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HomeMy WebLinkAbout11-10-2014 Regular MeetingCITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40 "' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councitmembers Visit our website at: www.ci.columbia- heiahts.mn.us Robert A. Williams Bruce Naivrocki Tamtnera Diehm Donna Schmitt City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday November 10, 2014 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD!706 -3692 for deaf or hearing impaired only) 1.CALL TO ORDER 2.ROLL CALL 1INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4.PLEDGE OF ALLEGIANCE 5.ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6.PROCLAMATIONS4 PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of October 27, 2014. Pg. 4 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the HRA minutes of July 22, 2014, Pg. 21 MOTION: Move to accept the EDA minutes of September 2. 2014. Pg. 25 C. Canvassing of 2014 General Election Results Pg. 33 MOTION: Move to waive the reading of Resolution No. 2014 -83, there being ample copies available to the public. 1 City Council Agenda Monday, November 10, 2014 Page 2 of 3 MOTION: Move to adopt Resolution 2014 -83 being a Resolution canvassing municipal general election returns and approve the signing of the Abstract. D. Adopt Resolution 2014 -82 Ordering the Public Improvement Hearing, City Project No. 1505 Pg. 54 MOTION: Move to waive the reading of Resolution 2014 -82, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -82 being a resolution ordering the Public Improvement Hearing for 2015 State Aid Street Rehabilitation Improvements, City Project 1505, beginning at 7:00 p.m. on December 1, 2014 E. Approve Business License Applications Pg. 57 MOTION: Move to approve the items as listed on the business license agenda for November 10, 2014, as presented. F. Payment of Bills Pg. 59 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 154419 through 154604 in the amount of $5129719.75. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Adopt Resolution 2014 -80 Accepting the Feasibility Report for the Zone 1 Street Rehabilitation Pg. 67 Program and Ordering the Public Improvement Hearing, City Project No. 1502 MOTION: Move to waive the reading of Resolution 2014 -80, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -80, being a resolution accepting the Feasibility Report for the Zone 1 Street Rehabilitation Program, City Project No. 1502, and ordering the Public Improvement Hearing beginning at 7:00 p.m. on December 1, 2014, 2. Adopt Resolution 2014 -81 Accepting the Feasibility Report for the Zone 7A Street Seal Coat Pg. 77 Project and Ordering the Public Improvement Hearing City Project No, 1301 MOTION: Move to waive the reading of Resolution 2014 -81, there being ample copies available for the public. MOTION: Move to adopt Resolution 2014 -81 being a resolution accepting the Feasibility Report for the Zone 7A Street Seal Coat Project, City Project No. 1301, and ordering the Public Improvement Hearing beginning at 7:00 p.m. on December 1, 2014. 2 City Council Agenda Monday, November 10, 2014 Page 3 of 3 B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Manager A. Issues regarding Library Referendum and follow up. Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager ksb 3 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING OCTOBER 27, 2014 THE FOLLOWING ARE THE MINUTES FOR THE REGULAR MEETING OF THE CITY COUNCIL HELD AT 7:00 PM ON MONDAY OCTOBER 27, 2014 IN THE CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MINNESOTA 1.CALL TO ORDER Mayor Peterson called the meeting to order at 7:03 pm. 2.ROLL CALL Present: Councilmembers Schmitt, Diehm, Nawrocki, Williams Mayor Peterson Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Joe Hogeboom, Community Development Director; Loren Wickham, Assistant Community Development Director; Kevin Hansen, Public Works Director; Scott Nadeau, Police Chief, Gary Gorman, Fire Chief; Katie Bruno, Council Secretary. 1INVOCATION Invocation provided by Bob Lyndes, Crest View Senior Community 4.PLEDGE OF ALLEGIANCE Recited 5.ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS PRESENTATIONS RECOGNITION ANNOUNCEMENTS GUESTS Mayor Peterson announced that Thursday October 30'h is the dedication of the Hentges Peace Garden in the roundabout on Huset Parkway. Mayor Peterson also announced that the "Taste of Heights" is scheduled for November 21, 2014, a list of food offerings was announced. 7.CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of October 13, 2014, B. Approval of the attached list of rental housing licenses MOTION: Move to approve the items listed for rental housing license applications for October 27, 2014 in that they have met the requirements of the Property Maintenance Code 2 Page 2 of 17 C. Consideration of awarding contract for 2014 Miscellaneous Concrete Repairs and Installations to Specktacular Companies. *Removed for Discussion. D. Consideration offinal compensating change order and accept the work for 2014 Miscellaneous Utility Repairs and Installations authorize final payment to Interstate Removal Company. *Removed for Discussion. E. Acceptance of the work for Demolition and Site Preparation at 3919 Central Avenue, and authorize final payment to All Metro Excavating, Inc. of Minneapolis, Minnesota. *Removed for Discussion. F. Consideration of Resolution ordering preparation of a feasibility report for Zone I Street Rehabilitation. *Removed for Discussion. G. Consideration of Resolution ordering preparation ofa report for the Zone 7A Street Seal Coat Prozram, City Protect No. 1301. *Removed for Discussion. H. Consideration of cancellin the he City Council meeting scheduled for December 22, 2014. *Removed for Discussion. I. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for March 24, 2014, as presented. J. Payment of Bills *Removed for Discussion. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to approve Consent Agenda items A, B and I. All Ayes. Councilmember Nawrocki requested that the following items be removed from the Consent Agenda for Discussion: C. Consideration of awarding contract for 2014 Miscellaneous Concrete Repairs and Installations to Specktacular Companies. *Removed for Discussion. Councilmember Nawrocki questioned what changes were made with the contract. Public Works Director Kevin Hansen explained that originally the Miscellaneous Concrete contract was awarded in the spring. The contractor failed to perform, and a second bid was let. Two bids were received. The line item prices in the proposed bid is higher than the bid obtained in the spring. City staff is recommended quantities be reduced in order to stay in line with the original bid amount. Councilmember Nawrocki was pleased to hear that Ostrander Park will be completed this fall. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to award the 2014 Miscellaneous Concrete Repairs and Installations, City Project No. 1400, to 11 Page 3 of 17 Specktacular Companies, based upon their low, qualified, responsible bid in the amount of $21,066 50 from Fund 415 -51400 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for up to 34,248.10. All Ayes, Motion Carried. D. Consideration of final compensating change order and accept the work for 2014 Miscellaneous Utility Repairs and Installations authorize final payment to Interstate Removal Company. *Removed for Discussion. Councilmember Nawrocki questioned the reason for the increase from the original contract award. Public Works Director Hansen reported that there were significant changes including a sanitary sewer repair, and gate valve work on 49th Ave. Motion by Councilmember Nawrocki, seconded by Councilmember Williams to approve the final compensating change order and accept the work for 2014 Miscellaneous Utility Repairs and Installations, City Project No. 1411, and authorize final payment of $8,794.34 to Interstate Removal Company of Forest Lake, Minnesota. All Ayes, Motion Carried. E. Acceptance of the work for Demolition and Site Preparation at 3919 Central Avenue, and authorize final payment to All Metro Excavating Inc. o Minneapolis, Minnesota. *Removed for Discussion. Councilmember Nawrocki questioned the status of the property. Public Works Director Hansen reported that the site is contaminated, and remedial work would be required before anything could be built on the site. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to accept the work for Demolition and Site Preparation at 3919 Central Avenue, City Project No. 1314, and authorize final payment of $11,189.76 to All Metro Excavating, Inc. of Minneapolis, Minnesota. All Ayes, Motion Carried. F. Consideration of Resolution ordering preparation of feasibility report for Zone 1 Street Rehabilitation. *Removed for Discussion. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -75, there being ample copies available for the public. All Ayes, Motion Carried Motion by Councilmember Diehm, seconded by Councilmember Schmitt to adopt Resolution 2014 -75, being a Resolution ordering preparation of a feasibility report for Zone I Street Rehabilitation. All Ayes, Motion Carried. Councilmember Nawrocki questioned the assessment amount that will be charged to residents. Director Hansen explained that that will not be known until the feasibility study is complete. G. Consideration ofResolution ordering preparation of a report for the Zone 7A Street Seal Coat Prozram, City Project No. 1301. *Removed for Discussion. 0 Page 4 of 17 Motion by Councilmember Diehm, seconded by Councilmember Schmitt to waive the reading of Resolution 2014 -76, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to adopt Resolution 2014 -76, being a Resolution ordering preparation of a report for the Zone 7A Street Seal Coat Program, City Project No. 1301. All Ayes, Motion Carried. H. Consideration of cancelling the City Council meeting scheduled for December 22, 2014. *Removed for Discussion. Motion by Councilmember Williams, seconded by Councilmember Schmitt waive the reading of Resolution No. 2014 -78, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Schmitt adopt Resolution 2014 -78, being a Resolution canceling the second meeting in December, scheduled for December 22, 2014. All Ayes, Motion Carried. Councilmember Nawrocki stated he thinks it is premature to cancel the December 22"d meeting at this time, particularly since the 2015 Budget has not been adopted. Councilmember Schmitt suggested it is appropriate to cancel, noting the council can post a meeting if deemed necessary. L Payment ofBills *Removed forDiscussion. Councilmember Nawrocki questioned the payment to Security Fence Construction. Director of Public Works Hansen explained that was for removal and replacement of the fence surrounding the rear service yard at the Public Works Facility. Councilmember Nawricki questioned the payment to Musicant Group. Joe Hogeboom, Director of Community Development reported this was paid through a grant fund received from Blue Cross Blue Shield. It was also reported that the EDA will be reviewing the three top voted branding ideas at their November meeting. Motion by Councilmember Diehm, seconded by Councilmember Schmitt that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 154244 through 154418 in the amount of $502,947.09. All Ayes, Motion Carried 8. PUBLIC HEARINGS A. Hearin t�pute Nuisance Calls for Service Fee; 723 38th Ave NE, Police Chief Scott Nadeau explained that Ms. Holly Reinke has disputed the Nuisance Calls For Service Fees. Chief Nadeau reported that the residence has had 28 calls for service in 2014, including multiple assault and narcotic charges. It was reported that the 7 Page 5of17 neighborhood is concerned. The resident of the property is the son of the homeowner. The homeowner stated she did not receive the letters detailing the violations. Chief Nadeau reported three letters were sent to both the homeowner and her son. The City is working with the resident to attempt to bring the home into compliance, it was noted they have been charged with a Disorderly House violation, an uncommon charge. Ms. Reinke was not in attendance. Councilmember Nawrocki questioned if the City is doing enough to improve the property. Chief Nadeau commented that ordinance may help deter future problems. Chief Nadeau stated they will continue to monitor the progress. City Attorney Jim Hoeft explained that the Disorderly House Charge will involve three or four court appearance over the course of about one year. Motion by Councilmember Diehm, seconded by Councilmember Williams to uphold the $608.99 Nuisance Call for Service Fee imposed on Holly Reinke, owner of 723 38th Avenue NE. All Ayes, Motion Carried. B. Adopt Resolutions 2014 -72: 723 38TH Avenue N.E., 2014 -73: 4420 Jackson Street N.E., and 2014 -74: 4908 6th Street N.E. being declarations of nuisance and abatement of violations within the City of Columbia Heights. Fire Chief Gorman gave a brief overview of the following three properties: 72338 TH Avenue N.E. 4420 Jackson Street N.E. 4908 6th Street N.E. Mayor Peterson expressed concern with the property at 723 38TH Avenue N.E., noting it looks to be inhabitable. Chief Gorman explained that while there are many aesthetic issues, currently there are not life hazardous conditions. Community Development Director Joe Hogeboom reported that the Building Inspector has been to the property, and is aware of the issues. Motion by Councilmember Williams, seconded by Councilmember Schmitt to close the public hearing and to waive the reading of Resolution Numbers 2014 -72, 2014 -73 and 2014 -74 there being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Schmitt, seconded by Councilmember Williams to adopt Resolution Numbers 2014 -72, 2014 -73 and 2014 -74 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206 All Ayes, Motion Carried C. Adopt Resolution 2014 -77, 4427 -4429 Main Street N.E., being a Resolution of the City Council of the City of Columbia Heights approving rental license revocation for failure to meet the requirements of the Property Maintenance Codes. Fire Chief Gorman gave a brief overview, noting there were eleven items of concern. H Page 6 of 17 Motion by Councilmember Diehm, seconded by Councilmember Williams to close the public hearing and to waive the reading of Resolution Number 2014 -77, being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Diehm, seconded by Councilmember Williams to to adopt Resolution Number 2014 -77, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried D. Adopt Resolution 2014 -79, 4329 Main Street NE being declarations of nuisance and emergency abatement of violations within the City of Columbia Heights. Fire Chief Gorman explained the owner of the property is out of state. The Community Development Department has pulled the Certificate of Occupancy, and the Fire Department has proceeded with the emergency abatement procedures. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to close the public hearing and to waive the reading of Resolution 2014 -79, there being ample copies available to the public. All Ayes, Motion Carried Motion by Councilmember Diehm, seconded by Councilmember Schmitt to adopt Resolution Number 2014 -79, being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the emergency abatement of violations from the property pursuant to City Code section 8.206. All Ayes, Motion Carried E. Ordinance No. 1616 Tobacco License Assistant Director of Community Development Loren Wickham explained that this is the second reading of the ordinance. The council was reminded of the three major changes; including reduction of tobacco licenses from 5 to 4, prohibiting indoor sampling of tobacco products (effective January 1, 2016), and treating the sale of e- cigarettes the same as regular cigarettes. Assistant Director Wickham suggested it would be advisable to immediately prohibit all indoor smoke sampling and begin enforcement. However, with respect to the current business owners, staff has suggested that a sunset provision be provided which allows for sampling to continue through January 1, 2016. Councilmember Schmitt expressed concern with imposing a hardship on local businesses. Mayor Peterson agreed. Assistant Director Wickham distributed an amended Ordinance with the deletion of language pertaining to indoor sampling. Councilmembers Nawrocki stated he is support of the original ordinance. City Attorney Hoeft explained that if the council adopts the original ordinance, they are obliged to act on the sampling provision at a future date, whereas the amended ordinance removes the language completely. Mayor Peterson stated that he wants to work with the community, understanding that the smoke shops provide a cultural experience for a diverse community. Mohamed Hassan, owner of Hookah Kingdom (three stores) stated that he has been a business owner in the City since 2006; noting he runs a clean, lawful business. E Page 7 of 17 Fourteen individuals spoke favorably of Hookah Kingdom. Patrons stated that they visit Hookah Kingdom from many metropolitan cities, in order to engage in cultural social activities. Patrons reported that they visit many of the businesses in Columbia Heights when they are in the area. Alex Bajwa representing Hookah Kingdom shared that although some cities may not have Hookah Bars, they have not prevented them. It was reported that under 1/3 of the metropolitan cities have addressed the issue. Motion by Councilmember Diehm, seconded by Councilmember Schmitt to close the Public Hearing. All Ayes, Motion Carried. Councilmember Diehm thanked the guests for their comments, explaining that the ordinance originated to address issues occurring at a particular location. Councilmember Diehm commented that the current establishments are not problematic, and noted that the input from the public has impacted her view. Mayor Peterson commented that he would like to see all the diverse cultures come together at community events, continuing to work towards a peaceable community. Motion by Councilmember Schmitt, seconded by Councilmember Williams to adopt the amended ordinance as presented. 