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Home My WebLink About02-04-2019 Public Improvement Hearing 2019 Street Rehab ProgramThe following is the agenda for a Special Meeting of the City Council for the Public Improvement Hearing to be held at 6:45 PM on Monday, February 4, 2019 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC IMPROVEMENT HEARING: 2019 STREET REHABILITATION PROGRAM — CONCRETE CURB AND GUTTER CONSTRUCTION A. Street Rehabilitation Project 1) Presentation of Information on Street Rehabilitation — Concrete Curb and Gutter Construction Project by Staff • Madison Street, 37th Avenue to 300 Feet North of 37th Avenue 2) Questions and Comments on Street Rehabilitation Project B. Close the Public Hearing MOTION: Move to close the Public Hearing of the 2019 Street Rehabilitation — Concrete Curb and Gutter Construction, Project 1902. C. Consideration of Resolution MOTIONS: Move to waive the reading of Resolution 2019 -18, there being ample copies available for the public. Move to adopt Resolution 2019 -18 being a resolution ordering improvements and preparation of plans for 2019 Street Rehabilitation — Concrete Curb and Gutter Construction, City Project 1902. S. ADJOURNMENT Kelli Bourgeois, City Manager Adm- Cc_City Council Age nda_Fina1_2019 -02 -04_3 Mayor COLUMBIA Donna Schmitt Councilmembers HEIGHTS Robert A. Williams John Murzyn, Jr. City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 Connie Buesgens Nick Novitsky City Manager Visit our website at: www.columbiaheightsmn.gov Kelli Bourgeois The following is the agenda for a Special Meeting of the City Council for the Public Improvement Hearing to be held at 6:45 PM on Monday, February 4, 2019 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC IMPROVEMENT HEARING: 2019 STREET REHABILITATION PROGRAM — CONCRETE CURB AND GUTTER CONSTRUCTION A. Street Rehabilitation Project 1) Presentation of Information on Street Rehabilitation — Concrete Curb and Gutter Construction Project by Staff • Madison Street, 37th Avenue to 300 Feet North of 37th Avenue 2) Questions and Comments on Street Rehabilitation Project B. Close the Public Hearing MOTION: Move to close the Public Hearing of the 2019 Street Rehabilitation — Concrete Curb and Gutter Construction, Project 1902. C. Consideration of Resolution MOTIONS: Move to waive the reading of Resolution 2019 -18, there being ample copies available for the public. Move to adopt Resolution 2019 -18 being a resolution ordering improvements and preparation of plans for 2019 Street Rehabilitation — Concrete Curb and Gutter Construction, City Project 1902. S. ADJOURNMENT Kelli Bourgeois, City Manager Adm- Cc_City Council Age nda_Fina1_2019 -02 -04_3 b ICOLUMBIA HEIGHTS- AGENDA SECTION I PUBLIC IMPROVEMENT HEARING ITEM NO. MEETING DATE FEBRUARY 4, 2019; 6:45 PM CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: PUBLIC HEARING: IMPROVEMENTS FOR 2019 MADISON STREET CONCRETE CURB AND GUTTER CONSTRUCTION, PROJECT 1902 DEPARTMENT: Public Works fA CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / January 29, 201 BY /DATE: BACKGROUND: The City Council accepted the Feasibility Report and ordered an Improvement Hearing for February 4, 2019 at their meeting of January 14, 2019. ANALYSIS /CONCLUSIONS: Distributed at the January 14, 2019 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for construction curb and gutter on Madison Street from 37th Avenue to 300' north of 37th Avenue. This is one of two remaining segments of public street in the entire City without concrete curb and gutter. The curb and gutter will be constructed with concrete. Bituminous street and alley, bituminous or concrete driveways, and turf adjacent to the new curb and gutter will be restored. • Utilities Utilities have been reviewed. Staff utilized structure inspections and previous engineering reports in determining utility recommendations. Replacement: Only minor storm sewer utility work is proposed. For City of Columbia Heights' utilities, this work will be done by Columbia Heights Sewer and Water Department. Adjustments: Roadway construction will include minor modifications to existing storm sewer utility surface structures in order to meet proposed finish grades. • Financing: Street Rehabilitation — Concrete Curb and Gutter Construction The estimated project costs are as follows: 1. Concrete curb and gutter construction $53,300. 