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Home My WebLink About02-08-1993AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, FEBRUARY 8, 1993, 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH A VENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1.Cal1 to Order and Roll CaJI 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks[***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ***4. Minutes of Previous Meeting(s) 5.Op11n Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) 6.Public Hearings/Ordinances & Resolutions a.Public Hearing -Request to Vacate Alley (3932 Quincy Street NE) b.Public Hearing -Community Development Block Grant c.Hold Harmless Resolutions Required by State Aid Operations, Projects 9202, 9204, & 9206 d.Resolution 93-__ ; Resolution Authorizing Holmes & Graven to Represent the City of Columbia Heights in Lawsuits Commenced by fohn Starks and Christopher Fields ***e. Resolution 93-__ ; Being a Resolution Regarding Labor Agreement Between City of Columbia Heights and International Union of Operati:i;,6 Engineers, Local No. 49 f.Resolution 93-__ ; Being a Resolution Amending 1993 Budget for Encumbrances g.Resolution 93-__ ; Being a Resolution Adopting Necessary Plan Documents for the Columbia Heights Flexible Benefit Program h.Resolution 93-__ ; Being a Resolution Conditionally Approving abatement of Estimated Market Value for Certain Real Property in the City ***i. First Reading of Ordinance No. 1259, Being an Ordinance Repealing Ordinance No. 1258, an Ordinance for the Sale of Certain Real Property j.Other Ordinances and Resolutions 7.Communications a.Planning and Zoning Commission ***1. Conditional Use Permit, 4300 Central Avenue NE, Linder's Greenhouses, Inc. ***2. Conditional Use Permit, 2317 NE 37th Place, Luka Vidovic, dba Pizza Man ***3. Variance, 4340 Central Avenue NE, City of Columbia Heights ***4. Variance, 2241 N.E. 37th Avenue, City of Columbia Heights5.Variance, 4756 N.E. 4th Street, Panelcraft b.Traffic Commission ***1. Request for Handicapped Parking Only and No Parking Signs on 41st Avenue and Washington Street NE ***2. Request to Stripe Southbound Lane of Stinson Boulevard from 40th A venue to 37th Place c.Other Communications 8.Old Business a.Other Old Business 9.New Business a.Transfer of Funds from the Police Department to the Community Policing Fund, Fund 275 ***b. Tax Increment Administration Expense c.Award of Bid to Purchase Signage for New Liquor Store d.Purchase of a Three Cash Register System for New Liquor Store e.Award of Bid to Purchase Wall Shelving and Gondolas for New Liquor Store ***f. Authority to Sell Equipment ***g. Authorization to Seek bids for Weed Contractor ***h. Request to Seek Bids for the Sale of Two In-Box Sanders ***i. Authorization to Seek Bids for 1993 Street and Parking Lane Striping ***j. Authorization to Seek Bids for Camcorder k.Worker's Compensation Insurance ***l. Purchase of Athletic Equipment ***m. Award of Newsletter Bid -Production, Printing & Distribution n.Other New Business 10.Reports a.Report of the City Manager b.Report of the City Attorney ***11. Licenses 12.Payment of Bills ***a. Payment of Bills Out of Proper Funds b.Authorization of Interfund Loan Adjournment SWA:bj 93/18 Stuart W. Anderson City Manager Mayor Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HE��TT'T'C a. 590 40th Avenue N. E. Jf � C, , umbia Heights, MN 554' LI NOA MAGE� ASS rSTANT �-0 C ,-Ty MANAGER February 5, 1993 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 8, 1993, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. �Jail to o,de, and Roll Call Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. /JV J.... I; 7JJ 7A 3 7 l l/-7J) 7jQ Consent Agenda tJ)'.A-Q_�lf'l LP // J c,fY ') ) (All items listed with asterisks[***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. Minutes of Previous Meetingls '*RECOMMENDED MOTION: Move to adopt the minutes of the Regular Council Meeting of January 25, 1993, as presented in writing; and such reading be dispensed with. Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be consideied by the City CounciJ or ref erred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of January 25, 1993 6.Public Hearings/Ordinances & Resolutions a.Public Hearing -Request to Vacate Alley RECOMMENDED MOTION: Move to deny the request of Jack and Janet Keller to vacate the1 alley adjacent to Lots 9 & 10, Block 65, Columbia Heights Annex. �/l_, J REC.OMMENDED MOTION:"\��(fo. wai�e-tje reading oft� ordinance, there being ample copies!/available fo, the public. /\,'( (;j.A/lA.,U'v 5; Q ) 1/\.!. V R C MENDED MOTION: Mov to sched le the second reading of Ordinance No. 1262, being U _ ';J{ an dinance amending Ordinanc No. 853, C ty;::,ojf)°�1977, vacating a certain alley easement, for['S ebr ry 22, 1993. ;J � � ) j Public Hearing -Community Df:i_�elopment Block Gra�t � uD RECOMMENDED MOTION: Move to apprnve the foll win$(a�ties to be r?.ded uode, the City's 1993 Community Development Block Grant Program: vv Total Net for Alloca -Less Adm in -Project Project �tion istration � •�emoval of_Archite�tural Bar�i�rs �n Public Buildings . . . . . . . . . .... $125,905 $6,830 $119,075 •Srngle-Famdy Housrng Rehab1htation . . . . . . . . . . . . . . . . . . . . . . . ... $27,300 $1,911 $25,389 •Acquisition and Clearance of Deteriorated Properties ................ $34,300 $2,400 $31,900 •Alexandra House Capital Drive (New Shelter) ..................... $13,500 0 $13,500 -Public Service:o Anoka County Community Action Program, Inc. . ............. $10,744 (Senior Outreach Program) o Alexandra House . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,500 (Emergency Shelter for Battered Women) o Central Center for Family Resources . . . . . . . . . . . . . . . . . . . . . . . $2,500 (Transportation Support for Bridgeview Club) o Community Education Department . . . . . . . . . . . . . . . . . . . . . . . . . $4,000 (Child Care & Transportation for Adult Basic Education Classes) o Meals on Wheels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000 (Meal Program for Home Bound Seniors and Disabled Adults) o Southern Anoka Community Assistance . . . . . . . . . . . . . . . . . . . . . $4,000 (Food Shelf) ................................ -----------------------TOTAL ................................. $228,749 $11,141 $217,608 �d Ha,mless Resolutions Requfred by State A;d Operatfoo� �rnjects 9202, 9204, & 9206 COMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies vailable for the public. ECOMMENDED MOTION: Move to adopt Resolution 93-__ , being a resolution indemnifying State of Minnesota from certain claims arising on 39th A venue NE from 5th Street to Trunk Highway 65 design variance. , C. -1)) RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copiesC 7 avaHable fo, the public. COUNCIL AGENDA Page 3 Council Meeting of January 25, 1993 . �5/0 J �OMMENDED MOTION: Move to adopt Resolution 93-__ , being a resolution indemnifying e State of Minnesota from certain claims arising on Jefferson Street NE from 40th Avenue to 51st A�nue design variance. �MMENDED MOTION: Mov� wa/4e ,'eading__?f �e resolution, there being ample copiesCJila�le for the public.� __5 ---q_; R OMMENDED MOTION: Move tnpt Resolution 93-__ , being a resolution indemnifying e State of Minnesota from certain cl 1m_i �rising on S'Jflt_tvenue NE ffom Washington Street tonk Highway 65 design variance. � � -a Resolution 93-__ ; Resolution Autf\oriziog Holmes & Graven toRepresent the City of Columbia Heights in Lawsuits Commenced by J� Starks and Christopher Fields ;J,� \ RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies0_}1 y/ available to the public. \. -j RECOMMENDED MOTION: Move to adopt Resolution 93-__ authorizing Holmes and Graven(\1,� ,0)t� represent the City of Columbia Heights in lawsuits commenced by John Starks and Christopheruu(�� "1 ds. c RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to sign the Joint . ;J'iv..fe, O )Defense Agreement, in which Columbia Heights will join with other cities to defend the lawsuitr r( �,-,..,, against MPRS and its member cities. {)I O esolution 93-__ ; Being a Resolution Regarding Labor Agreement Between City of Columbia eights and International Union of Operating Engineers, Local No. 49 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; regarding the Labor Agreement between the City of Columbia Heights and the International Union of Operating Engineers, Local 49, . ffective January 1, 1993 -December 31, 1994. �esolution 93-__ ; Being a Resolution Amending 1993 Budget for Encumb/.m �l -{)) RECOMMENDED MOTION: Move to waive the reading of the resolution, thire�;g ample copiesavailable for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; amending the 1993 budget for encumbrances. Resolution 93-__ ; Being a Resolution Adopting Necessary Plan Documents for the Columbia Heights Flexible Benefit Program , )'J.. ECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies-o;tMWavailable for the public. q hC ',IJ }ECOMMENDED MOTION: Move to adopt Resolution 93-__ ; being a resolution adoptingrl ;;cjents for the Columbia Heights Flexible Benefit Program. COUNCIL AGENDA Page 4 Council Meeting of January 25, 1993 �-��esolution 93-__ ; Being a Resolution Conditionally Approving abate�ent of Estimated Market, _f ��-�r Certain Real Property in the City � R€c6MMENDED MOTION: Move to waive the reading of the resolution, there being ample copies ' �j� for the public. JR1�;�ENDED MOTION: Move to adopt Resolution 93-__ ; conditionally approving abatement·0£,estimated market value for certain real property in the City. First Reading of Ordinance No. 1259, Being an Ordinance Repealing Ordinance No. 1258, anOJ'dinance for the Sale of Certain Real Property COMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies vailable for the public. ECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1259, Being Ordinance Repealing Ordinance No. 1258, an Ordinance for the Sale of Certain Real Property for bruary 22, 1993 . .ECOMMENDED MOTION: Move to return the $3,400 down payment to Metro Exterior. ther Ordinances and Resolutions (\11,J._/ erence the Planning and Zoning Commission minutes of February 2, 1993. _onditional Use Permit, 4300 Central Avenue NE ' inder's Greenhou es; Inc . . · ,., A ,..OJ ECO MME -OTION:ove to approve the conditional use permit for Linder's �./-<'.ireenhouses, Inc. to operate a temporary garden center in the parking lot of 4300 Central Avenuefrom April 10 through June 17, 1993, provided a $500 check is deposited with the City to assure removal of the building by the designated date . • ��Conditional Use Permit, 2317 NE 37th Place/°"Luka Vidovic, dba Pizza Man RE<;oMMENDED MOTION: Move to approve the conditional use permit to allow the operation ovfhe carry out and delivery pizza restaurant at 2317 NE 37th Place provided all requirements of e Building, Health and License Departments are fulfilled. aria nee, 4340 Central A venue NE ,.., • A/l; J U. \;__.., '\C�ty of Columbia Heights � ---v�r ( 1/ \�,.,(,/.._/""' RECOMMENDED MOTION: Move to approve the request for a 52-square foot variance to allow a 152 square foot wall sign for Top Yalu Liquor, 4340 Central Avenue NE. COUNCIL AGENDA Page 5 Council Meeting of January 25, 1993 "�iance, 2241 N.E. 37th Avenue �� of Columbia Heights D< ��_y\) RECOMMENDED MOTION: Move to approve a variance of 20 square feet to allow a total of 120 square feet of wall signage due to the hardship of the l\ation for Top Valu Liquor at 2241 NE � Place. � r \ ) iance, 4756 N.E. 4th Street 11. f\i� �/D elcraf t l)'J · J e to approve the request for a front yard setback variance of 7.5 feet to the required front setbacktor the property located at 4756 NE 4th Street. Traffic Commission ReUrence the Traffic Commission minutes of February 1, 1993. ndicapp:d ra�king OnlY, and No Parking Signs on 41st Avenue and WashingtonO)Jv ��iii DED MOTION: Move��stall "Handicapped Parking Only" signs on the east side of Washingto� Street from 41st Avenue to the parking lot on the north side and install "No ;king" signs on--the west side of Washington Street in the same area based on the recommenda tion of the Traffic Commission. Request to Stripe Southbound Lane of Stinson Boulevard from 40th Avenue to 37th Place RE.COMMENDED MOTION: Move to stripe the southbound lane of Stinson Boulevard {rom 40th fl' ,�:::::.:;:,::JJJ/.i?�tio ��c Commisdo�;rv Ol�Business rfrr/f ·!f JI I . Other Old Business� � a\\ Transfer of Funds from the Police Department to the \;o C 5�0) RECOMMENDED MOTION: Move to authorize a tra�fer in the amount of $6,667 from the 1993 Police Department budget in the General Fund to the Com_munity Policing Fund in accordance with '\ 7 grant with the Office of Drug Policy in the Minnesota Department of Public Safety. 0 �ax Increment Administration Expense RECOMMENDED MOTION: Move to authorize payment of $9,813.45 for administering the 1992 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. COUNCIL AGENDA Page 6 Cou ncj,l Meeting of J anuary 25, 1993 �/t ) Award of Bid to Purchase Signage for New Liquor Store RECOMMENDED MOTION: Move to authorize the Ma�r and City Manager to enter into an agr�ent with DeMars Signs for the purchase and installatio�f signage at 2241 37th A venue NE, b,ased on low informal quotation of $4,949. Pu,chase of a Th,ee Cash Registe, System fo, New Liquo, Sto,e� v[J J RECOMMENDED MOTION: Move to authorize the Mayor and City -{ nager to enter into an agreement with Retail Data Systems for the purchase and installation of a c�egister system at 2241 37th A.Y.enue NE based on the quotation received from Retail Data Systems of $27,847. Awud of Bid to Pu,chase Wall Shelving and Gondolas fo, New Liquo, Sto,e�) 5-f)) RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an aEment with AA Equipment 9ompany for the purchase and installation of wall shelving and .ondolas at 2241 37th Avenue NE, based o� low reJnsive bid of $12,683. Authority to Sell Equipment 1(1/�\;�1 .I[) RECOMMENDED MOTION: ¥ove to authorize the sale of the used Enercon Data Series 2012 to EME for $600. •:x Authorization to Seek bids for Weed Eqntractor RECOMMENDED MOTION: Move to authorize staff to seek bid s for the 1993 Weed Removal Contract. ••� Request to Seek Bids fo, the Sale of Two In-Box Sanden RECOMMENDED MOTION: Move to authorize staff to solicit sealed bids for the purpose of selling two 1981 Henderson Chief In-Box Sanders; and, furthermore, to authorize the Mayor and City \ /a oager to dispose of said equipment if appropriate bids are received.**;J\ Authorization to Seek Bids for 1993 Street and Parking Lane Stripingi RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1993 Street and Parking Lane Striping Contract. ** Authorization to Seek Bids for Camcorder . � OMMENDED MOTION: Move to authorize staff to seek bids for the pur¢hase of a cam)order or the Public Library. ,_/ \ <--,,_ J: � �µ-0 -frorker's Compensation Insurance .// �.//yf v""'-11 /DECOMMENDED MOTION: Move to authorizA-he Ci Manag r to renew the worker's compensation insurance policy from the League of Minnesota Cities nsurance Trust under the '\remiu¢iund option at the rates specified in their quotation. RECAMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agjebbent with Preferred Work Care to furnish worker's compensation rel a�me.dical care and � other occupational health services at a cost of $1.00 per employee per mo nth . flt) ) � � jv /JP 1 ').,?;!; \cl 5 [g COUNCIL AGENDA Page 7 Council Meeting of January 25, 1993 ••/Purchase of Athletic Equipment RECOMMENDED MOTION: Move to authorize the purchase of athletic equipment for the overall price of $7,196.70 from Kokesh Athletics, based on low informal price quotations and to authorize the Mayor and City Manager to sign a contract for the same. ••:,('Award of Newsletter Bid· Production, Printing & Distribution RECOMMENDED MOTION: Move to award the bid for the production, printing and distribution of the City's newsletter to Rapid Graphics and Mailing, Inc. at a cost not to exceed $2,842 per issue, based on low, responsible bid received; and, that the Mayor and City Manager be authorized to enter into a contract for same. Jo ,.. e Other New Business �(/--('IIJJ"..d;, ��-. �rtr.t7flxi � :JJ--V _ P" �t. _ w r.:-� o ��/ n��u� {J/4�� pt[�, /:/�LY'---'/' Report of the City Manager IT 1 , 0/l � r-' JA . k� Report of the City Attorney �� t � ?J� 1 : r � � {kd 1_ �� /J/J!MJ.t,' vv� /1,rv\ � � � • -/U"U_," -I":]_ 1-t:t-----Oct . I.-/// I *.ECOMMENDED MOTION: M pp,vethe 1993 license applications as listed upon payment o proper fees. *r:;,(\QOMMENDED MOTION: Move to pay the bills as listed out of proper funds. REC�MMENDED MOTION: Move to authofze an interfund loan of $6,897.79 to Flex Benefit Fund\887 from the General Fund. /� -0 J Adjournmen4 1 RECOM SWA:bj 93/18 Attachments -/ ENDED MOTION: Move to adjournf"--j/fY" incerely, ./1 Stuart W. Ande ,., (_ • ) r City Manager er��-�� ;fl _·,l{/i' lt)' OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 25, 1993 The Council Meeting was called to order at 7:00 p.m. by Mayor Murzyn. 1.ROLL CALL Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Counci 1 adopted the minutes of the Regular Counci 1 Meetingof January 11, 1993 as presented and there were nocorrections. Ratification of Action Taken by the Mayor and City ManagerRelated to Carpet Purchases for the New Liquor Store The Council ratified the action of the Mayor and City Managerin awarding a carpet bid for the new liquor store to HomeCraft Interiors in the amount of $8,471.50 based on low,informal bids received on January 15, 1993. Establish Date for Community Development Block Grant PublicHearing The Council approved the date and time of February 8, 1993 at7:00 p.m. to hold a public hearing to consider the selectionof activities to be funded under the 1993 CommunityDevelopment Block Grant Program. Purchase of Athletic Equipment The Counci 1 authorized the purchase of 2, 780 t-shirts · for$12,441.70 and 1,260 caps for $2,917.20 from Campbell Sports,based on low informal price quotations and to authorize theMayor and City Manager to sign a contract for the same. Approval of 1993 License Applications The Council approved the 1993 license applications as listedupon payment of proper fees. REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 2 Approval of Bill Payment The Council approved the bills as listed out of proper funds. Motion by Nawrocki, second by Ruettimann to authorize interfund loans of $42,884.82 to Capital Improvement Fund 401; $248.83 to State Aid Construction Fund 402; $2,370.00 to Flex Benefit Trust Fund 887; and $200,000 to Library Fund 240 for six months' operating expenses, from the General Fund. Roll call: All ayes 4.APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Ruettimann to approve the consent agenda as presented. Roll call: All ayes 5.OPEN MIKE/PROCLAMATIONS/PRESENTATIONS Plague Presentation 6. Mayor Murzyn presented a plaque to Ron Chan in recognition of his retirement after twenty years of dedicated service as a Volunteer Firefighter. Open Mike Dennis DeMars, who owns a sign company at 4040 Marshall Street, indicated his interest in purchasing a building owned by the City. The building is located at 500 38th Avenue. Mr. DeMars stated his present building is being purchased by the Anoka County Parks Department and he would like to keep the business in the area. He must vacate his present building by October of this year, but desires to complete the purchase of a new building before that date so his business activity is not interrupted. This building must be sold by ordinance.--The City Manager will get an appraisal of the building and property. He advised that the area where the building is located is not currently on the drawing board for redevelopment and that the City has been using the building for equipment storage. The Mayor requested this matter be on the agenda for the February 1st Council work session. PUBLIC HEARINGS/RESOLUTIONS/ORDINANCES REGULAR COUNCIL MEETING JANUARY 26, 1993 PAGE 3 a.Resolution No. 93-01; Being a Resolution AuthorizingSignatories to the Flex Benefit Checking Account The Finance Director explained the accounting procedures and the built-in safeguards for this checking account. He listed the kinds of controls which are in place. Motion by Clerkin, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 93-01 ESTABLISHING A CHECKING ACCOUNT FOR THE FLEXIBLE BENEFIT PLAN AND DESIGNATING AUTHORIZED SIGNATORIES WHEREAS: The City Council has authorized the implementation of a flexible benefit plan for eligible City employees; and WHEREAS: Flexible Compensation, Inc. will be administering the flexible benefit plan; NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1.That a checking account be established at NortheastState Bank with a minumum balance of $25. 00 foradministration of the flexible benefit plan. 2.That a minimum of two signatures be required forwithdrawals from the checking account. 3.That the fol lowing staff positions of FlexCompensation, Inc. are authorized to sign forwithdrawals: Benefits Specialist, Staff Accountantand Benefits Administrator. 4.Be subject to the City Manager verifying that thereare appropriate safeguards being taken relative tothe bonding of Flex Compensation, Inc. BE IT FURTHER RESOLVED that the Mayor, City Manager and Treasurer also be authorized to sign for withdrawals. REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 4 Passed this 25th day of January, 1993. Offered by: Seconded by: Roll call: Nawrocki Ruettimann Al 1 ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary 7.COMMUNICATIONS a.Request to Vacate Alley by Jack & Janet Keller, 3932Quincy Street The purpose of the request is to accommodate the building of a large house at 3932 Quincy Street. The Building Inspector provided a drawing which shows that a house as large as 1,275 square feet can be built and there would be room left to build a large garage without the alley vacation. Mr. & Mrs. Keller have submitted no plans nor drawings for the house they intend to build. A petition signed by many of the surrounding property owners was submitted to the Council requesting the alley vacation. The alley is fourteen feet in width and owned by the City. In 1976 the H.B. Fuller Company requested the vaca.tion of a portion of the alley near their property. This was done by ordinance but what option was employed to accomplish this was not stated in the body of the ordinance nor referred to in the Council minutes. Staff is recommending that the alley be vacated and added to the park property. If the Kellers desire a five foot portion of the alley it should be made available for purchase by them. Motion by Nawrocki, second by Clerkin to receive and place on file the petition and to establish a hearing to vacate all or part of the alley west of Quincy Street in the 3900 block at the next City Council meeting which is February 8, 1993. Roll call: All ayes Councilmernber Ruettirnann observed that if a variance is needed by the Kel lers they could make this request at the March Planning and Zoning Commission meeting. REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 5 b.Request for Benefits Change by Police Relief Association The Police Relief Association is requesting two Council actions; support legislation which would change the definition of patrol wage to include any money paid to police officers which is now called longevity and jointly participate with the Relief Association to investigate consolidation of the Relief Association into P.E.R.A. -Police and Fire Fund. Byran Rice, who represents the Pol ice Relief Association, advised that the Executive Director of P.E.R.A. objects to some of the language in the proposed legislation. He noted that this non-consolidation language was what had stopped the bi 11 from receiving approval during the last legislative session. Councilmember Nawrocki stated he had received different information regarding the Executive Director's objections. He also noted that the City must received "hard actuarial figures" before the Council can take a position on the proposed legislation. Mayor Murzyn personally supports the legislation but felt the proposal would not be financially viable without the employees 1 con tr ibut ions. Counci !member Ruet timann was supportive of paying the City's share but would not support paying the employee's share. He also felt more figures must be available before the Council can take a position. Councilmember Nawrocki felt it was necessary to require the employee contributions in the language of the legislation or there would be no authority for requiring this. The Mayor suggested that the Council could simply deny participation if employee contributions were not agreed to. The City Manager inquired if the delay in getting the figures could seriously damage the chances of having the legislation passed. Rice felt this would probably not be the case. Motion by Murzyn, second by Ruettimann to direct the City Manager and Counci !member Nawrocki to work with the Pol ice Relief Association and our legislators to pass a law which would authorize the City to change the definition of base wage to include longevity and to participate in a consolidation to P.E.R.A. subject to acceptance or rejection by the City Council at a later date as the legislation progresses. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 6 9.NEW BUSINESS a.1993 Shared Ride Contract The owner of Yellow Taxi Service, who has the 1993 Shared Ride Contract, advised the Council the contract requires more than it did when his firm previously had the contract. He acknowledged he does not have the system to handle the program which has been expanded. He requested a refund of half of his performance bond and half of his bid bond. This would be a total of $3,250. The staff person who works with the Shared Ride Program advised that the second low bidder, Suburban Taxi, could commence providing service within one week. It is staff's recommendation to terminate the Yellow Taxi Service contract on January 31, 1993. The bid from Suburban Taxi is about $10,000 higher than that of Yellow Taxi. They will honor that bid. Staff will request retainage of $5,700 from the 1992 allowance from Anoka County for the Program. Councilmember Nawrocki requested that the Regional Transit Board, Anoka County and the cities of Fridley and Hilltop be advised of this change in providers. Motion by Nawrocki, second by Clerkin that staff be authorized to terminate the contract with Yellow Taxi Service Corporation and to enter into an agreement with Suburban Taxi Corporation to provide service subject to a mutually agreeable transfer date between the parties involved, the Suburban Cab and the Yellow Cab, concurrence by Anoka County and the Regional Transit Board, authorize negotiations up to a return of one half of the bid bond and the performance bond, and to authorize the Mayor and City Manager to sign the new agreement. Roll call: All ayes b.Article in Focus Newspaper In a recent edition of the Focus Newspaper, Councilmember Nawrocki was viewed as having a hidden agenda regarding the noij-payment of sewer contract fees by the City of Hilltop. Councilmember Nawrocki refuted this observation and noted this subject was not new as it had happened before in the 1950's. He noted he has received numerous cal ls from residents of Columbia Heights regarding this issue. He also noted that payment of associated legal fees will ultimately be paid by the taxpayers. REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 7 c.Budget and Handling of Compensated Abserices Motion by Nawrocki, second by Peterson to establish a Compensated Absences Fund, Fund #890, to establish a reserve fund for future compensated absences and to transfer $100,000 from the 1992 General Fund balance into the Compensated Absences Fund and further that the $100,000 budgeted in the 1993 budget for this purpose also be placed into this fund. Roll call: All ayes d.Infrastructure Replacement Fund Mayor Murzyn suggested that the name of the fund be changed to the Assessed Project Fund. Councilmember Ruettimann felt it would be more appropriate to discuss this name change as well as establishing the criteria for the fund at a Council work session. He stated that the intent of the fund is to assist property owners in high cost assessed projects. It was noted that it would be used only in assessed projects. Motion by Ruettimann, second by Peterson to move to affirm the transfer of $300,000 from the General Fund undesignated fund balance to the Infrastructure Replacement Fund for 1992, and furthermore, that this transfer go into a fund balance reserved for future infrastructure replacement and to set up the qualifications and criteria for this fund at a City Council work session with the purpose of structuring assistance to major cost projects. Roll call: All ayes e.Transfer of Funds from the Sewer Construction Fund to theSewer Operating Fund The Finance Director reviewed the reasons for the deficit in the Sewer Construction Fund. Motion by Ruettimann, second by Peterson to authorize a 1992 transfer of $350,000 from the Sewer Construction Fund to the Sewer Operating Fund to offset deficits in the Operating Fund. Roll call: All ayes f.Purchase of Athletic Equipment Earlier in the meeting the Council approved the purchase of approximately $15,000 of athletic equipment. Mayor Murzyn advised that this equipment was paid for by a contribution from the Columbia Heights Athletic Boosters. He thanked the organization for its generous donation. REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 8 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1.City Manager Search Consultant: The Brimeyer Group, whois conducting the City Manager search, has receivedbetween 75 and 80 applications for the position. Theconsultant has reduced the list of applicants to 22, Hewill meet with the City Council on February 8th at 6:00p.m. to review the status of the search. 2. 3 4. b. February 19th and 20th are the dates selected for the final applicants to meet with the City Council. 38th Avenue Land Sale: Metro Exteriors had made a down payment on the purchase of two lots on 38th Avenue with the intent of constructing a home. There has been a delay in approving the loan and Metro Exteriors is requesting the return of its down payment of $3,400. The ordinance which facilitated this sale must also be withdrawn as advised by the City Manager. Motion by Murzyn, second by Peterson to refund the down payment of $3,400 to Metro Exteriors. Roll call: Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay Hazardous Sidewalk Survey: A copy of sidewalk criteria survey was distributed the Council. It was prepared by the Director. the hazardous to members of Public Works Status of Damaged Squad Car: The City Manager advised that the damage to a squad car is estimated at about $6,500. He gave the details as to how the car was damaged. Report of the City Attorney The City Attorney had no report at this time but did request an Executive Session. Motion by Ruettimann, second by Peterson to recess to an Executive Session to discuss the active litigation of Zaidan vs. City of Columbia Heights, City of Columbia Heights vs. City of Hilltop and Christopher Fields and REGULAR COUNCIL MEETING JANUARY 25, 1993 PAGE 9 John Starks vs. City of Columbia Heights and to appoint Jo-Anne Student to keep a written record of the discussions therein. Recessed at 9:40 p.m. The City Council meeting was reconvened at 10:15 p.m. having been in Executive Session since 9:40 p.m. and having discussed therein only Zaidan vs. City of Columbia Heights, City of Columbia Heights vs. City of Hilltop, and Fields/Starks vs. City of Columbia Heights, a written record was kept by Jo-Anne Student. ADJOURNMENT The Council Meeting was adjourned at 10:17 p.m. Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: REQUEST TO VACA TE ALLEY BY: S. W. ANDERSON BY:$ �3 NO:� A DATE: 02/05/93 "IJ.-� .J At the City Council meeting of January 25, 1993, this issue was before the Council and it was tabled to February 8, 1993, for a public hearing. A petition on the matter was presented to the Council on January 25, 1993. A notice was published in the official City newspaper and the , nearby property owners were notified, including the Park and Recreation Commission. On December 31, 1992, Jack and Janet Keller, who own the property at 3932 Quincy Street NE, sent a letter requesting that the City vacate the unopened alley right-of-way on the west side of their property. Their request was "so we may comply with the City rules of having to have 1,020 square feet when rebuilding". The Building Inspector has provided a drawing which shows that a house as large as 1,275 square feet can be constructed on the property and still leave room for a large garage. Mr. Keller verbally indicated he desired to construct a garage 24 x 28 feet in size. This size garage cannot be constructed on the property unless the existing old garage is removed because our City Ordinance limits total garage size to 1,000 square feet. He can, however, construct a 22 x 26 foot size garage and still construct a 1,275 square home. A review of the original plat from 1893 states that the corporation "dedicates for the use of the public all streets, avenues, and alleys" as shown on the plat. This includes the alley in question. A survey of Huset Park was made in 1988 for the City by Kurth Surveying, Inc. That survey reveals that the fence at the west side of 3932 Quincy Street covers all of the 14 foot alley plus is approximately two feet onto Huset Park property. I believe that the City should not vacate the alley and should require that the trespassing fence be removed back to the Keller's property line. The reason for recommending that we not vacate the alley is that there is adequate room to construct a very sizable house on the existing property. Attached is: 1.A copy of Keller's letter of December 31, 1992. 2.A portion of the 1893 plat dedicating the alley to the use of the public. 3.A copy of a sketch of the lot at 3932 Quincy Street showing how a 1,275 square foot home and a 572 square foot garage could be placed on the present property. Continued COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: REQUEST TO VACATE ALLEY BY: S. W. ANDERSON BY: NO: DATE: 02/05/93 Page 2 4.A copy of a letter from the City Manager to the Keller's on January 13, 1993, explaining what I knew at the time and advising them of the January 25, 1993, Council meeting. 5.The petition of January 25, 1993. RECOMMENDED MOTION: Move to deny the request of Jack and Janet Keller to vacate the alley adjacent to Lots 9 & 10, Block 65, Columbia Heights Annex. ALTERNATE RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. ALTERNATE RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1262, being an ordinance amending Ordinance No. 853, City Code of 1977, vacating a certain alley easement, for February 22, 1993. COUNCIL ACTION: ORDINANCE NO. 1262 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: Section\�: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the westside to Lots 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, and 22, Block 65, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota, excepting and reserving the authority of any person, corporation or municipality owning or controllingelectric or telephone poles and lines, gas and sewerlines, or water pipes, mains and hydrants, thereon or thereunder, to, continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto. This Ordinance shall be in full force and effectfrom and after thirty (30) days after its passage. First Reading: -----------Second Reading: -----------Date of Passage: ---------- Offered By: ___________ _ Seconded By: ___________ _Roll Call: Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary PETITION .{' I!: P . 1 I ,I �-ol .,h'/JE Tio,\J a.��LOTS# (9&10) 09 & 20) (21 & 22) ---/)______ _TQ_ ___ y��ate alley behind 3932_. 3974 1;tP.<!. 39 &.§ __ JhuJi cy St.�. 1......• .:!...N�.E:....e..... ___ _ =:Io--lx:l(tAk, Qlle_y ea . . ._--v_,. \ed.____ --- --393ai __ o9::1�_and-3SJ1ola Qt u1?CY &\r�____._O�E--, __ _____ _&_lumb�1gbb \ mn. s�"'"'--a�I ----=------ lli 0) 7' /? --JD . � /.u..-�. ---__ / .. � r • ----,-----=��___,, :v�----:��-'--' � 3�;,31 Q� --��4� . ;�� ---=�-.JJ_!:;z_· _f?;_e/J:c: -. . .. -_;o-· ...:.....;· ·::-,.. --� -�---� .39s:s__ VC,,&<V. ---· -_@A1 -.. ·--�_q$_J_ ---/,/·---. ,3 'f .5 � I - -·---lfi� _ � , , 1 � -r 4/-!N.E-r.J'. s 1-,• --.. O�· ; ,1� · . -[ sr �.- �-5Cf� Oc,r �--------- . -� .. . . . .=s77_f!-a �<>I-57'.� c --� -�- . 3,; 7 '{ 't::G .. . --./-r-c- "Oll.. . � ;;,;,J �.·,.y.!!__Sc � ... . . Urn/�-· · · . _-::-,--__ .-.-...: ----=-�. -9:� �/�_ 'JtL�4'.[�1"1/..._��AIL-..l--� _l,. � ?l' '/0 � ,-,.e: . ---:t:lt� 39&7 {)u,;;J £t,�l. ·c � .w, 'I--{lb. lflL- ___ K�� :g ,fr,;:,,,�,,.� .,. •• #di-. 'l � � Qq 1 .NC¥ �7; /v.f!.., To vacate alley easement behind 3932 Lots #9 & 10, 3974 Lots --------t;l-9-&·--2-0-and--3%-6---Lot-s-#·2-l-&-z�ui-ncy Street-N-;-£�1-"i---a-----Heights, Minnesota 55421 Mayor Donald J. Murzyn, Jr. Council members Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 NOTICE OF PUBLIC HEARING The City Council is considering vacating all or part of the alley at the rear of the lots on the west side of Quincy Street in the 3900 block between lots 4 and 22. This land is adjacent to Huset Park. The public hearing will be held on February 8, 1993, at 7:00 PM in the City Council Chambers. The Council will hear all persons who wish to speak on the issue. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. SWA/bj 01/27/93 ·CITY OF COLUMBIA HEIGHTS Stuart W. Anderson City Manager "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS MEETING OF: January 25. 1993 AGENDA SECTION: COMMUNICATIONS ORIGIN A TING DEPARTMENT: CITY MGR NO: 7 CITY MANAGER'S APPRO_YAL ITEM: REQUEST TO VACA TE ALLEY BY: S. W. ANDERSON BYc;�\_9y NO: 7. A. DA TE: 01/21/93 On December 31, 1992, Jack and Janet Keller, who own the property at 3932 Quincy Street NE, sent a letter requesting that the City vacate the unopened alley right-of-way on the west side of their property. Their request was "so we may comply with the City rules of having to have 1,020 square feet when rebuilding". The Building Inspector has provided a drawing which shows that a house as large as 1,275 square feet can be constructed on the property and still leave room for a large garage. Mr. Keller verbally indicated he desired to construct a garage 24 x 28 feet in size. This size garage cannot be constructed on the property unless the existing old garage is removed because our City Ordinance limits total garage size to 1,000 square feet. He can, however, construct a 22 x 26 foot size garage and still construct a 1,275 square home. A review of the original plat from 1893 states that the corporation "dedicates for the use of the public all streets, avenues, and alleys" as shown on the plat. This includes the alley in question. A survey of H uset Park was made in 1988 for the City by Kurth Surveying, Inc. That survey reveals that the fence at the west side of 3932 Quincy Street covers all of the 14 foot alley plus is approximat�ly two feet onto Huset Park property. I believe that the City should not vacate the alley and should require that the trespassing fence be removed back to the Keller's property line. The reason for recommending that we not vacate the alley is that there is adequate room to construct a very sizable house on the existing property. Attached is: 1.A copy of Keller's letter of December 31, 1992. 2.A portion of the 1893 plat dedicating the alley to the use of the public. 3.A copy of a sketch of the lot at 3932 Quincy Street showing how a 1,275 square foot home and a 572 square foot garage could be placed on the present property. 4.A copy of a letter from the City Manager to the Keller's on January 13, 1993, explaining what I knew at the time and advising them of the January 25, 1993, Council meeting. RECOMMENDED MOTION: Move to deny the request of Jack and Janet Keller to vacate the alley adjacent to Lots 9 & 10, Block 65, Columbia Heights Annex. COUNCIL ACTION: Subject Property: 3932 Quincy St. NE. Columbia Heights Lot size: 60.2'W x 100 1 D Setback Requirements: 30' Rear 25' Front (-101) • 22.5' 5' Side Remaining Buildahle Area: 50'W x 47.S'D 2375 sq.feet of gross area Jlaximum Garage or accessory Bldg.: Ezisting garage: Maximum sq.ft. remaininga 1000 sq. ft. -J..2.11 sq. ft.580 sq. · ft. o" .,.,t>,.:,,r � W .,.. K � ,c y '7C >c )I' -Jll w f"WltE� .. , .).f >r--+"-'c..&... 00-N� ,c.. � � � ,, 7:'->.srA-�0 �STS•d� � f t il � ¢o;tr o �AlilY ,, l f;:AStTY1en>T I ;lf )I J/A o• 1 E---1 JT;"� 61',M� -��tE-D �-.��.EAR i· (.,.) 0 . r 5-,t" ---,� �·� ----a..s:I I !: . ··a�u:.n A�LE .. -�RiA' . t 1 o I I 0 �37�� --r11s-p5· -· H-Ol.l ,SI=. -I �I I �, . . . .. --.. --. -.. t S-.7.2¥ ' GA{{H;,E q ') ...-··--�--···-------·--·--·------ �I <::- l --------1---J ,;�.r' ""- e ,o.c.1-4 S�RE. £ 9u.ALS j_ fe.ET �J � '\; { -·· ....... --·-· - f11os cs> Floor Area Regutrements fer Owe111n9 Units Dwel I Ing units erected In the "R-2 .. District 1h11I have the fo11owlng tnln1mum floor areas: 01-d. 1222 eff. 7-S-91 (a) (1,) (c) (d) -(e) t>rd. 1222 eff. 7-8-91 - (f) One story dwelllng cont1tnln; three bedrooms or less, 1,020 square feet plus 120 square feet for a1ch addlt lonal bedroom. One and one-h alf story dwelling cont aining two bedrooms or less,768 square feet on first floor plus 120 square feet for each addltlonal bedroom. Tw o story dwelling containing three bedrooms or lass,768 square feet on the first floor plus 120 square feet for uch addltlonal bedroom. Split level deslg� containing three bedrooms or less, 1,020 s�u1re feet or more plus 120 squire feet for each additional bedroom. Split level deslgn shall be defined as any design wherein the entryway together with some living space Is lo�ated dt ground level with additional 1 Iv Ina SDace locat�rt 11hnv� �11ch l•v•I and/or partially below such level. Two family dwelling containing two bedrooms or less per unit, 750 square feet for each unit plus 120 square feet for each additional bedroom. Split entry design containing three bedrooms or less, 1,020 square feet plus 120 square feet for each additional bedroom, on the main floor. Split entry design shall be defined as any design wherein the entry way Is the only area located at ground level and all Jiving space is located above such level and/or partially below such level. 310 • Mayor Donald J. Murzyn. Jr. Councilmembers Scan T. Clcrkin Bruce G. Nawrocki Gary L. Peterson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 January 13, 1993 Rohen W. Ruettimann Jack and Janet Keller City Manager 3932 Quincy Street ·N.E. Stuan W. Anderson Columbia Heights, MN 55421 Dear Jack and Janet: I acknowledge receipt of your letter dated December 31, 1992, requesting that the City vacate the alley on the west side of your property. I have reviewed the original plat from 1893 and find that the entire alley is dedicated to public use. Thus, vacating the alley would not give you any additional land unless the City decided to sell it to you. A review of our ordinance and the size of your present property indicates that it is possible for you to construct a home on your present property which would be considerably larger than the minimum required by our ordinance. However, I have not seen any proposed plans, so I do not know that your specific house plan would fit. Our Engineering Department surveyed the property and we find that your ezisting fence encroaches on the entire alley right-of-way and an additional two feet into our park property. Your request will be on the City Council agenda at the regular meeting of January 25, 1993, at 7:00 PM at City Hall. Be advised that based on what I know today, I will be recommending to the City Council that they reject your request to vacate the alley. You are invited to attend the Council meeting and speak with the Council at that time. If you have any questions, please feel free to contact me. ·�i';4y';. W. Ande::rtc14- anager SWA:bj 93/9 cc: City Manager's File "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER r .. J I I 11 �\,r' \ I' C: --.-� I,�-_L "-.. u . \ ---.-1 '-( .::,, '• • l '-l c_ .------------------- r @) er ====- CITY OF COLUMBIA HEIGHTS Meeting of: F�b.ruary 8, 1993 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER HRA APPROVAL ITEM: SELECTION OF ACTIVITIES TO BE BY: ;,r-Grant �lius BY: J /-'�) FUNDED UNDER 1993 COMMUNITY b 8,EVELOPMENT BLOCK GRANT PROGRAM DATE: February 5, 1993 s 'r'->NO: . • The City of Columbia Heights is required to conduct a public hearing prior to submissionof its application for funding under the Community Development Block Grant (CDBG) Program. For Fiscal Year 1993 the City has received an allocation of $228,749.Detailed information concerning the activities to be funded, is attached. RECOMMENDED MOTION: Move to approve the following activities to be funded under theCity's 1993 Community Development Block Grant Program: Project -Removal of Architectural Barriers inPublic Buildings Single-Family Housing Rehabilitation -Acquisition and Clearance of DeterioratedProperties -Alexandra House Capital Drive (New Shelter)-Public Service: Total Allocation $125,905$27,300 $34,300$13,500 o Anoka County Community Action Program, Inc. $10,744(Senior Outreach Program) o Alexandra House $3,500 (Emergency Shelter for Battered Women)o Central center for Family Resources $2,500 (Transportation Support for Bridgeview Club) o Community Education Department $4,000(Child Care and Transportation for Adult Basic Education Classes) o Meals on Wheels $3,000 (Meal Program for Home Bound Seniors andDisabled Adults) o Southern Anoka Community Assistance $4,000 (Food Shelf) -------- $228,749 COUNCIL ACTION: Less Admin. $6,830$1,911 $2,4000 $11,141 Net for Project Costa $119,075$25,389 $31,900$13,500 $217,608 CITY OF COLUMBIA HEIGHTS Page 1 of 2 COMMUHITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Activity Haae: Agency Hame: Removal of Architectural Barriers in Public Buildings This activity will be jointly carried out by several departments within the City of Columbia Heights including the City Manager's office, Building Inspections, and Public Works. CDBG administration will be provided by the Housing and Redevelopment Authority of Columbia Heights (HRA). Amount of CDBG Funds: This activity is part of a multi-year project by the City of Columbia Heights to modify its facilities, programs and services in order to make them accessible to persons with disabilities. Regulatory Citations: Location of Activity: Total funding for Fiscal Year 1993 ••••••••••••••••• $125,905 The funds will be expended as follows: Project Expenses ••••••••••••••••••••••• $119,075 (Construction Costs) City/HRA administration •••••••••••••••••• $6,830 (Time spent by employees directly involved in project) Funds expended in previous years, include: FY 1992 .••••.••••••••.•••••••••••••••••• $57,838 FY 1991 .......•....•........•....•..•••• $42,853 Eligible Activity This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.20l(k) "Special projects directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly or handicapped persons to publicly owned buildings, facilities, and improvements." National Objectives This activity meets CDBG National Objectives found at 24 CFR Part 570.208(a)(2)(ii) "Activities benefiting low and moderate persons, as Limited Clientele Activity, a project to remove architectural barriers." Facilities to be improved and associated cost estimates are listed below: Building Cost Estimate -John P. Murzyn Hall ••••••••••••••••••• $-City Hall ............................. $ -Fire Department .........•..•..•......• $ -Police Department ••••••••••••••••••••• $-Municipal Service Center •••••••••••••• $-Public Library ..............•......... $ -McKenna Park •••••••••••••••••••••••••• $-Gauvitte Park ......................... $ -Hu set Park •••.•••••••••••••••••••••••• $ 800 2,400 300 1,000 500 67,100 12,100 14,800 2,600 CITY OF COLUMBIA HEIGHTS Page 2 of 2 COMNUHITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Location of Activity: (cont.) Building Cost Estimate -Southwest Park ..•.........•..•.......• $ -Prestemon Park ....•..•....•....•.•.••. $ -Ostrander Park ...............•.....•.. $ -Silver Lake Beach ••••••••••••••••••••• $-Keyes Park .••.••....•.•..•.••...•..•.. $ -Mathaire Park .•......•.......•....•..• $ 500 500 11,600 14,000 16,100 2,600 $149,000 Notes: Cost estimates were prepared by the City's Engineering Department on 12/3/92. Nature of Activity: Specific improvements will vary by facility. The City has identified most of the necessary work in its Self-Evaluation as required by the Americans with Disabilities Act (ADA). A copy of the draft plan which describes the work to be completed can be viewed in the HRA office during regular business. Program Income: Any program income generated by this activity will be submitted to Anoka County. The amount will be credited to the project and made available for this use. Any unused program income may be relinquished to Anoka County and/or the U.S. Department of Housing and Urban Development. Further Information: Can be obtained by calling the Housing and Redevelopment Authority office at 782-2854 or the Public Works Department at 782-2880. H ! 1986 • CITY OF I COLUMBIA HEIGHTS ANOKA COUNTY , MINN. IIIOIICU •tWIWIIII ,itrDIIU; V. HL,_.'f c1n11AU4N:11 CITYIIIKIINHII • SC.Ill •• nn NOTE: ,, ... en IMO.,.. SH.IOU .&"' narua ltlONT•IW· WA,Y WMfCH Alt( NOT WI TNIIOUIN- tU,,Cn � eu-c.D ..,._ ,_,.fl ::.=.=.:1 1111111 KHOOI.I � ....... CITY OF FRIDLEY ----·· ·-----------·--. __ , ____ ,_ CITY OF NEW BRIGHTON CITY OF ST. ANTHONY CITY OF COLUMBIA BEIGftS Page 1 of 3 COMMUNITY DEVELOPMEHT BLOCK GRAHT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Activity Name: Single-Family Housing Rehabilitation Program Agency Name: This activity will be carried out by the Housing and Redevelopment Authority of Columbia Heights under a program known as the "Home Improvement Grant Program". Amount of CDBG Funds: Regulatory Citations: This activity is part of a continuing effort by the City to improve its housing stock. Funds for FY 1993 will be combined with a separate allocation of housing rehabilitation dollars received from Anoka County. The funds will be expended as follows: Project Expenses .....••••.•..•..•...•.••••.•••••. $27,300 (Rehabilitation Grants) BRA administration ................................ $1,911 (Time spent by Community Development Coordinator processing applications, preparing bid specifications and monitoring construction) Eligible Activity This activity is considered eligible under COBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities" National Objectives This activity meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting low and moderate persons, as a Housing Activity". Location of Activity: This activity will be available to all residents of Columbia Heights who meet the eligibility criteria of the Home Improvement Grant Program. The criteria are listed below. Nature of Activity: This activity involves the rehabilitation of privately owned residential properties. The funds are awarded to eligible homeowners in the form of a deferred-payment, zero-interest grant which does not have to be repaid if the recipient remains in the property for a period of ten years. Should the recipient sell, move or otherwise convey the property during the ten year term, the grant would have to be repaid in the following manner: Within 1st Year ••••••••••••••••••••••••••••••• 100% of Grant Amount Within 1st to 2nd Year .•.........•............. 901 " n " Within 2nd to 3rd Year ......................... 801 " " " Within 3rd to 4th Year ......................... 701 " " " Within 4th to 5th Year ••••••••••••••••••••••••• 60% " " " After 5th Year thru 10th Year ........•......... 501 " " " CITY OF COLUMBIA HEIGHTS Page 2 of 3 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Nature of Activitys (cont.) Program Income: Grants of up to $9,000 are awarded. The funds can only be used to make basic repairs and improvements, such as those which will correct structural, electrical, or plumbing defects. In addition, work can be done to improve a dwelling's energy efficiency. To qualify for a grant, a person must meet the following criteria: 1.own and live in the property to be improved. 2.Have an adjusted gross income at or below the limits listed below,which are based on household size. Household Size 1 2 3 4 5 6 7 8 Income Limit $9,668.00 $12,644.00 $15,620.00 $18,832.00 $22,044.00 $25,260.00 $28,472 .oo $31,684.00 For additional resident add $803.00. Note: These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. 