4 Ayes, 1 Nay, Motion Carried. Ayes: Mayor Peterson, Councilmember Schmitt, Williams, Diehm. Nay: Councilmember Nawrocki 9. ITEMS FOR CONSIDERATION None 10. ADMINISTRATIVE REPORTS Councilmember Nawrocki commented that regarding the 2015 budget; the actual increase in property taxes is 7 %. Manager Fehst explained that the increase is offset by fiscal disparities and state aid, noting that 3.25 % will be certified to Anoka County. Councilmember Nawrocki made a motion for the City Manager to bring decreases in the budget in the amount of $300,000.00 to the council. City Attorney Jim Hoeft noted that the council would need to add the item to the agenda in order to be considered. Councilmember Nawrocki made a motion to add the item to the agenda. Motion failed for lack of a second. Councilmember Nawrocki commented on the mailings from both the City and the School District regarding the ballot questions, noting he would have liked the City to include estimated costs in relation to property values. 11. CITIZENS FORUM David Larson — 2100 Argonne Dr. reported that the Library Task Force has been working diligently, and encouraged resident to vote yes for the library and school district questions. 10 Page 8 of 17 Lorien Mueller- 1317 42 '/z St NE reviewed a few key point of the two proposed levies, and encouraged residents to vote yes for the two school district questions. Jane Polley — 4109 Cleveland St SE encouraged resident to vote yes for the library. Jeff Diehm — 5125 St. Moritz Dr. commented that only one of the School District questions will have an effect on property taxes. It was shared that both schools and libraries have a tangible economic impact. Kathy Ahlers — 4010 Hayes St NE encouraged resident to vote yes for the library and school district questions. Catherine Vesley — 5135 Matterhorn Dr. stated that she is a strong supporter of both the Library referendum and the two school district referendums. Malcom Watson — 1717 49th Ave NE suggested the council look at the efficiency of City Hall. Mr. Watson requested considering the construction of a new municipal building. Harold Hoium — 4200 3rd St NE requested reports from a Council meetings.. Mr. Hoium asked why more cannot especially along University Ave. It was reported that the University Ave. is inadequate. Manager Fehst stated he will follow up with the question University Ave. [l city departments be available at the be done about the weeds in the city, lighting on the pedestrian bridge over regarding the bus shelter on 40th Ave and Councilmember Nawrocki asked to comment on the levy and the library. Mayor Peterson reminded Councilmember Nawrocki that the agenda is to be followed, and council discussion is over. Mayor Peterson reminded residents to vote on November 4th, to remember our servicemen and women and try to do a random act of kindness. 12. ADJOURNMENT Meeting adjourned at 9:35 p.m. Respectively Submitted Katie Bruno, City Clerk ORDINANCE NO. 1616 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1570, CITY CODE OF 2009 RELATING TO THE USE OF TOBACCO LICENSE REQUIREMENTS WITHIN THE CITY OF COLUMBIA HEIGHTS 11 Page 9 of 17 The City of Columbia Heights does ordain: Chapter 5, Article III, Section 5.301 of the Columbia Heights City Code, which currently reads to wit: § 5.301 PURPOSE AND INTENT. Because the city recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess and use tobacco, tobacco products, and tobacco related devices, and such sales, possession, and use are violations of both state and federal laws; and because studies, which the city hereby accepts and adopts, have shown that most smokers begin smoking before they have reached the age of 18 years and that those persons who reach the age of 18 years without having started smoking are significantly less likely to begin smoking; and because smoking has been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government; this article shall be intended to regulate the sale, possession and use of tobacco, tobacco products, and tobacco related devices for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, and tobacco related devices and to further the official public policy of the state in regard to preventing young people from starting to smoke as stated in M.S. § 144.391, as it may be amended from time to time. (Ord. 1371, passed 5- 11 -98) Is thereby amended to read as follows: § 5.301 PURPOSE AND INTENT. Because the city recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess and use tobacco, tobacco products, tobacco related devices, electronic cigarette devices, and such sales, possession, and use are violations of both state and federal laws; and because studies, which the city hereby accepts and adopts, have shown that most smokers begin smoking before they have reached the age of 18 years and that those persons who reach the age of 18 years without having started smoking are significantly less likely to begin smoking; and because smoking has been shown to be the cause of several serious health problems which subsequently place a financial burden on all levels of government; this article shall be intended to regulate the sale, possession and use of tobacco, tobacco products, tobacco related devices and electronic cigarette devices for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, tobacco related devices and electronic cigarette devices and to further the official public policy of the state in regard to preventing young people from starting to smoke as stated in M.S. § 144.391, as it may be amended from time to time. (Ord. 1371, passed 5- 11 -98) Chapter 5, Article III, Section 5.302 of the Columbia Heights City Code, which currently reads to wit: § 5.302 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, and tobacco related devices are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco related devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, and tobacco related devices. SAMPLING, TOBACCO. The lighting, inhalation, or combination thereof of tobacco, tobacco 12 Page 10 of 17 paraphernalia, or tobacco - related products for the purpose of testing a tobacco product prior to the sale of such product. TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, fine cut or other chewing tobacco, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready - rubbed, and other smoking tobacco, snuff flowers, cavendish, shorts, plug and twist tobaccos, dipping tobaccos, refuse scraps, clippings, cuttings, and sweepings of tobacco, and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing or smoking. Is thereby amended to read as follows: § 5.302 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, tobacco related devices and electronic cigarette devices are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, or tobacco related devices and electronic cigarette devices for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, and tobacco related devices. SAMPLING, TOBACCO. The lighting, inhalation, or combination thereof of tobacco, tobacco paraphernalia, tobacco - related products, or electronic cigarette devices for the purpose of testing a tobacco, smoking or vaping a product prior to the sale of such product. TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, fine cut or other chewing tobacco, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready - rubbed, and other smoking tobacco, snuff flowers, cavendish, shorts, plug and twist tobaccos, dipping tobaccos, refuse scraps, clippings, cuttings, and sweepings of tobacco, and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing or smoking. Tobacco products shall also refer to electronic cigarettes, vapor devices and related products. Chapter 5, Article III, Section 5.303 of the Columbia Heights City Code, which currently reads to wit: § 5.303 LICENSES. (B) Smoke shop license. No person shall operate a smoke shop without first having obtained a smoke shop license to do so from the city. At any given time, there shall be no more than five smoke shops, all with appropriate licenses, throughout the city. Currently existing smoke shop establishments should be granted the first preference to renew their smoke shop license if they choose to do so. Is thereby amended to read as follows: § 5.303 LICENSES. (B) Smoke shop license. No person shall operate a smoke shop without first having obtained a smoke shop license to do so from the city. At any given time, there shall be no more than four smoke shops, all with appropriate licenses, throughout the city. Currently existing smoke shop establishments should be granted the first preference to renew their smoke shop license if they choose to do so. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. 13 Page 1 1 of 17 RESOLUTION NO. 2014-72 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Joel Callandar & Holly Reinke (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 723 38a' Avenue N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on September 9, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 29, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on September 9, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on October 13, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall replace all damaged doors — entry to porch. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 723 38t' Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. In Page 12 of 17 RESOLUTION NO. 2014=73 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Lisbeth Forrest (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4420 Jackson Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on September 29, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 6. That on August 20, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 7. That on September 29, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 8. That on October 7, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 9. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall clean out gutters — trees /vegetation growing. B. Shall repair /replace rotted fascia on garage. 10. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 3. That the property located at 4420 Jackson Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 4. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 15 Page 13 of 17 RESOLUTION NO. 201444 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Edwin & Jeanette Eaton (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4908 6th Street N.E. , Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on October 9, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 11. That on September 3, 2014, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 12. That on October 9, 2014 inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 13. That on October 15, 2014 inspectors re- inspected the property and found that violations remained uncorrected. 14. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall scrape and paint house. B. Shall repair /replace rotted wood underneath front doorjamb. C. Shall paint window sills where needed. D. Shall repair /replace sections of wood fence that are deteriorated. E. Shall repair /replace deteriorated driveway. 15. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 5. That the property located at 4908 6th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 6. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 16 Page 14 of 17 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. RESOLUTION 2014 -75 BEING A RESOLUTION ORDERING PREPARATION OF A REPORT FOR THE ZONE 1 STREET REHABILITATION PROGRAM CITY PROJECT NO. 1502 WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in Zone 1 that have not been rehabilitated under the street program, and WHEREAS, 4`h Street from 401h Avenue to 42nd Avenue was included with Zone 1 for the 2015 program. WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 10313.251, as follows: 1502 ZONE 1 STREET REHABILITATION PROGRAM NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels. 17 Page 15 of 17 RESOLUTION 2014 -76 BEING A RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ZONE 7A STREET SEAL COAT PROGRAM CITY PROJECT NO, 1301 WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in Zone 7A that have not been rehabilitated under the street program, and WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 10313.201 to 103B.251, as follows: 1301 ZONE 7 SEAL COAT PROGRAM NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels. RESOLUTION NO. 2014-77 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by John & Joseph Bartels (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4427 -4429 Main Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on September 11, 2014 of a public hearing to be held on October 27, 2014. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 31, 2014 inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on September 11, 2014 inspectors for the City of Columbia Heights performed a reinspection and noted that violations remained uncorrected. A statement of cause was mailed m Page 16 of 17 via regular mail to the owner at the address listed on the rental housing license application. 3. That on October 6, 2014 inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall repair /replace door knob on front door of lower unit. b. Shall finish ceiling in lower unit bathroom — paint. c. Shall repair hole in bathroom door of lower unit. d. Shall refinish tub in lower unit — paint is peeling. e. Shall repair hole in wall behind bedroom door — lower unit. f. Shall install a smoke detector in furnace room of lower unit. g. Shall repair /adjust laundry room door to close & latch — lower unit. h. Shall repair /replace door closer on rear storm door. i. Shall repair /replace the screens on the building. j. Shall repair /replace steps on North side — falling apart. k. Shall repair /replace storm door handle on upper unit. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). RESOLUTION NO. 2014-78 CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETING SCHEDULED FOR MONDAY DECEMBER 22, 2014 WHEREAS: The City of Columbia Heights has historically cancelled the second meeting in December; and WHEREAS: The City Council has agreed to cancel the regular Council meeting scheduled for Monday, December 22,2014; NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change. Passed this 27`x' day of October, 2014. RESOLUTION NO. 2014-79 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving the emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart W and Wendy Mady (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. gel Page 17 of 17 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 16. That water was shut off and determined uninhabitable as of 10/14/14 by the City Building Official. 17. That on October 22, 2014 the Fire Department responded to a complaint at the address listed above. Inspectors noted that the structure was unsecured. 18. That on October 22, 2014 the Fire Chief ordered that Advance Companies secure the vacant structure. 19. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Emergency Abatement of the hazardous situation located at 4329 Main Street N.E. CONCLUSIONS OF COUNCIL 7. That the property located at 4329 Main Street N.E. is in violation of the Columbia Heights City Code as set forth above. 8. That the emergency abatement of the hazardous situation located at 4329 Main Street N.E. is hereby approved. ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code. 20 HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF JULY 22, 2014 1. Call to order — The meeting was called to order by Chair Diehm at 7:00 pm. 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Bobby Williams, Tammera Diehm, and Rheta Nelson, Staff Present: Executive Director -Walt Fehst, Community Development Director - Joseph Hogeboom, and Secretary - Shelley Hanson, CommonBond Staff- Laura Frost and Heidi Mindestrom 3. Pledge of Allegiance — Recited CONSENT AGENDA 4. Approve Minutes of April 22, 20146 S. Resolution 2014 -08: Approve Financial Reports and Payment of Bills for April, May, and June 2014. Questions from members: Frost responded to the question from the last meeting regarding the payment of late fees that were listed on the General Ledger of January payments for several accounts (Home Depot, Comcast, City of Columbia Heights Water). Frost told members she spoke with the accountant to speed up the payment process so this doesn't occur again. She said this was the only month that it happened. Frost also responded to the issue of the outstanding check ( #1786) dated back to June 2013 for Johnson. Frost said that was a security deposit refund and it has been reissued to the proper party and is resolved. Nawrocki then commented on all the paperwork that was included in this agenda packet regarding payment of bills. He thought it was excessive information. Hogeboom explained the additional information was copied in error since new staff was unsure of the procedure. Going forward members will be provided what they have been in the past. 21 HRA Minutes Page 2 July 22, 2014 Motion by Williams, seconded by Schmitt, to approve items on the Consent Agenda as presented. All ayes. MOTION PASSED. HRA RESOLUTION 2014 -08 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY AND JUNE, 2014 AND PAYMENT OF BILLS FOR THE MONTHS OF APRIL, MAY, AND JUNE 2014 WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of April, May, and June 2014 and the list of bills for the months of April, May, and June 2014 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 22nd day of July 2014. MOTION BY: Williams SECONDED BY: Schmitt AYES: All ayes Chair Attest by: Shelley Hanson, Secretary 22 HRA Minutes Page 3 July 22, 2014 BUSINESS ITEM 6. Report of Management Company Frost reported that expenses were down for the quarter and occupancy has greatly improved. She told members there are a couple of 2 bedroom units in the south building still available and they have posted an ad in the Sun Newspaper to see if they get any response. Mindestrom stated that 100 of the 101 units in the north building are occupied and the one unit available has an approved renter ready to occupy. So that building will be at 100% occupancy within a couple weeks. In the south building 42 of the 45 units are occupied, which also is a big improvement from last winter. 