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Home My WebLink About04-23-2018 Board of AppealsThe following is the agenda for the Board of Appeals & Equalization meeting to be held at 6:00 PM on Monday, April 23, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. 1. CALL TO ORDER 2. ROLL CALL 3. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW To review property valuations as of January 1, 2018, for taxes payable 2019, and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. 4. INTRODUCTION The City Manager will introduce the Anoka County Appraisers 5. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES Citizens in attendance will be given an opportunity to raise questions regarding their property valuations. 6. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS REQUIRED. The Council may at this time take action regarding any of the properties that were discussed or instruct the County Assessor's Office to provide more information at a continued meeting. Recommended Motion: Move to adopt the 2017 Assessment Rolls as presented Alternate Motion: Move to continue the Board of Appeals and Equalization meeting to for the purpose of hearing additional information regarding only those property values appealed on April 24, 2017 and to consider adoption of the 2017 Property Assessment Rolls. 12. ADJOURNMENT Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno@coiumbiaheightsmn.gov, to make arrangements. Mayor F`',J COLUMBIA M B I A 0 Donna Schmitt Councilmembers 44�� HEIGHTS Robert A. Williams John Murzyn, Jr. City f Columbia Heights y g 59040 Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 Connie Buesgens Nick Novitsky City Manager Visit our website at: www.columbiaheightsmn.gov Walter R. Fehst The following is the agenda for the Board of Appeals & Equalization meeting to be held at 6:00 PM on Monday, April 23, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. 1. CALL TO ORDER 2. ROLL CALL 3. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW To review property valuations as of January 1, 2018, for taxes payable 2019, and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. 4. INTRODUCTION The City Manager will introduce the Anoka County Appraisers 5. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES Citizens in attendance will be given an opportunity to raise questions regarding their property valuations. 6. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS REQUIRED. The Council may at this time take action regarding any of the properties that were discussed or instruct the County Assessor's Office to provide more information at a continued meeting. Recommended Motion: Move to adopt the 2017 Assessment Rolls as presented Alternate Motion: Move to continue the Board of Appeals and Equalization meeting to for the purpose of hearing additional information regarding only those property values appealed on April 24, 2017 and to consider adoption of the 2017 Property Assessment Rolls. 12. ADJOURNMENT Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno@coiumbiaheightsmn.gov, to make arrangements. ANOKA COUNTY 201 ASSESSOI REPO BOARD OF APPEAL BQUALIZA Anoka County Agenda City of Columbia Hei 2018 Local Board of Appeal and Equalization April 23rd, 2018 1. Call the Board of Review to Order 2. Roll Call 3. Read Official Notice of the Board of Review 4. Board Chair outlines the ground rules for the meeting. The specific ground rules may vary for each local board but should include: • Purpose of the meeting, • Remind property owners that only appeals for the current year valuation or classification may be made. The 2018 board is to review the assessment as of January 2, 2018, which will be used to compute the property taxes payable in 2019. Prior years' assessments or taxes (including taxes payable in 2018) are not within the jurisdiction of the board; • The order of the appellants - by appointment first, followed by walk -ins on a first - come basis. The board will also receive written appeals from property owners. The secretary will record the required information (name, mailing address, telephone number, and address of property, etc.) • The expectations of the appellant when presenting their appeal (i.e. the appeal must be substantiated by facts; where the appellant should stand or sit; the appellant should be prepared to answer questions posed by the board, etc.); • Time limits imposed (if any); • The procedure the board will follow for making decisions (Will the board hear all appeals before making any decisions? Will the board send a letter to appellants to inform them of the decision? Etc.) The Board may correct any erroneous valuation and add any omission of properties or increase of value after due process. The total decrease of valuations may not exceed one percent of the total valuation of the taxing district, S. The Board Chair should give the assessor the opportunity to present a brief overview of the property tax process and a recap of the current assessment. 