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HomeMy WebLinkAbout20191007_EDA_PacketCOLUMBIA CH HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AGENDA October 7, 2019 6:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance City Hall Conference Room 1 590 401" Avenue NE Columbia Heights, MN 55421 CONSENT AGENDA 4. Approve special meeting minutes of September 23, 2019 Motion: Move to approve Consent Agenda as presented. BUSINESS ITEMS 5. Acceptance and Authorization of a Service Agreement for Security Consultant Services Motion: Move to accept the proposal submitted by Pro -Tec Design in the amount of $23,609.26, plus reimbursables, for security consultant services, and authorize Kelli Bourgeois, as the Executive Director, to execute and deliver a Service Agreement for the same. OTHER BUSINESS 6. Adjourn The next regularly scheduled EDA meeting will be on November 4, 2019. ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 23, 2019 The meeting was called to order at 5:30 pm by President Szurek. Members Present: Murzyn, Schmitt, Novitsky, Williams, and Szurek. Members Absent: Herringer and Buesgens Staff Present: Kelli Bourgeois (City Manager), Aaron Chirpich (Community Development Director), Mitch Forney (Community Development Coordinator), and Shelley Hanson (Secretary). PLEDGE OF ALLEGIANCE- RECITED CONSENT AGENDA 1. Approve the minutes from The Executive Sessions of June 24, 2019 and July 22, 2019 as well as the regular meeting of September 3, 2019. 2. Approve Financial Report and Payment of Bills for August 2019 - Resolution 2019 -18 Motion by Murzyn, seconded by Williams, to approve the consent agenda as presented. All ayes. MOTIONPASSED. RESOLUTION NO. 2019-18 A RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THE MONTH OF AUGUST 2019, AND THE PAYMENT OF THE BILLS FOR THE MONTH OF AUGUST 2019. WHEREAS, the Columbia Heights Economic Development Authority (the "EDA ") is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of August 2019 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and 002 EDA Minutes Page 2 Sept 23, 2019 WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this 23rd day of September, 2019 Offered by: Murzyn Seconded by: Williams Roll Call: All ayes President Attest: Recording Secretary BUSINESS ITEMS 6. NE Business Center TIF District Establishment- Resolution 2019 -19 and Resolution 2019 -20. Chirpich explained that Alatus LLC has requested public financial assistance for the redevelopment of the property located at the corner of 40th and Central Avenue NE. There are several details still being discussed and reviewed between staff, Ehlers and Alatus to verify the full extent of assistance needed. The possible uses for which public financial assistance is being considered include; land/building acquisition, public improvements, utilities, future parking, and demolition. Within the City of Columbia Heights, the Economic Development Authority is authorized to exercise Tax Increment Financing powers; however the EDA may not exercise any TIF powers without approval of the City Council. Approval by the Council is scheduled for later this evening during a public hearing at the regular City Council meeting. Since the EDA is authorized to exercise TIF powers, the EDA must make certain findings of fact that are detailed in the TIF plan ahead of the Council's consideration of the new district. Therefore, the review of the TIF Plan by the EDA is required prior to the Council's public hearing. 003 EDA Minutes Page 3 September 23, 2019 Previously, the EDA and the Council established a redevelopment project designated as the Downtown Central Business District Revitalization Plan. The revitalization plan has encouraged development and redevelopment along Central Avenue; however, modifications to the plan must be made to encompass the potential development being proposed by Alatus. Chirpich explained that the TIF Plan being reviewed tonight is merely a planning document that reflects the maximum potential of the proposed TIF district. The plan in no way constitutes the terms, length, or dollar amount of the proposed TIF district. The term, length, and dollar amount will be part of a separate document, called the Contract for Private Redevelopment. If the City Council approves the TIF Plan at the public hearing this evening, that Contract will be considered by the EDA at a subsequent meeting. The structure of the proposed TIF district, and the general outline of the project being contemplated by Alatus are detailed in the TIF Plan. The project includes the development of approximately 266 apartments, 3,500 sq /ft of retail, and 20,000 sq /ft of office. The maximum duration of the TIF District is 26 years, and the estimated annual tax increment is $1,052,419. Ehlers has completed the TIF Plan on behalf of the city and EDA. A full copy of the plan was included in the