7. Resident Council Minutes Shirley Benitez reviewed the included news about various of the issues /rules that need ice cream social that is being picnic for the residents will b minutes of the Resident Council for the Board. This information residents, some of the activities that have taken place, and some to be complied with by the residents. She invited members to an held Wednesday, July 23 at Parkview. She also told them that a e held in August. The Treasurer then submitted the latest report to the Board for the record. 8. Citizens Forum Larry Beaman asked if the benches outside could possibly be moved out from the wall a little bit. He explained that the overhang is not tight to the building and that rain and condensation from the AC's drip down in the space between the building and the awning /overhang right onto the benches. He said there are so many residents who enjoy sitting outside that they could actually use a few more benches. Mr. Beaman then asked if the City could somehow level out the path around LaBelle Pond. He can't get his motorized scooter over some of the steps or bumps on the path. Fehst said he would discuss this with the Public Works Director. 23 HRA Minutes Page 4 July 22, 2014 99 Administrative Uodate Hogeboom reported that Aeon wants to set up a meeting with the residents to speak to them directly about the delay in the process and to address any rumors they have heard. He explained that staff went to Washington in April and were assured by the HUD office that they would be issuing an approval letter shortly. To date, this letter has not been sent by HUD and it is delaying the process again. Aeon needs this letter to obtain the rest of their financing. So Staff has once again contacted Keith Ellingson's office to have him intercede with HUD to prompt some action. Aeon is confident that the process will proceed and are busy preparing plans in order to obtain permits for future projects that will be done. Hogeboom then told everyone that the modernization projects are mostly done. He said the only projects still being worked on are the big elevator and the fire panel updates which should be completed within the next few weeks. Hogeboom told members that since September a large amount of water usage has occurred at Parkview and management and their maintenance person are monitoring the situation to see what may be causing this. He asked residents to please report any leaking faucets or running toilets as these could be a large part of the problem. Shirley Benitez from 324, said residents now have to flush their new toilets 2 or 3 times in order to empty them properly. She also said residents have to run their hot water a long time before they get any, but that has been that way for a while. Ken Bloch from 315, said the toilet components are sticking and sometimes they run all day, especially as some residents don't hear very well. Minestrom said Tom, the maintenance person, is monitoring the usage on a daily basis now. Diehm stated the next regular meeting is scheduled for Tuesday, October28, 2014, at Parkview Villa. Nawrocki asked about the upcoming meeting with Keith Ellingson that is taking place at St. Anthony City Hall. He wanted clarification of the date and subject matter. Fehst told him the meeting is scheduled for August 11th at 9 am. It is a town hall type of meeting in order to relay any concerns the local cities have to Ellingson directly. He said if the letter from HUD is not yet received by that time, it will be another opportunity to address that again with him. The meeting was adjourned at 7:30 pm. Respectfully submitted, Shelley Hanson, Secretary 24 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF SEPTEMBER 2, 2014 IN CONFERENCE ROOM 1 The meeting was called to order at 6:30 pm by Chair Peterson. Members Present: Bruce Nawrocki, Donna Schmitt, Gary Peterson, Gerry Herringer and Marlaine Szurek. Bobby Williams arrived at 6:38 pm. Members Absent: Tammi Diehm Staff Present: Walt Fehst, Loren Wickham, and Shelley Hanson. 29 PLEDGE OF ALLEGIANCE - RECITED 3. CONSENT ITEMS 1. Approve the Minutes from August 4, 2014. 2. Approve the Financial Report and Payment of Bills for July 2014 on Resolution 2014 -011. Questions by Members: Nawrocki questioned the bill to A.M.E. North Inc. Wickham told members that was the payment for the Mady's demolition. Motion by Szurek, seconded by Schmitt, to waive the reading of Resolution 2014 -11, there being an ample amount of copies available to the public. All ayes. MOTIONPASSED. Motion by Szurek, seconded by Schmitt, to approve the consent agenda items as presented. All ayes. MOTION PASSED. EDA RESOLUTION 2014 -11 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR JULY 2014 AND PAYMENT OF BILLS FOR THE MONTH OF JULY 2014 . WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of July 2014 has been reviewed by the EDA Commission; and 25 EDA MINUTES Page 2 September 2, 2014 WHEREAS, the EDA has examined the financial statements and finds their to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 2nd day of September, 2014 MOTION BY: Szurek SECONDED BY: Schmitt AYES: All ayes Attest By: Shelley Hanson, Secretary NEW BUSINESS President 49 Support for Livable Communities Transit Oriented Development Funding for Affordable Senior Housing at 3989 Central Avenue NE Fehst explained that on May 5, 2014, The Economic Development Authority endorsed a plan by the Schuett Companies, Inc. (the Developer) to develop approximately 80 units of affordable senior housing on floors two through six at the Northeast Business Center, located at 3989 Central Avenue NE. To finance this proposal, the Developer is seeking to obtain funding from a number of sources, including "Transit Oriented Development" (TOD) funding that is administered by the Metropolitan Council. There is 2 million dollars available from this funding source that the Met Council will award to projects they feel best meet the criteria. Fehst explained that Schuett may or may not get this funding, and if they do, they may not get the entire amount. 26 EDA Minutes Page 3 September 2, 2014 In order to be considered, the Metropolitan Council has stated that it requires a Resolution of Support for the project in order to proceed. At the August 4 Economic Development Authority (EDA) meeting, the EDA voted to table the request until more members were present and until there was a better understanding of the current status of the Northeast Business Center building. Since the August 4 EDA meeting, the Metropolitan Council issued a letter requesting that the TOD funding application be withdrawn. However, the Developer has contacted the Metropolitan Council, and believes there is a willingness to continue the application process if the EDA will approve a Resolution for the project. The Developer has requested that the EDA reconsider its support for this project. The Northeast Office Center is currently owned by Venture Bank. The Developer and Venture Bank have confirmed that there is purchase agreement in place for the property. The Developer has stated at the August 25, 2014 City Council meeting that he intends to allow Northeast Bank to remain in its current location at least until construction would begin for the senior residential project, which would likely occur in spring, 2015. Northeast Bank has indicated that it is looking for an alternate location, possibly closer to Interstate 694, but it would need to remain in the Northeast Business Center until March, 2015. By approving this resolution, the EDA is confirming its earlier endorsement of an affordable senior housing development to be located at 3989 Central Avenue NE. Assuming that the first level of the building is retained for commercial purposes, this proposal is consistent with the zoning requirements for the Central Business District. If the