3.Have total net assets of $25,000 or less. 4.The property cannot contain more than 2 dwelling units, one ofwhich must be owner-occupied. In addition, the property must beused for residential purposes, no more than 15% of the habitablefloor area can be used in a trade or business. Applications are accepted on a first-come, first-serve basisthroughout year. No eligible applicant will be rejected on thebasis of judgements as to personal character or life-style. Should demand for the program exceed available funding, applicantswill be placed on a waiting list in the order in which theyapplied. However, applicants who have applied and are faced withemergency housing conditions (i.e. severe structural damage, noheat) may be given priority. Any program income generated by this activity will be submitted to Anoka County. The amount will be credited to this project and made available for this use. Any unused program income may be relinquished to Anoka County and/or the U.S. Department of Housing and Urban Development. CITY OF COLUMBIA HEIGHTS COMMUHITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF A�IVITIES Page 3 of 3 Further Information: Can be obtained by calling the Housing and Redevelopment Authority office at 782-2854. CITY OF COLUMBIA HEIGHTS Page 1 of 2 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Activity Name: Agency Name: Acquisition and Clearance of Deteriorated Properties This activity will be carried out by the Housing and Redevelopment Authority of Columbia Heights under a program known as the "Neighborhood Revitalization Program". Amount of CDBG Funds: This activity is part of a multi-year project by the Housing and Redevelopment Authority of Columbia Heights to acquire substandard and deteriorated properties which are considered blighting influences in otherwise stable neighborhoods. Regulatory Citations: Total funding for Fiscal Year 1993 ••••••••• $34,300 The funds will be expended as follows: Project Expenses •••••••••••••••• $31,900 (Acquisition, Demolition and Clearance) City/HRA administration •••••••••• $2,400 (Time spent by Community Development Coordinator and Executive Director of HRA in identifying properties to be acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment.) Eligible Activity This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.201(a & d) "Acquisition and Clearance Activities". National Objectives This activity meets CDBG National Objectives found at 24 CFR Part 570.208(b)(2) "Activities to address slums or blight on a spot basis." Location of Activity: This activity will be carried out on a spot basis throughout the City of Columbia Heights. Nature of Activity: This activity involves the acquisition and clearance of deteriorated properties. To be considered, a property must be uninhabitable due to building conditions which are detrimental to the health, safety, and welfare of its occupants. In addition, a property must be 1) either vacant or have a willing seller, and 2) be difficult to condemn under the hazardous building section of the Uniform Building Code of the State of Minnesota. Acquisition would comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of of 1970, as amended and by the HRA's Real Property Acquisition Policy. Properties will be identified by HRA Staff in cooperation with the City"s Building Department. owners will be contacted by HRA Staff and inspections will be conducted. An evaluation will be made of the property's physical condition, feasibility of rehabilitation, and potential marketability. The HRA Board of Commissioners will be CITY OF COLUMBIA HEIGHTS Page 2 of 2 COMMUNITY DEVELOPMEHT BLOCK GRAHT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Nature of Activity: (cont.) Program Income: responsible for making a final determination of the properties to be acquired under this program. Any program income generated by this activity will be submitted to Anoka County. The amount will be credited to this project and made available for this use. Any unused program income may be relinquished to Anoka County and/or the U.S. Department of Housing and Urban Development. Further Information: Can be obtained by calling the Housing and Redevelopment Authority office at 782-2854. CITY OF COLUMBIA HEIGHTS Page 1 of 1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Activity Name: Construction of Emergency Housing Shelter Agency Name: This activity will be carried out by Alexandra House, Inc. P.O. Box 424, Circle Pines, MN 55014. Alexandra House is a non-profit organization which provides 24 hour emergency shelter, intervention and support services, and community advocacy for battered women and their children/youth. The City of Columbia Heights involvement in this project is limited to financial support for the construction of a new facility. Amount of CDBG Funds: This activity is in the preliminary planning stages and Alexandra will be securing additional funding from numerous other Regulatory Citations: sources including the Minnesota Housing Finance Agency, Anoka County, several private foundations and most of the Cities in Anoka County. The City of Columbia Heights will allocate $13,500.00 in Fiscal Year 1993 CDBG funds for this activity. This amount is separate from any support the City's will provide to Alexandra House under the public service pool. Eligible Activity This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.20l(c) "Public facilities and improvements". National Objectives This activity meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting low and moderate persons, as a Housing Activity". Location of Activity: The new shelter will be constructed in Blaine, Minnesota. Nature of Activity: Detailed information concerning this activity is attached. Program Incoae: It is not anticipated that this activity will generate any program income. Further Information: Can be obtained by calling the Housing and Redevelopment Authority office at 782-2854. Proposal to the City of Columbia Heights Community Development Block Grant Program Name of Organization: Business Address: Contact Person: Telephone Number: Amount of Request: Alexandra House, Inc. P.O. Box 424 Circle Pines, MN 55014 Pat Prinzevalle 780-2332 $7,000 1.Describe the project or service for which you are requesting funds. Alexandra House is planning to build a new emergency shelter facility to meet the critical need for emergency housing and for community advocacy for battered women and their families in Anoka County. Plans for the facility include 30 emergency beds, common living, dining and cooking spaces. Also included will be community advocacy space for women's and children/ youth programs, group and support group meetings rooms, community outreach, intervention and administrative offices. 2.Describe the needs of the comm unity that this project would serve. Domestic violence has long been a "hidden" or "silent" epidemic in this country and is the leading cause of injury and death for women in Minnesota and in the United States. As more people become educated about the issue and more services becomeavailable more and more victims come forward requesting assistance. Domestic violence is clearly an intergenerational problem. Tragically, violence as away of life in the family is passed on from one generation to the next. In at least half of the families, children as well as their mothers are physically abused. Sixty percentof the boys who witness domestic violence will become batterers and 50% of the girls will become victims of domestic violence as adults. The mission of Alexandra House is to break the generational cycle of violence by providing safe, temporary shelter, crisis intervention, individual and group advocacy, support networks, education for battered women and their childrenand community education. AH has operated 24 hour temporary emergency shelter,intervention and support services and community advocacy for battered women and their children/youth for 12 years. Page 2 Alexandra House Proposal to Columbia Heights CDBG Program 12/30/92 Unfortunately, AH's current facility is woefully inadequate. It is a large house that was rehabilitated in 1985 to house AH for a maximum of three years. The bedrooms are too small to adequately house families. In addition, ongoing maintenance costs are high due to inadequate mechanical systems and insufficiently durable building finishes and appliances. In addition, there is no separation between the community advocacy, residential and administrative spaces. This situation makes it difficult to provide adequate services and it violates the privacy of women and children seeking assistance. Community program staff are located in a satellite office that costs AH $12,000 per year to operate. 3.Define anticipated results and goals of this project. Goals of developing the new facility are as follows: A.Increase the number of women and children/youth who can be sheltered at AH from 17 to 30 in order to decrease the number of families that must be turned away. B.Provide adequate and appropriate space for AH staff to provide quality advocacy services to improve the chances of families moving toward violence free lives. •Provide residents with easier access to staff and with private spaces for advocates and residents to meet. •Provide space for support group meetings. •Separate the administrative and business functions of running the shelter from the advocacy and support services for women so that residents can maintain some privacy in the middle of crisis. C.Minimize the stress on families through more appropriate housing. •Provide larger bedrooms so that children can more comfortably stay in the same room as their mothers. •Provide an appropriate sized, handicapped accessible bedroom to accommodate a woman and her children. •Incorporate design features which will make the building more accessible to hearing and visually impaired persons. D.Reduce the incidence of domestic violence in Anoka County communities as well as other metropolitan areas: •Provide appropriate space for programs for children/youth who are residents. •Design the building so that the programs for children/youth can be effectively coordinated with the programs for women. Page 3 Alexandra House Proposal to Columbia Heights CDBG Program 12/30/92 •Provide adequate space for staff of community advocacy and outreach programs in order to improve coordination among programs. 4.Would this be a new service? Hnot, would there be a significant increase in the level of service now provided? As detailed above, AH plans to build a new facility to increase its emergency shelter capacity from 17 to 30 and to expand its ability to provide support, intervention and community advocacy services. Currently, the advocate and administrative offices are extremely cramped at the main facility. Toe community outreach staff are housed at a satellite office which is too small for their needs. Toe meeting room at this site is only large enough for small meetings. 5.Are there any similar services provided by other organizations serving theColumbia Heights area? H yes, please identify similarities and differences. AH is the only battered women's shelter in Anoka County. No other organization provides similar services. Toe eight other battered women's shelters in the metropolitan area provide services in other geographic areas. 6.Approximately how many individuals would be served by this program? What percentage of these persons would be Columbia Heights residents? To date, in 1992, AH has sheltered 567 women and children and provided community advocacy services to over 6,500 women and their children. A total of 365 of the individuals served are from Columbia Heights, or approximately 5.6%. 7.How much money is requested for this project? What is the minimum amount necessary for this project? AH has targeted an amount of $1.2 million to build a new facility. This includes construction and related "soft" costs, i.e. furnishings, architect, attorney, development consultant. AH is requesting $7,000 from the Columbia Heights CDBG program, approximately .5% of the total development cost. 8.What other sources of funding are available for this project? Currently, AH is in the beginning stages of planning for a new facility. AH Board and staff, in conjunction with community representatives, are in the process of developing a funding plan. A 12 to 18 month time frame for new facility fundraising has been targeted by the AH Board and staff. Toe following is a preliminary outline of funding sources for AH's new facility. Page 4 Alexandra House Proposal to Columbia Heights CDBG Program 12/30/92 • •• ALEXANDRA HOUSE NEW FACILITY DEVELOPMENT SOURCES SOURCE AMOUNT DUE DATE OF MN Housing Finance Agency Sale of existing facility to the county The Bush Foundation Deluxe Foundation Federal Home Loan Bank Board Emma B. Howe Foundation Graco Foundation The McKnight Foundation MHF A Housing Trust Fund North Suburban Hospital District Northern States Power Anoka County CDBG Program Anoka County Cities CDBG Programs: City of Anoka Blaine Columbia Heights Coon Rapids Fridley Lino lakes Spring lake Park Andover Ham lake Ramsey Circle Pines Columbus Hilltop St. Francis TOTAL IDEN'I'IF'IED SOURCES $200,000 130,000 145,000 150,000 30,000 10,000 10,000 145,000 100,000 31,500 15,000 ?? • 40,000 2".onn u 7,ooo u • 120,000 25,000 2,500 2,500 2,000 2,000 2,000 1,000 1,500 1,000 2,000 $1,200,000 TOTAL NEEDED FOR NEW FACILITY 1/12 1/15 1/8 . REQUEST Committed Committed March 12/31 2/26 February January 1 /P 12/15 12/30 12/30 April 12/31 1/15 April $1,200,000 It is possible that Anoka County will receive more CDBG funds than are now estimated. Should this occur, county officials have suggested that Alexandra House apply for these funds. County officials expect to receive notice of these additional monies in January. The City of Blaine is providing significant in-kind services on the project. The City has agreed to own the building as public ownership is required by the MN Housing Finance Agency Publicly Owned Program. In addition, Blaine staff is aiding Page 5 Alexandra House Proposal to Columbia Heights CDBG Program 12/30/92 Alexandra House to identify and secure an appropriate site . ••• 9. Columbia Heights has committed all CDBG Program monies except the public service amount of 15% of their total allocation, or $26,000. It is from this public service pot that Alexandra House is requesting funds. Provide a budget for this specific program. Please see Attachment 1 for the following: a)Alexandra House New Facility Real Estate Development Budget b)Alexandra House New Facility Operating Budget. 10.As mentioned in the cover letter, please provide ten (10) copies of your organization's annual financial statements for the previous two years. Please see Attachment 2 for financial reports. 11.Provide a list of the individual who would be involved in administering the program and a brief description of their relevant experience. Patricia Prinzevalle, the Executive Director of AH, is responsible for administration of the shelter, support and intervention services and community advocacy programs. She has worked with battered women's programs for 18 years. She has been Executive Director of AH for a total of 4 years. Deb Corrazzo carries out all bookkeeping functions related to receipt of CDBG funds along with all other financing of AH programs. Deb has been with AH for over four years. 12.What are the anticipated sources of future funding for the program? Will additional CDBG funds be required? As mentioned in #8, AH is targeting a 12 to 18 month timeline for fundraising for new facility development costs. Therefore, it is possible that AH will request 1994 CDBG program monies. However, it is AH preference to have funding secured prior to the next CDBG funding cycle. As in the past, AH pians to continue to submit requests for minimal amounts of CDBG public service funds to provide services to families in Columbia Heights. 13.Additional information or comments. Battered women and their children/youth live in constant fear of their partners. The decision to leave with their children/youth is not an easy one. Most battered women have a deep sense of commitment and responsibility to maintaining their families as a Page 6 AH Proposal to Columbia Heights CDBG Program 12/30/92 unit. Alexandra House provides a safe and supportive environment where battered women and their children/youth can explore alternatives to living in an abusive relationship. We offer quality and effective program services enabling women and their children/youth to start a new life free from violence. ALEXANDRA HOUSE REAL ESTATE DEVELOPMENT BUDGET December 30, 1992 Construction Costs 10,644 sq. ft. at $75/sq. ft. Contingency 10.00% Total Construction Fees Architect's fees 7.00% Attorney Development Consultant Survey Soil Borings Payment & Performance Bond Sewer and Water Access Charges Environmental Testing Total Fees Financing and�Carrying Charges Taxes During Construction Insurance During Construction Contingency/operating reserve Furnishings Title and Recording Accountant Total Financing & Carrying Charges Site Acquisition Total Development Costs Sources of Funds Publicly Owned Emergency Shelter (MHFA) Sale of Existing building City and County Funds MHFA Housing Trust Funds Private Fund Raising Total Sources of Funds $798,300 79,830 $878,130 $61,469 25,000 36,401 1,000 3,000 6,000 7,500 1,500 141,870 3,000 7,000 10,000 100,000 6,000 4,000 130,000 50,000 $1,200,000 200,000 130,000 233,500 100,000 536,500 $1,200,000 ALEXANDRA HOUSE NEW FACILITY OPERATING BUDGET DECEMBER 30, 1992 1991 1992 1992 SIX NEW ACTUAL BUDGET MO. ACTUAL FACILITY BUDGET INCOME COUNTY PER DIEM $91,613 PAYMENTS TOTAL INCOME $91,613 NEW FACILITY OPERATING EXPENSES PROPERTY MANAGEMENT $ 2,305 STAFF MAINTENANCE STAFF $18,682 FRINGE BENEFITS $ 4,617 INSURANCE $13,730 $15,000 $7,500 $10,000 MAINT ENANCE $ 9,427 $13,600 $8,177 $20,400 UTILITIES $ 6,976 $7,764 $3,900 $13,500 PHONE $10,849 $ 9,208 $3,884 $ 650 OFFICE SUPPLIES $ 3,962 $ 5,560 $1,891 $ 834 HOUSEHOLD SUPPLIES $ 9,380 $ 9,000 $3,169 $13,500 BUILDING & GROUNDS $ 750 $ 42 $1,125 SUPPLIES REPLACEMENT RESERVE $ 6,000 TOTAL $54,324 $60,882 $28,563 $91,613 ASSUMPTIONS FOR NEW FACILITY BUDGET INCOME: Alexandra House receives a monthly "per diem" payment from Anoka County to help cover the cost of sheltering and providing services· to women and their children/youth. This payment is equal to $65. 35 per person per day. In 1991, the total county per diem payments equaled $317,210. The per diem rate will probably increase slightly when Alexandra House moves into their new facility. ****************************************************** EXPENSE: *There will not be any "occupancy" costs since Alexandra Housewill not be renting space any more. *The insurance cost estimate was reduced based on the assumptionthat quite a bit of this expense was for program and not propertyinsurance. *Maintenance costs were increased by 50%. The new facility willbe approximately two times the size of the existing building. Thenew facility should, however, be substantially less expensive tomaintain. *Utility costs are based on an estimate of $1.35/year/sguare footfor another, similar structure. *Phone costs are based on 1 phone line allocated to the operationof the new facility. *Office supplies, estimate of 15% of the total office suppliesattributed to the operation of the new facility. *50% has been added to the 1992 budget for Household Supplies andfor Grounds and Maintenance Supplies. *The deposit in the replacement reserve account remains the sameas the 1991 budget. The new facility will be larger but theconstruction will be substantially more durable and require fewerreplacements. REVENUES ALEXANDRA HOUSE, INC. 1993 BUDGET APPROVED: DECEMBER 1992 Department of Corrections -Shelter Department of Corrections -CSSP G.A. Per Diems United Way of Minneapolis CDBG Violence Int/Pre-Isd 16 Anoka County Witness Fund Restricted/Unrestricted Contributions Interest Income TOTAL REVENUES EXPENSES Salaries FICA Tax MN UC Fund Workers Compensation Health Insurance Pension Benefits Other Benefits Professional Fees Annual Audit Legal Expenses Van Expense Travel Food Staff Education Dues & Subscriptions Printing Office Supplies Postage Telephone Advertising/Promotion Office Space Utilities Other Insurance Maintenance Program Activities Program Supplies Resident Expenses Household Supplies Furniture/Equipment Board Expense Miscellaneous Depreciation TOTAL Less: Depreciation EXPENSES LESS DEPREC. 1993 BUDGET 99,558 27,000 347,093 191,460 33,000 16,000 20,000 49,848 7.000 774,959 482,634 36,921 12,005 5,744 47,130 8,185 9,293 24,160 5,000 5,000 1,500 23,935 16,000 8,900 850 8,166 5,860 5,514 9,972 4,859 7,200 8,000 15,000 19,076 3,600 2,255 1,200 9,000 2,500 1,000 500 28,000 802,959 (28,000) 774,959 ALEXANDRA HOUSE, INC. EMERGENCY SHELTER PROGRAM PROJECTED 1993 PER DIEM BUDGET PERSONNEL <MAINTENANCE STAFF> <SECURITY STAFF> FRINGE CONTRACT SERVICES TRAVEL TELEPHONE DEPRECIATION/RENT UTILITIES MAINTENANCE/REPAIRS FOOD HOUSEHOLD SUPPLIES BUILDING/GROUNDS INSURANCE CLOTHING/PERSONAL ADMINISTRATIVE ALLOCATION AVERAGE OCCUPANCY = TOTAL 15 PERSONS PER DAY ESTIMATED 1993 PER DIEM = e65.35 18,513 131,529 32,963 13,550 11,200 9,208 33,996 7,764 13,600 16,000 9,500 500 7,500 8,020 51,130 *364, 973 CITY OF COLUMBIA HEIGHTS Page 1 of 3 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Activity Hame: Public Service Agency Hame \ Amount of CDBG Funds\ Location and Mature of Activity: The following projects will be carried out under this activity: Anoka County Community Action Program, Inc. (ACCAP) 1201 89th Avenue N.E., Suite 345 Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a part-time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need of medical, financial, nutritional, housing or advocacy services. It is anticipated that 400-500 persons will be served by this program. Funding for FY 1993 ••••••••••••••••••••••••••••••••••• $10,744 More information concerning this program can be obtained by contacting Cynthia Hendricks, Coordinator of Senior Programs and Volunteer Services for ACCAP at #783-4741. Alexandra House P.O. Box 424 Circle Pines, MN 55014-0424 Alexandra House will use CDBG funds to operate its 24 hour emer-gency for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room and board) to Columbia Heights women and their children. Funding for FY 1993 ..•................................. $3, 500 Further information concerning this program can be obtained by contacting Pat Prinzeaville, Executive Director of Alexandra House at 780-2332. Central Center for Family Resources 1485 81st Avenue NE Spring Lake Park, MN 55432 Central Center will use funds to provide transportation support for partipants in the Bridgeview Club Program. This program provides psychosocial rehabilitation services to adults who have severe and persistent mental illness. Through a program of social and recreational activities and other learning opportunities, clients are able to learn social skills and develop the self-confidence to interact with people in the broader community. The funds will be used by Central Center to pay for a van and driver to transport clients of the program three days a week. CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRAHT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Agency Name\ Amount of CDBG Funds\ Location and Nature of Activity: (cont.) Funding for Fiscal Year 1993 ••••••••••••••••••••••••••• $2,500 Page 2 of 3 Further information concerning this program can be obtained by contacting James Francois, Program Director at 783-4999. Community Education Department Columbia Heights Public Schools 1400 49th Avenue N.E. Columbia Heights, MN 55421 Community Education will use CDBG funds to provide child care and transportation assistant to adults participating in the Adult Basic Education Program. This program offers classes to adults who would like to improve their reading, writing and math skills; those who did not finish high school and are preparing to take their General Education Development (GED) tests. The program also offers English as a Second Language for foreign-born adults. Funding for Fiscal Year 1993 ••••••••••••••••••••••••••• $4,000 Further information concerning this program can be obtained by contacting Karen Schaub, Director of Community Education for Columbia Heights and Fridley School Districts at 571-6000 (ext. 223). Meals on Wheels 550 Osborne Road N.E. Fridley, MN 55432 Meals on Wheels a/k/a Hot Meals for Shut-ins will use CDBG funds to provide nutritous meals to home-bound seniors and disabled adults. The funds will be used to reduce the cost of meals purchased from Unity Hosptial. Funding for Fiscal Year 1993 ••••••••••••••••••••••••••• $3,000 Further information concerning this program can be obtained by contacting Eve Frank, Program Coordinator at 780-6751. Southern Anoka Community Assistance (SACA) 627 -38th Avenue N.E. Columbia Heights, MN SACA will use CDBG funds for its existing food shelf. The funds will be used to purchase food stuffs. Funding for Fiscal Year 1993 ••••••••••••••••••••••••••• $4,000 Further information concerning this program can be obtained by contacting Marilyn Peters, Coordinator at 789-2444. CITY OF COLUMBIA HEIGHTS Page 3 of 3 COMMUHITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FISCAL YEAR 1993 LIST OF ACTIVITIES Total CDBG Funding: Total CDBG Funding by the City of Columbia Heights for the Public Service Pool in Fiscal Year 1993 will be $27,744. Regulatory Citations: Eligible Activity This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.20l(e)(l) "Public services which are directed improving the community's public services and facilites." National Objectives This activity 570.208(a)(2) persons, both Activities." meets CDBG National Objectives found at 24 CFR Part "Activities benefiting low and moderate income as Area Benefit Actvities and Limited Clientele CITY COUNCil.. LETIER AGENDA SECfiON: ORDINANCES & RESOLUTIONS NO. 6 ITEM: HOLD HARMLESS RESOLUTION REQUIRED BY NO. STA1E AID OPERATIONS, PROJECTS 9202, I, . c.. 9204 & 9206 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: M.Winson ,./ NDA1E: 1/1,7/93 Meeting ot....:21�819�3�--- CITY MANAGER BY�� D� :1, 'J-113 Attached are 3 resolutions required under Minnesota Rules 1991, State Aid Operations, for the proposed overlay projects on 39th Ave. N.E. from 5th SL to T.H. 65, Jefferson St N.E. from 40th Ave. to 51st Ave. and 51st Ave. N.E. from Washingt0n St to T.H. 65. The resolution holds hannless the State of Minnesota for granting the variance request to permit design speeds of less than 30 mph. A copy of the letter approving the variance from Mn/DOT Commissioner, James Denn, is attached. Staff recommends adoption of the three resolutions. RECOMMENDED MOTION: Move to waive the reading of the Resolution. there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 93-being a resolution indemnifying the State of Minnesota from certain claims arising on 39th Ave. N.E. from 5th SL to T.H. 65 design variance. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 93-being a resolution indemnif:ying the State of Minnesota from certain claims arising on Jefferson St N.E. from 40th Ave. to 51st Ave. design variance. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 93-being a resolution indemnifying the State of Minnesota from certain claims arising on 51st Ave. N.E. from Washington St to T.H. 65 design variance. MAW:jb 93-042 Attachment COUNCil.. ACTION: RESOLUTION NO. 93- BEING A RESOLUTION INDEMNIFYING THE STA1E OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON THE 39TH A VE. N.E. FROM 5TH ST. TO T.H. 65 DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save, and hold hannless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on S.A.P. 113-110-05 (39th Ave. N.E. from 5th SL to T.H. 65), and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Dated this __ day of __________ , 1993 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by: By: --;:�W��lday1or Donald J. Murzyn, Jr., Mayor Roll Call: Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting lhereof held on the 8th day of February, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk RESOLUTION NO. 93- BEING A RESOLUTION INDEMNIFYING THE STATE OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON THE JEFFERSON ST. N.E. FROM 40TH A VE. TO 51ST A VE. DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save, and hold hannless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on S.A.P. 113-107-11 (Jefferson Street N.E. from 40th Ave. to 51st Ave.), and further agrees to defend at its sole cost and expense any action or 'proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Dated this __ day of _________ _. 1993 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by: By: ----:::--::,.iT°i�:;Tr:��Donald 1. Munyn, Jr., Mayor Roll Call: Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 8th day of February, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City aerie RESOLUTION NO. 93- BEING A RESOLUTION INDEMNIFYING THE STATE OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON THE 51ST A VE. FROM W ASIUNGTON ST. TO T .H. 65 DESIGN VARIANCE BE IT RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save, and hold hannless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on S.A.P. 113-111-03 (51st Ave. from Washington St. to T.H. 65), and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of wha�ver character arising as a result of the granting of this variance. Dated this_ day of __________ , 1993 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by:By: ��ffi�;.Tr::�yorDonald J. Murzyn, Jr., Mayor Roll Call: Jo-Anne Student, Council Secretary ATIEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 8th day of February, 1993, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Oerk ,,�,�NE.Sol�1g_. I l;ii -I I-� I �OFT'r-� Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 January 4, 1993 Mark Winson Columbia Heights city Engineer 637 38th Avenue NE Columbia Heights MN 55421 In reply refer to: Request for Variance S.A.P. 113-107-11 (Jefferson Street NE) S.A.P. 113-110-05 (39th Avenue NE) S.A.P. 113-111-03 (51st Avenue NE) CITY OF COLUMBIA HEIGHTS Dear Mr. Winson: Upon the advice of a Variance Committee appointed expressly for the purpose of recommending to me the validity of the City of Columbia Heights' request for a variance from Minnesota Rule 8820.9945 so as to permit design speed exceptions of less than 30 mph in lieu of the required 30 mph minimum; I hereby GRANT the variance. The variance approval on 39th Avenue NE is conditional upon appropriate advance signing being placed and maintained by the City. The variance is conditional upon receipt of a resolution by the City Council of Columbia Heights that indemnifies, saves, and holds harmless the State of Minnesota and its agents and employees of_ and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing design speeds of less than 30 mph on the above referenced construction project and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Sincerely, An Equal Opportunity Employer RECEIVED JAN-11 7993 Public Works Dept. CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: RESOLUTION TO OBTAIN DEFENSE BY: S. W. ANDERSON BY� NO: t.... D. COUNSEL DA TE: 02/01/93 g..� t-f) At the City Council meeting of January 25, 1993, the City Attorney reviewed with the City Council during an executive session the lawsuits of John Starks and Christopher Fields versus MPRS and the member cities. On January 26, 1993, the MPRS Board of Directors met and a memo was sent to you reporting on their actions. If the City Council wishes to participate in the Joint Defense of these lawsuits, formal action should be taken. Two documents require action. The first is a resolution authorizing Holmes and Graven to represent the City in this action; and, the second is the Joint Defense Agreement. The City Attorney and the City Manager recommend that the Council use this joint defense method in def ending against these lawsuits. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ . authorizing Holmes and Graven to represent the City of Columbia Heights in lawsuits commenced by John Starks and Christopher Fields. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to sign the Joint Defense Agreement, in which Columbia Heights will join with other cities to defend the lawsuit against MPRS and its member cities. COUNCIL ACTION: RESOLUTION NO. 93-02 RESOLUTION AUTHORIZING HOLMES AND & GRAVEN TO REPRESENT THE CITY OF COLUMBIA HEIGHTS IN LAWSUITS COMMENCED BY JOHN STARKS AND CHRI STOPHER FIELDS WHEREAS: The City of Columbia Heights has been named, along with 35 other municipalities and the Minnesota Police Recruitment System, as a defendant in two lawsuits commenced by John Starks and Christopher Fields; and WHEREAS: The Minnesota Police Recruitment System has retained the firm of Holmes & Graven to defend it in the lawsuits; and WHEREAS: The City of Columbia Heights believes that it is in its best interest to defend the case jointly with the Minnesota Police Recruitment System. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that Holmes & Graven is authorized to represent it in the lawsuits commenced by John Starks and Christopher Fields. Passed this 8th day of February, 1993. Offered by: Seconded by: Roll call: Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary 1. JOINT DEFENSE AGREEMENT Recitals The City of Columbia Heights ("City") has been named as a defendant in two actions filed in the Fourth Judicial District, File Nos. 93-00218 and 00219, entitled John Starks v. Minnesota Police Recruitment System, et al. and Christopher Fields v. Minnesota Police Recruitment System 2 et al. ("Lawsuits"). The plaintiffs in the Lawsuits allege that the defendants have allegedly engaged in activities that result in a racial discriminatory impact on the plaintiffs. The complaints name as defendants 36 cities and the Minnesota Police Recruitment System. 2.The City has been advised by the firm of Holmes & Graven in a letter dated January 27, 1993 of the ramifications, including the advantages and risks, involved in having a single law firm jointly represent all of the defendants in the Lawsuits. The City has also been advised by Holmes & Graven that it should consult with independent counsel as to whether it should agree to be jointly represented by one attorney in the case. 3.The City believes that it is in its best interests to retain Holmes & Graven to def end the City in the case and to have Holmes & Graven jointly represent the other defendants in the Lawsuits. Agreement Based on the above recitals, the City agrees as follows: 1.The City retains the firm of Holmes & Graven to represent it in the Lawsuits and consents to having Holmes & Graven represent the other defendants in the Lawsuits. The City understands that Holmes & Graven will bill MPRS and that the allocation of defense costs will be decided by the MPRS Board. JJ'H7760 MPll0-1 1 2.The City understands that by entering into this agreement that confidential communications between itself and Holmes & Graven may be discussed by Holmes & Graven with the other defendants. 3.By entering into this Agreement, the City does not waive any attorney/ client, work product privilege, right of immunity, which the City or its attorney may be entitled to invoke. The City specifically is not waiving these rights as to any third party that is not a defendant in the Lawsuits. 4.The City may revoke this Agreement at any time by providing written notice to Holmes & Graven. Date: __________ _ J,J'H7760 MPll0-1 2 CITY OF ---------- By -;-:-Its=-========-=-=-=-=---- By·-------- -= - lts CITY COUNCIL LETTER Meeting of: February 81 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS NO: 6 ITEM: 1993-1994 IUOE LABOR AGREEMENT NO: 6./E.. ORIGINATING DEPARTMENT: CITY MANAGER'S BY: L.L. MA({iE DATE: 01/29 CITY MANAGER APPROVAL The current labor agreement between the City and the International Union of Operating Engineers, Local 49, representing public works employees, terminated on December 31, 1992. As negotiations between the City negotiating team and IUOE resulted in no mutually acceptable labor agreement for calendar years 1993 and 1994, the union filed for mediation. Two mediation sessions were held. The mediation sessions resulted in a mutually acceptable labor agreement for calendaI years 1993 and 1994. The proposed changes are as follows: Wages: 1993 2.3% adjustment over 1992 wages 1994 2.3% adjustment over 1993 wages Insurance: 1993 $260 per month (1992 = $250 per month) 1994 $270 per month Deferred Compensation: Employer shall pay on a dollar-for-two dollar matching basis; $300 per employee for 1993; $300 per employee for 1994 (1992 = $300) Probationary Period: All newly hired, rehired, or promoted employees will serve a one-year probationary period. (Change from six months) Vacation: Vacation leave may be used upon satisfactory completion of the first six months of the probationary period (no change from current; language inserted due to change in probationary period). Sick Leave: Changes date of availability of sick leave use from after six months of employment to after three months of employment (consistent with_ personnel policy). Change in definition of immediate family to include grandchildren (consistent with personnel policy). Promotion: Change in number of years it takes a Maintenance I to be promoted to a Maintenance II from ten years to nine years. Punera1 Leave: Change in how many days can be taken for peath in the immediate family (previously up to 3 days for spouse, mother, father or children not chargeable to vacation or sick leave; up to 3 days for brother sisters and in-laws [spouse's fa.mily], deductible from vacation or CONTINUED COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 81 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIG INA TING CITY NO: 6 DEPARTMENT: MANAGER CITY MANAGER'S APPROVAL ITEM: 1993-1994 IUOE LABOR AGREEMENT BY: L.L. MAGEE BY: NO: DATE: 01/29/93 DATE: Page 2 sick leave as the employee may choose; 1 day with pay and up to 3 days, for death of grandchildren or grandparents, deductible from sick leave or vacation leave at the sole discTetion of the employer). The change is consistent with the personnel policy and leaves it at the sole discretion of the City Manager. Appendix C: Adds Vac-All, Sewer Jetter Tandem Axle Truck to list of equipment where out-of-class pay of $.50 per hour is paid (puts in contract what is currently done). Attached is � resolution which would adopt and establishing the changes as negotiated for calendar year 1993 and 1994. The total cost package over the two years is 4.6%. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 93-_; regarding the Labor Agreement between the City of Columbia Heights and the International Union of Operating Engineers, Local 49, effective January 1, 1993 -December 31, 1994. COUNCIL ACTION: RESOLUTION 93- REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL UNION OF OPERA TING ENGINEERS, LOCAL NO. 49 WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1993 and 1994; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1993 and 1994 for lUOE bargaining unit employees of the City; and, BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this ___ day of __________ _, 1993. Offered by: Seconded by: Roll Call: Donald Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS Proposal to International Union of Operating Engineers, Local 49 1993 -1994 ARTICLE XVI PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a one (1) year probationary period. 16.2 All employees will serve a one (1) year probationary period in any job classification in which the employee has not served a probationary period. ARTICLE XIX INSURANCE 19.1 The EMPLOYER will contribute up to a maximum of two-hundred sixty dollars ($260.00) per month per (permanent and probationary full-time) employee for group health and life insurance including dependent coverage for calendar year 1993. No retroactive insurance benefits payments will be made to any empJoyee terminating employment during calendar year 1993 prior to Council ratification of a 1993 employer contribution rate for insurance. 19.2 The EMPLOYER wiJJ contribute up to a maximum of two-hundred seventy dollars ($270) per month per (permanent and probationary full-time) employee for group health and life insurance including dependent coverage for calendar year 1994. 19.3 By mutual agreement employees may use up to the amount of the premium for individual dental insurance coverage of the per month per employee health and life insurance dollars in 19.1 and 19.2 for dental insurance for all unit employees. 19.5 Renumber to 19.4 ARTICLE xvm JOB POSTING AND PROMOTION 18.4 Upon reaching the ninth year of employment with the City of Columbia Heights in the classification of Maintenance I, such employee will be promoted to the classification of Maintenance 11, provided that the number of employees in the Maintenance II classification does not exceed two-thirds of the bargaining unit work force. ARTICLE XXI VACATION 21.1 Delete 21.2 Renumber to 21.1; delete "Effective January 1, 1992". 21.2 (New) Vacation leave may be used upon satisfactory completion of the first six months of the probationary period. ARTICLE XXII SICK LEAVE 22.1 Sick leave pay shall be granted to all probationary and permanent employees at the rate of one working day for each calendar month of full-time service or major fraction thereof, except that sick leave granted probationary employees shall not be available for use until satisfactory completion of three months of the initial probationary period. Promotional probationary employees may make use of sick leave; however, if the sick leave exceeds a total of five (5) working days, the probationary period shall automatically be extended a like period of time. 22.3 Sick leave shall be granted for absence from duty because of personal illness, injury or disability, (necessary medical, dental or chiropractic care), legal quarantine, or serious illness in the immediate family. The immediate family is defined as the spouse and the following of either the employee or the employee's spouse: mother, father, children, sister, brother, grandparents, grandchildren, or dependents. ARTICLE xxm FUNERAL LEA VE An employee may be entitled to a maximum of five (5) days leave with pay, at the sole discretion of the City Manager for death in the immediate family as defined in Article XXII, Section 22.3. That time is not chargeable against any accrued vacation or sick leave. ARTICLE XXVI WAGES See Appendix A for 1993 and 1994 wage rates. As a form of additional compensation, the City will contribute $1 per permanent and probationary full-time employee toward the State Deferred Compensation Program for every $2 contributed by such employee toward the State Def erred Compensation Program. Such contribution will not exceed $300 for calendar year 1993, and $300 for calendar year 1994. ARTICLE XXVIII DURATION This Agreement shall be effective as of January 1, 1993, and shall remain in full force and effect until December 31, 1994. APPENDIX A .122l Adjustments shall be effective January 1, 1993. No retroactive wage payments will be made to any employee terminating employment during calendar year 1993, prior to Council ratification of a 1993 wage schedule. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Maintenance I Maintenance II Maintenance III Foreman Laborer & Part-Time 1994 Step I Entry $ 9.91 $11.82 $12.36 $12.95 Step II 6 Months $10.41 $12.41 $12.98 $13.60 $ 5.50 -$ 7.25 Step III 1 Year $10.90 $13.00 $13.60 . $14.25 Step IV 2 Years $11.40 $13.59 $14.21 $14.89 Step V 3 Years $11.89 $14.18 $14.83 $15.54 Step VI 4 Years $12.39 $14.77 $15.45 $16.19 Adjustments shall be effective January 1, 1994. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Maintenance I Maintenance II Maintenance III Foreman Laborer & Part-Time � Entry $10.14 $12.09 $12.65 $13.25 Step II 6 Months $10.64 $12.69 $13.28 $13.91 Step III 1 Year $11.15 $13.30 $13.91 $14.57 ----------- $ 5.50 -$ 7.25 APPENDIX C Add: Vac-All, Sewer Jetter Tandem Axle Truck Step IV Step V Step VI 2 Years 3 Yei!rs 4 Years $11.66 $12.16 $12.67 ·$13.90 $14.51 $15.11 $14.55 $15.18 $15.81 $15.24 $15.90 $16.56 CITY COUNCIL LEITER MEETING OF: FEBRUARY 8, 1993 AGENDA SECTION: ORDINANCES &ORIGINATING DEPT.: CTIY MANAGER RESOLUTIONS FINANCE APPROVAL NO: 6 ITEM: RESOLUTION AMENDING 1993 BY: �ELRITE BY:5 J- NO: BUDGET FOR ENCUMBRANCES ". F. DATE: JAN. 19, 1993 3-�'?;- As part of the annual year-end auditing process, all open purchase orders and contracts are reviewed for encumbrances. Encumbrances are items that were budgeted in the 1992 budget, ordered in 1992, but will not be received until 1993. As part of the audit process, these items are recorded on our financial records as encumbrances. In the annual financial report, the total value of these items will be reported as a reserve to fund balance. When the items are received and paidfor, the payment will come out of the 1993 budget. Since they were anticipated to be ordered andreceived in 1992, funds were not included in the 1993 budget for these items. The attachedResolution on Encumbrances increases the 1993 budget by the appropriate amount for the year-end encumbrances. It should be noted that this is not an increase in overall City spending, but is simply increasing the 1993 budget for the items that were budgeted and ordered in 1992 but will not be received until 1993. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copiesavailable to the public. RECOMMENDED MOTION: Move to adopt Resolution 93-_ amending the 1993 budget forencumbrances. WE:dn 9301191 Attachment COUNCIL ACTION: RESOLUTION NO. 93-__ AMENDING 1993 BUDGET FOR ENCUMBRANCES BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the City Council of the City of Columbia Heights on December 10, 1992 passed Resolution 92-41 adopting a budget for 1993 and amending the budget for 1992 and; WHEREAS, several expenditures that were projected to be incurred in the 1992 budget will not be incurred until 1993; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the 1993 departmental budgets be amended by the following increases with the increases coming from the 1993 fund balances: General Fund State Aid Maintenance Library Water Utility Fund Sewer Utility Fund Capital Equipment Replacement Fund Passed this 8th day of February, 1993. Offered by: Seconded by: Roll Call: Jo-Anne Student, Council Secretary 9301191 Encumbrances 39,461.00 750.00 375.00 3,536.00 6,684.00 27,940.00 Donald J. Murzyn, Jr., Mayor CITY OF COLUMBIA HEIGHTS OPEN ENCUMBRANCES BY ACCOUNT NUMBER PREPARED 2-8-93 DATE ACCOUNT t PO# DESCRIPTION 11/17/92 101.41110.8100 5284 PROFESSIONAL SERVICES TOTAL MAYOR COUNCIL 12/16/92 101.41320.4374 5495 EMPLOYEE RECOGNITION PINS 12/16/92 101.41320.4395 5495 STATE SALES TAX TOTAL CITY MANAGER 12/30/92 101.41940.5120 5536 REMODELING-RECEPT. AREA TOTAL GEN GOV'T BLDGS 12/09/92 101.41510.2030 5440 A/R INVOICES/STATEMENTS 12/15/92 101.41510.2030 5466 PURCHASE ORDER FORMS 12/09/92 101.41510.4395 5440 STATE SALES TAX 12/15/92 101.41510.4395 5466 STATE SALES TAX 12/09/92 101.41510.5170 5431 AIX6000 COMPUTER TRAINING SER 11/25/92 101.42100.3050 12/09/92 101.42100.3050 12/16/92 101.42100.5120 12/09/92 101.42100.5170 11/04/92 101.42100.2172 TOTAL FINANCE 5356 VACCINATION 5422 INSTALLATION & TRAINING 5501 RECARPET POLICE LOCKER/RECORD 5422 SOFTWARE 5237 1 PAIR PANTS TOTAL POLICE 11/04/92 101.42200.2172 5227 UMIFORMS 12/16/92 101.42200.5120 5499 RECARPET OFFICE TOTAL FIRE 12/01/92 101.42400.3050 5392 TRAINING 12/01/92 101.42400.4000 5392 SOFTWARE MAINTENANCE 12/01/92 101.42400.5170 5392 BLDG PERMITS & LIC. PROGR. TOTAL INSPECTIONS AMOUNT VENDOR $11,167.00 BRIMEYER GROUP INC ---------- $11,167.00 $1,257.50 MASTERS OF DESIGN $81.74 MASTERS OF DESIGN --------- $1,339.24 $3,000.00 BEERS CONSTRUCTION --------- $3,000.00 $299.94 CURTIS 1000 $380.00 CURTIS 1000 $19.50 CURTIS 1000 $24.70 CURTIS 1000 $595.00 IBM CORPORATION --------- $1,319.14 $560.00 CITY OF BLOOMINGTON $325.00 MASYS CORP. $435.00 HOME CARPET $1,000.00 MASYS CORP. $62.65 UNIFORMS UNLIMITED --------- $2,382.65 $163.50 ASPEN MILLS $286.00 HOME CARPET ------- $449. 50 $500.00 BANYON DATA SYSTEMS $595.00 BANYON DATA SYSTEMS $5,795.00 BANYON DATA SYSTEMS -------·-- $6,890.00 DATE ACCOUNT f 11/25/92 101.42500.2172 11/18/92 101.45129.5120 12/17/92 101.45200.5120 12/16/92 101.46102.4395 12/16/92 101.46102.5180 12/01/92 212.43190.2011 12/09/92 240.45500.2030 12/16/92 432.49499.5150 10/30/92 601.49449.5130 10/07/92 602.49450.4000 10/01/92 602.49499.4000 10/30/92 602.49499.5130 CITY OF COLUMBIA HEIGHTS OPEN ENCUMBRANCES BY ACCOUNT NUMBER PREPARED 2-8-93 PO i DESCRIPTION 5355 UNIFORM JACKET TOTAL CIVIL DEFENSE 5300 ROOF REPAIRS TO MURZYN HALL TOTAL MURZYN HALL 5508 WALL FURNACE TOTAL PARKS 5487 STATE SALES TAX 5487 TREE GRAPPLE TOTAL TREE TRIMMING TOTAL GENERAL FUND 5374 AUTOCAD RELEASE 12.0 TOTAL STATE AID MAINTENANCE 5416 PRINTING & PRINTED FORMS TOTAL LIBRARY 5493 ARIES EAGLE TOTAL CAP'L EQUIP REPLACE -SEWER 5220 INSTALL YARD LIGHTING TOTAL WATER 5078 REPAIR OF GAS MONITOR 5052 REPAIR DROP INLET 5220 INSTALL YARD LIGHTING TOTAL SEWER AMOUNT $112. 45 ------------ $112.45 $9,200.00 ------------ $9,200.00 $1,205.00 -·----------- $1,205.00 $146.22 $2,249.50 ------------ $2,395.72 =-� -:====--=-=- $39,460.70 ---:_. -· .. - $749.99 ------------ $749.99 $375.00 ------------ $375.00 $27,940.00 ------------ $27,940.00 $3,535.50 ------------ $3,535.50 $158.00 $2,990.00 $3,535.50 ------------ $6,683.50 VENDOR UNIFORMS UNLIMITED MI�TON JOHNSON ROOFING ROYALTON HEATING & COOL LANO EQUIPMENT CO. LANO EQUIPMENT CO. DIGITAL RESOURCE IPC PRINTING ARIES INDUSTRIES INC HEIGHTS ELECTRIC INC DAVIES WATER EQUIP CO. TECHNIFLOW CORP. HEIGHTS ELECTRIC INC. CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS NO: 6 ORIGINATING DEPARTMENT: CITY MANAGER'S CITY MGR APPROVAL ITEM: FLEXIBLE BENEFIT PROGRAM NO: -BY: L. L. MAGEE DA TE: 02/02/93 ( Y:S��3 .. Previously, the City Council authorized the implementation of a flexible benefit program for eligible City employees to be administered by Flex Compensation, Inc. Flex Compensation, Inc. has prepared the necessary plan documents (Flexible Benefit Plan, Health Care Reimbursement Plan, Dependent Care Reimbursement Plan) as well as the Summary Plan Description (which must be distributed to employees within 120 days of plan implementation). The Council must adopt the plans by resolution. The plan documents have been reviewed by the City Attorney and contain standard language. Highlights of the documents include: Qualified Employee Eligibility Annual Contribution Plan Flex Benefit Health Care Dependent Care Plan Reimbursemen t Reimbursement Permanent full-time Permanent full-time Permanent full-time or permanent part-or permanent part-or permanent part- time employee, Mayor time employee, Mayor time employee, Mayor and City Council and City Council and City Council members members members Later of effective Later of effective Later of effective date of plan or upon date or first day of date or upon hire hire by employer plan year following by employer completion of six months Participants' share Minimum of $260 Up to $5,000 of cost of benefits ($10 per pay period) Maximum of $1,500 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; being a resolution adopting necessary plan documents for the Columbia Heights Flexible Benefit Program. COUNCIL ACTION: RESOLUTION 93-__ BEING A RESOLUTION ADOPTING NECESSARY PLAN DOCUMENTS FOR THE COLUMBIA HEIGHTS FLEXIBLE BENEFIT PROGRAM WHEREAS, the City of Columbia Heights desires to offer its employees a flexible benefit program providing for reimbursement of medical expenses and dependent care expenses, and payment of employees' insurance premiums, and plans entitled the City of Columbia Heights Flexible Benefit Plan, the City of Columbia Heights Health Care Reimbursement Plan and the City of Columbia Heights Dependent Care Reimbursement Plan have been prepared and submitted to this City Council with a recommendation of adoption; NOW, THEREFORE, BE IT RESOLVED, that this City Council adopts the plans bearing an effective date of February 1, 1993, and directs the City Manager to implement the plans in accordance with their terms. Offered by: Seconded by: Roll call: Donald Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary ARTICLE I: CITY OF COLUMBIA HEIGHTS FLEXIBLE BENEFIT PLAN TABLE OF CONTENTS INTRODUCTION Establishment •••.•••••• Purpose . . . . . . . . . . . . . . Section 1.1 Section 1.2 Section 1.3 Rules of Construction •..•••.•• ARTICLE II: DEFINITIONS . . . . Section 2.1 Code . . . . . . . . . . . Section 2.2 Compensation . . . . . . . Section 2.3 Effective Date . . . . . . Section 2.4 Election . . . . . . . . . Section 2.5 Employer . . . . . . . . . Section 2.6 Highly Compensated Employee Section 2.7 Key Employee . . . . . . . Section 2.8 Optional Benefits . . . . . Section 2.9 Participant . . . . . . . . Section 2.10 Period of Coverage . . . . Section 2.11 Plan . . . . . . . . . . . Section 2.12 Plan Administrator . . . . Section 2.13 Plan Year . . . . . . . . Section 2.14 Qualified Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 3 3 ARTICLE III: ELIGIBILITY AND PARTICIPATION . • . • . . • . •3 Section 3.1 Section 3.2 Section 3.3 Eligibility •••........•.•.•Commencement of Participation •.•••Termination of Participation •...••. ARTICLE IV: CONTRIBUTIONS . . . . . . .. . . . . . . . Section 4.1 Section 4.2 Section 4.3 Salary Reduction Contributions Maximum Contribution ..•.•Minimum Contribution ..... . ARTICLE V: BENEFITS . . . . . . . . . . . . . . . . Section 5.1 Benefit Options . . . . . . . . . . Section 5.2 Benefit Descriptions • • . . . . . . . Section 5.3 Premium Conversion . . . . . . . . . . Section 5.4 Limitation of Benefits . . . . . . . . Section 5.5 Appeal Procedure . . . . . . . . . . . . . . . . . 3 3 3 3 3 4 4 4 4 4 4 5 5 ARTICLE VI: ELECTION PROCEDURES Section 6.1 Section 6.2 Section 6.3 Section 6.4 Section 6.5 Election Form and Timing .....•..•Elections Irrevocable •..•••Failure to Elect •.•.••••••.•• Automatic Termination of Election •••••Requalifying Employees ..•..••••• ARTICLE VII: ADMINISTRATION Section 7.1 Plan Administrator . . . . . . . . . . . . Section 7.2 Powers of the Plan Administrator . . . . . Section 7.3 Actions of the Plan Administrator . . . . . Section 7.4 Information to be Furnished . . . . . . . . Section 7.5 Nondiscrimination . . . . . . . . . . . . . Section 7.6 Changes by Adm inistrator . . . . . . . . . Section 7.7 Reporting and Disclosure . . . . . . . . . Section 7.8 Indemnification of the Administrator . . . ARTICLE VIII: MISCELLANEOUS Section 8.1 section 8.2 Section 8.3 Section 8.4 Section 8.5 Section 8.6 Section 8.7 Amendment and Termination ..•••.•••Enforceability/Exclusive Benefit ..•.•Plan Not a Contract of Employment .•••• Funding . . . . . . . . . . . . . . . . . No Guarantee of Tax Consequences ....Plan Benefits May Not be Assigned •...Governing Law ........•..... 