agenda packet as part of the report, as well as a summary memo that outlines the basic parameters of the plan. Chirpich told members that before the NE Business Center TIF district is established, the EDA will incur certain administrative costs related to the creation of the district. These costs are eligible to be paid (reimbursed) with tax increments generated by the district. To ensure repayment of these costs, the EDA must approve an interfund loan as part of the project. This interfund loan will allow the EDA to temporarily finance upfront administrative costs with current EDA fund reserves. Ehlers has recommended setting this loan amount at $50,000. Before the EDA tonight is consideration of two (2) resolutions. Resolution 2019 -19, a resolution modifying the downtown revitalization plan, establishing the NE Business Center district, and adopting the TIF plan; and Resolution 2019 -20, a resolution authorizing an interfund loan for the EDA to be reimbursed for qualified costs from the TIF District. Staff recommends approval of Resolution 2019 -19, and Resolution 2019 -20. These must be approved in order for the proposed project to move forward. Questions /comments from members: Schmitt stated it is an acceptable practice that Cities use for redevelopment projects such as this one, and that it seems like it has worked well in the past. Chirpich was asked if the antenna situation has been resolved. He told members that progress is being made. He can't speak about the details at this time since the issue is still being negotiated. He will keep the members updated. 004 EDA Minutes Page 4 September 23, 2019 Motion by Schmitt, seconded by Novitsky, to waive the reading of Resolution 2019 -19, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Novitsky, to adopt Resolution 2019 -19, a resolution adopting a modification to the downtown CBD revitalization plan for the downtown central district redevelopment project, establishing the NE Business Center tax increment financing district therein, and adopting a tax increment financingplan therefor. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Novitsky, to waive the reading of Resolution 2019 -20, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Novitsky, to adopt Resolution 2019 -20, a resolution authorizing an interf and loan for advance of certain costs in connection with the NE Business Center TIF District. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2019-19 RESOLUTION ADOPTING A MODIFICATION TO THE DOWNTOWN CBD REVITALIZATION PLAN FOR THE DOWNTOWN CENTRAL DISTRICT REDEVELOPMENT PROJECT, ESTABLISHING THE NE BUSINESS CENTER TAX INCREMENT FINANCING DISTRICT THEREIN, AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the Board of Commissioners (the "Board ") of the Columbia Heights Economic Development Authority (the "Authority") as follows: Section 1. Recitals. 1.01. The City of Columbia Heights, Minnesota (the "City") and the Authority have previously approved a Downtown CBD Revitalization Plan (the "Revitalization Plan") for the Downtown Central Business District Redevelopment Project (the "Redevelopment Project') within the City, pursuant to Minnesota Statutes, Sections 469.001 through 469.047, as amended, and Minnesota Statutes, Sections 469.090 through 469.108 1, as amended. 1.02. The City and the Authority have determined to modify the Revitalization Plan for the Redevelopment Project and approve a tax increment financing plan (the "TIF Plan") for the NE Business Center Tax Increment Financing District (the "TIF District'), a redevelopment district, pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the "TIF Act'), all as described in a plan document presented to the Board on the date hereof. 1.03. Pursuant to Section 469.175, subdivision 2a of the TIF Act, notice of the proposed TIF Plan was presented to the commissioner of Anoka County, Minnesota (the "County") representing the area to be included in the TIF District at least thirty (30) days before the publication of the notice of public hearing. 1.04. Pursuant to Section 469.174, subdivision 2 of the TIF Act, the proposed TIF Plan and the estimates of the fiscal and economic implications of the TIF Plan were presented to the Board of Education of the Columbia Heights Public Schools and to the Board of Commissioners of the County on or about August 8, 2019. 005 EDA Minutes Page 5 Sept. 23, 2019 1.05. On this date the City Council of the City will conduct a duly noticed public hearing on the adoption of the modified Revitalization Plan and the TIF Plan. Section 2. Approvals: Further Actions. 2.01. The modified Revitalization Plan is hereby approved in substantially the form now on file with the Board, subject to approval thereof by the City Council. 2.02. The creation of the TIF District and the TIF Plan therefor are hereby approved, subject to approval thereof by the City Council. 