grant is approved, the funds would be allocated directly to the City, and city staff would have to assume the responsibility of managing the funding. If the EDA chooses to endorse this project and the concept of introducing additional housing units into the Central Business District, then it is recommended that it adopt Resolution No. 2014 -12 and direct staff to request the Metropolitan Council to reconsider the grant application. Fehst said there are advantages and disadvantages to the project. Venture Bank intends to close the building down by the end of the year unless Schuett closes on the property prior to that time. If the Resolution is approved and forwarded to the Met Council, there still is no guarantee they will consider it for this year's funding. Fehst said if Schuett is awarded the tax credits, and not this TOD funding, he still may proceed, if he can get enough from the sale of the tax credits. Fehst said he did speak to Tonya Orr from MHFA Human Services Division, and she gave a good recommendation of Schuett's other projects as a whole and that they had a good business model as related to her department's oversight. Tom Schuett was present at the meeting to answer questions. He gave a brief overview of his company and other properties he has developed. He explained that the previous owner of this property let it go into voluntary foreclosure. Venture Bank then went through the Sheriff's Sale in order to terminate the leases for the occupants of the building. Schuett stated that after the Met Council decided not to consider his application he contacted them to see if they would reconsider the application if they did get 27 EDA Minutes Page 4 September 2, 2014 a copy of the Resolution showing support of the project. It is his understanding that they will still take it into consideration for this year's allocation of funds. Schuett said there is no real downside to the City, and the City will have control of reimbursing the development costs as the project proceeds. Schuett told members that it will take about 19 million dollars to renovate the building for the 80 unit project. He explained that as the baby boomers continue to age, this type of facility will be in high demand. Not everyone has saved for their retirement years and the trend is to keep people in their homes /apartments and to provide services to them there. He feels these services can be provided for an average cost of $2,000 - $2,500 per month in his facility as compared to $5,000- $6,000 per month for a nursing home or assisted living facility. He went on to tell the members that he is open about the plans for the first floor. He has met with Tom Beck from NE Bank to see if they can work out an arrangement to keep them there if he moves forward with purchasing the building from Venture Bank if he gets all the financing he needs. Questions /comments from members: Nawrocki asked if they would re -apply for this funding next year if they don't get any funds this year. Schuett responded that Venture Bank won't hold the building indefinitely and they had an agreement to close in early 2015. He will need to find other funding or negotiate with others (including the City, if they are interested) for the use of the first floor in order to proceed. Nawrocki asked where he was getting 19 million from. Schuett said he expects to raise about 12 million from the sale of the low income tax credits that would be sold to Investors. He is hoping for 2 million from the Met Council TOD Funds, Anoka County HOME funding of $300,000 and the rest would come from Housing Infrastructure Bonds through MHFA. Nawrocki asked if he would be investing any of his own money into this project and he told the members that he would not. Schmitt asked what the term "affordable" meant and how is this different from Parkview Villa. Schuett responded that it isn't drastically different as far as who would qualify to live in this project. The difference is that PVV is a HUD project and in 1982 HUD passed rules that prohibited the building from being used strictly by seniors, and opened it up for those with disabilities. He can limit his project to just those 62 and over because it is subsidized differently than PVV by reducing the mortgage up front rather than funding through Section 8. Szurek asked what he expects the rents to be. Schuett said those that meet the 30% median income levels would pay approximately $455 for 1 BR units and $560 for 2 BR units. If they meet the 50% median income level they would pay $700 for 1 BR units and $850 for the 2 BR units. She asked if he would rent to anyone on Section 8 and he said he would not. Fehst said it will probably increase requests for our Fire /Medical Services. Schuett, however, disagreed with this. He said he would be congregating seniors into one location rather than having them dispersed throughout the community and they would still have the same number of calls no matter where they lived. Nawrocki pointed out that would only be true if all the residents were from Columbia Heights in the first place. Fehst then reviewed the tax ramifications if this project goes through. EDA Minutes Page 5 September 2, 2014 Fehst stated that the best use of the building is to be used as commercial/office space, but owners have always struggled to keep it filled as this type of use. He said this may be a solution rather than having the building sit empty for an extended period of time. Fehst stated that if there was a way to covenant or ensure the fact that it would be used for "Senior Housing" for 30 years, that would also alleviate some of his concerns regarding the project. He questioned whether it would be used later as "affordable housing" based on documents he has seen, and that is different than what is being proposed by Schuett at this meeting. Schuett stated that a condition for the MHFA funding application required that it be used as a "62 or older- senior building" for 30 years. Fehst told members they have to decide if this is an acceptable use of the building. Szurek asked why the Met Council is now requiring a Resolution of Support rather than the Letter of Support that was previously approved. Fehst said that since the City is the responsible party for administering the funds to the Developer they wanted a more formal document showing support. Szurek asked if the Met Council is even going to re- consider this application. Fehst said they might, he has no way of knowing that for sure. Szurek said she is in favor of providing housing to seniors as long as this project won't have to follow HUD's rules. Herringer said he is sure it will increase the need for City services, and not just for Fire /Medical calls. He asked how much oversight will be required to administer the grant money to the Developer and for other staff time in relation to the construction process. Peterson stated that Building Permit fees would cover staff s time as far as the construction /inspection process goes. And Joe Kloiber stated that it shouldn't have a huge impact on staff to review and process the claim form to allocate the funds for the construction cost reimbursements. Peterson stated he thought there is a need for affordable places for senior to live. Not all seniors can afford rents of $1,200 /month or more for a market rate apartment. Nawrocki stated that he doesn't think it will be primarily Columbia Heights residents moving into this building based on the occupancy of Parkview Villa, Heights Manor, and the Crestview facilities. Everyone who contacted him was against more affordable housing projects such as this. They all felt we have provided enough affordable housing, and need to look at projects that will attract businesses to locate here. Williams doesn't think there are many options for this building. Motion by Williams, seconded by Szurek, to waive the reading of Resolution 2014 -12, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Williams, seconded by Szurek, to approve Resolution 2014 -12, Resolution of the Columbia Heights Economic Development Authority (EDA) identifying the need for Livable Communities Transit Oriented Development (TOD) funding and authorizing an application for grant funds for the Schuett Companies, Inc. 's affordable senior residential development proposal. 