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07-27-1992
AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, JULY 27, 1992, 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH A VENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1.Call to Order and RoU Call 2.Pledge of AlJegiance 1 pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. 3.Consent Agenda (All items listed with asterisks [** *] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ***4. Minutes of Previous Meeting(s) 5.Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In. order to expedite business, residents will be allotted five minutes to present their statement or issue.) a.Proclamation for National Night Out, August 4, 1992 6.Public Hearings/Ordinances & Resolutions a.Public Information Hearing--Resolution 92-__ , Being a Resolution Establishing Mill Street NE as a Municipal State Aid Street b.Public Information Hearing--License for Taxi Cab Operator ***c. Resolution for Collection of Water Testing Fee d.Resolution Supporting Anoka County Designation of Minor Arterials e.Resolution regarding Potential Refunding of 1982 Single Family Mortgage Revenue Bonds f.Other Ordinances and Resolutions 7.Communications ***a. Request for Neighborhood Block Party b.Other Communications 8.Old Business a.Other Old Business 9.New Business a.Authorization to Seek Bids to Install Pipe from Innsbruck Parkway to Secondary Pond b.Consider Option to Withdraw from Anoka County CDBG Entitlement Program c.Consider Change to Business Loan Program and Related Change to CDBG Program d.School Liaison Officer Assignment e.Other New Business 10.Reports a.Report of the City Manager b.Report of the City Attorney * ** 11. Licenses ***12. Payment of BiUs Adjournment SWA:bj 92/127 Stuart W. Anderson City Manager Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson * CITY OF COLUMBIA HEIG 590 40th Avenue N. E. LINDA MAGEE ASSISTANT TO CITY MANAGER Columbia Heights, MN 55421-3:. (612)782-2800 July 24, 1992 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, July 27, 1992, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. I to OTder and RQIJ Cal1 ledge allegiance to the flag of the United States of America and to the Republic for ·ich it stands, one Nation under God, indivisible, with liberty and justice for all. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) ,RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. COMMENDED MOTION: Move to approve the minutes of the Regular Council eeting of July 13, 1992, as presented in writing; and such reading be dispensed with. Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to ,-r(ff for a future response. In order to expedite business, residents will be allotted five nutes to present their statement or issue.) Proclamation for National Night Out, August 4, 1992 "SERVICE IS OUR BUSINEss·· EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of July 27, 1992 ublic Hearings/O,dfoances & Resolutions �----� ,-;,-�{';) �) Public Information Hearing--Resolution 92-__ , Being a Regtion Esl�hi VMill Street NE as a Municipal State Aid Street 7v� .. RECOMMENDED MOTION: Move to waive the reading of the resolu"£ion, there being ample copies available to the public. I},, J_ ,,..j.'/ j)V'v�/ RECOMMENDED MOTION: Move to adopt Resolution No. rt', establisln-ng Mill Street fFifth Street to 40th Avenue as Municipal State Aid Street #120. _ , P��\)P"11 f�ation Hearing--License for Taxi Cab Operator� } • )1t�ENDED MOTION: Move to deny Wil�m J'.'.':°,:5rne�i ca�'s ;:.��lution fo, Collection of Water Testing Fee (Yl -!i'>'i!!-;. � /1};� �� �OMMENDED MOTION: Move to waive the reading of the resof 1· on, �he fiein� rcz�abte to the general public. ,.. a .. ,,,r � _ ,,,.-:�,,....._vt(_,,, 'd YD� 1� . " "('A ,,..-_yw--� -J � I /� OMMENDED MOTION: Move to adopt Resolution 2-__ , bein�tion for ection ;;;> Annual State Water Testing Fe' r the State De artment of He��� /1� Resolution Supporting Anoka County Designation of MlllOr Arterif JiY �· k faRECOMMENDED MOTION: Move to w�;;e the ,eading of the rnsolution, the,e being •!"pie copi4/J ;2 ,,q" available for the public. /h"';, f4'}-1far ,j _, ./.., �-� , ;� 1\/1 1 ,0 I_ � .u' I _tr -y_b -fe �v J1JU--<;<-V�µf �-o) � RECOMMENDED MOTION: Move to adopt Resolution 92-__ , supporting An�,qounty /'1 =_ Designation of Minor Arterials. /h.-:;_ � p9i ,:-_,, V_ 1 J,/ � S) t:t;-:t'-,;.esolution ,ega,ding Potential Refundin[�i Js4ngle Family Mo�Reve£.e Bonds � vJJ:.Nu�u MU 11uN: Move rn waive me reaa1ng or tne reso1uuon, tnere oeing ample copies� available for the public. ..J/� �RECOMMENDED MOTION: Move to adopt Resolution 92-_, Giving Preliminary Approval v':: to the Issuance for Bonds to Refund the City of Brooklyn Center, City of Columbia Heights, City O ¥ of Moorhead, and the Housing and Redevelopment Authority in and for the City of Robbinsdale, (�-Minpesota, Single Family Mortgage Revenue Bonds Series 1982. � � Othed)1ances and Resolu�__,J c,// 4 \--. • r�/2�'-'Cu ommumcahons � ./ /�-Z,-.fa--Reqnest for Neighborhood Block Party /(_""--� RECOMMENDED MOTION: Move to approve the request submitted by Ruth Graham of 625 47 � Avenue NE to conduct a Block Party in conjunction with National Night Out activities on Tuesday, V August 4, 1992, from 6:30 -9:30 PM with barricades for the cul-de-sac only, being placed at th�.� end of 47th Avenue NE, west from Monroe Street to the top of the hill. L, ' . p >"'.._ /11� ;;J:_o-� � COUNCIL AGENDA Page 3 Council Meeting of July 27, 1992 �er Communications � �/L?fi . Other Old Business � �/ J s� � / New Business �,'� Authorization to Seek Bids to Install Pipe from Innsbruck Parkway to Secondary Pond . / L COMMENDED MOTION: Move to authorize staff to seek bids to replace 171 fee�of i <On 16 \bruck Parkway to the Secondary Pond. ¼' ·v \)onsider Option to Withdraw from Anoka County CDBG Entitlement Program I\ · ECO�OTIQN: Move to grant approval for the City of Columbia Heights to continue )articipation in the Anoka Community Development Block Grant Program for the next three year�,. "5{ 7dum to the existing Joint Cooperation Agreement.rtv O tarting as of June 30, 1993, with the Mayor and City Manager authorized to sign the necessary 6,_consider Change to Business Loan Program and Related Change to CDBG Program , J Jg..-0 RECOMMENDED MOTION #1: Move approval of changes necessary to the "P Revolving Loan Fund (BRLF) of the Housing and Redevelopment Authority (Hd)ld'r the City of Columbia Heights, Minnesota" to delete all references to the Anoka County CDBG lProgram and its related requirements and to change the maximum loan amount from $25,000 to $50,000 as of August 1, 1992. RECOMMENDED MOTION #2: Move approval to set August 10 as the date for a Public Hearing to consider the proposed transfer of the residual (approximately $43,800) from the City 1991 CDBGP Program Project #129 (Business Revolving Loan Fund) to the 1992 CDBG Program Project #230 (Neighborhood Revitalization) a-ae authorizing the ftlaye1 and City Manage1 to sign any necessarin the chan£es. (�--,�School Liaison Officer Assignment � � RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a Joint� Powers Agreement with School District #13 for the provision of police school liaison services as -,4,� sµpulated in the Letter of Agreement and Joint Pow�rs f reement herein for a period commencing � eptember 1, 1992, through June 11, 1993. � ) J"'7 IJ /'_/ . . � j Other New Busines� f � //--;!' r · { /iJ r{W-_ -�'''y \ \ . � ��- Report of the City Attorney 'fi-<o J �� )'f . ��' COUNCIL AGENDA Page 4 Council Meeting of July 27, 1992 COMMENDED MOTION: Move to approve the 1992 license applications as listed upon payment of proper fees; and, to waive the fees as indicated, witb the ex:�epti9n ef an application for a Tax.ieab Dri ' · r William Frank Gr .�i.ng-denied·basedmrrlietecumnrendation-e-f..t-he-Polrce�. - ••0ECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. SWA:bj 92/127 Attachments Sincerely, Stuart W. Anderson City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JULY 13, 1992 The Council Meeting was called to order at 7:00 p.m. by Mayor Murzyn. 1. 2. 3. 4. ROLL CALL Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn -present PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Council approved the minutes of the June 22, 1992 Regular Council Meeting as presented and there were no corrections. Request for Neighborhood Block Party The Council approved the request submitted by Tom Hosch, 4716 Sixth Street, to conduct a block party on Saturday, July 25, 1992 from 2:00 p.m. to Midnight, with barricades being placed on the alley from 47th to 48th Avenues between Fifth and Sixth Streets. Request for Neighborhood Block Party The Council approved the request submitted by Danny Garcia and Debra Love of Tyler Street to conduct a Block Party on Tuesday, August 4, 1992 from 6:00 p.m. to 10:00 p.m., with barricades being placed on Tyler Street from 46th to 47th Avenues as well as the alley which cuts through from Central Avenue to Tyler Street. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Clerkin to approve the Consent Agenda as presented. Roll call: All ayes 5.OPEN MIKE/PRESENTATIONS/PROCLAMATIONS There was no one present for Open Mike. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 2 6. Special Purpose Fence, 1011 43rd Avenue, Merrick/Olson The request is for a 6. 5 foot high sol id board and picket style special purpose privacy fence which will enclose a portion of the rear yard. The property owners to the west had signed the consent form. The property owners to the east did not sign the consent form and are opposed to the height of the fence. Discussion was held regarding the appearance of the fence and its maintenance. Motion by Peterson, second by Ruettimann to approve the 6.5 foot high special purpose fence at 1011 43rd Avenue as recommended by the Planning and Zoning Commission. Roll call: All ayes Special Purpose Fence, 4088 Stinson Boulevard, Dzuik The owner of the property advised she has decided not to have the lattice work on the top of the fence included in the project. Motion by Clerkin, second by Nawrocki to approve the six foot high special purpose privacy fence for 4088 Stinson Boulevard as recommended by the Planning and Zoning Commission. Roll call: All ayes PUBLIC HEARINGS/RESOLUTIONS & ORDINANCES a.Second Reading of Ordinance No. 1248, Being an OrdinanceAmending Ordinance No. 853, City Code of 1977, Pertaining toMunicipal Services, Trees and Weed Services, Removal ofDiseased Trees, and Spraying, Planting and Routine Removal The City Manager noted that the current city code had been sent to members of the Counci 1 for their review. He had received no comments from them. Councilmember Nawrocki reviewed various sections of the ordinance. He stated he sees no need for some of the changes and feels this ordinance will create more bureacracy. Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 3 ORDINANCE NO. 1248 BEING A RESOLUTION AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AS AMENDED, PERTAINING TO MUNICIPAL SERVICES, TREE AND WEED SERVICES, REMOVAL OF DISEASED TREES AND SPRAYING,PLANTING, AND ROUTINE REMOVAL The City of Columbia Heights does ordain: Section 1: Section 4.201(1) of the City Code of 1977, as amended, passed June 21, 1977, which currently reads as fol lows, to-wit: 4.201(1) The Forester shall inspect all premises and places within the City for the presence of any of the below-described conditions: is herewith amended to read as follows, to-wit: 4.201(1) The Forester or his/her official representative has the authority to enter onto private property for inspection purposes. The Forester shall inspect all premises and places, both public and private, within the City for the presence of any of the below-described conditions: Section 2: Section 4.20l(l)(c) of the City Code of 1977, as amended, passed June 21, 1977, which currently reads as follows, to-wit: 4.201(l)(c) Any other living or standing tree or part thereof infected with tree disease as determined by the Forester. is herewith amended to read as follows, to-wit: 4.201(1)(c) Any other living or standing tree or part thereof infected with tree disease as determined by the Forester or any destructive or communicable disease or insect infestations. Section 3: Section 4.201Cl)(e) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved shall hereafter read as follows, to-wit: 4.201(1) Ce) Any tree, limb or shrub that obstructs street lights, view of intersections, traffic signs, the free passage of pedestrians or vehicles, or a tree or any part thereof that is less than eight (8) feet above the REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 4 surface of the street, sidewalk or alley, or a tree that poses a threat to safety. Section 4: Section 4.201(3}(b) of the City Code of 1977, as amended, passed June 21 , 197 7 , which current 1 y reads as follows, to-wit: 4.201(3)(b) The Forester may abate said condition upon the expiration of five (5) days. is herewith amended to read as follow, to-wit: 4.201(3)(b) The Forester may abate said condition upon the expiration of five (5) days. The Council hereby authorizes the assessment of unpaid special charges for such abatement against such property. Section 5: Section 4.202(3) of the City Code of 1977, as amended, passed June 21, 1977, which currently reads as follows, to-wit: 4.202(3) The Forestrer shall consider all requests by property owners for the planting or routine removal of trees from streets and public boulevard easements in accordance with the following standards: is herewith amended to read as follows, to-wit: 4.202(3) No person shall plant, remove, cut above the ground, or disturb any tree on any public place without first obtaining written permission from the City Forester. The City Forester shall consider all requests by property owners for the planting or routine removal of public trees in accordance with the following standards: Section 6: Section 4.202(3){b) of the City Code of 1977, aa amended, passed June 21, 1977, which currently reads as follows, to-wit: 4.202(3) (b) No trees shall be planted measuring less than two (2) inches in diameter of trunk one Cl) foot above the oround. is herewith amended to read as follows, to-wit: 4.202(3)(b) No trees shall be planted measuring less than two and one-half (2 1/2) inches in diameter of trunk one (1)foot above the ground. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 5 Section 7: Section 4.202(3)(d) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(3)(d) No trees may be planted under or within ten (10)lateral feet of any overhead utility wire, or overor within five (5) lateral feet of any underqround waterline or gas line, or over or within five (5) lateral feetof any sewer line, transmission line or other utility. Section 8: Section 4.202(3)(e) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(3) (e) Trees may be planted midway between the existinq curb and sidewalk with the approval of the City Forester. In areas where curb and sidewalk do not exist, no tree may be planted closer than three (3) feet from the projected curb line. Section 9: Section 4.202(3)(f) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(3)(f) No tree shall be planted closer than thirty (30)feet of any street corner, measured from the pointof nearest intersectinq curbs, or curb lines. No treeshall be planted closer than ten (10) feet of any firehydrant. Section 10: Section 4.202(3)(g) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(3)(g) It shall be unlawful as a normal practice for any person, firm, or city department to top any public tree. Topping is defined as the severe cuttinq back of limbs to stubs within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severe I y damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this subdivision at the determination of the City Forester. Section 11: Section 4.202(4) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: ' REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 6 4.202(4) The City Forester shall locate, select and identify any trees which qualify as "Landmark Trees". A tree may qualify as a Landmark Tree if it meets one or more of the following criteria: species rarity, old age, association with a historical event or person, abnormality, or scenic enhancement. Section 12: Section 4.202(5) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(5) The City shall have the right to plant, prune, maintain and remove public trees as may be necessary to ensure public safety or to preserve or enhance the symmetry and beauty of such public grounds and right-ofways. Section 13: Section 4.202(6) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(6) All stumps of street and park trees shall be removed to a minimum of four (4) inches below the surface of the ground including root extension to at least two (2)feet from the outer edge of the stump. Section 14: Section 4.202(7) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(7) No person except the City Forester, his/her agent, or a contractor hired by the City may plant, remove, spray or otherwise treat public trees without first obtaining written permission from the City Forester. The person obtaining the written permission shall abide by the standards set forth in this section. Section 15: Section 4.202(8) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(8) The City Tree Board shall have the power to promulgate and enforce rules, regulations and specifications concerning the trimming, spraying, removal, planting, pruning and protection of public trees and shall have full powe� and authority over all pubiic and private trees that constitute a hazard or threat as described herein. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 7 Section 16: Section 4.202(9) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(9) When the development of private and/or commercial property occurs, the Planning and Zoning Commission, City Engineer, and City Forester shal 1 review landscaping plans and may require trees to be planted in any of the streets, parking lots, parks or other public places abutting lands henceforth developed and/or subdivided. Section 17: Section 4.202(10) of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: 4.202(10) A person, partnership, corporation or other entity who violates or refuses to comply with any of the provisions of this article is guilty of misdemeanor and, upon conviction thereof, shall be subject to a fine of not more than $700 or to imprisonment not to exceed ninety (90) days, or both, for each offense. Each day that a violation exists shal 1 constitute a separate offense. If, as the result of the violation of any provision of this ordinance, the injury, mutilation or death of a public tree located on City owned property is caused, the cost of.repair or replacement of such a tree, shrub, or other plant shall be borne by the party in violation. The replacement value of trees and shrubs shall be determined in accordance with the latest revision of "A Guide to the Professional Evaluation of Landscape Trees, Specimen Shrubs, and Evergreens", as published by the International Society of Arboriculture. Section 18: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: June 8, 1992 July 13, 1992 July 13, 1992 Ruettimann Peterson Clerkin, Ruettimann, Peterson, Murzyn -aye Nawrocki -nay REGULAR COUNCIL MEETING. JULY 13, 1992 PAGE 8 7. b.Resolution No. 92-16; Being a Resolution Establishing MillStreet from Fifth Street to 40th Avenue as Municipal State AidStreet #120 Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Councilmember Nawrocki felt a public hearing should be held before this resolution is considered. He recognizes the benefits of having a street placed on the Municipal State Aid System but stated there could be some drawbacks. Two of them would be the allowing of truck traffic on the roadway and the parking restrictions placed on State Aid streets. Motion by Nawrocki that consideration of this matter be tabled until a public hearing could be held and all the affected property owners are notified by mail. Motion dies for lack of a second. Councilmember Peterson suggested that passage of the resolution be contingent on no objections being received from the affected property owners. He felt they could be notified by letter of the Council's intention and of the possible benefits of this designation. Councilmember Nawrocki felt they should be advised of the benefits as well as the potential for inconveniences in the letter. Councilmember Peterson suggested that this matter be considered at the next Council Meeting. Motion by Murzyn, second by Clarkin to continue this matter until the July 27th Regular Council Meeting and that notices regarding this issue be sent to all of the affected property owners. Roll call: All ayes COMMUNICATIONS a.Temporary Sign Request The new owners of the grocery store located at 5011 University Avenue are requesting permission for temporary signage from July 15 to July 22, 1992. Staff is recommending approval from July 15 to July 19 which would be similar to the five day minimum allowed to other businesses. Councilmember Nawrocki recommended that the dates being requested by the business owners be approved. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 9 Motion by Clerkin, second by Peterson to approve the temporary signage for 5011 University Avenue from July 15 -22, 1992 provided a $100 deposit is submitted to the City to assure the removal of the temporary signage. Roll call: All ayes 8.OLD BUSINESS There was no old business. 9.NEW BUSINESS a.Authorization to Seek Bids to Replace Timber Retaining Walland Boardwalk at LaBelle Park Motion by Ruettimann, second by Clerkin to authorize staff to seek bids to replace timber retaining wall and boardwalk at LaBelle Park. Roll call: All ayes b.Animal Control Contract Motion by Peterson, second by Nawrocki to authorize the Mayor and City Manager to enter into a contract for animal control services with the Greater Anoka County Humane Society for the period of August 1, 1992 through August 1, 1993, at the rates proposed in their letter and contract sent to the City on June 16, 1992. Roll call: All ayes c.Reaffirmation of Existing Sign Ordinance Requirements Some members of the City Council felt this matter should be discussed at a Council Work Session. Motion by Nawrocki, second by Peterson that staff be directed to compile a list of all non-conforming signs in the City with explanations regarding the individual non-conformances. This list to be presented for Council review. Roll call: All ayes d.Request to Attend Out-of-Town Training Motion by Ruettimann, second by Peterson to authorize the attendance of Chief David Mawhorter and Officer Randell Bartlett at the Minnesota Deaf-Blind Technical Assistance Project Conference to be held July 28 -30, 1992 at Cragun'& Conference Center in Brainerd, Minnesota. Roll call: All ayes e.Request to Attend Conference Motion by Peterson, second by Murzyn to approve the attendance of Charles Kewatt, Fire Chief, at the International REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 10 Association of Fire Chiefs Annual Conference to be held in Anaheim, California, from September 12-16, 1992, and furthermore, that related expenses be reimbursed. Roll call: All ayes Councilmember Clerkin inquired how evaluations are conducted regarding effectiveness of conferences attended by department heads. The City Manager responded that the reports are verbally given to him. Motion by Ruettimann, seco-nd by Peterson to retire to a Closed Executive Session, for the sole purpose of discussing pending litigation in the Pastuszak vs. City of Columbia Heights, Jackson Pond and Zaidan Holdings, Inc. files, and to designate Jo-Anne Student to keep a written record of said session. Roll call: All ayes RECESS: RECONVENE: 8:55 p.m. 10:10 p.m. The Mayor read the fol lowing statement when the Council Meeting was reconvened: The record should reflect that the Columbia Heights City Council retired to a Closed Executive Session and discussed only the pending litigation of Pastuszak vs. City of Columbia Heights, Jackson Pond and Zaidan Holdings, Inc. and directed staff accordingly. A written record was made by Jo-Anne Student. 10.REPORTS a.Report of the City Manager The City Manager's report was submitted in written form and the following additional items were discussed: Comprehensive Plan: The Planning and Zoning Commission held a public hearing to address the City's Comprehensive Plan. Members of the Commission took no formal action. The Executive Director of the H.R.A. wi 11 distribute the writ ten report received from B.R.W. regarding the Comprehensive Plan to members of the City Council. Final adoption of the Plan will be made by the Council. Four City Refunding Bonds: The four cities involved in the bonds are Columbia Heights, Moorhead, Brooklyn Center and the Robbinsdale HRA. The proceeds which would be available from the refunding to each of the four cities may be in the area of three to four hundred thousand dollars. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 11 While recognizing the interest in taking the funds now is tempting, Councilrnember Nawrocki suggested the Council seriously consider waiting the twelve years left until maturity. He feels the funds which would be available at that time would be much greater than at the present time. All of the three other entities have indicated they choose to take the available funds now. Costs for Fourth of July Fireworks Display: The City Manager advised that after the donations, there remained a balance of $6,300 to be paid by the City for the Fourth of July fireworks display . Council Work Session Date: Tuesday, July 21st at 7:30 p.m. is the time and date selected for a Council work session. Some i terns for discussion wil 1 be bond refunding, the Heal th Department's response regarding the water connection fee and a third liquor store. School Board Meeting: At 6:30 p.m. on Tuesday, July 14th, the School Board is holding a meeting to discuss possible areas for cooperation between various uni ts of government. This meeting is mandated by the State on a yearly basis. Most members of the Council indicated they intend to attend this meeting. Anoka County Letter Regarding CDBG Funds for 1993 -1995: The Council must decide by October if the City will participate in the CDBG program throuqh Anoka County or wi 11 compete directly for HUD funds. This matter will be discussed at the July 14th H.R.A. meeting. Proposed Change to Assessment Policy: A memo was distributed to the Counci 1 from the Assessment Clerk with a draft proposal to be added to the Assessment Policy of the City. This proposed policy change was discussed. It was determined that the notices for the Public Improvement Hearing on July 28th should stay the same as they have always been. The proposed change will be discussed at the Hearing. b.Report of the City Attorney The City Attorney had nothing to report at this time. 11.APPROVAL OF LICENSE APPLICATIONS The City Manager advised that some of the food vendor licenses had been approved administratively and no Council action was required. REGULAR COUNCIL MEETING JULY 13, 1992 PAGE 12 Basil Weissner, owner of Premier Cab and Town Taxi, appeared before the Council to address the recommended denial of the taxi cab driver license application submitted by William Frank Green. Mr. Weissner stated that Mr. Green had a very qood record of driving for his company and requested the Council to qive his opinion some consideration. Members of the Counci 1 requested that staff qather information from other cities in which Mr. Green has been licensed and if their applications requested past violations information. The City Attorney suggested that Mr. Green should sign a "Release of Information" form which is available from the license clerk to obtain this information. Mr. Weissner will bring Mr. Green to the next Council Meeting on July 27th. Motion by Nawrocki, second by Clarkin to approve the license applications as listed upon payment of proper fees with the exception of the taxi cab driver's license for William Frank Green and that his application be tabled until the next regular Council Meeting. Roll call: All ayes ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 11:00 p.m. Roll call: All ayes Mayor Donald J. Mur2yn, Jr. Jo-Anne Student, Council Secretary I , I I I I, . I ) I . . Mayor Donald J. Murzyn, Jr. Council members Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 **** NATIONAL NIGHT OUT PROCLAMATION **** WHEREAS: The National Town Watch Association is sponsoring a special coast-to-coast community crime prevention project on the evening of August 4, 1992 cal led "National Night Out"; and WHEREAS: It is important that all Heights be aware of the prevention programs and the their participation can have our neighborhoods; and citizens of Columbia importance of crime positive impact that on reducing crime in WHEREAS: "National Night Out" provides an opportunity for Columbia Heights to join together with thousands of other communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS: Neighborhood spirit and cooperation is the theme of the "National Night Out" project and is also the key ingredient in helping the Columbia Heights Police Department fight crime; NOW, THEREFORE, I, Donald J. Murzyn, Jr., Mayor of the City of Columbia Heights, do hereby call upon all of the citizens of our community to join the Columbia Heights Police Department in supporting and participating in "National Night Out" on Tuesday, August 4, 1992. FURTHER, LET IT BE RESOLVED, that I hereby proclaim Tuesday, August 4, 1992, as "NATIONAL NIGHT OUT" in Columbia Heights. Mayor Donald J. Murzyn, Jr. August 1992 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER AGENDA SECTION: ORDINANCES & NO. RESOLUTIONS6 ITEM: RESOLUTION ESTABLISHING MILL NO. STREET AS A MUNICIPAL STATE 6-A-AID STREET Meeting of: 7/27/92 ORIGINATING DEPARTMENT: CITYPUBLIC WORKS MANAGE� BY: M. Winson ,ttfJ BY:9 �1.-DATE: 7/21/92 DATE :tr-·')....\..- The City currently has 0.54 miles of undesignated State Aid mileage available.It appears that Mill Street from 5th Street to 40th Avenue will meet the criteriafor designation as a Municipal State Aid Street. The length of this-segment is0.24 miles. The designation of a street segment as a Municipal State Aid Street will allow theCity to use State Aid funds for maintenance and improvement, provided the streetis constructed to M.S.A.S. Standards. The designation does not affect the City'sability to assess for maintenance and/or improvement of that street. This item was tabled at the July 13, 1992 City Council Meeting in order to holda Public Hearing regarding the designation of Mill Street as a Municipal State AidStreet. A copy of the Public Hearing Notice which was sent to all property ownersalong Mill Street is attached. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there beingample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No._, establishing Mill Streetfrom 5th Street to 40th Avenue as Municipal State Aid Street 1120. MAW: jb92-349 COUNCIL ACTION: RESOLUTION NO. ESTABLISHING MILL STREET N.E. AS A MUNICIPAL STATE AID STREET WHEREAS, it appears to the City Council of the City of Columbia Heights that the street hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the road described as follows, to-wit: Mill Street N.E. from 5th Street N.E. (MSAS 108) to 40th Avenue N.E. (CSAH 2) be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Columbia Heights to be numbered and known as Municipal State Aid Street 120. Dated this day of ____________ , 19 __ . Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: By: _____________ _ Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the ___ day of _________ , 19_, as disclosed by the records of said City in my possession. (Seal) Deputy City Clerk Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerk.in Bruce G. Nawrocki Gary L. Peterson Robert W. Ruenimann City Manager Stuart W. Anderson CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612)782-2800 July 17, 1992 Dear Property Owner: The City Council has determined a Public Hearing be called to designate Mill St. a Municipal State Aid Street. The hearing will be held near the beginning of the Regular City Council Meeting on July 27, 1992. The Council Meetings begin at 7: 00 P .M. in the Council Chambers/Court Room, 590 40th ave. N. E. If you have any questions, please call me at 782-2882. Si;zJ.� :1: �-· WinsonPublic Works Director/City Engineer MAW: jb 92-375 "SERVICE 15 OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS MEETING OF: July 27, 1992 AGENDA SECTION: PUBLIC HEARING NO: 6 ITEM: LICENSE FOR TAXI CAB OPERA TOR NO: £. ·-· ORIGINATING DEPARTMENT: CITY MANAGER'S BY: S. W. ANDERSON DA TE: 07 /22/92 CITY MGR APPROVAL At the July 13, 1992, City Council Meeting, the Police Department recommended that the City Council not issue an taxi cab operator's license to William Frank Green, DOB 3/29/52. A discussion followed with Basil Wissner, General Manager of Town Taxi, speaking on Mr. Green's behalf. The City Council tabled the discussion to the July 27, 1992, Council meeting. Attached please find: 1)A memo from Sergeant Jendro to Chief Mawhorter. 2)A memo from Chief Mawhorter to Linda Magee. 3)A copy of State Statute, Chapter 364, Criminal Offenders, Rehabilitation. 4)Mr. Green's application for a taxi cab operator's license, including a waiver to disseminate and discuss in public information about Mr. Green. Records from the Hennepin County Sheriff's Office indicate that Mr. Green has been arrested and convicted for the following offenses: 1)1970, simple assault 2)1975, possession of a hand gun without a permit 3)1987, possession of a controlled substance (cocaine with intent to sell) 4)1990, possession of a controlled substance (marijuana). Mr. Green is presently on probation for this offense and will be until May 13, 1994. In addition, Mr. Green has received a traffic tag for speeding on six occasions. While the State policy is to assist criminal off enders to secure employment, I believe that Mr. Green's prior conduct demonstrates that he should not be awarded a taxi cab operator's license. Columbia Heights, in the past, has awarded taxi cab operators' licenses to persons with criminal records, but not with records as extensive and as recent as Mr. Green's. When one balances our obligation to protect the public versus Mr. Green's need to be employed as a taxi cab operator in Columbia Heights, I believe the City Council should decide in favor of public safety. RECOMMENDED MOTION: Move to deny William Frank Green a taxi cab operator's license. COUNCIL ACTION: TO: F'ROf: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Linda Magee, Assistant to City Manager David P. Mawhorter, Chief of Police � Taxi License of William Green July 15, 1992 Attached is a report from Sergeant Jendro answering the questions you requested further infonnation on a few days ago. As the report indicates, Mr. Green is not licensed to drive a cab anywhere in the area. He has what I would consider to be an active and violent criminal history, p.mctuated by convictions for robbery, sale and possession of marijuana and cocaine, and possession of a weapon. I would continue my recommendation for denial based on this person's criminal history. D™:mld 92-219 Attachment I-'\ P 0 P-ri i:1\p R G0 l ��! lS � � Li J LS f !I !t . I I u I � -· __.I JUL 16 1992 [\-� .A,�,� p\r3E.R CITY Or C'JLUMBIA HEIGHTS COLUMBIA HEIGHTS POLICE DEPARTMENT TO: David P. Mawhorter, Chief of Police FROM: Robert Jendro, Sergeant SUBJECT: WILLIAM F. GREEN LICENSE DENIAL DATE: July 15, 1992 On July 14, 1992, I was given a file by Chief Mawhorter which included references made at a Council meeting held on the 13th of July, 1992. There were questions about my denial of a cab license to a William F. Green at the Council meeting, in which the Council felt that they were told by a Town Taxi official that Mr. Green had been licensed in other cities in the area to drive cab. I contacted Mr. Green by phone and he called back at approximately 1630 hours on July 14, 1992. I asked Mr. Green if he had any valid licenses to drive cab in the area. He stated that he indeed had none, that he had not been granted a license to drive a cab anywhere yet. He stated his first application was here in Columbia Heights. He also stated that he was not at the Council meeting, and he was sorry that there was any misinterpretation of information given by the Town Taxi official. I advised Mr. Green that the Council would be reassessing his request at the July 27 Council meeting, and it would probably be in his best interests if he were to be present at that meeting. On July 15, 1992, I contacted the Hennepin County Records Division and asked that they fax me all records that they have for William F. Green, date of birth 03/29/52. Shortly thereafter, I received by fax from Hennepin County Adult Detention Center, a record of all of Mr. Green's incarcerations in the Hennepin County Jail. There were three in 1970; one in 1974, which was a weapons violation, carrying a weapon without a license; one in 1987 for Possession with Intent to Sell Cocaine; and a 1990 Possession of Narcotics, which the jail believed to have been marijuana. ·This was attached to the information given to me by Chief Mawhorter. RJ/kao attachments IS70 nailing party a reasonable 85,· 1978 C 793 S 74; 198/ C r989 C 280 S 19 �R. 1e court of appeals in which sue shall serve a copy of the , a notice of appeal or other ·oof of service of the papers, f . t l ! f J ' . 8571 CRIMINAL OFFENDERS, REHABIUTA110N 364.03 Criminals; Rehabilitation CHAPTER364 CRIMINAL OFFENDERS, REHABILITATION 364.01 Policy. 364.02 Definiticm 364.03 Relation of 0011vic:tion to emplo)"l?le:11 or OCQIJ)lltioo. 364.CM Availability ofi-,J'lb. 364.05 Notification upon dal.lal of employment or cSuq\lllmcation from OCQlp&tion. 364.01 POUCY. 36,11.06 Violations, �. 364.07 Application. 364.08 Practice of law; eu:q,tioo. 364.09 uccptioD1. 364.10 Vlolatioa of civil ripu. The legislature declares that it is the policy of the state of Minnesota to encourage and contribute to the rehabilitation of criminal offenders and to assist them in the resumption of the responsibilities of citizenship. The opportunity to secure employ· ment or to pursue, practice, or engage in a meaningful and profitable trade, occupation, vocation, profession or business is essential to rehabilitation and the resumption of the responsibilities of citizenship. History: 1974 C 298 S 1 364.02 DEFINfflONS. Subdivision 1. For the purposes of sections 364.0 I to 364.10, the terms defined in this section have the meanings given them. Subd. 2 ... Occupation" includes all occupations, trades, vocations, professions, businesses, or employment of any kind for which a license is required to be issued by the state of Minnesota, its agencies, or political subdivisions. Subd. 3 ... License" includes all licenses, pemuts, certificates, registrations, or other means required to engage in an occupation which are granted or issued by the state of Minnesota, its agents or political subdivisions before a person can pursue, practice, or engage in any occupation. Subd 4 ... Public employment" includes all employment with the state of Minne sota, its agencies, or political subdivisions: Subd S •.. Conviction of crime or crimes" shall be limited to convictions of felo. Dies, gross misdemeanors, and misdemeanors for which a jail sentence may be imposed. No other criminal conviction shall be considetcd. Subd. 6 ... Hiring or licensing authority" shall mean the person, board, commis sion, or department of the state of Minn�ta, its agencies or political subdivisions, responsible by law fo.r the hiring of persons for public employment or the licensing of persons for occupations. History: 1974 C 298 S 2 364.03 RELATION OF CONVICI10N 10 EMPLOYMENT OR OCCUPATION. Subdivision 1. Notwithstanding any other provision of law to the contrary, no per· son shall be disqualified from public employment, nor shall a person be disqualified from pursuing, practicing, or engaging in any occupation for which a license is required solely or in part because of a prior conviction of a crime or crimes, unless the crime or crimes for which convicted directly relate to the position of employment sought or the occupation for which the license is sought. Subd. 2. In determining if a conviction directly relates to the position of public employment sought or the occupation for which the license is sought, the hiring or licensing authority shall consider: ,, � 1572 1.ich the individual was of regulating the posi- the license is sought; , capacity, and fitness ties of the position of crimes which directly for which a license is ation if the person can .t fitness to perform the >r which the license is·i by the production of: since release from any quent conviction of a onditions of probation rge order or other docu- :nsing or hiring author- mling: which convicted; ding mitigating circum- . e crime or crimes; were committed; were committed; and ·esent fitness presented, ·:1.0 have been in contact state, or federal correc - ted, or disseminated by onection with any appli- ication for a license: iled or expunged. can be imposed. � OR DISQUALIFI- ,sition of public employ- or engaging in any occu- of the individual's prior notify the individual in :::ation; as set forth in section JD of public employment i f , � i f , t : I 1 t l I I I I l � l 8573 CJUMINAL OFFENDERS, UJIABllJTA110N 364..IO (4)That all competent evidence of rehabilitation presented will be considered upon reapplication. History: 1974 C 298 S .f 364.06 VIOLATIONS, PROCEDURE. Any complaints or grievances concerning violations of sections 364.01 to 364.10 shall be processed and adjudicated in accordance with the procedures set forth in chap ter 14, the administrative procedure act. History: 1974 C 298 S 6; 1982 C 424 S 130 364.07 APPIJCATION. The provisiollS of sections 364.01 to 364.10 shall prevail over any other laws and rules which purport to govem the granting, denial, renewal, suspension, or revocation of a license or the initiation, suspension, or termination of public employment on the grounds of conviction of a crime or crimes. In deciding to grant, deny, revoke, suspend, or renew a license, or to deny, suspend, or terminate public employment for a lack of good moral character or the like, the hiring or licensing authority may consider evi dence of conviction of a crime or crimes but only in the same manner and to the same effect as provided for in sections 364.0 I to 364.10. Nothing in sections 364.01 to 364.10 shall be construed to otherwise affect relevant proa";Min� involving the granting, denial, renewal, suspension, or revocation of a license or the initiation, suspension, or termination of public employment. History: 1974 C 298 S 7; 1985 C 248 S 70 364.08 PRACTICE OF LAW; EXCEPTION. This chapter shall not apply to the practice of law; but nothing in this section shall be construed to preclude the supreme court, in its discretion, from adopting the policies set forth in this �hapter. History: 1974 C 298 S 8 364.09 EXCEPTIONS. (a)This chapter shall not apply to the practice of law enfo.rcement, to fire protec tion agencies, to eligibility for a private detective or protective agent license, to eligibility for a family day care license, a family foster care license, a home care provider license, to eligibility for school bus driver endorsements, or to eligibility for juvenile corrections employment where the offense involved child physical or sexual abuse or criminal sexual conduct. (b)'Ibis chapter does not apply to a school district. (c)Nothing in this section shall be construed to preclude the Minnesota police and peace officers training board or the state fire marshal from recommending policies set forth in this chapter to the attorney general for adoption in the attorney general's discre tion to apply to law enforcement or fire protection agencies. History: 1974 C 298 S 9,· 1983 C 304 S 5,· 1986 C 444; 1Spl986 C 1 art 9 S 28; 1987 C 378 S 16; 1989 C 85 SJ,· 1989 C 171 S 8; 1989 C 290 art 8 S 2; 1990 C 542 S 16 364.10 VIOLATION OF CIVIL RIGIITS. Violation of the rights established in sections 364.01 to 364.10 shall constitute a violation of a person's civil rights. History: 1974 c 298 s JO '· I ,, 364.13 CRIMINAL OFFENDDS, .IEHABBnATION 8572 (a)The nature and seriousnes., of the crime or crimes for which the individual was convicted; (b)The relationship of the crime or crimes to the purposes of regulating the posi tion of public employment sought or the occupation for which the license is sought; (c)The relationship of the crime or crimes to the ability, capacity, and fitnessrequired to perform the duties and discharge the responsibilities of the position of employment or occupation. Subd. 3. A person who bas been convicted of a crime or crimes which directly relate to the public employment sought or to the occupation for which a license is sought shall not be disqualified from the employment or occupation if the person can show competent evidence of sufficient rehabilitation and present fitness to perform the duties of the public employment sought or the occupation for which the license is soughL Sufficient evidence of rehabilitation may be established by the production of: (a)A copy of the local, state, or federal release order; and (b)Evidence showing that at least one year bas elapsed since release from any local, state, or federal correctional institution without subsequent conviction of a crime; and evidence showing compliance with all terms and conditions of probation or parole; or ( c)A copy of the relevant department of corrections discharge order or other documents showing completion of probation or parole supervision. In addition to the documentary evidence presented, the licensing or hiring authority shall consider any evidence presented by the applicant regarding: ( 1)The nature and seriousness of the crime or crimes for which convicted; (2)AD circumstances relative to the crime or crimes, including mitigating circum- stances or social conditions swrounding the commission of the crime or crimes; (3)The age of the person at the time the crime or crimes were committed; (4)The length of time elapsed since the crime or crimes were committed; and (5)All other competent evidence of rehabilitation and present fitness presented, including, but not limited to, letters of reference by persons who have been in contact with the applicant since the applicant•s release from any local, state, or fed.eral correc tional institution. History: 1974 C 298 S 3; 1986 C 444 364.04 AVAILABILITY OF RECORDS. The following criminal records shall not be used, distributed, or disseminated by the state of Minnesota, its agents or political subdivisions in connection with any appli cation for public employment nor in connection with an application for a license: (1)Records of arrest not followed by a valid conviction. (2)Convictions which have been, pursuant to law, annulled or expunged. (3)Misdemeanor convictions for which no jail sentence can be imposed. History: 1974 C 298 S 4 364.05 NOTIFICATION UPON DENIAL OF EMPLOYMENT OR DISQUALIFI· CATION FROM OCCUPATION. If a hiring or licensing authority denies an individual a position of public employ ment or disqualifies the individual from pursuing, practicing, or engaging in any occupation for which a license is required, solely or in part because of the individual's prior conviction of a crime, the hiring or licensing authority shall notify the individual in writing of the following: (1)The grounds and reasons for the denial or disqualification; (2)The applicable complaint and grievance procedure as set forth in section364.06; (3)The earliest date the person may reapply for a position of public employmentor a license; and 8573 (4)That all compupon reapplication. History: 1974 C 29 364.06 VIOLATION� Any complaints orshall be Processed and 2ter 14, the administrati History: 1974 C 29[ 364.o-7 APPUCATIO The provisions of srules which purpon to 1of a license or the initiagrounds of conviction o:or renew a license, or tcgood moral character odence of conviction of aetfect as provided for inshall be construed to cdenial, renewal, suspemtermination of public e1 History: 1974 C 298 364.08 PRACilCE 01This chapter shall n,be construed to precludeset forth in this chapter. History: 1974 C 298 364.09 EXCEPTIONS. (a)This chapter shation agencies, to eligibilitity for a family day canlicense, to eligibility forcorrections employment criminal sexual conduct.(b)This chapter d<Jf(c)Nothing in this scpeace officers training bo:forth in this chapter to thetion to apply to law enfoi History: 197,1 C 298 JC J78 S /6,· 1989 C 85 S l; 364.10 VIOLATION OJViolation of the rightviolation of a person's ch History: 1974 C 298 S ., t YEHi.CLE NUMBER ...:�.:....::C::...'��--- CITY OF COLUMBIA HEIGHTS APPLI CATION FOR TAXI CAB OPERATOR LIC E NSE ARTI CLE: VI SECTION: 3 I hereby •pply for • license to operate a taxttab In the City of Columbia Heights. I •mat least 18 years of •ge, and• citizen of the United States. Applicant Name W, \\l <iVt"fr--an� G<"f<2{\ (first) �iddle) (I� App 11 cant Si 9 n1 tu re Will k\ccn :-h *3:ill g o OC> Home Address ;,3.Y7 :=:f ';:\ilrln:>-,1);'\1] �� f)c}'tl.\hse-M CI ty 1hJ.t» roW• f ,...Qi-¢Z Ip SSL\\ 6 Telephone Number 7<a �-04 '?:>Ll lirthdate'3 /21 /s e_ I •-<-Height S J Weight ___ \_(o ___ 5 ______ _ Color of £yes H AZtL Color of Hatr L�,<te �('0"'3 N Drivers Licen1e Humber Cr:: -(,5o-eEr7-;;2.6\ -:>.l\'j Soe la 1 Security Number _L{...,0_j __ -_S ____ b_-_L_l _b_6_4 __________ _ A.Have vou ever had a taxicab license suspended, revoked or cancelled byany municipality In the State of Minnesota, either •s an operator or owner? Check one: yes_ no� If yes, explain _________ _ 8.Have you ever had any driving violation? Check one: yes� no-- If yes, explain ,sf se&xr J:t72 ), s,78 ,8 l e B'-lj,k C.Have you ever been convicted of • crime or 111lsdeme1nor7 Check one: yes V"" - no_ If yes, exp 1 at"----�"""":"""-;----:;-:---::�---------- fb,,{ j9 81 �OS�S'.5'l(){I 6� C.Ol'l<troL l e-O �u bS t"F!N(.(: t::eiCY\ll 1 C, � 0 P c:,�5-e.,S,tv'\ � � 'lt'-o i.k � S,.} t,.stlN ee \q, s Pt,.u-,,i-n &R-G-v v'\ ·trio rert"'\1-t (Do not write In space be1ow) 1170 $tf)'lple f-'l-.)S0tk' ) ipel\'-1 fh-e � Amount _j Q -rrD Date ::o/.,4 if-li z.- Rece l pt No. ,;z.,r3".3t> License Ho. ---- • I NOTICE The d1t1 requested of you will be used In considering your application for said license and will be disseminated to the public. You are not legally required to allow the City of Columbia Heights to obtain the d1ta, however, -f1ilur, to supply said data may result In disapproval of your •ppllcatlon. Further, the City of Colurnbta Het;hts may retelve from other governmentalagencies, including but not limited to the Bureau of Criminal Apprehension,Minnesota Department of Public Safety, data rel1tln; to the consideration ofyour application. Said data may be classi fied pursu ant to Minnesota Statute#15.162, et. seq. 1s private and t herefore, cannot be released to the publicwithout your written consent. WAIVER I have read the above and understand t lhat any data concernlng ftly •ppllc1tlon which is classified as private pursuant to Minnesota Statute 115.162, et. seq. may not be released to the public without "'Y permission. I also understand that said data mus t be considered by the Columbia Heights City Council at I public meeting in considering my license application •nd, accordingly, will be publicly disseminated. Therefore, I hereby authorize the release of all of said d1t1 by the Columbia Heights City Councll or agents or employees thereof at any City Council tneetlng at which "'Y llcen,e application is considered. Said Information shalt not be rele1sed If I withdraw my license application by �ersonally servtng written notice of ,eid withdrawal upon the Columbia Heights City "•nager prior to said Council rneeting. Due d: 9:u.t..� \ b�) )C,C, 2-I gnat u re LJ� g;.±cc?(, j!J.,r, Q O - �itness Signature CITY OF COLUMBIA HEIGHTS MEETING OF: July 27, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORI GINA TING DEP A.RTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: RESOLUTION FOR COLLECTION OF WATER BY: S. W. ANDERSON BY:swA-.,1-- NO: ,.e. TESTING FEE DA TE: 07 /22/92 -n .. >-... At the City Council meeting of May 26, and June 5, 1992, staff presented a proposed resolution requesting authorization to collect the State-imposed fee of $5.21 for each water service connection in the City. The discussion became sidetracked over the issue of testing for lead and copper in samples to be taken from individual homes. In my view, two separate issues became fused into a single discussion. The uncertainty lead to tabling of the resolution. The following information is provided to clarify the issue. I.Water Testing A.Please see the attached material which was published in the May 20, 1991, National League of Cities Newspaper. It gives a good overview of the Environmental Protection Agency rule which requires testing of water. For cities the size of Columbia Heights, testing must begin July 1, 1992. B.Please see the three page undated letter received January 3, 1992, from the Minnesota Department of Health. The letter states that systems the size of Columbia Heights "must complete initial monitoring during two consecutive six-month periods by June 30, 1993". To meet this mandate, we must begin testing July 1, 1992. Also, note on Page 2 of the letter "the Minnesota Department of Health will not be able to provide the laboratory support for this initial testing unless legislative approval of additional funding". C.Other cities are complying with the Federal rule. For example, see the attached article from the Minnetonka City Newsletter explaining their test program. D.Please see the letter dated July 7, 1992, from the Minnesota Department of Health responding to the City Manager's questions. E.Please see the Minnesota Department of Health notice dated June 10, 1992. II.Water Service Fee A.The Minnesota Chapter of the American Water Works Association opposed the "per connection fee". Their reasoning is stated in the attached material. They failed to state that the cities could do the testing using a "certified laboratory" (see page 2 of the Health Department letter); much cheaper than having the State impose a fee and/or doing the testing. Continued COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: July 27, 1992 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: RESOLUTION FOR COLLECTION OF WATER BY: S. W. ANDERSON BY: NO: TESTING FEE DA TE: 07 /22/92 Page 2 B.Please see the attached page taken from Chapter 513 of the 1992 Legislative Session Laws. See Section 3, subdivisions 1, 2, and 3 of the law. It clearly states the revenue collection authority, but is silent on what service, if any, will be provided. That may be in another chapter, but I could not locate it. It is clear that the City must test water samples and pay the State $5.21 for each water service. When the water rate was last increased in an effort to stop the monetary losses to the Water Fund, it was basically a break even rate which established. The advantage of imposing the $5.21 fee in a lump sum and advising the citizens that it is State fee is that it does not damage the financial condition of the Water Fund. If we pay the fee, approximately $36,000 annually, it will eventually have to be made up with an increase in the water rates. The Council takes the criticism for the rate increase rather than the Federal and State governments. I again recommend passage of the resolution. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 92-__ ; being a resolution for Collection of Annual Water Testing Fee for the State Department of Health. COUNCIL ACTION: RESOLUTION NO. 2£:__ RESOLUTION FOR COLLECTION OF ANNUAL WATER TESTING FEE FOR THE STATE DEPARTMENT OF HEALTH "'" �}¼� ryJ-��� WHEREAS, the Depanr/lent of Heal.{ has been authorized to assess � of $5.21 for every service connection to a public water supply, and WHEREAS, the public water supply operator (City) is to collect the fees and remit said fees to the State on a quarterly basis. NOW, THEREFORE, BE IT RESOLVED BY TIIB CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1.That'1be fe� �ed on the utility bill as an annual fee.�i�/\f�u�: � 2.That it be clearly delineated on the utility bill that this i tate water=�-. --C � • BE IT FURTIIER RESOL ��-the above fee ·n be col ected on an annual basis o �"½ billings after July 1, 1992:--{Y�---c 3..D1 /°19 � <l, Passed this ____ day of ________ _____, 1992 Offered by: Seconded by: Roll Call: Donald J. Murzyn, Mayor Jo-Anne Student, Council Secretary 9205154 e.: ,11>· ,•.'\ -;:� f�\iJ,. :\('- . I ::"� !!�./�:;��·i-./::.Th� .. -�--�:e· ·. �d�e--.. --����-... ·t·�, e�-:�H�o��.�-,, -�to�-i-�- 0 �,d .. -�- ul .�a:�t�e=::t�ea�d��-a�t:. =�4-�:::;:·e_�.-. -:���=--· ��: ··:=?·:'·:· ... : '. ha', I . UQ, • . 'WW . � '. . . , .. ,Ml.\• -�r. ,,-• • . • : I 1 '' • • • • ' • • ' ---� · ii ' • , :; ' . The debate: How to regt�1:e lead �t-.t�� �9 :.-::,'.:_ \ _.'., .. ..,-�Wrtpai>..ldl. ' ·. : .. ·:\' Lead ln drinking water ._ II ex�.· ··� ': � to dominate ,the debate �wing : ::. -, · :11C)P.1\1Jderation ol the SueOrinking Wa-_: ., -.Act(SD�)th.il)'I*'.� ,•.•,I� �-ffl!»lly �tiafted with the•:, :-, . � : �i»J\tent of.--� !aw and have blCll-. <: . · cated thit the snajor q1111�g iaaue _. ' ... �:·:: .,��g-tbeif ••liorl. ii the regula>··/ ,,tioQ· of lead � .lhe tap. The prindpal _. .· '. :: ::e�.IP.-�� ,-�� �-r·��inJ."' ·/·::-�:: TheEn��Ag�4 -.�-,---1 ,· • __ ; ·'..:(EPA) on May 6, ·1991 ��the final . ·. t. nale "tab1'ahlng .... for lead �-· ··· · ''->:-.,1� Ji)� water..'� nde re-. ·. _:· .. ·, place. the � Maximum Contaml-.. ··. :' : : ; nant Level (MCL) for lead of 50 puts.,,.. · · -. � (ppb) with an ·"action level" .ol 15.· · ppb that, If � wouk:f trigger a 1e-.\ riel of corrective .aepa to reduce the lead :.. level in t1le � waler. (:opperlevela ·, · ·-,Ml �,P! �-3 � p.q-�n (l>e_m). would also require mnectlve AQion. pe-.... ,_. tails of this ftna1 rule are: . . · .. . . · I Publlc water 1ys� eemng fewer ·: . thao 50,000 people wUh lead level4 �-': der 1� ppb and copper leve1I under J.3 ·' ·ppm do n� hav• to. take any -�-der this nale. ' · · · .' \Ul . . . . · · I Public water systems serving more Utan 50,000 pec>ple have to do optimal •corn.ion �trol of the �ater regardltll . of the lead 1�� delected through mQnl-taring. . ' : . I $\y water aystem. regudleu of siu, - a that exceeds the action level m�t also ·monitor their iource water to determinewl\ether treatment to remove lead in lt()UJ'Ce water is needed. I N'IY water system that continues to a d a 11 exceed the action level after installation of corrosion control and/or IOUl'Ce .water treatment must �entually · replace all lead service lines contributing in exceaof 15 _,pb of �e� to drinking water. .., ,. .. ' .... ' � ..... ,, 't ., . ·:· . : .: '·· -���'�; _ _,; ? _:�-�-·�-�---... i. • . , . . 1_: -• • ' . • • . : .. _ . ' •• • ' ' . ' :'•. . • . ' -• :--•' . . . .-: ; .-. :· '. • • : '' . ' '::'t' -�? ' .. '' '.·:·" .. j,i.,,.R _, ': ·,. 1·¼'. • ... J....-!!':1_"',�t\:f.-'•_:;·,.:'.1:¢{;·.-.. \ ...... -�,;,.�,--�.-,1. ��. Lugew..-1yatem1�the..,. I A :, � �-... -��"·111 �--·:.· · ·-: DodNJ&te., ,-..� �, f 1 ' .-·.:·_'·1,y t11ew11&rulillty. · · · · .. -. ·.: ·· ···; ·· .. ttonlevellforleldand�Pllllt·�;.·,�-�,. treatmeat ,i·• -,. �-.tar/f! ,:..,. � .. �-.• �.:1 :'.• · .::� . '. , .,-,:._,� . · �� � · ; •.. , ·'I Sunpla of� llta _.. '11) be liken � IQadiel D detenpine 'the mo,t Ip-. � _lyslml � �-J) �. �. J). � '. ', 1• ·._ • �: water for ,bout .3Q a,emncla �It• ·, .at·M-mt.idor tap, after thew• 9-.. ·. proprtate mnollon ' c:ontn>l-treatn�C :: revene OIIIIOlia.' 3)J8.IW.Pte•81i�ff.i�·�.::·,·._', .. , l>een llUing ._.@le Wlla Qnes for�· . etoodlnthelinefclratlwt•� � � ''. techniquel. S1¥11lhnd medium-tize llVI--.·'·· �ti,Jn/� 1' . , · ·' ... , ... �,,,:··' _ _;_- .. ' thin lix bola,; � �-f,om : '. I � IQIJ coUec.1 the mnp.&e; . . -� ter l)'lb!ml Iba\!� tbeM levell ... : .· ..• A .,... .,..., � lhe � �-.... :; . ' •· the hQt. �-·tap; lelllOW'lg ... lad ·, . . I-�-lys&lpnl lefflD8 mare than required to fint IUbmit I�-.: ·� �.aftet:'� � � · :· ' �-.··. �and��the�g-:'_. ·5Q,000people, ... beglninonltoringln tionboptimllc.'UIOlloll��·:: .... _COIUlol' .... J5 ,...,:9pa111::;_ .• .. · .. � .inltllled' In newly· CONtnacted :-:: ,�-oJ 1992, �um ..._ ·� . ment totheState._The s., IDIY IP.PJQVe : '. � � ... 1l1it tt � �: , :·-1 .. ·-.. �;hldng.Olllyalqqaed.� ;> (3,300 to 50,000)·m·July ol 1992. and··. tlua ��or lelJuire the.-)· ·2ly�-�-.. ��-IPM-�-� ·:·. ·, ":<·to remove· electrical wlrlng th4t lJ :, ,mall·�(· 3,000) In)�)' of 1993. emall or �um�·WtleJ' ·� � . -lllue4 · • .-_; . , .·· r .-� ,,;;�:1·-,.1·: • •• , • . p,un4ed to a lead line; �:u a Jut· " Monitoring frequency can be reduced if · ·corulw:tltlown-etudy., .. : . · .,-. •. · � ;,·.· .·, I Al)'llelllllWlt.�d)e��. ,>·, :_ • . � p.udlaslng· a home -� · . the water tyatema �w NJDplea �th Once a treatment proceae II lpproYed. , , · a lead � line It. owm·· and �1�. • · , : · :. ' · device or bottled water if the lead levell . : � 1� � action level. · · ·. ·• .by the State,, 1yatem1 will have 2� , �e � portkln It �-� �-,, ' ·' . · · · , QMOtbe brought.down toa safe level··. .-I In addition to la4 an4 copper,�-months to INtall optilDll corro,wri cca• · · � m1y be �to s,,y ·':':·": :, I Pt,abllc·lnfonnation c.ampaigna lP,Ul.t · water 1ysteQ11· that-·exceed the lead or . trol treatment and 12 months to '1>11ect.. for�--�NIDDVirur·---�tMY·; · ·., . ' ,.. !�::-:�-.. .. -;-l!, , .. , ; .� .. ··I+ ' . ' JJl(l'I aU �of•�-.. · ·. · .. . copper action levels will be req"1red to follow-up1a111pla. Thec:onoelvityof the · · own. . ···;-·: ··" .. •. �---.' ,.,, .. ··· " ·, . , ,. . · Monitoring of 1tw �g ·)VIier ,for, monitor water· quality ICCOri:llng � pH, water� be a>nbolJed In moet c:asea by · · f .76 •)'llleal -� �-·•· � ,-.., lead and · copper· leveJa m\llt ·1,e. p:in-' alkallnlty, ·COllductJvity, orthopbolphate, · adjusting itl � or by adding ,-�·co.at. of 1 � of Ila Jad � ·Unee. ·per ·· ': -:; . _·.. ducted u followa: · . . • wdum, Ind .tllica levell, aJld tempera-Ing" agent su� u .arthophosp.ha� or . . yeu.untU·r.an4'>m .-mplJng·of blah rilk 1 '.-·:. · ' 'I H1gh risk "bomea, thoee with lead hue. Once the water-lead and copper. ailic:a to the water; . , ,, · =.. , :,., • ·. · -' homel· IIVClll,l.·U..f � �t--J>I� : .. ·· � lnltalled after 1982, with lead levela fall below the action levels� monl-Sowce water may also .have ,to be h� do not · e,cQled � fl:�� U : : >. f'pe,;orwit!'��llnee,U4;�be taring can beieduced: . · _ treated. Sta� may spedfy .one ol tlle ·· �--� 1ev-. O ,.,_� "'f:�: .. t. _::.:.�'(: :.,.. ·.· . -. ·� ... , - Minnesota Department of Health Division of Environmental Health 925 Delaware Street Southeast P.O. Box 59040 m Minneapolis, MN 55459-0040 ..__ __ _, (612) 627-5100 RECEIVED JAN -3 1992 Public Works Deot. TO: FROM: PHONE: SUBJECT: M E M O R A N O U M Community Water Systems with Populations of 3,301 -50,000 Richard D. Clark, P.E., Supervisor�0/Public Water Supply Unit �------� Section of Water Supply and Well Management 612/627-5180 National Primary Drinking Water Regulations -Control of Lead and Coooer in Medium-Size Water Svstems The U.S. Environmental Protection Agency has established national drinking water standards that require all public water systems to optimize corrosion control in order to minimize lead ·contamination resulting from the corrosion of plumbing materials. These regulations establish a treatment technique that may include: 1)corrosion control treatment,2)source water treatment,3)lead service line replacement, and4)public education. These requirements are triggered by lead and copper action levels measured'· in samples collected at consumers• taps. Th9-Fe�6rt&��� j.f�:the:�concentr.at_io.rt�f:�;:lea!i.�.�1'_.'gl()f.'.e:;taa .. _ � ···,._ . . . .. .,_ .. _. . ----· ·. _s ;;i,:�-;:.:-�:-.·�-�---=-�"-· ·-···-:,. ... -���/� Cv����e -:m�n.�:-'-Uf.t'.':'��'-:���....!?.:.�.!:.."".'.�flau.-.�.v-�-m�7-� · ��ST--'· '. i -_;.·. ··�:..,-*·,· :de-·-d":A,-.;.ii,£�����'"'15mi-' � a��-""eve-·,��-�cee .----�,__,.."\P'pen.--ern;��ae��·�.��-� .. e:a . __ !!)��L.'*'��f Medium-size water systems (serving 3,301 -50,000 persons) mustitompiefe' initial monitoring during two consecutive six-month monitoring periods by Jarr_ejq9:R:l:9:9� Sample site selection must commence with a �mB{e§111!t.eat1n e�"ltla-_p_�!!ffpf�fre_;@:f:#Jr:".l�,!otr�.Ji n order to identify a pool of targeted sampT,ng sites. This process must e accomplished by 1Jiffie:&3u';id�, under the present timeline. The sites selected for the sampling pool must meet the criteria listed in 40 CFR 141.86(a)', wh_ich is summarized in Attachment 1. This materials evaluation step is critical to the monitoring strategy and must be accomplished with care in order that high-risk locations are properly identified for the initial monitoring period. EPA has released a draft guidance manual that provides additional information for identifying highrisk sites. Selected guidance from this draft guidance manual is provided as Attachment 2. National Primary Drinking Water Regulations Page 2 The Minnesota Department of Health will not be able to provide the laboratory support for this initial testing unless legislative approval of additional funding is approved during the 1992 session. Assuming that action on this funding request will not be completed until April, 1992, all water systems should·budget local funds and contact private laboratories that are certified by the state to perform lead and copper analysts by the required methods. The list of certified laboratories will be provided by the department's Division of Public Health Laboratories upon request. If funding is approved by the legislature for the initial lead and copper monitoring program, the department will notify each water system and provide further information on laboratory submittal procedures. Medium-size water systems must also measure specific water quality parameters �t·taps and at each entry point to the distribution system if the tap water monitoring results exceed the action levels for lead or copper during the base monitoring period (July 1992 -June 1993) and after installation of optimal corrosion control treatment. Since-pH measurements must be made at sample7 taps and'entry points, access to a.portable field instrument will be required. If corrosion control studies are required for your water system, they must be conducted by all medium-size water systems by July 1, 1995, and additional follow-up sampling is mandated by January 1, 1999. Reporting requirements for tap water monitoring are identified in 40 CFR 141.90(a). When tap sampling results are reported to the state, the sampling site location and criteria under which the site was selected for the system's sampling pool must also be:reported� Great attention to keeping accurate records will insure that follow-up tap sampling will be conducted at the same locations. An example reporting form will be developed and provided prior to the ·commencement of the initial monitoring period. A copy of the final rules for lead and copper are provided for your information and review (Attachment 3). If you have further questions or problems with this new program, please contact Bill Anderl at 612/627-5109. RDC:WHA:cls Attachments ATTACHMENT 1 Subject: Samolino Pool Tiers for Tao Monitorino * Tier 1 Sampling Sites -Single family structures* that: (a)contain copper pipes with lead solder installed after 1982or contain lead pipes� and/or(b)are served by lead service line. Tier 2 Sampling Sites -Buildings, including multiple-family residences that: (a)contain copper pipes with lead solder installed after 1982or contain lead pipes, and/or(b)are served by a lead service line. Tier 3 Sampling Sites -Single family structures that: (a)contain copper pipes with lead solder installed before 1983. When multiple-family residences comprise at least 20 percent of ihe structures, the systems may include these types of structures in its ·sampling pool. Note: Sampling sites may not include faucets th.at have point-of-use or pointof-entry treatment devices designed to remove inor ganic contaminants. If a site has a home water softener connected to the cold-water kitchen tap ·or bathroom sink tap, it cannot be included in the sampling pool_. ---,---Lead testing will begin The United States Environmental Protection Agency (EPA} has established national drinking water standards that place strict limits on the amount of lead that is allowed to exist in domestic drinking water. City of Minnetonka drinking water is obtained from deep wells. The City's system is frequently tested and has always been found to be free from lead contamination. However, it is possible that through the use of copper piping, brass fixtures and lead solder in household plumbing, the water within a household could develop a lead concentration. The Operations and Maintenance Depar tment is cooperating with the EPA and the Minnesota State Health Depar tment in determining whether or not that potential has developed within a random sampling of homes in the City of Minnetonka. Owners of a group of 104 homes, built within the last 10 years, have been asked to cooperate with the City in this testing program. Homes built after 1986 are not suspect because lead solder was not used in pipe jointing after that date. Homes built between 1982 and 1986 are the most likely candidates to develop a lead Testing (continued on �e three) I 1 Testing (contintued from page one) contamination problem; therefore, they were included in the sampling: It is highly unlikely that any of the homes within the sampling will exceed the levels set as a safe threshold for total lead contaminants; however, this will not be known until the sampling is finished. This program is part of a nationwide program which Includes older utilities, some of which have lead piping and jointing material within the distribution system and some whose water is taken from surface waters or reservoirs which might contain lead concentrations. This is not the case in Minnetonka. An initial inspection of these homes is being conducted during April and May of this year. The actual sampling will take place in July and be repeated early in 1993. The results of this sampling will be published in this newsletter early in 1993. Again, Minnetonka's water sources (deep wells) have never shown a lead level and no concentration is expected to be found within the homes tested. Minnesota Department of Health Division of Environmental Health 925 Delaware Street Southeast P.O. Box 59040 m Minneapolis, MN 55459-0040 .__ __ _, (612) 627-5100 I:_ ,··' . '. : . • ._ rn P 0 r.i r, nn P lID L.:J.------0 . '.:-; . �-; -. :-. '. i :;!. n Mr. Stuart W. Anderson, City Manager City of Columbia Heights 590 40th Avenue Northeast July 7, 1992 Columbia Heights, Minnesota 55421-3878 Dear Mr. Anderson: "JUL 9 1992 MA;,\ 4r:i."=-P\ .,, .� -· i,Cffi OF roLmt.BlA HElGl·-lTS .-,;,,. This letter is in response to your June 15, 1992 correspondence requesting more information on the service connection fee and the drinking water regulations on lead and copper. The following questions were included in your letter, to which I have added a response: 1.Is it mandatory that the city of Columbia Heights take water samples forthe purpose of determining levels of lead and copper? Yes, the federal Safe Drinking Water Act (SOWA), enacted in 1974,required the U.S. Environmental Protection Agency to establish maximumcontaminant levels for public water supplies. ITI 1977, Minnesotaenacted a state Safe Drinking Water Act and was granted primacy for thefederal program. On June 7, 1991, U.S.E.P.A. published the NationalPrimary Drinking Water Regulations for Lead and Copper that requires allcommunity public water supplies to monitor for lead and copper in tapwater. The city of Columbia Heights is considered a medium-size publicwater system and must collect 60 samples during the initial monitoringperiod, beginning July 1, 1992. 2.Is this a federal requirement based on rulemaking by the EnvironmentalProtection Agency? Yes, the 1986 amendments to the SOWA established a list of 83contaminants, including lead and copper, for which EPA was to developregulations. 3.Is the Minnesota Department of Health the agency enforcing this federalrule in Minnesota? Yes, the Minnesota Department of Health has assumed the responsibilityfor the enforcement of the federal standards. An Equal Opportunity Employer Mr. Stuart W. Anderson -2-July 7, 1992 4.Is it mandatory that the city of Columbia Heights complete twoconsecutive six-month 110nitoring periods by June 30, 1993? The first six-month monitoring period begins on July 1, 1992 for watersystems in the population range of 3,301 -50,000. All medium-sizesystems shall monitor during each six-month period until: a)the system exceeds the lead or copper action level and is, therefore,required to implement the corrosion control_ treatment requirements,or b)the system meets the lead or copper action levels during twoconsecutive six-month monitoring periods. Assuming the system meets the lead and copper action levels during the initial monitoring period, the system may reduce monitoring to 30 sites on an annual basis for two additional years, and then to once every three years at 30 sites. 5.Is it mandatory that these samples be taken from consumer's taps ratherthan some city-owned point within our water distribution pipes? Yes, samples must be collected in single-family structures as tier 1sampling sites, unless there is an insufficient number available. Iftier 2 sites are needed, then other nonresidential buildings andmultiple-family residences that meet the high-risk definition can beincluded. 6.Is it mandatory that these samples be taken from consumer's tapsconsidered to be high-risk locations? Residential samples must be collected as first draw samples (after a6-hour minimum standing time) at kitchen or bathroom coldwater taps fromhomes that meet the specified site criteria. Sites that are connectedto the watermain with lead service lines, or homes that contain copperpipes with lead solder or contain lead pipes, are the high-riskconditions that must be included in the sampling pool. 7.If the state of Minnesota does not test the sample for Columbia Heights,is it still the city's responsibility to take samples and to test thesamples as required by the EPA rules? Yes, if the state was not funded to provide for the laboratory supportof the lead and copper program, the city would be required to test therequired samples at local expense. Since the legislature passed anappropriation for the laboratory support, the Minnesota Department ofHealth, Public Health Laboratories, Chemical Laboratory will beproviding the containers and performing the analysis of all tap watermonitoring that is required. · Mr. Stuart W. Anderson -3-July 7, 1992 8.At this time, does the state intend to test our water samples? As indicated in our June 12, 1992 letter, the Minnesota Department ofHealth laboratory will be shipping 60 containers to the city of ColumbiaHeights for lead and copper testing. The monitoring schedule proposedthat Columbia Heights collect their initial tap samples during the monthof July 1992 and submit them to the Minnesota Department of Healthlaboratory for testing. 9.Does the $5.21 annual fee per service connection pay for the state totest our samples, or will there be additional fees charged to us? The $5.21 annual fee will cover the expenses of testing the initial tapwater monitoring for lead and copper. It will.not cover the expense ofmonitoring water quality parameters or conducting corrosion contn:-1studies if the tap water sampling exceeds the action level for lead orcopper. 10.Do you have any knowledge that the legislature passed the serviceconnection fee law in a manner other than intended and that this law.will not be used (i.e., no fee collected) or that the law will bechanged in 1993? The legislature authorized the Minnesota Department of Health to assessa fee of $5.21 per water service connection to cover the cost ofmonitoring all public water supplies for an expanded list ofcontaminants. A flat service connection fee was proposed to thelegislature by the Minnesota Department of Health and was ultimatelypassed on as the $5.21 fee. At the present, changes in this law are notanticipated. I am enclosing a copy of a public education fact sheet on the lead and copper rule that may help explain the rule to your council. Your interest in the public drinking water program is appreciated and if you have further questions, please contact Bill Anderl at 612/627-5109 for assistance. RDC:WHA:mjk Enclosure Sincerely, ��� Richard D. Clark, P.E., Supervisor Public Water Supply Unit Section of Water Supply and Well Management cc: Bassam Banat, Public Health Engineer Water Supply and Well Management· &EPA "Lead may leach into the water from some kinds ofhome plumbing." United States Environmental Protection Agency Office of Waler WHSSOA EPA 570/9-91-�0 June 1991 Lead and Copper Rule . ..:,••":,,_,•-;.�{.•":;·!:.,,�;-!:�'-,,::�':::c-';,._:,;.,.):;:_:;�A.Jl'<·�.'�:.� F":• ::::·H\.:-E· �-•,� . .";<:-,· • -. :=-.;. • .. ·· ::,,:�':---:'"..iJt"-.. :� .. :� ... ; �;� .. -: ... -=-��:��.i"-·�;:t!'.';·:i::�,r--s::.• .... ··"�:--·--s-� -.. ·•--c.:.•· --'1-�°.-:.!-_-=:t-::,.·.·:�-... �:-.�-� � • •• '"'"(• .•"""• • •I r _•:-•. -� �..... •• ,•, .•.• •. •· •• -• • ••a•.•·-:� ... • -� --· The Lead and Copper Rule was published in the Federal Register on June 7, 1991. It becomes effective on November 7, 1992. This rule requires treatment when lead and/or copper in drinking Vw·atcr exceeds certain levels: Lead enters drinking water mainly from the corrosion of lead-containing household plumbing. Since lead and copper contamination generally occurs after water has left the public water system, the best way for the water system op erator to find out if customer water is contaminated is to test water that has come from a household faucet. This type of contamination can be prevented by controlling the coITOsiveness of the wa�r supply. If co1Tcsion w!ltro! is not sufficieLt, leadcontaining materials may have to 1e replaced. Water Quality Standards :Maximum Contaminant Level Goals (MCLG): \Vater systems should try to supply water which is free of lead and has no more thau 1.3 milligrams of copper per liter. This is a non-enforceable health goal. MCLG Action Level Action Levels: When the concentration of lead or copper reaches the action level in ten percent of the total number of.required samples, the water system is required to carry out the water trea.tment requirements of the rule. These enforceable treaunent requirements are described below. (mg/l) (mg/l) Lead 0 0.015 1 Copper 1.3 1.3 I M "t . R . ,. .._ _________ __,J on1 orrng equ1remenLS Lead/copper monitoring at high-risk homes • Water systems must complete a materials evaluation of their distribution system and/or review other information to target homes that are at high risk of lead/c;opper contamination. Monitoring is to be conducted at ihe tap in these homes, with the numbe.r of tap-sampling sites based on the population served.One sample is required at each site. · · •Number of Initial Sampling Sites Additional monitoring for.other factors affecting corrosion is required to optimize treatment and determine compliance with State lead/copper standards. Two types of systems must perform this monitoring under the following conditions: •Large systems serving more than 50,000 p<mmns, rcgardlesr; ofthe lead/copJ)'"..r levels in tap samples. # at home System taps for size Pb/Cu >100,000 100 10,001-100,000 60 3,301-10,000 40 501-3,300 . 20 101-500 10 SlOO 5 #within dist. for other factors 50 10 3 2 1 1 •Smaller systems serving less than 50,000 per-tons, if the actionlevels are exceeded in tap samples. Two types of sampling sites are specified for this purpose: •Within the distribution system, with the number of sitesbased on population served (sites may be same as for coliform sampling). Two samples are required from each site. •One sample at each entry point to the distribution system. Public fducatian FactSheel Series Monitoring Frequencies. lmtially, small and medium systems must collect home tap samples for lead and copper analysis every six months. Samples !or other factors must be taken from within the distribution sys..:em every six months, and from entry points to the distributio:c. cystcm every two weeks. Both the number of sampling sites and the frequency may be reduced if, for three years, the action level is met or the system maintains optimal treatment. •Frequency of Sampling Monitoring Period Initial t Aft.er corrosion\ treatment ,�nz .. :r, Home taps 6mo. 6mo. ••)l•i�•tt?HfJ within at entry dist. to dist. 6mo: 6mo. 6mo. 2 v.·k. Water Treatment Requirements Reduced -Conditional-Final ·Four types of acti on are required to rem edy high lead/copper levels. Once a system finds that more than 10 percent of all tap monitoring results exceed the action levels , the system must begin to carry out the first three actions. 