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HomeMy WebLinkAbout2019-29622019-2962 Date: March 08, 2020 Contract Modification Number 1 Project Name: City of Columbia Heights City Hall Interior Design Services Date of the "Original Agreement": October 24, 2019r Date of the "Original Agreement" acceptance: November 4, 2019 This contract modification ("Contract Modification") is made by and between LEO A DALY Company ("Architect") and The City of Columbia Heights {"Client") (together the "Parties"). The purpose of this Contract Modification is to alter the scope or fee as provided herein. Capitalized terms not otherwise defined herein shall have the meanings contained in the Original Agreement. 1. SCOPE OF SERVICES The Architect shall perform the following additional services or scope of work: •Architect to provide Design, Construction Document and Construction Administration Services for the following systems in conjunction with sub-Consultant, FinePoint Technology, LLC {FinePoint): 1)Audio Visual Systems a)Design Audio Visual Systems including council chambers broadcast systems as part of the project. b)Provide conduit distribution requirements for each of the technical systems for which we have been given responsibility. c)Provide functional one-line drawings for the technical systems showing interconnection of equipment. d)Provide control panel layouts and DSP layouts as needed for systems. e)Coordinate locations of controls for the systems with the Owner and appropriate members of the design team, depending on available space and user requirements f)Provide infrastructure, power, HVAC, and backing/structural requirements for each of the systems listed in this section. g)Work with the Owner and Architect for the integration of the required system components into the architectural design and coordinate them with the interior design. h)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the audio visual systems, which will be integrated into the general construction bid package. 2)Structured Cabling System a)Design a structured cabling plant that will serve the entire facility. b)Confirm the quantity, type, and location of drops throughout the facility. c)Locate and identify wireless access point locations throughout the facility to meet the required density ratio for all private and public spaces. d)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the structured cabling system, which will be integrated into the general construction bid package. 3)Digital Signage a)Design a digital signage system. b)Provide conduit distribution reciuirements. 1 of4 c)Provide functional one-line drawings for the technical systems showing interconnection of equipment. d)Coordinate locations of signage displays the with the Owner and appropriate members of the design team. e)Provide infrastructure, power, HVAC requirements, and backing/structural support for each of the systems listed in this section. f)Work with the Owner and Architect for the integration of the required system components into the architectural design and coordinate them with the interior design. g)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the digital signage system, which will be integrated into the general construction bid package. 4)Video Surveillance / Security Systems a)Meet with all appropriate parties to review the video surveillance requirements of the project. b)Utilize this program to develop the system designs to meet the goals and requirements of the program. c)Includes design of motion detectors, beam detection, exterior camera surveillance and interior camera surveillance (at designated sensitive points). d)Identification, location, and interconnection of cameras throughout the facility. e)Design a complete system that will allow for monitoring of the cameras and recording of the images. f)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the video surveillance / security systems, which will be integrated into the general construction bid package. 5)Access Control Systems a)Meet with the Owner's staff or the development team's representatives to determine their security goals and assess their security program. b)Develop an access control system based on the outcome of the Owner's goals and approved program. c)Develop systems to monitor and control the facility, coordinated with the architectural design elements. d)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the access control systems, which will be integrated into the general construction bid package. 6)Speech Privacy Systems (Sound Masking) a)Design an electronic speech privacy (sound masking) system. b)Provide conduit distribution requirements. c)Provide functional one-line drawings for the technical systems showing interconnection of equipment. d)Provide infrastructure, power, HVAC requirements, and backing/structural support for each of the systems listed in this section. e)Work with the Owner and Architect for the integration of the required system components into the architectural design and coordinate them with the interior design. f)Prepare construction documents defining the equipment and installation techniques to be employed in the installation of the speech privacy system (sound masking), which will be integrated into the general construction bid package. 7)Contractor Consultation a)Attend an onsite or virtual pre-bid conference to inform all bidders of the general intent of the plans and specifications and to answer any project questions. b)Issue addenda for clarification of the documents, as necessary. c)Evaluate substitution requests and notify bidders if they are acceptable. d)Review bid responses and provide recommendation for contract award. 