6 6 6 7 7 7 7 7 8 8 8 8 8 9 9 9 9 9 9 10 10 10 10 CITY OF COLUMBIA HEIGHTS FLEXIBLE BENEFIT PLAN ARTICLE I: INTRODUCTION Section 1.1 Establishment. City of Columbia Heights, a Minnesota municipality establishes effective February 1, 1993 the City of Columbia Heights Flexible Benefit Plan. Section 1.2 Purpose. The purpose of the Plan is to provide Participants with a choice between cash and certain "qualified benefits" as defined in Section 125 of the Code. The Plan is intended to qualify as a "Cafeteria Plan" under Section 125 of the Code so that Optional Benefits a Participant elects to receive under the Plan will be eligible for exclusion from the Participant's gross income under Section 125(a) of the Code. Section 1.3 Rules of Construction. The Plan shall be construed in accordance with the following rules: (a)Headings at the beginning of articles and sectionsare provided for convenience of reference and shallnot influence construction of the Plan. (b)Capitalized words and phrases shall have the meaningdefined in the Plan unless a different meaning isplainly required by the context. (c)Except as otherwise indicated by context, themasculine gender shall include the feminine, thesingular shall include the plural, and vice versa. ARTICLE II: DEFINITIONS Section 2.1 Code means the Internal Revenue code of 1986, as amended, and its regulations. Section 2.2 Compensation means the total wages and salary, including salary reduction amounts, overtime payments and bonus payments, which are paid by the Employer to a Participant during the Plan Year. Section 2.3 Effective Date of this Plan is February 1, 1993. Section 2.4 Election means an election by a Qualified Employee to participate in the Plan and the allocation by the Participant of elective contributions made on the Participant's behalf among Optional Benefits available under the Plan. 1 Section 2.5 Employer means City of Columbia Heights, a Minnesota municipality. Section 2.6 Highly Compensated Employee means an employee who is highly compensated as defined in Section 125(e) of the Code. Section 2.7 Key Employee means any person who is a key employee as defined in Section 416(i) (1) of the Code. Section 2.8 Optional Benefits means the following employee benefit plan(s) offered by the Employer: (a)Pre-tax premium conversion as defined in Section 5.3(b)Health Care Reimbursement Plan(c)Dependent Care Reimbursement Plan Section 2.9 Participant means a Qualified Employee who has satisfied the eligibility requirements provided in Article III and who elects to participate in the Plan. Section 2.10 Period of Coverage means the twelve (12) month time period commencing on the first day of the Plan Year (or short first Plan Year) except for; (a)A new or requalifying Participant who satisfies theparticipation requirements of Article III during thePlan Year, or (b)A·Participant who has a change in family status duringa Plan Year, (c)A Participant whose participation in the Planterminates during the Plan Year in accordance withSection 3.2, in which case the Period of Coverage shall be the time period commencing on the first day of the payroll period following receipt by the Plan Administrator of an Election by the Participant and ending on the date participation in the Plan terminates in accordance with Section 3.3. Section 2.11 Plan means the City of Columbia Heights Flexible Benefit Plan as set forth herein, and as amended from time to time. Section 2.12 Plan Administrator means the Employer or such other person or persons designated to administer the Plan pursuant to Article VII. 2 Section 2.13 Plan Year means the period beginning on the Effective Date, and ending on the subsequent December 31 and the twelve (12) month period ending on each December 31 thereafter. section 2.14 Qualified Employee means an individual who is employed as a permanent full-time or permanent part-time employee and who receives Compensation from the Employer. Qualified Employee also means the Mayor or an individual who is a City council member. ARTICLE III: ELIGIBILITY AND PARTICIPATION Section 3.1 Eligibility. A Qualified Employee will become eligible to participate in the Plan on the later of (a) the Effective Date, or (b) upon hire by the Employer. Section 3.2 Commencement of Participation. Participation commences on the first day of a Period of Coverage for which an Election is filed in accordance with Article VI. Except as provided below, an Election shall be effective on the first day of the next Plan Year. If a new Qualified Employee (or a Qualified Employee who has a change in family status) files an Election during the Plan Year in accordance with Article VI, such Election shall be effective as of the first day of the payroll period immediately following receipt by the Plan Administrator of the Election. Se.ct ion 3 . 3 Termination of Participation. A Participant will cease to be a Participant in the Plan on the earliest of (a) the date on which the Plan terminates, (b) the date the Participant is no longer a Qualified Employee, (c) the last day of the Plan Year for which an Election is filed, or (d) the date required Employee contributions cease. Termination of participation in this Plan shall not prevent a former Participant from continued coverage or benefits under respective Optional Benefit plans if and to the extent provided by such plans or as authorized by any applicable state or Federal law. ARTICLE IV: CONTRIBUTIONS Section 4.1 Salary Reduction Contributions. A Participant may elect in accordance with the election procedures described in Article VI to receive his or her full Compensation for any Period of Coverage in cash, or to have a portion of such Compensation applied by the Employer toward the Participant's share of the cost of Optional Benefits available under Article v.If so elected, the Participant's Compensation will be 3 reduced, and an amount equal to the reduction will be allocated by the Employer to the Optional Benefits designated by the Participant. Pro rata amounts of the total salary reduction election will be deducted from a Participant's Compensation at least once per month but not more frequently than once per pay period unless the Employer adopts a specific policy which provides for contributions on a periodic basis other than level pro rata amounts. The amount of the salary reduction election for the premium conversion option described in Section 5.3 shall be the Participant's share of the cost of Employer sponsored health benefits, as determined by the Employer. If the employee's share of the cost for Employer sponsored health plan(s) changes during the Period of Coverage due to a change in the cost of coverage provided by an independent third party, a Participant's salary reduction for such benefit(s) will be adjusted automatically in accordance with the change in cost. Section 4.2 Maximum Contribution. The maximum salary reduction contribution for any Plan Year shall be $6,500 plus the amount required to fully pay the Participant's share of the cost for benefits available under the premium conversion option described in Section 5.3. Section 4.3 Minimum Contribution. The minimum salary reduction contribution for any Plan Year shall be $260.00. For a Period of Coverage that begins after the first day of a Plan Year, this minimum shall be a prorated amount which is calculated by multiplying $10 by the number of pay periods remaining in the Plan Year. ARTICLE V: BENEFITS Section 5.1 Benefit Options. A Participant may allocate elective contributions as provided in Article IV between cash and the Optional Benefits defined in Article II. Section 5.2 Benefit Descriptions. While the election to receive one or more benefits may be made under this Plan, the benefits will be provided in accordance with the plan documents or contracts governing the respective benefits. The governing documents which describe the types and amounts of benefits available, the requirements for participation, procedures for submitting claims, and the other terms and conditions of coverage for each benefit are incorporated into this Plan by reference. Section 5.3 Premium Conversion. Participants may elect as a benefit under this Plan pre-tax payment of the Participant's share of the cost for Employer sponsored health benefits provided 4 through an insured plan, a preferred provider organization, a health maintenance organization or other group arrangement in accordance with the options made available through the Employer. Once elected, this Optional Benefit shall be provided automatically, and as such, no separate claim need be submitted to the Plan Administrator. The Employer's liability for benefits provided by third parties through this premium conversion option shall be limited to the payment of required premiums. The Employer does not guarantee benefits payable under any insurance policy or other similar contract. Such benefits shall be the exclusive responsibility of the insurer or other entity that is required to provide the benefits under the governing policy or contract. Section 5.4 Limitation of Benefits. No Optional Benefits shall be paid to or on behalf of a Participant in excess of the amount elected by the Participant under the Plan. In no case shall the plan allow a Participant to carry over unused contributions from one Plan Year to a subsequent Plan Year, or allow contributions from one Plan Year to purchase a qualified benefit that will be provided in a subsequent Plan Year. Section 5.5 Appeal Procedure. This appeal procedure shall apply to the extent that a claims appeal procedure is not provided for in the document governing the Optional Benefit. If any claim for benefits under the Plan is denied in whole or in part, the Participant shall be furnished promptly by the Plan Administrator a written notice: (a)outlining the reason for the denial, (b)making reference to pertinent Plan provisions on whichdenial is based, (c)describing any additional material or information whichis necessary and why, and (d)explaining the claim review procedure set forth herein. Within sixty (60) days after denial of any claim for benefits under this Plan, the Participant may request in writing a review of the denial by the Plan Administrator. Any Participant seeking review hereunder is entitled to examine all pertinent documents, and to submit issues and comments in writing. The Plan Administrator shall render a decision on review of a claim not later than sixty (60) days after receipt of a request for review. However, if special circumstances require a delay and the Participant is so notified, the review may take up to one hundred twenty (120) days. The decision of the Plan 5 Administrator on review shall be in writing and shall state the reason for the decision, referring to the Plan provisions upon which it is based. ARTICLE VI: ELECTION PROCEDURES Section 6.1 Election Form and Timing. Elections must be in writing, shall specify the Optional Benefits to which elective contributions will be allocated and designate the amount, if any, of reimbursement account contributions. The Plan Administrator shall make available to all Qualified Employees a form on which to make benefit elections during an election period. Except as described in (a) and (b) below, the election period shall be the forty-five (45) day period immediately preceding the first day of the Plan Year. (a)The election period for a new Qualified Employee shallbe a thirty {30) consecutive day period which includesthe date of satisfaction of the eligibilityrequirements defined in Section 3.1. (b)The election period for a Qualified Employee who has achange in family status as defined in Section 6.2 shallbe a thirty (30) consecutive day period which includesthe date of the change in family status. The designated election form must be received by the Plan Administrator prior to the first day of the Plan Year. Except as described above, Elections received after the first day of the Plan Year shall be void. Section 6.2 Elections Irrevocable. Once an Election becomes effective, such Election shall be irrevocable for the remainder of the Plan Year except under the following circumstances. (a)If the premium amount for a health plan provided by anindependent third party significantly increases, aParticipant may make a corresponding change in the amount ofhis or her Election, or revoke the.Election and receivecoverage under another health plan with similar coverage. (b)If the coverage under a health plan provided by anindependent third party is significantly curtailed orceases, a Participant may revoke his or her Election andreceive coverage under another health plan with similarcoverage. (c)If a Participant has a change in family status, theParticipant may revoke his or her Election and submit a new 6 Election for the remainder of the Plan Year. A change in family status includes marriage or divorce, death of a dependent or spouse, birth or adoption of a child, termination or commencement of a spouse's employment, change from full-time to part-time (or vice versa) of an Employee or spouse, taking an unpaid leave of absence by an Employee or spouse, a significant change in the health coverage of an Employee or spouse attributable to the spouse's employment. Change in family status shall also include other events as may be permitted under regulations and rulings of the Internal Revenue Service. A Participant may revoke a benefit Election for the balance of a Plan Year and file a new Election only if both the revocation and the new Election are due to and consistent with the reason that such change was permitted. A new election must be filed within thirty (30) days after the date of the change in family status. Section 6.3 Failure to Elect. A Participant who fails to return the required Election form for any Period of Coverage to the Plan Administrator before the first day of such Period of Coverage shall be deemed to have elected to receive his or her full Compensation in cash. Section 6.4 Automatic Termination of Election. Elections made under this Plan shall automatically terminate on the date the Participant ceases to be a Participant in the Plan in accordance with Section 3.3, although coverage under Optional Benefits may continue if and to the extent provided by such plans. Section 6.5 Regualifying Employees. Former Participants who requalify for coverage during the same Plan Year may not make new elections for the remainder of such Plan Year. Former Participants whose participation in the Plan terminated because of an Employer approved unpaid leave of absence, and who subsequently requalify for coverage during the same Plan Year shall have their Election for that Plan Year automatically reinstated unless such Election is revoked in accordance with Section 6.2. ARTICLE VII: ADMINISTRATION Section 7.1 Plan Administrator. The Employer is hereby designated as the Plan Administrator. The Employer may delegate in writing its duties under the Plan to one or more officers or employees, or to individuals or entities independent of the Employer. 7 Section 7.2 Powers of the Plan Administrator. The Plan Administrator shall have sole and complete authority necessary to administer the Plan, including but not limited to the following: (a)To interpret the provisions of the Plan, decide·questions of eligibility and determine amounts ofbenefits due under the Plan. (b)To establish and revise the method of accounting forthe Plan and to maintain the accounts. (c)To establish rules and prescribe any forms necessary ordesirable for the administration of the Plan. Except as provided in Section 7.6, the Plan Administrator shall have no power to add to, subtract from or modify any of the terms of the Plan, or to change or add to any benefits provided by the Plan, or to waive or fail to apply any requirements of eligibility for a benefit under the Plan. Section 7.3 Actions of the Plan Administrator. All determinations, interpretations, rules and decisions of the Plan Administrator shall be conclusive and binding upon all persons having or claiming to have any interest or right under the Plan. All decisions and actions by the Plan Administrator shall be applied uniformly and consistently to all Participants so that all persons similarly situated will receive substantially the same treatment. Section 7.4 Information to be Furnished. Participants shall provide the Plan Administrator with such information and evidence, and shall sign such documents as may reasonably be requested from time to time for the purpose of administration of the Plan. The Plan Administrator may, to the extent provided by law, rely on information provided by Participants. Section 7.5 Nondiscrimination. The Plan shall not discriminate in favor of Highly Compensated Employees as to eligibility to participate. Optional Benefits provided to Key Employees under the Plan shall not exceed 25% of the aggregate of such benefits provided for all Participants in any Plan Year. In addition, Optional Benefits shall comply with any nondiscrimination rules which apply to those plans separately. If the Plan fails any of these requirements, benefits provided under the Plan will become taxable to the extent required by law. Section 7.6 Changes by Administrator. If the Plan Administrator determines, before or during any Plan Year, that the Plan may fail to satisfy for the Plan Year any nondiscrimination requirement imposed by the Code or any limitation on benefits provided to Key Employees, the Plan Administrator may reject or reduce Elections by Highly 8 Compensated Employees or Key Employees with or without the consent of such employees. Any limitation imposed by the Plah Administrator shall apply on a uniform basis pursuant to rules applicable equally to all Participants who are Highly Compensated Employees or Key Employees. To the extent practicable, such adjustments shall be made before the commencement of the Plan Year for which the Election is effective. Section 7.7 Reporting and Disclosure. Promptly after the Plan is adopted, the Plan Administrator will notify all Qualified Employees of the availability and terms of the Plan. The Plan Administrator shall be responsible for complying with all reporting, filing and disclosure requirements for the Plan. Section 7.8 Indemnification of the Administrator. Any individual acting in the capacity of Plan Administrator shall be indemnified by the Employer against any and all liabilities arising by reason of any act or failure to act made in good faith pursuant to the provisions of the Plan, including expenses reasonably incurred in the defense of such claim. ARTICLE VIII: MISCELLANEOUS Section 8.1 Amendment and Termination. The Employer expects and intends to maintain the Plan indefinitely, but may amend or terminate the Plan at any time by a duly adopted resolution of its Board of Directors or written instrument executed by its President. Unless otherwise specifically provided, amendments shall be only prospective in impact. No amendment or termination shall deprive a Participant from any benefits to which he or she is entitled under this Plan with respect to contributions previously made. Section 8.2 Enforceability/Exclusive Benefit. The Employer intends Plan terms, including those relating to coverage and benefits, to be legally enforceable. The Plan shall be maintained for the exclusive benefit of Employees. Section 8.3 Plan Not a Contract of Employment. The Plan is not an employment agreement and does not assure the continued employment of any employee or Participant for any period of time. Nothing contained in the Plan shall interfere with the Employer's right to discharge an employee or Participant at any time, regardless of the effect such discharge will have upon that individual as a Participant in this Plan. 9 Section 8.4 Funding. The Plan provides a means of making Elections concerning Optional Benefits but has no assets per se. Nothing contained in the Plan shall require the Employer to maintain a separate fund or trust for the benefit of Participants unless otherwise required by law. No Participant shall, by virtue of this Plan, have any right or interest in the assets of the Employer. A Participant has only an unsecured contract right to receive benefits in accordance with the Plan. Section 8.5 No Guarantee of Tax Consequences. The Employer makes no commitment or guarantee that any amounts paid to a Participant under Article V will be excludable from the Participant's gross income for federal or state income tax purposes. It shall be the obligation of each Participant to determine whether each payment under Article Vis excludable from the Participant's gross income for federal and state income tax purposes, and to notify the Employer if the Participant has reason to believe that any such payment is not so excludable. Any Optional Benefit provided to a .Participant that is includable in the Participant's gross income shall be treated as if it were a distribution of cash under this Plan. Section 8.6 Plan Benefits May Not be Assigned. No Participant may assign, pledge, or otherwise dispose of any benefit under the Plan prior to actual receipt thereof. Section 8.7 Governing Law. This Plan shall be construed and enforced according to the laws of Minnesota except to the extent preempted by federal law. Signed this ___ day of --------, 19 City of Columbia Heights By Title ------------------------ 10 CITY OF COLUMBIA HEIGHTS HEALTH CARE REIMBURSEMENT PI.AN TABLE OF CONTENTS ARTICLE I: INTRODUCTION . . . . . . . . . . . . . . . . . . Section 1.1 Section 1.2 Establishment •.Purpose • . • • •• . . ARTICLE II: DEFINITIONS .. Section 2.1 Code . . . . . . . . . . . Section 2.2 Dependent . . . . . . . . . Section 2.3 Health Care Account . . . . Section 2.4 Effective Date . . . . . . Section 2.5 Election . . . . . . . . . Section 2.6 Eligible Expense . . . . . Section 2.7 Employer . . . . . . . . . Section 2.8 Flexible Benefit Plan . . . Section 2.9 Highly Compensated Employee Section 2.10 Participant ..... . . Section 2.11 Period of Coverage . . . . Section 2.12 Plan . . . . . . . . . . . Section 2.13 Plan Administrator . . . . Section 2.14 Plan Year . . . . . . . . Section 2.15 Qualified Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . •. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . ARTICLE III: ELIGIBILITY AND PARTICIPATION .• Section 3.1 Section 3.2 Section 3.3 Section 3.4 Eligibility ...............• commencement of Participation .•.•.•• Termination of Participation ••.••.. Continuation of Coverage ••.•••.•• ARTICLE IV: ELECTIONS AND ACCOUNTS .... Section 4.1 Section 4.2 Section 4.3 Section 4.4 Section 4.5 Election Procedure ........... . Election Changes .....•...•..•Revocation of Election ..... . Health Care Account ....... . Experience Gains ...........•. 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 3 3 3 3 3 3 3 3 4 4 4 4 4 4 ARTICLE V: REIMBURSEMENT PROVISIONS Section 5.1 Section 5.2 Section 5.3 Section 5.4 Claims for Reimbursement ..•••.•• Reimbursement of Expense •••.•••••.Appeal Procedure •••••••••••Maximum Reimbursement ••.•••• ARTICLE VI: FUNDING AND ADMINISTRATION . Section 6.1 Funding . . . . . . . . . . . . . . Section 6.2 Plan Administrator . . . . . . . . Section 6.3 Powers of the Plan Administrator . Section 6.4 Actions of the Plan Administrator . Section 6.5 Nondiscrimination . . . . . . . . • Section 6.6 Reporting and Disclosure . . . . . Section 6.7 Indemnification of the Administrator ARTICLE VII: MISCELLANEOUS Section 7.1 Amendment and Termination . . . . . Section 7.2 Enforceability/Exclusive Benefit . Section 7.3 Plan Not a Contract of Employment . Section 7.4 No Guarantee of Tax Consequences . Section 7.5 Plan Benefits May Not Be Assigned . Section 7.6 Governing Law . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5 5 6 6 6 6 7 7 7 7 7 8 8 8 8 8 8 8 9 CITY OF COLUMBIA HEIGHTS HEALTH CARE REIMBURSEMENT PLAN ARTICLE I: INTRODUCTION Section 1.1 Establishment. City of Columbia Heights, a Minnesota municipality, establishes effective February 1, 1993, the City of Columbia Heights Health care Reimbursement Plan. Section 1.2 Purpose. The purpose of this Plan is to provide Participants with the option of being reimbursed for eligible health care expenses. The Plan is intended to qualify as a medical reimbursement plan under Section 105 of the Code so that payments received under the Plan are excludable from the gross income of the Participant under Section 105(b) of the Code. ARTICLE II_: DEFINITIONS Whenever used herein, the following terms have the respective meanings set forth below unless a different meaning is clearly required by the context. Section 2.1 Code means the Internal Revenue code of 1986, as amended, and its regulations. Section 2.2 Dependent means the spouse of a Participant or any individual who is a dependent of the Participant as defined in Section 152 of the Code. Section 2.3 Health Care Account means the account established and maintained by the Employer under the Flexible Benefit Plan, to record a Participant's interest in the Plan. Section 2.4 Effective Date of this Plan is February 1, 1993. Section 2.5 Election means an election by a Qualified Employee to participate in the Plan and the allocation by the Participant to his or her Health Care Account of elective contributions made on the Participant's behalf under the Flexible Benefit Plan. Section 2.6 Eligible EX!)ense means an expense incurred during a Period of Coverage by a Participant or by the Dependent of a Participant for medical care as defined in Section 213 of the Code, excluding premiums for health coverage. Expenses are 1 considered incurred on the date services are rendered. Expenses are eligible only to the extent such expense is not reimbursed through insurance or some other source. Medical care generally refers to the diagnosis, cure, treatment, or prevention of disease or for the purpose of affecting any structure or function of the body. Also included is transportation expenses primarily for and essential to medical care. Section 2.7 Employer means City of Columbia Heights, a Minnesota municipality. Section 2.8 Flexible Benefit Plan means the City of Columbia Heights Flexible Benefit Plan as amended from time to time. Section 2.9 Highly Compensated Employee means an employee which is highly compensated as defined in Section 105(h) of the Code. Section 2.10 Participant means a Qualified Employee who has satisfied the eligibility requirements provided in Article III and who elects to participate in the Plan. Participant also includes those individuals who elect to continue participation in the Plan pursuant to Section 3.4. Section 2.11 Period of Coverage means the twelve (12) month time period commencing on the first day of the Plan Year (or short first Plan Year) except for; (a)A new or requalifying Participant who satisfies theparticipation requirements of Article III during thePlan Year, or (b)A Participant who has a change in family status duringa Plan Year, (c)A Participant whose participation in the Planterminates in accordance with Section 3.3, in which case the Period of Coverage shall be the time period commencing on the first day of the payroll period following receipt by the Plan Administrator of an Election by the Participant and ending on the earlier of the date participation in the Plan terminates in accordance with Section 3.3 or the date an Election is revoked in accordance with Section 4.2. Section 2.12 Plan means the City of Columbia Heights Health Care Reimbursement Plan as set forth herein, and as amended from time to time. 2 Section 2.13 Plan Administrator means the Employer or such other person or persons designated to administer the Plan pursuant to Article VI. Section 2.14 Plan Year means the period beginning on the Effective Date and ending on the subsequent December 31, and the twelve (12) month period ending on each December 31 thereafter. Section 2.15 Qualified Employee means an individual who is employed as a permanent full-time or permanent part-time employee and who receives Compensation from the Employer. Qualified Employee also means the Mayor or an individual who is a City Council member. ARTICLE III: ELIGIBILITY AND PARTICIPATION Section 3.1 Eligibility. A Qualified Employee will become eligible to participate in the Plan on the later of (a) the Effective Date, or (b) the first day of the Plan Year following the completion of six (6) months of service with the Employer. Section 3.2 Commencement of Participation. Participation commences on the first day of a Period of Coverage for which an Election is filed in accordance with Article VI. Except as provided below, an Election shall be effective on the first day of the next Plan Year. If a new Qualified Employee (or a Qualified Employee who has a change in family status) files an Election during the Plan Year in accordance with Article IV, such Election shall be effective as of the first day of the payroll period immediately following receipt by the Plan Administrator of the Election. Section 3.3 Termination of Participation. Except as provided in Section 3.3, a Participant will cease to be a Participant in the Plan on the earliest of (a) the date on which the Plan terminates, (b) the date the Participant is no longer a Qualified Employee, (c) the last day of the Plan Year for which an Election is filed, or (d) the date required employee contributions cease. Section 3.4 continuation of Coverage. A Participant whose coverage under the Plan would otherwise terminate may elect to continue coverage under this Plan in accordance with the rules of Section 4980B of the Code (or Title 42, Section 300bb-1]. A Participant who elects to continue coverage under this Plan shall pay to the Employer an amount designated by the Employer up to the maximum amount permitted under Section 4980B of the Code (or Title 42, Section J00bb-1). 3 In lieu of this continuation coverage under Section 4980B, [or Title 42, Section 300bb-l] the Employer may establish a policy whereby Participants can waive continuation of coverage and choose instead to extend coverage by self paying the remaining premiums, at an amount determined by the Employer. ARTICLE IV: ELECTIONS AND ACCOUNTS section 4.1 Election Procedure. A Participant may elect to receive benefits under this Plan by filing a written Election with the Plan Administrator in accordance with election procedures described in the Flexible Benefit Plan, which provisions are incorporated into this Plan by reference. Section 4.2 Election Changes. A Participant may not increase, decrease, or revoke an Election during the Plan Year unless there is a change in family status as defined in the Flexible Benefit Plan document. A Participant who separates from service during the Plan Year may revoke his or her Election. Elections automatically terminate on the date the Participant ceases to be a Participant in accordance with Section 3.3. Section 4.3 Revocation of Election. If a Participant revokes an Election during the Plan Year as a result of a change in family status or separation from service, the Employer shall reimburse the Participant for any amount previously prepaid or contributed in advance to the Plan on the Participant's behalf for coverage relating to a period after the date of such Election revocation, regardless of the Participant's claims or reimbursements as of that date. Section 4.4 Health Care Account. The Employer will establish and maintain for record keeping purposes a Health Care Account for each Plan Year for each Participant from whom an Election is received. The account will be increased as of each date compensation is paid to the Participant in an amount equal to the allocation, if any, which the Participant has elected. A Participant's Health Care Account will be decreased from time to time in the amount of payments made to the Participant for Eligible Expenses incurred during the Period of Coverage. All amounts added to a Health Care Account remain the property of the Employer until distributed to the Participa�t in accordance withArticle v. Section 4.5 Experience Gains. A Participant's Election shall be used only to reimburse the Participant for Eligible Expenses incurred during the corresponding Period of Coverage and only if the Participant applies for reimbursement before the last day of the third month following the end of the Plan Year. Any balance remaining in a Participant's Health Care Account for such 4 Plan Year after this claim submission deadline shall be forfeited by the Participant. For purposes of this section, "experience gains" means the excess (if any) of the premiums paid (e.g., employer contributions, including salary reduction contributions and after-tax employee contributions) over total claim reimbursements and reasonable administrative costs for the Plan Year. Any experience gain for a Plan Year may, at the discretion of the Employer, be used to reduce required premiums for the following Plan Year or may be returned to Participants as dividends or premium refunds. If experience gains are allocated among Participants, the allocation formula shall be reasonable and uniform. In no case shall experience gains be allocated among Participants based on their individual claims experience. ARTICLE V: REIMBURSEMENT PROVISIONS Section 5.1 Claims for Reimbursement. A Participant who has made an Election for a Plan Year may apply to the Plan Administrator for reimbursement of Eligible Expenses incurred during such Period of Coverage by submitting a claim form which the Plan Administrator prescribes setting forth: (a)The amount, date and nature of the expense, (b)The name of the person or entity to which the expensewas paid, (c)The Participant's statement that the expense has notbeen reimbursed or is not reimbursable under any otherhealth plan coverage, and (d)Such other information as the Plan Administrator mayrequire. Such claim form shall be accompanied by bills, invoices, receipts, or other statements from an independent third party stating the Eligible Expense has been incurred and the amount of the expense. The Plan Administrator may, to the extent provided by law, rely on information provided by Participants. Section 5.2 Reimbursement of Expense. The Employer shall reimburse the Participant for Eligible Expenses incurred during a Period of Coverage if the Participant submits the documentation required under Section 5.1. An amount up to the Participant's total Election for the Plan Year (reduced as of any particular time for prior reimbursements for the same Period of Coverage) shall be available for reimbursement at all times during the Plan 5 Year. The Plan may not make advance reimbursements of future or projected expenses. Claims for reimbursement shall be paid at least monthly, or when the total amount of claims to be paid reaches a reasonable minimum designated by the Plan Administrator, sucp as $50. However, if a minimum amount is specified, that amount will not be applicable for the final processing cycle of the Plan Year or other interim processing cycles as determined by the Plan Administrator. Section 5.3 Appeal Procedure. If any claim for benefits under this Plan is denied in whole or in part, the Participant shall be furnished promptly by the Plan Administrator a written notice: (a)outlining the reason for the denial, (b)making reference to pertinent Plan provisions on whichdenial is based, (c)describing any additional material or information whichis necessary and why, and (d)explaining the claim review procedure set forth herein. Within sixty (60) days after the denial of any claim for benefits under this Plan, the Participant may request in writing a review of the denial by the Plan Administrator. Any Participant seeking review is entitled to examine all pertinent documents, and to submit issues and comments in writing. The Plan Administrator shall render a decision on review of a claim not later than sixty (60) days after receipt of a request for review. However, if special circumstances require a delay and the Participant is so notified, the review may take up· to one hundred twenty (120) days. The decision of the Plan Administrator on review shall be in writing and shall state the reason for the decision, referring to the Plan provisions upon which it is based. Section 5.4 Maximum Reimbursement. The maximum reimbursement which a Participant may receive for a Plan Year under this Plan shall be $1,500. ARTICLE VI: FUNDING AND ADMINISTRATION Section 6.1 Funding. Benefits provided under the Plan will be paid solely from the general assets of the Employer. Nothing contained in the Plan shall require the Employer to maintain a fund for the benefit of any Participant, and no Participant shall 6 have any claim against, right to, or interest in any fund, account or asset of the Employer from which reimbursements under the Plan are paid. Section 6.2 Plan Administrator. The Employer is designated as the Plan Administrator. The Employer may delegate in writing its duties under the Plan to one or more officers or employees, or to individuals or entities independent of the Employer. Section 6.3 Powers of the Plan Administrator. The Plan Administrator shall have sole and complete authority necessary to administer the Plan, including but not limited to the following: (a)To interpret the provisions of the Plan, decidequestions of eligibility and determine amounts ofbenefits due under the Plan. (b)To establish and revise the method of accountingfor the Plan and to maintain the accounts. (c)To establish rules and prescribe any formsnecessary or desirable for the administration ofthe Plan. The Plan Administrator shall have no power to add to, subtract from or modify any of the terms of the Plan, or to change or add to any benefits provided by the Plan, or to waive or fail to apply any requirements of eligibility for a benefit under the plan. Section 6.4 Actions of the Plan Administrator. All determinations, interpretations, rules and decisions of the Plan Administrator shall be conclusive and binding upon all persons having or claiming to have any interest or right under the Plan. All decisions and actions by the Plan Administrator shall be applied uniformly and consistently to all Participants so that all persons similarly situated will receive substantially the same treatment. Section 6.5 Nondiscrimination. The Plan shall not discriminate in favor of Highly Compensated Employees as to eligibility to participate or benefits. If the Plan fails any applicable nondiscrimination requirements, Highly compensated Employees shall have taxable income imputed to the extent required by law. Section 6.6 Reporting and Disclosure. Promptly after the Plan is adopted, the Plan Administrator will notify all Qualified Employees of the availability and terms of the Plan. The Plan Administrator shall be responsible for complying with all reporting, filing and disclosure requirements for the Plan. 7 Section 6.7 Indemnification of the Administrator. Any individual acting in the capacity of Plan Administrator shall be indemnified by the Employer against any and all liabilities arising by reason of any act or failure to act made in good faith pursuant to the provisions of the Plan, including expenses reasonably incurred in the defense of such claim. ARTICLE VII: MISCELLANEOUS Section 7.1 Amendment and Termination. The Employer expects and intends to maintain the Plan indefinitely, but may amend or terminate the Plan at any time by a duly adopted resolution of its Board of Directors or written instrument executed by its President. Unless otherwise specifically provided, amendments shall be only prospective in impact. No amendment or termination shall deprive a Participant from any benefits to which he or she is entitled under this Plan with respect to contributions previously made. Section 7.2 Enforceability/Exclusive Benefit. The Employer intends Plan terms, including those relating to coverage and benefits, to be legally enforceable. The Plan shall be maintained for the exclusive benefit of Employees. Section 7.3 Plan Not a Contract of Employment. The Plan is not an employment agreement and does not assure the continued employment of any employee or Participant for any period of time. Nothing contained in the Plan shall interfere with the Employer's right to discharge an employee or Participant at any time, regardless of the effect such discharge will have upon that individual as a Participant in this Plan. Section 7.4 No Guarantee of Tax Consequences. The Employer makes no commitment or guarantee that any amounts paid to a Participant under Article V will be excludable from the Participant's gross income for federal or state income tax purposes. It shall be the obligation of each Participant to determine whether each payment under Article Vis excludable from the Participant's gross income for federal and state income tax purposes, and to notify the Employer if the Participant has reason to believe that any such payment is not so excludable. Any Optional Benefit provided to a Participant that is includable in the Participant's gross income shall be treated as if it were a distribution of cash under this Plan. Section 7.5 Plan Benefits May Not Be Assigned. No Participant may assign, pledge, or otherwise dispose of any benefit under the Plan prior to actual receipt thereof. 8 Section 7.6 Governing Law. This Plan shall be construed and enforced according to the laws of the State of Minnesota except to the extent preempted by f�detal law. Signed this _____ day of -------' 19 City of Columbia Heights By ___ _ Title ---------------- 9 CITY OF COLUMBIA HEIGHTS DEPENDENT CARE REIMBURSEMENT PLAN TABLE OF CONTENTS ARTICLE I: INTRODUCTION Section 1.1 Section 1.2 Establishment . Purpose ARTICLE II: DEFINITIONS . . . . . . . . Section 2.1 Section 2.2 Section 2.3 Section 2.4 Section 2.5 Section 2.6 Section 2.7 Section 2.8 Section 2.9 Section 2.10 Section 2.11 Section 2.12 Section 2.13 Section 2.14 Section 2.15 Section 2.16 Code . . . . . . . . .Dependent . . . . . . .Dependent care Account Effective Date . . . .Election . . . . . .. Eligible Expense . . .Employer . . . . . . .Flexible Benefit Plan . . . . . . . . . . . . . .. . . . . . . . . Highly Compensated Employee . Gainfully Employed . . . . . Participant ... .. . . . Period of Coverage .. . . . Plan . . . . . . . .. . . . Plan Administrator . . . . . Plan Year . . . . .. . . . Qualified Employee . . . . . . . . . . . . . . . . . . . . ARTICLE III: ELIGIBILITY AND PARTICIPATION ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 3.1 Section 3.2 Section 3.3 Eligibility ..•....••••.•.Commencement of Participation •••••••Termination of Participation •••...• ARTICLE IV: ELECTIONS AND ACCOUNTS . Section 4.1 Election Procedure Section 4.2 Election Changes . . Section 4.3 Dependent Care Account Section 4.4 Experience Gains . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 1 1 1 1 1 1 1 2 2 2 2 2 3 3 3 3 3 3 3 J 3 4 4 4 4 4 4 ARTICLE V: REIMBURSEMENT PROVISIONS Section 5.1 Section 5.2 Section 5.3 Section 5.4 Claims for Reimbursement .•..•••••Reimbursement of Expense •.•.•••••Appeal Procedure •.••..•••••Maximum Reimbursement ••••••••••• ARTICLE VI: FUNDING AND ADMINISTRATION . . . . . . Section 6.1 Section 6.2 Section 6.3 Section 6.4 Section 6.5 Section 6.6 Section 6.7 Funding . . . . . . . . . . . . . . Plan Administrator •••.•.•.•••• Powers of the Plan Administrator •••Actions of the Plan Administrator . Nondiscrimination ..•..•••...•.Reporting and Disclosure ...•• Indemnification of the Administrator ..• ARTICLE VII: MISCELLANEOUS Section 7.1 Section 7.2 Section 7.3 Section 7.4 Section 7.5 Section 7.6 Amendment and Termination .•• Enforceability/Exclusive Benefit .•.Plan Not a Contract of Employment ••.•• No Guarantee of Tax Consequences ..••.Plan Benefits May Not Be Assigned •..•.Governing Law . . . . . . . • . . . . • . . 5 5 5 6 6 7 7 7 7 7 8 8 8 8 8 8 8 9 9 9 CITY OF COLUMBIA HEIGHTS DEPENDENT CARE REIMBURSEMENT PLAN ARTICLE I: INTRODUCTION Section 1.1 Establishment. city of Columbia Heights, a Minnesota municipality, establishes effective February 1, 1993, the City of Columbia Heights Dependent Care Reimbursement Plan. Section 1.2 Purpose. The purpose of this Plan is to provide participants with the option of being reimbursed for eligible dependent care expenses. The Plan is intended to qualify as a dependent care assistance program under Section 129 of the Code so that payments received under the Plan are excludable from the gross income of the Participant under Section 129(a) of the Code. ARTICLE II: DEFINITIONS Whenever used herein, the following terms have the respective meanings set forth below unless a different meaning is clearly required by the context. Section 2.1 Code means the Internal Revenue Code of 1986, as amended, and its regulations. Section 2.2 Dependent means any individual who is, (a)A child of the Participant under the age of thirteen(13)and for whom the Participant is entitled to anexemption under Section 15l(c) of the Code, or (b)A dependent or spouse of the Participant who isphysically or mentally incapable of self-care. Section 2.3 Dependent Care Account means the account established and maintained by the Employer under the Flexible Benefit Plan, to record a Participant's interest in the Plan. Section 2.4 Effective Date of this Plan is February 1, 1993. Section 2.5 Election means an election by a Qualified Employee to participate in the Plan and the allocation by the Participant to his or her Dependent Care Account of elective contributions made on the Participant's behalf under the Flexible Benefit Plan. 1 Section 2.6 Eligible Expense means an amount paid or incurred by the Participant for expenses for the care of a Dependent or for related household services, but only if such expenses were incurred to enable the Participant (and spouse if applicable) to be Gainfully Employed during the period in which the expenses were incurred. Expenses for services delivered outside of the Participant's home for a Dependent described in Section 2.2(b) shall be Eligible Expenses only if such Dependent regularly spends at least eight (8) hours per day in the Participant's household. Expenses shall be considered incurred on the date services are provided. Eligible expenses do not include: amounts paid for food, clothing or education unless such expenses are incidental to and inseparable from the care provided; educational expenses for a child in the first or higher grade; or expenses for services at a camp where the Dependent stays overnight. Eligible expenses do not include amounts paid to: (a)A dependent care facility or person providing carefor more than six (6) nonresident individuals whichdoes not comply with all applicable laws andregulations of the state or local government in whichit is located; or (b)A child of the Participant under the age of nineteen(19)at the close of the Plan Year; or (c)Any other individual which the Participant or theParticipant's spouse may claim as a dependent underSection 151(c) of the Code. Section 2.7 Employer means city of Columbia Heights, a Minnesota municipality. Section 2.8 Flexible Benefit Plan means the City of Columbia Heights Flexible Benefit Plan as amended from time to time. Section 2.9 Highly Compensated Employee means an employee who is highly compensated as defined in Section 414(q) of the Code. Section 2.10 Gainfully Employed means the earning of income which is not nominal reimbursement for volunteer work, or the period of active search for gainful employment. The spouse of a Participant shall be considered gainfully employed if he/she is either a full time student or is physically or mentally incapable of self-care. 2 Section 2.11 Participant means a Qualified Employee who has satisfied the eligibility requirements provided in Article III and who elects to participate in the Plan. Section 2.12 Period of Coverage means the twelve (12) month time period commencing on the first day of the Plan Year (or short first Plan Year) except for: (a)A new Participant who satisfies the participationrequirements of Article III during the Plan Year, or (b)A Participant who has a change in family statusduring a Plan Year, in which case the Period of Coverage shall be the time period commencing on the first day of the payroll period following receipt by the Plan Administrator of an Election by the Participant and ending on the last day of such Plan Year. Section 2.13 Plan means the City of Columbia Heights Dependent Care Reimbursement Plan as set forth herein, and as amended from time to time. Section 2.14 Plan Administrator means the Employer or such other person or persons designated to administer the Plan pursuant to Article VI. Section 2.15 Plan Year means the period beginning on the Effective Date and ending on the subsequent December 31, and the twelve (12) month period ending on each December 31 thereafter. Section 2.16 Qualified Employee means an individual who is employed as a permanent full-time or permanent part-time employee and who receives Compensation from the Employer. Qualified Employee also means the Mayor or an individual who is a City council member. ARTICLE III: ELIGIBILITY AND PARTICIPATION Section 3.1 Eligibility. A Qualified Employee will become eligible to participate in the Plan on the later of (a) the Effective Date, or (b) upon hire. Section 3.2 Commencement of Participation. Participation commences on the first day of a Period of Coverage for which an Election is filed in accordance with Article IV. Except as provided below, an Election shall be effective on the first day of the next Plan Year. 3 If a new Qualified Employee (or a Qualified Employee who has a change in family status) files an Election in accordance with Article IV, such Election shall be effective as of the first day of the payroll period immediately following receipt by the Plan Administrator of the Election. Section 3.3 Termination of Participation. A Participant will cease to be a Participant in the Plan on the earliest of (a) the date on which the Plan terminates, (b) the date the Participant is no longer a Qualified Employee, (c) the last day of the Plan Year for which an Election is filed, or (d) the date required Employee contributions cease. Termination of participation in this Plan shall not prevent a former Participant from being reimbursed for Eligible Expenses incurred during a Period of Coverage which commenced prior to such termination of participation. ARTICLE IV: ELECTIONS AND ACCOUNTS Section 4.1 Election Procedure. A Participant may elect to receive benefits under this Plan by filing a written Election with the Plan Administrator in accordance with the election procedures described in the Flexible Benefit Plan, which provisions are incorporated into this Plan by reference. Section 4.2 Election Changes. A Participant may not increase, decrease or revoke an Election during the Plan Year unless there is a change in family status as defined in the Flexible Benefit Plan document. A Participant who separates from service during the Plan Year may revoke his or her Election. Elections automatically terminate on the date the Participant ceases to be a Participant in accordance with Section 3.3. Section 4.3 Dependent Care Account. The Employer will establish and maintain for record keeping purposes a Dependent Care Account for each Plan Year for each Participant from whom an Election is received. The account will be increased as of each date compensation is paid to the Participant with an amount equal to the allocation, if any, which the Participant has elected. A Participant's Dependent Care Account will be decreased from time to time in the amount of payments made to the Participant for Eligible Expenses incurred during the Period of Coverage. All amounts added to a Dependent Care Account remain the property of the Employer until distributed to the Participant in accordance with Article V. Section 4.4 Experience Gains. A Participant's Election shall be used only to reimburse the Participant for Eligible Expenses incurred during the corresponding Period of coverage and only if the Participant applies for reimbursement before the last 4 day of the third month following the end of the Plan Year. Any balance remaining in a Parti�ipant's Dependent Care Account for such Plan Year after the claim submission deadline shall be forfeited by the Participant. For purposes of this section, "experience gains" means the excess (if any) of the premiums paid (e.g., employer contributions, including salary reduction contributions and after-tax employee contributions) over total claim reimbursements and reasonable administrative costs for the Plan Year. Any experience gain for a Plan Year may, at the discretion of the Employer, be used to reduce required premiums for the following Plan Year or may be returned to Participants as dividends or premium refunds. If experience gains are allocated among Participants, the allocation formula shall be reasonable and uniform. In no case shall experience gains be allocated among Participants based on their individual claims experience. ARTICLE V: REIMBURSEMENT PROVISIONS Section 5.1 Claims for Reimbursement. A Participant who has made an Election for a Period of Coverage may apply to the Plan Administrator for reimbursement of Eligible Expenses incurred during such Period of Coverage by submitting a claim form which the Plan Administrator prescribes setting forth: (a)The amount, date and nature of the expense, (b)The name of the person or entity providing theservices, and if different, the name of the person onentity to which the expense was paid, (c)The Participant's statement that the expense hasnot been reimbursed or is not reimbursable from anyother source, and (d)such other information as the Plan Administratormay require. Such claim form shall be accompanied by bills, invoices, receipts, or other statements from an independent third party stating the Eligible Expense has been incurred and the amount of the expense. The Plan Administrator may, to the extent provided by law, rely on information provided by Participants. Section 5.2 Reimbursement of Expense. The Employer shall reimburse the Participant from the Participant's Dependent care Account for Eligible Expenses incurred during the Period of Coverage for which the Participant submits the documentation 5 required under Section 5.1. In no case shall a payment be made which exceeds the balance in the Participant's Dependent Care Account at the time reimbursement is requested. The Plan may not make advance reimbursements of future or projected expenses. Section 5.3 Appeal Procedure. If any claim for benefits under the Plan is denied in whole or in part, the Participant shall be furnished promptly by the Plan Administrator a written notice: (a)outlining the reason for the denial, (b)making reference to pertinent Plan provisions on whichdenial is based, (c)describing any additional material or information whichis necessary and why, and (d)explaining the claim review procedure set forth herein. Within sixty (60) days after denial of any claim for benefits under this Plan, the Participant may request in writing a review of the denial by the Plan Administrator. Any Participant seeking review hereunder is entitled to examine all pertinent documents, and to submit issues and comments in writing. The Plan Administrator shall render a decision on review of a claim not later than sixty (60) days after receipt of a request for review. However, if special circumstances require a delay and the Participant is so notified, the review may take up to one hundred twenty (120) days. The decision of the Plan Administrator on review shall be in writing and shall state the reason for the decision, referring to the Plan provisions upon which it is based. Section 5.4 Maximum Reimbursement. The maximum reimbursement which a Participant may receive in a calendar year under this Plan shall be the least of: (a)The Participant's earned income (as defined in Section32(c) (2) of the Code) for the Plan Year, (b)The actual or deemed earned income of theParticipant's spouse for the Plan Year, or (c)$5,000, or in the case of a participant who is marriedand filing a separate income tax return from his orher spouse, benefits shall not exceed $2,500. In the case of a spouse who is a full-time student, or is physically or mentally incapable of self-care, such spouse shall 6 be deemed to have ea.rned income of $200 per month if the Participant has one (1) Dependent and $400 per month if the Participant has two (2) or more Dependents. ARTICLE VI: FUNDING AND ADMINISTRATION Section 6.1 Funding. Benefits provided under the Plan will be paid solely from the general assets of the Employer. Nothing contained in the Plan shall require the Employer to maintain a fund for the benefit of any Participant, and no Participant shall have any claim against, right to, or interest in any fund, account or asset of the Employer from which reimbursements under the Plan are paid. Section 6.2 Plan Administrator. The Employer is designated as the Plan Administrator. The Employer may delegate in writing its duties under the Plan to one or more officers or employees, or to individuals or entities independent of the Employer. Section 6.3 Powers of the Plan Administrator. The Plan Administrator shall have sole and complete authority necessary to administer the Plan, including but not limited to the following: (a)To interpret the provisions of the Plan, decidequestions of eligibility and determine amounts ofbenefits due under the Plan. (b)To establish and revise the method of accountingfor the Plan and to maintain the accounts. (c)To establish rules and prescribe any formsnecessary or desirable for the administration ofthe Plan. The Plan Administrator shall have no power to add to, subtract from or modify any of the terms of the Plan, or to change or add to any benefits provided by the Plan, or to waive or fail to apply any requirements of eligibility for a benefit under the Plan. Section 6.4 Actions of the Plan Administrator. All determinations, interpretations, rules and decisions of the Plan Administrator shall be conclusive and binding upon all persons having or claiming to have any interest or right under the Plan. All decisions and actions by the Plan Administrator shall be applied uniformly and consistently to all Participants so that all persons similarly situated will receive substantially the same treatment. 