. ------------:-,:. :--:.-:-.--------------.------.---·-,·---·· -:::.f., S.._-! . ·.\:: .. � i• •.• � .\.:-· • ORDINANCE NO. 1264 BEING AH ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OP 1977, A TRESPASS ORDINANCE The City of Columbia Heights does ordain: Section 1: Trespassing upon the land of another. a.No person shall intentionally trespass upon theland of another and/or, without claim of right, refuseto depart therefrom on demand of the lawful possessorthereof or the possessor's agent. A demand to departmay be made as follows: (1)Orally or in writing by the lawful possessor orthe possessor's agent; or(2)By conspicuously posting at reasonable intervalssigns which prohibit trespass on the affected land; or(3)By conspicuously posting at reasonable intervalssigns which prohibit trespass on the affected landduring certain hours. b.No person who has received a demand to departpursuant to clause (1) of paragraph (a.) of thissection shall reenter the lawful possessor's land,without the written permission of the lawful possessoror possessor's agent who provided said demand, for aperiod of up to ninety (90) days from the date of thedemand. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Apri 1 12 1-1993 Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Donald J. Murzyn, Jr. , Mayor Jo-Anne Student, Council Secretary COLUMBIA HEIGHTS TRESPASS ORDINANCE Informational Sheet A building owner can authorize the Columbia Heights Police Department to enforce the trespassing ordinance by filling out and signing an affidavit to that effect and posting authorized "No Trespassing" signs provided by the Columbia Heights Police Department. An affidavit form may be obtained from by calling ____________ • Affidavits must be fully filled out and notarized unless signed in the presence of a representative of the Columbia Heights Police Department. Once you have satisfactorily completed and returned your affidavit for the subject property, the Columbia Heights Police Department will provide you with a sufficient number of authorized "No Trespassing" signs for your premises. If you have more than one building/property, you must fill out a separate affidavit for each property. Signs must be posted where they are easily visible to both potential violators and police. If the sign is not visible, police may be unable to enforce the ordinance. Only the Columbia Heights -authorized "No Trespassing" sign will be recognized by policewhen enforcing this ordinance. Contact �----------at ___________ for further information. CITY COUNCIL LETTER Meeting of: April 26, 1993 AGENDA SECTION: Ordinances & Resolutions ORIGINATING DEPT.: CITY MANAGER NO: 6 City Manager APPROVAL ITEM: Pertaining to Land Use Violations BY: Patrick Hentges B'A._:fa l\,.\f� and Penalties 6.f!. NO: Ord. #1265 DATE: April 20, 1993 ;..//d-O(a3 It has come to our attention that the penalty section of the Zoning Ordinance is out of date. The City Attorney's office drafted the attached update. Failure to comply with a Zoning Ordinance is a misdemeanor. The standard maximum penalty for a misdemeanor is $700/90 days as of 1983. The standard is set by State Statute. RECOMMENDED MOTION: Move to waive the reading of the Ordinance #1265 as there are ample copies available to the public. Move to schedule a second reading of Ordinance #1265 being an Ordinance amending Ordinance #853, City Code of 1977, pertaining to Land Use Violations and Penalties for May 10, 1993. �;ap;� w;j!Jl? COUNCIL ACTION: ORDINANCE NO. 1265 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO LAND USE VIOLATIONS AND PENALTIES The City of Columbia Heights does ordain: Section 1: SECTION 18 9.118 Section 9.118 of Ordinance No. 853, City code of 1977, which reads as follows, to wit: VIOLATIONS' AND PENALTIES Any person, firm, corporation, or voluntary association which violates or refuses to comply with any of the provisions of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof be subject to a fine of not less than FiveDollars ($5.00) nor more than Three Hundred Dollars ($300.00) for every offense or to imprisonment not exceeding ninety (90) days. Each day that a violation is permitted to exist shall constitute a separate offense. is herewith amended to read as follows: SECTION 18 9.118 Section 2: VIOLATIONS AND PENALTIES Any person, firm, corporation, or voluntary association which violates or refuses to comply with any of the provisions of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be subject to a fine of not more than Seven Hundred dollars ($7!00.00) or to imprisonment not to exceed ninety (90) days, or both, for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: -----------Second Reading: -----------Date of Passage: ---------- Offered By: ___________ _ Seconded By: ___________ _ Roll Call: ------------- Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER MEETING OF: APRIL 26L 1993 AGENDA SECTION: ORDINANCES AND ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS FINANCE APPROVAL NO: ITEM: GENERAL OBLIGATION TAX BY: WILu1V-LRITE BV�� NO: INCREMENT REFUNDING BONDS, SERIES 1993A DATE: APRIL 21, 1993 4 J d3 /CJ3 ,. D. Dan Hartman of Springsted and Oeo Rasmussen of Miller Schroeder met with the City Manager, Finance Director and Council Member Nawrocki on April 21, 1993, to review the financial advantages of refunding the Tax Increment Bonds of 1987. At this time it· · ted that refunding of these bonds would result in a savings to the City of approximate! $37,00 depending on the actual market rates at the time of the sale. These bonds were originally so 1987 as a General Obligation Taxable Tax Increment Issue to finance the Sullivan Shores Develop ent. Based on this meeting, it is Springsted's recommendation to take advantage of the current r tes and net savings at this time. Attached is an ordinance authorizing the refunding of the General Obliga�ion Tax Increment Refunding Bonds of 1987. The ordinance was prepared and reviewed by Ho1mer, and Graven, bond council for the City. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being a available to the public. JI)_,,,,., RECOMMENDED MOTION: Move to schedule the second reading for the� 1993, City Council meeting of Ordinance 12 66, being an Ordinance authorizing issuance of up to $735,000 in refunding General Obligation Tax Increment Refunding Bonds, Series 1993A. COUNCIL ACTION: ORDINANCE NO. 1266 ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $735,000 GENERAL OBLIGATION TAXABLE REFUNDING BONDS, SERIES 1993A The City of Columbia Heights does ordain: 1.It is hereby determined that: (a)the City is authorized by Minnesota Statutes, Chapter 475 (Act) and Section 4 75. 67, Slllbdivision 3, of the Act to ilssue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenailts made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service cost to the City or for the extension or ad:h,lstment of maturities in relation to the resources available for their payment; (b)subdivision 4 of the Act permits the sale of refunding obligations during the six month period prior to the date on which the obligations to be refunded may be called for redemption; ( c)it is necessary and desirable to reduce debt service costs that the City issue approximately $735,000 General Obligation Taxable Refunding Bonds, Series 1993A (Bonds) to refund certain outstanding general obligations of the City; ( d)the outstanding bonds to be refunded (Refunded Bonds) consist of the $1,100,000 General Obligation Taxable Tax Increment Bond of 1987, Series A, dated August 1, 1987, of which $710,000 in principal amount is currently callable on August 1, 1993. 2.To provide moneys to refund the Refunded Bonds, the City will issue and sell Bonds in the approximate amount of $727,650. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $7,350. The excess of the purchase price of the Bonds over the sum of $727,650 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Official Terms of Offering: SRG52324 CL162-12 THE CllY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $135,ooo• CllY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION TAXABLE REFUNDING BONDS, SERIES 1993A DETAILS OF THE BONDS The Bonds will be dated July 1, 1993, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1. 1994. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will be Issued in the denomination of $5,000 each, or in integral multiples thereof, as requested by the purchaser, and fully registered as to principal and interest. Principal will be payable at the main corporate office of the registrar and interest on each Bond will be payable by check or draft of the registrar mailed to the registered holder thereof at the holder's address as it appears on the books of the registrar as of the close of business on the , 5th day of the immediately preceding month. The Bonds will mature February 1 in the years and amounts as follows: .. 1994 $160,000 1995 $185,000 1996 $190,000 1997 $200,000 The City reserves the right, after the propasal is received. to incresse or reduce the principal amount of the Bonds offered for sale. Ally such increase or reduction will be in a total amount not ro exceed $10,000 and will be made in mi.ll:iples of $5,000 m any of me maturities. In the event rhe princ,pal amount of rile Bonds is increasecJ or reei.ucecJ, any premium oftered or any discount taken will be increased or reduced by a percentage equal to rhe percentage by which me principal amount of the Bonds is increased or reduced. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its fu!I faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge tax increment revenues generated from the City's MDowntowr. C.B.D. Revitalization Project." The proceeds will be used to refund the 1994-1997 maturities, totaling $710,000, of the City's General Obligation Taxable Tax Increment Bonds of 1987, Series A. TAXABILITY OF INTEREST The interest to be paid on the Bonds is includable in gross income of the recipient for United States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and bank excise taxes measured by net income. TYPE OF PROPOSALS The Proposal shall be for not less than $727,650 and accrued interest on the total principal amount of the Bonds. Rates shall be in integral multiples of 5/100 or 1 i8 of 1 % Rates must be in ascendin g order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted -1 . 3.Springsted Incorporated negotiated the sale and purchase of the Bonds in accordance with the foregoing Terms with Miller & Schroeder Financial, Inc. The City Council will meet , , to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. 4.This ordinance shall be in full force and effect from and after thirty (30)days after its passage. First Reading: Second Reading: Offered By: Seconded By: Roll Call: Date of Passage: Council Secretary Attest: City Clerk-Treasurer SRG52324 CL162-12 Mayor �olumhia Heights, Minnesota G.O. Taxable Refunding Bonds, Series 1993A Prepared: 04/01/93 By SPRINGSTED Incorporated Current Refunding Summary Partial Current Refunding of TAXABLE G.O. Tax Increment Bonds of 1987 Even Annual Savings Structure Refunding__§�ri_Q Ratin_g_: A 1 Refunding Delivery Date Sources/ Uses Sources of Funds on: 07/21/93 Refunding Principal: 735,000.00 Accrued Interest: 1,849.32 Total Sources of Funds: 736,849.32 Uses of Funds on: 07/21/93 Discount@ $10.00 7,350.00 Acc. Int. & Unused Disc: 1,849.32 Refunding Expenses: 18,125.00 Investment to Call Date: 709,525.00 Total Uses of Funds: 736,849.32 Refunded/ Refunding Bond Comparison As of: Refunded Refunding 07/01/93 Statistics Statistics Principal: 710,000 735,000 Interest: 140,979 75,330 Bond Yrs: 1,554 1,594 Avg. Mat: 2.189 2.168 NIC: 9.07% 5.19% Date of Bonds: Delivery Date:_ Refunded Call: 1st Callable: 07/01/93 07/21/93 08/01/93 02/01/94 Refunded Bond Call Date Sources/ Uses Sources of Funds on: 08/01/93 � Invest. Proceeds Mature: 709,525.00 Inv. Earnings @ 2.75%: 542.00 Funds from Issuer: Total Sources of Funds: 710,067.00 Uses of Funds on: 08/01/93 Refunded Principal: 710,000.00 Refunded Call Premium: Excess Proceeds: 67.00 Total Uses of Funds: 710,067.00 Total Net Savings/Present Value Savings Future Savings: 35,304.79 Less Funds From Issuer: Plus Acer. Int. to D/S Fund: 1,849.32 Plus Exe. Proc. to D/S Fund: 67.00 Total Net Savings: 37,221.11 Present Value Sav @ 4. 720/o : 34,491.90 As 0/o of P.V. Refunded Int.: 27.41% Columbia Heights, Minnesota TAXABLE G.O. Tax Increment Bonds of 1987 Existing Debt Service Date 08/01/93 02/01/94 08/01/94 02/01/95 08/01/95 02/01/96 08/01/96 02/01/97 Totals Bond Years: Avg. Mat .. : NIC ....... : Principal 155,000.00 170,000.00 185,000.00 200,000.00 710,000.00 1,554.17 2.189 9.071% Schedule A Rate Interest 32,065.00 8.900% 32,065.00 25,167.50 9.000% 25,167.50 17,517.50 9.100% 17,517.50 9,100.00 9.100% 9,100.00 167,700.00 All lower calculations are made from the date of the refunding bonds Prepared: 04/01/93 By SPRINGSTED Incorporated Semi-Annual Annual 32,065.00 187,065.00 219,130.00 25,167.50 195,167.50 220,335.00 17,517.50 202,517.50 220,035.00 9,100.00 209,100.00 218,200.00 877,700.00 877,700.00 Columbia Heights , Minnesota TAXABLE G.O. Tax Increment Bonds of 1987 Refunded Principal and any Call Premium Prepared: 04/01/93 By SPRINGSTED Incorporated Schedule B Date 08/01/93 02/01/94 Totals Principal 710,000.00 710,000.00 Call Date ............. : ?irst Date Called ..... : Call Premium .......... : Premium 08/01/93 02/01/94 Semi-Annual Annual 710,000.00 710,000.00 710,000.00 710,000.00 This portion will be paid with proceeds. Columbia Heights, Minnesota TAXABLE G.O. Tax Increment Bonds of 1987 Non-Refunded Debt Service Schedule C Date 08/01/93 02/01/94 Totals Principal Rate Interest 32,065.00 32,065.00 Prepared: 04/01/93 By SPRINGSTED Incorporated Semi-Annual Annual 32,065.00 32,065.00 32,065.00 32,065.00 This portion Will be paid by the issuer. The first payment includes interest on the entire existing debt service. Columbia Height s, Minnesota G.O. Taxable Refunding Bonds, Series 1993A Refunding Debt Service Date Principal 02/01/94 160,000.00 08/01/94 02/01/95 185,000.00 08/01/95 02/01/96 190,000.00 08/01/96 02/01/97 200,000.00 Totals 735,000.00 Bond Date.: 07/01/93 Avg. Mat .. : 2.168 NIC ....... : 5.188% Rate 4.000% 4.250% 4.750% 5.000% Schedule D Interest 19,417.71 13,443.75 13,443.75 9,512.50 9,512.50 5,000.00 5,000.00 75,330.21 Prepared: 04/01/93 By SPRINGSTED Incorporated Semi-Annual Annual 179,417.71 179,417.71 13,443.75 198,443.75 211,887.50 9,512.50 199,512.50 209,025.00 5,000.00 205,000.00 210,000.00 810,330.21 810,330.21 Delivery .. : 07/21/93 Discount.%: 1.00000% Bond Yield: 4.72123% Columbia Heights, Minnesota G.O. Taxable Refunding Bonds, Series 1993A Annual Savings Analysis Prepared: 04/01/93 By SPRINGSTED Incorporated Date (1) 08/01/93 02/01/94 08/01/94 02/01/95 08/01/95 02/01/96 08/01/96 02/01/97 Totals Refunding Debt Service (2) 179,417.71 211,887.50 209,025.00 210,000.00 810,330.21 Present Value Rate ... : Present Value Savings: As % of P.V. Ref. Int: Schedule E Non-Refunded Debt Service (3) 32,065.00 32,065.00 4.7212% 34,491.90 27.41% Total New Debt Service (4) 211,482.71 211,887.50 209,025.00 210,000.00 842,395.21 Existing Debt Service (5) 219,130.00 220,335.00 220,035.00 218,200.00 877 ,700.00 Exe. Pro. to D/S Fund: Acc. Int. to D/S Fund: Total Net Savings .... : Savings or (Loss) (6) 7,647.29 8,447.50 11,010.00 8,200.00 35,304.79 67.00 1,849.32 37,221.11 Columbia Heights, Minnesota G.O. Taxable Refunding Bonds, Series 1993A Escrow Structure Schedule F Prepared: 04/01/93-By SPRINGSTED Incorporated This page has been left blank intentionally to show that an escrow account isnot required for a current refunding. •..:olumbia Heights, Minnesota G.O. Taxable Refunding Bonds, Series 1993A Sources and Uses of Funds Prepared: 04/01/93 By SPRINGSTED Incorporated Schedule G Sources of Funds: Par Value of Refunding Bonds .................................... : Less Discount / Plus Premium .................................... : Accrued Interest ................................................ : Earnings on Proceeds at: 2.750% .............................. � Funds From Issuer ............................................... : Total Sources of Funds Uses of Funds: Refunded Debt Service and Call Premium if any ................... : Open Market Security ............................................ : Beginning Balance in Escrow ..................................... : Accrued Interest to Sinking Fund ................................ : Unused Discount to Sinking Fund ................................. : Refunding Expenses .............................................. : Excess Proceeds ................................................. : Total Uses of Funds 735,000.00 (7,350.00) 1,849.32 542.00 730,041.32 710,000.00 1,849.32 18,125.00 67.00 --------- 730,041.32 ============ CITY COUNCIL LEITER MEETING OF: APRIL 26_, 1993 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 8 FINANCE/LIQUOR APPROVAL ITEM: ACCEPTANCE OF VISA AND BY: �. ELRITE B�fil NO: MASTERCARD L.J · .. 8.A-.DATE: APRIL 19, 1993 '+la.�,� This item was originally presented to the City Council at the April 12, 1993, City Council meeting and was tabled for additional information. First, the City is a member of the Minnesota Licensed Beverage Ass0dati6n. This Association has worked out an agreement with Citicorp for a discount on the nonnal Visa and Mastercard fees. The percentage charged to Association members is determined by the total volume of all Association members added together. Based on this, the perc�tages the Oty pays for processing Visa and Mastercard bills will be the same whether we contract for one location or multiple locations. The only difference is that Citicorp has an annual fee of $75 for each location. If the City had only one location, the fee would be $75. With two locations, the total fee is $150. By establishing an account with Citicorp for two locations, we receive detailed information on each individual location from Citicorp. This saves a great deal of time in accounting for the revenue and expenses as we receive a separate statement for each location to reconcile against the City's records. Following are other statistics related to credit card transactions at Top Valu for the year 1992: Total Sales Credit card sales Percent of sales by credit card Total fees paid for credit card sales Fees as a percentage of credit sales $3,772,965.00 100,022.36 2.65% 2,091.25 2.09% As you can see from the above schedule, credit cards sales in 1992 were slightly over two and a half percent of the total sales. Fees for these sales were slightly over two percent of the total credit card sa-les. Citicorp's fees for 1993 are as follows: Mastercard is 1.95% of the sale plus a $.09 fee pe.r transaction; Visa is 1.93% of the sale pl� a $.06 transaction fee. Based on this information, it is staffs recommendation to enter into an agreement with Citicorp Card Acceptance Services, and establish the new liquor store at 2241 -37th Avenue NE as a separate account with Citicorp for the acceptance of Visa and Mastercard. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Citicorp Card Acceptance Services for the processing of Visa and Mastercard services. WE:dn 9304191 COUNCIL ACTION: t{ -=------�---�� ---- Card Establishment Services, Inc. 2 '"lunt,ngtor, Quadrangle Meilnlle New York 11747 Dear Client: Thank you for your request to add a new location. Enclosed is a Sales Agreement and New Location Profile. Please complete them entirely. The agreement must be signed by the listed principle on the original contract, with the exception of Schedule of Fees located on the back page of the Sales Agreement. Addit ionally, enclose a voided check along with one of the following: •Corporate Seal•Business Certificate•Certification of Incorporation These documents should be sent to: CFS 2 Huntington Quadrangle Melville, NY 11747 Att: Operations Support Your request will be processed upon receipt of these documents and will be . completed as soon as possible. We appreciate the opportunity to serve your credit card processing needs as your business changes and grows. Sincerely, Client Services New Location Profile GENERAL INFORMATION Telephone Number '.'J New location {71'2, -J82--oo4-4 Opening Date: -I -9 3 FUNDING 0 Automated Clearing House (ACH) CJ Ban kwi re CJ Same as Head Office 0 Same as merchant number Q:39 k:Q(.nl,bCf 0 CJ Unique DDA/ABA (Voided Check Attached) EQUIPMENT Quantity B,D1 B11x Cl!DS:iSS Terminal 0 [J 0 Roll Printer 0 OJ 0 Slip Printer 0 0 0 CJ Oth er Special Dialing Instructions (i.e. dial "9" to access outside line) ship 't . � '/Au) �l�og_:!f 'l-- � 1Mi -"53-i 1-.