Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
03-23-1992
AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, MARCH 23, 1992, 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH A VENUE NE 1.Call to Order and Roll Call 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks [* * * *] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ****4. Minutes of Previous Meeting(s) 5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) a.Swearing in of David Mawhorter, Chief of Poiice b.Fair Housing Month -a member of the ACCHRB will be present to accept the pr�clamation c.National Library Week, April 5-11, 1992 6.Public Hearings/Ordinances & Resolutions a.Second Reading of Ordinance 1239, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Allowing Open Space Retail in Retail Business Districts as a Conditional Use b.Second Reading of Ordinance 1240, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to Parking Requirements for Open Space Retail ****c. First Reading of Ordinance No. 1216, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as Amended, Pertaining to Building and Construction d.Resolution 92-___ ; Authorizing the Sale of Columbia Park Clinic Bonds e.Other Ordinances and Resolutions 7.Communications ****a. Request by Crest View Lutheran Home for Block Party ****b. Temporary Sign Request -Marquette Bank ****c. Reappointment to Boards and Commissions d.Other Communications 8.Old Business a.Other Old Business 9.New Business a.Hilltop Police and Rescue Contract b.First Time Homebuyer Program (MHFA MCPP) ****c. 1992 Community Development Block Grant Program -Additional Funds d.Technical Performance Compliance Audit -Columbia Heights/Hilltop Cable System e.Financial Analysis of Meredith/New Heritage Partnership in its Request to Purchase the Stock of North Central Cable Communications Corporation ****f. Authorization to Sell, Salvage, or Dispose of City Property ****g. Authorization to Attend Conference -Minnesota Law Enforcement Explorer Conference ****h. Job Description of Council Secretary ****i. Purchase of Baseball Equipment j.Authorization to Purchase a Riding Mower k.Authorization to Purchase Storage Bins -Project #9208 I.Authorization to Award the Elevated Water Storage Tank Riser Pipe Enclosure -#9119****m.Authorization to Seek Bids to Improve Accessibility to the Park Buildings n.A ward of Bid for Weed Removal o.Authorization to Purchase a Weed Sprayer p.NATOA Membership q.Other New Business 10.Reports a.Report of the City Manager b.Report of the City Attorney ****11. Licenses ****12. Payment of Bills Adjournment SWA:bj 92/58 Mayor Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Rober! W. Rueuimann Cit�· Manager Stuart W. Anderson CITY OF COLUMBIA HEIGJ 590 40th Avenue N. E. Columbia Heights, MN 55421-38 (612)782-2800 BJ-FILES March 20, 1992 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, March 23, 1992, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. 1.Call to Order and Roll Call 2.Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks[****] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (****)on the Regular Council Agenda. 4.Minutes of Previous Meeting(s) ** .. RECOMMENDED MOTION: Move to approve the minutes of the Regular Council Meeting of March 9, 1992, and the Columbia Heights Board of Trustees -Fire Relief Association of March 9, 1992, as presented in writing; and that the reading be dispensed with. 5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) a.Swearing in of David Mawhorter, Chief of Police b.Fair Housing Month -a member of the ACCHRB will be present to accept the proclamation c.National Library Week, April 5-11, 1992 "SERVICE IS OUR BUSINESS'" EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of March 23, 1992 6.Public Hearings/Ordinances & Resolutions a.Second Reading of Ordinance 1239, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Allowing Open Space Retail in Retail Business Districts as a Conditional Use RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance 1239, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Allowing Open Space Retail in Retail Business Districts as a Conditional Use. b.Second Reading of Ordinance 1240, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to Parking Requirements for Open Space Retail ****c. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance 1240, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to Parking Requirements for Open Space Retail. First Reading of Ordinance No. 1216, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as Amended, Pertaining to Building and Construction RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1216, being an ordinance amending Ordinance No. 853, City Code of 1977, as amended, pertaining to Building and Construction for April 13, 1992. d.Resolution 92-___ ; Authorizing the Sale of Columbia Park Clinic Bonds RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 92-___ ; a Resolution of the City Council of the City of Columbia Heights, Minnesota (the Issuer) Authorizing the Issuance, Sale and Delivery of the Issuer's Commercial Development Refunding Revenue Bonds (Columbia Park Properties -Medical Clinic Project) Series 1992 (the Bonds), which bonds and the interest and any premium thereon shall be payable solely from revenues pledged thereto; approving the form of and authorizing the execution and delivery of a Trust Indenture, a Loan Agreement, and a Bond Purchase Agreement; Approving the Use of an Official Statement; Approving the Form of and Authorizing the Execution and Delivery of the Bonds; and Providing for the Security, Rights and Remedies of the Owners of Said Bonds. e.Other Ordinances and Resolutions COUNCIL AGEND A Page 3 Council Meeting of March 23, 1992 7.Communications ••••a. ****b. ****c. Request by Crest View Lutheran Home for Block Party RECOMMENDED MOTION: Move to approve the request submitted by Crest View Lutheran Home to conduct a block party in conjunction with their 40th Anniversary Celebration, on June 19, 1992, between the hours of 5:00 PM and 8:30 PM, with traffic to be diverted as per the City Manager's recommendation. Temporary Sign Request -Marquette Bank RECOMMENDED MOTION: Move to approve the temporary signage as requested by Marquette Bank, 5250 Central A venue, provided a $100 deposit is submitted to the City to assure the removal of the temporary signage by April 10, 1992. Reappointments to Boards and Commissions RECOMMENDED MOTION: Move to reappoint the following persons to various boards or commissions: Cable Commission Dave Szurek .................... April, 1994 Ken Henke ..................... April, 1994 Dave Gregor .................... April, 1994 H.R.A. Sebe Heintz ..................... April, 1993 Library Board Nancy Hoium ................... April, 1995 Pat Sowada ..................... April, 1995 Merit Commission Chet Heninger .................. April, 1996 Park & Recreation Commission Pat Grady ...................... April, 1997 Civil Service Commission Vern Moore .................... April, 1995 Planning & Zoning Commission Gary Larson .................... April, 1996 Science, Technology, & Energy Bill Marshall .................... April, 1995 d.Other Communications 8.Old Business a.Other Old Business COUNCIL AGENDA Page 4 Council Meeting of March 23, 1992 9.New Business a.Hilltop Police and Rescue Contract RECOMMENDED MOTION: Move to reject the Hilltop proposal for police and rescue service and to halt providing service at the end of the contract period of March 31, 1992. b.First Time Homebuyer Program (MHFA MCPP) ••••c. RECOMMENDED MOTION: Move to grant approval for the Housing and Redevelopment Authority to apply for an allocation of up to $4,000,000 from the Minnesota Housing Finance Agency Minnesota City Participation Program (First Time Homebuyers Program) and, if successful in securing an allocation, to provide the necessary City /HRA involvement in the program. 1992 Community Development Block Grant Program -Additional Funds RECOMMENDED MOTION: Move to approve the allocation of $11,492 of additional CDBG Funds for the 1992 CDBG Program to the Accessibility Improvements to Public Facilities Project. d.Technical Performance Compliance Audit -Columbia Heights/Hilltop Cable System RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Communications Support Corporation for a technical performance compliance audit of the Columbia Heights/Hilltop Cable system, at a cost not to exceed $1,700. e.Financial Analysis of Meredith/New Heritage Partnership in its Request to Purchase the Stock of North Central Cable Communications Corporation ••••f. ****g. ****h. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Public Knowledge to conduct a financial analysis of Meredith/New Heritage Partnership in its request to purchase the stock of North Central Cable Communications Corporation, at a cost not to exceed $1,400. Authorization to Sell, Salvage, or Dispose of City Property RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated March 16, 1992. Authorization to Attend Conference -Minnesota Law Enforcement Explorer Conference RECOMMENDED MOTION: Move to authorize the attendance of Officers Terry Nightingale and Randy Bartlett at the Minnesota Law Enforcement Explorer Conference on April 23-26, 1992, to authorize payment of the officer registration fee of $110 each, and to authorize payment of $780 to pay partial registration fees for the Explorers who attend; money to come from the Police Department budget. Job Description of Council Secretary RECOMMENDED MOTION: Move to adopt the amended job description for the position of Council Secretary, effective April 1, 1992. COUNCIL AGENDA Page 5 Council Meeting of March 23, 1992 ****i. Purchase of Baseball Equipment RECOMMENDED MOTION: Move to authorize the purchase of baseball equipment for $3,979.50 from Kokesh Athletics, based on low informal price quotations and to authorize the Mayor and City Manager to sign a contract for the same. j.Authorization to Purchase a Riding Mower RECOMMENDED MOTION: Move to authorize staff to purchase a 1992 Toro 325D Groundsmaster with an 8811 deck from MTI Distributing Company of Plymouth, Minnesota, for a total cost of $14,184 including trade-in of the 1984 Toro Groundsmaster Unit #223; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. k.Authorization to Purchase Storage Bins -Project #9208 RECOMMENDED MOTION: Move to authorize staff to award the construction of six storage bins to Ray's Landscaping and General Contracting of New Hope, Minnesota, for a total cost of $12,484; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 1.Authorization to Award the Elevated Water Storage Tank Riser Pipe Enclosure -#9119 RECOMMENDED MOTION: Move to award the elevated water storage tank riser pipe enclosure to Alltech Engineering, of Bloomington, in the amount of $4, 750; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ****m. Authorization to Seek Bids to Improve Accessibility to the Park Buildings RECOMMENDED MOTION: Move to authorize staff to seek sealed bids for accessibility improvements at the park buildings. n.A ward of Bid for Weed Removal RECOMMENDED MOTION: Move to award the weed removal contract to L & L Lawn Maintenance of Fridley, Minnesota, in the amount of $25 per hour; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. o.Authorization to Purchase a Weed Sprayer RECOMMENDED MOTION: Move to authorize staff to purchase a 1992 Toro Multi-Pro 1100 Weed Sprayer to MTI Distributing Co. of Plymouth, Minnesota, for a total cost of $12,464, including trade-in of a 1958 Kromer Sprayer Unit #293; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. p.NA TOA Membership RECOMMENDED MOTION: Move to authorize agency membership into the National Association of Telecommunications Officers and Advisors, at a cost of $275; such funds to come out of the cable budget line item 225-49844-4330. q.Other New Business COUNCIL AGENDA Page 6 Council Meeting of March 23, 1992 10.Reports a.Report of the City Manager b.Report of the City Attorney 11.Licenses **0RECOMMENDED MOTION: Move to approve the 1992 license applications as listed upon payment of proper fees; and, to waive the fees as indicated. 12.Payment of Bills ****RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. SWA:bj 92/58 Attachments Stuart W. Anderson City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 9, 1992 The Council Meeting was called to order by Mayor Murzyn at 7:00 p.m. 1.ROLL CALL 2 3. Clerkin, Ruettimann, Peterson, Murzyn -present Nawrocki -absent Mayor Murzyn explained representing the City at Congressional Conference. PLEDGE OF ALLEGIANCE CONSENT AGENDA that the Councilmember Nawrocki is National League of Cities The following items were approved on the Consent Agenda: Approval of Minutes of Previous Meetings The Council approved the minutes of the February 24, 1992 Regular Council Meeting as presented in writing and there were no corrections. Request to Change Immaculate Conc�oUon School Crossing to Pedestrian Crossing The Council approved the request to change the school crossing on Jackson Street between 40th Avenue and 41st Avenue to a pedestrian crossing based on the recommendation of the Traffic Commission. Request to Consume Non-Intoxicating Malt Liquor at Sullivan Park The Council approved the request of Lisa Zettervall, 4927 University Avenue, to serve 3.2 keg beer at her wedding reception on July 18, 1992, from 12:00 Noon to 7:00 p.m. at Sullivan Lake Park with such approve! in conjunction with Park and Recreation Commission action of February 26, 1992. Request by Bridqeman's Restaurant for Temporary Siqnaqe The Council approved the temporary signage as requested by Bridgeman's Restaurant, 3800 Central Avenue, for March 12 -16, 1992, provided a $100 deposit is submitted to the City to assure the removal of the banner by March 17, 1992. Appointment and Salary of Police Chief The Council approved the appointment of David Mawhorter to the position of Police Chief, effective March 23, 1991, at the rate of $4,781. REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 2 Authorization to Reject Bids for Engineering Department Partitions The Council authorized the rejection of the bids received for the partitions in the Engineering Department and pursue a less expensive alternative. Authorization to Seek Bids for 1992 Miscellaneous Concrete The Council authorized staff to seek sealed bids for 1992 Miscellaneous Concrete Replacement and Installation Project. Authorization to Seek Bids for Sod The Council authorized staff to seek bids for sod for the 1992 Maintenance Program. Authorizatio� to Seek Bids for Topsoil The Council authorized staff to seek bids for topsoil for the 1992 Maintenance Program. License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. 4.APPROVAL OF. CONSENT AGENDA Motion by Ruett imann, second by Peterson to approve the Consent Agenda as presented. Roll call: All ayes 5.OPEN MIKE/PROCLAMATIONS/PRESENTATIONS There was no one present for Open Mike. 6.PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a.Second Reading of Ordinance No. 1238 (Columbia ParkBonds) Being an Ordinance Giving Preliminary Approval toa Project Under Minnesota Statutes, Chapter 469, Sections469.152 -469.165 and Authorizing Preparation ofNecessary Documents Councilmember Ruettimann inquired if this refunding wouldinclude any costs or fees for the City. The City's bondcounsel responded that the City would incur no costs norfees. Motion by Ruettimann, second by Peterson to waive the REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 3 reading of the ordinance there being ample copies available for the public. Roll call: All ayes The Mayor read a statement prepared by Counci lmember Nawrocki which urged the Council to do what the City of Fridley is in the process of doing for the refunding of the bond issue for its City; that is, to require a small percentage of the estimated $500,000 savings that the Clinic bondholders will receive, to go to the City, such amount to be consistent with arbitrage regulations. Councilmember Clerkin clarified his position taken at a previous Council meeting regarding this matter. CITY OF COLUMBIA HEIGHTS, MINNESOTA ORDINANCE NO. 1238 ORDINANCE GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER MINNESOTA STATUTES, CHAPTER 469, SECTIONS 469.152-469.165 AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS WHEREAS, pursuant to and in accordance with the provisions of the Municipal Industrial Deveiopment Act, Minnesota Statutes, Sections 469.152 to 469.1651 (including its predecessor, the "Act"), by appropriate action duly taken by the City Counci 1 of the City of Columbia Heights ( the "Issuer"), and in furtherance of the purposes of the Act, the Issuer has issued its $5,000,000 Commercial Development Revenue Bonds (Columbia Park Properties Project), Series 1985 (the "Series 1985 Bonds") to finance the cost of acquisition, construction, improving, and equipping of certain facilities located within the corporate boundaries of the Issuer (which facilities together with the land on which they are located, are hereinafter referred to as the "Project"), owned by Columbia Park Properties, a Minnesota general partnership (the "Company"); and WHEREAS, the Company has requested that the Issuer issue refunding revenue bonds for the purpose of paying the Series 1985 Bonds in advance of their maturity, thereby reducing debt service costs to the Company; and WHEREAS, pursuant to the Act, the Issuer is authorized to issue its revenue bonds to refund bonds previously issued by it under authority of the Act; THE CITY OF COLUMBIA HEIGHTS DOES HEREBY ORDAIN: REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 4 1.The issuance of refunding revenue bonds in theapproximate principal amount of $4,785,000 is herebygiven preliminary approval by the Issuer, subject to themutual agreement of this body, the Company and theinitial purchaser of the bonds as to the details of thebonds and provisions for their payment. In all events, itis understood, however, that the bonds of the Issuershall not constitute a charge, lien or encumbrance legalor equitable upon any property of the Issuer except theProject, and the bonds, when, as, and if issued, shallrecite in substance that the bonds, including interestthereon, are payable solely from the revenues receivedfrom the Project and property pledged to the paymentthereof, and shall not constitute a debt of the Issuer. 2.The law firm of Holmes & Graven, Chartered, isauthorized to act as Bond Counsel and to assist in thepreparation and review of necessary documents relating tothe bonds. The Mayor and other officers, employees andagents of the City are hereby authorized to assist BondCounsel in the preparation of such documents. 3.The adoption of this Ordinance does not constitute aguarantee or firm commitment that the Issuer will issuethe bonds as requested by the Company. The Issuer retainsthe right in its sole discretion to withdraw fromparticipation and accordingly not to issue the bonds, orissue the bonds in an amount less than the amountreferred to in paragraph 1 hereof, should the Issuer atany time prior to issuance thereof determine that it isin the best interest of the Issuer not to issue theBonds, or to issue the Bonds in an amount less than theamount referred to in paragraph 1, hereof, or should theparties to the transaction be unable to reach agreementas to the terms and conditions of any of the documentsrequired for the transaction. First Reading: Second Reading: Motion by: Seconded by: Roll call: February 24, 1992 March 9, 1992 Ruettimann Peterson Clerkin, Ruettimann, Murzyn -aye Nawrocki -absent Peterson, Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 5 b.First Reading of Ordinance No. 1239, Beina an OrdinanceAmending Ordinance No. 853, City Code of 1977, AllowinOpen __ Sp ace Re t a i 1 i n Re t a i 1 Bus i n es s D i s t r i c t s a s aConditional Use The City Manager reviewed the reasons for drafting this ordinance. The City Attorney advised this would allow a conditional use permit for the entire building being considered for use by Clearance Expo. Councilmember Ruettimann requested information from staff regarding similar operations in St. Cloud and Minnetonka. It was stated that the operation in St. Cloud conducts bus i n es s on 1 y on weekends and t he a dm i n i s t rat i on ha s experienced no problems to date. The St. Cloud expo is located in an industrial area. The business in Minnetonka is no longer in operation. It did business for six weeks before Christmas and then closed. Councilmember Ruettimann again inquired if the merchandise which will be sold at the Clearance Expo was all new and what the return and refund policy would be. Kris Harrison, who will be the operator of the Clearance E}:po, stated he will be responsible for returns and refunds if a vendor is no longer operating wheL merchandise is returned or found to be defective. He also stated all of the merchandise in the operation will be new. Councilmember Clerkin inquired what lease arrangements are being made with vendors. Mr. Harri son responded presently the leases are on a month-to-month basis. He felt if the current arrangement is workable he will then request vendors to commit to a year's lease. Motion by Clerkin, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1239 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, ALLOWING OPEN SPACE RETAIL IN RETAIL BUSINESS DISTRICTS AS A CONDITIONAL USE The City of Columbia Heights does ordain: Section 1: Section 9.113(2) (n) of Ordina::ce No. 853, City Code of 1977, passed June 21, 1977, which is REGULAR COUNCIL MEETING MARCH 9 . l 9 9 2 PAGE 6 currently reserved, shall be amended to hereafter read as follows, to wit: 9.113(2)(n) Open space retail which shall be defined as a space in which assorted retailers and merchants lease and occupy booths of various sizes which merchants offer for display and sale of new merchandise. Section 2: This ordinance shall be in full force and effect fyom and after thirty (30) days after its passage. First reading: March 9, 1992 Motion by Clerkin, second by Peterson to schedule the second reading of Ordinance No. 1239 for March 23, 1992. Rell call: All ayes c.First Reading of Ordinance No. 1240, Being an OrdinanceAme:ndina Ordinance No. 853, City Code of 1977, Pertaininto Parkin_g_Reguirements for Open Space Retail The City Manager questioned the amount of parking spacewhich is being required by this ordinance. He questionedif there would be enough parking for all of the vendorswho could possibly participate in the Expo. Peterson noted that this issue had been discussed at thePlanning and Zoning Cormnission and it was determined thatthere is additional parking on either side of thebuilding as well as in the back. The City Attorney advised that parking cannot beaddressed in the conditional use permit but the number ofvendors can be limited by the Council. Motion by Peterson, second by Clerkin to waive thereading of the ordinance there being ample copiesavailable for the public. Roll call: All ayes ORDINANCE NO. 1240 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO PARKING REQUIREMENTS FOR OPEN SPACE RETAIL The City of Columbia He:ghts does ordain: Section 1: Section 9.116(4) (t) of Ordinance No. 853, City Code of 1977, passed June 21, 1977. which is currently REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 7 reserved, shall be amended to hereafter read as follows, to wit: 9.116. (4) (t) Retail Store, Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: March 9, 1992 Motion by Peterson, second by Clerkin to schedule the second reading of Ordinance No. 1240 for March 23, 1992. Roll call: All ayes 7.COMMUNICATIONS 8. a.Planning and Zoning Commission The minutes of the Planning and Zoning Commission meetingwere included in the agenda packet for informationalpurposes. No Council action was required. b.Appointments to Vacancies on Boards and Commission Motion by Peterson, following residents vacancies: second by Clerkin to appoint theto various board and commission Joe Ryan to the Planning and Zoning Commission for a termwhich will expire in April 1995; Ed Carlson to the Traffic Commission for a term whichwill expire in April 1994; Dayna Gulley to the Human Services Commission for a termwhich will expire in April 1994; and Ron Zurek to the Human Services Commission for a termwhich will expire in April 1993. Roll call: All ayes OLD BUSINESS There was no old business. REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 8 9.NEW BUSINESS a.Establishing Public Hearing for Cable Transfer Motion by Ruettimann, second by Peterson to authorize theCity Manager to notify the North Central CableCommunications that the City Council has determined thatthe transfer of ownership of the franchise may adverselyaffect subscribers; and thus a public hearing isnecessary. Roll call: All ayes Motion by Ruettimann, second by Peterson to schedule apublic hearing for Thursday, April 2, 1992 at 7:00 p.m.for purposes of receiving comments from staff and thepublic regarding the proposed transfer of ownership ofthe cable system. Roll call: All ayes b.Authorization to Become Co-Applicant with Minneapolis forNPDES Permit Motion by Ruettimann, second by Clerkin to authorize theMayor and City Manager to enter into an agreement tobecome a co-applicant with the City of Minneapolis forthe NPDES Permit. Roll call: All ayes c.Authorization to Seek Bids for Aerator Some members of the Council felt the work which would bedone with this piece of equipment could probably be doneby a private contractor. Renting the equipment was alsoa consideration. Staff recommended this item be removed from the agenda. 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written formand the following items were discussed: Downtown Street Lights: The City Manager advised that allof the downtown street lights, which had been inoperablefor some time, were back on with the exception of two on41st Avenue. This situation will continue to be monitoredby staff. Load Limits Posting: All of the load limit signs havebeen put up in the City and the publication requirements REGULAR COUNCIL MEETING MARCH 9, 1992 PAGE 9 have been met. H.R.A. Application: The City Manager advised that the H.R.A. application for the Blighted Rehabilitation Fund for the City of Columbia Heights was not selected. Re-appointment to the Planning & Zoning Commission: Gary Larson, whose term on the Planning and Zoning Commission is expiring in April, had requested information on the potential for a conflict of interest with his continuing to serve. He may be doing business with the City in the future. The City Manager was advised by the City Attorney that Mr. Larson could be reappointed if the Council desired, but he would be prohibited from voting on any project or matter which comes before the Commission in which he may have an interest, thereby avoiding a potential conflict of interest. b.Report of the City Attorne The City Attorney had nothing to report. ADJOURNMENT Motion by Peterson, second by R'..lettimann to adjourn the meeting at 7:50 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION MARCH 9, 1992 1.Call to Order Mayor Murzyn called the Board of Trustees Meeting to order at7:50 p.m. 2.Roll Cal 1 Clerkin, Ruettimann, Peterson, Murzyn -presentNawrocki -absent (out of town) 3.Termination of Medical Leave of Absence Motion by Peterson, second by Ruettimann to terminate themedical leave of absence status for Ronald Chan, VolunteerFire Department; and furthermore, that effective dates of theleave of absence be recorded as December 15, 1992 to February12, 1992. Roll call: All ayes 4.Adjournment Motion by Clerkin, second by Peterson to adjourn the Board ofTrustees Meeting at 7:52 p.m. Roll call: All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary Ma.rnr Donald J. Murzyn. Jr. CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 FAIR H_QU;> IJ_{G__JtQ_N'rH PROCLAftA.TION Councilmembers WHEREAS: Twenty four years in Title VIII of the Civil Rights Act of 1968, also known as the Fair Housing law, Congress declared a national policy of providing fair housing throughout the United States; and Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruenimann Cit�· Manager WHEREAS: The Federal Fair Housing Amendments of 1988 extended protection of the Fair Housing Law; and Stuart W. Anderson WHEREAS: WHEREAS: WHERE.AS: W:YEREAS: These laws prohibit discrimination based on race, color, religion, sex, handicap, familial status, or national origin in connection with the sale or rental of housing; and The ANOKA COUNTY ASSOCIATION OF REALTORS is a signatory to the Voluntary Affirmative Marketing a contract with the Department of Urbar: Development, to implement Title Civil Rights Act of 1968; and Agreeme;1t, H:JUS in<; ar.d VIII of the T:-:e ANOK1'. COUN�"::{ ASSOCIATION OF REALTORS and the ANOKA CC1 UN'IY HOUSING RESOURCE BOARD are corn.mi t ted to a joint effort to prevent discriminatory housing practices in the City of Columbia Heights; and The ANOKA COUNTY HCUSING RESOURCE BOARD and the ANOKA COUNTY ASSOCIATION OF REALTORS are joining fellow Resource Boards and Rea�tors nationwide in this year's observance, called Fair Housing Month. NOW, THEREFORE, I, Dcnald J. Murzyn, Jr., Mayor of Columbia Heights, do he1eby proclaim April as Fair Housing Month. I urge my fellow citizer-s to join in this observance by taking an active part in programs sponsored by these two organizations this month, and throughout the year, thus making Columbia Heights a better place to live and work. Mayor Donald J. Murzyn, Jr. City of Columbia Heights, Mn. Apr i 1, 19 92 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Ma�·or Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Rohen W. Rueuimann Cit�· Manager Stu an W. Anderson WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 NATIONAL LIBRARY WEEK APRil.. 5-11, 1992 The American Library Association has set aside the week of April 5-11, 1992 to recognize library service in Columbia Heights, Minnesota, and throughout the country; and, The Columbia Heights Public Library has provided library service to the citizens of Columbia Heights since December 3, 1928 ; and, There are 11,283 residents of Columbia Heights who are active registered library card users; and, The Columbia Heights Public Library loaned out 152,946 items and answered 27,393 questions in 1991; and, The Columbia Heights Public Library exists to provide informational and recreational materials by maintaining a collection of 66,509 items; and, The Columbia Heights Public Library building was used for 286 programs during 1991 with a total attendance of 10,614. NOW, THEREFORE, BE IT RESOLVED, that I, Donald J. Murzyn Jr., Mayor of the City of Columbia Heights, do hereby officially proclaim the week of April 5-11, 1992 as NATIONAL LIBRARY WEEK in the City of Columbia Heights, Minnesota. (•i'.( / \ ,'. ' I 11· · •• \ ( \ • 1 I I'. . \ . \ .. \ I (0' I • �� . I 'I . .. lJ,j�f Mayor, Donald J. Murzyn Jr. City of Columbia Heights, Minnesota "S::RVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS MEETING OF: March 9, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: ITEM: NO: 6 CITY MANAGER'S APPROVAL ORDINANCE ALLOWING OPEN SPACE RETAIL BY: S. V. ANDERSON BY;>-_W!-i],, ,. A. IN BUSINESS DISTRICTS DATE: 03/18/92 3-11 -- The first reading of Ordinance No. 1239 was held March 9, 1992. The City Attorney prepared Ordinance No. 1239 as a result of direction received at the Planning and Zoning Commission meeting on March 3, 1992. The ordinance would allow open space retail in Retail Business Districts as a conditional use. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance 1239, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Allowing Open Space Retail in Retail Business Districts as a Conditional Use. COUNCIL ACTION: ORDINANCE NO. 1239 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, ALLOWING OPEN SPACE RETAIL IN RETAIL BUSINESS DISTRICTS AS A CONDITIONAL USE The City of Columbia Heights does ordain: SECTION 1: SECTION 2: First Reading: Second Reading: Section 9.113(2) (n) of Ordinance No. 853, city Code of 1977, passed June 21, 1977, which is currently reserved, shall be amended to hereafter read as follows, to wit: 9.113(2) (n) Open space retail which shall be defined as a space in which assorted retailers and merchants lease and occupy booth s of various sizes which merchants offer for display and sale new merchandise. This ordinance shall be in full force and effect from and after thir ty (30) days after its passage. March 9, 1992 Date of Passage: Offered by: Seconded by: Roll Call: Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary TO: FROM: DATE: RE: Stuart Anderson Gregg Woods March 6, 1992 MEMORANDUM Conditions for Open Space Retail Pursuant to Section 9.105(5) (d) pertaining to the granting of conditional use permits, the Council may grant a conditional use permit specifying conditions. The Council may want to establish and/or consider conditions for all open space retail including but not limited to the following: 1.Maintenance by the applicant of records containing thename, addresses and telephone numbers of all lessees aswell as the merchandise to be sold by such lessee whichinformation must be available for inspection by theCity of Columbia Heights upon request. 2.Maintenance of records proving that all state, countyand municipal licensing requirements have been compliedwith. 3.Maintenance of records indicating an address wherelegal service of process can be made upon the lesseesduring normal business hours. 4.Maintenance of records setting forth all lessees salestax identification permits, or exempt status form andproof of property and liability insurance. GJW/mh CITY OF COLUMBIA HEIGHTS MEETING OF: March 23, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR APPROVAL NO: 6 CITY MANAGER'S ITEM: NO: ORDINANCE RE: PARKING REQUIREMENTS FOR OPEN SPACE RETAIL BY: DATE: S.V. ANDERSON03/18/92 The first reading of Ordinance No. 1240 was held March 9, 1992. The City Attorney prepared Ordinance No. 1240 as a result of direction received at the Planning and Zoning Commission meeting on March 3, 1992. This ordinance pertains to parking requirements for open space retail. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance 1240, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, pertaining to Parking Requirements for Open Space Retail. COUNCIL ACTION: ORDINANCE NO. 1240 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO PARKING REQUIREMENTS FOR OPEN SPACE RETAIL The City of Columbia Heights does ordain: SECTION 1: SECTION 2: First Reading: Second Reading: Section 9.116(4) (t) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which is currently reserved, shall be amended to hereafter read as follows, to wit: 9.116(4) (t) Retail Store, Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). This ordinance shall be in full force and effect from and after thirty (30) days after its passage. March�9, 1992 Date of Passage: Offered by: Seconded by: Roll Call: Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary TO: FROM: DATE: RE: Stuart Anderson Gregg Woods March 6, 1992 MEMORANDUM Conditions for Open Space Retail Pursuant to Section 9.105{5) {d) pertaining to the granting of conditional use permits, the Council may grant a conditional use permit specifying conditions. The Council may want to establish and/or consider conditions for all open space retail including but not limited to the following: 1.Maintenance by the applicant of records containing thename, addresses and telephone numbers of all lessees aswell as the merchandise to be sold by such lessee whichinformation must be available for inspection by theCity of Columbia Heights upon request. 2.Maintenance of records proving that all state, countyand municipal licensing requirements have been compliedwith. 3.Maintenarice of records indicating an address wherelegal service of process can be made upon the lesseesduring normal business hours. 4.Maintenance of records setting forth all lessees salestax identification permits, or exempt status form andproof of property and liability insurance. GJW/mh CITY COUNCIL LETTER Meeting of: March 23, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER NO: 6 Building Inspections APPROVAL ITEM: First Reading of Ord. #1216 BY: Evelyn Nygaard BY,� evA-, 1-, . c.. � .. 9--1---3 ,t!,/ NO: DATE: March 18, 1992 Attached is a copy of Ordinance #1216, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as amended, Pertaining to Building and Construction. All manditory sections are adopted as well as UBC Appendix Chapter 12, Division 2, Residential Group Care Facilities, and UBC Appendix Chapter 55 which regulates and defines membrane structures. RECOMMENDED MOTION: Move to waive the reading of the Ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1216, being an ordinance amending Ordinance No. 853, City Code of 1977, as amended, pertaining to Building and Construction for April 13, 1992. COUNCIL ACTION: ORDINANCE NO. 1216 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AS AMENDED, PERTAINING TO BUILDING AND CONSTRUCTION The City of Columbia Heights does ordain: Section 1: 6.201(1) Section 6.201(1) of the city Code of 1977, as amended, passed June 21, 1977, as amended by Ordinance No. 921, passed October 15, 1980, and as amended by Ordinance No. 1059, passed October 12, 1983, and as amended by Ordinance No. 1172, passed September 26, 1988, which currently reads as follows, to wit: The 1987 Building Code of the State of Minnesota, Chapters 1300, 1305, 1310, 1315, 1320, 1330, 1340, 1355, 1360 and 1365, together with 1985 UBC Appendices Chapters 38 and 70 and Chapter 1335 (Flood Proofing Regulations), as currently amended and to the extent that such Flood Proofing Regulations do not conflict with Chapter 9, Article III of this Code, is hereby adopted by reference to regulate building and construction standards for work performed and materials used within the City. Every provision contained in said Code is hereby adopted and made a part of this Code as if fully set forth herein. The short title of said Code shall be the Building Code. is herewith amended to read as follows, to wit: 6.201(1) The current Minnesota State Building Code, Chapters 1300, 1301, 1302, 1305, 1315, 1330, 1340, 1346, 1350, 1355, 1360, 1365, and 1370 as currently amended together with UBC Appendices Chapter 12, Division 2 and Chapter 55 thereof, is hereby adopted by reference together with all amendments to and supplements thereof to regulate building and construction standards for work performed and materials used within the City. Every provision contained in said Code is hereby adopted and made a part of this Code as if fully set forth herein. The short title of said Code shall be the Building Code. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS MEETING OF: March 9, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIG INA TING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: COLUMBIA PARK PROPERTIES REFUNDING BY: S. W. ANDERSON BY:)tw4 NO: ,. o. PROJECTS DA TE: 03/20/92 ").�2-0-f)-- Columbia Park Properties, owner of the building occupied by Columbia Park Clinic at 4000 Central A venue, wishes to refund previously issued industrial revenue bonds. The purpose is to reduce the debt service cost by taking advantage of the current interest rates which are now substantially lower than they were at the time of the original issue. The refunding bonds would be approximately $4,785,000. This resolution authorizes the issuance, sale and delivery of the bonds and the necessary documents. The resolution was drafted by Stefanie Galey of the law firm of Holmes and Graven. Holmes and Graven represents the City of Columbia Heights in this transaction. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 92-___ ; a Resolution of the City Council of the City of Columbia Heights, Minnesota (the Issuer) Authorizing the Issuance, Sale and Delivery of the Issuer's Commercial Development Refunding Revenue Bonds (Columbia Park Properties -Medical Clinic Project) Series 1992 (the Bonds), which bonds and the interest and any premium thereon shall be payable solely from revenues pledged thereto; approving the form of and authorizing the execution and delivery of a Trust Indenture, a Loan Agreement, and a Bond Purchase Agreement; Approving the Use of an Official Statement; Approving the Form of and Authorizing the Execution and Delivery of the Bonds; and Providing for the Security, Rights and Remedies of the Owners of Said Bonds. COUNCIL ACTION: RESOLUTION of the CITY OF COLUMBIA HEIGHTS RESOLUTION NO. ---- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA (THE "ISSUER") AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF THE ISSUER'S COMMERCIAL DEVELOPMENT REFUNDING REVENUE BONDS (COLUMBIA PARK PROPERTIES -MEDICAL CLINIC PROJECT) SERIES 1992 (THE "BONDS") , WHICH BONDS AND THE INTEREST AND ANY PREMIUM THEREON SHALL BE PAYABLE SOLELY FROM REVENUES PLEDGED THERETO; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE, A LOAN AGREEMENT, AND A BOND PURCHASE AGREEMENT; APPROVING THE USE OF AN OFFICIAL STATEMENT; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF THE BONDS; AND PROVIDING FOR THE SECURITY, RIGHTS AND REMEDIES OF THE OWNERS OF SAID BONDS WHEREAS, the City of Columbia Heights, Minnesota (the "Issuer") is a home rule city duly organized and existing under the Constitution and laws of the State of Minnesota; and WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Sections 469.152 to 469.1651, as amended (the "Act"), the Issuer is authorized to carry out the public purposes described therein and contemplated thereby by issuing its revenue bonds to finance the cost of the acquisition, renovation, construction, improving and equipping of certain revenue producing facilities to be located within its corporate bou .ndaries, and is authorized to enter into revenue agreements made in connection therewith and pledge those agreements as security for the payment of the principal of and interest on any such revenue bonds; and WHEREAS, the Issuer has previously issued its $5,000,000 Commercial Development Revenue Bonds (Columbia Park Properties Project) (the "Prior Bonds") ; and WHEREAS, the Issuer loaned the proceeds of the Prior Bonds to Columbia Park Properties, a Minnesota general partnership ( the "Company") for the purpose of acquiring, constructing and equipping a commercial facility within the corporate boundaries of the Issuer ( the "Project") ; and WHEREAS, the Company has requested the Issuer to issue its Commercial Development Refunding Revenue Bonds (Columbia Park Properties -Medical Clinic Project) Series 1992 in an aggregate principal amount of $4,785,000 (the "Bonds") to provide for the funding of a loan (the "Loan") to the Company for the purpose of refunding and redeeming the Prior Bonds in accordance with their terms; and WHEREAS, the Loan will be made pursuant to the terms of a Loan Agreement dated as of April 1, 1992 (the "Loan Agreement") between the Issuer and the Company; and 8JIIG31286 CL162-9 1 WHEREAS, the Issuer proposes to finance the refunding and redemption of the Prior Bonds under the Act by the issuance of the Bonds of the Issuer under this resolution; and WHEREAS, the Bonds will be issued under an Indenture of Trust dated as of April 1, 1992 (the "Indenture") between the Issuer and the trustee named therein (the "Trustee"), and are secured by a mortgage and assignment of leases and rents with respect to the Project from the Company to the Trustee and a guaranty of debt service on the Bonds by Columbia Park Medical Group, P.A. and by the partners of the Company pursuant to a corporate guaranty agreement and a personal guaranty agreement (all such documents collectively referred to as the "Security Documents") and a pledge and assignment of certain either revenues, all in accordance with the terms of the Indenture, and said Bonds and the interest on said Bonds shall be payable solely from the revenues pledged therefor and the Bonds shall not constitute a debt of the Issuer within the meaning of any constitutional or statutory limitation or constitute or give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers and shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the Issuer other than the Issuer's interest in the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, AS FOLLOWS: 1 . The Issuer acknowledges, finds, determines, and declares that the refunding and redemption of the Prior Bonds, the proceeds of which were used to construct the Project, furthers the purposes of the Act, including the promotion of industry and commerce through governmental action for the purpose of preventing the emergence of blighted and marginal lands. 2.For the purposes set forth above, there is hereby authorized theissuance, sale and delivery of the Bonds in a principal amount of $4,785,000. The Bonds shall be numbered, shall be dated, shall bear interest, shall mature, shall be subject to redemption prior to maturity, shall be in such form, and shall have such other details and provisions as are prescribed in the Indenture in the form now on file with the Issuer. 3.The Bonds shall be special obligations of the Issuer payable solely fromthe revenues provided pursuant to the Loan Agreement and other funds and revenues pledged pursuant to the Indenture. The City Council of the Issuer hereby authorizes and directs the Mayor and the City Manager of the Issuer (together, the "Officials") to execute and deliver the Indenture by and between the Issuer and the Trustee, and to deliver to said Trustee the Indenture, and hereby authorizes and directs the execution of the Bonds in accordance with the Indenture, and hereby provides that the Indenture shall provide the terms and conditions, covenants, rights, obligations, duties and agreements of the bondowners, the Issuer and the Trustee as set forth therein. All of the provisions of the Indenture, when executed as authorized herein, shall be in full force and effect from the date of execution and delivery thereof. The Indenture shall be substantially in the form on file with the Issuer, with such necessary and appropriate variations, omissions and insertions as do not materially change the substance thereof, or as the City Manager, in his discretion, shall determine, and the execution thereof by the City Manager shall be conclusive evidence of such determination. SHG31286 CL162-9 2 4.The Officials are hereby authorized and directed to execute and deliverthe Loan Agreement and the Bond Purchase Agreement by and among Doughert y, Dawkins, Strand & Bigelow, Inc. (the "Underwriter"), the Company and the Issuer {the "Bond Purchase Agreement"). All of the provisions of the Loan Agreement and the Bond Purchase Agreement when executed and delivered as authorized herein, shall be in full force and effect from the date of execution and delivery thereof. The Loan Agreement and the Bond Purchase Agreement shall be substantially in the forms on file with the Issuer, with such omissions and insertions as do not materially change the substance thereof, or as the City Manager, in his discretion, shall determine, and the execution thereof by the City Manager shall be conclusive evidence of such determination. 5 . The Bonds shall be revenue obligations of the Issuer the proceeds of which shall be disbursed pursuant to the Indenture and the Loan Agreement, and the principal, premium and interest on the Bonds shall be payable solely from the proceeds of the Bonds, the Loan Agreement and amounts realized under the Security Documents. 6.The Trustee is hereby appointed as Paying Agent and Bond Registrarfor the Bonds. 7.The Officials are hereby authorized to execute and deliver, on behalf of the Issuer, such other documents as are necessary or appropriate in connection with the issuance, sale, and delivery of the Bonds, including an arbitrage certificate, and all other documents and certificates as shall be necessary and appropriate in connection with the issuance, sale and delivery of the Bonds. 8.The Issuer has not participated in the preparation of the Official Statement relating to the Bonds (the "Official Statement") and has made no independent investigation with respect to the information contained therein, including any appendices thereto, and the Issuer assumes no responsibility for the sufficiency, accuracy or completeness of such information. Subject to the foregoing, the Issuer hereby consents to the distribution of the Official Statement by the Underwriter in connection with the sale of the Bonds. 9.All covenants, stipulations, obligations and agreements of the Issuer contained in this resolution and the aforementioned documents shall be deemed to be the covenants, stipulations, obligations and agreements of the Issuer to the full extent authorized or permitted by law, and all such covenants, stipulations, obligations and agreements shall be binding upon the Issuer. Except as otherwise provided in this resolution, all rights, powers and privileges conferred and duties and liabilities imposed upon the Issuer by the provisions of this resolution or the aforementioned documents shall be exercised or performed by such officers, board, body or agency thereof as may be required or authorized by law to exercise such powers and to perform such duties. No covenant, stipulation, obligation or agreement herein contained or contained in the aforementioned documents shall be deemed to be a covenant, stipulation, obligation or agreement of any member of the City Council of the Issuer, or any officer, agent or employee of the Issuer in that person's individual capacity, and neither the City Council of the Issuer nor any officer or employee executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance thereof. No provision, covenant or agreement contained in the aforementioned documents, the Bonds or in any other document related to the Bonds, and no SRG31286 CL162-9 3 obligation therein or herein imposed upon the Issuer or the breach thereof, shall constitute or give rise to any pecuniary liability of the Issuer or any charge upon its general credit or taxing powers. In making the agreements, provisions, covenants and representations set forth in such documents, the Issuer has not obligated itself to pay or remit any funds or revenues, other than funds and revenues derived from the Loan Agreement which are to be applied to the payment of the Bonds, as provided therein and in the Indenture. 10.Except as herein otherwise expressly provided, nothing in thisresolution or in the aforementioned documents expressed or implied, is intended or shall be construed to confer upon any person or firm or corporation, other than the Issuer or any owner of the Bonds issued under the provisions of this resolution, any right, remedy or claim, legal or equitable, under and by reason of this resolution or any provision hereof, this resolution, the aforementioned documents and all of their provisions being intended to be and being for the sole and exclusive benefit of the Issuer and any owners from time to time of the Bonds issued under the provisions of this resolution. 11.In case any one or more of the provisions of this resolution, or of theaforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provision of this resolution, or of the aforementioned documents, or of the Bonds, but this resolution, the aforementioned documents, and the Bonds shall be construed and endorsed as if such illegal or invalid provision had not been contained therein. 12.The Bonds, when executed and delivered, shall contain a recital thatthey are issued pursuant to the Act, and such recital shall be conclusive evidence of the validity of the Bonds and the regularity of the issuance thereof, and that all acts, conditions and things required by the laws of the State of Minnesota relating to the adoption of this resolution, to the issuance of the Bonds and to the execution of the aforementioned documents to happen, exist and be performed precedent to and in the enactment of this resolution, and precedent to issuance of the Bonds and precedent to the execution of the aforementioned documents have happened, exist and have been performed as so required by law. 13 . The officers of the Issuer, attorneys, engineers and other agents or employees of the Issuer are hereby authorized to do all acts and things required of them by or in connection with this resolution, the afo rementioned documents, and the Bonds for the full, punctual and complete performance of all the terms, covenants and agreements contained in the Bonds, the aforementioned documents and this resolution. In the event that for any reason the Mayor of the Issuer is unable to carry out the execution of any of the documents or other acts provided herein, any other member of the City Council of the Issuer shall be authorized to act in his capacity and undertake such execution or acts on behalf of the Issuer with full force and effect, which executions or acts shall be valid and binding on the Issuer. If for any reason the City Manager of the Issuer is unable to execute and deliver the documents referred to in this Resolution, such documents may be executed by a member of the City Council or the City Clerk with the same force and effect as if such documents were executed and delivered by the City Manager of the Issuer. 14.This resolution shall be effective from and after the effective date ofOrdinance No. 1238. SNG31286 CL162-9 4 Adopted: Attest: City Clerk SNG31286 CL162-9 _______ , 1992 Mayor 5 I CITY COUNCIL LETTER Meeting of March 23, 1992 AGENDA SECTION: NO: COMMUNICATIONS 7 ORIGINATING DEPT.: CITY MANAGER'S CITY MANAGER APPROVAL ITEM: REQUEST BY CRESTVIEV LUTHERAN HOME FOR BLOCK PARTY NO: BY: S.V. ANDERSON DATE: MARCH 18, 1992 BY: /' 5t"'l 'i,, ./'t.z �-t�''l/ V Attached is a letter from Crest View Lutheran Home requesting permission to conduct a block party as part of a week long celebration of Crest View's 40th Anniversary. This event will take place on June 19, 1992, between the hours of 5: 00 PM and 8: 30 PM. The section of Reservoir Boulevard that would be blocked off is on the north side of the building between the two driveways into their back parking lot. The Acting Police Chief, Fire Chief, and Public Vorks staff have been forwarded a copy of this request. Concern was expressed regarding this heavily traveled area, especially during the early evening hours. The City Manager will be recommending an alternate suggestion for diverting the traffic. RECOMMENDED MOTION: Move to approve the r�quest submitted by Crest View Lutheran Home to conduct a block party in conjunction with their 40th Anniversary Celebration, on June 19, 1992, between the hours of 5:00 PM and 8:30 PM., with traffic to be diverted as per the City Manager's suggestion. - COUNCIL ACTION: ------- --=--------:, --� -- -� -c::::::I c:::::= = t:= =: ---= -== --,., r ,= ,::::, == --= � r-----::::; -=="'---- I 7 r1geSt Vle\YJ L L · h E.. r, 1-... ! ,· r-·. :.._ __ .-! \ March 16,1992 Mr. Stewart Anderson Columbia Heights City Manager 590 -40th Avenue, N.E. Columbia Heights, MN 55421 Dear Mr. Anderson: CC: Reta"' ro 11cc. Vl'�"' Pol 1·cL o,.:c..f Fi_. CAi�� °Pc..blic. Works Crest View Lutheran Home Block Party June 19, 1992 This letter follows our telephone conversation of March 3, 1992, wherein I advised of the proposed Crest View Lutheran Home Block Party scheduled for June 19, 1992. Please let this letter serve as a formal request for permission to block off a portion of Reservoir Boulevard between the hours of 5:00 p.m. and 8:30 p.m. on the above stated date. The block party is part of a week long celebration of Crest View's 40th Anniversary. The section that we would like to block off is on the North side of our building between the two driveways into our back parting lot. We plan to block off the area by using paper streamers but would certainly abide by any policies you have in this regard. As the planning deadline is fast approaching, we would appreciate hearing from you at your earliest convenience. I can be reached at 782-1620 in the event you have any questions or concerns. Thank you for your anticipated cooperation. Sincerely, � n ff) fl --() .d-.j..(_rf\JI /j '$,.ij Mrs. TamaraQelson, B.S.W. Director of Social Services TN:jml fn) � f �OWrn[ID l"I· -.._,.. u &....;ll MA.� l 'l 1992 t�� t�_t-..:: A.J]�f_ RC_, _____ -' u·, = .--, ,-· 1; ••••1 1 Hr-f""HTSl 1 \ ., 1,.;_-:.._....,t,.,;i,,, t:. \J A Center for Geriatric Care • Accredited by The Lutheran Church -Missouri Synod Equal Opportunity Employer .i,. .i,. .i,. .i,. :Il m C/) m :Il < 0 :Il ID r < !=' z [Tl () 0 r C � ID-)> I m (j) I -I yi � z c.nc.n.i,. I\) -� al I)-) -• � � a, I\) 6 g: AGENDA SECTION: Communications NO: 7 ITEM: Temporary Sign Request NO: 5250 Central Avenue N.E. CITY COUNCIL LETTER Meeting of: March 23, 1992 ORIGINATING DEPT.: Building Inspections BY: Evelyn Nygaard DATE: March 20, 1992 CITY MANAGER APPROVAL Attached is a copy of a letter from Marquette Bank, 5250 Central Avenue, requesting permission to install temporary signage consisting of banners on the outside of the bank from April 6-9, 1992. Staff recommends approval of the banners provided a $100 check is submitted to the License/Permit Clerk prior to the installation of the temporary signage to ensure that the signage will be removed by noon on April 10, 1992. RECOMMENDED MOTION: Moved to approve the temporary signage as requested for 5250 Central Avenue provided a $100 deposit is submitted to the City to assure the removal of the temporary signage by April 10, 1992. COUNCIL ACTION: A Marquette BankColumbia Heights Memoer FDIC Mam Ott1ce 5250 Central Avenue NE Minneapolis. MN 55421-1800 (612)572-3200 City of Columbia Heights 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 March 19, 1992 Dear Sirs: Marquette Bank Columbia Heights is sponcering a Kare 11 Health Fair Thursday, April 9th, 1992 from 9 a.m. to 6 p.m. We are requesting permission to hang Kare 11Health Fair banners on the outside of the bank from Monday April 6th thru Thrusday April 9th. We are looking forward to the positive exposure for both Marquette and the City of Columbia Heights through Kare 11 coverage and the Health Fair. Thank you, �c "t ·, / , l '-' !_,:__( -,1 7 ''),; JT.-� // ' Cl" .___, _, �"£... Marilyn Emstad Marquette Bank Marquette Bank Minneapolis N A CITY COUNCIL LETTER Meeting of: March 23, 1992 AGENDA SECTIOK: COMMUtJI CATI ONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL: NO. 7 ITE...)1: NO. REAPPOINTMENT TO BOARDS & COMMISSIONS CITY MANAGER BY: DATE: J, STUDENT 3-20-92 Terms of members who serve on th e City's bo ards and commissions expire in April, Those people whose terms are·exp1r1ng in April 1992 have been contacted by mail regarding their interest in continuing to serve, The recommended motion includes those people who have responded they are willing to be reappointed. BY:)wt ./J"L DATE: J.-)...0 r I RECOMMENDED MOTION: Move to reappoint the following persons to various boards or commissions: Cable Commi ssion Dave Szurek Ken Henke Dave Gregor H.R.A. Sebe Heintz Library Board Nancy Hoium Pat Sowada Merit Commission Chet Herringer Park & Recreation Commission Pat Grady Civi 1 Service Commission Vern Moore Planning & Zoning Commission Gary Larson Science L Technology & Energy Bi 11 Marshal · Term Expires April 1994 Apri 1 1994 Apri 1 1994 Apri 1 1993 (unexpired term of V. Young) April 1995 April 1995 Apri 1 1996 April 1997 Apri 1 1995 Apr i I 1996 April 1995 COUNCIL ACTIO�: CITY OF COLUMBIA HEIGHTS MEETING OF: March 231 1992 AGENDA SECTION: NEV BUSINESS ORIGINATING DEPARTMENT: CITY MGR APPROVAL NO: 9 CITY MANAGER'S ITEM: HILLTOP POLICE AND RESCUE CONTRACT NO: t:/. A,. BY: S.V. ANDERSONDATE: 03/18/92 As of March 18, 1992, there is no agreement on a Police and Rescue Contract with Hilltop beyond March 31, 1992. I sent a draft contract to Mr. Newquist on March 11, 1992, which I believed covered the areas of his concern except for one area. I made the first year of the contract sixteen months and the remaining four years twelve months each. The advantage to Hilltop was that it would create a new anniversary date of August 1, and, that 1992 would be the last year of paying interest to Columbia Heights from the payment dates of April 1 and October 1 until their revenue arrived in July and December. The Hilltop disadvantage was that they would have a larger payment to make in 1992. Hilltop has rejected my contract. On March 16, 1992, I received a counter-offer with many changes proposed which are not acceptable to Columbia Heights. On March 18, I faxed Mr. Newquist a letter with a copy mailed to Mayor Shear. I told Mr. Newquist that his contract would be on the Columbia Heights Council Agenda on March 23, 1992, and that I would recommend that we reject the contract and halt police and rescue service on March 31, 1992. Enclosed for your review is my draft contract #2 with my cover letter dated March 11, 1992, Mr. Newquist's contract proposal and his cover letter dated March 13, 1992, and my final response dated March 17, 1992. RECOMMENDED MOTION: Move to reject the Hilltop proposal for police and rescue service and to halt providing service at the end of the contract period of March 31, 1992. COUNCIL ACTION: !\1ayor Donald J. Murz;-n. Jr. Council member� Sean T. Clerkin Bruce G. l\av. rocki Gar) L. Peter,on Roben W. Rueuimann Cit�· Manager S1Uar1 W. Ander,on Carl Newquist Hilltop Attorney CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Co]umbia Heights, MN 55421-3878 (612)782-2800 March 11, 1992 6401 University Avenue N.E. Fridley, MN 55432 Dear Carl: Enclosed is an updated proposed contract for the Police and Rescue Service beginning April 1, 1992. Please note the following information as you review the agreement: l)Columbia Heights' liability insurance policy was purchased, and continues to be purchased, with the understanding that Hilltop will hold Columbia Heights harmless. See Section XI. Thus, Hilltop needs to continue to purchase liability insurance for Police. 2)In order to make the payment cycle more closely match Hilltop's revenue, the first "year" is sixteen months and, thereafter, the anniversary date will be August 1. See Sections VI, VU, and Vlll. The result is that after the first contract period, you will not have to pay interest on the police contract if payment is made on time. Note the penalty for late payment. 