7 Section 6.5 Nondiscrimination. Not more than 25% of the amounts paid by the Employer for dependent care assistance during the Plan Year shall be provided to Participants who are shareholders or owners (or their spouses or dependents) of more than 5% of the stock or of the c.apital or profit interest in the Employer. The Plan shall not discriminate in favor of Highly Compensated Employees or their Dependents with respect to eligibility, contributions or benefits. The average dependent care reimbursement paid to non-highly compensated employees for eligible expenses shall be at least 55% of the average eligible expenses paid to Highly Compensated Employees. If the Plan fails any of these requirements, benefits provided under the Plan will become taxable to the extent required by law. Section 6.6 Reporting and Disclosure. Promptly after the Plan is adopted, the Plan Administrator will notify all Qualified Employees of the availability and terms of the Plan. On or before January 31, the Plan Administrator will furnish each Participant who has received payments under the Plan with a written statement showing the amount of Eligible Expenses reimbursed by the Plan for the previous calendar year. Section 6.7 Indemnification of the Administrator. Any individual acting in the capacity of Plan Administrator shall be indemnified by the Employer against any and all liabilities arising by reason of any act or failure to act made in good faith pursuant to the provisions of the Plan, including expenses reasonably incurred in the defense of such claim. ARTICLE VII: MISCELLANEOUS Section 7.1 Amendment and Termination. The Employer expects and intends to maintain the Plan indefinitely, but may amend or terminate the Plan at any time by a duly adopted resolution of its board of directors or written instrument executed by its President. Unless otherwise specifically provided, amendments shall be only prospective in impact. No amendment or termination shall deprive a Participant from any benefits to which he or she is entitled under this Plan with respect to amounts previously added to a Participant's Dependent care Account. Section 7.2 Enforceability/Exclusive Benefit. The Employer intends Plan terms, including those relating to coverage and benefits, to be legally enforceable. The Plan shall be maintained for the exclusive benefit of Employees. Section 7.3 Plan Not a Contract of Employment. The Plan is not an employment agreement and does not assure the continued employment of any employee or Participant for any period of time. 8 Nothing contained in the Plan shall interfere with the Employer's right to discharge an employee or Participant at any time, regardless of the effect such discharge will have upon that individual as a Participant in this Plan. Section 7,4 No Guarantee of Tax Consequences. The Employer makes no commitment or guarantee that any amounts paid to a Participant under Article V will be excludable from the Participant's gross income for federal or state income tax purposes. It shall be the obligation of each Participant to determine whether each payment under Article Vis excludable from the Participant's gross income for federal and state income tax purposes, and to notify the Employer if the Participant has reason to believe that any such payment is not so excludable. Any Optional Benefit provided to a Participant that is includable in the Participant's gross income shall be treated as if it were a distribution of cash under this Plan. Section 7.5 Plan Benefits May Not Be Assigned. No Participant may assign, pledge, or otherwise dispose of any benefit under the Plan prior to actual receipt thereof. Section 7.6 Governing Law. This Plan shall be construed and enforced according to the laws of Minnesota except to the extent preempted by federal law. Signed this _____ day of --------' 19 City of Columbia Heights By ______ _ Title ----------------- 9 FLEXIBLE BENEFIT SUMMARY PLAN DESCRIPTION INTRODUCTION Many employees don't view their benefits as compensation. They see pay and benefits as two separate programs. Actually, your pay and benefits together form your total compensation. With the Flexible Benefit Plan, you receive more choices in your benefit program and more flexibility in how your total compensation is allocated between pay and benefits. The plan allows you to elect certain optional nontaxable benefits as alternatives to cash compensation which would be taxable. As a result, your total compensation is delivered more tax effectively. The Flexible Benefit Plan has three parts: premium conversion which affects how you pay for your share of insurance premiums; the Health Care Reimbursement Plan, which allows you to participate in an account that provides reimbursement for health and dental care expenses not reimbursed by insurance; and the Dependent Care Reimbursement Plan, which provides an account for reimbursement of dependent care expenses (i.e. child care). ELIGIBILITY Any individual who is employed as a permanent full-time or permanent part-time employee, and who receives compensation qualifies for the Flexible Benefit Plan. The Mayor and City Council members may also participate. A qualified employee who is employed when the Plan begins is immediately eligible to participate. New employees who meet the qualifications may begin participation in the premium conversion and Dependent Care Reimbursement portions of the Plan upon hire by the City. New qualified employees may begin participation in the Health Care Reimbursement portion of the Plan on the first day of the Plan Year following six months of service with the City. CONTRIBUTIONS With the Flexible Benefit Plan, you may choose to receive your full compensation in cash, as you have prior to this Plan, or you may elect to have a portion of your pay set aside before any taxes have been deducted to be applied to the payment of your share of certain insurance premiums or contributed to reimbursement accounts on your behalf. The legal term for this process is "salary reductionft. The advantage is that it reduces your federal and state income taxes and social security taxes (FICA). The maximum amount of salary reduction allowable in any plan year is $6,500 plus the amount required to fully pay your share of the cost of benefits available under the premium conversion option. The minimum salary reduction allowable in any plan year is $10.00 pay period (i.e., $260.00 per 12 month plan year). It should be noted that because the amount of your salary reduction is not subject to FICA taxes, it is also not included in determining your average wages for Social Security benefit purposes. For example, if you reduce your salary in one year from $20,000 to $18,000 through use of this Plan, the salary included in your Social Security wage history for that year would be $18,000 rather than $20,000. The exact effect this will have on your Social Security benefits is based on your pay history throughout your working career, your marital status, and other factors. One potential effect is that your Social Security benefits may be reduced. 1 BENEFIT OPTIONS Premium Conversion This part of the Flexible Benefit Plan allows you to use before-tax dollars to pay the employee share of the premiums for certain employer sponsored insurance plans. If you decide to use this option, your portion of premiums will be deducted from your pay before taxes. The remainder of the cost will be paid by the City, just as in the past. Your share of the cost will be determined annually by the City. If there is a change in your share of the cost of a health plan because of a change in the premium charged by the insurance company, the amount of salary reduction will be adjusted automatically. Health Care Reimbursement Plan If you elect to participate in the Health Care Reimbursement Plan, contributions you designate will be made to an account on your behalf. This account will be used to reimburse you for eligible health care expenses for you and your dependents which are not reimbursed by insurance. You may use your Health Care Reimbursement Account to be reimbursed for most of the "out-of pocket" expenses you incur for medical care. Allowable expenses for medical care would include, but not necessarily be limited to, the following: * * * * • • • • • Medical and dental expenses which are covered but not paid by insurance (deductible amounts paid before benefits begin and the percentage of charges not covered) Vision and hearing expenses including examinations, eyeglasses, contact lenses, hearing aids and seeing-eye dogs Fees paid to doctors, chiropractors and hospitals Dental care including orthodontia Routine physical examinations, x-rays and lab fees Prescription drugs including insulin and birth control pills Special equipment bought or rented because of a physical problem (wheelchairs, crutches, orthopedic shoes, etc.) Ambulance service and other transportation costs necessary to receive medical care Other expenses which would otherwise qualify as legitimate medical care deductions for federal income tax purposes excluding premiums you pay for health insu�ance Medical expenses that are reimbursed by insurance and premiums for medical insurance (i.e. individual policies, spouse's plan, etc.) are not eligible. Expenses for which you are reimbursed through this plan may not be claimed as deductions for income tax purposes. 2 You may allocate any amount you wish to the Health Care Reimbursement Plan from a minimum of $260 up to a maximum of $1,500 in any plan year. The full amount of your election, reduced by previously paid claims, is available for reimbursement of eligible expenses incurred during the period of coverage. The amount available for reimbursement is not related to contributions which have been made to your health care reimbursement account. You may submit requests for reimbursement up to 90 days following the end of the plan year . If your employment terminates, or you take an unpaid leave of absence, eligible expenses incurred prior to your separation will be reimbursed up to the amount remaining of your annual election. Eligible expenses incurred after your separation will be reimbursed only if you elect to continue benefits. Your rights to legally mandated continuation coverage are described in the anached NOTICE. If you elect to continue benefits, you must make monthly after-tax payments. Dependent Care Reimbursement Plan If you elect to participate in the Dependent Care Reimbursement Plan, contributions you designate will be made to an account on your behalf. Expenses for dependent care that are considered employment related expenses are eligible for reimbursement from your account. Eligible dependent care expenses are those costs which you incur for care of your dependents (i.e. day care) that enable you, and your spouse if you are married, to work. If you are married, your spouse must be gainfuJJy employed, a full-time student, or incapable of self-care. Eligible dependents are: • • your dependent children under age 13 a spouse or other dependent whose principal residence is your home, who is dependent on you for more than half of his or her support and who is mentally or physicaJJy unable to care for himself or herself Your eligible dependents may receive care from a babysitter, dependent care center or someone who comes to your home. However, expenses for care of a dependent outside tbe home are eligible only if the qualifying individual normally spends at least 8 hours per day in your household. If you utilize a care provider which cares for more than six nonresident persons, Lhe care provider must be licensed and comply with all applicable state and local laws . The types of expenses which are not reimbursable include care which is primarily educational or medical in nature, education at the first grade level or higher, the cost of transportation to and from the care facility and overnight camp costs. Household service expenses for food, clot.bing or entertainment (unless they are incidental to care) are not eligible. Also, services provided by your child under age 19 ( or someone you can claim as a dependent on your tax return) are not reimbursable. In general, the most reimbursement you can get from the Dependent Care Reimbursement Plan is $5,000 per year, $2,500 per year if you are marrie.d filing separately. In addition, your reimbursement may not be more than whicheve.r of the following limitations apply to you: • • If you are single, your earned income ( after salary reduction) for the year the expenses were incurred If you are married and your spouse is working, your earned income (after salary reduclion), or the earned income of your spouse, whichever is less, for the year the expenses were incurred 3 For purposes of applying the earned income limit, earned income generally means income from employment (such as wages, salaries, tips, etc.). If you are married and your spouse is either a full-time student or is physically or mentally incapable of caring for himself or herself, you may assume an earned income of $200 in any one month if you have only one qualified dependent, or $400 in any one month if you have more than one qualified dependent. If your employment terminates or you take an unpaid leave of absence, you may submit requests for reimbursement of dependent care expenses incurred during the plan year up to 90 days following the close of the plan year. Eligible dependent care expenses incurred after your separation but before the end of the plan year will be reimbursed up to the amount remaining in your account. Note that you cannot claim a Federal Dependent Care Tax Credit on your income tax return for dependent care expenses reimbursed from this account. Also, amounts reimbursed through this account will reduce, dollar for dollar, the maximum expenses available for determining the tax credit. In general, the Dependent Care Tax Credit allows you to reduce the amount of federal income taxes you owe by giving you a credit against your tax liability. The amount of the credit is a percent of eligible dependent care expenses. The percentage varies from 20% to 30% depending on your adjusted gross income. The amount of eligible expenses toward which the credit can be applied is limited to the lesser of: 1) $2,400 for one child ($4,800 for two or more children); 2) the earned income of the lower earning spouse. In certain cases, it may be more advantageous for you to claim a tax credit for your dependent care expenses rather than pay for those expenses through the Dependent Care Reimbursement Plan. As a ruJe of thumb, if your family income is less than $24,000 and your expenses are less than $2,400 per year for one child or $4,800 for two or more children, the tax credit will be more beneficial. You may want to consult your tax advisor. F'mally, you should be aware that you will be required to report the name, address and tax identification number of your dependent care provider on your tax return if you use either the tax credit or the Dependent Care Reimbursement Plan. ENROLLMENT AND ADMINISTRATION Election Process Each year you will have the opportunity lo re-enroll in the Plan. Elections do not carry forward from one year to the next. Elections must be in writing on the form provided and received prior to the first day of the period of coverage. If you fail to return the required election form, it will be assumed that you have chosen to receive the full amount of your salary, after taxes, in cash. Once an election becomes effective, it stays in effect until the following plan year. You may not change your election during the plan year except under the following circumstances. 1)If the premium amount for a heallh care plan significantly increases, you may make a corresponding change in salary reduction election, or revoke the election and receive coverage under another health plan with similar coverage. 2)If the coverage under a health plan is significantly curtailed or ceases, you may revoke your election and receive coverage under another health plan with similar coverage. 4 3)If you have a change in family status, you may revoke your election and submit a new election for the remainder of the plan year. Change in family status includes marriage or divorce, death of a dependent or spouse, birth or adoption of a child, termination or commencement of a spouse's employment, change from full-time to part-time (or vice versa) of you or your spouse, taking an unpaid leave of absence by you or your spouse, a significant change in health coverage of you or your spouse attributable to your spouse's employment. You may revoke your election for the balance of a plan year and file a new election only if both the revocation and the new election are due to and consistent with the reason such change was permitted. You must make your new election within 30 days of the date the event occurred which caused your family status to change. Employees who terminate or take a leave of absence and revoke their election may not file new elections for the balance of that plan year if they requalify for coverage. Accounts Each time you are paid, contributions you allocate for reimbursement for health care expenses go into a health care account. Contributions you allocate for reimbursement of dependent care expenses go into a dependent care account. The accounts will be decreased as reimbursement payments are made as described in the Reimbursement section which follows. Note that the accounts are for bookkeeping purposes only; no money is actually held in the accounts. You may submit claims incurred during a plan year for up to 90 days after the end of the plan year. Any balance remaining in your account(s) after this date cannot be paid to you or carried forward into the next plan year. You should, therefore, carefully anticipate your needs for the year before determining the amount of salary reduction. Reimbursement In order to be reimbursed, eligible expenses must have been incurred during the plan year while you are a participant in the plan. Expenses are considered incurred on the date the services were provided. You may not receive advance reimbursement for future or projected expenses. Dependent care claims will be reimbursed up to the balance in your account at the time reimbursement is requested. Health care claims will be reimbursed up to the full amount of your election, reduced by previously paid claims. For reimbursement of medical and dental expenses, first submit the expenses to your insurance company to obtain whatever reimbursement is available from that source. For dependent care expenses, you will most likely pay your provider first. Then submit eligible expenses for reimbursement from your account as follows: • • A claim form and documentation must be submitted showing the amount, date and nature of the expense and the name of the provider. You must include bills, invoices, receipts, or other statements from an independent third party verifying expenses. Requests for reimbursement may be submitted for up to 90 days following the close of the plan year in which the expenses are incurred. 5 You will be reimbursed directly. Payments will not be made to providers. Your employer does not guarantee that the amounts reimbursed through these accounts will be excludable from gross income for federal or state income tax purposes. It is your responsibility to determine whether or not each payment you receive is a qualified excludable expense. You may wish to consult a tax advisor for assistance. Claim Denial If your claim for reimbursement is denied, you will receive notice in writing, stating the specific reasons for the decision. If you do not agree with the decision, you can request that the decision be reviewed by filing a written request with the company for review within 60 days after receiving notice that the claim bas been denied. You can also present statements which explain why you believe the benefit claim should be paid. Generally, the administrator will review its decision within 60 days after receiving a request for review. However, if special circumstances require a delay, and the administrator so notifies you, the review may take up to 120 days. The administrator will give you written notice of a fmal decision. Termination The Flexible Benefit Plan has been designed to comply with all current laws regarding flexible benefit plans. The employer expects and intends to maintain the Plan indefinitely, but it may be changed, amended, or terminated at any time. If the Plan is terminated, you will not lose your right to benefit accrued prior to plan termination. Your participation in the Plan will cease upon termination of your employment or if you no longer meet the qualification requirements. This Summary Plan Description merely summarizes the benefits provided pursuant to the Plans, and is not the legally controlling document. All determinations regarding benefit entitlement and Plan provisions are based upon the actual Plan documents which are available for inspection al the office of the Plan Administrator. 6 Name of Plan: Plan Sponsor: GENERAL INFORMATION City of Columbia Heights Flexible Benefit Plan City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Plan Administrator: City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 (612)782-2800 Employer Identification Number: 41-6005069 Plan Numbers: 590 Flexible Benefit Plan 591 Health Care Reimbursement Plan 592 Dependent Care Reimbursement Plan Type of Plan: The Flexible Benefit Plan is a cafeteria plan under Section 125 of the Internal Revenue Code, alJowing a choice between cash and certain qualified benefits. Plan Year: The Plan year is the calendar year. Funding: Reimbursement account benefits are entirely self-funded by the employer. Medical and dental benefits are provided through insurance contracts. For questions or service of legal process contact the Plan Administrator at: City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 (612)782-2800 7 COBRA Continuation Notice Ve,y Important Notice On April 7, 1986, a Federal law was enacted (Public Law 99-272, Title X) requiring that most employers sponsoring group health plans offer employees and their families the opportunity for a temporary extension of health coverage ( called "continuation coverage") in certain instances where coverage under the plan would otherwise end. This notice is intended to inform you, in a summary fashion, of your rights and obligations under the continuation coverage provisions of the law. (Both you and your spouse should take the time to read this notice carefully). If you are an employee of City of Columbia Heights covered by the group medical plan and/or Health Care Reimbursement Piao you have a right to choose this continuation coverage if you lose your coverage because of a reduction in hours of employment or the termination of your employment (for reasons other than gross misconduct on your part), or if you are a retiree, because your employer has filed for Chapter 11 reorganization. If you are the spouse of an employee (or a retiree for reason 5 below) covered by the plans, you have the right to choose continuation coverage under the plans for any of the following five reasons: ( 1)The death of your spouse; (2)The termination of your spouse's employment (for reasons other than gross misconduct) or reduction in your spouse's hours of employment; (3)Divorce or legal separation from your spouse; (4)Your spouse becomes eligible for Medicare; or (5)Your spouse's employer files for Chapter 11 reorganization. In the case of a dependent child of an employee ( or a retiree for reason 6 below) covered by the plans, he or she has the right to continuation coverage if coverage is lost for any of the following six reasons: (1)Death of a parent; (2)The termination of a parent's employment (for reasons other than gross misconduct) or reduction in parent's hours of employment with City of Columbia Heights; (3)Parents' divorce or legal separation; (4 )A parent becomes eligible for Medicare; (5)The dependent ceases to be a "dependent child" under the plans; or (6)The parent's employer files for Chapter 11 reorganization. Under the law, the employee or a family member has the responsibility to inform City of Columbia Heights of a divorce, legal separation, or a child losing dependent status under the plans within 60 days of the qualifying event. City of Columbia Heights will be aware of the employee's death, termination of employment or reduction in hours, or Medicare eligibility. 8 When City of Columbia Heights is notified or becomes aware that one of these events has happened, City of Columbia Heights will in turn notify you that you have the right to choose continuation coverage. Under the law, you have at least 60 days from the date you would lose coverage because of one of the events described above to inform City of Columbia Heights that you want continuation cover�ge. If you do not choose continuation coverage, your group health insurance coverage will end. If you choose continuation coverage, City of Columbia Heights is required to give you coverage which, as of the time coverage is being provided, is identical to the coverage provided under the plans to similarly situated employees or family members. The law requires that you be afforded the opportunity to maintain continuation coverage for three years unless you lost group health coverage because of a termination of employment or reduction in hours. In that case, the required continuation coverage period is 18 months. If, during that 18 months· another event takes place that also entitles you to coverage, coverage may be extended. In no case may the total amount of continuation coverage be more than 36 months. If you are determined by the Social Security Administration to have been disabled at the time of termination of employment or reduction in hours, coverage may be continued for up to 29 months rather than 18 months. You must notify City of Columbia Heights within 60 days of the determination of your disability, but no later than the end of the 18-month period, that you wish to extend the coverage to 29 months. For each month after the 18th month, you may have to pay a premium of up to 150% of the cost of coverage for similarly situated employees. However, the law also provides that your continuation coverage may be cut short for any of the following reasons: (1)City of Columbia Heights no longer provides coverage to any of its employees; (2)The premium for your continuation coverage is not paid in a timely fashion; (3)You become covered under another group health plan which does not contain any exclusion or limitation with respect to a pre-existing condition; or ( 4)You become eligible for Medicare. You do not have to show that you are insurable to choose continuation coverage. However, under the law, you may have to pay a premium for your continuation coverage (up to 102% of the cost of coverage for similarly situated employees); you will have a grace period of at least 30 days to pay the premium. If a timely election is made after the date of the event that causes you to lose coverage, payments for coverage during the period preceding the election may be made within 45 days of the date of the election. The law also says that, at the end of the 18-month or three-year continuation period, you must be allowed to enroll in an individual conversion health plan provided under the group medical plan. If you have any questions about the Jaw, please contact City of Columbia Heights, 590 40th Avenue NE, Columbia Heights, MN 55421-3878. Also, if you have changed marital status, or you or your spouse have changed addresses, please notify City of Columbia Heights at the above address. 9 CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: COLUMBIA HEIGHTS BUSINESS CENTER BY: S. W. ANDERSON BY:� r'l ..f) NO: I,. H. DA TE: 02/04/93 HRA and City staff along with Mark Ruff of Publicorp held another meeting with Anoka County representatives to discuss the potential of changing the terms of the minimum assessment agreement on this property which would result in a lower market value on the property. Such a change would reflect a truer scenario as we know the true value of the property is substantially less than the minimum assessment agreement. Anoka County staff will not perform any of the studies and staff work necessary to accomplish our objective until the City Council takes an affirmative step to request the work. Steve Bubal of Holmes and Graven, who was also in attendance at the meeting, has prepared the attached resolution which will be adequate to activate the County work without making a commitment to Anoka County, to Sterling Capital or to any other entity. Staff recommends adoption of the resolution. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 93-__ ; Conditionally Approving Abatement of Estimated Market Value for Certain Real Property in the City. COUNCIL ACTION: RESOLUTION NO. THE CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION CONDITIONALLY APPROVING ABATEMENT OF ESTIMATED MARKET VALUE FOR CERTAIN REAL PROPERTY IN THE CITY BE IT RESOLVED by the City Council of the City of Columbia Heights Minnesota ( the II City") as follows: ' Section 1. Recitals. 1. 01. The Housing and Redevelopment Authority in and for the City ofColumbia Heights ("Authority") has undertaken the Downtown C. B. D. Revitalization Project ("Project") located in the City, pursuant to Minnesota Statutes, Sections 469 • 001 to 469 • 04 7 . 1. 02. The Authority previously entered into a Contract for PrivateRedevelopment and an Assessment Agreement with Terry Evenson related to development of an office building located within the Project at 3989 Central Avenue N.E. and known as the Columbia Heights Business Cent,ar ("CHBC"). 1.03. Zaidan Holdings, Inc. {"Redeveloper") has acquired the CHBC from Terry Evenson and has assumed the obligations of Terry Evenson under the original Assessment Agreement with respect to the CHBC. 1.04. Property taxes on the CHBC are delinquent beginning with the second half of taxes payable in 1990 and subsequently. 1. 05. Sterling Capital Resources, Inc. { 11 Sterling Capital 11) has proposed toacquire the CHBC from the Redeveloper, and in connection with that acquisition has requested that the Authority agree to modify certain terms of the Assessment Agreement in order facilitate payment of delinquent taxes and improve the future prospects for the CHB C . 1. 06. The Authority has considered the Sterling Capital proposal and is in theprocess of negotiating terms and conditions under which the Authority would consent to the modification of the Assessment Agreement. 1. 07. After consultation with Anoka County, the Authority has determinedthat the proposed modification of the Assessment Agreement would require an abatement of estimated market value pursuant to Minnesota Statutes, Section 375.192. Section 2. Abatement Conditionally Approved; Terms and Conditions. 2. 01 . The City Council has determined that it is in the best interest of theAuthority, the City and its residents that the Authority approve the abatement of estimated market value on the CHBC in accordance with the terms and conditions set forth herein. 2. 02. The City Council hereby approves abatement of estimated market valueof the CHBC, and real property taxes together with penalties and interest thereon 8.l1148312 CI.160-70 associated with such market value abatement, for the tax assessment years 1990, 1991, and 1992; provided that such approval is conditioned upon: (a)compliance by Sterling Capital with all the requirements of MinnesotaStatutes, Section 375.192; an � � ·J_ (b)execution by the ��nd S�erling Capital of an amendment to theAssessment Agreement reducing the minimum market value of the CHBC forthe above-referenced assessment years under terms satisfactory to theAuthority; and (c)certification of the amended Assessment Agreement by the AnokaCounty Assessor; and further provided that the amount of the abatement for each year shall be as specified in the modified Assessment Agreement. 2. 03. The City hereby requests Anoka County to assist the Authority andSterling Capital in determining estimated market values for the purposes of the amended Assessment Agreement and the related abatement. 2.04. Neither the City nor the Authority shall be obligated to approve and enter any amendment to the Assessment Agreement with Sterling Capital or the Redeveloper, and nothing in this resolution shall be construed to require the Authority or the City to approve any type of assistance to any person or entity in connection with the CHBC, nor shall this resolution be construed as vesting in any person or entity any cause of action against the Authority or the City arising from any failure to or refusal of the Authority or the City to approve a modified Assessment Agreement for the CHBC or otherwise assist that person or entity in connection with the CHB C. 2. 05. The City Manager is authorized and directed to transit a certified copyof this resolution to Anoka County, and to transmit an executed copy of the amended Assessment Agreement for the CHBC when and if such amendment is entered into. Approved by the City Council of the City of Columbia Heights this ___ day of_ ----' 1993. ATTEST: City Manager s.m,&312 0.160-70 Mayor 2 CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIG INA TING DEPARTMENT: CITY MGR NO: 6. CITY MANAGER'S APPROYAL ITEM: ORDINANCE 1259 TO VOID LAND SALE BY: S. W. ANDERSON B;:�:?J NO: "· r.DA TE: 02/04/93 On November 9 and November 23, 1993, the City Council held the first and second reading of Ordinance No. 1258 to accept the offer of $16,000 from Metro Exterior to purchase two lots which the City owns on 38th A venue NE. Because of the long delay in obtaining VA approval for the buyer of the house which was to have been built on the lots, the homebuyer has withdrawn their off er to purchase the house. Metro Exterior does not want to purchase the land without having a buyer. Metro Exterior requests that their $3,400 down payment be returned. This ordinance would void Ordinance 1258; and, thus, void the sale. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1259, Being an Ordinance Repealing Ordinance No. 1258, an Ordinance for the Sale of Certain Real Property for February 22, 1993. RECOMMENDED MOTION: Move to return the $3,400 down payment to Metro Exterior. COUNCIL ACTION: ORDINANCE NO. 1259 BEING AN ORDINANCE REPEALING ORDINANCE NO. 1258, AN ORDINANCE FOR THE SALE OF CERTAIN REAL PROPERTY The City of Columbia Heights does ordain: Section 1: Section 2: First Reading: Second Reading: Ordinance No. 1258, an ordinance for the sale of certain real property to Metro Exteriors is hereby repealed. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Date of Passage: Offered by: Seconded by: Roll Call: Donald J. Murzyn Jr., Mayor Jo-Anne Student, Council Secretary PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES FEBRUARY 2, 1993 PAGE 1 7.A . The February 2, 1993 Planning and Zoning Commission meeting was called to order at 7:10 p.m. Members present were Peterson and Szurek. Commissioner Larson was absent and Commissioner Deering has tendered her resignation. Also present was Evelyn Nygaard, Building/Zoning Administrator, and John Kalligher, representing the City Attorney's office. Because of an emergency, Commissioner Larson was unable to be in attendance until 8:00 p.m. Chairperson Szurek recessed until 8:00 p.m. when a quorum was present. The Planning and Zoning Commission was reconvened at 8:00 p.m. Members present were Larson, Peterson and Szurek. Motion by Larson, seconded by Peterson, to approve the minutes of the meeting of January 5, 1993 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: A.Public Hearing Conditional Use PermitCase #9302-01 Linder Greenhouses, Inc. RE: 4300 Central Avenue Columbia Heights, Mn. Ms. Nygaard presented the request of Pete Linder, Linder Greenhouses, Inc., for a Conditional Use Permit to allow the operation of a temporary garden center in the parking lot of Central Valu Mall. 4300 Central Avenue. The time period requeste�would be April 17, 1993 through June 10, 1993 with one additional week before for assembly a·nd stocking and one week after for removal from the lot. Ms. Nygaard indicated that a letter from the property owner, Kraus Anderson, was submitted granting their permission to Linder Greenhouses to utilize the proposed location as in prior years. Motion by Peterson, seoonde4 by Larson, to recommend to the City Council the approval of fhe Conditional Use Permit to allow the operation of a temporary garden center in the parking lot of Central Valu Mall, 4300 Central Avenue provided a $500 che€k is deposited with the City to assure removal of the building by the designated date. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 8, 1993. � . ·f. ll h a Jll a PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES FEBRUARY 2, 1993 PAGE 2 B.Public HearingConditional Use PermitCase #9302-02 -i!!!!!" ---c:: ;;; Luka Vidovic d/b/a Pizza Man RE: 2317 N.E. 37th Avenue Evelyn Nygaard presented the request of Mr. Vidovic for a Conditional Use Permit to allow the operation of a takeout and delivery pizza restaurant at 2317 N.E. 37th Place. She indicated that the business is an allowed use in the RB, Retail Business, District. A similar use operated from this space previously. Mr. Vidovic was present. Council Representative Peterson indicated that Mr. Vidovic should follow all applicable building codes for construction and health requirements for equipment installation and operation. Mr. Vidovic acknowleged in the affirmative. Motion by Larson, seconded by Peterson, to recommend to the City Council the approval of the Conµitional Use Permit to allow the operation of a delivery and takeout only pizza restaurant at 2317 N.E. 37th Place provided all requirements of the Building, Health and License Departments are fulfilled. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 8, 1993. C.Public HearingVariance Case #9302·-03 City of Columbia Heights RE: 4340 Central Avenue Columbia Heights, Mn. Ms. Nygaard presented the request of the City Liquor Department for a 52 square foot variance to allow a 152 square foot wall sign on the front of the existing Top Valu Liquor store at 4340 Central Avenue. Ms. Nygaard indicated that there is a hardship due to the distance the building is located from Central Avenue as well as the circumstances of being lower than Central Ave.nue. She stated that this is the only tenant without a variance for additional signage. Motion by Peterson, seconded by Szurek, to recommend to the City Council the approval of the 52 square foot variance to allow a wall sign of 152 square feet at 4340 Central Avenue due to the hardship of the distance the business is located frott Central Avenue and the additional circumstances of being at a lower elevation than Central Avenue. Roll Call: Larson-No; Peterson-Aye; Szurek-Aye. **THIS ITEM VILL APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 8, 1993. I :I� PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES FEBRUARY 2, 1993 PAGE 3 D.Public HearingVijrianceCase #9302-04 City of Columbia Heights RE: 2241 N.E. 37th Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of the City Liquor Department for a variance of 20 square feet on the amount of wall signage for the proposed liquor store at 2241 N.E. 37th Avenue. The sign would have a total of 120 square feet which includes the bars on either side of the letters. The additional signage is necessary because the building is at the rear of the lot and there is an intervening road between the site and the main thoroughfare of 37th Avenue. Commissioner Szurek asked if it was necessary that the bars be part If they were left off, there would be no need for a variance, stated that the City Staff making the variance request felt the necessary part of the sign. of the sign. Ms. Nygaard bars were a Commissioner Larson felt the Commission was making a dangerous response here related to City-owned property in granting variances. He also felt the City should be above that and work within the codes as an example to other commercial and retail establishments within the City. Motion by Peterson, seconded by Szurek, to recommend to the City Council the approval of the 20 square foot variance to allow a 120 square foot wall sign on the proposed City liquor store at 2241 N.E. 37th Avenue due to the hardship of the building set at the rear of the lot and due to an intervening road between the site and 37th Avenue. Roll Call: Larson-No; Peterson-Aye; Szurek-Aye. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 8, 1993. E.Public Hearing Variance Case #9302-05 Panelcraft, Inc. RE: 4756 N.E. 4th Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Panelcraft, Inc. for a variance of 7,5 feet to the required 25 foot front yard setback to allow the newly constructed ll'x12' covered porch to remain on the front of the house located at 4756 N.E. 4th Street. She explained that the contractor, Panelcraft, submitted a site plan for the proposed construction indicating a front yard of 30 feet from the edge of the proposed porch to the curb rather than the front prope,_rty line. The new porch is actually 17.5 feet from the front property line. She indicated that the house to the south sets 15.5 feet from the front property line. Councilrepresentative Peterson asked if the deck, landing and stairs adjacent to the new porch met setback requirements when they were built. Ms. Nygaard stated that under Section 9.104(6)(c)(ii) of the Zoning Ordinance, terraces, PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES FEBRUARY 2, 1993 PAGE 4 steps, uncovered porches and stoops are allowed in the front yard provided they do not extend above the height of the ground floor level of the principal building and do not extend more than 15 feet or one-half the required front yard, whichever is less. Commissioner Szurek questioned Ms. Nygaard as to why the encroachment was not caught at the plan review stage. Ms. Nygaard responded that the City requires a site plan indicating distance from the proposed structure to respective property lines. In this case, Panelcraft's drawing shows the distance to the curb, not the property line. Commissioner Szurek asked the contractor if he located property irons or had a Certificate of Survey to use as a guide. His response was that he usually asks the City for a survey, but in this case he did not. He also stated that most cities catch a mistake like this or come to the site before work is started. Commissioner Larson felt the addition did not fit the neighborhood. Mr. Altenbren, owner of the property, stated that some of his neighbors had contacted him regarding the public hearing notice from the City and didn't understand or see a problem and thought the porch looked good. Councilrepresentative Peterson felt that if the house to the south did not encroach into the setback already, the addition would have to comply and be removed. He also felt the contractor should have located the property markers or had a survey done before construction started. Discussion was held regarding criteria for a hardship to allow approval of the variance. It was felt that because the lot was narrow (37.3 feet), that created a hardship. Commissioner Szurek felt that the 4th Street address was confusing as the house actually faces 48th Avenue. Evelyn Nygaard explained that, when the house �as built, the only way the house could meet setback requirements was to designate the 4th Street side as the front of the house to meet the 25 foot front yard setback. Commissioner Larson inquired as to when the violation was first found. Evelyn Nygaard stated that a framing inspection was requested and when she got to the site, the job was completed except for some siding. Commissioner Larson also asked why the infraction wasn't realized at the footing inspection. Evelyn Nygaard stated that the Assistant Building Inspector conducted the footing inspection. Motion by Peterson, seconded by Szurek, to recommend to the City Council the approval of the 7.5 foot front yard setback variance to allow the construction of the ll'x12' covered porch at 4756 N.E. 4th Street due to the hardship of the narrowness of the lot. Roll Call: Larson-No; Peterson-Aye; Szurek-Aye. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 8, 1993. 1:1 PLANNING AND ZONING COMMISSION REGULAR MEETING -MINUTES FEBRUARY 2, 1993 PAGE 5 STAFF REPORTS: Evelyn Nygaa rc' informed the Commission of an inquiry today by a resident pe.rtaining to the location of the air cond,itioning condensing unit in the side yard. She indicated that a number of units have been installed in the side yard setback area frequently causing noise complaints as well as a problem with the direction the air is vented from the unit. She asked the Commission if these units should be allowed or prohibited from the setback area as well as setting a possible distance requirement from adjacent dwellings. Discussion followed. It was decided that the Commissioners think about the situation and submit suggestions for a resolve at the March Planning and Zoning meeting. Motion by Larson, seconded by Szurek, to adjourn the meeting at 8:40 p.m. Roll Call: Larson-Aye; Peterson-No; Szurek-Aye. Respectfully submitted, Kathryn Pepin Secretary to the Planning and Zoning Commission kp 'il I I 7l � � � ' rr----- CITY COUNCIL LETTER AGENDA SECTION: Communications NO: 7 ITEM: CUP, Linder Greenhouses, Inc. 7.A.lNO: Case #9302-01, 4300 Central Ave. Meeting of: February 8, 1993 ORIGINATING DEPT.: Planning & Zoning BY: Evelyn Nygaard ../--"'--I BY: DATE: Feb. 5, 1993 CITY MANAGER APPROVAL >1�-{Jt) The request of Linder Greenhouses, Inc. for a Conditional Use Permit to allow the operation of a temporary garden center in the parking lot of Rainbow Foods, 4300 Central Avenue, was reviewed by the Planning and Zoning Commission at their meeting of February 2, 1993. The time period requested would be April 17, 1993 through June 10, 1993 with one additional week before for assembly and stocking and one week after for removal from the lot. A copy of a letter from Kraus Anderson, pr:operty owners, is attached granting Linder Greenhouses, Inc. permission to utilize the proposed location as in prior years. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit provided a $500 check is deposited with the City to assure removal of the building by the designated date. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for Linders Greenhouses, Inc. to operate a temporary garden center in the parking lot of 4300 Central Avenue from April 10 through June 17, 1993 provided a $500 check is deposited with the City to assure removal of the building by the designated date. COUNCIL ACTION: � ,-- CITY OF co��MBIA HEIGHTS Application For: RezoningVariance Privacy Fence Conditional Use Permit X:Subdivision Approval Site Plan Approval Other Application Date: s�A½J S 1 \C\C\"2> Case No: CJ j(),� -Q )I Fee: .c:;o oO-Date Paid ,-,�°7d-- Receipt No: '.;;>ffi...c> 'd:::-, 1.Street Address of Subject Property: �� \Lf\t l)J N\AL\ -A!()() C.fu:J:Ii&L 2.Legal Description of Subject Property:A'Ci., tJ • E 3.Applicant:4.OWner: Name: LAb\:DiyS l.,i[�Si'D \te,K;, Address :·ns 'y.J. "'-'+filt>c.x it, ?4TL�&.,L 55//7I Phone: A,�'6 ··li) \) S<o � -��pb, Name: �� -MOftL'4J l,U(.. Address: S13 S, 'i,rn 'fu::. Phone: N\t'� ; �..i ��'6'b'2 -il4 1 · R t · Q6'i.MA4S.St,rn :,-0 ,. \ e;Rfij.9Jt. A ti\ uJ., CJ\IDiiti C::i w::rii,l,5.Description of eques • � l UJ-njfl HiilJi. \il \<\<\,:,' A ft,'-' n \ cc crn,w . w i, . t\B':4 ti. � "'"i llli2Mrr: �iiQ\l'iS:pii) \qcu \ \,:fl1. -Ui,,,LQr:ot>tJ AL V,> I 6.Z oning: Applicable City Ordinance Number ___________ Section _____________ Present Zoning __________________ Proposed Z oning, ___________ _ Present Use ___________________ Proposed Use ____________ _ 7.Reason for Request: QIQ,N\l';f;1Q,J :::to l.t)u:q[, AN,. �ri-ox 1A1 )c sc' MLKI' Caw.0uJ � Wm+ f\ 26x.2C 1 8n':P&ttiu) O\SQLA':I N-nA « �)�\t-,H;:$ Dtr1:t$, Ar�''== \7 7J\£&J ,.)J,-... UL 20 :± l Wfii.(. e,tfcyr. � � R>e-. �ffM-�L,'f "-�tii oo·�tJ S.Ezhibits Submitted (maps, diagrams, etc.) __________________ _ 9.Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be�rdance vi� the Ordinances of the City of Columbia Heightsand the laws of t�e State of Mlnneso Date: \ \t; \�2>.. Taken B�I@. ... :��--- � --I . KRAUS-ANDERSON REALTY COMPANY Development • Leasing • Management January 7, 1993 City of Columbia Heights Planning and Zoning Commission and City Council 590 -40th Avenue N.E. Columbia Heights, MN 55421-3878 RE: Linder's Greenhouse Operation Dear Planning Commission and City Council Members: The owners and Kraus-Anderson Realty Company, the managers, conditionally consent to the temporary use of a portable greenhouse in the parking lot of the property located at 4300-4360 Central Avenue N.E., commonly known as Central Valu Center. As a condition, Linders' would have to obtain a conditional use permit from the City of Columbia Heights. Linder•s has run an excellent operation during April and May of 1992. The greenhouse used approximately 30 parking spaces in a little-used area of the parking lot with no negative parking impact. We are confident that Linder•s will run a similar operation during Spring of 1993. Sincerely, KRAtrs;ANDERSON REALTY COMPANY I -2,""-� Jo� Finn Director of PropertiesV I/ J_F/dlp cc: P. Linder 523 South Ei ghth Street • Mi nneapo lis, MN 55404-1078 • 612/332-1241 • FAX 612/332-8940 WI IOU:SALE GREEN I IOUSES ( 1rrIcE 7.75 W. WltEELOCK f'J<WY. ST. PAUL, Mlt'-lt-.1. 55117 ,, 12-'108-6717 .1 -------,:- RETAIL GARDEN CENTER 270 W. LARPENTEUR AVE. sr. rAUL, MINN. 55117 612--488-1927 w z w� "0 .., � ...... ti ,• --!-aam-....... HI N.:114 .. I.. 2 I , 111.:aOI ol ) 11.laa OI --1 i- .... ..., ... , ,. , , ,,r-,. ,_,, ,-� ;�• / 4 II.IOI ot �pi �-I; � �.1.. .. '1 -: :. I . / p w �, I / "I I/ / i��i �� --........: .1/ /Vli��-11 �x��, 1 � � � !�� t� � --... = ��%� : i��1:·· -:,.-('., � /� � � � � �� * �� I location map I site information GAOSS SITE AREA ... 1.407 SF I GAOSS BUILDING AREA 1211. IIIO SF UASAIIL.£ AREA 1211, 183 SF PIUIKING SMCES PROVIDED 838 site plan ====. � n c::"\1r V lb�. 010 25 50 1li 100 CENTRAL AV� N.� R.b� � central value. mall r.f!f Kit.Aus-ANDERSON REALTYail DEVELOPMENT. LEASING • MANAGEMENTcentral ave.columbia heights, minnesota t'l >< =... = i-, > CITY COUNCIL LETTER Meeting of: February 8, 1993 -u AGENDA SECTION: Communications ORIGINATING DEPT.: J l CITY MANAGER NO: 7 Planning & Zoning APPROVAL ITEM: CUP, Luka Vidovic d/b/a Pizza Man BY: Evelyn Nygaard. t.,..--BY: )� ,.A.2. NO: Case #9302-02, 2317 N.E. 37th Place DATE: February 5, 1993 : IJ, � ')-c.{-1) The request of Luka Vidovic for a Conditional Use Permit to allow the operation of a carry out and delivery pizza restaurant at 2317 N.E. 37th Place to be known as Pizza Man was reviewed by the Planning and Zoning Commission at their meeting of February 2, 1993. The proposed use is allowed in the Retail Business District. The building is existing. The County Health Department and the Building Department will be inspecting the business for code compliance. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit as requested provided all requirements of the Building, Health and License Departments are fulfilled. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operation of the carry out and delivery pizza restaurant at 2317 N.E. 37th Place provided all requirements of the Building, Health and License Departments are fulfilled. COUNCIL ACTION: " CITY OF COLIJMBIA HEIGHTS Application For: Application Date: "/2 . .3 /2 ?RezoningVariance Privacy Fence Conditional Use Permit :Js::Subdivision Approval Site Plan Approval Other Case No: L/3 {)d-c>� Fee:<f/;;lf'fi:J. 621Date Paid ½z /_z3 Receipt No: .3 0 g< ;:3 z/ 1.Street Address of Subject Property1 �P,/+, �r /9V� �-Oo.Ult...lf�.,,:p 2.Legal Description of Subject Property: _______________________ _ 3. 5. Applicant: L i-1 A" I/, ,T AJt!- Name: J_ U/44 yi·d o"-1 ic o / r;/ A I f:z tr7 /i!/JN v Address: 4 l: 24 <2L � c:,v Le·/4;: Tl.!-l�1L 77 OR�vfaL�. -sitRPhone: '?-OZ/f, ::, . _ JI· Description of Request: &2�<l?c2 <--tL '7 4.Owners Name: �e/<:; ;!JJ:1;:f Address: cf.? If 5 7 /'J?(,/e u-::-_ Phone: Ss4 .lo r�-U4<s ( £:nJ=· ii.Zoning: Applicable City Ordinance Number ___________ Section ____________ _ Present Zoning, _________________ Proposed Zoning, __________ _ .Present Use ___________________ Proposed Use. ___________ _ 7.lteason for Request: /Jt"".224 .D o c;,·�y"I)' C/<J(ly Q.,;."1( aa.2t<&M1ifI I B.Exhibits Submitted (maps, diagrams, etc.) ______________________ _ 9.Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heightsand the laws of the State ��a. ·, Signature of Applicant, �� -Date, �lz-� Taken By: __ t;t;!.....�---- . ---······ r-· ,::;.,,,.:."'.I.� ------------------. � .- �I ...... ,.,-,"' CITY COUNCIL LETTER Meeting of: February ;8, 1993 AGENDA SECTION: Communications NO: 7 ORIGINATING DEPT.: Planning and Zoning ITEM: Variance, City of Columbia Heights I BY: Evelyn Nygaarde,?