2.03. The Board hereby transmits the modified Revitalization Plan and the TIF Plan to the City Council and recommends that the City Council approve the modification to the Revitalization Plan, the creation of the TIF District, and the TIF Plan. 2.04. Upon approval of the TIF Plan by the City Council, Authority staff is hereby authorized and directed to file a request for certification of the TIF District with the County Auditor of the County (the "County Auditor ") and to file a copy of the TIF Plan with the Minnesota Commissioner of Revenue and the Office of the State Auditor as required by the TIF Act. 2.05. Upon approval of the TIF Plan by the City Council, the County Auditor is requested to certify the original net tax capacity of the TIF District, as described in the TIF Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased. Authority staff is hereby authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the County Auditor may specify, together with a list of all properties within the TIF District for which building permits have been issued during the eighteen (18) months immediately preceding the adoption of this resolution. 2.06. Authority staff, consultants, and legal counsel are authorized to take all actions necessary to implement the modified Revitalization Plan and the TIF Plan and to negotiate, draft, prepare and present to the Board for its consideration all further plans, resolutions, documents, and contracts necessary for this purpose. Approval of the modified Revitalization Plan and the TIF Plan does not constitute approval of any project or a development agreement with any developer. Approved this 23rd day of September, 2019, by the Board of Commissioners of the Columbia Heights Economic Development Authority. President ATTEST: Secretary Ii. EDA Minutes Page 6 Sept. 23, 2019 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2019-20 RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH THE NE BUSINESS CENTER TIF DISTRICT BE IT RESOLVED by the Board of Commissioners (the "Board ") of the Columbia Heights Economic Development Authority (the "Authority") as follows: Section 1. Recitals. 1.01. On the date hereof, the Authority approved, contingent upon the approval by the City of Columbia Heights, Minnesota (the "City"), the establishment of the NE Business Center Tax Increment Financing District (the "TIF District'), a redevelopment district, within the Downtown Central Business District Redevelopment Project (the "Redevelopment Project'), pursuant to Minnesota Statutes, Sections 469.001 through 469.047, as amended, Minnesota Statutes, Sections 469.090 through 469.108 1, as amended, and Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the "TIF Act'), and adopted a modification to the Downtown CBD Revitalization Plan (the "Revitalization Plan ") and a Tax Increment Financing Plan for the purpose of financing certain improvements within the Redevelopment Project (the "TIF Plan"). On the date hereof, the City Council of the City will conduct a public hearing on the modification to the Revitalization Plan and the TIF Plan. 1.02. The Authority may incur certain costs related to the TIF District, which costs may be financed on a temporary basis from legally available funds of the Authority or the City. 1.03. Under Section 469.178, subdivision of the TIF Act, the Authority is authorized to advance or loan money from any fund from which such advances may be legally made in order to finance expenditures that are eligible to be paid with tax increments under the TIF Act. 1.04. The Authority expects to incur costs related to administrative costs of the TIF District (the "Qualified Costs ") using Authority or City funds legally authorized for such purpose, and to reimburse such funds from tax increments from the TIF District when received. 1.05. The Authority intends to designate such advances as an interfund loan in accordance with the terms of this resolution and the TIF Act, Section 2. Interfund Loan. 2.01. The Authority hereby authorizes the advance of up to $50,000 in legally available Authority or City funds, including but not limited to the Economic Development Fund, to pay the Qualified Costs, together with interest at the rate of 5% per annum (the " Interfund Loan "). Interest shall accrue on the principal amount of each advance from the date of such advance. The interest rate is no more than the greatest of the rate specified under Minnesota Statutes, Section 270C.40 and Section 549.09, both in effect for calendar year 2019, and will not be adjusted. 2.02. Principal and interest (the "Payments ") on the Interfund Loan shall be paid semiannually on each August 1 and February 1 (each a "Payment Date "), commencing on the first Payment Date on which the Authority receives Available Tax Increment (defined below), or on any other dates determined by the Executive Director, through the date of last receipt of tax increment from the TIF District. 