3)Hilltop is granted a longer time period to pay the invoices for court and rescue service. See Section VIII and IX. 4)The Columbia Heights City Council is unwilling to enter into this long-term agreement without the termination provisions in Section VII. This agreement is subject to review by the Columbia Heights City Attorney and approval by the Columbia Heights City Council. In addition, a time schedule with a time certain must be worked out for payment of all money due to Columbia Heights as of March 31, 1992. This schedule and a confession of judgment to be drafted by the Columbia Heights City Attorney must be part of the formal action by the Columbia Heights City Council prior to authorization of the Police and Rescue Contract. I will be out of the office on Thursday and Friday, March 12-13, 1992. By Monday, March 16, I hope we will have agreement on the written parts of both agreements. Perhaps you could join Gregg Woods and me for lunch Monday or Tuesday when we can iron out the last problems. Please advise me. My last Council meeting prior to the expiration of the current contract is on March 23, 1992. Thank you for your hard work to resolve this difficult issue wit.bin the time restraints we both face. SWA:bj 92/47 ·Enclosure ··SERVICE IS OUR BUSINESS Sincerely, Stuart W. Anderson City Manager EQUAL OPPORTUNITY EMPLOYER DRAFT #2 JOINT AGREEMENT BE1WEEN THE CITY OF COLUMBIA HEIGHTS AND THE CITY OF HILLTOP CONCERNING CONTRACT FOR POLICE AND EMERGENCY MEDICAL SERVICE This AGREEMENT, made and entered into by and between the City of Columbia Heights, hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter referred to as "Hilltop"; WITNESS ETH: WHEREAS, Columbia Heights presently has a police department, and, WHEREAS, Hilltop has discontinued its police department and has contracted for police services with Columbia Heights in past years, THEREFORE, it is mutually agreed: SECTION I That Columbia Heights shall furnish to Hilltop police protection to the same extent as is afforded to Columbia Heights by the Police Department of Columbia Heights. Similarly, Columbia Heights, through its fire department, shall furnish emergency medical services to Hilltop to the same extent as is afforded to Columbia Heights. SECTION Il That Columbia Heights shall patrol the streets and answer all calls for police protection in Hilltop. SECTION m That Columbia Heights police officers shall issue traffic and ordinance violation rickets and maintain a record of the same similar to the records kept by Columbia Heights, except that the records prepared for Hilltop shall be made available to Hilltop officials at any time and upon termination of this Agreement shall be delivered to Hilltop. Availability of records pursuant to this section shall be subject to the limitations of the Government Data Practices Act. SECTION IV That Hilltop shall at the time of the authorization for the execution of this Agreement adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution. If Columbia Heights incurs any expense as a result of purchasing liability insurance to cover its furnishing of emergency medical service to Hilltop, the City of Hilltop will reimburse the City of Columbia Heights for the cost of such additional insurance coverage. SECTION V That Columbia Heights shall furnish to the Clerk of Hilltop a monthly report in writing. SECTION VI That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amounts covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -July 31, 1993 $127,000.00 August 1, 1993 -July 31, 1994 $100,667.00 August 1, 1994 -July 31, 1995 $105,666.00 August 1, 1995 -July 31, 1996 $110,667.00 August 1, 1996 -July 31, 1997 $115,900.00 That as and for compensation, Hilltop shall pay to Columbia Heights for emergency medical services the following amounts for each call covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -July 31, 1993 $ 150.00 August 1, 1993 -July 31, 1994 $ 152.00 August 1, 1994 -July 31, 1995 $ 154.00 August 1, 1995 -July 31, 1996 $ 156.00 August 1, 1996 -July 31, 1997 $ 158.00 SECTION VII That the contract is for a term in which the first contract period shall be for sixteen (16) months beginning April 1, 1992, and ending July 31, 1993, and followed by four (4) contract periods of twelve (12) months each ending July 1, 1997, or sooner if the parties so agree. That either party may terminate the Agreement effective the anniversary date, namely July 31 of any year, upon five (5)months' written notice. SECTION VIII That Hilltop shall pay the contract period compensation for police service in the following manner. For the contract period April 1, 1992, to July 31, 1993, 50% of the total shall be paid by July 15, 1992, plus a deferment fee of _____ . The balance of the money due, $ ____ _, shall be paid by December 15, 1992, plus a deferment fee of$ _____ _ The following twelve (12) month contract periods, as listed in Section VI, shall be payable at the rate of 50% by July 31 of each calendar year beginning July 15, 1993, and 50% of the contract year amount by December 15 of each calendar year beginning December 15, 1993. Page 2 Hilltop shall render payment for emergency medical service on a quarterly basis promptly upon receipt of a statement from Columbia Heights for such services. If said payments are not made within forty-five (45) days of delivery of the invoice, the amount due will increase an automatic eight (8)percent as penalty. SECTION IX That Hilltop shall pay the cost of court appearances of any police officers and fire department employees which are made as a part of their police or emergency service duties for Hilltop. Hilltop shall render such payment upon receipt of a statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for such service in Columbia Heights. If said payment is not made within forty-five (45) days of delivery of the invoice, the amount due will increase an automatic eight (8) percent as penalty. SECTION X That Hilltop shall pay Columbia Heights the sum of $500 for each liquor or beer license investigation requested by Hilltop or required by law. SECTION XI That Hilltop shall indemnify the City of Columbia Heights and hold it harmless from all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities arising out of police services and emergency services furnished by Columbia Heights to Hilltop. However, such indemnification liability of Hilltop to Columbia Heights shall specifically exclude workers' compensation claims, motor vehicle no-fault claims (PIP), health and medical care costs for Columbia Heights employees, and claims arising out of child molestation or child abuse. Hilltop bas obtained a commitment of insurance coverage from LMCIT to cover this contractual liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance policy, except that the $10,000 deductible provision of the policy shall not apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shall name Columbia Heights as a certificate bolder on said insurance policy, and the policy shall bear a provision that requires that insurer shall give Columbia Heights not less than thirty (30) days' written notice of termination, cancellation, or any change in coverage under the policy. The cancellation provision may not bear a disclaimer limiting the obligation of the insurer to only "endeavor" to give notice and may not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such notice. Columbia Heights shall have the right to examine and inspect any policies of insurance issued to cover the contractual liability opposed by this Agreement including the first policy to be issued hereunder. Columbia Heights shall further have the right to demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the indemnity provisions of the contract. Hilltop agrees to use its best efforts to maintain the same or similar liability insurance during the term of this Agreement. Page 3 SECTION XII Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to maintain and furnish to Columbia Heights required policies of insurance as satisfactory to Columbia Heights or if Hilltop's insurer fails to provide the assurances required, Columbia Heights may at any time during the term of this Agreement terminate this agreement effective upon ten (10) days' written notice to Hilltop. IN WITNESS WHEREOF, the parties have duly executed this Agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. Dated this _____ day of _____________ 1992. Approved as to form: B City Attorney for Columbia Heights Approved as to form: B City Attorney for Hilltop CITY OF COLUMBIA HEIGHTS A Municipal Corporation B Donald J. Murzyn, Jr., Mayor A!!.,d Stuart W. Anderson, City Manager CITY OF HILLTOP A Municipal Corporation B James Shear, Mayor and Susan Nelson, City Clerk Page 4 CARL J. NEWQUIST B. WILLIAM EKSTRUM NEWQUIST & EKSTRUM, CHARTERED ATTORNEYS AT LAW SUITE 301, FRIDLEY PLAZA OFFICE BUILDING 6401 UNIVERSITY AVENUE N.E. FRIDLEY, MINNESOTA 55432-4381 TELEPHONE (612) 571-6870 FAX (612) S71-6884 March 13, 1992 City of Columbia Heights 590 -40th Avenue N. Eo Columbia Heights, MN 55421-3878 Attention� Mr. Stuart W. Anderson, City Manager RE: Joint Agreement Dear Stu: '-' r;:i r.;,i r;:; n n r. r.i �J �� ; : ;;i ! :':� t � t: H: l �. ! � � ••• ...:. � � :.., I.. L..:: • '1 ! :. t \ L ;._· ... } �- :\:.L,� 1, i992 r,i /-. ;-.;. t� :_�: �� h: C,1 ,v O"" r•,Y : tic.:o: i. H,...'GHTS i l r l.,\....,�Ur<",i.}·!f', t.f � OF COUNSEL DOUGLASJ, PETERSON With all due respect, the proposed contract delivered to me on the afternoon of March 11, 1992 was so far removed from the handshake agreement that I thought we had reached in your office as to go beyond what I would even term deal breaker status. Perhaps it was not so intended, but it was so far removed from anything we had discussed as to simply add up to impossibility of performance. The 16 month year provision requires $130,000 of payments to Columbia Heights in 1992 exclusive of court time and emergency medical service costs which is $35,000 over budget. Subsequent annual payments are likewise increased even though you had indicated to me that you could get Council approval on the annual contract amounts set forth in my letter of October 9, 1991. At this point, I have simply gone ahead and drafted a proposed agreement that reflects the terms that I had presented to the Hilltop Council after our conference in your office. I have also sanded off some of the rough edges of the 1986 contract form that was prepared by Mr. Kalina. I believe that the contract form that I am suggesting accords due respect to each City. While I do not have strong feelings about it, I have added a section providing for arbitration of disputes should any arise out of this agreement. My feeling is that such a paragraph might psychologically diffuse what has sometimes been a very rancorous relationship. I think it would have a beneficial effect if each Council felt that it would have a quick, cheap and fair way in which to resolve disputes should any arise in the upcoming years. Mr. Stuart w. Anderson March 13, 1992 Page 2 I have tried to be fair and reasonable. Hilltop will need to coordinate payments with revenue receipts. There is no reasonable reason why Columbia Heights should be paid before services are rendered. On the other hand, it might be unreasonable of Hilltop to insist that all services be rendered prior to payment. Therefore, even though we have an odd contract year beginning April 1st, July 31st and December 31st payment dates fall reasonably within the middle of service periods. You did ask me to present and obtain approval of escalating rates for emergency medical service. I have done that, but at the same time candor requires me to indicate that emergency medical service for Hilltop citizens has become an increasing burden. As we were discussing the rates you proposed, the Council also had before it the EMS invoice for the last quarter of 1991. That invoice totaled $4,200 exclusive of interest and of course was based on the old rates. Our total EMS budget for 1991 was $8,000. In past years, our EMS has been fluctuating between $5,000 and $7,000 per year. I believe we have $10,000 budgeted for EMS in 1992. Obviously, if we project the last quarter of 1991 through 1992 and tack on increased rates, we will be thousands of dollars over budget. I mention this because EMS may become a luxury that Hilltop cannot afford. At least some other communities, like Fridley, rely on first response capability of police officers in squad cars backed up by Health One ambulance service. As I understand it, personnel in the EMS vehicle would have a higher level of training than most police officers and would also have paddles in the vehicle. At a very minimum, I think we need to do two things. First, I think it would be a good idea if someone from Columbia Heights came to a Hilltop Council meeting for the purpose of explaining the need for and service provided by EMS personnel and vehicles relative to what would be provided by squad cars and ambulances. Second, I think we need to get a handle on where the requests for EMS are originating and under what circumstances. From the invoice, it seemed that a significant number of calls were originating from one apartment building and the starlite Motel. I am not discounting the possibility that the last quarter invoice for 1991 may have even picked up service calls from earlier periods. Perhaps it is in aberration and does not reflect the ongoing service rate. Whatever the case, I did want to bring this to your attention because of the anxiety caused the Hilltop Council by costs far above projections based on previous experience. Getting back to the Agreement, and within the context of Hilltop's reliance on my assurance that we had agreement on the financial terms for a contract, in the event that the Columbia Heights Mr. Stuart W. Anderson March 13, 1992 Page 3 Council rejects the enclosed contract proposal, I would hope that after a 20 year relationship, Columbia Heights would at least agree to extend the current contract for a 3 to 4 month period that Hilltop would need to explore other sourceso Thank you. yours . ' J uist CJN:pp JOIN'!' AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE CITY OF HILLTOP CONCERNING CONTRACT FOR POLICE AND EMERGENCY MEDICAL SERVICE This AGREEMENT, made and entered into by and between the City of Columbia Heights, hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter referred to as "Hilltop"; WITNESSETH: WHEREAS, Columbia Heights presently has a police department, and, WHEREAS, Hilltop has discontinued its police department and has contracted for police services with Columbia Heights in past years, THEREFORE, it is mutually agreed: SECTION I That Columbia Heights shall furnish to Hilltop police protection to the same extent as is afforded to Columbia Heights by the Police Department of Columbia Heights. Similarly, Columbia Heights, through its fire department, shall furnish emergency medical services to Hilltop to the same extent as is afforded to Columbia Heights. SECTION II That Columbia Heights shall patrol the streets and answer all calls for police protection and emergency medical service in Hilltop and shall afford Hilltop the benefit of mutual assistance and joint powers agreements to which Columbia Heights is a party and which affect police and emergency medical service and civil defense. SECTION III That Columbia Heights police officers shall issue traffic and ordinance violation tickets and maintain a record of the same similar to the records kept by Columbia Heights, except that the records prepared for Hilltop shall be made available to Hilltop officials at any time and upon termination of this Agreement shall be delivered to Hilltop. Availability of records pursuant to this section shall be subject to the limitations of the Government Data Practices Act. -1- SECTION IV That Hilltop shall at the time of the authorization for the execution of this Agreement adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hill top and deliver to Columbia Heights a certified copy of said resolution. SECTION V That Columbia Heights shall furnish to the Hilltop City Council a monthly report in writing. Said report shall be in such reasonable detail as requested by said Hilltop Council. SECTION VI That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amounts covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -March 31, 1993 April 1, 1993 -March 31, 1994 April 1, 1994 -March 31, 1995 April 1, 1995 -March 31, 1996 April 1, 1996 -March 31, 1997 $94,000.00 $99,000.00 $104,000.00 $109,000.00 $114,000.00 That as and for compensation, Hilltop shall pay to Columbia Heights for emergency medical services the following amounts for each call covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -March 31, 1993 $150.00 April 1, 1993 -March 31, 1994 $152.00 April 1, 1994 -March 31, 1995 $154.00 April 1, 1995 -March 31, 1996 $156.00 April 1, 1996 -March 31, 1997 $158.00 Hilltop reserves the right to terminate emergency medical services and any subsequent financial obligation therefore upon ninety (90) days written notice to Columbia Heights. SECTION VII That the Agreement is for a term of five (5) contract periods of twelve (12) months each ending March 31, 1997, or sooner if the parties so agree. That Columbia Heights may terminate the agreement upon fortyfive (45) days' written notice when any semi-annual payment required by Hilltop has not been received by Columbia Heights during normal business hours thirty (30) calendar days after the regular payment due date for semi-annual payment. Should this -2- contract be terminated in fact for material default, there shall be no resumption of service without new negotiations of rates to be charged for the service. Should substantial or material changes in conditions occur which are beyond the control of Columbia Heights such that performance becomes impossible, then this agreement can be terminated upon five (5) months' written notice to Hilltop. Hilltop may terminate the agreement effective the anniversary date, namely April 1st of any year, upon six (6) months written notice to Columbia Heights. SECTION VIII That Hilltop shall pay the contract period compensation for police service in the following manner. For the contract period April 1, 1992, to March 31, 1993, 50% of the total shall be paid on or before July 31, 1992. The balance of the money due, $47,000, shall be paid on or before December 31, 1992. The following twelve ( 12)month contract periods, as listed in Section VI, shalllikewise be payable at the rate c>f 50% by July 31 of each calendaryear and 50% of the contract year amount by December 31 of eachcalendar year. Interest shall accrue on any amount in default atthe rate of 8% per annum. Hilltop shall render payment for emergency medical service on a quarterly basis promptly upon receipt of a detailed invoice statement from Columbia Heights for such services. Payments shall be made within forty-five (45) days of delivery of the invoice, and amounts in default will be subject to interest at the rate of 5% per annum. SECTION IX That Hilltop shall pay the cost of court appearances of any police officers and fire department employees which are made as a part of their police or emergency service duties for Hilltop. Hilltop shall render such payment upon receipt of a statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for such service in Columbia Heights. Payments shall be made within forty-five (45) days of delivery of the invoice, and amounts in default will be subject to interest at the rate of 8% per annum. SECTION X That Hilltop shall pay Columbia Heights the sum of $300 for each liquor or beer license investigation requested by Hilltop or required by law. SECTION XI That Hilltop shall indemnify the City of Columbia Heights and hold it harmless from all claims, actions, suits, proceedings, -3- costs, expenses, damages, and liabilities arising out of police services and emergency medical services furnished by Columbia Heights to Hilltop. However, such indemnification liability of Hilltop to Columbia Heights shall specifically exclude workers' compensation claims, motor vehicle liability and (PIP} claims, heal th and medical care costs for Columbia Heights employees, unemployment insurance, sick leave, vacation leave, severance pay, PERA, or other tenure, rights or benefits available to Columbia Heights employees, and claims arising out of child molestation or child abuse. Hilltop has obtained a commitment of insurance coverage from LMCIT to cover this contractual liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance policy, except that the $10,000 deductible provision of the policy shall not apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shall name Columbia Heights as a certificate holder on said insurance policy, and the policy shall bear a provision that requires that insurer shall give Columbia Heights not less than thirty (30} days' written notice of termination, cancellation, or any change in coverage under the policy. The cancellation provision may not bear a disclaimer limiting the obligation of the insurer to only "endeavor" to give notice and may not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such notice. Columbia Heights shall have the right to examine and inspect any policies of insurance issued to cover the contractual liability opposed by this Agreement including the first policy to be issued hereunder. Columbia Heights shall further have the right to demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the indemnity provisions of the contract. Hilltop agrees to use its best efforts to maintain the same or similar liability insurance during the term of this Agreement. This Agreement to constitute a waiver by limitations on liability 466. indemnify and hold harmless does not either Columbia Heights or Hilltop of provided by Minnesota Statutes, Chapter SECTION XII Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to maintain and furnish to Columbia Heights required policies of insurance to Columbia Heights, Columbia Heights may at any time during the term of this Agreement terminate this agreement effective upon thirty (30) days' written notice to Hilltop. -4- SECTION XIII Columbia Heights and Hilltop agree to resolve all disputes among them arising from this Agreement by arbitration and without the time and expense associated with court proceedings, pursuant to the terms of the Minnesota Arbitration Act, Minn. stat. Chapter §572 et seq., and, in agreeing to refrain from bringing suitagainst each other for the duration of this Agreement, thearbitration established by this Agreement shall be conductedaccording to the rules of the American Arbitration Association. IN WITNESS WHEREOF, the parties have duly executed this Agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. Dated this day of Approved as to form: By-=-�------..,......,..-----=----City Attorney for Columbia Heights Approved as to form: By�----------City Attorney for Hilltop -----------' 1992. -5- CITY OF COLUMBIA HEIGHTS A Municipal Corporation By ------=--,::----------------Don al d J. Murzyn, Jr., Mayor and ------------Stuart W. Anderson, City Manager CITY OF HILLTOP A Municipal Corporation By ____________ _James Shear, Mayor and ---,------------City Clerk Ma_yor Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gc.ry L. Peterson Rc,bert W. Ruellimann CitJ Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 Mr. Carl Newquist City Attorney for Hilltop 6401 University Avenue N.E., Suite 301 Fridley,'Minnesota 55432 Dear Carl: March 17, 1992 I acknowledge receipt of your letter dated March 13, 1992, and received by me on March 16, 1992, rejecting my contract offered to the City of Hilltop on March 11, 1992, for Police and Rescue Service for a fiveyear period beginning April 1, 1992. Please take notice that I will present your contract offer to the Columbia Heights City Council at their regular meeting on March 23, 1992, at 7:00 PM, but be advised that I intend to recommend that they reject the contract and halt police and rescue service at 11:59 PM on March 31, 1992. SVA:bj 92/51 � fl_ cbA � Stuart W. Anderson City Manager cc: James Shear, Mayor of Hilltop "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS MEETING OF: March 23. 1992 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR APPROVAL NO: 9 CITY MANAGER'S ITEM: NO: HILLTOP POLICE AND RESCUE CONTRACT � BY: DATE: S.V. ANDERSON 03/18/92 As of March 18, 1992, there is no agreement on a Police and Rescue Contract with Hilltop beyond March 31, 1992. I sent a draft contract to Mr. Newquist on March 11, 1992, which I believed covered the areas of his concern except for one area. I made the first year of the contract sixteen months and the remaining four years twelve months each. The advantage to Hilltop was that it would create a new anniversary date of August 1, and, that 1992 would be the last year of paying interest to Columbia Heights from the payment dates of April 1 and October 1 until their revenue arrived in July and December. The Hilltop disadvantage was that they would have a larger payment to make in 1992. Hilltop has rejected my contract. On March 16, 1992, I received a counter-offer with many changes proposed which are not acceptable to Columbia Heights. On March 18, I faxed Mr. Newquist a letter with a copy mailed to Mayor Shear. I told Mr. Newquist that his contract would be on the Columbia Heights Council Agenda on March 23, 1992, and that I would recommend that we reject the contract and halt police and rescue service on March 31, 1992. Enclosed for your review is my draft contract #2 with my cover letter dated March 11, 1992, Mr. Newquist's contract proposal and his cover letter dated March 13, 1992, and my final response dated March 17, 1992. RECOMMENDED MOTION: Move to reject the Hilltop proposal for police and rescue service and to halt providing service at the end of the contract period of March 31, 1992. COUNCIL ACTION: \1a�or Donald J. Murz) n. Jr. Council member� Sean T. Clerkin Bruce G. l\av. rocki Gar) L. Peter,on Rohen W. Ruettimann Cit� Manaier Stuan W. Andn,on Carl Newquist Hilltop Attorney CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 March 11, 1992 6401 University Avenue N.E. Fridley, MN 55432 Dear Carl: Enclosed is an updated proposed contract for the Police and Rescue Service beginning April l, 1992. Please note the following information as you review the agreement: 1)Columbia Heights' liability insurance policy was purchased, and continues to be purchased, with the understanding that Hilltop will hold Columbia Heights harmless. See Section XI. Thus, Hilltop needs to continue to purchase liability insurance for Police. 2)In order to make the payment cycle more closely match Hilltop's revenue, the first "year" is sixteen months and, thereafter, the anniversary date will be August l. See Sections VI, VII, and YIU. The result is that after the first contract period, you will not have to pay interest on the police contract if payment is made on time. Note the penalty for late payment. 3)Hilltop is granted a longer time period to pay the invoices for court and rescue service. See Section VIII and IX. 4)The Columbia Heights City Council is unwilling to enter into this long-term agreement without the termination provisions in Section VII. This agreement is subject to review by the Columbia Heights City Attorney and approval by the Columbia Heights City Council. In addition, a time schedule with a time certain must be worked out for payment of all money due to Columbia Heights as of March 31, 1992. This schedule and a confession of judgment to be drafted by the Columbia Heights City Attorney must be part of the formal action by the Columbia Heights City Council prior to authorization of the Police and Rescue Contract. I will be out of the office on Thursday and Friday, March 12-13. 1992. By Monday, March 16, I hope we wiU have agreement on the written parts of both agreements. Perhaps you could join Gregg Woods and me for lunch Monday or Tuesday when we can iron out the last problems. Please advise me. My last Council meeting prior to the e1piration of the current contract is on March 23, 1992. Thank you for your bard work to resolve this difficult issue within the time restraints we both face. SWA:bj 92/47 ·Enclosure "SERVICE IS OUR BUSINESS Sincerely, Stuart W. Anderson City Manager EQUAL OPPORTUNITY EMPLOYER DRAFT #2 JOINT AGREEMENT BE1WEEN THE CITY OF COLUMBIA HEIGHTS AND THE CITY OF HD.,LTOP CONCERNING CONTRACT FOR POLICE AND EMERGENCY MEDICAL SERVICE This AGREEMENT, made and entered into by and between the City of Columbia Heights, hereinafter referred to as •columbia Heights• and the City of Hilltop, hereinafter referred to as ·"Hilltop"; WIT NESSETH: WHEREAS, Columbia Heights presently bas a police depanment, and, WHEREAS, Hilltop bas discontinued its police department and has contracted for police services with Columbia Heights in past years, THEREFORE, it is mutually agreed: SECTION I That Columbia Heights shall furnish to Hilltop police protection to the same extent as is afforded to Columbia Heights by the Police Department of Columbia Heights. Similarly, Columbia Heights, through its fire department, shall furnish emergency medical services to Hilltop to the same euent as is afforded to Columbia Heights. SECTION D That Columbia Heights shall patrol the streets and answer all calls for police protection in Hilltop. SECTION m That Columbia Heights police officers shall iuue traffic and ordinance violation tickets and maintain a record of the same similar to the records kept by Columbia Heights, e:s:cept that the records prepared for Hilltop shall be made available to Hilltop officials at any time and upon termination of this Agreement shall be delivered to Hilltop. Availability of records pursuant to this section shall be subject to the limitations of the Government Data Practices Act. SECTION IV That Hilltop shall at the time of the authorization for the e:recution of this Agreement adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution. If Columbia Heights incurs any expense as a result of purchasing liability insurance to cover its furnishing of emergency medical service to Hilltop, the City of Hilltop will reimburse the City of Columbia Heights for the cost of such additionaJ insurance coverage. SECTION V That Co]umbia Heights shall furnish to the Clerk of Hilltop a monthly report in writing. SECTION VI That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amounts covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -JuJy 31, 1993 $127,000.00 August 1, 1993 -Ju)y 31, 1994 $100,667.00 August 1, 1994 -July 31, 1995 $105,666.00 August 1, 1995 -July 31, 1996 $110,667.00 August 1, 1996 -July 31, 1997 $115,900.00 That as and for compensation, Hilltop shall pay to Columbia Heights for emergency medical services the following amounts for each cal1 covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -July 31, 1993 $ 150.00 August 1, 1993 -July 31, 1994 $ 152.00 August 1, 1994 -July 31, 1995 $ 154.00 August 1, 1995 -July 31, 1996 $ 156.00 August 1, 1996 -July 31, 1997 $ 158.00 SECTION VD That the contract is for a term in which the first contract period shall be for sixteen (16) months beginning Aprill, 1992, and ending July 31, 1993, and followed by four (4) contract periods of twelve (12) months each ending July 1, 1997, or sooner if the parties so agree. That either party may terminate the Agreement effective the anniversary date, namely July 31 of any year, upon five (5)months' written notice. SECTION VID That Hilltop shall pay the contract period compensation for police service in the following manner. For the contract period April 1, 1992, to July 31, 1993, 50% of the total shall be paid by July 15, 1992, plus a deferment fee of _____ . The balance of the money due, $ _____ , shall be paid by December 15, 1992, plus a deferment fee of$ _____ _ The following twelve (12) month contract periods, as listed in Section VI, shall be payable at the rate of 50% by July 31 of each calendar year beginning July 15, 1993, and 50% of the contract year amount by December 15 of each calendar year beginning December 15, 1993. Page 2 Hilltop shall render payment for emergency medical service on a quarterly basis promptly upon receipt of a statement from Columbia Heights for such services. If said payments are not made within forty-five (45) days of delivery of the invoice, the amount due will increase an automatic eight (8)percent as penalty. SECTION IX That Hilltop shall pay the cost of court appearances of any police officers and fire department employees which are made as a part of their police or emergency service duties for Hilltop. Hilltop shall render such payment upon receipt of a statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for such service in Columbia Heights. If said payment is not made within forty-five (45) days of delivery of the invoice, the amount due will increase an automatic eight (8) percent as penalty. SECTION X That Hilltop shall pay Columbia Heights the sum of $500 for each liquor or beer license investigation requested by Hilltop or required by law. SECTION XI That Hilltop shall indemnify the City of Columbia Heights and hold it harmless from all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities arising out of police services and emergency services furnished by Columbia Heights to Hilltop. However, such indemnification liability of Hilltop to Columbia Heights shaU specifically exclude workers' compensation claims, motor vehicle no-fault claims (PIP), health and medical care costs for Columbia Heights employees, and claims arising out of child molestation or child abuse. Hilltop has obtained a commitment of insurance coverage from LMCIT to cover this contractual liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance policy, except that the $10,000 deductible provision of the policy shall not apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shaU name Columbia Heights as a certificate holder on said insurance policy, and the policy shall bear a provision that requires that insurer shall give Columbia Heights not less than thirty (30) days' written notice of termination, cancellation, or any change in coverage under the policy. The cancellation provision may not bear a disclaimer limiting the obligation of the insurer to only wendeavor" to give notice and may not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such notice. Columbia Heights shall have the right to eumine and inspect any policies of insurance issued to cover the contractual liability opposed by this Agreement including the first policy to be issued hereunder. Columbia Heights shall further have the right to demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the indemnity provisions of the contract. Hilltop agrees to use its best efforts to maintain the same or similar liability insurance during the term of this Agreement. Page 3 SECTION XIl Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to maintain and furnish to Columbia Heights required policies of insurance as satisfactory to Columbia Heights or if Hilltop's insurer fails to provide the assurances required, Columbia Heights may at any time during the term of this Agreement terminate this agreement effective upon ten (10) days' written notice to Hilltop. IN WITNESS WHEREOF, the parties have duly executed this Agreement by their duly authorized officers and caused their respective seals to be hereunto affized. Dated this ____ day of ___________ _. 