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Home My WebLink About02-22-1993AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, FEBRUARY 22, 1993, 7:00 PM CITY COUNCIL CHAMBERS, CITY HAI ,L, 590 40TH A VENUE NE Auxiliary aids for handicapped "ersons are available upon request when the request is made at least 96 hours in advanca. Call the Cit, Council Secretary at 782-2800, Extension 209, to make arrangements. 1.Call to Order and Roll Call 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks[***) are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) *0 4.Minutes of Previous Meeting(s)5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item.. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite bnsiness, residents will be allotted five minutes to present their statement or issue.) a.Volunteers of America Week, March 7-14, 1993 6.Public Hearings/Ordinances & Resolutions a.Second Reading of Ordinance No. 1259, Being an Ordinance Repealing Ordinance No. 1258, an Ordinance for the Sale of Certain Real Property b.Second Reading of Ordinance No. 1262; being an Ordinance Amending Ordinance No. 853, City Code of 1977, Vacating a Certain Alley Easement c.First Reading of Ordinance No. 1261, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as Amended, Pertaining to Flood Plain d.First Reading of Ordinance No. 1260, Being an Ordinance Repealing Chapter 2, Article I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertaining to Elected Officials and Elections e. f. g. Resolution 93-__ ; Being a Resolution Authorizing the Preparation of Plans and Specifications and Advertising for Bids for the 52nd Avenue Floodway and Clover Pond Diversion Project Resolution 93-__ ; Being a Resolution Appointing a City Manager of the City of Columbia Heights Other Ordinances and Resolutions 7.Communications ***a. Appointments to Boards and Commissions ***b. Request for Temporary Signage c.Other Communications 8.Old Business a.Contract with HRA for the City to Provide Accounting Services b.Other Old Business 9.New Business a.HRA Application for HOME Program Funds b.Forfeiture Fund c.Sale of Police Vehicle d.Purchase of Police Vehicles e. ***f. ***g. ***h. Joint Powers Agreement to Purchase Two Mobile Data Terminals Authorization to Seek Bids for Insurance Coverage Authorization to Seek Bids for Road Materials i. ***j. k. Authorization to Seek Bids for 1993 Tree Replanting Program Authorization to Seek Quotes for Inspection of Water Tower Attendance of Liquor Store Manager at Liquor Convention Other New Business 10.R�r;.;�ts a.Report of the City Manager b.Report of the City Attorney ***11. Licenses 12.Payment of Bills ***a. Payment of Bills Out of Proper Funds b.Authorization of Interf und Loan Adjournment SWA:bj 93/25 Stuart W. Anderson City Manager Mayor Donald J. Murzyn, Jr. Councilmembers X CITY OF COLUMBIA HEIGJ 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 LI NOA MAGE£ ASSISTANT �p CfTY MANAGER February 19, 1993 Sean T. Clerkin The following is the agenda for the regular meeting of the City Council to be·held at 7:00 PM Bruce G. Nawrocki on Monday, February 22, 1993, in the City Council Chambers of City Hall at 590 40th Gary L. Peterson A venue NE, Columbia Heights, Minnesota. Robert W. Ruettimann City Manager Stuart W. Anderson Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. �all to Order and Roll Call �dge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. Minutes of Previous Meetingis ***RECOMMENDED MOTION: Move to adopt the minutes of the Regular Council Meeting of February 8, 1993, as presented in writing; and such reading be dispensed with. (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or ref erred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) �oluntem of America Week, Much 7-14, 1993 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of February 22, 1993 . "�econd Reading of Ordinance No. 1259, Being an Ord�· nee Repealing Ordinance No. 1258, anOrdinance for the Sale of Certain 0� �OMMENDED MOTION: Mo e to waive the readi� of the ordinance, there being ample copies _,, �ailable for the public. . /\ .. A-, 11 J c:;-0 ��MENDED MOTION: Movl:��:�o. 1259, Being an Ordina�ce Repealing�i;��ce No. 1258, an Ordinance �· the Sale of Certain Real Property. \. � Reading of Ordinance No. 1262; being an Ordinance Amending Ordinance No. 853, City Code J'!:c;;;7, Vacating a Certain Alley Easemf � 1 ) \ RECOMMENDED MOTION: Move to w ·v '7� of th�r�<;aa/e, there being ample copies -<:5vailable fo, the public. , .S ). �OED MOTION: Move to adopt Ordinance�-1 62, being an o:ci�ance amending �inance No. 853, City Code of 1977, vacating a certain alley easement. � J,-ifst Reading of Ordinance No. 1261, Being an Ordinance Amending Ordinance No. 853, City Code /2of 1977, as Amended, Pertaining to Flood Plain RECOMMENDED MOTION: Move to waive �L,Ldi � o2e ordinance, there being ample copies available for the public. _ � /l 1P;a ./u RECOMMENDED MOTION: Mo�e jtie sche{dullt'he seco d reading of Ordinance No. 1261, Being aJJ Ordinance Amending Ordinance'-1io. 853,\City Code of 1977, as amended, Pertaining to Flood lain, for f'etrRlary� 19�First Reading of Ordinance No. 1260, Being an Ordinance Repealing Chapter 2, Article I, Section 1, ,Subsection 4, of the City Code of the City of Columbia Heights, Pertaining to Elected Officials and Elections �-A-j � () )RECOMMENDED MOTION: Move to waive r a 10 �ordinand, there being ample copies available for the public. , \J S/.O RECOMMENDED MOTION: to aWthe second reading of Ordinance No. 1260, Being an Ordinance Repealing Chapt r 2, A;. c e I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertainin to cted OfficiaJs and Elections, for�� 1993.�lution 93-__ ; Being a Resolution Authorizing the Preparation of ;l�� ;;; S�cifications and QAa�"'ertising for Bids for the 52nd Avenue Floodway and Clov�r P�d D°iVersiojnoject RECOMMENDED MOTION: Move to waive the readir¼ the r sol · t� be ng ample copies available for the public. ilT A :s; /(_) RECOMMENDED MOTION: Move to adopt Resolution�3-_; Being a Resolution Authorizing the Preparation of Plans and Specifications and Advertisin�ds for the 52nd A venue Floodway and Clover Pond Diversion Project. � I 17��-z/.LV--lv .• J� V!xcr-7 0/4�1Ai:_ COUNCILAGENDA /f)o/',,7/ CV/� � �:�:!ii Meeting of February 22, 1993 �� 'f"' 1 �_,v) � esol ution 93-__ ; Being a Resolution Appoint:{:{;City 2:ger of the f Col.imbia Heights <1 RECOMMENDED MOTION: Move to waive the reading of the resolutio , there being ample copies -i/ available for the public. RE�ENDED MOTION: Move to adopt ResoEuyn 93- ----:-; ; �tng a Resol·y Manager of the City of Columbia Heights.� L(-Other Ordinances and Resolutions � � 7.Communications A /o �p�. oint��ards a�/1tmissiCOM0��DED JtfroN: 1Mbve1.v _ 1� Redevelo utho ·ty to complete the un�xpired_term of Jon Pawluk for a term expiring in apr il, Jrf_�?;vv 1993.r , .t-----) •�equest for Temporary Signage §j))RECOMMENDED MOTION: Move to approve the temporary signage as requested by Grocery Hut Store, 4901 University Avenue, providing a $100 deposit is submitted to the-City to assure the removal of the temporary signage by February 28, 1993. ,�..,.__..---...."','� �,,-.-�r CommUnicationsT�¥Q --e;-/f_,.d,-., _ fr;:_� , , � 3 ---I . _),..=)',. ... Busrness_--;;)-� 6 -...,.-vntract with HRA for the City to Provide Accounting Services \Y. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract '7J.r:Pll, .A with the Housing and Redevelopment Authority to provide accountlng sery,.ices, with a one time start-JYW� up fee of $1,500, and a monthly charge of $1,100. �.�OldBusiness �TJ;---tJJ � -�ew Businessy,_z � . HRA Application for HOME Program Funds V, ·· G� ! �O / COMMENDED MOTION: Move to approve the app ic�on the Housing and Redevelopment thority of Columbia Heights for up to $70,000 from e Anoka County HOME Program with the �(Y' RA authorized to apply for funds, receive funds, and a minister the program on behalf of the City y of Columbia Heights.� 1 �:::::ED MOTION: :ave to akat �JC::� -Police ForfeitureFund to be used to account for all police forfeiture and seizure revenues and expenses. COUNCIL AGENDA eeting of February 22, 1993 . . p //�;;r / � Sale of Police Vehicle rJ; � � l�RECOMMENDED MOTION: Move to authorize thelle l the wrecked 1992 Ford squad car to the highest bid salvage value of $4,000 from Northern Automotive Salvage Company of Minneapolis, and [}f. � direct that the funds be deposited in �e City self-insurance fund. A �J{ -c-_ ¥-«hase of Police Vehicl s�_ j A l RECOMMENDED MOT N 1: Mo to authorize purchase from the State of Minnesota vehicle � fl contract #MSl 79 of three 993 Ford police vehicles, one service manual and one parts manual, for {IJ' u Ja total cost of $39,400 from erior Ford, Inc., and that the Mayor and City Manager are authorized �to sign a contract for same. Funds to come from the Capital Equipment Replacement Fund. RECOMMENDED MOTION: Move to authorize purchase from the State of Minnesota vehicle contract #MSl 79 of four 1993 Ford police vehicles, one service manual and one parts manual, for a total cost of $52,480 from Superior Ford, Inc., and that the Mayor and City Manager are authorized to sign a contract for same. Funds of $39,400 to come from the Capital Equipment Replacement Fund__and $12,725 from the Self-Insurance Trust Fund. _ f \ .-oint Powe,s Agreement to Purchase Two Mobile Data Terminals � .:s' �0)lENDED MOTION: Mo l,�C?tWorize purchase ofj.wo mobilepata �rmillto exceed � �!5D D..Y {}vf"V''Vlll}J 1 � hl / � � _,,. D RECOMMENDED MOTION: Move to au thoriz� �bb Mayol and City-tana ger to enter into a jointpowers agreement authorizing Anoka County to act as the �ty's purchasing agent for the purchase �'wo mobile data terminals. thorization to Seek Bids for Insurance Coverage •. �/0). <:\--o y;1 COMMENDED MOTION: Move to authorize the '--� fprmal request"1�for quotations for liability and property insurance coverage) J.,J/,�,,-.v,=f1�� •••V. Authorization to Seek Bids for Road Materials �� .S � ENDED MOTION: Move to authorize staff to seek bids for the purchase of road materials. ***h\ Kuthorization to Seek Bids for 1993 Tree Replanting Program COMMENDED MOTION: Move to authorize staff to seek bids for the 1993 Tree Replanting Program. · � /ij _ �orization to Seek Quotes for Inspection of Water Tower �}J' ,{) ) of the water tower. ** j. ttendance of Liquor Store Manager at Liquor Convention RECOMMENDED MOTION: Move to authorize the Liquor Operations Manager to attend the National Liquor Stores Association, Inc., Annual Convention, April 25 -29, 1993, in Las Vegas, Nevada, and that all related expenses be reimbursed. COUNCIL AGENDAPage 5 Council Meeting of February 22, 1993 eport of the City Manage, l Report of the City Attorney 11.Licenses � t?jr�,l , J;Jz. ·MECO MMENDED MOTION: Move to approve the 1993 license applications as listed upon paymentof proper fees. RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. �J&\../1vnv1ENDED MOTION: Move to authorize an interfund loan of $ ...•.••• to ....................... from Adjournment RECOMMENDED MOTION: Move to adjourn. SWA:bj 93/25 Attachments Sincerely, Stuart W. AndersonCity Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 8, 1993 The Council Meeting was called to order at 7:00 p.m. by Mayor Murzyn. 1. 2. 3. ROLL CALL Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Counci 1 approved the minutes of the January 25, 1993 Regular Counci 1 Meeting as presented and there were no corrections. Resolution No. 93-06; Local No. 49 Labor Agreement The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 93-06 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO 49 WHEREAS, negotiations have proceeded between the Int"ernational Union of Operating Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1993 and 1994; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1993 and 1994 for IUOE bargaining unit employees of the City; and, BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 8th day of February, 1993. REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 2 Offered by: Seconded by: Roll call: Nawrocki Peterson All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary Conditional Use Permit -Luka Vidovic, dba Pizza Man, 2317 37th Place N.E. The Council approved the conditional use permit to allow the operation of the carry out and delivery pizza restaurant at 2317 37th Place N.E. provided all requirements of the Building, Health and License Departments are fulfilled. Tax Increment Administration Expense The Council authorized payment of $9,813.45 for administering the 1992 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. Authorization to Seek Bids for Weed Contractor The Council authorized staff to seek bids for the 1993 Weed Removal Contract. Request to Seek Bids for the Sale of Two In-Box Sanders The Council authorized staff to solicit sealed bids for the purpose of selling two 1981 Henderson Chief in-box sanders, and furthermore authori_.�ed the Mayor and City Manager to dispose of said equipment if appropriate bids are received. Authorization to Seek Bids for 1993 Street & Parking Lane Striping The Council authorized staff to seek bids for the 1993 street and parking lane striping contract. Authorization to Seek Bids for Camcorder The Council authorized staff to seek bids for the purchase of a camcorder for the Public Library. Purchase of Athletic Equipment The Council authorized the purchase of athletic equipment for the overall price of $7,196.70 to Kokesh Athletics, based on low informal price quotations and authorized the Mayor and City Manager to sign a contract for the same. Award of Newsletter Bid -Production, Printing & Distribution The Council authorized awarding the bid for the production, printing and distribution of the City's newsletter to Rapid REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 3 Graphics and Mailing, Inc. at a cost not to exceed $2,842 per issue, based on low, responsible bid received and authorized the Mayor and City Manager to enter into a contract for the same. Approval of 1993 License Applications The Council approved the 1993 license applications as listed upon payment of proper fees. Approval of Payment of Bills The Council approved payment of bills as listed out of proper funds. 4.APPROVAL OF CONSENT AGENDA 5. 6. Motion by Nawrocki, second by Peterson to approve the ConsentAgenda as presented. Roll call: All ayes OPEN MIKE/PROCLAMATIONS/PRESENTATIONS There was no one present for Open Mike. PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a.Public Hearing -Request to Vacate Alley This request is to vacate the alley west of the parcels at 3932, 3936 and 3974 Quincy Street and adjacent to Huset Park. The City Manager reviewed the areas being requested for alley vacation. He recommended the fourteen feet of property being vacated be added to the park land as he felt this would better serve the public interest. The Assistant City Engineer advised there appears to be utility easements behind Lots 4 and 5. Councilmember Nawrocki felt the primary issue with regard to this vacation is whether the alley will ever be utilized as an alley in the future. He suggested :this may not be a possibility. Motion by Clerkin, second by Nawrocki to waive the reading of Ordinance No. 1262 there being ample copies available for the public. Roll call: All ayes The City Attorney advised that the property is conveyed to individual property owners by the ordinance and the City can record the ordinance at the Anoka County Court House. He suggested that Section 2 of the ordinance be deleted if REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 4 seven feet of the alley is going to be given to property owners. Motion by Clerkin, second by Nawrocki to reconsider the motion to waive the reading of the ordinance. Roll call: All ayes Motion by Nawrocki, second by Clerkln to waive the reading of the ordinance with the deletion of Section 2 and the renumbering of Section 3 to Section 2 there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1262 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section l: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the west side to Lots 4 , 5, 6, 7, 8, 9, 10, 11 , 12, 13, 14, 15, 16, 1 7, 18, 19, 2 0, 21 , and 2 2, Block 65, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota. excepting and reserving the authority of any person, corporation or municipaUty owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaininq the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 3, 1993 Motion by Nawrocki, second by Clarkin to schedule the second readinq of Ordinance No. 1262, being an ordinance amending Ordinance No. 853, City Code of 1977, vacating a certain alley easement, for February 22, 1993. Roll call: All ayes Councilmember Nawrocki requested staff to check on the location of utility lines and easements on the property in question. REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 5 b.Public Hearing -Community Development Block Grant Representatives of various organizations, who are requesting consideration for this funding, advised the Council of the activities and functions of their respective organizations. Criteria for receiving this funding requires that low income or elderly people are benefitted. Mr. David Zurbey, 4034 Cleveland Street, stated his opposition to giving funding to a select few as those being recommended for funds. He felt these funds should be given to the taxpayers. He was advised that if the funding is not used by Columbia Heights it would be used in some other community. The activites being recommended for funding were not brought before the HRA Board of Commissioners. Councilmember Nawrocki felt this should have been done in that the HRA has significant participation in the administration of the CDBG Program. Motion by Mur2yn, second by Ruettimann to approve the following activities be funded under the City's 1993 Community Development Block Grant Program: Project *Removal of architectural barriers in public buildings -total allocation, $125,905, less administration $6,830.-netfor project costs $119,075 *Single family housing rehabilitation -total allocation,$27,300 less administration $1,911, net for project costs$25,389 *Acquisition and clearance of deteriorated properties -totalallocation, $34,300, less administration $2,400, net forproject costs $31,900 *Alexandra House Capital Drive (new shelter) -totalallocation, $13,500 less administration -o-, net for projectcosts $13,500 Public Service: *Anoka County Cornrnuni ty Ac.ti on Program, Inc. (Senior OutreachProgram) $10,744 *Alexandra House (Emergency Shelter for Battered Women)$3,500 REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 6 *Central Center for Family Resources (Transportation Supportfor Bridgeview Club) $2,500*Community Education Department (Child Care & Transportationfor Adult Basic Education Classes) $4,000*Meals on Wheels (Meal Proqram for Homebound Seniors andDisabled Adults) $3,000*Southern Anoka Corrmunity Assistance (Food Shelf) $4,000 Roll call: All ayes c. Hold Harmless Resolutions Required by State Aid Operations, Projects 9202, 9204 and 9206 1.Resolution No. 93-03 -39th Avenue from 5th Street toT.H. 65 Motion by Ruettimann, second by Murzyn to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-03 BEING A RESOLUTION INDEMNIFYING THE STATE OF MINNESOTAS FROM CERTAIN CLAIMS ARISING ON THE 39TH AVENUE N.E. FROM 5TH STREET N.E. TO T.H. 65 DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save and hold harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on S.A.P. 113-110-05(39th Ave N.E. from 5th St. to T.H. 65), and further agrees to defend at its sole cost and expense any action or proceedings commenced for the purpose of asserting any claim of whatsoever. character arisino as a result of the granting of this vari�nce. Dated this 8th day of February, 1993. Offered by: Seconded by: Roll call: Ruettimann Murzyn All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 7 ATTEST: I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heiohts, at a duly authorized meeting thereof held on the 8th day of February, 1993, as shown by the minutes of said meetino in my possession. Jo-Anne Student Deputy City Clerk 2.Resolution No. 93-04 -Jefferson Street from 40th AvenueN.E. to 51st Avenue Motion by Ruettimann, second by Murzyn to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-04 BEING A RESOLUTION INDEMNIFYING THE STATE OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON THE JEFFERSON STREET N.E. FROM 40TH AVENUE N.E. TO 51ST AVENUE N.E. DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save and hold harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing desion speeds of less than 30 mph on S.A.P. 113-107-11 (Jefferson Street N.E. from 40th Avenue to 51st Avenue), and further agrees to defend its sole cost and expense any action or proceedino commenced for the purpose of asserting any claim of whatsoever character arising as a result of the orantino of this variance. Dated this 8th day of· February, 1993. Offered by: Seconded by: Roll call: Ruettimann Murzyn All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 8 ATTEST: I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by the City Counci 1 of the City of Columbia Heiohts, at a duly authorized meetino thereof held on the 8th day of February, 1993, as shown by the minutes of said meetino in my possession. Jo-Anne Student Deputy City Clerk 3.Resolution No. 93-05 -51st Avenue from Washinqton Streetto T.H. 65 Motion by Ruettimann, second by Murzyn to waive the readino of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-05 BEING A RESOLUTION INDEMNIFYING THE STATE OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON THE 51ST AVENUE FROM WASHINGTON STREET TO T.H. 65 DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save, and hold harmless the State of Minnesota and its agEmts and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on S.A.P. 113-111-03 (51st Avenue from Washington Street to T.H. 65), and further agrees to defend at its sole cost and expense any action or proceedino commenced for the purpose of asserting any claim c:,f whatsoever character arising as a result of the qrantino of this variance. Dated this 8th day of February, 1993. Offered by: Seconded by: Roll call: Ruettimann Murzyn All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 9 ATTEST: I hereby certify that the aforegoinq resolution is a true and correct copy of the resolution presented to and adopted by the City Counci 1 of the Cl ty of Columbia Heiqhts, at a dul Y authorized meetinq thereof held on the 8th day of February, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk d.Resolution No. 93-02; Being a Resolution AuthorizingHolmes & Graven to Represent the City in Lawsuits Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-02 RESOLUTION AUTHORIZING HOLMES AND GRAVEN TO REPRESENT THE CITY OF COLUMBIA HEIGHTS IN LAWSUITS COMMENCED BY JOHN STARKS AND CHRISTOPHER FIELDS WHEREAS: The City of Columbia Heiqhts has been named, along with 35 other municipalities and the Minnesota Police Recruitment System, as a defendant in two lawsuits commenced by John Starks and Christopher Fields; and WHEREAS: The Minnesota Police Recruitment System has retained the firm of Holmes and Graven to defend it in the lawsuits; and WHEREAS: The City of Columbia Heights believes that it is its best interest to defend the case jointly with the Minnesota Police Recruitment System. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that Holmes and Graven is authorized to represent it in the lawsuits commenced by John Starks and Christopher Fields. Passed this 8th day of February, 1993. Offered by: Seconded by: Roll cal 1: Ruettimann Peterson Al 1 ayes REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 10 Motion by Ruettimann, second by Peterson to authorize the Mayor and City Manager to sign the Joint Defense Agreement, in which Columbia Heights wi 11 join wt th other ci t·ies to defend the lawsuit against MPRS and its member cities. Roll call: All ayes e.Resolution No. 93-07; Being a Resolution Amendlnq 1993Budget for Encumbrances Motion by Ruettimann, second by Peterson to waive the reading of the resolution there beino ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-07 AMENDING 1993 BUDGET FOR ENCUMBRANCES BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the City Council of the City of Columbia Heights on December 10, 1992 passed Resolution No. 92-41 adopting a budget for 1993 and amending the budget for 1992; and WHEREAS, several expenditures that were projected to be incurred in the 1992 budget will not be incurred until 1993; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heiqhts that the 1993 departmental budgets be amended by :-the followino increases with the increases coming from the 1993 fund balances: General Fund State Aid Maintenance Library Water Utility Fund Sewer Utility Fund Capital Equipment Replacement Fund Encumbrances 39,461.00 750.00 375.00 3,536.00 6,684.00 27,940.00 Passed this 8th day of February, 1993. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 11 f.Resolution No. 93-08: Being a Resolution AdoptingNecesssary Plan Documents for the Columbia HeightsFlexible Benefit Program Motion by Nawrocki, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-08 BEING A RESOLUTION ADOPTING NECESSARY PLAN DOCUMENTS FOR THE COLUMBIA HEIGHTS FLEXIBLE BENEFIT PROGRAM WHEREAS, the City of Columbia Heights desires to offer its employees a flexible benefit program providing for reimbursement of medical expenses and dependent care expenses, and payment of employees' insurance premi urns, and plans entitled the City of Columbia Heights Flexible Benefit Plan, the City of Columbia Heights Health Care Reimbursement Plan and the City of Columbia Heights Dependent Care Rei'mbursement Plan have been prepared and submitted to this City Council with a recommendation of adoption; NOW, THEREFORE, BE IT RESOLVED j, that this City Counci 1 adopts the plans bearing an effective date of February 1, 1993, and directs the City Manager to implement the plans in accordance with their terms. Passed this 8th day of February, 1993. Offered by: Seconded by: Roll call: .. Nawrocki Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary g.Resolution No. 93-09; Being a Resolution ConditionallyApproving Abatement of Estimated Market Value for CertainReal Property in the City Motion by Murzyn, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll cal 1: All aye_s Councilmember Nawrocki expressed his concern with Sections 2.01 and 2.02 in that they could be interpreted to be binding on the granting of an abatement. REGULAR COUNCIL MEETING FEBRUARY 8 1993 PAGE 12 Staff advised that this resol ution is for the purpose of obtaining information only and does not represent a commitment by the Council. The issue will be returned to the City Council for a final vote on an abatement. RESOLUTION NO. 93-09 BEING A RESOLUTION CONDITIONALLY APPROVING ABATEMENT OF ESTIMATED MARKET VALUE FOR CERTAIN REAL PROPERTY IN THE CITY BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota (the "City") as follows: Section 1. Recitals 1.01. The Housing and Redevelopment Authority in and for the City of Columbia Heights ("Authority") has undertaken the Downtown C.D.B. Revitalization Project ("Project") located in the City, pursuant to Minnesota Statutes, Sections 469.001 and 469.047. 1.02. The Authority previously entered into a Contract for Private Redevelopment and an Assessment Agreement with Terry Evenson related to development of an office building located within the Project at 3989 Central Avenue Northeast and known as the Columbia Heights Business Center ("CHBC"). 1.03. Zaidan Holdings, Inc. ("Redeveloper") has acquired the CHBC from Terry Evenson, and has assumed the obi i 9a ti ons of Terry Evenson under the original Assessment Agreement with respect to the CHBC. 1.04. Property taxes on the CHBC are delinquent beginning with the second half of taxes payable in 1990 and subsequently. 1.05. Sterling Capital Resources, Inc. ("Sterling Capital") has proposed to acquire the CHBC from the Redeveloper, and in connection with that acquisition has requested that the Authority agree to modify certain terms of the Assessment Agreement in order to facilitate payment of delinquent taxes and improve the future prospects for the CHBC. 1.06. The Authority has considered the Sterling Capital proposal and is in the process of negotiating terms and conditions under which the Author! ty would consent to the modification of the Assessment Agreement. 1.07. After consultation with Anoka County, the Authority has determined that the proposed modification of the Assessment REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 13 Agreement would require an abatement of estimated market value pursuant to Minnesota Statutes, Section 375.192. Section 2. Abatement Conditionally Approved; Terms and Conditions 2.01. The City Council has determined that it is in the best interest of the Authority, the City and its residents that the Authority approve the abatement of estimated market value on the CHBC in accordance with the terms and conditions set forth herein. 2.02. The City Council hereby approves abatement of estimated market value on the CHBC, and real property taxes together with penal ties and interest thereon associated with such market value abatement, for the tax assessment years of 1990, 1991 and 1992; provided that such approval is conditioned upon: (a)compliance by Sterling Capital with all the requirementsof Minnesota Statutes, Section 375.192; and (b)execution by the City Council and Sterling Capital of anamendment to the Assessment Agreement reducing theminimum market value of the CHBC for the above-referencedassessment years under terms satisfactory to theAuthority; and (c)certification of the amended Assessment Agreement by theAnoka County Assessor; and further provided that the amount of the abatement for each year shall be as specified in the modified Assessment Agreement. 2.03. The City hereby requests Anoka County to assist the Author! ty and Ster! ing Capital in determining estimated market values for the purposes of the amended Assessment Agreement and the related abatement. 2.04. Neither the City nor the Authority shall be obligated to approve and enter any amendment to the Assessment -Agreement with Sterling Capital or the Redeveloper, and nothing in this resolution shall be construed to require the Authority or the City to approve any type of assistance to any person or entity in connection with the CHBC, nor shall this resolution be construed as vesting in any person or entity any cause of action against the Authority or the City arising from any failure to or refusal of the Authority or the City to approve REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 14 a modified Assessment Agreement for the CHBC or otherwise assist that person or entity in connection with the CHBC. 2.05. The City Manager is authori2ed and directed to transmit a certified copy of this resolution to Anoka County, and to transmit an executed copy of the amended Assessment Agreement for the CHBC when and if such amendment is entered into. Approved by the City Council of the City of Columbia Heights this 8th day of February, 1993. Offered by: Seconded by: Roll call: Murzyn Peterson Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary h.First Reading of Ordinance No. 1259, Being an OrdinanceRepealng Ordinance No. 1258 1 an Ordinance for the Sale ofCertain Real Property Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1259 BEING AN ORDINANCE REPEALING ORDINANCE NO. 1258, AN ORDINANCE FOR THE SALE OF CERTAIN REAL PROPERTY The City of Columbia Heights does ordain: Section 1: Section 2: Ordinance No. 1258, an ordinance for the sale of certain real property to Metro Exteriors is hereby repealed. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February s; 1993 Mot ion by Ruet t imann, second by Peterson to schedule the second reading of Ordinance No. 1259 for February 22, 1993. Roll call: All ayes REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 15 Motion by Ruettimann, second by Peterson to ret�rn the $3,400 down payment to Metro Exteriors. Roll call: All ayes 7.COMMUNICATIONS a.Planning and Zoning Commission 1.Conditional Use Permit -Linder's Greenhouses,Inc., 4300 Central Avenue Mot ion by Peterson, second by Ruet t imann to approve the conditional use permit for Linder's Greenhouses, Inc. to operate a temporary garden center in the parking lot of 4300 Central Avenue from April 10 through June 17, 1993 provided a $500 check is deposited with the City to assure removal of the building by the designated date. Roll call: All ayes Councilmember Nawrocki requested staff to check on the $500 deposit amount as he did not recall this type of deposit being so high in the past. 2.Variance -City of Columbia Heights, 4340 Central Avenue Motion by Ruet t imann, second by Peterson to approve the request for a 52 square foot variance to allow a 152 square foot wall sign for Top Valu Liquor, 4340 Central Avenue. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay 3.Variance -City of Columbia Heights, 2241 37thPlace Motion by Peterson, second by Ruettimann to approve a variance of 20 square feet to allow a total of 120 square feet of wall signage due to the hardship of the location of Top Valu Liquor at 2241 37th Place. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay Counci !member Nawrocki stated he could not support approval of either of these variance requests as 1 t sends out a bad message in that the City does not abide by its own ordinances. Councilmember Ruettimann observed that both of these requests are based on hardships and felt the variances would give the stores an "even playing field." REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 16 8. 4.Variance -Panelcraft, 4756 Fourth Street Northeast Motion by Peterson, second by Ruettimann to approve the 7.5 foot variance to the required front setback for the property located 4756 Fourth Street Northeast. Roll call: All ayes b.Traffic Commission 1.Request for Handicapped Parking Only and No Parking Signson 41st Avenue and Washington Street Northeast Motion by Ruettimann, second by Nawrocki to install "Handicapped Parking Only" signs on the east side of Washington Street from 41st Avenue to the parking lot on the north side and install "No Parking" signs on the west side of Washington Street in the same area based on the recommendation of the Traffic Commission. Roll call: All ayes 2.Request to Stripe Southbound Lane of Stinson Boulevardfrom 40th Avenue to 37th Place Motion by Murzyn, second by Nawrocki to return this matter to the Traffic Commission for clarification. Roll call: All ayes OLD BUSINESS a.Sale of City Owned Property,- Councilmember Nawrocki inquired as to the status of the sale of city owned property on Maiden Lane. The City Manager advised that there was a minor problem with the County and that it is being cleared up. b.Proposed Agreement Between City and HRA Regarding FinancialReporting Councilmember NawrockJ noted there is a very long agreement between the City and the HRA being proposed for financial reporting to be done by the City. He felt the charges being proposed are excessive and should be more realistic. He noted his frustration regarding this matter. 9.NEW BUSINESS a.Transfer of Funds from the Pol ice Department to theCommunity Policing Fund, Fund 275 REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 17 Motion by Peterson, second by Murzyn to authorize a transfer in the amount of $6,667 from the 1993 Police Department budoet in the General Fund to the Community Pol icino Fund in accordance with the orant with the Office of Druo Polley in the Minnesota Department of Public Safety. Roll call: All ayes b.Award of Bid to Purchase Sianaae for New Liquor Store Motion by Clerkin, second by Peterson to authorize the Mayor and City Manaoer to enter lnt.o an agreement with DeMars Signs for the purchase and installation of signaoe at 2241 37th Avenue Northeast based on low, informal quotation of $4,949. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay c.Purchase of a Three Cash Register System for New LiquorStore Motion by Clerkin, second by Peterson to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the purchase and installation of a cash register system at 2241 37th Avenue Northeast based on the quotation received from Retail Data Systems of $27,847. Roll call: All ayes d.Award of Bid for Purchase Wall Shelving and Gondolas forNew Liquor Store Motion by Clerkin, second by Ruettimann to authorize the Mayor and City Manager to enter into an agreement with AA Equipment Company for the purchase and installation of wall shelving and gondolas at 2241 37th Avenue Northeast, based on low, responsive bid of $12,683. Roll call: All ayes e.Authority to Sell Equipment Motion by Ruettimann, -second by Peterson to authorize the sale of the used Enerecon Data Series 2012 to EME for $600. Roll call: All ayes f.Workers' Compensation Insurance Motion by Peterson, second by Nawrocki to authorize the City Manager to renew the worker's compensation insurance policy from the League of Minnesota Cities Insurance Trust under the premium refund option at the rates specified in their quotation. Roll call: All ayes REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 18 Motion by Peterson, second by Nawrocki to authorize the Mayor and City Manager to enter into an agreement·with Preferred Work Care to furnish worker's compensation related to medical care and other occupational health services at a cost of $1.00 per employee per month. Roll call: All ayes g.Purchase of City Owned Building At a previous Counci 1 meeting the owner of DeMars Sign Company had indicated an interest in purchasing a city owned building on 38th Avenue and 5th Street. It was noted at that time it is presently is being used to store city equipment. Counci !member Nawrocki noted that this property was originally acquired as part of the redevelopment in that area. He felt this request is in keeping with the purpose of the redevelopment and suggested that City should negotiate the sale with DeMars Sign Company. Some members of the Council suggested that there may be other sites which would also serve the needs of the sign company. Also, it was noted that perhaps the equipment stored there could be put some other place. Motion by Nawrocki to direct the City Manager to obtain an appraisal and to put the property on the market. The motion dies for lack of a second. Councilmember Peterson recommended that the HRA staff work with the owner of the sign company to see if there may be another building in the City which would serve his needs. 