\.6. , CCuM131i@91IT; MN sC2-1 ENTIIJ,EMENTS Qeck Qne; CJ Amex SE#,_________ CJ EDC CJ Diners Club/Cane Blanche SE# I CJ EDC 1' Discover SE # bf) I ID IJODtf/4 l':Z8 ll EDCCJ JCB SE # T O EDC 0 Check Verification (ETC) CJ Check Guarantee Vendor:. ___ _ Merchant# ________ _ Signature gd./�AA.., CJ Authorization only CJ Authorization only CJ Authorization only 0 Authorization only CITIC0RPOCARD ACCEPTANCE SERVICES• A Division at Cmcorp Credit Setvices, Inc. CARD PROCESSING SALES AGREEMENT This Agreement is between Citicorp Credit Services, Inc .. Card Acceptance Services Division ("CCSI") and C i'1v 0£ (; I Viilk2ia f-k;ckk ("Client"). 1.DUTIES AND OBLIGATIONS1.1 Under the terms of this Agreement. Client will permitholders of all valid Visa and MasterCard lntemRtional cards(such as, but not linited lo MasterCard, Eurocard and Access)without discrimiryation, to charge purchases and leases ofgoods and services, and CCSI will purchase the debtresulting from those purchases and leases. If Client is a travelservice provider eligible for the Travel Voucher Program,Client will permit holders of valid Visa U.S.A. and MasterCardInternational Travel Vo uchers to pay for purchases andleases of goods and services and CCSI will purchase thedebt resulting from those purchases and leases subject toMasterCard International ("MasterCard") and Visa U.S.A. ("Visa") rules. regulations, and instructions related to travel vouchers. CCSI may designate In writing other card brandsfor coverage under tns Agreement. subject to such fees andoperating proced.Jres as determined by CCSI. 1.2 Client agrees that al procedures set forth in the operatingmanuals, appendces and instructions, including CCSl'sOperating Procedures Gulde ("Operating Procedures")issued by CCSI (Client acknowledges receipt of same), andthe rules and regulations of MasterCard and Visa'are part ofthis Agreem,nt and must be followed by Client Client agreesthat in connection with tie authorization procedure set forth inthe Operating Proced.lres, the floor limit shall be as stated inthis Agreement for ptSchases or leases made with a Visa caittand as stated in this Agreement for purchases or leases madewith a MasterCard card. Client will present to CCSI forpurchase only a vatid debt which arises from legal and bonafide sales or leases of goods and services between Client anda bona fide Carcmember. 2.RESTRICTED TRANSACTIONSCLIENT MAY NOT SUBMIT FOR PAYMENT DEBT ARIS.ING FROM A TRANSACTION BETWEEN A CAROM EMBERAND ENTITY OTHER THAN CLIENT. IF CLIENT DEPOSITSOR ATTEMPTS TO DEPOSIT SALES BETWEEN CARD­MEMBERS AND ANY ENTITY OTHER THAN CLIENT, CLIENT AGREES THAT SUCH SALES DEPOSITS SHALLBE SUBJECT TO IMMEDIATE CHARGEBACK BY CCSl,ATTHE SOLE DISCRETION OF CCSI, WITHOUT FURTHERNOTICE TO ·cueNT. SUCH DEPOSITS WILL FURTHERSUBJECT CLIENT TO IMMEDIATE TERMINATION OFTHIS AGREEMENT AND/OR LEGAL ACTION. CLIENTMAY NOT SUBMI T FOR PAYMENT DEBT ARISING FROMMAIL ORDER OR TELEPHONE ORDER TRANSACTIONSUNLESS CLIENT HAS INDICATED ON THE CLIENTAPPLICATION THAT SUCH TRANSACTIONS AREACCEPTED BY OJENT, AND HAS RECEIVED CCSIAPPROVAL OF SUCH TRANSACTIONS. IF CLIENT HASNOT RECEIVED PRIOR AUTHORIZATION TO DEPOSIT MAIL ORDERANOTELEPHONE ORDER TRANSACTIONS Date: 4!'Zjq.3 AND SUBSEQUENTLY WISHES TO SUBMIT SUCHTRANSACTIONS, CLIENT MUST SUBMIT A REQUEST INWRITING TO CCSI ANO MUST RECEIVE PRIOR WRITTENAPPROVAL FROM CCSI TO DEPOSIT SUCH MAIL ORTELEPHONE ORDER TRANSACTIONS. CLIENT MAYNOT SUBMIT FOR PAYMENT DEBT ARISING FROM ATRANSACTION ON A PERSONAL MASTERCARD ORVISA CARD OF THE OWNERS, PARTNERS OR OFFICERSOF THE CLIENT OTHER THAN FOR A VALID PURCHASEOF GOODS OR SERVICES. 3. AUTHORIZATION Client understands that an authoriZation indicates theavailability of credit at the time of authorization but does notwarrant that the person presenting the card is the rightfulCardmember nor Is it an unconditional promise or guaranteethat CCSI will pi.rchase or not charge back any debt. 4. CLIENT SETTLEMENT 4.1 CCSI will pay Cient or credit Client's bank accountnumber for such Debt Client will pay CCSI or permit CCSI todeduct from any payment to Client or charge against Client'sbank account any fees, discounts. customer credits, adjust­ments, char�backs, aher debits and MasterCard and VisaAssociation liability, as provided in ttie Agreement and in theOperating Proceci,res or in the rules and regulations ofMasterCard and VISa. For purposes of this Agreement,Chargebacks shall specifically include all matured, un­matured, fixed, conti'lgent. liquidated and unliquidated claimsand Chargebacks of CCSI against Client Client agrees that inthe event of a Chargeback or customer credit. CCSI shallretain its service fee. Client agrees that chargeback of debtdisputed by Carctnembers purchased by CCSI hereundershall be govemed by the rules. regulations, and proceduresof MasterCard, VISB aid CCSI in all respects includingrequired documentation. 42 Client agrees to pay CCSI for any fees, charges, fines,assessments, penalties, chargebacks, or other liability (calledcollectively Association 1.iability} which CCSI may be requiredto pay, Incur, or P',rChase by MasterCard or Visa with regardto debt purchas.ect by CCSI from Client CCSI, in its solediscretion, shall have the righno charge Client in antic:ipationof any such Association liability. Client's liability for previouslypurchased debt ilcludes, but is not Hmited to. counterfeit,altered card, ineligible or other fraudulent transactionspurchased by CCSI from Client and assessed, retumed orotherwise required to be paid or repurchased by CCSI. Clientunderstands and ag-ees that CCSI shall charge Client anannual membership fee of $75.00 to be billed during Client'sanniversary month. Client's obligations under this paragraphshall not be subject to tine limitations specified elsewhere inthis Agreement or ii the Operating Procedures and shallsurvive the termination of this Agreement 5.MASTERCARD AND VISA MARKS Client shall adequately display all MasterCard and Visa materials including service mark decals and take-one applications as provided by CCSI. Client shall use the MasterCard and Visa service marks only to indicate that such cards are accepted for payment and shall not indicate directly or indirectly that MasterCard or Visa endorses Client's goods or services. Client shall not refer to such cards in stating eligibility for Client's goods and services. Client's right to use or display the MasterCard and Visa service marks shall continue only so long as this Agreement remains in effect or until Client is notified by CCSI to cease their use or display. 6.CCSI EQUIPMENT 6.1 tf CCSI provides c,ent with equipment, it will not become Client's property, and Client will protect it from loss. theft. damage or any legal encumbrances and allow CCSI and its designated representatives reasonable access to Client's premises for repair, removal, modification. installation and relocation. Client agrees to return any equipment at Client's expense to CCSI within thirty (30) days of a request by CCSI. CCSI may charge Client for failure to rel.urn such equipment within thirty (30) days an amount equal to the cost of comparable ne't'.i equipment Any such charge by CCSI shall be accompanied by a verification of Jtie cost of said new equipment Client agrees to pay such an amount to CCSI upon demand. Card imprinters or terminals. when purchased by Client. will become the property ot Client 6.2 CCSI makes no representation or warranty. express or implied, as to the merchantability, condition. design. or compliance with specifications or the operation or fitness of any equipment or any· other representation or warranty whatsoever, express or implied, with respect to any equipment CCSI shall have no lia�ility to Client for any loss of business or any other incidental or consequential damage (including, but not limited to·. damages for injury to a person or property) arising out of or in connection with the use by Client of any equipment 7.CHANGE OF TERMS CCSI may change the Operating PrQCedures or floor limits from time to time by gving notice of the change to Client at least ten (1 O) days before the change becomes effective. CCSI may change the fees from time lo lime for any reason including, but not limited to, an increase in MasterCard International or Visa U.S.A. interchange rates and fees and increases in conmunication costs, by giving notice of the change to Cl[ent at least thirty (30) days before the change becomes effective. In the event Client's service fee includes any MasterCard and/or Visa reduced interchange fee(s) and Client fails to meet the necessary requirements for such reduced fee(s), C6ent agrees that CCSI may retroactively andior prospectively adjust the service fee on such debt to the standard (domestic) or other applicable interchange fee. CCSI may change this Agreement from time to time by giving notice of the change to Client at least thirty (30) days before the change becomes effective. Client's continued submis­sion of debt to CCSI after the effective date shall constitute Client's acceptance of any new terms or fees expressed tn such notice. I.TERMINATION CCSI may terminate this Agreement at any time. Client may terminate !his Ag�r:nent upon thirty (301 days written notice. CCSI will accept debt incurred prior to lhe dale of termination for a period of ttYee (3) days. Client's obligations under this Agreement remain in full force and effect relative to all debt purchased under ttis Agreement 9.INDEMNIFICATION 9.1 Client shall defend. indemnify and hold CCSI harmless -2- from any action or threatened action arising out of Client's actions under or in funherance of this Agreement and Client agrees to reimbl6S8 CCSI for all costs and expenses, including reasonable attomey·s fees incurred as a result of such action or threatened action. Client agrees to reimburse CCSI for all costs and expenses incurred in responding to proper legal process br reproduction of Client's deposit records. Client flrther agrees to reimburse CCSI for any and all fees related to CCSl's termination of the Sales Agreement for fraud or cause. Such fees shall include. but are not limited to, reasonable attorneys fees, collection costs and/or chargeback costs. The provisions Of this paragraph shall survive the termination of this Agreement 9.2 In no event shaft either party·s liability, if any, include special, consequential or exemplary damages, including lost revenues, profits and business opponunities. The provisions of this paragraph shall survive the termination o1 this Agreement. 10.RESERVE ACCOUNT 10.1 CCSI may require Client to establish a Reserve Account against current and fullre debt upon three (31 days written notice to Client. except in instances of termination for fraud or cause where Reserve Account funding may be immediate. CCSI may fund the Reserve Account by a deduction from · payments due Clent or a charge against any of Client's accounts held by CCSI or CCSI affiliates. Failure of Client to fund the Reserve Account can result in immediate cancellation of the Agreement by CC SI. Client agrees that CCSI may deduct any amol.l'lt owed CCSI pursuant to this Agreement from this Reserve Account or from any payment due Client from CCSI. In the event o1 termination by either party, an immediate Reserve Account may be established by CCSI with.out notice funded by deductions from any payments due .or charges against Client's account Client agrees to execute any documents necessary to effectuate said security interest Any Reserve �count wil be held by CCSI for the greater of ten (10)months after termnation of this Agreement or for suchlonger period of time as is consistent with CC Si's liability fordebt purchased from Oient as defined by MasterCard andVisa regulatiQns. 10.2 Clier,t agrees that each time a charge is incurred, a contingent and urwnatured claim against CCSI accrues in the Client's favor, ·and sinuhaneously, a contingent and_ un­matured c;laim of chargeback against Client accrues in favor of CCSI. Client agrees that CCSI shall have the right to effect a chargeback immedately and without notice and to set off any �uch cl�im that ii has against any money or amounts which CCSI may owe to Cient from time to time (whether or not such money or amounts were derived from the same charge(s) out o1 which Clienfs clam arose). Client agrees that the failure of CCSI to effect a chargeback or to set off in any one or more instances shall not impair or constitute a waiver of CCS l's right to do ·so subsequently. In order to assure, implement. and maximize CCSl's rights of chargeback and setoff and their availability to CCSI for any and all indebtedness and obligations of Client to CCSI, bolh now existing and hereafter incurred, Client agees to irrevocably grant to CCSI a lien, security interest and right of setoff in and to any of Client's funds. including, but not limited to, the Reserve Account and to all money and amounts row or hereafter due orto become due to Client from CCSL Client understands that any such funds may be commingled with Olher funds o1 CCSI and need not be maintained in any separate account of Client Client further understands that its right to receive any amounts due or to be<;ome due to CCSI is expressly subject and subordinate to all Chargeback. setoff and lien rights of CCSI which rights of CCSI may in no event be deemed to be waived by CCSI. Client further understands that each purchase of debt by .CCSI creates a contngent and unmatured claim for Charge­back in favor of CCSI against Client Client agrees to duly execute and deliver to CCSI such instruments and documents as CCSI may reasonably request to perfect and confirm the lien, security interest. right of setoff and subordination set forth in this Agreement The provisions of this paragraph shall survive termination of !his Agreement 10.3 If Client substantially terminates its operations or substantially reduces the ·amount of its lease or sale of goods or services: or if there is a substantial reduction in sales of Debt to CCSI; or•in the event that Client is the subject of a case under the Bankruptcy Code, receivership, trusteeship, assignment for the benefit of creditors, common law com­position. reorganization, bulk sale or any other insolvency, liquidation or reorganization proceeding, or if anyone other than Client asserts a· lien on or a claim to any money or amounts which are subject to the rights of chargeback, setoff or lien of CCSI, then CCSI may terminate making payments under Section 4.1 of this Agreement until such time as ii may reasonably take CCSI to accurately determine the amount of Chargebacks and setoffs to be retained by CCSI, including. but not limited to. Chargebacks and setoffs for liquidated, un­liquidated, fixed. contingent. matured and unmatured claims. 10.4 Should CCSI, MasterCard, or Visa have cause to deem any debt previously purchased questionable or unacceptable, CCSI shall have the right to deduct the amount of such debt from any payment to Client or charge against Client's bank account or Reserve Account the amount of such debt. If CCSI is unable to collect the amount of such debt by withholding it from a payment or charging Client's bank account or Reserve Account. Client shall pay the full amount or uncollected part thereof, deemed unacceptable on demand by CCSI. 10.5 Client agrees that if Client fails to meet any of its obligations under this Agreement. CCSI has the right to collect any amount due or which may become due from any accounts belonging to Client held by CCSl's affiliates without additional notice to Client; and Client gives CCSI a security interest in all such accounts for that purpose. Client agrees that CCSI may inform its affiliates of Client's Agreement to give CCSI this security interest The provisions of section "10" hereof shall survive termination of this Agreement. 11.BOOKS AND RECORDS 11.1 Client agrees to furnish 10 CCSI such financial state­ments and information concerning Client or its affiliates as CCSI may from time to time request CCSI, or its duly authorized representative, may examine the books and records of Client relating to the transactions contemplated hereunder, including all debts previously purchased or presented for purchase by CCSI during Client's normal business hours. 11.2 Client and the principals. partners or proprietors of Client agree to provide CCSI sixty (60) days prior written notice of its intent to A.I transfer or sell any substantial part (10% or more) of its total assets or/liquidate; or Bl change the t,asic nature of its business: or Cl change ownership or upon transfer or sale of any substantial part (10% or morel of the control of Client entity. 12.CONFIDENTIALITY Client also agrees that. wfthout the cardmember's consent, Client will not sell, purchase, provide, or exchange MasterCard or Visa card account information (including account numbers) in the form of imprinted sales slips, carbon copies of imprinted sales slips, mailing lists, tapes or ·any other media obtained by reason of a MasterCard or Visacard transaction to any third party other than the Client'sagents for the purpose of assisting Client in its business, toCCSI, to MasterCard or Visa or pursuant to a govemment request Client shall not use CCSl's trademarks, names,logos, service marks or trade names in connection with any solicitation, advertisement, promotion or sales marketingpublication or advertisement without prior written permission -3- of CCSI. The terms of this section shall survive the termination of this Agreement 13.ASSIGNMENT This Agreement sha0 be binding upon Client and CCSI and upon their respective heirs, administrators, executors, successors, and assigns. Client understanc:.; that this Agreement constitutes a contract to extend financial accomodations by CCSI to the Client within the meaning of Section 365(c) of the Bankruptcy Code. However, neither CCSI or Client shall assign or transfer this Agreement to any other party without prior written consent from the other. No assignee for the benefit of creditors, successor in interest, custodian, receiver, trustee in bankruptcy, debtor in posses­ sion, sheriff or any other officer of a court, or other person charged with taking custody of a party's assets or business, shall have any right or to continue or to assume or to assign this Agreement CCSI may assign this Agreement and the rights and obligations hereunder, in �hole or in part, to any CCSI affiliate. 14.MISCELLANEOUS 14.1 If any part of this Agreement shall be held invalid, illegal or unenforce�ble, the validity, legality or enforceability of the remainder of this Agre!3ment shall not in any way be affected or impaired thereby. '.THIS AGREEMENT IS GOVERNED BY THE LAWS OF THE STATE OF NEW YORK and may not be modified except by YtTitten agreement between the parties except as otherwise provided herein. The exclusive jurisdic· tion and venue for any disputes arising out of or in connection with this Agreement shall be an appropriate federal or state court on Long Island, New York or New York City. 14.2 CLIENT AGREES THAT IN THE EVENT THAT ANY ACTION, SUIT OR PROCEEDINGS ARISE OUT OF CLIENT'S ACTIONS OR THIS AGREEMENT, CLIENT HEREBY WAIVES ANY RIGHT CLIENT WOULD OTHER­WISE HAVE TO A JURY TRIAL 14.3 In the event that CUent is the subject of a case under the Bankruptcy Code; receivership, assignment for the benefit of _creditors, trusteeship, common law composition, reorgan­ization, bulk sale or any other insolvency, liquidation or reorganization proceeding, CCSl's reasonable attorneys' fees and expenses shall constitute a Chargeback hereunder. 14.4 Each party represents to the other that it has full right, power, and authority t> enter into this Agreement and to perform the same n accordance with its respective obliga­tions hereunder. Nothing contained in this Agreement shall be cohstrued as constituting a partnership, joint venture or agency between CCSI and Client, nor shall the agents, employees, or servants or CCSI or Client be deemed for any purpose the agents, employees, or servants of the other. 14.5 Neither CCSI nor Client shall be liable for any failure to perform any of the tenns of this Agreement if and to the extent that such failure is attributable to any natural catastrophe commonly considered an act of God, act of any governmental authority, war. strike, riot, or civil disturbance. 14.6 This Agreement will not become legally binding and may not be enforced by either party until and unless approved by the Credi Department of CCSI. 15.DINERS CLUB/CARTE BLANCHE 15. 