1992. Approved as to form: B City Attorney for Columbia Heights Approved as to form: City Attorney for Hilltop CITY OF COLUMBIA HEIGHTS A Municipal Corporation B Donald J. Murzyn, Jr., Mayor Stuart W. Anderson, City Manager CITY OF HILL TOP A Municipal Corporation James Shear, Mayor Susan Nelson, City Clerk Page 4 NEWQUIST & EKSTRUM, CHARTERED ATTORNEYS AT LAW � r; n r;: !C) -� ·.;_ j ..... :_; !"'. ;, •: r- '.. I I � L,:.: '.\:.��� 1, i9·:;2 �i .'-.' ·,, .'.'_:· i_t..: �. : �,-! � ' i--- SUITE 301, F"RIOLEY PLAZA OF"F"ICE BUILDING 6401 UNIVERSITY AVENUE N.E. Cil y OF C1;�uM:a, HEIGHTS F"RIOLEY, MINNESOTA 55432·4381 CARL J. NEWQUIST B. WILLIAM EKSTRUM City of Columbia Heights 590 -40th Avenue N. E. TELEPHONE 1612) 571-6870 F'AX (612) 571-6884 March 13, 1992 Columbia Heights, MN 55421-3878 Attention� Mr. Stuart W. Anderson, City Manager RE: Joint Agreement Dear Stu: OF' COUNSEL DOUGLAS J, PETERSON With all due respect, the proposed contract delivered to me on the afternoon of March 11, 1992 was so far removed from the handshake agreement that I thought we had reached in your office as to go beyond what I would even term deal breaker status. Perhaps it was not so intended, but it was so far removed from anything we had discussed as to simply add up to impossibility of performance. The 16 month year provision requires $130,000 of payments to Columbia Heights in 1992 exclusive of court time and emergency medical service costs which is $35,000 over budget. Subsequent annual payments are likewise increased even though you had indicated to me that you could get Council approval on the annual contract amounts set forth in my letter of October 9, 1991. At this point, I have simply gone ahead and drafted a proposed agreement that reflects the terms that I had presented to the Hilltop Council after our conference in your office. I have also sanded off some of the rough edges of the 1986 contract form that was prepared by Mr. Kalina. I believe that the contract form that I am suggesting accords due respect to each City. While I do not have strong feelings about it, I have added a section providing for arbitration of disputes should any arise out of this agreement. My feeling is that such a paragraph might psychologically diffuse what has sometimes been a very rancorous relationship. I think it would have a beneficial effect if each Council felt that it would have a quick, cheap and fair way in which to resolve _disputes should any arise in the upcoming years. Mr. Stuart w. Anderson March 13, 1992 Page 2 I have tried to be fair and reasonable. Hilltop will need to coordinate payments with revenue receipts. There is no reasonable reason why Columbia Heights should be paid before services are rendered. On the other hand, it might be unreasonable of Hilltop to insist that all services be rendered prior to payment. Therefore, even though we have an odd contract year beginning April 1st, July 31st and December 31st payment dates fall reasonably within the middle of service periods. You did ask me to present and obtain approval of escalating rates for emergency medical service. I have done that, but at the same time candor requires me to indicate that emergency medical service for Hilltop citizens has become an increasing burden. As we were discussing the rates you proposed, the Council also had before it the EMS invoice for the last quarter of 1991. That invoice totaled $4,200 exclusive of interest and of course was based on the old rates. Our total EMS budget for 1991 was $8,000. In past years, our EMS has been fluctuating between $5,000 and $7,000 per year. I believe we have $10,000 budgeted for EMS in 1992. Obviously, if we project the last quarter of 1991 through 1992 and tack on increased rates, we will be thousands of dollars over budget. I mention this because EMS may become a luxury that Hilltop cannot afford. At least some other communities, like Fridley, rely on first response capability of police officers in squad cars backed up by Health One ambulance service. As I understand it, personnel in the EMS vehicle would have a higher level of training than most police officers and would also have paddles in the vehicle. At a very minimum, I think we need to do two things. First, I think it would be a good idea if someone from Columbia Heights came to a Hilltop Council meeting for the purpose of explaining the need for and service provided by EMS personnel and vehicles relative to what would be provided by squad cars and ambulances. Second, I think we need to get a handle on where the requests for EMS are originating and under what circumstances. From the invoice, it seemed that a significant number of calls were originating from one apartment building and the Starlite Motel. I am not discounting the possibility that the last quarter invoice for 1991 may have even picked up service calls from earlier periods. Perhaps it is in aberration and does not reflect the ongoing service rate. Whatever the case, I did want to bring this to your attention because of the anxiety caused the Hilltop council by costs far above projections based on previous experience. Getting back to the Agreement, and within the context of Hilltop's reliance on my assurance that we had agreement on the financial terms for a contract, in the event that the Columbia Heights Mr. Stuart w. Anderson March 13, 1992 Page 3 Council rejects the enclosed contract proposal, I would hope that after a 20 year relationship, Columbia Heights would at least agree to extend the current contract for a 3 to 4 month period that Hilltop would need to explore other sources. Thank you. ruly yours, J ---·uist CJN:pp JOINT AGREEMENT BETWEEN THE CITY OF COLUMBIA BBIGBTS AND TBE CITY OF HILLTOP CONCERNING CONTRACT POR POLICE AND EMERGENCY MEDICAL SBRVICE This AGREEMENT, made and entered into by and between the City of Columbia Heights, hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter referred to as "Hilltop"; WITNESSETH: WHEREAS, Columbia Heights presently has a police department, and, WHEREAS, Hilltop has discontinued its police department and has contracted for police services with Columbia Heights in past years, THEREFORE, it is mutually agreed: SECTION I That Columbia Heights shall furnish to Hilltop police protection to the same extent as is afforded to Columbia Heights by the Police Department of Columbia Heights. Similarly, Columbia Heights, through its fire department, shall furnish emergency medical services to Hilltop to the same extent as is afforded to Columbia Heights. SECTION II That Columbia Heights shall patrol the streets and answer all calls for police protection and emergency medical service in Hilltop and shall afford Hilltop the benefit of mutual assistance and joint powers agreements to which Columbia Heights is a party and which affect police and emergency medical service and civil defense. SECTION III That Columbia Heights police officers shall issue traffic and ordinance violation tickets and maintain a record of the same similar to the records kept by Columbia Heights, except that the records prepared for Hilltop shall be made available to Hilltop officials at any time and upon termination of this Agreement shall be delivered to Hilltop. Availability of records pursuant to this section shall be subject to the limitations of the Government Data Practices Act. -1- SECTION IV That Hilltop shall at the time of the authorization for the execution of this Agreement adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution. SECTION V That Columbia Heights shall furnish to the Hilltop City Council a monthly report in writing. Said report shall be in such reasonable detail as requested by said Hilltop Council. SECTION VI That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amounts covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -March 31, 1993 April 1, 1993 -March 31, 1994 April 1, 1994 -March 31, 1995 April 1, 1995 -March 31, 1996 April 1, 1996 -March 31, 1997 $94,000.00 $99,000.00 $104,000.00 $109,000.00 $114,000.00 That as and for compensation, Hilltop shall pay to Columbia Heights for emergency medical services the following amounts for each call covering the periods corresponding thereto as described below, to-wit: April 1, 1992 -March 31, 1993 $150.00 April 1, 1993 -March 31, 1994 $152.00 April 1, 1994 -March 31, 1995 $154.00 April 1, 1995 -March 31, 1996 $156.00 April 1, 1996 -March 31, 1997 $158.00 Hilltop reserves the right to terminate emergency medical services and any subsequent financial obligation therefore upon ninety (90) days written notice to Columbia Heights. SECTION VII That the Agreement is for a term of five (5) contract periods of twelve (12) months each ending March 31, 1997, or sooner if the parties so agree. That Columbia Heights may terminate the agreement upon fortyfive ( 4 5) days ' written notice when any semi-annual payment required by Hilltop has not been received by Columbia Heights during normal business hours thirty (30) calendar days after the regular payment due date for semi-annual payment. Should this -2- contract be terminated in fact for material default, there shall be no resumption of service without new negotiations of rates to be charged for the service. Should substantial or material changes in conditions occur which are beyond the control of Columbia Heights such that performance becomes impossible, then this agreement can be terminated upon five (5) months' written notice to Hilltop. Hilltop may terminate the agreement effective the anniversary date, namely April 1st of any year, upon six (6) months written notice to Columbia Heights. SBCTIOH VIII That Hilltop shall pay the contract period compensation for police service in the following manner. For the contract period April 1, 1992, to March 31, 1993, 50% of the total shall be paid on or before July 31, 1992. The balance of the money due, $47,000, shall be paid on or before December 31, 1992. The following twelve (12)month contract periods, as listed in Section VI, shalllikewise be payable at the rate of 50% by July 31 of each calendaryear and 50% of the contract year amount by December 31 of eachcalendar year. Interest shall accrue on any amount in default atthe rate of 8% per annum. Hilltop shall render payment for emergency medical service on a quarterly basis promptly upon receipt of a detailed invoice statement from Columbia Heights for such services. Payments shall be made within forty-five (45) days of delivery of the invoice, and amounts in default will be subject to interest at the rate of 5% per annum. SECTION IX That Hilltop shall pay the cost of court appearances of any police officers and fire department employees which are made as a part of their police or emergetncy service duties for Hilltop. Hilltop shall render such payment upon receipt of a statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for such service in Columbia Heights. Payments shall be made within forty-five (45) days of delivery of the invoice, and amounts in default will be subject to interest at the rate of 8% per annum. SBCTIOH X That Hilltop shall pay Columbia Heights the sum of $JOO for each liquor or beer license investigation requested by Hilltop or required by law. SBCTIOH XI That Hilltop shall indemnify the City of Columbia Heights and hold it harmless from all claims, actions, suits, proceedings, -3- costs, expenses, damages, and liabilities arising out of police services and emergency medical services furnished by Columbia Heights to Hilltop. However, such indemnification liability of Hilltop to Columbia Heights shall specifically exclude workers' compensation claims, motor vehicle liability and (PIP) claims, heal th and medical care costs for Columbia Heights employees, unemployment insurance, sick leave, vacation leave, severance pay, PERA, or other tenure, rights or benefits available to Columbia Heights employees, and claims arising out of child molestation or child abuse. Hilltop has obtained a commitment of insurance coverage from LMCIT to cover this contractual liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance policy, except that the $10,000 deductible provision of the policy shall not apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shall name Columbia Heights as a certificate holder on said insurance policy, and the policy shall bear a provision that requires that insurer shall give Columbia Heights not less than thirty (30) days' written notice of termination, cancellation, or any change in coverage under the policy. The cancellation provision may not bear a disclaimer limiting the obligation of the insurer to only "endeavor" to give notice and may not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such notice. Columbia Heights shall have the right to examine and inspect any policies of insurance issued to cover the contractual liability opposed by this Agreement including the first policy to be issued hereunder. Columbia Heights shall further have the right to demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the indemnity provisions of the contract. Hilltop agrees to use its best efforts to maintain the same or similar liability insurance during the term of this Agreement. This Agreement to indemnify and hold harmless does not constitute a waiver by either Columbia Heights or Hilltop of limitations on liability provided by Minnesota Statutes, Chapter 466. SECTION XII Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to maintain and furnish to Columbia Heights required policies of insurance to Columbia Heights, Columbia Heights may at any time during the term of this Agreement terminate this agreement effective upon thirty (JO) days• written notice to Hilltop. -4- SECTION XIII Columbia Heights and Hilltop agree to resolve all disputes among them arising from this Agreement by arbitration and without the time and expense associated with court proceedings, pursuant to the terms of the Minnesota Arbitration Act, Minn. Stat. Chapter §572 et seg., and, in agreeing to refrain from bringing suitagainst each other for the duration of this Agreement, thearbitration established by this Agreement shall be conductedaccording to the rules of the American Arbitration Association. IN WITNESS WHEREOF, the parties have duly executed this Agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. Dated this Approved as to form: BY__,.--,---�------=---City Attorney for Columbia Heights Approved as to form: By ...,.......-e------::--:-:----=---City Attorney for Hilltop day of __________ , 1992. -s- CITY OF COLUMBIA HEIGHTS A Municipal Corporation By=----=--,,..------------------Donald J. Murzyn, Jr., and Mayor Stuart W. Anderson, City Manager CITY OF HILLTOP A Municipal Corporation By ____ ....,,.. _______ _James Shear, Mayor and -..,...,.---,----=-------City Clerk Ma�·or Donald J. Murzyn. Jr. Councilmembers Sean T. Clerkin Bruce d. Nawrocki Gary L. Peter�on Roben W. Rueuimann Cit�· Manager Stuan W. Ander�on CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 March 17, 1992 Mr. Carl Newquist City Attorney for Hilltop 6401 University Avenue N.E., Suite 301 Fridley,'Minnesota 55432 Dear Carl: I acknowledge receipt of your letter dated March 13, 1992, and received by me on March 16, 1992, rejecting my contract offered to the City of Hilltop on March 11, 1992, for Police and Rescue Service for a fiveyear period beginning April 1, 1992. Please take notice that I will present your contract offer to the Columbia Heights City Council at their regular meeting on March 23, 1992, at 7:00 PM, but be advised that I intend to recommend that they reject the contract and halt police and rescue service at 11:59 PM on March 31, 1992. SVA:bj 92/51 � � Stuart V. AndersoncloA� City Manager cc: James Shear, Mayor of Hilltop "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETrER.Meetlng of: March 23, 1992 k···ENDA SECTION: NEW BUSINESSNO. ITEM: FIRST TIME HOMEBUYER PROGRAM NO. (MHFA MCPP) q.8 • OtllGINATING DEPAR.TMENT: BY: DATE: HRA DON S,CHNEIDER:f)IJI MARCH 16, 1992 CITY MANAGER APPlOVAL: /'� !Y: '=> 1"L-l1·1 ,VDATE: J 'f During the past eight months the BRA/City has been involved with Marquette and Norwest BanJcs in the Minnesota City Participation Program (First Time Homebuyer Program). To date 10 loans for $623,283 have been committed out of the $1,457,189 allocated for Columbia Heights. At least two other loans are in process and the balance is expected to_be committed by April. If not, the �emainde:r goes into astatewide pool of fun�s in April,.· · -· · ·. · · . . In July a new program starts and Columbia Heights has been invited to participate again through this Minnesota Housing Finance Agency (MHFA) program. MHFA has been authorized by the State Legislature to issue federally authorized housing mortgage revenue bonds of up tq $46,ooo,ooo. They have also been authorized to continue .the Minnesota City Participating Program (MCPP). This program would provide First Time Homebuyers (FTH) loan funds over and above the loan funds available under the MHFA Minnesota Mortgage Program. Under the MHFA MCPP, HRA's and/or Cities may again apply for an allocation of up to $4,000,000-for providing loans to first time homebuyers in their communities at reduced interest rates (1 1/2 to 2% below market mortgage interest rates at the time of bond issuance). The loans would be originated through local participating lenders. The HRA would be involved to the extent of assisting in publicizing the program and insuring that the local financial institutions comply with any locally established progr� rules. The HRA is proposing to again apply for $4,000,000 which.if the total allocation is received,would provide for 65 loans at an average of $62,000 each. A copy of the MHFA information on the program is attached as Appendix "A". on March 17, 1992 the HRA Board of Commissioners approved submitti;ng the application (subject.to City Council concurrence). RECOMMENDED MOTION: Move and Second granting approval for the Housing and Redevelopment Authority to apply for an allocation of up to $4,000,000 from the Minnesota Housing Finance Agency Minnesota City Participation pz:ogram (First Time Homebuyers Program) and, if successful in securing an allocation, to provide the necessary City/HRA involvement in the program. COUNCIL ACTION: .. � " MINNESOTA HOUSING FINANCE AGENCY FEB cc ! .F-f--A'--L. 2 6 J.q,-.,.._--::c: IMPORTANT NEW PROGRAM ANNOUNCEMENT Date: To: From: Subject: February 21, 1992 Minnesota Cities; City and County Housing and Redevelopment Authorities, Port Authorities and Economic Development Authorities James J. Solem Comm issioner Announcement and Applications for Funding, The Minnesota City Participation Program INTRODUCTION: The Minnesota Housing Finance Agency (Agency) is pleased to both announce and request applications for the Minnesota City Participation Program (MCPP). Through the MCPP, the Agency may sell mortgage revenue bonds on behalf of cities to meet locally identified housing needs. The proceeds of these bonds provide below market interest rate home mortgage loans for low and moderate income first time homebuyers. This resource provides cities throughout the state with a unique opportunity to easily access housing resources to meet the needs of their citizens. BACKGROUND: In the past, authority for mortgage revenue bonds has been allocated by statute between the state and local governments. Over the years, the mortgage revenue bond authority that was available for local governments was used by relatively few cities. Many cities in need of mortgage revenue bond funds to finance single family housing were not able to devote the resources necessary to either sell bonds of their own accord or participate in a joint issue structured for several local government entities. In 1990, state lawmakers passed legislation to authorize a new option for accessing mortgage revenue bond financing. Under the MCPP, the Agency may access local government mortgage revenue bond authority to sell bonds on behalf of cities that identify local housing needs. The MCPP offers participating cities throughout the state several advantages: 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecopier (612) 296-8139 TDD (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment -2- •Cities may obtain program funds in amounts that fit their needs, especially smallercities. •Cities may identify their own housing goats to meet locally identified needs. These goats may be as wide or as nanow as the city determines as long as bonowers and properties are eligible for mortgage revenue bond financing and the program is financially viable. •Cities may establish house price limits higher than Agency program limits If thelocal market dictates. Furthermore, cities in the ten county Twin Cities MetroporrtanStatistical Area (Twin Cities MSA) may establish adjusted income limits up to 80%of HUD area median income. •Agency staff may provide cities with administrative support both pertaining to thebond sale and to the operation of the program. •The Agency will incur bond issuance expenses that would have normally beenincurred by cities selling their own bonds. •Local mortgage lenders are familiar with Agency program administration. •The Agency will provide access to Its Homeownership Assistance Fund (HAF) forparticipating cities. HAF provides monthly payment and entry cost (i.e.,downpayment and closing cost) assistance to more modest income homebuyers. •The Agency will provide communities with individualized program marketingsupport to enhance each program's probability of success. FUNDS AVAILABLE: Up to $46 million in bond funds may be available for local government programs, including the MCPP, less the amount of any bonds sold to fund eligible rental housing. Cities may apply for a maximum. set -aside in the amount of $4 million or 20% of the bond authority that is available for mortgage revenue bonds after the first Monday in April, whichever is less. A minimum application amount of $250,000 is required. ELIGIBLE PARTICIPANTS: All cities throughout the state are eligible to submit proposals to participate In the MCPP. Under the MCPP, a •city• means a city as defined in Minnesota Statutes § 462C.02, subdivision 6. Generally, this includes an cities, and city and county housing and redevelopment authorities, port authorities and economic development authorities. (References to •cities• herein is to all entities authorized under this statute.) PROGRAM REQUIREMENTS: ·The primary objective of the MCPP is to provide affordable mortgage financing for lowand moderate income first time homebuyers through the issuance of mortgagerevenue bonds. The mortgages provided through the issuance of these bondstypically have interest rates of app·roximately 1 1/2 to 2% below market mortgageinterest rates at the time of bond issuance. The mortgages provided must meet the -, ,· -3- requirements of standard mortgage insuring and guaranteeing entities, mortgage industry accepted underwriting standards, and state and federal law governing mortgages provided through the issuance of mortgage revenue bonds. Among such requirements are that borrowers may not have owned a principal residence for the three years directly prior to the date of the mortgage, must occupy the property as a principal residence within the 60 days of mortgage closing, must not exceed certain income limits, and the purchase price of properties to be financed may not exceed certain purchase price limits. A ·pocket guide• describing the requirements of the Agency's mortgage revenue bond program, The Minnesota Mortgage Program, is enclosed herein and provides a descripti on of the requirements typically found in such programs. Borrower Income Limits: Under state law governing mortgage revenue bond programs, borrower adjusted income limits may not exceed MHFA income limits, except in the Twin Cities MSA where adjusted income limits may not exceed the greater of MHFA income limits or 80% of HUD area median income. • Adjusted income• refers to gross annual household income less certain deductions, the most common of which is $1,000 for each resident living in a household. Current MHFA income limits for all Minnesota counties are contained in the enclosed •pocket guide.• Currently, 80% of HUD median family income in the Twin Cities MSA is $38,400. House Pries Requirements: Under state law, cities have been granted flexibility in establishing their own house price limits under mortgage revenue bond programs, including the MCPP. House price limits may not exceed the greater of MHFA limits, or the median home purchase price in the city as determined by study (see below), capped at $97,840 in the Twin Cities MSA, and $90,240 in the balance of the state. If cities wish to take advantage of higher prices in their market and petition for a higher purchase price limit, this must be done through submission of an independent study to MHFA. The study must reflect at least six months of closed real estate sales activity (new aru1 existing) within the city during the last 12 months. Cities may accumulate data from a variety of acceptable sources, including multiple listing services, appraisers or real estate agents, filings of closed real estate sales, or other sources for which the city can demonstrate an accurate representation of real estate activity. In cases where cities are planning to incorporate one of five specific •affordability initiatives· (see attachment 1) fpr newty constructed housjng only, house price limits may be set at the greater of 115% of current MHFA limits or the median home purchase price as confirmed by the previously defined study (once again, capped at $97 t840 -Twin Cities MSA/$90,240 -Greater Minnesota). New Construction: In 1991, very restrictive state legislation pertaining to mortgage revenue bond proceeds was enacted to encourage the financing of existing homes before newly constructed homes, especially for homes to be financed in the seven county Twin Cities Metropolitan area In the balance of the state, more flexibility was provided regarding the financing of new construction. ' -4- In the seven county Twin Cities Metropolitan area, no newly constructed homes may be financed for the first ten months of a program origination period except to meet specific housing affordability objectives specified in law and/or administrative rule. SpecificaJly, one of the following conditions must be met if new construction is to be provided: •The newly constructed housing must be located In a redevelopment area (adefined, developed area where at least 25% of the buildings are structurallysubstandard). •The new housing must be replacing a structurally substandard structure orstructures. •The new housing must be part of a housing affordability initiative, other than thosefinanced with the proceeds from the sale of mortgage revenue bonds, In whichfederal, state or local assistance is used to substantially improve the terms offinancing or to substantially write down the purchase price of the new housing. Thehousing affordability initiative must meet one or more of the criteria listed inAttachment 1 hereto. In the balance of the state, mortgage loans may be made for the purchase of newly constructed homes immediately. However, a city must include in its proposal a description of the steps It will initiate in such areas to encourage loans for existing housing as opposed to new housing. In the event that such steps are taken, they may include, but are not limited to, the housing affordability initiatives specified in Attachment 1. If the city also intends to generally allow financing of newly constructed homes, it should note the reason why this Is the case in its proposal. (For example, if the city needs to increase the supply of affordable, newly constructed housing to meet economic development objectives.) In all areas of the state, cities may not provide set-asides or commitments for the exclusive use of builders or developers except for housing affordability initiatives as specified in Attachment 1. Homsownsrship Assistance Fund (HAF): To assist cities with providing more affordable housing opportunities for its modest income residents, the Agency is pleased to provide cities participating in the MCPP with access to the MHFA Homeownership Assistance Fund (HAF). HAF provides eligible borrowers with monthly payment assistance and/or entry cost (i.e., downpayment and closing cost) assistance through an interest free, graduated payment second mortgage loan. HAF is only available to cities participating in the MCPP. HAF is funded through appropriations from the state legislature. PROGRAM ADMINISTRATION: Under the MCPP, cities have flexibility in the creation and administration of a program to address their specific needs. The city may elect to become directly involved in the administration of its program in a capacity that it determines, or the city may elect to have the Agency provide complete administrative services for the program. To participate in the MCPP, cities must arrange with local partici pating