10.REPORTS a.Report of the City Manager The City Manager's r�port was submitted in written form and the following items were discussed: 1.Public Hearings -Sidewalk Replacement and Sealcoat: Motionby Nawrocki, second by Murzyn to establish a Special CouncilMeeting on April 19th at 8:00 p.m. for the purposes of holdinga public hearing regarding sealcoating projects in thenorthwest quadrant of the City and repair of hazardoussidewalks throughout the City. Roll call: All ayes REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 19 2.Council Minutes Publication: Motion by Murzyn, second byRuettimann to authorize the City Manager to publish a summaryof the Council Meeting minutes rather than the full minutes. Councilmember Nawrocki feels the publication of the complete minutes serves a useful purpose and a synopsis would not really convey much information. He also questioned whether there was any charter or legal requirements regarding pub 11 cat ion . The City Manager will check on the publication legalities. The motion was withdrawn. 3.Argonne Drive Storm Sewer: Modifications have been plannedfor the tertiary pond north of Argonne Drive. An agreement hasbeen drafted which calls for New Brighton to pay a portion ofthe construction costs. The City Manager will be sending thejoint powers agreement to the City of New Brighton if thereare no Council objections. 4.Highland Lake/Clover Pond Storm Water: The Assistant CityEngineer explained that there is a change in the proposedstorm water project. The City Manager will bring slides andmaps of the project to the next Council Meeting for furtherdiscussion. S.Shared Ride Provider: The City Manager advised that the newShared Ride provider has taken over the program as of February1, 1993. 6.Delinquent Water Utility Payment: The City Manager notedthat the check received for payment of a delinquent utilitybill was returned for insufficient funds. A seven day shut-offnotice has been sent to the property owner on Maureen Drive. 7.Consent Agenda: The City Manager requested directionregarding consent aqenda i terns. He noted that the initialintent of the consent agenda, which is sent in draft form onWednesday before the.Monday Council Meeting, was to advisemembers of the Council of some "housekeeping" matters. He isof the opinion that the system is not working in that manyitems are being removed from the consent agenda at the Councilmeeting rather than before the final agenda is sent out onFriday. He requested direction regarding the continuance ofemploying a consent agenda· format. Councilmember Nawrocki explained he felt there were many new subjects on the consent agenda which needed more backup information. REGULAR COUNCIL MEETING FEBRUARY 8, 1993 PAGE 20 8.Minneapolis Comprehensive Plan: Councilmember Nawrocki feltthis Plan should be viewed reqardinq proposed traffic plans.He noted that these plans could affect some Columbia Heiqhtsresidents. 9.Remodelinq of Receptionist Area: The City Manaqer explainedthe remodeling planned for the receptionist area in City Hall. b.Report of City Attorney The City Attorney advised that a continuance has been requested by the leoal counsel representinq the City of Hilltop regarding its unpaid sewer bills. The temporary injunction hearing is scheduled for February 17th. The City Attorney advised aqainst grantinq a continuance and the Council agreed it should not be done. He noted that Hilltop has passed its claim onto the League of Minnesota Ci ties Insurance Trust. Payment of Bills Motion by Murzyn, second by Ruettimann to authorize an interfund loan of $6,897.79 to Flex Benefit Fund 887 from the GeneraJ Fund. Roll call: All ayes ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 10: 45 p .m. RoJ 1 cal 1: Al 1 ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary **PROCLAMATION ** VOLUNTEERS OF AMERICA WEEK MARCH 7 -14, 1993 WHEREAS, The Volunteers of America, a Christian social service organization, is celebrating its 97th year of service to the people of Minnesota and the nation, it is appropriate for our City to join in the observance of this milestone with the commemoration of March 7 -14, 1993 as Volunteers of America Week; and WHEREAS, The Volunteers of America is making a valuable contribution to the people of Minnesota by providing two residential treatment centers for emotionally handicapped boys; a children's emergency shelter; six programs serving autistic and developmentally disabled children and youth; fifty treatment foster homes and group homes for infants, children and youth; four homes for elderly and/or mentally disabled adults; forty-two senior citizen dining sites in Anoka and Hennepin Counties; a pre-release and work-release correctional facility for female offenders; plus three housing complexes for families, the handicapped, and the elderly; and four long term care facilities; and WHEREAS, The Volunteers of America, through its compassionate, yet practical crusade, is extending spiritual fellowship as it provides relief where it is most urgently needed; and WHEREAS, The Volunteers of America is commemorating its founding in 1896 and urges others to uphold the American phi I anthropic spirit through their commitment to help those in need. NOW, THEREFORE, BE IT PROCLAIMED, that I, Donald J. Murzyn, Jr., Mayor of the City of Columbia Heights, do hereby designate the week of March 7 -14, 1993 as VOLUNTEERS OF AMERICA WEEK IN COLUMBIA HEIGHTS IN WITNESS THEREOF, I have hereunto set my hand and caused the Great Seal of Columbia Heights to be affixed this 22nd day of February, 1993. Mayor Donald J. Murzyn, Jr. CITY OF COLUMBIA HEIGHTS MEETING OF: February 22, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROV.,AL" � ITEM: ORDINANCE 1259 TO VOID LAND SALE BY: S. W. ANDERSON B¥S �\ �/� NO: '1. A.DATE: 02/19/93 �, \ The first reading of this ordinance was held February 8, 1993. On November 9 and November 23, 1993, the City Council held the first and second reading of Ordinance No. 1258 to accept the off er of $16,000 from Metro Exterior to purchase two lots which the City owns on 38th A venue NE. Because of the long delay in obtaining VA approval for the buyer of the house which was to have been built on the lots, the homebuyer has withdrawn their off er to purchase the house. Metro Exterior does not want to purchase the land without having a buyer. Metro Exterior requests that their $3,400 down payment be returned. This ordinance voids Ordinance 1258; and, thus, voids the sale. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1259, Being an Ordinance Repealing Ordinance No. 1258, an Ordinance for the Sale of Certain Real Property. COUNCIL ACTION: ORDINANCE NO. 1259 BEING AN ORDINANCE REPEALING ORDINANCE NO. 1258, AN ORDINANCE FOR THE SALE OF CERTAIN REAL PROPERTY The City of Columbia Heights does ordain: Section 1: Section 2: First Reading: Second Reading: Ordinance No. 1258, an ordinance for the sale of certain real property to Metro Exteriors is hereby repealed. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. February 8. 1993 Date of Passage: Offered by: Seconded by: Roll Call: Donald J. Murzyn Jr., Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS AGENDA SECTION: PUBLIC HEARING NO: 6 ITEM: REQUEST TO VACA TE ALLEY NO: -• MEETING OF: February 22, 1993 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: S. W. ANDERSON DATE: 02/19/93 CITY MGR APPROVAL A public hearing was held February 8, 1993, regarding the vacation of the alley located west of Quincy and adjacent to Huset Park. The City Council held the fir.st reading of Ordinance No. 1262 on February 8,1993. This ordinance would vacate the remaining portion of the north-south alley lying west of Quincy and north of 39th A venue NE. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1262, being an ordinance amending Ordinance No. 853, City Code of 1977, vacating a certain alley easement. COUNCIL ACTION: ORDINANCE NO. 1262 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: Section 2: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the west side to Lots 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, and 22, Block 65, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains ·and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 8, 1993 Second Reading: -----------Date of Passage: ---------- Offered By: ___________ _ Seconded By: ___________ _ Roll Call: Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS MEETING OF: February 22, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPRO�AL ITEM: ORDINANCE 1261 PERTAINING TO FLOOD BY: S. W. ANDERSON BY:��-1:NO: ,.c. PLAIN DATE: 02/19/93 Due to the 1986 changes to federal requirements of the National Flood Insurance Program, the City's current Flood Plain Ordinance is non-compliant. The attached revision to the Flood Plain Ordinance is in compliance and acceptable to the Minnesota Department of Natural Resources. In order to avoid possible sanctions for non-compliance,it is mandatory that the new ordinance be put into effect as soon as possible. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move the schedule the second reading of Ordinance No. 1261, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as amended, Pertaining to Flood Plain, for Hbruar:y 22, J 99.3- "'fYl � <:JJ 1993 COUNCIL ACTION: ORDINANCE NO. 1261 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, AS AMENDED, PERTAINING TO FLOOD PLAIN The city of Columbia Heights does ordain: SECTJ:ON 1: SECTJ:ON 2: 9.301.1 Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, as it currently reads, is hereby repealed. Chapter 9, Article III, of Ordinance No. 853, City Code of 1977, shall hereafter read as follows, to wit: STATUTORY AUTHORIZATION, FINDINGS OF FACT AND PURPOSE Statutory Authorization: The legislature of the State of Minnesota has, in Minnesota Statutes Chapter 103F and 462.351 et. seq. (zoning enabling statute) delegated the responsibility to local government units to adopt regulations designed to minimize f load losses. Therefore, the City Council of the City of Columbia Heights, Minnesota does ordain as follows: 9.301.2 Finding of Fact: 9.301.21 The flood hazard areas of the City of Columbia Heights, Minnesota, are subject to periodic inundation which results in potential loss of life, loss of property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. 9.301.22 Methods used to analyze f load hazards. This ordinance is based upon a reasonable method of analyzing flood hazards which is consistent with the standards established by the Minnesota Department of Natural Resources. 1 9.301.3 Statement of Purpose: It is the purpose of this Ordinance to promote the public health, safety, and general welfare and to minimize those losses described in 9.301.21 by provisions contained herein. GENERAL PROVISION 9.302.1 Lands to Which Ordinance Applies: This Ordinance shall apply to all lands within the jurisdiction of the City of Columbia Heights shown on the Official Zoning Map and/or the attachments thereto as being located within the boundaries of the Floodway, Flood Fringe, or General Flood Plain District. 9.302.2 Establishment of Official Zoning Map: The Official Zoning Map together with all materials attached thereto is hereby adopted by reference and declared to be part of this Ordinance. The attached material shall include the Flood Insurance Study for the City prepared by the Federal Insurance Administration dated March, 1978, and the Flood boundary and Floodway Map and Flood Insurance Rate Map dated September 29, 1978 therein. The Official Zoning Map shall be on file in the Office of the City Clerk and the zoning Administrator. 9.302.3 Regulatory Flood Protection Elevation: The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus and increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. 9.302.4 Interpretation: In their interpretation and application, the provisions of this Ordinance shall be held to be minimum requirements and shall be liberally construed in favor of the Governing Body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. 9.302.41 In their interpretation and application, the provisions 9f this Ordinance shall be held to be minimum requirements and shall be deemed a limitation or repeal of any other powers granted by State statutes. 2 9.302.42 The boundaries of the zoning districts shall be determined by scaling distances on the Official Zoning Map. Where interpretation is needed as to the exact location of the boundaries of the district as shown on the Official Zoning Map, as for example where there appears to be a conflict between a mapped boundary and actual field conditions, and there is a formal appeal of the decision of the Zoning Administrator, the Board of Adjustment shall make the necessary interpretation. All decisions will be based on elevations on the regional (100-year) flood profile and other available technical data. Persons contesting the location of the district boundaries shall be given a reasonable opportunity to present their case to the Board and to submit technical evidence. 9.302.5 Abrogation and Greater Restrictions: It is not intended by this Ordinance to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this Ordinance imposes greater restrictions, the provisions of the Ordinance shall prevail. All other Ordinances are hereby repealed to the extent of the inconsistency only. 9.302.6 Warning and Disclaimer of Liability: This Ordinance does not imply that areas outside the flood plain districts or land uses permitted within such districts will be free from flooding or flood damages. This Ordinance shall not create liability on the part of the City or any officer or employee thereof for any flood damages that result from reliance on this Ordinance or any administrative decision lawfully made thereunder. 9.302.7 Severability: If any section, clause, provision, or portion of this Ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this Ordinance shall not be affected thereby. 9.302.8 Definitions -Unless specifically defined below, words or phrases used in this Ordinance shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this Ordinance its most reasonable application: 3 9.302.81 Accessory Use or Structure -a use or structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal use or structure. 9.302.82 Basement -means any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level} on all four sides, regardless of the depth of excavation below ground level. 9.302.83 Conditional Use -means a specific type of structure or land use listed in the official control that may be allowed but only after an in-depth review procedure and with appropriate conditions or restrictions as provided in the official zoning controls or building codes and upon a finding that: {l) certain conditions as detailed in the zoning ordinance exist and (2) the structure and/or land use conform to the comprehensive land use plan if one exists and are compatible with the existing neighborhood. 9.302.84 Equal Degree of Encroachment -a method of determining the location of floodway boundaries so that flood plain lands on both sides of a stream are capable of conveying a proportionate share of flood flows. 9.302.85 Flood -a temporary increase in the flow or stage of a stream or in the stage of a wetland or lake that results in the inundation of normally dry areas. 9.302.86 Flood Frequency -the frequency for which it is expected that a specific flood stage or discharge may be equalled or exceeded. 9.302.87 Flood Fringe -tnat portion of the flood plain outside of the floodway. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study for the City. 4 9.302.88 Flood Plain -the beds proper and the areas adjoining a wetland, lake, or watercourse which have been or hereafter may be covered by the regional flood. 9.302.89 Flood-Proofing -a combination of structural provisions, changes, or adjustments to properties and structures subject to flooding primarily for the reduction or elimination of flood damages. 9.302.90 Floodway -the bed of a wetland or lake and the channel of the watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. 9.302.91 Obstruction -any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel modification, culvert, building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, across, or projecting into any channel, watercourse, or regulatory flood plain which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water. 9.302.92 Principal Use or Structure -means all uses or structures that are not accessory uses or structures. 9.302.93 Reach -a hydraulic engineering term to describe a longitudinal segment of a stream or river influenced by a natural or man-made obstruction. In an urban area, the segment of a stream or river between two consecutive bridge crossings would most typically constitute a reach. 9.302.94 Regional Flood -a flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100-year recurrence interval. Regional flood is synonymous with the term "base flood' used in the Flood Insurance Study. 5 9.302.95 Regulatory Flood Protection Elevation -The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. 9.302.96 Structure -anything constructed or erected on the ground or attached to the ground or on-site utilities, including, but not limited to, buildings factories, sheds, detached garages, cabins, manufactured homes, travel trailers/vehicles nGt meeting the exemption criteria specified in Section 9.309.31 of the Ordinance and other similar items. 9.302.97 Variance -means a modification of a specific permitted development standard required in an official control including this Ordinance to allow an alternative development standard not stated as acceptable in the official control, but only as applied to a particular property for the purpose of alleviating a hardship, practical difficulty or unique circumstances as defined and elaborated upon in a community's respective planning and zoning enabling legislation. 6 9.303.1 Districts: 9.303.11 ESTABLISHMENT OF ZONING DISTRICTS Floodway District. The Floodway District shall include those areas designated as floodway on the Flood Boundary and Floodway Map adopted in Section 9.302.2. 9.303.12 Flood Fringe District. The Flood Fringe District shall include those areas designated as floodway fringe on the Flood Boundary and Floodway Map adopted in Section 9.302.2 9.303.13 General Flood Plain District. The General Flood Plain District shall include those areas designated as unnumbered A Zones on the Flood Insurance Rate Map adopted in Section 9.302.2 9.303.2 Compliance. No new structure or land shall hereafter be used and no structure shall be located, extended, converted, or structurally altered without full compliance with the terms of this Ordinance and other applicable regulations which apply to uses within the jurisdiction of the Ordinance. Within the Floodway, Flood Fringe and General Flood plain Districts, all uses not listed as permitted uses or conditional uses in Sections 9.304.0, 9.305.0 and 9.306.0 that follow, respectively, shall be prohibited. In addition, a caution is provided here that: 9.303.21 New manufactured homes, replacement manufactured homes and certain travel trailers and travel vehicles are subject to the general provisions of the Ordinance and specifically Section 9.309.0; 9.303.22 Modifications, additions, structural alterations or repair after damage to existing nonconforming structures and nonconforming uses of structures or land are regulated by the general provisions of the Ordinance and specifically Section 9.311.0; and 7 9.303.23 As built elevations for elevated or flood proofed structures must be certified by ground surveys and flood proofing techniques must be designed and certified by a registered professional engineer or architect as specified in the general provisions of this Ordinance and specifically as stated in Section 9.310.0 of this Ordinance. 8 9.304.1 Permitted Uses: 9.304.11 FLOODWAY DISTRICT General farming, pasture, grazing, outdoor plant nurseries, horticulture, truck farming, forestry, sod farming, and wild crop harvesting. 9.304.12 Industrial-commercial loading areas, parking areas, and airport landing strips. 9.304.13 Private and public golf courses, tennis courts, driving ranges, archery ranges, picnic grounds, boat launching ramps, swimming areas, parks, wildlife and nature preserves, game farms, fish hatcheries, shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, and single or multiple purpose recreational trails. 9.304.14 Residential lawns, gardens, parking areas, and play areas. 9.304.2 Standards for Floodway Permitted Uses: 9.304.21 The use shall have a low flood damage potential. 9.304.22 The use shall be permissible in the underlying zoning district if one exists. 9.304.23 The use shall not obstruct flood flows elevations and shall not involve obstructions, excavations or storage equipment. 9 or increase flood structures, fill, of materials or 9.304.3 Conditional Uses: 9.304.31 Structures accessory to the uses listed in 9.304.1 above and the uses listed in 9.304.32 -9.304.38 below. 9.304.32 Extraction and storage of sand, gravel and other materials. 9.304.33 Marinas, boat rentals, docks, piers, wharves, and water control structures. 9.304.34 Railroads, streets, bridges, utility transmission lines, and pipelines. 9.304.35 Storage yards for equipment, machinery, or materials. 9.304.36 Placement of fill. 9.304.37 Travel trailers and travel vehicles either on individual lots of record or in existing or new subdivisions or commercial or condominium type campgrounds, subject to the exemptions and provisions of Section 9.309.3 of this Ordinance. 9.304.38 Structural works for flood control such as levees, dikes and floodwalls constructed to any height where the intent is to protect individual structures and levees or dikes where the intent is to protect agricultural crops for a frequency flood event equal to or less than the 10-year frequency flood event. 9.304.4 Standard for Floodway Conditional Uses: 10 9.304.41 All Uses. No structure (temporary or permanent) , fill (including fill for roads and levees), deposit, obstruction, storage of materials or equipment, or other uses may be allowed as a Conditional Use that will cause any increase in the stage of the 100-year or region flood or cause an increase in flood damage in the reach or reaches affected. 9.304.42 All floodway Conditional Uses shall be subject to the procedures and standards contained in Section 9.310.4 of this Ordinance. 9.304.43 The Conditional Use shall be permissible in the underlying zoning district if one exists. 9.304.44 Fill: (a)Fill, dredge spoil and all other similar materialsdeposited or stored in the flood plain shall be protected fromerosion by vegetative cover, mulching, rip rap or otheracceptable method. (b)Dredge spoil sites and sand and gravel operations shallnot be allowed in the floodway unless a long-term sitedevelopment plan is submitted which includes anerosion/sedimentation prevention element to the plan. (c)As an alternative, and consistent with subsection (b)immediately above, dredge spoil disposal and sand and graveloperations may allow temporary, on-site storage of fill orother materials which would have caused an increase to thestage of the 100-year or regional flood but only after theGoverning Body has received an appropriate plan which assuresthe removal of the materials from the floodway based upon theflood warning time available. The Conditional Use Permit mustbe title registered with the property in the Office of theCounty Recorder. 9.304.45 Accessory Structures: (a)Accessory structures shall not be designed for humanhabitation. 11 (b)Accessory structures, if permitted, shall be constructedand placed on the building site so as to offer the minimumobstruction to the flow of flood water. (1) Wheneverpossible, structures shall be constructed with thelongitudinal axis parallel to the direction of flood flow, and(2)So far as practicable, structures shall be placedapproximately on the same flood flow lines as those ofadjoining structures. (c)Accessory structures shall be elevated on fill orstructurally dry flood proofed in accordance with the FP-1 orFP-2 flood proofing classifications in the State BuildingCode. As an alternative, an accessory structure may be floodproofed to the FP-3 or FP-4 flood proofing classifications inthe State Building Code provided the accessory structureconstitutes a minimal investment, does not exceed 500 squarefeet in size, and for a detached garage, the detached must beused solely for parking of vehicles and limited storage. Allflood proofed accessory structures must meet the followingadditional standards, as appropriate: 9.304.46 1)The structure must be adequately anchored to preventflotation, collapse or lateral movement of the structureand shall be designed to equalize hydrostatic floodforces on exterior walls; and 2)Any mechanical and utility equipment in a structuremust be elevated to or above the Regulatory FloodProtection Elevation or properly flood proofed. Storage of materials and equipment: (a)The .storage or processing of materials that are, in timeof flooding, flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)storage of other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.304.47 Structural works for flood control that change the course, current, or cross-section of protected wetlands or public waters shall be subject to the provisions of Minnesota Statutes, Chapter 103G. Community-wide structural works for flood control intended to remove areas from the regulatory flood plain shall not be allowed in the floodway. 12 9.304.48 A levee, dike or floodwall constructed in the floodway shall not cause an increase to the 100-year or regional flood and the technical analysis must assume equal conveyance or storage loss on both sides of a stream. 13 FLOOD FRINGE DISTRICT (FF) 9.305.1 Permitted Uses: Permitted Uses shall be those uses of land or structures listed as Permitted Uses in the underlying zoning use district(s). If no pre-existing, underlying zoning use districts exist, then any residential or non-residential structure or use of a structure or land shall be a Permitted Use in the Flood Fringe provided such use does not constitute a public nuisance. All Permitted Uses shall comply with the standards for Flood Fringe "Permitted Uses" listed in Section 9.305.2 and the "Standards for all Flood Fringe Uses" listed in Section 9.305.5. 9.305.2 Standards for Flood Fringe Permitted Uses: 9.305.21 All structures, including accessory structures, must be elevated on fill so that the lowest floor including basement floor is at or above the Regulatory Flood Protection Elevation. The finished fill elevation for structures shall be no lower than one (1) foot below the Regulatory Flood Protection Elevation and the fill shall extend at such elevation at least fifteen (15) feet beyond the outside limits of the structure erected thereon. 9.305.22 As an alternative to elevation on fill, accessory structures that constitute a minimal investment and that do not exceed 500 square feet for the outside dimension at ground level may be internally flood proofed in accordance with Section 9.304.45 (c). 9.305.23 The cumulative placement of fill where at any one time in excess of one-thousand (1,000) cubic yards of fill is located on the parcel shall be allowable only to elevate a structure in accordance with Section 9.305.21 of this Ordinance. 9.305.24 The storage of any materials or equipment shall be elevated on fill to the Regulatory Flood Protection Elevation. 14 9.305.25 The provisions of Section 9. 3 05. 5 of this Ordinance shall apply. 9.305.3 Conditional Uses: any structure that is not elevated on fill or flood proofed in accordance with Section 9.305.21 9. 3 05. 22 or any use of land that does not comply with thestandards in Section 9.305.23 -9.305.24 shall only beallowable as a Conditional Use. An application for aConditional Use shall be subject to the standards and criteriaand elevation procedures specified in Sections 9. 305. 49.305.5 and 9.310.4 of this Ordinance. 9.305.4 Standards for Flood Fringe Conditional Uses: 9.305.41 Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory Flood Protection Elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc. , or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an enclosed area shall be consi dered above-grade and not a structures's basement of lowest floor if: 1) the enclosed area is above-grade on at least one side of the structure; 2) it is designed to internally flood and is constructed with flood resistant materials; and 3) it is used solely for parking of vehicles, building access or storage. The abovenoted alternative elevation methods are subject to the following addition standards: (a)Design and Certification -The structure's design and asbuilt condition must be certified by a registered professionalengineer or architect as being in compliance with the generaldesign standards of the State Building Code and, specifically,that all electrical, heating, ventilation, plumbing and airconditioning equipment and other service facilities must be ator above the Regulatory Flood Protection Elevation or bedesigned to prevent flood water from entering or accumulatingwithin these components during times of flood. (b)Specific Standards for Above-grade, Enclosed Areas -Above-grade, fully enclosed areas such as crawl spaces or tuckunder garages must be designed to internally flood and thedesign plans must stipulate: 15 9.305.42 1)The minimum area of openings in the walls whereinternal flooding is to be used as a flood proofingtechnique. When openings are placed in a structure'swalls to provide for entry of flood waters to equalizepressures, the bottom of all openings shall be no higherthan one-foot above grade. Openings may be equipped withscreens, louvers, valves, or other coverings or devicesprovided that they permit the auto matic entry and exit offlood waters. 2)That the enclosed area will be designed of floodresistant materials in accordance with the FP-3 or FP-4classifications in the State Building Code and shall beused solely for building access, parking of vehicles orstorage. Basements, as defined by Section 9.302.82 of this Ordinance, shall be subject to the following: (a)Residential basement construction shall not be allowedbelow the Regulatory Flood Protection Elevation. (b)Non-residential base ments may be allowed below theRegulatory flood Protection Elevation provided the basement isstructurally dry flood proofed in accordance with Section9.305.43 of this Ordinance. 9.305.43 All areas of non residential structures including basements to be placed below the Regulatory Flood Protection Elevation shall be flood proofed in accordance with the structurally dry flood proofing classification in the State Building Code. Structurally dry flood proofing must meet the FP-1 or FP-2 flood proofing classification in the State Building Code and this shall require making the structure watertight with the walls substantially impermeable to the passage of water and with the structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effects of buoyancy. Structures flood proofed to the FP-3 or FP-4 classification shall not be permitted. 9.305.44 When at any one time more than 1,000 cubic yards of fill or other similar material is located on a parcel for such activities as on-site storage, landscaping, sand and gravel operations, landfills, roads, dredge spoil disposal or construction of flood control works, and erosion/sedimentation control plan must be submitted unless the community is 16 enforcing a state approved shoreland management ordinance. In the absence of a state approved shoreland ordinance, the plan must clearly specify methods to be used to stabilize the fill on site for a flood event at a minimum of the 100-year or regional flood event. The plan must be prepared and certified by a registered professional engineer or other qualified individual acceptable to the Governing Body. The plan may incorporate alternative procedures for removal of the material from the flood plain if adequate flood warning time exists. 9.305.45 Storage of Materials and Equipment: (a)The storage or processing of materials that are, in timeof flooding,flammable, explosive, or potentially injurious tohuman, animal, or plant life is prohibited. (b)Storage of other materials or equipment may be allowed ifreadily removable from the area within the time availableafter flood warning and in accordance with a plan approved bythe Governing Body. 9.305.46 The provisions of Section 9. 305. 5 of this Ordinance shall also apply. 9.305.5 Standards for all Flood Fringe Uses: 9.305.51 All new principal structures must have vehicular access at or above an elevation not more than two (2) feet below the Regulatory Flood Protection Elevation. If a variance to this requirement is granted, the Board of Adjustment must specify limitations on the period of use of occupancy of the structure for times of flooding and only after determining that adequate flood warning time and local flood emergency response procedures exist. 9.305.52 Commercial Uses -accessory land uses, such as yards, railroad tracks, and parking lots may be at elevations lower than the Regulatory Flood Protection Elevation. However, a permit for such facilities to be used by the employees or the general public shall not be granted in the absence of a flood warning system that provides adequate time for evacuation if the area would be inundated to a depth greater than two feet or be 17 subject to flood velocities greater than four feet per second upon occurrence of the regional flood. 9.305.53 Manufacturing and Industrial Uses -measures shall be taken to minimize interference with normal plant operations especially along streams having protracted flood durations. Certain accessory land uses such as yards and parking lots may be at lower elevations subject to requirements set out in Section 9.305.52 above. In considering permit applications, due consideration shall be given to needs of an industry whose business requires that it be located in flood plain areas. 9.305.54 Fill shall be properly compacted and the slopes shall be properly protected by the use of rip rap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation FEMA's requirments incorporate specific fill compaction and side slope protection standards for multi-structure or multilot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area di:signation will be requested. 9.305.55 Flood Plain developments shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Official Zoning Map. 9.305.56 Standards for travel trailers and travel vehicles are contained in Section 9.309.3. 9.305.57 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top-or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 18 GENERAL FLOOD PLAIN DISTRICT 9.306.1 Permissible Uses: 9.306.11 The uses listed in Section 9.304.1 of this Ordinance shall be permitted uses. 9.306.12 All other uses shall be subject to the floodway/flood fringe evaluation criteria pursuant to Section 9.306.2 below. Section 9.304.0 shall apply if the proposed use is in the Floodway District and section 9. 3 05. O shall apply if the proposed use is in the Flood Fringe District. 9.306.2 Procedures for Floodway and Flood Fringe Determinations Within the General Flood Plain District: 9.306.21 Upon receipt of an application for a Conditional Use Permit for a use within the General Flood Plain District, the applicant shall be required to furnish such of the following information as is deemed necessary by the Zoning Administrator for the determination of the Regulatory Flood Protection Elevation and whether the proposed use is within the Floodway or Flood Fringe District. (a)A typical valley cross-section showing the channel-of thestream, elevation of land areas adjoining each side of thechannel, cross-sectional areas to be occupied by the proposeddevelopment, and high water information. (b)Plan (surface view) showing elevations or contours of theground; pertinent structure, fill, or storage elevations;size, location, and spatial arrangement of all proposed andexisting structures on the site; location and elevations ofstreets; photographs showing existing land uses and vegetationupstream and downstream; and soil type. (c)Profile showing the slope of the bottom of the channel orflow line of the stream for at least 500 feet in eitherdirection from the proposed development. 19 9.306.22 The applicant shall be responsible to submit one copy of the above information to a designated engineer or other expert person or agency for technical assistance in determining whether the proposed use is in the Floodway of Flood Fringe District and to determine the Regulatory Flood Protection Elevation. Procedures consistent with Minnesota Regulations 1983, Parts 6120.5000 -6120.6200 shall be followed in this expert evaluation. The designated engineer or expert is strongly encouraged to discuss the proposed technical evaluation methodology with the respective Department of Natural Resources' Area Hydrologist prior to commencing the analysis. The designated engineer or expert shall: (a)Estimate the peak discharge of the regional flood. (b)Calculate the water surface profile of the regional floodbased upon a hydraulic analysis of the stream channel andoverbank areas. (c)Compute the floodway necessary to convey or store theregional flood without increasing flood stages more than 0.5foot. A lesser stage increase than 0.5' shall be required if,as a result of the additional stage increase, increased flooddamages would result. An equal degree of encroachment on bothsides of the stream within the reach shall be assumed incomputing floodway boundaries. 9.306.23 The Zoning Administrator shall present the technical evaluation and findings of the designated engineer or expert to the City Council. The City Council must formally accept the technical evaluation and the recommended Floodway and/or Flood Fringe District boundary or deny the permit application. The City Council, prior to official action, may submit the application and all supporting data and analyses to the Federal Emergency Management Agency, the Department of Natural Resources or the Planning Commission for review and comment. Once the Flood way and Flood Fringe boundaries have been determined, the City Council shall refer the matter back to the Zoning Administrator who shall process the permit application consistent with the applicable provisions of Section 9.304.0 and 9.30 5.0 of this Ordinance. 