007 EDA Minutes Page 7 Sept. 23, 2019 2.03. Payments on the Interfund Loan will be made solely from Available Tax Increment, defined as tax increment from the TIF District received by the Authority from Anoka County, Minnesota in the six -month period before any Payment Date. Payments shall be applied first to accrued interest, and then to unpaid principal. Payments on the Interfund Loan may be subordinated to any outstanding or future bonds, notes or contracts secured in whole or in part with Available Tax Increment, and are on a parity with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are prepayable in whole or in part at any time by the Authority without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This resolution is evidence of an internal borrowing by the Authority in accordance with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation payable solely from Available Tax Increment pledged to the payment hereof under this resolution. The Interfund Loan shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the Authority and the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on the Interfund Loan or other costs incident hereto except out of Available Tax Increment. The Authority shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. The Authority may at any time make a determination to forgive the outstanding principal amount and accrued interest on the Interfund Loan to the extent permissible under law. 2.07. The Authority may from time to time amend the terns of this resolution to the extent permitted by law, including without limitation amendment to the payment schedule and the interest rate; provided that the interest rate may not be increased above the maximum specified in Section 469.178. subdivision 7 of the TIF Act. Section 3. Effective Date. This resolution is effective upon the date of its approval. Approved this 23d day of September, 2019, by the Board of Commissioners of the Columbia Heights Economic Development Authority. President ATTEST: Secretary Approval of Hazardous Material Abatement Contracts for 4827 University Avenue. Forney explained the EDA must approve bids received for the removal of hazardous material from 4827 University Ave NE. In 2018 the EDA purchased the property located at 4827 University Ave NE through the commercial revitalization program. It was the ultimate goal of the EDA to demolish the single family residential house on the property, and prepare the site for redevelopment. With this intent in mind, Community Development staff reached out to the new fire chief to see if the fire department would like to utilize the single family home for a training burn, and the chief was excited to pursue the opportunity. M EDA Minutes Page 8 September 23, 2019 The first step in preparing for a training burn is to remove any hazardous materials and to cut off all utilities. With all utilities cut or in the process of being cut, Community development staff began the bidding process for the task of removing hazardous materials from the property. The scope of work submitted in the RFQ included the removal of asbestos containing materials, any appliances or accessories containing hazardous materials, and two large fuel tanks under the house. In response to the RFQ, the EDA received 2 bids, and both contractors stated that they could complete the removal of asbestos and hazardous materials but could not remove the fuel tanks. Both contractors recommended Deans Tank Inc. for that aspect of the project, therefore, Community Development staff reached out to Dean's Tank Inc. to receive a quote for the removal of the tanks. Forney said the quote submitted by Robinson Environmental Inc. was determined to be the low bid for the base abatement work at $2,720, while Dean's Tank Inc. submitted a quote of $1,200 for the removal of the fuel tanks. Robinson Environmental Inc. and Dean's Tank Inc. shall furnish the services and necessary equipment to complete all work specified in the scope of work. All work will be performed in accordance with OSHA regulations, Minnesota Department of Health Asbestos Abatement Rules, and other applicable Federal and State regulations. Both contractors shall insure proper clean up, transport, and disposal of hazardous and asbestos contained materials. Staff recommends awarding the low bid for asbestos abatement at 4827 University Ave NE to Robinson Environmental Inc. Staff also recommends the approval of the Dean's Tank Inc. quote for the removal of the fuel tanks. Forney reminded members that the City purchased 4833 University Avenue in 2003, which is now a vacant lot. The title of this property has been moved to the EDA so combined with the 4827 University Avenue site it will create a larger parcel for future development. Ouestions/Comments from members: Chirpich