lenders to originate mortgage loans under the program. Such lenders will be required to enter � ' -5- into a contrad with the Agency as to program and loan origination requirements. Cities may elect one or more specific lenders to deliver _their program, or may �pacifyall lenders within their area that are under contract With the Agency to provade for program delivery. However, in its proposal, each city must initially designate at least one locaJ participating lender that will deliver the program and enclose a letter from that lender acknowledging intent to participate. A list of current Agency participating lenders is enclosed. Potential lenders should be informed that they will only be required to pay a modest fee to participate in the MCPP. Specifically, lenders In state Metropolitan Statistical area will be required to pay a fee of either $750 or $3,000 (the $3,000 fee is for lenders in the seven county Twin Cities metropolitan area), and lenders in the balance of the state will be required to pay a fee of $200. And, very importantly, lenders will be eligible to participate in both the MCPP and The Minnesota Mortgage Program (the Agency's regular mortgage revenue bond program) by payment of this fee. Thus, If they had planned to participate in The Minnesota Mortgage Program, MCPP participation is free. Finally, lenders should be informed that they will initially net fee income of at least 2 1/2-1. of the original principal balance of each mortgage loan delivered to the Agency under the MCPP. For 1992, this represents an increase in initial lender compensation of 1/2-1. above other Agency mortgage programs. The Agency is pleased to provide participating cities with expert administrative support for their program under the MCPP. The Agency will create all contrads, procedural manuals and documents to assure program success. The Agency will seled Minnesota-based mortgage servicers to service each borrower's loan. Agency staff will also purchase each mortgage loan originated under program terms and conditions from participating mortgage lenders. Finally, the Agency will also provide participating cities with public information and marketing support for their program. This marketing support will be individualized to distinguish each city's program from other home mortgage lending programs available. PROPOSAL REQUIREMENTS: Applications for the MCPP may be submitted to MHFA between 8:00 a.m., April 2, 1992 and 4:30 p.m., April 15, 1992. (In the event that applicable mortgage revenue bond authority remains after April 15, an additional application period will run between July 1 and July 15, 1992.) To apply for mortgage revenue bond authority under the MCPP, the cities must submit the following: 1.The city must submit information under the Minnesota City Participation ProgramApplication for Funding, MHFA Form IMCPP-1 (enclosed) and related supportingdocumentation. For ease of application, separate proposal forms have beendeveloped for cities in the Twin Cities MSA and cities in the balance of the state.Please be sure that the proper proposal form has been enclosed for your city. 2.The city must submit a proposal deposit equal to 1 % of its requested allocation.This deposit will be refunded upon the sale of mortgage revenue bonds. The enclosed application format and accompanying documentation has been developed to meet all the criteria in state administrative rules governing applications for mortgage revenue bond authority. Cities should take great care to thoroughly -6- complete their application. Among the areas that should be carefully addressed within their application are: •A description of the city's principal housing needs. Some detail in thisdescription is extremely important. •Details of the city's plan for meeting local housing needs. •An outline of the city's specific program proposal which clearly demonstrates/specifies that the program meets all the requirements containedherein. •Information as to the city's intentions pertaining to the financing of newly constructed homes. •Supporting documentation needed to complete the application. In all instances, this will include a letter of Intent from at least one potential participating lender.In some cases, this may include documentation that justifies higher house pricelimits as described above. Under administrative rules pertaining to accessing mortgage revenue bond authority, cities may also apply for the MCPP by submitting alternate documentation as described in Attachment 2. APPLICATION SELECTION: Within 30 days after the end of the application period, the Agency will convene a meeting to allocate available mortgage revenue bond authority. MCPP applicants may either attend this meeting or designate a representative to this meeting to the Agency in writing. At this meeting, the Agency will negotiate the terms of an agreement to allocate available bonding authority among MCPP applicants and other potential mortgage revenue bond issuers. Upon agreement as to bonding authority and confirmation that the city wishes to proceed under the MCPP, the Agency shall complete arrangements for the sale of bonds funding the MCPP. Prior to doing so, the Agency shall finalize procedures as to the period of time that each city may have exclusive use of the funds allocated to it. In doing so, the Agency will attempt to facilitate the proposals of cities while prudently addressing Agency credit risk. For 1992, it is anticipated that the Agency will continue to guarantee MCPP allocations for a nine month set-aside period. However, to allow greater flexibility to respond to changing market conditions, and to protect against potential losses due to bond carrying costs, the Agency will retain the right to adjust the program interest rate and terms for the final three mo.nths of the set-aside. OTHER INFORMATION: •Although the MCPP provides cities with an exciting opportunity to access mortgagerevenue bond proceeds, the Agency will continue to offer the Minnesota Communities Program for those cities that wish to access a smaller amount of funds for occasional single-family development projects. Under this Program, cities may access MHFA funds on a •spot" basis (a single loan set-aside per application) .( -7- up to a maximum usage of $250,000 per year. Interested cities should contact MHFA's Homeownership Division for additional details and app6cation materials. •The MCPP is authorized under Minnesota Statutes § 47 4A.061 , subdivision 2a andAdministrative Rules 4900.3200 to 4900.3290. Copies of these materials areavailable upon request. •Local governments may also continue to sell their own bonds under the abovereferenced statute and administrative rules if this option better meets theirobjectives. Local issuers will also be required to apply to the Agency for bondauthority at the same time. Agency staff will be happy to assist in answering any questions you may have about the MCPP and developing proposals hereunder. For questions, concerns and additional information, please call the MHFA Homeownership Opportunity Division at (612)296-7613 in the Twin Cities MSA, or at 1-800-652-9747 (ask for the •home·extension) from Greater Minnesota, and reference the MCPP. We look forward todoing business with you under this unique program offering. . ·, I Attachment 1 HOUSING AFFORDABILITY INITIATIVES Under Administrative Rules (pending) governing issuance of mortgage revenue bonds, a ·housing affordability initiative• must meet one or more of the following criteria: 1.The new construdion program is accepted and/or designated under The UnitedStates Department of Housing and Urban Development (HUD) Affordable Housing Program or any successor program sponsored by HUD to encourage affordable,newly construded housing. 2.The program provides that financial resources other than those necessary to complete the mortgage revenue bond sale are applied to reduce the cost of the housing or improve the terms of the mortgage loans provided through the sale. Acontribution greater than or equal to five percent of the purchase price of eachnewly construded home to be financed with mortgage revenue bond proceedsmust be provided to meet this criterion. Such contributions may be provided eitherin whole or in part from federal, state, or local government resources or programs,private foundations, or the Federal Housing Finance Board. 3.The program provides that the applicable local government authority in thejurisdiction in which the houses are to be constructed takes affirmative steps to relax regulation to result in greater housing affordability. Such steps mustdemonstrably reduce the cost of the housing by at least five percent. 4.The program supports the efforts of housing groups that support self-help and/orowner built housing initiatives in which at least 15 percent of the labor and/ormaterials needed to complete the construction of each house is acquired or donated through the efforts of such groups. 5.The program provides that the housing is constructed by a nonprofit entity asdefined in Minnesota Rules Part 4900.0100, subpart 21, that has as a primarypurpose the provision or development of affordable housing to low and moderate income homebuyers. Attachment 2 Alternate Application Procedures Cities may also apply to the Agency for MCPP participation by submitting the following documentation: 1.The city must submit a housing plan as described in Minnesota Statutes §462C.03, subdivisions 1 and 1 a, and 2.The city must provide information which clearly estabDshes that the program to befunded with mortgage revenue bonds meets the requirements of the programpertaining to borrower income limits, house price limits, limits on new constructionboth in the Twin Cities MSA and outside the Twin Cities MSA and restrictions onbuilder set-asides (see Minnesota Rules Part 4900.3220, subpart 2 through 7), and 3.The city must request a specific allocation from the housing pool which may notexceed the lesser of $4 million or 20% of the total amount available for allocationafter the first Monday in April. The minimum allocation that may be requested iss2so,ooo, and 4.The city must describe, if applicable, the steps it will initiate in non-metropolitanareas to encourage loans for existing housing before new housing, and 5.The city must submit an application deposit equal to 1 o/o of the requestedallocation. It would also be helpful if cities that want to apply for the MCPP through this method submit a letter referencing the desire to participate in this initiative as opposed to issuing bonds on their own behaH or through a joint powers agreement. However, a city may also designate that it wants to participate under the MCPP after submitting this documentation. . CITY COUNCIL LETTER Meeting of: March 23, 1992 AGENDA SECTION: NEW BUSINESS NO. ITEM: 1992 COMMUNITY DEVELOPMENT BLOCK GRANT NO. PROGRAM (ADDITIONAL FUNDS) q, (!,. ORIGINATING DEPA RTMENT: BY: DATE: HRA DON SCHNEIDER� MARCH 18, 1992 CITY MANAGER APPROVALL1_ BY: )I#' 11/DATE : ) � V Anoka County has advised the HRA and city that the City's allocation from the Anoka County Community Development Block Grant (CDBG) Program has been increased by $1 1,492 from $151,439 to $16 2 ,931. This means that the City has $11 ,492 extra to use for eligible projects in Columbia Heights. Anoka County has suggested that we use the additional unexpected funds to provide funds for the Anoka County Community Action Program (ACCAP) (see letter from County and ACCAP, attached as Appendix "A"). The HRA Board of Commissioners met on March 17 and recommended that the additional funds be allocated to the Accessibility Improvements to Public Facilities project. Attached for your information as Appendix "A3" is the previously approved CDBG Program. RECOMMENDED MOTION: Move and Second approving the allocating the $11,49 2 of additional CDBG Funds for the 1992 CDBG Program to the Accessibility Improvements to Public Facilities Project. cc: HRA Commissioners ci tycoun COUNCIL ACTION: I MtP -9 \SS2. COUNTY OF ANOKA Urban Anoka Coumy Community Development Block Grant COURTHOUSE ANOKA. MINNESOTA 55303 612-421-4760 Mr. Don Schneider Community Development Director City of Columbia Heights 590 -40th Avenue N.E. Columbia Heights, Minnesota 55421 Re: Final 1992 COSG Budget Dear Don: March 6, 1992 We have received word on the actual 1992 budget for Anoka County COBG. Since it is a little higher than last year, the amount available to the City of Columbia Heights has been increased. C Your 1992 budget is $163,931.00, minus $1,000 administrative fee. ( Please ask your board or council to consider using some or all of the additional CDBG funds to support ACCAP's Emergency Housing Project. At least one community has dedicated COBG funds to this project on the condition that the other communities do the same. In other words, your community's commitment to the project will mean even more now. Please respond as soon as possible with your community's request for use of those extra monies. JOW:sw r /' � 1 9 1 I /41<!� �.r If' 11 VJ 9 old IJ,_i.� I I, LI 12- Sincerely, / ·: .l ;'--; -,,_. ·- JoAnn 0. Wright Community Development Manager Affirmative Action / Equal Opponunity Employer f) ;?1'6'v'PW ti A If DEC 2 0 !S91 c:::. -�� ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. 1201 89th AVENUE NE • SUITE 345 • BLAINE, MN 55434 • PHONE 783-4747 • FAX 783-4700 � December l2, 199l Mr. Don Schneider Community Development Director City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 5542l Dear Ms. Schneider: Anoka county, like the rest of the U.S. has been experiencing an increase in homelessness. Anoka County and nonprofit emergency service providers have been addressing the need primarily through temporary motel and shelter placements, at ti:nes outside Anoka county. However, as the numbers increase and other counties use up their resour ces that might other.-1ise be available to homeless persons in Anoka County, we are concerned about what will happen to people with a housing crisis. A.__ ,..,_,.. After considerable discussion, we have identifie� a means to insure ( availability of well managed, decent and cost e�fective temporary housing. ACCAP proposes to use Fy l992 CDBG f�nds to purchase a multi-family property of 4-6 two (2) bedroom units and to contract with a housing service provider. This facility is planned to be in a neighboring community and will serve needs county-wide. The service agency will provide one or more live-in managers and housing support services. The current issue is funding for the project. ACCAP is requesting that each community that is receiving 1992 CDBG funds contribute a fair share of that resource to this project, recognizing that this service will benefit all of the communities. We see this as a ::-e:latively ··painless way to support housing for the -"·ar-1 :'la.ady in our communit y. · · We are aski ng t.�at the City of Columbia Heights contribute a minimum of $29,380 to this worthwhile project. This is an eligible use of CDBG funds and will not affect the percentage available to support public service activities. Because we would purchase a building, the activity for HUD's records is acquisition, not public services. Thank you for your consideration of this request. ACCAP has been privileged to enjoy a fine cooperative relationship with governmental units in Anoka County to provide necessary services to persons in need. We believe this is an excellent opportunity to continue that t=adition. I or a member of ACCAP's staff will be Al , , .-...._, ,,,., l""'n,..,,.....---, ,,.,,T,, �l•n• /"""I.VC:::::J ( c- ( -· happy to answer any questions you may have. If this is acceptable to you, please contact JoAnn Wright at 421-4760, ext. 1178. Please feel free to call me at 783-4728. Sincerely, q;�:,� Executive Director PM/co ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. A2 FEB. ANNUAL HRA MTG. MINUTES FEB. 11, 1992 PAGE 5 The Board responded to Barb by saying this study done by Dr. Singh was no reflectLon on any ones abilities, but was intended to target what some of the problems are at Parkview Villa and to address them. Executive Director's Report. 1. 2. 3. 1982 Single Family Mortgage Revenue Bonds: On 2/5/92 Don Schneider and Grant Fernelius met with personnel from MillerSchroeder Financial (MSF) on the possibility of refinancing of these 1982 Bonds and netting the HRA/City possibly as much as $500,000 for use for any legal HRA/City purpose. MSF is reviewing their proposals with the other 3 cities involved and then will be sending a proposal to us. Commissioners were furnished an information sheet on the status of the bonds and mortgage portfolio. 1992 CIAP Application: HUD has been delayed and now applications will not have to be submitted until sometime in March or April. Mini-Landlord Workshop: A joint Columbia Heights-Fridley landlord workshop is being planned for March 12, 7:00 p.m. in Murzyn Hall. This is a follow-up meeting for those who attended the January 22 Landlord Workshop and desired to meet again to get more information and discuss tenant scr eening, lease content, eviction process, crime control and weatherization of buildings. 1992 Anoka County CDBG Program: After a public hearing last night, the City Council approved the following CDBG Program for 1992: A. B. c. Neighborhood Revitalization Housing Rehabilitation Accessibility Improvements to Public Facilities (study & start improvements) D.AdministrationE.Public Service (15% of Total)(1)ACCAP Sr. Outreach(2)Alexandra House $10,956 3,500 (shelter for battered women) (3)ECFE(transportation for clients)(4)ARC of Anoka County(accessing of CommunityRecreation Programs) (5)Hot Meals for Shut-Ins -Total Public Service: GRAND TOTAL: 2,760 2,500 J,ooo - $ 50,000 25,000 43,124 10,599 22.716 $151,439 Grant Fernelius, Community Development Program Coordinator, is finalizing the application for submission to Anoka County prior to February 28. If approved by the County, the funds would be available as of July 1, 1992 for the projects approved. /I 5 CITY OF COLUMBIA HEIGHTS MEETING OF: March 23,.. 1992 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: NO: 9 CITY MANAGER'S ITEM: NO: AUTHORIZATION TO ENTER INTO AGREEMENT 'I. D. FOR TECHNICAL AUDIT BY: DATE: Recently, the Cable Commissions affected by the proposed transfer of the cable system (Burnsville/Eagan Cable Commission, Columbia Heights/Hilltop Cable Commission, North Central Suburban Cable Commission, North Suburban Cable Commission, Quad Cities Cable Commission and Ramsey/Washington Cable Commission) prepared and sent out requests for proposals for a technical performance compliance audit of the cable system. Proposals were received from: Communications Support Group -$23,750 plus air travel & lodging Cable System Services, Inc.* -$17,310 Communications Technologies, Inc. -$129,045 Owl Engineering, Inc. -$27,100 CTIC Associates -$34,826 Tele Systems Associates -$35,985 William Pohts* -$19,440 plus actual expenses incurred Communications Service Group* -$31,000 plus out of pocket expenses *Incomplete proposal submitted -did not contain all elements requested. The cable administrators, along with Cable Attorney Tom Creighton, met and reviewed the proposals received. Taking into consideration the methodology, time to complete, cost and related experience of the individuals involved, it was recommended that Communications Support Group perform the technical performance compliance audit. As a point of information, the Columbia Heights/Hilltop share of the cost would be no more than $1,700 (approximately 5% [$1,200] for the audit and one-sixth of the estimated expenses of $3,000 [$500]). Such monies will come from the cable budget. At its meeting of March 19, 1992, the Columbia Heights/Hilltop Cable Communications Commission recommended that the City Council authorize the Mayor and City Manager to enter into an agreement with Communications Service Group to perform a technical performance compliance audit of the Columbia Heights/Hilltop Cable System, in conjunction with the proposed transfer, at a cost not to exceed $1,700. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Communications Support Group for a technical performance compliance audit of the Columbia Heights/Hilltop Cable system, at a cost not to exceed $1,700. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: March 23, 1992 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MGR APPROVAL NO: 9 CITY MANAGER'S ITEM: AUTHORIZATION TO ENTER INTO AGREEMENT BY: L. L. MAGEEDATE: 03/19/92 NO: '/. £,FOR FINANCIAL ANALYSIS Recently, the Cable Commissions affected by the proposed transfer of the cable system (Burnsville/Eagan Cable Commission, Columbia Heights/Hilltop Cable Commission, North Central Suburban Cable Commission, North Suburban Cable Commission, Quad Cities Cable Commission and Ramsey/Washington Cable Commission) prepared and sent out requests for proposals for a financial analysis of Meredith/New Heritage Partnership in its request to purchase the stock of North Central Cable Communications Corporation. Proposals were received from the following: Wolfe & Company -$26,500 CTIC -$6,884 McGladrey & Pullen -$18,000 Public Knowledge -$8,400 The cable administrators, along with Cable Attorney Tom Creighton, met and reviewed the proposals received. Taking into consideration the methodology, time to complete and related experience of individuals involved, it was recommended that Public Knowledge perform the financial analysis,- The cost would be divided equally between the participating commissions. Columbia Heights/Hilltop portion would be $1,400. As a point of information, the cost of the financial analysis will be reimbursed by the seller or purchaser of the system. At its meeting of March 19, 1992, the Columbia Heights/Hilltop Cable Communications Commission recommended that the City Council authorize the Mayor and City Manager to enter into an agreement with Public Knowledge to perform a financial analysis of Meredith/New Heritage Partnership in its request to purchase the stock of North Central Cable Communications Corporation. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Public Knowledge to conduct a financial analysis of Meredith/New Heritage Partnership in its request to purchase the stock of North Central Cable Communications Corporation, at a cost not to exceed $1,400. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 23. 1992 AGENDA SECTION: NEV BUSINESS ORIGINATING DEPARTMENT: CITY KGB. NO: ITEM: NO: 9 CITY MANAGER'S APPROVJ+ AUTHORIZATION TO SELL, SALVAGE, OR BY: S.lJ. ANDERSON BY:� ,1"'-"C/.r. DISPOSE OF CITY PROPERTY DATE: 3/18/92 DATE: ,..).I Annually, City staff prepares a listing of various City-owned property which are considered to be surplus and are no longer necessary for use. The items indicated as surplus materials are either sold at the Annual City Auction or are salvaged or otherwise disposed of. Attached is a listing of all items by department which are considered to be surplus materials and ready for sale, salvage or disposal. Surplus items are first offered at the City Auction; and, if a sale does not occur, then the materials are either salvaged through local salvage firms or are otherwise disposed. As a point of information, the Annual City Auction will be held Saturday, April 11, 1992. RECOMMENDED MOTION: Hove to authorize the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated March 16, 1992. COUNCIL ACTION: ---.- DEPARTMENT &1il>c (,(/d//(s, -.$olllt'Y a--l{/�/-t7r MARCH 16, 19;2 I"."EM + DESCRIPTION SERIAL/HODEL t HIN/BID BUYER •AMT RECEIVED 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 �-26 l)r; /te.. /Jp5/(_ ':l. _ 27 /(; /-C 4 t' /l S'r-&1/ e. 1.-28 1d41'r:e 7:aJ/, --:i --29 //,/ J.;-Flrr?f/t 7:;,�u1/,'*' . DEPARTMENT C p'(;. . ITEM + DESCRIPTION J. 3o J. l :J.. J. � 3} 3Z 33 .34 3> -� 31P -r;c.ti,,.,,o. I fl"' 5<1 x���,,,. vo;-r ?Ch 5el �<.1.r (TT.£ �fi.tort.x,J-Lo.,,..,,,D< "?o /o.n;,/ l.,y/ {,v,v,t:t ,..,/CotSi:. 'R l�h;J l,.J Ci.-,,,,,._ ""1 t(e.s< o-/l,u_ Cta.,. . t) If, 'c.c. ct."' -·r 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MARCH 16, 1992 SERIAL/HODEL# HIN/BID BUYER I AMT RECEIVED 5/w 71 Bo4o A .· DEPARTMENT d-�#-;;J.70 �MARCH 16, 1992 l"."EM ,1, DESCRIPTION SERIAL/HODEL I HIN/BID BUYER •AMT RECEIVED �J z.s---- � ---...,__ .--, -I' s, e:r CM. 3l,c 1 :}.._ �10· p.lv._ /;U_f,,_1/" 'r,�!)� 03 I 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 .... -----·------ L , . DEPARTMENT .��:,,4h,� ITEM ,I, I l71 tn. t.73 274 27, 27t 271 Z16 i,e, 7-fv 'l 8) z� 'lf3 l84 -ZB> Z8t l/7 Z8i> ZK� ,Z..'10 tlf I 1c,z_ Z,'t!, 214 z.r,r 2C,/, t."11 t9'1 DESCRIPTION IA) oc J kl -/I.,,,.,,, cit"'"'...- /JJ,u,f /1?,J.,./ -/.I-,,., cl,,.,:.,. IJ IA& k. l'I thl -11,,.,., CL. 'r 6, .,c.J.�.J.11er Po.&,, 1�./1,,,. 1"1� n�kc. }),11 Ne.fl� , l�"--./-lr-/Ir,,.., d,.. r ,;/�4J,,.,., I,. le/ ll" ])ro.. ./ l-,1i" Le,..,.,. i) , CJ I,( l) r11i .f /.,l-u. la/. /eI j),,...,._ / J.,,,. L�,,,,,) , Dr4 //.,�,,L e.,_,;, .,, . i),,-�tl,�t. !'1A.t lh� 7).,." /1-,� p/4 �L. ,., brc�fl .. P/,..,f ·-� f /a.1/..;; "JlHr /)17,ani:.ur'i • I Jll-s l. {)1/,u C._/,,AI.�$ E4. Jt's L,11 l:h,1�,,. 1)�.,.J Let.w,n, -r 11'1 It Iii JI�'"""", k�, �n,c ti 9sl �L.r, INm .Pc t�Jo«rA � /y11r1,L kB 5Jf'I Keq J,cr) I / /,TC. 'Jbl. �LOA/� .>tn·H /,TC. Lu /. () ,,._,.,/ J-/,/0;d.: """k-�-<-J.r TV' �u,'1/, EI ec i-,..., En.s. n • .--#t..-l,.. #&l. 51";,,,.,,,'k, J)r.,.,,,1-er /fl.'Sc, Olh� Aks SERIAL/MODEL I '#15231 n.o"'-1 H-IZ. " 't7c 241, P-213-, �S"-/J 8llt>3Jt/ a ,1 z-z. 14 g '7 r 1"1"'1 11.1��11 MARCH 16, 1992 MIN/BIO BUYER • AMT RECEIVED ·DEPARTMENT Pi ({ E . -�H "'DESCRIPTION SERIAL/HODEL I HIN/BID ·01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 s,.-n-;;-:ft ·--�, �A .A/',- Pril\te� 1 (' n lvt t; �� �J ("'"""°' . �CJ)<: .a/2 _L;a,ht-s (Y\ "'-"J"-l tf C �o°'' � \ 2-('/)Ot.Af\{Q lAl/\ 5I L '\.'jj1ekt,r v/w�t I L� C,}u}r�v''I �IJ,·", (s�" 11) st, ., �V\MP (DlV\ l \/ of r r C°','\" ;'ik r \ G-°' s C (A I\ l G-17\ �C01A I G-et'1r,.o1�r 1 (.P1rJ..5 '--?-i L-\ I\ h J-c. I e,CJ)('" Too ls I 6u"' l=' r"'"°"., c. \ �""'tA P v. /V\ 0 btt �o -� S?,�8 -.rz..' t /5 ���/ fj F(Jl�r n"')C0t1t;S L.i-.J-k,�, I �d� .,LAJ.Jrr(Ua"'ks', l WoJrY\, f�11�fof\ L ( WooJ(I) Fu fJ,'"1 Lit ( NI c J-o. \ /2,r }t.-1,;,'.," I,.. d I .M�\ M). L,aJr, i 5fur�l t;.ry t 13� ri G-IA"11/ �""-ks l r;;" <JP � o �<-- ' 6--�f� °' "�I G-t{(/\ Ch1t:( �Jd,r IJ,( I ,JJ,r rr '"' � �•,\ "-A I ' ' �I ) �. -'5 C' ., � . � \"-.J \" f' � � � <, \ "} ·, BUYER I .. .. .. MARCH 16, •1992 � AMT RECEIVED . .. ... . . -. ... .. . ., �. .. . ' I • I � � \)°:)�� \J'\ _c� ·/ � f Cl ...... "' ,,. f""\ s::,,.... "" l ' • ��-- �� .t. �,.. f""'\ f' 5 r--� -, """ � ... 0 • ... �I ·N DEPARTMENT X'� l'l'EM + 6, 01 t 02 � 03 � 04 t, 05 t, 06 � 07 l 08 t 09 /I 1 0 II 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 DESCRIPTION &mP£csso12. '6lic,e. 7£Aex !'' "II ,, ,, II 1, ,, ,, ,, " It ,, ,, II ,, ,, ,, II � 1.. u� -,;IJeK -1 'e ,, ,, ,, ,, II II MARCH 16, 1992 SERIAL/HODEL I HIN/BID BUYER • AMT RECEIVED LIIJ.-1-�3-IO eM �Et,,iAI ,, " ,, ,, /t ,, �lftE I> S Ef!. TltJA/ II ,, DEPARTMENT '-/ l./,'lA/� l"l'EM "-t/ 01 o/ 02 9 03 9 04 f OS 906 Cjo, 9os 'f 09 9 10 q11 q 12 13 14 15 16 17 18 19 20 21 22 ' 23 24 25 26 27 28 29 DESCRIPTION WE<! SF11/tlw!f1T£� 35:,o l°�lhTl:./i:. /51..l/t!X �II/JI£ �1..1JeK {IH-/Jie /hflfkr/rix /Jr1nlu- g� IYJJ..J.1Jr f3� Xe s �� � . {� Eft-)�4, . '/JT/N� /3,blJTff S c>o> /Cu)a-/Dr ea /CtL/ er/or E/�Jer 6/ac.k Sec. /!i,a�r '(el/ow Sec, Cha,r /3rl)aJn. Gee. &,air SERIAL/HODEL I SN '1tR�IP Ok,dala ifrtJlf laf/ff59'IY sic¾,�l83 S'u.J,�hne. 61, A {38*>) (38*») {3f+¼} ·--·:---------· --------- MARCH lb, 1992 HIN/BID BUYER I AMT RECEIVED . /VO}Je. /mt 0/3/:3 \' '. DEPARTMENT I-I li!:,,e Fl/€. Y • 't'EM ,i, DESCRIPTION .- SERIAL/HODEL I � 01 . C,V t:,c:, :' "' �HA I� -nad� ... u:1 -• ,b�A.e_a..::,IL B 02 S 03 � 04 i OS 8 06 j 07 8 08 </ 09 $ 10 i 11 i 12 i 13 g 14 � 15 t 16 3' 17 8' 18 � 19 � 20 '6 21 i' 22 r 23 � 24 25 26 27 28 29 " / {VI IC teO 1= t cH E. /e€. A �,: I(: /YIICJ2.oDESIG:, IV 'I do-€{' /'fl I c.,eop IC,.l-lv� �l:)e,e m1C.�D€S1 q�S- ,I 113715'/ (°(dy t, :J. 'lo '-I cJ.,:}-( e ,-,y MARCH 16, 1992 HIN/BID BUYER I AMT RECEIVED a..ny * ;J.fo) ( .hn,, �) *c.2�� � ( M oo) ./'-/ - �· � }I ::a:, c» ()> t � 1J "'° co . � � I .... N ..... " '1 ua '1 IU 'o � u 0. ""' QI "(: ' 0 --t ""° � DEPARTMENT POLICE DEPT REC 1 D BICYCLES ITEM ·l DESCRIPTION SERIAL/HODEL t 01 AMF Roadmaster Pl09640 02 BMX CZ1720 03 Myata M475970 04 Huffy HC2593848 05 Murray K2964086 06 Free Spirit 7028 3144 07 Schwinn 4363311 08 Pinnacle KC 87094320 09 M Racing USA SF86114311 10 Huffy H00701122 11 Huffy HC9302631 12 Randor P80323150 j • 13 J C Penny C705342221Cl 14 Murr ay M04561638 15 Sigma HC8023121 16 Sears 489471370 17 John Deere None 18 Pinnacle 903-151-T 19 Huffy 8297G23606 20 Sekai Y1Nl658 21 RELEASED :i . 22 Schwinn;, 601333 23 Columbia 81190728 24 Unknown None 25 Roadmaster None 26 Kent W9030290 27 RELEASED 28 Marui shi 266381 29 Huffy HC93174?4 MARCH 16, 1992 HIN/BID BUYER •AMT RECEIVED f. �[PAR I HEN I POLICE RECOVERED BICYCLES MARCH 16, 1992 I, DESCRIPTION SERIAL/"ODEL I HIN/BIO BUYER •A"T RECFIVFO 30 Columbia 18830 31 Huffy 26724874 32 Schwinn SL200739 33 Huffy HC4188016 34 AMF TOG1623 35 Huffy HC9302132 .56 BCA 8253232 37 Ramba r E3801781 .-... 38 Huffy HC1804546 ·- 39 Coast to Coast R78595376 40 Huffy HC1325560 41 All Pro HC0000303 42 Unknown C14582 43 GT Prefonner D570339425 44 Huffy HG2306773 115 Huffy HC9403539 46 Huffy HC7126560 4 7 Huffy HC164987 II 8 Columbia 60713574 119 Ming 1K7051415 -- 50 Murray U1501321 -- 51 Huffy HC1570276 52 Predat or 2068617 53 Huffy HC7772679 5 ,, RELEASED 55 Murray CV510681 56 Rs llye 131022509 5 7 Inn ova GX053746 --� ... 58 Schwinn GBA�71la� ,i� _)lo EPA RT 11 ENT POLICE RECOVERED Bl CYCLES ·..,'iil,: H -t 59 60 61 62 63 611 65 66 ... 67 68 69 70 71 72 -- 73 - 711 75 76 77 78 79 80 - 81 82 83 811 85 86 87 DESCRIPTION SERIAL/MODEL I AMF None Kent TP91260767• Kent 89092974 Schwinn Dept Bikes KP522610 Schwinn Dept Bikes ·KP547138 Huffy HC9315874 Fuji F707 Schwinn E824273 Huffy HC0041241 J.C. Penny HC3399336 Huffy HC2993942 Kent B8B00013 MARCH 16, 1992 "IN/BID 8UY£R •A"T RFCFIVFO - MARCH 16, 1992 DEPARTMENT POLICE R ECOVERED PROPERTY [TEH -l-DESCRIPTION SERIAL/MODEL I HIN/BID BUYER I AMT RECEIVED -Black Cassette Tp ae Case ! 101 with 36 Tapes 102 Maxon RD 1 Radar Detector ,, 103 Pioneer AM FM Cassette Radio 104 Kenwood AM FM Cassette Radio 105 Ni gi;,on AM FM CassetteRa 1 o I 106 2 Bev.eda Speakers 107 5 Speaker Covers 108 Ladies Red Purse 109 Lg. Blue Gym Bag ' 110 Green Bag-Misc. Items --.. . ..!'·. 1. . . 111 Soundesign Radio l 112 2 Pioneer TSX-7 Speak ers 113 1 Realistic Speaker l : 114 Clari on AM FM Radio 115 Archer Radio ' 116 2 Merit Speakers 117 Ladies Coat 118 Mans Coat 119 Head Tennis Racket 120 Misc Hood Ornaments 121 122 123 124 125 126 127 128 129 CITY COUNCIL LE'ITER Meeting of: March 23, 2992 AGENDA SECTION: New Business 9 ORIGINATING DEPARTMENT CITY MANAGER APPROVAL: NO. POLICE ITEM: Authorization to attend BY: Leonard M. Olson DATE: March 14, 1992 BY: ,,lu/� vNO. Conference 9.G.DATE: Each year the police sponsored Explorer Post participates in the Minnesota Law Enforcement Conference at Brainerd. We have sent our Post each year since 1986. This gathering of approximately three dozen Explorer Posts gives our Explorers the opporbm.i ty to compete against other Explorer Posts in law enforcement skills which they have been learning and practicing the past year. This competition also gives the Post members an opportunity to win scholarship money for future schooling based on their group performance at the competition. 