20 SUBDIVISIONS 9.307.1 Review Criteria: No land shall be subdivided which is unsuitable for the reason of flooding, inadequate drainage, water supply or sewage treatment facilities. All lots within the flood plain districts shall contain a building site at or above the Regulatory Flood Protection Elevation. All subdivisions shall have water and sewage treatment facilities that comply with the provisions of this Ordinance and have road access both to the subdivision and to the individual building sites no lower than two feet below the Regulatory Flood Protection Elevations. For all subdivision in the flood plain, the floodway and Flood Fringe boundaries, the Regulatory Flood Protection Elevation and the required elevation of all access roads shall be clearly labelled on all required subdivision drawings and platting documents. 9.307.2 Floodway/Flood Fringe Deter minations in the General Flood Plain District: In the General Flood Plain District, applicants shall provide the information required in Section 9. 306. 2 of the Ordinance to determine the 100-year floodelevation, the Floodway and Flood Fringe District boundariesand the Regulatory Flood Protection Elevations for thesubdivision site. 9.307.3 Removal of Special Flood Hazard Area Designation: The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard designation for certain structures properly elevated on fill above the 100-year flood elevations. FEMA' s requirements incorporate specific fill compaction and side slope protection standards for multistructure or multi lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. 21 9.308.1 PUBLIC UTILITIES, RAILROADS, ROADS, AND BRIDGES Public Utilities. All public utilities and facilities such as gas, electrical, sewer, and water supply systems to be located in the flood plain shall be flood-proofed in accordance with the State Building Code or elevated to above the Regulatory Flood Protection Elevation. 9.308.2 Public Transportation Facilities. Railroad tracks, roads and bridges to be located within the flood plain shall comply with Sections 9.304.0 and 9.305.0 of this Ordinance. Elevation to the Regulatory Flood Protection elevation shall be provided where failure or interruption of these transportation facilities would result in danger to the public health or safety or where such facilities are essential to the orderly functioning of the area. Minor auxiliary roads or railroads may be constructed at a lower elevation where failure or interruption of transportation services would not endanger the public health or safety. 9.308.3 On-site Sewage Treatment and Water Supply Systems. Where public utilities are not provided: 1) On-site water supply systems must be designed to minimize or eliminate infiltration of flood waters into the system; and 2) New or replacement onsite sewage treatment systems must be designed to minimize or eliminate infiltration of flood waters and they shall not be subject to impairment or contamination during times of flooding. Any sewage treatment system designed in accordance with the State's current statewide standards for on-site sewage treatment systems shall be determined to be in compliance with this Section. 22 MANUFACTURED HOMES AND MANUFACTURED HOME PARKS AND PLACEMENT OF TRAVEL TRAILERS AND TRAVEL VEHICLES 9.309.1 New manufactured home parks and expansions to existing manufactured home parks shall be subject to the provisions placed on subdivisions by Section 9.307.0 of this Ordinance. 9.309.2 The placement of new or replacement manufactured homes in existing manufactured home parks or on individual lots of record that are located in flood plain districts will be treated as a new structure and may be placed only if elevated in compliance with Section 5. O of this Ordinance. If vehicular road access for pre-existing manufactured home parks is not provided in accordance with Section 9. 305. 51, then replacement manufactured homes will not be allowed until the property owner ( s) develops a f load warning emergency plan acceptable to the City Council. 9.309.21 All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 9.309.3 Travel trailers and travel vehicles that do not meet the exemption criteria specified in Section 9.309.31 below shall be subject to the provisions of this Ordinance and as specifically spelled out in Sections 9. 309. 33 -9. 309. 34 below. 9.309.31 Exemption -Travel trailers and travel vehicles are exempt from the provisions of the Ordinance if they are placed in any of the areas listed in Section 9.309.32 below and further they meet the following criteria: (a)Have current licenses required for highway use. (b)Are highway ready, meaning on wheels or the internaljacking system, are attached to the site only by quickdisconnect type utilities commonly used in campgrounds and 23 trailer parks and the travel trailer/travel vehicle has no permanent structural type additions attached to it. (c)The travel trailer or travel vehicle and associated usemust be permissible in any pre-existing, underlying zoning usedistrict. 9.309.32 Areas Exempted for Placement of Travel/Recreational Vehicles: (a)Individual lots or parcels of record. (b)Existing commercial/recreational vehicle parks or campgrounds. (c)Existing condominium type associations. 9.309.33 Travel trailers and travel vehicles exempted in Section 9.309.31 lose this exemption when development occurs on the parcel exceeding $500 dollars for a structural addition to the travel trailer/travel vehicle or an accessory structure such as a garage or storage building. The travel trailer/travel vehicle and all additions and accessory structures will than be treated as a new structure and shall be subject to the elevation/flood proofing requirements and the use of land restrictions specified in Sections 9.304.0 and 9.305.0 of this Ordinance. 9.309.34 New commercial travel trailer or travel vehicle parks or campgrounds and new residential type · subdivisions and condominium associations and the expansion of any existing similar use exceeding five (5) units or dwelling sites shall be subject to the following: (a)Any new or replacement travel .trailer or travel vehiclewill be allowed in the Floodway or Flood Fringe Districtsprovided said trailer or vehicle and its contents are placedon fill above the Regulatory Flood Protection Elevation andproper elevated road access to the site exists in accordancewith Section 9.305.51 of this Ordinance. No fill placed inthe floodway to meet the requirements of the Section shallincrease flood stages of the 100-year or regional flood. (b)All new or replacement travel trailers or travel vehiclesnot meeting the criteria of (a) above may, as an alternative,be allowed as a Conditional Use if in accordance with thefollowing provisions and the provisions of 9. 310. 4 of the 24 Ordinance. The applicant must submit an emergency plan for the safe evacuation of all vehicles and people during the 100-year flood. Said plan shall be prepared by a registered engineer or other qualified individual and shall demonstrate that adequate time and personnel exist to carry out the evacuation. All attendant sewage and water facilities for new or replacement travel trailers or other recreational vehicles must be protected or constructed so as to not be impaired or contaminated during times of flooding in accordance with Section 9.308.3 of this Ordinance. 25 ADMINISTRATION 9.310.1 Zoning Administrator. A Zoning Administrator or other official designated by the City Council shall administer and enforce this Ordinance. If the Zoning Administrator finds a violation of the provisions of this Ordinance the Zoning Administrator shall notify the person responsible for such violation in accordance with the procedures stated in Section 9.312.0 of this Ordinance. 9.310.2 Permit Required. A Permit issued by the zoning Administrator in conformity with the provisions of this Ordinance shall be secured prior to the erection, addition, or alteration of any building, structure, or portion thereof; prior to the use or change of a building, structure, or land ; prior to the change or extension of a nonconforming use; and prior to the placement of fill, excavation of materials, or the storage of materials or equipment within the flood plain. 9.310.22 Application for Permit. Application for a permit shall be made in duplicate to the Zoning Administrator on forms furnished by the Zoning Administrator and shall include the following where applicable: plans in duplicate drawn to scale, showing the nature, location, dimension, and elevations of the lot; existing or proposed structures, fill, or storage of materials; and the location of the foregoing in relation to the stream channel. 9.310.23 State and Federal Permits. Prior to granting a Permit or processing an application for a Conditional Use Permit or Variance, the Zoning Administrator shall determine that the applicant has obtained all necessary State and Federal Permits. 9.310.24 Certificate of Zoning compliance for New, Altered, or Nonconforming Use. It shall be unlawful to use, occupy, or permit the use or occupancy of any building or premises, or part thereof hereafter created, erected, changed, converted, altered, ·or enlarged in its use or structure until a Certificate of Zoning Compliance shall have been issued by the Zoning Administrator stating that the use of the building or land conforms to the requirements of this Ordinance. 26 9.310.25 Construction and Use to be as provided on Applications, Plans, Permits, Variances and Certificates of Zoning Compliance. permits, Conditional Use Permits or Certificates of Zoning Compliance issued on the basis of approved plans and applications authorize only the use, arrangement and construction set forth in such approved plans and applications, and no other use, arrangement or construction. Any use, arrangement or construction at variance with that authorized shall be deemed a violation of this Ordinance, and punishable as provided by Section 9.312.0 of this Ordinance. 9.310.26 Certification. The applicant shall be required to submit certification by a registered professional engineer, registered architect, or registered land surveyor that the finished fill and building elevations were accomplished in compliance with the provisions of the Ordinance. Floodproofing measures shall be certified by a registered professional engineer or registered architect. 9.310.27 Record of First Floor Elevation. The Zoning Administrator shall maintain a record of the elevation of the lowest floor (including basement) of all new structures and alterations or additions to existing structures in the flood plain. The Zoning Administrator shall also maintain a record of the elevation to which structures or alterations and additions to structures are flood-proofed. 9.310.3 Board of Adjustment. The Planning commission is the Board of Adjustment. 9.310.31 Rules. The Board of Adjustment shall adopt rules for the conduct of business and may exercise all of the powers conferred on such Boards by State Law. 9.310.32 Administrative Review. The Board shall hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement or administration of this Ordinance. 27 9310.33 Variances. The Board may authorize upon appeal in specific cases such relief or variance from the terms of this Ordinance as will not be contrary to the public interest and only for those circumstances such as hardship, practical difficulties or circumstances unique to the property under consideration, as provided for in the respective enabling legislation for planning and zoning for cities or counties as appropriate. In the granting of such variance, the Board of Adjustment shall clearly identify in writing the specific conditions that existed consistent with the criteria specified in the · respective enabling legislation which justified the granting of the variance. No variance shall have the effect of allowing in any district uses prohibited in that district, permit a lower degree of flood protection than the Regulatory Flood Protection Elevation for the particular area, or permit standards lower than those required by State law. 9.310.34 Hearings. Upon filing with the Board of Adjustment of an appeal from a decision of the Zoning Administrator, or an application for a variance, the Board shall fix a reasonable time for a hearing and give due notice to the parties in interest as specified by law. the Board shall submit by mail to the commissioner of Natural Resources a copy of the application for proposed Variances sufficiently in advance so that the Commissioner will receive at least ten days notice of the hearing. 9.310.35 Decisions. The Board shall arrive at a decision on such appeal or variance within a reasonable period of time. In passing upon an appeal the Board may, so long as such action is in conformity with the provisions of this Ordinance, reverse or affirm, wholly or in part, or modify the order, requirement, decision or determination of the Zoning Administrator or other public official. It shall make its decision in writing setting forth the findings of fact and the reasons for its decision. In granting a variance, the Board may prescribe appropriate conditions and safeguards such as those specified in Section 9.310.46, which are in conformity with the purposes of this Ordinance. Violations of such conditions and safeguards, when made a part of the terms under which the variance is granted, shall be deemed a violation of this Ordinance punishable under Section 9.312.0. A copy of all decisions granting variances shall be forwarded by mail to the Commissioner of Natural Resources within ten (10) days of such action. 28 9.310.36 Appeals. Appeal to the City Council and District Court -appeals from any decision of the Board may be taken by any persons or persons jointly or severally aggrieved by any decision of the Board of any taxpayer, officer, department, board or bureau of the municipality to the City Council. The decision of the City Council may be appealed to the District Court of this jurisdiction as provided in Minnesota Statute 462.361. 9.310.37 Flood Insurance Notice and Record Keeping. The Zoning Administrator shall notify and applicant for a variance that: 1)The issuance of a variance to construct a structure belowthe base flood level will result in increased premium ratesfor flood insurance up to amounts as high as $25 for $100 ofinsurance coverage and 2) Such construction below the 100-yearor regional flood level increases risks to life and property.such notification shall be maintained with a record of allvariance actions, including justification for their issuance,and report such variances issued in its annual or biennialreport submitted to the Administrator or the National FloodInsurance Program. 9.310.4 Conditional Uses. The Board of Adjustment shall hear and decide applications for conditional Uses permissible under this ordinance. Appl ications shall be submitted to the Zoning Administrator who shall forward the application to the Board of Adjustment for consideration. 9.310.41 Hearings. Upon filing with the Board of Adjustment an application for a Conditional Use Permit, the Board of Adjustment shall submit by mail to the Commissioner of Natural Resources a copy of the application for proposed Conditional Use sufficiently in advance so that the Commissioner will receive at least ten (10) days notice of the hearing. 9.310.42 Decisions. The Board of Adjustment shall arrive at a decision on a Conditional Use within a reasonable period of time. In granting a Conditional Use Permit, the Board of Adjustment shall prescribe appropriate conditions and safeguards, in addition to those specified in Section 9.310.46, which are in conformity with the purposes of this Ordinance. Violations of such conditions and safeguards, when made a part of the terms 29 under which the Conditional Use Permit is granted, shall be deemed a violation of this Ordinance punishable under Section 9.312.0. A copy of all decisions granting Conditional Use Permits shall be forwarded by mail to the commissioner of Natural Resources within ten (10) days of such action. 9.310.421 The Board of Adjustment shall on Conditional Use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent of the Ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having been filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. 9.310.422 Reapplication after denial. No application for a Conditional Use which has been denied wholly or in part shall be resubmitted until a period of 6 months has passed from the date of said decision by the City Council, except on grounds of new evidence or proof of a change in conditions submitted to and found acceptable by the chairman of the Board of Adjustment. 9.310.423 Revocation. A violation of any condition set forth in granting a Conditional Use shall be a violation of this Ordinance and automatically terminates the Conditional Use. A Conditional Use granted shall become void within one year unless utilized to correct the situation as presented in support of granting a Conditional Use unless extension is applied for and granted by the City Council. 9.310.43 Procedures to be followed by the board of Adjustment in Passing on Conditional Use Permit Applications Within all Flood Plain Districts. (a)Require the applicant to furnish such of the followinginformation and additional information as deemed necessary bythe Board of Adjustment for determining the suitability of theparticular site for the proposed use: (1)Plans in triplicate drawn to scale showing thenature, location, dimensions and elevation of the lot, 30 existing or proposed structures, fill, storage of materials, flood-proofing measures, and the relationship of the above to the location of the stream channel. ( 2)Specifications for building construction andmaterials, flood-proofing, filling, dredging, grading,channel improvement, storage of materials, water supplyand sanitary facilities. (b)Transmit one copy of the information described insubsection (1) to a designated engineer or other expert personor agency for technical assistance, where necessary, inevaluating the proposed project in relation to flood heightsand velocities, the seriousness of flood damage to the use,the adequacy of the plans for protection, and other technicalmatters. (c)Based upon the technical evaluation of the designatedengineer or expert, the Board of Adjustment shall determinethe specific flood hazard at the site and evaluate thesuitability of the proposed use in relation to the floodhazard. 9.310.44 Factors Upon Which the Decision of the Board of Adjustment Shall Be Based. In passing upon Conditional Use applications, the Board of Adjustment shall consider all relevant factors specified in other sections of this Ordinance, and: (a)The danger to life and property due to increased floodheights or velocities caused by encroachments. {b) The danger that materials may be swept onto other lands or downstream to the injury of others or they may block bridges, culverts or other hydraulic structures. (c)The proposed water supply and sanitation systems and theability of these systems to prevent disease, contamination,and unsanitary conditions. (d)The susceptibility of the proposed facility and itscontents to flood damage and the effect of such damage on theindividual owner. (e)The importance of the services provided by the proposedfacility to the community. (f)The requirements of the facility for a waterfrontlocation. 31 (g)The availability of alternative locations not subject toflooding for the proposed use. (h)The compatibility of the proposed use with existingdevelopment and development anticipated in the foreseeablefuture. (i)The relationship of the proposed use to the comprehensiveplan and flood plan management program for the area. (j)The safety of access to the property in times of floodfor ordinary and emergency vehicles. (k)The expected heights, velocity, duration, rate of rise,an sediment transport of the flood waters expected at thesite. (1)Such other factors which are relevant to the purposes ofthis Ordinance. 9.310.45 Time for Acting on Applicati on. The Board of Adjustment shall act on an application in the manner described above within 120 days from receiving the application, except that where additional information is required pursuant to 9.310.44 of this Ordinance. The Board of Adjustment shall render a written decision within 60 days from the receipt of such additional information. 9.310.46 Conditions Attached to Conditional Use Permits. Upon consideration of the factors listed above and the purpose of this Ordinance, the Board of Adjustment shall attach such conditions to the granting_ of Conditional Use Permits as it deems necessary to fulfill the purposes of this Ordinance. Such conditions may include, but are not limited to, the following: (a)Modification of waste treatment and water supply facilities. (b)Limitations on periods of use, occupancy, and operation. (c)Imposition of operational controls, sureties, and deedrestrictions. (d)Requirements for construction of channel modifications,compensatory storage, dikes, levees, and other protectivemeasures. 32 (e)Flood-proofing measures, in accordance with the StateBuilding Code and this Ordinance. The applicant shall submita plan or document certified by a registered professionalengineer or architect that the flood-proofing measures areconsistent with the Regulatory Flood Protection Elevation andassociated flood factors for the particular area. 9.310.47 The Board of Adjustment shall on Conditional Use requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent of the Ordinance and Comprehensive Plan. The findings shall be transmitted to the City Council in resolution form within 90 days after having been filed with the City. The City Council shall make a determination within 60 days after receiving the resolution from the Board. 9.310.48 Reapplication after denial. NO application for a Conditional Use which has been denied wholly or in part shall be resubmitted until a period of 6 months has passed from the date of said decision by the city Council, except on grounds of new evidence or proof of a change in conditions submitted to and found acceptable by the chairman of the Board of Adjustment. 9.310.49 Revocation. A violation of any condition set forth in granting a Conditional Use shall be a violation of this Ordinance and automatically terminates the Conditional Use. A Conditional Use granted shall become void within one year unless utilized to correct the situation as presented in support of granting a Conditional Use unless extension is applied for and granted by the City Council. 33 NONCONFORMING USES 9.311.1 A structure or the use of a structure or premises which was lawful before the passage or amendment of this Ordnance but which is not in conformity with the provisions of this Ordinance may be continued subject to the following conditions: 9.311.11 No such use shall be expanded, changed, enlarged, or altered in a way which increases its nonconformity. 9.311.12 Any alteration or addition to a nonconforming structure or nonconforming use which would result in increasing the flood damage potential of that structure or use shall be protected to the Regulatory Flood Protection Elevation in accordance with any of the elevation fill or flood-pro ofing techniques (i.e., FP-1 thru FP-4 flood-proofing classifications) allowable in the State Building Code, except as further restricted in 9.311.13 below. 9.311.13 The cost of any structural alterations or additions to any nonconforming structure over the life of the structure shall not exceed SO percent of the market value of the structure unless the conditions of this Section are satisfied. The cost of all of the Community's initial flood plain controls must be calculated into today's current cost which will include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the current cost of all previous and proposed alterations and additions exceeds 50 percent of the current market value of the structure, then the structure must meet the standards of Section 9. 3 04. O or 9.3 05.0 of this Ordinance for new structures depending upon whether the structure is in the Floodway or Flood Fringe, respectively. 9.311.14 If any nonconforming use is discontinued for 12 consecutive months, any future use of the building premises shall conform to this Ordinance. The assessor shall notify the Zoning Administrator in writing of instances of nonconforming uses which have been discontinued for a period of 12 months. 34 9.311.15 If any nonconforming use or structure is destroyed by any means, including floods, to an extent of SO percent or more of its market value at the time of destruction, it shall not be reconstructed except in conformity with the provisions of this Ordinance. The applicable provisions for establishing new uses or new structures in Sections 9.304.0, 9.305.0 or 9.306.0 will apply depending upon whether the use or structure is in the Floodway, Flood Fringe or General Flood Plain District, respectively. 9.311.16 Uses or adjuncts thereof which are or become nuisances shall not be entitled to continue as nonconforming uses. 9.311.17 Except as provided in 9 . 311. 15, any use which has been permitted as a Conditional Use shall not be considered as a nonconforming use. 9.311.18 Nonconforming uses located in the Floodway District shall be eliminated or brought into conformity with the standards contained in this Ordinance within a reasonable period of time as determined by the City Council, after a hearing for each such nonconforming use. the Board shall make its determination upon the basis of the normal useful life of any improvement upon the premises. In addition, the monetary value of any competitive advantage derived by the operation of such nonconforming use, by reason of the limitation on establishment of competing businesses as a result of this Ordinance, shall be considered as a reduction of losses resulting from the requirement of termination of the use under this Ordinance. 9.311.19 The Zoning Administrator shall prepare a list of those nonconforming uses which have been flo0dproofed or otherwise adequately protected in conformity with Section 9. 310. 46. The zoning Administrator shall present such list to the City Council which may issue a certificate to the owner stating that such uses, as a result of these corrective measures, are in conformity with the provisions of this Ordinance. 35 PENALTIES FOR VIOLATION 9.312.1 Violation of the provisions of this Ordinance or failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with grants of Variances or Conditional Uses) shall constitute a misdemeanor and shall be punishable as defined by law. 9.312.2 Nothing herein contained shall prevent the City from taking such other lawful action as is necessary to prevent or remedy any violation. Such actions may include but are not limited to: 9.312.21 In responding to a suspected ordinance violation, the zoning Administrator and City may utilize the full array of enforcement actions available to it including but not limited to prosecution and fines, injunction, after-the-fact permits, orders for corrective measures or a request to the National Flood Insurance Program for denial of flood insurance availability to the guilty party. The community must act in good faith to enforce these official controls and to correct ordinance violations to the extent possible so as not to jeopardize its eligibility in the National Flood Insurance Program. 9.312.22 When an ordinance violation is either discovered by or brought to the attention of the Zoning Administrator, the Zoning Administrator shall immediately investigate the situation and document the nature and extent of the violation of the official control. As soon as is reasonably possible, this information will be submitted to the appropriate Department of Natural Resources and Federal Emergency Management Agency Regional Office along with the Community's plan of action to correct the violation to the degree possible. 9.312.23 The Zoning Administrator shall notify the suspected party of the requirements of this Ordinance and all other Official Controls and the nature and extent of the suspected violation of these controls. If the structure and/or use is under construction or development, the Zoning Administrator may order the construction or development immediately halted until a proper permit or approval is granted by the Community. If 36 the construction or development is already completed, then the Zoning Administrator may either (1) issue an order identifying the corrective actions that must be made within a specified time period to bring the use or structure into compliance with the official controls, or (2) notify the responsible party to apply for an after-the-fact permit/development approval within a specified period of time not to exceed 30 days. 9.312.24 If the responsible party does not appropriately respond to the Zoning Administrator within the specified period of time, the responsible party shall upon conviction thereof be fined not more than $500.00 or imorisoned for not more than 90 days, or both. Each additional day that lapses shall constitute an additional violation of this Ordinance and shall be prosecuted accordingly. The Zoning Administrator shall also upon the lapse of the specified response period notify the landowner to restore the land to the condition which exited prior to the violation of this Ordinance. 37 AMENDMENTS The flood plan designation on the Official Zoning Map shall not be removed from flood plan areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regional flood and is contiguous to lands outside the flood plain. Special Resources if he determines that, through other measures, lands are adequately protected for the intended use. All amendments to this Ordinance, including amendments .to the Official Zoning Map, must be submitted to and approved by the Commissioner of Natural Resources prior to adoption. changes in the Official Zoning Map must meet the Federal Emergency Management Agency's (FEMA) Technical Conditions and Criteria and must receive prior FEMA approval before adoption. The Commissioner of Natural Resources must be given 10 days written notice of all hearings to consider an amendment to this Ordinance and said notice shall include a draft of the ordinance amendment or technical study under consideration. SECTION 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: __________ _ Second Reading: __________ _ Date of Pas.sage: _________ _ Offered By: ____________ _ Seconded By: ___________ _ Roll Call: ____________ _ Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary 38 CITY OF COLUMBIA HEIGHTS MEETING OF: February 22, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORiGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPRoviL ITEM: ORDINANCE DEALING WITH PRIMARY BY: S. W. ANDERSON BY:� WI C/J NO: &. o. ELECTIONS DATE: 02/19/93 ?, -)CJ- Based on direction by the City Charter Commission, the City Attorney drafted Ordinance No. 1260 which repeals Section 2.101 (4) of the City Code. Section 2.101 (4) is inconsistent with the Charter provision relating to the date of primary elections. This ordinance repeals the old section and replaces it with a new Section 2.101 (4) which agrees with the City Charter. Consequently, after the ordinance is enacted, both the City Charter and the City Code will state that, "The primary election date shall be held forty-two days before the regular municipal election". RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1260, Being an Ordinance Repealing Chapter 2, Article I, Section 1, Subsection 4, of the City Code of the City of Columbia Heights, Pertaining to Elected Officials and Elections, for F�y....22, 1993. �r COUNCIL ACTION: ORDINANCE NO. 1260 BEING AN ORDINANCE REPEALING CHAPTER 2, ARTICLE I, SECTION 1, SUBSECTION 4, OF THE CITY CODE OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO ELECTED OFFICIALS AND ELECTIONS The City of Columbia Heights does ordain: Section 1: CHAPTER 2 ARTICLE I SECTION 1 2.101 (4) Chapter 2, Article I, Section 1, Subsection 4, of the City Code of Columbia Heights which currently reads as follows, to wit: LEGISLATIVE PROCESS ELECTED OFFICIALS ELECTIONS The primary election date shall be the Tuesday after the second Monday in October. is herewith amended to read as follows: CHAPTER 2 ARTICLE I SECTION 1 2.101 (4) Section 2: The days This from LEGISLATIVE PROCESS ELECTED OFFICIALS ELECTIONS primary election date shall be held forty-two before the regular municipal election. Ordinance shall be in full force and effect and after thirty (30) days after its passage. First Readin g: __________ _Second Reading: -----------Date of Passage: _________ _ Offered By: ___________ _ Seconded By: ___________ _ Roll Call: Donald J. Murzyn Jr., Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETIER AGENDA SECTION: ORDINANCES & RESOLUTIONS NO. 6 ITEM: RESOLUTION FOR PREPARATION OF PLANS & NO. ADVERTISING OF BIDS FOR 52ND A VENUE ,.£. FLOODWAY PROIBCT ORIGINATING DEPARTMENT: PUBLIC WORKS BY: M. Winson J{#.J DATE: 2/18/93 Meeting of: .... 2.._fl=2/9......_3 __ _ CITY MANAGER BY:gJ DATE: 1, ,f/1) The City has been infonned that the Fridley City Council supports Maier Stewart and Associates' (MSA) estimate of $150,000 for the 52nd Avenue Floodway and Cover Pond Diversion Project The Joint Powers Agreement executed between the two cities required that both cities approve the advertising for bids and awarding of the contract The attached resolution satisfies the requirement to prepare plans and specifications and advertise for bids, and will allow the Council to review the bids and to make final determination for construction of the project $100,000 has been budgeted for the Columbia Heights share which exceeds the anticipated $75,000 which would be required from the City under the proposed project RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 93-, being a resolution authorizing the preparation of plans and specifications and advertising for bids on the 52nd Avenue Floodway and Clover Pond Diversion Project MAW:jb 93-089 Attachment COUNCIL ACTION: RESOLUTION NO. 93- RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR THE 52ND A VENUE FLOODWAY AND CLOVER POND DIVERSION PROJECT WHEREAS, the cities of Columbia Heights and Fridley in March, 1991, entered into a Joint Powers Agreement to address the storm water improvements associated with the 52nd Avenue Floodway and Oover Pond Diversion Project, and WHEREAS, both cities agreed to retain the services of Maier Stewart and Associates, Inc. (MSA) to prepare preliminary plans for the storm water improvements, and WHEREAS, MSA had submitted a preliminary design report in November, 1991, and WHEREAS, MSA has revised their original report and submitted a proposal to complete the proposed 52nd Avenue Floodway and Clover Pond Diversion Project at an estimated cost of $150,000, and WHEREAS, the cities of Columbia Heights and Fridley have agreed to share equally in this project, and WHEREAS, both City Councils reserve the right to award the contract for construction after bids have been received, NOW, THEREFORE, BE IT RESOLVED THAT, the City Cowicil of the City of Columbia Heights, Anoka County, Minnesota, agree with the concurrence of the City Council of Fridley, authorize the preparation of final plans and specifications for the 52nd Avenue Floodway and Clover Pond Diversion Project by MSA, and BE IT FURTHER RESOLVED THAT, after review and approval of the plans and specifications by the Directors of Public Works of both cities, that MSA is authorized to seek bids based upon the engineering plans and specifications, and BE IT FURTHER RESOLVED THAT, upon receipt and opening of the sealed bids, both Councils will review the bids and shall give their approval for the successful bidder and award of the contracL Dated this ___ day of _______ _, 1993 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by: By: ____________ _ Donald J. Murzyn, Jr., Mayor Roll Call: Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 22nd day of February, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Oerk __ f__ r -I - JI 1/) .. STORM SEWER SYSTEM CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINN. --\\ 52.No /file. h.ooDw4 � Ct..0vETZ--?o� 1�11/'�10,J /i �II �II I II l LINCOLN ->v�� -:i9A 1 \\ mr 1 )J ---,.,_.,,,�-I 1.-J.111"1'\IVU.T I LAKE ; \ ' � �tf/;3 C ONTR,01.LfiO 0 I VE/l..:r.lc»J .JkrnREST -_, PB�\ ti _.. ) II I I I I I I I I I �! I CITY OF COLUMBIA HEIGHTS RESOLUTION 93 -__ WHEREAS, the position of City Manager will become vacant on April 1, 1993, due to the retirement of Stuart W. Anderson, and, WHEREAS, the City Council has, with the assistance of a consultant, conducted an extensive search for candidates for City Manager, and, WHEREAS, after a thorough process to select a finalist from among a group endorsed by the consultant, the Council has selected Patrick L. Hentges, and, WHEREAS, discussions with Patrick L. Hentges have provided mutually acceptable terms and conditions of employment; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby appoint Patrick L. Hentges, City Manager of the City of Columbia Heights, effective April 1, 1993; and, City Manager Designate no earlier than March 8, 1993 nor later than March 22, 1993, under the following terms and conditions of employment: 1.The City Manager shall be compensated at the annual rate of $72,000. Upon completion of six months employment, the City Council will provide a performance evaluation and once again upon completion of twelve months of employment. Subject to satisfactory review, the Council may adjust the base salary plus may grant performance merit pay. 2.The City Manager shall receive a car allowance of $250 per month. 3.The City Manager shall earn vacation, holidays and deferred compensation as is authorized for other non union essential and confidential employees. 4.The City Manager shall receive $260 a month for 1993 for use of insurance benefits and deferred compensation as is authorized for all other non-union essential and confidential employees. 