told members that the hazardous materials must be removed before the Fire Dept can do their burn. Forney said staff hasn't gone out for bids to remove the remnants left after the burn. He said they have to wait to see how much debris is actually left to get accurate bids. Staff will move quickly on this once it is burned down. The Fire Dept. is looking to do this in mid -late October. Nieghbors will be notified and the Fire Chief will get the necessary permits. Szurek clarified that there are two separate motions for approval. Forney said that is correct. One approval is for the contractor to abate the hazardous materials prior to the bum and the other one is to approve a contractor to remove and dispose of the fuel tanks. Motion by Schmitt, seconded by Novitsky, to accept the low bid of Robinson Environmental Inc. for the removal of all asbestos and contaminated material located at 4827 University Ave NE; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTIONPASSED. Motion by Schmitt, seconded by Novitsky, to accept the quote from Dean's Tank Inc. for the removal of two fuel tanks located at 4827 University Ave NE; and furthermore, to authorize the President and Executive Director to enter into an agreementfor the same. All ayes. MOTIONPASSED. M EDA Minutes Page 9 Sept. 23, 2019 The next regular meeting is scheduled for Monday, October 7, 2019. Motion by Schmitt, seconded by Murzyn, to adjourn the meeting at 6:00 pm. All ayes. Respectfully submitted, Shelley Hanson Secretary 010 CSI COLUMBIA HEIGHTS AGENDA SECTION BUSINESS ITEMS ITEM NO. 5 MEETING DATE OCTOBER 7, 2019 CITY OF COLUMBIA HEIGHTS - ECONOMIC DEVELOPMENT AUTHORITY ITEM: Acceptance and Authorization of a Service Agreement for Security Consultant Services DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /DATE: Mitchell Forney, October 1, 2019 1 BY /DATE: BACKGROUND: The Columbia Heights Economic Development Authority (the "EDA ") collaborated with the Columbia Heights Police Department (the "CHPD ") to offer a Fagade Improvement Grant Program (the "Grant Program ") for businesses and commercial property owners along Central Avenue NE, 40`h Ave NE, and 39`h Ave. The intent of the Grant Program was to encourage businesses and commercial property owners to revitalize, rehabilitate, and restore their exterior store fronts, but also for the CHPD to provide monitored surveillance with the installation of security cameras at selected grantee locations. The CHPD reviewed all of the Grant Program applications submitted, and determined that of the eleven (11) fa4ade improvement applicants, four (4) applicants were eligible for the installation of an exterior surveillance system. The selected applicants are identified in Table 1.1. Table 1.1— Selected Grantees Business Name Business Address Heights Theatre 3951 Central Avenue NE, Minnesota 55421 El Tequila 4005 Central Avenue NE, Minnesota 55421 Your Exchange 4639 Central Avenue NE, Minnesota 55421 Big Stop /Castle Distributing 334 40t Avenue NE, Minnesota 55421 Staff prepared a RFP requesting security consultant services with respect to the design and installation of exterior surveillance systems at the selected applicant locations. It was requested that the proposals be submitted on a cost not to exceed basis of $25,000. The RFP was sent to three (3) security consultant professionals and specialists. Staff received one (1) proposal from Pro -Tech Design at the price of $23,609.26. After consulting the City attorney staff has concluded that only receiving one bid does not hinder the process moving forward. After review, staff and the CHPD have concluded that the proposal submitted by Pro -Tech Design in the amount of $23,609.26 is comparable to the bid accepted last year and includes all aspects CHPD are looking for. STAFF RECOMMENDATION: Staff recommends accepting and authorizing the Service Agreement by and between Pro -Tech Design for security consultant services in connection with the Grant Program. 20191007_EDA_Letter_Security Consultant Authorization Oil City of Columbia Heights - EDA Letter Page 2 RECOMMENDED MOTION(S): Motion: Move to accept the proposal submitted by Pro -Tech Design in the amount of $23,609.26, plus reimbursables, for security consultant services, and authorize Kelli Bourgeois, as the Executive Director, to execute and deliver a Service Agreement for the same. ATTACHMENTS: 1. Proposal /Service Agreement (4 Pages) 012 Proposal Sold To: City of Columbia Heights Mitchell Forney 825 41 st Avenue NE Columbia Heights, MN 55421 Phone: (763) 706 -3674 Fax: Email: mforney @columbiaheightsmn.gov P, Pro -Tec Design TRUSTED SECURITY SOLUTIONS"" 100% Employee Owned Ship To: City of Columbia Heights Matt Markham 825 41st Avenue NE Columbia Heights, MN 55421 Phone: (763) 706 -8109 Fax: Email: mmarkham @columbiaheightsmn.gov Video System Grant Project - Private Business Monitoring