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Home My WebLink About01-27-20 Public Improvement Hearing Packet Mayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Kelli Bourgeois City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit our website at: www.columbiaheightsmn.gov The following is the agenda for a Special Meeting of the City Council for the Public Improvement Hearing to be held at 6:00 PM on Monday, January 27, 2020 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC IMPROVEMENT HEARING: 2020 STREET REHABILITATION PROGRAM – ZONE 4A A. Street Rehabilitation Project 1) Presentation of Information on Street Rehabilitation – Zone 4A Project by Staff • 5th Street NE, 50th Avenue to 51st Avenue • 6th Street NE, 50th Avenue to 51st Avenue 2) Questions and Comments on Street Rehabilitation Project MOTION: Move to close the Public Hearing of the 2020 Street Rehabilitation – Zone 4A, Project 1802, and waive the reading of Resolution 2020-10, there being ample copies available for the public. MOTION: Move to adopt Resolution 2020-10 being a resolution ordering improvements and preparation of plans for 2020 Street Rehabilitation – Zone 4A, City Project 1802. 5. ADJOURNMENT _______________________________________________ Kelli Bourgeois, City Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763-706-3611 or ntingley@columbiaheightsmn.gov, to make arrangements. AGENDA SECTION PUBLIC IMPROVEMENT HEARING ITEM NO. MEETING DATE JANUARY 27, 2020; 6:00 PM CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: PUBLIC HEARING: IMPROVEMENTS FOR ZONE 4A STREET REHABILITATION, PROJECT 1802 DEPARTMENT: Public Works CITY MANAGER’S APPROVAL: BY/DATE: Kevin Hansen / January 23, 2020 BY/DATE: BACKGROUND: The City Council accepted the Feasibility Report and ordered an Improvement Hearing for January 27, 2020 at their meeting of November 12, 2019. Staff held an informational meeting on January 22, 2020 at 6:00 p.m. Copies of the Feasibility Report were available to the public at this meeting. ANALYSIS/CONCLUSIONS: Distributed at the November 12, 2019 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for Zone 4A Street Rehabilitation. The report details the rehabilitation strategy for Full Reconstruction, Partial Reconstruction and Mill and Overlay. The report recommendations for Zone 4A are summarized below:  Rehabilitation Strategies: Staff utilizes three methods in evaluating the condition of the street and then determining the appropriate treatment. The following is a listing of streets with the recommended treatment: FULL STREET RECONSTRUCTION 1. 5th Street, 50th Avenue to 51st Avenue 2. 6th Street, 50th Avenue to 51st Avenue  Utilities Replacement: Utilities have been reviewed. Staff utilized structure inspections, in-line televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility replacements. A summary of the staff recommended improvements follows:  Water Main: On 5th Street, water main replacement is proposed, including gate valves and fire hydrants. The existing water main is 6” cast iron pipe, installed in 1942. The stop box on 4 properties is either not accessible or does not operate. Repair/replacement of the stop box is scheduled for these 4 properties. Fifteen houses were built before 1950. Potentially, the service pipe between the main and the stop box is not ¾” or larger copper pipe and will require replacement. The property owner is responsible for the water service from the meter in the house to the water main. On 6th Street, a mid-block gate valve will be installed and a fire hydrant/gate valve will be replaced. City of Columbia Heights - Council Letter Page 2  Storm Sewer: The lateral and trunk lines have all been cleaned and televised and the manholes/catch basins have been inspected. Rehabilitation of several catch basins is recommended. Castings and rings are scheduled for replacement on structures.  