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HomeMy WebLinkAbout2019-29262 0 U z W m 0 a Z J O a a w Z Z is 0 M W T w D Z W a a Z X 0 2019 -2926 Mime May 3, 2019 Kevin Hansen Director of Public Works /City Engineer City of Columbia Heights 637 381h Avenue NE Columbia Heights, MN 55421 RE: Professional Services Proposal — Wargo Court Park Master Plan Dear Mr. Hansen, On behalf of WSB, I thank you for asking us to submit this proposal for another interesting community project. We understand the intent of this effort is to develop a master plan for Wargo Court Park located on Central Avenue (TH 65) and 41 st Avenue. The following Scope of Services details the work plan for the project. SCOPE OF SERVICES 1. Project Focus Meeting The general purpose of the focus meeting is to confirm key individuals, staff members, etc, who will be involved in the project or have information that will affect the project, and general review and discussion about the issues and concerns related to this project. We will develop a list of program elements that should be considered for the project which will serve as the foundation for the design process. 2. Basemap preparation and Site Assessment Visit WSB will prepare a basemap and perform a site visit to assess the conditions, opportunities, and constraints of the property. 3. Schematic Concept Plans and Cost Estimates a. WSB will develop two schematic concept plans for review with the Client. b. The schematic concept plans will be submitted electronically in '.pdf' format for City staff review. City comments will be discussed via conference call, or at a meeting. c. A concept planning level cost estimate will be prepared for both schematic concept plans. Schematic concept plans will be designed for a construction budget of $350,000. d. Schematic concept plans will be presented to Parks & Recreation Commission and feedback will be collected. e. The city will post the two concept plans on their website and collect comments. WSB will review comments and provide a brief summary of public feedback. G \Group OataWumc -paACi +ants - Glies - Counuas\Columh,a Heights\Proposais\Wargo Court Park\LTR proposal - WSB - Wargo Court Park docx Kevin Hansen, Columbia Heights, MN May 3, 2019 Page 2 4. Preliminary Draft Master Plan and Cost Estimate a Based on comments received by City staff and the Parks & Recreation Commission, WSB will make revisions necessary to produce a preliminary Draft Master Plan and cost estimate. b. The preliminary draft master plan and cost estimate will be presented to Parks & Recreation Commission and feedback will be collected. 5. Final Master Plan & Cost Estimate Based on comments received by City staff and the Parks & Recreation Commission, WSB will make revisions necessary to produce a Final Master Plan and cost estimate. 6. Summary of Deliverables: a. Meeting summary notes. b. Digital PDF of schematic concept plans, schematic estimates, final master plan and final estimate. 7. Summary of Meetings: a. Project Focus Meeting /Kickoff b. 2 Parks & Recreation Commission Meetings. c. Up to 2 conference calls or in- person meeting with the Wargo family. 8. Additional Services Social Pinpoint: This interactive mapping tool is a way to engage park visitors in a virtual dialogue about Wargo Court Park. The software allows people to "pin" ideas, questions and concerns to a map of the Park. Communities find that sharing the map link on their social media channels can drive robust engagement with the project. Additionally, digital tools like Social Pinpoint help reach a broad and diverse section of the community; a recent Pew Research poll found that 77% of Americans own smartphones — a figure that varies minimally across ethnic groups. FEES FOR PROFESSIONAL SERVICES WSB proposes to complete Scope of Services, paragraphs 1 through 7 as defined above for a total lump sum fee of $12,900. WSB proposes to complete Scope of Services, paragraph 8 (Additional Services) as defined above for a total lump sum fee of $1,700. ASSUMED CITY RESPONSIBILITIES FOR THIS PROJECT 1. Full program coordination with one individual representing the Client's interests. 2. Legal Counsel, advice, and services available to the consultant during the term of this Agreement on any or all matters related to the project such as, but not limited to, title opinions, interpretations of agreements, covenants and laws affecting the project, advice and assistance in processing applications, review and preparation of project agreement G \Group Data \Municipal\Clients - Cities - COUn ies\Columbia Heighis\ProposalsWargo Court Park \i.TR proposal - WSB -Wargo Court Park oocx Kevin Hansen, Columbia Heights, MN May 3, 2019 Page 3 documents, participation in presentations to public agency staff and boards and general counsel on the legal implications of all substantive or procedural aspects of the project itself. 3. Coordinating all meetings with City staff /associations /public involvement in the project 4. Providing survey data in CAD format, if needed. 5. All fees and expenses involved in federal, state agency or local permitting, plan review, etc. for the project. If you agree with the terms as outlined above, please sign where indicated below and return one copy to our office. Our team is ready to proceed with the City of Columbia Heights' authorization. Thank you for this opportunity to propose on this exciting project. If you have any questions regarding this proposal, please contact me at 763 - 231 -4841. Sincerely, WSB Jason Amberg, PLA, ASLA Group Manager, Principal Accepted by The City of Columbia Heights, MN: Kelli Bourgeo s, J City Manager 5 -b- V\ Date GAGroup Dala\MunicipahChenls - Cities - Counties \Columbia Heights \Proposals \Wargo Court Park \L1R proposal - W58 - Wargo Court Park docx