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Home My WebLink About02-03-2020 Public Improvement Hearing PacketMayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Kelli Bourgeois City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit our website at:www.columbiaheightsmn.gov The following is the agenda for a Special Meeting of the City Council for the Public Improvement Hearing to be held at 6:00 PM on Monday,February 3, 2020 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. 1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.PUBLIC IMPROVEMENT HEARING: 2020 SEAL COAT PROGRAM A.Street Seal Coat Project –Zone 3 1)Presentation of Information on Seal Coat Project by Staff 2)Questions and Comments on Seal Coat Project B.Close the Public Hearing MOTION: Move to close the Public Hearing of the 2020 Street Seal Coat, Project 1801. C.Consideration of Resolution MOTIONS: Move to waive the reading of Resolution 2020-17, there being ample copies available for the public Move to adopt Resolution 2020-17 being a resolution ordering improvement and preparation of plans for Zone 3 Street Seal Coating, City Project 1801. 5.ADJOURNMENT _______________________________________________ Kevin Hansen, Acting City Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763-706-3611 or ntingley@columbiaheightsmn.gov, to make arrangements. AGENDA SECTION PUBLIC IMPROVEMENT HEARING ITEM NO. MEETING DATE FEBRUARY 3, 2020;6:00 PM CITY OF COLUMBIA HEIGHTS -COUNCIL LETTER ITEM:PUBLIC HEARING: IMPROVEMENTS FOR 2020 ZONE 3 SEAL COAT PROGRAM, PROJECT 1801 DEPARTMENT:Public Works CITY MANAGER’S APPROVAL: BY/Date:Kevin Hansen /January 28, 2020 BY/Date: BACKGROUND: The City Council accepted the Feasibility Report and ordered an Improvement Hearing for February 3, 2020 at their meeting of November 12, 2019.Zone 3 seal coat area is located between 47th Avenue and north corporate limit from Central Avenue to Reservoir Boulevard/Johnson Street and between 45th Avenue and north corporate limit from Reservoir Boulevard/Johnson Street to Stinson Boulevard.In accordance with the Street Rehabilitation Policy, Zone 3 streets that were rehabilitated in 2007 are being seal coated at the City’s cost (City pays for first seal coat). The attached map displays the streets proposed for seal coat and the funding source. ANALYSIS/CONCLUSIONS: Distributed at the November 12, 2019 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the Seal Coat Program in Zone 3. Prior to seal coating, concrete curb and gutter is repaired and crack sealing is done where feasible and the street surface is patched. Seal coat is an application of emulsion by mechanical sprayers immediately followed by spreading a cover aggregate. The road surface is finished by rolling with a tire-based roller for proper aggregate penetration and distribution. This year, staff is recommending FA-2 trap rock as the cover aggregate. The rock is the same as previous years. w The following is a listing of streets recommended for seal coat: Cheery Lane Fillmore Street to Cul-de-sac Khyber Lane Fillmore Street to Cul-de-sac Borealis Lane Fillmore Street to Cul-de-sac 51st Court Central Avenue to Central Avenue Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace City of Columbia Heights -Council Letter Page 2 Chatham Road Golf Place to Fairway Drive Heights Drive 45th Avenue to Fairway Drive Upland Crest Heights Drive to Fairway Drive Maiden Lane Heights Drive to Dead end Ivanhoe Place Maiden Lane to Alley Golf Place Chatham Road to Heights Drive Highland Place West Upland Crest to East Upland Crest Forest Drive West Upland Crest to East Upland Crest North Upland Crest Pennine Pass to Stinson Boulevard East Upland Crest Fairway Drive to North Upland Crest w Financing: The seal coating project will be 100% assessed on a Street parcel basis, rather than a Street and Avenue parcel basis.Zone 3 does not have the same block style