1 At Client's request and in accordance with the rules of Diners PJub/Carte Blanche ("DC/CB"), in addition to provid­ing authorizations and payment for Visa and MasterCardtr�nsactions as set forth above, CCSI agrees to authorize and provide payment for all DC/CB card trahsactlons whichare submitted by Client to CCSI. Client agrees that all DC/CB transactions submitted by Client to CCSI shall be govemed by the terms set for1h in this Agreement and by theregulations and procedures set forth in the OperatingProcedures and in DC/CB's Operating Manual. I In accordance with this Sales Agreement, the following schedule of fees and other services applies: I Service Fees Of: MC /.C, S"o/o Visa / ,q 3io Diners Imprinter Purchase Fee Of: 0 per l.liit. Submission Mode: THE FLOOR LIMITS ARE: Miscellaneous Fees: 0 .One Time Membership Application Fee Of: 0 Payment Cycle: Do..; t4 VISAS 0 (l Term inal Rental Fee of Network Access Per 0 per month plus Transaction: applicable sales tax pursuant to attached Te rminal Rental Agreement Purchase Fee LocaltToll Free 09 of O pl_us appUcable �:tefc,� , sates tax. Diners/CB Amex plus applicable tax Payment Method: Direct Pass-Through (Third £FT Party Charges if applicable) (plus applicable tax) MASTERCARD S C) DINERS$ ACH AGREEMENT Client hereby authorizes CCSI to access information from its checking account indicated below and to initiate credit and/or debit entries by wire transfer funds. or Automated .Clearing House transfer and to authorize the depository named below (DEPOSITORY) to block or to initiate, if necessary reversing entries and adjustments for any original entries made to its checking account indicatd below and to authorize DEPOSITORY to provide such access and to credit and/or debit or to block the same to such account This authorization is without respect to the source of any funds in the checking account This authority is to remain in full force and effect until CCSI has received written notification from Client of its termination in such time and in such manner as to afford CCSI and DEPOSITORY a reasonable opportunity to act on it. In order to insure transactions are properly handled, a copy of a blank voided check must be attached. Your bank must be a member of the National Automated Clearing House Association for you to �lize this payment option. If payment is lo be made by wire, funds or Automated Clearing House transfer, please supply the following information: NAME OF BANK fMUST BE A MEMBER OF THE FEDERAL RESERVE SYSTEM) ADDRESS OF BANK BUSINESS DEMAND DEPOSIT ACCOUNT NUMBER FOR CLIENT arr-1 {1f eru.'l-ll31A. H�al:l:(s LEGAL N�"f E OF BUSINESS LI,_ / -(o? VA LU l1, �voe ?I' vTRAOf NAME OF BUSAf I. {h � "r'JAl -'b711i.�. Jr1JU6lb Gic,m)ADDRESS �ll'J' l H�-s�2-, STATE ZIP CODE AUTHORIZED SIGNATURE NAME OF PERSON SIGNING mLE DATE TRANSFER/ ABA NUMBER FOR CITICORP CREDIT SERVICES. INC. CARO ACCEPTANCE SERVICES DIVISION SIGNATURE DATE Notices sent to CCSI shall be in writing, sent by U.S. registered or certified mail, postage pre-paid, return receipt requested to the following address: Citicorp Card Acceptance Services A Division of Citicorp Credit Services, Inc. 2 Huntington Quadrangle Melville, N.Y. 11747. Attention: Sales Manager SA,. Rev. s,10 -4- ,, CITY OF OOLUMBIA H.TU'GHTS Meeting of: April 26, 1993 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: :g Fire APPROV� � ·1t ITEM: UPDATE OF MUTUAL AID AGREEMENT BY: Charles Kewatt BY: DATE� tg /a.I fq_ NO: 0.8.DATE: April 21, 1993 � Pursuant to North Medical Transportation�s license requirements by theMinnesota State Department of Health, they must have in place mutual aidagreements in areas where they are licensed to operate. With regard to fees,North Mediea1 Transportatio,n Serv,iee� will transport our injured police andfire personnel free of transport charges. Likewise, if called upon totransport for North, Columbia Hei,ghts c� charge a _custqmary fee to otherwiseNorth patients. See attached letter and agreement from Rod Pieper, Operations Manager of theNorth Medical Transportation Services. The Fire Chief and Lee Ann Bocwinskiof the City Attorney� s off ice have reviewed and revised the proposedagreement and recommend the Mayor and City Council authorize its execution. REClfflKNDKD K)'l'JON: to execute the North Medical 93-46 COUNCIL ACTION: �-.... ,--ca � � -'-·1 � ....... Ncnth rm •i-i..J Medical � pl. 1ians ·oo. � 7 Servi� April 15, 1993 Charles Kewatt, Chie1 Col umbia Heights Fire Department 555 Mill Street NE Col umbia Heights, MN 55421 Dear Nr. Kewatt: a division of North Memorial Medical Center Pursuant to our conversation the other day, I am sending you a new revised Mutual Aid Agreement. I have also £axed a copy to your legal counsel, Lee Ann Bockwinski, at her request. If it meets with approval, please sign and send a copy back to me. 1£ you vent to mak e any chan ges please do so and 1orward to me. Thank you £or your assistance. �� Rod Pieper, Operat ions Manager North Medical Transportation Services RP:bv North Medical Transportation Services •3300 North Oakdale •Robbinsdale, MN 55422 • 612-520-5357 MU'lUAL AID AGREEMEft (\A)J\ l NORTH MEDICAL TRANSPORTATION SERVICES and CO LU��At�IGHTS <-AMBULANCE SERVI,C:S�, being licensed life support transpo rtation services in Minnesota, agree to provide mutual assistance and back-up coverage for each other whenever one service cannot adequately respond to requests for service in its primary service area. Assistance provided will be based upon the availability of staff and vehicle at the time of the request, and will not supersede need for an ambulance in the home area of each provider. When mutual aid services are provided, there will be no accompanying fees for said services. If, during the course of providing mutual aid, patients are actually transported, each service may charge those patients based on its normal, customary fee schedule. This agreement shall become effective May 1, 1993. If either party wishes to discontinue this mutual aid agreement, the other party must be notified in writing 60 days in advance. We, the undersigned, agree to abide by the terms of this mutual aid agreement. Signed: __ ....,,...........,,-----------------Date: ______ _Rod Pieper, Metro Manager North Medical Transportation Services Signed:__,,.---,-,.-,,,---------------Date: Fire Chief ------- Signed:..,..... _ __,.....,.....-----,--,--,---,,--=----------Date: ______ _ Columbia Heights City Manager Signed=----------------------Date: ______ _ Columbia Heights Mayor mutualaid\colhta MUTUAL AID AGREEMENT � tJd.. NORTH MEDICAL TRANSPORTATION SERVICES and co�· �IGHTS .AMBULANCE SERVICE, INe':", being licensed life support transportati�n services in Minnesota, agree to provide mutualassistance and back-up coverage for each other whenever one service cannot adequately respond to requests for service in its primary service area. Assistance provided will be based upon the availability of staff and vehicle at the time of the request, and will not supersede need for an ambulance in the home area of each provider. When mutual aid services are provided, there will be no accompanying fees for said services. If, during the course ofproviding mutual aid, patients are actually transported, each service may charge those patients based on its normal, customary fee schedule. This agreement shall become effective May 1, 1993. If either party wishes to discontinue this mutual aid agreement, the other party must be notified in·writing 60 days in advance. We, the undersigned, agree to abide by the terms of this mutual aid agreement. Signed: __ __, _________________ Date: _______ _ Rod Pieper, Metro Manager North Medical Transportation Services Signed: _____________________ Date: ______ _ Fire Chief Signed=----------.----------Date: ______ _Columbia Heights City Manager Signed=-------.....,..--------------Date: ______ _ Columbia Heights Mayor mutualaid\colhta CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NEW BUSINESS NO: 9 ITEM: ADVANCED FLEX, INC. LETTER OF NO: UNDERSTANDING q. A. MEETING OF: April 26, 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: P. HENTGES DA TE: 04/23/93 CITY MGR APPROVAL Over the past two years, the City of Columbia Heights a.nd Advanced Flex have attempted to resolve various fire and building code issues with their facility located at 3905 California Street. The nature of their circuit board manufacturing activity, coupled with the extent of the code compliance issues, prevents Advanced Flex to make extensive code improvements without suspending the manufacturing activity. After spending considerable time in contemplating their expansion on site, Advanced Flex has entered into a contract to relocate their Columbia Heights' operation to Chaska, Minnesota. Over the past year, it is my u.nde_rstanding that various attempts were made to allow the code issues to continue subject to a hold harmless agreement being filed on the part of Advanced Flex. This concept was rejected by the City because there essentially was not a culmination or a resolution to the overall code compliance problem. Recently, City staff met with the President, Controller, and General Manager of Advanced Flex and negotiated a Letter of Understanding a.nd a Hold Hnmless Agreement that essentially calls for the company to vacate the premises on or about October 31, 1993. The attorneys for both parties have reviewed the agreements and recommend execution. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to execute the Letter of Understanding and the Hold Harmless agreement with Advanced Flex, Inc. rega_rding code violations dated April 27, 1993. COUNCIL ACTION: 110!) lntcrn11io11al ,..en� FREDRIKSON & BYRON, P.A. ;x;JO S.:.con:1 _.._,cnuc: S..,111h ._,li(i�QJ,s, MN ss•11z-J.\1)7 (�iZI ,H1-7Ci® FAX lfil2> 3'7-7077 April 22, 1993 Mr.GreuWQUdsAttorney ai Law Attom<yf A, WW 941 Hill-wind Road N.E.Mirmea>Olis, MN 5S432 Dear Gregg: Dirm&lllllf .. (0)2) i,n..,.. Via Teleeopler(612) 571-2418 I have reviewed with Mike Halbach of Advanced Flu. tnc •• th� dmt of agreements which accompanied your fax to me of April 16, 1993. We have ma.de minor nwiaions to theterms ot fi)CSC documems, 1U1d aubotlt � ?MICd documenta to your review and appfOYll. After you havo had an opportunity to review 1he5e documents, please feel me u, 1lve me acall. Aa aoon aa we: have your� to the preci&c 1mma or tho docu,nents, we intend tosubmit these BBfCCmeDls fm final approval by our inJwaDce underwritct to t\'Oid any impairment or the inlumce covuaae which i. awn� Pkuo give me a ca.11 11 your conve:olen� afte:r you have had a cbance 10 miew llaese documenu. TRW:mjm/1SS352 Bnclo&me1 cc: Mike Halbach Vay 1rUly yr,m� �:;fl.,.•• .fdttclrtN Tbomaa It Wilhelmy APR-23-1 993 09: 35 FROM KALI 1-�A, i,J I LL S, WOODS TO LEffEB OF UNDERSTANDING 7822801 P.03 BETWEEN ADV ANCEi> FLEX, 'INC. AND THE cm or COLUMBIA HEIGHTS This Letter of U.ndc:ratanding, given this __ day of ______ 1993, by and between Advanced Pltx, Inc., a Mlnoc:mta corpomtlon (AT), in f.tvor of tbs City of Columbia Heights, a mu:ric:ipal c.orporatloa {cit7). A)Recitals= 1)AP owna ccnain property within the City of Cdumbia Hei&flts located at 3005California Street which ia Uled for offices, warelu:n,1se1 a:ld manufacturing� ndated to it& busmc:as. futther deeclibed N follcwa: Lots 16. 17, 18, 19, 20, 21, and 22, Block 73, Columbia. ffei&htl A.Mex to Mlrm�li,, A.nob CoUl1ly, � 2)City has communlc:ated to � that the U.te of the property may oot complywith cxiJting city zmdng, building, w fire codes, and it so AP will berequitr.d to make certain pbyaical change& to tfJe property in order to continuethe pmgent bt.asmcs6 uao or to eliminate the manufacturing part or theiractivici.es sou to comply wilb 1M code violalioft1. 3)City and AF condnctod an onaoing blvestigatioll into this issue including theandysb of potenlial COUl'IC.I ar acdoo for r"Ci01.ving any 1aue. ral&ed by theinffltiption. 4)AP 1w ac'kllowledged and dcterl1W1ed that die \)Oft course of aclion b toeliminate marrutacturine activities on the property and to relocate emnng usesand occu� of the property by trl.Dlfemn& !ts manufacturing activiliea andits employee base to a new location. That move is projected to be final on orbdme October 31, 1993. S)Tl me City should incur Uability as a result of any non-compliance withexilt1n; city zcnina buildifll and fire oodea or ctaim.1 that die City hu failed totalce appropriate actiona in enforcing tbl ume provisiot11 of the City's code of�, tbe City would sect indomnificatSon 111d contn"butiOn ftom AP forall such liability and clalms. B)Agreement: 1)AF aareea ID •ecute a hold batmleas apeemant holdin1 the City hannlmsfrom and apiJ1lt any liability, loss, cost and damage, and expense, a copywhich l, attached hereto and locorporated herein by �fe.rcnce. Letter of Understanding �el 2)AF agrees to !Uspelld manufacturing aciivitiel llld employee occupancy of thebuilding on or about octobet 31, 1993. 3)AF � Chat, prior 1o maaufactmini acth·ity or reuse af the property afterOctober 31, 1993, the company will apply for aay neces-my permiU and mabany required buildlng and property improvements pursuant to the building,zoaing. and fire codes and other applicable la1111 and antinance of ColwnblaHeights as diRcbi by the City of Colunibia Hdpta. 4)AF agrees to la,eJ, the property tree of any and all exterior public nulsancea. S)AP understands that in � event of "ictation of &bis leUa' of Undent.andinf,the City of Columbia Hdghu wm Mele IUdt 1epl actiori anct damage&ll� to assur� comp!iance. 6)AF agrees that they \\ill not add additional staff, employee&, 'DOr make 1111additioo!, improvemenu or Change: widlin die pmnfaes without the priorwrittoo CCNent of the City of Columbia Height. The precediaa aenteAce Jha111\0t apply to (a) � of� *'1r o.r to changes in ataffing �IO &he pbysiaJ rdocation o{ OUJUlfaccuMI activities from Columbia Heights toa diff'crait loaltian, or (b) minor repain and ftll)Jacemeots. ADV ANCEi> FLEX, INC. Witneas Name& TttJc Name& Title CJTY OF COLt,'MBU. BEIGH1S Wwtess Donald Morqrn, Jr •• Mayor Patrick Hentpa, City Masiager 15'<m � � �� ��J� �J·�u I l\1_;1 I t·� r-,._ .I I ,r-, f W ,l �l,...-' f t>,,1w1,.1....,._1 ''-' I u,GUt..J.L ' • \:,.l.._,J HOLD HARMLB&, This hold Harmless, giva tbia _ day or _________ 1993, by and betwcell Ad� Flel, we., a MinaesQta corporation (9 AF') in favor of the city of Columbia Hei&hb, t. Minnesota municipal eoiporati011 (•City"). That fm IAd in eooiidetaticn ol. the &etms and oondit.iona found he:ehi aod the ccnna and ooaditiont found in the attached Leaer of' Undcntandina exeancct by Che parties It ls qreed u tonowa:. RBCITALS: A.AF own1 certain property within the city or Columbia Hci&hta localtd 81 390Scalifumia Sireet which is used for offlc:cs, �ae, and rnanufactudn1 actfvides. B, City has comm.unk:ated to AP that the use of &be proptdy 11\&Y DOt comply wltbtJC!rting city zoning, building, an4 rue codes, and 1! 10 AP will be required to makecertain phylical �ea to tbe property in order to condnue the present use ar toellminme th• manu�turing part of their activitltl IO aa to cmnp1y wldl die codeviolations. C.City and AP conducted an oogoln& invcstigadoo into lh1a fuue incl\1dlng die anal)'sisof potential courses ot action tor resolving any issues raised by the tnvestipdoJi. D.AT bu acknowledged &Dd determined that � best course or action is to eliminatemanufaet11rlng activities on the property and 1o suspcl)d human ocarpancy of theproperty by transferring its marwf'actwinc activities $lid lts employee bue to a ne'1loc&tian. That move iJ projecta,d to be final on or beftm Ocaciber 31, 1993, subjectto unforeseen delays and inttzruptions. B.The City hN aaked that AF hold the City banll1ea dmlDg • tn.nsilion period oft!leir move, from pomitial Uabill1y that may occur u • rmult of the DOil compliancewith u.lrrtina city zoning, building, and file code4 or claims that the City bas failed tolaJce app!q,:tia1e acti.oaa in enforcm, die Uloe proyfslot11 of the aty·, code ofordinances. AOREEMENI': 1.AF agrees tu USllmC all risk of loss and 10 indemm(y IJld bold hannleu tbe City, itsofficers, qmca. and employees. from end apfnst any aNl an liabllldes, demands,claims, suits, lo.-, damages, C&lltea or a.cdoa, fines, or judplents, lnchM!ina coats,attorney's and witnca' feeo aad � mcidont thereto, for lnjuriel to pe1110t&1(including du.th) and for lcP of, damage to, or dcssruction or propeit1 (Includingproperty of City) am3ng out of or in «mnectfon with thia agreement ud/or as a resultof any claim mat the city has failed to take action Ytid.t respect so pcmiblc violatinnsor the city zonina, bui!diq and f1te coda. APR-?3-1 993 09: 36 FROM ��AL I t·�A, tJ ILLS, WOODS TO 7822801 P.06 If any mch claim or action ls i-ommcc�, CUy lbMll pmnptl;y notify AP and tender 10 AF the deCa\.,e of such cb1m or actioll. City au1horiw AP to defend and resolve any such claim at AP'a ex� and lhc City will not object to A.P's joint defense of AP and City. 2.This bok1 harmless II de.livered, made ill and aeMed wltb respect to and abalJ in allrespects be CODltrued purauaut to and 1ovaued by lhc lawa ot the State of MlmlelOla. IN WITNBSS WHBRBOP, tins bold h&rmlesl has bees\ cxecoiied u or tht: day aadyear first above written. ADV ANCBD FLliX, INC. BY: ___________ _ rrs:. __________ _ U4DQII , C i ' April 14, 1993 Mr. Patrick Hentges City Manager Advanced Flex, Inc. 15115 MINNETONKA INDUSTRIAL ROAD MINNETONKA, MINNESOTA 55345-2191 PHONE 612/930-4800 FAX 612/935-0760 Q r? f:u R n nr, R rm11. u � l5 � t5 li � Ls . n LfiJ �- A�R � r.:, '('\,;-• 1-\!· ' i u :r�.) City of Columbia Heights Columbia Heights, MN 55421 ; r� /·. ;c.J ,�·\(�F� r:�- Dear Sir: c 'TY oc {'0! i l�<Q: t, u:::1·G�T s\ I 9-J\..1LUi•1L•1:·, n:-:1,11 This letter is intended to document the action items that we reviewed during our March 31 meeting in your office. These discussions focused on our intent to vacate our AF2 facility in Columbia Heights, interim steps that might be taken to be a better neighbor prior to our departure arid what the vacated building might be used for in the future. The enclosed milestone chart indicated the actions and estimated timing required for us to relocate to our new Chaska facility. As discussed, the target dates are subject to change dependent on two factors. The first concerns the time required to make our new plant production ready and obtain all of the permits necessary for us to begin production. The second factor regards our ability to receive UL rating, Military Standard Recognition and most importantly key customer approvals to build product in the new facility. We are actively working on all of these issues and currently we do not anticipate any major issues or delays. We will keep your office informed of any major problems or potential delays. In the interim period of time, prior to our move, we want to continue to be a good neighbor in Columbia Heights. At your request we have reinstalled a missing vent cover at AF2. We also conducted an efficiency study on our fume scrubber which resulted in our installing a new charcoal filter. All of this work was completed prior to April 9. Our hope is that these actions help you and will curb potential complaints. At this time we have yet to identify a specific use or tenant for our building in Columbia Heights. We are trying to keep our options open and recognize that, dependent on use, we will have to make some building modifications to meet code requirements. Thanks again for a very productive meeting last month. Good luck in your new position and if I can be of any help please give me a call. Reg�fd?, /tJ�,y Ri�n;/4 Hurlbut President cc: M. Halbach J.Krzesowiak R.H/lmr , .. 