0 Corrosion contrcl treat:t!l.ent. Depending on its size, a system may be required to first monitor as described above and/or rec.om.mend a corrosion ·control treatment to the State. Upon the approval of the State, treatment is tobe installed and demonstrated to be effective according to criteria set by the State. Treatment options are: pH and alkalinity adjustment, calcium adjustment, and silica or phosphate-based corrosion inhibition. ·@ Source Water Tueatme:it. Systems must first monitor their source water forthe presence oflead/coppP.r, 2:nd, if necessary, recommend a treatment to the ·State. Treatment options are: ion exchange, lime softening, reverse osmosis, and coagulation/filtration. Once the Staie approves a treatment, sys�ms will have 2 years to iDstall it and 1 more year to conduct follow-up monitDring. I( treatment is not required., or if the treated wa�r does no.t exceed the maximum lead/copper levels permitted by the State, source -vt·ater monitoring will be synchronized with the system's other monitoring schedules. I-l yr. 6mo.2wk. i 3 yr. 3yr. 2wk. W·:l'"ap:sirnriies�· �� ..... :i,.,.w,,,;"'�""'�· . � Lead Copper :�oiherF��,?P:-.•. w ... � ....... .s.�� pH alkalinity Calcium ConductivityOrthophosphate Silica Temperature e Public Education. Public education matci,;..j;ls dE.ve!oped by EPA will inform customers about the health effects of lead, and explain what they can do at home to reduce their exposure. Tle s;�tem must begin de�vering the mat..erials within 60 �ays _of the lead . _____ C_o_m_pl-ia_n_.ce_D_ea_d_li_n_e_s ____ ....action level exceedance. The matenals include public �l"YT"'C'-• 1 el --� d . . ··:a1 ·to -· ts to b b "tted • dicall to ,,v.,..w: auumea ac:t10D ev I ex=e m m1... mom nng seI'Vlce announcemen e su n:u peno y television and radio stations, and other pamphlets t.o be delivered directly to customers, newspapers, hospi-tals, etc. IF a system c.ontinues to e%ceed the iead action level after installing optimal coITOsion control and source water treatment, the fourth action must be taken: 0 Lead Service Line Repfacement. L-..ad service lines that contribute more than 0.015 mg/L to tap water lead levels must be rep laced. A system must replace seven percent of its lead lines each year, and must replace all lines within 15 years. For More Information Call the Safe Drinking Water Hotline at: 1-800-426-4791. . ·. System S-ae . · .. Action Large Medium Small >SOK 3,300-SOK S'.3,300 Belin monitoring Complete treatment studyOf nqvirw:I by State) Jan92 Jul92 Jul93 Jul94 Jul95 Jul96 Reamunend ti-eatment to State • study not required-NIA • study reqnired-Jul94 Complete treatment installation • study not required-NIA• study required-Jan97 Complete fo11ow-up monitoring • study not reqwred-NIA• mdy requi�-Jan98 Jan93 Jan94 Jul95 Jul96 Ju196 Jan98 Jan98 Jan99 Jul97 Jan99 Jan99 Jan2000 Publie f;duccdian Fact Sheet Series ., @J u1v1s1on o, �nv1ronmema1 neaim- 925 Delaware Street Southeast P.O. Box 59040 Minneapolis, MN 55459-0040 (612)627-5100 DATE: TO : FROM: June 10, 1992 City Councils, T � oip Boards, Marlene E. Marse aCommissioner Rural Water Districts w�� c.--\��··. 'i-� � ��\\ \ \ '{:fe?. (. . ... � (:'. .,.,., C\.'i · 1 � •. \"; ·s}�'" �o\v(•'·}':. Protecting the health of people consuming water from public water supplies is a responsibility that the Minnesota Department of Health (MOH) assumes from the federal government. In Minnesota, the MOH must enforce the requirements of the federal Safe Drinking Water Act, and regulations developed by the U.S.-Environmental Protection Agency for providing safe drinking water. The federal government has determined that the numbers of parameters monitored should increase from 23 to 83 parameters. During the 1992 state legislative session, the HOH was authorized to assess a fee of $5.21 per water service connection to cover the total state �osts of the program. The fee is to be paid by a public water supply owned or operated by a city, town or water user district. (Laws of Minnesota 1992, Chapter 513, Article 6 1 Section 2.) This is to notify you of the following: l.You must collect $5.21 annually from every service connection served by your watersupply as of July l of that year. 2.You must pay the Department of Revenue one fourth of the total yearly fee eachcalendar quarter. The first quarterly payment is due on or beforeSeptember 30, 1992. A water supply with fewer than 50 service connections may makeone payment annually starting no later than June 30, 1993. 3.If you do not submit payment within 30 days of the due date, you must pay anadditional late fee. The late fee is S percent of the actual amount of the feescollected on service connections. To assist with the· payment of the fee, the MOH will soon be distributing coupon booklets that will aid you in returning the fee amount to the Department of Revenue.· To inform the MOH of the number of service connections served by your water supply, we request that you return the enclosed postcard by July 15, 1992. To ·inform your water supply customers of the fee, we suggest a way to describe the fee is, •fee for safe drinking water testing program mandated by federal law.• We hope to make collection of this fee as simple as possible. Public water supply staff .ar��available to answer questions concerning the fee collection requirements at 612/627-5170. We would like to hear any suggestions you may have to ease this process. We are aware of some confusion regarding the effective date of this legislation. After consulting with the Attorney General's office we have concluded that the laws support collection of this fee at this time. Thank you for your cooperation in this effort. We know you share our concern that safe drinking water continue to be provided to the citizens of Minnesota. HEM:VLR:mjk cc: Water Operator An Equal Opportunity Employer . --·--------·----- AMERICAN WATER WORKS ASSOCIATION MINNESOTA SECTION Gerald s. Allen Cllairperson, water utility Council Minnesota section, AWWA 1931 West CclD'rt:y Road C2 st. Paul, MN 55113 Phone 612/636-7173 F1uC 612/482-9621 Date: March 27, 1992 To: M.micipal Water utility Official Fran: Gerald Allen, Cllairperson, Water utility Council (WUC) Minnesota Section -American Water Works Association (MN-AWWA) Re: Penclin; legislation -Dr:inkmJ Water Program Fllrx:l:in; '1he Minnesota legislature is currently cansiderin;J furx:ling of the expansion of the Minnesota Department of Health Dr:inkmJ Water Program, required because of :man:1ated USEPA regulations (primarily laboratory analysis) • '1he proposed furx:ling is a $5.00/per connection fee dlarged to the water user am collected by the nnmicipal water utilities. 'lhe WUC of the MN-AWWA section has prepared the attached position statement that supports furx:ling of this program by the general revenue furn, rather than the proposed connection fee. 'lhe written position is attached for your use. Please contact yoor legislator am express your concern regardmJ this ilrportant matter. If you have aey questions or oc:mnents, please feel free to contact ne at your convenience. /ba RECEIVED MAR 3 11992 Public Works Dept. AMERICAN WATER WORKS ASSOCIATION MINNESOTA SECTION PCSrril.ti � MINNESarA ma'ICti OF THE »!ERICAN 1IJATm 1iaUi:s ASSOCIATICti REFEREH::E: H.F. #2684, S.F. #2473 !mRCH 26, 1992 'lhe Minnesota Section of the American Water Works Association (MN-AWWA) , represents conmn.mity water supply systems in the state of Minnesota, serving the entire population of the state including visi� non-residents. We stron;Jly support the Minnesota Drinking Water Program arxi the request of the Health Depart:rrent's Division of Environmental Health for additional funding needed to implement provisions of the Safe Drinking Water Act. As all Minnesotans benefit from a public water pi::ograu1, all Minnesotans should pay toward the operation of this program. 'lhe MN-AWWA, therefore, recxxmnends that the fun::ls necessary to finance the state's exparrled public water supply program be provided through general revenue funding. '!he MN-AWWA supports the general revenue funding for the following reasons: 1)It benefits the state's entire population including visitors.2)As many as 1,000,000 citizens of Minnesota obtain their water from privatewell water supplies, rut do benefit from this pi::cgram wen usin;J c:ammmitypublic water supply systems (schools, jobs, hospitals, shopping centers,etc). 3)Non-resident users of ccmmmity water supply systems will contril:ute tothe general revenue fund (sales tax, etc) , arxi therefore directly supportMinnesota IS drinking water program. '!he MN-AWWA opposes the funding of the Drinking Water Program by means of a service connection fee because: 1)It inequitably treats those least able to pay (irnividual residences -same on a fixed income), arxi those with greater resources (largerirxiust:ries, etc).2)It places an additional administrative b.Jrden on the local units ofgovernment to collect the state assessed connection fee, without anyfinancial suwcrt. 3)Many b.lsinesses arxi comrmmity groups (a factory with its own well, trailerparks, etc. ) lil,'O\lld receive services 1::ut have no dlarges assessed. Cost of services (primarily analytical testing costs) should be paid by all users. j 9J � l 2 3 Non-JCABO hospitals Nursing home For fiac•l years 1993 and beyond, S2,228 plus Sl3� S324 plus $76 pet� --..::.the commissioner Jha11 - ..., ,.. 4 �e• license fees for outpatient surgical centers. boarding care 5 homes, and supervised living facilities at a level sufficient to 6 recover, over a four-year period, the deficit associated with .7 the collection of license fees from these facilities. The 8 license fees for these facilities shall be set at the following 9 levels: 10 outpatient surgical centers 11 Boarding care homes 12 Supervised living facilities $1,645 $249 plus $58 per bed S249 plus $58 per bed. 13 $ec. 2. JUnnesota Statute• 1990, •ection 144.123, 14 •ubdivision 2, i• amended to read: 15 Subd. 2. [ROLES FOR FEE AMOUNTS.) The commiaaioner of 16 health •hall promulgate rules, in accordance with chapter 14, 17 which •hall •pecify the amount of the handling fee prescribed in 18 subdivision 1. The fee shall approximate the coats to the 19 department of handling specimens including reporting, postage, 20 specimen kit preparation, and overhead costs. The fee 21 prescribed in •ubdivision 1 shall be tS ill per •pecimen until 22 the commissioner promulgates rules pursuant to thia subdivision. 23 f Sec. 3. (144.3831) (FEES.) 24 Subdivision 1. [FEE SE'l"l'ING.) The commissioner of health 2S may assess an annual fee of $5.21 for every service connection 26 to a public water supply that is owned or operated by a home 27 rule or charter city, a statutory city, a city of the first 28 class, or a town. The commissioner of health m.ay also assess an 29 annual fee for every service connection served by a water user 30 district defined in section llOA.02. 31 Subd. 2. [COLLECTION AND PAYMENT OF FEE.] The public water 32 supply described in subdivision l shall: 33 (1)collect the fees assessed on its service connections: 34 (2)pay the· department of revenue an amount equivalent to JS the fees based on the total number of service connections. The 36 !!!,tice connections for each public water supply described i� 140 7'�/f ,. '· :) • 0. ·)· ':'6!)"' CHAPTER �o. 51:3 H.F. No. 2694 1 subdivision l shall be verified every four years by the 2 department of health: and 3 (3)pay one-fourth of the total yearly fee to the 4 department of revenue each calendar quarter. The first s quarterly payment is due on or before September 30, 1992. In 6 lieu of quarterly payments, a public water supply described in 7 subdivision 1 with fewer than SO service connections may make a 8 single annual payment by June 30 each year, starting in 1993. 9 The fees payable to the department of revenue shall be deposited 10 in the state treasury as nondedicated general fund revenues. 11 12 13 14 Subd. 3. (LATE FEE.] The public water supply described in subdivision 1 shall pay a late fee in the amount of five percent of the &111ount of the fees due fro.m the public water surly if the fees due from the public water supply are not paid within 30 15 days of the payment dates in subdivision 2, clause (3). The 16 late fee that the public water supply shall pay shall be 17 assessed only on the actual amount collected by the public water 18 supply through fees on service connections. 19 Sec. 4. Minnesota Statutes 1991 Supplement, section 20 144.SO, subdivision 6, is amended to read: 21 Subd. 6. {StJPERVISED LIVING FACILITY LICENSES.) (a) The 22 commissioner may license as a supervised living facility a 23 facility seeking medical assistance certification as an 24 intermediate care facility for persons with mental retardation 25 or related conditions for four or acre persons as authorized 26 under section 252.291. 27 (b)Class B supervised living facilities •ee�ia9-med*e•¼ 28 assietaaee-eertifieet¼ea-es-en-¼ntermed¼ete-eere-faei¼¼ty-fer 29 persens-w¼th-aente¼-tttareatien-er-re¼ated-eeneit¼ens sh.all be 30 classified as follows for purposes of the 1tate building code: 31 (l) Class B supervised living facilities for six or less 32 persons must meet Group R, Division 3, occupancy requirements; 33 and 34 (2)Class B supervised living facilities for seven to 16 35 persons must meet Group R, Division l, occupancy requirements. 36 (c)Class B facilities classified under paragraph (bl, 14! CITY COUNCIL LETTER Meeting of: 7/27/92 AGENDA SECTION: ORDINANCES AND ORIGINATING DEPARTMENT: CITY NO. RESOLUTIONS PUBLIC WORKS MANAGER 6 DATE:� V ITEM: RESOLUTION SUPPORTING ANOKA BY: M. Winson /JINNO. COUNTY DESIGNATION OF DATE: 7/20/92 6.D. MINOR ARTERIALS 1.,.;.I The Metropolitan Council Transportation Advisory Board (TAB) has been in the process of identifying the "minor arterial" system for the metropolitan area. Roadways are functionally classified into one of the following four groups: Principal Arterials -Interstates, major state highways Minor Arterials -State highways, major county roadsCollectors -County roads, major city routesLocals -City streets The TAB has recognized that the routes that are classified minor arterials serve as a supplement to the principal arterials and in areas that lack principal arterials serve critical transportation needs, yet do not get a lion's share of funding. In order to prioritize the needs of the minor arterial system, the TAB has developed a set of criteria to break the minor arterial system into Minor Arterial "A" and Minor Arterial "B" classifications. Funds from the recently enacted Federal Surface Transportation Efficiency Act will be used to upgrade Minor Arterial "A" routes. The minor arterial routes in Columbia Heights are: 37th Ave. -T.H. 47 to Stinson Boulevard (City) Reservoir Blvd -37th Ave. to 40th Ave. (City) County Road No. 2 (Main St., 40th Ave. & Reservoir Blvd) from 43rd. to Stinson (Anoka County) County Road No. 4 (45th Ave.) from T.H. 47 to Stinson Blvd. (Anoka T.H. 47 (University Ave.))� County) � T.H. 65 (Central Ave.) p· � COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: ORDINANCES AND NO. RESOLUTIONS 6 ITEM: RESOLUTION SUPPORTING ANOKANO. COUNTY DESIGNATION OF MINOR ARTERIALS Continued -Page 2 Meeting of: 7/27/92 ORIGINATING DEPARTMENT: CITY PUBLIC WORKS MANAGER BY: M.WinsonDATE: 7/20/92 DATE: T.H. 47 and T.H. 65 are the only routes in Columbia Heights that meet the criteria for a Minor Arterial "A". Anoka County has requested a resolution in support of the minor arterial system proposed in their 2010 Comprehensive Transportation Plan. Staff has reviewed the proposed system and concurs with the County proposal. It should be noted that if Federal funds are used for upgrading Anoka County routes that have been classified as Minor Arterial "A", existing County funds can be applied to the Minor Arterial "B" routes, which can be to the benefit of Columbia Heights. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. __ , supporting Anoka County Designation of Minor Arterials. MAW: jb 92-382 COUNCIL ACTION: RESOLUTION NO. SUPPORTING ANOKA COUNTY DESIGNATION OF MINOR ARTERIALS WHEREAS, Anoka County has prepared and adopted the Anoka County 2010 Comprehensive Transportation Plan to address roadway and transit needs, both those which currently exist and those which can be expected over the next twenty years, and WHEREAS, the Anoka County 2010 Comprehensive Transportation Plan proposes a Functional Classification System for roadways under its jurisdiction, which classifies routes as principal arterials, minor arterials, collectors and locals, and WHEREAS, minor arterials are broken into Minor Arterial "A" and Minor Arterial "B" classifications based on route length, spacing, traffic volume and other criteria, and, WHEREAS, the City of Columbia Heights has been given the opportunity to review the proposed classification system as it relates to the needs and desires of its citizens; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that it supports the proposed classification of Minor Arterial "A" and Minor Arterial "B" routes within the City of Columbia Heights that are under the jurisdiction of Anoka County as shown in the Anoka County 2010 Comprehensive Transportation Plan, adopted by the Anoka County Board of Commissioners on June 12, 1990. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward one certified copy of this Resolution to the Anoka County Board of Commissioners. Dated this ____ day of ________ , 19 Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: By Donald J. Murzyn, Jr., Mayor Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the ___ day of 19 __ , as disclosed by the records of said City in my possession. (Seal) Deputy City Clerk CITY OF COLUHBli HE'IGBTS Keeting of: JuJ:2 27, 1992 AGENDA SECTION: RESOLUTION OllGINA'?ING DEPT. : HRA CITY MANAGER APPROVAL NO: ITEM: POTENTIAL REFUNDING OF 1982 SINGLE FAMILY MORTGAGE REVENUE BONDS BY� NO: "· £. DATE: JULY 22, 1992 In December, 1982 the Cities of Brooklyn Center, Columbia Heights, and Moorhead and Housing and Redevelopment Authority of Robbinsdale, Minnesota (the "Issuers") sold $31,758,000 Single Family Mortgage Revenue Bonds Series 1982. Proceeds from these bonds were used to finance mortgages for first time homebuyers to purchase homes in the Issuers cities. over the years since the bonds were issued, extra assets have accumulated in the program. These extra assets will continue to accumulate within the program and ultimately be paid out to the issuers when the bonds are retired. Alternatively, market conditions are now such that the Issuers have the option of restructuring the program to advance the release of the assets. Staff from the four Issuers (and the Issuers Financial Consultant, Springsted Financial) have met several times now to consider proposals received from Underwriters wishing to assist the ·Issuers in restructuring (or refunding) the subject bonds. As a result of proposals received, Springsteds analysis of the proposals, and interviews ofthe four underwriters who submitted proposals (conducted by Springsted and the four citiesstaff representatives and Mr. Nawrocki of Columbia Heights), the Miller-Schroeder proposalwas found the most advantageous and is recommended to be the underwriter, should therestructuring be pursued. The 1982 Bond program was issued jointly by the four separate issuers. Springsted Financialsuggests that in considering the option of restructuring the bond program that the Issuersfirst agree to abide by the determination of the majority of the separate Issuers with eachIssuer having one vote. Participation in the :program originally and currently as representedby mortgagee outstanding ranges from 201 to 281 per Issuer indicating a roughly equivalentinterest in any financial benefit to be gained (estimated between $400,000 and $470,000 foreach city) Each participant entity is being asked if they feel it is to their advantage to restructureto release assets at this time. If the Council feels that the bonds should be restructuredto release the assets at this time, the City Council is asked to instruct staff to pursuethis option with Miller & Schroeder as underwriter. Attached as Appendix "A" is information from Springeted. Attached as Appendix "B" is aResolution giving preliminary approval to issue bonds to refund the subject bonds. RECOMMENDED MOTION: Move to waive the reading of Resolution No. copies available to the public. ___ , there being ample RECOMMENDED MOTION: Move to adopt Resolution No. ; "Giving Preliminary approval to the Issuance for bonds to Refund the City of BrooklynCenter, City of Columbia Heights, City of Moorhead, and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota, Single Family Mortgage Revenue Bonds Series 1982." cc: Springsted Financial (Dan Hartman) Holmes & Graven (Barbara Portwood) COUNCIL ACTION: SP RINGSTED PUBLIC FINANCE ADVISORS Home Office 85 East Seventh Place Suite 100 Saint Paul, MN 55101-2143 (612)223-3000Fax: (612) 223-3002 MEMORANDUM TO: City of Brooklyn Center, Minnesota City of Columbia Heights, Minnesota City of Moorhead, Minnesota 222 South Ninth Street Suite 2825 Minneapolis, MN 55402-3368 (612)333-9177Fax: (612) 333-2363 16655 West Bluemound Road Suite 290 Brookfield, WI 53005-5935 (414)782-8222Fax: (414) 782-2904 6800 College Boulevard Suite 600 Overland Park, KS 66211-1533 (913)345-8062Fax: (913) 345-1770 1800 K Street NW Suite 831 Washington, DC 20006-2200 (202)466-3344Fax: (202) 223-1362 Economic Development Authority in and for the City of Robbinsdale, Minnesota FROM: Springsted Inc., Kathleen Aho DATE: July 9, 1992 SUBJECT: $31,758,000 Single Family Mortgage Revenue Bonds Series 1982 In December, 1982, the Cities and the then Housing and Redevelopment Authority in and for the City of Robbinsdale (the "Issuers"} sold the above-mentioned bonds to fund single family mortgages within their respective jurisdictions. Over the years since the bonds were issued, extra assets have accumulated within the program. These extra assets will accumulate within the program and ultimately be paid out to the Issuers when the bonds are retired. Alternatively, market conditions are such that the Issuers have the option of restructuring the program to advance the release of these assets. This memorandum presents background information and discusses the two options in further detail. The Program The majority of bond proceeds from the 1 982 bonds were used to originate mortgages that range in interest rate from 10.90% to 11.65%. As the mortgages repay, the income is used to pay interest and scheduled principal on the bonds and any excess income is used to redeem additional principal on the bonds. The interest rates on the remaining bonds range from 10.00% to 10.75%. Over the years, the higher interest rates on the mortgages have provided for the ongoing costs (primarily trustee and insurance fees) and also resulted in a continual /I ?.�&vP.l ,, // July 9,1992 Page 2 reduction of bond principal at a faster rate than the reduction on mortgage principal. By applying the extra interest earned to reduction of bond principal, the total of cash and outstanding mortgage principal currently held by the trustee exceed the outstanding bonds by over $1.5 million. The bond program has several unique features incorporated into it. One is mortgage forgiveness. If the program is permitted to run to completion, outstanding principal on any remaining mortgages is ''forgiven" on the later of June 1 , 2003 or when the bonds are retired. Mortgage forgiveness was incorporated to enable the bond program to comply with federal regulations relating to investment yield restrictions that control such programs. A second unique feature is a 2.00% participation fee due upon final payment of any mortgage, whether the mortgage runs to its schedule term, is forgiven, or is prepaid. The participation fee is based on the original amount of the mortgage. There is general awareness among participants in the program that the forgiveness provisions exist even though they are not included in actual mortgage documents, but appear instead in the bond related documents. The options discussed in this memorandum all incorporate the honoring of mortgage forgiveness. The examples discussed either incorporate forgiveness as originally contemplated by the bond documents, or in the case of the restructuring option, may include the equivalent of forgiveness for the mortgagor in a slightly modified form. Program Residuals The value that the Issuers will receive from the program is generated by the interest rate spread between the mortgages and the bonds. As such, the magnitude of the excess assets, or program residuals, depends in part on whether the mortgages prepay or run to maturity since they generate more interest spread the longer they remain outstanding. In the bond program, mortgage forgiveness causes some distortion of this otherwise simple principal as will be seen in the numbers presented later. We have constructed a model which projects the cash flow from the bond program under various mortgage prepayment scenarios. The industry uses prepayment standards referred to as PSA levels of prepayment. A 1 00% PSA prepayment speed is the equivalent of a constant annual prepayment rate of 6%. Similarly, a 250% PSA prepayment speed is the equivalent of a constant annual prepayment rate of 15%. The Issuers' bond program mortgages have been prepaying at a speed of 220% since origination. Over the more current six to twelve month period, they have prepaid at a rate in excess of 400%. Obviously, the current market rates are driving much of the current prepayment activity, however, the reasons for mortgage prepayment are many and varied and future prepayment speeds can't be predicted with any confidence. For this reason and the effect that prepayments have on ultimate program residuals, we have run the program out at three prepayment levels: 250% PSA, 400% PSA, and 550% PSA. The final example, 550% PSA, was run to determine if there is a pattern to the program results as the prepayment rate increases as opposed to an expectation that mortgages will prepay at 550% PSA. Because bonds are redeemed from excess earnings and from mortgage prepayments, the bond issue is retired earlier as the mortgage prepayment speed increases. The fqllowing table illustrates the residuals available to the Issuers at the three prepayment speeds identified above. /I ( July 9,1992 Page 3 [ ESTIMATED MORTGAGE RESIDUALS 1----------Mortgage Prepaymen t Rate ------1 Residuals Beginning Residuals Ending Future Value of Residuals Present Value@ 4.0% Present Value @ 5.0% Present Value @ 6.0% Mortgage Forgiveness Date Forgiveness Amount 250% PSA 12/1/99 6/1/03 $2,171,800 $1,515,900 $1,387,500 $1,270,600 6/1/03 $1,082,600 400% PSA 12/1/97 6/1/03 $2,218,600 $1,648,300 $1,532,500 $1,425,600 6/1/03 $313,200 550% PSA 12/1/96 6/1/03 $1,990,905 $1,556,860 $1,465,800 $1,380,700 6/1/03 $91,300 If the program runs to maturity, the Issuers will receive any funds the trustee has remaining after the bonds are retired plus any remaining payments from the mortgages that are still outstanding until the forgiveness date, June 1, 2003. The first row of the table above indicates when the Issuers will begin to receive their first cash payments from the program. The second row indicates when the final payment will be received. Because in each case, the bonds are retired in advance of the forgiveness date, the final residual payment will be received in June 2003. The third row in the column, titled "Future Value of Residuals" indicates the estimated total of the payments that the Issuers will receive without regard to when the payments are received. To provide an accurate method of comparison, the following three rows show the present value