Sanitary Sewer: The lines have all been cleaned and televised and the manholes have been inspected. Only castings and rings are scheduled for replacement on structures.  Utility Adjustments: Roadway construction will include minor modifications to existing water main, sanitary and storm sewer utility surface structures in order to meet proposed finish grades.  Financing: Street Rehabilitation The estimated project costs are as follows: 1. Full street reconstruction $499,200 2. Utilities $140,000 Project street reconstruction funding is proposed as follows: o Assessments $249,600 o Infrastructure Fund (Construction) $226,900 o Infrastructure Fund (Engineering and Admin) $ 22,700 Project utility funding is proposed as follows: o Water Construction Fund: $115,000 o Storm Sewer Fund $ 20,000 o Sanitary Sewer Fund: $ 5,000  Active Past Assessments: 6th Street, 50th Avenue to 51st Avenue – East side Owners on the east side of the block have had an assessment for mill and overlay on 51st Avenue in 2009. Resident Comments at Meeting: An informational meeting was held for residents on Wednesday, January 22nd. Ten residents attended. The City Engineer reviewed the Street Rehabilitation program and methods used to determine type of street construction and extent of utility work needed. Assessment procedures were also discussed. Cost of the assessment was the primary concern. The proposed street assessments for residential properties are shown below: Type of Proposed Residential Assessment Street Rehabilitation Street Avenue 5th Street, 50th Avenue to 51st Avenue, Full Street Reconstruction $4,800.00 $1,600.00 and 6th Street, 50th Avenue to 51st Avenue City of Columbia Heights - Council Letter Page 3 RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2020-10, there being ample copies available for the public. Move to adopt Resolution 2020-10, being a resolution ordering improvements and preparation of plans for Zone 4A Street Rehabilitation, City Project 1802. ATTACHMENT(S): Resolution 2020-10 Informational Meeting Agenda Attendance List Assessment Rates Maps Public Improvement Hearing Notice RESOLUTION NO.2020-10 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, Resolution 2019-87 of the Columbia Heights City Council adopted the 12th day of November, 2019, fixed a date for a Council hearing on the proposed improvement on 5th Street from 50th Avenue to 51st Avenue, and on 6th Street from 50th Avenue to 51st Avenue,and Whereas,ten days’ mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 27th day of January, 2020, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1802 ZONE 4A STREET REHABILITATION 5th Street,50th Avenue to 51st Avenue 6th Street, 50th Avenue to 51st Avenue Work includes required utility reconstruction, required water service replacement/repair (on 5th Street), new granular subbase if needed, new aggregate base, new concrete curb and gutter with driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and walk/step replacement, turf restoration, miscellaneous construction items, and appurtenances. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost-effective and feasible as detailed in the Feasibility Report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 12th day of November, 2019. These improvements shall also be known as Project No. 1802,PIR:2020-Z4-02-001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.The engineer shall prepare plans and specifications for the making of such improvement. ORDER OF COUNCIL Passed this 27th day of January,2020 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Nicole Tingley, City Clerk/Council Secretary CITY OF COLUMBIA HEIGHTS INFORMATIONAL MEETING Street Rehabilitation: Zone 4A City Council Chambers Wednesday,January 22, 2020 6:00 p.m. A G E N D A ·6:00–6:15 Staff Presentation q Introductions, Sign-in q City-wide Street Rehab Program ®Background o Large Investment in Infrastructure o Focus on maintaining and extending the life of streets ®Program organized into 7 Zones ®Evaluation performed in each zone (3 evaluation methods) ®Goal: Doing right thing at the right time q Zone 4A Engineering Report (copy available) ®Scope of Work o Streets (Full Reconstruction) 5th Street,50th Avenue to 51st Avenue 6th Street,50th Avenue to 51st Avenue o Limited Access during construction o Utilities ·Water Main Replacement (5th Street) ·Sewer Improvements ·Structure Repair to Manholes / Catch Basins ®Estimated Costs (final based upon actual) ®Funding (Cost Share) q Assessment Methodology ®Unit Rate Basis (per parcel) q Improvement Process and Tentative Schedule ®Informational Meeting (1/22/2020) ®Improvement Hearing (1/27/2020) ®Final Plans & Bidding (2/2020) ®Pre-Construction Meeting (5/2020) ®Construction (6/2020 –10/2020) ®Assessment Hearing (10/2020) o Assessment will appear on Property Tax Statement –Beginning 2021 q Other Construction Projects ·6:15 –7:00 General Questions/Citizen Comments 5TH STREET NE 50TH AVENUE TO 51ST AVENUE 6TH STREET NE 50TH AVENUE TO 51ST AVENUE ESTIMATED COSTS: CONSTRUCTION $453,818.00 ENGINEERING AND ADMINISTRATION $45,381.80------------------- TOTAL PROJECT COST $499,199.80 ASSESSMENT: 0.0 PARCELS AT C, I, MF STREET RATE 0.0 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI-FAMILY) 52 PARCELS AT RESIDENTIAL STREET RATE 0 PARCELS AT RESIDENTIAL AVENUE RATE ASSESSMENT RATE: $499,199.80 ----------------------=$9,600.00 / PARCEL 52.00 ESTIMATED COST SHARING: TOTAL PROJECT COST $499,199.80 CITY SHARE -$249,599.90 ------------------- ASSESSED COST $249,599.90 PROPOSED ASSESSMENT RATES: C, I, MF $0.00 STREET ------------------=$9,600.00 / PARCEL 0.00 C, I, MF $0.00 AVENUE ------------------=$3,200.00 / PARCEL 0.00 RESIDENTIAL $249,599.90 STREET ------------------=$4,800.00 / PARCEL 52.00 RESIDENTIAL $0.00 AVENUE ------------------=$1,600.00 / PARCEL 0.00 2020 STREET REHABILITATION PROJECTS - ZONE 4A FULL RECONSTRUCTION P.I.R. 2020-Z4-02-001 - COLUMBIA HEIGHTS PROJECT 1802 1/23/2020 1802 Recon Imp Hrg Display ESTIMATED COSTS ESTIMATED COSTS CONSTRUCTION $46,500.00 CONSTRUCTION $1,500.00 ENGINEERING AND ADMINISTRATION $4,650.00 ENGINEERING AND ADMINISTRATION $150.00 -------------------------------------- CONSTRUCTION PROJECT COST $51,150.00 CONSTRUCTION PROJECT COST $1,650.00 ASSESSMENT: ASSESSMENT: 15 PARCELS 1 PARCELS FULL ASSESSMENT RATE FULL ASSESSMENT RATE $51,150.00 $1,650.00 ------------------=$3,410.00 / PARCEL ------------------=$1,650.00 / PARCEL 15.00 1.00 ESTIMATED COST SHARING ESTIMATED COST SHARING TOTAL PROJECT COST $51,150.00 TOTAL PROJECT COST $1,650.00 CITY SHARE -$4,650.00 CITY SHARE -$150.00 -------------------------------------- ASSESSED COST $46,500.00 ASSESSED COST $1,500.00 PROPOSED ASSESSMENT RATE PROPOSED ASSESSMENT RATE WATER SERVICE $46,500.00 STOP BOX $1,500.00 REPLACEMENT/REPAIR -----------------=$3,100.00 / PARCEL REPLACEMENT/REPAIR -----------------=$1,500.00 / PARCEL 15.00 1.00 2020 STREET REHABILITATION PROJECTS - ZONE 4A P.I.R. 2020-Z4-02-001 - COLUMBIA HEIGHTS PROJECT 1802 5TH STREET NE 50TH AVENUE TO 51ST AVENUE WATER SERVICE REPLACEMENT/REPAIR WATER STOP BOX REPLACEMENT/REPAIR 1/23/2020 Zone 4A Water Imp Hearing Display 5100 UNITS:1-33 &101-151 5057 5001 5111 4941 5024 4935 4949 4929 4840 4833 5140 5033 5128 5122 4843 5020 4837 4853 4824 4836 4830 5015 5121 5025 5131 5141 5014 5152 4911 5005 4905 51005100 5000 5210 5207 4837 5010 4838 5101 5016 4829 4828 4925 4947 4845 4841 5035 4839 4901 4935 4927 5024 4844 5027 5159 5055 5159 5205 5205 5050 5219 5060 4957 4952 49594958 4954 4955 5146 4855 4858 5141 5149 5157 551 4928 4854 4848 4842 5110 5116 4900 5215 4834 5027 4849 4846 4917 4906 5153 4925 4827 5132 5116 5000 5006 5038 5032 5140 5128 5028 5106 5206 5150 4855 4900 4960 5035 5051 5108 5041 5045 5059 4833 4954 4906 4924 4942 4918 4936 5030 5052 5036 5042 5046 4827 5111 5058 5021 4957 4951 4945 48534852 48474846 51125111 533 4911 5117 5 5 5 5 5 5100 5122 5146 5134 5156 5212 5209 5215 5210 5216 5204 5206 5107 5212 5218 4921 5147 4937 5015 5052 5129 4922 5042 5036 5149 4925 5141 4941 4917 4905 5123 5129 4931 5048 5009 51355135 5020 48584859 4912 4930 4948 5200 5200 5118 4856 4850 5200 5132 5124 5128 5011 5117 5211 50025000 4900 5001 49014900 5103 5001 4901 5215 5215 5215 4921 4937 4925 4933 4917 4909 4929 4913 5206 4936 4904 4924 4912 4908 4928 4948 4920 4944 4940 4916 4932 4946 4940 4942 5023 4904 4828 5024 4914 4948 5125 4915 5152 4825 4824 4836 5015 5142 5019 5055 5020 4930 4912 4951 5043 5107 4941 5010 4828 4909 4918 4934 4936 5029 5046 4832 5034 5047 5009 5014 5104 5033 4833 5004 5023 5041 5005 5038 4829 5015 5121 5049 5028 5051 5005 5030 4922 4932 5045 5144 4905 5054 4916 4950 5109 4917 5050 5032 4926 5148 4840 5006 5027 4832 4908 5008 4944 5017 5039 5042 5016 5037 5136 4938 4945 5200 5056 5156 5201 50585059 5207 5101 4857 51035101 48514849 5T H 4T H AVE 6T H AVE50TH STST ST ST AVE AVE 51ST 52ND 7T H UN I V E R S I T Y A V E SU ST ST 49TH ST LEGEND Street Rehabilitation Reconstruction Water Main Water Service Stop Box Replacement Stop Box Replacement/ Possible Service Replacement Possible Service Replacement City of Columbia Heights ®CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPT Map Date: Map Author:Jan 2020K Young PROPOSED 2020 STREET REHABILITATION PROJECTS 5TH STREET 50TH - 51ST AVENUES 6TH STREET 50TH - 51ST AVENUES 5100 UNITS:1-33 &101-151 5057 5001 5111 4941 5024 4935 4949 4929 4840 4833 5140 5033 5128 5122 4843 5020 4837 4853 4824 4836 4830 5015 5121 5025 5131 5141 5014 5152 4911 5005 4905 51005100 5000 5210 5207 4837 5010 4838 5101 5016 4829 4828 4925 4947 4845 4841 5035 4839 4901 4935 4927 5024 4844 5027 5159 5055 5159 5205 5205 5050 5219 5060 49574952 49594958 4954 4955 5146 4855 4858 5141 5149 5157 1 4928 4854 4848 4842 5110 5116 4900 5215 4834 5027 4849 4846 4917 4906 5153 4925 4827 5132 5116 5000 5006 5038 5032 5140 5128 5028 5106 5206 5150 4855 4900 4960 5035 5051 5108 5041 5045 5059 4833 4954 4906 4924 4942 4918 4936 5030 5052 5036 5042 5046 4827 5111 5058 5021 4957 4951 4945 48534852 48474846 51125111 533 4911 5117 5100 5122 5146 5134 5156 5212 5209 5215 5210 5216 5204 5206 5107 5212 5218 4921 5147 4937 5015 5052 5129 4922 5042 5036 5149 4925 5141 4941 4917 4905 5123 5129 4931 5048 5009 51355135 5020 48584859 4912 4930 4948 5200 5200 5118 4856 4850 5200 5132 5124 5128 5011 5117 5211 50025000 4900 5001 49014900 5103 5001 4901 5215 5215 5215 4921 4937 4925 4933 4917 4909 4929 4913 5206 4936 4904 4924 4912 4908 4928 4948 4920 