92-088 We also are required to send two off ice rs who will act as coaches and chaperons. This group will leave on April 23 and return on April 26, 1992. RE�1ENDED JIUI'ION: Move and second to authorize the attendance of Officers Terry Nightingale and Randy Bartlett at the Minnesota Law Enforcement Explorer Conference on April 23-26, 1992, to authorize payment of the officer registration fee of $110 each, and to authorize payment of $780 to pay partial registration fees for the Explorers who attend. Money to come from the Police Department budget. COUNCIL ACTION: AUTBORIZlTIOB BEQUEST FOB CORFIBIJCBS, VOKSBOPS, sceooi., ARD soo111u Tbie completed torm 11.JSt be presented to tbe Cit y Manaier by the Vedneada7 preceding tbe regular Council Meeting tor approT&l ot attendance. l>lTI OF REQUEST: 03/18/92 lilME OF lCTIVIn: Minnesota Law Enforcement Explorer Conference ESTIMATED COST: $2 2 0 ( $11 O each) lCCOtJRl' f: 1 0 1-4 21 0 0-31 0 5 BUDGETED FOR: .!_. ?ES HO SUFFlCIEN'l' FUNDS REKlININO: .JL !ES _ 10 HlME OF INDIVIDU.&LS ATTENDING: Officers Randell Bartlett and Terence Nightingale VBEN: April 23 to 26, 1992 WHERE: Breezy Point Resort PURPOSE OF EVEN'l': Annual Spring Conference for Law Enforcement Explorers. Eight Explorers and two Advisors attendin�. BOW WILL THIS .ACTIVITY HELP IOU lHD/OR IOUR DEP.&RTHERI'? _______ _ PLEASE ATTACH ANI BROCHURES OR INFORMATION RELATED TO THIS IVERI'. SIG!IATO�: 1� ---��-=-____;::.....:..Y'--_{)�'.;.../4 ___ DEPARTMEN'l' IIE1D _____________ DIVISION BEAD _____________ MAYOR "_3-1f-7 )-l>lTE -------l>lTI _______ 1>1TI IF JtEQOIJlED. APPROV.&L BI cm COUNCIL: -------------l>lTE Upon approTal b7 tbe City Manager, or City Council (it appl1oable), a oopy ot this torm will be submitted to tbe Finance Department and appropriate l>iTision Bead. Thia torm ia not a registration tora or a request tor pre-regiatration aoniea. 07/03/86/bj .... -�-·· ..... CITY OF COLUMBIA HEIGHTS MEETING OF: March 16, 1992 AGENDA SECTION: NEV BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO: ITEM:NO: 9 CITY MANAGER'S APPROVAL JOB DESCRIPTION OF COUNCIL SECRETARY BY: S • V. ANDERSON BYS�Ct .. ,.9.H.DATE: 03/16/92 As part of the budget cuts required by the City Council, several potentialareas were reviewed, including personnel. The general work load of variouspositions and how to fill in gaps created by budget restraints were discussedat the work session of March 9. One of the indications was that the positionof Council Secretary could be better utilized if the supervision of theposition was changed from the Mayor to the City Manager. Vhile primaryduties remain to serve the Mayor and Council Members, the City Manager woulduse the position as one of several resources to accomplish the goals andtasks of the City Hall administrative staff. RECOMMENDED MOTION: Move to adopt the amended job description for theposition of Council Secretary, effective April 1, 1992. COUNCIL ACTION: COUNCIL SECRETARY NATURE OF WORK This is highly responsible and varied clerical and quasi-administrative work in providing receptionist, secretarial, and clerical assistance to the Mayor and City Council and conducting light liaison and research duties. Supervision and evaluation of this position comes from the City Manager, with the secretary being responsible to the Mayor and Council Members, as well as to the City Manager. Work involves considerable public contact. Work requires knowledge of, and familiarity with, the general city organization and operation of municipal services. This position is responsible for providing information and answers to the public and for receiving and handling inquiries and complaints from the public. Work also includes responsibility for scheduling and arranging various meetings and conferences, gathering and distributing materials in accordance with deadlines, and performing research duties as assigned. Work differs from other secretarial positions primarily in the complexity of the office and responsibility for work shared with other clerical staff. Considerable initiative, independent judgement, and discretion is required in handling various delegated administrative details. Assignments, except for specific or special projects, are given in terms of general guidelines and reviewed from the results obtained. This position also serves as the Deputy City Clerk. EXAMPLES OF WORK •Types correspondence, reports, and other materials from dictating machine, copy, or shorthand notes; composes and types routine letters, memos, notices, and other material. •Arranges meetings of the City Council and provides for public notice of same. •Assists in preparation of Council meeting agendas and materials for Council meetings. •Attends all City Council meetings, taking minutes of the meetings and typing those minutes. •Assists in development of materials for newsletter and has partial responsibility for writing and editing of newsletter. •Interviews, screens, and refers callers; answers various inquiries; personally provides information on municipal services and functions. •Establishes and maintains file systems, files material, sorts active from inactive files, designates obsolete material to be removed from files. •Compiles and completes data for administrative and public reports, bulletins, questionnaires, and other documents. •Conducts light liaison work with the legislature and other public agencies and groups. •Performs related work as required. DESIRABLE QUALIFICATIONS Training and Experience A combination of education and experience equivalent to high school graduation, including courses in typing, stenography, and commercial/secretarial subjects, supplemented with post-secondary work in Business or Public Administration or related fields. Some experience in speech and journalism and considerable experience in secretarial work, preferably in municipal government, is also desirable. Valid Minnesota driver's license is required. Knowledge, Skills, and Abili6es •Considerable knowledge of English, spelling, and vocabulary. •Knowledge of arithmetic, clerical practices and procedures, modern office equipment practices and procedures, and municipal operation and organization. •Ability to maintain records and to prepare reports from such records. •Ability to make decisions in accordance with established policies and procedures. •Ability to take and transcribe dictation at a moderate rate of speed as required by office operations. •Ability to communicate effectively, orally and in writing. •Skill in the operation of a typewriter and dictaphone. •Ability to assemble, organize and present in oral or written form statistical, financial, and factual information derived from a variety of sources. •Ability to establish and maintain effective working relationships with city officials, other employees, legislators, other governmental agencies, civic group personnel, and the public and to deal with public related problems courteously and tactfully. 031692 AGENDA SECTION: New Business NO: CITY COUNCIL LETTER Meeting of ORIGINATING DEPT.: Recreation ITEM: Purchase of Baseball Equipment BY: Mark S. Casey NO: 9.I.DATE: March 13, 1992 In the past, sports equipment has been purchased throughout the year in small quantities. This year a list of what will be needed for the 1992 Youth House and Traveling Baseball program was drawn up and bid on. By purchasing in a larger quantity, larger sporting goods companies are willing to drop their price for just about all the products. The Columbia Heights Athletic Boosters graciously donated the monies need for the purchase. RECOMMENDED MOTION: Moved and seconded to authorize the purchase of baseball equipment for $3,979.50 from Kokesh Athletics, based on low informal price quotations and to authorize the Mayor and City Manager to sign a contract for the same. COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESSNO. 9 ITEM: AUTHORIZATION TO PURCHASE A NO. RIDING MOWER C/.J. Meeting of: 3/23/ 92 ORIGINATING DEPARTMENT: CITYPUBLIC WORKS MANAG ,- K. Young��BY: c; �'yBY: DATE: 3/12/92 DATE:)_.\{," On February 10, 1992, Council authorized staff to seek bids for a riding mower. The mower will replace the 1984 Toro Groundsmaster Unit #223. Specifications were provided to 14 vendors. Three sealed bids were received for the bid opening at 2:00 P.M. on March 10th. MacQueen Equipment submitted a bid for a used mower. This disqualifies MacQueen as a responsible bidder. The remaining two bids are shown below: Bidder Make/Model MTI Distributing '92 Toro 325D Midwest Specialty '92 Excel 440 Base Price $16,684.00 $21,385.00 Trade-in $ 2,500.00 $ 4,385.00 Net Price $14,184.00 $17,000.00 Staff budgeted $14,000 for the mower in fund 431-49200-5150. Staff recommendsawarding the bid to MTI Distributing based on their low responsible bid. RECOMMENDED MOTION: Move to authorize staff to purchase a 1992 Toro 325DGroundsmaster with an 88" deck from MTI Distributing Company of Plymouth,Minnesota, for a total cost of $14,184.00 including trade-in of the 1984 ToroGroundsmaster Unit #223; and furthermore, to authorize the Mayor and City Managerto enter into an agreement for the same. KKY: jb 92-098 COUNCIL ACTION: BIO B !DOER SEC. MAKE/MODEL ... CUSHMAN MO TO R CO., INC 2909 E. Fran kl in Ave. NO BID Min neaool is, MN. 55406 USED MacQUEEN EQUIPMENT NO 1990 Toro GM322D 595 Aldine St. SEC 8811 deck St. Paul, MN. 55104 177 Hours MIDWEST SPECIALTY 5% 1992 EXCEL 2161 -108th Lane a1D Model 440 Blai ne, MN. 55434 BOND .. LONG LAKE TRACTOR 2073 W. Wa yzata Blvd. NO BID Long Lake, MN. 55356 MIDWEST MACHIN ERY 12500 Dupont Ave. So. NO BID Bur nsville , MN. 553 37 - M.T. I. DISTRIBUTING 5 % 1992 TORO 325D 14900 -21st Ave. No. BID 8811 deck Plymouth, MN. 55447 BOND ... -----·---·--· NOTE: 2A OF SPECIFIO TI0N � IS NOT AVA I LAB LE · -·----·--· - CITY OF COLUMBIA HEIGHTS, MINNE SOTA BIO T/\BUL/\TION COMMER CIAL TRACTOR/MOWER WARRANTY NO BID AS IS 2 Years NO BID NO BID ·-- ... --· 2 Years or 1500 hrs. -- BASE PRICE NO BIO $12,000.00 $21,385.00 NO BID NO BID ' 16,684.00 OR ANY MACHIN � OF TH IS SIZE. - .. TRADE-IN NO BID --- $4,3 85.00 NO BID NO BID $2,500.00 (HY DRAULIC DR BID OPENING: 2:00 P.M.March 10, 1992 NET PRICE DELIVERY NO BID NO BID $12,000.00 2 Days $17,000.00 30 Days ARO NO BID NO BID I NO BID NO BID $14, 184.oo 30 Days ARO IVE) L & L LAWN MAINTENANCE 1512 S. TIMBER RIDGE FRIDLEY, MN 55432 (612)571-0235 March 9, 1992 City of Columbia Heights: Please find the following, a bid for the 1992 WEED REMOVAL PROGRAM. HOURLY RATE: $ 25.00 -1 BOUR MINIMUM EQUIPMENT: 0 (1)Jarri Sickle Mower 0 { 1) DR® -Field & Brush Mower -W/3 Mowing Decks (1)-Brush (1)-Hay (1)-Grass 0 { 1) Craftsman Push Mower 0 (1)DR® -Trimmer Mower 0 (1)Torro® Hand-Held Trinimer 0 ( 2)Stihl Chainsaws 0 (1)Equipment Trailer. All of the above equipment is 2 years old or newer. INSURANCE: ��itcd Rire & ©asuah-y. (�ee Attached) LIABILITY: $ 300,000,000 Thank you for your consideration-on this bid. Sincerely, .�v//�� Scott L. Lidberg / owner CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO PURCHASE NO. STORAGE BINS -PROJECT #9208 'I. -K. Meeting of: 3/23/92 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAG;,1:- K. Young"�BY: BY:2 1&-9)---DATE: 3/13/92 DAT :�' On February 10, 1992, Council authorized staff to seek bids to construct several storage bins. The bins will be constructed like the smallest of the existing storage bins. Specifications were provided to seven contractors. Four sealed bids were received for the bid opening at 9:00 a.m. on March 12, 1992. The bids are shown on the table below: BIDDER Ray's Landscaping R & R Tie & Landscaping Franzen Construction Alltech Engineering TOTAL BID $12,484.00 $13,756.07 $19,084.00 $19,318.00 Staff budgeted $12,300 for the bins in funds 101-45200-5120 ($5,000), 101-43121-5120 ($2,300) and 602-49499-5130 ($5,000). Staff recommends awarding the bid to construct six storage bins to Ray's Landscaping based on their low responsible bid. RECOMMENDED MOTION: Move to authorize staff to award the construction of six storage bins to Ray's Landscaping and General Contracting of New Hope, Minnesota, for a total cost of $12,484.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY: jb 92-104COUNCIL ACTION: �/V b ;).,Lj, :z_ '( CITY OF COLUMBIA HEIGHTS PROPOSAL FOR STORAGE BINS PROPOSAL Construct six (6) bins 12' wide X24' deep X 6' high bins Constru ct additional adjoining bin(s)12' wide X 24' deep X 6' high TOTAL $ I j....L/8L/. o D (Tot'fi.l forsix bins) s �o&o, cr0 (Each additionalbin) We the undersigned agree to furnish the necessary labor, materialsand equipment to complete the work in accordance with the generalspecifications and plans. STARTING DATE ::f l<_,v(!!.-I 5, I 9 '1 ?-' COMPLETION DATE ;rLLLt JS, l'/9'-J > BID OPENING 9:00 A.M. MARCH 12, 1992 FACSIMILE COP IES WILL NOT BE ACCEPTED AS A RESPONSIBLE BID We understand that this quotation may not be withdrawn for a periodof forty-five (45) days from the date of opening. Date 3 -/ / -9 ;i. ·. \-ill!� ·---·-----·- Firm Name Address J � RAY'S LANDSCAPING & GEiEAAL aJ�TMClal:G '"'' 2919 NEVADA AVENUE NORTH ,.,· NEW HOPE. MINNESOTA 55427 PHONE:$4W455 Phone �-"/ ;>-9 'i�-:,- Signatur�� � I :;.i ... di.-.: �\. -·.. -- TENTATIVE AWARD DID BIDDER SEC. Ray's Landscaping 2919 Nevada Ave. No. Cash. New Hope, MN 55427 Ck. R & R Tie & Landscaping 871 E. River Rd. Cash. Anoka, MN 55303 Ck. Franzen Construction 4250 5th St. N. E. Cash. Col. Hghts, MN 55421 Ck. Alltech Engineering 5% 815 East 79th St. Bid Bloomington, MN 55420 Bond CITY Of COLUMBIA IIEIGIITS, MINNESOTA DID TABULATION CONSTRUCTION OF STORAGE BINS TOTAL DID TIME TO START $12,484.00 6/15/92 $ 2,080/ea. add. $13,756.07 7 /6/92 $ 2,395/ea. add. $19,084.00 6/15/92 $ 3,023/ea. add. $19,318.00 6/16/92 $ 3,200/ea. add. BID OPENINO• THURSDAY, MARCH 12, 1992 TIHE TO COMP. REMARKS 7/15/92 7/17/92 7/22/92 7/30/92 CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESSNO. 9 ITEM: AUTHORIZATION TO AWARD THE NO t?. ELEVATED WATER STORAGE TANK ./_. RISER PIPE ENCLOSURE -#9119 Meeting of: 3/23/92 ORIGINATING DEPARTMENT: CITYPUBLIC WORKS MANAG,- K . Young y..qBY: BY:<;; � J.,--DATE: 3/12/92 DATE: yl4 On January 27, 1992, Council authorized staff to seek sealed bids to enclose theriser pipe on the elevated water storage tank. The purpose of the project is toprotect the controls in the riser pipe from freezing. Three sealed bids werereceived for the bid opening at 9:00 A.M. on Tuesday, March 10, 1992. The bid submitted by ACG Architectural Contract Glass was to furnish and install the doors. This disqualifies as a responsible bidder. The responsible bids are shownon the table below: BIDDER Alltech EngineeringJay Brothers, Inc. TOTAL BID $ 4,750.00$ 5,950.00 Staff budgeted $7,000.00 for this work in 601-49449-5130 (carryover) . Staff recommends awarding the bid to Alltech Engineering based on their low responsible bid. RECOMMENDED MOTION: Move to award the elevated water storage tank riser pipeenclosure to All tech Engineering, of Bloomington, in the amount of $4,750.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY: jb92-101 COUNCIL ACTION: ::z: = -·•···· ,¢ ....... :., .::r.:. ;:� ..,,, ,-a ....... =Mo-a ..... _ I-•-c::, .q:: :·z.-: � f.�� �== :� �... -.1 .,_ --.:,,: <J: l,.1.I L,) ;lllr..7. :lit:! t--.. -_L;'. ....... �) W,.J t·-1..U :Z: ....:r:;-�� � � .... �.......... = -.::a.:: t,')_., ...::, .:.o !_ = = ·-..... ;:."':'; , ...... I'!&... r.::.:i a;_;, ••. ,.., :2.: ...... --... .... 1:::..:. •·- 1:....,:, ,_ ,:a::: t:.-ii::. .. -.c.: ...,... 1.-::,) _ ... &:.....;a ·« t;.!';. :-.;c: ,--=t- ..... ,.., 1:.......:, :::r.: ....... c..:.o ,:x=: LJ.J i:1 .•. ...,,. ·-•• _J � �%= ,_ __ ::z ::.:,:. � 1:::i •-·-:7. -· ,., .. ".I::: ::::::a ..... =__ , ,_, =...... ,:.'.';:, .,;;.. ,;::., u-:, .--... .. ......... ·--· ,:-_,. .. ,-..,-- i --, � I,-:;> ,r-• ,-_ I :;: l,,a.J ::.x� ....... 1.1 .• ·= 1.,1,.J ��;· :� � �� ,�, ·�.z. ,;,.:,.:....:-�: .::.. .. :�!: ..... .::.a. .,;� l..1.J :�:: i; • .-.. ·�.::::i -,-�� � :7.:: :U:."; ,_ __ "'' •-·· :.-:t.o. .. x 1::.-:r =::t:: .:-.r:� ....... .. � ��= �� I-·-·· ,::.-.. .:.t.; 1,4,J I!.� .. f-:, &..a. •• .:::..:, ,;-:c,. L.1..I l..1.J ::;:,.., ,.._� &..U UJ :.r:-.:._.:. , ...... ..::c� I; 1,,.� .,._ ::..:: .,::a: 1 .. :-J ,-�c� ,::,-. <:c: .;:. .. .: � .. ..-.. -...-::. ,o-..:. ,:.r:, --::.: :::r.:: :11r:-i:.,_) .-;::) .. -...:. a:-=• ::i:: "!1:C, :z: •·-·· :'Ill:: J, .,, J, ·,."! � &;·i ._ .,----, BID OPENING Bidders: P R O P O S A L CITY OF COLUMBIA HEIGHTS MUNICIPAL PROJECT #9119 ELEVATED WATER STORAGE TANK RISER ENCLOSURE The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form attached hereto with the City of Columbia Heights. Minnesota. to supply all labor. materials and equipment necessary for the completion of Project #9119 -Elevated Water Storage Tank Riser Enclosure, within the City of Columbia Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, and in strict accordance therewith, for the following sum: NO. UN IT QUANT. 1 L.S.1 DESCRIPTION Riser Enclosure TOTAL -- $ 4,750.00 It is understood that the Owner may accept or reject any Proposal. A certified check or bidder's bond in the amount of 5% ---...,......-,-----,.-- -..,...---=---:--....,,...,-----,�--,---,--,---,-,--Do 11 ars ( $ _______ ) drawn to the order of the City of Columbia Heights, is attached hereto. If this Proposal is accepted and Al 1 tocb Engi need "lB corp refuses. fai 1 s or neglects to execute the Contract andturnish a satisfactory surety bond within ten (10) days of the date of acceptance of this Proposal, it is understood and agreed that---.,---,,--.----..,.......-.----.-Dollars ($ __ -_____ ), said amount being the same as bid security abovementioned, will be liquidat�d damages occasioned by such refu sal, failure, or neglect. Thereupon said City of Columbia Heights, shall realize upon said bid security and use the proceeds in the payment of said damages. Said certified check will be promptly returned upon completion of the contract documents. This Proposal is submitted after careful study of the Specifications and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. · · ... I r r ' l . 1 · _, L [ � � . .... ! i.... PROPOSAL PAGE TWO It is understood and agreed that this Proposal cannot be withdrawn within forty-five (45) days after scheduled time for receipt of bids . The following is a schedule for completion of the work. 1.Time reQuired after Contract Documents are completed to startwork: 14 days 2.Time reQuired from cormiencement to completion (working days only;does not include Saturdays and Sundays): ______ days. DATE 3-10-92 Alltech Engineering Corp :: g �� corporation (Signature) By Steve Peterson (Please print or type name) Address 815 East 79th Street Bloomington, MN 55420 Phone 612-851-9330-------------- Legal Residence 705 Summer Lane Eagan, MN 55122 CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS TO NO. IMPROVE ACCESSIBILITY TO THE 1/.fY'l. PARK BUILDINGS Meeting of: 3/23/92 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAG ) BY: K. Young �'i BY·� , DATE: 3/12/92 DATE JA.�, V Included in the 1991 allotment of Community Block Development Grant money were funds to improve the accessibility at the park buildings. This will include exterior concrete work, door replacements and restroom modifications to bring the park buildings into compliance with the ADA requirements. RECOMMENDED MOTION: Move to authorize staff to seek sealed bids for accessibility improvements at the park buildings. KKY: jb 92-102 COUNCIL ACTION: The following park buildings are included in the accessibility improvements recommendation: Sullivan Lake Park McKenna Park Gauvitte Park Huset Park East Southwest Park Prestemon Park Ostrander Park LaBelle Park Silver Lake Beach Keyes Park Mathaire Park I"':'\ R � f5 n 1�·� r? �"" I U.) LS I.!] b LJ \:_: L:-: [: I Ud L:) £yt,:�R I G iS�2 ii:.· . .,) -�_:; :��K ..... ;:y i!; ,· ... :\/ � �;.,-..:.�� i . '.:i-o:�!..;Jt·l.t .. v. l,_1,.....,,, ..• iJI.,, 11-:..,·-n i,J CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AWARD OF BID FOR WEED REMOVAL NO. q_ /J. Meeting of: 3/23/ 92 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAGER BY· s� BY: K.Young �"-lDATE: 3/12/92 oATE , �vl� P(v On February 10, 1992, Council authorized staff to seek written quotes for weed removal. Two quotes were received for the weed removal contractor on March 10, 1992. Staff recommends Scott Lidberg of L & L Lawn Maintenance be awarded the contract for an hourly rate of $25.00 per hour with a one-hour minimum. The equipment owned by L & L Lawn Maintenance is appropriate for the type of work. RECOMMENDED MOTION: Move to award the weed removal contract to L & L Lawn Maintenance of Fridley, Minnesota, in the amount of $25. 00 per hour; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY: jb 92-099 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS TO: FROM: KATHYJEAN YOUNG, ACTING PUBLIC WORKS DIRECTOR/ASST. CITY ENGINEER BONNIE MORINVILLE, CLERICAL/PURCHASING CLEFJf. V SUBJECT: WEED REMOVAL BIDS DATE: MARCH 10, 1992 The following are the quotes for Weed Contractor for 1992: Scott L. Lid.berg L & L Lawn Maintenance 1512 South Timber Ridge Fridley, MN. 55432 Richard Dustin 1708 39th Avenue N.E. Columbia Heights, MN. 55421 $25.00/hr maximum See Attached List of Equipment Equipment is 2 Years or newer Insurance in compliance with City specifications $27.75/hr maximum $23.75/per 1/2 hour Toro lawn mowers 1990 John Deere 318 lawn tractor New heavy duty weed eaters Insurance in compliance with City specifications. These were the only companies that bid. Based on low bid, we recommend the contract be awarded to L & L Lawn Maintenance. KJY:bmm � r :J f'":"·, ,--' �� , . . .a· n L; ;�' , _ _. :,. ,_ ' �-.. --:-r·:� c� CITY OF COLUMBIA HEIGHTS ! j, '-. a l-•" MAR :r D 1::.:.: f. .. a!,.·1._ f·. ,· ,:! -.. /TO: STUART W. ANDERSON CITY MANAGER WORK� C •rv o.:: I�(:: ' : , --'/ '-';_-;,· '....;TS f ( 1 \.I,._, L�: ••• -• '; i 1 _ •. _ � i� � I FROM: DONALD G. JOLLY SUPERINTENDENT OF PUBLIC SUBJECT: WEED & FEED APPLICATIONS DATE: MARCH 19, 1992 Below are the cost comparisons of contractual services vs. City forces to treat 90 acres of parks: 1992 1991 Contracted rate average for 90 acres of fertilizer, weed control at $73 per acre for 90 acres = Labor costs for City crews to apply Materials Contracted avg. totals for one application '92 City crew's application costs from 1991 Difference $6,570 $ 1,368.96 $ 2,010.00 $ 3,378.96 $ 6,570.00 $ 3,378.96 $ 3,191. 04* *Note -some adjustment for '92 rates of approximately $200could be added to the City's cost. DGJ: jb 92-113 AWARD BID BIDDER SEC CHEMLAWN COMMERCIAL 1167 East Highway 36 Maplewood, MN. 55109 GREEN STUFF LAWN 735 Colorado Ave. So Golden Valley, MN. EVERGREEN LAWNS 2068 E. Center Circl1 Plymouth, MN. 55441 CITY OF COLUMBIA HEIGHTS, MINNESOTA BID TA BULATION FERTILIZER/WEED CONTROL COST PER ACRE 90 ACRES $78.oo Includes Boom&, Hand Spray $66.00 Boom Applied $88.oo Hand Applied $90.00 . ' BID OPENING• . . .. �. ." :,r ; r ' - I CITY COUNCIL LETTER Meeting of: 3/23/92 AGENDA SECTION: NEW PUSINESS ORIGINATING DEPARTMENT: CITY NO. 9 PUBLIC WORKS MANAG) K. Young "'�ITEM: AUTHORIZATION TO PURCHASE A BY: BY:$: 1,.., NO. WEED SPRAYER C/. 0.DATE: 3/16/92 DAT :,,,o..;1 On February 24, 1992, Council authorized staff to seek bids for a turf sprayer. The existing sprayer is a 1958 Kromer Sprayer Unit #293 which leaks and parts are no longer available. The present tank does not have a calibration system that meets State requirements. Specifications were sent to 12 vendors. A total of five bids were received, two of which were no bids. The bids received are shown below: BIDDER BASE PRICE MTI Distributing Co. $12,564.00 Cushman Motor Co., Inc. $13,715.00 Cushman Motor Co. $14,935.00 (alternative bid) TRADE-IN $100.00 $800.00 $800.00 NET PRICE $12,464.00 $12,915.00 $14,135.00 The Cushman Motor Co., Inc. bid is a three-wheeled vehicle with a bin. A portable spray unit sits in the bin. The alternate bid is a three-wheeled vehicle with a built in sprayer. A total of $14,160 was budgeted in the Park Capital Equipment Replacement Fund. Staff recommends awarding the bid to MTI Distributing Company of Plymouth, Minnesota. RECOMMENDED MOTION: Move to authorize staff to purchase a 1992 Toro Multi-Pro 1100 Weed Sprayer to MTI Distributing Co. of Plymouth, Minnesota, for a total cost of $12,464.00 including trade-in of a 1958 Kromer Sprayer Unit #293; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY: jb 92-107 COUNCIL ACTION: ........ ----·· DID DIDDEn SEC. MTI DISTRIBUTING COMPANY Bid 14900 -21st Avenue North Bond Plymouth, MN. 55447-4655 CUSHMAN MOTOR COMPANY, INC, Cashier 2909 East Frankl in Avenue Check Minneapolis, MN. 55406 CUSHMAN MOTOR COM)ANY, INC.(ALTERNATIVE BID LA ND CARE EQUIPMENT 15120 West Freeway Drive Forest Lake, MN. 55025 LONG LAKE FORD TRACTOR, INC. 2073 West Hi�hwa5 12 Long Lake. M . 5 �S6 --· CITY OF COLUMDIA IIEIGIITS, MINNESOTA DID TABULATION TURF SPRAYER BASE BID TRADE-IN $12,564.00 $100.00 $13,715.00 $800 .00 $14,935.00 $800.00 NO BID _N_O Rln Nn R rn NO BID NET BID ----- $12,464.00 $12,915.00 $14;135.00 NO BlD NO BJD . --6 • -·· • -_Jl • ..,,L - WARRANTY DEL I VERY 1 Year 30 Days ARO 1 Year 4 Weeks ARO 1 Year 4 Weeks ARO Nfl 81 n NO BID. ..... ..... Nn Rln NO _BJ I) CITY OF COLUMBIA HEIGHTS PROPOSAL FORM ONE NEW WEED SPRAYER MAKE/MODEL/YEAR /oYO f!?ulli fm //do NEAREST sERvicE/PARTs wt' h7ou../(t /i?.41 � I"? .. � ...y;!e A/dT'1' (fab{)BASE BID s /2, £l�. tJO TRADE-IN OPTION (DEDUCT) $ /IJIJ . .E£ NET TOTAL BID WITH TRADE-IN SPFAYER WARRANTY , ' I yee1Y V() $ /� 1/t i/. ------------------------------ DELIVERY :?tj JJY7�f' A=Ro CONTACT PEOPLE: D�NAL�-2891/VERN ROZMARK 782-2894 SIGNATTIF:£.afo-rl � NAME/TITLE �\M �'Z�& hNf �;/:_r;//;c-e COMPANY NAME r,iTI DISTRIBUTING CO. 14900 21st AVENUE NORTH ADDRESS PIYMOl!TH MN 55441:46.55 PHONE (612) 475-2200 TELEPHONE DA�E @--=-=-k;f.-,/_-/-.6?-_-.,?-2--:-----µJ.e_:f_ cf),/kd-/ I'll/. 3-°�r /fffe/tl11t &,J!J, t) c_ ,A./o-r.l' Z. --t£Jii. {!1� ;---JCtt.1t#_l!-e1�-1-/".u / c_ � Y-.sk ,.,,, w /tP A> �-1-/1) t CITY COUNCIL LETTER Meeting of March 23, 1992 AGENDA SECTION: NEV BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: ITEM: NO: 9 CITY MANAGER'S APPROVAL NATOA MEMBERSHIP BY: LINDA MAGEE BY� 'Jl) -�1.,,- Q.,P. DATE: MARCH 19, 1992 At its meeting of March 19, 1992, the Columbia Heights/Hilltop Cable Commission passed a motion recommen.ding that the City Council approve agency membership into the National Association of Telecommunication Officers and Advisors, at a cost of $275 (see attached brochure). Although monies were not specifically budgeted in the cable budget for this membership, funds are available. RECOMMENDED MOTION: Move to authorize agency membership into the National Association of Telecommunication Officers and Advisors, at a cost of $275; such funds to come out of the cable budget line item 225-49844-4330. COUNCIL ACTION: WELCOME TO THETELECOMMUNICATIONS AGE Only a f-short years ago, telecommunications at the local level meant the franchising a,K.I use of cable television to deliver clearer reception. Today that pic ture has changed dramatically. Cable technology has brought us to the gateway of 90Phisticated two-way communications, diverse and locally based program ming, and institutional, community-wide information sharing networks. The resuh is a potential for unprece dented servicas to citizens and signdicant improve ments in local administration and delivery of services. At the same time, advances in technology and major changes in the regulatory environment, par1icularly with regard to Iha telephone industry, give local offi cials a tremendous new challenge: to affectively in tegrate cable and other technologies into a complete telecommunications infrastructure. To meet this chal lenge, local officials win need to stay abreast of tech nological. legislative, and regulatory developments; to fa.sh Ion new approaches to franchising, upgrades and renewals; and lo understand how cable and other telecommunications technologies can actually be used for the maximum benefit ol our communities and the people who live in them. ThaM tasks will Involve the sharing and dissemina tion of information, networking with colleagues and other telecommunications exper1s, and keeping pace with constantly shifting public naads and expecta tions. These tasks are the assigned concerns of one or more people in every local government. n you are one of these people. The National Associa tion of Tel8<Xlmmunications Ollicers and Advisors is lor you. t�t .. j.s-16 � §�l :100 3 ,,.. ::I C: ! 0 g.5,'g·!I.:, 3· a-!!..s �,�085fl,� _::, a· -::s en l�(J(l�-iii,h,.. ii>" I � .. , ,�= .tli 0 ;Ji;J • -'C ICJ<G 1;,�i l lt !!. >n I ::r ;J .. c• -· /:, ·�-I\ I t-:t-·. 1v;" �'.-'.ti·: 'i< .. y �i 11 §i§iit �·§ ii: f�· ::, l � ft" !: NATOA WORKS FOR YOU ... The Natlonal Auoclatlon of Tellcommunlcellon1 otflcer1 1ml Advlaora, an alflllate of the Nlltlonal League of Clllea, 11 • profenlonal organization Nrvlng con111mar1 through city and county govemmente and regional authorlll11 In the davelopment, regulation, and admlnlatratlon of cable tellvlllon and other talecommunlcatlon1 system•. 111 major obJectlv11 are: to be an affective voice for local government through legal and legislative actions; • to advocate lor consumers and Iha public intarHI on cable and telecommunication matters; • lo share information and a,cparianca on what local governments are doing in cable and other forms ol talacommunications; lo sponsor conferences and training sessions on is sues and davalopmants in talacommunications that impact local governments; • to provide education, training, information, and technical assistance to its membership; , to research local government naads in the use, development, and regulation of cable and telecom munications systems; • to keep Iha membership up to data on legal, regulatory, and technological davalopmants; • lo provide a forum for open and balanced discus sion and debate of controversial talacommunica lions issuas; and • to communicate cooperatively with other profes sional organizations for Iha overall improvement of communication services to Iha public. NATOA IS YOUR RESOURCE ... ff you are a lull-time cable administrator, talacom munications professional, elected ollicial. appointed commissioner, or student in communications, NATOA can benefit you. NATOA can be your source of ready HpartiBa and as sistance through Iha newsletter, conferences, training sessions, legislative updates, nalworking, and other contacts with cable and telecommunications profes sionals throughout Iha country. Regardless ol your position, NATOA can be your resource. AS A MEMBER OF NATOA YOU WILL .