of those future residuals. The 4.0% reflects current short-term investment rates. The 6.0% reflects a longer term, fixed-rate borrowing cost for the Issuers. As you can see, the selection of a present value rate has a significant impact on the value the residuals have in present value terms. The final two rows of the table show when forgiveness will occur and how much mortgage principal is forgiven under each prepayment assumption. As mentioned earlier, the mortgagors are also responsible for a program participation fee to be paid when the mortgage is retired. Calculation of the precise amount of fees yet to be paid relies on detailed mortgage information that is not readily available, however, we have calculated a responsible estimate of those fees under each of the three prepayment assumptions. The future value and present value of the participation fees are outlined in the following table. /}2 July 9,1992 Page 4 [ESTIMATED PARTICIPATION FEES 1---------Mortgage Prepayment Rate ------1 Future Value Present Value@ 4.0% Present Value@ 5.0% Present Value @ 6.0% 250% PSA $182,100 $146,400 $139,500 $133,200 400% PSA $182,100 $158,700 $153,800 $149,200 550% PSA $182,100 $165,300 $161,600 $158,000 The value of the program if left to run to maturity is summarized below for each of the prepayment and present value assumptions. It is the total of the mortgage residuals and the participations fees. The Issuers do not need to take any action to receive these amounts. Please remember that the value shown is the total to be shared among the Issuers, not a total per Issuer. [ 1982 TOTAL BOND PROGRAM VALUE 1---------Mortgage Prepayment Rate ------1 Future Value Present Value @ 4.0% Present Value@ 5.0% Present Value@ 6.0% Bond Program Restructuring 250% PSA $2,353,900 $1,662,300 $1,527,000 $1,403,800 400% PSA $2,400,700 $1,807,000 $1,686,300 $1,574,800 550% PSA $2,173,005 $1,722,160 $1,627,400 $1,538,700 Current market conditions are such that the bond program can be restructured to release accumulated assets today as opposed to releasing them when the bonds are retired. This is accomplished by using the program assets of cash and mortgages, to create cash through the outright sale of mortgages or by using the mortgages as security for a new bond issue. In either case, the money is used to redeem the bonds at their next call date, December 1, 1992. Proposals were solicited from interested underwriting firms to determine the potential offered by such a restructuring. The responses indicate that $1,800,000 to $1,900,000 can be released from the program under a restructuring. The estimates rely on many factors including the status of the mortgage portfolio (which can be accurately determined only after an exhaustive, in-depth review), the amount of mortgages outstanding at the time of the restructuring, extension of certain federal law provisions relating to tax-exempt mortgage bonds (versions of which have been passed separately by the House Ways and Means and the Senate and must now be reconciled), certain federal law provisions requiring that transactions of this type be /)5 July 9,1992 Page 5 done within 90 days of the December 1 redemption date, and prevailing market conditions at the time of the restructuring. Proposers were asked to incorporate the forgiveness concept in their responses. As a result of the proposals received, interviews with the proposing underwriters, and follow-up analysis, staff representatives from each of the four Issuers concluded with our agreement that the Miller & Schroeder proposal was the most advantageous should a restructuring be pursued. Requested Action The bond program was issued jointly by the four separate issuers. We suggest that in considering the option of restructuring the bond program that the Issuers first agree to abide by the determination of the majority of the separate Issuers with each Issuer having one vote. Participation in the program originally and currently as represented by mortgages outstanding ranges from 20% to 28% per Issuer Indicating a roughly equivalent interest in any financial benefit to be gained. Each participant should then consider whether they feel it to be to their advantage to restructure the issue at this time or to let it continue as originally structured. If your conclusion is to restructure to release assets at this time, we ask that you instruct staff to pursue this option with Miller & Schroeder as underwriter. Additional action will be required upon further development of the proposed financing. A separate resolution has been prepared by Holmes & Graven as bond counsel to facilitate the Issuers in providing guidance to staff at this time. mmc cc: Ms. Barbara L. Portwood, Holmes & Graven IJ!/ BARBARA L. PORTWOOD Attorney at Law Direct Dial (612) 337-9213 Mr. Donald Schneider City of Columbia Heights 540 40th A venue N. E. Columbia Heights, MN 55421 .11 H I 6 1992 July 10, 1992 HOLMES & GRAVEN CHARTERED 470 rillsbury Center. Minneapolis, Minnesota 55402 Telephone 1612) 337-9300 Facsimile 1612) 337-93!0 Re: Preliminary Approval of Issuance of Four City Refunding Bonds Dear Don: Enclosed please find 2 different forms of resolution giving preliminary approval to the participation by the City in the refunding of the City of Brooklyn Center, City of Columbia Heights, City of Moorhead and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota, Single Family Mortgage Revenue Bonds, Series 1982. The resolution entitled: Giving Preliminary Approval to· the Issuance of Bonds to Refund the City of Brooklyn Center, City of Columbia Heights, City of Moorhead and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota, Single Family Mortgage Revenue Bonds, Series 1982 makes a finding in paragraph number 1 that the refunding is in the best interests of the City and gives preliminary approval to the issuance of the bonds. The resolution entitled: Giving Conditional Preliminary Approval to the Issuance of Bonds to Refund the City of Brooklyn Center, City of Columbia Heights, City of Moorhead and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota, Single Family Mortgage Revenue Bonds, Series 1982 makes a finding in paragraph number 1 that it is appropriate for the City to proceed with the issuance of the refunding bonds in the event that the other three jurisdictions decide to proceed. If you have any questions regarding this resolution or the process, please call. Sincerely, Enclosures I!LP38052 I!R290-ll /J (?/J�t}I )C (rB .-, CITY OF COLUMBIA HEIGHTS Resolution No. GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF BONDS TO REFUND THE CITY OF BROOKLYN CENTER, CITY OF COLUMBIA HEIGHTS, CITY OF MOORHEAD AND THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ROBBINSDALE, MINNESOTA, SINGLE FAMILY MORTGAGE REVENUE BONDS, SERIES 1982 WHEREAS, the City of Brooklyn Center, the City of Columbia Heights, the City of Moorhead and the Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota (together, the "Issuers") have jointly issued their Single Family Mortgage Revenue Bonds Series 1982 (the "1982 Bonds") for the purpose of financing the acquisition of home mortgages for low and moderate income first time home buyers; and WHEREAS, proposals have been made to the Issuers which indicate that the issuance by the Issuers of revenue refunding bonds ("Refunding Bonds") for the purpose of refunding of the 1982 Bonds will release significant cash to the Issuers; NOW THEREFORE, be it resolved by the City Council of the City of Columbia Heights, Minnesota (the "City") as follows: 1.The City hereby finds and determines that it is in the best interest of thepublic health, safety and welfare of the City of Columbia Heights that the City, together with the other entities which constitute the Issuer, jointly issue their Refunding Bonds to refund the outstandi11g principal amount of the 1982 Bonds, and the City hereby preliminarily approves the issuance of such Refunding Bonds. Such approval is subject to the mutual agreement of the Issuers of the terms and conditions of the Refunding Bonds and provisions for their payment. In any event it is understood that the Refunding Bonds shall not constitute a charge, lien or encumbrance legal or equitable upon any property of the City except the trust estate pledged thereto. 2.Miller & Schroeder, Financial, Inc., is hereby authorized to act as theunderwriter for the Refunding Bonds. The law firm of Holmes and Graven, Chartered, is hereby authorized to act as bond counsel, and to assist in the preparation and review of necessary documents relating to the Refundin.g Bonds. Springsted, Inc., is hereby authorized to act as fiscal consultant with respect to the issuance of the Bonds. The City officers and staff are hereby authorized to assist the working group in the preparation of documents. 3.The adoption of this resolution does not constitute a guarantee or firmcommitment that the City will approve the issuance of the Refunding Bonds. The City retains the right in its sole discretion to withdraw from participation and not to issue the Refunding Bonds if the City should determine at any time prior to issuance thereof that it is not in the best interest of the City to issue the Refunding Bonds. Bl Adopted by the City Council of the City of Columbia Heights on the day of ____ , 1992.- Attest: B2 CITY OF COLUMBIA-HEIGHTS AGENDA SECTION: COMMUNICATIONS NO: 6 ITEM: REQUEST TO BARRICADE 47TH A VENUE NO: 7, A. FOR NATIONAL NIGHT OUT MEETING OF: July 27, 1992 ORIGINATING DEPARTMENT: CITY MANAGER'S BY: B. A. JEWETT DA TE: 07 /22/92 Attached is a letter from Ruth Graham of 625 47th Avenue NE. In conjunction with National Night Out on Tuesday, August 4th, Ruth is requesting a barricade for the cul-de-sac only, at the end of 47th Avenue NE, west from Monroe Street to the top of the hill. Neighbors plan to congregate from 6:30 -9:30 PM. RECOMMENDED MOTION: Move to approve the request submitted by Ruth Graham of 625 47 Avenue NE to conduct a Block Party in conjunction with National Night Out activities on Tuesday, August 4, 1992, from 6:30 -9:30 PM with barricades for the cul-de-sac only, being placed at the end of 47th Avenue NE, west from Monroe Street to the top of the hill. COUNCIL ACTION: :"'.f"::(21?n�0rsm :yr 1;; ._., ,-L!., .1 1 fl ...( ·---• ·-I .L. � u ,.. ,,,__;---�-_._,. ; . \ I . ..:L..i JUL fC, 1992 ·UqLLsLi, I 9_9 d-/ � Ruth Wiley Graham 625 47th Avenue N.E. Columbia Heights, MN 55421 �T: A-vb,41<.I<. !r!ddE 6.12. k ev/.-ck -Stk:,. t11ULt1, /-1-T !£I=.EN£ � fz -a:. ltv£� Ar&, u.1LsrJl>dm Ad/l/Ra£. s r: ·A TZihe_ To f oi � hill, ---� • "� _ .,, F _ I/ • 4 .,, • • I/ --'Ti'k }12o' vi!f&d 4 tk t!1t, dli&t:b.i 1/417� 4-b 1/,;;.._ j /. J,Jf-/ /v CITY COUNCIL LETTER AGENDA SECTION: NEW BUSINESS NO. 9 ITEM: AUTHORIZATION TO SEEK BIDS TO NO. INSTALL PIPE FROM INNSBRUCK 9.A.PARKWAY TO SECONDARY POND Meeting of: 7/27/92 ORIGINATING DEPARTMENT: CITY P'UBLIC WORKS MANAGER M.Winson /1{,,.J BY:�-'/V-BY: DATE: 7/20/92 DATE:/� Funds were budgeted in 1991 and carried over into the 1992 budget to replace the deteriorating corrugated galvanized metal pipe extending from Innsbruck Parkway to the outfall for the secondary pond. The plans for this work are almost complete and staff is requesting authorization to seek bids for the replacement work. This project will be combined with the work proposed for the outfall from Argonne Drive to the tertiary pond and the outfall pipes at Jackson Pond. Authorization to seek bids has already been approved for these two projects. The Jackson Pond project has been revised to include replacing the catch basin in Rainbow drive and the triple catch basin midblock on Quincy St. This work will involve disturbing the streets for the catch basin replacement work as well as 44th Ave. for the pipe replacement work. RECOMMENDED MOTION: Move to authorize staff to seek bids to replace 171 feet of pipe from Innsbruck Parkway to the Secondary Pond. MAW: jb 92-379 COUNCIL ACTION: ANOHJ.NII ·1s JO AJ.I:> A3701!1.-J JO Al.I:> 51001C)5 ' '' c.:.::·..:: 1•� Mil tU•tio..a lrt.0,0,. "'•-'l•.i, --.. 0,�IMt ,nl lQN JIit' H'.llMM J.'flJ,, -J(I 1H!l111 QlUWl,1 Jll't' Ol0'fl11i H•OHS SdllllS :3.LON 11]:iHICIMJ All) ll]O't'NHII Alll ,1,111\11'1'15 A 11,-,.clJIIU 'NNIW • AJ.Nno:> \t>ION\f S.J.HDI 3H VIBNB .. O:> .:to A.11:> i&&l • ' N CITY COUNCIL LETTER Meeting of: July 27, 1992 "-----------------------------------..----------------------.-------------... AGENDA SECTION: NO. NEW BUSINESS ITEM: CONSIDER OPTION TO WITHDRAW FROM ANOKA NO. COUNTY CDBG ENTITLEMENT PROGRAM q /3. ORIGINATING DEPARTMENT: ��BY: DON SCHNEIDERDATE: 7-20-92 CITY MANAGERAPPRO� BY.: 9 ,-, 'LO ,..q-,_,,DATE: ,.-r Attached as Appendix "A" is a copy of a letter received from Anoka County advising the City that it will have the option to withdraw from the Anoka County Community Development Block Grant(ACCDBG) Program as of June 30, 1993. Currently the City annually is receiving $150,000 to $160,000 (plus approximately $40,000 from County-wide funding for housing rehabilitation) for projects in Columbia Heights. Attached as Appendix "B" is a list of the projects approved for the 1992-93 CDBG program year that started on July 1, 1992. If the City withdraws from the ACCDBG Entitlement Program, the city would have to compete with all the other small cities in the state that are not entitlement cities or part of an entitlement county and participating in the county program. During the FY 1992 State Small Cities Development Grant program(the program we would have to seek funds from if we opt out of the ACCDBG Entitlement Program) funding allocation process, the State Department of Trade and Economic Development(DTED) received 70 applications for funding of which only 30 were funded. Attached as Appendix "C" is a copy of a list of the SCDP(SCDG Program) Fiscal Year 1992 Funded Projects. The only Metro area city that chose to withdraw from a County entitlement program (according to Leona Humphries of DTED) is Bethel. Bethel has now applied twice under the Small Cities Program and has not received funding either time. The maximum amount of grants available through the State SCDG Program is $600,000 for a single purpose grant and $1,400,000 for a comprehensive program grant. Due to very limited funding, there are seldom any comprehensive grants for over $1,000,000 and those funded are generally for more than one year. With the ACCDBG program, we develop an application with the projects that we want funded and, providing they are eligible activities, we receive approval to use the entitlement funds for those projects. The HRA Board of Commissioners considered this matter at their monthly meeting on July 14 and recommends City Council approval of continuation in the ACCDBG program for the next three years. RECOMMENDED MOTION: Move to grant approval for the City of Columbia Heights to continue participation in the Anoka Community Development Block Grant Program for the next three years, starting as of June 30, 1993, with the Mayor and _city Manager authorized to sign the I __ J_Q_ 1 necessary Addendum to the existing Joint Cooperation Agreement. COUNCIL ACTION: COUNTY OF ANOKA Urban Anoka County Community Development Block Grant COURTHOUSE ANOKA, MINNESOTA 55303 672-421-4760 The Honorable Donald J. Murzyn, Jr. Mayor, City of Columbia Heights 3927 Reservoir Boulevard N.E. Columbia Hgts., MN 55421 June 23, 1992 JUN 2 4 iSS2 Re: 1993 -1995 CDBG Program -Opportunity for Communities to Withdraw Dear Mayor Murzyn: 3 June 30, 199Jl, marks the beginning of a new three-year cycle of Community Development Block Grant Programs. HUO requires that we give the communities an opponunity to •opt-out" of the Anoka County COBG Program at the beginning of each three year cycle. A community's decision to withdraw from the program reduces the County's COBG population count and entitlement amount and technically is effective for three years until June 30, 1996. However, Anoka County may exercise the option to invite a community that has •opted-out" of the County COBG Program to panicipate in the second or third year. If your community desires to have its population excluded from Anoka County's total for the COBG program, please provide notice In writing to JoAnn Wright, Anoka County Courthouse, and Ms. Charlotte Scott. HUO, 220 South Second Stree t, Minneapolis, MN 55401, no later than September 4, 1992. All of the communities executed Joint Cooperation Agreements for 1987 that continue in effect so long as there is a COBG program and they do not elect to withdraw. However, HUO has required some new language that requires an addendum that will be fOfWatded to you as soon as possible. We wlll have to submit our Joint Cooperation Agreement• wtth the addendum and evidence of authorization by your City Council or Town Board to HUO by October 2, 1992. Please schedule your council or board aiscussion accordingry. If you have arf1f questions about this process, please call me at 4214760, extension 1178. JOW:sw cc: L--� Schneider Sincerely, _ 9.-.a . -@ -;� JoAnn 0. Wright Community Development Manager Affirmative Adton / Equal Opportunity Employee' 11 ,, ( 11 r7�ovvix-A, EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program (name of community) year beginning in 1992 to City of Columbia Heights for:1992 CDBG projects listed below [ *$156,931 .00 ** Brief list or description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds Qnclude description of target population to be served): Public Service Pool #228 Neighborhood Revitalization #230 Public Building Accessibility #23 1 Housing Rehabilitation (City) #253 (to be increased by 15% of the County wide funding available for rehabilitation) $18,445 $53,748 $57,838 $26,900 See City of Columbia Heights 1992 Application dated 2/2 1 /92 for programmatic details. *Does not include any budgets for the following projects which are covered by separate contracts consolidating multi-city projects: ARC, RISE, Alexandra House, ACCAP Transitional Housing, ACCAP Emergency Housing, and Single Family Housing Rehabilitation. **Includes Administration costs of $10,599 prorated to all projects. Liaison per Section SA: _________________________ _ Authorized to sign vouchers & reports per Section SA: Projects to be completed by (date):Per County Board Resolution 85-23 A ...._ CDB�9�B' .1, PPEA/DJ. X . · . ,, ... v..t � --, .:;en? FISCAL y��.AR 1992 ?:JNDEJJ -:?RnJF.CTS --� I . H !1 IO !SS2 City of Shelly -$726,250 �,,.. . The City of Shelly wi 11 use the $726,250 grant � housing units, clear 18 dilapidated buildings, system and construct a new well and wellhouse. Benton County -$438,395 � ���--d� /7 :li-tJ/ �L� � L.#-to rehabilitate 25 owner-occupied upgrade its existing watermain Benton County will use the $438,395 grant to rehabilitate 45 residential owner� occupied housing units and 10 mobile homes located within the townships of Glendorado, Granite Ledge, Maywood, and Watab. Otter Tail County -$512,500 "" Otter Tail County will use the $512,500 grant to rehabilitate 45 owner-occupied housing units. City of Sauk Centre -$675,250 � The City of Sauk Centre will use the $675,250 grant to rehabilitate 16 rental e,.,,�7�. and 15 commercial buildings, including the Palmer House, and will construct a pedestrian bridge in conjunction with a comprehensive downtown revitalization project. 'f City of Red Lake Falls -$394,000 The City of Red Lake Falls will use the grant to rehabilitate 30 owner-occupied housing units. City of Wheaton -$400,000 The City of Wheaton will use the $400,000 grant to construct a water storage facility as part of the upgrading of the City's water supply system. - L\ ,, ;!. / J/-7/e,t/ZJZ/C-C y r, City of St. Joseph -$600,000 The City of St. Joseph will use the $600,000 grant to construct a new water storage facility. '>/ Blue Earth County -$374,000 Blue Earth County will use the $374,000 grant to rehabilitate 40 owner-occupied housing units. l/. City of Raymond -$395,211 The City of Raymond will use the $395,211 grant to rehabilitate 35 housing units ¥f City of Litchfield -$411,586 The City of Litch field will use the $411,586 grant to rehabilitate 22 homes and 13 commercial buildings. "I' Olmsted County -$388,625 Olmsted County will use the $388,625 grant to rehabilitate 30 homes. City of Garrison -$600,000 The City of Garrison will use the $600,000 grant to construct a wastewater treatment and collection system. , h,;y /...,"'l -·v":>-' Cf City of Hawley -$160,480 The City of Hawley will use the $160,480 grant to construct a new well and awater storage tank. , Co, ' T'"' 11/ '> hi'r-c � � / City of Landfall -$1,399,800 � Crr>?_,The City of Landfall will receive a $1,399,800 Small Cities Development Programgrant to construct watermains, a storm shelter, and rehabilitate 35 owneroccupied housing units. ¥ c�- '#- City of Lanesboro -$714,520 The City of Lanesboro will receive a $714,520 Small Cities Development Program grant to construct a sanitary sewer forcemain, rehabilita te 30 owner-occupied.housing units, and rehabilitate 15 downtown commercial buildings. City of Vergas -$600,000 The City of Vergas will receive a $600,000 Small Cities Development Programgrant to devel op a municipal water system. City of Oklee -$375,335 The City of Oklee will receive a $375,335 Small Cities Development Program grantto rehabilitate 30 owner-occupied housing units, rehabilitate 5 rental housing units, and demolish 4 dila pida ted structures. City of St. James -$451,650 The City of St. James will receive a $451,650 Small Cities Development Programgrant to rehabilitate 40 owner-occupied housing units and 25 rental housing units. �;--. /� "' I ' ,., --e-2 � c� � � ({imp, City of Oslo -$519,335 The City of Oslo will use the 5519,335 grant to rehabilitate 15 substandard housing units, replace some undersized waterlines, and hook up to the Marshall Polk Rural Water Association System. City of Jackson -$340,250 The City of Jackson will use the $340,250 Small Cities Development Program grant to rehabilitate 35 substandard owner-occupied housing units. Rehabilitation activities are targeted to the City's oldest neighborhood. City of Caledonia -$797,250 The City will use the $797,250 grant to rehabilitate 30 substandard owneroccupied dwelling units and 15 commercial structures and upgrade the City's wastewater treatment plant. City of Fountain -$432,500 The City of Fountain will use the $432,500 grant to replace the city water system. -Jt City of Gilbert -$722,950 The City of Gilbert will use the $722,950 grant for 30 housing and 20 commerci al rehabilitation projects in a targeted area of the city. f, City of Owatonna -$352,008 The City of Owatonna will use the $352,008 grant to provide funding for 40 owner-occupied and 16 rental housing rehabilitation projects in a targeted area of the city. G/J/i CJ City of Morgan -$791,000 � � The City of Morgan will use the $791,000 grant for 40 housing and 18 commercial rehabilitation projects and to construct a feedermain to connect their new water tower. City of Ihlen -$203,980 The City of Ihlen will use the $203,980 grant to reconstruct the water distribution system and connect the city to the Lincoln-Pipestone Rural Water System. 'if-City of Balaton -$595,590 cPI � 1 The City of Balaton will use the $595,590 grant to provide funding for 35 owneroccupied and 13 rental housing rehabilitation projects in the city. City of Mahnomen -$$623,919 The City of Mahnomen will use the $623,919 grant for 10 housing and 21 commercial rehabilitation projects to demolish two dilapidated structures and downtown street reconstruction. City of Elysian -$663,368 The City of Elysian will use the $663,368 for 20 housing and 8 commercial rehabilitation projects and for street reconstruction. Rice County -$476,420 Rice County will use the $476,420 grant to provide funding for 60 owner-occupied and 6 rental housing rehabilitation projects. G/;/3 CV 1. City of Goodridge -$124,000 The City of Goodridge will use the $124,000 grant to develop a new well, water treatment, and storage tank. �· it City of St. Hilaire -$782,556 The City of St. Hilaire will use the $782,556 grant to make improvements to their water distribution system, reconstruct drainage ditches, and rehabilitate 20 homes. City of Badger -$273,000 � The City of Badger will use the $273,000 grant to rehabilitate 20 homes. #City of Twin Valley -$242,171 The City of Twin Valley will use the $242,171 grant to rehabilitate 16 homes in the city. /t) f� ( ( /�;e -1/ -:l: u .,I 7 o,,_ I.,, tf�;,�4_ ,._ ;JI� � I /6 /IJ J.6 6"{ 3 1/ /,, V t,/V� #e--�j �&. ( /0 -�.,J?,-,y r--. /� 0:,... ( 7 £.e-A.�b, cs- Ciff OP COLUKBli T:IEIGHTS Heeting of: July 27, .l992 J.GENDA SECTION: \-lO:NEW BUSINESS OllGINATING DEPT• : HRA /11 /_, 'L2 CITY HAHAGEa APPi.OVAL ITEM: CONSIDER CHANGE TO BUSINESS LOAN PROGRAM AND RELATED CHANGE TO � _.<�--BY: DON SCHNEIDER hY: 5' 41? ,q,.__NO: CDBG PROGRAM q.{!,.DATE: 7-23-92 Due to the severe restrictions placed on the use of Community Development Block Grant(CDBG) funds from the Fiscal Year 1991 Anoka County Entitlement Program for business loans and concerns about having the $45,000 allocated committed by December, 1992, the Business Revolving Loan Fund(BRLF) Loan Review Committee recommended to the BRA Board of Commissioners that those funds be reallocated for use in the Neighborhood Revitalization Program. The BRLF Committee also recommended changes to the BRLF Policy("Plan for Business Revolving Loan Fund(BRLF) of the Housing and Redevelopment Authority(HRA) for the City of Columbia Heights") to delete all references to the Anoka County Community Development Block Grant(CDBG) Program and its related requirements and to change the maximum loan amount from $25,000 to $50,000. These changes were approved by the HRA Board of Commissioners on July 14 subject to the concurrence of the City Council on the changes. All three of the participating banks(Marquette, Norwest, and Northeast State) have indicated that a higher limit on the maximum amount of the loan would greatly enhance the program. With the current CDBG restrictions removed and the limit on the BRLF portion of the loan increased to $50,000, we expect that there will be more interest in the program. The HRA can use its reserves for community development to fund a limited amount of loans under this program. To enable the BRA/City to use the residual CDBG funds from the BRLF Program in the Neighborhood Revitalization Program, it is necessary to hold a public hearing on the change. (On any changes to our CDBG program involving more than 25% of the funds allocated to the City for the year, federal rules require that we hold a public hearing). Enclosed as Appendix "A" is a review of the federal restrictions and other concerns about the use of the Anoka County CDBG funds for the BRLF Program. Appendix "B" is copy of the current "Plan for Business Revolving Loan Fund(BRLF) of the Housing and Redevelopment Authority for the City of Columbia Heights, Minnesota" with recommended changes noted. Appendix "C" is a copy of the Anoka County CDBG Program status report as of 7-2-92 reflecting the balances in the Business Revolving Loan Program. Appendix "D" is the Anoka County approved 1992 CDBG Project Description and Budget. RECOMMENDED MOTION #1: Move approval of changes necessary to the "Plan for Business Revolving Loan Fund( BRLF) of the Housing and Redevelopment Authority (HRA) for the City of Columbia Heights, Minnesota" to delete all references to the Anoka County CDBG Program and its related requirements and to change the maximum loan amount from $25,000 to $50,000 as of August 1, 1992. RECOMMENDED MOTION #2: Move approval to set August 10 as the date for a Public Hearing to consider the the proposed transfer of the residual ( approximately $43,800) from the City 1991 CDBG Program Project #129(Business Revolving Loan Fund) to the 1992 CDBG Program Project #230(Neighborhood Revitalization and. a::thorizing the Mayor aru:i-eity Mana�o-s-i::gA--any ,-11ecees ary agr.eements-an--t11ecliarige. cc: HRA Comm/BRLF Loan Review Committee/CD Program Coord. COUNCIL ACTION: Housing & Redevelopment Authority of Columbia Heights Commluloners Eusebius Heintz Patricia Jindra Bruce Nawrocki Richard Dustin Jon P. Pawluk 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801 • (612) 782-2854 RECOMMENDATION FOR CONSIDERATION OF CITY COUNCIL OF COLUMBIA HEIGHTS ON USE OF CDBG PROGRAM FUNDS IN BRLF PROGRAM JULY 17, 1992 THE HRA AND CITY HAVE ALLOCATED $45,000 OF THE CITY ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) FUNDS FOR THE 1991 PROGRAM YEAR TO THE BUSINESS REVOLVING LOAN FUND(BRLF). ALSO APPROVED WAS $45,000 FROM THE HRA RESERVES. THE LOAN TO REM FOODS, INC FOR ASSISTING THE DENNY I S RESTAURANT WAS MADE WITH HRA RESERVE FUNDS TO AVOID THE FEDERAL RESTRICTIONS ON THE CDBG FUNDS. THE CDBG FUNDS MUST BE COMMITTED TO USE FOR A SPECIFIC PROJECT BY DECEMBER, 1992. IF THE FUNDS ARE NOT COMMITTED, THE FUNDS WOULD GO BACK TO ANOKA COUNTY. THE RESTRICTIONS REQUIRED BY THE CDBG PROGRAM INCLUDE THE FOLLOWING WHICH MAKE IT VERY DIFFICULT TO USE THOSE FUNDS FOR LOANS UNDER THE BRLF PROGRAM. 