The following proposal outlines the necessary items to install cameras and necessary equipment for five (5) separate locations per your RFP dated August 22nd, 2019. Outlined below is a description of the work we will be performing... Your Exchange - 4639 Central Ave NE, Columbia Heights, MN 55421 Install three (3) dome cameras with surface mount boxes and cabling. Two cameras will be mounted on the back NW corner of the building, One camera will point west and one will point east to cover the alley. One camera will be installed at the front NE corner to cover the front doors. One NVR will be placed in the back office area. El Tequila - 4005 Central Ave NE, Columbia Heights, MN 55421 Install four (4) dome cameras with surface mount boxes and cabling. Two cameras will be mounted on the back South corner of the building by the patio, One camera will point south to view the parking ramp and one will point SE to cover the building that is being demolished and down 41st street. Two cameras will be installed at the front SE corner to cover the parking lot. One NVR will be placed in the back office area. Heights Theatre - 3951 Central Ave NE, Columbia Heights, MN 55421 Install three (3) dome cameras with surface mount boxes and cabling. Two cameras will be mounted on the East corner of the building to view the parking lot/back of building, One camera will point north to view the north parking area. One NVR will be placed in the back office area. Heights Theatre - 3951 Central Ave NE, Columbia Heights, MN 55421 Install three (3) dome cameras with surface mount boxes and cabling. Two cameras will be mounted on the East corner of the building to view the parking lot/back of building, One camera will point north to view the north parking area. One NVR will be placed in the back office area. Castle Distributing /Big Stop Mart - 334 40th Ave NE, Columbia Heights, MN 55421 Install one (1) dome camera with a surface mount box and cabling. One camera will be mounted on the SW corner of the building to view the parking lot area. One NVR will be placed in the back office area. 013 1 of 6 Date Quote Valid For Terms PTDQ25047 -02 10/01/19 30 days Line Qty Description 1 YOUR EXCHANGE 2 3 COMPACT, DAY /NIGHT FIXED MINIDOME CAMERA, VANDAL - RESISTANT, OUTDOOR - READY, BUILT -IN IR ILLUMINATION. MAX. HDTV 720P 3 3 SURFACE MOUNT BOX, 1 -PORT, IVORY, QUICKPORT LEVITON 4 3 CAT6 QUICKPORT CONNECTOR JACK IVORY, LEVITON 5 6 CAT6 PATCH CABLE 3FT YELLOW SLIM BOOT 6 150 LIME GREEN CABLE PLENUM CAT6 23AWG 4PR CMP 550MHZ, PER FOOT 7 1 8- CHANNEL COMPACT DESKTOP CLIENT /SERVER, INTEGRATED MANAGED POE SWITCH, 4 TB STORAGE 8 1 WALL MOUNTED RACK, 3U 9 SubTotal 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Quote # Rep Terms PTDQ25047 -02 Tim Ferrian I Net 30 days EL TEQUILA 4 COMPACT, DAY /NIGHT FIXED MINIDOME CAMERA, VANDAL- RESISTANT, OUTDOOR - READY, BUILT -IN IR ILLUMINATION. MAX. HDTV 720P 4 SURFACE MOUNT BOX, 1 -PORT, IVORY, QUICKPORT LEVITON 4 CAT6 QUICKPORT CONNECTOR JACK IVORY, LEVITON 8 CAT6 PATCH CABLE 3FT YELLOW SLIM BOOT 200 LIME GREEN CABLE PLENUM CAT6 23AWG 4PR CMP 550MHZ, PER FOOT 1 8- CHANNEL COMPACT DESKTOP CLIENT /SERVER, INTEGRATED MANAGED POE SWITCH, 4 TB STORAGE 1 WALL MOUNTED RACK, 3U SubTotal HEIGHTS THEATRE 3 COMPACT, DAY /NIGHT FIXED MINIDOME CAMERA, VANDAL - RESISTANT, OUTDOOR - READY, BUILT -IN IR ILLUMINATION. MAX. HDTV 720P 3 SURFACE MOUNT BOX, 1 -PORT, IVORY, QUICKPORT LEVITON 3 CAT6 QUICKPORT CONNECTOR JACK IVORY, LEVITON 6 CAT6 PATCH CABLE 3FT YELLOW SLIM BOOT 150 LIME GREEN CABLE PLENUM CAT6 23AWG 4PR CMP 550MHZ, PER FOOT 1 8- CHANNEL COMPACT DESKTOP CLIENT /SERVER, INTEGRATED MANAGED POE SWITCH, 4 TB STORAGE 1 WALL MOUNTED RACK, 3U SubTotal BIG STOP /CASTLE DISTRIBUTING 1 COMPACT, DAY /NIGHT FIXED MINIDOME CAMERA, VANDAL- RESISTANT, OUTDOOR - READY, BUILT -IN IR ILLUMINATION. MAX. HDTV 720P 1 SURFACE MOUNT BOX, 1 -PORT, IVORY, QUICKPORT LEVITON 1 CAT6 QUICKPORT CONNECTOR JACK IVORY, LEVITON 2 CAT6 PATCH CABLE 3FT YELLOW SLIM BOOT 50 LIME GREEN CABLE PLENUM CAT6 23AWG 4PR CMP 550MHZ, PER FOOT 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763 - 553 -1477 - Fax: 763 - 233 -6855 solutions @pro- tecdesign.com - w .pro-tecdesign.com Unit Price $488.61 $2.46 $10.43 $1.44 $0.30 $2,046.11 $90.91 $488.61 $2.46 $10.43 $1.44 $0.30 $2,046.11 $90.91 $488.61 $2.46 $10.43 $1.44 $0.30 $2,046.11 $90.91 $488.61 $2.46 $10.43 $1.44 $0.30 Ext. Price $1,465.83 $7.38 $31.29 $8.64 $45.00 $2,046.11 $90.91 $3,695.16 $1,954.44 $9.84 $41.72 $11.52 $60.00 $2,046.11 $90.91 $4,214.54 $1,465.83 $7.38 $31.29 $8.64 $45.00 $2,046.11 $90.91 $3,695.16 $488.61 $2.46 $10.43 $2.88 $15.00 Page 2 014 2 of 6 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 1 8- CHANNEL COMPACT DESKTOP CLIENT /SERVER, INTEGRATED MANAGED $2,046.11 $2,046.11 POE SWITCH, 4 TB STORAGE 1 WALL MOUNTED RACK, 3U $90.91 $90.91 SubTotal $2,656.40 1 MISC MATERIALS, CONNECTORS, ETC. $324.00 $324.00 1 SHIPPING $300.00 $300.00 1 ONE YEAR WARRANTY $300.00 $300.00 SubTotal $924.00 LABOR 72 STATE CONTRACT- INSTALLATION AND PROGRAMMING $95.00 $6,840.00 9 PROJECT MANAGMENT - SCHEDULE, MOBILIZE, AND QC $88.00 $792.00 4.5 CAD DESIGN SERVICES - DRAWINGS AND DOCUMENTATION AND SYSTEM $88.00 $396.00 DESIGN 4.5 ENG DESIGN SERVICES $88.00 $396.00 SubTotal $8 424 00 Running SubTotal $23,609.26 Total $23,609.26 All applicable sales tax has been included. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763 - 553 -1477 - Fax: 763- 233 -6855 solutions @pro-tecdesign.com - w . pro-tecdesign.com Page 3 015 3 of Statement of Work 1. PTD will provide all cameras, mounts, recorders, and cabling 2. PTD will provide a 1 year warranty on proposed solution. Exclusions NETWORK- Owner to provide all network connectivity including switches with PoE and IP addresses. POWER- 11 OVAC is to be provided by owner. SUPPORT- Owner to provide any technical assistance need during project. This includes IT staff providing access to workstations and servers, and personnel to determine best cable -run routes. PROGRAMMING- Owner to program all system information including, but not limited to, cardholder name, access privileges, and other system information not entered by Pro-Tee. DOOR HARDWARE- All door hardware shall be provided by others unless stated otherwise. NEC /NFPA- Project will follow all applicable building and fire codes. This may require the client to coordinate with associated trades not specified in this scope. Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Thank you, Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email fferrian @pro - tecdesign.com Office (763) 231 -8617 Cell (763) 370 -7115 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763 - 553 -1477 - Fax: 763 - 233 -6655 solutions@ pro-tecdesign .com - www.pro-tecdesign.00m Page 4 016 4 of PROPOSAL ACCEPTANCE Video System Grant Project - Private Business Monitoring PTDQ25047 -02 10/1/2019 City of Columbia Heights Mitchell Forney 825 41st Avenue NE Columbia Heights, MN 55421 City of Columbia Heights Printed Name and Title: Signature: PO# / Reference # (optional): Date: Pro -Tec Design, Inc. Printed Name and Title: _ Tim Ferrian Senior Business Development Manager Signature: Date: 10/1/2019 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763 - 553 -1477 - Fax: 763 - 233 -6855 solutions@ pro- tecdesign.com - w .pro-tecdesign.com Page 5 017 5 of Standard Terms and Conditions FINANCIAL 1. No provisions of this Proposal /Contract shall serve to void our rights under Mechanics' Lien Laws. 2. We do not accept back charges that have not been previously agreed to by us in writing. 3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate 4. Unless otherwise specked, you will be billed for 30% of the project total immediately after the receipt of an order. Prompt payment is required to order parts and cover other costs associated with project start-up. 5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30. 6. Nothing in this Proposal /Contract shall be construed to require us to continue performance of work B we do not receive timely payment for property performed work and suitably stored materials. 7. We retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. We reserve the right to retake possession of the same or any part thereof at your cost If default is made by you in any payment. If customer fails to follow the payment schedule(s) above or if Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract, defer, discontinue or suspend work, or demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection, whether a lawsuit is filed or otherwise, or it the services of an attorney are required to protect Pro-Tec Design's interest, Customer agrees to pay all collection costs, including reasonable attorney's fees. 8. Alterations or modifications of the original quotation or specifications, including changes in quantity, material, design or other features, must be communicated in writing by Customer to Pro -Tec Design and accepted by Pro-Tee Design in writing, it being understood any change may increase prices. Customer shall be liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes. SITE CONDITIONS AND WORK PERFORMANCE 9. We are not responsible for protection of our work in place. 10. We will dispose of debris created by our work into Owner - furnished trash bins or container at the site. 11. You shall furnish and make available to us at the site reasonable storage and parking facilities, and convenient delivery access to our work. 12. You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in consultation with us, and unless otherwise agreed to, shall provide time for us to perform our work on an 8 -hour day, 40 -hour week basis. This Proposal /Contract does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be made for any mutually agreed upon overtime. 