29 EDA Minutes Page 6 September 2, 2014 Herringer said we just spent 1 million dollars to take down a building on Central Avenue in hopes of re- developing our main corridor. He said the highest and best use of this property is as a commercial/office use. Herringer is concerned about losing whatever commercial businesses we have. This is currently a "class c" office space, and he believes that eventually a developer will pick it at a reduced rate and re- develop it. He stressed that sometimes you need to be patient and not settle for a less desirable use. He also doesn't think this is the time to approve another facility that would be competing with AEON who is taking over PVV (Parkview Villa) from us directly across the street. Herringer went on to say that presently the building is not very attractive and Schuett's proposal doesn't indicate much change to the outward appearance. He stated that Schuett isn't investing any funds into this project himself, and that there are a lot of promises and ideas that may or may not come to fruition. There are a lot of fuzzy thoughts being tossed about, but no real commitments are on the table as part of this deal. He believes there is a better use for this building if the City would set their sights on something better for that location. He suggested Schuett look at other sites in the City that are available for this type of housing project. Peterson asked who would be responsible for maintaining the building if it goes vacant. Fehst told him the owner, Venture Bank, would be responsible for maintenance. Peterson said when buildings sit empty they tend to be neglected and go into a state of disrepair. He thought that sometimes we over estimate what we can get here. Herringer responded that the City is in the process of trying to re -brand itself and now is certainly the time to set higher goals for ourselves. Nawrocki agreed with Herringer. Schmitt stated that if PVV was strictly a senior building then she would say we had enough senior housing. But if there is a guarantee this will stay a senior building along with commercial space on the first floor she can go along with the proposed concept. Roll call vote on the above motion. Ayes - Szurek, Williams, Schmitt, Peterson Nays- Herringer and Nawrocki MOTION PASSED to approve Resolution of Support. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 201442 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES TRANSIT ORIENTED DEVELOPMENT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS, the City of Columbia Heights ( "City ") -is a participant in the Metropolitan Livable Communities Act ( "LCA ") Local Housing Incentives Program for 2014 as determined by the Metropolitan Council, and is therefore eligible to apply for LCA Livable Communities Demonstration Account and Tax Base Revitalization Account Transit Oriented Development (collectively, "TOD ") funds; and 30 EDA Minutes Page 7 September 2, 2014 WHEREAS, the City has identified a proposed project within the City that meets TOD purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS, the City has the institutional, managerial and financial capability to adequately manage a LCA -TOD grant; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS, the City acknowledges TOD grants are intended to fund projects or project components that can serve as models, examples or prototypes for TOD development or redevelopment elsewhere in the Region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan -area communities; and WHEREAS, only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities TOD initiative during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of TOD grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed TOD Project to occur at this particular site and at this particular time. 2. Finds that the TOD Project component(s) for which Livable Communities TOD funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will occur within the term of the grant award (two years for Pre - Development grants, and three years for Development grants, one year for Cleanup Site Investigation grants and three years for Cleanup grants) only if Livable Communities TOD funding is made available for this project at this time. 3. As a participant in the Metropolitan Council's Livable Communities Local Housing Incentives Account program, supports the application, and any resulting funding award, for the Columbia Heights Senior Development being submitted by the Columbia Heights Economic Development Authority. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 2nd day of September, 2014, President ATTEST: Secretary 31 EDA Minutes Page 8 September 2, 2014 5. Administrative Report "Navigating the New Normal" is a discussion panel that will take place Thursday, September 11, 2014, at Murzyn Hall from 5 -7 pm. This meeting will be held by the Urban Land Institute. The City Council, City Staff, EDA Members, and Planning & Zoning Commission members are all invited to attend this discussion about re- development trends and a realistic outlook about the possibilities particular to our community due to demographics, transportation, and the overall real estate market. The next regular EDA meeting will be Monday, October 6, 2014 at City Hall at 6:30 pm. The meeting was adjourned at 8:08 pm. Respectfully submitted, Shelley Hanson Secretary 32 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting o£ November 10, 2014 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: City Clerk APPROVAL ITEM: Canvass Municipal General BY: Katie Bruno BY: Election Returns DATE: 11 -07 -2014 DATE: NO: On November 4, 2014 the City held an election to vote on a Mayoral candidate, two Council Member candidates and a Library Referendum City Question. A resolution listing the allocation of votes, the results of the general election, and the abstract of votes cast in the precincts of the City of Columbia Heights is attached. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 2014 -83, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2014 -83 being a Resolution canvassing municipal general election returns and approve the signing of the Abstract. Attachments: Resolution 2014 -83 Abstract of Votes Lists of write -in Candidates Statistics Report COUNCIL ACTION: 33 RESOLUTION NO, 2014-083 CANVASSING MUNICIPAL GENERAL ELECTION RETURNS WHEREAS, The City of Columbia Heights did on the 4th day of November 2014, conduct and hold a General Municipal Election for the purpose of voting on candidates for two offices of Council Member, and WHEREAS, The City of Columbia Heights did on the 4th day of November 2014, conduct and hold a General Municipal Election for the purpose of voting on candidates for one office of Mayor, and WHEREAS, The City of Columbia Heights did on the 4t" day of November 2014, conduct and hold a General Municipal Election for the purpose of voting on a Library Referendum City Question, and WHEREAS, The City of Columbia Heights, at a meeting of said Council /Canvass Board, held on the 10"' day of November 2014 did canvass the returns and results of said General Municipal Election, and WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit: Valid Votes Cast for Library Referendum City Question Yes 3927 No 2348 Valid Votes Cast for One 2 -Year Mayoral Seat Gary L. Peterson 3463 Christopher Beskar 1957 Valid Votes Cast for Two 4 -Year Council Member Seat Donna Schmitt 2874 John Murzyn 3162 Catherine Vesley 2204 Gregory Sloat 977 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, that Gary L. Peterson is hereby declared to be the elected candidate for the Mayoral Seat and Donna Schmitt, and John Murzyn are hereby declared to be the elected Candidates for the two four -year Council Seats effective January 5, 2015. Passed this l Ot" day of November 2014 Offered By: Seconded By: Roll Call: Mayor Gary L. Peterson Attest: Katie Bruno, City Clerk/Council Secretary 34 LO CO N L O N U N 7 E N =3 W eh 75 CC m cj U o (D U) . :> o E E o c m> o a c m � w mZ 0 D 0 0 E E OL Nfn f0 O V N U .`. y may, ',hN^, 0 y O N E U N O a` io= w ca CD L_ C PC co Ln rn 66 V O N r a c N V c O N N C Q U N 2 c O U N W m a� m �0 L .0. 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W lD In s N h lD H O :-� V1 W Q1 lD lD 7 V1 � C t Y d % m s N N s N s m J s m s s s W o W W m d � C Y GO n 3 W � ¢ N M Q CL 0- Y Y Y d d ¢ ¢ a a a a a a a a a N d ¢¢ a a a Na a Na w w a (L d !L !1. !L Q. m m d W m N a a a a a N m¢ m d cD O O W W W N N N m M M M d a d !L M d d zwLuwLjrnlncna d W W W W W N N M M d d zzYgg w w w w w w a p w w w w w w w z z >> 3 3 3 3 3 a } } } } }} Y Y Y Y Y Y H Y Y Y Y Y Y Y W w 0 0 0> 0 0 } d Q a¢ a¢ a¢ O S S d' d' CC W W W W w W W W W W W W¢ g g¢¢¢ O (� J J J J J J J O W W W W W 0 (, (� J J J J J J J J J J J Z F- f- 0 0 (D (D U) (n V V) !n to cn U) F- f- Z Z Z ❑ ❑ ❑ ❑ ❑ ❑❑ O O O O O o O 3 z J Y Y Y Y z F��� Of �� a a a a a a w z z z z z z z z o o a¢ a a ¢ ¢ q¢ a¢¢ a a a W LL W LL W W LL S 2 2 2 2 2 S J J J J J J J J J Z Z 0 0 0 0 LL CY K IL K K 0 0 w 0 0 N w d r N tY N C d e-I O N O T Q O V FA AGENDA SECTION: CONSENT CITY COUNCIL LETTER of: ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -82 ORDERING BY: Kevin Hansen THE PUBLIC IMPROVEMENT HEARING, CITY DATE: 11/04/2014 PROJECT NO. 1505 10.2014 CITY MANAGER BY:1� %/ 1'el'W DATE: Background: The City Council accepted the Feasibility Report for Street Rehabilitation on State Aid Streets on January 27, 2014. The City Council chose not to proceed with the mill and overlay on 44t" Avenue from Tyler Place to Reservoir Boulevard and on Reservoir Boulevard from 44th Avenue to 44`x' Avenue at the public improvement hearing, but would reconsider it the same year as the Street Rehabilitation Program for this area. Furthermore, based on commentary provided at the public improvement hearing, the Council wanted to review the assessing policy on State Aid Streets. The City Council approved a modified MSA policy at their meeting of September 8, 2014. Analysis /Conclusions: As detailed in the Feasibility Report, staff is recommending to construct a 3" mill and overlay. The cost sharing policy for residential property provides an 85/15 split for mill and overlay. In addition, the revised MSA Assessing Policy provides an additional 30% credit based on the traffic volume on 44`x' Avenue and Reservoir Boulevard. 