6. Appellants should then present their appeals to the board. If the assessor has had a chance to review the property prior to the meeting, the assessor can present facts and information either supporting the valuation and or classification, or recommend that the board make a change. If the assessor has not had a chance to review the property prior to the meeting, the board may ask the assessor to review the property and present his /her findings to the board at a reconvene meeting. Recess or Close the Meeting. (If needed, the meeting will be reconvened at a date to be determined. The Board of Appeal and Equalization of any city must complete its work and adjourn within twenty days from the time of convening as specified in the notice of the clerk, unless a longer period is approved by the Commissioner of Revenue. No action taken subsequent to such date shall be valid.) Anoka Coun of Columbia Heights Understanding Your Assessment and Appeal Options Assessment Process Timeline In Minnesota it is the duty of the Assessor to value and classify property. This is done annually as of the assessment date of January 2nd. Each year's assessment is based on arms - length transactions (sales that meet the criteria of an open market transaction, see market value definition below) that occurred the previous October thru September. When the assessment is completed the local taxing jurisdictions begin their budgeting process for the following year. They use the total assessment to determine their tax base and develop their tax rates (formerly referred to as mill rates). All aspects of the assessment, including but not limited to the assessment date, sales period for each assessment and property tax classification are dictated by state statute and under the oversight of the Minnesota Department of Revenue. Market Value Defined As in private appraisal, Market Value is defined as: The most probable price thata propertyshould bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by any undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby. • buyer and seller are typically motivated: • both parties are well informed or well advised, and acting in what they consider their own best interests; • a reasonable time is allowed for exposure in the open market; • payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto, • the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale (a foreclosure sale or a short sale [a sale to avoid foreclosure] is not considered an arms- length transaction). Mass Appraisal Defined Property values for Minnesota real estate tax purposes are determined by mass appraisal. Mass appraisal is the practice of determining individual values based on statistical analysis of a group of sales for a large area. The values are determined as of a specific date and are based on arms - length transactions that occurred during a specified sales period. Anoka County of Columbia Heights Sales Statistics Defined We have the ability by using statistical analysis to test the accuracy of the assessment. We use these statistics to ensure equity between properties at the neighborhood, municipal and county levels. The Minnesota Department of Revenue also uses these same techniques to test for equity between counties. The primary statistics used are: Median Ratio: This is a measure of central tendency that is the midpoint of a group of sales ratios when arrayed from low to high. The median is a useful statistic as it is not affected by extreme ratios. Aggregate Ratio: This is the total market value of all sale properties divided by the total sale prices. It, along with the mean ratio, gives an idea of our assessment level. Within the city, we constantly try to achieve an aggregate and mean ratio of 94% to 95% to give us a margin to account for a fluctuating market and still maintain ratios within state mandated guidelines. Also referred to as the Weighted Mean. Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our assessment level, but also to analyze property values by development, type of dwelling and value range. These studies enable us to track market trends in neighborhoods, popular housing types and classes of property. Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is possible to have a median ratio of 93% with 300 sales, two ratios at 93 %,149 at 80% and 149 at 103 %. Although this is an excellent median ratio, there is obviously a great inequality in the assessment. The COD indicates the spread of the ratios from the mean or median ratio. The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered excellent and anything over 20 will mean an assessment review by the Department of Revenue. Price Related Differential (PRD): This statistic measures the equality between the assessments of high and low valued property. A PRD over 100 indicates a regressive assessment, or the lower valued properties are assessed at a greater degree than the higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A perfect PRD of 100 means that both higher and lower valued properties are assessed exactly equal. Appeals Procedure Each spring Anoka County sends out a property tax bill (based on the prior year assessment) along with the Notice of Valuation and Classification. Three factors that affect the tax bill are: 1. The amount your local governments (town, city, county, etc.) spend to provide services to your community; 2. The estimated market value of your property; 3. The classification of your property (how it is used). The assessor determines the final two factors. You may appeal the value or classification of your property as described on the next page. Anoka County City of Columbia Heights Informal Appeal • Property owners are encouraged to call the appraiser or assessor whenever they have questions or concerns about their market value, classification of the property, or the assessment process. • Almost all questions can be answered during this informal appeal process. • When taxpayers call questioning their market value, every effort is made to make an appointment to inspect properties that were not previously inspected. • If the data on the property is correct, the appraiser can show the property owner other sales in the market that support the estimated market value. • If errors are found