1993 AF2 Renovation / Relocation 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Action / Goal Sched. Start Date Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Lease Signed (Chaska Facility) 10/16/92 - Layout Team 11/1/92 Final Approval of Layout 1/1/93 _I Send Quotes/Prints to G.C.'s 2/22/93 I Final Cost Approval 2/25/93 I Award Contract 2/26/93 I Lease Ammendments Sioned 3/22/93 - (Chaska Facility) General Contractor 3/29/93 � Construction Projects by AFI & Subc. 3/29/93 Move / Customer conversion 7/1/93 - Transition -Columbia Heights Facility 10/1/93 - 3/31/93 Mayor Edward M. Carlson Council members Sean T. Clerkin CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 September 5, 1991 Bruce o. Nawrocki Mr. J'ames Kuzesowiell OaryL.Peterson 15115 Minnetonka Ind. Rd. Roben W. Ruettimann Minnetonka, MN 55345 Dear Mr. Kuzesowiell: This letter is in response to your request for an outline of the code violations and deficiencies in existance on property owned by Advance Flex located at 3905 California St., Columbia Heights, Minnesota. In order to determine the exact code deficiencies and therefore the remedies to achieve compliance, an as-built floor plan with determinations of existing construction will need to be submitted. Exact dimensions would need to be ascertained and the rendering would need to be drawn to scale. In 1988 your company applied for a permit to erect a 2,880 s.f. addition for use as warehouse storage. This addition would have created a total of 17,520 s.f. according to the Planning and Zoning Commission records of October 1987. Valuation of $60,000.00 was declared. The addition that was approved by the Planning and Zoning Commission and the permit that was approved and issued by the Building Department was for a 32 x 90 warehouse. On August 29, 1991 I did a site insp1ection in response to an application from Glen Sandness Construction for site plan approval for an addition. I was very surprised to find a fully heated and air conditioned manufacturing and assembly facility of 4630 s.f.first floor addition and a 5050 s.f. second floor addition had been constructed without approval from the Planning and Zoning Commission. Also, our Building Department records of the permit vere never amended to reflect the change, therefore, there is no evidence of any City approval. The total finished square feet for the building is now 27,200. Obviously, plumbing, electrical and mechanical work was done without permits and/or inspections. The larger addition creates many problems such as the required parking is now 26 spaces less than the number required by our City Zoning Ordinance. As you requested, I spoke with our City Manager, Stuart Anderson, with regard to the possibility of purchasing land to the north of your property which is owned by the City. He said you should address the request in writing to him and he will present it to the City Council. @ "SERVICE IS OUR BUSINESS"' EQUAL OPPORTUNITY EMPLOYER recycled paper Page 2 Because of the combustible materials used in several areas of the building, we must regard the entire building as a type V-N. Classification of building type is determined by the materials.used for construction and is rated in accordance vith its fire resistiveness. Removal of the combustibles and reconstruction with fire-resistive materials could re-classify the building and or parts of the building. The building is, at present, larger than the code allows for that type of occupancy. Classification is determined from the Uniform Building Code, Table 5-A. The majority of the building is classed as an B-7 occupancy with a B-2 classification for the office areas. A 1-hour fire separation is required between the two occupancies per UBC Table 5-B. A Group B, Division 7 occupancy is required to have an automatic fire suppression system per Section 3802 Cf) of the UBC. Exiting of the entire building would need to be in accordance with Chapter 33 of the UBC. An atmospheric separation would be required for areas that contain hazardous chemicals. Rooms for liquid use, storage, dispensing and mixing of flammable or combustible materials must be constructed in accordance with specific requirements of the UBC and the Uniform Fire Code. Any area containing such materials must be clearly defined on the floor plan so that proper code requirements can be determined. Vhere recirculation of air is not permitted, the ventilation system shall be capable of providing not less than 15 cfm of outside air per occupant. I list the above only in generalities. I need the floor plan in order to do a proper plan review. I request that the floor plan be ordered created within the next five (5) working days, with a completion date not more than 30 days later. Serious life safety hazards exist at present and must be determined and remedied at the earliest possible time. A plan review fee will be charged. If you have any questions, please feel free to contact me at 782-2818. Sincerely, Evelyn 3. Nygaard Building Official City of Columbia Heights EN/en cc: City Manager Fire Chief City Attorney � ' f " May 1, 1992 Ms. Evelyn Nygaard City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 Dear Ms. Nygaard: Advanced Flex, Inc. 15115 MINNETONKA INDUSTRIAL ROAD MINNETONKA, MINNESOTA 55345-2191 PHONE 612/930-4800 FAX 612/935-0760 -1· r r 2 r--f? r: �_l"l f2 . -: ' I t· I ,. f :ii i � \. . 1 ,...I : .> ··, .... ·---�-f..::) ..: 1-1 ...:; l�'..J t·/i/W 5 1592 f��\��!,b.G· ER CITY OF L'8-LU�1.BL-. HEIGHTS Jim K.rzesowiak, the facilities manager for Advanced Flex, informed me that you would like a update on our status for dealing with the AF2 Columbia Heights buHding situation. Currently we are working with a consulting firm to help us determine which course of action to pursue. Amongst the options are to: 1.Make the improvements required at the existing facility. 2.Build and or expand onto the adjoining park land. � 3.Build a new facility on the 37th street lot.� CJ 4.Other options include building or buying existing buildings outside of Columbia-.t_JoHeights. -, .... Unfortunately, the decision is not merely to accept one of the above solutions. We have got to look at some long range strategic questions. Today we have three separate facilities, would it be more cost effective to have one or two larger ones? Some of our larger competitors have plants on the two coasts, should we relocate to be closer to the majo.r customers? Our strategic plan indicates we will be out of capacity with our present facilities by 1994. That is only two years away. Given the lead time required to plan and build a new building, we need to begin addressin g the lack of capacity now. This clearly effects the AF2 building solution. Do we merely replace the existing AF2 27,000 square feet size, or enlarge it to 50,000+ given the above questions? We need to get some industrial engineering help to determine what the optimal size AF2 should be. These are the questions we are dealing with. The differences in cost amongst the options can literally be in the millions of dollars. Meanwhile I have met with Don Schneider of HR.A, and­ Steve Bubul of Holmes & Graven, regarding the f"mancing assistance available. Wednesday of this week I made a formal presentation to our bank to renew our operating financing. Beyond these meetings we have also been receiving assistance to help us f"md the answers to the questions presented above. While we are doing our research, Jim Krzesowiak has been making improvements at AF2 s1:1ch as better lighting for the fire exits, posting emergency exit maps, and removing more of the chemical storage. It bas always been Advanced Flex's position to continually improve the work place for our employees. I hope this will give you a better idea of where we are in this process. It is our intent to keep you and the other city officials.promptly and fully informed. Sincerely, �/1/f� Michael P. Halbach Chief Financial Officer cc: Stuart Anderson{Donald Schneider, City-Columbia Heights Don Risk, Risk & Associates Jim Krzesowiak, Advanced Flex 3 " Advanced Flex, Inc. 15115 MINNETONKA INDUSTRIAL ROAD MINNETONKA, MINNESOTA 55345-2191 Subject: AF2 Code Canpliance By City Of Columbia Heights 1 . ) Blue Prints, General Contractor Prints, Engineering 2.) Installation of general sprinkler system, Re-:ove & replace front steps for fire main 3.) Central alarm system (monitored) for sprinklers 4.) Bring all electrical up to code carpliance per Columbia Heights ( Includes back-up generator H-7) 5.) Bring all mechanical up to code carrpliance per Co.1:umbia 6.) 7.) Heights HVAC #1 General Contractor (Budget bid) bring building to code canpliance per Bouwman Design and the city of Columbia Heights 12 Go..neral Contractor ( Budget bid) bring building to code CGi!pliance per Bouwman Design and the city of Columbia Heights 8.) Relocation of equipnent and offices during oode ccmpliance, activities include the follc::,v.ing: Electrical -Contract Plumbing -AF2 ma.int. PHONE 612/930-4800 FAX 612/935-0760 12,287.90 59,903.50 2,277.00 est. 11,000.00 30,503.75 33,925.00 96,830.00 97,750.00 Riggers -Contract/AF2 ma.int. Phone/misc.-AF2 ma.int. est. 20,000.00 9.) Misc. fire extinguishers, signs, painting, flooring, etc. est. 12,500.00 1 O.) Dexilition and clean up of areas required, ex: cat walks above drilling -by AF2 subcontracting est. 8,000.00 11.) Additional plan a1ld design review if needed est. 6,000.00 12.) Chemical storage containment area construction (will need to review with city and EPA) est. 25,000.00 13.) Floor coatings for all H-7 areas est. 30,000.00 14.) Centralized ventilation and future scrubber system-for all H-7 areas est. 80,000.00 15. ) Roof repair for central shafts and misc. est. 3,000.00 Total: 432,147.78 C 12 General Contractor) CITY COUNCIL LETTER AGENDA SECTION: New Business NO. 9 ITEM: Authorization to Reimburse NO. Conference Expenses q_ /!,. Meeting of: April 26, 1993 ORIGINATING DEPARTMENT POLICE BY: David P. Mawhorter /ll DAIB: April 21, 1993 CITY MANAGER APPROVAL: Each year the Police Department Post participates in the Minnesota Law Enforcement Conference at Brainerd. We have sent our Post each year since 1986. This gathering of Explorer Posts gives our Explorers the opportunity to compete against other Explorer Posts in law enforcement skills which they have been learning and practicing the past year. This competition also gives the Post members an opportunity to win scholarship money for future schooling based on their group performance at the competition. We also are required to send two officers who will act as coaches and chaperons. Thi: �r � o��J-Rwill leave on April 22 and return on April 25, 1993. uJ/"4-e �d\ I �tJ-7/'-� RECOMMENDED MOTION: Move t�uthori � the reimburs ment o � /each for�-� -.J-o . -2 Officers Terry Nightingale, Steven Korts and e ht Explorers at the Minnesota Law Enforcement Explorer Conference. Money to come · 9m the Police Department budget. mid 93-161 Attachments COUNCIL ACTION: - (;;,,-tA��� PISTOL SHOOT Shoot FN: $4.00 per individual ,. Shoot registration wil be at 1Breezy Pon cllring conference registration. Tama: 4 persons per team •More than one team may be entered.•Individuals may shoot without being onatoa:r.. w, ID'Ji'UI: .38 or .357 (4, 5, or 6 inch barrel). Revolvers Only Ammunllon: .38 wad or Serniwad cutter. (Furrrshed by each shooter) Targela: 25 yard NRA time fire (�13) Course of Fire: •First string -slow fire 10 rounds in 5 rrinutes. 5 reload 5.•Second string -5 rounds in 20 seconds.•Third string -5 rounds in 20 seconds.•Fourth string -5 rounds in 1 O seconds.•Fifth string -5 rounds in 1 o seconds. Tmphies and medals will be awarded to the top five teams and top shooters in each classification. Shoot rules will acco�ny the registration packel PLEASE RETURN THE ENCLOSED POSTCARD BY FEBRUARY 22, 1993 18th Annual Minnesota Law Enforcement Explorer Conference ·1993 Breezy Point Resort April 22-25, 1993 Organized by the Law Enforcement Agencies of Minnesota for the Law Enforcement Explorers of the State PLAN TO ATTEND Where: Breezy Po,m Resort Breezy Poim. Minnesota When: April 22-25. 1993 ACCOMMODATIONS Rooms •Based on 4 to a explorers per roam. •Three nights lodging. MEALS Thursday -No meats provided Friday -Breakfast. Lunch, Dimer Saturday -Breakfast. Lunch, Dimer Sunday -Breakfast CONFERENCE FEE $115.00 per person Includes: Room. meals and conference program (shoot fees not induded) REMINDER Spouse and famiies are welcome. Lat us know in advance so that we can make the appropriate arrangements. Spouse and Children -$100.00 each REGISTRATION Reserve space at this conference now by maiUng in the enclosed postcard. After the postcard is received, a registration packet will be forwarded to you. If you have any questions, comact Don Peterson at 941-2497 after February 15th. SCHOLARSHIPS Scholarships wiU be awarded to exp&orer posts who place in the Academic and Pradical Exercises. A scholarship can be given to any explorer who is enrolled in a Law Enforcement college program. Money tor the scholarships wiU be furnished by several Minnesota professional law enforcement orgalizations. COMPETITIVE EVENTS This year's co�titive events wiU consist of four acadenic sessions, ten practical exercises and a pistol shoat, as weU as the athletic competitive events. Scholarship money and plaques will be presented to the top five posts in each of the academic and practical events. Certificates will a1so· be awarded to each wiMing team mefl'Dtf. Awards will atso be �n to the wimers of the athletic coffl)etition. ACADEMIC SESSIONS In the classroom an instructor will provide a one-hour lecture on a given topic. At. the COl11)1etion of each lecture the explorers, as a post, wiH take a written exanination. This will test the explorers· ability to receive arid retain information and atso to test' their ability to work as a team in making decisions. The topics have not been decided but as In the past they Will require no advance study. Palticipants should take notes to be used in the examination. PRACTICAL EXERCISES The Practical Exercises will be consistent with those that have been offered at the National Competition. Four person teams will be randomJy seladed to compete In these exercises. The evera wil be: •Crime Scene Search•Hostage Negotiation•Shoot/Don't Shoot•Traffic Stop•Crime Prevention•Domestic Crisis•Search & Arrest•Bomb Scene Search•Burglary Response•Traffic Accident lnvestlgallon Further information will be induded in lhe regisbalion packet. (S.11 revelS8 tor Pistol Shoot irlormalJon.) CITY COUNCIL LETTER Meeting of: April 26, 1993 AGENDA SECTION: New Business ORIGINATING DEPARTMENT CTIY MANAGER NO.9 POLICE APPROVAL: ITEM: PURCHASE OF BODY ARMOR BY: David P. Mawhorter� �11 L� BY: ---• NO. C/. C. DATE: April 21, 1993 DATE: Y / d..l (q S The Police Department has discovered a problem regarding (1) the age and safety of a large portion of its soft body armor inventory and (2) the need for policy guidance regarding when new soft body armor will be replaced. State Statute §299A.38 soft body armor reimbursement authorizes the State to reimburse local government up to one-third, or $165.00, of the cost of soft body armor purchased for police officers. In order to qualify for this reimbursement, either (1) the soft body armor must be for an officer who didn't have it, or (2) the soft body armor being replaced must be at least six years old. Soft body armor manufactured some time after 1982 is only warranted for five years. The Department has four sets of body armor that are five years old this year. Three of the four officers issued this soft body armor have requested replacement. The Department has eight sets of body armor that are between 7 and 11 years old. These sets also need replacement. The State will not reimburse cities for body armor less than six years old. Most officers feel that when the body armor goes out of warranty, it is no longer safe or serviceable. I agree. The total cost to upgrade all outdated body armor, including the 4 five-year old sets is $4,950. This figure has all applicable State reimbursements subtracted out. The Department has $1,340.00 remaining in the 1993 budget for the purchase of soft body armor. There is a need for an additional $3,630.00. RECOMMENDED MOTION: Move to authorize a budget appropriation of $3,630 to the Police Department budget for the purchase of body armor, with the appropriation coming from � the City Council contingency budget and establish a five-year replacement schedule for � -?' � . .same. h· rf1!n ), '1.�0 DPM:mld 93-174 -�.,) • 299A.36 DEPARTMENT OF PUBLIC SAFE'IY 1041 (5)coordinate the activities of the regional drug task forces, provide assistance and information to them upon request, and assist in the formation of task forces in areas of the state in which no task force operates. History: 1989 c 290 art 9 s 8; 1989 c 356 s 57 299A.37 COOPERATION OF OfflER AGENCIES. State agencies, and agencies and governing bodies of political subdivisions, shall cooperate with the assistant commissioner assigned to the office of drug policy and shall provide any public information requested by the assistant commissioner assigned to the office of drug policy. History: 1989 c 290 art 9 s 9 .. "... '.,, , .. -.······ ...• ..... SOFT BODY ARMOR REIMBURSEMENT 299A.38 SOFT BODY ARMOR REIMBURSEMENT. Subdivision I. Definitions. As used in this section: (a)"Commissioner" means the commissioner of public safety. (b)"Peace officer" means a person who is licensed under section 626.84, subdivi­ sion I, paragraph (c). (c)"Vest" means bullet-resistant soft body armor that is flexible, concealable, and custom fitted to the peace officer to provide ballistic and trauma protection. Subd. 2. State Hd local reimbursement. Peace officers and heads of local law enforcement agencies who buy vests for the use of peace officer employees may apply to the commissioner for reimbursement of funds spent to buy vests. On approving an application for reimbursement, the commissioner shall pay the applicant an amount equal to the lesser of one-third of the vest's purchase price or $165. The political subdi­ vision that employs the peace officer shall pay at least the lesser of one-third of the vest's purchase price or S 165. Subd. 3. Eliglbllity requirements. (a) Only vests that either meet or exceed the requirements of standard 0IOl.01 of the National Institute of Justice in effect on December 30, 1986, or that meet or exceed the requirements of that standard, except wet armor conditioning, are eligible for reimbursement. (b)Eligibility for reimbursement is limited to vests bought after December 31,1986, by or for peace officers (I) who did not own a vest meeting the ,requirements of paragraph (a) before the purchase, or (2) who owned a vest that was at least six years old. Subd. 4. Rules. The commissioner may adopt rules under chapter 14 to administer this section. Subd 5. Limitation of liability. A state agency, political subdivision of the state, or state or local government employee that provides reimbursement for purchase of a vest under this section is not liable to a peace officer or the peace officer's heirs for negligence in the death of or injury to the peace officer because the vest was defective or deficient. Subd. 6. Right to benefits unaffected. A peace officer who is reimbursed for the pur­chase or a vest under this section and who suffers injury or death because the officer failed to wear the vest. or because the officer wore a vest that was defective or deficient, may not lose or he denied a benefit or right, including a benefit under section 1768.04, to which the officer, or the officer's heirs, is otherwise entitled. History: 1989 c 290 art 9 s JO . MULTIDISCIPLINARY CHEMICAL ABUSE PREVENTION TEAM •299A.40 MULTIDISCIPLINARY CHEMICAL ABUSE PREVENTION TEAM. Subdivision I. Establishment of team. A county, a multicounty organization of f, l ' C 2 C t ll 2 s n n I I 8'. sl d, I! 8) tt se ta to Tl th TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Patrick Hentges, City Manager David P. Mawhorter, Chief of Police Police Body Armor April 19, 1993 This memo is both a request for policy clarification and a request for additional nonbudgeted funding regarding police soft body annor (vest) purchase. History The Department has provided soft body armor to its full time licensed employees for some time. The first record of a purchase was in 1982 when, with funding from the Lion's Club, it appears that all full time licensed employees were provided with soft body armor. Although employees were not required to wear the soft body armor, it was strongly encouraged. There have been sporadic purchases since 1982. Some were from monies donated by SuperAmerica. Some, I assume, were from City funds budgeted for soft body armor purchase. The best that I can reconstruct is that one vest was purchased in 1984, two in 1985, one in 1986, one in 1987, four in 1988, four in 1989, four in 1990, none in 1991, and two in 1992. The total purchased since after 1982 is 19 vests. Of these 19, 15 were for new officers joining the Department. In 1989, the State passed Minnesota State Statute 299A38 (attached). This law states that the state government will reimburse a local unit of government one-third of the cost of soft body armor, up a cap of $165, providing the vest is at least six years old or the employee has never owned a vest. The Problem Soft body armor purchased sometime after 1982 ( I don't know the exact year) carries a notice that clearly states that the armor panels go out of warranty after they are five years old. The State will not provide reimbursement to cities for soft body armor that is less than six years old. Patrick Hentges, City Manager Page 2 April 19, 1993 I have researched our current inventory of soft body armor. The results are as follows: Officer owning soft body armor Year purchased No. of years old Olson 1982 11 Jendro 1982 11 Kapala 1990 3 R.Schmidt 1982 11 Roddy 1982 11 Hickey 1982 11 Schlemmer 1982 11 Goldsberry 1984 9 Vaughn 1988 5 McGee 1988 5 Wiborg 1988 5 Nightingale 1990 3 Rogers 1986 7 Bartlett (a used vest)1988 5+ Fuerst 1988 5 Kallestad 1989 4 Korts 1989 4· Dietz 1990 3· Wm. Schmidt 1990 3 Nelson 1992 1 Fischer 1992 1 Mawhorter 1993 0 I have written requests from Officers