4944 4940 4916 4932 4946 4940 4942 5023 4904 4828 5024 4914 4948 5125 4915 5152 4825 4824 4836 5015 5142 5019 5055 5020 4930 4912 4951 5043 5107 4941 5010 4828 4909 4918 4934 4936 5029 5046 4832 5034 5047 5009 5014 5104 5033 4833 5004 5023 5041 5005 5038 4829 5015 5121 5049 5028 5051 5005 5030 4922 4932 5045 5144 4905 5054 4916 4950 5109 4917 5050 5032 4926 5148 4840 4824 5006 5027 4832 4908 5008 4944 5017 5039 5042 5016 5037 5136 4938 4945 5200 5056 5156 5201 50585059 5207 5101 4857 51035101 48514849 5T H 4T H AVE 6T H AVE50TH STST ST ST AVE AVE 51ST 52ND 7T H UN I V E R S I T Y A V E SU ST ST 49TH ST LEGEND Full Street Reconstruction Residential Street Assessment Water Service Stop Box Replacement Stop Box Replacement/ Possible Service Replacement Possible Service Replacement City of Columbia Heights ®CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPT Map Date: Map Author:Jan 2020K Young PROPOSED 2020 STREET REHABILITATION PROJECTS 5TH STREET 50TH - 51ST AVENUES 6TH STREET 50TH - 51ST AVENUES 1 CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday,January 27, 2020, at 6:00 p.m.in the City Council Chambers, 590 40th Avenue NE, to consider: 2020 STREET REHABILITATION PROGRAM:ZONE 4A CITY PROJECT 1802 FULL STREET RECONSTRUCTION P.I.R.2020-Z4-02-001 The proposed street width remains approximately the same. Work includes required utility reconstruction, required water service replacement/repair (on 5th Street),new granular subbase if needed, new aggregate base, new concrete curb and gutter with driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and walk/step replacement,turf restoration, miscellaneous construction items, and appurtenances in the following generally described area: 5th Street NE,50th Avenue to 51st Avenue 6th Street NE, 50th Avenue to 51st Avenue Estimated Cost of Improvements (not including utilities):$499,200. Estimated Assessments for above improvements:$249,600. Estimated Assessment for each water service replacement:$3,100. Estimated Assessment for each water stop box replacement:$1,500. Parcels Proposed to be Assessed or Impacted: 26-30-24-24-0015 26-30-24-24-0016 26-30-24-24-0017 26-30-24-24-0018 26-30-24-24-0019 26-30-24-24-0020 26-30-24-24-0021 26-30-24-24-0022 26-30-24-24-0023 26-30-24-24-0024 26-30-24-24-0025 26-30-24-24-0026 26-30-24-24-0027 26-30-24-24-0028 26-30-24-24-0029 26-30-24-24-0030 26-30-24-24-0031 26-30-24-24-0032 26-30-24-24-0033 26-30-24-24-0034 26-30-24-24-0035 26-30-24-24-0036 26-30-24-24-0037 26-30-24-24-0038 26-30-24-24-0039 26-30-24-24-0040 26-30-24-24-0041 26-30-24-24-0042 26-30-24-24-0043 26-30-24-24-0044 26-30-24-24-0045 26-30-24-24-0046 26-30-24-24-0047 26-30-24-24-0048 26-30-24-24-0049 26-30-24-24-0050 26-30-24-24-0051 26-30-24-24-0052 26-30-24-24-0053 26-30-24-24-0054 26-30-24-24-0055 26-30-24-24-0056 26-30-24-24-0057 26-30-24-24-0058 26-30-24-24-0059 26-30-24-24-0060 26-30-24-24-0061 26-30-24-24-0062 26-30-24-24-0063 26-30-24-24-0064 26-30-24-24-0065 26-30-24-24-0066 Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on an area, or frontage basis, or combination thereof against abutting and non-abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise 2 noted. The parcel numbers represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement. The total estimated cost of the above listed improvements is $650,000. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights’ services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763-706-3611 to make arrangements. CITY OF COLUMBIA HEIGHTS KELLI BOURGEOIS, CITY MANAGER Published in LIFE on 1/10/2020 and 1/17/2020