5.The City Manager shall be granted an immediate thirty day bank of sick leave. The City Manager shall earn one day per month of sick leave against this bank and will not accumulate an excess of thirty days until the entire initial bank has been returned. The City Manager may draw against that sick leave bank. 6.The City Manager is authorized, subject to budget and Council approval, reasonable expenses for professional development in the area of dues and subscriptions, attendance at conferences and seminars, etc. These items include the International City Management Association, the Minnesota City/County Management Association, Metropolitan Area Management Association, and the League of Minnesota Cities. 7.The City shall pay up to $2,000 for expenses incurred by the City Manager in connection with relocation of his residence from Faribault, Minnesota, to Columbia Heights, Minnesota. 8.In the event that the City Manager is discharged without cause, he shall receive thirty days' advance notice and severance pay based on the following schedule: a.Within the first year of employment, five months; b.Within the second year of employment, four months; c.For every year thereafter, a minimum of three months. The City is under no obligation to pay this fee if the City Manager voluntarily terminates his employment, or, if during the time of payment, he finds other comparable employment. Passed this 22nd day of February, 1993. Offered by: Seconded by: Roll call: Jo -Anne Student, Council-Secretary Donald Murzyn, Jr., Mayor 1-f-hl CITY COUNCIL LETTER Meeting of: FEBRUARY 19, 1993 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGERNO: ITEM: NO: 7 APPO I NTMEHTS TO 7.A,BOARDS AND COMMISSIONS COUNCIL BY: J, STUDENT DATE: FEBRUARY 19, 1993 ---- APPROV� BY� DATE: q,\ ,-f'--- RECOMMENDED MOTION: Hove to appoint Mary Hanson to the Planning & ZoningCommission to fill the unexpired term of Marilyn Deering for a term expirJng in April 1994 and to appoint James Fowler to the Planning & Zoning Commission to fill the unexpired term of Joe Ryan for a term expiring in April 1995, RECOMMENDED MOTION; Move to appoint Mayor Donald J, Murzyn, Jr, to theHoesing and Redevelopment Authority to complete the unexpired term of Jon Pawluk for a term expiring in April 1993\ /�� (YI i . .,ff (1'1c11·1 COUNCIL ACTION: = . -- � � --- - -- i:: -- -. - -- . CITY OF COLUMBIA HEIGHTS APPLICATION FORM FOR BOARD AND COM�ION MEMBERSHIP DATE �/�/,,,91/3 • NAM.E � _,7" :;J/� ADDRESS ;f:s-c, 11' � .... � � A: :JR C �n�� .&f_;,,� � S::S:Y.;?/--� HOME TELEPHONE NUMBER�J?/'J:S: WORK TELEPHONE NUMBER _________ _ BOARD(S} OR COMMJSSJON(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission --- Charter Commission --- ___ Housing & Redevelopment Authority Human Services Commission --- Insurance Commission--- Merit Commission --- ___ Library Board Traffic Commission --- Part & Recreation Commiuion ---K Planning & Zoning Commission Police & Fire Civil Service Commission --- ___ Science, Technology & Energy Commission Qualifications for said position{s); include education and ezperience: .£:.:?:7� =;:!n Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) �' .. ,.� .. _.., � G.,� RETURN TO: Council Secretary Signature �e,.c 7 ,<' ......-"v'��-� Columbia Heights City Hall 590 40th A venue N.E. Columbia Heights, MN 55421 tit! __ ...;_ ______ j,,. -............. __ __._.._ .... -, •• $»;,·�er ••. r1("rrl::rn· tot ·s, CITY OP COLUMBIA HEIGH1'SAPPUCATION FORM POR. BOARD AND COM�ION MEMBERSHIP NAME �A ADDRESS� � �· DA TE ;J. -( /-'f 3 .� 'll[ HOME TELEPHONE NUMBER S? '(--/ 3 33 WORK TELEPHONE NUMBER ______ _ BOARD(S) OR COMMJSSJON(S) ON WIDCH I WOULD LIKE TO SERVE:(Indicate preference: 1, 2, 3, if more than one) ---Cable Communications Commission Chane, Commission--- ___ Housing &. Redevelopment Authorityr Human Services Commission Insurance Commission--- Merit Commission--- ___ Library Board Traf fie Commission--- Park &. Recreation Commiuion--- __ (_ Planning & Zoning Comm ission---Police & Fire Civil Service Commission ___ Science, Technology & Energy Commission Qualifications for said position(s); include education and ezperience: Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times formeetings.) .;1.u .,(.� -•---Wt..#l-J.L4 � RETURN TO: CoUDcil Secretary Signature k � Columbia Heights City Hall590 40th A venue N.E. Columbia Heights, MN 55421 CITY COUNCIL LETTER Meeting of: February 22, 1993 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Building Inspections APPROVAL 1 ITEM: Temporary Sign Request BY: Evelyn Nygaard� BY:S�;u,i) NO: 4901 University Avenue 7.�8. DATE: February 19, 1993 9- Attached is a copy of a letter from Steven Haw of the Grocery Hut store, 4901 University Avenue requesting permission to install a portable sign on the University Avenue side of the property off of the public right of way. The requested dates are February 23-27, 1993. Staff recommends approval of the temporary signage as requested provided a $100 deposit is submitted to the City to assure removal of the portable sign by February 28, 1993. RECOMMENDED MOTION: Move to approve the temporary signage as requested provided a $100 deposit is submitted to the City to assure the removal of the temporary signage by February 28, 1993. COUNCIL ACTION: c:::, ------ Im c:, II --- -----= - I -IAI ��,·�m�···E·m--N�'(o;'IJJDi'@' .·,. D � .-., ., ··· C 1W, : · ·., • --h� '.. :V.t�. '�;. .-. >, J l�-----��-'�-� : >l@liki«1�9 .. �lt<1BB February 18, 1993 City of Columbia Heights ATTN: Cathy Dear Cathy, This letter is our request for a non-permanent, portable, lighted sign to be located at our store at 4901 University Ave. N. We are requestin� the use of this sign for 5 days. It will be used to advertise current store specials. We ask that you consider our request at the council meeting Feb. 22, and let us know as soon as it is convenient. Thanking you in advance, I remain Sincerly, Steven Haw �/K- J,:1e_ 1 tJ/43 -�/47 P.O. Box 221 • Champlin, Minnesota 55316 • (612) 754-3643 CITY COUNCIL LETTER Meeting of: Februay 22, 1993 --AGENDA SECTION: Communicat ions ORIGINATING DEPT.: CITY MANAGER NO: 7 Building Inspections APPROVAL A BY: )i 'r-_.,q) ITEM: Temporary Sign Request i7_ 0 ae,•BY: Evelyn Nygaard� NO: 4110 Central Ave •• Jean's Furniture DATE: 2/22/93 I ')..,. 1--..= Jean L. Allum of Jean's Central Furniture, 4110 Central Avenue, has submitted a request for temporary signage of a 3' x 20' long canvass banner which reads •Furniture Sale' on the frontof the building from March 2-7, 1993. This business was granted temporary signage for September 16-21, 1992 and November 25-29, 1992. This business frequently puts out a freestanding sign on the boulevardalthough they have been warned repeatedly in writing that it is not allowed. The Planning and Zoning Commission will be discussing temporary signage at their meeting of March 2, 1993. Staff recommends denial of the temporary signage request as this is the third request in less than six month. It would also be setting a precedent to other business that adhere to the current temporary signage policy. RECOMMENDED MOTION: Move to deny the temporary signage request for Jean's Central Furniture of 4110 Central Avenue for the dates of March 2-7. 1993. O!I'-H>N. ove to approve the temporary signage request for Jean's Central Furniture� entral Avenue for the dates of March 2-7.1993 provided a $100 deposit is submi't...ted t�License Clerk prior to the installation of the temporary banner. COUNCIL ACTION: � r I I � -'-" - I • • I I • ,, i .. - ��; ��d��.v� ... �.,� , � � :' , � �� 3��j �o�JJA--zU& ,IA A., ,j � -• � T -.L£, � -;;::;;J7 � � / v��;k k/UAd� � --m MJl t:? � � �7 '?1 WI� 7 .d __ �� __,/VI � k F� , � ·� /4:th ,;,,,,,,c� �ll � 3Q '� � ;t$z_, � fer:t::' � I -u� M�� '�. �-;;/-�.tJ 0-c ( � �¼.l� 7/J;;:o �-/fb,4-1. �, , 1?h,, 0SVdf 7 ff-(9 IS- [M�@�DW�[ID FfB f.� 199) MANAGER CITY OF COLUMBIA HEIGHTS CITY COUNCIL LEITER MEETING OF: .EEBRUARY 22, 1993 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 8 FINANCE APPROVAL ITEM: CONTRACT WITH HRA FOR THE BY: WILLIAM ELRITE BY: NO: CITY TO PROVIDE ACCOUNTING w� SERVICES DATE: B. 16, 1993 8.A .. In December of 1992, the City Council reviewed the possibility of the City Finance Department staff providing accounting services for the HRA. At that time, staff was instructed to work out an agreeJnent ta provide thes� services. Attached is a memo from the Finance Director reflecting the cost savings ta-the taxpayers .in Columbia Heights if the City Finance Department performs HRA's accounting work Also attached is a draft proposed contract At this time, Don Schneider, the Executive· Director of the HRA, h�s reported that HRA has significantly reduced their outside acco�ting services and is maintaining the majority of their records internally. This has resulted in a cost savings to .the HRA, but dqes leave them in a somewhat vulnerable position s�e they no l'o1'ger have a backup system if their Financial Coordinator position becomes vacant To ensure that HRA has an ongoing accounting system, they should either contract with the City or some other entity for backup services, or contract with the.City to maintain all of thew accounting records. Since the City Finance Department has several staff positions, it is more feasible to provide engoing accounting services even if one or twQ positions become vacant at the same time. Staff is still of the opinion that a monthly charge of $1;400 is appropriate; however, in the best interests of HRA and the ta�ayers of Columbia Heights, the.recommended motion has �en r�uced to $1,100 to facilitate approval of the contract. RECOMMENDED MOTION: Move to auth0rize the Mayor and City Manager to enter into a cmntract with the Housing and Redevelop,ment Authority to provide accounting s.ervi.ces, with a onetime start-up fee of $1,500, and a monthly charge of $1,100. WE:dn 9302162 Attachments: Memo from Finance Director Draft contract COUNCIL ACTION: DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS FEBRUARY 16, 1993 STU ANDERSON CITY MANAGER J WILLIAM ELRITEI_) fV FINANCE DIRECTOR COST OF PROVIDING ACCOUNTING SERVICES TO HRA This memo is written at the request of a Council member to show the estimated costs to the City for providing accounting services to the HRA. lliustrated is a best case scenario assuming that everything went well and there were no problems, and also the detail of the original cost estimate. I have attached a schedule showing the original estimate on the amount of time needed to perform HRA's accounting. This scenario allows for some problems and will provide complete audit detail. The estimated cost under this scenario is $1,486 per month. The second alternative on the schedule is a best case scenario assuming that everything operates without flaws and there are no problems. The estimated monthly cost for this service is $1,032. In either case, the entire plan is based on the City hiring an additional entry level accounting clerk. Some of the entry level accounting duties currently done by the accounting coordinator, assistant finance director and payroll clerk would be assigned to this accounting clerk to free up their time to do the HRA work. The additional out-of-pocket expense to the City for this position would be approximately $10,500 per year. I have also attached a schedule showing the cost savings to the taxpayers under the City's original proposal to do the HRA accounting for $1,400 per month. Under the original proposal and HR.A's budget, the savings to taxpayers would be $22,564. If there are any questions or additional information you want on this subject please let me know. WE:al 9202161 City of Columbia Heights Computation of service charge to H.R.A. tor maintaining H.R.A. accounting records Prepared February 15, 1993 City Position Finance Director Assistant Finance Director Accounting Coordinator Payroll Clerk Salary cost Fringe Benefits Weekly total Annual total Monthly cost Hourly Rate 30.36 19.87 13.85 12.24 Current best estimate allowing for some problems Number Cost of hours 1.00 30.36 4.00 79.48 9.00 124.65 1.00 12.24 ----------- 246.73 96.22 ----------- 342.95 17,833.64 1,486.14 Estimate not allowing for any problems & assuming that everything occurs without any requirement for extra time Number of hours 1.00 3.00 5.00 1.00 Cost 30.36 59.61 69.25 12.24 171.46 66.87 238.33 12,393.13 1,032.76 The City's proposed charge to the H.R.A. is $1,400 per month CITY OF COLUMBIA HEIGHTS COSTS RELATED TO H.R.A. ACCOUNTING SERVICES PREPARED JANUARY 8, 1993 Note: These computations are based on the City maintaining a separate set of financial records for the H.R.A. and reflect the net savings to the Taxpayers. H.R.A. will be billed the actual cosi to maintain their records based on the time of various staff people who work on their records. However the only additional cost to the Taxpayer is the cost of the entry level part time accounting clerk. This position will be assigned various entry level duties from the other positions to free up time in those positions to work on the H.R.A. records. ESTIMATED SAVINGS TO COLUMBIA HEIGHTS TAXPAYERS By City staff doing H.R.A.'s accounting ********************************************** Budgeted H.R.A.expenses ********************************************** Financial Coordinator salary & fringe Outside accounting services Audit expense Total current cost LESS: Cost of Pt. accounting clerk Est. Audit expense Net savings to Taxpayers 21,000 10,000 5,564 36,564 10,500 3,500· ---------· 22,564 l!J uu w u u AGREEMENT FOR COMPUTERIZED ACCOUNTING SERVICES This agreement made this __ day of _____ -J 1993, by and between the Housing and Redevelopment Authority of Columbia Heights, a body corporate and politic, organized and existing under and by the vinue of the laws of the State of Minnesota. hereinafter called the "HRA" and the City of Columbia Heights, hereinafter rcfemd to as the "City". Whereas, the HRA desires to avail itself of certain computerized accounting services; Now, therefore, the HRA and the City do mutually agree as follows: L In order to begin this service in an orderly manner, the HRA agrees to furnish ID the City Finance Department, as applicable, the following information during the periods indicated: General Ledger Non-Routine Accounting A.An accurate and currently posted set of general and subsidiary ledgers, balances to the end of the month prior to the beginning of the accounting services under this contract. B.Copy of each Deposit Slip, with a brief description of the type of receipts and containing a breakdown of rent and security deposits. The deposit slip shall include the fund and revenue line item code. Deposit slip shall also contain inclusive cash receipt numbers. Deposit slips arc to be submitted on a weekly basis to the Ci� Assistant Finance Director no later than 12:00 noon on the Monday of the week following the deposit. C.A supply of accounts payable checks shall be maintained by the HRA in the City Finance Department. A payment voucher fonn containing at a minimum the following information is to be submitted for all payments: 1.The name and address of the individual or firm to whom payment is to be made. 2.The fund-department-object ID which the expenditure is to be charged. 3.Invoice number and date. 4.Brief description of item/service being purchased. 5.Dollar amount of the check to be processed. : .! CONTRACT.ACC Page 1 l!J uu U\l u u 6.Signature of HRA Executive Director or authoril.Cd representative authorizingpaymcnL Documentation supporting the payment must be attached 10 this f onn. Examples of supporting documentation arc invoices (both the original and remittance copy), receiving repons, packing slips, purchase orders and internal forms. All payments must be supported by documentation from the vendor verifying the amount being paid. Payment vouchers are 10 be submitted by 12:00 noon Friday each week 10 the Oty Assistant Finance Director. Checks will be printed on the second and founh Monday each month. Checks and vouchers will be returned 10 HRA for signing and distribution. Payment vouchers will be returned to the Oty to be filed in the Oty Finance DcpanmcnL D.One photocopy of all contracts in effect at the time of this agreement and a contractregister containing an indexed listing of all contracts. One photocopy of all contraetSentered into by the HRA to be submincd to the City when executed. An updated contractregister to be submitted by the HRA to the City upon additions or terminations ofcontracts. E.Bank statement. The City Finance Department will reconcile the bank statement andforward a copy of the reconciliation to the HRA Executive Director. F.One copy of the HR.A's Development Program Budget, Contract Award and Final Budgetand Management Budgets (Low-Rent and Leasing) and revisions thereto (to be submittedto the City Finance Depanment immediately following approval by the Dcpanment ofHousing and Urban Development). All other budgets will be submincd upon adoptionby the HRA Board of Directors. G.An insurance register showing all insurance policies, amount of coverage, period ofcoverage and premium as of the date of the beginning of the accounting service. Anupdated insurance register shall be provided as ·coverage is changed, added or deleted, andat the beginning of each new policy period. R Copies of alt pertinent data received concerning financing uansactions and Fiscal Agent Accounts. J.A list of non-expendable equipment which is balanced to the related Development Costor Propeny Leagcr Account as of the date of the beginning of the accounting semcc.The equipment list shall contain at a minimum the following infam:wion: 1.Description of equipmcnL 2.Location of equipmenL 3.Owning fund or department CONTRACT.ACC Page 2 4.Cost of equipment. 5.Date of purchase. 6.Useful life of equipmenL 7.Identification number. w La [A\ � 1f J.All necessary supplies are to be provided to the City Finance Department by the HRA or supplies will be billed to the HRA on a cost reimbursement basis if provided by the City. K.A listing of all vendors to whom 1099 forms were issued in 1992. The vendor listing shall include vendor name and address, total payments for 1992 and taxpayer identification number. L.The HRA shall prepare and provide to the City copies of any required reports related to def erred compensation plans or other type of retirement plans and any federal or state informational repons. PayroU Accounting A.Copy of personnel policy and all employment contracts currently in effect and any renewals or extensions thereof as soon as available. B.List of.pay dates for the current year. C.Current copy of fonn W-4 for each employee. D.Copies of current enrollment and/or change forms authorized by each employee for any and all payroll deductions and adjustments before taxes (insmance, deferred compensation, etc.). E.Current sick and vacation balances for each employee. F.Supply of pa)TOll checks to be kept in the City Finance DepanmenL Other forms to be provided by the City on a cost reimbursement basis. 0.Time cards, employee additions or terminations, and any changes to deductions or adjusancnts before taxes are to be submitted to the City Finance Depanment one week prior to pay date by 4:30 p.m. .1 COm'R.ACT.ACC Page 3 Tenant Accounting L!!J LIU Lnl u u Summary sheet indicating total receipts with a breakdown of rent and security deposits, to be provided to the City Finance Department on a monthly basis. n. During the continuance of the contract, the City shall: A.Devote the time and attention necessary to ensure the performance of the work in anaccurate and timely manner. B.Perform all operations necessary to maintain the general ledgers and subsidiary ledgersfor the HRA; and to prepare, maintain or furnish, as applicable, the following financialrcpons and records: 1.Process accounts payable checks the second and founh Monday each month andprint checks. 2.Preparation of Business Records Corporation Financial Software System generate.drepons on a monthly basis. 3.Prepare Form HUD-52267-Computation of Payments in lieu of Taxes -annually. 4.Prepare Form HUD-S2595-Balance Sheet -annually. 5.Prepare Fonn HUD-52596-State of Income and Expense and Changes inAccumulated Surplus or Deficit from Operations -annually. 6.Prepare Form HUD-52598-Analysis of Non-routine Expenditures -semi-annually. 7.Prepare Form HUD-S2599-Statemcnt of Operating Receipts and Expenditures -semi-annually. 8.Maintain non-expendable property records. 9.Prepare annual 1099 forms from a listing provided by the HRA of "YCndorsrequired to receive 1099. The vendor listing shall include vendor name, cmrentaddress, total payments for the year and taxpayer identification number. CONTRACT.ACC Page4 W lru lAl lf LI C.Pcrf onn all operations necessary to maintain the payroll subsidiary ledgers for the HRA; and to prepare, maintain or furnish as applicable the following payroll rcpons and records: 1.Process payroll and print checks according to the scht.dule or pay dates to be providt.d by the HRA on a biweekly basis. 2.Preparation of Business Records Corporation Payroll Software System generated rcpons on a monthly basis. 3.Preparation or the HRA 's quanerly payroll tax returns, year end reconciliation andW-2's. 4.Preparation of any other legally required payroll related repons shall be the responsibility or the HRA (i.e. EEOC Rcpons, Form 990). D.Supplemental Services: At the request or the HRA, the City will also perform the following services: 1.Assist the HRA in preparing budgets, requests for funds and other financial documents, not covered in paragraphs A, B and C. above. 2.Prepare Tenants Accounts Receivable Ledger -monthly. 3.If the HRA 's books and records arc not currently posted as of the date of transfer of the accounting functions to the City, the HRA may employ the City to do all of the work necessary to bring the books and records to a current condition. 4.Development of specialized repons other than those automatically created by Business Records Corporation Financial System Software or Payroll System Software, as applicable. E.The City shall have exclusive use of the HRA Financial Coordinator's office space for the storage of supplies and records. m. For Basic Services defined in paragraphs A, B, and C above, the HRA agrees to pay the City a fee detennined in accordance with Exhibit A, hereto anacht.d and hereby made a pan of this contraet. · · CONTRACT.Ace Pases l.!LJ ln) !nl lf L Provided the HRA request the City to perform any of the supplemental selVices as outlined under paragraph D above, the HRA shall reimburse the City at an hourly rate equal to the current three· year hourly wage scale of the Assistant Finance Director plus applicable fringe benefit costs at the current rate. ln addition, it is understood and agreed that should the City not timely receive the basic material outlined in Section I from the HRA, the City shall have an equivalent time extension for delivery of information and rcpons. It is also expressly understood and agreed that, should the HRA fail to furnish to the City the basic infonnation on which the maintenance of the HRA 's n:cords is predicated within a ieasonable time following the date this material is due, then the City shall be released of their responsibility under this contract to perform the services listed under Section D above, until such time as the necessary basic infonnation is furnished to the City. IV The HRA agrees to use the accounting services as aforesaid, and the City agrees to provide the same, commencing with the month of _______ • This agreement shall continue in effect until terminated, and may be terminated upon thiny (30) days written notice to the other, effective at the end of any calendar month. V All books of �ccounts and records maintained for the HRA, together with all supporting documents, shall remain the property of the HRA and shall be returned to the HRA after they have served their purpose with the City, but in any event, upon termination of the contract. VI By entering into this conttact for accounting services, the HRA agrees to hold the City of Columbia Heights harmless from any claims for damage, penalties or fees that may arise as a result of this contract or the services performed or not pcrf ormed under the contract. VD Nondiscrimination In connection with the penormance of work under this contract, the City agrees not to discriminate against any employee or appl\cant for employment because of race, creed, color or national origin. The City will take affuma�ve action to ensure that applicants arc employed, and CONTRACT .ACC Page6 l!J LJU LiJ LJ . U that employees are treated during employment, without regard to their race, creed, color or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other fonns of compensation; and selection for nining, including apprenticeship. Officials Not to Benefit No member of or delegate to Congress or resident commissioner shall be admitted to any share or part of this contract or to any benefit that may arise therefrom. Interest by Members of Housing and Redevelopment Authority No member, office or employee of the HRA during his tenure, or for one year theiufter, shall have any interest, director of indirect, in this contraet or the proceeds lhcreof. Dated this ___ day of ______ ,. 1993. Columbia Heights City of Columbia Heights Housing and Redevelopment Authority Donald Schneider, Executive Director Donald J. Murzyn, Jr., Mayor C.B. Heintz, Chairperson Stuart Anderson, City Manager CONTRACT .ACC Page 7 EXHmIT A !ID ill ill � � The City of Columbia Heights will perfonn the basic services, as described in Paragraphs A, B and C for the Housing and Redevelopment Authority of Columbia Heights for a monthly fee of $. _______ CONTRACT .ACC Page 8 CITY OF COLUMBIA BEIGBTS Meeting of: February 22. 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER HRA APPIJ.OVAL ITEM: HRA APPLICATION FOR HOME BY: $:��' 'BY:�,. I �-'1.3 PROGRAM FONDS 9.A.NO: DATE: February 17, 1993 The HRA/City has been invited by Anoka county to apply for funds under the Federal Department of Housing and Urban Development (BUD) HOME Program. The use of the $310,000 that Anoka County has available is subject to HOME Program regulations and the priorities established by Anoka County (See Appendix "A" for copy of letter from Anoka County and Appendix "B" for the swnmary of HOME Program Regulations). The "HOME Program" is the HOME Investment Partnership Program of the 1990 Cranston-Gonzales National Affordable Housing Act. The City Housing and Redevelopment Authority (HRA) plans on applying for up to $70,000 under this program by the February 26th deadline. Since housing rehabilitation for homeowners is a priority item in the Anoka County Comprehensive Housing Affordability Strategy (CHAS) and would have a good chance of being funded, the HRA has decided to apply for funds for housing rehabilitation for lower income homeowners. The proposed program will be basically the same ae c,ir Anoka County Community Development Block Grant (CDBG) funded Home Improvement Grant Program except that income limits will be slightly higher ( 50% of Median Income) for the first year of the 2 year program. Then if the money is not used, the limits will be increased to the maximums allowed (80% of Median �ncome). Information on the current CDBG funded program and income limits are attached as Appendix "C" and "D". A copy of the application, approved by the HRA Board is attached as Appendix "E". To enhance the chance of approval of the application, it is desirable to have City Council concurrence on the application. RECOMMENDED MOTION: Move to approve the application by the Housing and Redevelopment Authority of Columbia Heights for up to $70,000 from the Anoka County HOME Program with the HRA authorized to apply for funds, receive funds and administe·r the program on behalf of the City of Columbia Heights. cc: HRA Commissioners COUNCIL ACTION: t" ':"'.'.' -1 'C""'.'1 COUNTY OF ANOKA Urban Anoka County Community Development Block Grant GOVERNMENT CENTER 2100 3rd Avenue • Anoka, Minnesota 55303-2489 • (612) 323-5709 Mr. Don Schneider Community Development Director City of Columbia Heights 590 -40th Avenue N.E. Columbia Heights, Minnesota 55421 Re: 1993 HOME Program Dear Don: January 29, 1993 Anoka County will have access to approximately $310,000 of 1993 HOME funds to complete housing projects that serve low income people. The use of those funds is subject to HOME regulations, and the priorities established by the Anoka County Comprehensive Housing Affordability Strategy. If your agency desires to submit an application for those funds, please call Anoka County at 323-5709 for an application packet. Applications are due Friday, February 26th. I apologize for the short notice but HUD gives HOME recipients only 45 days from the Notice of Fund Availability to the date the applications are due in their office. Hopefully, agencies ha ve been considering potential projects during the six months since our 1992 award, anticipating this annual program. Keep in mind that in any competition resulting from multiple application, agencies that address the County priorities and submit complete-applications proposing obviously feasible projects will have an edge. Please call me at 323-5709 with any questions. Sincerely, �� Community Development Manager JOW:sw Affirmative Action / Equal Opportunity Employer �! APPENDIX 11 A 11 SUMMARY OF HOME PROGRAM REGULATIONS This summary is provided so that an agency may make a tentative determination of eligibility for a proposed project. It is not a substitute for reviewing the Federal regulations attached if the agency decides to submit an application, since there is more detail in the regulations than can be accommodated here. WHO MAY APPLY: Any legally organized entity with contract authority. ELIGIBLE ACTIVITIES: .Acquisition, rehabilitation, new construction, tenant assistance which result in housing for low income persons and families. INCOME GUIDELINES: 1 00% of the assisted units must house persons at 80% of metropolitan median income or lower. Rental projects must in addition meet some other lower income requirements that are outlined in the regulations. RENTS: See the regulations which are somewhat complicated. RENT CONTROL: Five to fifteen years for existing; twenty years for new housing. MATCHING REQUIREMENTS: Each applicant must provide a match of 20% of the HOME Program grant from non Federal sources. Owner equity is not considered a match. Examples of acceptable matches would be donated land or buildings, matching grants from non-Federal sources, tax abatements, site improvements, etc. DU£ 93 mw.@w.�\'!lW.® fEBO S '°\993 ACCT:\P ,-oM\N\SiRM'T\ON APPENDIX "B" - ANOKA COUNTY COMMUNITY DEVELOP.MENT BLOCK GRANT FUNDED HOME IMPROVEMENT .GRANT PROGRAM u GEJIBRAL Illl'ORXATION Z'he Home Improvement Grant Program ?rovides financial assistance to low and ;noderate income Colwnbia Heights home.:>wners who need to maJce ba.sic repairs or �mprovements to their homes. :unds tor the program are provided under :.'le Community Development Block Grant ?:ogram. Home Improvement grant:s only .,eed to be repaid it you sell, move or :,thenrise convey your home during the .:-epayment: term. ::p to $9, ooo is available to qualified .'lomeowners. ?LIGI3ILITY CRITER.IA �o quality tor a home improvement grant: ?OU must meet all ot the following =:iteria: own and live in the property to be improved (must be your principal place ot residence). The property cancontain no more than 2 dwelling uni ts. 2.The gross value ot your assets cannotexceed $25,000. This excludes"personal" property and the propertyto be improved (it less than 2 acres). 3.Your property must conform to allapplicable zoning ordinances, possessthe appropriate use permits, and be atleast lO years old unless the improvements are to correct a detect or deticie.ncy in the property which directly attect:s the safety, habitability, accessibility or.energy efficiency. 4.Your adjusted gross annual income musttall within the following limits: Household Size 1 2 3 4 5 6 7 a Income Limit 9,668.00 12,644.00 15,620.00 18,832.00 22,044.00 25,260.00 28,472.00 31,684.00 *For each additional person add$3,052 To calculate adjusted gross income, deduct $750 tor the first and sec ond resident over age 18, and $500 tor each addi tiona.L resident. You must include the income ot all residents. TERMS lUiD CONDITIONS The Home Improvement Grant is secured with a lien against the prope rty. It you sel.L, move, or otherwise convey your interest in the property during the 10year term you would be required to pay back all or a portion of the grant amount. During the ti.rst 5 years ot the term, 10 percent of the amount is reduced >< ..... Cl z: u.J c.. c.. c:( each year. During the last ti ve years the 50 percent: o:t the grant would have tc be repaid. For example, lets say you receive a$5, ooo home improvement grant and then sell your home three years later. Us�ng this example you would have to repay 70 percent ot grant amount or $3,500. ELIGIBLE IMPROVBHENTS A home improvement grant may be used for basic improvements that make your home more livable, accessible, and/or energy efficient. Typical improvements would include doors and windows, roofs, water h eaters, furnaces, wiring, plumbing, exterior (siding), and the demolition ofhazardous outbuildings such as garages. .?artia.lly completed improvements or those begun before the date of application are not eligible. Grant proceeds cannot be used to refinance existing indebtedness or previous expenses. APPLICATION PROCESS Applications are taken on a first-c ome, first-serve basis. Shortly after yot submit your application, the Colu.mbic Heights HRA wil.L notify you in wri ting OJ yoi..r quali.tications. It funds are no1 available at the time you apply, youJ name wil.l be placed on a waiting list When funds become available again, yoi will be a.sked to provide verification o. you.r income and assets to confirm you ar, still eligible :tor t:he progra:m. During the inspection, a list o:t eligible improvements will be made. From this ·list the homeowner will be responsiblefor securing a .minimum o:t at least t:hree=ompetitive bids. The homeowner will berequired to select t:he lowest, most responsible bidder. All applications will be reviewed by theHRA' s Board o:t commissioners at t:heirregular mont:hly meeting. After t:he Board's approval, the homeowner, contractor and BRA sta:t:t will meetinformally to review t:he scope o:t theproject and sign a contract. The workmust begin within l.5 days o:t contractexecution and be completed wi t:hin 60 to90 days t:herea:tter. After completion, t:he HRA and City Sta:t:tinspect the work to ensure compliancewith local codes. The repayment agreement is also :tiled with County whichsecures t:he grant against the property. HOW AND 'IIKERE TD APPLY Application for the Home ImprovementGrant Program are available in t:he Housing and Redevelopment Authority (HRAJoffice located in t:he lower level o:t CityHall. You may also call the BRA at 782-2854 to request an application packet. "' "' 11 i f i � f ! .. -II § --0 � 1 © � .... g: C Ill ....:::, \QC UI EIIDODI tr C) " :::, -. t;-I C') Q, 0\ 0 � �:z:.._..,.CII .._ CII O C Q, ..._ r,-El CII '-1\Q ::rtr<:::,, '-CII �r,-:i,.QI .... Ill < C �., CII :Z:'tl :::, CII !I :�c ..._CD ..,�CD\Q:::, :::,, rt �r,"1• 111:..UI tan C ... • r,-1\l :::,, loo C .,.... � Home Improvement Grant PrograJD. rev. 3/92 =r-u X .....Cl :z:LLJ c... c... c( ,t�· .. . , . STATE: MINNESOTA PREPARED: 4-16-92 MSA : Duluth, MN-WI FY 1992 MEDIAN FAMILY INCOME: 32500 MSA : Fargo-Moorhead, NO-MN F .. 1992 MEDIAN FAMILYINCOME: 37900 (:_, Mlnneapolls-St. Paul, MN-WI FY 1992 MEDIAN FAMILY Js� �,-INCOME: 51000 ':2.� II,.. MSA : Rochester, MN FY 1992 MEDIAN FAMILY INCOME: 49400 MSA : St. Cloud, MN FY 1992 MEDIAN FAMILYINCOME: 37400 COUNTY : MN AITKINFY 1992 MEDIAN FAMILYINCOME: 21300 COUNTY : MN BECKER FY 1992 MEDIAN FAMILYINCOME: 27400 COUNTY MN BELTRAMI FY 1992 MEDIAN FAMILYINCOME: 27100 COUNTY : MN BIG STONE FY 1992 MEDIAN FAMILYINCOME: 27200 COUNTY MN BLUE EARTH FY 1992 MEDIAN FAMILYINCOME: 36200 COUNTY MN BROWN FY 1992 MEDIAN FAMILYINCOME: 35800 COUNTY MN CARLTON FY 1992 MEDIAN FAMILYINCOME: 32100 - Cl -------------------------1 NCO ME L I M I T s-------------------------- PROGRAM 1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON X - Cl z: VERY LOW-INCOME 11400 13000 14600 16250 17550 18850 20150 21450 Lu 0.. LOW-INCOME 18200 20800 23400 26000 28100 30150 32250 34300 0.. � VERY LOW-INCOME 13250 t5150 17050 18950 20450 22000 23500 25000 LOW-INCOME 21200 24250 27300 30300 32750 35150 37600 40000 �fB'.t LOW-INCOME S°O 71117950 20�00 22950 25500 21:i�Q 2�fiQQ �J60Q 33650 LOW-INCOME \?0'1·27000 30900 34750 38600 41700 44800 47850 5"()�5'0 VERY LOW-INCOME 16500 18850 21200 23550 25450 27300 29200 3t 100 LOW-INCOME 26400 30150 33900 37700 40700 43700 46700 49750 VERY LOW-INCOME 13100 14950 16850 18700 20200 21700 23200 24700 LOW-INCOME 20950 23950 26950 29900 32300 34700 37100 39500 VERY LOW-INCOME 11050 12650 14200 15800 17050 18350 19600 20850 LOW-INCOME 17700 20200 22750 25300 27300 29300 31350 33350 VERY LOW-INCOME 11050 12650 14200 15800 17050 18350 19600 20850 LOW-INCOME 17700 20200 22750 25300 27300 29300 31350 33350 VERY LOW-INCOME 11050 12650 14200 15800 17050 18350 19600 20850 LOW-INCOME 17700 20200 22750 25300 27300 29300 31350 33350 VERY LOW-INCOME 11050 12650 14200 15800 17050 18350 19600 20850 LOW-INCOME 17700 20200 22750 25300 27300 29300 31350 33350 VERY LOW-INCOME 12650 14500 16300 18100 19550 21000 22450 23900 LOW-INCOME 20250 23150 26050 28950 31300 33600 35900 38250 VERY LOW-INCOME 12550 14300 16100 17900 19350 20750 22200 23650 LOW-INCOME 20050 22900 25800 28650 30950 33200 .35500 37800 VERY LOW-INCOME 11250 12850 14450 16050 17350 18600 19900 21200 LOW-INCOME 18000 20550 23100 25700 27750 29800 31850 33900 050192 144549 --�· HOME PROGRAM PROJECT APPLICATION FOR 1993 HOME Deferred Home ImproveJ1ent Grant Program February, 1993 by Housing and Redevelopment Authority for City of ColUlllbia Heights, Minnesota 1. 