Vaughn and Wiborg to replace their soft body armor which is five years old and out of warranty. There are two other officers whose soft body armor is also five years old. There are nine officers whose soft body armor is more than six years old. The costs to replace the soft body armor is as follows: 5 year old vests four @ $495.00 each $1,980.00 State reimbursement 0.00 Total $1,980.00 6 years old or older nine @ $495.00 each $4,455.00 State reimbursement $165.00 X 9 = 1A85.00 Total $2,970.00 Grand total $4,950.00 Patrick Hentges, City Manager Page 3 April 19, 1993 We have $2,000 in the 1993 budget for the purchase of soft body armor. One vest has been purchased out of this account in the amount of $495.00, with $165.00 to be reimbursed at a later date. It is necessary to reserve another $495.00 to provide funding for a new vest for a new hire this year. This leaves a balance of $1,340.00. Thus, we could purchase four vests that are more than six years old with the remaining funds in the account We would need an additional $3,630.00 to completely update all out of date vests. Recommendation In order to provide the safest possible work environment for all officers, I would make the following recommendations. Recommendation #1 That the City approve a proposed Police Department policy to promptly replace all soft body armor worn by officers when the manufacturer warranty expires. Recommendation #2 To approve increased funding in the amount of $3,630.00 to police account 101-42100- 5180 to be used with the current $1,340.00 in this account for the purchase of thirteen soft body armor vests. This purchase will bring all full time officers soft body armor up to standard. Thank you in advance for your cooperation and support in this matter. If you need further information, please contact me. DPM:mld 93-167 Attachment CITY OF COLUMBIA HEIGHTS MEETING OF: April 26, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPROVAL ITEM: BEAUTIFICATION PROJECT & BUDGET BY: P. HENTGES B�+Qj' NO: q, D. DA TE: 04/21/93 4/;;.J/;13 Attached is the proposed budget for the various beautification projects throughout the City. This is a tentative budget based on the projections of each of the volunteer project managers. As you can see, the proposed budget is $3,970. To date, we have received a total of $5,100 in contribu­ tions; $2,600 from the Lions Club, and $2,500 from the VFW for this program. In the original budget, the City set aside $2,500 for this purpose, however, at this point in time, I anticipate these monies will not be needed. If you have further questions or need additional information, contact Carol Frey, Volunteer Coordinator. RECOMMENDED MOTION: of $4,000 in donations. -pq</3- Move to receiv�eautification plan with expenditures �� ( Cl'- V' \ COUNG:IL ACTION: PARKS Plant material Soil samples Inkind from city Sod removal Black dirt Mulch Volunteer time Beautification Budget 2 Volunteers per park x 13 2 hours per week for 18 weeks =(This if volunteers are available for all 13 parks -does not include Huset Park) $200.00 $21.00 � hts MURZYN BALL Front Plant material Volunteer time Inkind Remove sod Black dirt Mulch West side Plant material Soil Fertilizer Soil sample Volunteer time *garden that Inkind from city Black dirt Mulch $21.00 24 hrs $65.00 $30.00 $7.00 JS) hts is there will be dug up and replanted. *suggestion -Put in steps for better access to trashcontainer and eliminate people walking through the garden. 4 O'l'H & CENTRALPlant material Fertilizer 7 small pots 2 large pots Soil samples Banners Inkind Black dirt Mulch Move large cement pots Volunteer time 20 hours per week $350.00 s ro.oo$1,000.00 $1,000.00 $_ 14.00$13).00 3X) l1!:s HUSET SKATING RINK Plant materials -flowers Pipe to be used for pots Hose Lumber for storage box for hose Sprinkler Preen Fertilizer Soil samples Inkind from city Sod Rock Black dirt Crushed rock for walkway to bridge Mulch Volunteer time and labor CITY HALL Clean up day (left over from construction) 10 people x 3 hours Soil preparation 10 people x 3 hours Planting 15 people 3 hours Maintenance 3 hours per week x 10 people x 18 wks. (coordination & planning time not included) Plant material -front of building -pots on the side Volunteer time Inkind TOTALS Remove shrubs & rock at side of sidewalk Black dirt . Plant materials Fertilizer & week preventer Pots large Pots small Soil samples Promotional materials (t-shirts -posters -flyers) Banner Tools, sprinkler, etc. Total estimated cost Volunteer time 8 hours prior to April were not included Coordination time by Val planning committee April to September Design time Care to shrubs Planting and maintaining gardens Total estimated volunteer time $2SJ.OO $ 15.00 $100.00 $ Q.00 $ 50.00 $ ED.00 $ ED.00 $ 7.00 30 hrs 30 hrs 565 hrs540 hrs 645 hrs $ 15.00 $ Q.00 72.hrs $986.00 $210.00 $1,000.00 $1,000.00 $49.00 $3 00.00 $150.00 $275.00 $3,970.00 50 hrs 10 hrs 150 hrs 2,177 hrs 2,287 hrs I inda Anderson reasurer beana Koehler COLUMBIA HEIGHTS BEAUTIFICATION PROJECT ORGANIZATIONAL CHART Project Chairpersons Marketin Mark Emme La undraisin olunteer Reco nition Lisa Ta lor Jan�na Pro·ect Plan Michelle Murzyn -Chairperson Project Chairperson oris Grad Entrance Wa s Castle Hei hts Marcia Stroik Cit Hall Carol Frey -Staff Project Chairperson East side of Huset Park Satin Rink Ve Dave Mangen Gardens ohn Van Pilsun Schools Businesses Parks Sue Murzyn/Linda Anderson Sister Cities Group Murz n Hall Back Mur.z n Hall Sides westElaine Smith ; Diana Koehler AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AW ARD OF BID FOR TOPSOil.. NO. 9.£. CITY COUNCIL LETIER Meeting of:._4.._fl._6/9......_3 __ _ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS �r�� BY: M Winson t(Jv.J DATE:, 4/19/93 Annually staff solicits bids for topsoil. Topsoil is purchased in a similar manner to road materials, in that it is awarded on a unit price basis and we purchase just what is needed each year. Specifications were. prepared and sent to 3 companies. The bid opening was held on March 23, 1993, and only one bid was received. Brighton Excavating was awarded the bid for the 1992 season. There is no increase in their bid for 1993. Staff is recommending award to the low bidder, Brighton Excavating Company of New Brighton, Minnesota, based upon their low fonnal bid, at a unit price of $7.50 per cubic yard picked up and $10.00 per cubic yard delivered. RECO:MMENDED MOTION: Move to award the purchase of topsoil for 1993 to Brighton Excavating Company of New Brighton, Minnesota, the lowest. qualified responsible bidder, at a unit price of $7.50 per cubic yard picked up and $10.00 per cubic yard delivered; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 93-219 COUNCil.. ACTION: ) •. Q U O T A T I O N RECEIVED MAR 2 21993 Public Works Dept. CITY OF COLUMBIA HEIGHTS SUPPLY PULVERIZED, SCREENED TOPSOIL FOR PUBLIC PROPERTY QUOTES MUST BE RETURNED BY: TUESDAY, MARCH 23, 1993 We the undersigned agree to enter into a Contract on the form attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials and equipment necessary to supply Topsoil for Public Property within the City of Columbai Heights, all in accordance with the Specifica tions prepared by the City Engineer, City of Columbia Heights, Minnesota, and in strict accordance therewith, for the following sum: $ PICK UP SOIL ., 'CJday [i/. PER CUBIC YARD IN QUANTITIES LESS THAN 100 CUBIC �YARDS Di"stance from Columbia Heights Municipal Service Center, 637 38th Avenue N.E. to soil pick-up location: / miles 100 -199 200 -299 300 -399 400 -499 Over 500 cubic cubic cubic cubic cubic yards yards yards yards yards , $ ��+-�__.er cubic yard -v-n./ / fi_ $ -#'-""'""T',l ........ �--er cubic yard w tr -I. $ -r=����er cubic yard f V\ �$ -':11!���-er cubic yard $ __._... ........ ___ _.er cubic yard .1 1 DELIVER SOIL Furnish your delivery rates below for the specified quantities to Columbia Heights yard at 637 38th Avenue N.E.: '(),OcJ , 100 -199 cubic yards 200 -299 cubic yards 300 -399 cubic yards 400 -499 cubic yards Over 500 cubic yards er cubic yard � / fL er cubic yard 1d � . . , � er cub�c yard /q ,� iji;, �A �:� �:t� �:�� JI It is understood that the Owner may accept or reject any quotation. QUOTATION FORMTOPSOIL Page 2 A certified check, bond, or cashier's check in the amount of twohundred and fifty dollars ($250.00), drawn to the oreder of theCity of Columbia Heigh ts, is attached hereto. If this quotation isaccepted and __________________________ _ refuses, fails, or neglects to execute the Contract within ten (10)days of the date of acceptance of this quotation, it is undrstoodand agreed that two hundred and fifty dollars ($250.00), will beliquidated damages accasioned by such refusal, failure, or neglect.Thereupon said City of Columbia Heights, shall realize upon saidbid security and use the proceeds in the payment of said damages.Said certified check will be promptly returned upon completion ofthe contract documents. This quotation is sumbitted after careful study of theSpecifications. It is understood and agreed that this quotationcannot be withdrawn within forty-five (45) days after scheduledtime of receipt of bids. Date :: i,v;-;"r} ;;:[/)i�/F'y(?j (Print or type nam Address / 7/J.O H / WA V 9 {JNe:V '8 Ria Y;e att 7 l'f !Jl Phone �:J 1� Legal Residen�e ·J .3-.>A -�P PltFS � � CITY COUNCIL LEITER MEETING OF: APRIL 26., 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPROVAL , ITEM: INS URANCE COVERAGE FROM BY: WIL� ELRITE BY � NO: 5/9/9'J-5/9/94 1..,J qe. DATE: � RIL 19, 1993 · '-II;;:� r q � At the City Council meeting of February 22, 1993, the City Council authorized staff to seek formal quotations for the renewal of the City's property insurance, general liability, and liquor liability coverages. The Request for Insurance Quotations was mailed to 18 insurance agencies. It was also requested that Staff provide information to the Council regarding the financial and other implications of returning to self-insurance for liability insurance coverage. Due to the current lower premiums and higher coverage limits for conventional insurance, it is clearly the opinion of the Finance Director that self-insurance is not a viable alternative at this time. Attached is a memo giving more information on insurance claim expenses for past years. Previously when the City elected to go self-insured, premiums were significantly higher and the amount of coverage provided by conventional insurance was significantly lower. In addition to this, the City does not have staff to administer a self-insurance program. The most significant problem while the City was self-insured was claims adjustments and handling. Attached herewith is a summary-showing the two quotes received for insurance coverage for the period 5/9/93 through 5/9/94. The quotes were reviewed by the Insurance Commission at their meeting on April 22, 1993, and it was their unanimous recommendation to accept the proposal from American Agency, with coverage through USF & G and other companies. .ECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enrer into a contract with American Agency for insurance coverage for 1993/1994 as quoted in their proposal with USF & G, Western World, International, and St. Paul Insurance and other companies. The coverage will be the same as the City had in 1992/1993 at a cost of $148,437. This coverage does not include Public Official E & 0 or Automobile Physical Damage. ALTERNATE RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract with American Agency for insurance coverage for 1993/1994 as quoted in their proposal with USF & G, Western World, International, and St. Paul Insurance and other companies. The coverage includes Public Official E & 0 and Auto Collision at a total cost of $167,863. �rJi-u,) C . �If} Attachments COUNCIL ACTION: City of Columbia Heights Insurance Quotes for 1993 L.M.C.USF&G Premium Increase (Berkley Risk) Western World for (Decrease) International 1991/1992 From current year Property 30,154.00 17,436.00 13,166.00 4,270.00 Valuable Papers Included Included Included 0.00 EDP Included 1,274.00 256.00 1,018.00 General Liability 112,815.00 45,286.00 42,811.00 2,475.00 Police Professional Included 19,378.00 11,945.00 7,433.00 Public Officials E&O Included 11,108.00 Not Insured 11,108.00 Fidelity Included 655.00 Included 655.00 Crime 667.00 1,660.00 1,722.00 (62.00) Business Income Included 1,000.00 Not Insured 1,000.00 Auto Liability 27,454.00 36,613.00 41,006.00 (4,393.00) Auto Physical Damage Included 8,318.00 Not Insured 8,318.00 Inland Marine 8,039.00 8,085.00 10,008.00 (1,923.00) Subtotal 179,129.00 150,813.00 120,914.00 29,899.00 Liquor Lia.(St.Paul Ins) 17,050.00 17,050.00 12,950.00 4,100.00 Total 196,179.00 167,863.00 133,864.00 33,999.00 CITY OF COLUMBIA HEIGHTS DATE: APRIL 21, 1993 TO: PAT HENTGES CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: CITY'S INSURANCE CLAIM EXPERIENCE At the February 22nd Council Meeting, the City Council authorized staff to seek quotations for liability and other insurance coverages. At that time, they also requested that staff provide information to the City Council regarding the City's claim experience, i.e. a comparison of self­ insurance versus the bids received. The following is a list of insurance expenses and claim reserves for the various policy years. At this time, the total amount listed below has not been paid out. Some of the amounts included are reserves that the insurance company has set up in anticipation of what the actual expense may be. Policy Period 1992/93 1991/92 1990/91 1989/90 Four-year average Claims Paid/Reserves $26,754.00 $94,919.00 $7,486.00 $68,871.27 $49,50757 From the above schedule, the amount the insurance company has paid out or set aside in reserves for claims averages $49,507.57 per year. The worst year the City had for insurance claims paid out was 1985/86, when they totalled nearly $400,000.00. As of the writing of this memo, quotes have not been received for the policy year 1993/94. However, it is anticipated that they will be very comparable to the quotes for 1992/93. Pat Hentges April 21, 1993 Page Two The following is a breakdown of the insurance costs for 1992/93: Type of coverage Package policy (liability & property coverage) Auto liability Liquor liability Police professional Fire emergency assistance Total Premium $67,110.00 $ 41,006.00 $12,950.00 $11,945.00 i 853.00 $133,864.00 The above premiums and coverages do not cover all City liability exposures. For several years the City has self-insured automobile comprehensive and collision coverages. In addition, the City self-insures for errors and omissions/professional liability coverage. The probability of loss in these areas is somewhat lower in comparison to what the annual premiums would be if carrying conventional insurance. It is clearly advantageous for the City to carry conventional insurance rather than self-insuring. Premiums are low in comparison to the amount of coverage. In 1986, when the City decided to self-insure, premiums for similar coverage were approximately $2 40,000 and the amount of coverage under that policy was significantly less. At that time, based on the premiums and coverage available, it was beneficial for the City to self-insure. If insurance premiums increase in the future and/or limits of coverage are reduced, then the City should again consider self­ insuring; however, at the present time it does not appear to be in the best interest of the City to do so. WE:dn 9304213 CITY COUNCIL LETTER Meeting of: April 26. 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPROVAL ITEM: AUTHORIZATION TO SELL, SALVAGE, OR BY: P. W. HENTGES BY�+cU DA TE:l.f (� {rt NO: t:/. F. DISPOSE OF CITY PROPERTY DA TE: 4/21/93 Annually, City staff prepares a listing of various City-owned property which is considered to be surplus and no longer necessary for use. The items indicated as surplus materials are either sold at the Annual City Auction or are salvaged or otherwise disposed of. Attached is a listing of all items by department which are considered to be surplus materials and ready for sale, salvage or disposal. Surplus items are first offered to other departments and then placed in the City Auction; and, if a sale does not occur, then the materials are either salvaged through local salvage firms or are otherwise disposed. As a point of information, the Annual City Auction will be held Saturday, May 21, 1993. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated April 23, 1993. COUNCIL ACTION: DEPARTMENT Ci vi 1 Defense ITEM DESCRIPTION SERIAL/MODEL # -· 01 Radio Shack Calculator Battery Operated 02 Radio Shack weather rad io Works Intermitt 03 Radio Shack weather rad io Works intermitt 04 Filters for air cleaner Boston 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 April 23, 1993 MIN/BID BUYER* AMT RECEIVED -- ently �ntly DE PARTMENT /Jv/i/i, M,rt:t·.,PARK ITEM I 201 . I 202 I 203 I 204 205 206-1 206-2 206-3 206-4 206-5 206-6 207-1 207-2 207-3 208-1 208-2 208-3 208-4 208-5 209-1 209-2 209-3 210 211 212-1 212-2 212-3 212-4 212-5 DESCRIPTION TORO WEED WHIP HOMELITE CHAIN SAW CLEAN-0 MATIC WET /ORY VAC SNAPP ER LAWN MOWER 1000 WATT LIGHT IFIXTURE & TRANSFOR MER I FLOOD LIGHT FIXTURE I FLOOD LIGHT FIXTURE FLOOD LIGHT FIXTURE FLOOD LIGHT FIXTURE FLOOD LIGHT FIXTURE FLOOD LIGHT FIXTURE EXTERIOR LIGHT FIXTURE -INCANDESCENT EXTER I OR L I GHT FIXTURE -INCANDESCENT :EXTERIOR LIGHT FIXTURE -INCANDESCENT INTERIOR ELOWI.LIGHT FIXTURE 4 1 INTERIOR FLOW LIGHT FIXTURE 4 1 INTERIOR FLOW LIGHT FIXTURE 4 1 INTERIOR FLOW LIGHT FIXTURE 4 1 INTERIOR FLOW LIGHT FIXTURE 4 1 INTERIOR FLOW LIGHT FIXTURE 4 1 NO COVERS INTERIOR FLOW LIGHT FIXTURE 4 1 NO COVERS INTERIOR FLOW LIGHT FIXTURE 4 1 NO COVERS AMC FREEZER COCA COLA POP MACHINE WOODEN FOLDING CHAI� WOODEN FOLDI NG CHAIR; WOODEN FOLDING CHA IR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR ----·· ----·---........ --·· ·-. ---.,._ Apri 1 23, 1993 SERIAL/MODEL # MIN/BID BUYER #!AMT RECEIVED 7D l4'il'i6 s�n.O0 I 2 899004 si;o on 24 I I 2406'1904 s2i; nn I - .. - "" MODEL Vll9A -- - fp b/,� WM((s DEPARTMENT_P_A ___ R __ K _______ _ l l i:.M I • I 212-6· I 212-7 I 212-8 212-9 212-10 212-11 212-12 212-13 212-14 212-15 212-16 212-17 212-18 212-19 212-20 212-21 212-22 212-23 212-24 212-25 212-26 212-27 212-28 212-29 212-30 212-31 212-32 212-33 212-34 DESCRIPTION SERIAL/MOD E WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHAIR WOODEN FOLDING CHA IR WOODEN FOLDING CHAIR WOODEN FOLDING CH AIR Apri 1 23, 1993 IN/BID BUYER #!AMT R ECEIVED ! I I I l I I I I l ; i!J/Jc. u.JoJ� Apri 1 23, 1993 DEPARTMENT_P�A�R�K ________ _ ITEM I DESCRIPTION I SERIAL/MODEL # MIN/SID BUYER#AMT RECEIVED I I 212-351 WOODEN FOLDING CHAIRI 211-36 WOODEN FOLDING CHAIR I I I i I . I ' ' /4 J /2 d.. u.}4,�j(_� DEPARTMENT SEWER/WATER l I i:.i"i DESCRIPTION COMPRESSOR FL3308 259 . CAMPBELL HAUSFELD 260 2 WHEELED TRAILER 261 loNAN GENERATOR 262 OFFICE CHAIR -GREEN 263 OFFICE CHAIR -BROWN 264-1 600X16 TIRES & RIMS 264-2 600X16 TI RES & RIMS 265 4 1 HIGH BROWN MAP HOLDER 266 GRAY MAP HOLDER I SERIAL/MODEL # 06148-058802 ONAN 205AJ1P1 IE 127B579200 .Apri 1 23, 1993 MIN/BID BUYER #!AMT RECEIVED ' I I ITEM 288 �/; /4' t! u)()/l.k� DEPARTMENT GARAGE ------------ I DESCRIPTION SERIAL/MODEL# STEWART-WARNER SOUT:HWIND 2 GAS HEATER 825/106018-H I I I •I Apri 1 23, 1993 MIN/EID BUYER# AMT RECEIVED I I I DEPARTMENT FIRE 300 Apri 1 23, 19993· ::EM I DESCRIPTION I SERIAL/MODEL., MIN/SID,BUVER .,AMT RECEIVED KROY 61" 3 01 02 Machine 13505 --- 3 02 FEDDERS Air Cond it ion er ACR06F2B $ 50 3 03 Yellow Hardhats (3) None ---·. 3 04 Black Rubber Boots (2pr None --- 3 05 Aluminum Folding Stretcher None -- 3 06 Winter Facemask (3) None -- 3 07 1-Shelf Unit None --- 3 08 I-Shelf Unit None -- 3 09 I-Shelf Unit None -- 3 10 1-Shelf Unit None --- 3 11 1-3x5 Wood Table None -- 3 12 1-25 Desk Top & Drawers None --- 3 13 Old fire hose (3 pcs) None -- 3 14 Wood Box None --- 3 15 Fire Extineuisher 1-30# Dry hemical None --- 3 lb Old Fire Hose .r .. •-,._ 4" Red Hose None -- 3 17 Treadmill None ---: 3 18 Exercise Bike None -- 3 19 Table None -- 3 20 Chair None -- 3 21 Chair None --- 3 22 Aluminum Poles None -- 3 23 Cable None -- 24 25 26 27 28 29 DEPARTMENT Recreation ITEM DESCRIPTION -· 5 01 Used pool table 02 03 04. 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 SERIAL/MODEL * MIN/BID BUYER * AMT RECEIVED US Billiards, Inc. --- ·•Apr i 1 2 3, 199 3 DEPARTMENT HRA (?00-799) ::EM I DESCRIPTION I SERIAL/MODEL *I MIN/BIDIBUYER *!AMT RECEIVED 7 01 I small oak finish table I I I I 7 021 small oak finish table I I I I 7 03 love seat bench 7 04 love seat bench 7 05 rocking chair 7 06 rocking chair 7 07 wood chair w/cushions 7 OB wood chair w/cushions 7 09 wood chair w/cushions 7 10 wood chair w/cushions 7 11 bench w/metal legs 7 12 bench w/metal legs 7 13 bench w/metal legs 7 14 bench w/metal legs 7 15 bench w/metal legs 7 16 bench w/metal leqs 7 17 bench w/metal legs 7 18 bench w/metal legs 7 19 Managers 1...na1r high back, tan, w/arms 7 20 Office Chair Brown -no arms-�s Selec II -r.1. -"--·-er (B ...