1.APPLICANTS FOR LOANS FUNDED WITH 1991 CDBG PROGRAM FUNDS MUSTCOMPLETE SUBSTANTIALLY MORE(AT LEAST 6 ADDITIONAL PAGES) PAPERWORKPRIOR TO RECEIVING THE LOAN THAN AN APPLICANT FOR A LOAN FROM THEGENERAL BRLF FUNDS. THE BASIC APPLICATION WITHOUT THE CDBGADDENDUM IS FAIRLY SIMPLE AND IS EASILY COMPLETED ALONG WITH THEPARTICIPATING BANK'S APPLICATION FORM(S). 2.OVER THE PAST YEAR THE FEDERAL REQUIREMENTS HAVE INCREASED ONLOANS MADE TO BUSINESSES WITH NEW CDBG FUNDS. ON APPLICATIONSWHERE CDBG FUNDS ARE GOING TO BE USED, IN ADDITION TO REVIEW ANDAPPROVAL BY THE PARTICIPATING BANK, THE HRA HAS TO HAVE ANINDEPENDENT REVIEW OF THE APPLICATION BY A QUALIFIED BUSINESS LOANEXPERT. THIS REVIEWER MUST FIND THAT THE CDBG FUNDS ARE NECESSARYAND THAT THE PROVIDING OF LOAN WILL EITHER (A) CREATE JOBS THATWILL PRIMARILY (OVER 50%) BENEFIT LOW TO MODERATE INCOME (LMI)FAMILIES; OR (B) WILL PREVENT OR ELIMINATE SLUMS OR BLIGHTING ON ANAREA BASIS. THE INTEREST RATE AND TERMS OF LOAN ARE TO BE SUCHTHAT ARE NECESSARY FOR GAP FINANCING AND FOR THE PROJECT TO HAVE AREASONABLE CASH FLOW. 3.WHEN CDBG PROGRAM FUNDS ARE USED, IT IS DIFFICULT (ALMOSTIMPOSSIBLE) TO HAVE A SET INTEREST RATE(CURRENTLY WE HAVE A FIXEDRATE OF 5%). FEDERAL REQUIREMENTS REQUIRE THAT THE RATE BE SUCHTHAT IS NECESSARY TO MEET THE GAP FINANCING NEEDS AND CASH FLOWNEEDS. 4.RECIPIENTS OF CDBG FUNDED LOANS MUST SIGN AGREEMENTS TO COMPLYWITH ADDITIONAL FEDERAL REQUIREMENTS(LABOR, ENVIRONMENTAL, EQUALOPPORTUNITY AND OTHER). Equal Opportunity Employer Equal Housing Opportunity Agency 1=} /f//e»PZJc /I '"" BUSINESS REVOLVING LOAN FUND, JULY 16, 1992, PAGE 2 5.AFTER RECEIPT OF THE LOAN, STAFF HAS TO MONITOR THE LOAN ANDINSURE COMPLIANCE WITH LMI BENEFIT FOR UP TO 10 YEARS. 6.THE TIME/COST FOR PROCESSING PAPERWORK ON CDBG FUNDED LOANS ISPROHIBITIVE ON LOANS OF UP TO $25,000. IF WE WISH TO USE THESEFUNDS ON THIS PROGRAM, WE SHOULD CHANGE THE BRLF LOAN POLICY SOTHAT LOANS WITH CDBG FUNDS INVOLVED WOULD HAVE A MINIMUM OF $50,000OF BRLF FUNDS INVOLVED. THIS WOULD REQUIRE A CHANGE IN THE POLICYTO ALLOW LOANS OF UP TO $50,000. 7.WHEN BUSINESSES SEE THAT FEDERAL FUNDS MAY BE INVOLVED, ITDISCOURAGES THEM FROM APPLYING FOR SUCH FUNDS. THEY KNOW THATTHERE WILL BE EXTRA REQUIREMENTS TO COMPLY WITH AND MORE PAPERWORK.WE NEED TO MAKE THE PROGRAM AS SIMPLE AS POSSIBLE WHILE HAVINGSUFFICIENT CONTROLS� dsbrlf /JI I.PURPOSE PLAN FOR BUSINESS REVOLVING LOAN FUND !BRLF) OF THE HOUSING AND REDEVELOPMENT AUTHORITY !HRA) FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA The Plan provides initially for use of S45,000 of Community Development Block Grant (CDBGl funds (through Anoka CDBG Entitlement Program) and S45.000 of HRA reserve funds, plus any other funds that the City of Columbia Heights (City) or Housing and Redevelopment Authority of Columbia Heights (HRA) contribute (or secure from grants) for a Business Revolving Loan Fund !BRLF). These loan funds are to be used to make loans for fixtures, machinery, equipment, real estate acquisition, building front renovations, and working capital. The BRLF sbaH .bave tue eatego1ies -Anoka Cottnty CDBS > -funded and noa Aneka Couutv COBG funded with mote xestrictions tt:!les of Anoka-County CDBG funded loans. The purpose of the Business Revolving Loan Fund (BRLF) is to provide a low interest loan program that will provide the capability and incentive for commercial and industrial businesses to meet the BRLF program goals. The BRLF goals are to assist in the economic development of the community by creating employment opportunities for low and moderate income family persons, to encourage utilization of vacant or underutilized commercial/industrial sites/buildings and to encourage businesses to improve the appearance of their buildings. These loans would be made pursuant to the powers granted in Minnesota Statutes. Sec. 469.012� Subd. (2)� (12) and (24). The BRLF is contingent upon participation by one or more FDIC insured lenders which agree to the terms of the Plan and provide at least fifty percent 50% of the loan needs to borrowers. II.PROGRAM DURATION Loans may be made under this Plan to the extent that funds are available. as allocated to the fund by the City and/or HRA, so long as there are lenders participating and eligible loan recipients, unless the BRLF is terminated, upon written notice to all participating lenders of the HRA's intention to terminate the BRLF. If the BRLF is so terminated, such termination shall not affect the rights and obligations of the participating lenders nor those of the HRA with respect to loans outstanding on the effective date of such termination. To become a participating lender, an FDIC insured financial institution need only provide a letter to the HRA of its agreement to the terms of this Plan. A participating lender may withdraw from the program at any time, with respect to future loans. by giving written notice to the HRA of its intent to withdraw. I "' /}p/eN;;.1-te B _, PLAN FOR Bl1SINESS REVOLVING LOAN FUND ( BRLF) PAGE 2, I I I. CRITERIA A, EliS?ibili tv Businesses receiving loans through this program must: Be a for-profit corporation, partnership, or sole proprietorship, Be a "small business" as defined in the regulations of the United States Small Business Administration ($5 million in sales or less), Have ability to repay the loan and be an acceptable credit risk as determined by a bank. (}.t feft --Create a sufficient numeel" eB� t�e of .�eb!! ��at eenefit It+ :attd·moderate�111� persons to justify participation in this.J2tPf!::M!lii-( oa t",nok.a-County CDSG funded loen&--en.1,.y� {)� ( C fe_ Benefit a business located on property in Columbia Heights onwhich the business is a conforming use or a legal non-conformi�guse under the City Zoning Ordinance, B, Levera�in� Private Investment In order to must maximizebe matched on loan ratio. receive consideration for a BRLF Loan, the applicant the use of private lender financing. BRLF loans must a 50% or more private lender to 50% for less) BRLF (Only Required on ACCDBG Funded Loans) Businesses rece1v1ng Anoka County CDBG required to provide new employment for Low and Mode e Income (LMI) household members (household income limits o · 25,000 for 1 person, $28,550 for 2, $32,150 for 3, S35,7 for 4 at time of employment), On ACCDBG funded loans at le 51% of all new jobs created as a direct result of the loan mu be filled by members of LMI households. At least for a LMI household membermust be created for each ACCDBG funds received in the form of a BRLF loan. Only those jobs rom the infusion of BRLF funds that are created within one following the grant award will be considered. The be certain and achievable and not speculative, employed to meet the above criteria may be hired through County Job Training Center. On loans funded with Anoka y CDBG funds, the loan agreement must stipulate that in the event the borrower (applicant) does not meet the requiremen this paragraph within one year, the full amount of the !i!RL portion of the loan (plus interest on the loan termutiliz a at New York Prime rate at time of loan origination) shall beco -due and payable in foil, ------g / PLAN FOR BUSINESS REVOLVING LOAN FUND IBRLFl PAGE 6. VIII.APPROVAL BY HRA The HRA Board of Commissioners shall consider each application at its regularly scheduled (or special) meeting immediately following receipt of the application from the Review Group. The HRA Board of Commissioners shall approve the application for BRLF participation or reject such participation i stating the reasons why. Such rejection shall not preclude resubmission of the application with appropriate modifications. At the time of any application's approval by the HRA Board of Commissioners, an appropriate amount of money in the BRLF shall be reserved to cover the BRLF's anticipated participation in the loan or the HRA shall indicate that insufficient funds for such participation then exist, in which case the application shall be placed on a waiting list until such time as funds become available or the application is withdrawn. The HRA shall communicate its actions promptly to the participating lender. At any time prior to closing on a loan, the participating lender may disapprove an application which had obtained preliminary approval, based upon changed circumstances or for any other reasonable cause. Initial applications for loans under this program will be received between May 1 and July 1, 1991. These applications will then be processed in accordance with the above procedures. Future application periods will be set by HRA staff in coordination with participating lenders. IX.PAYMENT OF LOAN PROCEEDS Loan proceeds shall be paid to the participating lender and loan All invoices and other necessary documentation as related to costs shall be provided to the Housing and Redevelopment its agent prior to the disbursement of funds. recipient. the project Authority or BRLF loan recipients must close on the loan within 30 days of final approval by the HRA Board of Commissioners. If not closed within the 30 day period the HRA reserves the right to cancel its commitment of funds and use those funds for another BRLF loan. Only those funds lent for the loan recipients project, activity or use stated in the applicant's loan application may be collected by the lender prior to collection of the HRA's share of the total loan. X.FORM OF APPLICATION The application shall be made on forms approved by the HRA and participating lenders, shall include information detailing the applicant's loan request and granting permission for preinspection any real property involved in the loan request. The application shall contain proposals from suppliers on any machinery and equipment to be purchased and formal accepted contingent offers on any real property proposed for purchase with BRLF funds. 4/23/91/loan Approved by: Basic Policy: 1st Amendment: HRA 2-26-914-18-92 City Council 3-11-914-22-91 BRLF Loan Committee Not Applicable 4-18-91 es- PLAN FOR BUSINESS REVOLVING LOAN FUND <BRLF) PAGE S, VI.PARTICIPATING LENDERS Participating lenders shall prescribe loan appiications under this Plan to determine whether applications meet the Plan's eligibility requirements. and shall additionally apply their ordinary standards for commercial/industrial improvement/ development loans to such applications. Participating lenders then shall provisionally approve or reject the application, provided that no application can be rejected for any unlawful reason. If an application is provisionally approved, it shall be forwarded to the HRA for further consideration of the BRLF portion of the loan. Participating lenders shall close the loans, obtaining properly executed security agreements, mortgages, promissory notes, corporate borrowing authorization, as appropriate from loan recipients. At the closing, each loan recipient shall certify that such applicant has read, understands, and will comply with the requirements of this Plan. The participating lender shall provide to the loan recipient such disclosures as may be required by law, Monthly, the participating lender shall remit to the HRA Financial Coordinator at 590-40th Avenue N,E., Columbia Heights, MN 55421 that portion of any loan recipient's monthly payment which represents repayment of the BRLF portion of the principal and interest on the loan. The HRA shall not be a party to any of the loan documents but participating lenders, in agreeing to the terms of the Plan, agree to act as the HRA's agent in receiving the HRA's portion of the principal and interest payments on any loan given and further agree to transmit that portion to the HRA, within at least 15 days of receipt. Participating lenders shall provide copies of all loan documents to the HRA along with a participation agreement showing the extent of BRLF participation in the loan. Loan documents shall reflect the entire amount of debt incurred, including the portion owed to the HRA, and in any foreclosure or other collection remedy employed by any participating lender. such lender shall use its best efforts to collect that portion of the debt owed to the HRA as well as that portion owed to the lender: however, any amount so collected shall be allocated first to interest due to the participating lender, then to principal due to the participating lender, then to reasonable allowable collection costs. and the remainder to the HRA. Participating lenders shall have the sole responsibility of determining applicants' credit risk and filing any liens on collateral. VII.REVOLVING LOAN PROGRAM REVIEW GROUP (Review Group) The HRA will appoint the Review Group, which shall be composed of one representative from the HRA, three representatives with financial expertise from the Columbia Heights residents or business community, and one member of the Columbia Heights City Council. Loan applications which have obtained preliminary approval from participating lenders shall be forwarded to the Review Group for its comments on eligibility for BRLF participation, In considering whether to recommend approval of an application or which application to give priority, in addition to all other criteria of this Plan, the Review Group may consider: (1)the date of the application; (2) thenature and extent of improvements leveraged by the loan fund: (31 the extent of rehabilitation; (4)the proposed use of existing vacant structure; and/or(5)the extent of new or expanded business and required job opportunitiesresulting from the proposed improvements. Within 30 days of receiving such application� the Review Group shall forward its comments along with the application to the HRA Board of Commissioners for final approval. BY PLAN FOR BUSINESS REVOLVING LOAN FUND (BRLFl K.Imorovements Comoleted Prior to Loan Closin� PAGE 4. Such improvements are eligible if the fol�owing steps have been taken: -Applicant must have already filled out a loan application priorto the work proceeding. -Applicant must have a commitment letter from his/ her Bank and theHRA confirming their financing and approval of the project. -Final bids will be required to assess the total HRA portion ofthe loan. Closing will not be set up until final bids have been received. If the above conditions have been met, the applicant may proceed using their own funds or interim financing from a bank. However, this is done at the applicant's and/or bank's own risk until the total scope of work has been approved by the HRA and the loan has been closed. L.Prioritv of Projects In the event requests for BRLF funds exceed the amount that is available, first priority shall be given to industrial or manufacturing uses. Second priority shall be given to research. technology, or clinical uses. Third priority shall be given to all other types of uses. In all of the priority categories, start up or expanding businesses locating in existing vacant commercial/industrial space in the City of Columbia Heights shall be funded prior to those not new or expanding. IV.NATURE OF LOANS The Business Revolving Loan Fund may provide up to S25,000,00 per loan, provided that the loan recipient meets eligibility requirements and the fund amount is matched or exceeded by a participating lender. Interest on the portion of the loan borrowed from the fund shall be at an annual rate of five percent 15%) and on the fixed rate loan portion borrowed from the participating lender (to be at least 50% of total loaned to applicant) shall not exceed the participating bank's index or prime rate plus two percent per annum. Other loan terms shall be determined by the participating lender, except that no repayment period shall exceed ten years and loans by the participating lender and the BRLF must be co-terminus. If the loan recipient's business is sold or liquidated, the balance of the loan would become due and payable, V.ORIGINATION FEE The applicant is required to pay an Origination Fee at the time of closing in the amount of SlOO for the use of the 5% loan funds, It shall be the responsibility of the local bank to collect this fee at closing and remit it to the HRA. �3 PLAN FOR BUSINESS REVOLVING LOAN FUND !BRLF) PAGE 3. D, E. Maximum BRLF Loan i�o1 rJO,:) No BRLF loan made by the HRA shall exceed ff5.000. Concurrent Loans A company shall not economi c development time. The company calendar year. have more than $150,000 of BRLF or other City loan funds outstanding (unpaid) at any one may not obtain more than one BRLF loan in a F.Tvpe_ of Machinerv, Fixtures and Eauioment The machinery, fixtures and equipment purchased with private lenderand BRLF funds must be fixed assets with an expected life not lessthan the term of the loan. Loans for inventory will not beconsidered. The machinery, fixtures and equipment purchased must beplaced in business facilities in Columbia Heights. G.Tvpes of Prooertv Any real property purchased with private lender and BRLF fundingmust be located in the City of Columbia Heights. H.Tvoes of Building Front Imorovements Remodeling or replacing of existing building fronts with new modernefficient fronts. I.Tvoes of Workin2 Caoital Loans Working capital loans may be approved for new businesses locating inexisting vacant commercial/industrial space in Columbia Heights. J.Ineli�ible Costs The following costs are ineligible: -Refinancing of existing debts.-Non-fixed improvements .... "urking capital on Anoka County cr,e� fttndea lee:n� oni.,.-Inventory.-Sweat Equity (payment for the applicant's own labor andperformance for construction or improvements). 32 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 7/2/92 PROJECT STATUS Program Years 1990 Project Budget Expenses Program Income Transfers Balance #027 Neiyhborhood Revitalization 43,000.00 50,209.17 1,000.00 2,800.00 (3,409.17) #028 Pub ic Service 20,920.00 18,120.00 o.oo (2,800.00) o.oo#030 HURP Environmental 15,000.00 19,437.89 0.00 o.oo 14,437.89) #037 Comp. Plan / Surface Water 25,000.00 26,002.03 18,000.00 o.oo 6,997.97 #053 Houeing Rehabilitation 50,748.00 56,872.73 0.00 5,006.69 (1,118.04) 154,668.00 170,641.82 19,000.00 5,006.69 8,032.87 8,032.87 Program Years 1991 Project Budget Expenses Program Income Transfers Balance #128 Public Service 23,036.00 15,740.98 o.oo o.oo 7,295.02 1129 Business Revolving Loan Prog. 45,000.00 1,107.28 0.00 0.00 43,892.72 #130 LaBelle Pond Study 20,000.00 8,418.32 o.oo 0.00 11,581.68 1131 Handicap�ed Accessibility 42,928.00 75.00 o.oo o.oo 42,853.00 #153 Housing ehabilitation 51,375.76 6,840.00 o.oo (1,118.04) 43,417.72 182,339.76 32,181.58 o.oo (1,118.04) 149,040.14 149,040.14 Notes: Amount to be recouped through sale of vacant lot/s Amount to be recouped through MURP development Amount transfered to #153 \..J (a) (b) (c) EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program (name of community) year beginning in 1992 to City of Columbia Heights for:� 992 CDBG oroiects listed below [ •$156,93'1 .00 ** Brief list or description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds Qnclude description of target population to be served): Public Service Pool #228 Neighborhood Revitalization #230 Public Building Accessibility #23'1 Housing Rehabilitation (City) #253 (to be increased by 15% of the County wide funding available for rehabilitation) $18,445 $53,748 $57,838 $26,900 See City of Columbia Heights 1992 Application dated 2/21 /92 for programmatic details. •Does not include any budgets for the following projects which are covered by separate contracts consolidating multi-city projects: ARC, RISE, Alexandra House, ACCAP Transitional Housing, ACCAP Emergency Housing, and Single Family Housing Rehabilitation. **Includes Administration costs of $10,599 prorated·to all projects. Liaison per Section SA: _________________________ _ Authorized to sign vouchers & reports per Section SA: Projects to be completed by (date):Per County Board Resolution 85-23 CDBG-69 Ar PENDt.X u D'' AGENDA SECTION: New Business NO, 9 ITEM: School Liaison Officer NO, Assignment C/.D. CITY OOUNCIL LE'ITER Meeting of: July 27, 1992 ORIGINATING DEPAR'IMENT POLICE _ ,,,-, BY: David PY. }lawhorter DATE: July 20, 1992 CITY MANAGER APPROVAL: BY: ':;>WJ ,..�VDATE: '7_..... J.-0 The Police Department has completed negotiations with the Superintendent of School District #13 regarding the letter of agreement and joint powers agreement for the above titled matter. This was reviewed and approved by the School Board at its meeting of June 9, 1992. City Attorney Greggory Woods has reviewed the letter of agreement and joint powers agreement and has approved it as to form. The final step in the process is-for the City Council to approve the letter of agreement and the joint powers agreement so we can implement the program when the school year begins. If approved, I am confident that this program will prove to be a great benefit to both the school district and the citizens of Columbia Heights, REC01MENDED IDI'ION: Move to authorize the Mayor and City Manager to enter into a joint powers agreement with School District #13 for the provision of police school liaison services as stipulated in the letter of agreement and joint powers agreement herein for a period commencing September 1, 1992, through June 11, 1993, DFM:mld 92-226 OOUNCIL ACTION: SCHOOL LIAISON OFFICER PROGRAM COLUMBIA HEIGHTS POLICE DEPARTMENT AND INDEPENDENT SCHOOL DISTRICT #13 Prepared and Submitted by, Randell Bartlett Hay 19, 1992 TABLE OF CONTENTS Subject Mission, Goals and Primary Responsibilities of the School Liaison Officer ..••••..•••• Objectives of the School Liaison Officer Position Section . 1 2 Position Description -School Liaison Officer Position, Accountability and Education Requirements .....•.. 3 Position Description -School Liaison Officer Position, Qualifications ••.••.•.••.....•.••... 4 Major Areas of Accountability for the School Liaison Officer Position Guidelines for School Liaison Officer Position Joint Powers Agreement Program Cost Factor Breakdown . . 5 •• 6 •• 7 •• •8 Section 1 HISSIOH, GOALS AND PRIMARY RESPONSIBILITIES Ol' THB SCHOOL LIAISOROFFICER, Mission Stateaent, The School Liaison Officer is placed in the school environment to identify, correct, and prevent delinquent behaviors and activities, and to create a positive relationship between youth,· police, and other authority figures. Goals, To work with and through school administrators, counselors, teachers, and students to develop a better understanding and a more positive attitude among students as to the role of a police officer. To work in liaison with school officials to provide, as much as possible, a safe and·crime-free environment for students and staff. To act as a law enforcement consultant and educator to Columbia Heights School District 113 schools located in Columbia Heights and Hilltop. Priaary Responsibilities, The School Liaison Officer shall function as a law enforcement officer within the school environment and under the direction of the Columbia Heights Police Department investigative supervisor. The School Liaison Officer shall act as a resource for students, teachers, counselors, school administrators and parents. The School Liaison Officer shall remain conscious that the primary responsibility is that of a law enforcement officer. The School Liaison Officer plans and coordinates all functions of investigations relating to juveniles and children, in both criminal and noncriminal matters to effectively solve criminal cases and build a basis for successful prosecution when warranted and/or make all appropriate dispositions of noncriminal matters. The School Liaison Officer also develops and presents investigative reports to the County Attorney and/or City Prosecuting Attorney for complaints and coordinates with other juvenile referral agencies to appropriately handle juvenile criminal and noncriminal acts that have come to the attention of the Department. Section 2 THE OBJECTIVES OF THE SCHOOL LIAISON OFFICER POSITIOR ARE, Objective 111 To provide a formal process or rationale to1 a.Enhance the general safety to students and facultystaff in and around public schools. b.Monitor and/or prevent juvenile gang activity andprovide intelligence. c.Reduce the use of uniform officer intervention atschool sites for response to school related servicedemands. d.Maintain community contact for1parents, students, neighborhoods, organizations (PTA and other providers) community service e.Handle incidents such as minor assaults, thefts,and threats as they occur in the officer's assignedschools. Indicator 11, Lack of formal or informal complaints or concerns, either written or verbal. Receipt of letters, phone calls or personal verbal contacts regarding individual or program successes. Objective 121 To provide the following services to Columbia Heights School District 113 schools located in Columbia Heights and Hilltops a.To coordinate and directly appropriate circumstances, the students and staff. provide for, in general safety of b.To monitor gang activity throughout school propertyand respond appropriately to non-school relatedintelligence regarding gang activity. c.To reduce the number of calls responded to byuniform officers at school sites. School Liaison Program Page 2 Indicator 12, Statement ·of Objectives Maintain adequate knowledge through review of daily reports, keeping ab reast of the above current problems and disseminating information to Investigations and Patrol. Objective 131 Complete all investigations assigned or generated in the field to their proper conclusion. Indicator 131 Pass Liaison supervisor's review of completed cases. One hundred percent of cases must pass this review. Objective 141 Improvement and continual update of Liaison Program. Indicator 141 Yearly evaluations to be prepared by School Officials, Police Department and Liaison Officer for annual review and evaluation. Section 3 POSITION DESCRIPTION -SCHOOL LIAISON OFFICER: ACCOUNTABILITY AND EDUCATION REQUIREMENTS The School Liaison Officer is a member of the department below the rank of Sergeant. Officer may be assigned from the rank of police officer to serve as School Liaison Officer. Officers who desire to serve in this assignment may submit their requests in writing to the Investigative Unit Supervisor. Officers serving in the assignment may be removed at the discretion of the Chief of Chief. The appointed School Liaison Officer may vacate this position with thirty days written notice to the Chief of Police. While serving in this assignment, officers shall receive a pay differential in accordance with the labor agreement in effect at the time of the assignment. Accountable to: The School Liaison Officer reports to and is directly accountable to the Police Department Investigative Supervisor and/or the Chief of Police. Education and Training Requireaentss POST licensed, supplemented by course work in investigative techniques, interview and interrogation techniques and crime scene processing techniques, at least three years of experience as a police officer. POSITION DESCRIPTION -SCHOOL LIAISOH OFFICER1 QUALIFICATIONS 1.Considerable knowledge of investigation techniques.the principles Section 4 of modern 2.Thorough knowledge of scientific methods of crime detectionand criminal identification. 