•. Receive a bimonthly nawslattar packed with ideas from other cities. Iha latest on technology. and up dates on legal and regulatory changes that may al fact local governments' role in cable and other telecommunications media. • Receive spacial mailings on matters of immediate concern. Ba eligible for discounted registration lees at specific NATOA conferences and seminars. • Ba a part of a prolassional network of individuals charting the lalacommunications future of the nation's municipalities. • Have accass to state or regional NATOA chaplars that ollar opportunities for information exchange. • Receive NATOA membership list for networking needs on an annual basis. Participate in video programming exchanges with other localities and join in the annual NATOA programming awards. HOW TO JOIN INDIVIDUAL MEMBERSHIP: Open to any individual who is elected, appointed, a_mployad by, or primarily ralainad by a municipal. county or stale govamment, or regional authority engaged in Iha regulation, administration or planning of cable and/or talacommunicalions systems. Individual memberships shall continua for the lang1h ol Iha currant period regard less ol changes in employment which may affect membership eligibility. Individual members will quality lor discounts on all NA TOA oonlaranoas, and possas, voling righls in all NATOA national, committee and chapter business. AGENCY MEMBERSHIP: Open to any municipal, oounty, stat•, or regional authority or a board, oommission, or oonsortlum sanctioned by a government author�y which is engaged in the regulatio!', administration, or planning of cable andlor talacommumca tions syslam('I. Aoency memberships can include as many individuals with tlia agency as desired, but the agency musl designale one YOli"V delegate for general and annual business meetings. Agency members quality for disooun1s on all NATOA conferences. C.r.go,le• for AQaney ...,,,,,.,.hip: • Lass than 50,000 population • Mora than/or 50,000 population ASSOCIATE llEIISERSIIP: Open to any lndlvklual lrom a non1)1'0ftt or pidk-maklng organization or studints involved In Iha planning, develop ment, programming, or r8$earch ol cable and Olher telecommunications systems who do not quaflfy for In dividual or agency membership. Also opari 10 individuals who meat the criteria lot individual membership, bu1 who instead wish to axarcisa the option to join as associate members. Associate members quality for discounts at NATOA's Annual Conlaranca, and possess voting rights in oommiltea and cheptar activities (as bylaws allow). c....,,_, for Aea,cllte ...,,,,,.,_hip: Individuals lrom Non-Profit Organizations • lndlviduals tor Prolit-making Organizations STUDENTIIEIIBERSHP: Open to any individual registered and attending an Institu tion of higher education who is interested in the planning, development, programming, or research of cable and other telecommunications s�tems. Students may also be eligible to join as associate members. Students shall qualny for discounts on NATOA's Annual Conference and possess voling rights in committee and chapter activ�ies. � The National Association of • Te/eCOmmunications OfficerS and AdviserS (3) If you are Involved wHh cable TV, plea• Indicate: Number of subscribers in jurisdiction _________ _ Length of franchise term _____________ _ PleaN take a few moments to respond to these question• for NATOA. Thank you. Year of franchise expiration ____________ _ (1) Population of Jurisdiction: __________ _(4) Are you Interested In NrYlng NATOA (check all that apply): 0 Forming/joining a local chapter (2) Ar• you Involved with (check one): D cable TV only D Assisting in conference planning 0 cable and telecommunications D Writing ar1icles for NATOA News 0 cable, telecommunications and other matters 0 Other (describe) ______________ _ 0 other(explain) _______________ _ natoa at ' ··-��-· To join NATOA, please till in this form and return it with your check for the appropriate amount to: NATOA/Natlonal LNgueol CHles. 1301 Pennsyl vania Ave., N.W., Washington. D.C. 20004. If you have any questions, please call (202) 626-3160. ABOUTNLC The National League of Cities is the oldest, largest and most representative municipal organization in America. lls direc'I members are more than 1,400 cities of all sizes--from New Yori< City to Brian Head, Utah-·and 49 state municipal leagues. Through the s1ate league network, NLC serves a total ol more than 17,000 cities and towns. NLC's Office of Membership Services, through its Telecommunications Project, serves as staff to NATOA. This same office also provicfas information, assis1ance. and training to city officials in virtually every other area of municipal activity. (over) Type of Membership: (Circle appropriate designation) Individual: $200 lludent: $55 Agency: L ess than 50,000 population $275 ANocla .. : Non-profit $150 More than 50,000 population $425 Profit-making $375 Amount Enclosed$ _______ _ tr applying for Individual, Auoc:late or Student Mtmberehlp: Name of Member _____________________ _ TIiie ol Member _____________________ _ I applying for Agency ...,,,.,.,_hip: Name of Agency _____________________ _ Contact Person within Agency _________________ _ TIiie ol Contact person ___________________ _ Name of city, county or firm. __________________ _ Add�-------------------------- Clty _____________ Slate ____ ZlpCode ___ _ Telephone( ff Agency membership, number of persons included under membership _____ _ (over) CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL MEMBERS FROM:�TUART W. ANDERSON, CITY MANAGER SUBJEC\iJ� �NAGER'S REPORT DATE: MARCH 20, 1992 1)OPERATIONAL REPORTS FOR MARCH 2 -MARCH 15, 1992-- 10.II. Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the above reporting period. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 2) SPECIAL LEGISLATION -- I have participated in legislative committee hearings twice on the proposed fire and police pension bill. Legislation has been combined into one bill and has been passed by the Pension Commission and the Government Operations Committee in both the House and the Senate. 3) 1993 BUDGET-- On March 16, 1992, staff held their first meeting to discuss the 1993 budget and to handout the work sheets. Attached for your information is my instruction memo to start the planning which includes the directed budget cuts. For 1993, the memo does not include adequate cuts to meet our objective at this time. This is a flexible process and will be changing as we learn more information. I will keep you advised. 4) EQUIPMENT PURCHASES-- On several occasions, we have discussed the pro and con of equipment purchase and the need for more information. I am attaching a form which I believe will provide more information in a standardized format. Your feedback is solicited. 5) MERIT BOARD-- I suspended a non-union employee for three days recently. The non-union employee's appeal process is via the Merit Board. The suspended employee has requested a hearing by the Board and that hearing should take place soon. We will be providing outside legal counsel to the Merit Board. 6) COUNCIL MEETING VIDEO TAPES-- The indefinite storage of Council Meeting video tapes is expensive and requires substantial storage space. We presently have written minutes, five-track audio tape of excellent quality, and the video tape with lesser quality audio. I asked the City Attorney if the video tape could be destroyed. He said we could because the audio tape is the best record of the meeting and we are saving those CITY MANAGER'S REPORT Page 2 March 20, 1992 indefinitely. I am requesting that the Council concur with my recommendation to destroy the video tapes after one year. 7)REAL ESTATE EXPO-- On April 8, 1992, there will be a Commercial Real Estate Expo at the Minneapolis Convention Center. The North Metro Mayors Association is renting a booth which will be shared by all of the member cities. Don Schneider will represent Columbia Heights at this four-hour event which normally attracts 2,000 -2,500 people. 8)UNITED WAY-- The national office of the United Way has received some negative press lately over their excessive expenditures on administration. Attached is a letter from the Minneapolis United Way. The letter is self -explanatory. 9)53RD AVENUE SEAL COAT-- This year, 53rd Avenue adjacent to Fridley needs to be sealcoated. See their letter which is attached. Also, the Columbia Heights' side needs substantial work to grind off a area of shallow, but excessive, loss of top driving surface. We expect to make these repairs ourselves prior to the sealcoat. All costs will come from the State Aid Maintenance Fund. Unless there is Council objection, we will proceed to plan the work and prepare the joint powers agreement for formal action at a later Council meeting. 10)LIGHT RAIL TRANSIT-- Each of you has received your copy of the Final Environment Impact Statement for the Northeast Corridor. Any comments are due by April 15, 1992. Comments for feedback to the County should be coordinated through Don Schneider. 11)SHARED RIDE-- Due to an increase of approximately 20% in ridership and the higher fares on the present contract for transportation, we are experiencing expenses, which at their present rate will find us out of money before the end of the year. This is for information only at this time. Staff is investigating additional funding from the Regional Transit Board and other options including money from the County, Fridley and/or Spring Lake Park. We will keep you advised. 12)SOLID WASTE REPORT-- Reference the enclosed Solid Waste Report for February and March. I believe you will find the report to be self-explanatory. If you have any questions, contact Sally Patrick, Special Projects Coordinator. SWA:bj 92/57 Attachments ,.. � � I "._ CITY Of COLUMBIA HEIGHTS -RECREATION DEPARTMENT To: Stuart Anderson, City Manager From: �ark S. Casey, Director of Recreation Subject: Operational Report, March 1 -March 13, 1992 Date: March 13, 1992 A.ADMINISTRATION �' '� . . � � ... 1.The 1992 Recreation Spring Program Brochure was once againan insert in the City Newsletter. Additional copiesof the Recreation Brochure was distributed to allstudents of School District #13 and ImmaculateConception schools. 2.Easter Egg Hunt flyers will be distributed through thelocal businesses, churches, schools and gathering places. 3.Pat Bundy, part-time Youth Recreation Program Coordinatorbegan work on 3-4-92. B.RECREATION 1.The new Competitive Junior Volleyball League for girls ingrades 5-7 has grown beyond all expectations. Weoriginally began with 18 girls and were estimating therecould be 40 or more. 2.The Junior Timberwolves Basketball Program season forboys in grades 3-5 is winding down. The season willbe wrapped up with a Potluck Dinner for the parents,players, coaches and special guests. This yearsspecial guests will be Grant Guzy, Columbia HeightsHigh School head basketball coach and Tom Moore fromthe Minnesota Timberwolves front office. 3.K-2 Basketball has begun. Due to the large increase inparticipants we needed to utilize all three of theelementary schools. 4.On 3-5-92 the Target Center had a "Columbia HeightsNight" for the Chicago Bulls vs. Minnesota Timberwolvesgame. 300 tickets were sold through our RecreationDepartment and the members of our Junior Timberwolvesprogram were able to take part in some special pre-gamefestivities. ! �:: ,, 5.5-Man Full Court Basketball and Women's Volleyball regularseason are coming to an end with playoffs beginning nextweek. 3.SENIORS' 1.28 seniors participated in a Defensive Driving class heldon March 5th and 6th in the Senior Center. 2.12 seniors volunteered and put together the springmailing for the regional Girl Scout office on March 10th.Approximately 1,000 packets were put together and put inenvelopes. 3.Free income tax service was available for seniors in thethe Senior Center on March 10th. 4.The Senior Coordinator attended the workshop "The Citizenas a Customer" on March 12th. 5.47 seniors participated in a trip to the Ordway Theatreon March 12th. 6.Free blood pressure testing was available to seniors inthe Senior Center on March 13th. This service isprovided by Columbia Park Clinic. D.JOHN P. MURZYN HALL 1.On 3-12-92 Allan Thomas, Jr., Custodian II began work.Mr. Thomas will be used as fill-in for sick and vacationleave. 2.In 1992 46 out of 52 Fridays and 49 out of 52 Saturdaysare booked.In 1993 7 out of 52 Fridays and 37 out of 52 Saturdays are booked. COLUIVIB:IA HEIGHTS PUBLIC -LIB'RARY 820 -40th AVl:I JUE'" I/ F COLUM31A HEIGH1S. r-!!r l '> 34,! i -'.'', !•� PHCJNE-· 1 51'.', -;;;:C:-?i;"J5 FAX· (G12I 701.-:c!oQ,; TO: FROM: SUBJECT: DATE: CITY or COL!':'iE1/\ IJEJC:l!TS Stuart W. Anderson, City Manager M.Rebecca Loader, Library Director rv�( Operational Report #66 (March 2-March 14, 1992) March 13, 1992 I.Significant Accomplishments A.The Friends met on 3/2 with seven members present. B.The Board met on 3/2 with all members present. C.Four sessions of pre-school storytime were held on 3/3. 3/4. 3/10, and 3/11 with a total of 145 participants. �-Four sessions of Tiny Tots were held on 3/3 and 3/12 with a total of 138 participants. E.Senior Citizen Filmtime on 3/11 drew 36 people. F.Read-to-Me Club has 171 registered pc1rticipants. 11.Departmental Goals ,\. The second adult reading club ( "Win with Reading") started 3 / 2 and has 72 readers registered so far. B.LihLiry Legislative Day w.is 3/5. Nancy lloiu;n ;rnJ Bnrh Mil1er attended on h�ha1f of the library and met with Representative Wayne Simone�11. l:. lln 3/9 Becky attended the regional meeting for Minnesota 2000, a pr0gram coorJinated by the State Department. o[ Education. She will be the City's representative on the local st��ring cooonittee, which will organize the locA1 events. D.The Friends decorated the children's room for Easter on 3/10. E.dn 3/12 Becky co-facilitated a class called "The Citizen as Customer" with June Johnston, Assistant Finance Director, for a group of City employees. These training materials are being evaluated for in-house use by the City. F.The State annual report was completed on 3/11. G.Mary Cooper and her husband Bruce welcomed their new son,. Ross Carleton Cooper, to the world on 3/3. III.Issues and Problems None PAl�TfO wfrH SOYINK oo�@�nw�rn MAR 14 1992 :"i.\i·�AGER CiT ( CF COLUMBIA HEIGHTS @ lt:C:yc-,t::1 na:wr 00 [ � 15nn?�G1� t..: \:) �� t �: t MAR i_ i� 1992 MANAGER • � I -• L� OOLUMBIA HEIGIITS OOLICE DEPAR'IMENT CITY OF COLUMSi� HEIGHTS TO: FROM: Mayor and Ci�, /cil Members Acting Chief�0nard Olsen SUBJECT: Operational Report, March 2 through March 15, 1992 March 16, 1992 DATE: I.Events/Accomplishments A.As reported earlier, the D.A.R.E. graduation at Valley View SchoolMarch 4 went very well. D.A.R.E. officers frequently remark of theirappreciation the Mayor and Council members show by their attendanceand support. II.Projects/Goals A.Our Neighborhood Watch program continues with groups of residentsfrom the area of 42nd and Reservoir Boulevard to the 4400 block ofArthur Place, who will be meeting on March 19, 1992. B.Another group of residents from the 4300 block of Benjamin, Arthur,and Stinson will be meeting on March 31, 1992. C.The Innsbruck area of Columbia Heights will mark the end of theinitial stages of this crime prevention development phase. At theend and during this program, we continue to recontact areas that havealready been organized by providing further crime preventiontechniques and information. III.Issues/Problems l.MO:mld92-089 A.The Police Department had a surprise resignation when our part-timeclerk-typist left a handwritten note accompanied by her keys themorning of March 11, 1992. The note in brief said she felt it wasn'tworking out. We were on hold in the replacement of the full timeTechnician vacancy, but with this resignation, hired a replacementwho will start March 17, 1992. B.Little Caesar's Pizza, 4353 Central Avenue, was robbed the evening ofMarch 8, 1992, by a lone white male gunman. Roseville Policereported a similar robbery earlier in the week. Roseville Police hada suspect and made an arrest. The Anoka County Criminal Investigation Di vision interviewed this suspect and obtained a confessionregarding our incident. TO: FROM: CITY OF COLUMBIA HEIGHTS STUART W. ANDERSON CITY MANAGER KATHYJEAN K. YOUNG�� ACTING CITY ENGINEER � ... -.� "' .. ) i �. I !,/:,!,� ,." .,-l'.r. r:i fn\·! .... ::i ' -.. ,_ [.:, i I( .,\11 1 �tP} :_ ii iC:,r;, _ .... � ..... t-•• ,;,..-- :-i;_;-. -.� -,.-i:-. -� _, .. CiT 1' er CC1 L�::_,UiA i-;�!GHTS SUBJECT: OPERATIONAL REPORT -PUBLIC WORKS DEPARTMENT FEBRUARY 29, 1992 -MARCH 14, 1992 DATE: MARCH 17, 1992 SIGNIFICANT ACCOMPLISHMENTS General ** Responded to 6 Gopher State One-Call requests.Don Jolly and Kathy Young attended Management Trainingmeeting. Streets *Continued general patchings City-wide including watermainbreak repairs.*Continued snow and ice control as needed.*Repaired damaged sod caused by plowing.*Began sweeping major arterials throughout the City.*Painted the walls in the garage area. S:ewer :& Wate:i::: * * * * Parks * * * * * * Performed sanitary sewer maintenance. Performed pump and lift station maintenance. Began cleaning at the Municipal Service Center. Began painting the garage area of the Municipal Service Center. Continued cleaning and preparing buildings for spring and summer use. Shoveled sidewalks as required. Emptied trash barrels City-wide. Continued cleaning park areas. Miscellaneous repair and painting of playground equipment. Completed dog kennels in basement of Municipal Service Center. Operational Report March 17, 1992 Page 2 Engineering * ·* Continued work on several projects as follows: 1.Huset Park skating rink.2.Chatham Road Lift Station.3.1992 M.S.A.S. overlay projects.4.Street lighting program in the southwest quadrant.5.Storage bins.6.Street striping.7.Began survey work to improve handicap accessibilityat park buildings.Continued working with MSA on Municipal Projects #9119 and #9120. Construction Status * * * * * Projects: 44th Ave. and Central Ave. Removals -100% complete Grading -100% complete Utilities -100% complete Retaining wall -100% complete Traffic signals -100% complete Bituminous paving -100% complete Landscape and miscellaneous -100% complete Project: 38th Ave. Removals -100% complete Grading -100% complete Utilities -99% complete Landscape and miscellaneous -95% complete Misc. concrete -99% complete. Project: Sealcoating Sealcoating -100% complete Sweeping -100% complete. Proje·€t: 4'2 1-/2 Kve. Storm -S:ewer Piping -100% complete Retaining wall -95% complete. Grout -100% complete Landscape and miscellaneous -95% complete. Project: #9.120 -Huset Ice Skating Ri"nk Retaining wall -100% complete Earth work -90% complete Landscaping -0% complete Bridge -0% complete Benches -0% complete Barbecue area -0% complete Operational Report March 17, 1992 Page 3 *Pr0ject::Ennsb-ru-ck Watermain Removal of trees ana shrubs -100% complete Installation of watermain -100% complete Street restoration -100% complete Landscape and property restoration -50% complete DEPARTMENTAL ,GOALS *Continued working with GIS. KKY: jb 92-108 CID OF COLUMBIA HEIGHTS m r:i ,0 ,_ --_l � :1 W? f's ill) . ·: , , 'r / I,•-'-' Li l.:l t u � If,.!-, 1',i1,·.;{ .: =i 1992 DATE: MARCH 16, 1992 �,.Ii:·: ... : ,:-�.GER TO: STUART ANDERSON CITY MANAGER CITY Q C('(" ·:�j C,•j Ht-lf:''T"I vv1...lJ.nOt/"\ uM ,) FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: OPERATIONAL REPORT MARCH 2-15 DEPARTMENTAL GO.AL$: 1991 AUDIT On March 13, 1992, the auditors completed their on-site work. At this point, staff has to prepare the actual financial report. The auditors will then review this in comparison to their on-site workpapers and the report will be assembled for distribution. The audit is still on schedule, however, as of March 19th, the Assistant Finance Di.rector will be taking some time off for medical reasons. Due to this, we will have to reschedule some final audit work and the final audit report will be delayed slightly. PRESIDENTIAL PRIMARY ELECTION Plans for the April 7, 1992, Presidential Primary are still progressing on schedule. Attached is a copy of a brochure distributed by the Secretary of State's office. The brochure does an excellent job of explaining the minimal impact and effect the primary election has. 1993 BUDGET CALENDAR The first planning meeting for the preparation of the 1993 budget is scheduled for March 16th. At this meeting, division and department heads will receive instructions and guidelines for the preparation of the 1993 budget. SIGNIFICANT HAPPENINGS: UTILITY BILLS On March 9th, the utility bills reflecting the new utility rates were mailed to customers. The number of calls related to the new bills was up significantly from the regular number of calls. However, because of the information that appeared in the paper and the insert that was mailed with the bills giving information on the increase, the number of calls was significantly less than anticipated. WE:soh Attachment 9203182 PRESIDENTIAL PRIMARY CANDIDATES TI-IAT HAVE RLED IN MINNESOTA DEMOORAPIC-FA.RMER-LABOR PARTY INDEPE!/l)ENT-M�UBUCAN PARTY LanyAgran Eugene J. McCar1hy Sharon (Scarrella) Andel'900 Irvine, CA SlPaul,MN St. Paul.MN 714-250-6087 202-543-1968 812-222-8743 Nathan J. Averlck Jeffrey F. Marsh Patrtck J. Buchanan Chicago, IL Fairfield, IA Mclean, VA no phone number HIited 515-472-2870 703-790-9292 Edmund G. Brown Jr. Mary Jane Rachner GeorgeBullh San Francieco, CA St.Paul.MN Houston, TX 310-449-1992 no phone number Hated 703-549-8692 Stephen Burke Paul E. Taongu Beatrloe J. Mooney Macomb.NY Lowell,MA Like Sl Croh1 Beach, MN no phone number Hated 617-422-0100 612--455-7100 BIIICllnton Charles Woode Tennie Rogers LlttleRock,AR lncllne VIiiage, NV Slerre Madre, CA 501-372-1991 1-800-682-9012 818-355-7838 Tom Harkin Harold E. StuNn Cumming.IA Sunfish Laka, MN 301-656-1992 812-457-5861 Tod Howard Hawks George A. Zimmermann Topeka.KS DaHu, TX no phone number Hsted 214-351-4415 BobKeny Omaha,NE 202-393-4110 Lyndon H. LaRouche Jr. Round HIii, VA 202-547-1492 J. Louis McAlplne Jenninga, OK 918-582-2371 WHO CAN I CALL IF I HAVE QUESTIONS? You may cal yoi. county 1uditor II you hav• queallon• � voter regill1rlllon, abeanl1& vallng, or ·•lecllon day delah lndudlng yoi. pollng piece location. Aldn 21 IMl:!7·21 OIZ Monloon 112«12·2141 An<*a 1112-421 -4780 -!!07-437-15411 B«l<er 211MM7-79SII Munw, 507.«MHl148 llellrwnl 218-7!1M100 N-!!07-4131--Benion 1112-«!!14 --!!07-372-92!11 BlgSlone 1112.-.2525 Nomw, 218-784-2101 BlueEar!h 507-12 Olnw1ed 507-2115-8115 BIOWII 507-3!111-7900 Ott• Tai 218-739-2271 Carllon 218-3114-42111 Pennington 21-1 -4011 c--1112-4ol8-305 Pine 1112.-.s781 c.. 218-!147-3300 p_,_,. 507-«.!5-<14114 Chipp.a 1112-29-7447 Pall 218-211H!554 ChlNgo 1112-2:57-1300 Pope 1112-4134-5301 Clay 218-211e-llOOII __, 1112-2N-4012 C'-21 IMIIM-M20 ---· 218-253-291111 Cock 2111-387-221112 � 507«17-3207 c-507-831·1--·· 1112-523-2071 CAM Wing 21&4a-31170 Rice 507-332-9100 0.olll 112-437-31111 -507-aHUIS Dodge 507-935-9230 -218-40-12112 Dougla 112-782-2311 SI. Louil 218-72&-2000 F-1 507---5145 -812-445-nso FHlrnoN !!07-7815-2144 S'-me 112-441-1"'41 F,_ 507.:,n-11121 Slblay 812·237-23811 Goodhue 112-31&C!81 St-812-e98-3900 G,.,,, 21.-....520 s,_ 507-451-9040 HenMpln 112-348-3000 St-112.--Houea, 507-724-5211 Swll, 112-943-4111111 H""'-1 218-732-31N Todd 112-732-44811 _,,, 812-18"'4 T-112-9113-4242 l1aoc:a 21 ll-327-21180 --812-8815-28411 ...,.._, 507-947-2713 -215-931-24211 � 812-eN-1000 w ... 507-«IS-0810 Kanclydll 812-231-9202 Wahlnglan 812-438-3220 KIClmn 211MM$-2111111 -IJCJ7-3715-3341 Koochiching 218-2ll:Ml201 w•1n 211M143-4N1 Lac "'' Pwle 812--7444 Winona 507-457-«!20 ..... 218-134-tlal Wrlghl 812.-Z-3900 1-oMolh'-Z11M!:14-21131 y-Mldlclne 812-964-3132 L.S1•1r 812-357-2251 Uncaln 507-1!1211 Lyon !I07-sl7-e7211 McLeod 112--!111111 Mohnomon 2111-4135-- Menlhal 218-745-4851 -IJCJ7-238-3211 812-9113-21117 MIiie .... 112-4183-2!561 PICK THE Wll'i:\ER! INTHE MINCN.ESO,TA PRESIDENTIAL. PRIMARY Tuesday, April 7, 1992 Voter Information • , . Elec:tion Division • �tary of State 180 State Office Building St. Paul, MN 55155-1299 612-296-2805 .... "'-�"· .... THE PRIMARY: YOUR OPPORllJNrTV TO PARTICIPATE. The presidential primary is your chance to participate in selecting the Democratic or Republican can didate for President of the United States. And it's an opportunity that hasn't been around for a while. Minnesota's last presidential primary was in 1956. Since 1960 Minnesotans attended precinct caucuses and elected delegates to the Democratic and Republican na tional conventions. That was the only way open to Mi nnesotans to directly affect who would be the presidential candidates for the two major political parties. Now you can influence either party's choice for presidential candidate by going to the polling place conveniently lo cated near you and voting for the candidate of your choice. PRIMARY VOTING IS QUICK AND EASY. All you have to do is register to vote and go to vote at your local polling place on April 7. As with all elec tions, you must be a registered voter, but that is a simple process. You can also register at the polling place. You may also vote by absen tee ballot. A primary is different from other elections. In a primary, you are helping the party determine its can didate. So each party's presidential candidates are listed on separate ballots. You'll be asked to select either the Democratic or Republican ballot at your polling place. PICK A PARTY, VOTE FOR YOUR CANDIDATE. The party you choose is, of course, completely up to you. However, your party selection will be public info rmation. But the candidate you vote for, as in all elections , will remain secret. Voters are� re quired to publicly state who they voted for in any election. THE IMPACT OF YOUR VOTE WILL BE FELT FAR FROM MI NNESOTA. Both the Republican and Democratic parties will have nation al conventions during the summer of 1992. Delegates at those con ventions will help determine their party's candidate for president. The two presidential candidates who come out of those conventions will run against each other in the general election on November 3, 1992. The Independent-Republican party will choose its delegates based upon the primary vote; the extent to which state law can require the DFL party to adjust its rules to reflect the outcome of the primary is unclear. In any event, your vote will have an impact on who runs for president in November 1992. YOU CAN LITERALLY VOTE FOR ANYONE YOU WANT. Although each party's ballot will list only presidential candidates who have filed with the Secretary of State, you also have the option to write in another choice. Each ballot has a write-in line right after the list of official candidates. You can also cast your vote for "un committed delegates." Uncom mitted delegates are free to support any candidate at the national con vention, even those who enter the presidential race after the April primary. IMPORTANT DATES TO MARK DOWN ON YOUR CALENDAR. March 17 11te last day to preregister to vote April 4 Absentee voting from 1:00 p.m. to 3:00 p.m. at the county auditor's office April 6 Absentee voting from 5:00 p.m. to 7:00 p.m. at the county auditor's office April 7 Minnesota Presidential Primary Election. Most polls open 7:00 a.m. to 8:00 p.m. COLUMBIA HEIGHTS FIRE DEPARTMENT F. � TO: STUART ANDERSON. CITY MANAGER FROM: CHARLES KEWATT. FIRE CHIEF SUBJECT: OPERATIONAL REPORT DATE: MARCH 19� 1992 OPERATIONAL REPORT March 1-14, 1992 A.Significant Accomplishments 1.Emergency Medical Calls -� total calls77 hours full-time personnel 2. 'j v. 19 hours paid-on-call personnel96 total man hours Fire or Good Intent Calls -� total calls45 hours full-time personnel --1.9 hours paid-on-call personnel 124 total man hours T!:;tal Man Hours (Fire and Emergency Medical Calls) -220 hours 4.Other 122 Station-Duty hours by paid-on-call personnel78 Hours Training (all personnel) B.Status of Department Goals 1.Public Education a.Two-hour presentations entitled, "General Fire Safety", made to Columbia Heights Day Care Association (25 people)and to residents of the Boulevard Apartments (50 people) by Lance Sanetra on March 10. C.Issues or Problems 1.None. {¼)f<i/Y!_JCWK:c:f l"i\r,_,:-r:, .::, l,,.J .._,._ r-,, r:: � r::;rjf'-�r?� I i; ! '�, • .... ! � ! : 1 f� · � � ft f L\1 ·__ : � . L_;-�-'u' L� L0 i-/Al i. S 1592 r.,.;/)JAC:..ER CITY 0( CCLUMBIA HEIGHTS TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS DIVISION HEADS DEPARTMENT HEADS BUDGET PREPARATION STAFF STUART Y. ANDERSON, CITY MANAGER 1992 AND 1993 BUDGETS MARCH 16, 1992 The scenario which began one year ago in which the State Legislature reduced Local Government Aid to cities continues. One year ago, staff was directed to reduce the 1991 projected budget and the 1992 proposed budget. Through the good work of the entire City staff, we were able to grant a modest wage adjustment to the employees and to avoid the layoff of permanent employees while still accomplishing the budget reductions which were required. The Columbia Heights City Council increased the local real estate tax burden on our citizens by 18% to fund the tight budget for 1992. This level of increase cannot be done a second year in a row. As you have read in the papers and other news sources, the condition of the national economy has hurt the states' revenues. It appears that the cities in Minnesota will take a disproportionate share of the State's problem again and the reduction in Local Government Aid for 1992 and 1993 is expected to be more severe than the 1991 and 1992 cuts. The challenge to manage under difficult, financial restrictions is definitely in front of each one of us. On February 24, 1992, the City Council passed a resolution which directed the City Manager to prepare budget amendments to the General Fand accounting for a reduction of $137,980 in 1992 and $275,960 from the proposed 1993 budget. Obviously, this will be another challenge for us. At the same Council meeting, we addressed the issue of budget carryovers. A carryover is when we budget a specific amount of money for a project and then the project does not get completed within the budget year. For the past several years, when a project was still intended to be completed, we "carried over" the money into the next budget year. For example, the Engineering Department requested $3,000 for replacement of windows. This was approved in the 1991 budget, but the work did not get completed. The project was not included in the proposed or adopted budget for 1992. At the start of 1992, staff recommended that this $3,000 be carried over, as well as other items, to the 1992 budget. Substantial discussion took place at the Council table as to whether we were enlarging the 1992 budget without full review. A case could be made for both yes and no. The result is that there will be no carryover from the 1992 budget into 1993. You are advised that if you have a project and you are uncertain if it will be completed in 1992, and you wish to be certain that you will have money in 1993 for the project if needed, you must specifically rebudget for it in your Page 2 1993 proposed budget. You cannot double spend the money. Either the project is funded in 1992 or it is funded in 1993. However, remember than when you budget a project for a second time, it may enlarge your department total budget to the point where something gets cut out of the budget. Directions for completing the proposed budget, in addition to those prepared by the Director of Finance, are: A.No present vacancies in personnel or new vacancies will be filled before the State passes the law which affects Local Government Aids and we have time to determine actual dollar cuts for Columbia Heights. When actual dollar cutsare known, we will review each personnel vacancy on an issue-by-issue basis. B.The following cuts are directed to be incorporated into your 1992 projectedbudget and your 1993 proposed budget. Subject to available money as much as possible will be restored to the department budgets. .. Line Item .. 101-41110-2010 Mayor/Council -101-41110-4330 Mayor/Council - 101-41110-4330 Mayor/Council - 101-41110-8979 Contingencies 101-41320-3320 City Manager Elections 101-41510-1011 Finance Department 101-41510-3500 Finance Department 101-41510-5170Finance Department -- Brief Description of Recommended Cut Cut microfilm viewer -- Cut Municipal AMICUS Program Cut Mediation Services of Anoka County Chief for nine months only e:: Cut ICMA Conference -- Reduce precincts to eight Reduce two employees from 30 hours per week to 20 hours per week Change publishing rules for Council minutes - Cut computer purchase Potential Savings 1992 1993 $ 250 $------ $------$ 500 -- $------$1,400 $ 5,000 $---'----1 $ 1,100 $1,100 $------$ 2,000 $------$12,000 $ 5,000 $ 7,000 $ 3,000 $------ Page 3 Line Item 101-42400-1010 Inspections - 101-41940-5120General Govt Bldg =;; 101-41940-5170 General Govt Bldg 101-42100-1010Police � 101-42100-5180 Police . 