---.._ 11?� """llo.... I• Y� 22 23 24 25 26 27 28 29 DEPARTMENT L. I 6 f? ARY ITEM DESCRIPTION SERIAL/MODEL# -·.... f 01 ( l:JY0¥t'l'I ',.,, � O,Cdf 1'5.-:,,., Cf-. S"" /)11 �(Z{) FI C.-HE f E 111) e R., 1 =1t�":/J5?J <J 02 C.HA/R (btoluM\ I br�w II u .fJ).o/;.1r r 03 PtrPt. ll �U1T'i: / I , ql'e/!11 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27" 28 29 --�--..___ ... --·� -·�---· �-�- MIN/BID any -, ·;..-b/lV II ,f/l 11. t 7 I"""" : r I r ...., Cl BUYER# .,. hR(PP 'j :_. i ::-, I< ;.., '-'' ·-· 1�.PR 1 r (� .. � . .r-� fY OF �!-�:.: Apri 1 23, 1993 AMT RECEIVED ' .. n w1 re: n ' ' . ' . . " . L. "'"' -• ,. �) . ,.�:::;·., .... L,.,_, . �..:Er� ··-_·,.·'I r,:-.. ·..;�i� April 23, 1993. DEPARTMENT CITY MANAGER-FINANCE-ADMINISTRATION �:EM I DESCRIPTION I SERIAL/MODEL #I MIN/BID,BUYER #IAMT RECEIVED 9 01 Lanier Tape Recorder ALIC I I 21311 --- 9 02 Dictaphone Tape Recorder Model 220220322405 --- 9 03 Blue Secretarial Chft_y ID#: 00190 --- 9 04 Polaroid 440 Camera ------ 9 05 8 3-ring green binders #3070 Elbe --- 9 06 Dictation pedal Motorola, Inc. 40C82663C05 --- 9 07 2 -post blue binder #96-614 National --- 9 08 3 2-post black binders 14" X 16" --- 9 09 White video shelvinqunit --- 9 10 Misc. office supplies --- 9 11 Tl Printer 850 XL 1885370300 --- 9 12 : AT & T Answering System Mode 1 1323 --- I LCA37012886 9 13 Casper Display Monitor Model GM-1266 --- 9 14 Savin I I 1180 200133 Fax Machine --- 9 15 Printer cover w/fan 22 11 xl6 11 inside dimensions --- 9 16 Black secretarial chair ID#: 01744 --- 17 18 19 20 21 22 23 24 25 26 27 28 29 Ii CITY COUNCIL LETIER Meeting of:._4.._/26/9......, __ 3 __ _ AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS BY� ITEM: CHANGE ORDER #1 BY: M Winson H � NO. PUMP STATION #2 UPGRADE . '/. H. DATE: 4/19/93 DATE: tf /8.b {q � A portion of the contract that the City has with Honeywell is the upgrade of water booster Pump Station #2. When the piping and excavation subcontractor, Widmer, Inc., began excavation on March 9th, it was discovered that the configuration of the existing underground piping feeding the pump station was not as shown on plans available to the City. The lines were much deeper than expected and offset This configuration, in addition to the close proximity of a 50" Minneapolis force main, has required a significant change in the project. The City's consultant has designed a new piping configuration to accommodate these unknown conditions. A change order in the amount of $12,575 has been negotiated with Widmer, Inc. Both Honeywell and Hanis Mechanical, their prime contractor for this project, have agreed to pass through the change order without adding administrative costs. Due to the nature of the Honeywell contract, language has been included in the change order to clarify that the cost of this change order will not affect the annual energy and operational savings guarantee. This language has been reviewed by the City Attorney. It should be noted that the specification under which this project is being constructed allows for a change older due to the unforeseen conditions. Attached is a copy of that portion of the specifications. Staff recommends approval of the change order so that work can be completed before the summer water demand starts. The cost will be paid out of line item 651-49449-5130 water construction fund. RECOMMENDED MOTION: Move to authorize Change Order #1 in the amount of $12,575.00 for additional piping and appurtenances due to unforeseen underground conditions at Pump Station #2; and, furthermore, to authorize the Mayor �tty Manager to enter into an <IAW�b !fl J-f" I,,?;._ 93-220 / ) • IU �t) )el), :1� cf\41 COUNCil. ACTION: APR 19 '"33 0'3: 0E,AM HCklEYl-�ELL Honeywell Inc, 7171 Ohms Ln Edina M�· 55439 612 951-1000 April 15, 1993 Mark Winson Director of Public Works City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Dear Mr. Winson; Hoiieywell This is an addendum to contract #914-02-12181 to address a change order for the pump station 112. The scope of work change is due to the unforeseen underground conditions not documented in the engineering specification submitted by the City of Columbia Heights to Honeywell. The net add for this project is 512,575.00. The City of Columbia Heights has agreed to add this amount to their capital appropriation for year one oi the municipal program and to remit payment to Honeywell upon completion of the pump retrofit. The City of Columbia Heights also agrees that the change order of S 12,57S (via capital contribution) will not be included in the annual energy and operational savings guuantee. Honeywell City Engineer Mayor City Manager PUMP STATION #2 CHANGE ORDER #1 Mobilization/demobilization Expl oratory excavation Backhoe w/operator Laborer·w/tools 72" manhole with hatch 5 -24" 90 degree bends Additional thrust blocking Deducts 48" standard manhole 3 -24 "45 degree bends 30' -24" pipe Total extras $1,500.00 $ 7,927.50 S 4,350.00 $13,777.50 APRIL 6, 1993 $ 650.00 $ 2,590.00 $ 875.00 $ 3,300.00 $17,937.50 $ 1,000.00 $26,352.50 ($13,777.50) $12,575.00 CITI OF COLOMBIA HEIGHTS, MINNESOTA .. CONTRACT CHANGE ORDER Change Order Number 1 Date _...;4.:..i.L.::.6"-/9 .... 3'----- Type or Project PUMP STATION UPGRADE Project H o. _9...:1:..:.1.9 __ _ Location PUMP STATION 92 -44th Avenue & Reservoir B1vd. Contractor Hone2we11 Necessity tor Change: City of Minneapolis 5011 force main was not shown on plans requiring additional bends and piping to aroun d 5011 force main. Description or Change: Add 5-241 1 90 degree bends and required thrust blocking, increase valve manhole from 481 1 diameter to 7211 diame te r; deduct 3-2411 45 degree bends and 30'-2411 diameter pipe. See attached breakdown. The sum ot $ 12 575,00contract price. is hereby added to, �-f'-f'Ollll the total The time provided tor completion 1n the contract 1�� increased, f!eepeaseci-by 2 calendar days. This document shall become an amendment to the contract and all provisions ot the contract will apply hereto. Accepted by: Date: (Contractor) Recommended by: Date: (City Ezigineer) Approved by: Date: (Mayor) Date: (City Manager) I z . "!11!1'l1ul i!li I·•,iE' J-· i1!Ii �g. -1- � � �msSm· �N ,,i �� rT1 � l/) ::t "tJC (,) � -0 � � :crT1 00 C� :c Ul)> I ,,, .. I • ·• I n � � I.• . I • ', g � z C) ,., ....... ·�·I" . ::J " .. .-.... "······ 44TH AVF.. 11 n ' "· "�"I !l � ·•· • •• ••• 1 I C Pl 1 I .... , , .... , � ... :: I""'"" I ! ... ·-�1 : ·· :! ; · · l I 'fl I I I ii I I ) I I ·vI I I I I ii �i ("' __,,. � � � 1�l 0 �� it " j, ,. �r ., ' .. , ·,• J '!:� ag ,., 11 -t :t:i '� �-;,. �'�� �-,,,;1�---- v- r-. tJ D :\\ �ti j� . I 5 -�- 1-( j (I t_ I . ; .. I • • • • • j . : . I . . . � • �� : . : :�_I: : ; : :!! . / _:ii, ,::::. _; :: :: ·:::: :;: . :'. I : : : : : : i , • : • :fl,..v �.J.'7'7: _ ••.••• , , .+\I ! : ! • ! • _ { ' i • -� !I . . . I ..•.• I .• ' l • . .. . . . ..... . �• • i • • • I 7-, I • ......... T: ·,; �. ..;...;. ...-:----- ' .. I • I I • I ... : .. ' . . . ti .. . 0-ji . . "� .. : !��: . ' : .�Iii -�-��· ·! !.­ �· ; . I· r----1-_ __:_ 11 · 1 • ---!! ._ .,,,... --_I':\__, :J.''X3_.., ; � -� ti i :-� ! . ' 4. . . . . --J ... I • : .....' :i.: .... I • • • • I • • • � ! ' • • • •• I . ' . ' ' • I •• ' . • • I .... ' •• : : • : 1' •••• • . • • . I . ; . , •• : •. . : i . I . I . I ••• ' • • I . •. , I . :. ' I l .. I ..... : ...... .---� : : : ; :·:: \.!): I • • I • .... • I ' . . . . . .. : . I • I : : : t ! ; : , • I , . , , ; t •• . i : i • • '! • . • . :::· :i;;: !· I ....... � I I .. ' ' . I . . . ' I : : : : : ' .. ··, :-.-::: :·· i·:-r; ; .. ;� ... ;,.�.: .. : .. ! '• l ' "•I::: ' " 1: • : • I • . • • ' I . I . ' ' !. . . • I.: .. : ! ... I . I '. : : . ; : ! : i ' : ; : ; ' ;: ..! : ' . !· · ·i : · · : · : � ,I:-�. _; _'. : ; '. . ; ·· . . : ! . ! ..... . I •• ... ! : . ' I ' N\J:'�...._. .. �,. . ..:::, . '. _":;;f", . . I • i . l I • I • ! • .I . l ·.: I i II • p �· D.Protection of Surface Structures E. All surface structures and features located outside the excavationlimits for underground installations. together with those within theconstruction areas which are indicated in the Plans as being saved,shall be properly protected against damage and shall ·not be disturbedor removed without approval of the Engineer. Within the constructionlimits. as required. the removal of improvements such as paving,curbing. walks, turf, etc •• shall be subject to acceptable replacementafter completion of underground work. with all expense of removal andreplacement being borne by the Contr actor unless separate compensationis spec ifically provided for in the Contract. Obstructions such as street signs. mailboxes. guard posts. culverts.and other items of prefabricated construction may be temporarilyremoved during construction provided essential service is maintained ina relocated setting as approved by the Engineer and nonessential itemsare properly stored for the duration of construction. Upon completionof the underground work, all such items shall be replaced in theirproper setting by and at the sole expense of the Contractor. In the event of damage to any surface improvements, either privately orpublicly owned, the Contractor will be required to replace or repairthe damaged property to the satisfaction of the Engineer and by theContractor at his expense. Interference of Underground Structures When any underground structure interferes with the planned placement ofpipe or appurtenances and requires alterations in the work to eliminatethe conflict or avoid endangering effects on either the existing orproposed facilities. the Contractor shall inmediately notify theEngineer and the Owner of the affected structures. When any existingfacilities are endangered by the Contractor's operations. he shallcease his operations at the site and take such precautions as may benecessary to protect the inplace structures until a decision is made asto how the conflict will be resolved. Without specific authorization from the utility owner, no essentialutility service shall be disrupted, nor shall any change be made ineither the existing structures or the planned installations to overcomethe interference. Alterations to existing facilities will be allowedonly when that service will not be curtailed unavoidably and then onlywhen the encroachment or relocation will satisfy all applicableregulations and conditions. Wherever alterations are required as a result of unforeseen undergroundinterferences not due to any fault or negligence of the Contractor. theEngineer will issue a written change order covering any additional orextra work involved and specifying the revised basis of payment, ifany. Any alterations made strictly for the convenience of theContractor shall be subject to prior approval and shall be at theContractor's expense. 3400-10 Ma rch CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL MEMBERS FROM: PATRICK HENTGES, CITY MANAGER SUBJECT: MANAGER'S REPORT DATE: APRIL 23, 1993 1)MARCH SOLID WASTE REPORT-- JO. II. Enclosed please reference the Solid Waste Report for March. If you have any questions, call Valorie Gifford or LinWMagee at 782 • 2813. PIERCE/FILLMORE STREET HOUSING AREA-- advised that City staff will be conducting a planning meeting on the Pierce/Fillmore Street housing area problems next week. At the conclusion of the meeting, I hope to accomplish a clear understanding of what special service efforts are currently being conducted in the neighborhood and formulate a plan for discussion at a May City Council work session. In the interim, Councilmember Ruettimann is also arranging a lunch box work session with area bankers and financing agencies to seek advise and their role in financing the redevelopment of the area. 3)PUBLIC WORKS OPEN HOUSE-- Mark Winson will present a proclamation declaring May 16 -22, 1993, Public Works Week. The Public Works Department has arranged a open house on Wednesday, May 19, between 4:00 -8:00 PM. I encourage the City Council to attend the Open House. Next 7ear, it would be my intention to have a City-wide open house planned in conjunction with Public Wo t. Week. Surprisingly, my past experience with a City-wide open house has been that it has been well rec ved by the citizens, and, if properly organized, serves as an important informational and promotional too for the City. ITY ATTORNEY ACTIVITY-- attached correspondence indicates that activity in the City Attorneys' Office is up significantly this past quarter. Obviously, our posture relevant to the MPRS, Zaidan, and Hilltop problems contribute to much of this activity, coupled with our more aggressive nature in housing-enforcement. I will monitor this activity and discuss it in more detail at budget time. 5)JUNK CAR PROBLEMS-- City staff is experiencing some problems with effectively dealing with junk car complaints. Most cities enforce their junk car ordinances on a complaint basis or in conjunction with their housing inspection program. There typically is some inspector's discretion exercised as to what constitutes a junk car. The City may want to more clearly state the definition of a junk car and evaluate other programs to effectively deal with junk vehicles. Attached please find a novel idea from Joe Sroga which, if undertaken in conjunction with the nuisance abatement program, could make some ongoing progress in this area. Your thoughts and comments would be much appreciated. MANAGER'S REPORT Page 2 April 23, 1993 6)IIlLLTOP CONCERNS-- As you are aware, the City has had ongoing inquiries by Hilltop requesting that we justify our service charges. Much of their inquiry has little to do with the frequency of the service or the actual report or invoice given to Hilltop, but rather the actual formula that has been negotiated between the cities. Recently, the Police Department has been questioned about the policing grant and the visibility of police presence in Hilltop. The Fire Department is repeatedly asked to justify or discriminate the need for rescue response and charges levied to Hilltop. Recently, (see attached correspondence) Linda Magee was asked to justify our cable tv arrangement with Hilltop. I have also included a copy of a Joint Powers Agreement relating to street sealcoating for your review prior to forwarding it to Hilltop. It appears to me that a joint session between the Hilltop City Council and Columbia Heights City Council would be helpful in identifying a long-term service relationship. On a related issue, Gregg Woods has discussed the potential for the mediation process of the sewer dispute. 7)HAZARDOUS SIDEWALKS-- Be advised that the attached notice has been sent out to the various property owners advising them of the City Council's action on the sidewalk matter. The City does need an established program and reasonable policy in place so as to protect us against claims. Perhaps a review of our inspection criteria would be in order. Also, I suggest that perhaps a "petition and waiver process" be implemented whereby residents can utilize City bids and administrated contracts to do miscellaneous improvements in the public right-of-way. They would have to waive their appeal rights, thus, allowing the City to specially assess those improvements under perhaps a three to five year repayment schedule. Further information will be forwarded to the City Council on this concept. 8)LIBRARY POLICY MANUAL-- The administrative policy manual for the Library is on file in my office. If the Council wishes to review the manual or obtain a copy of the procedures, please contact Bonnie and she will make it available. 9)CITY HOUSING/DEVELOPMENT DAY -- Many cities have had great promotional success with organizing a City/Housing Development Fair. Mickey Rooney recently attended such an event in Brooklyn Park. In Faribault, we conducted similar events whereby the City officials provided information to realtors, developers, lawyers, or businesses interested in relocating to the city. Also, a housing and remodeling show or exhibit was organized for the general citizenry. This fair included exhibits by local building orientated businesses along with programs on special financing that could be available to property owners. The purpose of the fair is not only to promote the positive aspects of the community, but provide the citizens with ideas and opportunities on improving their property. Please provide me with your input and interest in pursuing such a concept. 10)WORK SESSION SCHEDULE-- A work session has been scheduled for Monday, May 3, 1993, in the City Hall Conference Room. Two councilmembers have indicated a concern with starting the meeting at 3:00 PM as opposed to perhaps a 5:30 PM starting time. I would like to establish a additional work session in May, perhaps on May 17, 1993. Please indicate your preferences as to meeting dates. PH:bj 93/54 Attachments - TO: CITY OF COLUMBIA HEIGHTS PATRICK HENTGES, CITY MANAGER FROM:VALORIE GIFFORD, SPECIAL PROJECTS COORDINATOR �· SOLID WASTE REPORT -MARC� 1993SUBJECT: DATE:APRIL 16, 1993 1)Tonnages for MARC� 1993 (parentheses indicate figures for 1992) Curbside Multi-Unit and Recycling Center Tonnage Curbside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115.80 tons (86.68) Multi-Units . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . • . 7.44 tons (7.58) [LaBelles -2.62 tons] (1.27) Recycling Center: Scrap iron . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . 0.0 tons Corrugated . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . 0.94 tons (.52) Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3. 73 tons (1.0) Yard Waste No yard waste was collected in the month of March, 1993. Other Materials Abated Appliances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 units -6.62 tons (130 units) Oil . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320 gallons -1.28 tons (8.08 tons) Miied Municipal Solid Waste Collected Curbside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471.37 tons (494.11) Multi-Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126.45 tons (95.5) Municipal Service Garage . . . . . . . . . . . . . . . . . . . . . . . . . 15.42 tons (11.61) Participation Rate ·Recycling Pr.ogra.m Per Above Statistics 2)City Hall Recycling 53.5% (52.2%) February 1993 . . . . . . . . . . . . . . . . . . . . . . . . • . . • . . . . . 0.58 tons (.20) March 1993 ...•............. ; . . . . . . . . . . . . . . . . . 0. 77 tons (.13) 3) Recycling Cen�r Bins were placed for the collection of brass and copp�r at the request of the Golden K Kiwanis staff e{s. They wish to redeem these materials thems�lves to earn more money. Other bins were added to supplement those already in ,.place for office paper and magazines. 4) Hazardous Waste Collection Ano'ka County held a ha.zardous waste collection at the ,Fail'grounds March 27 for the citie·s of Andover, Ham Lake aild Oak Grove. I volunteered at the collection, administering surveys to participants. According to the surveys, 6 residents of zip code $5421 made use of the collection. I am referring people to Anoka for all hazardous waste questions. The.se residents are then being informed of future collections. 5)Conferences I attended the Minnesota Pollution Control Agency's annual Solid Waste Conference in Minneapolis. Once again it was very worthwhile. Aside from the opportunity to network with other professionals, an excellent presentation by the Office of Waste Management yielded numerous ideas which will be incorporated into a waste reduction workshop in the planning stages for employees of the City. The Recycling Association of MN also had its annual meeting in March, which I attended. Through this group it may be possible to develop cable programming for government access on waste management topics. 6)Solid Waste Advisory Task Force Anoka County and other metropolitan counties are exploring how several lawsuits challenging solid waste designation ordinances (which direct wastes to particular facilities) may affect us. According to El Tinklenberg, Anoka County Division Manager for Public Services, a case involving Martin and Faribault Counties resulted in an Eighth Circuit Court of Appeals ruling that their designation ordinance violated the Interstate Commerce Clause. It was a broad ruling that may subject our Anoka County designation ordinance to the same opinion. If so, loss of designation would have a negative impact on the financial life of the integrated waste system as currently structured. It could also adversely effect the system itself. The county staff has prepared a series of options for consideration which were discussed at the April 7 meeting and will be revisited May 5. The upshot of this may be a reduction in the tipping fee at Elk River, in order to stay competitive with landfills in Iowa and/or the Dakotas, where waste would probably go in the absence of designation. In order to maintain the system and its financial integrity, user fees, or taxes, etc. are a possibility. 