--I BY: NO: Case #9302-03 7.A.3. DATE: February 5, 1993 CITY MANAGER APPROVAL The request by the City Liquor Department for a variance of 52 square feet to allow a 152 square foot wall sign on the front of the existing Top Valu Liquor store at 4340 Central Avenue was reviewed by the Planning and Zoning Commission at their meeting of February 2, 1993. Section 9.117A(10)(b)(i) of the Sign Ordinance states •any number of wall signs on any side of a building not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Provided, howeve�, that if a parcel of land on which a building is located directly abuts residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel". Section 9.1J.7A(l0) (c) (i) of the Sign Ordinance states "total signage shall not exceed two sguare feet for each front foot of building or structure. In the case of multiple occupancy, the wall surface for each tenant, user or owner shall include only the surface area on the exteriar facade of the premises occupied by such tenant, user or owner". Variances were granted for Rainbow Foods at 4300 Central Avenue, for 439 square feet of additional signage; variance approved for Central Valu Mall on the north side along 44th Avenue of a maximum of 500 square feet with 100 s.f. per business and a maximum of five signs; variance approved for C.O.,M.B., 4330 Central Avenue (currently vacant) for 100 s. f. additional wa11 signage; variance approved for Val greens, 4350 Central Avenue, of 58 s. f. additional wall signage; variance approved for Prime Design, 4360 Central Avenue, of 15 s.f. of additional signage with no signs allowed on the north side of the buiding. A hardship due to the distance the business is located from Central Avenue and the additional circumstanc es of being lower than Central Avenue would indicate that this variance should be granted. This is the only tenant space in the complex that lacks a variance for signage. The Planning and Zoning Commission voted two to one to recommend approval of this variance. RECOMMENDED MOTION: Move to approve the request for a 52 square foot variance to allow a 152 square foot wall sign for Top Valu Liquor, 4340 Central Avenue. COUNCIL ACTION: ,. - CITY OF COLOMBIA HEIGHTS ·Application For: Rezoning Variance � Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date 1 ;-,J/ -2 '3 Case No: q302,-3 Fee: (A)4-d Date Paid. ___ _ Receipt No: _________ _ 1.Street Address of Subject Property: 7'.::3: </0 � 2.Legal Description of Subject Property, _____________________ _ .3. Applicant, 4.Owner: 5. 6. Name: 02A oJ U rf:h Name: ______________ _ Address: ------------------Address: ____________ _ Phone: ___________________ _ Phone: -------------- Description of Request: �e �J 5:;L e 1 /::!./ �7Y , � -Ai /!-' / id::\ L-7;;C..-r -= I 5-� �7,.__ � � � Zoning: Applicable City Ordinance Number ___________ Section ____________ _ Present Zoning, __________________ Proposed Zoning,_�--------- Pr esent Use ___________________ Proposed Use. ____________ _ 7.tteason for Request: � � -C. I ¼-:ut&A. ) tiJc:=? iJ& .f: '(' e-- �;) ,M � 8.Ezhibits Submitted (maps, diagrams, etc.) ______________________ _ 9.Acknowledgment and Signature: The undersigned hereby represents upon all of thepenalties of law, for the purpose of inducing the City .of Columbia Heights to take theaction herein requested, that all statements herein are true and that all work hereinmentioned will be done in accordance with the Ordinances of the City of Columbia Heightsand the laws of the State of Minnesota. Signature of Applicant: f'_,..7/y � Date: / -.,1 1 -L3 Taken By: ______ _ l'nit liLJ:U.Kt!l,I on t!.1.Lllt!l" b��"' u.1.' L.Ut: ,U:•1-Lt:.L.LU� I.vi.•• ... v· ......... u.,; ........... A ..... discussed on the phone, these could either be omitted or some sort of architectural embellishment used instead. The Top Valu sign on the 4340 c tral Avenue store has only letter signage. If lighted as part of the t would be over what is allowed by 20 square feet. in the CBD, Central Busineu District. The exi sign was erected prior to obtaining a permit. Permit application and dr ng submitted show a sign 24'x6' or 144 square feet. The inspection card ha he 144 square fe crossed out-and 12S square feet written in. The total allowed signage d be 2 times the actual front foot of the space which feet for a tota 100 square feet. An additional eight squar eet of signage are on the free ing area identification sign. e allowed signage is 100 square feet. Existing signage is eithe 33 square feet (125 wall sign plus 8 s.f. on pylon) or 152 square feet (144 wall sign plus 8 s.f. pylon). The sign would need to be measured to determine how much of a variance is needed. Variances vere granted for Rainbow Foods at 4300 Central Avenue, 439 square feet of additional signage: variance approved for Central Valu Hall on north side along 44th Avenue of a maximum of S00 square feet with 100 s. f. per business and a maximum of five signs: variance approved forC.O.M.B., 4330 Central Ave.(currently vacant), for 100 s.f. additionalwall signage: variance approved for Valgreens, 43S0 Central Avenue, of S8s. f. additional wall signage: variance approved for Prime Design, . 4360Central Avenue, of 1S square feet of additional wall signage with no signs � 0-----'CA..,., >\_£\_,t:,l-.... �¼_(.i � � ' "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER ......... , _______ ,..... ____ _,,,,....� CITY COUNCIL LETTER AGENDA SECTION: Communications NO: 7 ITEM: Variance, City of Columbia Heights NO: Case #9302-04 7. A.L/. Meeting of: February 8, 1993 ORIGINATING DEPT.: Planning and Zoning BY: Evelyn Nygaard.,> DATE: February 5, 1993 CITY MANAGER APPROVAL BY: <;w�-qJ J� \ The request of the City Liquor Department for a variance of 20 square feet to allow a total of 120 s.f. of wall signage for the proposed liquor store at 2241 N.E. 37th Avenue was reviewed by the Planning and Zoning Commission at their meeting of February 2, 1993. Additional signage is needed due to the hardship of being located at the rear of the lot with an intervening road between the site and the main thoroughfare (37th Avenue). The Planning and Zoning Commission voted two to one to recommend approval of the additional signage due to the hardship of the location. RECOMMENDED MOTION: Move to approve a variance of 20 square feet to allow a total of 120 square feet of wall signage due to the hardship of the location for Top Valu Liquor at 2241 N.E. 37th Avenue. COUNCIL ACTION: ,. ----- CITY OF COLUMBIA HEIGHTS Application For: Rezoning _ Variance _LS:_ Privacy Fence Conditional Use PermitSubdivision ApprovalSite Plan Approval Other Application Date: / -d-/-'I 5 Case No: 9 3 0 2 -J Fee: p..1�P Date Paid. ___ _ lleceipt No: _________ _ 1.Street Address of Subject Property:2-:;t y / 57'*'-0-:zb->::: - 2.Legal Description of Subject Property: _____________________ _ 3.Applicant:4.Owner: liame: �i �� ¥ Address: -----------------Name: _______________ _ Address: ___________ _ .Phone: ------------------Phone: _____________ _ r � .5. Description of Request: � '-<> <.g_Q � � +O r;ef £,. 7. B. 9. Zoning: Section Applicable City Ordinance Number -------------------------- Present Zoning , __________________ Proposed Zoning, __________ _ Present Use ____________________ Proposed Use ____________ _ 1eason for Request: Exhibits Submitted (maps. diagrams. etc.) ______________________ _ Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested. that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minnesota. Signature of Applicant, f 4� Date: 1-21-f,1 Taken By: _______ _ CITY COUNCIL LETTER Meeting of: February 8, 1993 AGENDA SECTION: Communications ORIGINATING DEPT.: -r CITY MANAGER NO: 7 Planning & Zoning APPROVAL ITEM: Variance, Panelcraft, Inc. BY: Evelyn Nygaard� BY: S' wr't __q 3 ,. A. 5. NO: Case #9302-05, 4756 N.E. 4th Street DATE: February 5, 1993 J-� - A request by Panelcraft, Inc. for a 7.5 foot front yard setback variance to the required 25 foot setback to allow the newly built porch with hot tub to remain on the front of the house located at 4756 N.E. 4th Street was reviewed by the Planning and Zoning Commission at their meeting of February 2, 1993. The new porch is located 17.5 feet from the front lot line. The house to the south is 15.5 feet from the front lot line. This lot is only 37.3 feet wide and, because it is located on the corner, it must maintain a ten foot setback from the side street. Due to the narrowness of the lot, the Planning and Zoning Commission voted two to one to recommend approval for the 7.5 foot front yard setback variance to the required front setback. RECOMMENDED MOTION: Move to approve the request for a front yard setback variance of 7.5 feet to the required front setback for the property located at 4756 N.E. 4th Street. COUNCIL ACTION: ul] r Application For: Rezoning Variance -::7 Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other CITY OF c£uMBIA HEIGHTS Application Date: / /4 .;z /4 3 Case No: q..,3 0 ;;.,' -0£ . � Fee:.P o<S-t1ZJ Date Paid ¼�&3 Receipt No: 3 () e3l:3 1.Street Address of Subject Property a 4156 4-rfi ST. j\lf .... 2.Legal Description of Subject Property:. ______________________ _ .3. Applkaftt: O�Jr,Js;:-_c.._ Name: f\L. --re-·�t:J BP'-�<' 1';4 Address: /.t] St:.> 4TH sr. Phone: S,··ll -7 3(.. ?- ur� 4-�·:A(Pt-1 c,-J<1 Name: fA N f(_.C{<J.. f--(' Address : 7/ ( t$ SJJc .. w: ..... o.Jv �v-S.7� ?;5yo<o Phone: 7'l-t--4-z� s.Description of Request: LIA.�] :'-.f)C{, 0� 1. S' ff,otJ'( 'Jf'� eAc--1<.., 6.Zoning: Applicable City Ordinance Number ___________ Section. ____________ _ Present Zoning, __________________ Proposed Zoning, __________ _ Fresent Use ___________________ Proposed Use ____________ _ 7.Reason for Request:fL-L-o..,.) Nf_,tJv'( f:;tJ,<.:( P6f�:H IQ $r£.J1Nl'j 8.Ezhibits Submitted (maps, diagrams, etc.) ______________________ _ 9.Acknowledgment and Signature: The undersigned hereby represents upon all of thepenalties of law, for the purpose of inducing the City of Columbia Heights to take theaction herein requested, that all statements herein are true and that all work hereinmentioned will be done in accordance with the Ordinances of the City of Columbia Heights Signature of Applicant: �· ,� Date: / /2,2,/9'3 and the laws of the Statl\ o1 Minne�o a.#fa • J 7 Taken By: ______ _ ... � ( (S) (S) .,O. I � �-'{ :"'.Y1� UJ C, g_� a: S'>t?V � J.t?'5 0. l� �� -1-·· I g,-z_ ,z,,. rI • 0 VI\ 1 �::a·N :.L C!p .ttJ.� � 0, 1, t\ ,_, � � -,,.. -� ,al 0 \" --t- .. ':,J .. °" (J\ lJ\ \J ll\ )v --' t-J � \J I � � .. �I"\ � ' "'\ I � "' I f .. t-'/ / "\ IIL -J ";Ji)�� 'I\ ", a: I I t O'. -i 1 I fu:r_J IUJ > z �-�*'J.-iV a: .. .. %L-v ----·""2£.L.-V n. �l..-v "l�L� 9-vl..-v O?l-V E 0 O'. IL m ' CS).. m 1t (') m N N i:c z a: � -, ..., f p APPRQVED ,:,.'l Ur.•1oil/\ Hi.:IGH :i I UILUll'I(; IN:il'tCrOR Nll CHANGES LOWED WITHOUTFURTHER APPROVAL. r • ------.--U\A---�-__ --77 ( Hov.s.e-,.) I \. . CITY Al'i':m1.T[) rl.AMS �:usr REMAIN ON .1 (.!J 1:11:, 1 1 :Ti!l. T!::: IN·.'.?EC',Oi1'S i:MAL MF::t-·:;.L I:;, GIVEN ON THE-...-: WOflK .. - .s,7:-� _f'kf--N (9 S.<:.,,.\-lf...: Yi.-� 1•-0� e,us.-ro�� : AL,.T�"'I!-� AP.P&i-$S:-: 47 5'"� 4--n+ {;,_ t-,l� C.O� 13,\� HT. s , M� P'H� 5-, 1.:. 7362- C..OtJ:f&Ac..a"or:...: PANE-L-C"-"F,- -�N �'(; -� ·_r.-t ... 1Nt:>0N"'p No-r�; ��IS11NG-D� 1 l-Al--lt:-il NG f.ST'AIR�-B�U-T'-f"c::» CoPIL-··-· NOVE-MC!le,..p.. '°'C\Q �-( PANe-L-C-.f'AFj' ' ' CERTIFICATE OF SURV�Y M/CROF/LMEO---v.�- FOR K-E CJ:?N�T. ---r K1,,,,(TH SURVEYING IN{. -1-q.1l"UIUT C[RTIFT THAT THIS IUIIVIY, PL.AN, OR lltf'OIIT WAI PIIEMIIIG IT M[ OR UNDH MT OrtCT IUHIIVIIIC)f(_ AND T AT I AM A DULY 4002 JEFFERSON STREET H.E. COLUMBIA HEIGHTS MINNESOTA 55421 �£RED L.A,C,� RY[TOII U Cit TH 0 ,THE ITATE OF MINNESOTA. -... t.. \J I � 51l•TH•IHt DATE -, .. 2\-fzJ SCALE I"• 7-0' ... • .L.....:- MINNESOTA REGISTRATION NO. )�1 l°:;) 14\ 5, S 0 • IRON MONUMENT "¥�� fdl,v.. �I.A�� O-=c;y..�'T1� et..i'l, � ... �.�.:-:.::,�·,l.lH �;; :'.o'T'I-\ '\ 4� �,. ELe\JA"Tio-...L; 1.s.:..�(c.,.,. .... ., t,•,-Y'"') ,o?o� a.�11..: �\S\,� ( )-:.?.zDP�o \' 0'c,A°';:le.l'\'-t,l'"t �LOOP.. � � �c:.A\ � \:. .9I \4,,7 �= ��If-I � ---··1· --·---,-/ I I ,• ·�·1,---, '°"-re:,''"' �'J'E �-'c:... �l'H=CoO' -------�� -��-� -----------'-,--' T.c.,-, \1"'"1 ,0';. 1 .. ---I :;:• .fi\��·�, :,�· r: ·� � �-:�.-: V : 1�8:c\'?��'?O�E,_'t>ISO:i ----:-lt-=----�=>- \�O."-\'::, 1 f.;:i.--,��'o_.:,�' 1 1 5 It I b�ll,,Je_\1-,Jl:a...'{'{j -i.� -��-�";�; Id l I 7 • I l!) oJ . / r�... rJ U'l I ,.� I -�----� .,I '<.l .., --1 '"' : r'1 I ...._, J)" I "-,/ ...J,,11' 1' I , /-----� 111 � �,---------; -z."4. \SD, _,s;.o 1l I�\ ,,, �---�-0 -:: -.(�WALE "'··= ---�.:.x.:..�---� --�o.o-· ..r't,11 ,., ·-----1 1 r'1<-i ' \ � . "'c:.:, 1 ) ,--1 · �\'-\1.,-;,; l°Y)t I ---- iJ .(� I r---------t-----, -----I I ,----. 1-------�,.....,!��,"1':i� +' � ... ;n, ,----, ,--- � ,-, "'' . I '::1� , o, I .,_, I • e-1-,_--_ "t.�. ... \, t.\'o."',') J '"--'"' . t-: � �� r J> ..1 1, � 1·'.r:: '"'• ;•�, r,-1., I tr I ·;'·r,:r,I )ii I � 1 1 )t". 'I��. e.':, ,.-> "'-. '-\ ---- I 4£> 0 I -/ ;' t I -.. �,JI, , .... , I � ' I:) . � -t_ ',.,�� : � ; Ir·;-J /��--()_•��:.s.:1.:, I I • H-,-�---,..-11 ! • • •• r>-0 I 4-"'1� I: I: 0 I � ,J •'. r -:f I (7 .; I ..-----� l J I ," ' -------� ) I ' 1:-r,--:. tio,;,t:., � oc. 1\Jf..W ,),.,'f " I "'1--�-� --"",�-i_ _J "t. ,:\ � � ·, ""� d r, " �w0..1:-1 C>�Y'\' �3 � n ·•\'e}h1 \:._ 0 ' \ ' � '-0 c_ � '-\ \ A" Q. . �5 + bQ.. �o � "-'< � �,:,...., � "-, Re.\-a'.&n�� wa..\\ h��--j . bcz.. C\Q.C.e �':,OJ"'j oJj -+�(2. 5�-t� �r�r-k\ 'f"�Y'\"'\O'IQ.d o..nd J:i,..,.�Q'w(...r:,,..., C...0'\.l."'N.,'( \ r�\o...c..C?-d w�-+h ""'-'N�'E�O, ""'· �b. <o13--572-u � \ , f\R. "-a � ro\' � d.A. cover �m-�oo\.·, "jC:> a,,nd � Y-��n t rl.l.X"\-o.ff onto a.dj o.c.e.n� pr 0�<2,r-t 'i. -tzd 1 ··i:_"'\ -'C..· OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION FEBRUARY 1, 1993 The meeting was called to order at 7 :00 P .M. I.ROLL CALL 7.5 ,,,,., -t-'lfes� No2',h ¾.r� c�pl?orft... 'S.. .C.'l) ,, Present: Carlson, Oerkin, Davitt, Goodman, Mark Winson, Public Works Director/City Engineer and Dave Mawhorter, Police Chief Il. APPROVAL OF JANUARY 4, 1993 MINUTES Motion by Goodman, seconded by Clerkin, to approve the minutes of January 4, 1993. Roll Call: All ayes. IIl. OLD BUSINESS None IV.OTHER OLD BUSINESS None V.NEW BUSINESS A.REQUEST FROM ST. MATTHEW'S LUTHERAN CHURCH, TO INSTALL "HA.i.�"DICAPPED PARKING ONLY" SIGNS ALONG THE EAST SIDE OF WASIIlNGTON ST. FROM 41ST AVE. TO THE ENTRANCE OF THE PARKING LOT ON THE NORm SIDE. THEY ALSO REQUESTED "NO PARKING" SIGNS BE INST.AI .J ,ED ON THE WEST SIDE OF WASHINGTON ST. IN THE SAME AREA. Mr. Olson, Building Committee Chairman of St Matthew's Lutheran Church is requesting "Handicapped Parking Only" signs along the east side of Washington St. from 41st Ave. to the entrance of the parking lot on the north side. They have just completed a large remodeling project to make the church facilities handicapped accessible. He is also requesting "No Parking" signs on the west side of Washington St. in the same area. Discussion was held as to whether a Public Hearing would be necessary. Staff felt it wouldn't be necessary as there is already no parking on Washington St. Commissioner Clerkin wondered if the church had taken r=----;;: = c:::. E::f,; ---�--�---------------��-h--�-�---------.. • ;b II n � II OFFICIAL PROCEEDINGS COLUMBIA HEIGHfS TRAFFIC COMMISSION FEBRUARY 1, 1993 PAGE2 VI. B. into consideration the fact that making the east side of Washington St. "Handicapped Only" would mean losing a drop off spot in front of the church for1>arishioners. Staff explained that currently there is No Parking on that side of the street and it ba,S been used as a drop off spot The handicapped parking would be there all the time, not just on Sundays. Commission members discussed whether parking on the west side of Washington should be limited to Sundays only. Motion by Goodman, seconded by Carlson, to recommend that the Oty Council install "Handicapped Parking Only" signs on the east side of Washington St. from 41 st Ave. to the entrance to the parking lot on the north side of the building and "No Parking" signs be installed on the west side of Washington St. in the same area. Roll Call: All ayes. LETTER FROM MR. MERLE D. PETERSON REGARDING TRAFFIC CONCERNS ON STINSON BL VD. BETWEEN 38Tii AND 39Tii A VE. Mr. Peterson sent a letter to the City regarding his concerns about traffic in the 3800 block of Stinson Blvd. Mr. Peterson is suggesting that the City stripe a bike lane on the west side of Stinson Blvd. to dissuade motorists from using the parking lane as a driving lane. CUITently the City does not provide dedicated bike lanes. Staff is suggesting that the parking lane be striped with a continuous white line as has been done in other portions of the City. Mr. Winson explained to Mr. Peterson that the City has supplied the State with a pedestrian gap study in an effort to get State funding for such a pedestrian signal. It is quite certain that a Cub Store is going in at Apache which will result in sufficient traffic to warrant a signal at 38th and Stinson. Staff feels that the striping of a stretch along Stinson will dissuade people from driving in that lane and recommended striping be done. Motion by Carlson, seconded by Goodman, to recommend to the Oty Council that the southbound lane of Stinson Blvd. from 40th Ave. to 37th Place be striped. Roll Call: All ayes. OTHER NEW BUSINESS None OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION FEBRUARY 1, 1993 PAGE 3 VII.REPORTS A.CITY ENGINEER Mr. Winson received a call from a resident who wants to have a traffic signal installed on 39th and Central. The resident has called the State and they have referred him to the City. Mark suggested he send a letter stating his concerns to the Traffic Commission. As of now we have not received one. Mr. Winson proposed changing the Traffic Commission Meetings from monthly to as needed. During the winter months fewer agenda items come in and it doesn't make sense to hold a half hour meeting for items that can wait Commission members agreed and suggested that as items come in, the Public Works Director and Police Chief can determine whether they are items that need immediate attention or can wait until a future meeting. B.POLICE CHIEF None C.OTHER COMMISSIONERS Mr. Clerkin advised Commission members that several applications have come in for the vacant position on the Commission. City Council will be reviewing them. Mr. Carlson brought up the issue on 37th and Central about no parking on the railroad tracks. Mark Winson will check to see if the City has a sign up at the tracks that says "No Parking". Mr. Davitt announced that he would be resigning his position on the Traffic Commission as of April 1, 1993. omcIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION FEBRUARY 1, 1993 PAGE4 VIII.ADJOURNMENT Motion by Clerkin, seconded by Goodman, to adjourn the meeting at 7:35 P.M. -�� t"Baker Traffic Commission Secretary ·�=---=--------=----� - CITY COUNCIL LETIER AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: NO. 7 PUBLIC WORKS ITEM: REQUEST FOR "HANDICAPPED PARKING BY: M. Winson M � ONLY" AND "NO PARKING" SIGNS ON DATE: 2/3/93 NO. 41ST A VE. AND WASIIlNGTON ST. 7. {3, /. - Meeting of:.--=2�{8:i.a:19:.::.3_-=---=--�-- CITY MANAGER BY: �iJ DATE: J.�) .-� 3 A request has been made by SL Matthew's Lutheran Church to install "Handicapped Parking Only" signs along the east side of Washington St. from 41st Ave. to the entrance of the parking lot on the north side. They have also requested "No Parking" signs be installed on the west side of Washington SL in the same area. Staff recommends that this request be approved. RECOMMENDED MOTION: Move to install "Handicapped Parking Only" signs on the east side of Washington St. from 41st Ave. to the parking lot on the north side and install "No Parking" signs on the west side of Washington St. in the same area based on the recommendation of the Traffic Commission. MAW:jb 93-060 COUNCIL ACTION: �v��I� ST.RECE WILLIAM H. OTTE Senior Pastor PAUL J. ALDRICH Assoicate Pastor DR. HAROLD OTTE Visitation Pastor POLL V WEGNER Director of Christian Education CAROL BLASE Coordinator of Music MARSHA SHAW Administrative Seaetary PAT ROSENBERG Coordinator of Lay Ministry MATTHEW LUTHERAN CHURCH JAN O 7 1993 Pubiic Works Dept. Missouri Synod• 4101 Washington Street N.E., Minneapolis, Minnesota 55421 • Phone (612) 788-9427 January 5, 1993 Traffic Commission Joanne Baker 637 -38th Avenue NE Columbia Heights� MN 55421 Dear Ms. Baker, We have just completed a large remodeling project to make our facility handicapped accessible. As part of this project we are requesting the Traffic Commission to install 'Handicapped Parking Only' signs along the entire front of the church on the east side of Washington Street from 41st Avenue to the entrance to the parking lot on the North side of our building. We would also request 'No Parking' signs be installed on the West side of Washington Street in the same area, to accomodate the new 'Handicapped Parking' on the other side of the street. Please contact me at my work #784-7543 if you have any questions. Thank-you (tttL di� Don Olson Building Committee Chairman L----==-=--:--:--� .... , __ ·-· .... _ ... ·--··· u No PIIP.KtN6A-N� 1//11£ 11 ------____,,,. ------,, i I I I ' --E ·-·. --� -- --,,, ... -� ..... -·--... ·-- CITY COUNCIL LEITER Meeting of:.-=2/=8f)=3::......--- AGENDA SECTION: COMMUNICATIONS :::, ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS �� BY: M. Winson � �ITEM: REQUEST TO STRIPE SOUTIIBOUND BY=nJ,. >-'l�I NO. LANE OF STINSON BLVD. FROM DA TE: 2/3/93 D� 40TH A VE. TO 37TH PLACE 7.e.2.� o;;i D ·-� ---- A request has been made to stripe a bike lane on the west side of Stinson Blvd. to dissuade motorists from using the parking lane as a driving lane. As the City does not provide dedicated bike lanes, staff is recommending that the parking lane be striped with a continuous white line as has been done in other portions of the City. RECOMMENDED MOTION: Move to stripe the southbound lane of Stinson Blvd. from 40th Ave. to 37th Place based on the recommendation of the Traffic Commission. MAW:jb 93-061 COUNCIL ACTION: December 29, 1992 Bill Hollum Park and Recreation Commission Chairman John Murzyn Hall 530 Mill St. Columbia Hts. Mn 55421 Dear Sir: rn Now that the semaphore has been installed at the intersecti on of 37th and Stinson Blvd. NE, I would like to bring to your attention concerns of mine particularly involving the traffic that is south bound on the 3800 block of Stinson Blvd. As a resident of this area for the past 7 years and one who utilizes the city bus lines I would like to inform you that the southbound traffic is tr�ing to make Stinson Blvd. into a 2 lane southbound road. One concern I have with this is that there are no sidewalks on the west side of Stinson and people have to walk in the st reet. Another concern is that when measured, the width of Stinson south bound will not support 2 lanes of motor vehicles and pedestrian traffic. While walking to and waiting for the bus at the bus stop I have noticed that the west side of Stinson is posted as anofficial bicycle route. If this is true, is it possible to have the road painted with a white line to indicate such thus relieving the ·-... sidewalk situation for pedestrians, the 2 southbound lanes of automobiles and the bicycle traffic that exists in this area. I would also like to point out to you that the residents along the west side of Stinson are about 80% senior citizens and crossing this road for them is a major undertaking. There is a painted pedestrian cross walk on the road "close to the Bakers Square Restaurant" with signs indicating such but very few motorists will give the right or show curtesy to any pedestrian that is trying to cross the street. This makes it very hard to cross the street without taking one's life in his hands. I realize that you may not be able to cure all these concerns, but perhaps you can assist where you can and help to set me on the right track for the others. I would appreciate any response that you may have to this letter. Thank you. Sincerely, MERLE D. PETERSON 3806 STINSON BLVD NE #302 MINNEAPOLIS, MN 55421 612-789-9013 �duN. . .-' .. ·:-.r -\ CITY COUNCIL LEITER MEETING OF: FEBRUARY 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE/POLICE APPROVAL ITEM: TRANSFER OF FUNDS FROM THE BY: WILLIAM ELRITE/ BY:c;�0rcO NO: POL ICE DEPARTMENT TO THE DAVID MAWHORTER COMMUNITY POLICING FUND, W�J-FUND 275 DATE: AN . 20, 1993 q.A. On August 10, 1992, the City entered into a grant agreement with the Office of Drug Policy in the Minnesota Department of Public Safety for funding of a community policing position. Under the terms of the grant, the City is required to contribute $6,667.00 to this project and the City of Hilltop is required to contribute $6,666.00. At this time, the City of Hilltop has been billed for their portion of the project. To complete the accounting process, the City Council should authorize a transfer of $6,667.00 from the 1993 Police Department budget to the Community Policing Fund No. 275. All of the expenses for this grant and related revenue will be accounted for in this separate fund. The 1993 adopted budget included $7,300.00 for salaries and $2,189.00 for fringes, for a total of $9,489.00 for this position. RECOMMENDED MOTION: Move to authorize a transfer in the amount of $6,667.00 from the 1993 Police Department budget in the General Fund to the Community Policing Fund in accordance with the grant with the Office of Drug Policy in the Minnesota Department of Public Safety. WE:dn 9301204 Attachment: Excerpt from 8/10/92 Council meeting COUNCIL AC TION: REGULAR COUNCIL MEETING AUGUST 10, 1992 PAGE 4 RESOLUTION NO. 92-21 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the City of Columbia Heiqhts/Columbia Heights Police Department enter into a cooperative aqreement with the Office of Druq Policy in the Minnesota Department of Public Safety for the project entitled Community/Problem Oriented Pol icino durino the period from September 1, 1992 throuqh August 31, 1993. Stuart Anderson, City Manaqer, is hereby authorized to execute such aqreement as is necessary to implement the project on behalf of the City of Columbia Heiqhts. I hereby certify that the above resolution was adopted by the Columbia Heights City Council of the City of Columbia Heiqhts on Auqust 10, 1992. Offered by: Seconded by: Roll call: Peterson Murzyn All ayes , CITY COUNCIL LEITER MEETING OF: FEBRUARY----8., 1293 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.:CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: TAX INCREMENT BY: WJL�LRITE BY· J 0 NO: ADMINISTRATION EXPENSE w > /'r�-C/. !J. DATE: JAN. 29, 1993 Attached is an invoice from Anoka County for $9,813.45. This is the County's administration charge for administering the tax increment financing laws of Minnesota as it relates to the tax increment districts in Columbia Heights. By State statute, the County was allowed to charge the cities this expense starting in 1990. This would be the third year that the County has charged this type of expense back to the cities. The law that gives the County the authority to pass these expenses on to the cities does not make it optional on the cities part. In essence, the City of Columbia Heights is required to pay these expenses. In 1991, this expense was $9,835.40. RECOMMENDED MO TION: Move to authorize payment of $9,813.45 for administering the 1992 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. WE:dn 9301292 Attachment COUNCIL ACTION: I L�. ·0··�' .. I . . _-( � .. {··� \'\ ... -� '�;...,'. .. ��-· COUNTY OF ANOKA DEPARTMENT OF PROPERTY TAX ADMINISTRATION Edward M. Treska, Property Tax Administrator COURTHOUSE • 325 EAST MAIN STREET • ANOKA, MN 55303 (612)421-4760 January 19, 1993 Mr. Bill Elrite Finance Director City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Elrite: ,i.�9-, ��"� �"\. \� J�� µrJ. ., t"-".-:..d .,T-" "'e,tr (> ') . c..�-->···., Pursuant to M.S. 469.176. Subd 4h, I am herewith certifying your city's total expenses incurred by Anoka County in administering the Tax Increment Financing Laws of Minnesota. The expenses for Columbia Heights are $9,813.45. Please refer to the attached invoice for the breakdown of your charges. These expenses represent the recordkeeping and administrative frunctions preformed by county staff as prescribed by M.S. 469.174 -M.S. 469.179. Please refer to the attachment for the listing of . all these administrative functions. If you have any questions please contact me at 323-5438. -5:lLQ Dick Sivanich Manager, Property Tax Accounting Affirmative Action / Equal Opportunity Employer INVOICE CITY OF COLUMBIA HEIGHTS CALENDER YEAR 1992 TAX INCREMENT ADMINISTRATIVE COSTS NEW DISTRICTS COSTS ADDITIONAL RATE ADDITIONAL TOTAL NONE $0.00 DECERTIFIED DISTRICTS: NONE $0.00 DISTRICT MAINTENANCE: HOURS COSTS 0 $0.00 $0.00 TOTAL TOTAL $0.00 $0.00 $0.00 $0.00 MAINTENANCE COSTS ARE $8.92 PER PARCEL AND $339.25 PER DISTRICT DISTRICT NO. OF PARCEL ID. NO. PARCELS COSTS A3 535 $4772.20 C7 5 $44.60 ca 261 $2328.12 H2 66 $588.72 K2 43 $383.56 TOTAL AMOUNT DUE PLEASE MAKE CHECK PAYABLE TO ANOKA COUNTY PLEASE REMIT BY FEBRUARY 22ND 1993. DISTRICT TOTAL COSTS COSTS $339.25 $5111.45 $339.25 $383.85 $339.25 $2667.37 $339.25 $927.97 $339.25 $722.81 TOTAL $9813.45 $9813.45 ANOKA COUNTY TAX INCREMENT BILLING FORMULA COSTS PER TIF DISTRICT CERTIFICATION/DECERTIFICATION COSTS + MAINTAINCE = BILLED COSTS COSTS BASIC FORMULAS TOTAL COUNTY -CERTIFICATION= MAINTAINCE COSTS COSTS COSTS AMOUNT PER PARCEL = 1/2 MAINTAINCE COSTS TOTAL I OF TIF PARCELS AMOUNT PER DISTRICT = 1/2 MAINTAINCE COSTS TOTAL I OF TIF DISTRICTS TOTAL COUNTY COSTS ARE ALL STAFF, SUPPLY AND ADMINISTRATIVE EXPENDITURES MADE BY THE COUNTY. CERTIFICATION COSTS, FOR BOTH NEW AND TERMINATED DISTRICTS ARE SUBTRACTED FROM THE TOTAL COSTS. THE REMAINDER IS THE EXPENDITURES FOR MAINTAINING EXISTING TIF DISTRICTS. THE MAINTAINCE COSTS ARE THEN ALLOCATED ON THE BASIS OF ONE-HALF BY DISTRICT AND ONE-HALF BY PARCELS. NOTE: ANY SPECIAL REQUESTS OR SERVICES WILL BE BILLED TO THE INCREMENT DISTRICT. CERTIFICATION AND DECERTI"FICATION COSTS BASE AMOUNT + HOURLY ADJUSTMENT = DISTRICT COST THE BASE AMOUNT IS THE COST INCURRED BY THE COUNTY TO PROCESS AND CERTIFY AND AVERAGE TIF DISTRICT. THE HOURLY ADJUSTMENT IS TO ALLOW FOR VARYING TIF ELEMENTS LIKE THE NUMBER OF PARCELS, TYPE OF DISTRICT, PROBLEMS AND LACK OF INFORMATION AND.MATERIALS. FOR EXAMPLE: $500 + (16 HRS@ $15) = $740. MAINTAINCE COSTS MAINTAINCE =NO.OF DISTRICTS X AMOUNT + NO. OF PARCELS X AMOUNT COSTS MAINTAINCE COST ARE ALLOCATED ON THE BASIS OF 1/2 BY DISTRICT AND 1/2 BY PARCEL. EACH DISTRICT IS ASSESSED A FIXED COST PER DISTRICT THUS REFLECTING THE BASIC EXPENSES TO MAINTAIN AN AVERAGE TIF DISTRICT DURING THE YEAR. THE EXPENSE ALLOCATION BY PARCEL REFLECTS THE ADDITIONAL TIME NEEDED TO MAINTAIN LARGER TIF DISTRICTS. TIFCOST TiF Administrative Costs • • • • • • • .. • • • • • "* • "* .. * .. .. .. analyze TIF plans to determine type of district, date establish and other relevant data; verify legal boundaries and parcels included in TIF districts; determine original tax capacity, tax capacity rate and classification of each parcel in the TIF district; prepare certification document for TIF district; monitor change in parcel status from exempt to taxable and vice versa and adjust base accordingly· each year; adjust base for enlargement or reduction of district area; enforce knock down provision; adjust economic development district base each year to remove inflation growth of base; adjust base for court ordered abatements; adjust base for changes in property class percentages; adjust base for prior planned improvements; compute captured value, considering TIF plan concerning "sharing" and fiscal disparity election or treatment. modify computer programs for collection, distribution and tax statement printing; for districts created after May l, 1988, monitor each parcel for changes in property classification, green acres status or vacantland use and adjust the base value accordingly each year; monitor assessment agreements; prepare annual reports to cities to advise of base and captured tax capacity; prepare annual reports to cities and the state detailing the tax increment taxes extended for that year; collect and distribute TIF, current and delinquent; report to the Commissioner of Revenue after each distribution of excess tax increment to school district exceeding $25,000; maintain bond register; key original data and all subsequent changes into computer system. CITY COUNCIL LEITER MEETING OF: FEBRUARY 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.:CITY MANAGER NO: 9 LIQUOR/F INANCE APPROVAL ITEM: AW ARD OF BID TO PURCHASE BY: WIL� ELRITE BY:>� NO: SIGNAGE FOR NEW LIQUOR ,:,,-14.A.,,r STORE DATE: ifEB. 1, 1993 ;�1-93q.e. At the November 9, 1992, City Council meeting, the City Council approved entering into a lease for a third liquor store to be located at 2241 37th Avenue N.E. At that time, they also authorized staff to seek bids for the equipment needed in the store. With the help of various sign companies, staff has designed a sign for the front of the liquor store. Informal price quotations were sought from several signage companies for this sign. The following is a list of the quotations received: COIDR@I DeMars Signs Sign Art SignCrafters Quotation $4,949.00 $5,180.00 $8,150.00 DeMars Signs provided the lowest quotation for the sign. This is the same company that installed the signage at Liquor Store #3, 5225 University Avenue. They have also been servicing that sign and the signage at Top Valu. We have found both the quality of their signs and their service workmanship to be highly acceptable. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with DeMars Signs for the purchase and installation of signage at 2241 37th Avenue N.E., based on low informal quotation of $4,949.00. WE:dn 9302013 COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: EEBRUARY_8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 LIQUOR/FINANCE APPROVAL ITEM: PURCHASE OF A THREE CASH BY: WILLIAM ELRITE/ BYjt.A NO: REGISTER SYSTEM FOR NEW r�w�I<ERMAN LIQUOR STORE ;--1-</3 C/'. 7). DATE: FEB. 1, 1993 Staff has requested and received the cost from Retail Data Systems for the installation of a three-cash register system at the new liquor store. This system is an expansion of the cash register systems being used at the current Top Valu store and Heights liquor. The system at the new liquor store would tie into the computer system at Top Valu, and would utilize the same software and merchandise listing. This system also utilizes the same S-4 software as in the other stores. In this purchase, there is only one possible vendor if we want to utilize the same software and Cassio cash registers. Retail Data Systems is the exclusive vendor in this region for Cassio SA2100 cash registers, and also own the S-4 software. This purchase would be for three registers and the other related equipment, and an increased software license to operate it at a third location. The total cost of this purchase including installation is $27,847.00. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the purchase and installation of a cash register system at 2241 37th Avenue N.E. based on the quotation received from Retail Data Systems of $27,847.00. WE:dn 9302015 COUNCIL ACTION: CITY COUNCIL LEITER MEETING OF: FEBRUARY 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.:CITY MANAGER NO: 9 LIQUOR/FINANCE APPROVAL ITEM: AW ARD OF BID TO PURCHASE BY: WILLIAM ELRITE/BY: ) L'-';,'\) NO: WALL SHELVING AND PlllL�RMAN GONDOLAS FOR NEW LIQUOR (A/ STORE DATE: FEB. 1, 1993 t'� C/.E. At the November 9, 1992, City Council meeting, the City Council approved entering into a lease for a third liquor store to be located at 2241 37th Avenue N.E. At that time, they also authorized staff to seek bids for the equipment needed in the store. Since that time, staff has designed the store layout and the specifications for wall shelving and gondolas. A Notice of Bids was published in the January 26, 1993, issue of the Focus. The bid opening was held on February 4, 1993. Attached herewith is a list of the bids received. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with AA Equipment Company for the purchase and installation of wall shelving and gondolas at 2241 37th Avenue N.E., based on low responsive bid of $12,683.00. WE:dn 9302016 Attachment COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS WALL SHELVING AND GONDOLAS BIDS Bid Opening: February 4, 1993, 9:00 a.m. Com� AA Equipment Company Bid Amount $12,683.00 Time to Install NOTE: The following companies were contacted but did not submit a bid: Streater Store Fixtures, Minneapolis Paul Benson & Associates, Aitkin, MN Store Fixtures of Minnesota, Minneapolis CITY OF COLUMBIA HEIGHTS MEETING OF: February 81 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPROVAL ITEM: AUTHORITY TO SELL EQUIPMENT NO: 9. ,:';BY: S. W. ANDERSON DA TE: 02/01/93 BY9 -�),. � \ As part of the Honeywell energy management contract, they will be monitoring the temperature and energy use in City Hall from it remote location. The City presently has a piece of equipment which performed some of this function and will no longer be needed once the Honeywell system is in place. Energy Management Engineering sold and installed the present system which is a Enercon Data Series 2012 energy management system. EME, at our request for a price, offered $600 for this piece of used equipment. Staff recommends that the item be sold. RECOMMENDED MOTION: Move to authorize the sale of the used Enercon Data Series 2012 to EME for $600. COUNCIL ACTION: ------EME------ 131 Mission Lane Bloomington, MN 55420 (612)888-6837 January 8, 1993 City of Columbia Heights Attn Evelyn Nygaard 590 40th Ave. N. E. Columbia Heights, Mn. 55421 Dear Ms. Nygaard; ENERGY MA NAGEMENT ENGINEERING EME will purchase the Enercon Data Series 2012 energy management system which is to be removed from your city hall building. EME will also remove all sensors and control relays connected to the 2012. After we have removed this system your rooftop units will be controlled by your existing thermostats. If any of these sensors or relays will interface with your new system we will gladly leave them in place. EME will pay $600.00 to Columbia Heights and remove all of the above equipment from City Hall. Please call me as soon as this system is available for removal. Sincerely; ��-Roy Christensen AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION 10 SEEK BIDS NO. FOR WEED CONTRAClOR C/. G. CITY COUNCil.. I.ETIER Meetingoe. ____ 218......,.��3 ___ _ ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: M. Winson A{,tvJ BY�� DATE: 2/1/93 DA .. J-·J-1 Staff requests pennission to seek bids for the 1993 Weed Removal Program. The successful contractor cuts weeds as authorized by the Weed Inspector. Costs are billed to the properties involved. RECOMMENDED MOTION: Move to authorize Staff to seek bids for the 1993 Weed Removal Contract MAW:jb 93-057 COUNCIL ACTION: CITY COUNCIL LETIER AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: NO. 9 PUBLIC WORKS ITEM: REQUEST TO SEEK BIDS FOR THE SALE BY: M.Winson M jklNO. OF TWO (2) IN-BOX SANDERS C/. H. DATE: l/1f,/93 Meeting of:__,,2/8__.19 .... 3 ____ _ CITY MANAGER BYjw4 D� :,-�_..1:, The Public Works Deparnnent has two 1981 Henderson Chief In-Box Sanders that we feel should be disposed of. They were purchased new for $4,500 each. These sanders have been used very little over the years as they are more appropriate for sanding at high speeds such as the operations done by the State and County Highway Departments. Our local sanding operations are more applicable to the tailg�mounted drop sanders we currently use. We propose to offer these in-box sanders for sale by sealed bid as it is felt that a better price can be obtained by this method then by offering them at the auction. RECOMMENDED MOTION: Move to authorize staff to solicit sealed bids for the purpose of selling two 1981 Henderson Chief In-Box Sanders; and, furthennore, to authorize the Mayor and City Manager to dispose of said equipment if appropriate bids are received. MAW:jb 93-038 COUNCIL ACTION: AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORlZATION 10 SEEK BIDS FOR CITY COUNCIL LEITER ORIGINATING DEPARTMENT: BY: M. Wmson PUBLIC WORKS 4 ,.J NO. 1993 S1REET AND PARKING LANE STRIPING DA TB: 1/27 /93 C/. :r. Meeting of:,_2/8=19::.:::3 ___ _ CITY MANAGER BY�v DA:. • r;_'J.,, I I" Staff is requesting authom.ation to seek bids for the 1993 Street and Parking Lane Striping. Approximately 20% of the project ($750.00) is budgeted for in General Fund 101-43170-4000. The remaining 80% ($3,400.00) is budgeted for in the Municipal State Aid Maintenance Fund (212-43190-4000). RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1993 Street and Parking Lane Striping contract. MAW:jb 93-043 COUNCn.. ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: February 8, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: 9 CITY MANAGER'S APPROVAL ITEM: SEEK BIDS FOR CAMCORDER BY: VAL GIFFORD BYS�,1� NO: q,J. DA TE: 02/01/93 At the January 21, 1993, meeting of the Columbia Heights/Hilltop Cable Communications Commission, the Commission passed a motion to request the City Council to authorize going out for bids to purchase a camcorder for the Columbia Heights Public Library. Funds of $1,410 for the camcorder were budgeted in the 1993 budget. RECOMMENDED MOTION: Move to authorize staff to seek bids for the purchase of a camcorder for the Public Library. COUNCIL ACTION: CITY COUNCIL LEITER MEETING OF: FEBRUARY 8__, 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: WORKER'S COMPENSATION BY: WILLitt:J:-LRITE BYt;viA_: NO: INSURANCE w 9.!<.DATE: JAN. 29, 1993 a_ • ..1-9>. The City's current worker's compensation insurance policy expires February 13, 1993. For the last seven years, the City has carried worker's compensation insurance with the League of Minnesota Cities Insurance Trust under the premium refund option. Under this option, the cost to the City is based on actual claims made during the year rather than a standard premium rate. There are minimum and maximum caps on the amount the City can end up paying. Il the City had no claims during the year., the mini mum would be 43.4% of the premium. If the City had extensive claims during the year, the maximum would be 130% of the standard premium. Over the past six years, the City has realized a savings under this plan from the normal standard premium plan. The various options available to the City have been reviewed in the past by the Insurance Commission. It has been the consensus of the Insurance Commission, in the past, that the best option available is the League of Minnesota Cities Insurance Trust. Their premium refund option gives the City a method of significantly reducing worker's compensation premiums by maintaining low losses. Other insurance companies do not offer a refund option plan. The League of Minn. Cities Insurance Trust is the only company to offer the refund option plan. Under that plan, the City's minimum cost would be $62,547 and the maximum would be $187,352 This is a reduction from last year of $14,474 for the minimum and $50,218 for the maximum. This reduction is due to an improvement in the City's experience rating. In 1992 the State law related to worker's comp was changed effective October 1, 1992. Under the previous law, employees with worker's comp injuries could go to any doctor or medical facility that they chose. In several cases, this created additional expenses for the worker's comp provider and the City since the.re were no limits on what these medical facilities could charge for services or for the services they could provide. Also, it was very difficult to force an employee to return to work as long as he/ she could find a doctor that would give a written authorization that the employee was unable to work. CONTINUED COUNCIL ACTION: CTIY COUNCIL LEITER MEETING�OF: EEBRJlA.RY 8, 1993 AGENDA SECTION: NEW BUSINES.5 ORIGINATING DEPI'. CTIY MANAGER NO: 9 FINANCE APPROVAL ITEM: WORKER'S COMPENSATION BY: WILLIAM ELRITE BY: NO: INSURANCE DATE: JAN. 29, 1993 PAGE TWO (CONTINUED) Under the new law, an employer can enter into an agreement with a certified managed care organization and, with a few limited exceptions, require all individuals with a worker's comp injury to use a medical facility approved by the managed care organization. Under the law, all ma.naged care organizations have to be certified before they qualify. To gain this certification, the managed care organization has to meet several standards, which include a return to work program. The cost to the City for contracting with a managed care organization will run approximately $2,000 per year. These costs should be easily recovered through worker's comp premium savings. RECOMMENDED MOTION: Move to authorize the City Manager to renew the worker's compensation insurance policy from the League of Minnesota Gties Insurance Trust under the premium refund option at the rates specified in their quotation. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Preferred Work Care to furnish worker's compensati0n related medical care and other occupational health services at a cost of $1.00 per employee per month. WE:dn 9301294 Attachments Draft Preferred Work Care Provider Agreement Preferred One letter to Dave Seppelt of 1/11/93 List of Preferred Work Care Medical Facilities League of Minn. Cities Ins. Trust Proposal COUNCIL ACTION: . � .. · ... :.. .... ····· -.-�.•.••.• ·=_;; .. ·.-:.. •,, ·-... . , .. ;-��-t ·, .. :" ,;,,.,::c:.f.-�;·'='.';�?.\?t:�(� Regulation ····' :·· .·, . ' ·� ....� .. Woman iS charged in first state case under tougher workers' comp law .;)i�:;�iit:tI��i;.�!;.;J _;_:;){t tX'.�':gL ····· ... ·.·_ ,·. • • �. �: :-· ••••• ·-.... i :��!-:.:·;'?f.��ft��-0:{��;;i . �- .:·•. , ..... ·,·:- I '• '"' !• Criminal complaint the prosccuti�n �f fraud by workers· comp benefic1anes, health care pro-aCC US9S Woodbury viders or others. resl'dent Of 2 CO.UntS "We want to make sure that people who are entitled to benefits receive Of theft by Swl'ndle them, but we also want to make one thing perfectly clear to people who By Neal St. Anthony commit workers' compensation StaffWriter fraud," Labor Commissioner John The first criminal charge under a tougher workers' compensation law has been filed by the Minnesota Depanment of Labor and Industry against a Woodbury woman. The department reported Thursday that Sally Louise Quebedeaux, 55,was charged last week in Ramsey County Court with two counts of felony theft by swindle. She is accused of failing to report employment and earnings while receiving benefits from an insurer for a "temporary total" disability. The 1992 law makes it easier to prosecute alleged fraud, increases state investigative funding by $350,000 and gives the commissioner of labor anc;l industry more power to aid in . ": Lcnnes said in a prepared �tatement. "We will find you and we wiJI prosecute you." The investigation by the state and Farmers Insurance Group apparently was triggered by informants who told authorities that Quebodeaux "".3S working another job while collecting benefits for a disability that was supposed to keep her out of work. Quebodeaux could not be reached for comment yesterday afternoon. Charges against her were filed Jan. 6. A hearing is scheduled for Tuesday. Lcnnes has said faked injuries by workers probably amount to no more than 2 percent of the $ I billion spent annually on workers' compensation coverage in Minnesota. However, the .... , ·, ., ·_:·:� � .. , .. :. ___ A�al.estate-:-. -�--------··· insurance industry estimates that fraud of all types -including padded bills by medical providers -amounts to 20 percent of the tab. "That trend simply cannot be allowed to continue," said Dave Cummings, president of the Minnesota Insurance lnfonnation Center. "The :..-;.. workers' compensation system was designed to assist those in true need as a result of a workplace injury." The 1992 Legislature mandated a 16 percent cut in workers' compensation costs to employers in Minnesota. They pay higher rates; panicularly for blue collar occupations, than those in bordering states. Most of the cost cuts are targeted at certain benefits, medical costs and red tape. Studies estimate that it costs twice as i·=. much to treat injuries incurred at 1 work as off the job. Critics. say the I system encourages overtreatment. ... _ ........ . . ·.. . . . . . ---------------·.,··. · :·: ... . . .. . . . ·. ·-...• ·-:�· .. .. . . .. .. •.. • .. · ·.· ··.·· :. .... -··. ..... . · �.�,;:%��;_:t(��j��,��j,��<s;o;Jt s1�;*-+r.��f9,':'4f.i"',��"°"--��'-�";�-��;��--,��-�-· ... ' . ....:-.. � ·.� League of Minnesota Cities Insurance Tru4t) Group Self-Insured Workers' Compensation Plan IJLJ Administrator Berkley Administrators •member of the Berkley Risk Management Services Group �©�awrnoo JAN :;:.] 1993 P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-03MANAGER NOTICE o�� OPTIONS CITY OF COLUMB!A HEIGHTS FOR STANDARD PREMIUMS OF $150,000 -$.l00.000 The "City" City of Columbia Heights 590 40th Ave Columbia Heights Mn 55421 Agreement No.: 02-386-8 Agreement Period: From: 02-13-93 To: 01-01-94 �closed is a quotation for workers' compensation deposit premium. Deductible options are now available in return for a premium credit applied to your estimated standard premium of $ 144 117. 00 . The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Asan altemative,citieswith astandard premium in excessof$25,000mayselectfromseveral retr(}-ratedpremium opti.ons. The final net cost under the retr(}-rat.ed option equals the audited standard premium times the minimum factor plus losses and all loss-related costs, not to exceed the audited standard premium times the maximum factor. The net cost for each retro option based on your estimated piyroll, would be between the minimum and maximum amounts shown below, depending upon your losses. Adjustments will be made, based on audited payroll amounts, six months after the close of your agreement year and annua lly thereafter until all claims are closed. Please indicate below the premium option you wish to select. You may choose only� and you cannot change options during the agreement period. D Regular Premium Option D 0 0 0 D 0 0 0 D Deductible Options: Deductible per OccuJT"ence $2 50 500 1,000 2,500 5,000 10,000 Premium Credit 2% 4% 5% 9% 12% 17% Retrospectively Rated Premium Optiom: Retro-Rated 1\finimum Minimum Factor Premium 43.4 % 62 , 54 7 • 00 38.3% 55,197.00 31.7% 45,685.00 Credit Amount 2,882.00 5,765.00 7,206.00 12,971.00 17,294.00 24,500.00 Maximum Factor 130% 150% 200% :Maximum Premium 187,352.00 216,176.00 288,234.00 In order to issue your workers' compensation agreement, one of the above options must be selected. Please return a signed copy of this notice to the Administrator. The city will be billed for the premium. Signature Title Date For more infonnation on the premium options that apply to your city, refer to the enclosed brochures. BA 4S04CG (12/92) • League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan Administrator Berkley Administrators tonnerty EBA a member of the Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-0311 ,***1�-er� W@.rif�n�cooeev�a@�Jtion Name of City: l..ULUM�lH Ht:.lbHll:I Agreement Period: From: ,.,r::., 1 �, 1 '1'1� Estimated Annual Premium: t:-lt"iEE1 LUNblKULllUN la MHlNlt:.NHNl.t:. WH I t:.KWUKI',::, t" 1 Kt.I" 1 bH I t:.t-:b \ NLI I VULUN I t:.t:.H J F-Oi.iCE OFF SALE LI0UuK blUKt:. CITY SHOF & YARDCLERICAL I" 11"":t:.t-1 �H I t:.Kb \ VULUl'II I t:.t:.K I ttUiLDii'iG riAii-.JTEi·iAi-..CE iz REF-AIR PARi<S l"lUN 1 L, 1 l"'HL t:.l'lt"'LU Y 1:.1:.o t:.Lt:.l..lt:.U Uri Hl"'t-'UiNlt:.U Ut-1".ll..lHL::, t"'KUl"t:.l:l::>.lUNHL, ltHL.Ht:.t-:b, b l..Lt:.t'\.lL.HL Oi i(1i ii 994 To: i:.bl .lMHlt:.U CODE RATE PAYROLL 5506 7.47 i66i99. 7520 4.77 i568i6. 771)6 8.83 28i28i. 772.(i 6.54 857296. 8(1i7 2.Bi 24729i. 6227 5.72 899(•3. 881(1 0.54 87(1584. 77(•8 8i. 82 FOP 6910. 9015 1,).72 52844. 91(12 4.17 251768. 941(1 2.31 597553. 941 i 2.31 4125(,. 8868 i.55 51590. iianual Premium Experience ric,dificatic,n (,.93Standard Premium Premium Discc,unt Discounted Standard Premium LMC insurance Trust Discc,unt (,l; riet Deposit Premium DEPOSIT t'Kt.r11 ur1 i2415. 7480. 24637. 56067. 6949. 5142. 47(1.i. 5654. 5665. 10499. 138(•3. 953. 800. i54965. i4.:+li7. 14275. 129842. l). i29842. The foregoing quotation is for a deposit premium based on your estimate of payroll. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rate or experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you wiJl be eJigible to participate in distributions from the Trust based upon claims experience and earnings of the Trust. Berkley Administrators BA441CG (51')1) • • WHEN CA NA RETROSPECTIVE RATING OPTION BE SELECTED? No retrospective rat ing option election will be accepted on or after the begiMing of the agTeement period. The signed form must be received in theservicecontractor's offices prior to that date. WHAT ROLE DOES LOSS CONTROL PLAY IN RETROSPECTIVE RATING OPTIONS It is always in the best interest of the city and the group plan to utilize the safety and loss control services of the service contractor for the plan. Not only does the city lower its experience modification factor through a reduction in losses as well as create a safer working environment for its employees, it helps to lower the rates for other cities as well. With the election of the retrospective rating option, this becomes even more important. � services are provided at no additional cost to the city. SHOULD OUR CITY SELECT AN OPTION? lt is the city's decision. We suggest thatthe city use the formulas on the retrospective rating option form and past loss history to see how the city would have done under this option in the past. The city should be aware that workers' compensation losses can develop adversely and that loss experience that originally appeared good can become more costly. The LMCIT and/or Berkley Administrators or its employees can nQ1 make the decision for you. BA016 (12/92) Seivice Contractor Berkley Administrators 11 ,nn,,bn of Ille Berkley Risk Management Services Group PO Box 59143 Minneapolis MN 55459-0143 (612)544-0311 IF YOU HAVE QUESTIONS REGA RDING ... •The retrospectively rated premium alculation_payment/receipt of adjustments or the timing of adjustments: CONTACT: Jeff Nagorski 612-S91-7493 •Receiving the retrospective rating fo� whereto send it or whether it hu been received: CONTACT: Denise Potvin 612-544-0311 Ext. 332 •The payroll audit: CONTACT: Teny Gulbrandson 612-544-0311 Ext. 325 •Oaim handling or 1911 reserves: CONTACT: The Cl aim Ha ndler for a particular daim as signified by the last two digits of the daim number ilt 612-544-0311 or Sue Wehling a1t 612-S91-7546. WHATYOU SHOULD KNOW ABOUT RE411l0S PECTIVE RATING OPl'IONS League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan WHAT ARE RETROSPECTIVE RATING OPTIONS? 1he retrospective rating options offered by the LMCIT Group Self-Insured Workers' Compensation Plan are alternate methods of determining the premium charge for a city. The retrospective rating options are intended to produce a final premium cos t that reflects the individual city's ac tual loss experience for the agreement period withiri certain limits. WHO IS ELIGIBLE? Since premium can fluctuate signi6cantly depending upon the loss experience of the city, the LMCIT has chosen to limit partici• pation in this option to the larger cities with more predictable results. Only those cities with over $25,000 in standard premium are eligible to participate. 