101-42200-1010 Fire 101-42200-4000 Fire =c 101-42200-5120 Fire 101-42200-5180 Fire 101-42400-5180Building Insp .. 101-42500-3320 Civil Defense -101-43000-1010 Public Yorks 101-43100-5120 Engineering = 101-43121-2171 Street :;= 101-43121-3050 F Street -101-43121-5120 Street 101-43170-4000 Traffic Signs Brief Description of Recommended Cut Cut Assistant Building Inspector ----Reduce exterior landscaping Reduce exterior painting Eliminate cashier door remodeling -===- Cut reader/printer purchase ::, ====!::::, = ----=-------Cut half-time technician Do not replace patrol officer, position vacant -- Cut rifle � Cut one firefighter � �--= Cut training site maintenance . ::, ....J"" �·Cut floor repair . - Cut refrigerator Cut radio � - Cut state conference �------ c::..... .... ::, Eliminate one employee Street and Park Departments -- Eliminate window replacement Based on history, cut general supplies --- Cut weather service -�-::.::, = ----Cut yard lights Cut maintenance, signals not installed Potential Savings 1992 1993 $------$30,000 $ 2,000 $ 5,000 $1,500 $ 3,000 - $ 5,000 $------ $ 7,000 $11,500 $30,000 $40,000 $ 600 $------ $------$47,000 � $ 6,000 $------ $ 5,000 $------ -·--- $1,000 $------ $ 750 $------ $ 375 $ 375 $20,000 $27,000 -$ 3,000 $------ , $ 500 $ 500 I $------$1,200 $ 5,000 $-------- J '---' $ 3,000 $------ Page 4 Potential Savings Line Item Brief Description of Recommended Cut 1992 1993 101-43260-1070 Reduce public works cutting $ 500 $ 500 Weed Control r-$ -101-45000-1010 Volunteer Coordinator work eight months 6,000 $ ------Recreation Admin only 101-45129-1010 Cut Head Custodian $ ------::' $ 40,000 J.P.M....----... -C" -ca 101-45129-5130 Cut improvements $ 5,000 $ 8,000 J.P.M.- 101-45200-5120 Cut yard lights $ 5,000 $ ------Parks � :I c::: =::::, ------- --� -. 101-45200-5180 Cut bleachers $ 6,000 $--�=-Parks Cut play structure for LaBelle $10,000 $ ---------=--� -: 101-46104-Cut program $ ---�-$ 22,821 Dutch Elm/ Replacement At the present time, no cuts will be made except in the General Fund. However, the final decision on those funds will be made by the City Manager based on a review of money and needs. Your cooperating during this budget process is appreciated. Every effort will be made to avoid the actual layoff of a present employee. SWA:bj CAPITAL EQUIPMENT PURCHASE JUSTIFICATION 1.Item to purchase: 2.New;or Replace: 3.If replace, present equipment data: 3A. Make: 3B. Year purchased: 3C. Purchased new? 3D. Original Cost: $ or 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: Parts cost past 36 months: Number of days down time past 36 months: Used? 3H. Operating cost per mile (or other unit of measure): 4.Proposed new equipment to replace item described in #3 above: 4A. Estimated cost of item: $ ____________________________ _ 4B. Budgeted money: $ _____________________________ _ 4C. Where is the money budgeted? Department name: _ Department line item: 4D. Estimated operating cost per mile (or other unit of measure): $ _______ _ 4E. •Features" on new unit that are not on present equipment: a. b. c. d. e. 4F. What are the advantages or cost savinngs of the new features: 5.If first-time purchase: SA. Purpose of new item: 5B. How is this work presently being done? SC. Cost of doing the task now? 5D. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: SF. Life expectancy of new item: SG. Where will new item be stored? Is there space available? 6.Person's name making request and providing data: 7.Date proposed to City Manager: 8.Date reviewed at Council Work Session: 9.Date authorized to take bids: 10.Date of bid opening: 11.Date of Council to purchase: 12.Council action: 13.City Manager's review notes: SWA/bj 031892 • United way 404 South Eighth Street Minneapolis, Minnesota 55404-1084 (612) 340-7400Fax 340-7675 1992 BOARD OF DIRECTORS EXECUTIVE COMMITTEE Officers Robert J. Dayton Chair of the Board Kenneth A. Macke Vice Chair Diana E. Murphy Treasurer Judith S. Corson Secrelary John E. Parson lmmediale Past Chair Chairs Scotty Gillette James J. Howard Ron James Thomas R. McBurney Robert D. Potts At-Large Members D. H. Ankeny, Jr. Joan B, Hyde Robert W. Johnson David A Koch Dale A. Diseth James J, Renier, Ph,D. Louise A Sundin MEMBERS Mary E Anderson Robert L. Belongie Sharon Sayles Belton Marvin Borman Barbara Peterson Burwell Lee Cook DavidC. Cox Thomas M. Crosby, Jr. Edward N Dayton Edward L. Duren, Jr. Donald P Early Nancy J, Fletcher Barbara L Forster Donald M. Fraser Thomas R. Gessner Roxanne Givens Frederick Green John F. Grundhofer Esperanza Guerrero-Anderson NHs Hasselmo, Ph.D. Joan Higinbotham Jean B Keffeler Reatha Clark King, Ph.D. Daniel J. Kuschke Due a. Lam Margaret Langfeld Richard D. McFa�and Connie Morrison Marilyn C. Nelson Paul V. Norman Robert M. Price Ember D Reichgon Jacqueline M. Reis Suzanne M. Roberts Ann E. Rovang Patricia A Sampson Robert Schnell, Jr. Dawn H. Schnickels Jerome A. (Jerry) Streitz Ronald J. Vargas Ray Waldron Paul Walsh Kenneth A. Willcox President James C. Colville ,;� ��l.!)C.O._\M March 10, 1992 [ld f2 8 r?, n �r, R r.:, 1;-' 11,--:, :, :1 t; : ,· 11 01,_ I !-:" V �: lo..'. • L.:.1 . '! I;, l L..,l MAR 13 1992 IIAN' '· -,...R rv, ., /\L�r.... CITY OF COLUM3iA HEIGHTS Dear Friend of United Way; During the past several weeks, the volunteer board of the United Way of Minneapolis Area has had serious concerns about the reports on United Way of America. I want you to know about the actions we have taken. •We are withholding our one percent support for services from United Way of America until we are satisfied with results of an independent investigation concluding April 2. •We have notified United Way of America of our actions and concerns. We asked for a written report of the investigation as soon as possible. In addition, I want to underscore that the United Way of Minneapolis Area is an independent, autonomous organization, governed by local volunteers to help people in our community. We are not a branch or chapter of any national organization. I want to assure you that our volunteers who serve on the Board of Directors and other committees with financial oversight responsibility are very thorough about financial practices in our organization. We have not and will not allow any of our contributors ' money--given to support our community's people--to be misused. In fact, while the Minnesota Charities Review Council recommends a 30 percent cap on fund-raising and administrative costs, we have long held United Way's under 10 percent. This means 90 cents of every dollar goes to services to help people in need in our five-county area. It is important that we continue to communicate our confidence in the vitally important work done in the community by United Way. As you know, it is through your generosity and thousands of people like you that United Way programs can feed and shelter people, prevent abuse, assure child and youth development and build self-sufficiency. H you have any questions or concerns, we are ready to help you. Please call us at 340-7400. Let's continue to work together for those who are counting on us. Sincerely, Robert J. DaywiJn Chairman of the Board It brings out the best in all of us. �I CllYOF FRIDLEY FRIDLEY MUNICIPAL CENTER• 6431 UNIVERSITY AVE. N.E. FRIDLEY. MN 55432 • (612) 571-3450 • FAX (612) 571-1287 March 11, 1992 Ms. Kathy Young, Ass't City Engineer City of Columbia Heights 637 38th Ave NE Columbia Heights MN 55421 Subject: Cost for Sealcoating and Striping 53rd Avenue Dear Ms. Young: PW92-051 The City of Fridley recently awarded our annual sealcoat project to Bituminous Roadways. The unit price for sealcoating and sweeping after is $0.4473 per square yard. Our figures indicate that the City of Columbia Heights' portion of 53rd Avenue is 9,023 square yards for a total of $4,035.99. We estimate the cost of materials to do the centerline striping with ST A-MARK at $5,000.00. The Columbia Heights portion would be $2,500.00. The City of Fridley would provide the manpower and equipment to install the tape. If the above costs are acceptable to the City of Columbia Heights, we will prepare a joint powers agreement to share the costs. It is expected that Columbia Heights would repair any potholes and fill cracks before the sealcoat is placed in August. If you have any questions or concerns, please contact me at 572-3551. Sincerely �� rk A. Winson, P.E. Assistant Public Works Director MAW:cz RECE�\/EC� MAR 1 2 1992 Pub!ic vv����,�s C:e:�< ,.:LK'"'I 6 /00? I II\\ VVi...., ACRRA HCRRA 325 East Main Street Anoka, Minnesota 55303 (612)421-4760 Ext. 1171 Government Center Minneapolis: Minnesota· 55487 (612)348•9260 DATE: TO: FROM: March 13, 1992 CITY OF COLUMBIA HEIGH'.:L':3 ATTN: STUART ANDERSON. MANAGER530 -40TH AVENUE NORTHEAST COLUMBIA HEIGHTS MN 55421 Northeast Corridor Light Rail Transit Final EIS Distribution List Commissioner Mark Andrew Chairman, Hennepin County Regional Railroad Authority Commissioner Paul Mccarron Chairman, Anoka County Regional Railroad Authority RE: Final Environmental Impact Statement (FEIS) for the Northeast Corridor Light Rail Transit System Enclosed please find a copy of the FEIS for the Northeast Corridor Light Rail Transit System (LRT). The FEIS documents both the written and verbal comments received on the Draft EIS and the response to comments. Supplemental information is presented for several issue areas, where appropriate. Comments on the FEIS are due by April 15, 1992, and should be directed to: Mr. Tim Yantos Deputy County Administrator Anoka County Regional Railroad Authority Anoka County Courthouse 325 East Main Street Anoka, Minnesota 55303 (612)421-4760 or Mr. Kenneth Stevens Director, Light Rail Transit Hennepin County Regional Railroad Authority Southwest street Level Hennepin County Government Center Minneapolis, Minnesota 55487 (612)348-9260 TO: FROM: DATE: RE: 1. CI!I'Y OF COLUMBIA HEIGHTS Stuart Anderson, City Manager �..J) Sally Patrick, Special Projects Coordinator 7/March 19, 1992 February and March Solid Waste Report CURBSIDE RECYCLING , MULTI-DWELLING RECYCLING AND RECYCLING CENTER: Collection of curbside recyclables for the month of February was 86.68 tons of material. From multiple dwellings, the amount collected was 7.58 tons. Scrap metal and corrugated cardboard were collected at the recycling center in the amount of 5 .18 tons. The number of appliances collected for recycling was 77, the approximate tonnage: 7.7 tons. 2.YARD WASTE COLLECTION: No yard waste was collected during the month of February. 3.OTHER MATERIAL ABATEMENT 4. 2.8 tons of oil was collected from the oil collection sitesince the first of the year. The collector of the used oilmay not always be emptying the reservoir, resulting in asludge material being left behind. The sludge must be handledas a problem waste. It may be beneficial to review the vendorselection process for collection of the used oil to find avendor that provides more consistent service. The oil filtercrusher has been in service, and works well. Over 100 filtershave been crushed and drained. The crusher is fitted so thatthe oil drains directly into the outside oil receptacle. ANOKA COUNTY SOLID WASTE ABATEMENT ADVISORY TASK FORCE: The February meeting of the advisory committee included thefollowing information: An overview of the glass contaminationproblem including a video presentation from an Anchor Glassrepresentative. It was mentioned that the biggestcontamination problem for glass contamination was ceramics,and that even a small amount could contaminate a large load ofglass. The current problems with the plastics market werealso discussed with a panel of representatives from variousprocessors. There was also discussion and handouts concerningthe supplemental grant funding available to all cities thathad met or exceeded their goal of tonnage collected. ColumbiaHeights did exceed their goal. The March meeting reviewed the registration requirements for s. recycling centers. Caroline Smith also reviewed the County"s plan to revise the county Solid Waste Master Plan, a requirement of Metropolitan county. Each city in the county will have an opportunity to be involved in the process by participating in meetings that will begin on April 1, 1992. FEBRUARY AND MARCH ACTIVITIES GARBAGE: -Meet with Acting Chief of Police, Code Enforcement Officer,and L. Magee to discuss improvements in communication forhandling garbage complaints.-Handle daily calls of resident disposal issues-Prepared letters for those residential properties not onCity Refuse Billing systemRecord 1992 Garbage and Recycling tonnages on Lotus spreadsheet program. -Investigate street sweeping disposal issues and preparedmemo on recommendations-Responded to triplex and senior housing units calls toexplain ordinance and city billing policies. RECYCLING: -Processed Low Volume Requests-Delivered recycling bins to residents unable to pick up-Attended Anoka County Solid Waste Task Force Meetings forFebruary and March.-Prepared public information and character generator page forresidential phone book recycling.-Prepared payment to BFI for February and March.-Attended February and March Association of RecyclingManagers Meetings.-Prepared Council letter for Supplemental Grant Funding fromAnoka County-Prepared articles for the City Newsletter spring issue-Expanded and improved the city offices recycling collectionsystemAttended the Pollution Control Agency Recyclers TrainingSession, and annual conference.Created a list of items for possible projects to utilizesupplemental grant. TO CITY COUNCIL MARCH 23, 1992 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING OFFICIAL II II II II II II II II POLICE DEPARTMENT II II II II 11 II 11 II II II POLICE DEPARTMENT 1992 LICENSE AGENDA CONTRACTORS *Bell-Air Heating*Nar dini Fire Equip.*Phoenix Construction*Schwarz Construction*Security Fence & Const. TAXICAB DRIVERS *Darrin Joseph Paul*Gregory Allen Paul*Robert Drayton Streeter*Robert John Paul*Eugene Anthony Tonda*Frederick John Braun, Jr. TAXICAB VEHICLES *Suburban Green & White9614 Humboldt Ave. S.Bloomington LICENSED AT 850 W. 106th St., Blmtn. 405 W. County Rd. E, St.Paul 7516 Myers Ave. N., B.Pk. 10961 -32nd St. N., Lk. Elmo 4831 Washington St., Col.Hgts. 704 Case, St. Paul 704 Case Ave., St. Paul 8621 Baltimore St. N.W., Blaine 704 Case , St. Paul 235 -3rd Ave. S., S.St.Paul 5201 -56th AVe. N., Crystal 8 taxicab vehicles I I. FEES - $ 40.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 20.00 20.00 20.00 75.00/ea. BRC FINANCIAL SYSTEM 03/19/92 09:46:34 FUND RECAP� FUND DESCRIPTION :1.0:1. 225 280 40:1. 402 404 60:1. 602 603 609 70:1. 880 88:1. 884 f�f.1 �;_:, GENERAL CABLE TELEVISION PROJECT PRIDE CAPITAL IMPROVEMENTS STATE AID CONSTRUCTION SENIOR HOUSING PROJECT WATER UTILITY SEWER UTILITY REFUSE FUND LIQUOR CENTRAL GARAGE PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC INSURANCE ESCROW TCJTt�,L ALI... FUl·m�:; BANK RECAP� BANK NAME BANK CHECKING ACCOUNT TCJT t,I... i�I...I... E-:i�I-� l<S 3/23/92 ,' C£;.u---ncJ7 C?fc.<J± Ch!?.c:k Hi�sto,-·y I) I SBURSEt'IEt-rrs 45,820.96 2,306.43 197.50 236.14 8,795.35 2,418.00 6,289.93 57,622.71 53,115.4:1. 113,745.59 12,688.95 1.50 10,479.70 419.75 184,493.34 498, 6::; l. • ��6 I) I SBUR!::)EJYIE:J·-ITS 49B, 6::;:i. • �::6 49B, 6::-: :I. • �-:�(:) BF�C Fit-lt--,1··-ICIAI... S'{STD'I o:.:v 1. 9 /9Z 09: 4 Check History 03/23/92 COUNCIL LIST Br�l·-�I< \JEt-H)Cll� BANK CHECKING ACCOUNT t-,ARP BELLBOY CORPORATION BI...OOl"IER/M I LDRED BORLAND INTERNATIONAL BW SOFTl.lJt,F;:E CCWIPUTER CORP FR(.it-11< 'S GRIGGS-COOPER & CO Ht·, m .. td·-JDLJUDAV 1 D JOHNSON BROS. LIQUOR CO. ;JOL..I...Y /D Dl·,lit.1I...D KUETHER DIST. CO. LEEF BF:DS. l11AGEE/L It-mi; Mr.1F�K VJ I DIST .. 111 I Nl---ll:�Gt1SCCJ MINNESOTA BAR SUPPLY N S P 01...D L..OC:i Tl-·IEt-,TF�EGLSCJl'-I/SUZf-'="1HNE l'1. PEPSI-··COI ... A-···7 UP PERA LIFl� INSURANCE PETTY Cr1SH ···· IREt,11::: F;:ICCI PETTY CASH -KAREN MOELL PHILLIPS & SONS CO/ED nnm� liJit--lE QUALITY WINE & SPIRITS REX DISTRIBUTING CO SAYLORS SOFTWARE FIRSl. SHEL.DOI-� THE1�Tl:::E STEFFEN/DEBORAH I... SYSTEMS SUPPLY INC. US WEST COMMUNICATIONS WARNING LITES OF MINN. I WORD PERFECT CORPORATION GOV'T TRAINING ��RVICE LEAGUE OF MIMNESOTA CITI AT & T CONSUMER PRODUCT ACRO-MINNESDTA (MIDWEST APACHE PAPER BARTON SAND & GRAVEL BELLBOY CORPORATION BDF�RI�;/1:�UTH BI..H:1HEY /i�LICE COMPUTER PARTS & SERVICE DEGENSTE IN/MYRTICE Dl..lt=M Y /h:1�1...PH CHECI< 1-�Ul 1iBEt=:: 35808 35809 35810 35811 35812 35813 35814 3581.5 35816 35817 35818 35819 35820 35821. 3 �-=· f.i �:·: ;:·� 3 �58��::) 35824 35825 35826 35827 :5 �.:, f:3 ;:·: t� 35829 35830 35831 35832 35833 35834 35835 35836 35837 35838 35839 35840 35841. 35842 35843 35844 35846 35847 35848 35849 35850 35851 -r0r� ��0�L ��Mr� JJOJ0 35854 35855 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 1 AMCll.Jl-�T 224.00 5,626.00 22.00 154.85 3,465.00 199.00 197.50 4,147.91 200.00 19,416.31. 7.00 1.0,994.55 45.42 1,135.00 8,495.51 3,633 .. 00 95.45 1,011.84 1,348.5 0 200 .. 00 �.lO:::> • �:,EJ 300 .00 24.01 29.70 2,145.68 1,313.59 2,384.81 9,143.75 1,405.32 530.40 31.02 98.21 59.51 40.00 21.00 135.00 150.00 58.75 161.79 346.29 1,229.34 13�375.1.2 22.00 22.00 2,250.00 �� Q� L�.7L 5.5 1 BRC FINANCIAL SYSTEM 03/19/92 09:4 Check History 03/23/92 COUNCIL LIST Bt:,t-11{ VEt-lDOFi BANK CHECKING ACCOUNT EBEt·-IT /VERMr-1 GOV'T lRAINING SERVICE GRIGGS-COOPER & CO GROUP HEALTH JOHt-lSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KUETHER DIST. CO. MCCLANAHAN/LAUREN l"'IED CENTf::F,: HFP-,1 ... TH PL..t-,t,I 1•·1EDIC,-; CHOICE MINN CHIEFS OF POLICE AS MINN DEPT.OF REVENUE t'I I Nt,ll::.D(6CU MINNESOTA BAR SUPPLY MISSOURI AUCTION SCHOOL 1-� S POI. .. SOt·-1/ KAF�EMPETTY CASH -ANDY GEURKIPETTY CAm·I -·· .JDAt--lt-lE BF-·d<EPHILLIPS & SONS CO/EDPFUOF;; l.t.lil"--IE::QUALITY WINE & SPIRITSTWIN CITY WHOLESALEUS WEST COMMUNICATIONSl.tJHI TNEY /DAHWILLIAMS STEEL & HARDWARf.·,FSCMEANOKA COUNTY SOCIAL SERVCOMMISSIONER OF REVENUEFIRST COMMUNITY CREDIT UGF�EAT l.tJEST LI Ft::.ICMA RETIREMENT TRUST 45MICKELSON,TRUSTEE/J JMINN STATE RETIREMENT SYNORTHEAST STATE BANKPAYROLL ACCOUNTPE1:;�t-1PERA LIFE INSURANU�POL.ICE RELIEFSTATE CAPITOL CREDIT UNIUNITED WAYACE Hr!:il�DWAREAGRO-MINNESOTA (MIDWESTAMERICAN LINEN SUPPLY COAMERICAN SEMI PARTS & SEANOKA COUNTY CHIEFS OF PAUTOMOTIVE PAINT SPECIAL CHE:C K t-lUMBER 35856 35857 35858 35859 35860 35861 �) �-:' (� {:) �? 35863 35864 35865 35866 35867 35868 35869 35870 35871 35872 35873 35874 35875 35876 35877 35878 35879 35880 35881 35883 33884 35885 35886 35887 35888 35889 35890 35891 35892 35893 :5589'-l 3�·89�) 35896 35897 35899 35900 35901 35902 �3!590�) ::;�;,904 CITY OF COLUMBIA HEIGHTS GL.. �v-wR-··VO.!�. 09 PAGE AMOL.Nl" 9.00 40.00 5,997.96 8,091.05 5,037.98 513.75 14,902.90 4.58 2,351.10 15,654.69 120.00 5,218.31 2,058.22 84.20 51.00 209.16 12.26 109.25 78.47 5,305.92 580.79 2,697.30 302.00 45.86 10.00 71.05 361.92 283.50 6,276.52 2,224.00 4,371.96 4,959.78 350.00 270.00 28�290.96 93,766.11 15,862.85 138.00 354.90 465.00 121.00 598.02 3;::1 n 7�:� 3::; u 5�-:� 97. 7'!::, 10.008�,. 10 r•, L BRC FINANCIAL SYSTEM 03/19/92 09:4 Check History 03/23/92 COUNCIL LIST Bt,t,W VEMDOFo.: BANK CHECKING ACCOUNT BATTERY & TIRE WAREHOUSE BERNICK AND LIFSON CAMPBELL SPORTS INC CAREER TRACK SEMINARS CATCO PARTS SERVICE CHEl'1SE,�RCH CHEROKEE POWER EQLJIPMEMT COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS FIRE CA COMMERS CONDITIONED WATE co1·•w1 I �;s I Ot..JEF: ()F' T1:;�At•ISF'Dh: COMMUNICATIONS CENTER COMPUTEF,'. COF�P CRAWFORD DOOR SALES CREt--.TIVE l..F1Mit..Jt1TIND CROWN FENCE & WIRE CYB U�·HFDFil'IS DATA AGE SOLUTIONS INC DAVIES WATER EQUIP CO. DIAGONAL DATA CORP DIAMOND VOGEL PAINTS FADDEN PUl'1P FIDELITY PRODUCTS CO FI 1;:EHCJUSE FOCUS t,IU1JSf'An:RS GENUINE PARTS/NAPA AUTO GLASS SEF�VICE CO GOOD MD/ DR GARY DOODEL..1.../l"IJ CHEt-,1...GOPHER STATE ONE-CALL IN 1--1 &: I... MESABI H(.�CH CCWIPAt-.lY HEIGHTS ELECTRIC INC. HRA ICl'li� ICMA DISTRIBUTION CENTER It..Jf:>TY PF�IMTS INTERSTATE BEARING KMART KALINA, WILLS, & WOODS KNIGHTS OF MINNESOTA l(OD,� K/EASTl'1,�N L..ACAL EQUIPMENT INC LEEF :DWJS. LORENZ BUS SERVICE INC. MARCH DISTRIBUTING, INC MARSHALL AND ASSOCIATES, CHECK MUMBER 35905 35906 35907 35908 35909 35910 35911 35912 35913 35914 35915 35916 35917 35918 35919 35920 35921 35922 35923 35924 35925 35926 35927 35928 35929 35930 35931 35932 35933 35934 35935 35936 35937 :159::-;s 3 �)<1::-;9 3:.:-'.940 :-:-;�_i<lt'U 35942 ::)�194�") 3591.J4 359t��. :1�",(J46 :::;�',<:)47 :3�=,949 ::;�_,949 35'}�:,0 ::) �.l 9 �-:' :1. CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE A 1'110 L.11·,I T 465.05 2,283.75 10,455.69 98.00 77.04 98.97 7.99 115.00 39.60 131.35 8,795.35 83.00 175.00 3,169.48 51.58 899.88 423.44 500.00 364.00 1,120.00 42.89 202.50 -·, r·, r· •-y ,:>":." .. )..:') 37.97 1,108.76 386.95 6,813.00 50.00 40.00 27.50 321.07 99.45 1,914.25 2�418.00 54.20 48.50 89.77 37.68 89.84 10,428.95 72.60 t)::; 5 .. 5�=� 800.00 234.71 226.00 159.00 403.50 -.• �> BRC FINANCIAL SYSTEM 03/19/92 09�4 Check History 03/23/92 COUNCIL LIST Bt-il·,11< VEMDOR BANK CHECKING ACCOUNT MARTIN-MCALLISTER METROF�LITAN WASTE CONTR t'I I DWEST GLJt,I 1'1H�AR FORD MH-lt-.1 COl"ll"I PAGING MINN CRIME PREVENTION OF t'IIt·-INEAPOI...IS EOUIPl"IEt-.lT COMINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEM CO. MINNEAPOLIS SPRING & BOD MINNESOTA BEARING COMPAN MINNESOTA CONWAY FIRE & MINNESOTA VALLEY TESTING MODEL CRAFT ELECTRIC MOORE MEDICAL CORP MUNICI-PALS WENDY LARSO NATIONAL GUARDIAN NORDIC TRUCK PARTS NORTHERN HYDRAULICS NORl�ERN SANITARY SUPPLY O.E.I. BUSINESS FORMS OU30N .. S PLUMBil·-.IG PAUL'S PRO SERVICE POWER BRAKE & EQUIPMENT PRECISION BUSINESS SYSTE RAPIT F'R:CNTING RITZ CAMERA CENTER S & S FLOOR COVERING t;t1FiA TOGt-1 CO. SAYERS DISTRIBUTING/R J SCHERER BROS LUMBER BHERl.iJII'� WILI ... I1�1'1S SOUTHAM BUSINESS COMM STREICHER GUN'S INC/DON SUBURBAN RUBBER STAMP SUBURBAN TIRE SERVICE SYSTEMS SUPPLY INC. TAYLOR TELEPHONE SYSTEMS TRANSPORT WHITE -GMC UNIFORMS UNLIMITED UNIVERSITY FILM & VIDEO UNIVERSITY OF MINNESOTA W & W GE:t-.lERt'-ffOF� REBUIL..DE bJ t•J GFM I NGEI:;: WALLACE AUTO SUPPLY WARNING LITES OF MINN. I WHITE'S N.E. RENTAL CHECK MUMBER 3�,9�.�=: 35953 3�:,9�_:,4 3595:._=, 359�i6 35957 3�,9�.:.f.� :15959 3596() :'5�596:t. 35962 35963 35964 35965 35966 35967 35968 35969 35970 35971 35972 35973 35974 35975 35976 35977 35978 35979 35980 35981 35982 35983 35984 35985 35986 35987 35988 35989 35990 35991 35992 35993 35994 35995 35996 35997 35998 CITY OF COLU1BIA HEIGHTS GL540R-V04.09 PAGE 4 �,MOUNT 600.00 56�H2l..OO1 �i. 35-' :'59. ��8 �:4.00 50.00 B'.;°:�. I.> 7 300.00 tf?. BO '-H30 . T:; :;-:�69. 07 ::>��. 50 7(). ()() 10�,. B6 �H .B9 5.()()9�·-00 60 .. 6B :;-:::1.. 9fl �,18 .. 1. '.:\ �:,7. 86 .�0.69 ���: •. 00 15(.") .. �� �=.=. 3'7" .08 1B7. 6�, 5f]. ;:: �-=- 47. �\O4t�.7�_:, l.,�7. :":>�:, 1,1:1.6.99 17.<J9'.;"�46. 98 4.00 ;;:o. oo 390n7() 49. 3�_:,2:31:i. 7�"\ 119. 8:1.64.752�). 7�=. 7.50 :1.00.86 411.81 12.57 462.80 6.00 BRC FINANCIAL SYSTEM 03/19/92 09�4 Check History 03/23/92 COUNCIL LIST CITY OF COL�1BIA HEIGHT§ GL540R-V04.09 PAGE �:. BAt,IK VD,IDDR CHECK Nl.ltrlBEF� AtrlOUNT BANK CHECKING ACCOUNT WILLIAMS STEEL & HARDWAR WOODLAKE SANITARY SERVIC ZEE MEDICAL SERVICE ZIEGLER INC 35999 36000 36001. �:>600�� 53.7:c�53,026.65 86.60 279.t4 498,631 • �:�6 *** BRC FI NANCIAL SYSTEM 03/19/92 09:46:34 FUND RECAP: FUND DESCRIPTION 10:1. �����J 280 401 402 404 601 602 603 609 70:1. B80 BB:I. B04 BW:.'o GENERAL CABLE TELEVISION PROJECT PRIDE CAPITAL IMPROVEMENTS STATE AID CONSTRUCTION SENIOR HOUSING PROJECT WATER UTILITY SEWER UTILITY REFUSE FUND LIQUOR CENTRAL GARAGE PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC INSURANCE ESCROW TOTP.1L ALL FU1-ms Br-1t•tl< F�ECAP � BAt•I I< t-1ti1·,1E BANK CHECKING ACCOUNT TOTt-d ... f-"tl...l... B1;1,u,:s _j/23/92_,; C&uJJCL17 C?f UlL Che,:::k Histor·y DISBURSEMENTS 45,820.96 2,306.43 197.50 236.14 8,795.35 2,418.00 6,289.93 57,622.71 53,1:1.5.41 113,745.59 12,688.95 1.50 10,479.70 419.75 184,493.34 498,631.26 DI SBUf�SE:r'IE:J·-ITS 498, 6::-;:1.. �?6 4?0, 6::i :I. • ;;::6 BRC FINANCIAL SYSTEM 03/19/92 09:4 Check History 03/23/92 COUNCIL LIST Bt,l··-11< VEl'-�DOI�: BANK CHECKING ACCOUNT AARP BELLBOY CORPORATION Bl... OOt1IEF�/l"I I L..DF<:ED BORLAND INTERNATIONAL BW SDFTWt-,F�E COl'1PUTER corn::, FF�f'!1t,11< '�> GRIGGS-COOPER & CO l--li�1F;:1...A1·,1DE:R/DAV IDJOHNSON BROS. LIQUOR CO.aoL..L..Y /D01·--1r.,1...nKUETHER DIST. CO.1..rEF m;:os.l•lt1GEE/I...Il-mi� Mt-,F�K VII DIST. (YI I Nl'-IEGASCOMINNESOTA BAR SUPPLYN S P01...D l..DG THEATF�EOLSON/SUZANNE M.PEPS I -··COI ... A-·· 7 UPPERA LIFE INSURANCEPETTY Ct,BH ···· If.:Et,11::: FUCCIPETTY CASH -KAREN MUELLPHIL..L .. lr:-f.> & !::iOi·,tS CO/EDPRI(JR l1Jil'-IEQUALITY WINE & SPIRITSREX DISTRIBUTING COSAYLORS SOFTWARE FIRSTSHEI...DCJl·,1 THE,� Ti=::ESTEFFEN/DEBORAH LSYSTEMS SUPPLY INC.US WEST COMMUNICATIONSWARNING LITES OF MINN. IWORD PERFECT CORPORATIONGOV'T l'RAINING SERVICELEAGUE OF MINNESOTA CITIAT & T CONSUMER PRODUCTACRO-MINNESOTA (MIDWESTAPACHE PAPEF�BARTON SAND & GRAVELBELLBOY CORPORATIONBOF�F, I S/1:�UTHBU�>HEY ./,�LI CEcrn�ii::·t.rru:; Pf.·,r-ns &: SEF�'v'ICEDEGENSTEIN/MYRTICEDl.H�AY /r�AI...PH CHECK MUl'1BEF� 35808 35809 35810 35811 35812 35813 35814 35815 35816 35817 35818 35819 35820 35821 35822 35823 35824 35825 35826 35827 35828 35829 35830 35831 35832 35833 35834 35835 35836 35837 35838 358�:>? 3�1840 3584:1. 358.!��=� 3�5f34�:> 35844 35846 35847 35848 35849 35850 35851 35852 35853 35854 35855 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE 1 Al'10Ul-�T 224.00 5,626.00 22.00 154.85 3,465.00 199.00 197.50 4,147.91 200.00 19,416.31 7.00 10,994.55 45.42 1,135.00 8,495.51 3,633.00 95.45 1,011.84 1,348.50 200.00 �.:.o::;. �-�E� 300.00 24.01 29.70 2,145.68 1,313.59 2,384.81 9,143.75 1,405.32 530.40 31.02 98.21 59.51 40.00 21.00 135.00 150.00 58.75 161.79 346.29 1,229.34 13�375.12 22.00 22.00 2,250.00 25.92 5.51 BRC FINANCIAL SYSTEM 03/19/92 09:4 Check History 03/23/92 COUNCIL LIST B?,t,11< VEt,IDDf:; BANK CHECKING ACCOUNT EBEt·-IT /VEF�t,1r., GOV'T TRAINING SERVICE GRIGGS-COOPER & CO GROUP HEALTH JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KUETHER DIST. CO. MCClANAHAN/LALJREN MED CENTER HEALTH PLAN MEDIC,� CHOICE MINN CHIEFS OF POLICE AS MINN DEPT.OF REVENUE MI t,INEGASCO MINNESOTA BAR SUPPLY MISSOURI AUCTION SCHOOL ,-� s F' OI. .. S Ot·-1/ KAF�El·,I PETTY CASH -ANDY GEURKI PETTY CASH -JOANNE BAKE PHILLIPS & SONS CO/ED F'FUOF-: l.lJJt·-IE QUALITY WINE & SPIRITS TWIN CITY WHOLESALE US WEST COMMUNICATIONS l•JHITt--lEY /DAM WILLIAMS STEEL & HARDWAR AFSCrlE ANOKA COUNTY SOCIAL SERV COMMISSIONER OF REVENUE FIRST COMMUNilY CREDIT U Gf�Er.lT l•JEST LIFE ICMA RETIREMENT TRUST 45 MICKELSON,TRUSTEE/J J MINN STATE RETIREMENT SY NCITTTHEAST STATE BANKPAYROLL ACCOUl'1T PEF�A PERA LIFE INSURANCE POLICE RELIEF STATE CAPITOL CREDIT UNI UtHTED WAY ACE Hr�RDWAF.:E ACRO-MINNESOTA (MIDWEST AMERICAN LINEN SUPPLY CO AMERICAN SEMI PARTS & SE ANOKA COUNTY CHIEFS OF P AUTOMOTIVE PAINT SPECIAL CHECK NUMBER 35856 35857 35858 35859 35860 35861 35862 35863 35864 35865 35866 35867 35868 35869 35870 35871 35872 35873 35874 35875 35876 35877 35878 35879 35880 35881 35883 35884 35885 35886 35887 35888 35889 35890 35891 35892 35893 35894 35895 35896 35897 35899 35900 35901 35902 35903 35904 CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE AMDl..lt--lT 9.00 40.00 5,997.96 8,091.05 5,037.98 513.75 14,902.90 4.58 2,351.10 15,654.69 120.00 5,218.31 2,058.22 84.20 51.00 209.16 12.26 109.25 78.47 5,305.92 580.79 2,697.30 302.00 45.86 10.00 71.05 361.92 283.50 6,276.52 2,224.00 4,371.96 4,959.78 350.00 270.00 28,290.96 93,766.11 15,862.85 138.00 354.90 465.00 121.00 598.02 321.72 �� ���J.�L 97.95 10.00 85.10 2 BRC FINANCIAL SYSTEM 03/19/92 09�4 Check History 03/23/92 COUNCIL LIST f:t,NI< VE:t,IDOF� BANK CHECKING ACCOUNT BATTERY & TIRE WAREHOUSE BERNICK AND LIFSON CAMPBELL SPORTS INC CAREER TRACK SEMINARS CATCO PARTS SERVICE CHEl11SE,-'.:\F�CH CHEROKEE POWER EQUIPMENT COCA-COLA BOTTLING MIDWE COLUMBIA HEIGHTS FIRE CA COMMERS crn�DITIONED WATE co1·,11·nss:i:rn-1E1::.: OF TRAMSPDF;.'. COMMUNICATIONS CENTER CDMF'UTEI:� COF�F' CRAWFORD DOOR SALES CREATIVE LAMINATING CROWN FENCE & WIRE CYS W-.JIFDF�t'I�; DATA AGE SOLUTIONS INC DAVIES WATER EQUIP CO. DIAGONAL DATA CORP DIAMOND VOGEL PAINTS FADDEN PUMP FIDELITY PRODUCTS CO FI F�El·-IOlY>E FOCUf3 ME:l\lSF'tiF·EF�!:; GENUINE PARTS/NAPA AUTO GLASS SERVICE CO GOOD MD/ DR GARY GDODEL..1.../M I CHE,�,I... GOPHER STATE ONE-CALL IN 1--1 & I... MESt-,B I HACH COl1PAMY HEIGHTS ELECTRIC INC. l·mAICl"IAICMA DISTRIBUTION CENTER It-lSTY PRHITSINTERSTATE BEARINGK t'IARTKALINA, WILLS, & WOODSKNIGHTS OF MINNESOTAl<ODA K/EASTl'1ANLACAL EQUIPMENT INCLEEF BROS.LORENZ BUS SERVICE IMC.MARCH DISTRIBUTING, INCMARSHALL AND ASSOCIATES, CHE:C K MUt'IBER 35905 35906 35907 35908 35909 35910 35911 35912 35913 35914 35915 35916 35917 35918 35919 35920 35921 35922 35923 35924 35925 35926 �m��7�J7LI 35928 35929 35930 35931 35932 35933 35934 35935 3593b 35937 35938 35939 35940 35941 35942 35943 35944 35945 35946 35947 35948 35949 35950 35951 CITY OF COLUMBIA HEIGHTU GL540R-V04.09 PAGE AMOW,rr 4f)�I. O!:, ��, 2B::> • 7 5 10, 4�i�,. 69 98.00 77.04 98.97 7.99 11.5.00 ::-;9. 60 131.35 8,795.35 83.00 175.00 3,169.48 51.58 89 9.88 423.44 500.00 364.00 1,120.00 42.89 ;�o��. �:ao ::) �=: " () ::-s 37.97 1,108.76 386.95 6,813.00 50.00 40.00 27.50 321.07 99.45 1,914.25 2,418.00 54.20 48.50 89.77 37.68 89.84 10,428.95 72.60 6:3 5 .. !5�:� 800.00 234.71 226.00 159.00 403.50 �) BRC FINANCIAL SYSTEM 03/19/92 09�4 Check History 03/23/92 COUNCIL LIST Bt-,t·-11< VEt-.JDCm BANK CHECKING ACCOUNT MARTIN-MCALLISTER METROPOLITAN WASTE CONTR MIDWE�>T GUt--1 1'1INAR FORD M H-lt,f CDtrlt"I PACH MG MINN CRIME PREVENTION OF l•fIMt·,IEAF'OI...IS EGiUIPt'IEMT CO MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SPRING & BOD MINNESOTA BEARING COMPAN MINNESOTA CONWAY FIRE & MINNESOTA VALLEY TESTING MODEL CRAFT ELECTRIC MOORE MEDICAL CORP MUNICI-PALS WENDY LARSO NATIONAL GUARDIAN NORDIC TRUCK PARTS NORTHERN HYDRAULICS NORTHERN SANITARY SUPPLY O.E.I. BUSINESS FORMS OLSON'S PLUMBING PAUL'S PRO SERVICE POWER BRAKE & EQUIPMENT PRECISION BUSINESS SYSTE F�APIT PRINTIHG RITZ CAMERA CENTER S & S FLOOR COVERING Sr-,F::t,TOGA CO" SAYERS DISTBIBUTING/R J SCHERER BROS LUMBER SHERWIN WILLIAMS SOUTHAM BUSINESS COMM STREICHER GUN'S INC/DON SUBURBAN RUBBER STAMP SUBURBAN TIRE SERVICE SYSTEMS SUPPLY INC. TAYLOR TELEPHONE SYSTEMS TRANSPORT WHITE -GMC UNIFORMS UNLIMITED UNIVERSITY FILM & VIDEO UNIVERSITY OF MINNESOTA W & W GENERATOR REBUILDE t•J l.•J Gfo'.:i H·K,E R WALLACE AUTO SUPPLY WARNING LITES OF MINN. I WHITE'S N.E. RENTAL CHECK NUMBEF� 3�.9�.;:: :·:;5953 3�)<"/�:.4 35<755359�\6 35957 35958 35959 35960 35961 35962 35963 35964 35965 35966 35967 35968 35969 35970 35971 35972 35973 35974 35975 35976 35977 35978 35979 35980 35981 35982 35983 35984 35985 35986 35987 35988 35989 35990 35991 35992 35993 ::,�)9<;;•.q ::; �:� l'i' 9 !.5 :::)�.',996 :1 !5 '-,"J ·r ::1 3 �:I '7' (_;it� CITY OF COLUMBIA HEIGHTS GL540R-V04.09 PAGE At'IOUt,rr 600.00 56, B��l. 00 1 �\. 39�39. ��B �:4.00 50.00 e;;�. 67 300.00 'P.80 I.H3 0 • :::L:-; 26("7'. 07 :3��. 50 70.00 105.86 51.89 5.00 95.00 60.68 21.98 518.15 57.86 60.69 25.00 156.25 39.08 187.65 �. f.� • ;:: �-:. 47.�)()tt,q. 7�.'.l.b7. :1�.:\ 1 !I 116 • 99 17.99 ;::46.98 4.00 20.00 :;;·:;,o. 70 47'. 3�.=. ��:3•'1 • 7 !�, ll.9.8:1.64.752::,. 7e,7.50 100.86 411.81 :1. �=-�" �. ;., 46��. 80 6.00 4 BRC FINANCIAL SYSTEM 03/19/92 09:4 Check History 03/23/92 co��CIL LIST CITY OF COLUMBIA HEIGHT§ GL540R-V04.09 PAGE 5 BAMK VENDOR CHEC �( NUtrlBEF� AMOUNT BANK CHECKING ACCOUNT WILLIAMS STEEL & HARDWAR WOODLAKE SANITARY SERVIC ZEE trlEDICAL. SERVICE ZIEGLEf,: INC 35999 36000 36001 �56002 5::). 7�:� 53,026.65 86.60 279".14 498,631 . ��6 ***