7)•Neighborhoods Clean Up!• At the behest of the Fire Department, which begins inspections in the so-called Grid 8, we initiated a clean up day. The intent was to provide an opportunity to get rid of tires in the area, which are a major reason for ticketing. We arranged to have tires de-rimmed at Paul's Pro Service Station; a truck from ACAP was available to pick up reuseables, and BFI made a special sweep through the neighborhood for refuse and appliances. During March the Special Project Coordinator met several times-with the Volunteer Coordinator, the Fire Inspectors (Matt Field, Gary Gorman) and Chief, Officer Val Dietz, and BFI. I also visited all the business between 45th and 49th on Central, handing out flyers and speaking with the managers. Finally, I attended the monthly Multi-unit Managers/Landlord meeting which Randy Bartlett and Val Dietz chair. A further report will be included in the April report. cc: Assistant to the City Manager 93/24 Greggory J. Woods COLUMBIA HEIGHTS CITY ATTORNEY 941 Hlllwind Rd. N.E. Minneapolis, MN 55432 (612)572-3471 (612)571-2418 (Fax) April 16, 1993 Mr·. Patrick Hentges City Manager Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Pat: Just a note to follow up on a conversation that we started the other day and I think never got finished. It has do to with the current level of activity in our off ice and specifically the pumber of active city files. our retainer agreement with the City is predicated on hours worked. We are billing the City for paralegal time as well as lawyer-time. The work load has recently been substantial as a result of several litigations. The City is actively involved in the litigation regarding the MBRS (testing for police officers), litigation involving the city of Hilltop in which we are the plaintiff, and litigation involving Zaidan in which we are the defendant. In addition, there have been very heavy criminal calendars. Every other month is a jury trial month which is usually a higher demand month. There has been an unusual amount of activity lately which was not initiated by our firm. Hopefully both the civil and criminal files will slow down. Much of the work on MPRS, Zaidan, and Hilltop we cannot control. If you have any questions or concerns about this, please feel free to call. ly yours, WILLS, WOODS, , CLARK J.Woodsat Law ill re (;;'\ re n nn r;, fTil! ( I�� : ? f \ \ ;' f > � rl. �\.:..-.....:iu l..i� .•• H!. :........-� "SERll'ICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER APR 19 1993 r,1 t. / I ·'. -�··· ') IY!P. .. 17·,� t. f\ CITY OF COLUM�!!A HEIGHTS CITY OF COLUMBIA HEIGHTS TO: DAVE MAWHORTER, POLICE CIIlEF FROM: SUBJECT: BONNIE JEWETT, SECRETARY TO THE CITY MANAGER JUNK CAR CLEAN UP t DATE: APRIL 22, 1993 I contacted Joe Sroga today for a reference check on a potential employee. After our discussion, he introduced the following idea which he has implemented in a few surrounding cities. It sounds worthwhile and would benefit the City and the taxpayers. Briefly: One week clean up of junk cars. Residents would call the City. Sroga's would schedule them for pickup. They must have a title or other necessary paperwork. Sroga's would waive all fees (towing, etc.). The proceeds from the metal and/or possible sale would all go toward the D.A.R.E. Program. He has done this in a neighboring city (twice per year) which resulted in approximately $600. I thought it might be worth looking into; and, thus, have forwarded on his information. For more details, Joe may be contacted at 789-4245. cc: ' Special Projects Coordinator City Manager TO: FROM: SUBJECT: DATE: CITY OF CO LUMBIA HEIGHTS MAYOR AND CITY COUNCil. CITY MANAGER · ASSISTANT FINANCE DIRECTOR LINDA L MAGEE,ASSISTANT TO TIIE CITY MANAG , \ IIlLLTOP'S PORTION OF 1992 CABLE TELEVISION EXPENSES APRIL 22, 1993 Today I received the attached letter from Attorney Carl Newquist questioning Hilltop's portion of 1992 expenditures incurred in behalf of the Columbia Heights/Hilltop Cable Communica­ tions franchise. Correspondence leading up to his letter is also attached. I am requesting this item be placed on a future work session agenda for discussion and direction. Please contact me if you have any questions. LLM:bj Attachments r-"" ;.l I rl! :� I ,.. . -n �, n w1 rr: n :�-'-=-· u u � .�; NEWQUIST & EKSTRUM, CHARTERED ATTORNEYS AT LAW ' \ I, i I c...,;•J: ·l::-:p tt-,,-::: • ' , 4 ... � :r�r_ -�� L' i, j -�­�-· SUITE 301, FRIDLEY PLAl:A OFFICE BUILDING 6401 UNIVERSITY AVENUE N.E. C/ T 't o;: -'·(,: I'.;�-;;'· ,_. ': ':'.:FTs It t Uv-i-•.·,;:.,. :t',. :l-t .... : •+v- CARL .J. NEWQUIST l!I. WILLIAM EKSTRUM city of Columbia Heights 590 40th Avenue N. E. FRIDLEY, MINNESOTA !5!5432-4381 TELEPHONE 16121 !571-6870 FAX (612) !571•6884 April 19, 1993 Columbia Heights, MN 55421-3878 Attention: Ms. Linda L. Magee, Assistant to City Manager RE: Columbia Heights/Hilltop Cable Communications Franchise Expenses Dear Ms. Magee: OF COUNSEL DOUGLAS .J. PETERSON CERTIFIED REAL ESTATE LAW SPECIALIST I have been asked to respond to your letter of March 31, 1993 to the Hilltop City Clerk. Seemingly, each year, at least for the past few years, we have gone through a perhaps rancorous process regarding cable television expense billing. Each year, Hill top has complained that the billing has been lacking in any detail and particulars, and I think in most years we have eventually reached a compromise. While we have agreed to pay a proportionate share of the expenses of the cable commission, Hilltop has never agreed to pay Columbia Heights for a share of the City Manager's salary or the salary of any other employee of Columbia Heights. Hilltop has never agreed to pay any portion of legal expense that Columbia Heights may incur. An exception would be the cable commission secretary who may otherwise be a full-time Columbia Heights employee. We understand that her compensation is $70. 00 per commission meeting. Not only did we not authorize or agree to the apportionment of services in 1992 wherein the Columbia Heights City Manager spent 10% of his time on cable television matters and the Assistant City Manager spent 151 of her time on cable matters, we simply cannot fathom how or why the cable system should require hundreds of hours and thousands and thousands of dollars of top administrative time and talent. For instance, what did you do in 1992 that caused you to spend 15% of your time on cable television matters? Whatever it may have been, it assumedly had nothing to do with the City of Hilltop, was not for Hilltop's benefit, and was certainly not requested by the City of Hilltop. IU u Ms. Linda L. Magee April 19, 1993 Page 2 If the billing is meant to reflect time spent by Columbia Heights on the cable franchise transfer, then it is necessary for you to understand that the City of Hilltop went through the same process of approving the transfer and its council, clerk and city attorney likewise devoted substantial amounts of time to the franchise transfer including the preparation and adoption of ordinances. Both cities had to essentially go through the same process of approval of the transfer. It simply has never occurred to the City of Hilltop to attempt to charge back its administrative time and costs to either the commission or the City of Columbia Heights. To the best of our knowledge , while we are being billed for a proportionate share of the 501 of time spent by the special projects coordinator, I don't believe that the Hilltop Council even knows who that individual is but certainly that person bas never worked on a special project for Hilltop. Either we have a very substantial breakdown in communications or the person in question works exclusively on Columbia Heights projects. To the best of our knowledge, neither Hilltop nor any of its citizens have ever used the access channels. Each community has essentially dealt with cable television as it deemed best. Columbia Heights may make substantial use of access channels for its council, commissions and for its citizen projects. Philosophically, Hilltop has only attempted to provide cable service to its residents. It would appear that Hilltop should certainly share on a proporti.onal basis the $70.00 per meeting expense of the cable commission secretary. Likewise, Hilltop should share in the $1987.68 of expense for travel/eonfe.rences/schools, $2339.65 of expense for subscriptions/memberships/miscellaneous charges and $36.35 of expense for postage and telephone assuming that the latter expenses were generated by the cable commission and/or its secretary. As your letter points out, the c.ommission attorney services were reimbursed in the Hauser transfer. In fact, since the total attorney fees for 1992 were $23,836.62 both for the commission attorney and the Columbia Heights City Attorney, it appears that the reimbursement for attorney cost of $24,969.52 was in excess of the commission attorney costs and the Columbia Heights attorney costs. Was the balance meant to compensate Hilltop for its legal expense in approving the franchise transfer? Unfortunately, Hilltop and Columbia Heights seem to have almost an endless number of matters in !==Ontroversy. It is my sincere wish and intent to not find one more thing to argue about or litigate. Unfortunately, this cable matter has-dragged on through the years. I believe that there have even been years when Hilltop requested a � I Ms. Linda L. Magee April 19, 1993 Page 3 breakdown of expenses and we then heard nothing further from Columbia Heights. As I recall, in another year, we argued about legal costs when Columbia Heights decided to sue the cable company. In another year, we simply settled the expense matter by allowing Columbia Heights to keep the entire proceeds of a bond. As with most problems that afflict us, this problem may result primarily from a failure to communicate. I can tell you however that the Hilltop Council feels very uncomfortable when it is billed for a proportionate share of the salaries of Columbia Heights employees. For instance, as to the 15% of employee services you rendered to cable television, what was it that you did, why did you do it, what input did Hilltop have, and what benefit inured to Hilltop? It is possible that the Columbia Heights administration and council were totally unaware that Hilltop had to go through the very same franchise approval process as did Columbia Heights. We had the same cable company attorneys and representatives appearing at Hilltop Council meetings as appeared in Columbia Heights. I spent significant amounts of time meeting with the cable company attorney working on the details of the necessary Hilltop resolution and ordinance. One long term solution may be to have Hilltop participate in the administration process. Another solution may be to create an offset by having Hilltop charge back its personal services related to the cable commission and cable television. Since the franchise has been in place for a number of years, a partial solution may be better communications wherein Columbia Heights explains why such significant amounts of · time and effort are being devoted to administering cable television. For you to be spending more than one hour of each working day on cable television matters is absolutely mind-boggling unless the cable system is so screwed up that there is a daily problem of crisis proportions. This is particularly true where the city manager is spending more than 45 minutes each day on cable television matters. Likewise, Mr. Anderson's secretary was also allegedly devoting more than one hour of each working day to cable television matters. Unless the system is totally out of control, the Hilltop Council simply does not understand what is going on. Finally, the expenses and cost distribution being at issue, I assume that you will not be claiming service charges u.ntil such time as we can resolve the amount in dispute. I would be happy to meet with you and/or representatives of the finance department to seek some clarification and resolution of this issue. Also, if the Columbia Heights Council has directed staff any significant amounts of time in 1993 on cable television related matters, could you Ms. Linda L. Magee April 19, 1993 Page 4 please advise us up front so that the Hilltop Council has some understanding of what will be· occurring in 1993. Thank you and please advise. CJN:pp Mayor Donald J. Murzyn, Jr. Coundlmembers Sean T. Clerttin Bruce G. Nawrocki Gary L. Peterson lloben W. Ruenimann CltyManqer Stuan W. Anderson CITY OF COLUMBIA HEIGHTS S90 40th Avenue N. E. Ruth Nelson City of Hilltop 4555 Jackson Way Hilltop, MN 55421 Dear Ms. Nelson: Columbia Heights, MN S5421-3878 (612)782-2800 March 31, 1993 June Johnston, Auistant Finance Director, forwarded your letter dated March 17, 1993, (and received by the City on March 25, 1993) to me regarding cable television ezpenses. The City of Columbia Heights has served in the capacity of administrator of the Columbia Heights/Hilltop Cable Communications Franchise since a cable franchise was first granted more than ten years ago. Ezpenses incurred have been distributed between the two communities on the basis of average annual number of subscribers between the two communities. The time apponioned under personal services for 1992 was;::,as follows:City Manager ..•••...••••••••••••••••..• -::.-•••• " ••• 109E, Assistant to the City Manager • • • • • • • • • • • • • • • • • • • • • • • • 15% City Manager's Secretary ••••••••••• !. ::r-�;,;-,$'! •••••••• 159' Special Projects Coordinator ••••••••• � •••• � ••••••••••• 50% Cable Commiuion Secretary ••••••••••••••• � ••••••••• S70/meeting These figures are based on the budgeted amount of time spent in the activities related to the administration of the cable franchise and programming activities related to the access channeli. This is derived based on preTious years. No time is charged or induded for time incurred by the Finance Department staff due to Columbia Heights serving u the administrator of the franchise. You questioned what services were provided by legal counsel totaling over S23,000. These services were provided by Tom Creighton, the Attorney for the Cable Commission. The reason it was relatively 11,igher this year than in the past is because of the time involved in the transfer of ownership of the cable system. It should be noted, however, tha! .. c_c>.2ssociated wi. · "th the uan.sfer were not charged to you, as they were reimbursed by��-µr- -SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Ms. Ruth Nelson Page 2 March 31, 1993 The City of Columbia Heighu does not charge Hilltop for cable ezpenses incurred that were for the sole benefit of the City. I trust this responds to your questions. Please contact me if you need additional information. LLM:bj 93/41 cc: City Manager Assistant Finance Director ·c·1n '.QF.-'IHIILLTOP· • -� • ill 4555 JACKSON STREET NORTHEAST' HILLTOP, MI NNESOTA 55421 571-2023 Mardi 17, 1993 . Ms. June V. Jolmston Assistant Finance Director City of Columbia Heights 590 40th Avenue NE Columbia Heights, !.fi 55421 RECEIVEO MAR2 51993 CLERK City of Columbia Heilfdl Re: cable television franchise expenses, your Februaey 8, 1993 letter Ms. Johnston, 'lbe above referenced letter and request for reilrhlrsemmt was presented to the Hilltop City Council at its March meeti.JxJ. Before authorizing the $3370.03 expenditure, the COlmcil directed ne to obtain m:>re infozmation fran you about certain expenses. '!he Council would l:ike to know what particular services were provided by legal counsel \tthich total over $23,000.001 what specific joint franchise matters received counsel's attention? Also, the Camell would like to know what foDID.lla is followed to apportion t:ilre of persons listed-under "Personal Services". 'lb date, Hilltop has never charged the joint franchise for aey :resources or t:ilre of Hilltop's franchise :representative, City Attorney, City Council or City Clerk. Perhaps a foIIIUla similar to your own will be adopted in the future to charge the joint franchise for the services of t.lx:>se persons nentioned above. l'ru.le the Hilltop City Council is J1Dre than happy to pay the City's fair share of joint franchise a:mni.ssion expenses, a:runcilmembers do not feel aey obligati.cm to reimburse the City of Columbia Heights. for expenditures wch appear to have been made \ffl8l'l certain persons were actirq cm behalf of the City, rather than the joint franchise cx:mnission. If you have aey questions, ·please feel f:cee to c:cntact ·ne at the number shown above. If it is possible, . I would like to be able to respond to the Camell' s questions at Hilltq>'s next regular meetilq cm April s, 1993, so :reinhlrsement is not delayed 1cnger than is necessaey. hnk you·. Very truly yours, �r� �th Nelsen City Clerk Mayor Donald J. Murzyn. Jr. Coundtmemben Scan T. Clerkin Bruce G. Nawrocki Gary L. Peterson Roben W. Rueuimann Cit�· Man11er S1uan W. Andenon CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. February 8, 1993 Columbia Heights, MN 55421-38'78 (612)782-2800 Mayor and City Council of Hilltop City of Hilltop 4555 Jackson Way NE Hilltop, MN 55421 Honorable Mayor and City Council Members: As in previous years, the Oty of Columbia Heights ls hereby providing a at.atement for 1992 expenditures incurred in behalf of our joint cable television mmchise. Based upon a breakdown of expenses as prepared by our finance department. I am submitting the following report: EXPENSES Personal Services Other Services and Charges TOTAL EXPENSFS Less Reimbursement for Hauser Transfer NET EXPENSES SUBSCRIBERS $47,127.'4 28.212.36 $75,339.80 -24,969.52 SS0,370.28 Average Number of Subscribers -Columbia Heights 3,654 Average Number of Subscribers -Hilltop Jil TOTAL SUBSCRIBER.; COST DlSTRIBUTION Columbia Heights Hilltop TOTAL COST -SERVICE IS OUR BUSINESS" 3,916 $47,000.25 3,370.03 SS0,370.28 EQUAL OPPORTUNITY EMPLOYER Mayor and City Council of Hilltop February 8, 1993 Page Two As can be seen from this breakdown, costs are being distributed between the two communities on the basis of the average annual number of subscn'ben between our two communities. The costs are pro-rated on the bas� of the number of subsaibers within each community as compared to the total number of subsaibers in the cable service territory. The results of this calculation is that the Oty of Hilltop is responsible for $3,370.03 of the total cost as previously Indicated. J would a.ppredate the City Council authorizing reimbursement of $3,370.03 u the City of Hilltop's net share of related expenses associated with administering the joint cable communications franchise. For your information, I have attached a more detailed explanation of expenses associated with each major object of expenses. If you should have any questions regarding the above, please do not hesitate to contact me. Sincerely, CITY OF COLUMBIA HEIGHTS �""-'-J�:ry1�a,..<:::{:... Jane V. Johnston Assistant Finance Director JVJ:dn 9302083 Enclosure ------ cc: Stuart Anderson, City Manager, Columbia Heights Columbia Heights Mayor and Oty Council Columbia Heights/Hilltop Cable Commlsslon Ruth Nelsen, Oty Clerk,, Hilltop William Elrite, Finance Director, Columbia Heights EXPENSES INCURRED BY COLUtt{BIA HEIGHTS IN BEHALF OF THE COLUMBIA HEIGHTS/HILLTOP CABLE COMMUNICATIONS FRANODSE DURING 1992 Personal Services -Salary and Benefits $47,127.44 Costs involved are a proportionate share of the City Manager, Admlnlstratlve Assistant to the City Manager, Administrative Seaetary for time spent In administering the Columbia Heights/Hilltop Cable Commwucations Franchise and Cable Commission Secretary. Other Services and Charges Advertising, publications and printing (publication of a newsletter, printing of complaint foffllS, etc.). 12.06 Expert and professional services (attorney services; Bernick & Lifson, Kalina, Wills & Woods law IL-ms) for attendance at Commission meetings and preparation of legal opiniom. 23,836.62 Travel/Conferences/Schools (attendance of Commission Members at the Minnesota Association of Cable Television Administrators Annual Meeting and related expenses). 1,987.68 Subscriptions/Me mberships /Miscellaneous charges (annual membership to the Minnesota Association of Cable Television Administrators and purchase of Satellite Orbit Magazine subsaiptlon), grants and contn"butions, insurance. 2,339.65 Postage and telephone (postage and long distance calls agodated with cable administration. 