3.Thorough knowledge of federal,state and local laws and ordinances which are enforced by the department. 4.The ability to communicate effectively both orally and inwriting. 5.The ability to analyze complex crim�nal transactions andtrends and to use information obtained to successfully chargecriminal offenders. 6.The ability to develop informants. 7.The ability to independently manage a number of investigationsat any one time. 8.The ability to manage time effectively. 9.The ability to speak effectively in public. 10.The ability to work effectively with juveniles. 11.To ability to gain cooperation, support, and assistance of thearea church organizations, County Welfare, County CourtServices, Juvenile Court, County and City law enforcement, andother agencies in the community. 12.To meet as needed with members of the personnel team andpolice department representatives to discuss individualstudent and student body problems which af feet school orpolice department objectives. 13.The ability to provide educational materials and lectures forthe students, the schoQl staff and the community on juvenileproblems and problem areas, available assistance services forthe students and their parents, and other topics deemedimportant. School Liaison Program Page 2 Qualifications 14.The ability to assist in the classroom in the teaching ofphysical, mental and social effects of alcohol and narcoticuse and abuse. 15.The ability to train the school staff in matters of schoolsecurity, symptoms of drug abuse, etc. 16.The ability to identify and take proactive steps to preventactivities which lead or could lead to delinquent behaviorand/or activities. 17.The ability to establish a favorable rapport with students asa means for preventing delinquent behavior and activities. 18.The ability to.maintain the police image. The School LiaisonOfficer is responsible for the enforcement of city and statelaw, but whose treatment is fair and recognizes he is workingin a juvenile environment. The Juvenile Officer must assurethe students and the staff that he/she is not in the school tocreate a police state, he/she is there to assist theadministrative staff and students. 19.The ability to promote informal contacts between the studentsand the police, to increase communication and understandingbetween the two. 20.The ability to meet all other requirements and performancecriteria defined for patrol officer position. 21.The ability to serve as a resource person for law enforcementand juvenile court procedures. The officer will be in aposition with the school to develop a better understanding andhave additional pertinent information for juvenile courtdeterminations. 29.The School Liaison Officer is often in a favorable position towork on many creative programs and can work with juvenilegroup leaders trying to interest them in constructiveactivities of a recreational or social nature. Section 5 MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL LIAISON OFFICER POSITION: 1.To attend school staff meetings as a resource person indeveloping and adopting procedures that will contribute to theprevention of juvenile delinquency. 2.To communicate and cooperate with county welfare officers,probation personnel, and other members of the professionalcommunity when appropriate. 3.To assist school staff members in understanding the AnokaCounty Juvenile Court System, law enforcement ramifications,and the technique of court referrals when necessary. 4.To be a part of the total team effort to provide role modelsand prevent undesirable behavior patterns from developing.Endeavor to build and maintain rapport between youth, school,and police by day-to-day contact as a resource person. 5.To become involved in school and outside youth activities inorder to understand special problems of youth and how they maybe positively addressed. Participate in community affairs asrequested or assigned, and be available for lectures to schooland community groups. 6.To facilitate education programs for students1 i.e., acts asa resource person in the continuing development of drugeducation, etc. 7.To assist and advise in security matters regarding schoolbuildings and properties that are normally supervised byschool staff members upon request of appropriate schoolofficial(s). 8.To maintain individual police skills, including physicalconditioning. Stay abreast of developments in the crimeprevention and youth relations fields and changes in relatedlaws and ordinances. 9.To prepare and submit necessary case files regarding casesassigned or investigated. 10.To work under the direction of the investigative supervisorand will accept input from appropriate school administrativepersonnel. School Liaison Program Page 2 Major Areas of Accountability 11.Investigatesenvironment,identifying,making legal reported crimes, both in and out of the school for the purpose of collecting evidence and locating, questioning witnesses and suspects, and arrests as justified by the facts developed. 12.Obtains and processes physical evidence.Handles or arranges for the processing of a crime scene including measurements, fingerprints, photos and drawings, etc. 13.Ensures proper development of cases for prosecution, builds anaccurate and complete case file through reports of actions andfindings. Coordinates the disposition of all juvenile mattersto provide for unified approach. 14.Ensures proper disposition of cases for prosecution, builds anaccurate and complete case file through reports of actions andfindings. Coordinates the disposition of all juvenile matt�rsto provide for a unified approach. 15.Ensures proper disposition of all assigned cases, meets withthe Chief of Police regularly to review the status of allcases and determines whether to pursue, delay or close thematter. 16.Confers with parents, other members of the Criminal JusticeSystem, and those private and public agencies within thecommunity which are involved in the case, counseling ortreatment of juveniles, children or family units, in thedisposition of matters involving juveniles and/or children. 17.Preparation and presentation of appropriate .material tostudents of elementary, junior and senior high schools. 18.Keeps the Investigative Supervisor advised of all currentinvestigations and performs all other duties as apparent orassigned. GUIDELINES FOR THE SCHOOL LIAISON OFFICER POSITIOH1 1.Work week will be based on a forty-hour week. 2.Work hours will be proximate to the school day. Section 6 3.Will be assigned a department vehicle and is authorized totake it to their home, so long as they live within the City ofColumbia Heights. Non-police driving is not authorized. 4.Time commitment is appropriately divided in each of thefollowing categoriesr a. b. c. In-school activity at Case investigation, scheduled D.A.R.E.d.Elementary schools senior high and middle school training, and meetings as 5.Primary supervisor is the Investigative Supervisor. Secondarysupervisor is the Chief of Police. 6.Must report to a supervisor daily, but is authorized to reportimmediately to the school each day if approved. 7.Must be prepared to perform all police functions, as theofficer is subject to immediate call-out for other activities,but must be discreet in the visibility of police equipment. 8.Will be assigned a pager, and the pager must be operationalduring all hours when on duty. 9.Break time will be as defined in the union agreement. 10.Will be assigned desk space at the Police Department and willbe provided appropriate office space and supplies by theschools. 11.Must dress in a manner that is acceptable to school administrators and with the approval of the Chief of Police. 12.The officer is at all times under police supervision, but isexpected to work closely with school administrators and staff.The objective is to solve problems, assist school staff, andto assist students. 13.Will keep a log and prepare appropriate reports to the Chiefof Police. 14.Shall attend the weekly Investigator meetings. Section 7 JOINT POWERS AGREEMENT This Joint Powers Agreement dated this 27 day of __ J_u_l�y'-----1992 is made pursuant to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT SCHOOL DISTRICT #13 (School District). 1.PURPOSE. The purpose of this agreement is to create, fund,and implement the position of Police School Liaison Officer. 2.DUTIES AND RESPONSIBILITIES.The job description for the School Liaison Officer is attached. 3.SELECTION PROCESS. From applications of qualified applicantsfor the position of School Liaison Officer, one or morecandidates will be selected by a selection board made up ofSchool District #13 personnel and appointed Police Departmentpersonnel. Oral interviews are to be administered by the sameselection board. The final appointment of the School LiaisonOfficer is at the discretion of the Chief of Police. TheSchool Liaison Officer may be removed from the position at thediscretion of the Chief of Police. 4.FUNDING.The School District and City will share the following expenses equally during the school year, except in no event may the School District's share of the expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package: A.Officer's SalaryB.Position Grade EnhancementC.Holiday PayD.F.I.C.A.E.Workers Compensation F. P.E.R.A. G.HospitalizationH.TrainingI.Vehicle-related CostsCost breakdown for 1992-93 school year is attached. For purposes of the 1992-93 school year, the sum of $18,000 will be paid as described herein by the School District. Future years will reflect the 1/2 of 9112th funding formula, or a negotiated figure agreed to by both parties and stipulated in a current Joint Powers Agreement. 5.BILLING. The City shall submit a bill to the School Districtwhich will be paid within thirty days of receipt. 6.TERM. This agreement shall commence on1992 and shall end on June 11 September 1 , , 1993. Page 2 Joint Powers Agreement 7.GENERAL PROVISIONS. The Police School Liaison Officer is acity employee and shall not be considered an employee of theSchool District for any purpose, including but not limited tosalaries, wages, other compensation or fringe benefits,Workers Compensation, Unemployment Compensation, P. E. R. A. ,Social Security, liability insurance, keeping of personnelrecords, termination of employment, individual contracts orother contractual rights. The officer will report to and bedirected by the Investigative Supervisor, but will consultregularly with the School District officials. The officerwill have office space and phone at the School District's highschool without cost to the City. 8.INDEMNIFICATION BY CITY.The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, performance, or failure to adequately perform the City's obligations pursuant to this agreement. 9.INDEMNIFICATION BY SCHOOL DISTRICT. The School District shallindemnify, hold harmless, and defend the City, its officersand employees against any and al 1 liabi 1 i ty, loss, costs,damages, expenses, claims or action which the city, itsofficers and employees may hereafter sustain, incur or berequired to pay, arising out of or by reason of any negligentor willful act or omission of the School District, its agentsor employees, in the execution, performance or failure toadequately perform the School District's obligations pursuantto this agreement. 10.TERMINATION OF AGREEMENT. Ninety day written notice by eitherSchool District or City is required to terminate the program.The Liaison Officer can be removed at any time following thewritten notification of termination of the program. 11.TEMPORARY REASSIGNMENT. Temporary reassignment of the LiaisonOfficer is at the discretion of the Chief of Police not toexceed thirty consecutive days, contract to be renegotiatedafter thirty days. 1/2 of 9112th COST FACTOR BREAKDOWN SCHOOL LIAISON OFFICER PROGRAM 1992 Base Wage: Patrol Top Wage (18.48/hour) Investigator Pay Longevity (12 years) Holiday Pay (96 hours) 3,204.00/month 107.00/month 182.77/month TOTAL BASE WAGE ..... Compensation and Fringe: F.I.C.A. (1.45%)Workers Compensation (6.96/each $100 wage)P.E.R.A. (12% gross wage of 47,419.00/year)Hospitalization (250.00/month)TOTAL COMPENSATION AND FRINGE ..... Miscellaneous: Training Allowance Vehicle Related Expenses TOTAL. . . . . . . . To Compute Monthly Total: Section 8 38,448.00/year 963.00 / 9 months2,193.00/year 1,774.00/year 43,378.OO/YEAR 634.00/year 3,086.00/year 5,690.00/year· 3,000.00/year 55,78O.OO/year 645.00/year 500.00/year 56,925.OO/YEAR 56,925.00/year divided by 12 months a 4,743.75/month To Compute School Year Total: 4,743.75/month x 9 month (school year) = 42,693.75 To Compute School District #13 Cost: 1/2 of 9 month cost (42,693.75) = 21,346.88 TOTAL COST TO SCHOOL DISTRICT 113 ...... 21,346.88 Note: See Section 4 of Joint Powers Agreement for actual 1992-93 School District costs. Page 3 Joint Powers Agreement 12.Resolution of unforeseen problems arising in this programshall be negotiated by representatives appointed by the SchoolDistrict and the Chief of Police. APPROVED AS TO FORM: Greggory J. Woods City Attorney School District #13 Attorney IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE. CITY OF COLUMBIA HEIGHTS Donald P. Murzyn Mayor .,2,�cl -? / ��-4--David P. Mawhorter Chief of Police Stuart W. Anderson City Manager SCHOOL DISTRICT #13 �� Dr. Alain Holt Superintendent of Schools Jane Goodell Principal, C.H.H.S. *' /Vl1NUT� OF 5t:.hOOI &a..-�� me.,_eT1nj /(c,·{-J--lf\L 9 Jqtp_ . J 3-DISTRICT COOPERATIVE UPDATE Deb Hoffman, 3-District Cooperative Coordinator, presented the Board with the strategic planning process approved by the Advisory Committee for implementation in the 1992-93 school year. Ms. Hoffman pointed out to the Board that strategic planning, unlike long-range planning, yields a product--a blueprint for action. She illustrated how strategic planning allows for continuing improvemenL Superintendent Holt requested that the Board act to support the process. Motion by Leverentz, seconded by Naegele, to approve the strategic planning process as described by the 3-District Cooperative Coordinator. Motion carried unanimously. POLICE/SCHOOL LIAISON PROGRAM Superintendent Holt presented the Board with a proposal for the creation of a School Liaison Officer Program. and indicated two minor changes since the Board last reviewed the proposal. (lbe first was to include monthly evaluations and the second clarified how police equipment will be used by the officers in both his/her responsibilities as a school liaison officer and in other police functions.) Superintendent Holt said that administration feels such a program would be very beneficial to the District and recommended that the Board approve the joint powers agreement which would create a Police Liaison Officer Program. Motion by Naegele, seconded by Leverentz, to approve the joint powers agreement between the City of Columbia Heights and Independent School District 13 which creates, funds and implements the proposed Police/School Liaison Officer Program. Motion carried unanimously. EVALUATION OF STRETCH CALENDAR Superintendent Holt informed the Board that in accordance with the Letter of Understanding #13 in the Master Agreement between the Board of Education and Local 710, it is necessary that thestretch calendar (begun at the start of the 1991-92 school year for the Birth-to-Three program) be evaluated. He shared with the Board information from Special Education Director Margaret Heck indicating that the teaching staff of the Early Childhood program and the administration feel positive about the benefits of the stretch calendar. Dr. Holt also presented a letter jointly signed by the administration and Diane Scully, as president of Local 710, agreeing to the continuation of thestretch calendar for the 1992-93 school year. He requested the Board take action to continue thestretch calendar. Motion by Ostazeski., seconded by Smith, to utilize the stretch calendar for the District's Birth-to Three program for handicapped infants for the 1992-93 school year. Motion carried unanimously. ADMINISTRATIVE SALARIES Board members George Leverentz and Steve Smith presented the following proposed salary program for District 13 administrators, with all aspects of the current agreement to remain in effect with the exception of the responsibility factor for elementary principals being increased from .25 to .30: -5 - I .' C!)lumbia Heights·· Public Schools r• \ JUL 1 3 '92 ' '• . -� �·;-· • � -, c__:-t' Independent School District #13, 1400 49th Avenue N.E., Columbia Heights, Minnesota 55421 Telephone: (612) 574-6505, FAX: (612) 574-6541 David P. Mawhorter Chief of Police City of Columbia Heights 559 Mill Street Dr. Alain Holt, Superintendent July 10, 1992 Columbia Heights, MN 55421 Dear Chief Mawhorter: This letter is being written to notify you that the Columbia Heights Public Schools' Board of Education did take affirmative action to partic ipate in the employment of a police/school liaison officer. This action was taken at the regularly scheduled meeting of the Board of Education on June 9, 1992. At that same meeting, the Board approved the budget for the 1992-93 school year and authorized the expenditure of $18,000 for the purpose of assisting in the payment of the expenses associated with the Police/School Liaison Program. As you are well aware, we are delighted at the potential of continuing this program. The administration at both Central Middle School and Columbia Heights High School have seen major benefits in having a police/ school liaison officer. We are, therefore, hopeful that the program can be reinstated for the 1992-93 school year and look forward to working with representatives of the Columbia Heights Police Department. Thank you. AGH/kb ?;l:� Alain G. Holt Superintendent An Equal Opportunity Employer TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCll. MEMBERS STUART W. ANDERSON, CITY MANAGER MANAGER'S REPORT JULY 24, 1992 1)SHARED RIDE RECAP-- See attached Shared Ride Expansion and Origination -Destination reports for June, 1992. 2)JUNE SOLID WASTE REPORT-- /0. �- Enclosed please reference the Solid Waste Report for June. If you have any questions, call Valorie Gifford at 782 -2813. 3)CITY MANAGER'S VACATION -- Just a reminder, I will be out of state on vacation August 6-11, 1992. Linda Magee will handle the August 10 Council meeting. 4)CITY ATTORNEY'S OFFICE-- Kelly Ruth, one of Gregg's assistants, has left the law firm. The attorney who will be assisting Gregg on City business (not prosecution) is John Kalligher. 5)DUTCH ELM-- During the first two inspections of elm trees by our City inspectors, over 500 trees have been identified as diseased and must be taken down. The budget, based on the prior year's actual volume, anticipated only 300 diseased trees. Additional information will be provided as we get a better handle on the total number of trees and the estimated cost to remove the trees. 6)1992 PROPERTY TAX CREDIT-- Attached is a memo from the Minnesota Department of Revenue explaining the expected shortfall in the Local Government Trust Fund. Note Bill Elrite's comments in the upper right -hand corner of the memo. Estimated shortage in Columbia Heights is $18,000. CITY MANAGER'S REPORT Page 2 July 24, 1992 7)DOWNTOWN BANNERS-- Bann ers which are imprinted with our City logo and "Columbia Heights Welcomes You" have been purchased. These are for the City-owned street lights and fit onto the brackets installed for the holiday decorations. The new banners will be installed for the first time seven to ten days before Bootstrap Days. 8)COPPER AND LEAD TF.sTING-- The required �ixty water samples have been taken from homes as required by the EPA a nd the samples have been sent to the Minnesota Department of Health for testing. 9)ANOKA COUNTY ASSOCIATION OF REALTORS-- Please see the attached letter from the Association. The association has hired a Government Affairs Liaison. The Association's position on cooperation on real estate/housing issues is self-explanatory. 10)MET COUNCIL FORECAST-- I previously sent you the information received from the Met Council on their forecast for Columbia Heights from 1990 to 2020. Attached is their reminder that the 60-day period for comment expires on August 14, 1992. 11)RICE CREEK WATERSHED DISTRICT-- Attached is correspondence from the district outlining their plans for improvement to Rice Creek in Fridley. The material is provided for your review. 12)STATE AID OVERLAY-- The City has been advised that 39th Avenue and 51st Avenue do not meet the present vertical grade standards and will not authorize the improvement. The appeal process does not take place u ntil September, 1992. We will appeal at that time, but no work will be do ne on those two streets during 1992. 13)S.A.C.A. WATER SERVICE-- Attached is the bid s . . . review this item at pec1f1catt?n and two �s to insta the Council meeting. '(_ - 1 one mch service to the S.A.C A H -,/ tf'W ( lr"f · · ouse. We can r �{r,A � / )� �\ ��r 92/128 �';)t.• LJ r1(n City of Columbia Heights Shared Ride Expansion January 1, 1992 -December 31, 1992 !Ridership I I !Ticket Sales I !Cash Fare I !Expenses I I Share 1----------------------1------IPrior I 1-----------------------ITicket 1----------1 1----------------------------------------I Total 1-----------1----------- Month !Elder Child Handi Reg.I TotallYear I Diff.lElder Child Handi Reg.I Sales I S ITransfersl Asst. Seer. Contract Other I Expenses! Local 40% I RTB60X --------------------------·----------------------------------------------------------------------1---------1----------------------------------------1-----------·-----------I----------- January I 1872 205 305 593 I 2975 February I 1995 176 235 500 I 2906 March I 2211 246 277 430 I 3164 2836 I 4.90%1 I I 2332 124.61%1 I I 2840 111.41%1 I I 755 97 125 515 58 115 635 110 95 April I 2044 278 293 448 I 3063 I 2244 136.50%1 1240 125 110 I I May I 1991 155 280 466 I 2892 I 2743 I 5.43%1 735 45 105 I I June I 1943 144 318 373 I 2778 I 2289 121.36%1 960 70 125 July August Septelllherl I October I I Novellber I I Decellber I I 240 1s1,211 I S567.00 I I I I 240 I S928 I S510.oo I I I I 190 IS1,030 I S664.50 I I I I 990 IS2,525 I s111.oo I I I I 300 IS1,185 I S675.oo I I I I 330 IS1,485 I S444.00 I TOTAL 112056 1204 1708 2810 117778 115284 116.32%1 4840 505 735 2290 1S8,370 113,577.50 I I I I I I I I I 115 I $302.30 $394.97 $10,901.75 S40.00 IS11,639.02 I S4,655.61 I S6,983.41 I I 75 I $127.32 $320.07 $10,759.05 SO.OD IS11,206.44 I $4,482.58 I $6,723.86 I I 135 I $183.91 $333.09 $11,515.60 so.oo 1112,032.60 I 14,813.04 I s1,219.56 I I 100 I $134.40 $282.76 $11,180.80 $354.94 IS11,952.90 I $4,781.16 I 17,171.74 I I 105 I $212.21 $307.02 $11,138.80 SO.DO 1$11,658.03 I 14,663.21 I 16,994.82 I I 137 I $325.38 1456.66 110,373.15 1284.12 1111,439.31 I 14,575.72 I 16,863.59 667 1$1,285.52 $2,094.57 $65,869.15 $679.06 1169,928.30 1127,971.32 1141,956.98 I I I I .,.IUll.••a:•••=••··-·····•11::1•••••••••••:--•·········:----······--·········---·-·:•••••·•••••••••••-············· .. ·······---·········-··········;································--·---·················· I AVERAGE I 2009 201 I 285 468 I 2963 I 2547 116.32%1 807 I I I I 84 123 382 111,395 I S596.25 I I See attached for detailed breakdown by origination and destination 111 S214.25 1349.10 t10,978.19 1113.18 1111,654.72 I t4,661.89 I t6,992.83 I I I I JAN, 1992 I FEB, 1992 I MARCH, 1992 ORIGINATION -DESTINATION I APRIL, 1992 I HAY, 1992 I JUNE, 1992 TO-DATE TOTAL •-m•.11tm•a.-•••••••-==-•-•-.. ••·•••-•••••••••••••••••••••• .. •·--.... •,a.•p••••:a••••••-•-•-ar••••a·a:c;aaa .... ••-•-=mc.a•aa•••:•••••-••••-•••:_ .................... ._. .• __ .•. _ ............... ._ •••• aa1:a•• ORIGINATION-DESTINATION Columbia Heights -Columbia Heights Columbia Heights -Hilltop Columbia Heights/Hilltop -St. Anthony Columbia Heights/Hilltop -Fridley Columbia Heights/Hilltop -Northtown Hilltop -Hilltop Hilltop -Columbia Heights St. Anthony -Columbia Heights/Hilltop Fridley -Fridley Fridley -Columbia Heights/Hilltop Fridley -St. Anthony Fridley -Northtown St. Anthony -Fridley Northtown -Colullbia Heights/Hilltop Northtown -Fridley Northtown -St. Anthony I TICKET 945 105 142 311 61 3 92 114 291 275 9 56 14 74 103 2 TOTAL I 2597 GRAND TOTAL I CASHI TICKET 34 825 88 156 31 289 26 56 0 6 0 81 134 128 368 44 297 17 85 55 15 3 58 22 121 0 0 378 I 2566 2975 CASH I TICKET CASHI TICKET 20 929 28 856 140 0 118 178 5 161 14 280 37 285 25 61 34 47 0 8 0 7 0 127 3 116 1 142 0 151 132 327 119 345 19 254 43 250 3 12 16 14 89 55 113 49 2 16 2 9 6 59 7 51 27 133 34 124 0 0 2 2 340 I 2121 443 I 2585 2906 3164 CASHI TICKET CASHI TICKET 37 884 32 919 2 86 64 1 121 125 65 309 75 302 31 40 42 68 0 4 0 3 2 84 0 59 4 118 2 127 136 290 127 239 59 265 76 297 7 7 2 17 112 56 67 55 0 8 2 10 8 47 1 78 14 122 22 116 0 0 3 478 I 2442 450 I 2482 3063 2892 CASH I TICKET 24 5358 601 0 883 44 1776 29 333 0 31 0 559 2 786 57 1860 38 1638 4 76 76 326 2 72 3 367 16 719 0 8 296 I 15393 2778 17778 CASH I 175 6 9 266 187 0 5 10 699 279 33 542 9 28 135 2 2385 I ................. •.••-•••-•--•·•aa•••••••••=-•••••-·•11:.•••••••••••-••••-•---••·•••:aaa•a•-••.s-.a• ......... ---••-•••••••• .... ••••••-•--•••••••-•••-•-•----••••-·•••-•---•••--•-•--a•••• CITY OF COLUMBIA HEIGHTS TO: Stuart Anderson, City Manager FROM: SUBJECT: Valorie Gifford, Special Projects Coordinator% June Solid Vaste Report DATE: July 17, 1992 1.Curbside, Multi-Unit Recycling, and Recycling Center: Curbside recycling collected in June totaled 107.51 tons. Multi-Unit recycling collections totaled 7.12 tons. Recycling Center tonnage for June: corrugated -.73 scrap iron -7.84 2.Yard Vaste collected in June totaled 376 yards or 65.8 tons. This is the combined collection from residential and multi-unit. 3.Other material abated: Oil -0 city hall office paper -.38 tons appliances -218 units, or approximately 21.8 tons Commercial (non-residential) reported for June 17.52 tons, reported by Aagard, Gallagher's, and VMI. 4.Anoka County Solid Vaste Task Force: Anoka County's Solid Waste Management Master Plan has been completed and public comment was heard on June 17. The plan has been forwarded to the Metropolitan Council for approval, and the task force has now returned to regular monthly meetings. 