2. TO BE SUBMITTED BY APPLICANT HOME Program Project Application Project Summary. Program Year: 1993 Briefly describe your propos·ed. project. Details will b.e explained elsewhere in this appli_cation. HOME Deferred Home Improvement Grant Proqram. No interest cost deferred home improvement.grants of up to $9,000 will be made available city wide. to low income homeowners (sinqle family and duplexes with one unit occupied by owner}. The grants would have to be paid back if the house is sold within 10 years based on a prorated reduction in payback amount over the 10 years. (FOR FURTHER DETAIL PLEASE SEE ADDENDUM TO APPLICATION, PAGE 11} Project Location. Give legal description and street address. Attach a map with the location clearly noted. City of Columbia Heiqhts. The Citv has scattered houses in all neighborhoods in need of rehabilitation. The City Land Use and City map are attached as Appendix "A". 3.Clientele. Total number of Persons or Households Served: l·r075 · Single Individuals3,096 Small Family -4 or less (More than 1) � Large Family -5 or moreBased on 1990 Census Data (Hl7/18} Please describe any special characteristics of clientele (i.e., persons with mental illness, persons with mental disabilities, persons with physical disabilities, etc.). -1 - HOME-1 1/30/91 4. 5. 6. 7. 8. Property Characteristics. . Total number of units with bedroom size: _ Single Room or Efficiency 2 BR 4 BR Expec.t to rehabilitate 3 BA = Other·: Give Description 4 -2 BR, 4 '"'." 3 BR,l -4 BR House Housing Type: Single family, ·duplex, fourplex,' etc. Siriqle Family/Duplex Total number of buildings 5,609 Single Family/546 Duplex Proximity to: Public transportation Shopping Major portion of City has public transportation within walking distance Available in Citz Necessary public services �vail�ble i� City Site Control. Summarize here and attach any evidence of ownership or commitment to purchase. Not Applicable Project Sponsorship. Attach: (See Addendum) a.Description and articles of incorporation of sponsoring agency: b.Resumes of individuals who will be directly responsible for the development and operation of this housing. Financial OataA [See Addendum} a.Project Sources and Uses: Submit a detailed statement of anticipated project development costs and sources of funding. Specify the types and amounts of costs intended to be covered by each outside source and the form of assistance requested from HOME. b.funding commitments: Attach letters-of commitment for any development or operational funding from sources other than HOME. c.Operations Statement: Complete the attached statement for each rental property. Long-Term Affordability. (See Addendum) Explain how you will ensure that these units will remain affordable to lower income persons for necessary period (see attached regulations for requirements). -2 -HOME-1 1/30/91 9. 10. 11. 12. 13. Community Support. (See Addendum) Attach any documentation of local community support for the project. Impact on or from Other Programs . Explain how this project relates to any othe_r services or progra�s. . This program will be used to supplement our housing rehabilitation efforts with the MHFA Deferred Loan Progr� and ACCDBG funded Home Improvement Grant Programs for very low income households. currently w� only have $54,678.00 available in those programs. Accessibility to Persons with Physical Handicaps. Explain p_rovisions for physical accessibility for employees and clients, both currently and prospectively. Please be specific as to various possible disabilities. Grant·funds throuah this program will be available for lower income handicapped homeowners on an equal basis with non-handicapped. The program will be operated on a "First Come -First Served" basis. Contact Person. Name Don Schneider Address HRA -590 40th Avenue N.E. Columbia Heights, MN 55421 Telephone 612-782-2855 Signature of Agency Executive. Signature Eusebius Heintz Name Typed Chair, HRA Board of Commi ssioners TWe Donald R. Schneider Executive Director -3 - HOME-1 1/30/91 1992 HOME PROGRAM Individual Project Summary County: Anoka Sponsor: Housing and Redevelopment Authority of Columbia Heights Is this spo�sor a CHOO? __ N_o ___ _ Project Description -Include a brief title that can be used. HOME Deferred Home Improvement Grant Program. For project description see Addendum to Application. Project Address: City-wide How was need ldentffled (attach any documentation)..513.0l; 513.02; 513.04; City Comprehensive Plan• 1990 Census. Census Tract 514; 515.01; 515.02 (Copies of Census Data are attached as Appendix "F") Project Type: Substantlal _ Acquisition x Rehabilitation Tenant-Based Rental Assistance Other Rehabilitation Budget: New Construction Total s 84, ooo Form: Homes 70 � ooo _Equity _ Interest Subsidy _ Deferred payment loan _!_Grant Other (Give amounts by aource) $ 14,000.00 $ Total Number Onita by Bedroom Size (Expected to be served) _ SRO (Single Room or Efficiency) _ 1 BR 4 2BR _ Interest-bearing loan or advance _ Non-Interest bearing loan or advance 4 3 BR _2,_4 BR Other: Give description Total# Persons or Households Se rved (Expected to be served) 2,_ Slngle Individuals � Small Famlly • 4 or less � Large Family. s or more _ Rental or ___!_ Owner-occupied If acquisition • Attach evidence of site control If avallable. Schedule for Project Completion: Expect to be able to complete all nine expected rehabilitation projects within 18 months. -4 -HOME-2 HOME PROGRAM APPLICATION RENTAL PROPERTY INFORMATION PLEASE NOTE: Complete !!! information on this application. Blank spaces will delay the processing of your loan. If you have any questions in filling out this application. contad the Anoka County Community DevelopmeManager at 421-4760, extension 1178. Section 1. APPLICANT($) INFO�MATION Name of Applicant(s) Address (Street, City, State, Zip Code) County: Telephone: Home: ( ) Not Applicable . . Social Security No(s). or MN Tax ID No(s). (for all borrowers, including spouses) Work: ( ) Section II. BUILDING INFORMATION Attach pictures of the building (showing elevations and proposed interior/exterior work) and e location map identifying building location). Not Applicable Address of Property to be improved: The building was built in what year: Is the property in a historic distrid or designated a historic building? D Yes D No Floodplain? D Yes 0 No Number of Units Number of Stories Structure Type D Elevator D Row/Townhouse D Walk-up D Detached Legal 0escrtptlon: Is this building within a correct zoning classification: Cl Yes Cl No Currant Zoning? Parking Spaces Surface --Covered -- Variances/Special Use Permits:-------------------------------- Gross Area of Building: _____ sq. ft. Gross Area of Non-Residential Space: ___ sq. ft. (exclude non-habitable space such as basements, attics, etc.) (Commercial. office, owner-occupied unit, etc.) Section 111. FINANCIAL INFORMATION Not Applicable Type ot Existing Loan: CJ Mongage D Contract for Deed D Other D None If Other, describe: Date of Purchase: Type of Ownership: Name and Addresa of Lender(s) Original Loan Unpaid Date of of Existing Loans Amount Balance Maturity 5 HOME-6 Section 111. FINANCIAL INFORMATION (Continued) Capital ExpendHurn for the bulldlng during current ownerahlp: Description of Woric Annual Operating ExpenNs: (Baaed on Previous 12 Months) Debt Service Insurance Taxes Utilities Management & Maintenance Replacement Reserve: Other TOTAL Section IV. RENT STRUCTURE Pre-Rehab Rent Structure Number Unit Number Presently Type of Units Vacant Efficiency 1-Bedroom 2-Bedroom 3-Bedroom 4-Bedroom Year Annual Expenses After Rehab: Fixed O.bt: Principal/Int. on Existing Debt Principal/Int. on Matching Loan Insurance Taxes Utilities (Paid by Owner) Management & Maintenance Replacement Reserve TOTAL ANNUAL EXPENSES Not Applicable Average Rent for Past 18 Months Current Contract 6 12 Rent Months Months 6 Amount Months HOME-6 Section IV. RENT STRUCTURE (Continued) UtllltlH Paid Before Rehabllftatlon Owner Tenant Circle One Heat • Gas/Oil/Elec./ Btld. Gu Cooking • Gu/OiU ElecJBtld. Gas Water Heating Gas/Elec. Electricity Water/Sewer Trash Collection After-Rehab Structure (Unit Mix and Ranta) TO BE COMPLETED BY APPLICANT Unit Type Number Efficiency 1-Bedroom 2-Bedroom 3-Bedroom TOTAL ANNUAL INCOME Grosa Rent Garage/Parking Laundry Other TOTAL GROSS INCOME ADJUSTED GROSS INCOME Proposed Monthly Rent s _____ _ $ _____ _ $ _____ _ s _____ _ Not Applicable Utllltiea Paid After Rehabilitation Owner Tenant Circle One Heat • Gas./Oil/Elec./ Btld. Gas Cooking • Gas/Oil/ElecJ Btld. Gas Water Heating Gas/Elec. Electricity Water/Sewer Trash Collector COMPLETED BY AREA ADMINISTRATOR Total Utility Rent & Utility Rent Allowance Allowance •If net annual cash flow is negative. provide evidence of other income available to cover the shortage. s _______ _ X _ Occupancy Rate (Maximum 95%) s $ ______ _ TOTAL ANNUAL EXPENSES (from Sec. Ill Annual Expenses After Rehab Chart) SURPLUS CASH AVAILABLE s ______ _ 7 HOME-6 Section V. ESTIMATEO REHABILITATION COSTS Not Applic.able PropoMd Rehabilitation: To be eligible the property must have one or more substandard conditions. Substandard conditions are those which do not meet the Section 8 Housing Quality Standards or local Building Codes. DESCRIPTION OF WORK: ESTIMA TEO COST: Estima ted Coat ot Proposed RehabllHatlon Work: $ Section VI. PROJECT OCCUPANCY Not Applicable Project Occue!n� Uat: Please provide the following information on each of the residents in your building. Number of Estimated Annual Apt. No. Name Phone Bedrooms Gross Income Adults/Minors I I I I I I I I I I I I I I 8 HOME� Section VI. PROJECT OCCUPANCY (Continued) Number of rHident1 currently receiving rent auistance: Will the rehabilitation result in permanent displacement of any current residents? If so. hew many? _______ Fer how Ieng? Will the rehabilitation require any temporary relccaticn of currant residents? If sc, how many? · · Fer how Ieng? Section VII. APPLICATION PACKAGE CHECKLIST Eligibility Submissions � Completed Application Form Evidence of Matching Fund Commitment Phct01 (elevation and interior/exterior proposed work) Evidence cf Site Control Pre-Commitment Submissions Owner Contractor Bids Energy Audit Verification of Title Equal Opportunity Forms Not; Af-plicab:l.e I hereby certify that the information provided on this ap plication form is true and correct to the best of my knowledge and I understand that providing false information may jeopardize the receipt of federal funds for this property. Not Applicable (Not for Rental Property) (Propo sed) Building Owner 9 Date HOME-Q Housing & Redevelopment Authority of Columbia Heights Commlaalon .. Euaebiul Hei111Z Palric:ia Jindra Bruce Nawrac:ki Richard Cullin Jon P. Pawluk 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801 • (612) 782-2854 HOME Program Project Application Program Year 1993 ADDENDUM TO APPLICATION Item #6. Project Sponsorship. a.Sponsoring Agency: Housing and Redevelopment Authority of Columbia Heights,Minnesota. A copy of the Bylaws of the HRA is attached as Appendix "B". The HRAwas incorporated in 1969 and has had active housing and redevelopment projectsand programs since 1974 with the development of the 101 unit Parkview VillaHighrise public housing project at 965 40th Ave NE. The HRA has beenadministering its own housing rehabilitation programs since 1976. Over thoseyears, the HRA has provided loans/grants of over $1,447,000 for therehabilitation of over 321 dwelling units in single family and duplex units.These 321 loans/grants through the Minnesota Rousing Finance Agency(MHFA) andlocally funded(through Anoka County Community Development Block Grant and HRARevolving Rehabilitation Program funds). In addition, 12 grants for $82,925 and8 loans for $105,017 were processed for rental housing rehabilitation(primarilythrough MHFA programs. One recent other housing related development of the HRA includes the development of 45 units of housing for low income seniors. This development, which was completed in August of 1991, is now part of the Parkview Villa Housing complex at 965 40th Ave NE which now has 146 units serving the housing needs of lower income seniors and handicapped and disabled persons. Additional information on HRA projects is included in the HRA Annual Reports for 1992, 1991 and 1990 attached as Appendix "Ba". b.Resumes of persons directly responsible for development and operation of thisprogram. ( 1)Grant Fernelius, community Development Coordinator, phone 782-2856.Grant has been employed by the Columbia Heights HRA since 1988, first as an intern from the University of Minnesota and then as a full-time permanent employee as of March, 1989. Since 1989 he has been responsible for and has processed all the MHFA and Anoka County CDBG Rehabilitation Program loans and grants. He has attended the required and other MHFA and other workshops and training. (2) Donald R. Schneider, HRA Executive Director, phone 782-2855. Has 21 years of experience with administering housing rehabilitation programs, including programs with local, CDBG, and MHFA funding in East Grand Forks, Minnesota and Columbia �eights. Item #7: Financial Data: a.Project Sources and Uses: (1)Sources: (2)Uses: Home Program -HRA Reserves -Total - $70,000.00 14,000.00 * $84,000.00 Deferred Grants(8 or 9) -$80,000.00* Admin. Expense -4,000.00 Total -$84,000.00 *$13,000 would be issued as deferred grants by the HRA with any repayments made to the Housing and Redevelopment Authority of Columbia Heights. Equal Opportunity Employer 10 Equal Housing Opportunity Agency G:, HOME PROGRAM PROJECT APPLICATION, 1993, HRA OF COLUMBIA HEIGHTS, PAGE 2 Item #7. Financial Data{Continued): b.Funding comm.itments:The Housing and Redevelopment Authority of Columbia Heights hereby assures Anoka County that it will provide $14,000.00 from its reserves to meet the 201 match requirement for the HOME Program and this project. This commitment is also indicated in the HRA Commissioners Resolution of approval attached as Appendix "C". c.Operations Statement:Not Applicable. Item #8. Long-Term Affordability: By providing deferred grants without any interest cost to low income homeowners, the homeowners will have improved houses with more energy efficient units at no cost to them. If the home is sold within ten years a prorated portion of the deferred grant would have to be paid back(after the 1st year, 901 payback; 2nd year, 80\; 3rd year, 70\; 4th year, 60%; 5th through 10th years, 50% payback. After the 10th year the homeowner could sell the home and not be obligated to pay back any of the deferred grant. Item 9. Community Support: The City Council approved application for the funds. A copy of the City Council Minutes indicating their motion of approval is attached as Appendix "D". Excerpts from the City Comprehensive Plan on the Housing Conditions, Housing Plan, etc as adopted by the City Council in 1992 after input from residents on a survey and public hearings are attached as Appendix "E". PROJECT DESCRIPTION The project will involve providing deferred home improvement grants to qualified homeowners on a city-wide basis.on a first-come, first-served basis after a public announcement/notice of the availability of the funds. The deferred grants will be made based on the same basic criteria as for our existing Anoka Community Development Block Grant(ACCDBG) funded Home Improvement Grant Program with the exception of the income limits. The income limit for this program will be so,of the median income for the Metro Area(as determined by HUD on an annual basis) for the first 12 months of the program and then the income limit will be raised to BO\ of the median income for the remainder of the program(if any funds remain uncommitted after the first 12 months). A copy of the information on our existing ACCDBG Home Improvement Grant Program and current median income limits are attached as Appendix "G". That includes Terms and Conditions, Eligible Improvements, Eligiblility Criteria, and Application Process, and other information about the program. The HRA will be providing $14,000 out of its own reserves to provide the necessary 20\ match. The HRA will stipulate in_the liens on two properties that prorated amount of $13,000($14,000 less $1,000 of Admin) of this be returned if the properties rehabed are sold within the 10 year lien period. 11 Land Use Plan 111111111111111111111 CD I Mt ... 1111 ..... NOIITN {!If!) l.uw Ucnsily Rcsldcnlhil ,.-::\ lM�'!; Medium Density Ktsldealliil ,.-� 1,.HE_'!, lligh Denslly Residential r--. 1..£.J Commerdal CI)Industrial (�J Public -Park ffll4j School � Polenllal I.RT Slatlon CITY OF FRIDLEY CITY OF FRIDLEY CITY OF MINNEAPWS 29 FIGURE3 . ex: X ...... Cl z: u.l 0.. 0.. ex: 01 r-i_ .---------------------,-- c:( N ! • ·1986 CITY OF I COLUMBIA HEIGHTS ANOKA COUNTY , MINN. ltOIIIIU tot.,,.MI ,a1.-C.1 � tut ... , CIIYIW.IIIN• UU ln ... C.• IC-'t,t tti nU ·. NOTE:....... ,.,..� ................ ..=·�•1 .. 110tCU1 ,1 .. 11,�•tte• ......... ::.=-::3 CITY OF FRIDLEY CITY OF NEW BRIGHTON CITY OF ST. ANTHONY X -Cl z L&J ii. ii. c:( M rl .. I __ \1 1• RESOLUTION 92-05 RBSOLtr:IOR'OP BOUSIBG Am> llI>EVELOPXEN'? AtJ'THOR�TY OP COLUMBIA HEIGHTS, lUlDIESOTA AXDDIBG AtJTl!ORI'l'Y BY-LAWS •. 11JlEJtEAS, the Bylaws of the Hous ing and Redevelopment Authority (Authority) are in need of a minor revision due to desire to have the Annual Meeting in May instead of February of each year. WHERDS, the proposed change to the bylaws has been reviewed by the Authority Commissioners and staff and found sati sfactory; '1'llERE BE IT RESOLVED that the date of Annual Meeting in the Bylaws of the Housing and Redevelopment Authority of Columbia Heights, Minnesota dated February 12, 1992 be changed from February to May in Article VI, Section 1, Annual Meetings. PASSED THIS 17th DAY OF March , 1992. MOTION BY: JINDRA. SECONDED BY: DUSTIN. ROLL CALL: AYES: HEINTZ, JINDRA, DUSTIN, NAWROCKI. NAYS: NONE. ·ABSENT: NONE. o��Patricia-Jindra.I Secretary RES92 �"tfusaeinti.cha �·�� 14 APPENDIX 11 8 11 • • .. • • & •••• RESOLUTION 91-01 RESOLUTION OF HOUSING AND R.EDEVELOP!iENT AUTHORITY OF COLUMBIA HEIGHTS.MINNESOTA AMENDING AUTHORITY BYLAWS. WHEREAS, the Bvlaws of the Housing and Redevelopment Authority (Authority)are in need of revision due to changes in procedures and need for gender neutrality; WHEREAS. the propose� new bylaws have been reviewed by the Authority Attorney, Commissi oners, and staff and found adequate to serve theneeds of the Authority; THEREFORE BE IT RESOLVED that the attached Revised Bylaws of the Housin�and Redevelopment Authority of Columbia Heights, Minnesota be adopted effective immediately. PASSED THIS /lTl-loAY OF fc.d..eUH-1'<!..-L • 1991. �OTION BY: SECONDED BY: ROLL CALL: .J :J;/JI D JZ ,.g • youll.l&-. He:;-/11,., 1 J)c .. ,o T �A,/) :r�D/e.P1 /V/fu,,£ovlt&� ye�� £/ij�/4 .0x·· r--;c__ � �-'-' Dona.id R. Schneid;;, ·, /· Executive Director --� -e-d->-·�t,,.r,(..J �- ,. 15 --·--!� ---Eusebius Heintz, Chair APPENDIX "Bl" REVISED BYLAWS OF THE HOUSING ANO REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA FEBRUARY 12, 1991 ARTICLE I THE AUTHORITY Section 1. Name of Authoritv. The name of the Authority shall be the "Housing and Redevelopment Authority of Columbia Heights, Minnesota." Section 2. seal of Authoritv. The seal of the Authority shall be in the form of a cir cle and shall bear the name of the Authority and the year of its organization. Section 3. Office of the Authority: Place of Meeting. The office of the Authority shall be at such place in the City of Columbia Heights, Minnesota as the Authority may from time to time determine by resolution. Regular and special meetings of the Board of Commissioners shall be open to the public and shall be held in the Community Room of Parkview Villa, 965 40th Avenue N.E.; provided i however� that upon four days written notice to the Commissioners of the place of such meeting� any regular or special meeting may be he1d at such place within the City of Columbia Heights as the Notice shall designate. Section 4. Powers of the Authority. The Authority, by and in its corporate name, shall have and exercise all powers, functions rights and privileges pursuant to Minnesota Statutes 469.001 et seq. ARTICLE II COMMISSIONERS Section 1. Authority. . The business and affairs of the Authority shall be managed by or under the authority of the Board of Convnissioners, except as otherwise permitted by statute. Section 2. Number, Qualification and Term of Office. There shall be five Commissioners appointed by the Mayor of Columbia Heights and approved by the City Council. Commissioners shall be natural persons, at least 18 years of age and must reside in the City of Columbia Heights. Commiss ioners shall serve a term of five years with one Commissioner's term expiring each year. Section 3. Vacancies. Vacancies on the Board of Commissioners occuring by reason of death, resignation, removal or disqualification shall be filled for the unexpired term by the Mayor in accordance with the procedures set forth in Article II� Section 2. Section 4. Removal. For inefficiency or neglect of duty, or misconduct in office, a Commissioner may be removed from office by the City Council in accordance with Minnesota Statute 469.010. 16 APPENDIX 11 82 11 ... BY-LAWS OF THE HRA OF COLUMBIA HEIGHTS FEBRUARY 12 1 1991 PAGE 2 Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. ARTICLE III OFFICERS Officers. The officers of the Authority shall be elected from among the Commissioners and shall consis� of a Chair, Vice-Chair, and ·a SecretaryTreasurer. A Commissioner· shall not hold more than one of the above named offices at the same time. Chair. The Chair shall preside at all meetings of the Board of Commissioners if present. Except as otherwise authorized by reso lution of the Board of Commissioners, the Chair shall sign all contracts, deeds and other instruments made by the Authority. At each meeting the Chair shall submit such recommendations and information as considered proper concerning tne business, affairs and policies of the Authority. Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of resi gnation or death of the Chair, the Vice-Chair shall perform such duties as are imposed on the Chair until such time as the Board of Commissioners shall select a new Chair. Secretarv-Treasurer. The Secretary-Treasurer shall perform the duties of the office of Secretary-Treasurer and shall presi de at all meetings of the Board of Commissioners ,n the absence of the Chair and ViceChair. The Secretary-Treasurer may delegate the responsibility for recording the Minut es of the Board of Commissioner meetings to the Executive Director or to the Authority Office Secretary as is determined appropria te by the Secretary-Treasurer. Execution of Instruments. All deeds, contracts, promissory notes, bonds and instruments of every kind, authorized by the Board of Commissioners shall be signe,j by the Chair on behalf of the Authority as well as the Executive Direc·tor, and shall be executed in the name of the Authority. Checks, including payroll checks, authorized by the the Board of Commissioners, shall be signed by any two, of the above named offi cers and Executive Director as desi gnated by Resolution. Additional Duties. The Officers of the Authority shall perform such other duties and func tions as may from time to time be required by the Authority, or the By-Laws or rules and regulations of the Authority. or Appointment. The Chair, Vice-Chair, Secretary-Trea surer Election shall be from among one year or elected at the annual meeting of the Board of Commissioners the Commissioners of the Authority, and shall hold office for until their successors are elected and qualified. Vacancies. Should the office of Chair, Vice-Chair, or SecretaryTrea surer become vacant, the Board of Commissioners shall elect a successor from its members at the next regular meeting, and such election shall be for the unexpired term of said office. 17 APPENDIX 11 83 11 SY-LAWS OF THE HRA OF COLUMBIA HEIGHTS FEBRUARY 12. 1991 PAGE 3 ARTICLE IV EXECUTIVE DIRECTOR The Authority shall emoloy an Executive Director who shall have general sucervis1on over the administration of its business and affairs, subject to the direction of the Board of Commissioners. As assistant to the Secretary, the Executive Director shall. insure that proper records of the Authority are maintained. The Executive Director (or his designee) shall act as Secretary of the meeting of the Board of Commissioners and shall keep a record of the proceedings in a journal of proceedings to be kept for such purposes (the Minutes of the proceedings are to be signed by the recorder plus the Authority Commissioner acting as Chair at the meeting). The Executive Di rector sha 11 perform a 11 duties incident to the Executive Di rector position as may be assigned by the position description as approved by the Board of Commissioners. The Executive Director shall keep in safe custody the seal of the Authority and shall have to power to affix such seal to all contracts and instruments authorized to be executed by the Authority. The Executive Director shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Board of Commissioners may select. Except as othentise provided by Resolution of the Board of Commissioners, the Executive Director shall keep regular books of accounts showing receipts and expenditures and shall render to the Board of Commissioners, at each regular meeting (or oftener when requested), an account of his/her transactions and also of the financial condition of the Authority. The Executive Director shall give such bond of the faithful performance of duties as the Board of Commissioners may determine. The Executive Director shall be appointed by the Board of Commissioners. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as the Board of Commissio ners fixes, but no Commissioner of the Board of Commissioners shall be eligible to this office. The compensation of the Executive Director shall be determined by the Board of Commissioners. ARTICLE V ADDITIONAL PERSONNEL The Board .of Convnissioners may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Board of Cormnissioners subject to the laws of the Stat.e of Minnesota. ARTICLE V! MEETINGS Section 1. Annual Meeting. The Annual Meeting of the Board of Commissioners snall be held on the second Tuesday of February, at 7:00 P.H. at the regular meeting place of the Board of Commissioners; provided, however, that the date/time of the annual meeting may be postponed to a subsequent date/ time upon the vote of a majority of Commissioners in office at any time taken at any regular or special meeting. APPENDIX 11 84 11 18 ... BY�LAWS OF THE HRA OF COLUMBIA HEIGHTS -FEBRUARY 12� 1991 PAGE 4 Section 2. Regular Meetings. Monthly meetings shall be held without notice at the regular meeting place of the Board of Commissioners on the, 2nd Tuesday of each month, at 7:30 P.M. unless the same shall be a legal Holiday, in which ·event said meeting shall be held on the next succeeding secular day. In the event the date/time/meetings place of a particular meeting ·must . be changed , the Chai r may make such change deemed necessary bynotifying all Col'!lllissioners by delivering (by staff) a notice to theirhome addr.ess at any time prior· to the meeting or mailing a no'tice to thebusiness or home address at least four (4) days prior to the date of such regular meeting. Section 3. Special Meetings. Special meetings of the Board of Commissioners may be called by the Chair, or two members of the Board of Commissioners for the purpose of transacting any business designated in the call. The call (including location of meeting) for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Board of Col'llllissioners or may be mailed to the business or home address of each member of the Board of Convnissioners at least four (4)days prior to the date of such special meeting. At such specialmeeting no business shall be considered other than as designated in thecall. ARTICLE VII QUORUM Three Commissioners constitute a quorum (except as noted below) for the purpose of conducting its _business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board of Conrnissioners upon a vote of a majority of the Commissioners present (except as noted below). Exception: In regard to action on the Annual Authority Operating Budget, or revisions thereto, there must be at least four Commissioners present and the majority of those present must vote in favor of such for the matter to be approved. ARTICLE VIII ORDER OF BUSINESS Section 1. Order of Business. At the regular meetings of the Board of Commissioners the following shall be the Order of Business: 1.Roll Call2.Reading and approval of Minutes of the previous meeting.3.Bills and col'!lllunications. 4.Old Business5.New Business6.Items not contained on the Agenda7.Report of the Executive Director Upon direction of the Chair, or the motion by two members of the Board of Commissioners, all resolutions shall be in writing and shall be copies in the journal of the proceedings of the Board of Corm,issioners. 19 APPENDIX 11 85 11 . . --; .' 'B�-!.AWS OF THE HRA OF COLUMBIA HEIGHTS -FEBRUARY 12, 19� 1 ARTICLE IX MANNER OF VOTING PAGE 5 The· voting on all questtons coming before the Board of Commissioners shall be by the Chair calling for yeas and nays on the.questions and shall be entered upon the Minutes of each meeting. The Chair and all members of the Board of Convnissioners at every meeting of said Board of Commissioners shall be entitled .to a vote. In the event that any Commissioners shall have a personal interest of any kind in a matter then before the Board of Convnissioners, the· Commissioners shall disclose his/her interest and be disqualified from voting upon the matter, and the Secretary shall so record in the Minutes that no vote was cast by said Convnissioner. ARTICLE X AMENDMENTS The By-Laws of the Board of Commissioners shall be amended by Resolution only with the approval of at least a majority of the Commissioners in office at any time. These By-Laws were adopted as the Commissioners on F-<f,'dt+c;r /J.. bt/by-laws revised 1/2 By-Laws of the Authority by the Board of , 1991. 20 APPENDIX 11 86 11 ANNlJAL REPORT OF THE ROUSING AND REDEVELOPMENT AUTHORITY OF COLOMBIA HEIGHTS, MI!mESOTA FOR 1992 Following is a summary of the 1992_ activities of the Housing and· Redevelopment Authority of Columbia Heights (HRA) located at 590-40th Avenue N.E., phone number 782-2854. The report is prepared for the information of the public and public record. PARKVIEW VILLA HOUSING COMPLEX {PVHC): This complex at 965-40th Avenue N.E. provides housing for low income seniors and/or handicapped/disabled individuals/couples in 146 apartments (141 one bedroom and 5 two bedroom). Residents pay 30% of their income for rent except in the new 45 unit addition where senior individuals/couples pay 30% of income with a minimum of $250 and maximum of $425 for one bedroom apartments and a minimum of $325 and maximum of $500 on two bedroom apartments. During 1992, on the original 101 unit portion of the PVHC, roofs were replaced on the Mechanical and Elevator Penthouses and over the main entry way. There were also a substantial amount of improvements made to the heating and mechanical systems. Periodic painting of 60 of the apartments was well underway as of year end. On the PVHC site, handicapped accessibility improvements were completed to make the site more readily usable by wheelchair confined people. Also, a patio area was constructed for the use of the residents. RENTAL ASSISTANCE PROGRAM: The HRA administers the Section 8 Rental Assistanc e Program locally for the Metropolitan Council HRA. An average of 211 very low income families/elderly or handicapped-disabled individuals were assisted each month in paying their rent for decent, safe and sanitary privately owned rental units in Columbia Heights and Hilltop. The HRA received $35,532.28 from the Metro HRA for administering the program. Two joint Columbia Heights-Fridley Landlord Workshops were sponsored and coordinated by HRA Staffs from Columbia Heights and Fridley. Over 130 landlords attended the first Workshop and 18 attended a more detailed followup workshop. Landlords were provided information and discussed tenant screening, lease content, eviction process, crime control and improvement of apartments and buildings. HOME IMPROVEMENT PROGRAMS FOR HOME OWNERS: Through the Anoka County Community Development Block Grant (ACCDBG) Program, the HRA provided deferred loans totalling $23,948 to five low income families for the renovation of their homes. As of year end, the HRA had four additional loans in process. These deferred loans are forgiven over ten years if the family remains in the rehabilitated house. 21 APPENDIX 11 Ba 11 BRA ANNUAL REPORT FOR 1992 PAGE 2 Through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program, the HRA assisted two very low income families in rehabilitating their houses ($9,760). These deferred loans are also.forgiven if the family remains in the house for over ten years. Through the MHFA Home.Improvement Loan Program, the HRA·assisted four low to moderate income families with home improvement loans totaling $19,627. RENTAL HOUSING REHABILITATION PROGRAMS: The HRA finished work on one MHFA Rental Rehab loan for $46,720 which assisted the owners to rehabilitate 4 rental units to comply with the City Housing Maintenance Code. ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (ACCDBG) PROGRAM: Under this program funded by Federal Community Development Block Grant funds through Anoka County, the City received an allocation of $163,931 (for July 1, 1993 through December 31, 1994) to finance various community development and housing related projects. Projects included for completion with these funds include Public Service activities (6 differ ent agencies), Neighborhood Revitalization, Accessibility Improvements, and Housing Rehabilitation. A summary of the status of the 1990, 1991 and 1992 programs follow as Appendix "A" to the report. MULTI-USE REDEVELOPMENT PLAN (MURP) AREA REDEVELOPMENT (Southwest corner of the City primarily between Jefferson Avenue -Madison Place on East, Huset Park on North, University Avenue on the West. and 37th Avenue on the South}: During the year, one proposal for development of an auto-mall on a portion of the site considered and ultimately found not financially feasible. A deteriorated house at 547-38th Avenue N.E. was acquired and cleared. The lots purchased along with the house are expected to be sold for development of two new houses on the site. FIRST TIME HOMEBUYER MORTGAGE PROGRAM: Of the $1,477,000 allocation received in 1991 for use from July, 1991 through April of 1992 from the Minnesota Housing Finance Agency (MHFA) Minnesota City Participation Program (MCPP), $1,351,000 were used for 21 loans to low to moderate income families purchasing houses in Columbia Heights. Loans were originated by the two participating banks, Norwest and Marquette. In July of 1992, the HRA/City received an MCPP allocation for Columbia Heights of $2,187,157. As of December 22, when the residual allocated funds went into a state-wide pool, the City of Columbia Heights had 18 loans committed for a total of $1,109,000. These 7.15% and 7.1% 30 year term loans are assisting 18 low to moderate income families in purchasing houses in Columbia Heights. Norwest, Marquette and Metropolitan Federal Banks have been participating banks for the 1992 program. As a result of refinancing of bonds for an earlier First Time Home Buyer Program (1982 Program) the City netted over $445,000 that it may use for public purpose projects. During 1993 the City and HRA will be consideirng uses for these funds. 22 APPENDIX "Bal 11 JIRA ANNUAL REPORT FOR 1992 PAGE 3 3982 VAN BOREN: During the year, the HRA purchased this vacant commercially zoned property for future development. CITY PROMOTION/ECONOMIC DEVELOPMENT: HRA staff prepared and provided 310 new homeowner City Promotion Packets to the Welcome Wagon, Real tors, and others for new homeowners moving into Columbia Heights. In addition, 111 business type City Promotion Packets were furnished to local banks, local businesses and businesses interested in possibly relocating into Columbia Heights. During the year numerous requests for business information and assistance were answered by HRA staff. One $25,000 Business Revolving Loan Fund Loan at 5% interest was completed to REM Foods (Denny's Restaurant). This new business generated 40 full and part-time jobs in Columbia Heights. PLANNING ASSISTANCE TO CITY: The HRA staff continued to provide planning assistance to the City Planning & Zoning Commission and City. During the year, the update of the City Comprehensive Plan was completed by BRW, Inc. and approved and adopted by the City Planning and Zoning Commission and City Council after approval by the Metropolitan Council. DOWNTOWN BUSINESS DISTRICT PUBLIC PARKING RAMP MANAGEMENT: The HRA staff monitored operation, management and maintenance of the two public parking ramps located at 4025 Van Buren and 9S0-40th Avenue N.E. SUMMARY: During 1992 the HRA assisted 356 low income seniors and handicapped/ disabled individuals and very low income families to live in decent, safe and sanitary housing in the Parkview Villa Housing Complex and in privately owned apartments, duplexes and houses in Columbia Heights. The HRA completed improvements to the Parkview Villa Housing Complex. Home improvement loa.ns and grants and a rental rehabilitation loan provided assistance in upgrading 15 houses and apartment uni ts. Community Development and housing related projects were completed through the Anoka County Community Development Block Grant Program. Economic development efforts aided businesses in maintaining and/or improving their facilities in Columbia Heights. The HRA staff appreciates the challenges of the past year and looks forward to the challenges and opportunities of 1993. The HRA is an equal housing opportunity agency and an equal opportunity employer. DSMNRPT 23 APPENDIX 11 Ba2" Housing & Redevelopment Authority of Columbia Heights Commlulon•• Euaebiua Haimz PalriciaJlndta BNc:aNawroclli Rlcherd Cullin Jon P. Pawluk 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801 • (612) 782-2854 BRA BOARD OF COMMISSIONERS AS OF 12/31/92 Eusebius Heintz Richard Dustin Patricia Jindra Bruce Nawrocki Jon P. Pawluk Chair Vice Chair Secretary-Treasurer Commissioner (City Council Member) Commissioner BRA STAFF AS OF 12/31/92 Donald R. Schneider Grant Fernelius Tom Paul (Crest View) Richard Roderick Angela Schlender Becky Townsley Mary Milsten David Doug Cremer Ruben & Patricia Bush Executive Director Community Development Coordinator Interim Public Housing Manager Financial Coordinator (Part-time) Occupancy Specialist Secretary-Receptionist PVHC Office Assistant (Part-time) PVHC Main tenance Person PVHC Resident-caretaker Couple BRA TELEPHONE NUMBERS General 782-2854 788-6055 782-2858 employ Parkview Villa Office Rental Assistance Program Equal Opportunity Employer Equal Housing Opportunity Agency 1'.