configuration that is prevalent in other areas of the City. This assumes that all parcels benefit equally for the strategy adjacent to their property. Corner properties are assessed ½ for each street abutting it.The estimated unit cost assessment is $395.00 per Street parcel. w Active Past Assessments: None RECOMMENDED MOTION(S):Move to waive the reading of Resolution 2020-17, there being ample copies available for the public. Move to adopt Resolution 2020-17, being a resolution ordering improvement and preparation of plans for Zone 3 Seal Coating, City Project 1801. ATTACHMENT(S):Resolution 2020-17 Assessment Rates Map Public Improvement Hearing Notice RESOLUTION NO.2020-17 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas,pursuant to Resolution 2019-86,adopted by the City Council on November 12, 2019, fixed a date for a Council hearing on the proposed improvements in the Zone 3 area located between 47th Avenue and north corporate limit from Central Avenue to Reservoir Boulevard/Johnson Street and between 45th Avenue and north corporate limit from Reservoir Boulevard/Johnson Street to Stinson Boulevard, and Whereas,ten days’ mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 3rd day of February, 2020, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1801 SEAL COAT –ZONE 3 That the location and extent of such improvements is as follows: Cheery Lane Fillmore Street to Cul-de-sac Khyber Lane Fillmore Street to Cul-de-sac Borealis Lane Fillmore Street to Cul-de-sac 51st Court Central Avenue to Central Avenue Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace Chatham Road Golf Place to Fairway Drive Heights Drive 45th Avenue to Fairway Drive Upland Crest Heights Drive to Fairway Drive Maiden Lane Heights Drive to Dead end Ivanhoe Place Maiden Lane to Alley Golf Place Chatham Road to Heights Drive Highland Place West Upland Crest to East Upland Crest Forest Drive West Upland Crest to East Upland Crest North Upland Crest Pennine Pass to Stinson Boulevard East Upland Crest Fairway Drive to North Upland Crest City of Columbia Heights -Council Resolution Page 2 Work includes spot concrete curb and gutter replacement,crack sealing,edge milling, bituminous surface patching and seal coat application. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary,cost-effective and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 12th day of November 2019. These improvements shall also be known as Project No. 1801 and PIR: 2020-Z3-01-001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.The engineer shall prepare plans and specifications for the making of such improvement. ORDER OF COUNCIL Passed this 3rd day of February, 2020 Offered by: Seconded by: Roll Call: Donna K.Schmitt, Mayor Attest: Nicole Tingley, City Clerk/Council Secretary LOCAL BITUMINOUS STREETS AS FOLLOWS: Cheery Lane Fillmore Street to Cul-de-sac Molan Terrace Lincoln Terrace to Cul-de-sac Khyber Lane Fillmore Street to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace Borealis Lane Fillmore Street to Cul-de-sac Chatham Road Golf Place to Fairway Drive 51st Court Central Avenue to Central Avenue Heights Drive 45th Avenue to Fairway Drive Lincoln Terrace Tyler Street to Pierce Terrace Upland Crest Heights Drive to Fairway Drive 50th Avenue Central Avenue to Fillmore Street Maiden Lane Heights Drive to Dead end Buchanan Place Fillmore Street to Pierce Terrace Ivanhoe Place Maiden Lane to Alley Buchanan Street Pierce Terrace to North corporate limit Golf Place Chatham Road to Heights Drive Pierce Terrace Polk Place to Matterhorn Drive Highland Place West Upland Crest to East Upland Crest Polk Place 50th Avenue to Pierce Terrace Forest Drive West Upland Crest to East Upland Crest Polk Circle Polk Place to Cul-de-sac North Upland Crest Pennine Pass to Stinson Boulevard Mulcare Drive Pierce Terrace to Polk Place East Upland Crest Fairway Drive to North Upland Crest Fillmore Street 49th Avenue