36.35 10TAL $28�12.36 $75,339.80 /4o, FROM: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER KATHYJEAN K. YOUNG "'" ASSISTANT CITY ENGINEER SUBJECT:CITY MANAGER'S REPORT TO COUNCIL - fF;J /r-:1 ,� ,5, n r\!1 r.:i � !.5._, r· I /! \,; j':, If) l,; • ..l � U L! L:-f ;,U 1(:i, L.J L:..1 Ap t") c 0 •-193Ii '-�' l.1 r,f/ .• r·.cE.RCITY OF COLWi.31.� HEIGHTS JOINT POWERS AGREEMENT FOR SEALCOATING CORPORATE LIMIT STREETS DATE:APRIL 22, 1993 The City Attorney has prepared the attached Joint Powers Agreement. In concept, Hilltop has agreed to pay for their share of the costs. I would like to know if our Council has any comments prior to sending the agreement to Hilltop for their review and approval. KKY:jb 93-225 Attachment 0 \� March 16, 1993 Chief David Ma\'liorter 'CITY C�)F HIL.]�TOP-- 4555 JACKSON STREef� NORTHl;AST I -··-HILLTOP, Ml�NESO::rA 55421 , ,1.,:·:t_. 5. 7.1 2023 -,.,.� '.• ·-:,!•fl'..;.·,\ \� I -, • .,_ •l .1: I •'I-\\,. • I -".:.-'f' .---r·,� •"� �,l ."'?-•t.:. ,\f \. ,_ ·1t..._ • . .,\1 ,. •• ... • • . I f\. � "°' :,: .p u•-,t ¥•..) IR' t. '!-.'! .• i-=e --...... , ,,.-:,. ',.. . y,/1S · t-�-· � 18'93 (ll eQ.· µ;�i"�I"\ .I \\t\Gt\\.S V,)11 (\lS ' A-"�' '1 ·:-�L!f��,?. RU\t'.\{lColunbia Heights Police Department 590 40th Avenue NE .., G _,)\.'_. . . . ..,, 1 .... F o.u·i�-···-" t".>* 't, ..,;,6 N' 1.,.J,J..-t -;y()r-t ,;�Cj ..1,.ti:.t,..--I -�t'f Colurrt>ia Heights, MN 55421 Dear Chief Mawhorter, a;r( 11;� l(t ,r,""' During a 'WOrk session of the Hilltop City Council mich took place last evening, several concems �e raised by the Council and citizens in attendance which the Council has directed ne to convey to you and solicit a response fran you mereappropriate. 'lhe first matter concerns police response to ccmplaints of loud parties, peace disturbances and other such offenses which typically are handled by first issuing a warning :to the offending person(s). After discussion, the Council decided they \\Ullld prefer :that a citatiop be issued during the first police contact, where the police have witnessed the offending behavior or have the cooperation 6f a carplaining neighbor who is willing to sign the ccmplaint. By not allCMing persons a second chance to becane a problen, the COuncil hopes to deter the type s of behavior which result in neighbor carplaints and discanfort. 'lhe Council welccmes your response to this approach as well as any feedback later after the enforcement change has been anployed by your officers. '!be second matter concerns alleged criminal activity taking place at the Starlite ?-btel. 'lhe Mayor and Council have been told of considerable anounts of prostitution occurring at the notel. '!his infonnation cane as a surprise to sane, but was regarded by others at the neeting as a:xmon knowledge. 'lhe Camell 'WOU.ld like to know ""nether the Colunbia Heights Police Department has ever investigated, conducted any raids or made any arrests for prostitution at the Starlite. 'llle third ooncem is the visible, felt police presence in Hilltop. I, personally, field frequent questions of police \\hereabouts. When I hear �lamts about the perceived absence of police presence in Hilltop, I direct people to contact you, Officer Randy Bartlett or anyone else at the police department. l0lether this advice is followed, I do not know. Nonetheless, this cat;>laint is recurrent. Please respond to this concern. Chief David Mawhorter Page 2 Finally, the Mayor and Council "'10Uld like a declarative, definitive statenent franyou con� the cxrmumity officer program \ohich Hilltop oontrib.ltes grant nonies to. l�ile the broad, holistic objectives of cc:mruni.ty policing were understood by those �mo participated in discussion with you t,.hen the Council was approached tohelp ftmd the program, it is not at all clear to anyone what is specifically being aca:xrplished through this program. What are the visible, tangible benefits to this program mich the cxrmumity should be seeing? By your estimation, t,.hatprogress has been accx:rrrplished with this program? How, in particular, are pr�am tine, effort and resources spent within the Hilltop cxrmumity? Increased police visibility and presence was,. assuned by many to be one ·Hilltop benefit of the program. '!his, as you may sunnise fran the �laints, has not resulted. 'lhe general oonsensus of those \fflO speak out is that not.ltlng appears to have changed in tenns of police service to the Hilltop ccmmmi.ty. Please advise the Council if there are benefits or other signs of progress fran the program mich have been overlooked. Please feel free to oontact me with any questions regarding the contents of this letter. If you \onlld prefer to respond directly to the Council, the next meeting is scheduled for l-bnday, April 5, 1993 at 7:00 PM at Hilltop City �11. If you decide to attend, please contact me by March 31 so I can put a visit with youon the meeting agenda. I look forward to hearing £ran you soon. Very truly yours, � � Ruth Nelsen Hilltop City Clerk cc: J.im Shear Linda Johnson Elmer Kuntz Jerry MlJrFhy Marian Jydstrup JOINT POWERS AGREE:MENT FOR SEALCOATING CORPORATE LIMIT STREETS This Agreement made and entered into this _ day of _____ ,, 1993, by and between the City of Hilltop, Minnesota, a municipal corporation, hereinafter referred to as "Hilltop" and the City of Columbia Heights, Minnesota, a municipal corporation, hereinafter referred to as "Columbia Heights". WITNESSETH: WHEREAS, the parties to this agreement desire to jointly sealcoat the following corporate limit streets: a.45th Avenue N.E., Monroe Street N.E. to Central Avenue N.E. b.Monroe Street, N.E., 45th Avenue N.E. to 49th Avenue N.E. and WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared; and WHEREAS, said work will be carried out in accordance with the provisions of Minnesota Statute 471.59. The cities have joined together for the purpose of selective road patching and sealcoating certain streets. NOW, THEREFORE, IT IS AGREED by and between the parties: 1.Columbia Heights shall provide all engineering services and shall cause the construction of Columbia Heights Project #9301 in conformance with said specifications. Hilltop shall pay Columbia Heights the lesser of: a.The actual cost for engineering services provided, b.10% of Hilltop's share of the sealcoating cost, or c.$327.00 The letting of bids and the acceptance of all bid proposals shall be done by Columbia Heights. Joint Powers Agreement for Sealcoating Corporate Limit Streets Page 2 2.Hilltop agrees to pay: a.The contract costs of the work which includes all contracted work done pursuant to bids/quotes or work orders authorized by Columbia Heights necessary to complete the project b."Construction Cost", (if the work is not contracted): ( 1)The cost of all labor. (2)Engineering (3)Materials, and (4)Equipment rental required to complete the work, provided by Columbia Heights. c.Hilltop shall pay 100% of sealcoating their respective areas. The square yardage and estimated costs are shown below: (1)45th Avenue N.E.: 2,403 S.Y.@ $0.56/S.Y., $1,345.68 (2)Monroe Street N.E.: 3,438 S.Y. @ $0.56/S.Y., $1,925.28 d.Hilltop shall pay 100% of selective road patching for their respective area. The estimated cost is $2,140.00. 3."Estimated costs" are good faith projections of the costs which will be incurred for this project Hilltop's total "estimated cost" including everything for the project is $5,737.96. 4.Upon final acceptance and approval of patching and sealcoating by Columbia Heights, Hilltop shall pay Columbia Heights the construction cost according to the contract, notwithstanding the estimates herein. 5.Hilltop and Columbia Heights mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement Joint Powers Agreement for Sealcoating Corporate Limit Streets Page 3 ItJs understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney CITY OF IIlLLTOP James Shear Mayor Ruth Nelsen City Clerk CITY OF ,COLUMBIA HEIGHTS Donald Murzyn, Jr. Mayor Patrick Hentges City Manager Mayor Donald J. Murzyn, Jr. Camodlmanben SeanT.Cletltin Bruce G. N1Wrock1 Gary L Pelmon Robert W. Ruellimann Clly Managu Patrick Hentges April 26, 1993 Dear Resident: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Recently you received a Public Hearing Notice for P .LR. #881, Hazardous Sidewalk Repair. This Public Hearing was held on April 19, 1993, and the project was rejected by the City Council. As this project was not app.rovcd, those portions of your sidewalk that had been marked as h87.8Jdous will not be repaired and you will .mn be assessed as indicated on the Public Hearing Notice. If you would like to have your sidewalk repaiml, then, arc two methods available: 1. If you intend to replace the sidewalk yourself or have your own conttactor do the repair, you will need to obtain a Street Excavation Permit for $10.00 from the City before the work is begun. For more information on Street Excavation Permits, call 782-2880. 2.You can have the sidewalk repaired through the City's Miscellaneous Concrete Contract. Io this case you will be billed for the work at the contract cost. The work would be done this summer and statements would be sent out in the fall. H you are interested in having your sidewalk repaired under lhis contract. please fill out and return the bottom portion of this leuer on or before May 7, 1993. By retuming th.e form you arc !!fil committing yourself to having the work done. After the contract is accepted by the City Council, we will contact each person retumfag the form with an a.ctuaJ cost based on lhe contract. At t11at lime you will be asked if you wish to commit to the repairs. Bach year the condition of the sidewalks will get worse and the probability for an accidental trip or slip will grow, along whh the potential liability for such an accidenL By having your sidewalk repamd now, either on your own or through the Miscellaneous Concrete contract, you can avoid a future assessment for this work and the administrative costs related to an assessment. If you have any questions, please feel free to contact me at 782-2882. Sincerely, Mark A. Winson, P .B. Public Works Director/City Engineer MAW:jb 93-227-. .-.---. . ------. ---. . --. --. ------- I am interested in having my sidewalk repaired in 1993 under the City's MisceUaneous Concrete ContracL I understand that I am not committing myself at this time to having the repair done. I also understand that I will be contacted with an actual cost for the repair after the City has en�red into the Contract and at that time I can make my d�ision to have the sidewalk repair done. Name: ____________ Day Phone: ____ _ Address: Approximate square footage of repair _________ S.F. Return before May 7, 1993, to: ' Columbia Heights Public Works 637 38th Ave. N.B. Columbia Heights, MN 55421 rf'1 TO CITY COUNCIL APRIL 26, 1993 *Signed Waiver Form Accompanied Application .!\PPROVED BY 3UJLDING INSP. II II II II II II II :: I RE/BLDG. I NS�. ::IRE DEPT. II II II II II II :>QLI CE DEPT. SAFETY & HEA L TH 1993 LICENSE AGENDA CONTRACTORS *Rite-Way Haterproofinq*Coplan Construction*Les Jones Roofing*Lino Lakes BlacktopNorthwestern Service MULTIPLE DWELLINGS Michelle Miller ONE-n�o UNIT RENTALS Paul Boedigheimer Dean Olson Donald Drabant Kirk Larson TAXICA B DRIVERS *Gary Raymond Kerkow VENDING MACHINES Gail Welsh Vending I/. LICENSED AT 448 lilac St. 2316 Jefferson ST. 941 H. 30th St. 502 Lilac St. 791 Hampden Ave. 4422 Central Avenue 1306/08 N.�. 45½ Ave. 1005/07 N.r.. 50th Ave. 4601/03 F�llmore St. 4637/39 Pi�rce St. 1925 Park Ave. S. 4849 Central Ave. [r' { ,,Jo --f�i1 (\11,7 I ,?- FEES $40.00 40.00 4o.n o 40.')0 40."0 49.00 30.no30.n o30.0030.')0 20. "0 20.00 r;�c F. I 1·-.:t1:·,:c I ti!... :::/-(�:rrEJ'l 1l�.l,l �":::?/01;,:::) :!. 6 :: .-:"�.:I_:::_-�.:::) ·1..il"·-iD l?E:Ct:1P � ·uND DESCRIPTION .01 GENERA� �25 CABLE TELEVISION �30 PARA TRANSIT �40 LIBRARY 101 CAPITAL IMPROVEMENTS 115 CAPITAL IMPROVEMENT -PIR \01 WATER UTILITY 502 SEWER UTILITY S03 REFUSE FLJ�D S09 LIQUOR 701 CENTRA� GARAGE 381 CONTRIBUTED PROJECTS-REC 383 CONTRIBUTED PROJECTS-GEN 885 ESU�OW 387 FLEX B�NCFIT 1·RLJST FUND rDTt:,!... (,LI... F l.__;i·--n::,r; 8(.:i!·-.: J< rn:::Ct·,�:, :: �-:-: t-'1 l··-t (< t·-t :�, r·,1 E:: SANK CHECKING ACCOUNT f(J T t:d... i-:':d ... L B r�:l··-li< :::; Ch(:?Ck H:i.�;tor·y I) I �>BURSEr'lEJ,ITS 39,945.89 1,127.23 180.82 85.32 608.21 1.95 41,717.84 60,512.87 53,969.20 348,656.29 3,758.67 140.00 1,633.39 178,651.02 376.81 7::::1 :, 36�."i. :5:1. DI SBUFWE:i''IEMTS T:n , �:>6 �:, . �-'• :I. :�=-1 :.":) :I. !I:.:;/:, !5 n ��1 :l. ::r;.:c F. I i·,:t{·-IC I ti:... f;yr;TEi';I ) l{ ... / ;·� �-:·: .. / ·�J :::; l f::. � l.!.Check History 4-26-93 COUNCIL LIST :.;r'.:1Mi< '•)E::HDOF: �ANK CHECKING ACCOUNT AT & T CONSUMER PRODUCT BELLBOY CORPORATION B�RGFORD TRUCKING ct1 I 1·-.1/ :o o i:;:crnn,· CITY BEER DIST. INC. cci:--a=·1...n E1:;; cui:;:i=· EAST SIDE BEVERAGE CD EGGHEAD DISCOUNT SOFTWAR F'OC::U'.;; 1·.n:::�t)Sr-:·r,r-:·F.::F�S GRIGGS-COOPER & CO I .. !.::: t·-.: '.:::� ! ... t::: ··-( .. / 1.J t, ...( HOME CRAFT INTERIORSJOHNSO� BROS. LIQUOR CO.,JOi··i:·-.;::30:·-� Pt1F"E=J� ii: SUPPI...Y CKA�INA,WILLS,WOODS,GISVOKUEl'HER DIST. CO.I...FLF f{F,.:D':::; ..LEVINE IhVESTMENTS1·;;;:::r1::.:oi:·oL..ITt,:-I lt.i(i':::.TE: COHTI?MI�N DEPl.OF REVENUEr•: r 1·-.1 i·-.: ::::Ci::�, f:) c:: Ci'·I '.::; FHU:?TH E;T(1F:: ICEF'E:P\:; I ····CUl...(1····/ UPr:·ETTY. C::tl':::;!-·I -·· Gt·,:::.:y F.-:h:tlf�·,Tf.:'. i::-l··IIL..L.IP�:; 8'. �:;o:·-.]�3 C0/1:.:0 i::·r-:.: lo;:� �ti I l·,[E QUAI...ITY WINE & SPIRITS REX DlSTRIBUl'ING CO STAlE OF MIN�ESOTA !:::T t, Ur: i...11::; .. ....-,JO :··I:·-.: US WEST COMMUNICATIONS 1.-,;;::i::.:-···TECH AFSCP.iEANOKA COUNTY SOCIAL SERV BELLBOY CORPORATION COMMISSIONER OF REVENUE FIRST COMMUNITY CREDIT U GREAT WEST LIFE & ANNUIT GRIGGS-COOPER & CO ICMA RETIREMENT TRUST 45 ,:JOl··!l·-.\::30!··-l r:::::u::;.. I... I OUOR CO. JOHNSO� PAPER & SUPPLY C MICKELSON,TRUSTEE/J J l°'I I 1-,:;,.: f;T tr TE m::T I F;.:F:Mf.J,rr '.:,YNORTHEAST STATE BANKFI(:�·1 �.J ::: :; "'t. J �:; 1S: :::: c:, 1·--1 '.:::: ChEC !< l'-iU:·1Bl::R 41487 4:1.488 41489 41490 41491 4:1.492 41493 4:1.494 41495 41496 41497 4:1.498 41499 41500 41501 41502 41503 41504 41505 4:1.506 41507 41508 4:1.509 41510 41511 41512 41513 4:1.514 41515 41516 41517 4:1.518 41519 41521 l.� 1. �. �? ;:·:4:t. �5:-:\3 1.n �.�::ti i':·i l. !5 �? !:,l..l :1. �.:l ::-:·: t.1 4:1.527 4:1.528 4:1.529 41530 41531 41532 41533 41534 CITY OF COLUMBIA HEIGHfS GL540R-V04.09 PAGE tit·K)UHT 14 .. 75 7,793.61 229 .. 50 79.50 42.00 798.76 31,677.80 :1.04.35 413.18 B,2:t.3.32 140 .. 00 11,048 .. 50 5,042.75 200 .. 90 18,877.37 22,38 3.60 �� c,J/.JC 287 .. 20 55,910.00 6,432 .. 33 6,921.47 :t.,145.40 165.60 922.70 108.03 4,131.15 5,922.76 965.63 :1.6, T.::.t.+ .. 6!.'.', :I.::·: fl ()() 5 .. 00 166.8:1. 4�272.44 368.34 283.50 :t.,172.39 7,250.79 2,299.00 4,673.50 39,696.71 5,214.:1.0 :t.8,330.13 336.88 350.00 435.00 32,167 .. 44 •o7 n��uJ.-� :I. )RC FINANCIAL SYSTE� ::, ,q .. / ::? ;.? ./ ·:::' :.-::, :J. f.:, ;: .:'.\. Check History 4-26-93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE :·:·: •:·!1�;,:·-.: l{ 1•.)i:::1·--:J.)1];:;.:CHECK l··IUl·,1r:!:::E: t,l''f0Ui···IT aANK ChECKI�G ACCOUNT Pt-1YF:c:n ... 1... r--,ccc:iu:·-.:T F·[J::p., F·HJI ... I ... IP!::: &: ::::OHf.; CCl/E:O POI...ICI�: i:::EI...IEF F·F:.: I Di? 11.J I J·,1:::: QUALITY WINE & SPIRITS RAMSDELi... SCHOLARSHIP FUN s·rATE CAPITOL CREDIT UNI i:::Tt,TE: o:::· 1 ·,;:r1·-.:>1E::s0Tt1 u �:) PU'::rn··:t,:3·r 1:::r::!.Ji',:ITED i:.Jt:,Y AT & T CONSU�ER PRODUCT t·t {:r 1::: c:! t . .l I F' t·'i 1::: 1· .. : 'T' c: C) t'I �:· t·: !·\f '( i<:,:"il:J�: I C(J-1 1... I HEJ·-1 '.�:ui::·1::,1.__y CO J-:·: {:·l J r:.: I)_...,. f: E:: f:; �::� I E: CENTRAL POWER DISTRIBUTO cu:::.:T Is :1. oooDCi'� I l·-.;c " DELEGARD TOO� CO. GRIGGS-COOPER & COHi::1·-.:TU:::.':3/f't1 .. i·1? IC I<hC U D /::�;Hr:°): FiUl·-1 ,JUH:·-.11::;o;·.: :r::-:;::.:u:::.. I... I C!i .. 1:Jf-i CO ..i<UDt, l</E:t,'.3Tl'·t1�I--I KU�THER DIST. CO. :\E:TF:O F'l··:DhE co:·-.;1-.:ECTOF;;:3MIDWEST BUSIN�SS PRODUCT �INN DEPT.OF REVENUE hI l·-.:,-.::::t,: 'UL. I'.::: F. J l··-lt,:·,:C::F :oi:::,::·TIYJi.._:F,.:i:·y·1·--l./f�I..JE: I·-.: S i::, f·-.;FT:•EG/'.V�F;:D/Cl··ll:;: I �3l Y I... I··-! D F:.: l-',n::: 1:i T I: td··-l I< 1·'1 I 1·,1 \-•IE b D T ,�,�UTARY LAW INSTITUTE F't-1::::TS F'I...Uf:; 1�·t1Uf�T If:; 8i �3Ctl·-�::3 PERA !...JFE INSURANCE PETTY CASH -KAREN �OELI... PET1·y CASH-JANICE MCGHE PHIL.LIPS & SUNS CO/ED P 1=:; I O ;::; L1.J I 1·,11::: PRUDENTIAL LIFE INSURANC o:. Jt·d ... J TY IJ..! I i··-iC ,S: �::F:· I fi I TG Fit,F' ID c-:,r:.:(11�'1--\ I C::'.::l 8'. i-,·:t, I l...11·-.;u s·1·EPANCHAK/ALMA J US WEST COMMUNICATIONS 1...1;·-iI1•.) CJ:::· 1·.-:1l·-.:i·�ti::::::;c:1·r,� 1.-1:1. �f:;�_', <'.1-:1. �.=,::6 4:1.537 41538 4:1.539 41540 41541 41542 lt :t. �-:, l.i ::·, 1.1.:1. !jf}t:J. l.\-1 �-:,,-:.� �.=, t:j. l !j (�. 7 tI 1 !:.'i48 il-:1. !j/.}') /..� :t �:_:, �j (),q.1 !j !'.', :I. 4:1.552 41553 4:1.554 4:1.555 41556 4:1.557 41558 41559 41560 4:1.561 a"'.°-!· :I. �-' (:·:-;:� /i :I. !_:_:I ,::·:-:.::: t:.!-:l.'.'.',6r.:1 l�. l �_:_:t /) �:_:I 1..11 !::i66 4:1.5-:::-"7 <'-i:1.�.',6C l�. 1. !5 (:; (;)l.! :I. �-'' )' 0ci:1. !:'t7l 1..1:1. �:,7�:'. ,:+ l 5 >�::; 4:1.574 41575 41576 4:1.577 4:1.578 4:l.579 41580 l{-:L !.:.;,�� :1.1..11!:.'iB:? 104,242.09 18,124.94 4,252.35 �L� nn �QJn w715,2:1.3.97 2,150.34 27.00 465.00 :1.6.00 :-=:, ()()() "()() 1:1.0 .. 00 .-·1··-., ......... . •··� .l n i:::,..c:. 92,45:1. .. 50 n c� Co0L •1 r·, t··,e,.I. w" .....•.. 210.76 538.78 :1.,782.61 Jl.!6. O�:: :::) () !1 :? :L �:·: II :t. !5::� :L n ::� �.:, �:I II •:) {�. :J. !l ,q •;'/ () H �_:i •:) 6'=1:1.. �:;o 4,766.45 3,088.57 18.98 :l. :::) �-� II 1:,;, ��; ::") l.� !l () :I. /1 II () t.i ,:1-9 .. 00 ·7 �·:: " "? 100.00 ::·� () () " () () 30.00 74.30 55.00 174.00 91.33 :1.18.96 (:) !I :?f3:.:) 11 1 �=:607.n:: /)·:_;>)' 1' lt.:.:) 6 � Of.:,8 .. :I.::; ::::r ·7 u ::�. fl :·:: 1 ::; • :1. :::-; ��, :.:)f3t."} ,1 �3f1 1�.:i () II () () 3�C FINAKCIAL SYSTEM ) l,1 _ ...... ::: :? ./ (_;, :::·; l ,:-:·) :: ,::�Check History 4-26-93 COUNCIL LIST J(il··-11< 1v1 r::: 1--� I) C) ::;� BANK CHECKING ACCOUNT WALKER ROOFING CD INC WARNING LITES OF MINN. I 1,t_l I 1...1... I ti:·,:i:::; ffITU... &. l··l(.1��D�1.Jt1F: (:;CE Hr01:;:n:.1.lt1r:;:E AGATE ALARM & U.S. SECUR t, L. B I l··-1 S Ci 1·,1 AMERICAN LINEN SUPPLY CO ASPEN MILLS, INC. F::t,T fFi?Y l:;: TI 1:;;1::: L•.Jr::-,Vi::l··ICHY:�;�:: E-:L .. Li;·iJ:-:n�.l?G cu:,·:1v;1..n·-I I Ct, T J Ol··-1�:) c: t-: l< f; E� ,::: J) !I I !·-: c: CENTRAL AVENUE VACUUMS CH:::: 1·11 ::; E:: f:1 Fi CHCITY ENGINEERS ASSOC. OF COCA-COLA BOTTLING �IDWE CCL.hGT�3 CH1�1-·1F-:[J:: o,::· C0I'"if'1CO�NEL.LY INDUSTRIAL ELECDAVIES �AlER EQUIP CO.Fl"·li:::FiGCt·,:C::Y r:'.-iF'F'r::-,::it,TUb i\;-·-ITCESS BROTHERS & SONS INCi:::.:/i::·1. .. 0ri�::h: F'D:3T t��.i�_=,4[;1::::·--1U :t:1--;[: ;::,i',F<TS/i'-lt,h; (d.JTOC:i: ... E::1··-IC::C'::: Ui--iI F'0;::.:1·1 1�::;c-:1 CJ 1] I) !)·i I) ll I) F: (3 t:, F;� .._,..GO?H�R Sl"ATE ONE-CALL INGOVERNMENT FINANCE OFFICUF'.i:::r--iT,:::1? td··,IDl<(.:i c1,1TY .. Ht..Ji''it,:·,.:HI"IEr; r-:·LOF,td ...J 1·.:'.::;T!?U;-1 :i�::·-.:T,;TJOH SEh'.VIC[:�:;,J 8-: i::: Ct:,hi::·1::J:: .�� TFi{� I i...E:J:: i:;:I< f-r�(:·,F:·r1...1::T:F rn:;:os ..LORENZ BUS SERVICE INC.MADDEN & ASSOCIATES/FRANMAIER STEWART & ASSOC.,MAIN STREET DESIGNM�DTOX LABORATORIES, INCMENARDS CASHWAY LUMBERMIDWEST BUSINESS PRODUCTMIDWEST MICROFILM EQLIIPMMINN ASSOC OF CABLE TELEMINN DEPT OF TRANSPORTATl"'!IHi-..:::::h:::,cn .. I:::: DXYTi[J-.: co"MINNESOTA CONWAY FIRE &:·,; I Fi(iC::i .. J:: F:1:::C::F.:E::t-1T I D\ti'll""I nr:::::T1�:IE{I..JTI:··-iGf·-.{ :::: 1_.1 .. :�"it,:·-.f ��:; J C�tf··-IE; CHECK �--H .. ll"'lf-:E:R 41583 41584 41585 41587 41588 41589 41590 41591 41592 41593 l.!. l �:. (;} l.� 41595 41596 41597 41598 41599 41600 41601 41602 41603 41604 41605 41606 41607 41608 41609 41610 41611 41612 41613 41614 41615 41616 41617 41618 41619 41620 41621 41622 41623 41624 41625 41626 41627 ,q :i. t} �·:·: E:rl :I,(>�':�-=;• f.-!-:1.(,:50 CITY. OF CCJU . .Ji''IBif.� Hl::.IC-)l··ITf; GL540R-V04.09 PAGE (�11·,tUUi"--!T 275.00 479.31 262.81 :·:� �3 :::: II () <;> :1. ·7·7 u F.�l; l.:l. u07 80.83 25.20 206.89 ·:;· �-� �:.., u �-� :·:;E: "? l.} n :�·; f.:-l '/0 .. 2tl:L �·:: t.) 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UNIFORMS UNLIMITED t.1J l,1.j C-.i;:;.:r::·1 I 1·-:(31:::1=�.: WhEELER CONSTRUCTION WOODLAKE SANITARY SERVIC ZEP MANUFACTURING CO�PAN 4163:1. <H6:3�� L� :f. t_-.::)3 41634 41635 4:1.636 41637 41638 41639 41640 41601 41642 41643 4:1.644 41645 41646 41647 41648 67.61. 21.25 31.44 164.93 4.24 2,955.82 86.76 140.00 1,025.62 298.34 0.53 l:1.0. '?':I. 95.85 465.30 38.07 4.23 53,691.17 1,316.93 7:::) :I. !L �:)(, !_':, • !j l ***