==) 24 APPENDIX 11 Ba3 11 C011111J'11ty Development Block Grant Progr11111 1992 Amual Report lhlt report 11fl1118rlzes the balances for projects fWlded Wlder the 1990, 1991 and 1992 progr1111 year,. 1990 Progrem Year Balance Original at End of I Jltle Allocation 1991 I rans fen hpenses Balance or Income During at End of In 1992 1992 1992 --------------··-----------·------------------------------------·------------------------------------------ #027 Neighborhood Revitalization S43,000.00 S40,820.05 SZ,800.00 S43,620.05 S0.00 #028 Public Service S17,420.00 St0,150.55 (SZ,800.00) S4,469.45 SO.DO #030 HURP Envlro. Assessment S15,000.00 S14, 130.11 SO.DO S14,130.11 SO.DO 1037 Con-p. Plan Update/ Surface Veter Hgmt. Plan S43,000.00 134,305.14 SO.DO Sll,504.66 S2,800.48 1053 Housing Rehabilitation SS0,748.00 S14, 174.24 S0.00 S14, 174.24 S0.00 1991 Progr1111 Year Balance Jransfers Expenses Balance Original at End of or Income During et End of I JI tle Allocation 1991 In 1992 1992 1992 ·····-------------------------------------------------------------·--·-·-----······------------------------ 1128 Public Service S23,016.00 S21,029.8] so.oo s211029.e31129 8usfnes1 loan Progrant S45,000.00 S44,868.42 S4],869.50 998.921130 LaBelle Pond Stooy s20,ooo.oo 119,973.57 SO.DO S16,605.55 1131 Park Building Accessibility S42,928.00 142,853.00 so.oo so.oo #153 Housing Rehabilitation S51,375.76 S51,J75.76 S0.00 SZ1,948.04 1992 Progr11111 Year Transfers Expenses Balance Original or Income During et End of I Title Allocation In 1992 1992 1992 ······················································--·--------··········------------------ IZ28 1230 1231 1253 Puhl le brvlce Neighborhood Revitalization Accessibility lnprovementa Housing Rehebll ltatlon S24,445.00 S53,748.00 S57,838.00 S58,900.00 SO.DO S43,869.50 S118.65 so.oo S197 .11 S27,891.80 SO.OD SO.OD S24,247.89 169,725.70 S57,719.35 S58,900.00 Notes: (11) Final IIIIIOllnt to be paid to consultant upon coq,letlon of Surface Weter Hanagement Plan. (b)Final amount to be paid to consultant� C01Tpletlon of study.(c)Project under contract and In process,·COll'pletlon sometime In Herch 1993.(d)All fa.xis have been connltted to appl cations In process at year-end. S0.00 SO.DO Sl,368.02 S42,85J.OO SZ9,427.7Z cs: "=t" n:, >< - Cl -z Cl w ::z: 0. Lu 0.Q. cs: n.< (a) LI) (b) (c) (d) ANNUAL REPORT OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHT S, MINNESOTA FOR 1991 Following is a summary of.the 1991 activities of the Housing and Redevelopment Authority of Columbia Heights (HRA) located at 590-40th Avenue N.E., phone number 782-2854. The report is prepared for the information of the public-and public record. I.PARKVIEW VILLA HOUSING COMPLEX: During the year, the 45 unit Parkview Villa South (PVVS) · Addition tothe 101 unit Parkview Villa Highrise at 965-40th Avenue N.E. wasconstructed and occupied. Since completion of t.he 45 unit additionin August, 146 units of housing have been available in the complexto house low to moderate income seniors and handicapped /disabledindividuals. In the Parkview Villa Highrise original 101 unit building, the windows and outer walls were replaced in all of the apartments. Also, new electric ranges were installed in cocrdination with the repainting of the range exhaust hoods in the apartments. Along with the construction of the 45 unit addition, the main floor of the Highrise was renovated to provide a new lobby/lounge/library area, and office, plus upgrading the Beauty Shop and Community Room. A grant of $136,125 was secured from the Department of Ho using and Urban Development (HUD) to supplement a grant received in 1990 for the win dow/wall replacement project. On the Parkview Villa Highrise, the HRA spent $258,111.75 on the renovations and other improvements to the building and $174,482.63 for operating expenses for the 101 (100 one bedroom and l two-bedroom) unit building. On the construction of the 45 unit PVVS addition there was $1,779,853.30 spent during the year with the total cost development and const ruction to year end of $2,109,545.31. PVVS Addition, $29,764.97 was spent for operating expenses first four months. II.RENTAL ASSISTANCE PROGRAM: of the On the for the The HRA administers the Section 8 Rental Assistance Program locally for the Metropolitan Council HRA. An averag e of 222 lower income families were assisted each month in paying their rent in decent, safe, and sanitary rental uni ts in Columbia Heights and Hill top. During the year $941,614 was paid to private landlords who provided rental units for assisted families in Columbia Heights. The HRA received $40,384 for administering the program for Columbia Heights and Hilltop. III.HOME IMPROVEMENT PROGRAMS FOR HOME OWNERS: Through the Anoka County Community Development Block Grant (ACCDBG) Program, the HRA provided deferred loans tot alling $24,290 to three low income families for the renov ation of their homes. As of year end, the HRA had one additional loan in process. These deferred loans are forgiven over ten years if the family remains in the rehabilitated house. 26 APPENDIX "Ba5" 1991 ANNUAL COL. HTS. HRA REPORT FEB. 3, 1992 PAGE 2 Through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program, the HRA assisted one very l.ow inc ome family in rehabilitating their house. These deferred loans are also forgiven if the family remains in the house for over 10 years. Through the MHFA Home Improvement Loan Program, the HRA assisted 6low to moderate income families with reduced interest rate home i:mprovement loans totalling $27,438. Through the ·MHFA Home Energy Loan Program, l family was· assisted with a total of $3,400 in financing to make energy conservation impr ovements in their home. V.RENTAL HOUSING REHABILITATION PROGRAMS: The HRA finished work on five MHFA Rental Rehab loans for $46,720which assisted the owners to rehabilitate 12 rental units to theCity Housing Maintenance Code. VI.COMMUNITY/ECONOMIC DEVELOPMENT: A.Anoka County Development Block Grant (ACCDBG) Program:Under this program funded by Federal funds through AnokaCounty, the City of Columbia Heights received an allocation of $153,464 to fina.nce various community developmentand housing related projects. In general, activities funded under the program must meet one of the following national object ives: 1.Benefit low and moderate income persons, or2.Eliminate or prevent slums and blight, or3.Meet other urgent community needs when no otherresources are available. The following projects were funded and work started: 1. 2. 3. Business Revolving Loan Fund {BRLF) ($45,000): This fund (which is matched by $45,000 of HRA Reserve Fund:s) was cr eated to make loans to new or expanding businesses within the City. Loan proceeds may be used to purchase machinery, equipment or real property. Eligible businesses can borrow up to $25,000; however, on loans at least one new job benefitting a low or moderate income person must be created for each $15,000 of BRLF funds. As of year-end one loan had been approved which is expected to create at least 50 new jobs in Columbia Heights. Handicapped Reno�ation Project ($42,928): This project entails renovating 10 public park buildings to meet new federal and state requirements for handicapped accessibility. Public service ($23,036): Eight organizations received public service grants for projects ranging from senior outreach to transitional housing for women. APPENDIX "Ba6" 27 1991 ANNUAL COL. HTS. HRA REPORT FEB. J, 1992 4.LaBelle Pond Study {$20,000):This project involves a water quality study ofLaBelle Pond located in LaBelle Park. Inrecent years nearby residents and visitors ·tothe park have reported offensive odors coming·from the pond. In an effort to solve theproblem, the City has undertaken this study todetermine the causes of the odors and . poorwater quality. 5.Expansion of Housing Rehabilitation ($22,500}:This program provides zero interest, deferredpayment grants to eligible low and moderateincome Columbia Heights homeowners. Applicantsmay receive up to $9,000 to make repairs,alterations, or additions to their homes. Toqualify for a grant, an applicant must: a.Own and live in the property to be improved.b.Have an adjusted gross income at or below 125%of the federal governments poverty guideline.c.Have total assets of $25,000 or less. This program supple.ments a separate allocation of CDBG funds the City receives from the County for Housing Rehabilitation. PAGE 3 Funds for all of the projects must be committed or spent by December 31, 1992. B.Economic Development Activities:The HRA staff was involved in the following development/redevelopment activities during 1991: 1.Parkview Villa South Senior Housing:This 4 5 unit addition to the Parkview VillaHighrise at 965-40th Avenue N.E., was constructed, dedicated and occupied by qualified seniorresidents. Since the cost of the developmentis being paid by excess tax increment proceedsfrom 2003 to 2009, the HRA set its own guidelines and gives preference for admission toColumbia Heights residents who meet the incomeand age requirements ($30,000/year for 1person, $34,000/year for a 2 person family; andresidents must be 62 years old or older.) 2.Multi-Use Redevelooment Plan {MURP) Area Redevelooment (Southwest corner of the City primarily between Jefferson Avenue -Madison Place onEast. Huset Park on North, University Avenue onthe West. and 37th Avenue on the South):During the year one proposal for development ofan auto-mall was received and as of year endwas being consider ed. The HRA has entered intoan Exclusive Negotiations Agreement with theproposed developers. 28 APPENDIX "Ba7" 1991 ANNUAL COL. HTS. HRA REPORT FEB. 3, 1992 3. 4. A phase II environmental review of the site proposed for the auto mall has been completed. The HRA is in the process of acquiring l .. a acres of land in the MURP area from the Hennepin county Regional Railroad Authority for the potential auto mall redevelopment and other redevelopment. The HRA worked with the residents that live and own property in the 500-600 blocks of 38th Ave. on getting a new str eet, curb, gutters, and related improvements installed. As of year end all of the improvements were completed and the two houses that the HRA owns at 532 & 550-38th Ave. N.E. were in the process of being sold. First Time Homebuyers Program: The HRA/City applied and received a $1,477,000 allocation of funds from the Minnesota Housing Finance Agency (MHFA) Minnesota City Participation Progra.m for loans to qualified First Time Homebuyers buying homes in Columbia Heights. At year end, five loans for a total of $538,589 had been finalized through the two participating lenders (Marquette and Norwest Banks). The remaining $938,411 is expected to be used for loans to an additional 14 families in 1992. Other Economic Develocment Activity: The HRA staff worked with numerous existing commercial and industrial property owners, through various means �o assist them in leasing their underutilized buildings. Staff assisted in securing publicly endorsed housing revenue bond financing for the new 5 o unit board and lodging Royce Place Addition built during the year at the Crest View Lutheran Home Complex. VII.Other: A. B. Planning Assistance to City: The HRA staff continued to provide planning assistance to the City Planning & Zoning Commission and City. During the year the Planning & Zoning Commission and City Council approved having the BRW, Inc., plan .ning consulting firm, update the City's Comprehensive Plan (last updated as of 1980). As of year end work was well underway on the update to the Plan to be completed by July 1, 1992. Light Rail Transit (LRT): HRA staff continued participating in the planning for the Northeast Corridor of the LRT. The Draft Environmental Impact Statement (DEIS) was reviewed at a· City Public Hearing and comments received were submitted to the Anoka County Regional Railroad Authority. As of year end work on the Final EIS was nearing completion. APPENDIX 11 Ba8 11 PAGE 4 1991 ANNUAL COL. HTS. HRA REPORT FEB. 3, 1992 c.Downtown Business District Public Parking Ramp Management:The HRA staff monitored operation, management and maintenance of the two public parking ramps located at 4025, VanBuren and 950-4oth· Avenue N.E. D.City Promotion Packets:During the year with the assi$tance of the City Managerand Henning and Associates, the HRA/City developed Citypromotion packets for new residents and businessesconsidering locating in Columbia heights. E.Holiday Decoration Project:The HRA staff worked with the Chamber of Commerce BusinessIssues Committee to raise business contributions forholiday decorations for Central Avenue and 40th Avenue.Through the fund drive $5,000 was raised from Citybusinesses and the Chamber of Commerce. The City matchedthe business contributions and then secured and installedthe holiday decorations during the fall holiday season.The decorations will now be used each fall during theholiday season. VIII.summary: PAGE 5 During 1992 the HRA assisted 355 low income seniors and handicapped/disabled individuals and very low income families to live indecent, safe and sanitary housing in the Parkview Villa HousingComplex and in privately owned apartments, duplexes and houses inColumbia Heights. The HRA completed the construction of and over90% occupancy of the 45 unit Parkview Villa South addition to Parkview Villa housing complex while completing major renovations to the101 unit Parkview Villa Highrise. Home improvement loans and grantsand rental rehabilitation loans and grants prov::.ded assistance inupgrading 23 houses and apartment units. Community Development andhousing related projects were completed through the Anoka CountyCommunity Development Block Grant Program. Economic developmentefforts are aiding businesses in maintaining and/or improving theirfacilities in Columbia Heights. The HRA staff appreciates the challenges of the past year and looks forward tc the challenges and opportunities of 1992. The HRA: is an equal housinq opportunity agency and an equal opportunity em ployer. dsmonthr 30 APPENDIX 11 Ba9 11 Housing & Redevelopment Authority of Columbia Heights Commlaaioners Euaebiul Hein!Z Puicia Jinn Btuce Nawrocki Richard Dua1in YlrgilYoung 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801_ • (612) 782-2854 HRA BOARD OF COMMISSIONERS AS OF 12/31/91 Eusebius Heintz Richard Dustin Patricia Jindra Bruce Nawrocki Vacant Position Chair Vice Chair Secretary-Treasurer Commissioner· . (City Council Member) Commissioner- HRA STAFF AS OF 12/31/91 Don Schneider Grant Fernelius Barbara Dock Laurie Mendel Angela Schlender Becky Townsley Jon Hendrickson Vacant Executive Director Community Development Coordinator Public Housing Manager Financial Coordinator (Part-time) Occupancy Specialist Secretary-Receptionist Maintenance Person (Parkview Villa) Resident-C aretaker HRA TELEPHONE NUMBERS cc: General Parkview Villa Office Rental Assistance Program 782-2854 788-6055 782-2858 HRA Commissioners -Mayor & City Council & City Manager Planning & Zoning Commission -City Department Heads Focus & Northeaster s::,.,, 1!!:II l"'\l"'lnnrt, ,nitv l=mnlnvAr 31 APPENDIX "BalO" Gl .�NNUAL REPORT OF THE HOUSING Ai.'ID REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA FOR 1990 Following is a summary of the 1990 activities of the Housing and Redevelopment Authority of Columbia Heights (HRA) located at 590-40th Avenue N.E., phone number 782-2854. The report is prepared for the information of public and public record. I.P,4.RKVIEW VILLA APARTMENTS: This 101 unit public housing building provides decent, safe and sanitaryhousing for lower income senior citizen families at rents of 30% of eachfamilyJs income. The HRA spent S190,191 for utilities, beat, insurance,equipment, maintenance, operation and administration of the project. Apayment in lieu of real estate taxes of $14,295 was paid to Anoka Coun tyand City of Columbia Heights. During the year, refrigerators were replaced in 40 of the apartments,three large hot water storage tanks were replaced and water saving devicesfor apartm ent faucets were acquired and partially installed as of yearend. A grant of S269,830 was app roved by the Department of Housing and Urban Development (HUD) for replacing the windows in all of the apartments. As of year end, architectural plans were being prepared for the window replacement project. HUD site approval and the necessary easements and other approvals were secured to enable the HRA and City to build a 45 unit addition (Parkview Villa South) on the existing site. As part of the construction of that addition the first floor lobby area, Community Room, and office areas of the existing building are being renovated. II.RENTAL ASSISTANCE PROGRAM: The HRA administers this the Section 8 Rental Assistance Program locally for the Metropolitan Council HRA. An average of 240 lower income families were assisted each month in paying their rent in decent, safe, and sanitary rental units in Columbia Heights and Hilltop. During the year Sl,183,101 was paid to private landlords who provided rental units for assisted families in Columbia Heights. The HRA received $42,300 for administering the program. During the year, the staff coordinated a Landlord Workshop, held in Columbia Heights and was attended by 54 landlords. IV.HOME IMPROVEMENT PROGRAMS FOR HOME OWNERS: Through the Anoka County Community Development Block Grant (_ACCDBG) Program, the HRA provided deferred loans totalling $44,795 to five low income families for the renovation of their homes. As of year end, the HRA had two additional loans in process and four applic�tions on file pending fund availability. These deferred loans are iorgiven over ten years if the family remains in the rehabilitated house. APPENDIX "Ball" 32 1990 ANNUAL HRA OF COLUMBIA HEIGHTS� MN REPORT February 5, 1991 -Page 2 Through the Minnesota Housing Finance Agency (MHFAl Deferred Loan Program, the HRA assisted two very low income families in rehabilitating their hou ses and had one loan in process as of year end These deferred loans are also forgiven if the family remains in the house for over 10 years. Through the MHFA moderate income Through the MHFA total of $6,895 their homes. Home Improvement Loan Program, the HRA assisted 4 low to families with home improvement loans totalling $20,250. Home Energy Loan Program 2 families were assisted with a in financing to make energy conservation improvements in V.RENTAL HOUSING REHABILITATION PROGRAMS: The HRA finished work on one MHFA Rental Rehab Grant for $63,975 which assisted the Anoka County Community Action Program to rehabilitate 8 vacant rental units to City Code. VI.COMMUNITY/ECONOMIC DEVELOP!ifENT: A.Anoka Countv Communitv Develooment Block Grant ( ACCO.BG) Pro�ram:The Cit� of Columbia Heights is a subguarantee under the AnokaCounty CDBG Program. Through the ACCDBG Program, the Cityreceived a 1990 allocation of Sl36,960 to use for communitydevelopment and housing related projects as approved by the CityCouncil and Anoka County. HRA staff coordinated the planning,application for, and administration of the 1990 Program whilefinishing work on 1989 projects and starting planning work forthe 1991 Program (expected to be funded at $140,382). The ACCDBGfunds are used on a variety of community development and housingprojects. During 1990, seven social service agencies received grants totalling $20,920 from the program. Planning for the completion of an update of the 1980 City Comprehensive Plan and completion of a Surface Water Management Plan was completed pending City Council action in 1991. Seventy thousand of 1989 program funds were used, along with $18,550 of HRA reserve funds, to acquire and renovate a duplex at 4642 Taylor Street to City Code. The upper half of the duplex is rented by the Early Childhood Family Education (_ECF.E l Center for their "Way to Grow" program ( funded by a 2 year $250,000 grant from the state) and the lower half is rented to a family. The City owns the duplex and the HRA staff manages the property. A handicapped apartment at Parkview Villa Highrise was renovated to current handicapped standards, housing rehabilitation grant funds were provided, and some work was accomplished in regard to sale of properties previously acquired under the CDBG Neighborhood Revitalization Program. A more detailed list of activities completed is available upon request. APPENDIX 11 Bal2 11 33 1990 ANNUAL HRA OF COLUMBIA HEIGHTS, MN REPORT February 5� 1991 -Page 3 B.Economic Development Activities:-The HRA staff was involved in the following development/redevelopment projects: l.Par.lcview Villa South development (see paragr aph II above; 2.Sullivan Shores Townhomes Development:As·or·year end all 65 or the townhouses and site improvements were completed. Prior to 1990, the City and HRA acquired and assembled the property for this development through a Tax Increment funded redevelopment project. 3.Multi-use Redevelopment Plan (MURPl Area Redevelopment(Southwest corner of City primarily between JeffersonAvenue -Madison Place on the east, Husset Park on thenorth, University Avenue on the west and 37th Avenue onthe south): During the year, two primarily housingrelated developments were rejected. As of year end, atleast two industrial/commercial developments were underconsideration by potential developers. City staff assisted existing industrial businesses in getting vacant space leased and improved. Staff assisted resid ential property owners to secure R-2 (duplex} zoning to replace R-3 (multiple Unit) zoning in the MURP area.Staff also worked with the residential property owners on planning for getting the street on 38th Avenue NE replaced. The street is expected to be replaced in 1991. The street replacement is expected to enhance the area and encourage appropriate development on vacant residential lots in the area owned by both the City and a private owner. 4.Other Economic Development Activity:The HRA staff VI.OTHER: worked with several existing industrial and commercial property owners, through various efforts, to assist themin leasing their underutilized buildings. Staff also worked on several new proposed developments. A.Planning Assistance to Citv:HRA staff continued to provide planning assistance to the City Planning and Zoning Commission and City. Proposals were secured and a consultant firmrecommended to the City Council by the Planning and Zoning Commission to complete an update of the City's Comprehensive Plan. As of year end the work on the update was pending final City Council approval. Several proposed commercial and housing development proposals plans were reviewed and action coordinated through the Planning and Zoning Commission. APPENDIX 11 Bal3 11 34 1990 ANNUAL HRA OF COLUMBIA HEIGHTS, MN REPORT February 5, 1991 -Page 4 VIII. B. c. D. E. Le�islative Activitv: As members of state and regional housing and red�velopment related boards and committees, HRA staff was involved in developing state and federal housing and redevelopment legislation. Staff participated in state House and Senate legislative meetings to protect and promote the interests of the HRA and City in regard to housing and redevelopment. Light Rail Transit: HRA staff participated in the Northeast Corridor Advisory Committee planning efforts for the proposed Light Rail Transit is planned to run through Columbia Heights on Unive rsity Avenue. Do��town Business staff monitored public parking District Public Parking Ramo Management: HRA operation, management and maintenance of the two ramps located at 4025 Van Buren and 950-40th Avenue NE. Business Loan Program: As of year end the HRA staff was developing a reduced interest rate business loan program. This program is expected to assist in reducing the amount of vacant industrial and commercial space in Columbia Heights. SUMMARY: During 1991, the HRA each month assisted over 341 low income seniors and very low income families to live in decent, safe, and sanitary housing at Parkview Villa Highrise and in privately owned apartments, duplexes and houses. The HRA initiated and is developing 45 additional housing units which will provide additional housing for lower income seniors when completed in August of 1991. Home improvement loans and grants and rental reh abilitation loans and grants provided assistance in upgrading 27 houses and apartment units. Community development and housing projects were completed through the Anoka County Community Development Block Grant Program. Economic development efforts are aiding businesses in maintaining and/or improving their facilities in Columbia Heights. The HRA staff appreciates the challenges of the past year and looks forward to the challenges and opportunities of 1991. The HRA is an equal housing opportunity agency and an equal opportunity employer. bt/annualrpt/2/5/91 APP ENDIX 11 Bal4 11 .. Housing & Redevelopment Authority of Columbia Heights Commissioners Eusebiul Heintz Paaicia Jindra Bnlc:e Nawrocki Richard Ousan Virgil Young 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782·2801 • (612) 782·2854 • (612) 782·2254 HRA BOARD OF COMMISSIONERS AS OF 12/31/90 Eusebius Heintz Richard Dustin Patricia Jindra Burce Nawrocki Virgil Young Chairperson Vice Chairperson Secretary-Treasurer Commissioner (City Council Member) Commissioner Don Schneider Grant Fernelius Karen Skepper Laurie Mendel Barbara Dock Becky Townsley Jon Hend r1 ckson Betty Lovaas HRA STAFF AS OF 12/31/90 Executive Director Community Development Coordinator Public Housing Manager Financial Coordinator (Part-time) Occupancy Specialist Secretary-Receptionist Maintenance Person (Parkview Villa) (Resident-Caretaker (Part time Parkv1ew Villa) ·HRA TELEPHONE NUMBERS General Parkv1ew Villa Office Rental Assistance Program cc: HRA Commissioners Planning & Zoning Commission City Department Heads Focus & Northeaster Newspaper Equal Opportunity Employer Mayor & City Council City Manager 782-2854 788-6055 782-2858 APPENDIX 11 BalS 11 f=) RESOLUTION 93-04 RESOLUTION OF BOARD OF COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING APPLICATION TO ANOKA COUNTY FOR UP TO $70,000.00 OF FEDERAL "HOME" PROGRAM FUNDS FOR HOUSING REHABILITATION WHEREAS, the Housing and Redevelopment Authority and City of Columbia Heights has been invited and encouraged to apply for funds.from the 1993 Federally funded HOME Program; and WHEREAS, an application for such grant funds has been prepared; and WHEREAS, HOME program requirements require a 20% match of non-federal funds for any project funded; and WHEREAS, it has been determined that the HRA has sufficient reserves that it can utilize up to $14,000.00 to provide the necessary 20% match; NOW, THEREFORE BE IT RESOLVED by the Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota that: 1.Application for up to $70,000 of HOME Program funds from AnokaCounty is approved with the Chair and Executive Director authorized tosign the necessary application and any other necessary relateddocuments. The application approved is the application presented andreviewed at this meeting and as on file in the HR.A Office. Theapproval of the application is contingent upon the concurrence of theCity Council on the subject application. 2.The Housing and Redevelopment Authority(HRA) hereby pledges andcertifies that it has up to $14,000.00 available in its reserves to useas a 20% match to any HOME funds approved for the Housing and Redevelopment Authority of Columbia Heights. The HRA assures Anoka Countythat it will provide its 20% share of the cost of the proposed HOMEDeferred Home Improvement Grant Program as it required to do by HOMEProgram regulations. PASSED THIS 18th MOTION BY: NAWROCKI. SECOND BY: JINDRA. DAY OF February , 1993. ROLL CALL VOTE: AYES: HEINTZ, JINDRA, NAWROCKI, DUSTIN. NAYS: NONE. ABSENT: PAWLUK. ATTEST..: 1 0tl / . . _ . ./J ,' � . -.,,. , , . / ,-' , "' -·J � {L;_.£e �� DONALD'R. SCHNEIDER EXECUTIVE DIRECTOR res92 37 HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA APPENDIX 11 C 11 CITY COUNCIL MINUTES APPROVING APPLICATION FOR HOME PROGRAM FUNDS 38 APPENDIX ::."D 11 EXCERPTS FROM UPDATE OF CITY COMPREHENSIVE.PLAN OF 1992 Housing Conditions For the most part, the housing stock of Columbia Heights is in good condition. However, the housing stock is aging and dealing with the maintenance of an aging housing stock will become an ever increasing problem. Columbia Heights ·has a greater percentage of older't1ousing than other "inner ring" suburbs of the metro area {11,e inner ring, as defined by the Metropolitan Council. includes all cities in the metro area that are directly adjacent lo tl1e center cities of Minneapolis and St. Paul). · Table 10 compares the age of housing stock in Columbia Heights with the housing stock of all the inner ring combined. In Columbia Heights, 57 percent of the housing units are more than 30 years old. The oldest housing {many units 50 years or more in age) is located in the southwest quadrant of the City, while the newest. housing is in the northeast quadrant. TABLEIO AGE DIST RIBUTION OF HOUSING COLUMBIA IIEIGIITS and INNE R RING SUBURBS Year Built 1939 and older 1940 to 1959 1960 lo 1980 1981 to 1990 Source: 1980 and 1990 Census, Metropolitan Council, 1986. Note: Figures are the percentage or the total housing stock. Housing Cost Columbia HeighlS 15% 42% 37% 6% Inner Ring 8% 39% 47% 6% Table 11 compares the cost of housing in 1980 and 1990. The median price of owner-occupied housing has increased from $57,800 in 1980 lo $73,600 in 1990 (27%). The median contract rent has increased from $231 per month in 1980 to $426 per month in 1990 (84%). 11942' 14 LLJ = >< ..... Cl z LLJ 0.. 0.. c::( °' M HOUSING PLAN Goals and Policies Goal: Goal: Maintain and enhance the quality or die single-ramily detached housing stock and the neighborhoods in which it is localed. Upgrade and im1>rove oUractive multi1>le-ramily housing ror those segments or die population that cannot afford or do not desire to live in detached housing. Si11ce Col11mbia Heights is predominately reside11tial, the City regards the preservation and enhancement of the l,011si11g stock as its most important task. I.Single-Family Code Enrorcement: The City shall strive lo maintain the physical quality of single-family housing through Code enforcement. 2.Spot Clearance: The City shall remove and replace the most seriously deteriorated single-family houses so that they do not continue to hann the value of nearby housing. 3.Multiple-Family Housing Maintenance Standards: The City shall maintain minimum standards for multiple-family housing through a program of regular inspections and Code enforcement. 4.Housing Assistance: The City shall continue lo provide adequate housing programs. 5.Equal Opportunity: The City shall continue to promote and protect equal housing opportunity in publicly assisted and private housing. 6.Neighborhood Protection: TI1e City shall work to protect the integrity and long-term viability of its neighborhoods and strive lo reduce the potential negative effects of nearby commercial or industrial development through zoning, site plan reviews and Code enforcement. 7.Site Maintenance: The City shall strictly enforce its municipal regulations pertaining to yard and building maintenance so as to protect residential property values. '942$ 19 - ,-f L&J = X ..... Cl z L&J a.. a.. c( 0 s;f' 8.Land Use Plan: Land uses that are inconsistent with the Land Use Plan and incompatible with housing will be improved or removed over time where possible and the land reused in conformance with the Land Use Plan. 9.. Multiple-Family Housing Standards:· 1l1e City shall enforce high standards for all muJtiple family housing development. Included will he the aspcclS of building massing, parking location, access, traffic impact, landscaping exterior architectural design, fencing, trash handling and parking ratios. m.· Aller11alive llousl11g: The City shall promote the development of medium-density, owner- occupied and rental housing for one-and two-person households. This would provide an opportunity for larger households lo acquire housing made available by the one and two person households owning detached single-family housing. 11.Duplexes: The City shall allow "zero-lot-line" duplex unilS so as to encourage individual : ownership of the units. 12.Arcbllectural Design: 1l1e design of new housing on infill and redevelopment sites should be compatible in scale, materials, and rooOines with any single-family housing on the same block or immedia� vicinity. 13.Financial Tools: The City will continue to use such tools as revenue bonds, tax increment financing and Community Development Block GranlS (along with other public funding source as may be available) to assist decent, affordable housing in the community, especially the elderly. l11e City will enter into such partnerships in a business-like fashion, seeking to improve the quality of such housing ancJ/or ensure 1hat rents remain affordable. llowevcr, the City will nol jeopardize the quality of existing housing and neighborhoods thmugh the siting of subsidized housing. 20 - N LLJ X ..... 0 z LLJ 0.. 0.. c( LAND USE AND REDEVELOPMENT PLAN Goals and Policies Goal: Protect and e11llance the r.esidentlal neighborhoods or the community. Goal: Improve the commercial viability or die Central A venue Corridor while protecting nearby residential neighborhoods. Goal: Improve die quality or the Industrial area. 1.Neighborhood Protection: 111e City will work to protect the integrity and )ong-tenn viability of its low-density residential neig�borhoods and strive to reduce the potential negative effects of nearby commercial or industrial land development through zoning, site plan reviews and Code enforcement. 2.Infilling: The infilling of vacant parcels and the rehabilitation of existing development land will be in accordance with uses specified in the Land Use Plan. 3.Incompatible Land Uses: Incompatible land uses will be improved or removed where possible and the land reused in conformance with the Comprehensive Plan. 4.Central Avenue: The City will work to complete the evolution of the Central Avenue Corridor to commercial activity through land use planning, zoning and, when warranted, private redevelopment assistance. More municipal conlrol will be exerted over the appearance and function of commercial areas along Central Avenue. 5.Higher-Density Housing: Higher density housing may be allowed in certain locations near Central Avenue and near the planned light rail transit stations if nearby"single-family housing is protected. 6.Light Rail Transit Stations: If light rail transit stations are scheduled and programmed lo be built along University Avenue, the City will study the possibility of allowing redevelopment in nm 27 M LL.I >< ..... Cl z LL.I a.. a.. ct: N ,qi --· 1990 CPH-L-82. Selected Social Characteristics: 1990 Table 1. Columbia Heights city, Minnesota --------··------·-----------··---------------------------------------------------------·---------The user should note that these data are based on a sample, subject to samplin. variability, and that there are limitations to many of these data. Please refer to th; technical documentation for Summary Tape File 3. for a further explanation of samplin� variability and limitations of the data. URBAN ANO RURAL RESIDENCE . Total population Urban population Percent of total population Rural population Percent of total population farm population SCHOOL ENROLLMENT Persons 3 years and over enrolled in school Prepiimary school Elementary or high school Percent in private school College EDUCATIONAL ATTAINMENT Persons 25 years arid over Less than 9t h grade 9th to 12th grade, no diploma High school graduate Some college, no degree Associate degree Bachelor's degree Graduate or professional degree Percent high school graduate or higher Percent bachelor's degree or higher RESIDENCE IN 1985 Persons 5 years and over Lived in same house Lived in different house in U.S. Same State Same county Different county Different State Lived abroad DISABILITY OF CIVILIAN NONINSTITUTIONALIZED PERSONS Persons 16 to 64 years With a mobility or self-care limitation With a mobility limitation With a self-care limitation With a work disability In labor force Prevented from working Persons 65 years and over With a mobility or self-care limitation With a mobility limitation With a self-care limitation CHILDREN EVER BORN PER 1,000 WOMEN Women 15 to 24 years Women 25 to 34 years Women 35 to 44 years 18,910 18,910 100.0 3,878 356 2,508 8.9 1,014 13,060 995 1,699 5,077 2,692 957 1,231 409 79.4 12.6 17,661 10,046 7,417 6,568 2,806 3,762 849 198 12-.224 1,190 1,030 227 1,029 695 2.52 2,797 790 677 225 378 1,252 1,772 43 VETERAN STATUS Civilian veterans 16 years and over 65 years and over NATIVITY AND PLACE OF BIRTH Native population Percent born in State of residence Foreign-born population Entered the U.S. 1980 to 1990 LANGUAGE SPOKEN AT HOME Persons 5 years and over Speak a language other than English Do not speak English "very well" Speak Spanish Do not speak English "very well" Speak Asian or Pacific Island language Do not speak English "very well" ANCESTRY Total ancestries reported Arab Austrian Belgian Canadian Czech Danish Dutch English Finnish French (exceet Basque) French Canad1an German Greek Hungarian Irish Italian ·LithuanianNorwegianPolishPortuiueseRoman1anRussianScotch-IrishScottishSlovakSubsaharan AfricanSwedishSwissUkrainianUnited States or AmericanWelshWest Indian (excluding Hispanicorigin iroups)Yugoslav1anOther anc estries APPENDIX 11 f l1 2,83: 7 4 18,17" 79.: 73: 33· 17,66: l,03� 44 101 4- 18. lC- 27, 43_ 2c: ,: .., .. -'-' 42 29 35 1,45 55 l,26 46 7,35 5 6 2,9:? 46 iJ. 2,69 2,25 2 2i 31 2! 