1he elec• tion form will automatically be sent with the regular premium quotation toaU quali· fying cities. A city can select only one r.remium option. Ifa city selects a deductible option or the standard premium option, they � have a retro-rated option. HOW DO THEY WORK? The city pays a deposit premium (net of discounts) to the LMCIT at the �nning of the agreement period. The tiJlllllg and amount of this payment is the same no matter whether a retrospective rating option is selected or not. At the end of the agreement year, an audit is done to deter• mine the actual payroll for the period and the resulting net actual premium. If a retrospective rating option is nm selected this becomes the city's final premium. . When a retrospective ratin, option is selected the final premium 1s not known HOW DO THEY WORK (cont.) until all claims from that agreement period are dosed. The final premium will be a function of the city's own losses. This final premium is subject to minimum and maximum limits. These minimum and maximum amounts are estimated at the beginning of the agreement period and made known to the city prior to the election of an option. They wiU, however, be adjusted after the payroll audit is.completed to reflect the net actual premium for the period. The city will be billed (or refunded) the difference between the net deposit pre-•miurn and the final premium. Ratherthan do this all at one time at the closure of the final claim, it is accomplished by annual adjustments. The first adjustment will be made approximately 6 months after the expiration of the agreement period and is based on the total cost of losses known at that time. Future adjustmenlS will be made annually thereafter until all claims are closed. Every eligible city is given a choice between three retro options. The minimum J>remium for each option is equal to audited standard premium multiplied by the percentage shown on your retro option quotation � losses and all loss related expenses. The maximum premium for each option is audited standard premium multiplied by the percentage shown on your retro option quotation. HOW ARE THE RETROSPECTIVE RATING OPTIONS DIFFEREN T FROM THOSE OF THE PAST? Each city will have three different retrospective rating options to choose from rather than the single option available in the past. HOW ARE THE RETROSPECTIVE RATING OPTIONS DIFFERENT FROM THOSE OF THE PAST (cont) The minimum premium in every retro option is a percentage of standard pre mium. The minimum under the old formula was a percentage of discounted standard premium. 1he new retro options do not use a loss conversion factor. The loss conversion factor was intended to approximate vari ous loss-related costs, most notably the assessments for the Special Compensation Fund which currently equal 31% of all indemnity payments. Instead, the retro formula will now use the actual incurred amounts of medical, indemnity, rehab, defense, etc., costs, plus a S.C.F. charge equal to 31 o/o of the incurred indemnity losses. Th.is approach should allocate the costs more precisely and equitably among the cities. DO RETROSPECTIVE RATING OPTIONS REPLACE THE EXPERIENCE MODIFICATION FACTOR? No. lbeexperience modificatioo factor is separate arid in addition toanY. retrospec· live rating adjustments. While the experience modification factor does adjust the premium to reflect a city's loss experi ence, this is done in a calculation using several years worth of data. Not only is the retrospectiveratingadjustment a more immediate reaction to loss experience, it can potentially offer larger reductioN (and ad ditions) to the premium. WHAT ARE DEDUCTIBLE OPTIONS? The deductible options offered by the LMCIT provide the city an opportu nity to obtain a premium credit in exchange for agreeing to reimburse the LMCIT for losses paid up to the level of the selected deductible. The deductible will apply per occur rence to medical costs only, The de ductible options and the premium credits for each are as follows: Deductible $ 250 500 1,000 2,500 5,000 10,000 Premium Credit 2% 4 5 9 12 17 WHO IS ELIGIBLE? All cities who participate in lhe LMCIT Group Self-Insured Workers' Com• pensation Plan. TIie deductible oplions give smaller cities -those too small to be eligible for a retro-rated premium option (under $25,000 in standard premium) -a way to re duce their premium costs by retain ing some risk. The deductible ap proach may also bean atlra(tive alter native for larger cities who feel the retro-rated premium option is too risky for their situation. A city can select only one premium option. If a city selects a retro-rated option or the standard premium option, they can: om have deductibles. HOW DO THEY WORK? The city pays a deposit premium (net of discounts) to the LMCIT. If the city chcx •ses a deductible option, their stand a rd premium will be reduced by the percentage shown. 1l1is will not af - rect the premium volume discount or managed care discount which are also based upon standard premium. At the end of the agreement year, an audit is done to determine lhe actual payroll for the period and the result ing ilctual premium. ·As claims are submitted and medical costs incurred, the LMCIT will pay the medical vendors directly. Citieswho choose a deductible option will be billed periodically for their medi cal costs paid up to their per occurrence deductible. Each occurrencehas its own deductible. HOW DOES SELECTION OF A DEDUCTIBLE OPTION AFFECT THE EXPERIENCE MODIFICATION FA CTOR? It doesn't .. TIie total amount of the claim will be used for calculating the experience modification factor. The experience modification factor would be the same regardl�s of choice of a deductible option. The potential savings of the deduct ible option would be the percentage discount shown in the quote com pared to actual medical deductibles for which lhe city must reimburse the LMCIT. WHAT ROLE DOES LOSS CONTROL PLAY IN DEDUCTIBLE OPTIONS It is always in the best interest of the city and the group plan lo utilize the safety and loss control services of the service contractor for tJ1e plan. Not only does the city lower its experience modification factor through a reduc tion in losses as well as create a safer working environment for its employ ees, it helps to lower the rates for other ciOes as well. With the election of a deductible option, '11is becomes even more important. These services are provided at no additional cost to the city. SHOULD OUR CITY SELECT A DEDUCTIBLE OPTION? It is the city's decision. We suggest that the city use their past loss history as a guide. The city should be awarethat loss experience may vary from year to year. The LMCIT and/or Berkley Administrators or its employees can oat make the decision for you. ··i BA017 (12/92) Service Contractor Berkley Administrators II mtmbn of ti� Berkley Risk Management Services Group PO Box S9143 Minneapolis MN S5459-0143 (612)544-0311 IF YOU HAVE QUESTIONS REGARDING ... •The payment or timing of deductible billings: CONTACT: Lance Gaitan 612-544-0311 ext. 236 •Receiving the deductible quote, where to tend it or whether it has been received: CONTACT: Denise Potvin 612-544-0311 Ext. 332 •The payroll audit CONTACT: Teny Gulbrandson 612-544-0311 Ext. 325 •Oaim handling or loss reserves: CONTACT: The Cl aim Handler for a particular claim as signified by the last two digits of the claim number al 612-544-0311 or Sue Wehling at 612-591-7546. WHATYOU SHOULD KNOW ·ABOUT DEDUCl'IBLES League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan Preferred WorkCare Medical Clinics BLAINE Blaine Medical Center Dianne Arndt, Director 12175 Aberdeen Street NE Blaine, MN 55434 Mon, Tue, Thu, Fri 8am-8:30pm Wed 8am-5pm 755-7500 ••Multicare BLOOMINGTON Health Works Mary Hahn, Clinic Administrator 600 W. 98th St., Suite 395 Bloomington, MN 55420 Mon-Fri 8am-5pm 885-6170 BROOKLYN CENTER Northport Medical Center Judy Miller, Office Manager 5415 Brooklyn Blvd. Brooklyn Center, MN 55429 Mon-Fri 1 0am--4:30pm 533-8666 ••NorthWorks BROOKLYN PARK Brooklyn Park Medical Center Betty Wicklem, Coordinator 5805 74th Avenue North Brooklyn Park, MN 55443 Mon-Wed 8am-7pm; Thu, Fri 8am--6pm Sat 8:30am-2pm 566-8010 BURNSVILLE Burnsville Family Physicians Marcia Redlaczk, Coordinator 12940 Harriet Avenue South Burnsville, MN 55337 Mon-Thu 8am-8pm, Fri 9am-5pm Sat 9am-12pm (urgent care) 894-9700 CANNON FALLS River Valley Clinic Dave Flicek, Manager 100 South 4th Street Cannon Falls, :MN 55009 Mon-Wed, Fri 8am-5pm; Thu 8am-8pm (507)263-42S8 CHAMPLIN Champlin Medical Center Jan Jensen, Administrator 11269 Jefferson Highway Champlin, MN 55316 Mon-Fri 8am-5pm Sat 8am-12pm (emergencies) 427-9620 .. CMC CHANHASSEN Chanhassen Medical Center Judy Nosbush, Clinic Manager 470 West 78th Street, PO Box 423 Chanhassen, MN .55317 Mon, Wed, Fri 8am-5pm; Tue, Thu 8am--6pm 934-0570 .. BHS CHASKA Valley Family Practice Betty Kuelbs, Clinic Manager 822 Yellow Brick Road Chaska, MN 55318 Mon, Tue, Wed, Fri 8am-5pm Thu, Sat 8am-12pm 448-3303 ••BHS COLUMBIA HEIGHTS Columbia Park Medical Group Joan Basldield, Coordinator Columbia Park Office 4000 Central Avenue NE Columbia Heights, MN 55421 Mon-Thu 7:30am-7pm; Fri 7:30am--6pm Sat 8:30am-2pm 788-9600 Revised December JO, 1992 Please Note: This list is updated periodically. Please call Preferred Work:Care at {612) 331-0270 if you have questions. 1 COON RAPIDS Coon Rapids Medical Center Jan Jensen, Administrato� 9055 Springbrook Drive Coon Rapids, MN 55433 Mon-Fri 8am-5pm (5pm-9pm urgent) Sat 8am-12pm 780-9155 **CMC COTTAGE GROVE River Valley Clinic Sue Kurysch, Manager 8451 SE Point Douglas Road Cottage Grove, MN 55016 Mon-Thu 8am-6pm; Fri Sam-Spm 458-1884 CRYSTAL Northwest Family Physicians JoAnn Bishop, Manager 5502 West Broadway Crystal, MN 55428 Mon-Fri 8am-8pm; Sat 8am-5pm; Sun 12pm-3pm 537-8475 ••NorthWorks EAGAN United Occupational Health Beth Terrell, Coordinator 990 Lone Oak Road, Suite 120 Eagan, MN 55121 Mon-Fri Sam-I 0pm Sat 9am-6pm Sun 12pm-6pm;Holidays 10am-3pm 452-8266 EDEN PRAIRIE EdenCenter Family Physicians Darlene Gustafson, Clinic Manager 830 Prairie Center, Suite 180 Eden Prairie, MN 55344 Mon, Wed, Fri 8am-5pm; Tue, Thu 8am--6pm 946-0947 EDINA Edina Family Physicians Cari Thompson, Administrator 5203 Vernon Avenue South Edina, :MN 55436 Mon-Thu 7:30am-7pm; Fri 8:30am-5pm 925-2200 FARMINGTON River Valley Clinic Dave Flicek, Manager 310 Division Street Farmington, :MN 55024 Mon-Fri 8am-Spm 463-7181 FRIDLEY Fridley Medical Center Dianne Arndt, Director 7675 Madison Street NE Fridley, :MN S5432 Mon-Fri 8am-8:30pm; Sat 9am-12pm 786-2700 .. Multicare Fridley Plaza Clinic Sharon Ellis, Coordinator 6341 University Avenue NE Fridley, MN S5432 Mon-Thu 7:30am-7pm; Fri 7:30am-6pm Sat 8am-6pm; Sun 1 pm-6pni 571-0457 FOREST LAKE F crest Lake Doctors' Clinic Florence Gnmwald, RN, Administrative Assistant 12-1 SE 11th Avenue Forest Lake, MN 55025 Mon-Thu 7:30am-6:30pm; Fri 7:30am-4: l 5pm Sat 9am-11:30am 464-7100 Revised Dcumber JO, 1992 Please Note: This list is updated periodically. 2 Please call Preferred WorkCarc II (612) 331-0270 if you have questions. GOLDEN VALLEY Golden Valley Clinic Colleen Kustelski, Clinic Manager 8240 Golden Valley Road Golden Valley, :MN 55427 Mon-Thu 8am-8pm; Fri 8am-5pm Sat 8:30am--11 :30am 545-1445 ••NorthWorks HASTINGS River Valley Clinic Bev Reiman, Occupational Manager 1210 West First Street Hastings, MN 55033 Mon-Fri 8am-9pm; Sat 8am--4pm Sun 1 0am--4pm 438-1800 HUGO Hugo Medical Clinic Florence Grunwald, R.N ., Administrative Assistant 14145 N. Forest Blvd. Hugo, MN 55038 Mon,Wed 9am-6:30pm; Tue,Thu,Fri 9am-4:30pm 426-9216 JORDAN Sundance Medical Clinic Kay Borgstahl, Administrator 506 West Second Street Jordan,:MN 55352 Mon-Fri 8am-5pm 492-3100 LAKEVILLE Kenwood-Dodd Medical Clinic Marilyn Majerus, Administrator 20157 Icenic Trail Lakeville, :MN 55044 Mon-Fri 9am-5pm 469-3393 River Valley Clinic Dave Flicek, Manager 8755 Upper 208 Street West Lakeville, :MN 55044 Mon-Fri 8am-8pm 469-1004 MAPLE GROVE Maple Grove Medical Center JanJensen,Administrator 13986 MapleK.noll Way Maple Grove, MN 55369 Mon-Fri 8am-4:30pm; Sat 9am-12pm (urgent) 420-5700 **CMC MILACA Milaca Medical Clinic Andre L 'Heureux, Administrator 160 SW 2nd Avenue Milaca, MN 56353 Mon-Fri 8am-5pm; Sat 8:30-12pm (urgent) 983-6101 **Rum River MINNEAPOLIS Airport Medical Clinic Pam Conbere, Manager 7775 26th Avenue South Minneapolis, MN 55450 Mon-Fri 8am-9pm, Sat 9am--4pm Scheduling: 725-2499 Client Services: 726-194 7 Health Works Mary Hahn, Clinic Administrator 3033 University Avenue SE Minneapolis, MN 55414 Mon-Fri 8am-5pm 379-7244 Northeast Medical Clinic, P.A. Patty Potts, Administrator 1229 2nd Street NE Minneapolis, MN 55413 Mon-Fri 8am-5pm 379-1119 Silver Lake Clinic Sarah Wiskerchen, Clinic Manager 3900 Stinson Blvd. Minneapolis, MN 55421 Mon-Fri 8am--5pm; Sat 8:30am-11 :30am 788-1565 Revised December J 0, J 992 Please Note: This list is updated periodically. 3 Please call Prefc1TCd WorlcCarc at (612) 331-0270 if you have questions. South Medical Clinic Christine Hoffinan, Administrator 43 IO Nicollet Avenue South Minneapolis, MN 55409 Mon-Fri 9am-5:30pm 827-3503 NORTHFIELD River Valley Clinic David Flicek, Manager 1400 Jefferson Northfield, MN 55057 Mon-Fri 8am-8pm; Sat 8am-12pm (507)645-2000 (800)272-0508 NORWOOD Lakeview Clinic, Ltd. Bob Wilcox, Administrator 522 Faxon Road Norwood,MN 55368 Mon-Fri 8am-5:30pm 467-2888 ••BHS OSSEO Osseo Clinic Anita Klatt, Administrator 226 Central Avenue Osseo, MN 55369 Mon 9am-7pm; Tue, Fri 9:30am--4pm Wed 9:30am-5pm; Thu 9:30am-3:30pm Sat 9am-1 lam 425-2117 ••NorthWorks PRINCETON Princeton Medical Clinic .Andre L 'Heureux, Administrator 111 North 7th A venue Princeton, MN 55371 Mon, Wed 7:30am-7pm Tue, Thu, Fri 8am-5pm; Sat 8am-12pm 389-3344 .. Rum River PLYMOUTH Northwest Family Physicians JoAnn Bishop, Manager 1490 Highway 101 Plymouth, MN 55447 Mon-Thu 8am-8pm; Fri 8am-5pm Sat 9am-12pm 476-6776 .. NorthWorks RAMSEY Ramsey Medical Center Jan Jensen, Administrator 5300 153 Avenue Northwest Ramsey, MN 55303 Mon-Fri 8am-5pm; Sat 8am-12pm (emergencies) 427-7180 .. CMC ROBBINSDALE Rafael Fernandez, M.D., P.A. Michele Johnson, Office Manager 3366 Oakdale Avenue North #204 Robbinsdale, MN 55422 Mon, Wed, Fri 8am-4pm; Tue, Thu 8am-12pm 588-4657 ••NorthWorks Northwest Family Physicians JoAnn Bishop, Manager S810 42nd Avenue North Robbinsdale, MN 55422 Mon 8am-5pm; Tue 1 0am-Spm Wed-Fri 8am-Spm S37-8405 ••NorthWorks ROSEMOUNT Rosemount Family Physicians Kathy Tolley, Office Manager 1 S 120 Chippendale Rosemount, MN 55068 Mon&. Thu 8am-6pm; Tue, Wed, Fri 8am-4:30pm 423-4114 Rosemount Medical Clinic Linda Alton, Clinic Manager 14450 South Roberts Trail Rosemount, MN 5S068 Mon-Fri 8:30am-1 1:30am & 2pm-5:30pm 423-1168 Rnued DecemMr JO, 1992 Please Note: This list is updaled ° periodically. 4 Plcme call Prcfmed WortcCare at (612) 331-()270 if you have questions. ROSEVILLE Rosedale Medical Center Dianne Arndt, Director 2393 North Fairview Avenue Roseville, MN 55113 Mon,Tue,Thu,Fri 8:30am-5pm; Wed 8:30am-7pm 636-8650 **Multicare SAVAGE Sundance Medical Clinic Kay Borgstahl, Administrator 4029 West 125th Street Savage,MN 55378 Mon-Fri 8am-5pm 890-1555 SHAKOPEE Sundance Medical Clinic Kay Borgstahl, Administrator 323 Naumkeag Street Shakopee,MN 55379 Mon-Thu 8am-8pm;Fri 8am-5pm; Sat 8am-1 pm 445-6440 SHOREVIEW Silver Lake Clinic Sarah Wiskerchen, Clinic Manager 4625 Churchill Street Shoreview, MN 55126 Mon-Fri 8am-5pm 481-0818 ST. MICHAEL St. Michael Medical Center Jan Jensen, Administrator 703 Thielen Drive St. Michael, MN 55376 Mon-Fri 8am-5pm 497-2979 ••CMC ST.PAUL United Occupational Health Bob Weeks, Manager 280 North Smith Avenue, Suite 144 St. Paul, MN 55102 Mon-Fri 7:30am-4:30pm 220-8106 WACONIA Lakeview Clinic, Ltd. Bob Wilcox, Administrator 424 Highway 5 West Waconia, MN 55387 Mon-Fri 8:30am-5:30pm; Sat 8:30am-12pm 442-4461 ••BHS WATERTOWN Lakeview Clinic, Ltd. Bob Wilcox, Administrator 309 Jefferson Avenue SW Watertown, MN 55388 Mon-Fri 8:30am-5pm 955-1921 ••BHS WINSTED Family Care Assoc iates Thomas Keifer, M.D. 511 4th Street North Winsted, MN 55395 Mon-Fri 8am-5pm 485-4151 **BHS WOODBURY River Valley Clinic Sue Kurysch, Manager 7803 Afton Road Woodbury, MN 55125 Mon-Thu 8am-8pm; Fri 9am-5pm Sat 9am-12pm (urgent care) 731-9010 ZIMMERMAN Zimmerman Medical Center Andre L 'Heureux, Administrator 12980 Fremont Avenue Zimmerman, MN 55398 Mon, Wed,Fri 8:30am-5pm; Tue,Thu 8:30am-7pm 856-4604 ••Rum River Revised December JO, 1992 Please Note: This list is updated periodically. 5 Pl�o:e call Preferred WorkCare at (612) 331-0270 if you have questions. BLOOMINGTON Preferred WorkCare Chiropractic Providers EDEN PRAIRIE Larry Balmer, D.C. 10700 Nonnandale Blvd. Bloomington, MN 55438 888-5805 Bruce Lindberg, D.C. 726 West 98th Street Bloomington, MN 55420 881-4421 BROOKLYN PARK Patrick Gallagher, D.C. Thomas Trainer, D.C. Brook West Chiropractic Clinic 6800 78th Avenue North Brooklyn Park, MN 55445 566-1042 CHANHASSEN Joel Patrick Eichers, D.C. 340 Lake Drive East Chanhassen, MN 55317 949-2567 COLUMBIA HEIGHTS Wayne Eck, D.C. 4111 Central A venue NE Columbia Heights, .MN S5421 788-0515 COON RAPIDS James Brandt, D.C. 330 Northdale Blvd. Coon Rapids, MN 55433 155-4300 EAGAN Rick Reidt, D.C. l 565 Cliff Road Eagan, MN 55122 688-0462 Leslie Barker-Ecklund, D.C. Roderick Ecklund, D.C. Ecklund & Ecklund Chiropractic Clinic 56 l Prairie Center Drive Eden Prairie, MN 55344 943-1188 EDINA John Hammond, D.C. 6950 France Avenue So. Edina, MN S5435 922-3770 GOLDEN VALLEY Greg Dahl, D.C. 7500 Olson Memorial Highway Golden Valley, MN 55427 545-8600 INVER GROVE HEIGHTS Robert Roloff, D.C. 6505 Cahill Avenue Inver Grove Heights, MN S501S 451-1012 LAKEVILLE Gregory Nelson, D.C. 17787 Kenwood Trail Lakeville, MN S5044 435-3345 MAPLE GROVE David Gottlieb, D.C. 13704 Grove Drive Maple Grove, MN S5369 450-S200 Revued Dec.mber lo. I 992 Please Note: This list is updated periodically. Please call Preferred WorkCan: al (612) 331-0270 if you have questions. 6 MINNEAPOLIS Greg Dahl, D.C. 800 Nicollet Mall #540 Minneapolis, 1vlN 55402 333-9144 Beth Denker, D.C. 10 South 5th Street, Suite 112 Minneapolis, 1vlN 55402 338-1737 John Hynan, D.C. 807 Lowry Avenue North Minneapolis, l\1N 55411 521-2261 Dave Patterson, D.C. Lee Ann Herfort, D.C. Southside Chiropractic, Inc. 4755 Chicago Avenue Minneapolis, l\1N 55407 827-7580 NEW HOPE Randy Falk, D.C. 2738 Winnetka A venue North New Hope, 1vlN 55427 546-8622 OAKDALE Raymond Garth II, D.C. 1041 Geneva Avenue Oakdale, 1vlN 55128 731-1953 PLYMOUTH Robert Hoffman, D.C. 10850 County Rd. 15 Plymouth, :MN 55441 544-3066 PRINCETON Michael Gibbs, D.C. 501 South 4th Street Princeton, :MN 55371 389-4411 Steven VanHooser, D.C. 501 South 4th Street Princeton, MN 55371 · 389-4411 PRIOR LAKE Wilma Behm, D.C. 4646 Colorado Street SE Prior Lake, MN 55372 447-3516 RED WING Kevin Smith, D.C. LeRoy Otto, D.C. Downtown Chiropractic 419 W. 3rd Red Wing, MN 55066 388-3212 SHOREVIEW Steven Jackson, D.C. 3508 North Rice Street Shoreview, MN 55126 483-4321 SPRING LAKE PARK Michael Kohout, D.C. John Lawton, D.C. Robert Williamson, D.C. Spring Lake Park Chiropractic 1611 Highway 10 NE Spring Lake Park, MN 55432 784-1540 ST. PAUL Gregory Hynan, D.C. 475 University Avenue West St Paul, MN 55103 222-7331 WHITE BEAR LAKE Donald Jensen, D.C. 1310 Highway 96, #102 White Bear Lake, MN 55110 429-5329 Revised December 10, J 992 Please Note: This list is updated periodically. Please call Preferred WorlcCarc at ( 612) 331-0270 if vou have ouestions. 7 WINSTED Mark Nygren, D.C. 111 2nd Street North Winsted,}dN 55395 485-3700 Rnised Deceml,er, JO. 1992 Please Note: This list is updated periodically. 8 Please call Preferred WorkCarc at (612) 331-0270 if you have questions. Preferred WorkCare Referral Providers & Supportive Services NEUROLOGY Neurological Associates of St. Paul Joann Pederson, Administrator 1655 Beam Avenue Maplewood, MN 55119 221-9051 Neurological Associates of St. Paul Joann Pederson, .Administrator 280 N. Smith A venue #550 St. Paul, MN 55102 221-9051 Neurological Associates of St. Paul Joann Pederson, Administrator 710 19th Avenue North South St. Paul, MN 55075 221-9051 OCCUPATIONAL MEDICINE Occupational Medicine Consultants DeAnn Rice, RN, Clinical Coordinator 6500 Barrie Road, Suite 10 Edina, MN 55435 920-5663 ORTHOPEDICS Midwest Spine Institute Colleen Chamberlin, Clinic Manager 3300 County Rd. 10, Suite 520 Brooklyn Center, MN 55429 566-5042 Midwest Spine Institute Colleen Chamberlin, Clinic Manager 1940 So. Greeley St. #105 Stillwater, MN 55082 430-3800 Salovich, Bocklage, Borgen, Kraft, & Crowe Jan Gamble, Clinic Administrator 3366 Oakdale Avenue North #103 Robbinsdale.MN 55422 588-9478 Revised December /6, 1992 Summit Orthopedic Associates, PA Bonnie Sauerer, Clinic Administrator 1560 Beam Avenue, Suite D Maplewood, MN 55109 770-5TI3 Summit Orthopedic Associates, PA Bonnie Sauerer, Clinic Manager 293 West Seventh St, Suite 100 St. Paul, MN 55102 297-6909 PHYSICAL THERAPY Minnesota Lumbar Spine Clinic Pam Snyder, P. T., Manager 825 S. 8th Street, Suite 510 Minneapolis, MN ·55404 338-0566 Minnesota Lumbar Spine Clinic Pam Snyder, P. T., Manager 606 24th Avenue So., Suite 708 Minneapolis, MN 55454 341-9218 SURGERY Little Falls Surgical Clinic Jill Schultz, Clinic Manager 808 Southeast 3rd Street Little Falls, MN 56345 632-3611 Metropolitan Hand Surgery Assoc. Sally Bandt, Administrator 310 N. Smith Ave., Suite 370 St. Paul, MN 55102 291-8773 Minneapolis Neurological Surgeons Cindy Appleman, Administrator SOS North Hwy 169, Suite 230 Plymouth, MN 55441 544-7562 Note: This list is subject to periodic updates. Please can Preferred WorkCarc :it 331--02i0 if you have questions. 1 01-29-1893 08:43 12/91 PREFERRED 01\E PR!F!RRID WORKCARE PAYOR AGJ\IIMINT by and batw••n PlllFD.R!D WO'IUCCARI and (lnaurar or Employer) P,02 PREFERRED WOIUCCAR! PAYOR AQREEM!NT Thia PAYOR AGREEMENT ("Agreament") 11 made and antered into ••of the ltfeotiv• Data 1et forth on the aii;natura pa;• of thi•Agreemant, by and between PREFERRED WORXCARI, • diviaion otPREF!MEDONZ, a Minneaota non-profit corporation, ("PreferredWorkcar•") and------------------<"Payor">·(Name ot Employer or %naurer) BE c % TI: t, s; A.Praferrad WorkCara. Preferred Wor>ccare 1• a divieionof PrafarredOn•, a co�poration duly or91ni1ad and axiatin; under and pur•uant to th• law• of th• stat• of Minnaaota. a.Payor. Payor ia an inaurer or employer purcha1in9worker•' compenaation or o�h•r occupational health ••rvic•• and i• the party re1p0naibl• for handling th• payment tor aueh ••rvic•• provided purauant to thi1 A;raement. c.En;a;emant. Payor deair•• to en;a9e Pretarred WorkCar•to provide selected health car• provid•r• to turni1h worker•' companaation related medical car• and other occupational health aarvic•• in a manner damonatratin; support and oouitment to princiipl•• and philoaophy ot occu.pational health, including appropriat• and timely return to work, and Pretei-rad Workcare daeir•• to turniah health oar• provid•r• for the proviaion or auah aervic••· NOW, 'l'HEUFORE, in oonaideration ot th• premi••• and the mutual promiaea and covenant• herain contained and tor other ;cod and valuable conaid•ration, th• receipt and •ufticiancy of which are haraby acknowled;ad, th• parti•• hereto a9ree •• followas AR'l'ICLI 1 2.11mb11100 B1c1i111 Th• preamble and recital• hereinabove eat forth are beraby incorporated into and ude a part of thia·A9reeaent. ARTICLE 2 01tinition1 2.1 Jliqibl• Eznplgy•••, "lliqibl• Employ•••� mean• the paraons entitled to reoeiv• the covered sarvio••· 2 2.2. cox•t1d seryic;••, 11 c0vered sarvioe1" •••n• the health care benatita provided purauant to the 1tate worker,• companaation law• and raqulation1 ("Worker1 1 Compenaation �aw")• 2.3 lmPlQYIZ:, "Employer" maana an entity aubjeot to the Worker•' Companaation Law. 2,4 11z:tici yatinq Pr9yid1r, "Participatln; Provid•r" •••n•a h•alth care fac lity or health care provider that ha1 in force and atteot an a9raamant with Preferred WorkCar• to perform the Ccvarad sarvicea. 2.s Pavo;:, "Payor" maana th• purohaaer ot covered Service•on behalf of Eliqible Employ•••· 2.1 fayor 1ar11m1m;, "Payor A;r••m•nt" aean• Preferred WorkCara'• a9raamant with a Payor(•) purauant to whieh Participatiftq Provider• •hall provide the Covered la"ice•. 2.7 2•ymoot Sghadµl•C•), "Payment Schedule(•)" mean• the achedula(a) attached hereto aa EXHIBIT A from time to time. 2.8 UM/OM R:c:0yc1m, "UM/QM Pro;ram" meana the utili1ationmanagement and qual ty management program devalop•d, ••tabliahed and administered by Preferred WorkCar• and a1 uandad byPreferred workCare trom time to time with notice to Provider. Th• UM/QM Pro;ram i• ••t torth in th• Preferred workCar• Office Procedure• Manual. 2., Mediea11y Appr9p;:iat1, "Medically Appropriate" or "Medical Appropriaten••• .. means 1ervicaa or 1uppli.a1 which, und•r the proviaion1 of thi• Agreement, are daterminad ta bes (1) appropriate and nec•••ary tor the aymptom1, dia;no•i• or treatment of the injury or di•••••1 (ii) provided for the diagnoai• or direct care and treatmant of the injury or di•••••;(iii)within •tanda�d• of 900d medical practice within theorganized medical community; (iv) not primarily tor theconvenience or the Eli;ibla Employ•• or of any ParticipatinqProvider providin; covered Service• to th• Eli9ibl• Par1on; and(v)an appropriate aupply or level ot ••rvic,e naedad to provideaafa and adequate oara. ARTICLE l P1t1rnJnation of 21n1nt lsb•4Yl•C•), CPY•t•4 s1rvi011 and B1turn te work 3.1 PtYJll•nt IObl4Yl•C•), Preferred WorkC•r• •hall provide Participatin; Provider• to furniah to Eliqibla Emplor••• allMedically Appropriate covered Service• purauant to () the term• cf thia Agr••••nt, (ii) th• term, ot th• Pretarred Workcara 3 01-29-1993 08:44 PREFERRED ONE P.05 Payment Schedule(1), and (iii) the term, ot Preferred WorkCar•'• A9reemant1 with Partioipatin; Provider•, 3.2 Cov1r1� S1ryic11, 2.2.1 Participating Provider• 1ha11·not be required to furniah any Covered Service• which ar• not tcadioa11y Appropriate or which are not ouatomarily furni1hed purauant to th• Worker,• compen1ation Law. 3.2.2 Participatinq Provider••• ot th• data ot thi• Agreement •hall ba liated on the Prafa:r:red WorJccare ro1tei-of Parti0ipatin9 Provider• ("Raater"), Within it• aola diaoretion, Preferred WorkCara 1ball hava the ri;ht to amend th• Roater tram time to time and ahall prov ide Payor and Zmployar, if other than Payor, with a ravi1ad aoatar promptly tollowin; any 1uch amendment. 3.3.3 Partioipatin; Provider• 1hall provide covered Servic•• to Eli;ible Employ••• in th• aame pbyaical ••ttin; and in th• aam• manner •• auch ••rvice1 ara cu1tomarily provided to other aimilarly aituated patient• ot Participatin9 Provider•, except that the Provider ahall provide auch expedited ace••• and auch other aarvioe, nec••••ry or appropriate to th• cure or raliat of th• Eli9ibl• Employ••'• work•relat•d injury or di••••• a• required under the Workara' Compenaaticn Law or requirement• ot Pratarred WorkCara. 3.2.4 In the event an !ligi�l• lmployee ahall have a 9riavanca or other complaint in conneot1on with Pr•t•rred Workeare or any Participatin; Provider, 1uch ;riavance ahall ce reviewed purauant to Pretarred WorJccar•'• Grievance Procedure, •• amended trom ti•• to time. 3.3 a1turn to w;r�. Payor acknowled;•• the importance ot Employar1 impla mantinq liqht duty and other cost aavinq meaaurea aimad at early return ot lli9ible Employ••• to vork and Payor, it an Employer, aqr••• to implement auch raaaonable ••••ur•• •• are racol'lmlended by Pr1ferred WorkCare. It Payor ia an ?n1urer, Payor will provide in ita c0ntract1 with lmployera tor cooperation by Employer, with raaaonabla return to work recouendation• byPretarrad WorkCara. _. AR'l'ICI.I 4 2ovm,nt 4.1 2AYJD•nt to Partiei;atinq 2rov101t1, Payor or it• agent •hall pay to each Participatinq Provider, and 1uoh ParticipatingProvider •hall accept tram Payor or it• agent the amount• ••t 4 forth in the applicable Payment Sch•dula •• tu11 payment ot any claim •ubmittad by auch Participatin; Provider for covered Servicaa turniahad to Eli;ible Employ•• pur•uant to •uch Plan. .Payor ahall not uae th• reault• ot any retroapeotiv• review performed purauant to the UM/QM Pro;ram tor any retroactive recovery ot any payment• made by Payor, except tor amount• paid for ••rvic•• not randared or for ••rvicea inaocurately billad. Partioipatin9 Provider• may char;• or bill lligibl• Employee• directly tor ••rvic•• that ar• not Covered lervic••• 4.2 Claim• submi11ioD-+ lach Participatinf Providar aha11 •ubmit claim• to Preterred WorkCare or it• a;ant, and PratarredWorkeara ahall aubmit auch claim• to Payor, on form• acceptabl•to the parti•• harato, Preferred Workcare o:r ita ac;ant ahallapply tha applicable Payment Schedule to each Participatin;Provider'• claim to determine the uount du• auoh Par:ticipatin;Provider. 4.3 Tim• rar Payment. 4,3.1 Payor or it• agent ahall mak• all payaant• due to Participatin; Providara within thirty (30) daye followin; racaipt by Payor or it• a9ent of a oompl•t• and propar claim farm. 4.3.2 It Payor •hall racaive an incomplete or improper claim torm, Payor ahall notity the appropriate Participatin9 Providar within ten (10) day• of receipt, and th• time for paymant pur1uant to Seotion 4,3,1 •hall commenc• upon receipt by Payor of a compl•t• and proper claim form. Failure to provide notic• •• required in thi• Section 4.3.2 •hall ba daemad a failur• to make payment and •hall render auch claim immediately due and payable. 4.4 Payment pocum1nt&t.1on, Payor ahall provide toParticipating Provider• an Explanation of Banefit• report with claim payment in a format aocaptabla to Preferred workCare datailin; th• determination of banatita an4 payment• for medical claim• of Eli;ible Employaaa. If an r or all earvicea provided byPart:icipatinc; Provider have been dan ad or are unoovarad tor whatever reaaon, Payor ahall provide written notification to Participating _Providar to enabl• appr opriate billin; of Zli9ibl• Employ••· such notification ahall occur wi�hin thirty (30) day• !0llowin9 racaipt by Payor or it• a;ant of.a oomplete and properclaia form. 4.5 Yoritioaticn ot Eliqibl• Em;lpy••I, lli;ible Employ••• •hall receive Covered sarvica1 trom a Participating Provider uponth• praaantation of auch Participating Provider of appropriat•written documantation idantityin9 the patient•• an Zli9ibleEmployee. Participating Providara lhall be entitlad to rely onthe confirmation of an Eli;ible bployaea currant eli;ibility by 5 01-29-1993 08:46 PREFERRED ONE the telaphonio authorization ot Payor er an authori1ed representative of Payor within forty ei9ht (41) boura after admiaaion or traatment. P.0? ,.s Liability tor c1a1m P1ci1ion1 and paymant1, Preferred WorkCar• ahall not be re1ponaible or liable tor any olaim daciaiona or tor any payment, of any claim• 1ubmittad by any Participating Provider tor turni1hin; covered service• or non• covered aervic•• to Eli9ible Employ•••· Preferred WorkCare ahall not be an inaurar, ;uarantor or undarwriter ot the re1p0naibility or liability of Payor to provide benefit• pur1uant to Worker•' compensation Law. 4,7 s,rx1e• 7111+ A• oomp•n•ation tor the 1arvice1 provided by Praterrad Workcara required by thi• Agreement, Payor ahall pay to Preferred WorkCare th• amount ot the monthly Pretarrad Workcara Service rea aat torth on EXBXllt B. which 1• attached hereto and made a part hereof, ARTICLE 5 UM/OM P;:gqram 5.1 UM/OM Proqr1m, Payor •hall oooparate with and be bound by the deciaion• ot th• UM/QM Proqram implamentad by Preferred Workcare with reapact to Covarad service• provided to !119ibl• P•raona. Pratarrad Workcare 1hall turn11h to Payor report•, atati atiea, and intormation ooncarninq the covared Sarvicaa provided by th• Participatin; Provid•r• to the extant permittad by l•w and regulation and in th• format, and frequency•• may be datarmined bi th• parti•• from time to time. Payor ahall de•i(J?lata Prafarrad WorkCare a, ita aqent tor the limited and axcluaive pu rpoaa of rec1ivin9 medical racord intor"lllation related to Eligible Employ••• in order to allow Prat•rr•d WorkCara to carry out it• duti•• haraundar. !.2 Amco4m•nt, Pratarrad Workcara may amend the OM/QM Program by providin9 written notice Of anr aubatantive amendmentto Payor. suoh amendment 1hall be effect va ••oft.he date at receipt by Payor. ARTICLE 6 Markatinq tn4 Pr;m;t!on 1.1 IOtk•tin; 104 P;gmotign. Payor 1hall uae reaaonable eff ort• to •••i•t Pretax-rad workCar• in marketin;, advartiaing and promotinq Praterrad WorkCara and th• affiliation of the Participating Provider• with Pretarrad WorkCara. Each party ahall u•• it• baat affort• to coordinate it• markati�9 aotiviti•• a _,.._--c:,o-�O:=I..J CIU • -.v ,..l"'tC.l""C.l"'tl"'tC.L.I L.ll'IIC. in th• qeneral ••rvic• area of Pratarred WorkCara to avoid conflict with the other party and/or duplication ot tha other party•• markatin9 activitiea. ,..,"10 1.2 111!1tanc1. Each party 1hall qae it• beat effort• to provide the other with all rea1onabl• •••iatance·to: (1) prepare and diaaaminata, upon the prior approval ot the partie• h•rato, enrollment material•, diractori•• and Ro1ter• of Partioipatin; Provider•, and othar material• tor Eli;ibl• !mplo1e••, (ii) develop data which demonatrata th• actual ettacta of thi• A;raement on Payor'• worker•' com�ensation health care exp•ndituraa, and (iii) aducata Eli;ibla Employee• in aoMaction with 1:ha t•rm• and oparation1 ot th• aervicea provided bf Pratarrad WorkCare and the Participatin; Jrovidara. ARTICtE 7 contidaot111 xorerm,tLon. Tr101mark1 and Sepyri;bt,• 1.1 L•sol B11trictien1, No party hereto •hall �e in datault for failura to aupply information which cannot be auppliad due to pravailin9 law, or for aupplyin; intonation required to ba auppliad dua to pravailin; law. 1.2 Ngn•Qi1e101ur1 gt cant141ntia1 xnronatien, 1.2.1 Payor and Pr•terrad WorkCara acknowledqe that (1)due to th• nature ot th• work, Payo� and PretarradWorkcara ahall have ace••• to and acquire confidentialinformation related to th• buain••• and operation• of theothar party, includin;, without limitation, liat• ofEmployer• and Participatin; Provid•r• and intonationrelatad ther•to, information ralatin; to math0d1� •Y•t•m•,practice• or plan• of a party; and all aimilar informationof any kind or nature whataoever which ia known only toparaon• havinq a tiduciarr 0� confidential relation1hip withthe party that own1 propr atary ri9ht• in or to euch intormation and which i• identified by a party to the other a• confidential information ("Confidential Information")I and (ii) the diacloaura of Contidantial Intonation to third partie• would cauae •�•tantial lo•• to the 9oodwill of a party and oauaa irrapara�l• harm. 7.2.2 ?n oon1ideration of the acknowledqemant• eat fort:h in section 7.2.1, the partie• (and their ra•pective ofticera, diractor•, employ•••, a9ent1, aucc•••or• and •••iqna) 1hal1, during the tarm ot t.hie l;ioaeent and for a period ot twelve (12) month• followin; the termination ot thi• A;raament by any mean• or for any raaaon What1oevar, whether tor cauae or not for cau••, hold any and all confidential Information in the atrioteat confidena• •• a 7 01-29-1993 0B:4?PREFERRED ONE F'.09 fiduciary, and ahal1 not, voluntarilI or involuntarily,••11, tran1ter, publi1h, di1cloae, d aplay or atherwi•• mak•available to other• any portion of the confidential Intormation witho�t the expr••• written con•ent of the other party. lach party ahall uae it• be1t ettort• to protect th• Contidantial Information of the other party con1iatant with t.ha manner in which thay protect their own moat oontidential buain••• information. ,.3 Medical B•;;rd•, Th• parti•• 1hall maintain th•contidantiality ot the me�iaal record• of Eli9ibl• Employee•, and tha rel•••• at any information retlact in auch reoord• ahall require the conaant of auoh Eliqible Employ••• unle•• otherwi•• p•rmittad or required under applicable law. Payor ahall obtain a aignad, valid written r•l•••• from aach lliqible Employee to the extent required by law, authorizin9 Preferred Worxcara to obtain copiea of Eligible Employ•••' medical record• from Partioipatin9 Provider•. Payor ahall indemnity the Partioipatin9 Provider• and Preterred Workcare from any liability ariain9 out of or in coMaction with Pratarred Workcar•'• receipt of auch medical record1, axcapt tor liability ari1in; out ot Preferred WorkCare•a cu•tody, care and control ot auch medical racorcla. 7.4 Trademark• and copyriqhtl, lach party acknowlad9•• the other party•a 101a and axcluaive ownar1hip ot it• re1pe0tiva trade name•, commercial aymbol1, tradamarkl and ••rvica mark•, whathar pre1ently exiating or later eatabliahed (oollactively "Mark •">· Neither party ahall uae th• other party•• Mark• in advartiainq or promotional material• or otherwise without th•owner•• prior writtan conaant. All u••• ot any Mark ahall inaure excluaivaly to th• benetit of the Mark'• owner, Each party r•••rvea tha ri9ht to terminate any conaent praviou11y 9ivan for th• uaa of a Mark by providin; th• other party with written notice of auch termination. tn no event •hall the party'• uaa of the other party'• Mark continue attar termination of thi• Agraamant. Each party acknowled;a1 that any u•• of th• other party'• Mark without tha conaant ot auch other party would cau1e the awnar of •uah Mark irreparable injury, entitlin9 it to obtain injunctive relief and auch other ramadie1 from tha infrin;er •• may ba appropriate. Each party here�y ;rant• the other party the riqht to u•• ita name, addr••• and talaphQne number in ooMection with tha other party•• obligation• hereunder. Payor h•r•by authcriz•• Preferred Workcara and th• Partio1patin; Provider• to uae Payor•• nama tor promotional and advarti1in9 purpo•••· ARTICLE 8 in1ur1n;1 and +no1mnitis1t1on 1.1 tnsuranct, Th• parti••, at their aole ooat and axpenaa, •hall procure and maintain euch polici•• of inauranca aa 8 ahall be n•c•••ary to in•U;r• such P\rtY, a;ainat anr and allclaim• ariaing out of auoh party'• performance of t• duti•• and cbli9ationa h•reunder. Evidenoe of each party'• polici•• ahall be aubmitted to th• other upon th• other'• written requeat. 1.2 Indemnification, Each party ehall hold harml••• and indemnify th• other party and it1 officer•, director•, member,, aucceaaora and •••i;n• ("Indemnified. Parti••") of, from and aqain•t any and all liability, 1011, dama;e, claim• or expen••• cf any kind whataoavar, inoludin; without limitation reaaonable attorney•' t••• and coat• and expart witn•••' f•••, which may b• auatainad, autfarad, racovarad or mad• a;ainat any Indemnified Party by any third party which ari•e• out ot the ne;li9ant partormance or other wron;tul act by th• ?nd.amnityin; Party in connection with ita dutie1 and obli9ation• purauant to thi• A;raamant. ARTICLE t T•r:m 104 T•rminatiqn 9.1 T9rm.1 The initial term. cf thi• Aqraament (Minitial Term") ahall commence on the Etfectiva Date of thi• A;reement and ahall continua until th• tirat (11t) Decambar 31 thereafter. This Agreamant ahall ba automatically renewed tor period• ot ona (1)Y•ar each (aaoh a 11 Ranawal Term") unleail either party ahall9iv• written notioa to the othar party at laaat ninety (10) day•prior to th• and ot tha Initial Term or of any Ranawal Term,p�ovid•d that if th• Initial Term 1• lea• than ninety (90) dayslong, the tirat opportunity to terminate under thi• clauae 1hallb• at th• and the tirat Renewal Term. 9.2 T•rminotion tor Braach, Either pa;-ty may terminate thi• Agreemant upon the material breach ot thi• A;reement not ramadied within thirty (30) day• ot receipt by the party in breach ot written notice of 1uoh breach from tha athar party. 1.l t•rmination by 2r1t1rr14 w0rkcar1+ Anythinq elaawharein thi• Aqreament to the contra:,:y notwithatan dinq, Preferred Workcar• ahall hava th• option to terminate thil Aqreamant upon tan (10) daya prior notiea the tailura ·of Payor to pay thaamount• due to any Participating Provider purauant to the term• of section 4.3.1 within ninety (10) day1 attar th• raceipt � Payor of any claim tor Covered Service• provided� euah Participatin; Provider. 9.4 Proe•dYt• Upon Tt;:mination, In th• avant or termination tor any raaaon, all ri;hta and obliqation• hereunder ahall c••••, except: (i) tho•• ariain; out of any and all indemnification• ••t forth in thi• A9reemant; and (ii) tho•• 9 01-29-1993 08:49 PREFERRED ONE provid•d in thia &action 1.,; an4 (111) tho•• which ahall have tharetotore accrued aa a re1u1t ot th• operation of thi• Aqraemant, Fl.11 1.4.1 In th• avant ot termination ot thi• Aqraamant by aithar party tor any raa,on, Payor •hall remain liable tor payment to Participatinq Provider• pur1uant to the term• of thi• A9reement tor Covarad Sarvice1 furni1had to lli;ibl• Employee• prior to •uoh termination; and 1.,.2 In th• avant ot th• termination of thia Aqraamant by aithar party for any raa•on, Payor ehall, coneietant with applicable law, remain liable for payment to Participating Provider• pursuant to th• tarm1 ot thia Agreement, includin; without limitation th• term• ot the Payment Schadula(a) in or other facility which i• a Part1cipat1nq Provider aa ot th•termination of thia Agreement, until the a»propriata di10har;a or tranatar ot Eligibla Employee,; or (11) who ahall be receiving aarvioea tram an individual lican,ed or certified Participatinq Provider, until the conclu1i0n ot treatment tor a apacitic condition of •uch Eligible lmploya•• exietin; aa ot th•termination ot thi• Agreement; and 1.4.3 In th• avant of th• termination of thi• Aqraament by Payor tor any raaaon, the parti•• ahall, conaiatent with applicable law, remain liable tor the proviaion of and paYffient tor covered Service• pur1uant to the term• of thi• Agreement, including without limitation tha term• of the Payment Sc:hadul•(•) in ettact at termination, until each Plan•• aMivar•ary data naxt tollowin; the receipt by Pretarred WorkCara ot tha notice or termination purauant to Seotion 9.1. ARTICLE 10 Mi•c111anaou1 Provi9ion1 10.1 Prgf••1ion11 B1lation1bi1, Thi• A;reemant •hall not b• intended, nor ahall it be con,trued, to aftact any Partioipatin9 Providar-patiant r•lationahip. Payor ackn0wlad9ea that (i)Praterrad WorkCara do•• not praotica ma41oine or any other pror•••ion or control th• provi•ion ot cov,re4 Sarvica• to Eligible bployaaa; and (ii) Participatinq Provider•' care. 10.2 Nan-Exgluaivity. Nothing in thi• A9reemant ahall b• intended or conatrued to prevent aithar party from enterin; into •ub•tantially •imilar a;raamanta with other entiti•• aimilar totha other party. 10.2 Xn4e;•n41nt contragtor1, Each party, 1ta otticara, aqenta and employ••• are at all tim•• independent oontractcra to th• other party. Nothinq in thi1 Aqreement ehall ba oonatrued to 10 01-29-1993 08:49 PREFERRED ONE P.12 maka or rendar either party or any of �.t• otticer•, a9ant•, or amployaaa an agent, ••rvant, or employ•• of, or joint venturer of or with, tha other, except that Preferred WorkCara •hall be th• agent of Payor for raceivin9 Medioal Record• of Zli91b1e -Employ••• purauant to section 5.1 and 7.3 or thi• A;reement. 10., Notis••, Notic•• ahall b• written and per•onally delivered, affa0tiva on delivery, or ••nt by united Stat•• �ail, poatage prepaid, affective on th• third (3rd) day followin; th• data depoaited in the mail, addre1aad to the part1•• a1 aet forth below, or to any other addre•• •pacitiad in writin9 by auch party. 10.9 Entir• As;11m1nt, Thia A;raament represent• th• entire agreement and underatanding ot th• parti•• hereto with re•pect to tha •ubjact m•ttar hereof, and all prior and concurrent agreement•, undar1tandin91, repraaantationa and warrantiaa with raapaot to auch aubject matter, whether written or oral, ere and have baan merqed barain and auparaaded haraby, Thi• A;reeaant may be •�•ndad in writin;, and any auch amendment ehall not b• affective a;ainat a party to thia A;r••m•nt who ahall not have aignad auch amendment. 10.s complianco witb T•m•L ra11ure to inai1t upon •trictcomplianca with any ot the term• harain (by way of waiver of breach) by either party hereto ahall not be deemed to be a ccntinuoua waiv•r in th• avant ot any future braac:h or waiver of anf condition heraundar. 10.7 Right• gt Part!••• Nothin; in thia A9raamant, whether expraaaed or implied, i• intended to confer any right• or ramadiea under or bl reaaon of thia A9raament on anr per1onaother than the part ea to thi• Aqraement and to the r raapective aucc•••or• •nd aaai;na. 10.a A11iqnm1nt, Thi• A;reement may net be •••i;nad withoutthe expre•••d written conaent of tba parti•• hereto. 10.111n1tit1. Thia A9'Z'••ment 1hall be bindin; upon, and ahall inure to the benefit of, the partiea hereto and their reapactiva •ucceaaora and aaai9na. 10.10 IIYltlbility, It any portiona ot thil A;raament •hall, tor any reaaon, be invalid or anfo�oaabla, auch portion•ahall be inattactiva only to the extant of euoh invalidity or unentorceability, and the remaining portion or portion• ahallneverth•l••• be valid, •nforceable and ot full foro• and ettact. 10.11 Multipl• c;unt1:part1, Thi• •••••nt ••Y ba exacutad in multiple counterpart•, aach ot which ahall be deemed to be an ori9in al and all of which taken together ahall oonatituta a ain;la inatrument. 11 01-29-1993 08:50 PREFERRED ONE P.13 10.12 eontli;t gt Law,. Thi1 A;raement •hall be governed by th• law• of th• State ot Minneeota without 91vin; effect to ita contliot1 ot law proviaiona. 12 01-29-1993 08:50 PREFERREO Ofl.JE P.14 ?N WITNESS WHEREOF, th• parti•• hereto bav• ••t their band• on th• dataa ••t forth b•low, •• of the ltfeotiv• Date aet forth below. NAM! OF PAYOR Addraaa City, state, Zip Code State ot Incorporation By: _________ Ham• Title Date Executed by Payor 13 PREFDRED WOIUCCAI.! one Main Street southeaat suite 400Minnaapolia, MN 15414 By:_--:-----�_ Ham• Title Effective Date ot A9reement 01-2s-1ee3 0s:s1 PREFERRED ONE P,15 • EXHIBIT A payment schadu11 Payment tor covered service• ahall ba in accordanoe with amount• aatabliahed and approved trom time to time pur1uant to the Worker•' compenaation taw, •• amended from time to time, or auch other amount••• are m�tually a;�e•d upon in writin; batwaen a Participatin9 Provider and Preferred workcare from tim• to tiaa. 14 01-29-1993 08:51 PREFERRED ONE P.18 EXHIBIT 8 2;1t1rr14 workear1 s1rvic1 r111 • 15 01-29-1993 08:52 PREFERRED ONE P.17 ·� it..il'B :•r f"i• IB�. ii -· �-""· -I Im.-� �-•· .---"�· -6---� � l ·I J, �� t -�-..... -� t 1.:·; .pt. 'it � �· ,"1=?- � -� J�-c. I]� -�� .. . ;.. . ....... ·--J ffi'� 1-;_ � l -t: �. -....:· � I� · .. -:, ij t C. :.lin-�· !� � :it·-� �-.• -tr .. -. -c,..:. -. �-- g ¾ I#.. ;. . . '(, > � --:" . -' � -� !:" -�-$" Z.-t ::-? , f...·t---+--1---�-·-�{ .... .,_ .... -1--+--I----� =,,_.,, �= n.� M11h, Str&:L1 S.c. Preferred WorkCare Service, Fees City of Columbia Bei1ht1 For administrative 1ervicea includins but not limited to those identified below. the City of Columbia Heights aareea to pay Preferred WorkCare the amount of S1.00 per employee per month for a period of Much 1, 1993 to February 29, 1994. The fee payable to Pref'ened WorkCare ia reimbunement for die followina 1ervice1: 1.Development, on-aoins support, education of a broad-buedprovider network 1ervina the work-related htjury/illne11 andoccupational health need& of the City of Columbia Heighta; 2.Utilization manaaement aervicu provided by PreferredWorkCare staff to ensure appropriate reaource utilization andtimely return to work; 3.Support to an education of the City of Columbia Heiahtareaudins worker•' compenaation/occupatlonal health iasuesimpacting total workers' compensation coate; 4.To the ment of employer/employee compliance. monitoring andreview of medical claims involving non .. participating providers; 5.Printina coats usociated with the development of PreferredWorkCare provider listina, and other program materialt; 6.Preparation, di1tribution. and review of Preferred WorkCarereports detailing extent, naiure. 111d 1tatua of monitoredil\Juriea/illnesaes over reportins period. City of Columbia Helshta Preferred WorkCare Date Date � -·, j . : i -.•. I CITY OF COLUMBIA HEIGHTS ... :· ,·. .. ,J' •.. .; : i ... . � '"" --�,;-� '·' : \' ,� -! . '· .... :_t:.., .·!r ��"' .:�t'.-"1,\ ·,.4r��:�( DATE: TO: FROM: RE: FEBRUARY 5, 1993 STUART ANDERSONCITY MANAGER WILLIAM ELRITEV�FINANCE DIRECTOR ADDIDONAL WORKER'S COMP INFORMATION BASED ON 2/1/93 WORKSESSION After the work session of February 1st, I followed up to obtain more information related toworker's compensation rates. The first thing I did was contact our insurance agent (DaveSeppelt) at American Agency. I discussed the City Council's concern with him and requestedadditional quotations on worker's comp. Based on this request, Dave Seppelt provided twoadditional quotes. The first was from the Minnesota Worker's Compensation Assigned RiskPlan, which is currently administered by Berkley and Wausau and, in the future, will beadministered by Blue Cross. The premium under this plan would be $184,524. The secondquote was from USF & G, the company that currently carries the City's liability and propertyinsurance. USF & G's quote for worker's compensation was $230,655. The League ofMinnesota Cities Insurance Trust quote was $129,842 for a standard premium. I also asked him if he could get a quote from Blue Cross on the City's worker's comp. Heinformed me that Blue Cross does not write worker's compensation insurance. The onlyinvolvement that Blue Cross has with worker's comp is that recently they had been awarded theState contract to administer the Minnesota Worker's Compensation Assigned Risk Plan. This isa State chartered plan that provides coverage for approximately 40,000 employers in the state ofMinnesota who either cannot get worker's compensation insurance elsewhere or for other reasonshave such high worker's compensation rates that the Assigned Risk Plan is more economical.I have attached a copy of an article that appeared in the Minneapolis Tribune on Friday, January29, 1993, verifying that Blue Cross has no management experience in the world of worker'scomp and that they were more recently awarded the bid to manage the Minnesota Worker'sCompensation Assigned Risk Plan. In addition to this, I called Blue Cross directly, and theyverified that they do not write worker's compensation insurance. Their only involvement is inthe administration of the State Assigned Risk Plan. Memo to Stuart Anderson Page Two February 5, 1993 I then contacted Larry Bodahl of Alexander & Alexander, a large insurance brokerage company in the metropolitan area. The difference between an insurance broker and an independent insurance agency is that an insurance broker has access to all companies who are writing insurance. An independent insurance agency has access to only a limited number of companies. I contacted Mr. Bodah! because he has an extensive background in the political area as well as his recent position with Alexander & Alexander. He has served in the capacities of City Manager, municipal Mayor, and a term as a State Representative, in addition to being licensed in the insurance field. I informed Mr. Bodahl that we would like additional quotes on worker's compensation to compare with the quote we received from the League of Minnesota Cities. On Thursday, February 4, I met with Larry Bodah! and Lynn Little, a marketing specialist with Alexander & Alexander, to review the research they had done into worker's compensation. At that meeting, they provided me with a rate comparison for two worker's compensation quotes. Code 7720, which covers police officers, and code 7706, which covers firefighters. These were simply samples to show the considerable number of companies available to them for writing worker's compensation insurance. It should be noted that these are companies who have filed rate schedules in Minnesota. Some of them are not issuing policies in Minnesota, some do not write municipal coverage, and some will only write worker's comp coverage for businesses where they carry their full line of insurance· with the company. Based on the analysis of this base of insurance companies, Alexander & Alexander determined that the coverage being offered by the League of Minnesota Cities Insurance Trust has the most reasonable rates for the City of Columbia Heights at a standard premium basis. In addition to this, the League of Minnesota Cities Insurance Trust Fund offers a retrospectively rated premium option. The City of Columbia Heights has participated in this option plan for the last seven years. Over that period of time, the City has received refunds in excess of $213,000 from the standard premium the City paid. This results in a double savings to the City: First, the City saves money because the League's premiums are less than any other worker's comp provides and, secondly, the City saves money due to the significant refunds based on the City's actual experience. Although some of the private insurance companies do offer a retrospective rated premium option plan, they generally only offer it on premiums in excess of $500,000. These plans would not cover the City of Columbia Heights since our worker's comp insurance premiums are under $200,000. I also contacted the Ed Stanke Agency in Fridley. This is the agency that writes worker's compensation insurance for the HRA. As was previously reported in an HRA report, they are insured through this agency since the worker's comp premiums were slightly lower than the League of Minnesota Cities Insurance Trust's rates. This agency informed me that they only write worker's comp for HRAs and for private businesses. They do not write municipal worker's comp premiums. Memo to Stuart Anderson February 5, 1993 Page Three In summary, the above information further documents the staff's recommendation that was presented at the City Council work session of February 1, 1993. As evidenced by the above information, the League of Minnesota Cities Insurance Trust administered by Berkley Administrators is by far the most reasonable source for worker's compensation insurance. If there is anything funher you would like me to do on this, or any other information you would like, please let me know. WE:dn 9302051 Attachments: a) Article from Minneapolis Star Tribune dated 1/29/93 b)Minn. Worker's Comp Rate Comparison for Firefighters c)Minn. Worker's Comp Rate Comparison for Police Officers Frtday January 29/1993 Ensuring a squabble·:::· Commerce chief , · angers insurers by canceling contract: for workers' comp:_:· "It has nothing to do with the job they're doing and everything to do with economics.''. ·. Bert McKasyBy Nnl SL Aatlaony StalTWriter When Minnesota Commerce Commissioner Ben McK.asy terminated a big state workcn' compensation fund contract this month, he angered -not only some big insurance companies, but sent a signal that he's willing to rock the boat to try to control spiraJin1 costs of lhe state's system. McKasy and Labor Commissioner John Lennes are Independent-Republicans -traditionally considem! .. cozy" wilh industry. Instead, some:,f their workcn' comp initiatives, ;purred by 1992 legislative reforms, ,ave insurers complaining to JR Jov. Ame Carlson's office.. 