13. We are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control, Including but not limited to delays or defaults of Architects, the Owner, the Contractor, any Subcontractors, other third parties, civil disorders, labor disputes, and Acts of God. We shall be entitled to equitable adjustment for delays caused by any Architect, Engineer, Contractor, or Owner. 14. If any drawings, Illustrations, or descriptive matter are furnished with this Proposal /Contract, they are approximate and submitted only to show the general style, arrangement, and dimensions of equipment offered. 15. All work will be done during standard business hours, Monday through Friday unless otherwise noted. WARRANTY 16. No liquidated damages will be due. 17. THERE ARE NO WARRANTIES THAT EXTEND BEYOND PRO -TEC DESIGN'S STATED SPECIFICATIONS. PRO -TEC SPECIFICALLY EXCLUDES ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY FO MERCHANTIBILITY, IMPLIED WARRANTY OF FITNESS, IMPLIED WARRANTY OF DESIGN, AND ALL OTHER IMPLIED WARRANTIES. Customer's sole remedy in any action at law based hereunder (other than an action based on breach of warranty, which warranties are expressly excluded except as set forth herein) shall be limited to the repair or replacement of nonconforming goods ore parts, or, at Pro-Tec Design's option, refund of the applicable quote. IN NO EVENT SHALL PRO -TEC DESIGN BE RESPONSIBLE FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS, LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY. CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE. 18. Pro -Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the Owner is current in their payments to Pro-Tec Design, Inc. Accounts that are not current shall not receive warranty work until said accounts are made current. Pro-Tec Design will respond during normal business hours Monday through Friday. Weekends, Holidays and after hours warranty support will be billable at standard overtime rates. Warranty does not include replacement or repair of equipment damaged by Misuse, Negligence, Over or Under Voltage, or "Acts of God" such as lightning or other weather related incidents. Warranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and travel to and from the site to execute said repairs for one (1) year from the date the Owner has beneficial use of the system. No warranty is extended to not in contract (NIC) equipment. NIC equipment is defined as any equipment not supplied by Pro -Tec or existing equipment that is re -used. The troubleshooting, repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis. 19. Pro-Tec Design Is not an insurer of Customer's risks and exposures, Pro-Tec shall not be liable for any failure to perform under this Agreement due to any "Act of God," "Force Majeure," of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or in part from negligence, fault, or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of the Customer and no rights are, or may be, conferred on any other party as a third -party beneficiary, by transfer or assignment, or otherwise. Pro-Tec Design's total liability is limited to the contract price; as matter of law, this limitation does not apply to fraud, willful injury, or willful violation of the law. OTHER 20. This Proposal/Contract, including the provisions printed above and any specifications or other provisions attached hereto, when accepted by you and Pro-Tec Design shall constitute the Contract between us, and all prior representations or agreements not incorporated herein are superseded. Any terms or conditions contained in any Customer proposal /contracUpurchase order are expressly rejected and shall not bind Pro-Tee Design or affect or invalidate any terms contained herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement. 21. This Proposal /Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder shall be venued in the district court of the State of Minnesota. In case of dispute, the prevailing party shall be awarded reasonable attorney's fees. 22. The design and /or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be disclosed to any party other than those intended by Pro -Tec Design. Disclosure of this designfintent will subject the discloser to Consultant Fees equivalent of the above listed design/build quotation. 23. Customer agrees that during the term of this contract and for two years following termination, they will not directly or indirectly solicit for hire nor contract for services any employee who performs services hereunder without Pro-Tec Design's written consent 24. This proposal and any documents associated with it supersede any prior verbal or written information provided. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763 - 553 -1477 - Fax: 763 - 233 -6855 solutions @pro-tecdesign.com - www.pro-tecdesign.com Page 6 018 6 of