44 4 2,72 lC 17 l�13 C: l,6S 1990 CPH-L-82.Table 2 . Selected Labor Force and Commuting Characteristics: Columbia Heights city, Minnesota 1990 ----·-----------------------·--··--------------------------------------------------------------------The user should note that these data are based on a sample, subject to samplin& varia bility, and that there are limitations to many of these data. Please refer to thetechnical documentation for Summary Tape File 3 for a further explanation of samplingvariability and limit ations of the data. -------------------------------------------------------·-----------------------------·------------- LABOR FORCE STATUS Persons 16 years and overIn labor force Percent in labor force Civilian labor force Employed Unemployed Percent unemployed Armed Forces Not in labor force Males 16 years and overIn labor force Percent in labor force Civilian labor force Employed Unemployed Percent unemployed Armed Forces Not in labor force Females 16 years and overIn labor force Percent in labor force Civilian labor force Employed Unemployed Percent unemployed Armed Forces Not in labor force females 16 years and overWith own children under 6 years Percent in labor force With own children 6 to 17 years only Percent in labor force Own children under 6 years in families and subfamilies All parents present in household in labor force Own children 6 to 17 years in families and subfamilies All parents present in household in labor force Persons 16 to 19 yearsNot enrolled in school and not high school graduate Employed or in Armed Forces Unemeloyed _Not 1n labor force COMMUTING TO WORK Workers 16 years and.overPercent drove alone Percent in carpools Percent using public transportation Percent using other means Percent walked or worked at home Kean travel time to work (minutes) 15,147 10,564 69.7 10,549 9,920 629 6.0 1S 4,583 7,127 5,574 78.2 S,S59 5,125 434 7.8 1S 1,553 8,020 4,990 62.2 4,990 4,795 195 3.9 3,030 8,020 1,071 71.0 1,155 76.S 1,486 978 2,544 1,817 838 124 63 21 40 9,787 69.3 16.3 8.4 o.sS.620.3 OCCUP ATION Employed persons 16 yearsand over Executive, administrative, and managerial occupations Professional specialty occueations Technicians and related support occu�ations Sales occupat1ons Administrative support occupations, including clerical Private household occupations Protective service occupations Service occupations, except protective and household farming, forestry, and fishing occupations Precision prod uction, craft, and repair occupations Machine operators, assemblers, and inspectors Transportation and material moving occupations Handlers, equipment cleaners, helpers, and laborers INDUSTRY Employed persons 16 yearsand over Agriculture, forestry, and fisheries Mining Construction Manufacturing, nondurable goods Manufacturing, durable goodsTransportation Communications and other public utilities Wholesale trade Retail trade finance, insurance, and real estate Business and repair services Personal services Entertainment and recreation services Health serv ices Educational services Other pr·ofessional and related services Public administration CLASS OF WORKER Employed persons 16 yearsand over Private wage and salary workers Government workers Local government workers State government workers Federal government workers Self-employed workers Unpaid family workers APPENDIX "Fl" 44 9,920 995 806 471 1,143 2,469 10 103 1,209 38 1,095 840 397 34, 9,920 60 364 6S6 1,545 687 206 649 1,733 766 573 297 148 817 S43 604 272 9,920 8,354 1,007 54� 292 173 S53 6 1990 CPH-L-82. Income and Poverty Status in 1989: 1990. Table 3. Columbia Heights city, Minnesota -------------------------------------------------------------------------------------------The user should note that these data are based on a sample, subject to sampling variability, and that there are limita�ions to many of these data. Please refer to the technical documentation· for Summary Tape File 3 for a further explanation of sampling variability and limitations of the data. _____________________________________________ , _________________________ ,. _______________________ _ INCOME IN 1989 Households Less than SS,000 $5,000 to $9,999 $10,000 to $14,999 $15,000 to $24,999 $25,000 to $34,999 $35,000 to $49,999 $50,000 to $74,999 $75,000 to $99,999 $100,000 to $149,999 $150,000 or more Median household income (dollars) Families Less than $5,000 $5,000 to $9,999 $10,000 to $14,999 $15,000 to $24,999 $25,000 to $34,999 S35,000 to $49,999 $50,000 to $74,999 $75,000 to $99,999 $100,000 to $149,999 $150,000 or more Median family income (dollars) Nonfamily households Less than $5,000 $5,000 to S9,999 $10,000 to $14,999 $15,000 to $24,999 $25,000 to S34,999 $35,000 to $49,999 $50,000 to $74,999 $75,000 to $99,999 $100,000 to $149,999 $150,000 or more Median nonfamily household income (dollars) Per capita income (dollars) INCOME TYPE IN 1989 Households With wage and salary income Hean wage and salary income (dollars) With nonfarm self-employment income Mean nonfarm self-employment income (dollars> With farm self-employment incomeMean farm self-employment income (dollars) With Social Security income Mean Social Security income <dollars) With public assistance income Mean public assistance .income (dollars> With retire ment incomeMean retire ment income (dollars) 7,683 230 747 665 1,468 1,346 1,763 1,059 291 98 16 30,469 5,159 72 297 284 815 888 1,504 952 240 91 16 36,688 2,524 168 470 398 664 453 252 83 33 3 17,605 13,915 7,683 5,910 33,447 792 13,672 53 1,336 2,324 8,416 457 4,674 1,472 7,718 45 POVERTY STATUS IN 1989 ·All persons for whom poverty. status is determinedBelow poverty level Persons 18 years and over Below poverty .level Persons 65 years and over· Below poverty level I Related children under 18 years Below poverty level Related children under S years Below poverty level Related children S to 17 years Below poverty level Unrelated individuals Below poverty level All families Below poverty level With related children under 18 years Below poverty level With related children under 5 years Below poverty level Female householder families Below poverty level With related children under 18 years Below poverty level With related children under S years Below poverty level Percent below poverty level: All persons Persons 18 years and over Persons 65 years and over Related chil"dren under 18 years Related children under S years Related children S to 17 years Unrelated individuals All families With related children under 18 years With related children under S years Female householder families With related children under 18 years With related children under 5 years APPENDIX 11 F2 11 18,737 1,601 14,643 928 2,797 176 4,063 642 l,23i 260 2,826 382 3,27; S 1 :' 5,15; 33C 2,30C 31 :Z 988 18: BOC 228 S,r . '-22: 20: 12S 8 . .: 6.�6.'.; 15.E 21.C13.; 1.5. E 6.'- 13.� 18.: 28.: 43. 63.: 1990 CPH-L-82. Selected Housing Characteristics: 1990 Table 4. Columbia Heights city·, Minnesota ----------------------------------------------------------------------------------------The user should note that these data are based on a sample, subject variability, and that there are limitations to many of these data. Please technical documentation for Summary Tape File 3 for a further explanation variability and limitations of the data. to samplin� refer to the of sampling -----------------------------------------�-------------------·------�------------------------------- Total housing units YEAR STRUCTURE BUILT 1989 to March 1990 1985 to 1988 1980 to 1984 1970 to 1979 1960 to 1969 1950 to 1959 1940 to 1949 1939 or earlier -BEDROOMS No bedroom 1 bedroom 2 bedrooms 3 bedrooms 4 bedrooms 5 or more bedrooms SELECTED CHARACTERISTICS Lacking complete plumbing facil1ties Lacking complete kitchen facihties Condominium housing units SOURCE OF WATER Public system or private company Individual drilled well Individual dug well Some other source SEWAGE DISPOSAL Public sewer Septic tank or cesspool Other means Occupied housing units HOUSE HEATING FUEL Utility gas Bottled, tank, or LP gas Electricity Fuel oil, kerosene, etc. Coal or colte Wood Solar energy Other fuel No fuel used YEAR HOUSEHOLDER MOVED INTO tJNIT 1989 to March 1990 1985 to 1988 1980 to 1984 1970 to 1979 1960 to 1969 1959 or earlier TELEPHONE No telephone in unit 7,975 53 278 464 667 2,072 2,498 782 1,161 30 1,431 2,418 3,095 873 128 320 7,975 7,971 4 1,766 7,380 20 276 6 24 60 1,490 2,077 760 1,332 1,098 1,009 146 VEHICLES AVAILABLE Occupied housing units None l 2 3 or more MORTGAGE STATUS AND SELECTED MONTHLY OWNER COSTS Specified owner-occupied housing units With a mortgage Less than $300 $300 to $499 $500 to $699 $700 to $999 S1,000 to $1,499 $1,500 to $1,999 $2,000 or more Median (dollars) Not mortgaged Less than $100 $100 to $199 $200 to $299 $300 to $399 $400 or more Median (dollars) SELECTED MONTHLY OWNER COSTS AS A PERCENTAGE OF HOUSEHOLD INCOME IN 1989 Specified owner-occupied housing units Less than 20 percent 20 to 24 percent 2.S to 29 percent 30 to 34 percent 35 percent or more Not computed GROSS RENT Specified renter-occupied housing units Less than $200 $200 to $299 $300 to $499 $500 to $749 $750 to $999 $1,000 or more No cash rent Median (dollars) GROSS RENT AS A PERCENTAGE OF HOUSEHOLD INCOME IN 1989Specified renter-occupied. housing units 46 Less than 20 percent 20 to 24 percent 25 to 29 percent 30 to 34 percent 35 percent or more Not computed APPENDIX 11 F3 11 7,766 945 2,859 2,718 1,244 4,855 3,191 166 567 897 1,231 330 694 1,664 22 958 544 101 1:1 4,855 2,906 727 543 243 429 7 2,301 157 116 1,057 858 72 11 30 460 2,301 488 31 1 31 221 922 42 = ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDED HOME IMPROVEMENT GRANT PROGRAM c.!J = GDBRAL I!IJ'ORHA1'IOH �he Home Improvement Grant Program �rovides tlnancial assistance to low and ;noderate income Columbia Heights home�wners who need to make basic repairs or �mprovaments to their homes. :unds tor the program are provided under =he Community Devel opment Block Grant ?rogra.m. . Homa Improvement grants only .,eed to be repaid i.t you sell, move or ::,therwisa convey your home during the .:-epaymant term. :·p to $9, ooo is available to quali.tied .'lomeowners. �LIGIDILITY CRlTmllA :o quali.ty tor a home improvement grant 'lOU must me�t all o.t the .tollowing =riteria: own and live in the property to be improved (must be your pr.incipal place of residence). The property can contain no more than 2 dwelling units. 2.The gross value ot your assets cannotexceed $25,000. This excludes"personal" property and the propertyto be improved (it less than 2 acres}. 1.Your property must conform to allapplicable zoning ordinances, possessthe appropriate use permits, and be atleast 10 yea.rs old unless the improvement� a.re to correct a defect or deficiency in the property which di.rectly a:t.tects the safety, habitability, accessibility or energy e:t.ticiency. 4.Your adjusted gross annual income must.tall within the following limits: Household Size 1 2 3 4 5 6 7 8 Income Limit 9,668.00 12,644,00 15,620.00 18,832,00 22,044.00 25,260.00 28,472.00 31,684.00 *For each additional person add$3,052 To calculate adjusted gross income, deduct $750 tor the first and second resident over age 18, and $500 tor each additional resident. You must include the income ot all residents. TERMS AHO CONDITIONS The Home Improvement Grant is secured with a lien against the property. It you sell, move, or otherwise convey your interest in the property during the 10 year term you would be required to pay back all or a portion ot the grant amount. During the first S years of the term, 10 percent ot the amount is reduced >< ..... C) z w a. a. ci: each year. During the last five years the SO percent ot the grant would have tc be repaid. For example, lets say you receive a $5, ooo home improvement grant and then sell your home three yea.rs later. Using this example you would have to repay 70 percent ot grant amount or $3,500. BLlGIBLB IKPROVBHBHTS A home improvement grant may be used tor basic improvements that make your home more _livable, accessible, and/or energy e.tticient. Typical improvements wou.ld include doors and windows, roots, water beaters, furnaces, wiring, plumbing, exterior (siding), and the demolition ot hazardous outbuildings such as garages. Partially completed improvements or those begun before the date ot application are not eligible. Grant proceeds cannot be used to retina.nee existing in debtedness or previous expenses. APPLlCA1'ION PROCESS Applications are taken on a first-come, first-serve basis. Shortly after you submit your application, the Columbia Heights HRA will notify you in writing of yot.r qualifications. It funds are noc available at the time you apply, your name will be placed on a waiting list. When funds become available again, you will be asked to provide verification of your income and assets to confirm you a.re still eligible :tor th$ progru. DUring the inspect1on, a list o:t eligible improvements vill be made. From th1s list: the homeowner will be ·responsible :tor securing a JDi.ni.mWII o:t at: least: t:hree competitive bids. The homeowner vill be required to select the lowest, .most responsible bidder. All applications will be reviewed by the HRA' s Board o:t Com.missioners at their regular monthly meeting. Mter the Board's approval, the homeowner, contractor and BRA st:a:t:t vill meatinformally to review the •cope o:t the project and sign a contract. Th• work must begin vi thin 15 days o:t contract execution and be completed within 60 to 90 days thereafter. Mter completion, the BRA and City Std:! inspect: the work to ensure compliance with local codes. The repayment agreement is also :tiled with county which secures th� grant·against the property. BOW UD 1IJCER.Z TO UPLY. Application tor the Home Improvement Grant Progru are available in the Housing and Redevelopment Authority (BRA) o.tfice located in the lover level ot City Ball. You may also call the BRA at 782-2854 to request an application packet. ff ( f i .. t I !i ! i i © g=C Ill 0 .... 0 ::, ... IQ C UI Iii IO 0 Ill tro"::, .... Q, -.. I 0 OI 0:a :;; tr: ....... '-eocQ, "'"""'··" IQ::r :,, t7 < .....� n-:..• ... • < 0 �.. • tr:'0 GI ::, Ill.UI 3: C .,._ Ill .,.:a:elQ::r ::r"' :a: rt "' • Ill :., UI lla C ... . "' II.I ::r ... 0 ::t � Bome Improvement Grant Prograia rev. 3/92 = - � >< ..... 0 z 1.1.J DDex:: ex ',;j STATE: MINNESOTA PREPARED: 4·16�92 MSA : Duluth, MN-WI FY 1992 MEDIAN FAMILY INCOME: 32500 MSA : Fargo-Moorhead, ND-MN F" 1992 MEDIAN FAMILY INCOME: 37900 (: : Mlnneapol 111-St. Paul·, MN-WI FY 1992 MEDIAN FAMILY /s� y,INCOME: 51000 :J.,.,J I(,- MSA : Rochester·, MN FY 1992 MEDIAN FAMILYINCOME: · . 49400 MSA : St. Cloud, MN FY 1992 MEDIAN FAMILY INCOME:.. 37400 COUNTY MN AITKIN FY 1992 MEDIAN FAMILYINCOME: 21300 COUNTY MN BECKER FY 1992 MEDIAN FAMILY INCOME: 27400 COUNTY MN BELTRAMI fY 1992 MEDIAN FAMILY INCOME: 27100 COUNTY MN BIG STONE FY 1992 MEDIAN FAMILY INCOME: 27200 COUNTY MN BLUE EARTH FY 1992 MEDIAN FAMILY INCOME: 36200 COUNTY : MN BROWN FY 1992 MEDIAN FAMILYINCOME: 35800 COUNTY : MN CARL TON FY 1992 MEDIAN FAMILYINCOM�: 32100 - -------------------------1 NCO ME LIM I TS-------------------------- PROGRAM 1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON � VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME 11400 18200 13250 21200 13000 20800 15150 24250 14600 23400 17050 27300 16250 26000 18950 30300 17550 28100 20450 32750 18850 30150 22000 35150 20150 32250 23500 37600 2t450 34300 25000 40000 _Jl_ERl_LOW-INCOME 5o71117850 __ ... 2 .... 0 .... 4...,Q0...__,_.,.2295,.,_o __ ,25500 _ __2n50 __ .,.2.�600_31600�365Q_ LOW-IN'"fllf.fE f(j7.·nooo 30900 34750 38600 41700 44800 47850 :,0§50� VERY LOW-INCOME LOW•INCOME VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME VERY tOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME VERY LOW-INCOME LOW-INCOME 16500 26400 13100 20950 11050 17700 11050 17700 11050 17700 11050 17700 12650 20250 12550 20050 11250 18000 - 18850 30150 14950 23950 12650 20200 12650 20200 12650 20200 12650 20200 14500 23150 14300 22900 12850 20550 21200 33900 16850 26950 14200 22750 14200 22750 14200 22750 14200 22750 16300 26050 16100 25800 � 14450 23100 23550 37700 18700 29900 15800 25300 15800 25300 15800 25300 15800 25300 18100 28950 17900 28650 16050 25700 25450 40700 20200 32300 17050 27300 17050 27300 17050 27300 17050 27300 19550 31300 19350 30950 .17350 27750 27300 43700 21700 34700 18350 29300 18350 29300 18350 29300 18350 29300 21000 33600 20750 33200 18600 29800 29200 46700 23200 37100 19600 31350 19600 31350 19600 31350 19600 31350 22450 35900 22200 .35500 t9900 31850 050192 31100 ,49750 24700 39500 20850 33350 20850 33350 20850 33350 20850 33350 23900 38250 23650 37800 21200 33900 144549 .f 0 z . IJJ CL CL c( AGENDA SECTION: New Business NO. 9 ITEM: Forfeiture Fund NO. t:/. /!,. CITY COUNCIL LETTER Meeting of: February 22, 1993 ORIGINATING DEPARTMENT POLICE BY: '!'David P. Mawhorter DA1E: February 17, 1993 CTIY MANAGE APPROVAL: Minnesota State Statute §609.5315 governs the disposition of forfeited funds and property. Under this statute, the forfeited funds must be used to supplement the agency's operating fund and may only be used for law enforcement purposes. Further, the funds cannot be used to replace general operating expenses. The intent of this statute is to allow law enforcement to seize property and cash and to use this money to further law enforcement and crime prevention activities. It is the practice of most other city and county governments to allow seized money to carry over from one year to the next. The purpose for this is that often the equipment and training purchased with these funds is quite expensive and the amount of money seized in one year may not cover the expense. By allowing our seizure funds to build by carrying account balances forward from year to year, we would be able to purchase equipment and training not often available through the normal budget. In reviewing this with the City Finance Director, he recommends setting up a separate fund to account for the forfeited revenue and expenditures. A separate fund eliminates commingling of the forfeiture funds with the General Fund and will provide adequate documentation that the City of Columbia Heights is in compliance with State requirements on the use of forfeiture revenues. RECOMMENDED MOTION: Move to authorize the establishment of fund #265 police forfeiture fund to be used to account for all police forfeiture and seizure revenues and expenses. DPM:mld 93-046 COUNCIL ACTION: [E-�.:.-.:??.2 11:26 FROM KALINA,WILLS,WOODS TO 7822842 P.02 KALINA, WILLS, WOODS, GISVOLD & CLARK ROi\ALD S. KALI:'.IJA (1944-1991) M,\ItS H. WILLS* ATTORl\'EYS AT LAW. surre200 PAUL A. lllOMPSON MARX E. GU.BE.RT* JORN R. JCAI.LIGHER (iRf.(;OORY J. WOODS 941 HIU. WIND ROAD NOR'I1mA.n' MINNEAPOUS, MINNESOT 4 !.5432-5964 612'719-9000 TEUCOJl!El 6J2/S71•'4>1 ROBERT l). GISVOI.O KEVIN E. GIEBEL• CH� M. COCHRANE A!\DR.EW R. CLARK • AOMITi'eO �'1 M!!,,_1:SOT.\ Al-'D WISCO:SSIS O,COI.N*II. .1W't. Y TO Ml1'1''EN'OUS 0f'fJai MICHAEL S. FROST December 21, 1992 Chief David Mawhorter Columbia Heights City Hall Columbia Heights, MN 55421 Dear Chief Mawhorter, Minnesota state Statute § 609. 5315 governs the disposition of forfeited property. If the court finds that any property is subject to forfeiture under section 609.5313 or 609.5314 it shall order the appropriate agency to: (1)sell property that is not required to be destroyedby law and is not harmful to �he public and distributethe proceeds under subdivision 5; ( 2)take custody of the property and remove it fordisposition in accordance with law; ( 3)f orwa.t·<l the v.t·upe.rty to the federal drug en:t'orcementadministration; (4)disburse money as provided under subdivision 5; or (5)keep property other than money for official use bythe agency and the prosecuting agency. Property kept under Minn. stat. S 609.5315 may be used only in the performance of official duties of the appropriate agency or prosecuting agency and may not be used for any other purpose. Proceeds from the sale of property kept under section 609.5315subd. 1 must be disbursed as provided in subdivision 5. Accordingly, Minn. Stat. S 609.5315 states that money or proceeds from the sale of forfeited property, after payment of seizure, storage, forfeiture, and sale expenses, and satisfaction of valid liens against the property, must be distributed as follows: ( 1)7 o p�rcent of the money or proceeds must beforwarded to the appropriate agency for deposit as asupplement to the agency's operating fund or similar fundfor use in law enforcement; ( 2)2 o percent of the money or proceeds must be IZWEST MARSIIAllSTRBET •RlCS LAKE, WTSCONSIN 54868 • 715a34-7400 l ·:-:. ??2 11: 26 FROM KALINA,WILLS,WOODS TO 7822842 forwarded to the county attorney or other prosecuting agency that handled the forfeiture for deposit as a supplement to its operating or similar fund for prosecutorial purposes; and (3)the remaining ten percent of tbe •oney or proceedsmust be forwarded within 60 days after resolution of theforfeiture to the state treasury and credited to thegeneral fund. Any local police relief associationorganized under Minn. Stat. chapter 423, which receivedor was entitled to receive the proceeds of any sale madeunder section 609.5315 before the effective date of Laws1988, chapter 655, sections 1 to 17, shall continue toreceive and retain the proceeds of these sales. P.03 It is clear from the statute that 70 percent of the money or proceeds gained from the sale of forfeited goods is to be deposited in the operating fund or similar fun4 of the appropriate law enforcement agency. The question of whether or not the funds from such forfeitures may be carried over from year to year depends on the nature of the fund in which the monies are kept. According to the statute the money may be kept in the operating fund or a similar fund. The Columbia Heights City Charter chapter 7 section 69(e] allows the council to create "[s]such other funds the council may create at any time, subject to the limitations of [the] char ter." If the council creates a fund similar to. the operating fund which allows the monies placed therein to be carried over from year to year, then the law enforcement agency may do so. However, if the council does not create a separate, similar fund, and no other similar fund currently exists, the forfeited monies must be placed in the law enforcement agencies operating fund. Moreover, the proceeds deposited in the operating fund must adhere to the standard accounting principles used for that operating fund. CITY COUNCIL LETTER Meeting of: February 22, 1993 AGENDA SECTION: New Business ORIGINATING DEPARTMENT CITY MANAGER NO. 9 POLICE APPROVAL: A - ITEM: Sale of Police Vehicle BY: JI David P. Mawhorter BY: c;�1 __,<\'j NO. q_ (!. DA1E: February 16, 1993 DA1E: ')_,-\ The Police Department lost a 1992 fully marked squad car in an unfortunate accident December 29, 1992, when an officer responding to an emergency call struck a light pole, causing substantial front end damage. The marked police fleet has suffered because of this loss. The City garage arranged for estimates on the car. Estimates came in conservatively at $6,587.31. The conservative figure was based on the unknown damages not visible until work is actually performed to repair the vehicle--items such as frame or other undercarriage damage. We have been advised by the company that does automobile damage estimates for the City--Minnesota Auto Damage Appraisers, Inc.--that the squad car unrepaired salvage value plus the actual damages equate to replacement, rather than repair of the damaged vehicle. See the attached memo from the City shop, shop foreman. Our City shop followed up by seeking informal salvage bids from four salvage companies. Bids were opened January 29, 1993, with the highest bid at $4,000.00. Following the advice of M.A.D.A. and the suggestion of the City Head Mechanic, the Police Department requests permission to sell the damaged car to Northern Automotive Wrecking of Minneapolis at the highest informal salvage bid of $4,000 and to extract the remainder of the cost to repair the car from the City self-insured insurance fund, using said monies to purchase a replacement squad car. With the timing of this request, it falls in the time window of the annual purchase of police vehicles. RECOMMENDED MOTION: Move to authorize the sale of the wrecked 1992 Ford squad car to the highest bid salvage value of $4,000.00 from Northern Automotive Salvage Company of Minneapolis, and direct that the funds be deposited in the City self-insurance fund. DPM:mld 93-035 Attachments COUNCIL ACTION: TO: FROM: SUBJECT: DATE: ........ ·····-··--······.. --... CITY OF COLUMBIA HEIGHTS DAVID MAWHORTER CHIEF OF POLICE TOM HOSCH SHOP FOREMAN 1# REPAIR OF SQUAD PD59 JANUARY 7, 1993 � The damage appraisal from MADA to repair PD59 came to $6,587.31. There could be some added cost which is not visible at this time amounting to $500 or less. The mileage is 12,765 which would be considered approximately 15% of the car's useful life. MADA considers a car unrepairable if the damage exceeds 70% of the retail value of the vehicle. The City paid $12,626 for the car plus the cost of having the special equipment installed by Rigs and Squads. The other cons ideration is parts availability on a vehicle this new. Because the car is so new there is a possibility that new parts may not be readily available. I have checked with a salvage yard and they do not feel that any used parts are available due to the vehicle being so new at this time. I would recommend that the City should get a firm salvage estimate and if it is over $4,000, consider purchasing a new vehicle instead of repairing the car. TH: jb 93-014 INVOICE TRIMJCATE MINNESOTA AUTO DAMAGE APPRAISERS, INC. � COLLISIO_N0 COMPREt-tENSIVE 7450 FRANCE AVENUE SO.• MINNEAPOLIS, MINNE�TA 55435 0 PROPERTY DAMAGE __ , • TELEPHON E 866-3497 .1/4e 1 /o i2 o TECHNIC AL INSURED r �PECTE� !ADDRESS· CITY) (.,� (?/"I" ,i(t t'n o/ 6/. ffi / (' � .::J bJ 2-JP� �(/� //.-,. I FILE "''"'"' J 0ul14 II So/' ';· 7o:;"( iz C>.AJ� l/,�=:� .. 'fcJ1. SERIAL SOLD TO r L 7 {'ro/ t7I evt. !krrS9v ,0 � ,,fv� /t-r. 6Jt. ;/,,i3 /A,: -�vt <;yrl(av(:2�/l/S1ci _J PRIOR DAMAGE •= �' DRAW ARROW(SJ TO SHOW POINT(S) OF IMPACT. DATEASSIGNED I DATEINSPECTED - tli1 f /l#)tt DO NOT WRITE BELOWrliHIS LINE_UNTIL YOU REMOVE TOP 3 COPIES INVOICE NO. _;_. SERVICE FEE $ /-S,-; /_,,{) MILES @ ____ c $ ____ _ DRIVING TIME@ _____ c $ ____ _ L.D. PHONE $ ____ _ PICTURES $ ____ _ OTHER $ ____ _ OFFICE $ %, 4 [/ TOTAL DUE £�(/) FEDERAL I.D NUMBER 41-1693297 MINNESOTA AUTO DAMAGE APPRAISERS, INC. 7450 _FRANCE AVENUE SO.• MINNEAPOLIS. �Si,l-- LJ t,.,\.,LLIJIUl'i D COMPREHENSIVE D PROPERTY DAMAGE I INSPECT£0 AT IAODAESS. CITY! INSURED th tff &t. /.k,j CLAIMAN1 fiLE f�vAd ,v'J9 YEAA • MAKE • ll'OOEL I BODY TYPE I SERIAL REAR [[)] FRONT AOW(SI TO SHOW PCMNTI DAT£"ASSIG .. E0 I DATE INSPECTED I 0/L �.� H 70.£/1./- I ENGIN. MILEACit. I ll1,,,E,..SE r trz, M'n 7 OE:PR.lCIATIOH ITEMS eoc. SOLD ... ,0111 �Ql TO L _J RE· RE· CODE �CE PAIR _ DETAILS OF IIEPAIIIS AND MOUCEMENTS -PHOTOS ATTAC>tl.D 1 ..I. A'AI. /(_. ( r-, __ k�--/4/-.. /4,,;._ 2 ii, .. -... .. 3 fi-,1,, ct'Si�....-.......A� ...... h----• I'm.-'J� ht---)hn 5 /Zu.1,-/4.L-"'Df "T //4.�--. --6 7 8 9 10 11 A/ ,:Z //',E/JE/712 e,1·/7£3-.,f/A 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 REPAIR SHOP: ANY SUPPLry,Ji�RY REPAIRS REQUIRED MUST BE INSPECT FO,, REPAIRS.ARE DONE. IN CONSIDERATION OF $ THE UNDERSIGNED AGREES TO COMPLETE ANO GUARANTEE ALL REPAIRS LISTED IN-CLUDING ALL TOWING AND STORAGE CHARGES AND COMPL V I �-I TOTAL loABOA PARTS SUBLET AND -ATLIST NET ITEMS ./_/.1'0 � .'3 /.i'r/ � Ac) - J.1 - ._-?.-i-. . . . . 1#./J -./hh. . . . . . . . . - -- --.. . . t/f� ?l. _(��IZot WITH ALL MANUFACTURER'S SPECIFICATIONS ANO RECOMMEN-LABOR Jr� HRS. •S �-=s Lf7q w �� n THIS IS IIOT "" AUTHOAIZo\TIOII TO REPAIR PARTS 1? LESS JO SUPPln�To\lS Wli)t,UT PRIOR A�PAOVAL t1_ Mess REPAIR SHOP /)(_ ,Tl Vtl\ I(. 1/:JA't. � A �./SUBLET STREET NO �2-,. 32.. � A", /1-. l.OTHER CHARGES on �,i �O �"'/A-@�7YZ4: .,, {,·{ BY X ec6� lAJ. 07 DATE . SHOP'S IEOERAl I D NUMBER OR SOCIAL SECURITY NUMBER _____________________ _ CUENrSCOf'Y' ( - b1SC •NET <4121z > GRAND TOTAL c.f0lc. .?ls s 11r- $ s Joi s __ _ .,� .».. - MINNESOTA AUTO DAMAGE APPRAISERS, INC. 7450 _FRANCE AVENUE SO.• MINNEAPOLIS, M1Nt4E/1 A 55435 TELEPHONE -3487 ,,. INSURED ,' YEAR: tiilAKE-i MO-DEL r SOLD ('j;.1 a' �,t. k(B S9v �f:> ?-.,fv .. /t-f.TO L - COD£ l..'.'Icr - .:i,,. �� -r-� - 6 9 - tt;(. ffei.J //,.� � l,;ULLISIUI� 0 COMPREHENSIVE 0 PROPERTY DAMAGE 0 TECHNICAL MIQII OAMAG[ _j REAR �T DRAW AAAOWtSI TO SHOW POINYISJ Of IMPACT //ht' ;; 1� I i:��i�/4:-77 =,I 1!! I zs-·-14 - 15 16 17 18 19 20 21 1.,.1.. 22 I� 23 1,l,.. 24 25 26 27 1.1.. 28 REPAIR SHOP: ANY SUPPLEMENTARY REPAIRS REQUIRED MUST BE INSPECTED BEFORE REPAIRS ARE DONE. ......a1. Nill TO •EPANI TOTAL IN CONSIDERATION OF $ _______ THE UNDERSIGNED AGREES TO COMPLETE AND GUARANTEE ALL REPAIRS LISTED INCLUDING ALL TOWING AND STORAGE CHARGES AND COMPLY WITH ALL MANUFACTURER'S SPECIFICATIONS AND RECOMMEN· CATIONS. THIS IS NDT AN AUTHORIZATION TO REPAIR ND SUPPLEMENTALS WITHOUT PRIOR APPROVAL REPAIR SHOP _________________ _ STREET NO __________________ _ CITY ________ STATE ____ PHONE ____ _ BY X DATE----- SHOP·s FEDERAL I D NUMBER OR SOCIAL SECURITY NUMBER _____________________ _ LABOR PARTS GROSS SUBLET OTHER CHARGES TAX CLIENT'S COPY' HRS •S LESS b1SC •NET % I I BRAND TOTAL $ $ $ s s $ / CITY COUNCIL LETTER Meeting of: February 22, 1993 AGENDA SECTION: New Business ORIGINATING DEPARTMENT CITY MANAGER NO. 9 POLICE APPROVAL: A ITEM: Purchase of Police Vehicles BY:#David P. Mawhorter BY: . -�)NO. q.D. DATE: February 16, 1993 DATE: '7_,(7 . For 1993, Hennepin County has chosen to buy full size vehicles via the State of Minnesota contract and, thus. this request will be to purchase police vehicles from the State contract. The award is to Superior Ford, Inc., in Plymouth, Minnesota. The base vehicle price is $12,725.00, and I am recommending the options listed below. Base vehicle, 1993 Ford Crown Victoria Cloth Front/vinyl rear seat trim Rubber floor covering instead of carpet Left hand spotlight installed All cars ordered keyed alike Total per vehicle cost In addition, we need one parts manual and one service manual $12,725.00 60.00 25.00 211.00 59.00 $13,080.00 $85.00 75.00 The total cost of three vehicles with manuals will be $39,400.00. If permission is granted to replace the wrecked squad car, the total purchase cost will become $52,480.00. The Police Department will delete the same number of vehicles from the fleet to maintain fleet size. RECOMMENDED MOTION 1: Move to authorize purchase from the State of Minnesota vehicle contract #M5179 of three 1993 Ford police vehicles, one service manual and one parts manual, for a total cost of $39,400.00 from Superior Ford, Inc., and that the Mayor and City Manager are authorized to sign a contract for same. Funds to come from the Capital Equipment Replacement Fund. RECOMMENDED MOTION 2: Move to authorize purchase from the State of Minnesota vehicle contract #M5179 of four 1993 Ford police vehicles, one service manual and one parts manual, for a total of $52,480.00 from Superior Ford, Inc., and that the Mayor and City Manager are authorized to sign a contract for same. $39,400 to come from the Capital Equipment Replacement Fund and $12,725 from the Self-Insurance Trust Fund. DPM:mld 93-031 COUNCIL ACTION: · II ------···---------- 1.Item to purcha1e, 2.Nev:6/!- CAPITAL £QUIPMENT PIJICRAS! .JUSTIFICATIO" B Lu;:f()M..rc£J or Replace, )( Vtt-1-_. C:.ft > 3.If replace, pretent equipment data,.it'f�. -# JG 3A. Hakes t)tJE:. 11 f <f C 1/ev ONl f Cj/'5 /c,;llJ .3B. Year purch11ed, 19 if /7 f6 I !9ff/ I I QI-it $ t{( !1f6 /4/1_� 3C. Purch11ed new? V or .3D. Orig.Ind Cott, S #6 =..fJ/fJ l. 3E. Estimated hour1/d171 used per yeer, 3F. Engine houri used per year if knovn, Uted7 .:tF ½,_�.it ff:_§ {lh �£ f-ii 0 'f 4ttil 3G. UNK, Rep•ir history: d Labor cost put 36 111onths:..fJC, -lr/�7 �'f/-t/3]7 .ft 'f(r</3'{(,f Parts cost put 36 months::#"?6 _ I f/7 41-'f( -I C>.1 #<fh' ,I '761 Number of days down t.ime p•st .36 months r k ,MS /tlt'lc>'-, 3H. Operating cost per 111!.le (or other unit of measure), 4.Proposed nev equipment to replace item detcrlbed ln 13 above,,elf. fl' ./ 1 " '\ 4A. Estimated cost of item: S J {;!! /�t)a O e:= )1,,.)(0 {jSI?-;-cf�1..:,1/f.:.-/l,o.&>.j 4B. Budgeted money, S) G;J /if WO ft;_ ::::-1' {3, ZC,64 7 tic. Vhere 11 the money bud,a_eted7Department name, i_}o fu (d; Tl:-L h,1 rJ ,) J (5u. T{tryDepartment line item, 40.Estimated operating cost per mile (or other unit of me11ure)1 $ ______ _ 4E. "Fe•tures• on nev unit that are ?ton present equipment, II.<;ztt,vo ,+/ll) fV}/hlUu /:!:!_lt:a J/u�"f/; b. c. d. e. 4F. Vhst are th! advant88!9 or co9t 91vinng9 of the nev feature,, � � S. If first-time purch11e, 5A. Purpo!e of new item, 5ft. Hov 11 thlt work presently being done? 5C. Cott of doln1 the t11k nov7 50.Cost of doing the t11k If nev Item 11 purch11ed7 SE. E�tlm�ted operating cost of proposed nev item (per mile or other unit of measure, 5F. Life expectancy of nev item: -LW� �Jhlf 5G. Vhere vlll nev item be stored7 It there 1p1ce 1vail1ble7 c';-7,LffiA 7 6.Per9on's name making reqne9t and providing data, C;6u V? M�� 7.Date proposed to City Hanager: 8.Date revieved at Council Vork Session, 9.Date authorized to take blds� 10.Date of bid opening, 11.Date of Council to purchase, 12.Council action, 13.City Hanager's revlev notes: SVA/bj 031892 CITY COUNCIL LETTER Meeting of: February 22, 1993 AGENDA SECTION: New Business ORIGINATING DEPARTMENT CITY MANAGER NO. 9 ITEM: NO. POLICE APPROVAL:� Joint Powers Agreement to BY: f'IYoavid P. Mawhorter BY: S 'CAif_ qj Purchase Two MDT' s 9. £. DATE: February 16, 1993 DATE: ()..-(}- The Anoka County Joint Law Enforcement Council has recommended implementation of a mobile data terminal communication system in Anoka County and is in the process of said implementation at this time. Anoka County has agreed to purchase one mobile data terminal for each county law enforcement agency that is a member of the Joint Law Enforcement Council and is willing to act as purchasing agent for the City for the purchase of two additional mobile data terminals which were approved in the 1993 capital outlay budget. Anoka County wishes to engage in a joint powers agreement (attached) establishing the terms and conditions of the purchase of mobile data terminals (MOT's). The department has budgeted $10,158.00 for the two mobile data terminals. The estimated bid price is $8,160.00. , RECOMMENDED MOTION: Move to authofiJ:.ee � pur � mobile data terminals at a cost not to exceed $TO;l5&00.__ <{$0{) •V .f1'{;".J--' F-j--- - RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a joint powers agreement authorizing Anoka County to act as the City's purchasing agent for the purchase of two mobile data terminals. DPM:mld 93-037 Attachment COUNCIL ACTION: JOINT POWERS AGREEMENT TIDS JOINT POWERS AGREEMENT, made and entered into between the undersigned local unit of government (herein "municipality") and the County of Anoka (herein "County"), each acting by and through its governing body, pursuant to Minn. Stat. §471.59 providing for the joint exercise of powers. WITNESSETH: WHEREAS, the County and the municipality joined together with other local governmental units located within Anoka County by joint powers agreement to form the Anoka County Joint Law Enforcement Council; and WHEREAS, the Anoka County Joint Law Enforcement Council has recommended implementation of a mobile data terminal communication system in Anoka County and Anoka County is in the process of such implementation; and WHEREAS, Anoka County has agreed to purchase one mobile data terminal for each law enforcement agency participating in the Anoka County Joint Law Enforcement Council and is willing to act as purchasing agent for the municipality for any additional mobile data terminal units the municipality chooses to request; NOW, 1HEREFORE, in consideration of the mutual agreements contained herein and in exercise of the power granted by Minn. Stat. §471.59, the parties to this agreement do mutually agree as follows: 1.PURPOSE The parties agree that they have joined together for the purpose of providing for the purchase of mobile data terminals. The parties acknowledge that Anoka County has a joint powers agreement with Hennepin County which will permit the County to purchase mobile data terminal units under advantageous terms of a Hennepin County contract which terms are available if purchase commitment is made prior to March 6, 1993. 2 TERM This agreement shall begin effective February 23, 1993 and end effective December 31, 1993, unless terminated earlier by either party, with or without cause, upon thirty days written notice to the other party. 3.MOBILE DATA TERMINALS PURCHASE The County agrees to act as purchasing agent for the municipality for mobile data terminal units requested in writing by the chief law enforcement officer of the municipality. The costs for any mobile data terminal units the municipality chooses to purchase shall be the responsibility of the municipality. Anoka County will provide information on the total cost amount of requested units to be paid by the municipality and the date by which funds for payment of the cost amount must be received by the County. 2 4.CONTRACTS AND PURCHASES All contracts and purchases made pursuant to this agreement shall be made by the Countyand shall conform to the requirements applicable to the County. 5.DISBURSEMENT OF FUNDS AND PROPER1Y All funds disbursed by either party pursuant to this agreement shall be disbursed pursuantto the method provided by law. Funds to cover the cost of the mobile data terminal unitspurchased by the County at the request of the municipality are to be provided to theCounty prior to the date payment of the cost must be made to the vendor by the County.Any mobile data terminal units purchased with funds provided by the municipality willbecome the property of the municipality. 6.STRICT ACCOUNTABIL11Y A strict accounting shall be made of all funds and report of all receipts and disbursementsshall be made upon request by either party. 