'Thm: are all kinds of reasons you :an give to maintain the status quo," \icK.asy said this week. "I just lhink .he potential savings � wonh the isk to break some new ground here. rhcre is an element of risk and jucfa� nent involved." i='or his efforts, McKasy might iet ,ucd by the two companies -Wau� I 1D II Column six I . sau Insurance and Berkley Admini .. trators -who will lose their contnct in August. two years early. Last year: the two companies, which have had varying pieces of the plan for years, won a three-year contract with a claim-servicing rate bid of about S21.4 million, or 12.25 pel"C'Cnt oflhe Sl7S million collected in annual premiums. McK.asy also is being criticized (of accepting a lower bid from Blue Cross and Blue Shield of Minnesota. a health care insurer that has no management experience in the e,yz:;· antinc world ofworken' comp. "Here are two substantial operationt ! that signed three-year contracts in 1992 and made financial commit• mcnts in leases and Jobs to complete those contracts," said Bob Johnson. executive vice president of the Min• nesota Insurance Federation. "Th� know worker comp. If you don l know it, you11 ge\ bumed by it" McKasy and Lcnnes also have angered the industry by pushing legislation that would return to employees at least $100 million in excess workers' comp reinsurance premiums thal are paid by insurers and self-insured firms to the state-chartered Worker Compensation Reinsurance Association. Several insurers threatened to sue when McKasy and Lenncs tried. to do it by regulatory order. At McKasy's request. a bill is under consideration in the Legislature that would get the rebate passed into law •. The latest nap involves the larp:st or several contracts awarded on the Minnesota Workers' Compensation Assigned Risk Plan, • state<hartered plan lhat covers about 40,000 employers who can't set it dsewh=. Last fall. McKasy, empowered by the·1992 law designed lo trim 16 percent from the SI billion yearly cost that state employers pay' for worken• comp, let a smaller contract to cover. a new .. managed care" administr.: tion pan of the assigned-risk plan that is designed to hold down medi•, cal costs. Blue Cross was the low bidder on a� combined bid -takina a smaller· percentage of premiums -for the· Worken continued on page 7D , ·a . fr 7t � ch PL t� T ,-, /j '' Workers/ Blue Cross was the iowbidder ISOtb men wen Nnnina for ac,vemor · .1_ at_ the time. A-1.eplati...�. jnqui!J. ..·. ··· , f'ound tfiit Halc!i viokted ao laws. ..., . . �. Both Hatdt and McKay palltilhed 1 · .. ·'.I bid apecific:atioaa ua 1bc at.ate ftlil1a', ·:"'The iJl1le tell down 10 'Did tbe \ parties hive full notice or whit they : were biddina on?'• aid Hatch, a : ·: Minneapolis lawyer. "I aot chewed:�; up by compet.iton on bids like thiL l You can follow the lep) process or·· ·.� posting the notice and they still criti• l· � cized me for not takina out ads in the ·1 Contbaae4 from ,aae ID -. ·. �, '·,.,..,_I I .•, manapd care and aervicina portioni :: . •. I In all, there were aeven bidden, said, : Mark Sheehan, president of Park·• Glen Insurance Co., the assigned-risk : plan administrator whose company · bandied the bid process for the state. , : McKasy uid Blue Cross offered tht : best package wi. ·lh a combined fee ofl! 11.5 pm:ent, vmut 14.8 percent for 1, Wauuu and Berltley, which would have brouaht in United Health Cale.' for manapcl c::are. � J McKasy estimates that the Bluei , should uve the state SS.9 million in , the first year on ICn'icing and up to ! $9.4 million in the third, based on the difference between ill bid and: that offered by the contract holden.' : '. . ·, Still, McKasf1 move bas provokech closed-door uproar in the in1urance., community. There's a sugestion thit; Wausau and Berkley, who are expect� ing an audience soon with McKasr. :; were blindsided. �· ....Not so, said Mark Heyman,, · 1, spokesman for Blue Cross. •Every;. one received the ume •request for'. proposals' and had the ume oppor:: tunity to submit tbe ume questJons7. about the process, be aid. .. It wu an· even playin& field." . ; · .. MeKasy had the option of breakini the contnct on six months' notice: The biddina notice language opened the door to the whole contnct. not just the manqeck:ale component ,,·"I don't lite to terminate I contract with.someone like Wausau and Berle:� ley," McKasy said. "It hu nothing to dQ with the job they're doing and . everytbi111 to do with cconomica." · • : ·"· Former Commerce Commiuionet '. Mike Hatch, a DFl..er who often up. · aet big business durina the I 98Clf; chuckled this week over the dispute. , ' '. When be pulled a much smaller i�. �tment contract coverin1 tbe riSt : plan from IDS Fmancial Services in., 1989 and awarded it to Douaherty: newspaper.": ·i 'I The other question is whelher the Blues, the state's largest heallh<are • underwriter, can manqe wortm• : comp claimt for lea. -.. They don•t know diddly aboul : worker comp," said Dr. David K�. · troser, • St. Louis Park doctor and · system critic who hu worked with the Labor Department .. They thidk . it's heallh care with different in:. · 1ureds. They're aoin1 to come up . wilh some shocb that will coat �. pie later... . · � Studies show that pain-related wort-·= ers' comp injuries, such u sore becltl: and anns, cost 2.S times u much to · treat through the worker,' comp sys-: , tem than the regular health-care sys-: tem. People hurt at wort aenera.lly , tee their doctors and chiropract.on ; more. ··� . . -, Critics say that there are too ma�y : incentives to abuse the system, which ; hu fairly generous benefits, and that i aome medical community practiti� \ ners feed on the system and '"victim• : i?.C" injured worken. The critics alsocite a growing tend.ency of underin• 1ured patients to claim work-related injury bec:auae they lack sufficient · health insurance. ·Blue Cross, in its first statement lince .the contract flap broke a week qo •.says it's teamiDJ with an experiencedworkm' comp insurance administrator, Occupational Hr.alth Care Man-.qement Services of Colorado and ·New Mexico. . :-'•we felt we could deliver on that :eitpericnce, save dollars and offer � • alive solutions through our managed-: care capabilities, dealin1 wilh out ' statewide networks of physiciam and : cbiropradors, .. HC)'IIWIJ said. ·. ' '"We're goina to be able to take a very critical look at worker comp claims · to make sure it doesn't spill over into health care." I McKasy, who said he ii aware o!: industry discontent over hiJ move, aid he's willing to talk, but intends .' to aive Blue Cross its chance. · · · · r Dawkins Portfolio Adviaon to aavt ·• ... ·-----··· · ·'I money, then-State Auditor Arne!·• Carlson called it a political move. He uid he has aotten inquiries but ·· no real heat from the Carlson adm.in-:.iltration. · /--1· zc 6 r1!lUi.__j} REPORT DATE: 02/02/93 /.t 2/A..lj_) f. f 3 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR ATTACHMENT B PAGE 1 CODE 7706* *****************************************************1t************************** PENDING FILING RATE CHG BEST'S RATE EFFECTIV EFFECTIV COMPANY RATING GROUP 4.93 5.07 5.07 5.49 5.71 5.86 6.05 6.05 6.34 6.38 6.57 6.57 6.63 7.18 7.30 7.33 7.36 7.36 7.40 7.40 7.45 7.46 7.46 7.46 7.46 7.67 7.67 7.69 7.69 7.76 7.77 7.85 7.88 7.88 7.94 7.94 7.94 8.16 8.16 8.18 8.21 8.29 8.29 8.29 8.29 8.32 8.32 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 03/01/92 GREAT CENTRAL HOME INS CO HOME OF INDIANA PREFERRED RISK MUTUAL CITY INS CO MID-CENTURY INS CO EMCASCO INS CO A-VI ARGONAUT GROUP A-XI HOME GROUP A-XI HOME GROUP A VIII PREFERRED RISK A-XI HOME GROUP A XV FARMERS GROUP A IX EMPLOYERS MUTUAL (I A IX EMPLOYERS MUTUAL (I A-XI HOME GROUP EMPLOYERS MUTUAL CAS HOME INDEMNITY PHARMACISTS MUTUAL INS STATE FARM GENERAL STATE FARM FIRE & CAS �AT'L FARMERS UNION STD TRUCK INS EXCHANGE HARTFORD FIRE CO A+ V PHARMACISTS INS GRO A+ XV STATE FARM A+ XV STATE FARM B IV NAT'L FARMERS UNION A XV FARMERS GROUP A+ XV HARTFORD GROUP NAT'L FARMERS UNION P & ALLSTATE INDEMNITY CO ALLSTATE INS CO CENTENNIAL INS CO ATLANTIC MUTUAL CB VI NAT'L FARMERS UNION FARMLAND MUTUAL FARMINGTON CASUALTY NORTHWESTERN NATIONAL CAS COMPASS INS CO NORTHWESTERN NATIONAL TOKIO MARINE & FIRE TRANS PACIFIC INS CO AMERICAN FAMILY MUTUAL AMERICAN STANDARD OF WI TRI-STATE OF MN MILLERS MUTUAL FIREMAN'S FUND AMERICAN ECONOMY AMERICAN STATES GENERAL ACCIDENT CAMDEN FIRE PENNSYLVANIA GENERAL FLORISTS' MUTUAL HERITAGE MUTUAL INS CO STATE FUND MUTUAL REGENT INS CO AETNA CAS & SURETY AETNA CAS & SUR IL AUTOMOBILE OF HARTFORD STANDARD FIRE INS CO LUMBER MUTUAL RETAIL LUMBERMEN'S INTER- A-XV ALLSTATE GROUP A-XV ALLSTATE GROUP A IX ATLANTIC MUTUAL A IX ATLANTIC MUTUAL A+ XV NATIONWIDE GROUP A XV AETNA LIFE & CAS B+ VII NORTHWESTERN NATION NA-4 V NORTHWESTERN NATION NA-4 VII NORTHWESTERN NATION A XV TOKIO MARINE & FIRE A-V TOKIO MARINE & FIRE A+ XI AMERICAN FAMILY A+ XI AMERICAN FAMILY A+ VI W.R. BERKLEY GROUP B+ VI MILLERS GENERAL A XIV FIREMAN'S FUND A XII LINCOLN NATIONAL A XII LINCOLN NATIONAL A+ XIV GENERAL ACCIDENT A+ XIV GENERAL ACCIDENT A+ XIV GENERAL ACCIDENT A+ VI FLORISTS' MUTUAL A+ VII HERITAGE MUTUAL NA-10 IV STATE FUND MUTUAL A+ VIII WINTERTHUR SWISS A XV AETNA LIFE & CAS A XV AETNA LIFE & CAS A XI AETNA LIFE & CAS A XI AETNA LIFE & CAS A VII LUMBER COMPANIES NA-5 III LUMBER COMPANIES *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. REPORT DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR PA-�E 2 CODE 7706* ******************************************************************************** PENDING FILING RATE CHG BEST'S RATE EFFECTIV EFFECTIV COMPANY RATING GROUP ----------------------------------------------------�-----------------��--- 8.33 10/01/92 FARM BUREAU MOT OF IA A+ VIII FARM BUREAU OF IA 8.38 10/01/92 ELECTRIC MUTUAL LIAB A IX ELECTRIC MUTUAL 8.38 10/01/92 WESTERN NATIONAL ASSURANC B++ III WESTERN NATIONAL MU 8.38 10/01/92 WESTERN NATIONAL MUTUAL A-VI WESTERN NATIONAL MU 8.56 04/01/93 ASSIGNED RISK PLAN NA-4 ASSIGNED RISK PLAN 8.77 10/01/92 AMERICAN CASUALTY A+ XV CNA 8.77 10/01/92 TRANSCONTINENTAL INS CO A+ XV CNA 8.79 10/01/92 CITIZENS SECURITY MOT B++ IV CITIZENS SECURITY 8.85 10/01/92 AGRICULTURAL INS CO A XI AMERICAN FINANCIAL 8.85 10/01/92 AMERICAN NAT'L FIRE A XI AMERICAN FINANCIAL 8.85 10/01/92 AMERICAN ALLIANCE A XI AMERICAN FINANCIAL 8.85 10/01/92 GREAT AMERICAN A XI AMERICAN FINANCIAL 8.98 10/01/92 SAFECO A++ XIII SAFECO 8.99 10/01/92 05/01/92 ARGONAUT INS CO A+ IX ARGONAUT GROUP 9.05 10/01/92 AMERICAN HARDWARE MOT NA-5 VII AMERICAN HARDWARE 9.12 10/01/92 GENERAL CASUALTY OF WI A+ VIII WINTERTHUR SWISS 9.13 10/01/92 AMERICAN MOTORISTS A XIV KEMPER NATIONAL 9.13 10/01/92 AMERICAN MFRS MUTUAL A XIV KEMPER NATIONAL 9.13 10/01/92 AMERICAN PROTECTION A XIV KEMPER NATIONAL 9.17 10/01/92 CASUALTY RECIPROCAL B VI DODSON GROUP 9.27 10/01/92 NATIONAL AMERICAN NA-5 VI NATIONAL AMERICAN 9.34 10/01/92 FEDERATED MUTUAL A IX FEDERATED MUTUAL 9.34 10/01/92 LUA B++ VII LUA 9.41 10/01/92 FIDELITY & GUARANTY A-XIII USF&G 9.41 10/01/92 FIDELITY & GUARANTY UNDWT A-XIII USF&G 9.41 10/01/92 U.S. FIDELITY & GUARANTY A-XIII USF&G 9.42 10/01/92 OLD REPUBLIC INS CO A IX OLD REPUBLIC 9.43 10/01/92 MARYLAND CASUALTY CO A XI ZURICH-AMERICAN 9.49 10/01/92 FIRST NATIONAL A++ XIII SAFECO 9.49 10/01/92 GENERAL A++ XIII SAFECO 9.53 10/01/92 LEGION INS CO NA-5 VII LEGION 9.53 10/01/92 NORTH AMERICAN SPECIALTY A+ VI SWISS RE GROUP 9.62 10/01/92 NORTHBROOK P & C A-XV ALLSTATE GROUP 9.62 10/01/92 NORTHBROOK INDEMNITY A-XV ALLSTATE GROUP 9.62 10/01/92 NORTHBROOK NATIONAL A-XV ALLSTATE GROUP 9.64 10/01/92 NATIONAL UNION FIRE A++ XV AIG 9.64 10/01/92 AMERICAN HOME ASSURANCE A++ XV AIG 9.64 10/01/92 INS CO STATE OF PA A++ XV AIG 9.64 10/01/92 BIRMINGHAM FIRE A++ XV AIG 9.64 10/01/92 COMMERCE & INDUSTRY A++ XV AIG 9.66 10/01/92 INDEMNITY OF NA A-XIV CIGNA GROUP 9.66 10/01/92 BANKERS STANDARD A-XIV CIGNA GROUP 9.80 10/01/92 SENTRY INS A+ XI SENTRY GROUP 9.86 10/01/92 JOHN DEERE A+ VII JOHN DEERE 9.89 10/01/92 LUMBERMENS MUTUAL CAS A XIV KEMPER NATIONAL 10.08 10/01/92 CONTINENTAL CASUALTY A+ XV CNA 10.08 10/01/92 TRANSPORTATION INS CO A+ XV CNA 10.11 10/01/92 LIBERTY MUTUAL A-XV LIBERTY MUTUAL *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. Tl.EPOR'r DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR PAGE 3 CODE 7706* ******************************************************************************** PENDING FILING RATE CHG r ,. .,BEST I S RATE EFFECTIV EFFECTIV COMPANY RATING GROUP -------------------------------------------------------------------�------- 10.11 10.11 10.26 10.26 10.26 10.26 10.26 10.26 10.30 10.32 10.33 10.36 10.40 10.40 10.40 10.40 10.40 10.41 10.44 10.44 10.44 10.46 10.46 10.46 10.46 10.46 10.52 10.52 10.58 10.58 10.58 10.58 10.61 10.61 10.61 10.61 10.86 10.86 10.97 11.02 11.02 11.02 11.02 11.02 11.02 11.05 11.08 11.10 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 LIBERTY MUTUAL FIRE A-XVLIBERTY INS CORP A-XVNATIONWIDE MUTUAL FIRE A+ XV NATIONWIDE MUTUAL A+ XV NATIONWIDE P & C A+ XV UNITED PACIFIC INS CO A-XI RELIANCE INS CO A-XI PLANET INS CO A-XI AUTO-OWNERS A++ XI NATIONAL LIABILITY & FIRE A++ VIII ACCEPTANCE INDEMNITY A-III NATIONAL INDEMNITY COMPAN A++ XV INDUSTRIAL INDEMNITY A-XV WESTCHESTER FIRE INS CO A-XV UNITED STATES FIRE A-XV INTERNATIONAL INS CO A-XV NORTH RIVER INS CO A-XV AMERICAN COMPENSATION INS NA-3 II ST PAUL MERCURY A+ XIV ST PAUL F & M A+ XIV ST PAUL GUARDIAN A+ XIV AMERICAN AUTOMOBILE A XIV ASSOCIATED INDEMNITY CORP A XIV AMERICAN INS CO A XIV NATIONAL SURETY CORP A XIV FIREMAN'S FUND OF WI A XIV BITUMINOUS CASUALTY B++ VII BITUMINOUS F & M B++ VII HARTFORD A & I A+ XV HARTFORD UNDERWRITERS A+ XV HARTFORD CASUALTY A+ XV TWIN CITY FIRE INS CO A+ XV TRAVELERS INDEMNITY CO A-XV PHOENIX INS CO A-XV TRAVELERS INDEMNITY OF AM A-XV CHARTER OAK FIRE A-XV CIGNA P & C A-XIV CIGNA FIRE UNDWTRS A-XIV 05/01/92 ARGONAUT-MIDWEST A+ IX GLOBE INDEMNITY A-XI ROYAL INDEMNITY CO A-XI NEWARK INS CO A-XI ROYAL OF AMERICA A-XI SAFEGUARD INS CO A-XIAMERICAN & FOREIGN A-XI 08/01/91 WAUSAU UNDERWRITERS A+ XV MICHIGAN MUTUAL A-VIII PACIFIC INDEMNITY A++ XIV LIBERTY MUTUAL LIBERTY MUTUAL NATIONWIDE GROUP NATIONWIDE GROUP NATIONWIDE GROUP RELIANCE GROUP RELIANCE GROUP RELIANCE GROUP AUTO-OWNERS GROUP BERKSHIRE HATHAWAY ACCEPTANCE HOLDINGS BERKSHIRE HATHAWAY CRUM & FORSTER CRUM & FORSTER CRUM & FORSTER CRUM & FORSTER CRUM & FORSTER AMERICAN COMPENSATI ST PAUL ST PAUL ST PAUL FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND OLD REPUBLIC OLD REPUBLIC HARTFORD GROUP HARTFORD GROUP HARTFORD GROUP HARTFORD GROUP TRAVELERS GROUP TRAVELERS GROUP TRAVELERS GROUP TRAVELERS GROUP CIGNA GROUP CIGNA GROUP ARGONAUT GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP NATIONWIDE GROUP AMERISURE COMPANIES CHUBB GROUP *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. �EPORT DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR CODE 7706* PAGE 4 ******************************************************************************** PENDING FILING RATE CHG BEST'S RATE EFFECTIV EFFECTIV COMPANY RATING GROUP ------------------------------------------------------------------�-------- 11. 10 10/01/9211.10 10/01/9211.10 10/01/9211.24 10/01/9211.24 10/01/9211.24 10/01/9211.31 10/01/9211. 40 10/01/9211. 40 10/01/9211. 42 10/01/9211. 42 10/01/9211. 42 10/01/9211.42 10/01/9211.45 10/01/9211. 45 10/01/9211. 45 10/01/9211.55 10/01/9211.65 10/01/9211.98 10/01/9212.07 10/01/9212.07 10/01/9212.07 10/01/9212.21 10/01/9212.41 10/01/9212.41 10/01/9212.83 10/01/9212.83 10/01/9213.28 10/01/9213.28 10/01/9213.57 10/01/9213.79 10/01/9213.79 10/01/9214.09 10/01/9214.09 10/01/9214.09 10/01/9214.09 10/01/9214.09 10/01/9217.62 10/01/92 VIGILANT INS CO A++ XIV FEDERAL INS CO A++ XIV GREAT NORTHERN A++ XIV NEW HAMPSHIRE A++ XV GRANITE STATE A++ XV AIU INS CO A++ XV CHURCH MUTUAL A+ VII NATIONAL FIRE A+ XV VALLEY FORGE INS CO A+ XV AMERICAN EMPLOYERS' A-XEMPLOYERS FIRE A-XNORTHERN ASSURANCE A-XCOMMERCIAL UNION A-XTRANSAMERICA COUNTRYWIDE AVTRANSAMERICA INS CO A XI TRANSAMERICA PREMIER A VIII WESTFIELD NATIONAL INS CO A++ IXEMPLOYERS INS OF WAUSAU A+ XV FIREMEN'S OF NEWARK A-XIV PACIFIC EMPLOYERS A-XIV CIGNA INS CO A-XIV INA A-XIV TRAVELERS INDEMNITY OF RI A-XV AMERICAN ZURICH A XV ZURICH AMERICAN OF IL A XV OHIO FARMERS A++ IX WESTFIELD INS CO A++ IX CENTURY INDEMNITY A-XIV BANKERS STANDARD F & M A-XIV FEDERATED RURAL ELECTRIC NA-5 V ZURICH INS CO A XV AMERICAN GUAR & LIAB A XV COMMERCIAL OF NEWARK A-XIVKANSAS CITY F & M A-XIVNIAGARA FIRE A-XIVCONTINENTAL A-XIVGLENS FALLS A-XIVFIDELITY & CASUALTY NY A-XIV CHUBB GROUP CHUBB GROUP CHUBB GROUP NEW HAMPSHIRE NEW HAMPSHIRE NEW HAMPSHIRE CHURCH MUTUAL CNA CNA COMMERCIAL UNION COMMERCIAL UNION COMMERCIAL UNION COMMERCIAL UNION TRANSAMERICA GROUP TRANSAMERICA GROUP TRANSAMERICA GROUP WESTFIELD COMPANIES NATIONWIDE GROUP CONTINENTAL CIGNA GROUP CIGNA GROUP CIGNA GROUP TRAVELERS GROUP ZURICH-AMERICAN ZURICH-AMERICAN WESTFIELD COMPANIES WESTFIELD COMPANIES CIGNA GROUP CIGNA GROUP FEDERATED RURAL ELE ZURICH-AMERICAN ZURICH-AMERICAN CONTINENTAL CONTINENTAL CONTINENTAL CONTINENTAL CONTINENTAL CONTINENTAL *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. /k..i // (:_L., REPORT DATE: 02/02/93 /--I UJ-< <..(.,, 6, s-;l MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR ATTACHMENT C PAGE 1 CODE 7720* ******************************************************************************** PENDING FILING RATE CHG BEST'S RATE EFFECTIV EFFECTIV COMPANY RATING GROUP --------------------------------------------------------------------------- 4.23 10/01/92 GRINNELL MUTUAL RE A VII GRINNELL MUTUAL 4.74 10/01/92 FARMLAND MUTUAL A+ XV NATIONWIDE GROUP 4.84 10/01/92 STATE FARM GENERAL A+ XV STATE FARM 4.84 10/01/92 STATE FARM FIRE & CAS A+ XV STATE FARM 4.87 10/01/92 NAT'L FARMERS UNION STD B IV NAT'L FARMERS UNION 4.89 10/01/92 AMERICAN FAMILY MUTUAL A+ XI AMERICAN FAMILY 4.89 10/01/92 AMERICAN STANDARD OF WI A+ XI AMERICAN FAMILY 4.94 10/01/92 MILLERS MUTUAL B+ VI MILLERS GENERAL 5.01 10/01/92 AMERICAN ECONOMY A XII LINCOLN NATIONAL 5.01 10/01/92 AMERICAN STATES A XII LINCOLN NATIONAL 5.19 10/01/92 HERITAGE MUTUAL INS CO A+ VII HERITAGE MUTUAL 5.19 10/01/92 STATE FUND MUTUAL NA-10 IV STATE FUND MUTUAL 5.21 10/01/92 REGENT INS CO A+ VIII WINTERTHUR SWISS 5.30 10/01/92 FARM BUREAU MUT OF IA A+ VIII FARM BUREAU OF IA 5.33 10/01/92 WESTERN NATIONAL ASSURANC B++ III WESTERN NATIONAL MU 5.33 10/01/92 WESTERN NATIONAL MUTUAL A-VI WESTERN NATIONAL MU 5.37 10/01/92 PREFERRED RISK MUTUAL A VIII PREFERRED RISK 5.39 10/01/92 NAT'L FARMERS UNION P & CB VI NAT 1 L FARMERS UNION 5.60 10/01/92 CITIZENS SECURITY MUT B++ IV CITIZENS SECURITY 5.77 10/01/92 FIREMAN'S FUND A XIV FIREMAN'S FUND 5.79 10/01/92 GENERAL CASUALTY OF WI A+ VIII WINTERTHUR SWISS 5.80 10/01/92 AMERICAN MOTORISTS A XIV KEMPER NATIONAL 5.80 10/01/92 AMERICAN MFRS MUTUAL A XIV KEMPER NATIONAL 5.80 10/01/92 AMERICAN PROTECTION A XIV KEMPER NATIONAL 5.83 10/01/92 CASUALTY RECIPROCAL B VI DODSON GROUP 5.83 10/01/92 03/01/92 PHARMACISTS MUTUAL INS CO A+ V PHARMACISTS INS GRO 5.89 10/01/92 NATIONAL AMERICAN NA-5 VI NATIONAL AMERICAN 5.91 10/01/92 FEDERATED RURAL ELECTRIC NA-5 V FEDERATED RURAL ELE 5.94 10/01/92 FEDERATED MUTUAL A IX FEDERATED MUTUAL 5.94 10/01/92 LUA B++ VII LUA 5.98 10/01/92 EMCASCO INS CO A IX EMPLOYERS MUTUAL (I 5.98 10/01/92 EMPLOYERS MUTUAL CAS A IX EMPLOYERS MUTUAL (I 5.99 10/01/92 OLD REPUBLIC INS CO A IX OLD REPUBLIC 6.00 10/01/92 FLORISTS' MUTUAL A+ VI FLORISTS' MUTUAL 6.08 10/01/92 NORTH AMERICAN SPECIALTY A+ VI SWISS RE GROUP 6.10 10/01/92 NORTHBROOK P & C A-XV ALLSTATE GROUP 6.10 10/01/92 NORTHBROOK INDEMNITY A-XV ALLSTATE GROUP 6.10 10/01/92 NORTHBROOK NATIONAL A-XV ALLSTATE GROUP 6.12 10/01/92 LUMBER MUTUAL A VII LUMBER COMPANIES 6.12 10/01/92 RETAIL LUMBERMEN'S INTER-NA-5 III LUMBER COMPANIES 6.20 10/01/92 GENERAL ACCIDENT A+ XIV GENERAL ACCIDENT 6.20 10/01/92 CAMDEN FIRE A+ XIV GENERAL ACCIDENT 6.20 10/01/92 PENNSYLVANIA GENERAL A+ XIV GENERAL ACCIDENT 6.26 10/01/92 ELECTRIC MUTUAL LIAB A IX ELECTRIC MUTUAL 6.27 10/01/92 JOHN DEERE A+ VII JOHN DEERE 6.29 10/01/92 LUMBERMENS MUTUAL CAS A XIV KEMPER NATIONAL 6.42 10/01/92 LIBERTY MUTUAL A-XV LIBERTY MUTUAL *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. REPORT DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR CODE 7720* PAGE 2 ******************************************************************************** RATE PENDING FILING RATE CHG EFFECTIV EFFECTIV COMPANY BEST'S RATING GROUP --------------------------------------------------------------------------- 6.42 6.42 6.61 6.61 6.61 6.61 6.61 6.61 6.61 6.64 6.64 6.64 6.66 6.68 6.70 6.71 6.74 6.74 6.74 6.74 6.80 6.80 6.92 6.92 6.92 6.98 6.98 6.98 7.04 7.05 7.05 7.05 7.05 7.06 7.10 7.10 7.12 7.14 7.17 7.17 7 .17 7.18 7.20 7.20 7.29 7.29 7.29 7.29 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 04/01/93 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 05/01/92 LIBERTY MUTUAL FIRE A-XVLIBERTY INS CORP A-XVINDUSTRIAL INDEMNITY A-XV WESTCHESTER FIRE INS CO A-XV UNITED STATES FIRE A-XV INTERNATIONAL INS CO A-XV NORTH RIVER INS CO A-XV AMERICAN COMPENSATION INS NA-3 II SAFECO A++ XIII ST PAUL MERCURY A+ XIV ST PAUL F & M A+ XIV ST PAUL GUARDIAN A+ XIV AMERICAN HARDWARE MUT NA-5 VII MID-CENTURY INS CO A XV GREAT CENTRAL A-VI ARGONAUT INS CO A+ IX TRAVELERS INDEMNITY CO A-XV PHOENIX INS CO A-XV TRAVELERS INDEMNITY OF AM A-XV CHARTER OAK FIRE A-XV HOME INS CO A-XIHOME OF INDIANA A-XIFIDELITY & GUARANTY A-XIII FIDELITY & GUARANTY UNDWT A-XIII U.S. FIDELITY & GUARANTY A-XIIIFIRST NATIONAL A++ XIII GENERAL A++ XIII ASSIGNED RISK PLAN NA-4 MARYLAND CASUALTY CO A XI PACIFIC INDEMNITY A++ XIV VIGILANT INS CO A++ XIV FEDERAL INS CO A++ XIV GREAT NORTHERN A++ XIV MICHIGAN MUTUAL A-VIIIINDEMNITY OF NA A-XIVBANKERS STANDARD A-XIVLEGION INS CO NA-5 VIIHARTFORD FIRE A+ XVNEW HAMPSHIRE A++ XVGRANITE STATE A++ XVAIU INS CO A++ XVCHURCH MUTUAL A+ VIIALLSTATE INDEMNITY CO A-XVALLSTATE INS CO A-XVFARMINGTON CASUALTY A XVNORTHWESTERN NATIONAL CAS B+ VII COMPASS INS CO NA-4 V NORTHWESTERN NATIONAL NA-4 VII LIBERTY MUTUAL LIBERTY MUTUAL CRUM, FORSTER CRUM & FORSTER CRUM & FORSTER CRUM & FORSTER CRUM & FORSTER AMERICAN COMPENSATI SAFECO ST PAUL ST PAUL ST PAUL AMERICAN HARDWARE FARMERS GROUP ARGONAUT GROUP ARGONAUT GROUP TRAVELERS GROUP TRAVELERS GROUP TRAVELERS GROUP TRAVELERS GROUP HOME GROUP HOME GROUP USF&G USF&G USF&G SAFECO SAFECO ASSIGNED RISK PLANZURICH-AMERICAN CHUBB GROUP CHUBB GROUP CHUBB GROUP CHUBB GROUP AMERISURE COMPANIES CIGNA GROUP CIGNA GROUP LEGION HARTFORD GROUP NEW HAMPSHIRE NEW HAMPSHIRE NEW HAMPSHIRE CHURCH MUTUAL ALLSTATE GROUP ALLSTATE GROUP AETNA LIFE & CAS NORTHWESTERN NATION NORTHWESTERN NATION NORTHWESTERN NATION *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. REPORT DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR CODE 7720* PAGE 3 ******************************************************************************** RATE PENDING FILING RATE CHG EFFECTIV EFFECTIV COMPANY BEST'S RATING GROUP --------------------------------------------------------------�------------ 7.34 7.46 7.46 7.50 7.50 7.55 7.55 7.55 7.58 7.59 7.60 7.61 7.61 7.61 7.62 7.62 7.65 7.70 7.70 7.70 7.70 7.70 7.74 7.74 7.76 7.87 7.88 7.99 7.99 8.10 8.10 8.10 8.10 8.10 8.10 8.10 8.10 8.10 8.10 8.16 8.16 8.18 8.19 8.39 8.39 8.39 8.39 8.43 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 05/01/92 WESTFIELD NATIONAL INS CO A++ IX AMERICAN CASUALTY A+ XV TRANSCONTINENTAL INS CO A+ XV TOKIO MARINE & FIRE A XV TRANS PACIFIC INS CO A-V UNITED PACIFIC INS CO A-XIRELIANCE INS CO A-XIPLANET INS CO A-XI TRI-STATE OF MN A+ VI NATIONAL LIABILITY & FIRE A++ VIII ACCEPTANCE INDEMNITY A-IIINATIONWIDE MUTUAL FIRE A+ XV NATIONWIDE MUTUAL A+ XV NATIONWIDE P & C A+ XV FIREMEN'S OF NEWARK A-XIV NATIONAL INDEMNITY COMPAN A++ XV CITY INS CO A-XIAMERICAN AUTOMOBILE A XIV ASSOCIATED INDEMNITY CORP A XIV AMERICAN INS CO A XIV NATIONAL SURETY CORP A XIV FIREMAN'S FUND OF WI A XIV BITUMINOUS CASUALTY B++ VII BITUMINOUS F & M B++ VII TRAVELERS INDEMNITY OF RI A-XV SENTRY INS A+ XI AUTO-OWNERS A++ XI CIGNA P & C A-XIV CIGNA FIRE UNDWTRS A-XIV GLOBE INDEMNITY A-XI ROYAL INDEMNITY CO A-XI NEWARK INS CO A-XI ROYAL OF AMERICA A-XI SAFEGUARD INS CO A-XI AMERICAN & FOREIGN A-XIAETNA CAS & SURETY A XV AETNA CAS & SUR IL A XV AUTOMOBILE OF HARTFORD A XISTANDARD FIRE INS CO A XIOHIO FARMERS A++ IX WESTFIELD INS CO A++ IX TRUCK INS EXCHANGE A XV ARGONAUT-MIDWEST A+ IX AMERICAN EMPLOYERS' A-XEMPLOYERS FIRE A-X NORTHERN ASSURANCE A-X COMMERCIAL UNION A-X TRANSAMERICA COUNTRYWIDE AV WESTFIELD COMPANIES CNA CNA TOKIO MARINE & FIRE TOKIO MARINE & FIRE RELIANCE GROUP RELIANCE GROUP RELIANCE GROUP W.R. BERKLEY GROUP BERKSHIRE HATHAWAY ACCEPTANCE HOLDINGS NATIONWIDE GROUP NATIONWIDE GROUP NATIONWIDE GROUP CONTINENTAL BERKSHIRE HATHAWAY HOME GROUP FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND FIREMAN'S FUND OLD REPUBLIC OLD REPUBLIC TRAVELERS GROUP SENTRY GROUP AUTO-OWNERS GROUP CIGNA GROUP CIGNA GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP ROYAL GROUP AETNA LIFE & CAS AETNA LIFE & CAS AETNA LIFE & CAS AETNA LIFE & CAS WESTFIELD COMPANIES WESTFIELD COMPANIES FARMERS GROUP ARGONAUT GROUP COMMERCIAL UNION COMMERCIAL UNION COMMERCIAL UNION COMMERCIAL UNION TRANSAMERICA GROUP *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. REPORT DATE: 02/02/93 MINNESOTA WORKERS' COMPENSATION RATE COMPARISON FOR CODE 7720* P;;�GE 4 ******************************************************************************** RATE 8.43 8.43 8.50 8.58 8.58 8.79 8.86 8.86 8.86 8.86 8.88 8.88 8.88 8.96 8.96 8.96 8.96 8.96 9.13 9.13 9.40 9.40 9.70 9.70 9.77 9.77 9.82 9.82 9.82 9.82 9.82 10.15 10.15 10.34 10.34 10.34 10.34 11.05 11.20 PENDING FILING RATE CHG EFFECTIV EFFECTIV COMPANY 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 10/01/92 08/01/91 TRANSAMERICA INS CO TRANSAMERICA PREMIER HOME INDEMNITY CONTINENTAL CASUALTY TRANSPORTATION INS CO EMPLOYERS INS OF WAUSAU AGRICULTURAL INS CO AMERICAN NAT'L FIRE AMERICAN ALLIANCE GREAT AMERICAN PACIFIC EMPLOYERS CIGNA INS CO INA COMMERCIAL OF NEWARK KANSAS CITY F & M NIAGARA FIRE CONTINENTAL GLENS FALLS AMERICAN ZURICH ZURICH AMERICAN OF IL CENTENNIAL INS CO ATLANTIC MUTUAL NATIONAL FIRE VALLEY FORGE INS CO CENTURY INDEMNITY BANKERS STANDARD F & MNATIONAL UNION FIRE AMERICAN HOME ASSURANCE INS CO STATE OF PA BIRMINGHAM FIRE COMMERCE & INDUSTRY ZURICH INS CO AMERICAN GOAR & LIABHARTFORD A & I HARTFORD UNDERWRITERS HARTFORD CASUALTY TWIN CITY FIRE INS CO WAUSAU UNDERWRITERS FIDELITY & CASUALTY NY BEST'S RATING GROUP A XI A VIII A-XIA+ XVA+ XVA+ XVA XIA XIA XI A XIA-XIVA-XIVA-XIVA-XIVA-XIVA-XIVA-XIVA-XIVA XVA XVA IXA IXA+ XVA+ XVA-XIVA-XIVA++ XVA++ XVA++ XVA++ XVA++ XVA XVA XVA+ XVA+ XVA+ XVA+ XVA+ XVA-XIV TRANSAMERICA GROUP TRANSAMERICA GROUP HOME GROUP CNA CNA NATIONWIDE GROUP AMERICAN FINANCIAL AMERICAN FINANCIAL AMERICAN FINANCIAL AMERICAN FINANCIAL CIGNA GROUP CIGNA GROUP CIGNA GROUP CONTINENTAL CONTINENTAL CONTINENTAL CONTINENTAL CONTINENTAL ZURICH-AMERICAN ZURICH-AMERICAN ATLANTIC MUTUAL ATLANTIC MUTUAL CNA CNA CIGNA GROUP CIGNA GROUP AIG AIG AIG AIG AIG ZURICH-AMERICAN ZURICH-AMERICAN HARTFORD GROUP HARTFORD GROUP HARTFORD GROUP HARTFORD GROUP NATIONWIDE GROUP CONTINENTAL *RATES INCLUDE COMPANY & MIGA SURCHARGES WHERE APPLICABLE;*RATES MAY VARY BY $.01 DUE TO ROUNDING.*WHERE DATE APPEARS IN PENDING RATE CHG COLUMN, NEW RATES NOT AVAILABLE. CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO: ITEM: PURCHASE OF ATHLETIC EQUIPMENT NO: C,.L. Meeting of -i:I ORIGiNATING DEPT.: RECREATION BY: MARKS. CASEY February 8, 1993 CITY MANAGER APPROVAL DATE: February 1, 1993 BY: 5�i--rJ In the past, athletic equipment has been purchased through-out the year in small quantities. In 1993 several of the items needed were bid out as one bid. By purchasing in a larger quantity, larger sporting goods companies are willing to drop their price. The Columbia Heights Athletic Boosters graciously donated the monies needed for the purchase. RECOMMENDED MOTION: Move to authorize the purchase of athletic equipment for the overall price of $7,196.70 from Kokesh Athletics, based on low informal price quotations and to authorize the Mayor and City Manager to sign a contract for the same. COUNCIL ACTION: REcREATJON CrrY OF COLUMBIA HEIGHTS DEPARTMENT OF RECREATION JOHN P. MURZYN HALL 530 MILL STREET NE COLUMBIA HEIGHTS, MN 55421(612)782-2860 ATHLETIC EQUIPMENT BID ANALYSIS GOPHER STEICHER'S DAVE'S KOKESH SENIOR CITIZENS $9,112.57 $8,141.46 $7,576.79 $7,196.70 JOHN P. MURZYN HALL Columbia Heights Recreation 530 Mill Street N.E. Columbia Heights, MN 55421 Phone: 782-2860 1993 EQUIPMENT BID Baseballs 25 doz. T-Balls #554 35 doz. Squirt/Peewees practice #529 15 doz. Squirt/Peewees game #519 20 doz. Cub practice #519 6 doz. Cub game Rawlings LLB 15 doz. Travel practice 30 doz. Travel game 3 doz. Pitching Machine Catcher's Equipment -4 sets Squirt/Peewees -Mask (Light weight) #517 Diamond D-1 -Shin Guard (2 part or knee)#810B # 228 # 135 # 430 #LLCH -Chest Protector-MittSkull Cap-Throat Guard Traveling -Mask (Regular weight)-Shin Guard-Chest Protector-Skull Cap-Throat Guard Umpiring Sets -5 sets Balloon -Shin GuardsMask (Regular weight)-Brush-Indicator Softball 3 Girls Chest Protectors # 800 # 220 # 110 csc #ATPB # 140 # 240 # 800 # 135 # 115 #116B Tennis Hopper -High Rise 12 doz. Practice Balls 12 doz. Game Balls Volleyball Page 2 30 Tachikara All Leather Balls Misc. 60 Baseball Scorebooks 10 Babe Ruth Rule Books 5 Equipment Bags #TBBX 5 Large Equipment Bags Bowers 5 Bat Bags # 950 12 Batting Helmets (2 small, 4 medium, 6 large) CITY COUNCIL LETTER. Meetingof: F ebruary 8, 1993 AGENDA SECTION: New Business C/./YI..ORIGINATING DEPARTMENT: CITY MANAGER NO: City Manager's ITEM· Award of Newsletter Bid - NO: · Production, Printing & Distribution BY: DATE: APPROVA� J, Student BY: c; 2-4·93 DATE: J-'-(--<t) On February 3, 1993 at 2:00 p.m., the bid opening for the production, printing and distribution of the City Newsletter was held; one bid was received, The bid came from Rapid Graphics and Mailing, Inc. Staff reconmends the bid for the production, printing and distribution of the City Newslette r be awarded to Rapid Graphics and Mailing, Inc, for a cost not to exceed $2 1 842,00 per issue. As a point of interest, this is the same cost as 1992. There was no increase for 1993, RECOMMENDED MOTION: Move to award the bid for the production, printing and distribution of the City's newsletter to Rapid Graphics and Mailing 1 Inc. at a cost not to exceed $2,842,00 per issue, based on low, responsible bid received; and that the Mayor and City Manager be autho rized to enter into a contract for same. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS SPECIFICATIONS AND PROPOSAL FOR PRODUCTION, PRINTING AND DISTRIBUTION OF COLUMBIA HEIGHTS CITY NEWSLETTER Printer must submit bids based upon the following printing alternatives: A.Black and white print only B.Black and white, plus one color on four pages; must bematching pages c.Black and white, plus one color on eight pages; must bematching pages Alternative A ............................... $ 2630.00 per issue Alternative B ............................... $ 2736.00 per issue Alternative c ............................... $ 2842.00 per issue Signature ..... ?'!,� ... K� ......................... . Firm ........ Eapi�.Grapbics.aod.�ailiog.Ioc •...................... Address ..... ��: �. �E;!i:1�:i:1!. ��: . �: �: .............................. . Columbia Heiahts MN 55421 • • • • • • • • • • • • • • • • • -i' •••••••••••••••••••••••••••••••••••••••• 781 6932 Telephone ....................................................... . 1/27/93 Date ............................................................ . CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL MEMBERS FROJL� STUART W. ANDERSON, CITY MANAGER SUBJE�;", MANAGER'S REPORT DATE: FEBRUARYS, 1993 1)OPERATIONAL REPORTS FOR JANUARY-- /0. 11. Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the month of January. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 2)COMMUNITY SERVICE WORKER HOURS--During the month of January, staff utilized the hours of community service workers as indicated below: Administration/City Hall . . . . 38:20 hours -Anoka/Hennepin/Ramsey Library . . . . . . . . . . . . . . . . . 0:00 hours -Fare Share Fire /Public Works. . . . . . . . . 83:00 hours -Anoka/Hennepin/Ramsey . . . . . . . . . . . . . . . . . . . 121:20 hours -Total 3)SHARED RIDE RECAP--See attached Shared Ride Expansion and Origination -Destination reports for the months of November and December, 1992. 4)NOVEMBER AND DECEMBER SOLID WASTE REPORT--Enclosed please reference the Solid Waste Report for November and December. If you have any questions, call Valorie Gifford or Linda Magee at 782-2813. 5)FLEX COMPENSATION, INC.At the last Council meeting, there was a discussion on Flex employees being authorized to sign checks on an account for the Employee Flex Benefit Program. The Minnesota Department of Commerce has issued a license for the claims administration function which we have contracted for. A requirement of that state license is that the holder of the license be bonded in an amount equal to 120% of the total �}aims handled the prior year. I am satisfied that the employee's money which will be put in the checking account is well protected. The only City money will be the $25 minimum balance required by the hanky_(;).o•oo,� � /'' ,1.,..,6)HAZARDOus smEWALK REPLACEMENT--()-/J/;;:;),I r"?I previously distributed for your review a list of each addUw�icY!':&f�� ii ssi ecommending for replacement of sidewalk and the reason for the recommendation. We need to establ"s a date for a public hearing forsidewalk replacement, as well as a hearing date for the sealcoat in the s west quadrant of town. These two projects represent approximately 2,000 parcels. The earliest staff could hold a hearing is March 29, 1993. We are interested in establishing a hearing date as soon as possible. .-� <Z. r,,� MANAGER'S REPORT Page 2 February 5, 1993 �,tc ,�nt ;�{ J'' ') COUNCIL MINUTF.S PUBLICATION--V ur � t) If I'\),� ne of the ways discussed during budget preparation to control c tY was to publish a summary of the Council meeting actions rather than the actual minutes. Attached is a summary of prior meetings which give you an idea of what we recommend would be adequate for publication rather than the full minutes. Note in the attached memo from the Council Secretary that the full minutes for these meetings had an actual cost of $1,821.06. She estimates that the summaries could have been published for $40.20. These costs do not reflect the $.06 per line increase for 1993. Thus, our total savings could be even greater. Staff recommends that we publish only a summary except where the law or Charter requires actual language. Your concurrence is requested. 8)METROPOLITAN AIRPORTS COMMISSION-- Attached is an announcement of a public information meeting. The flyer is self-explanatory. 9)MEDIATION SERVICES FOR ANOKA COUNTY-- Attached is the 1992 Annual Report for Mediation Services. I think you will find the material to be very informative. 10)MINNEAPOLIS COMPREHENSIVE PLAN-- Attached is the cover letter from Minneapolis giving notice of proposed changes in the Comprehensive Plan. The full plan is available for inspection from Bonnie Jewett. 11)1994 BUDGET-- Department managers will be receiving their 1994 budget workbooks in approximately four weeks. I intend to send a memo with those budget workbooks giving spending guidelines. Your direction is solicited. 12)LIQUOR STORE #2 STAFFING-- The 1993 budget for the new liquor store included staffing for three full-time positions plus part-time help. The three full-time positions were proposed to be one assistant manager and two store supervisors. We have decided to try to operate without the third assistant manager; and, thus, hire three store supervisors. This will result in a savings of $12,700 annually based on the 1993 wage rates. 13)SALT PURCHASES-- The moderate temperature, the ice storms, and the modest snowfall have resulted in the City using a higher tonnage of salt than normal. We have purchased 440 tons of salt compared to an estimated need of 300 tons for the season. We believe we have an adequate supply on hand to finish the year. This is for informational purposes only. ARGONNE DRIVE STORM SEWER-- We-have planned to perform modifications on the storm sewer from Argonne Drive and Stinson Boulevard to the Tertiary Pond north of Argonne and Fridley. Staff has negotiated an agreement with the New MANAGER'S REPORT Page 3 February 5, 1993 Brighton staff which calls for New Brighton to pay 14% of the construction costs (estimated to be $35,000) and 14% of the engineering costs up to a maximum of $490. Attached is the proposed agreement. Unless the Council finds a need for change, we are ready to send this to New Brighton for their Council action. �GHLAND LAKE/CWVERl'OND STORM WATER-- Attached is a memo from Mark Winson reporting on a change in this proposed storm water project which would cost substantially less than originally envisioned. At the last meeting with the Fridley City Council (March 5, 1992), it involved a plan which included purchasing of land on which they could construct a large olding pond. The total cost of the project at that time was in the $400,000-$500,000 range. This change in position by MnDOT provides us the opportunity to solve a long-standing problem at a greatly reduced cost to each city without giving up any commercial property for the holding pond. Staff supports this new proposal and seeks direction from the City Council. \ -� -{--,v � / ./1, � _ , J;vvvltbVN )I¼ � yw �vJ'-ili·.::h�JJ/16) MPRS LAWSUIT--� � ryf l.f I I advised you that 34 of the 36 cities involved in this\lawsuit are covered by LMCIT which has denied coverage. Attached for your information is a letter se� to LMCIT which is an...eJfort to get the LMCIT Board of Directors to overrule their staff._____..... -- � � >Y fo Li� >Pi-11 >-r1'G ' , r J fl;{, .J yv t!;J,r-hY SWA:bj 4, ' V /,,} • cj!:./ Ue,,d .---- #""" ' 93/11 --�� g1fvl'f�r·L Attachments /fl!,.:� / �-J ?L 1/. 011 vro PO�� fr (l1 �-I ---f'YV� D ILI ' v � w,c;,,f DATE: TO: CITY OF COLUMBIA HEIGHTS FEBRUARY 1, 1993 STUART ANDERSON CITY MANAGER ill f? (,) R�·· ti �f! fg mi: c-• i: I • I I I..., I I �'-=-''-'Li ....... l ;__, i L::.,, FEB 3 l99j MANlGERCITY OF COLUM8iA HfiGHTS FROM: WILLIAM ELRITE{1-,/}fa� FINANCE DIRECTOR RE:OPERATIONAL REPORT JANUARY 1993 DEPARTMENTAL GOALS: 1992 AUDIT The audit process is continuing with staff preparing work papers for the auditors and doing final year-end closing entries. During the month of January very little work was done by the auditing firm, which is in accordance with their schedule. 1994 BUDGET PROCESS Finance Department staff is in the preliminary stages of preparing worksheets for the 1994 budget. These worksheets, along with an instruction manual, will be distributed to the various departments in March. LIQUOR OPERA110NS Work is progressing very well for the opening of the new liquor store. It appears that the cost of opening it will be slightly less than anticipated in the pro formas that were prepared. The only major cost overrun will be in the area of modifications to the building. The Fire Chief and Building Inspector have decided the liquor store portion of this building should be brought up to a level that meets all current fire and building code requirements. This is going to necessitate additional sprinkling above the ceiling and a third exit from the liquor store. At this time, we do not have exact co�ts on these changes; however, the best estimate is that it will be between $3,000 and $10,000. More information will be provided on this as it becomes available. Operational Report February 1, 1993 Page Two REMODELING OF RECEPTIONIST'S AREA It is anticipated that the remodeling of the receptionist's area to install a new window that meets ADA requirements will be completed by mid-February. This remodeling will accomplish two things: First, it will meet ADA requirements and, secondly, it should provide a much more efficient work area for the receptionist and the utility billing clerks. Both of these areas are high traffic areas with several citizens coming in each day. The new design will provide a more efficient system for handling citizens and customers. ISSUES AND PROBLEMS: HRA ACCOUNTING As of the end of January, the HRA Board and City Council have not approved a contract for the City to undertake the HRA accounting services. WE:dn 9302019 CITY OF COLUMBIA HEIGHTS Recreation Department TO: STUART ANDERSON, CITY MANAGER FROM: MARK S. CASEY, DIRECTOR OF RECREATION [Mrn@U\VJ�[ID FEa 2 1993 MANAGER CITY OF COLUMBIA HEIGHTS SUBJECT: OPERATIONAL REPORT, JANUARY 1 THROUGH JANUARY 31, 1993 DATE: FEBRUARY 2, 1993 A.Ad.ministration 1.The grand opening of the "Old Fashioned Skating Rink"at Huset Park was a huge success on January 24. Peopleof all ages were represented and seemed to enjoy thefestivities. Plaques were presented to the Lions andBoosters for the work they put into this project. 2.The Coaches' Appreciation Dinner was held on January 28with approximately 140 in attendance. Joe Schmidt fromKSTP sports was the featured speaker. 3.Th�· "Open S'Un<:iay" program at the higt.i sGho0l has becomeso po.pular the ;l?ark and Ree.reat.ion Commission has decidedto limit use to Columbj.a Heights and Distriet 13residents only. 4.John Herbert was hired as Youth Sports Coordinator andbegan employment January 14. B.Recreation 1.The 5-Man Full Court Basketball program is in full swingwith a maximum number of teams participating. 2.T:he fo,J..l'owing at<::ti vi ties are currently in progress:girls at1€i b�ys Jqni0·r Tirnberwolves Basketball, boys andgi.rls Tr.aiVeling .}3�.sketball, Gymnastics, Open Sundays,Women's V0.lleyball, C0-Rec Volleyball, Wrestling andMen's Activity Night. C.Seniors 1.The senio� coordinator assisted the Recreation Directorwith interviews for the Youth Sports Coordinatoi onJanuary 4 and 5. 2.22 seniors went on an outing to the Mall of America onJanuary 14. OPERATIONAL REPORT PAGE TWO C.Seniors Continued ... 3.45 seniors attended the trip to the Minnesota HistoricalSociety on January 22. 4.The senior coordinator and two seniors assisted with thegrand opening of the Huset Park skating rink on January24. 5.The senior coordinator attended a meeting of Anoka CountyService Providers on January 27. 6.The senior coordinator assisted with the Coaches' Appreciation Dinner on January 28. 7.The seniors contributed two (2) large boxes of pop tabsto the Ronald McDonald House. D.Volunteer Program 1.The volunteer coordinator has been involved in thedevelopment of several training sessions. We will beoffering training in how·to devel0p and supervise anintern. We are currently recruiting for two internships. 2.The Beautification Proje�t is movin@ ahead ra�idly. Thecommittee has broken down to 5 sub-committees to planareas where flowers will be planted. We have a volunteerwho will coor-dina,te the care of the shrubbery in businessareas and pa_rks. This project is gaining t_remendoussupport i·n the. c.o.mmunity. We had very po·sitive resultsto the last article in the newspape-r. 3.The volunteer coordinator ha.s dev.elop.ed a plan te includefifteen (15) teenagers and s.e-veral community members ina neighborhood clean up proje'ct. This project is inconnection with the School District Yo�th Connection,.The coordinator has met with tne State of MinnesotaRepresentative on youth service to gain the knowledgenecessary to develop a teen volunteer program inColumbia Heights. E.John P. Murzyn Hall 1.In 1993, 25 out of 52 Fridays and 47 out of 52 Sqturdaysare booked. 2.In 1994, 2 out of 52 Fridays and 30 out of 52 Saturdaysare booked. CITY OF COLUMBIA HEIGHTS Public Works Department fc) LlJ � ft) ':: i.-, p r; 'f : . r---, lf U L :I }i_j i"-,,,i '..:,.., r.,. '": 1�,-::;" •L.., ..L .. ?J MA.NJ-.GER __ .,, CJ'N Of cnLUHl?.iA Hf_i�!TS TO: STUART W. ANDERSON CITY MANAGER FROM: MARK A. WINSON 11} � PUBLIC WORKS DIREt:tOR/CITY ENGINEER SUBJECT: OPERATIONAL REPORT JANUARY 1993 DATE: FEBRUARY 3, 1993 * Street * * * * * * * * SIGNIFICANT ACCOMPLISHMENTS Responded to 61 Gopher State One-Call requests. Mixed several batches of salt sand and picked up extra salt for temporary storage due to heavy demand. Some suppliers were running out. Sanded and plowed streets, cleaned walks, etc. Removed snow on Central Ave. and began blowing and hauling snow in accordance with our snow policy. Currently all snow is stored at 37th & 5th St. Secured Wargo Court Christmas lights and removed banners and lights on Central Ave. for the season. Trimmed trees and cut brush. Installed bridge at Huset skating area. Filled sand barrels City-wide. Attended a one-day demonstration on a street sweeper. Sewer & Water *Delinquent water shut-offs (14).*Trained on new vertical auger.*Reinstalled low flow meter in master meter vault.*Operated valves and PRV's.*Completed annual reports.*Assisted Street Dept. in snow and ice control.*Finished repairs to Jackson Pond wall and installed some riprap against wall. COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: Mayor and City Council Members Chief David Mawhorter SUBJECT: Operational Report, January, 1993 DATE: February 2, 1993 I.Events/ Accomplishments A.During the ice storm we had on January 20, many people fell and crashed into each other. Sergeant Richard Schmidt slipped on the ice and bruised his elbow rather severely. During that same storm, Police and Fire responded to the area of 42nd and Central A venue to an elderly female who had fallen on the icy pavement. Ruby Beaman, 74 year-old resident of 4346 Tyler Street, was hospitalized and expired on the following day as a result of her injuries in this fall. B.On January 12, I toured the city with Public Works Director Mark Winson to check on plowing and snow birds. All looked good. C.On December 29, Officer Steve Korts was responding to a medical call at 4712 5th Street. As he approached 5th Street traveling westbound on 44th A venue, he saw the rescue rig approaching 44th A venue from their northbound direction on 5th Street. He felt the rig wasn't going to stop before it entered the intersection, so he took evasive action by steering to the right and braking. The end result was that he struck a utility pole with the front of squad #59, a 1992 Ford. The result of the accident was that Officer Korts_ was uninjured and the vehicle suffered over $6,000 in damage. D.On January 20, a Columbia Heights resident was shot in the head with a .357 Magnum loaded with bird shot. Injury was minimal, a grazing shot. The incident was a result of a domestic dispute. The suspect was arrested and Anoka County C.I.D. has the case under investigation. II.Projects/Goals A.Officer Ted Fischer completed his PTO training and is now on his own. He is doing fine so far. III.Issues/Problems A.Due to the date this report is due--February 1--no report on January calls for service can be provided. The January data is not in the computer as of this date. DPM:mld 93-030 Operational Report-January February 3, 1993 Page 2 * * * * * II! * * * * * Parks * * * * * * * Worked on water/sewer system controls and alarms. Dug fire pits for new Huset skating rink. Cleared snow from walks. Repaired broken water mains at 4416 3rd St and 4915 Upland Crest. Several employees attended annual sewer school. Rodded sanitary sewer lines in area of 51st & University. Repaired one hydrant broken by vehicle at 41st & 6th St Removed banners from Central Ave. and cleared Christmas decorations. Installed new meters and repaired leaky meter. Operated gate valves in a."'1:a:; of planned construction. Met with contractors at Pump Station #2 and Silver Lake Lift Station. Rink and warminghouse maintenance ongoing all month. Worked on new skating area at Huset skating rink for grand opening January 24th. Emptied trash City-wide. Cleaned snow from patQs, sidewalks and rinks and assisted Street Dept. in snow and ice control. Picked up more 30 gallon plastic containers donated by Coca-Cola to be used for salt barrels and trash containers. Maintenance to hockey lights and path lights. Maintenance to playground equipment Engineering * * * Continued work on several projects as follows: *Huset Park skating area. *Completed various as-builts. *Set-up fuel tank testing procedure. *Signal Justification Report for pedestrian signal on Stinson Blvd. between 38th and 39th Aven;.Jes. *Added text to scanned storm sewer and sanitary sewer maps. *Hazardous sidewalk public hearing preparation. *M.S.A.S. system study to document non-compliant construction. *Prepared forms for 1993 M.S.A.S. traffic counts. *Snow removal and ice control at MSC and on pedestrian bridges. Continued working with MSA on Silver Lake Lift Station. Continued working with MSA and Honeywell on Pump Station #2. Operational Report-January February 3, 1993 Page 3 *Working with Mn/DOT on 52nd Ave. storm drainage. Construction Status *Project: #9120 -Huset Ice Skating Rink Retaining wall -100% complete Earth work -90% complete Landscaping -0% complete Bridge -100% complete Benches -100% complete Barbecue area -100% co�plete *Project: Silver Lake Lift Station Construction -95% complete MAW:jb 93-066 .� QO �orL --.a�.:J" 8'..!0 -40tl1 AVENUE N. E. COLUMB.IA HEIGHTS PUBLIC. LIBRARY COUJMBIA HEIGHTS, t.ilN 55421-2996 PHONE: (612) 702-2805 FAX: (612) 7U2-2804 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Stuart W. Anderson, City Manager M.Rebecca Loader, Library Director� January, 1993, operational report January 29, 1993 I.Significant Accomplishments A.The Board met on 1/5 with all members present.B.The Friends met on 1/4 with seven members present.C.Sixteen senior citizens attended filmtime on 1/13. II.Departmental GoalsA.On 1/12 Jeanine attended the DRA User's Group meeting at theCounty. Special attention was directed to the changes in the computer system made by the recent upgrade. B.Jeanine participated in a cable shoot on 1/22 for Channel 16.C.On 1/18 the acs software upgrade was installed. Most changeswere in system activities rather than in circulation.D.Jeanine attended Municipals on 1/28. (see attached) E.The City annual report is completed. III.Issues and Problems "'1fflOWITH SOYINK A.On 1/6 a patron attempted a theft of materials, mutilated other materials, and vandalized the men's restroom. Reports have beenfiled with the police. December Circulation 1991 1992 Adult 5,331 5,677Juvenile 4,199 3,9239,530 9,600Work days 24 25 LIBGIS 1991Reference 1,320Dir. A 157 Dir. B 15Work days 24 m r; rr, � n �1 [2 rn1., IJi)b�._cc -�.8r·-., . �-.;.! !1}-jj �� .. .\! -� r� .. :.�-:� C1n· rv: .-,(:1 i"" :,, �-;i::-t,·: .. :T� • \,,,Jt L ·�--:_.., 1, .�J,� , 1:-.i...?, r v 19921,875200 4225 @ racyciud paper On Thursday, January 28, 1993, I attended the Municipal's Winter Workshop at the Earle Brown Continuing Education Center. Two individuals spoke. The morning session was presented by Jeffrey L. Thompson of Innovations in Quality Consultants from Duluth. He was an excellent presenter, speaking Qn personal leadership. His focus was on building trust in relationships, and looking for long term results. He encouraged questions from the audience, and held everyone's attention. I feel that I gained many insights into myself and my relationship with others from his presentatien. The afternoon speaker was Bill Joynes. the City Manager of Golden Valley. His topic was ethics in the public secter. He was a good speaker, addressing a very sensitive subject. He pointed out the discomfort that can be associated with ethical questions. Mr. Joynes gave many examples of decision making and highlighted 'that ethical quesriens are often many-sidea. He had handouts that gave situations that we broke inte groups to discuss and make decisions on. He also stressed that this is an area very clouded by peoples perceptions of what is occurring. Also being in the public sector puts more emphsis on decisions made not only on the job but in private lives, than perhaps is present in the private sector of society. I appreciate the opponunity to attend this workshop and feel that it will help me in dealing with situations that arise in my job. rnr,� 177. �=# City of Columbia Heights Shared Ride Expansion January 1, 1992 -December 31, 1992 !Ridership !Ticket Sales ICash Fare I !Expenses I I Share 1---------------------1------IPrior 1---------------------ITicket 1----------1 l ------------------------------------------1 Total 1-----------1 ----------- Nonth ·1elder Child Hand Reg.I TotallYear I Diff.lElder ChildHand Reg.I Sales I I !Transl Asst.Seer. Contract Other I Expenses I Local 40X I RTB 60X ---------------------------------------------------------------------------------------------------------------------------------------------�------------------------------- January 1872 205 305 593 2975 2836 I 4.90Xl 755 97 125 240 11,217 S567.00 115 1302.30 1394.97 110,901.75 140.00 111,639.02 S4,655.61 16,983.41 I I February 1995 176 235 500 2906 2332 l24.61XI 515 58 115 240 1928 1510.00 75 1127.32 1320.07 110,759.05 I I Narch 2211 246 277 430 3164 2840 f11.41Xf 635 110 95 190 11,030 1664.50 135 1183.91 1333.09 111,515.60 I I SO.OD 111,206.44 14,482.58 16,723.86 SO.OD 112,032.60 14,813.04 17,219.56 April 2044 278 293 448 3063 2244 136.50XI 1240 125 170 990 12,525 1717.00 100 1134.40 1282.76 111,180.80 1354.94 $11,952.90 14,781.16 $7,171.74 I I Nay 1991 155 280 466 2892 2743 I 5.43XI 735 45 105 300 11,185 S675.00 105 1212.21 $307.02 $10,685.75 SO.OD 111,204.98 14,481.99 16,722.99 I I June 1943 144 318 373 2778 2289 121.36XI 960 70 125 330 $1,485 S444.00 137 $325.38 1456.66 110,373.15 1284.12 _111,439.31 14,575.72 $6,863.59 July August 1994 152 296 277 1851 147 235 270 Septeaberl 1767 247 327 385 I October I 2075 275 386 519 Novellber I 1915 256 418 499 Decellber I 2093 284 545 425 2719 2503 2726 3255 3088 3347 I I 2378 114.34XI 880 75 135 250 I I 2442 I 2.50XI 810 65 75 250 I I 2339 l16.55XI 785 100 165 850 I I 2681 121.41XI 835 120 150 370 I I 2303 I 34. 09X I 690 150 240 460 I I 2446 136.84XI 1385 125 235 470 $1,340 11,200 S1,900 $1,475 $1,540 $2,215 $474.00 $429.00 S534.00 $606.00 $553.50 $661.50 77 75 100 150 151 122 $311.23 1410.26 1311.23 $261.72 199.03 1240.50 1279.99 $9,995.90 1283.27 19,315.70 1338.40 110,393.30 $351.91 112,498.25 1296.42 $11,643.35 $446.30 $12,889.15 SO.OD 1206.52 $97.06 115.41 SO.OD $380.00 $10,587.12 110,215.75 $11,139.99 $13,127.29 S12,038,80 $13,955.95 $4,234.85 $6,352.27 14,086.30 S6,129.45 14,456.00 S6,683.99 $5,250.92 $7,876.37 $4,815.52 $7,223.28 a b 16,199.47 I 17,756.48 I I I I I I I I I TOTAL 123751 2565 3915 5185 135416 129873 118.56X110225 1140 1735 4940 1118,040 116,835.50 11342 112,919.49 14,090.86 $132,151.75 ,,.,1�.os IS140,540.15 1156,833.15 1183,707.00 C I I I I I I I I I I I I •---=-----•••a:a.all&.c•m•-•---••·•-•••--••••••••••••••m•:c:l:l••a.camaa••••-mc:&ma:::a:c.a:asra:••••e:caa:ic.a.a.aza:a..:=caa-&:aa.•a,a:aaDm.•••m••••-•••--•;a•••••••••••••-:•••••m .. ••••••-•:••&••• AVERAGE I 1979 214 326 432 I 2951 I 2489 l18.56XI 852 I I I I I 95 145 412 I S1,503 I s569.63 I 112 I I I See attached for detailed breakdown by origination and destination a This figure represents the difference of RTB'1 1111xi1111• funding plus the City's 40X. b Peceaber's total, disregarding the 1111xi11U11 funding figure, would be $8,373.57. 