during the inspection, or other factors indicate a value reduction is warranted, the appraiser can easily make the changes at this time. Local Board of Appeal and Equalization • The Local Board of Appeal and Equalization is typically made up of city council members or township board members. In certain cases, a special board is appointed and is typically consists of real estate professionals. • The Board meets during late April and early May. • Taxpayers can make their appeal in person or by letter. • If an interior inspection is denied no adjustment can be made to value per MN Statute. • The assessor is present to answer any questions and present evidence supporting their value. County Board of Appeal and Equalization • In order to appeal to the County Board of Appeal and Equalization, a property owner must first appeal to the Local Board of Appeal and Equalization. • The County Board of Appeal and Equalization follows the Local Board of Appeal and Equalization in the assessment appeals process. • Again, if an interior inspection is denied no adjustment can be made to value per MN Statute. • Their role is to ensure equalization among individual assessment districts and classes of property. • Decisions of the County Board of Appeal and Equalization can be appealed to the Minnesota Tax Court. Minnesota Tax Court The Tax Court has statewide jurisdiction. Except for an appeal to the Supreme Court, the Tax Court shall be the sole, exclusive and final authority for the hearing and determination of all questions of law and fact arising under the tax laws of the state. There are two divisions of tax court: the small claims division and the regular division. The Small Claims Division of the Tax Court only hears appeals involving one of the following situations: • The assessor's estimated market value of the property is <$300,000 • The entire parcel is classified as a residential homestead and the parcel contains no more than one dwelling unit • The entire property is classified as an agricultural homestead. • Appeals involving the denial of a current year application for homestead classification of the property. The proceedings of the small claims division are less formal and property owners often represent themselves. There is no official record of the proceedings. Decisions made by the small claims division are final and cannot be appealed further. Small claims decisions do not set precedent Anoka City of Columbia Heights The Regular Division of the Tax Court will hear all appeals, including those with the jurisdiction of the small claims division. Decisions made here can be appealed to a higher court The principal office for the Tax Court is in St. Paul. However, the Tax Court is a circuit court and can hold hearings at any other place within the state so that taxpayers may appear with as little inconvenience and expense to the taxpayer as possible. Appeals of property located in Anoka County are heard at the Anoka County Courthouse, with trials scheduled to begin on Thursdays. Three judges make up the Tax Court. Each may hear and decide cases independently. However, a case may be tried before the entire court under certain circumstances. The petitioner must file in tax court on or before April 30 of the year in which the tax is payable. Anoka County City of Columbia Heights Columbia Heights Assessment Overview fnlumbia Heights Assessment Staff Name Position License Level ResponsibBity Ben Hamill Residential A raiser CMA Residential 1 -3 Units ames Hughes Residential A raiser CMA Residential 1 -3 Units Theodore Anderson Residential A raiser CMA Residential 1-3 Units Shawn Halli pm Senior A raiser CMA - Income Qualified Apartments John Leone Senior A raiser AMA Commercial Industrial Exem t Alex Guggenberger CountyAssessor SAMA Countywide Oversi t Citv of Columbia Heights Proverty Breakdown PropertyType Number of Parcels Vacant Residential 84 IIn roved Residential 6,847 ApVment accent & Improved) 127 Commercial Industrial 04cant & lm proved 240 Railroad 2 Total 7,300 2018 Assessment As part of this mass appraisal process, all properties are re- valued annually based on the information on record. Properties are physically inspected and property records reviewed once every 5 years (as statutorily required). This is an ongoing process whereby 20% (referred to as quintile) of a city is inspected each year so that in a cycle of 5 years all properties have been inspected at least once. In addition to this quintile review, properties are also inspected when there is a building permit issued or at the request of the property owner. The sale of a property does not initiate a reassessment. The map on the next page depicts the residential quintile plan for the next 5 years. Anoka County City of Columbia Heights Columbia Heights 5 Year Quintile Map L Q ante Q aW F= as'e Q am an Anoka County City of Columbia Heights As stated earlier, Minnesota state law governs the assessment date, which is January 2nd of each year, as well as the sales periods associated with each assessment date. The 2017 assessment which was used for tax calculations this year (2018) was based on transactions that closed between October 1, 2015 and September 30, 2016. Property owners were notified of their 2017 value on their Notice of Valuation and Classification (also referred to as a valuation notice). The notices were mailed out in March of 2017 in the same envelope as the tax statement. The appeals process took place at the municipal level during the month of April of 2017 and at the county level in June of 2016. At this point, if a property owner wishes to appeal their 2017 assessment (for