7.ENTIRE AGREEMENT This joint powers agreement constitutes the entire agreement of the parties on the matterrelated hereto. The agreement shall not be altered or amended, except by agreement inwriting signed by the parties hereto. IN WITNESS WHEREOF, the parties have signed this Agreement on the dates below: ANOKA COUN1Y MUNICIPALI1Y By: ��rliart:""ciiii�=:---Dan Erhart, Chair Board of Commissioners By:------ Dated: _______ , 1993 Dated: _________ _, 1993 Attest: -------------By: _____ _ John "Jay" McLinden County Administrator CITY COUNCIL LEITER MEETING OF: FEBRUARY 22, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.:CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: AUTHORIZATION TO SEEK BIDS BY: WIL{L'IM.:1 ELRITE BY: S' i.11' 8 ) NO: FOR INSURANCE COVERAGE q_ t:. L.J � DATE: FEB. 16, 1993 r\9 The City's general liability and property insurance coverage expires on May 9, 1993. Last year, the City did not do a formal request for quotes on insurance coverage. The City's insurance agency, American Agency, solicited quotes from several companies and, based on this, the insurance coverage was renewed with USF & G as the primary carrier. This year staff is recommending that the City conduct a formal request for quotations for insurance coverage. Currently, the City has general liability, liquor liability, police professional, auto liability, inland marine, crime, and fidelity coverage. The City does not carry public officials errors & omissions coverage or collision and comprehensive on City vehicles. The proposed request for quotations would include coverage on all of these areas on the basis that the City would have the option of either taking or not taking the public officials errors & omissions and collision and comprehensive coverage. The request would ask for coverage with zero deductible and also extend the option of submitting proposals with a large deductible. This is the same basis as the request for quotations that was used two years ago. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to do a formal request for quotations for liability and property insurance coverage. WE:dn 9302161 COUNCIL ACTION: AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION 10 SEEK BIDS CITY COUNCIL LETIER ORIGINATING DEPARTMENT: PUBLIC WORKS NO. FOR ROAD MATERIALS c;. G.BY: M.Winson A/JJ DATE: 2/16/93 Meeting of:_2_.,122=-i.../9-::3�--- CITY MANAGER BY: swf DATE: ?- � (J-' l) Staff requests pennission to seek bids for the purchase of road materials for 1993. This includes Aggregates, Plant Mixed Bituminous, Asphalt Materials, and Disposal of Asphalt and Concrete Rubble. Bids are obtained on a unit price basis and staff orders materials throughout the year as they are needed. RECOMMENDED MOTION: Move to authorize staff to seek bids for the purchase of road materials. MAW:jb 93-079 COUNCIL ACTION: AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS FOR NO. 1993 TREE REPLANTING PROGRAM 9.H. CITY COUNCIL LEITER Meeting of:.__.2(l2......._/9_,3 _____ _ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: M. Winson /Jj/d BY: $'� DATE: 2/16/93 DATE: 1 .,.,C,] 9-.,, Staff requests permission to seek bids for the 1993 Tree Replanting Program. Trees are nonnally utiliud to replace those removed due to various diseases. RECOMMENDED MOTION: Move to authorize Staff to seek bids for the 1993 Tree Replanting Program. MAW:jb 93-080 COUNCIL ACTION: CITY COUNCIL LEITER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION 10 SEEK QUOTES FOR NO. INSPECTION OF WATER 10WER e,. I. ORIGINATING DEPARTMENT: PUBLIC WORKS BY: M Winson �Ai,,) DATE: 2/16/93 Meeting ot.---=2(12=��3�--- CITY MANAGER BY: r� DATE: 1-�3 �-l The interior of the water tower was inspected and repainted in 1983. The American Water Works Association recommends tank interiors be inspected every 5-10 years. Staff has budgeted $4,000 in fund 601-49430-3050 to have the interior of the water tower inspected in 1993. The water tower will be out of service for 1-2 weeks. The work is being proposed this spring before the high water demand of the summer months and to provide infonnation for budgeting repairs in 1994. RECOMMENDED MOTION: Move to authorize staff to seek quotes for inspection of the interior of the water tower. MAW:jb 93-082 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: FEBRUARY 22, 1293 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPRqVAL ITEM: ATTENDANCE OF LIQUOR STORE BY: w�LRITE BY:s� ·'l NO: MANAGER AT LIQUOR CONVENTION i--,�� Jq, .J, DATE: FEB. 8, 1993 The National Liquor Stores Association, Inc., holds an annual convention . This year the convention is being held from April 25 through April 29 in Las Vegas, Nevada. The convention covers information essential to operating a liquor store and increasing profitability. The Liquor Operations Manager has attended this convention the last seven years. The information and knowledge gained at the convention has been a valuable tool in making the City's liquor operation a very profitable. Attached is a copy of the convention agenda giving more information on the convention. This is the only national convention held each year. There are no other good alternatives for gaining the current information needed to run the liquor operations. The alternatives are simple-to attend this convention and gain as much knowledge as possible on methods to improve the liquor operation, or not attend and operate the stores as best as possible without the current information on sales trends and new techniques. The 1993 budget includes funds for attendance at this conference. The estimated cost of attending the convention is $950.00. The attendance at the conference should result in a higher level of sales and profit for the City. Based on the information gained at the conference, it is essential that the Liquor Operations Manager attend. RECOMMENDED MOTION: Move to authorize the Liquor Operations Manager to attend the National Liquor Stores Association, lnc., Annual Conventi0n, April 25 through April 29 in Las Vegas, Nevada, and that all related expenses be reimbursed. WE:dn 9302085 Attachment COUNCIL ACTION: cm OF COLUMBIA BEIGBTS 1UTBORIZlTIOR REQUEST FOB CORFERBRCES, VOBE:SBOPS, SCHOOLS 111D SEKIR1BS This completed form mat be presented to the City Manager by the Wednesday preceding the regular Council Meetillg for approval of attendance. DATE OF BEQUEST: t-4' q=3 JWIE OF ACTIVITY: tJA'f>R._ ( rJ!rrL A250e, o{:.; �/8?AG5'17@LeQ$)n .:P / ESTIMATED COST:'15Z:>-OO ACCOUNT#: _____ _ BUDGETED FOR: i/'YES -110 ��NT FUNDS R�INIIIG: 7ns BO BAME OF INDIVIDUALS ATTEHDING:_Wu__,_ .......... ,J.._�_.__.-r.U ...... _�_._ ...... \'� __ � _______ _ WBEH: i\�,L 1,5-'2-c.i l q °0 WHERE: � V�s \\)J PURPOSE OF EVENT: At:>tJUf>L ¼;))J�"o� oE Jse-?A,L LH,oo<G <kA�cs fuM A noJr-JD ::1\k (1;-x;,;rrg.�, fulleu IND l)§f.>') �M5*:>K 1N 'Q\ee:::[\01°, J1?� L\ rve--s A� �t�L.t,-\o,-:>:. PLEASE ATTACH ANY BROCHURES OR INFOBMATIOB RELATED TO THIS EVENT. SIGNATURES: DEPARTMEIIT BEAD _____________ DIVISIOB BEAD _________________ CITY MANAGER DATE-------- ________ DATE ___ -,-______ DATE IF REQUIRED, APPROVAL BI CITY COUNCIL: ______________ DATE -C Upon approval by the City Manager, or City Council (if app1'1cable), a copy of, this form will be submitted to the Finance Department and appropriate Diviaion Bead. This form is not a registration form or a request for pre-registration monies. 07/03/86/bj NABR Convention/Expo '93 Registration Form April 25 -29, 1993 \) \\0; "WIN WITH UNITY" � Convention Registration Fees Retailers and Guests Only: $175 per person All others: $195 per person (suppliers, exhibitors, etc.) The convention registration fee includes all activities during the four days and nights (except the Gourmet Dinner,. Cancellations after April 1. 1993 are subject to a $25 processing fee. -<00 D Enclosed �� for the following registrationlsl NAMEW 1� 5 ucKiG;z� � JNICKNAME __,,___,_..-..------=---TITLE IACrtwCL Ovia2mio1-Js Mn'Ro SPOUSE/GUE ST ____ -______ _ SPOUSE/GUEST NICKNAME. _____ _ OTHER/GUEST NICK�ME BUSINESS NAME_t /f �L� WJ\20& ADDRESS �340 �t,_ � �·.�) CITY/STATE/ZIP YIUk)flf{Jus MN ss-4-1...-] TELEPHONE NUMBER ( l.ru 7B_\-1'� NOTE: Please make convention registration checks payable to: NABR Convention. Credit cards will D.21 be accepted for convention registration fees. ill TRAVEL ALERT!! DO WE HA VE A FUGHT FOR YOU ! , X ... .... Ramsay, Scarlett Travel, Inc. in cooperation with 1 _ American, Delta & United Airlines WIU GET YOU THERE! Call us at 1-800-2224988 (be�een 8:30 am & 5:00 pm E.S. T .) Please mail entire form to: National Association of Beverage Retailers 5101 River Road, Suite 108 Bethesda, MD 20816 !' .. Hotel Res�s All hotel reservations are to be made directly with the Las Vegas Hilton Contact the las Vegas Hilton at 800/ 732· 7117 to make you reservation. When contacting the las Vegas Hilton, it i necessary for you to identify yourself as an attendee of th• •NABR CONVENTION • to receive the special reduced roori rate: Standard Room (single or double): $95 All inquiries concerning your room should be addresse« directly to the las Vegas Hilton, not to the NABR office. The las Vegas Hilton will send you confirmation. Pleas, check it carefully. Pay the hotel bill when checking out afte the Convention. The Las Vegas Hilton will only guarantee rooms up until 1! days prior to the Convention. -- IMPORTANT: Please make your hotel reservations as early a :� � \) � e e, e, I i possible I -0 ---� - �-� aa,__a� IJl!Jld11'1111MtdlJ1�til!JI * NATIONAL ASSOCIATION OF 11EVERAGE RETAILERS * Alblal,. ll><off'o<iol<&1 mllll ol,our upcomJna.-. onm,... .....-,peclol lownta, -lnd-&111.,hUL ALLSTATE'S DISCOUNTED CONVENTION RATES Retular Event Economy $32.95 $21.95 Intermediate $36.95 $25.95 Standard $39.95 $28.95 Mini Van $54.00 $39.00 I�•• Call today lor alMllce, ooanrmcd racmllo,,. ud lalo1111>U.o: '. Toll Free 1-800-634-6186 +Locally 702-736-6147 +, Mab ..,. ,. ... nt1on,... .,. • • 11.lTIONAL .lSSOCIATIOJ OF B£\n.lGE mmns , :� MlllherlO,acd,tfl>a<lownla. !, (ff�,lallstate��tal � � •---ie UIW"tp,1."""""'aiillt � •�� et] �@©®Ill��@+ apeAaN ·sal5aA sa, •uoiuH sal5aA se1 £66 L •5z -gz l!JdV --------:.._ SJ81!el81::j 8S!W8Jd -:UQ ON'I 8S!W8Jd-UQ H.109 JOJ M04S apeJ.1 18 UO!lUBAUO::) A lNO a41 S! S!41 "::,-:1 ·,-,, L65£ "ON .llll\llt3d 011\1 ·vaS3H.L3B 01'1d 39V.LSOd ·s·n '91:10 .11:JOltd·NON Y Sunday. April 25 11 :00 am -6:00 pm 9:00 -11 :00 pm 'Y Monday. April 26 8:00 am -5:00 pm 7:30 • 9:00 am 8:30 -9:15 am 9:30 • 11 :30 am 11 :30 am -3:30 pm 12 noon -2 pm 3:30 -5:00 pm 7:00 -8:00 pm 8:00 -11 :00 pm /'.ff,i "i:l/c(:f --·-- (I ('t (',<' -r �: f, •.:, �I • ·,:; �H-i i,, dJu,:1 fQ:.'.: I \l' • .q !.,::i;·1 r' ·t,:;::,c;·-:: .inti/-, 1. I !I!•=• :---'-,-.,.1 -·��.. £6 1 odx3 18 uora.ual\U0O 1enuuv H8'1N :siuasaJd SJBJ!BlBH a6e1a/\ag JO UO!lB!OOSS\f fBUO!lBN 84.l .. .AJ./Nn HJ.IM NIM .. eo.. l -q l eoz: avv "cpS"'"f49Q ·eo l ·�ins � JaAQt lo l !.' s.Je11oia� aSo.JaAeg JO uo1iopossy 1ouo1ioN .AP �<aVN NABR Convention/Expo •93 Tentative Schedule NABR Registration Korbel Champagne Reception & Dance NABR Registration Beverage Madia Group, Ltd. Breakfast for NABR Board of Directors and the Trade Press Continental Breakfast DISCUS Distillers Program EXP0'93 Luncheon at EXPO '93 DISCUS Educational Seminars on Distilled Spirits DISCUS Reception DISCUS Banquet T Tuesday, April 27 8:00 am -5:00 pm 8:30 -9:15 am 9:30 -11 :30 am 11 :30 am -1 :00 pm 1 :00 -5:00 pm 2:00 -4:00 pm 4:30 -6:00 pm 6:30 -8:00 pm 8:00 -11 :00 pm T Wednesday, April 28 8:00 -9:00 am 9:30 am -12:30 pm 12:30 -2:00 pm 2:00 -4:00 pm 7:00 -8:00 pm 8:00 -11 :00 pm NABR Registration The Stroh Brewery Company Continental Breakfast NABR General Session The Millar Brewing Company Luncheon EXPO '93 NABR Board of Directors Meeting Newspaper Advertising Seminar Reception with Hors d'oeuvres Gourmet Dinner (separate registration required) The Century Council Sit-Down Breakfast NABR General Session and Wine Program E.& J. Gallo Winery Luncheon Grand Wine Tasting DISCUS Reception Anheuser-Busch, Inc. Final Night Grand Banquet Entertainment CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL MEMBERS FROit.¼TUART W. ANDERSON, CITY MANAGER S��. MANAGER'S REPORT DATE: FEBRUARY22, 1993 1)JANUARY SOLID WASTE REPORT-- /0. ti. Enclosed please reference the Solid Waste Report for January. If you have any questions, call Valorie Gifford or Linda Magee at 782-2813. 2)FEDERAL ECONOMIC BOOSTER MONEY--There is indications that the federal government may spend money for local government projects to put more people to work. So that the Columbia Heights will be ready in the event that money becomes available, Public Works has worked up some possible projects. See Mark Winson's memo which is attached. 3)FLOOD PLAIN--On February 18, 1993, we received a letter from Federal Emergency Management Agency in which they advised us that they were going to make revisions to the flood plain map as we requested. FEMA will place official notices in the Focus Newspaper and Mark Winson is preparing information letters directly to each person in the flood plain. Details will follow. 4)FINANCIAL REPORTING RECOGNITION--The Government Finance Officers Association has advised us that for the fiscal year ending December 31, 1991, Columbia Heights has again qualified for a Certificate of Achievement for Excellence in Financial Reporting. June Johnston was again given a certificate for her participation in this document and the actual award will be coming to us in the near future. 5)OVERDUE LIBRARY MATERIAL--In the Focus Newspaper on February 16, 1993, there was an article about the Anoka County Library System having purchased a computerized system which will call up persons who have overdue material. If no contact is made by the computerized phone system, then the computer will produce a written notice to be mailed. That article indicated that Columbia Heights will use the phone notification system. This is slightly premature. Our Library Board will be discussing the issue on March 2, 1993. 6)REFUSE CONTRACT--Attached is a letter received from Kevin Tritz, District Manager for Woodlake Sanitary Services, our current provider of Refuse/Recycling/Yard Waste collection. The current contract expires December 31, 1993. Mr. Tritz is requesting a three-year extension to the contract. I recommend that the Council review this at an upcoming work session, at which time Mr. Tritz would be available to explain his proposal in further detail. SWA:bj 93/26 Attachments TO: FROM: SUBJECT: CJTY OF COLUMBIA HEIGHTS Stuart Anderson, City Manager Valorie Gifford, Special Projects Coordinator Solid Waste Report, January 1993 'Q DA TE: February 16, 1993 1.Curbside, Multi-Unit and Recycling Center tonnage: 2. Curbside 93. 78 tons Multi-unit 8.37 tons (LaBelle's = 3.08) Recycling Center Yard Waste: scrap iron corrugated other no pick up 1.11 tons 3.96 tons Christmas trees collected between Jan. 4 and Jan. 15 yd.) (1992 -100.29) (1992 -6.4) (1992 no statistics for scrap and cor rugated) 48 yds (8.4 tons or 350# per cu. 3.Other materials abated: appliances 75 units 5.06 tons (@135#per) (1992 -78 units @ 200# per) oil Office of Waste Management/ Anoka County have determined new weight averages for appliances. 420 gals. 8# per gal = 1.68 tons telephone directories: 108 white and yellow directories were taken from city of fices to recycling collection at Northtown Shopping Center/Cub Foods in January;. 71 tons abated. 4.Mixed municipal solid waste collected: 384.17 tons (curbside) 115.25 tons (multi-units) 8.5 tons (municipal garage) TO: FROM: CITY OF COLUMBIA HEIGHTS Public Works Department STUART W. ANDERSON CITY MANAGER MARK A. WINSON AA� PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: "READY TO GO" PROJECTS DATE: FEBRUARY 18, 1993 1 ·;) \ ·�" � '� l .... _, R 0 i? r iv7 � fnln : f; 1 .-. ' ,� • ! 1 : ! I r c � ; ·-: l 'l I t l-: � L, L.:J ! I' -....... ,__ : f L:./ ff �1 :. � t�·9 3 J\ I'-r :o:. : :-.-. r r. j.-'"; :-.... "S 1_ :� J\ CiTY CF CD:_U'.>�lA H'.:iG:-1TS There has been speculation over the last several months that the Clinton Administration may push for providing money to states and local governments to fund infrastructure repair. The intent of this funding would be to immediately .,provide 'jobs. Attached is a list of projects that the City could have out for bid within 30 to 60 days. These projects should be kept in mind when and if funding becomes available. MAW:jb 93-088 Attachment 17-Feb-93 PROJECTS BUDGETED FOR IN 1993 Plans and specifications needing minor revisions Park Buildings Gauvitte Ostrander Silver Lake Beach Keyes Streets 38th and 39th Ave, University to Central 51st Ave, Washington to Central Jefferson St, 40th to 51st Utilities Storm sewer -Innsbruck Pky to Secondary Pd Storm sewer -Argonne Dr to Tertiary Pond Storm Sewer -Jackson Pond Study Complete Utilities Highland Lake Diversion Storm sewer -Clover Pond to Central Ave •Project did not go to hearing, guesstimated cost PROJECT SJATU§ Construction Cost $12,230 $10,590 $9,050 $10,040 �-·---· $41,910 $53,370 $28,970 $84,420 -···--· $166,760 $21,000 $31,000 $57,000 __ , ______ .. $109,000 $81,800 $44,200 ·------·· $126,000 ========= $443,670 PROJECTS NOT BUpGETED FOR Plans drafted Streets 8930 7th St, 51st to 53rd (overlay) 50th St, University to 5th • 8911 38th Ave, California to Main 8909 Tyler St, 37th to 43rd 8219 Polk St, 37th to 39th • 8807 39th Ave, Reservoir to Tyler 8913 43rd Ave, Central to Pierce• 8220 Leander Lane Construction Cost $31,980 $95,700 $42,330 $310,320 $179,800 $62,430 $233,450 $66,450 8010 Forest Dr � 801 O Highland Pl -----$240,300 801 O East Upland Crest Alleys 9115 4th to 5th, 52nd to 53rd 8123 Jefferson to Madison, 49th to 50th 8701 University to 4th, 47th to 48th VanBuren to Central, 42nd to 43rd • 9221 Reservoir to Tyler, 37th to 39th 9223 West of Reservoir, Peters to Gould 9222 Peters to Gould, Peters to N/S Alley 8101 West of Reservoir, South of 41st 8702 Reservoir to Tyler, South of 43rd 8810 46th to 47th, Central to Tyler Surveys done Streets 8921 2nd St, 37th to 40th • 8919 Edgemoor Pl, 3rd to 2 1/2 • 8920 Edgemoor Pl, 2 1/2 to 40th • 8918 2 1/2 St, 37th to 3rd• 8917 3rd St, 38th to 40th • 9223 University Ave Service Rd, 37th to 40th • 9224 University Ave Service Rd, 40th to 53rd • 891 O 47th Ave, Fillmore to Johnson • Alleys Lookout to 5th, Summit to 40th • Parking Lots 9232 Silver Lake Beach $1,262,760 $48,no $32,550 $14,520 $30,000 $44,800 $12,640 $21,130 $18,650 $5,530 $24,010 .,.. _____ , .. $252,600 $285,650 $111,650 $60,900 $211,700 $221,850 $285,650 $214,250 $169,650 $1,561,300 $30,000 $50,000 ========== $3,156,660 612 FEB 22 '93 11:17AM BFI/WOODLAKE WOODlAKE SANITARY SERVICE, INC. A Subsidiary ol '2)·� .. , �IIDJITIIIII February 22, 1993 Ms. Linda L. Magee City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 55421-3878 Dear Linda: P.l/1 Recycled paper ,·;;�:, Fa1f# In aceordance with Section 28 of our Contract with the City of Columbia Heights, I would like to propose the following three (3) year extension to our existing Contraot. Currently, we do not collect magazines, mixed mail or phone books from our residential or multi-family collection program in Columbia Heiqhts. Effective April 1st, I would like to add these items to the recycling program for collection. There will be no charge to add these items. In 1994, the only increase needed would be a 21s\ increase to the current rate. Finally, in the second and third years of the extension I would propose a 3% increase in each year. Adding the magazines, mixed mail and phone books to your recycling program gives the City a very unique program. A program that will help the Cfty reach its waste abatement goals. Once we are able to include these items I will prepare a brochure to be distributed to the residents informing them about this program. Should you have any questions or need any additional information please feel free to contact me. I will be available to meet at any time with you or with the Council should that be necessary. Thank you. Sincerely, �7� Kevin Tritz District Manager KRT/kjj 9813 FLYING CLOUD DRIVe • EDEN PF\AIRIE, MINNESOTA 55347 • (612) 941-5174 • FAX: (612\ 94S.�?�� TO CITY COUNCIL FEBRUARY 22, 1993 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING OFFICIAL II II II II II II II II II II II II II II ANOKA COUNTY, FIRE, BUILDING, SAFETY AND HEALTH 1993 LICENSE AGENDA CONTRACTORS LICENSED AT Air Flow Systems, Inc. 489 E. Neb raska Ave., Graphic House, Inc. 9204 Packer Drive Gray Companies, Inc. 1301 Carron Circle Groth Sewer & Water 775 Tower Drive Jerry's Plumbing 1838 Northdale Blvd. Klanvn Mech anical Cont. 12409 Cty Rd. #11 Prior Lake Plumbing 4396 E� 220th St. RESTAURANTS/SNA CK BAR Luka Vidovic d/b/a Pizza Man 2317 N.E. 37th Place TREE SERVICES I I. PUBL I C WORKS The Davey Tree Expert Co. 1500 N. Mantua St., Kent, Ohio FEES $40.00 40.00 40.00 40.00 40.00 40.00 40.00 50.00 50.00 BRC FINANCIAL SYSTEM 02/17/93 18�32�54 Fl.!l··-iD F�E:Ct1P � FUND DESCRIPTION :1.0:1. ........ .,., .. .<:..L. •. :1 240 270 376 401 415 601 C,()�:': (::-():::) l:.()(? 701 r::,.:;::1•l ( ......... 1. !;3�3 !5 flE�-7 GENERAL CABLE TELEVISION LIBRARY DARE PROJECT TAX INCREMENT BONDS CAPITAL IMPROVEMENTS CAPITAL IMPROVEMENT -PIR WATER UTILITY SEWER UTILITY REFUSE FUND LIQUOR CENTRAL GARAGE CDNTRIBU"fED PROJECTS-REC ESCROW FLEX BENEFIT TRUST FUND TOTAL. i:;LI... i::·u:·--DY:: Bt-1:·,:i< h:E::CAF" :: f.-:pd··-ll< J--.:t-,�--:,::: BANK CHECKING ACCOUNT T Cl T (.; I... Pi I... I... E{ f'.:, :·--11< :::; Check H:i.i;to1···y DI SBUl-�$Er'IE::t.fTS 80,382.33 612.95 2,907.39 180.00 10,204.95 3,715.16 979.37 12,398.49 115,658.22 55,653.41 159,569.02 14,698.27 3,891.06 180,964.85 25.00 f.A :L , BI.J-0 .. t.j."/ DI SBI . .JF:m:J'li:::1·,ITS f.:J\ :I. , �:VIO. t.p 6t.i 1, Br:J.(). q 7 r::?c Fil··-it,!·-.:c::It-,: ... SY'3T[t•: () :·:: ./ l :? �/ ·:�' :.::-:l. ::::: � :·:)Check History 02/22/93 COUNCIL LIST Bi�d··-ll< V I�: l··-1 D Cl F: Bt-d·-.: I< CHEC I< I l··-IG t-,CCCH .. 11··-IT AT & T COMMUNICATIONS BARTON SAND & GRAVEL BELLBOY CORPORATION BERGFORD TRUCl<ING BUNKER HILL STABLES BUSINESS RECORDS CORP. CITY BEER DIST. INC. COCA-COLA BOTTLING MIDWE COl"'leUTE::F;; COF.:f:· Dt,P·JEF::ct.,J .. ..---L.O I'.:; EGGHEAD DISCOUNT SOFTWAR GANZER DIST. INC. UI :::·i::·uF;.::O./'..,.'t-11...0F:I E:: GLOBAL COMPUTER SUPPLIES DRIGGS-COOPER & CO HOME JUICE CITRUS PRODUC ,J E:: i}.J 1::: TT./ BO:·--: i"·-l I E:: JOHNSON BROS. LIQUOR CO. I< L .. ,�:·, ::::: z: ···( I<./'·./ 1 C) L .. tl 1·,: KUETHER DIST. CO. I...EE::1::· :c;::.:o:�;.MARINO'S RESTAURANT l"'l/1F:I< VII DIST .. MCCLANAHAN/LAUREN 1·1 1 l Dl,1.JE�::T BU::::: I t·-lE�3S 1::•1:.:DDUC::T MINN URBAN TRAFFIC ENG.C r•I I 1 ·,H·-.:!::T:ir-:-1'.::-CCI MINNESOTA BAR SUPPLY 1·;: I [·--: T Fi:;;···· l•.JE I f.:; i'l t1:·--: (-riGF;;F� I '.3Dl--i/E:l:::TTY 1·--1 S P l··-lDh:TH STt1R I CEl·,lCJr-(fHEtiST STr--,TE B(d·,lf<NORTHERN STATES PDWEROTTEf'I/COF:f:1PC 1'1t1C:if'.':1Zlt---lEF'EP:::;J-···COL.A-··7 UPPERA LIFE INSURANCEPETTY CASH-JANICE MCGHEF�ILLIPS & SONS CO/EDPI...Ui·,ll<ETT 'r:, I t,ICPRior:: l.-1Jil··-!EQUALITY WINE & SPIRITSHAP IT Pt=:: I !·-fr I !··-!GREX DISl.RIBUTING CO'.:;Tt1F'. Ti=;:IBUl---iE:T t1 Yl ... ur-:; TEI .. .EPl-·H::li··-IE:: f./-(f.;TEM:�; Cl·-:E:C I< l··-:t .. WIBE!=;: 40526 40527 40528 40529 40530 40531 l.}. () �-=· 3 �·:·: l.l. () !:J :�:; ::) ,qoi::i::;1..1 40535 40536 40537 40538 40539 40540 t."j.()'.'.',r."l-:1. l.i () �=-=. ,::i �:� 40'..=:.,'.n 1..10�_=,t..)/..[ t."j. 0 !.'.', r."j. !5 l.� () �-:· ,:·!· t)40547 40548 40549 40550 40551 40552 40553 40554 40555 40556 40557 40558 40559 40560 40561 40562 40563 40564 40565 40566 40567 l.� () �_:_:. f.:, t:: l} () !.=.=. ,::) -=-;:, 40�.'-',70 ,.-�-() �j ")' :t. ,q () �,:I "?L :? CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 1 t11,·10UI---IT 23.86 � ��0 �0 �,�07 u/� 4,202.98 712u00 892.50 6,993 .. 00 250.10 1�629.22 2,956.43 47.00 81.99 :1.0 !I :1.;.Y!-. 70 f:$ II s;•:1_ �� 5 .. !.=.=, :I. 9:1.:;;., :I.? :·� !5 .. �:·: .·q. l.� i::: 11 () ()3,322 .. 67 200.00 12,628 .. 25 48.68 2,951.30 2:1.,749.94 !57. 00 33.15 32.00 8,608 .. 40 497 .. 13 5,651.29 5.00 1,786.49 325.80 25.00 8,472.29 23.50 39.97 439.�0186.0073.60 5,749 .. 83 39.4:1. 498.55 449 .. 11 13.71 11,762.60 :t.29.28 92 .. 00 BRC FINANCIAL SYSlEM () �·:: /' l ·7 ./ (? :::·:. :t. t� :; ::·:a Check History 02/22/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE .... , .,.::. B(.:1:··-II< ',-it::i·-.:1) cir-� CHECK l··-!Ur··iE-:F.::R t11·,10UNT BANK CHECK ING ACCOUNT US WEST COMMUNICATIONS WESTERBERG/RUTH WIGGEN/GRACE K WILLIAMS STEEL & HARDWAR WORD PERFECT CORPORATION AARP r.11...1-:n:1·,:so:·,: AMERICAN LINEN SUPPLY CO t1\·,iDFl<::;D!·-.:/E:TU(.:1F'.TEli\ C C/··-1 ./ ,.J 1::: F. i::· i:;: E::\' (.:1 F:t,CUi··-1./'.:;t,F'.tiH BELLBOY CORPORATION CI... (.:if? I< FC::r::n::, �A:: h'. 'v' I CT I :·,1 C COi... HGT::::; CHt;l'"IBEF;: OF c::01,·11"1 1) I'...... C)!::· E:FIE::i:;.'.(3E�1-.. 1c: .. ·( \YI1�·,!···li:':-1 C·)::::rr1 DUGDt,I...E/1'1t:F:Y EAST SIDE BEVERAGE CO GRIGGS-COOPER & CO Gl'E SU� DIRECTORIES HDl··-lE::Yl.!,lEI...I... Il·,;c HFit-i JOHNSON BROS. LIQUOR CO. �.H:J!··J:·,l�:;Di···l PhF'[J� &: :::H..1,::,i::'L .. Y C,JD H !·-.\'.:\TO!·-�/ ,JU l··-i E:. KELLY INN BEST WESTERN KUETHER DIST. CO. Mt,TH I EU/VI F:C:; I \·,II r-1 MElROPOLITAN WASTE CONTR r'l 11·,::·-.: cotT1r-·i F'f.ib 1 i··-IG 1'1IMN DEF'T" OF' l�:1:::1.1El··-iUE MJMHE:SOTt, DAr-;:E OF-'f'IC::EJ:::s MINNESOTA'S BOOKSTORE MIXED BLOOD THEATRE MN RECREATION & PARK ASS 1·,j S P NATL RECREATION & PARK A F't1F.'.TS Pl_US PHILLIPS & SONS CO/ED r:·F� I CJF� �·JI �--IE:: QUALITY WINE & SPIRITS F�t, I 1·,lf:D[).J FDDDn l,!,!,�TEF;: F'l�:O ANOKA CDUNTY SOCIAL SERV COMMISSIONER OF REVENUE Fii:;:f?.T CDlY il"\UHITY Cl?EDIT l.J GPEAT liJEST t...Jn::: ICi';:t1 h'.E:TIF�EMl::J·-lT TRU�:-T t.I::.=, 4,,... C!···,··� , .......... ,./ ... ) 40574 40575 40576 40577 40579 40580 40581 40582 40583 40584 40585 40586 40587 40588 40589 40590 40591 40592 40593 40594 40595 40596 40597 40598 40599 {,10/)00 lJ-060l t.i () •�) () �·:·:4060340604406054060640607 L.) () f.:. () f.�ij.()609 -��i () .�) :l. () t.10611 40612 40613 40614 40615 40617 4061.8 40619 40620 40621 lWf.:.nOO ��I n ()() �:ln O() 16:1." 16 Wt .. �:->�:, 21.lOnOO --,··:! ·-1 c: .I -..,J-h ./ .... ::3 .. !5;� BB .. f.n 1.()()" ()() :t. (:1() .. ()() :1. !I 9:1.B .. 00 /..f�:) n 7:::; �-:� �.:=. () II () () :I.()()" ()() l.0.1() 46,716.95 3,940.63 423 .. 90 26,662.00 4,466.61 1,334.39 457.32 tL:> .. B:1. �=.=, () () n () C1 16,91.6.20 30 .. 50 11:1.,820.00 102 .. 24 7,515.68 180 .. 00 21.8.32 400.00 :1.5.00 ·7 '? .. !:_�, ::;1 � ... ()() :1.7. 1..1:1. �I t.l "? II () :.:) l, :I.B9. :1.6 1. :::� (? " (::, f.-.� TLt-17 749.60 283 .. 50 7,254.51. 2,274.00 4,685.50 6,121.96 BF::c FI l·--:td··-iC I til... '.::/i'"STE:i'"I O'.?/:l."?/·:_;:,::·; :I.B::::-;Check History 02/22/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE --"!' �, Bt,l··-ll< Vi:::1··-IDD[? CHl:::C I< l··-ll.Wlf.-:U� A1·1 1DUl··-IT BANK CHECKING ACCOUNT MICKELSON,TRUSTEE/J J MINN STATE RETIREMENT SY NORTHEAST STATE BANK PAY1=::0LI... 1�CCOU�·-IT F'EJ;:r-·1 PULICE RELIEF STATE CAPITOL CREDIT UNI AMERICAN LINEN SUPPLY CO t)t·,10 l<t, CCH.JJ·,tTYANOKA TECHNICAL INSTITUTARTISAN LOCK & KEYASPEN MILLS, INC.ASSOC BAG COMPANYASSOC GENERAL CONTRACTORALJl.OMOTIVE PAINT SPECIAL BATTERY & TIRE WAREHOUSE BERNICK AND LIFSON BI FT" '�=; !I I :·--iC" BRIMEYER GROUP INC [: l�'.0 ···· T E:X !' :U---l C ,, r-:u:::.:EJ1U en::· CF: l l"'l I 1·,ftd... t,r-:·pr::t:: Ct1F'ITt1I... CIT'( 1·,:u-rut,I... i�1IDCAREER TRACK SE�INARS Ctil?C:ill...l... Il··-:C CEN"fRAL AVENUE VACUUMS CHET':::; :::::f··!OE::::3 CLUTCH & TRA�SMISSION SE COCA-COLA BOTTLING �IDWE CD: ... 0 F: iJ.J t:=: t, '·./ [: COMPONENT TECHNOLOGY INC CDl"'lf'UTEr:.: COF:P CONSTRUCTION BULLETIN COPY EQUIPMENT INC DEMARS SIGNS/DENNIS EXPRESS RUBBER STAMP CO FIRE ENGINEERING FL..rim-1 FOTO FLEXIBLE PIPE TOOL CO. FORD CONSTRUCTION INC FRIENDLY CHEVROLET GEO, GENERAL ELECTRIC SUPPLY GENUINE PARTS/NAPA AUTO GLENWOOD INGLEWOOD GOOD l'H)./ DI? Gt1RY" GOPHER STATE ONE-CALL IN GREATER ANOKA CNTY.KUMAN HARMDN GLASS & GLAZING L� () /) ::·: �:� 40(:,2�:; tio6��-!.l 40625 anL�£ ,-0�040627 40628 ll () 1:;:, :�� i:; l,l () f.:, :::·) () 40,::;:::.l t..\Ol:,�:;:? t.l () (:-:.:) :.:) 1.:}(),::,:::)l-!. ,:1, () .::·:-::; !.5 l.� () {, :::·) .�·:, ,-:1, () (:, :.:) :? I..� () f.:, ::·, f� {�. () {; :.:) -:_;..' 40640 40641 40642 40643 40644 40645 40646 40647 40648 40649 t.� () {, �J ()t.l()l) �5 :t(� () f.; �_:. �:·:ii.(){.:, !_:_:, ::) t-l06�.',t.It1-06!:i!jt.I06�:.',6 l�. () <-.":i �. :"' l¾ () C.:-�:. f� (.j{\L r::o .•. ,. •• i.J -.,1 / f..!()660 40661 tI066�: r:l-() 6 {�-. :::) I..� () f.:i t.:-.-q l!. () () .:::1 !5 lI066f.:, 40-:::,67 ..-:.�. () ,f.":i t, E: ::·) �.:, () n () () �5 () �=.=. " () () ::·) �=� , �·:� ,q 7 n ::) (.:, :I.O"/ !, 60�.'.',. :1.:.:-; :1.e, �.,9�:,,, 77 :·:1 {:") .�·) p :I. �=�/..i (_;:• () n () () :-;• () II f:3 ::) ,;y, :• E: :L ::°) II .-::� �:.:, :.-�;/j() II()() :t ()()II ::; !j :I. !jf:� .. t.l() t) �:� u �:·: �"/ ,:"��5 .. 00 ., '"i r.:r·, C•.-::. II -..I .<:. S"J ·.:? " �:". �-:�607 .. "75 48 .. 26 4,833.00 121 .. 02 630.00 80 .. 00 202.30 6,472 .. 92 21.25 11,:::,., 4!j f.H)2,, t.°;�:1�=� �5 .-:1-.. �.:=, c,�? :J. II �:_:. �� l 1 l !:',. 44 �·=: () u �=: I.J1 :I.!:',,, 00 :l. :C? ::;, " !=.:, '-I 9:·:-;. :I. 8 :!.!.'.',. "7:1. 23.50 24 .. 25 "/04.65 3,540,,80 185.68 :J.OB.3"7 �·:: l ".? 11 ,:y �.=.=J:l.�:).•'-1:1. 40 ,,00 :1 .27.50 710.68 123.54 BRC FINANCIAL SYSlEM 02/17/93 18:3 Check History 02/22/93 COUNCIL LIST B (1 '.·-i I< '-./ 1::: 1---: X) (j i:;.: BANK CHECKING ACCOUNT HENNEPIN TECHNICAL INs1· INI...ANDER-STEINDLER PAPER INT'L ASSOC CHIEFS OF PO I PC PR J �-HI l··-iG I< 8-: V 1...lGHTIHG K 1,·:t1RT I...P1f3EF:C!U I f.:;T COF;;p. LANO EQUIP�ENT CO. 1...1::T:F 1-:r-;.:os. LOCATOR & MONITOR SALES 1·,1 8-: I? SI G i··-1 ::::-MAC QUEEN EQUIPMENT CO. Mt1':::-TEF�S ····LE Dor-;; 1•·1;�ftr'i:; ccn:::i=-.. 1·,1t1T r�;c:i:---l DFF"ICF F'h'.DI/ . .JC::Tt) MEDTOX LABORATORIES, INC 1·,1 :=;: J·,: :'.':1 F(Cr:�:: C t"i'.::: :··! Lt) t1 Y 1 ... 1...Wl f: E:T'. MI DIJJE�3T BU'.3 I l··-lES'.:; F'F::ODUCT MIL.TON JOHNSON ROOFING /'111··-lr'.":ih: FOl?D MINN AUTO DAMA3E APPRAIS MI�N FIRE AGENCIES PURCH MINN URBAN TRAFFIC ENG .. C MINNEAPOLIS EQUIPMENT CO 1·,: I l··-!l··-1 :::: (./::, D L.. I f:; f; t, l_.,.J CO • MINNESOTA CON�AY FIRE & MN DEPT OF HEALTH �ODEI... CRAFT ELECTRIC M002E MEDICAL CORP �OTOR PARTS SERVICE INC. 1·;JOTDF:D; ... r.1 11··-lC. 1•·1TI DI�3Tl?IBUT:Cl·,JG MUEI...LER PHD/RICHARD NATL LEAGUE OF CITIES NORTHERN SANITARY SUPPLY NORTHERN WATER WORKS SUP OFFICE CHAIR REPAIR Pt-')UJ... OHL I 1--� SP1l...E::3 PENNZOIL PRODUCTS PONY EXPRESS RELOADERS PUMP AND METER SERVICE I F:t1DJO SHACI< 1:;� I G'.:, til··-iD SOU(.:ff)�; i:;;o::3E:Dt1LF� CHE::V Si··IE::F:11.JDOD Ei...l:::cTr;;:r:c INC �:;Il\iEl< U.iMDE=T: SKIPS CENTRAL AUTO PARTS CHECK �--fl...lt'lf.-:E:h: 40669 40670 40671 40672 40673 40674 40675 40676 40677 40678 40679 40680 t.1()t.�:� :I. l�. () (:, r� �-�l,i () .(::, E� ::)r."!-068l!. /.� () .f.) f.� �-:' l�. () 16 ::3 ,:�:, i.\0(,B?,:'�. () l:, t::: �3 .-:'.l().�:,f.�r:7, lJ.0690 l.� () .�.-) ,:_;• lt.1,069;:: /I, .. � r·-.-;, ···;' ..}-..:• ·., -.. ;. lf0694 4069540696 40697 40698 40699 40700 40701 40702 40703 40704 40705 40706 40707 40708 40709 {�. () ·7 :I. ()i.\()7:1.1 r:1.071�-� .�:!. () ·.:.:-� :I. :::) 4071.r:J. l.� () ·7 :t �-=· CITY OF COl...l...1!'1Bit1 HEIC-;1-rr::;) GL540R-V04.09 PAGE AMUUl--!T 55.00 26 .. 63 360.00 175.26 92.82 107.18 135.00 10.74 144 .. 52 , ... ,., ···.•t:: ,:J .l. " _ ...... , 6 1 :.:; .. tI t..\ 285.84 275.00 821.78 332.90 28.50 58.93 169 .. 64 9,200.00 12 .. 59 56.50 35 .. 00 32.00 67 .. 09 1..1. �.'tO :.:} '-1 II �3 �� :::·:-�:. () " () () '-.?:J II !5 :t. ;;� �=·'. �.? n /..i () ,;, "? " ;.·:� :::) 104.50 70.00 135.00 ;·� /" �:f II () () 4:1..�.VI 196.30 71.62 121.43 155.38 92.66 82.00 148.80 93 .. 90 80 .. 09 55.00 9.59 159.75 ll ., BRC FINANCIAL SYSTEM ()-;:·: ... / :I. :l :'_; '-r' �:; l [-:! � :::) Check History 02/22/93 COUNCIL LIST CITY CJF COL.Ul1"IBIA HEIGHTS GL540R-V04.09 PAGE �.:, r:,�i:--.:1< 1..-1 t.:: t·�t I) C) F�:CHECK l··-ll .. Hv:BF.R t-rt'lDi...ll··-IT BANK CHECKING ACCOUNT SOUTHWESTERN TECHNICAL C SPEC �ATERIALS, INC SPE:CTF;Ur1: L.tiBS ST JOSEPH'S EQUIPMENT STREICHER GUN'S INC/DON SUDURBt-,M PF:OPt-,1·,;E SYSTEMS SUPPLY INC. TAUTGES, REDPATH, & CO., TOWN & COUNTRY OFFICE CL TURFN::E LJ S POSTMASTER MPLS LJ S TIRE & EXHAUST LJNIFOR�S UNLIMITED '·.,JO�:S 1=::1...Ec·r i::; IC l_.tJ & 1,i.J 131:::1·-.:::::1::.:t,Tl::if-i F'.EBUII...DE \.1J liJ GF::A I l··-lGEP WARNER INDUSTRIAL SUPPLY WARNING LITES OF MINN. I WHITE'S N.E. REN.TAL WIPERS & WIPES INC WOJACK WELDING SUPPLY WOODLAKE SANITARY SERVIC l_.tH..li?TH U�:;t, ZIECI...EF: Ii·-\C 40716 40717 40718 40719 40720 40721 40722 40723 ,qc,7;:·:4 ,q. () ·7 :� !5 40726 40727 40728 40729 40730 40731 40732 40733 4 () ·;;> ::; ,·q 40735 40736 40737 40738 40739 700.00 1,366.08 280.00 17.48 40.28 f�!5 R :):t :J.60.81 6,528.50 346.13 54.95 3,600.00 39.01 ;;'.•17. :I. 0 7 .�·� u .f.:-t.�. 85.15 33.60 57.01 479.31 �? �.:, n �)t, 10:1. .. -:?B �:<,' n ():.:; 33,647.98 114 .. 90 36.87 {-_;/..j :\. !I fl/.:}() n /.I 7 )1-:::,\(:,f:: (.f) �:: }-I <I: <I LL ;---i i:::, C,', E c:: :) C _j � 0 c:: CJ :� ! LL CC: ;� ::::: q>--:r.: :-.--: H �; :'_) (.!; } ... _j LH ul)-.ili .........c ('·.J •' .. :-.1 i_1 •,'< ... ,, <,I i'·�l z (:-.. :--; ....... LL.r-, .. t: ..!O: ... .... � u t) ....... 2: U:: C·.J <I � c� � " r..r; _ _j it.'.[ ·-·i- .. -....._, .�,.._, (f; .. -.. -.-.... I,.:_ -,_, CITY COUNCIL LE'ITER = Meeting of: FEBR UARY 19 • 1993 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: ITEM:NO: 7 � � APPOINTMENTS TO 7.1 A.BOARDS AND COMMISSIONS COUNCIL BY: J, STUDENT DATE: FEBRUARY 19 a 1993 // �ti J.(11°\ ,. \ t -/' / r q-i, e II t .� t I _t '! -_, APfROVwt BY: � DATE: :).--\ �..,q) RECOMMENDED MOTION: Move to appoint Mary Hanson to the Planning & ZoningCommission to fill the unexpired term of Marilyn Deering for a term expiring in April 1994 and to appoint James Fowler to the Planning & Zoning Commis sion to fill the unexpired term of Joe Ryan for a term expiring in April 1995 1 �(/V\DJl,r RECOMMENDED MOTION: Hove to .ppe-i.nt Mayor Donal d J, Murzyn, Jr 1 Hoesing and Redevelopment Authority to complete the unexpired t Jon Pawluk for a term expiring in April 1993 t � \ 0 t.r"-t r: &[l!-J..r-"' � ' C: e lll"' ?. / \ �� I.{ '{v ·� r' f) COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS APPUCATJON PORM POR BOARD AND COMMISSION MEMBERSHIP DATE µ/�/_,,91/3 NAM£�¥7"� ADDRESS "Y'S-t:>��<��A::JRC � CE� ;¥�� S::SY«L HOME TELEPHONE NUMBER..:5:7/-J7/�S: WORK TELEPHONE NUMBER _____ _ BOARD(S) OR COMMISSION(S) ON WHICH I WOULD UKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission --- Charter Commission --- ___ Housing & Redevelopment Authority Human Services Commission --- Insurance Commission --- Merit Commission --- ___ Library Board Traffic Commission --- Park & Recreation Commission ---:K Planning & Zoning Commission Police & Fire Civil Service Commission --- ___ Science, Technology & Energy Commission Qualifications for said position{s); include education and esperience: -��_;�;?£ =;::b!:k Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) �' -es<.......,,, RETURN TO: Council Secretary Signature c , -·< --�-> Columbia Heights City Hall 590 40th A venue N.E. Columbia Heights, MN 55421 --·-----.... ... -··-....... _ __,._.___ ,.. .. ·-= t 01\>. •i i'niM� •• ·,t· ·· 1 CITY OP COLUMBIA HEIGHTSAPPLICATION POR.M FOil BOARD AND COMMISSION MEMBERSHIP NAME � ADDRESS� � �· DA TE ;J. -I/-'f 3 � 'fl C_ HOME TELEPHONE NUMBER S7 '-{· / 3 33 WORK TELEPHONE NUMBER ____ _ BOARD(S) OR COMMISSION(S) ON WHICH I WOULD UKE TO SERVE:(Indicate preference: 1. 2. 3, if more than one) Cable Communications Commission--- Charter Commission--- ___ Housing & Redevelopment Authority � Human Services Commission Insurance Commission--- Merit Commission--- ___ Library Board Traf fie Commission--- Park & Recreation Commission--- _ _.(� Planning & Zoning Commission Police & Fire Civil Service Commission--- ___ Science, Technology & Energy Commission Qualifications for said position(s); include education and ezperience: Limitations as to availability of evenings or weekends for meetings. (Specify moat desirable timea for meetings.) W�-�'� Signature k � RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights. MN 55421 ;·,, CITY COUNCil.. LEITER Meeting of: FEBRUARY 19, 1993 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: ITEM: NO: 7 COUNCIL AP_PROVwl: APPOINTMENTS TO BY: J, STUDENT BY: 0 7.A. DATE: FEBRUARY 19• 1993 DATE: i?,--\ �.,q) BOARDS AND COMMISSIONS RECOMMENDED MOTION: Move to appoint Mary Hanson to the Planning & Zoning Commission to fill the unexpired term of Marilyn Deering for a term expiring in April 1994 and to appoint James Fowler to the Planning & Zoning Commission to fill the unexpired term of Joe Ryan for a term expiring in April 1995 1 RECOMMENDED MOTION: Move to appoint Mayor Donal d J, Murzyn, Jr, to the Hoasing and Redevelbpment Authority to complete the unexpired term of Jon Pawluk for a term expiring in April.1993 t COUNCIL ACTION: "·"""""'"�,-�r,··�·"'"""'•'·"'"'--------�---............................... ,_...,....., ____ _ CITY OF COLUMBIA HEIGHTS APPLICATION FORM FOR BOARD AND COMMISSION MEMBERSHIP DATE_ µ/�/J?/13 NAME�;,/� ADDRESS -;Y'.S-tt>-?��Al't':::??C �re:�� S:S:YvV ---· ,..... __ ,,,,.. ___ -HOME TELEPHONE NUMBER_z'.7/-J?,-f&;S WORK TELEPHONE NUMBER. ___ __,..._ BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission --- Charter Commission --- ___ Housing & Redevelopment Authority Human Services Commission --- Insurance Commission --- Merit Commission --- ___ Library Board Traffic Commission --- Park & Recreation Commission --- 2{_ Planning & Zoning Commission Police & Fire Civil Service Commission --- ___ Science, Technology & Energy Commission Qualifications for said position(s); include education and ezperience: .2�::2:�:1:£ �� Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) �' :a11,< -�G� RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 ______ ._..., • ._,._, �---.,-...... .,�--·� 1--et;,..,.,., ::,mt c}at··:4 -·n· & CITY OF COLUMBIA HEIGHTS APPLICATION FORM FOR BOARD AND COMMISSION MEMBERSIDP DA TE ;i. -t I -'f 3 NAME�� ADDRESS � � f.l,...,.;..t 9l [ HOME TELEPHONE NUMBER S1 <{ ... { 3 33 WORK TELEPHONE NUMBER. ____ _ BOARD(S) OR COMMISSION(S) ON WIDCH I WOULD LIKE TO SERVE: (Indicate preference: 11 21 31 if more than one) Cable Communications Commission --- ___ Charter Commission ___ Housing & Redevelopment Authority :>--Human Services Commission ___ Insurance Commission Merit Commission --- ___ Library Board Traffic Commission --- Park & Recreation Commission --- _ _,(.._, Planning & Zoning Commission Police & Fire Civil Service Commission --- ___ Science. Technology & Energy Commission Qualifications for said position(s); include education and eq,erience: Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) Wu/.-� Signature k � RETURN TO: Council Secretary Columbia Heights City Hall S90 40th A venue N.E. Columbia Heights. MN 5S421