5.FYI: Anoka County has scheduled a household hazardous waste collection day for Columbia Heights. Fridley and Spring Lake Park on Oct. 3, 1992 to be held at the Ice Arena. The hours will probably be 9-3. A collection for Andover Ramsey and Anoka is planned for July 25 and volunteers are needed for both events. The collections are being advertised only for the specific communities, but any Anoka resident may bring materials. 6.Paint update: The paint that was left at the recycling center is still there and likely to stay there for a while longer. It should be safe as I have it stored in a plastic tub. I cannot give away the "2-4-D" because Environmental Services warns that it might not be what the label claims it is and I could be giving away an even worse hazard. I have not found a taker for the paint yet. 7.Activities: * Met with Golden K Kiwanis on June 18. Discussed the center and their payments which they felt were not sufficient. Have tracked down the problem and payments will be going out to them. *Rode in the Jamboree Parade. *Wrote article for "Labelle Ringer" newsletter on keeping recycling materials separated (they do not commingle everything). *Met with Carolyn Smith of Anoka County for information/instruction on working with them. especially semi-annual reporting. *Delivered four recycling bins to residents. *Prepared newsletter material. *Met with Karen Moeller and Carol Frey about working them into the cable programming *Attended cable commission meeting *Met with Eddie Harris for camcorder training and to see studio.Made initial plans for government calendar show--now on hold. *Took 4 hours Amiga training / MINNESOTA Department of Revenue Local Government Services Mail station 3340 SL Paul, MN 55146-3340Phone (612) 296-3010 Fax (612) 297-21(,6 � �.c.'tAI_. Rte:;··· ._ July 20, 1992 '103'?. \. j . .,--\\� 'JUL2 l '\99'2 ct�=:� ,i �rJ � . � t_;L, .· t 357.� �rl,uo: .. · . ._.e.� �wrl• TO: Cl1Y AND TO'WNSIDP TREASURERS C-:-. . --�! rr�� RE: 1992 PROPERTY TAX CREDIT AND AID PAYMENT Enclosed is your governmental unit's first propeny tax credit and aid payment !? for 1992. This payment is made from the Local Government Trust Fund � which was established in 1991. � Current law provides that if the expenditures to be made from the Trust Fund exceed receipts, then the expenditures are to be reduced to the receipt level. Currently, the Department of Finance is projecting a $7,250,000 shortage in Trust Fund receipts. This projected shortage has not affected the enclosed payment. H the Department of Finance's November projection shows a shortage in Trust Fund receipts, your county's December, 1992 payment will be reduced. Each governmental unit's share of any Trust Fund reduction is based on its revenue base, which is its certified propeny tax levy plus 1991 local govern ment aid and 1991 taconite aids. If the Department of Finance's November projection shows a $7,250,000 shortage in the Trust Fund, it would result in your governmental unit's December, 1992 aid payment being reduced by 0.35% of its revenue base. For example, if your governmental unit's revenue base is $200,000, its December, 1992 aid reduction would be $700 (0.35% x$200,000). Laws passed in the 1992 legislative session have caused changes in the credits and aids represented in the enclosed warrant. Following is a brief description of these changes: 1.The second payment date has been changed from December 15, 1992 to December 26, 1992. 2.The name of one aid bas changed. "Homestead and Agricultural Credit Guarantee" has changed to "Transition Credit Aid". An t!J1Wll opportunity employer continued Q ?:C-· ).:r-•·-:,c -��.,:. ),> t-.:: (,) :J> rr, ::r: :;x, rn cS :::c -I <.n (_ c..: r- l: i..: ..... (__f') <.D N ,-·g I ' .. -;;: ,0 1,_.-l_ --�--. \_-··_ .. ,,; ;�� -."J I;·', :-J r:-?·-:::J lr ._-;:;:] § To: City and Township Treasurers July 20, 1992 Page2 The term "mobile home" has been replaced by "manufactured home". The warrant may contain a credit adjustment for 1991 which is identified on the warrant stub as "Prior Yr Adjust-1991". The adjustment is negative and therefore decreases the warrant total The adjustment is for an overpayment of credits in a previous year. Homestead and Agricultural Credit Aid, Transition Credit Aid, Equalization Aid and any Prior Year Adjustments are to be distnbuted by fund the same as your governmental unit's real and personal property tax receipts. Manufac tured Home HACA is to be distnbuted the same as manufactured home property tax receipts. Local Government Aid may be deposited in any fund Sincerely, Wv� DEB VOLKERT, Property Tax Coordinator Local Government Services Division DV:kjk [H REALTOR® 11191-92 OFFICERS President Jeff Johnaon Pr•lclent Elect Diane Smith Secretary{Treaeur1r Don FlndeU 11191-92 DIRECTORS Doloree Choulnard Ruth Fritch Dick Lang Patricia Moerke Gary Robertson Dorla Schutte Melva Shonblom Tom Walters Gary Zimmerman AFFILIATE DIRECTOR Jim Schafer M.A.R. REGIONAL VICE PRESIDENT Carl Youngquist M.A.R, DIRECTORS Rita Cech Dean Gaaser IMMEDIATE PAST PRESIDENT Jerry Bolas EXECUTIVE VICE PRESIDENT BettyAnn D. Croteau ® --OPPOJITUNITY COMMITTEE CHAIRS Patricia Moerke Awarda Judy Helin Bylaws Ray Kahl Cl/ Exchange Tracey Douglaa Education Ken Hainer Equal Opportunity Robert Day Goff Kirk Corson Governmental Affairs Jerry Fosa C3rlevanc:e Gerry Hollee Member SBrVices Don Weeding Mu/f/p/e Listing Service Rita Cach Personnel Dick Krueger Prof8SSional Standards Jeanne Guser Scholanhip Gary Rob1111on Stratagic Planning Dave Stemqulet Pixie Sternqulst Toys for Joy ANOKA COUNTY ASSOCIATION of REALTORS® 11460 ROBINSON DRIVE NW, COON RAPIDS, MN 55433 (612) 757-7230, FAX (612) 757-7296 Mr. Stewart Anderson. City Manager City of Columbia Heights 590 40thAve. N.E. ColwnbiaHeights, MN 55014 Dear Mr. Anderson and City Staff July 10, 1992 In 1992 the Anoka County Association of REAL TORS took an in-depth look at the various issues and growth in real estate and housing issues in Anoka County, in addition to Elk River and Big Lake in Sherburne County. The fast growth in housing in these areas will certainly bring real estate/housing related issues to the forefront as a major concern in the coming years. Based on this research. the Leadership of the Anoka County Association made the decision to hire a Government Affairs Liaison to serve as a cooperative link between city staffs and the REAL TOR Association. We are pleased to announce that Joel R. Larson has been hired to fill this position. Joel is on board and ready to assist you in any way he can. Joel brings to the position an ext.ensive background in government issues. Joel graduated with distinction from Hamline University, where he was involved in several academic activities relating to public policy. Joel also interned as a writer with the American Bar Assoication in Washington, D.C. while completing a special program on national government. sponsored by American University. Joel then went to work for the Minnesota LegislatW'e, holding several positions over the last four years. He worked in the House of Representatives as a non-partisan writer for the House Public Information Office, as a research assistant for House Research. and as committee administrator for two committees. Joel moved over to the Senate in 1992 to work as a public information officer. We believe the experience and knowledge Joel brings to this new position will allow the Association to serve as a strong resource for local units of government facing issues relating to to the real estate/housing industry. The Anoka County Association of REALTORS was established in December 1955. We received our charter from the National Association of REAL TORS in March 1956. The jurisdiction includes all of Anoka County, in addition to Elk River and Big Lake in Sherburne County. We are a trade association consisting of 94 real estate offices and individual memberships that nm between 900 and 950. Included in this membership is 98 Affiliate Members that are from the banking, title, mortgage, appraiser, and legal industries. The majority of our members live and practice their profession within Anoka County, Elk River, and Big Lake. We believe that providing you with this resource and opening up the lines of communication will benefit all of us as we work together to address housing issues in this high growth area. Ifwe can be of any assistance to you on any real estate/housing issue, please feel free to contact Joel at the sociation office. His hours are 8:30 a.m. to 5:00 p.m. We look forward to woiking with each of you. 'dially, �/� �- eff Johnson, REALTOR ·esident oka County County Assoicati.on of REAL TORS Board of Directors Government Affairs Committee Betty Ann Croteau, Executive Vice President Joel R. Larson. Government Affairs Liaison m�@�uw�m JUL 16 1992 MAN.4GERCJTY OF COf I IMBf A w�murs REAL TOR--la a regllllnld mark which ldentlflN a profN1lonal In real Nlale who 1ubecrlbes 1D a 1tr1ct Code ol Ethlca u a member ol the NATIONAL ASSOCIATION OF REAL TORS-. METROPOLITAN COUNCIL Mears Park Centre, 230 E:ast Fifth Street, St. Paul, MN 55101-1634 612 291-6359 FAX 612 291-6550 77Y 612 291-0904 July 15, 1992 All Twin Cities Metropolitan Area Local Government Key Contacts Dear Key Contact Person: Several weeks ago the Metropolitan Council sent you the municipal forecast allocations for your community covering the period from 1990 to 2020. The forecasts covered population, households and employment. Th:: Ccu:?ci! r=ser:ed 2 60--day p:rio:! for !ocal re-.. ie-.: and comment on· the forecast allocations. This 60-day period will end on AuK]JSt 14, 1992. Hwe do not hear from you, the Council will assume that the local forecast allocations are acceptable at this time. We would like to hear from any community that has information about development projects that might significantly alter our forecasts. In particular, we are interested in any new projects where construction funds (public or private) have actually been committed. Staff will be looking for unanticipated shifts of employers, other land use factors, such as committed housing development, or a change in sewer capacity or highway access. Also, any new growth must be considered by the Council within the context of growth in the region as a whole. In case you have questions on specific materials contained in the forecast allocation mailing, please contact one of the Council staff persons listed below: Overall Coordination-Bob Davis (291--6317) Population, household base data-Kathy Johnson (291-6332) Employment base data-Regan Carlson (291-6407) Population, household forecasts-Michael Munson (291-6331) Employment forecasts-Tun Fleetham (291-6374) Thank you for your participation in the forecast process to date. The Council staff looks forward to working with you. Sincerely, @ FF - � warzkopf, Director Research and Long Range Planning LAS /kp � ·� _,,...J.._J. r. "'-y::-f . \. ·f (} ���- > � � ,. , • I t • •• ., :e.-:--·; ( �(,� �[/ Rice Creek �tershef!·cl��ri� {-� 3585 LEXINGTON AVENUE NORTH, SUITE 374 � � . _. �)'l . ...-.· -;f_.;.;.,. � --}--,,. f"."\�w ARDEN HILLS, MINNESOTA 55126-8016 ·_ �\,' .... 1. ·.-, /.r. · · TELEPHONE (612) 483-0634 . } l, , -2 ·. �, ��-<i\t _.-..... :{ . July 10, 1992 Mayor Donald Murzyn City of Columbia Heights 590 -40th Avenue N.E. Columbia Heights, MN 55421 ,\ (! ��-� 4 . . t � -·Board of Managers �Regular Meetings:2nd and 4th Wednesdays3rd Thursdayat Shoreview City Hall SUBJECT: Proposed Minor Amendment of Surface Water Management Plan BONITA TORPE, Admin. Ass't,. Dear Mayor Murzyn: In accordance with the amendment procedure, outlined in the approved and adopted Rice Creek Watershed District Water Resource Management Plan (509 Plan), the District is forwarding the text of the proposed amendment for your review. The process being followed for amending the plan, allows the District to conduct a public hearing following proper notice and a minimum of 80 days for review of the amendment prior to the meeting. The amendment is to be reviewed by the cities, townships, counties and soil and water conservation districts. Also reviewing the amendment will be the Minnesota Department of Natural Resources (MDNR), Minnesota Pollution Control Agency (MPCA), Department of Health (MDH), Metropolitan Council and the Board of Water and Soil Resources (BWSR). At this time, the District Managers have not established a public hearing date. It is anticipated that the Board will set a date at their July 22, 1992 meeting. At the hearing, the Watershed District will solicit comments on the proposed plan amendments. Any person may submit a request to the BWSR not later than 10 day following the close of the hearing, asking that the proposed plan amendments be reviewed in accordance with the provisions outlined in MS103B.231, subdivisions 7, 8, & 9. The District cannot adopt the plan amendments before the BWSR either approves the amendment, or, decides that full review in accordance with the statute is not necessary. If the BWSR has not made a decision regarding the amendments within 45 days of the close of the hearing, full review in accordance with MS103B shall not be required and the amendment shall be deemed approved. If you have any questions regarding this project or the procedures to be followed, please contact the District Office, Managers, or me at 4 73-4224. Sincerely, JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC. Engineers for the District �--ve· JL/4�4 1<-Steven C. Woods, P.E. District Engineer A. J, CARDINAL, SR. ANOKA COUNTY G.A. SANDE RAMSEY COUNTY cc: District Office Locke Lake file BOARD OF MANAGERS ROGER L. OBERG WASHINGTON COUNTY H. G. LANCASTER RAMSEY COUNTY JAMES M. MONTGOMERY Consuhing EngineeR 473-4224 • FRANK J. MURRAY Anomey 222-5549 WADE SAVAGE ANOKA COUNTY ,• Need Proposed Amelldroent of pages VII-I and VII-2 of the Bice Creek Watershed District Management Plan LOCKE LAKE RESTORATION AND IMPROVEMENTS Locke Lake ia located in Fridley on Rice Creek immediately eaat of Eaat River Road. It haa an area of approximately 23 acrea and ia divided into a west basin and an east basin. Reporta entitled "Investigation of Sediment Depoaita in Locke Lake" (E. A Hickok & Aaaociatea, January 1977) and "Locke Lake Preliminary Study" (James M. Mont1omery, Conaultine Eneineera, Inc., September 1991) were prepared to 1ather additional data for quantifying the work effort required. Since 1955 when the Locke Lake dam waa conatructed, the reaervoir haa experienced sedimentation to the extent that the east baain of the lake ia virtually filled with aediment. Aa a result, Locke Lake no longer function, aa an aeathetically pleaainr water body, regional canoe route, and in time will no lon1er function aa a aediment reaervoir protectine the MiHiHippi River unless the accumulated materials are removed. Excavation of the lake and creation of a aedimentation basin ia one component of a coordinated plan to replace the existing outlet structure, improve public acce11, protect the Miasisaippi River, and provide for a continuous canoe route and trail 1y1tem from the Miaaiaaippi River up to aeveral regional park systems alon1 the Rice Creek flowage. Thia multi-faceted program ia bein1 coordinated and funded by the Watershed District, City of Fridley, Anoka County, Anoka County Parks Department, and Minnesota Department of Natural Reaourcea at a minimum. Additional entities which will be approached for assistance include the Anoka Soil and Water Conservation District and U.S. Army Corps of Engineers. Scope �Prqject At this time the Board of Manager, ii conside� the project for the purpoae of excavating the Jake to a depth of four feet, developinr an in-lake aedimentation basin, and pro vi dine overall project management aervices for the lake improvements. Alternative& Considered The 1991 engineering study identified a number of alternative excavation depths, 1edimentation basin locations, and maintenance periods. A eeneral excavation depth of four feet ia currently preferred by the Board of Manaeera due to its ability to restore full canoe access and diacour&ie emergent veretation within the basin. The above altemativea were also measured aaainst the potential outlet atructurea � considered by the City of Fridley. t The majority of aediment which collect• in the lake appear• to be cenerated from the floodplain areas of Rice Creek and the channel which meander, through it. The District has initiated a streambed and bank 1tabilization pro,ram for 1tabilizin1 private propertiea on a coat ahare basis, and, the District has also begun implementing a variety of bank 1tabilization meaaurea on public )ands which introduce the )arrest volumes of 1ediment and debris to the Creek. Complete armorine of the Rice Creek channel upstream of the basin, i1 neither feasible nor desirable and ultimately would not prevent the reservoir from aedimentation. Cat The Board has used costs renerated as part or 19,91 atudy effort and qualitati ve judrments ree-ardinr a reduction in project scale to arrive at a total cost of $800,000 for the District', cost ,hare of the Locke Lake projects. Thia fiillre wa1 based primarily upon an approximate match of the city, county and Department or Natural Resource• contribution for the other lake impro vement phases. Financina Fundin1 of the District'• portion or the project i1 proposed throu1h a combination of apecial assessments and a District wide ad valorem tu levy has provided in MS103B. A project petition from the City or Fridley has been received by the District for initiatine the project. It is proposed that the $800,000 be levied by a combination of an od valorem levy aaou the entire District per MS103B and a 1pecial asaessment arainst benefited propertiea per MS103D. The preliminary estimate of the Board i1 that $42,000 would be raised by 1pecial asaesament and the balance raised by the ad valorem levy. Based on approximate tu capacities provided by the City of Fridley, it i1 eatimated that a typical $85,000 home would pay approximately $7.25 and ·resident.a in the benefited area would pay approximately $1,007.25. The levy would be ordered in 1993. Ramsey County will apportion the costs across the affected counties as has been the lonr-atandinr arraneement. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS STUART W. ANDERSON CITY MANAGER KATHY JEAN K . YOUNG �"l ASSISTANT CITY ENGINEER WATER SERVICE TO SACA JULY 23, 1992 [IB�©�DW�[ID JUL 23 1992 MANAGER CITY OF COLUMBIA HEIGHTS Two informal quotes were received to install a 1" service from the watermain to the meter. The quotes were as follows: Olson Plumbing Gene's Water & Sewer KKY: jb 92-392 $1,789 $ 2,110 � -"-; CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION FOR INSTALL NEW WATER SERVICE FROM MAIN TO METER AT 6 2 7 -3 8 TEL A VE • N • E • ( S • A . C • A . ) DATE 7-/{p-9.;_ We the undersigned agree to perform work and/or furnish material and/or equipment in compliance with the following specifications: General Specifications: The General Contractor and each Subcontractor must be licensed in Columbia Heig hts to work within the Corporate limits. A master plumber license is required for this wo�k. Install 1" copper service with new stop box from watermain to meter. Materials shall be as specified below: Copper pipe - Curb box -Curb stop - 1" diameter Mueller type "K" copper water tube. 8' Mueller Type H10300. Mueller Type H15154 Mark II. The existing corporation will be used if the corporation is in good condition. A new corporation will be provided and installed by the City if required. Restore street, curb and gutter and sod. 6" Cl 5 aggregate base with 3" of Mn/DOT 2331 Type 41 wear course bituminous. 6" Cl S aggregate base and B618 curb and gutter. 2 w Topsoil and sod The curb box shall be adjusted to final grade. Basis of award: Award shall be based upon, but not limited to, the factors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. Informal Quotation Install new water service from main to meter at 627 38th Ave. N.E. (S.A.C.A.) Proposal: WARRANTY / � NUMBER OF DAYS TO COMPLETE PROJECT 01 TOTAL AMOUNT OF QUOTATION , /7 <39 • 00 QUOTATIONS MUST BE RETURNED BY July 17, 1992 We understand that this quotation may not be withdrawn for a period of forty-five (45) days from the date of submittal. Date 7-/ & -ti'J- Address Firm Name {l2_,,,_ � 131-yl� 4,:-Pl� �, � Signature � (JJ,.., ·> . -� � CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION FOR INSTALL NEW WATER SERVICE FROM MAIN TO METER AT�27 -3�8TH AVE. N. E. (S .A. C .A.) DATE ,., t? -92 ; We the undersigned agree to perform work and/or furnish material and/or equipment in compliance with the following specifications: General Specifications: The General Contractor and each Subcontrac�or must be licensed in Columbia Heights to work within the Corporate limits. A master plumber license is required for this work. Install 1" copper service with new stop box from watermain to meter. Materials shall be as specified below: Copper pipe - Curb box -Curb stop - l" diameter Mueller type "K" copper water tube. 8' Mueller Type Hl0300. Mueller Type Hl5154 Mark II. The existing corporation will be used if the corporation is in good condition. A new corporation will be provided and installed by the City if required. Restore street, curb and gutter and sod. 6" Cl 5 aggregate base with 3" of Mn/DOT 2331 Type 41 wear course bituminous. 6" Cl 5 aggregate base and B618 curb and gutter. 2" Topsoil and sod The curb box shall be adjusted to final grade. Basis of award: Award shall be based upon, but not limited to, the factors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. Informal Quotation Install new water service from main to meter at 627 38th Ave. N.E. (S.A.C.A.) Proposal: WAR.RANTY /4 ·--:....:;�------------------ 2d-�s NUMBER OF DAYS TO COMPLETE PROJECT -ti' oo TOTAL AMOUNT OF QUOTATION _.,��&�Y'.�o"---::--______________ _ QUOTATIONS MUST BE RETURNED BY July 17, 1992 We understand that this quotation may not be withdrawn for a period of forty-five (45) days from the date of submittal. Date 'l "'/7 -qL Firm Name C�.c1e,5 c.J4{,4, � S � Address '31' 7 5( & /)£ S/, �z 4:p/s s-:rw/ Signature , c----, -, o E<::-c:::>' I I 5 < TO CITY COUNCIL JULY 27, 1992 *�igned Waiver Form Ac companied Application I I. APPROVED BY POLICE DEPT. 1992 LICENSE AGENDA ON SALE BEER LICENSED AT *Clifford Shedlov for 4030 Jackson St. Immaculate Conception Church for Funfest 8/8-9, 1992 FEES REQUEST FEES BE WAIVED CONTRACTORS BUILDING INSPECTOR *Ceres Contracting 2504 W. Cty. Rd. B., Roseville 40.00 ANOKA COUNTY, SAFETY & HEALTH 11 11 POLICE DEPT. FIRE INSPECTOR ITINERANT FOOD/BEVERAGE CONCESSIONS *Barna, Guzy & Steffen�� lmmacu late Concept ion Church**SEE ATTACHED GAMES OF SKILL 3989 Central Ave. on the Plaza 9/11/92 30.00 4030 Jackson St. 8/8-9/92 REQUEST FEES BE WAIVED *Immaculate Conception Church 4030 Jackson St. 8/8-9/92 REQUEST FEES BE WAIVED LAUNDRY FACILITIES *John Cameron 4655 Pierce St. N.E. 25.00 MULTIPLE DWELLINGS FIRE/BLDG. INSPECTOR *John Cameron 4655 Pierce St. N.E. 40.00 POLICE DEPT. PUBLIC WORKS DIR. POLICE DEPT. PUBLIC DANCE *Immaculate Conception Church 4030 Jackson St. 8/8-9/92 TREE SERVICES *North Wood Company 10330 Flamingo St., Coon Rapids TAX I CAB DR I VER REQUEST FEES BE WAIVED 50.00 *William Frank Green 3347 Fillmore St. N.E., Mpls. 20.00 **SEE CITY MANAGERS REPORT: THIS CASE TABLED FROM 7/13/92 MEETING DENIAL RECOMMENDED BY POLI CE DEPARTMENT Page 2 APPROVED BY ONE/TWO RENTAL PROPERTIES LICENSED AT FEES FIRE/BLDG. INSPECTOR Stewart Efteland 4125/27 N.E. 2nd St. $ 30.00 II II Michael Madzey 4400 N.E. 2nd St. 15.00 II II Kenneth Henke 4415/17 N.E. 2½ St. 30.00 II II Kenneth Henke 4427 N.E. 2½ St. 15.00 II II Nancy Shaleen 3849 Jackson St. 30.00 ti II Joe Maciaszek 4401/03 Jackson St. 30.00 II II Joe Maciaszek 4407/09 Jackson St. 30.00 II II Duane Lachinski 5008/09 Jackson St. 30.00 II II Pamela Miller 4801 Jefferson St. 15.00 II II William Oombrowsky 4427/29 Main St. 30.00 II II Shannon Brown 4634 Polk St. 15.00 ti II Andrea Smith 4157 Quincy St. 15.00 II II James Ska 1 icky P.O. Box 21475, C.H. 15.00 II II Lawrence Keyme r 3740 Reservojr Blvd. 30.00 II II Steven Thoreson 4613/15 Taylor St. 30.00 II II Joe Maciaszek 4400/02 Van Buren St. 30.00 II II Joe Maciaszek 4404/06 Van Buren St. 30.00 II II Joe Maciaszek 4351/53 Washington St. 30.00 II II Joe Maciaszek 4357/59 Washington St. 30.00 II II Gerald Grote 4644 Washington St. 30.00 II II Avery Fenne 4645/47 Washington St. 30.00 II II Gerald Grote 4650/52 Washington St. 30.00 July 10, 1992 city of Columbia Heights 590 40th Ave. NE.Columbia Heights, Mn. 55421 To Whom It May Concern: The annual Immaculate Conception Fun Fest is being held this year on August 8th and 9th at 4030 Jackson St. NE. Because it is a nonprofit organization we would appreciate the fees being waived on the following licenses: Retail On-sale Beer Conduct a public dance Operate an itinerant food & pop concession Operate games of skill $200.00 100.00 35.00 50.00 per game Thank you for your cooperation in this matter. Cliff Shedlov Fun Fest Chairman -:-: I :_: i-r,-.Jco -:--!>-:::;c (i)!.!-:: ... ! :;;; <I OJ : .. :.:: ,.-.. :.: :..w Q ,•' �ON��nri���������o OOONri�OOOO ri���riON�O :I ' ;; :: ;; I: C t ;: ;: : ;; ;: It ; :; :! ��o��oo��o�n��oNoo �OONNOOOO��N�ri�OOn��o oo� ��o �ri��on n�o ,r, r, 0-· 2". II". C'. i:r. :. C'. ,:, M t•"; Ci) (!'--'-.i) C·� ;_r; LJ 3� l;J :_:J (;::: :..::.1 G'. :-. :. .,....; C,io.. :::) .. -.. .. -. ··-·· :.: .. r.·� 'c) "· f"··· ::::: ,,-.. :,..,: (_) <L ... _ ... -.... ,· (--.. .-: .. :-- r· .... . .-..'-' r .. )t-�:.. ,0 ···O�--::j• c-. r. (·..i ('·.J ('.J r.·.J(·-.i (\l -· Ir', (·..i (\J :- , .. .. , .. : :_: :_.: <I .L --·�::; :_) {[ r:-: ::;_'. ,:::: r:· Ii··.: t·1: ··i ::::: :1: (·, L.. !:::: ···( E; .. f r:: ri·; () ·./ ... / ::? ,:l .. / ,:_;:, ;:·:: () :J :: ,·:l Check History 07/27/92 COU�CIL LIST CITY Or:· CD� .. Ui"'"1E-:It1 H.:::i:c:-iT'.::; GL540R-V04.09 PAGE :L E!i:=:·,�-ll< 'v'E::H:OUh: C:!-·, E:C:: i< :·-.; I.J:�·11-:�1:::r::�t,:-;ou1-� T B(.\'·--: 1< u--i::::c ,< I �-::3 r--,cccr..1:--:T co��ISSIONCR OF REViNLJE AMERICAN AGENCY INC (.:·,r1 ::::J:.:1ct,:-.:(.:1 F:·1m::�·JD;:;:K!:) DISF-' BELLBOY CORPORATION BERG�O�D TRUCKING BO!·-.:r,/DOI...Ul�-:E:.�:.; cr,uu;.-1;:;.:oi",:/ t,:·,:G :i: E CITY BEER DIST. I�C. DELEGA�D TOO� CO. Gt:,:::;;x-:, Cii?DET: :OE:T"T Cit:: 1-.; :::: I.} (1./ :0 C); .; c'.:·1 '. ... I_:rGRIGGS-CCOPER & CO i··! CJ L .• LJ :·•; ... ...-1::: L. i ... E:: i·--: .Jc:;-.;;--.::::: 1Ji·-., r:;:;.:cJ::1" L. I c�tJCiF=� c:cJ .. ,JU: ... !. .. Y / I F:.: i::: ,-,; :::: i< l..J 1::: !···i '.::) ·r I !··-� f3 _./ 1�i: ··i !··.\ t::: l\� i:\ F;� IE::KU�fHER DIST. CU. LEEF BROS. !'if C: i::· C:1 t, ···· ·r 1:;:t::: �·:·, �3LJ;:;.:�::F:.: ;·,·i I'·-.,:-, r+.F · T " c:n::· i? 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