1243.29 $340.91 111,012.65 I I I d 1114.84 I 111,111.68 I 14,736.10 I 16,975.58 I I I c $83,707 is the 1111xiau• funding by RTB. The actual total for January through Deceaber, 1992, disregarding the aaxiaua funding figure, would be $84,324.09. d The average for January through Deceaber, 1992, disregarding the uxi-funding, would be 17,027.01. FIRST SIX MONTHS, 1992 I JULY, 1992 I AUG, 1.992 I SEPT, 1992 ORIGINATION -DESTINATION I OCT, 1992 I NOV, 1992 I DEC, 1992 YEARLY TOTAL a:ma:csac::s:-.cacac::nJ•••:c:e:c-aaa:aaaa::.aa.••••• .. ••·•:aa:---:a••• .. •••·•-:•_..-••••m•--=a11t1Caaaa�.-c:.1Za.z:::.1:asc-•a:.an:...-c••=••••·•=••..c: ... •.••·••mc:11:•·•••·•·-.-z.aaaaallllaaa'•••••••••••·••••••c•••.-z::••s::=-..iu::tZaaac.ai::ai:i:•••c.a=.e:===• Columbia Heights -Columbia Heights Columbia Heights -Hilltop Coluabia Heights/Hilltop -St. Anthony Columbia Heights/Hilltop -Fridley Columbia Heights/Hilltop -Northtown Hilltop -Hilltop Hilltop -Colullbia Heights St. Anthony -Columbia Heights/Hilltop Fridley -Fridley Fridley -Colullbia Heights/Hilltop Fridley -St. Anthony Fridley -Northtown St. Anthony -Fridley Northtown -Columbia Heights/Hilltop Northtown -Fridley Northtown -St. Anthony I TICKET 5358 601 883 1776 333 31 559 786 1860 1638 76 326 72 367 719 8 TOTAL I 15393 CASH I TICKET 175 887 6 72 9 139 266 275 187 79 0 5 5 65 10 144 699 236 279 267 33 9 542 48 9 8 28 55 135 113 2 1 2385 I 2403 CASH I TICKET CASH I TICKET 28 801 36 863 3 59 1 39 2 124 5 126 51 246 30 271 37 87 45 87 0 5 0 3 0 56 0 29 134 3 125 74 239 70 272 41 223 28 271 4 23 5 22 55 34 38 62 17 0 15 5 85 7 81 14 83 18 102 0 0 2 316 I 2211 286 I 2370 CASH I TICKET CASH I TICKET 22 1073 35 1052 46 3 41 9 142 1 132 50 318 47 238 55 92 79 89 0 2 0 0 0 34 45 2 130 2 123 89 317 102 333 47 283 60 237 2 21 5 16 48 92 47 124 12 4 16 9 151 9 110 21 133 9 160 0 5 0 3 356 I 2851 404 I 2719 CASH I TICKET 40 954 2 49 2 176 41 359 53 77 0 9 0 38 3 152 109 362 39 320 13 12 47 125 6 15 3 115 11 132 0 11 369 I 2906 CASH I TICKET ---------- 31 I 10988 2 I 907 O I 1722 63 I 3483 43 I 844 O I 55 2 I 826 3 I 1594 128 t 3619 45 I 3239 4 I 179 70 I 811 0 155 18 964 32 1442 0 31 441 I 30859 CASH 367 18 28 548 499 0 8 24 1271 539 66 847 21 19 240 2 4557 . ' -------------------------------------------------------------------------------------------------------------------------------------------------------------- GRANO TOTAL I 17778 2719 2503 2726 3255 3088 3347 35416 a.-====-=c:=c-=a::=-=.c:==111;:c::.11.aa...c:;;:a.c=:sa.==•••·••••·11:•:a:r•••••·•·•-•••••ss••c•sc-•:a.:.w•••••••--:1a:a::a:11=:••-=:::s=.z:•c.a.c;::ac :11·c.c.c:::-:;:n::;i.=·=�==•�==c..-c•c:·•.1:•:c:i::-ac:c:s-:c.sa.,:c�•.••·•••o•.s••c-•: ... •:•a·•••••cs:•11-.a:11J=-=·s..-s.s::••a•1;;••-=c:assca CITY OF COLUMBIA HEIGHTS TO: Stuart Anderson, City Manager FROM: rn��aw�rn ,.E'"'r :)� �-� 1993 MANAGER CITY OF COLUMBIA HEl�TS SUBJECT: Valorie Gifford, Special Projects Coordinator Y7J November & December, 1993 Solid Waste Reports February 2, 1993 DATE: 1.Curbside, Multi-Unit Recycling and Recycling Center tonnages: Nov. '92 Curbside 110.92 tons Multi 7.50 tons Recycling Center scrap iron 4.25 tons corrugated .84 tons Dec. '92 119.91 tons 7.57 tons scrap iron 2.60 tons corrugated 1.05 tons This represents an increase in curbside recycling tonnage for both months over that accomplished in 1991 (Nov. -89.39; Dec. -113.73). It is also a slight increase in multi-unit tonnage for both months (compare Nov. '91 -7.24; Dec. '91 -3.84). Scrap metal collection in 1991 showed an increase: Nov. '91 -3.18 tons; Dec. '91, 2.11 tons. Corrugated dipped in Nov of 1992 from 5.25 tons in Nov of '91, but gained slightly over the 1.00 ton of Dec. 1991. 2.The final yard waste collection for 1992 took place Saturday, Nov. 28 and the month's total came to 525 cubic yards. 3.Other materials abated were: Oil appliances Nov. '92 7 tons city hall .61 tons .65 tons 8.40 tons (84 units) 12.5 tons (125 units) Dec. '92 4.16 tons 4.In response to queries received about the report of 11/23/92, #4, the Anoka County household hazardous waste collection drew a 4.2% participation rate of the total population of the county. The 198 Columbia Heights participants equals .01% of our city's population. 5.Columbia Heights recycling goal (solid waste abated) for 1992, set by Anoka County, was 1,154 tons. We have exceeded that by recycling 1, 289.67 tons in the curbside collection, 84.97 tons at the recycling center, 81.38 tons of appliances, 81.38 tons in the multi-unit program, and 1,239.94 tons of yard waste. The total is 2,833.24 tons. For 1993 our goal is 1,320 tons to be recycled. Because we have a stable program and organized recycling service we are able to achieve a high rate of participation. Improvements for 1993 include a compost pilot to decrease the yard waste tonnage, a spring clean-up day, distribution of up-to date garbage and recycling information, local waste reduction features produced for channel 16, and regular up dates on our city-wide progress in the quarterly newsletter. 6.A policy on the storage and recycling of fluorescent lamps has been established. The first inspections will take place in February, 1993. 93/5 CITY OF COLUMBIA HEIGHTS 1992 SOLID WASTE REPORT (figures are in tons unless noted) =-'---=-·--=----=--------:=·-=:--=--==�--:::==::.---=c·::i:c:--tr:::-ct:----------·-=---:-.c==--====::::=:-�.:::::::c:::::-c:c::c.=c--.----:----·---------=----=--=-=--=-=·----=== MONTHS GARBAGE 1992 CURBSIDE RECYCLING 1992 MULTI-UNIT RECYCLING 1992 RECYCLING CENTER 1992 YARD WASTE 1992 MAJOR APPL. 1992 TIRES* 1992 WASTE* OIL 1992 OFFICE** PAPER 1991 TOTAL WASTE STREAM =-=====-====-c:==c-cc:::c-c:::cc-:cc:cct:n::=i::cc:c::::a:c:c.c:z:==c:aca-a.a:.c=c..=c.a.=====:c=i::=c:c::=::c::c.::-====-=====-============-=-:c,==;c:c:c.cs:i:::cce:c:,i:o=c=====c======c1::=c.m.c::.cc JANUARY FEBRUARY MARCH 1st QUARTER 440.96 445.40 589.61 1475. 97 100.29 86.68 105 .15 292.12 6.44 7.58 5.21 19.23 0.48 5.18 1.52 7 .18 12.00 0.00 0.00 12.00 7.80 7.70 13.00 28.50 0.00 7.50 0.00 7.50 8.72 2.80 11.52 0.15 0.20 0.13 0.48 576.69 563.04 714.62 1854.35 ----------------·----------------------------------------------------------------------------------------------------------------------------- APRIL 677.01 110.95 7.62 6.48 239.89 10.40 0.00 6.20 0.30 1058.55 HAY 717.47 106.04 7.59 11.98 131.66 6.20 0.00 5.80 0.54 987.28 JUNE 731.82 107. 51 6.74 10.51 125.80 21.80 7.50 2.80 0.38 1014.86 2nd QUARTER 2126.30 324.50 21.95 28.97 497.35 38.40 7.50 14.80 1.22 '3060.69 ----------------------�-------------------------------------------------------------------------------------------------------------- JULY 738.38 104.69 6.64 5.39 114.59 11.00 0.00 2.80 0.55 984.04 AUGUST 661.37 106.92 4.45 8.76 110.58 9.00 2.35 3.64 0.48 907.55 SEPTEMBER 692.84 119.08 6.74 10.61 117.94 14.80 0.00 4.56 0.50 967.07 -----------------------------------------------------------------------------------------------s ------------------------------------------ 3rd QUARTER 2092.59 330.69 17.83 24.76 343.11 34.80 2.35 11.00 1.53 2858.66 ------------------------------------------------------------.. ------------------------------------------------------------------·---------·- OCTOBER 639.71 111.53 7.28 7.75 243.10 14.70 2.29 0.61 1026.97 NOVEMBER 588.32 110.92 7.50 8.66 144.38 8.40 3.28 7.00 0.61 879.07 DECEMBER 586.57 119.91 7.57 7.65 0.00 12.50 4.16 0.65 739.01 4th QUARTER 1814.60 342.36 22.35 24.06 387.48 35.60 5.57 11.16 1.87 2645.05 =--======:=,===::=-=:::s::11�=:c=s:=:c:c.c:c::-.cc::=-:::=-====.::===-=-==-===,=u:.i:::::::::::::-==-=-====-=====::c=:====·====:==-:cc:c-::c;;=.c;c=-===..c=-=-=-=:=ci=.cccccc-cc TOTAL TONS AVG TONS/HO 7509.46 938.68 1992 TOTAL SOLID WASTE STREAM 1289.67 161. 21 81.36 10.17 CURBSIDE RECYCLING PERCENT OF SOLID WASTE STREAM MULTI-UNIT RECYCLING PERCENT OF SOLID WASTE STREAM RECYCLING CENTER PERCENT OF SOLID WASTE STREAM 84.97 10.62 1239.94 154.99 TOTAL RECYCLING (CURBSIDE+HULTI+CENTER+OFFICE) PERCENTAGE OF SOLID WASTE STREAM 137.30 17 .16 22.92 2.87 48.48 6.06 YARD WASTE PERCENT (est. grass [Apr-Sept]=669.17#/cu yd & Leaves [Oct-Dec]=550#/cu yd & Cmas trees [Jan] 500# truck) MAJOR APPLIANCE PERCENT OF SOLID WASTE STREAM (est. 200#/item) TIRES PERCENT OF SOLID WASTE STREAM WASTE OIL % OF SOLID WASTE STREAM (1 Liquid gallon • 8 pounds) n = 8 pounds 1992 TOTAL WASTE STREAM ABATED (RECYCLING + COMPOSTING+ MAJOR APPLIANCES) *1992 ADDITIONAL WASTE STREAM DIVERTED (WASTE OIL & TIRES) •*CITY OFFICE PAPER PROGRAM 5 .10 0.64 10418.75 1302.34 10418.75 12.38% 0.78% 0.82% 14.02% 11.90% 1.32% 0.22% 0.47% 27.24% 0.69% 0.08% TO: MAYOR AND COUNCILMEMBERS FROM: COUNCIL SECRETARY SUBJECT: PUBLISHING OF COUNCIL MINUTES/FUND RECAPS DATE: JANUARY 14, 1993 The purpose of the attached draft synopsis is twofold: one to keep residents informed regarding significant Council actions, and secondly, to decrease publication costs. The meetings included in the synopsis required approximately 3 1/2 pages of copy in the Focus newspaper costing a total of $1,821.06 (individual breakdown by meeting below). As noted, copies of approved minutes are available for review at the following locations: City Manager's Office, Council Secretary's Office, Police Department, HRA Office, Library, Recreation Depa r tme:: � and the Pub 1 i c Works Department. Publication Costs -Council Meetings November 9, 1992 Regular Council Meeting 589 lines x 67 cents $394.63 November 16, 1992 Special Council Meeting 46 lines x 67 cents $ 30.82 November 23. 1992 Reoular Council Meeting 655 lines x 67 cents $438.85 Nov�mber 23. 1992 Board of Trustees Meeting 24 lines x 67 cents $ 16.08 December 10, 1992 Budoet/Levy Hearing 231 lines x 67 cents $154.77 December 14, 1992 Snecial Council Meeting 113 lines x 67 cents $ 75.71 December 14, 1992 ReouJar Council Meeting 864 lines x 67 cents $578.88 Publications Costs -Fund Recaps November 5, 1992 November 20, 1992 December 10, 1992 68 lines x 67 cents 58 lines x 67 cents 70 lines x 67 cents $ 45.56 $ 38.86 $ 46.90 A line of copy in the Focus contains an average of nine words. The synopsis for the seven aforementioned meetings totals approximately sixty lines of copy. The total at 67 cents per line would be $40.20. If the Fund Recap included only the disbursements, it would total two lines and be $1.34. SYNOPSIS OF COUNCIL MEETING MINUTES Regular Council Meeting -November 9, 1992 Approved Resolution No. 92-36 being a resolution providing for the execution and delivery of a guaranteed energy savings contract and lease-purchase option agreement with Honeywell, Inc. Authorized entering into an agreement with the Brimeyer Group for executive search assistance in the selection of a new City Manager. Authorized a three year contract with Flex Compensation, Inc. for an employee flexible benefit plan. Authorized entering into a lease agreement for a city liquor store at 2241 37th Avenue Northeast Snecial Council Meetino -November 16, 1992 Adooted Ordinance No. 1258 for the sale of two lots at 568 and 570 38th Avenue Northeast to Metro Exteriors in the amount of $16,000. Adopted Ordinance No. 1236 which pertained to the regulation of rollerskis, rollerskates and rollerblades on public and private grounds. Approved Resolutions Nos. 92-37, 92-38 and 92-39 whichrequested variances on roadways to be overlayed. Aoproved Resolution No. 92-40 which accepted a labor agreement between the City of Columbia Heights and members of AFSCME for calendar years 1993 and 1994. Authorized an agreement with Tautges, Redpath & Company to conduct the 1992 through 1994 audits for the City, the HRA and the Fire Relief Association. Board of Trustees -Firefighters Volunteer Relief Association Meeting -November 23, 1992 Approved the minutes of the October 26, 1992 Board of Trustees Meeting. Budaet/Levy Hearing -December 10, 1992 • Adopted Resolution No. 92-41 which approved the proposed 1993 budget and set the tax levy collectable for 1993. There was no property tax increase for 1993 for the City's share of taxes . Public Hearing/Special Council Meeting -December 14, 1992 The purpose of the hearing was t6 consider elimination of the HRA and the creation of an Economic Development Authority. The Council directed staff to incorporate the record keeping functions of the HRA into the City's and to s.chedule a joint meeting between the City Counci 1 and the HRA for further discussion. Regular Council Meeting -December 14, 1992 Approved Resolution No. 92-42 establishing senior citizen eligibility standards for refuse, sewage disposal and water supply utility rates. Approved Resolution No. 92-43 establishing senior citizen or retired and disabled persons hardship special assessment deferral. Approved Resolution No. 92-46 establishing salary ranges and fringe benefits for non-unionized, essential and confidential city positions for calendar years 1993 and 1994. Approved Resolution No. 92-47 establishing changes in nonunion supervisory salary ranges, establishing salaries for non-union supervisory positions and changes in fringe benefits for calendar years 1993 and 1994. Anproved Resolution No. 92-49 which established a payment schedule for legal services. Anproved Resolution No. 92-50 which accepted the labor agreement between the City and Pol ice Sergeants union for calendar years 1993 and 1994. Approved January 11, 1993 as the date for a public hearing to receive input on the criteria for the City Manager position. Authorized the purchase of a closed circuit tv sewer inspection system from Aries Industries of Sussex, Wisconsin in the amount of $27,940 COPIES OF APPROVED MINUTES ARE AVAILABLE FOR REVIEWAL AT THE FOLLOWING LOCATIONS: CITY MANAGER'S OFFICE, COUNCIL SECRETARY'S OFFICE, POLICE DEPARTMENT, HRA OFFICE, LIBRARY, RECREATION DEPARTMENT AND THE PUBLIC WORKS DEPARTMENT. ... :\1ETROPOLIT�.\N .i\IRPORTS C01\'1:\1ISSl(l� it.,O"s i S s,, -. , ;, <. i ( ' � : + .,,.., tii '= "'? • .,, � c, +J ",,,,. <-o "'IJ'\, :,"pQA't'.� Minneapolis-Saint Paul International Airport 6040 · 28th Avenue South • Minneapolis. MN 55450-2799 Phone (612) 726-8100 • Fax (612) 726-5296 METROPOLITAN AIRPORTS COMMISSION NOTICE OF PUBLIC INFORMATION MEETING NEW AIRPORT SITE SELECTION The Metropolitan Airports Commission is currently in the process of seiecting a site for a new airport located in the Dakota Search Area designated by the Metropolitan Council in late 1991. The initial step in this effort consisted of developing a set of Site Identification Criteria for use in identifying potential airport locations within the Search Area. This process led to the identification of seven potential sites. The second step is to evaluate these potential sites using Site Screening Criteria which were discussed at a public meeting in mid-December. A public information meeting will be held to discuss the results of applying the Site Screening Criteria to the seven sites and a preliminary decision on the sites to be evaluated in the final step of the site selection process. The public information meeting is scheduled for Thursday, February 25, 1993, at 7:00 p.m., at the Hastings Middle School Auditorium, 9th Street and Vermillion Street (Highway 61), Hastings, Minnesota. If you have any questions, please contact Jenn Unruh at 726-8189. 00 � © u_w � [ID FEB 2 1993 MANAGER CITY OF COLUMBIA HEIGHTS The Metropolitan Airports Commission is an affirmative action employer. Reliever Airports: AIRLAKE• ANOKA COUNTY BLAINE• CRYSTAL• FLYI�G CLOUD• LAKE ELMO• SAINT PAUL OOW�TOWN MEDIATION SERVICES/or ANOKA COUNTY 1323 Coon Rapids Blvd., Coon Rapids, MN 55433 Ann M. Wallerstedt, Executive Director Volume 4 Number 1 January -February 1993 755-5300 1992 ANNUAL REPORT The goal of Mediation Services for Anoka County is to provide a forum for the resolution of disputes, problems aAd concerns using mediation techniques. The following information reflects progress toward this goal in 1992. 1.Services The following services are provided to the com m unity for the resolution of disputes. Mediation A process in which an impartial third party inter venes in a dispute with the consent of the parties, to aid and assist them in reaching a mutually satisfactory settlement to issues in dispute. Conciliation An option offered to parties in a dispute who do not want to or cannot participate in a face-to-face mediation, but do wish to resolve their dispute. Staff serves to convey proposals to reach a mutually satisfactory resolution to the issues in dispute. Facilitation A collaborative process used to help a group, of individuals or parties with divergent views reach a goal or complete a task to the mutual satisfaction of all participants. A facilitator helps the parties improve the definition of issues and increases the likelihood that a consensus will be reached. l Information and Referral If a problem cannot be resolved through the services of Mediation Services, or if the parties in conflict would be better served by a more appro priate agency, the parties are advised about other resources available to them. Training Commlilnit,y members learn conflict resolution skills through workshops and seminars facilitated by Mediation Services' staff and volunteers. Individuals seeking to use the services contact the office, either on their own or on a referral from a community source, discuss the conflict with a member of the intake staff, and determine whether or not they wish to proceed with the program's services. If it is determined that me diation is appropriate, the staff will move forward with case development. If it is determined that the situation is not appropriate for mediation, conciliation or facilitation, the party is referred to other resources. A half-to all-day conflict resolution training work shop is marketed to professional organizations and groups whose members must complete continuing education requirements to keep their certification or license .current. The workshop has received Continuing Education Units from several state-wide organization. Staff also mar kets workshops to organizations wishing to up-date their employees in current topics or to ·· educational institutions providing the public with courses of wide appeal. 2.Case Information Comm1;Jnity Pro&1ram Included in the kinds of case handled in 1992 were neighborhood disputes, conflicts within families, problems between landlord and tenant, disputes between business and consumer and disputes where the city or township was either a direct or indirect party. Personnel from a volun teer fire department resolved long-standing issues in mediation and a large group of busi nesses, city officials and city's economic develop ment commission began meeting to develop standards for their business community to present to their city council. This is being facili tated by mediators from MSAC. Post-Divorce Visi tation Program 1992 was. a year of opportunities and growth as services expanded to include the mediation of post-divorce visitation issues and staff continued to adjust to the challenges presented by this new kind of case. There is generally high conflict between parties in these cases and a significant amount of time is spent in case development. The resulting mediations tend toward two or more sessions and the follow-up keeps them open for months. Staff is discussing appropriate training opportunities to prepare mediators to handle these cases and appropriate entry-level skills needed by participants. The program has been expanded and is collaborating with Anoka County Jobs and Training. Staff presents the mediation program to parents in the Parent Fair Share project which offers job seeking assistance to unemployed, non-custodial parents. 1992 was spent solidifying the basics of the program. De velopment of this area is planned for 1993. Victim-Offender Program A proposal to mediate between victims and offenders of non-violent crimes was funded by the State Court Administrator's Office and discussion be ·gan in the fall with the Anoka County Attorneys Office and the Department of Corrections to design a me_ans of processing cases. A. part-time case developer was hired in October and mediators participated in a nine hour specialized training course. Cases to date· have involved disord.erly conduct and theft of property by juveniles. There was a 73.5% increase in the total number of cases worked in 1992 over the total number worked in 1991. Total cases worked were two hundred ninety-five. Of the total number, 65% were community cases and 34% post-divorce visitation cases. The first intake of a victim offender case was mid-December. An estimated 1,802 participants were served in 1992. The main referral sources were law enforcement, public officials .and community agencies followe(lt closely by the court. (Further details about case activity can be found in the attachments.) 3.Outreach Mediation Services conducted various activities in an effort to extend the services and information about conflict resolution to all parts of the county and all residents. Outreach activities fall into the following categories: 1)contact with referral sources who communicate information about mediation ser vices to their constituents, 2)direct communication with the public through personal contacts, appearances and presentations, and 3)indirect communication through the printed media both public and private. Mediation Services' FYI, a bi-m·onthly newsletter to volunteers and other interested people, went into its third year. It was given a face-lift by producing it entirely on the computer through the use of a desktop publishing program and recently expanded to four pages. There are nearly 300 2 on the mailing list. They are volunteers, funders, public officials from Anoka County communities, State legislators, Anoka County public officials and some of their employees, Tenth Judicial District Judges, city attorneys of the Anoka COfl'.l· munities, police and various sheriff deputies and others who are interested in staying in touch with our program. The executive director appeared before a variety of organizations from church g�oups to the Anoka County Bar Association Family Law Committee to city councils and town boards and police officer trainings. There were appearances at the League of MN Cities Annual Conference, Senior Options Expo, Anoka-Ramsey Family Fair and the Annual Conference of the Society of Profes sionals in Dispute Resolution. Articles about mediation went out quarterly to all the communities for inclusion in their city-wide newsletters and mailings to help inform citizens about the uses for and the availability of media tion services. There are PSA's running on cable TV which advertise mediation services. Several feature articles were written about our services. Lynne Sethre, a post-divorce and community mediator and board member made front page news in the Quad Community Press. The article described her part in the organization and her volunteer work for MSAC. A new brochure was completed. It was designed by volunteers and produced with the computer desktop publishing program. Over 5,000 copies of this new tri-fold, three color brochure have been distributed since July. 4.Volunteer Management A committee of board members and the execu tive director met in the early spring to look at the volunteer management process. The committee looked at the entire process from recruitment and selection of volunteers through training and supervision. Job descriptions for mediator and case developer were revised and updated. A new application for mediator was developed and the interview process improved. The committee recommended that mediator applicants be inter viewed by the executive director and at least one board member. Specific questions were written for the interview. Applicants for mediator are selected to take training and after training must be recommended by the executive director to mediate for the organization. The committee recommended that the executive director would, as could be arranged, observe mediators in a mediation and provide feedback to them about their performance. An mediator evaluation form was reviewed and approved. A series of options were recommended for dealing with mediators who would fail to meet the mini mum standards outlined in the evaluation form. A Brunch was hosted at The Season's for media tors, board members and all volunteers. There were 45 who attended. It was the Five Year Anniversary for Mediation Services. Volunteers who had served since 1987 were acknowledged and their name engraved onto a plaque which would hang in the Mediation Services' offices. Each year thereafter, the names of individuals providing five years of service would be added. There were 15 individuals who were still actively involved with the organization after five years. Thirteen trainees completed the 25 hours of initial community mediator training and were recom mended to act as mediators. Sixteen hours of in service training were provided through out the year for mediators to assist them in reaching their annual requirement of eight hours of training. The organization also underwrote $30 of the $50 fee for mediators to attend the SPIDR Confer ence. There were sixteen mediators who took advantage of the offer and attended the confer ence. They then presented information from the workshops to other mediators at an in-service. The corr;""'Unity mediator training manual was re written ati;:i completely re-done with the desktop publishing program. This Mediator Handbook includes several new sections on topics such as •caucus", "Managing Evidence", and 8Trouble shootingi'. The framework of a mediation is clearly sep�rated into six segments with detailed infonnation about each stage of mediation. Me diators and train�rs seemed to respond favor ably to the new look and fonnat. It will hopefully 3 be a helpful tool for new mediators. 5.Financial Report The funding base for Mediation Services in cludes contributions from local, county and state governmental units, awards from foundations, contributions from businesses and individuals, fees from visitation mediations and charges for workshops conducted by the executive director. Local communities contributed to on-going ser vices at 7 rt per capita in 1992. Anoka County Board of Commissioners agreed to funds for on going services and funding for a two-year pilot program of post-divorce visitation services to run through 1993. The State of MN appropriated funds for on-going programs for the last biennium and will need appropriations again in the next biennium. The Lawyers' Trust Account Foundation and The McKnight Foundation provided funding for on -going and post-divorce visitation services, re- spectively. Mediation Services was awarded a grant initiating a program to provide services to victim and offenders of non-violent crimes. The program is intended to serve juvenile and adult offenders. This program expands opportunities for victims to be involved in the justice process. Mediators were trained and met the required qualifications. New office space was acquired and a part-time case developer hired. (For a more detailed financial report see the attachments.) 1992 Office Staff Ann Wallerstedt, Executive Director Cathy Peterson, Case Manager Laura Ferster, Case Developer Thom Nelson, Bookkeeper Special "Thanks• to Beulah Lea, who volunteers one day a week in the office -many weeks more. Memorable Moments Five Year Anniversary Celebrated Training Manual Revised Tri-fold, Tri-colored Brochure Produced New Mediators Trained Victim-Offender Program Initiated FYI Expanded Case Development Computerized Desktop Publishing Community Agreed to 7¢ per capita after Five Years of ·No• Volunteer Brunch �cknowledged 15 Five-Year Volunteers Lynne Sethre wrote •caucus Rap" and dedicated Poem •1•m Going To Be A Mediator-to trainees Additional Part-time Staff, Office Space and Fresh Paint 1992 Officers and Board of Directors William Hunt, Chairman City of Fridley Susan Anderson, Vice-Chairman Metropolitan Council Lonni McCauley, Treasurer North Hennepin Chamber of Commerce Sue Dilcher, Secretary City of Anoka Paula Foster Lynne Sethre St. Timothy's Circle Pines Gene Merriam Glen Skog State Senator Blaine Police Dept Cheryl Ober Jerry Soma City of Coon Rapids Dept of Corrections John Speakman Anoka County Attorney's Office "The usual pattern seems to be that people give nonviolence two week.s to solve their problem and then decide it has ufai led': Then they go on with violence for the next hundred years and it seems never to "fail" or be rejected." 4 Peace Times: January 1993 1 992 VOLUNTEER HOURS One of the most valuable resources is our volunteers who provided over 3,959 hours of services in 1992. •ln.:.service Training � Mediationsa Directors f:] Telephone •Fundraising Ill Office Staffing 18.3" 24.2" 32.8" 1 0. 1 % •Special Events/Outreach 3.8" 8.2" 2.5" 1 992 INCOME REPORT Total Income for 1992 was $65,415.65. Total Expenditures were $65,348.82. 5 •Local Governments rE Anoka County •State of MN f]Foundations •Contributions El Fees and Workshops •In-Kind 19.0" 19.4" 27.0" 20.S"o.8"· 5.2" 8.2" 1992 TYPES OF CASES REFERRED A total of 295 cases were wor�ed at-EIGeOR el LANDLORD/TENANT •BUSINESS/CONSUMER 0 FAMILYa FAMILYVISI TATION ffl VICTIM/OFFENCERa On-ER 1 992 REFERRAL SOURCES Appproximately 1,802 participants were served. •LAW ENFORCEMENT61 COURT SYSTEM •LOCAL OOVERNMENT El COMMUNITY AGENCY 24.4% 11.2% 15.6% 9.2% 34.2% 1.0% 4.4% a MEDIA (brochures, articles, etc) EB OTHER Cattys, city, priors etc>· 6 24.1 % 21.7% 10.8% 15.3% 10.5% 17.6% State of Minnesota Anoka County City of Anoka Ciy of Andover City of Bethel City of Blaine City of Circle Pines City of Centerville City of Columbia Heights Columbus Township City of Coon Rapids City of Fridley City of Ham Lake City of Hilltop City of Lexington City of Lino Lakes Oak Grove Township City of Ramsey City of Spring Lake Park City of St. Francis Barna, Guzy & Steffen, Ltd. Blaine Printing Fridley State Bank Susan and Leo Anderson Robert Burman Sue Dilcher William and Margaret Hunt Karen Irvin Anthony Palumbo St. Timothy's Catholic Church Lawyer Trust Account Board The McKnight Foundation 1992 LIST OF FUNDERS Government Funds Cash Contributions Foundations 1992 VOLUNTEERS MEDIATORS The following individuals mediated in 1992 and/or provided specialized services. COMMUNITY POST-DIVORCE VISITATION Susan Anderson Ed Lundeen Susan Anderson John Speakman Valerie Anderson Lonni McCauley Mary Boedigheimer Scott Thornhill Bonnie Baumel Nancy Mccreight Sue Dilcher Nancy Tobin John Belpedio Judi Nestrud Lois Doody Ann Wallerstedt Mary Boedigheimer Sandra Newbauer Gale Fleischman AnneZouski Sue Dilcher Donna Novotny Lois Doody Dale Olson Gale Fleischman Cathy Peterson Beverly Fuerbringer Jeanne Peterson Russel Girard Mary Schmidt Bob Gordon Alice Schroeder Rosie Griep Lynne Sethre Walter Hodynsky Carole Sharp Glen Jacobsen John Speakman Alice Johnson Scott Thornhill John Klippstein Ann Wallerstedt Betty Knutson Marty Weitman Joan Kuszes Anne Zouski Margie Lundberg Mediation Services for Anoka County 1323 Coon Rapids Blvd. Coon Rapids, MN 55433 Bev Fuerbringer Bob Gordon Walter Hodynsky Carolyn Johnson John Klippstein Betty Knutson Kathy Lewandoski Ed Lundeen Donna Novtony Cathy Peterson Pat Rygg Mary Schmidt Lynne Sethre Kari Smith /--··=-� tY, ..., :�-']f ,-,.L" A\ f, I ' �J! �-.1r. TT/ f. '·1 l, ;:-.:.:-1.1·.J.:1>. 1i \Ol· U�;jA North Hennepin Mediation Project Volunteers Carol Habstritt Dick Houck Mary Ann Kozlack Bill McKibbin Anoka Senior High Scott Thomas Consultant Karen Irvin \��-�...,.. ';,. "�-=---, /.�r,. A;:,.·"·-. �4-:_..:,, ". �-= ;-i�-:::� ! � 0 .�..... ,:I u.�. rJv.:,:iiH,c , � �,-«: , >. . -1 -�-.,,./1:i>!• ·-�.�:, --c\�// ·-C: 2 �: i 1VI ,� P.B .;.fl�P. ,. 18592 IO _____ .J:• :_W, �:-� @ � � W � i[IDn , . J L,,_ JttN 27 \993 Stuart Anderson City of Columbia Heights r,A AN ,t, '3 ER 590 40t h Ave. NE CHY OF COLU\�3iA HEIGHTS Columbia Heights, MN. 55421 8 DATE: TO: FROM: l\linneapolis Planning Department 350 South Fifth Street, Room 210 Minneapolis MN 55-U5-1385 612/673-2596 MEMORANDUM February 1, 1993 Adjacent Governcental units Peggy A. Reichert Deputy Planning Director SUBJECT: Cocprehensive Plan Amendcents to Minneapolis Plan forthe 1980's The city of Minneapolis is submitting two amendments to our cocprehensive plan for review and comment by our neighboring communities, as re�uired by Metropolitan Council procedures. The first amendme�t is our Downtown Transportation Management Plan. This is an a�endment to the Transportation Chapter of our citywide plan. The second amendhe�t involves some minor wording changes to the downtown chapter of our plan, Metro 2000. If you wish to cc::i::lent on these plan amendments, please do so in writing directly to the Metropolitan Council within 45 days of receipt of this letter. A copy of your comments should also be sent to the City of Minneapolis, Planning Department, at the above address. If you have any questions about these plan amendments, please give me a call at 673-2568. Thank you so much. oo�&�uw�rn FEB 2 1993 MANAGER CITY OF COLUM8iA HEIGHTS /TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department STUART W. ANDERSON CITY MANAGER KATIIYJEAN K. YOUNG �q ASSIST ANT CITY ENGINEER CITY MANAGER'S REPORT TO COUNCIL - JOINT POWERS AGREEMENT FOR REPLACING SlORM SEWER OUTFALL EXTENDING FROM ARGONNE DR. 10 TERTIARY POND FEBRUARY 1, 1993 The City Attorney has prepared the attached Joint Powers Agreement In concept, New Brighton has agreed to pay for their share of the costs. I would like to know if our Council has any comments prior to sending the �greement to New Brighton for their review and approval. KKY:jb 93-056 Attchment oo�@�awmrn -:-:·.:]·:, 1 1993 •I,_.-. - r·��·""'-R �;j ;.,\ .• , ,�., -!· t .. I\, ,.._._ CITY OF CCLUM81A HEIGHTS JOINT POWERS AGREEMENT FOR REPLACING STORM SEWER OUTFALL EXTENDING FROM ARGONNE DR. TO TERTIARY POND This Agreement made and entered into this ___ day of �-----,,-----....-�' 1993, by and between the City of New Brighton, Minnesota, a municipal corporation, hereinafter referred to as "New Brighton" and the City of Columbia Heights, Minnesota, a municipal corporation, hereinafter referred to as "Columbia Heights." WITNESSETH: WHEREAS, the parties to this Agreement desire to replace the storm sewer outfall extending from Argonne Or. to the Tertiary Pond, and WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared dependent on the drainage area contributing to the outfall and, WHEREAS, said work will be carried out in accordance with the provisions of Minnesota Statute 471.59. NOW, THEREFORE, IT IS AGREED by and between the parties: The Cities have joined together for the purpose of replacing said storm sewer outfall (see above), Columbia Heights shall provide all engineering services and shall cause the construction of Columbia Heights Projec ,t #9123 in conformance with said specifications. The letting of bids and the acceptance of all bid proposals shall be done by Columbia Heights. Columbia Height shall provide New Brighton the opportunity to reject the bids if the lowest responsible qualified bid is more than 10% above the estimated construction cost, i.e. ($35,000.00). The "contract costs of the work" is the amount of the contract awarded to the lowest responsible bidder, if any. If the work is not contracted, the costs of all labor, materials, and equipment rental (all supplied by Columbia �eights) required to complete the work, shall constitute the "actual construction costs" and shall be so referred to therein. "Estimated costs" are good faith projections, by Columbia Heights, of the costs which will be incurred for this project. The estimated construction cost for the project is $35,000.00. New Brighton shall pay 14% of the "contract costs" or the "actual construction cost," whichever is appropriate. In addition to the contract costs or actual construction cost, New Brighton shall pay Columbia Heights 14% of the actual costs for engineering services provided, however, that said amount shall not exceed $490.00. Joint Powers Agreement with New Brighton Page 2 New Brighton's total (construction plus engineering) estimated cost for the project is $5,390.00. Upon final acceptance and approval of the storm sewer replacement by Columbia Heights, New Brighton shall pay Columbia Heights according to this contract notwithstanding the estimates herein. New Brighton and Columbia Heights mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. CITY OF NEW BRIGHTON APPROVED AS TO FORM: Mayor City Attorney City Manager City Clerk CITY OF COLUMBIA HEIGHTS APPROVED AS TO FORM: Mayor City Attorney City Manager f.e.) un r;:i 8 rJ f'l i'\i7 :-:-.1 I�/.':l I; ! : . i; · . ,' :'J I � � L::, Li L, L.:.: ; ;{ l CITY OF COLUMBIA HEIGHTS Public Works Department r-•·---,: tCyj r:�:-1 .i. � I �.-J"-- ,. ,., f\ r .. : .1-. ('�r�IVlri!, r• . ....: '---· 1 CJTY OF "'OL"M�· A Hr;n'. 'T<',.,; i.JH,&...!!1 L.·U;--t ,'I /To: FROM: SUBJECT: DATE: STUART W. ANDERSON CITY MANAGER MARK A. WINSON J/� PUBLIC WORKS DIRECTOR/CITY ENGINEER STORM WATER IMPROVEMENTS lilGIIl..AND LAKFJCLOVER POND PROJECT #9112 FEBRUARY 1, 1993 In 1991, Columbia Heights and Fridley entered into a Joint Powers Agreement to investigate, design and construct storm water improvements along their common border to provide an outlet for Highland Lake Secondary Pond-Tertiary Pond System and to improve the capacity of the storm sewer line from Clover Pond to Sullivan Lake, thereby alleviating the flooding of three homes in Fridley on 52nd Avenue. A conceptual study was performed by Maier-Stewart and Associates which presented several alternatives. A joint meeting of the two City Councils was held to discuss and comment on the alternatives. A major stumbling block to the project was the need to provide detention ponding upstream of Central Avenue and where this pond could be located. Mn/DOT has recently informed us that after reviewing the project, the increase in runoff caused by the anticipated improvements would be insignificant and detention ponding would not be required. Based on this information, the consultant has revised his proposed alternate and has provided an opinion of cost. The proposed alternate is to install approximately 300 feet of 42" pipe above the existing 36" pipe that exists in the catch basin that surcharges during heavy storm events. The new pipe would daylight below the high area which is currently trapping water and causing flooding of the Fridley homes. At the downstream end of the 42" pipe, a riprap swale would be constructed to direct the overflow down to the area behind Great America Music, where in most storms it would re-enter the storm sewer system or in the case of an extreme runoff event, be diverted to 52nd Avenue. Memorandum to Stuart W. Anderson February 1, 1993 Page 2 The estimate of cost for this portion of the project is $81,800. The original study identified a cost of $44,200 for the improvements to provide a diversion from Highland Lake to Clover Pond, giving a total cost of $126,000 for the project including the consultant fees for design, contract administration and inspection. John Flora, Fridley Public Works Director, and I have reviewed this proposal and feel it is the most cost effective design that accomplishes the intent of the project. At this point, I ask that the Council consider this proposed alternative and, if appropriate, take action to award the design portion of the contract to the consultant. Fridley's Council will be doing the same. The consultant's proposal for services stipulates that the fee for design will not exceed 6.85% of the construction cost. Based on the estimate, the design fee should not exceed $6,637.65. The in-place Joint Powers Agreement stipulates that the cost split will be 50% for each city and that each Council will have approval authority at the awarding of the consultant contract, reviewal of plans and authorizing the advertising of bids and approval and award of the construction contract. Should either Council disagree with the proposed alternative, I suggest that they empower their respective City Manager to negotiate a compromise for final approval of the alternate by the Councils. MAW:jb 93-053 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 531-5100 FAX (612) 531-51 -;..; January 28, 1993 : 'i - L. -� j .. ,., 11,.-:,.· r, / j f . . ·-; _,- .. �J_ � u lu � i1 ; -I ,. . . � .. t..--� � .... ';<, !J;,,;ij �.i1Af·JAGER Mr. Peter Tritz LMCIT CITY OF CGLUMBL� HEIGHTS 3490 Lexington A venue North St. Paul, MN 55101 Re: Fields and Starks vs. Minnesota Police Recruitment System, et al Dear Mr. Tritz: I am writing this letter as both the New Hope City Manager and the President of the Minnesota Police Recruitment System. My purpose is to encourage your claims committee and executive board to reconsider your decision refusing insurance coverage and a single unified defense to the 36 individual municipalities that participated in the Minnesota Police Recruitment System. I understand that the municipal insurance policies contain a specific exclusion for claims arising out of the activities of a joint powers agreement. However, in this particular case that provision should not be enforced. Reviewing the circumstances of this case from a practical rather than a legal point of view, the following reasons are the basis for this request: 1.It is my understanding that 34 of 36 municipalities named in the suit insures through the LCMIT. 2.That the LMCIT would have provided coverage and a legal defense to each municipality had they individually contracted for the testing and recruitment services provided through the MPRS. 3.That the municipalities that formed the MPRS did not in any way act outside the scope of their authority or engage in any venture that would not have been covered or contemplated for coverage by the LMCIT had it been the act or omission of an individual municipality. Family Styled City-For Family Living Mr. Peter Tritz January 28, 1993 Page2 4.That the purpose of the MPRS is to provide a uniform system of valid testing and hiring police officers at the lowest possible cost to each municipality. 5.That the LMCIT's current position to refuse coverage is a disincentive to municipalities to come together in an effort to reduce costs and treat all people as equally and fairly as possible. This is the wrong kind of political and economic message to transmit to policy holders and members of LMCIT. 6.LMCIT does provide coverage to multi-jurisdictional organiz.ations such as mutual aid pacts which provide many benefits similar to a joint powers organiz.ation. 7.Basically, this position will be a deterrent to municipalities to participate in joint powers agreements. This specific decision and this policy regarding joint powers entities may be a bad business decision. Therefore, I strongly encourage you to reverse your decision in this matter and agree to provide coverage including a single unified legal defense. I feel this would be in the best interests of the LMCIT as well as the individual municipalities involved. Sincerely, l / ·J II ·/'/' ',. // ' ;///_.£/j_ "--·..,.,..: -·· fc/, .1/"--,, ___ / Daniel J. Donahue City Manager DJD/jf cc: LMCIT Boardmembers MPRS Member Cities COLUMBIA HEIGHTS FIRE DEPARTMENT TO: STUART ANDERSON, CITY MANAGER FROM: CHARLES KEWATT, FIRE CHIEF SUBJECT: OPERATION REPORT DATE: FEBRUARY 5, 1993 OPERATION REPORT January 1993 A.Significant Accomplishments 1.Emergency Medical Calls -l.3.6_ total calls 2.Fire or Good Intent Calls -_.21_ total calls 3.Classification of AlarmsStill Alarms -149Company Alarms -11General Alarms -3 4.Total Calls for the Month of 5.Other .I_anuary -163 284 Station-Duty hours by paid-on-call personnel 85 Hours Training (all personnel) B.Status of Department Goals 1.No Report. C.Issues or Problems 1.No Report. �· -/4 . /4 / c{) ,./, . ,. ' ..... , ' ... ",� -(../ ?k<-<V:e'.:% . .' I CWK:cf 93-11 TO CITY COUNCIL FEBRUARY 8, 1993 �cSigned Waiver Form Accompanied Application APPROVED BY BUILDING lt�SP. II II II II It II II 41 II II II II II II II II II II II II FIRE DEPT. t I II SAFETY & HEALTH, FIRE & BLDG. POLICE DEPT. II II 11 II II II II II ti ti II II 1993 LICENSE AGENDA CONTRACTORS *AAA Abbott Plumbing*Attracta Sign, Inc.*Care A/C & Heating*Classic Builders*Crosstown Sign*Dolder Plumbing*Metro Brothers Heating*Mark R. Moengen*Nardini Fire Equipment*Quality Refrigeration,�Westbrook Development ONE/TWO UNIT RENTALS Richard J. Levine Jai Prakash Ramnarine RESTAURANTS *Panne koeken Huls Restaurant TAXICAB DRIVERS ,�w i 11 i am Thomas McCoy *Severt Harold Monsen*Gordon James Smith,�Richard James Visconti*David Charles Hill*Wendy Jean Pederson*Victoria Esperanza Skottegard LI CEUSED AT 1126 N.E. 2nd.St., Mpls 7420 W. Lake St., St. L.Pk. 1211 Old Hwy. 8, N. Brighton 1507 -139th Ln., Andover 10166 Central Ave., Blaine 7255 C. Rs. 26, Maple Plain 2710 Salem Ave. S., St.L.Pk. 9016 -97th Ave. N., B. Pk. 405 W. Cty. Rd. E, Shoreview 2110 W. 98th St., Blmtn. 1564 W. University Ave.,St.P. 3939 Tyler St. 4534 Tyler St. 4920 Central Avenue 3135 Johnson St. N.E. 327 Buchanan St. N.E. 1914 Clear Ave., 3141 -55th Avenue 1112 Spring St. :LE. 14060 Taconite Street 6200 -113th Avenue /.]. FEES $ 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 15.00 15.00 125.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 BRC FINANCIAL SYSTEM 02/04/93 21�45:33 FUND RECAP: FUND DESCRIPTION :1.01 21�� :, ��10 �::40 40:L LlO�;i 601 /.)()�:� 603 609 701 f.lf.$() 881 884 885 887 GENERAL STATE AID MAINTENANCE CABLE TELEVISION PARA TRANSIT LIBRARY CAPITAL IMPROVEMENTS DOWNTOWN LAND ACQUISITION WATO� UTILITY SEWER UTILITY REFUSE FUND LIQUOR CENTRAL GARAGE PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC INSURANCE ESCROW FLEX BENEFIT TRUST FUND TOTAi... AL.I... Fl.JI--IDS BANK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS Check History DI SBURSEl"IENTS ;�e, 147 a ;;:7 1,07t:!.6�} 18�1.00 1,768.00 �J ' 1 f�::� II �=-[� 5��, 6?0. !:i4 :1.,430.()() ll"/, �194 a()():I -:, (") ... _, -.v (") ., , ,..) 7 A •• a 'I,,) 'J 107,744.1.B :f.�:jt'), 09:1. a j_() f.) ?I l! 5 �IN 9�:� 4�.;, .34 t-l 9-:_;.> • ::H3 :I., �:,j_ 9 a 99 199,690. 7�'.i b,897.79 598, 41.;�. BB DI SBUF-:SEl"'IENTS :':,98, 4:1.�:�. BB 598, 41�:'.. BB BRC FINANCIAL SYSTEM 02/04/93 21:4 Check Histo�y 02/08/93 COUNCIL LIST BAt--11< VENDOR BANK CHECKING ACCOUNT MACTA CONFERENCE REGISTR ANOKA TECHNICAL INSTITUT BARTON SAND & GRAVEL BELLBOY CORPORATION CAL..L..AGHAN/FF�AM CITY OF MOUNDSVIEW COLUMBIA PARK MEDICAL GR CONTINENTAL SAFETY EQUIP CRAWFORD DOOR SALES DCA 11·-!C. l) I l·,H::Wlt-11·--l/P t�UL.FISCl··IBt1CH, MAl=-:YFORD CONSTRUCTION INCFUER::.:rr /BRYONGOPHER STATE ONE-CALL INGRIGGS-COOPER & COHEALTH ONE TRANSPORT:u:m JOHNSON BROS. LIQUOR CO. KUETHER DIST. CO. MINN CELLULAR ONE MINNESOTA GFOA -B WIDST MI t·-ITER····WEI Sf-rJ�,t-1 MN DEPARTMENT OF REVENUE J·,IAP E/t•II·� NEW BRIGHTON PARKS & REC PAh'.TS PL.US PERA PETTY CASH-JANICE MCGHE PHILLIPS & SONS CO/ED PRUDENTIAL LIFE INSURANC QUALITY WINE & SPIRITS SHIELY CO US WEST COMMUNICATIONS UNIVERSITY HEIGHTS CONDO YELLOW TAXI SERVICE CORP Zl.!Jt--,CK/rtARY Pf.ff r1CE HAROWi'.\l=-:E AJ-.ICHOF� Pt-1PER BELLBOY CORPORATION BIFF'S,IMC. BLOSBERG/ ,JOYCE DUGDAL.E/rlARY FLAHERTY'S HAPPY TIME Gl"'IB RUBBU� STAl'IP GRIGGS-corn�ER & co JIFFY-JR. PRODUCTS CHEC I< l--tl.Jl'1BER 40307 40309 40310 40311 40312 40313 40314 40315 40316 40317 40318 40319 40320 40321 40322 40323 40324 40325 40326 40327 40328 40329 40330 40331 40::>::;;:: 1.10:.13:3 l-10::-;::Ft40:3::)�) 40'..:)::>I.:,40T:r740338 40::>::,(1 40:;-;40 40�541. 4()34;:�403434034440:1!.:',040::-;�=.:1.40:35240::-;�.::340:354 403�1�:. 40356 40357 40358 40359 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 1 Al'10Ul··H :1.8�i.00 122.50 975.56 8,510.22 47.00 :·12. :t.::) 1,430.00 ��94. 96 f��=-. ��6 1,740.43 200.00 17.00 30,799.47 14.80 577.50 4,338.17 100.00 60.54 1,713.73 18,175.30 67.49 45.00 12,128.66 28.93 45.00 28.77 201.01 106.16 ::'..\:7) a f:��;;: 4,941. 4:1. 762. 4:;3512.��?47�·-99��, 855. ::',B ;:�00. 00 1,750.00 1.0. 00 57.46 �:;;�;:: . 01 16,678.67 b:I.. :1.::-; ;�:) a �10 40.00 57.60 1.0.BO :L �� !I !53�� .. 4(:) 1 :I. 9. S'4 BRC FINANCIAL SYSTEM 02/04/93 21=4 Check History 02/08/93 COUNCIL LIST BAMK VEMDOR BANK CHECKING ACCOUNT JOHNSON BROS. LIQUOR CO. ._l()LL Y /DOMALD KF,f.tUS-··ANDEF�SDN KUETHER DIST. CO. Lr-,f,ID/CHF,I STDPHEF� MARSHALL AND ASSOCIATES, MCCLANAHAN/LAUREN MENARDS CASHWAY LUMBER MIDWEST BUSINESS PRODUCT MINN DEPT OF HUMAN RIGHT MOEI .. .I. .. ET,/ �(Am::t4 �-� s p P(tl.JSTIS & mn-is PETTY CASH -GARY BRAATE PETTY CASH -KAREN MDELL PETTY C.-�SH ··-REBECCA LOi� PETTY CAf:>H···· .Jj6,MICE MCGHE PHILLIPS & SONS CO/ED PRIOR ltJINE QUALITY WINE & SPIRITS RETAIL DATA SYSTEMS OF M SYNOWCZSKI/STEVE TAYI...C:)E: TELEPHONE SYSTEMS U S POSTMt-,STER V0�3S E:1 ... ECTF�IC AF�3CME AMDKA COUNTY SOCIAL SERV COLUMBIA METAL FAB COMMISSIONER OF REVENUE CF,Cl�-3STClli.J�..J SIGN FIRST COMMUNITY CREDIT U (:)RE,-; T l>JEST LI FE cmCll.JP HEt-il..TH ICMA RETIREMENT TI�UST 45 KI Ll...1"11:::R EL..ECTF, IC LEVINE INVESTMENTS MED CENTER HEALTH PLAN l'IEDICA CHOICEMICKELSON,TRUSTEE/J J MINN STATE RETIREMENT SY MINNEAPOLIS FINANCE DEPT N S P NORTHEAST STATE BANK Pt-,YF,OLL ACCOUl'�T PERA POLICE RELIEF PUBLIC MANAGERS ASSOCIAT CHECK NUMBER 40360 40361 40362 40363 40364 40365 40366 40367 40368 40369 40370 40371 40372 40373 40374 40375 40376 40377 40378 40379 40380 40381 40382 40383 40384 40386 40387 40388 40389 40390 40391 40392 40393 40394 40395 40396· 40397 40398 40399 40400 40401 40402 40403 40404 40405 40406 40407 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE r•, .. :. AMDUt4T 9,878.69 7.00 8,475.75 14,529.15 113.25 387.93 7.00 17.63 23.31 325.00 19.39 9,037.40 722.25 128.20 87.56 29.35 70.22 7,131.16 2,783.76 835.63 85.20 21.00 1,132.06 2,000.00 36.30 390.93 283.50 52.56 6,581.71 273.41 2,224.00 5,073.50 8,091.05 6,611.74 12,388.50 9,785.00 3,382.80 18,283.68 350.00 805.00 43,718.94 69.07 29,492.42 98�074.09 18,459.44 366.12 50.00 BRC FINANCIAL SYSTEM 02/04/93 21:4 Check History 02/08/93 COUNCIL LIST Bt-,HK VEr-lDOR BANK CHECKING ACCOUNT STATE CAPITOL CREDIT UNI UNION 1216 UNION 320 Ut-HON t:J9 Ur-I I TED wr-, y A & C SMALL ENGINE AASHTO ti1•·1EJ� I CAI'� BI l'-IDEl:;:Y AMERICAM LINEN SUPPLY CO AWARDS OF AMERICA B &: B SEt,T CO'v'ER B,�d<EI� & TAYLOR BANTAM DOUBLEDAY DELL BATTERY & TIRE WAREHOUSE CAMPBELL SPORTS INC CAREER TRACK SEMINARS CAF:C:iII ... L IHC CITY OF COLUMBIA HEIGHTS CITY WIDE LOCKSMITHING COCA-COLA BOTTLING MIDWE COLUMBIA HGTS-FRIDLEY KI COL�1BIA METAL FAB COMMUHITY RECREATION & S CCWlPUTER CORP CONCEPT MICROFILMING INC COHNELLY INDUSTRIAL ELECCUFnIS 1000 CYS U!·�IFOl:;:Ms DC HEY COMPANY DAVIES WATER EQUIP CO. DELVIN & TAYLOR CO/THE DEl'ICO DORADUS CORPORATION DOTY & SONS ECONOMIC PRESS , INC/THE ESI COMMUNICATIONS FIDELITY PRODUCTS CO FIRE SAFETY EDUCATION CO FOUNDATION CENTER/THE FRELINE (UPSTART) FRIENDLY CHEVROLET GEO, GALE RESEARCH CO. GENUINE PARTS/NAPA AUTO GESTET��R CORPORATION GREATER ANOKA CNTY.HUMAN H & L 1'1ESAB IHENKE MANUFACTURING CORP CHECK MUMBE::F� 40408 40409 40410 40411 40412 40413 40414 40415 40416 40417 40418 40419 40420 40421 40422 40423 40424 40425 40426 40427 40428 40429 40430 40431 40432 40433 40434 40435 40436 40437 40438 40439 40440 40441 40442 40443 40444 40445 40446 40447 40448 40449 40450 40451 40452 40453 40454 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE ::; AMCH.Jr-lT 490.00 100.00 737.00 540.00 132.00 9.83 41.50 104.41 89.02 160.82 142.60 1,295.68 467.42 239.28 492.03 145.00 3,042.39 55.00 2.66 69.00 138.25 474.76 7,114.20 62.54 84.78 415.08 319.44 22.79 126.66 134.66 215.36 52.01 96.00 1,030.00 41.34 49.00 95.70 125.00 256.00 8.45 34.30 57.00 207.88 786.91 479.34 366.88 1,150.00 BRC FINANCIAL SYSTEM 02/04/93 21�4 Check History 02/08/93 COUNCIL LIST Bf.tl'-11< ',..'Et,IDOR BANK CHECKING ACCOUNT HSB ELIABILITY TECHNOLOG INSTY PRINTS INT'L ASSOC CHIEFS OF PO IPC Pl:.:INTING ITEN CHEVROLET CO. JORIMAN INC/DENNIS G. K & G PUBLISHING INC KI1...1...1T1ER ELECT1:.:Ic KIPLINGER WASHINGTON LET I...AGEROU I ST CORP • LAKE COUNTRY CHAPTER LEEF mms. LORENZ BUS SERVICE INC. LOWRY CENTRAi... BOWLERS tr1r--,sYs com=· • MENARDS CASHWAY LUMBER METi:;:o EXTEF;: I DF�S 1'1 I DTObJI'� CI...EAt,IEl�:s MIDWEST BUSINESS PRODUCT MIDWEST INDUSTRIAL SERVI MIDWEST RADIATOR 1'1 :U-,li�I:;: FORD MINN CELLULAR ONE MINN CHIEFS OF POL.ICE AS r,111�11-,1 CDMl"'I Pr�cn MG MINNEAPOLIS EQUIP MENT CO MINNESOTA CONWAY FIRE & MINNESOTA COUNTY ATTORNE MINNESOTA ELEVATOR MINNESOTA POL.ICE RECRUIT MINNESOTA UC FUMD MN STATE TREAS BUILDING MOODY'S INVESTORS SERVIC MOCmE MEDICAi... CORP MOTOR PARTS SERVICE INC. N.S.R.1'1.A.A. MEltJl•lt-'IN SIGNS OXBRIDGE COMMUNICATIONS F'f.tt'I on. INC PARTS COMPANY OF MINNESO PHILLIPS/TED PHOTO CARE POLITICAL RESEARCH, INC. POWER SUP�_y & ENGINEERI PUBLIC SECTOR QUALITY RE RAPID GRAPHICS & MAILING RITZ CAMERA CENTER CHECK NUl°'IBER <'¼04�,5 40456 404�.'t'? 40,.l58 <'W4�\9 4()t.l60 40<'46:I. 4046�� 401..1 6 ::) 40464 401..1c)!:, £10466 40467 t.l()t.168 <'W469 .q.01.1-70 4047:1. t.l0r.l7�� 4047:3 t.10474 4047::.'i t.10476 40477 4or.r18 40479 40 1-l80 t-1048:1. 40t.lB�� t.1040:::; 401.!84 40·!.IB�, 40486 40487 40<-l88 40489 40490 4049:1. 40492 4045="3 <,lOt-194 4049�'• 40496 404<-;-7 tWt.l9B 40499 40!500 40�:,0l. CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 4 AMOUNT 1,120.00 4ll0. 09 100.00 399 . ::i8 1.7.98 ��:I. 7. ��o 89. !:,O 6 .. ., .. ., '':,'l'('l /�-&I 'I..)(:) t'>B.00 8::,. 04 1.20.00 209.95 3!36.00 5�� .. o::> 1 , ::390. 00 41.i. 78 ::; , 400. 00 7:1..89 40c;. 6�.'I 100.00 2�:t n 9::) 1.::Vi. 62 18. 4;::; :t.70 .. 00 :I. , Oc)::; • :I. 7 1 <18. 7�5 TJ.70 2::) n ::::o c;B. ::.',o 440.00 1, BO:::,. 90 49 .:.J4 130.00 250.4B 3() • ::) !:_) 150.00 966.91. 40�':',. 00 �:S.'6. �.'16 59 .11. 67.60 9" �,f3 �.��.). 00 274.l.:::, t.>9. :'.',O t.,!.:', uOB�=� �-=· -�:. 4 BRC FINANCIAL SYSTEM 02/04/93 21:4 Check History 02/08/93 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE r.: �· Br-il··l 1< 'v'EJ�DCm CHE:CI< t-lUMBER AMDUt,IT BANK CHECKING ACCOUNT ROCKET CRANE SERVICE INC ROSEDALE CHEV SROGA'S AUTOMOTIVE SERVI ST ANDREWS SOCIETY OF MI STAFF DIRECTORIES LTD STATE OF MINNESOTA SUPERIOR PRODUCT SUPT OF DOCUMENTS/ R. WO TOWN & COUNTRY OFFICE CL TOWN AFFILIATION ASSN UNIFORMS UNLIMITED UNITED SUPPLY CORP UNIVERSITY OF ILLINOIS UNIVERSITY OF MINNESOTA VAN WATERS & ROGERS VER-TECH VOSS ELECTRIC W & W GENERATOR REBUILDE WAGER'S INC. WATER PRO WOODLAKE SANITARY SERVIC ZEE MEDICAL SERVICE ZIEGLER INC 40502 40503 40504 40505 40506 40507 40508 40509 40510 40511 40512 40513 40514 40515 40516 40517 40518 40519 40520 40521 40522 40523 40524 210.00 9.18 42.80 30.00 39.00 15.00 337.46 11.25 2,955.38 280.00 215.62 181.88 70.00 114.00 589.08 112.16 186.12 76.63 115.82 76.98 107�332.33 38.57 178.97 598�412.88 *** BRC FINANCIAL SYSTEM 02/04/93 21:4 BANK VEt-lDOR 1:;.:EPORT TOTALS: Check History 02/08/93 COUNCIL LIST CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE b Al"IDUNT 598,412.88 RECORDS PRINTED -000722