2. Utilities $ * Project funding is proposed as follows: o Assessments $53,300. o Infrastructure Fund $0 The funding reflects a flat fee of 10% of the construction cost included in the above amounts for a portion of the Engineering and Administration costs. City of Columbia Heights - Council Letter o Storm Sewer Fund $ * Costs and associated funding for utility work will be determined during the final design. Page 2 • Other Proposed Assessments: Properties abutting Madison Street will also be assessed for the proposed mill and overlay project on 37th Avenue, if approved. The proposed assessments for commercial, industrial, and multi - family properties are shown below: Type of Proposed Assessment Street Rehabilitation Street Avenue Madison Street, 37th Avenue to 300' North Concrete Curb and Gutter $7,170.00 $2,390.00 RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2019 -18, there being ample copies available for the public. Move to adopt Resolution 2019 -18, being a resolution ordering improvements and preparation of plans for 2019 Madison Street Concrete Curb and Gutter Construction, City Project 1902. ATTACHMENT(S): Resolution 2019 -18 Assessment Rates Maps Public Improvement Hearing Notice RESOLUTION NO. 2019 -18 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, Resolution 2019 -08 of the Columbia Heights City Council adopted the 14th day of January, 2019, fixed a date for a Council hearing on the proposed improvement on Madison Street from 37th Avenue to 300 feet north of 37th Avenue, and Whereas, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 4th day of February, 2019, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1902 STREET REHABILITATION — CONCRETE CURB AND GUTTER Madison Street, 37th Avenue to 300 feet north of 37th Avenue B618 concrete curb and gutter will be constructed on each side of Madison Street with a minimum width of 36' from the back of curb to the back of curb. Work includes removal of existing materials, required utility repairs, new aggregate base, new concrete curb and gutter with required concrete or bituminous street /alley /driveway restoration, turf restoration, miscellaneous construction items, and appurtenances. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost - effective and feasible as detailed in the Feasibility Report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 14th day of January, 2019. These improvements shall also be known as Project No. 1902, PIR: 2019 -Z7 -09 -001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. ORDER OF COUNCIL Passed this 4" day of February, 2019 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest Katie Bruno, City Clerk /Council Secretary 2019 STREET REHABILITATION PROJECTS CURB AND GUTTER P.I.R. 2019 -Z7 -09 -001 - COLUMBIA HEIGHTS PROJECT 1902 MADISON STREET NE 37TH AVENUE TO 300 FEET NORTH OF 37TH AVENUE ESTIMATED COSTS: CONSTRUCTION ENGINEERING AND ADMINISTRATION TOTAL PROJECT COST ASSESSMENT: 6.6 PARCELS AT C, I, MF STREET RATE 2.5 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI- FAMILY) ASSESSMENT RATE: $53,297.00 4 $7,170.00 / PARCEL 7.433333 $48,451.82 $4,845.18 $53,297.00 ESTIMATED COST SHARING: TOTAL PROJECT COST $53,297.00 CITY INFRASTRUCTURE SHARE $0.00 ASSESSED COST $53,297.00 PROPOSED ASSESSMENT RATES: C, I, MF $47,322.00 � $7.170.00 /PARCEL STREET 6.6 C, I, MF $5,975.00 - $2,390.00 /PARCEL AVENUE 2.5 1/24/2019 1902 Hrg Display Madison Street January 8, 2019 1:600 3 25 50 100 ft 5 10 20 m crlaim,r NA-1 anri --1 Hi to — h,li —d to ha arnvat, hnt ,r --, is not nii —t —H Thic is nnf a I,n,l rinrnm,nt —H ch—ld not ha ci ihctihit —f fnr a fill, c,,,,h ann—i—1 --, —fnr —ninn v,rifiraiinn U — p O L Z r 0 LLJ cB N Z O w L N� LL N > p C Z 9+2 .� ° 0Z� OQU >Z 0QLL UU o o UH °0 M co 0 M > E N N ti � � d iM M N CN - � O 00 00 IDO 00 0o 03 0o 00 100 M :4" M M M M "� M M M 1S � ° � co N OD 008£ co co Go 0o M LZL M M M M M £ZL (7 a rn W w _ � N � w C } O? 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LL Z O Ow L >— O Q C) 0 ` I�. .M dN N ]f� til` ti ti ti �ti co AONlno [cc ZZL£ 00 O N ti ti r O ti p O ti M co co N M cc ca co LO ti O co -- - -- -- 1S NOSIOVIN O O rrrrr ■s■■■ co M co le M c0 t0 Q cp M CO ,n 9£9 oo 8Z9 = NOSE --- co M `` LZL£ £Z9 1d NOSICIVN �l s8s 609 F —I L9 CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday, February 4, 2019, at 6:45 p.m. in the City Council Chambers, 590 40th Avenue NE, to consider: 2019 STREET REHABILITATION IMPROVEMENTS CITY PROJECT 1902 CONCRETE CURB AND GUTTER P.I.R. 2019 -Z7 -09 -001 8618 concrete curb and gutter will be constructed on each side of Madison Street with a minimum width of 36' from the back of curb to the back of curb. Work includes removal of existing materials, required utility repairs, new aggregate base, new concrete curb and gutter with required concrete or bituminous street /alley /driveway restoration, turf restoration, miscellaneous construction items, and appurtenances in the following generally described area: Madison Street NE 37th Avenue to 300' North of 37th Avenue Estimated Cost of Improvements (not including utilities): $53,300. Estimated Assessments for above improvements: $53,300. Parcels Proposed to be Assessed or Impacted: 35- 30 -24 -43 -0008 35- 30 -24 -43 -0017 35- 30 -24 -43 -0018 Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on an area, or frontage basis, or combination thereof against abutting and non - abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The parcel numbers represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement. The total estimated cost of the above listed improvements is $53,300. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611 to make arrangements. CITY OF COLUMBIA HEIGHTS KELLI BOURGEOIS, CITY MANAGER Published in Focus on 1/18/2019 and 1/25/2019