2 of4 8)Construction Administration a)When the project is authorized for construction, FinePoint will perform the following activities: b)Attend an onsite or virtual pre-construction conference to provide technical assistance. c)Review submittals and shop drawings. d)Verify contractor payment requests. e)Provide four (4) inspections with reports documenting project progress. f)Conduct the substantial completion, final inspections, and create punch lists. g)Obtain signed and dated warranties from the Contractor(s). h)Upon completion, provide electronic copies of all project documents on a USB drive for future reference. 9)EXCLUSIONS: a)Design and specification of networking electronics, i.e. ,switches, routers, wireless access points, etc. or for telephone or computer hardware. 10)ADDITIONAL SERVICES beyond the scope of this agreement including but not limited to: a.Any design/redesign of systems that may become necessary to accommodate changes in the approved program after the release of CD's. b.Attendance at regularly scheduled, i.e., weekly design or construction meetings. 2.COMPENSATION For services performed under this Contract Modification, the Architect's compensation will be: D Hourly based on attached Exhibit A: $ __ _ IZI Lump Sum: �-----------------r----------, Phase of Service Design Development Construction Documents Construction Administration Total Table 1 D Other: $14,775.00 $19,270.00 $5,625.00 39,670.00 In addition, reimbursable expenses will be paid per ter ms of the Original Agreement. Architect shall be paid consistent with the terms and conditions of the Original Agreement. 3. CONTRACT MODIFICATION TERMS & CONDITIONS A.This Contract Modification shall become effective on the date of the last undersigned party. B.All other terms under the Original Agreement not modified or contradicted herein shall remain in full force and effect. C.The Parties represent and warrant that the undersigned individuals have the authority to execute this Contract Modification. D.The execution, delivery and effectiveness of this Contract Modification shall not, except as expressly provided herein, operate as a waiver of any provision of the Original Agreement. 3 of4 In Witness Whereof, the Parties have caused this Contract Modification to be executed: ARCHITECT: LEO A DALY COMPANY CLIENT: CITY OF COLUMBIA HEIGHTS By,� � Name: Cindy McCleary By:�� Name: Kelli J. Bourgeois Title: Managing Principal Date: __ o_s_-o_a_-2_02_0 ________ _ Title: City Manager, City of Columbia Heights Name: Donna Schmitt Title: Mayor, City of Columbia Heights Date: 5/ ( 2-/2O2.0 4 of4 Date: March 08, 2020 Contract Modification Number 2 Project Name: City of Columbia Heights City Hall Interior Design Services Date of the "Original Agreement": October 24, 2019r Date of the "Original Agreement" acceptance: November 4, 2019 This contract modification ("Contract Modification") is made by and between LEO A DALY Company ("Architect") and The City of Columbia Heights ("Client") (together the "Parties"). The purpose of this Contract Modification is to alter the scope or fee as provided herein. Capitalized terms not otherwise defined herein shall have the meanings contained in the Original Agreement. Architect to provide standard and customary cost estimating services utilizing sub-consultant, Gardener Builders. Estimates will be prepared using a combination of detailed take-offs, unit pricing and competitive budget pricing from the trade partner community to capture market conditions. The Following Estimates will be provided: •Schematic Design: Previously completed and submitted •Construction Document Estimate #1: Completed at approximately 50% completion of the Construction Document Phase •Construction Document Estimate #2: Completed at approximately 95% completion of the Construction Document Phase 1.COMPENSATION For services performed under this Contract Modification, the Architect's compensation will be: D Hourly based on attached Exhibit A: $ __ _ � Lump Sum: �--------------�--------, Service Schematic Estimate (previously completed) Construction Document Estimate #1 Construction Document Estimate #2 Total Table 1 D Other: $2,185.00 $2,185.00 $2,185.00 $6,555.00 In addition, reimbursable expenses will be paid per terms of the Original Agreement. Architect shall be paid consistent with the terms and conditions of the Original Agreement. 2.CONTRACT MODIFICATION TERMS & CONDITIONS A.This Contract Modification shall become effective on the date of the last undersigned party. 1 of 4 B.All other terms under the Original Agreement not modified or contradicted herein shall remain in full force and effect. C.The Parties represent and warrant that the undersigned individuals have the authority to execute this Contract Modification. D.The execution, delivery and effectiveness of this Contract Modification shall not, except as expressly provided herein, operate as a waiver of any provision of the Original Agreement. In Witness Whereof, the Parties have caused this Contract Modification to be executed: ARCHITECT: LEO A DALY COMPANY CLIENT: CITY OF COLUMBIA HEIGHTS By:� � Name: Cindy McCleary By:�� Name: Kelli J. Bourgeois Title: Managing Principal 05-08-2020 Title: City Manager. City of Columbia Heights Date: ______________ _ Name: Donna Schmitt Title: Mayor. City of Columbia Heights Date: 5 /I ·2-/ 20 2-0 2 of4