taxes payable 2018) their only option is to file a tax court petition. This must be done no later than April 30, 2018. The 2018 assessment was completed in February and the valuation notices were mailed the week of March 12th. The 2018 assessed value will be used for tax calculation purposes next year. The sales period associated with this assessment is October 1, 2016 thru September 30, 2017. As with past assessments, the local appeals process will begin in April and finish up in June. The options and requirements to appeal this assessment are listed on the back of the valuation notice. If a property owner has an issue with their 2018 assessment, the first thing they should do is contact their local assessor. The phone numbers are listed on their valuation notice. Please note that only arms - length sales that closed between October 1, 2016 and September 30, 2017 have been used to determine valuations for the 2018 assessment, for taxes payable in 2019. The following chart may be helpful in following the timeline of your assessment October 1, 2014 to January 2, 2016 2017 September 30, 2015 October 1, 2015 to January 2, 2017 2018 September 30, 2016 October 1, 2016 to January 2, 2018 2019 September 30, 2017 - - Anoka County City of Columbia Heights We are aware that due to the time frames we are required to work within it sometimes appears as though the assessor's estimated market value does not represent the market It seems lower than it should be during times of inflation and higher than it should be in times of deflation. The following chart illustrates the relationship between assessed values and actual sale prices; and how the assessor's market values have been following the changes as they occur in the open market. Note: The Median Assessor's Estimated Market Value represents the homes that are in the sales study. One important thing to remember is the assessment process is completed before the budgeting process begins. Assessors do not adjust values in order to increase revenue. There is little correlation between changes in assessments due to market changes and how the resulting real estate tax changes. When we adjust assessments due to market conditions, all properties are adjusted. The only time that an adjustment in an assessor's estimated market value will have an impact on the increase or decrease in tax is if the change in value is due to value added for new construction or value removed due to demolition /destruction of an improvement. 2018 Sales Statistics - Residential The table below uses various sales metrics to compare how the residential market in Columbia Heights performed compared to the rest of the county. The sales study figures were gathered using Northstar MLS data. Metric Columbia HejEftjs Countywide Average Sale Price & % Change ffOY) $185,300 +9.19% $250,700 +6.95% Median Sale Price % Change 0 $186,000 +10.65% $228,600 +6.33% Median Days on Market (DOM) 19 26 # of Sales & % Change O _350t-8.38%) 6,172 +4.03% # of Arm's Length Sales & % Change O 334 -1.18% 5,855 +8.77% # of Non -Arm's Length Sales & % Change 0 16(-63 640/, 317 - 42.36% Anoka County City of Columbia Heights 2018 Sales Ratio Statistics The tables below display the final adjusted sales ratios for Residential, Apartments, Commercial, and Industrial properties. All the numbers are within State of MN requirements and indicate a high - quality assessment with good equalization. Residential Coun 'de A artments city Ratio COD PRD City # Sales Ratio COD Andover 94.48% 5.91 1.00 Anoka 4 94.50% - Anoka 94.65% 6.74 1.01 Blaine 4 96.97% - Bethel 95.64% 5.46 1.00 Columbia Heights 5 92.36% - Blaine 94.38% 6.01 1.01 Coon Rapids 2 90.14% - Centerville 94.68% 8.58 1.03 Fridlev 7 98.14% 6.17 Circle Pines 94.22% 5.95 1.00 Spring Lake Park 6 93.31% 4.75 Columbia Heights 94.22% 8.78 1.01 1COUNTYWIDE 72R 94.19% 5.95 Columbus 94.82% 7.23 1.01 Coon Rapids 94.39% 5.41 1.00 Coun 'de Commercial East Bethel 94.06% 11.99 1.04 Ci # Sales Ratio COD Fridley 94.36% 7.92 1.02 Blaine 8 95.36% 12.89 Ham Lake 94.36% 7.68 1.01 COUNTYWIDE 29 95.29% 12.92 Hilltop 86.45% - - Lexington 93.52% 7.65 1.01 Coun 'de Industrial Lino Lakes 94.33% 6.12 1.01 City # Sales Ratio I COD Linwood 94.67% 10.73 1.01 No Stand -Alone Cities Nowthen 94.38% 7.79 1.01 COUNTYWIDE 26 94.58% 7i8j Oak Grove 94.38% 7.61 1.01 Ramsey 94.66% 5.36 1.01 Spring Lake Park 94.06% 7.35 1.01 St. Francis 94.24% 9.21 1.02 COUNTYWIDE 94.44% 6.67 1.01 10 Anoka County City of Columbia Heights Market Value History The graphs below indicate how aggregate values have changed over the last 5 years for each of the four largest property types. Residential $1,500,000,000 $1,000,000,000 $500,000,000 2014 2015 2016 2017 2018 Commercial Apartment $150,000,000 y $100,000,000 y I ,f $50,000,000 $_ _. u t 2014 2015 2016 2017 2018 Industrial $90,000,000 $20,000,000 $85,000,000 $15,000,000 $80,000,000 �' $10,000,000 i f II f -�� I • II , y 4 $75,000,000 1�i u� $5,000,000 + $70,000,000 $ 2014 2015 2016 2017 2018 2014 2015 2016 2017 2018 Columbia Heights Total EMV $2,000,000,000 $1,500,000,000 •ii $1,000,000,000 II 4=a $500,000,000 $_ 2014 2015 2016 2017 2018 2018 Market Value Statistics & New Construction The tables below indicate the percentage change (YOY) for each of the four largest property types as well as the total market value. The increase due to New Construction (NC) is also included in the table below. Property Type 2018 EMV % Increase o Increase Due to NC Residential $1,215,728,100 8.17% .23% Apartment $141,598,500 35.72% 26.92% Commercial $86,005,800 3.16% 2.38% Industrial $14,551,700 20.98% 0% Total EMV $1,457,884,100 10.15% 2.47% It