to Pierce Terrace ESTIMATED COSTS CONSTRUCTION $214,050.50 ENGINEERING AND ADMINISTRATION $21,405.05------------------------- TOTAL PROJECT COST $235,455.55 ASSESSMENT: 541.9 PARCELS AT STREET RATE FULL ASSESSMENT RATE =$434.50 / PARCEL CONSTRUCTION ASSESSMENT RATE $214,050.50 ----------------------=$395.00 / PARCEL 541.90 ESTIMATED COST SHARING TOTAL PROJECT COST $235,455.55 CITY SHARE -$21,405.05------------------------- ASSESSED COST $214,050.50 PROPOSED ASSESSMENT RATES STREET $214,050.50 ----------------------=$395.00 / PARCEL 541.90 2020 SEAL COAT PROJECT - ZONE 3 P.I.R. 2020-Z3-01-001 COLUMBIA HEIGHTS PROJECT 1801 1/28/2020 1801 Imp Hrg Display CREST HIGHLAND AVE STINSON AV E 47 T H PIERCE ST FILLMORE AV E 46 T H ST ST ST ST ST JOHNSON TAYLOR POLK TYLER UPLAND GO L F P L LN MAIDEN AV E 45 T H AV E 44 1 / 2 45 1 / 2 AV E AV E ARTHUR PL ARTHUR BLVD AV E 44TH ST AV E 43 1 / 2 ST AV E 44 T H STINSON LANE P AS S PLACE TE R R A C E 51 S T CO U R T PL DR CHALET DR AR G O N N E BLVD DR RAINIER PASS PKWY INNSBRUCK JOHNSON PIE R C E 50 T H TYLER ST TERRACE ST S T FIL L M O R E LIN C O L N PKWY FOREST INNSBRUCK PKWY WE ST PL DR FA I R W A Y 49 T H POLK BUCHANAN INNSBRUCK NST MULCARE B U C H ANAN ST POLK CIR. INNS C IR. W. ST. IMER DR BOREALIS LN KHYBER LN CHEERY LN CENTRAL AVE. NE IVANHOE PL RESERVOIR BLVD RESERVOIR BLVD FAIRWAY DRIVE CREST NO R T H U P L A N D ST. MORITZ DR. MA TTERHORNDR MOLAN TERR. GRAND AVE PARKVIEW LN BUCHANAN ST TYLER PL TYLER PL 45 T H C H A TH A M R O A D H EIG H T S D RIV E ST DR PENNINE EAST UPLAND CREST WESTUPLANDCREST GRANDVIEW CT GRANDVIEW WAY LEGEND SEAL COAT (Assessed)SEAL COAT (City Share)®CITY OF COLUMBIA HEIGHTS GIS / ENGINEERING DEPARTMENT Map Date: Map Author:January 2020 K YoungCity of Columbia Heights PROPOSED 2020 SE A L COAT STREETS CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday,February 3,2020 at 6:00 P.M.in the City Council Chambers, 590 40th Avenue N.E. to consider: 2020 SEAL COAT BITUMINOUS STREETS: ZONE 3 P.I.R.2020-Z3-01-001 –CITY PROJECT NUMBER 1801 Work would include spot concrete curb and gutter replacement, edge milling, bituminous surface patching, crack sealing and seal coat application in the following generally described area: Cheery Lane Fillmore Street to Cul-de-sac Khyber Lane Fillmore Street to Cul-de-sac Borealis Lane Fillmore Street to Cul-de-sac 51st Court Central Avenue to Central Avenue Lincoln Terrace Tyler Street to Pierce Terrace 50th Avenue Central Avenue to Fillmore Street Buchanan Place Fillmore Street to Pierce Terrace Buchanan Street Pierce Terrace to North corporate limit Pierce Terrace Polk Place to Matterhorn Drive Polk Place 50th Avenue to Pierce Terrace Polk Circle Polk Place to Cul-de-sac Mulcare Drive Pierce Terrace to Polk Place Fillmore Street 49th Avenue to Pierce Terrace Molan Terrace Lincoln Terrace to Cul-de-sac Johnson Street Innsbruck Parkway to Lincoln Terrace Chatham Road Golf Place to Fairway Drive Heights Drive 45th Avenue to Fairway Drive Upland Crest Heights Drive to Fairway Drive Maiden Lane Heights Drive to Dead end Ivanhoe Place Maiden Lane to Alley Golf Place Chatham Road to Heights Drive Highland Place West Upland Crest to East Upland Crest Forest Drive West Upland Crest to East Upland Crest North Upland Crest Pennine Pass to Stinson Boulevard East Upland Crest Fairway Drive to North Upland Crest Estimated Cost of Improvements:$253,340. Estimated Assessments for above improvements:$214,050. Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non-abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The total estimated cost of the above listed improvements is $253,340.Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights’ services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763-706-3611, to make arrangements. (TDD/763-706-3692 for deaf only.) CITY OF COLUMBIA HEIGHTS KELLI BOURGEOIS, CITY MANAGER Published in LIFE on 1/17/2020 AND 1/24/2020