1. Utilities Replacement: Utilities have been reviewed. Staff utilized structure inspections, televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility recommendations. The water main will be cleaned and lined in 2015. Sanitary and storm sewer structure replacements /repairs are also proposed. The overlay will be done after this work is completed. 2. Concurrent Projects: Zone 1 full reconstruction and mill and overlay. Recommended Motion: Move to waive the reading of Resolution 2014 -82, there being ample copies available for the public. Recommended Motion. Move to adopt Resolution 2014 -82, being a resolution ordering the Public Improvement Hearing for 2015 State Aid Street Rehabilitation Improvements, City Project 1505, beginning at 7:00 p.m. on December 1, 2014. Attachments: Resolution 2014 -82 Map COUNCIL ACTION: 54 RESOLUTION 2014 -82 BEING A RESOLUTION ORDERING THE PUBLIC IMPROVEMENT HEARING FOR STATE AID STREET REHABILITATION CITY PROJECT NO. 1505 WHEREAS, the City Council has adopted a Street Rehabilitation Program, and WHEREAS, pursuant to Resolution No. 2014 -09, a report was prepared by the City Engineer with reference to the Street Rehabilitation Program, and the following streets: Stinson Boulevard from Fairway Drive to 325' North of North Upland Crest, 44th Avenue from Tyler Place to Reservoir Boulevard, Reservoir Blvd from 44th Avenue to 44th Avenue, 39th Avenue from Central Avenue to Reservoir Boulevard, 38th Avenue from Main Street to 3rd Street, and 3rd Street from 37th Avenue to 38th Avenue, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report was received by the City Council of Columbia Heights on January 27, 2014. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Council will consider the improvement of 44th Avenue from Tyler Place to Reservoir Boulevard, and Reservoir Boulevard from 44th Avenue to 44th Avenue in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $181,290. 2. A public hearing shall be held on such proposed improvement on the 1St day of December, 2014, in the City Council Chambers at 590 40th Avenue N.E. at 7:00 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Passed this 10th day of November, 2014. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: Im Katie Bruno City Clerk Mayor Gary L. Peterson 55 LLJ CD w LO .. , LU • ; • • . . .. co • . uj • u • ■ .. - • • ■ qT EO ■ ' ■ YA, 0 ra rm • r 11111► ..I .lam CIA-19 U. Mill 111111 i►► � 111111111111111 �► r II 111111111111. ■ � ■_ �� iii �� �■ �� =r �� �� III ■■ _■� ..■ �■o ■C ■ 1111■■ Iii■ -Y • . •• �■.... �■� . �••- III 111111111111111■ _ ! !� �� :, ; �: II 111111111111111 �-- �•• �� ,-�, �,� ,..... II 1111111111■ ��' ii �� �� "� : C 1 milli111111 ME 1113 -• ��1111 N CITY COUNCIL LETTER Meetinje of: Nov. 10, 2014 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: r/ % / NO: DATE. Nov 5, 2014 BY: � BACKGROUND /ANALYSIS Attached is the business license agenda for the November 10, 2014 Council meeting. This agenda consists of applications for contractor licenses for 2014 and 2015 and 2015 Business License Renewals. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for November 10, 2014 as presented. COUNCIL ACTION: 57 TO CITY COUNCIL Nov 10, 2014 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2015 BLDG *Am Plumbing Heating & Cooling Sol. Jimbo's Plumbing *Home Energy Center *Perfection Htg & Air *Drobnicks Const Clean *Lenz Ryan PI & Htg Metro Htg & Cool *Master Mechanical *C & S Blacktop *Yale Mechanical *Corval Construction B & B Plumbing G.V. Heating 27479 109' St NW, Zimmerman 1802 226th Ln, E Bethel 1630 Fairway Dr, Col. Hts. 2415 Annapolis Ln, Plymouth 1770 Gervais Ave, Maplewood 17611 Kettle River Blvd, Forest Lk 2200 W Hwy 13, Burnsville 255 Roselawn ave E, Maplewood 1027 Gemini Rd, Eagan 14435 Northdale Blvd, Rogers 220 W 81st St, Bloomington 1633 Eustis St, St Paul 25593 109`h St, Zimmerman 5182 W Broadway, Crystal CONTRACTOR'S LICENSES -2014 *ASAP Underground LLC 2355 Fairview Ave, Roseville Yours by Design Htg 1543 126th Ave, Blaine Cousins Brick & Stone 5412 York Ave S, Edina *Comfort Solutions Htg 11 ls` St NW, Osseo FUEL DISPENSING DEVICES *University Auto Serv. 5257 University Ave, Col. Hts. Lowell's Auto 4457 University Ave, Col, Hts. CIGARETTE SALES *The 3 Municipal Liquor Stores SMOKE SHOP LIC *Sarah's Tobacco 4329 Central Ave, Col. Hts, SECONDHAND DEALERS'S LIC Unique Thrift 2201 37th Ave, Col. Hts. Savers Thrift 4849 Central Ave, Col. Hts, ,•1 '•1 '•1 '1 Fees Waived 11 ', 1 f w. = M x 0 w U W w Q 7d C7 �-. E > O AMR W zO F-' W U z 0 O z w O H F—' rr. 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I U F:, w a a o Q Q I a x x l x Fc U) \ z Z 1 H M V• N M o O H N N O O H N M d' m H H 0 M d• H Z U H ,O �:) 1 O O 00 H H N d• ID H H N M O 0000 LO O N m m O FC; FG I FC O ,:( H GW Ga 1 H N N N N N N N N V' [w RZIM qT �o l0 l0 l0 �o O r r 00 m E I E I I x u)0w w I w a w w Q N H w Q) 0< w wH zF HW,W7Q w >+ v,F 1 xPYz<D z w H z U 1 I a4 00Z0 CD 14 1 Q H O w I I 0zHwv)z Ox I w a H EH I H I a EH O 14 WEE-H H H U) 0 1 z Er I W< z < H a >zz W E UW>10� I a wM 1 .7a HraU) O> W Px>1>1 z W 1 0 H •• I WLaEFC4 �q%f4XDFH aFC I U U) 110 'z I Q H U) ," H .? 0 a a W H H H Q a H P: z Q I U >-iH 0 I >F-i >w 0 £2 >U0 4 zw U)<0w I < U) •• H I >1 Q a x H H 0 n H H ,D R$ 'Z 0 H H W U) 1 U) H H I HRHHgW U VPxE -1PfWW O HzU Q I C9 x aH a l rIH W FCW H>1M44 a H a a co u4FCmz z I z z ai a� HHH�w aza i x m H ayw >w <1 x2ooa w U a w U 1 w Z x H x a a W H H fx w W n 0x n W H O H Q a w 1 U zH rt to I Z2 J'4 <jl lMMPaaawED�:w00HZwZM a < 1 W a 0 U W I W O FC, Q E < 4 H w< 4 FC Z F(; W W H H 9 W z 0 Z a U � I x a H\ a Q 1 0Ua wWaUa<U U UH$ W xma3U H U H FC N z. I U F:, w a a o Q Q I a x x l x Fc U) \ z Z 1 H M V• N M o O H N N O O H N M d' m H H 0 M d• H Z U H ,O �:) 1 O O 00 H H N d• ID H H N M O 0000 LO O N m m O FC; FG I FC O ,:( H GW Ga 1 H N N N N N N N N V' [w RZIM qT �o l0 l0 l0 �o O r r 00 m E AGENDA SECTION: CONSENT CITY COUNCIL LETTER of: ORIGINATING DEPARTMENT: PUBLIC WORKS ITEM: ADOPT RESOLUTION 2014 -80 ACCEPTING BY: Kevin Hansen THE FEASIBILITY REPORT FOR THE ZONE 1 DATE: 11/04/2014 STREET REHABILITATION PROGRAM AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO, 1502 10, 2014 CITY MANAGER BY:G�' DATE:�I Background. Staff has developed preliminary plans and prepared the Feasibility Report for Zone 1 of the Annual Street Rehabilitation Program. Zone 1 is bounded by Central Avenue on the west, Reservoir Boulevard /Johnson Street on the east, 47t11 Avenue on the north, and 37t" Avenue on the south. In addition, 4t" Street from 40t" Avenue to 42nd Avenue was added to Zone 1. Analysis /Conclusions: Attached is the Feasibility Report that details the scope of work for Street Rehabilitation in Zone 1. Particular issues are summarized below: 1. Rehabilitation Three treatment str, full reconstruction. attached area map. work is proposed. treatment: Strategies: itegies are utilized in the street In Zone 1, full reconstruction A fourth strategy, seal coating, Staff utilizes three methods in -ehabilitation program: mill and overlay, partial reconstruction, and and mill and overlay is proposed for the streets identified on the is addressed under separate engineering reports when seal coating evaluating the condition of the street and detennining appropriate 1. Present physical structure (cross- section): Each street within Zone 1 has been excavated down to the sub -base material and the individual street seginent cross - sections are catalogued. 2. Non - destructive strength detennination and condition rating: Braun Intertec, a geo- technical engineering consultant, conducted tests on all streets at 50 -foot intervals with a dropping weight deflection test. From this, the strength of the road segment is determined. Braun also develops their own pavement conditions index. 3. Overall Condition Index (OCI): Staff also reviews each street segment by measuring the type and quantity of each type of cracking in the pavement. This information along with other factors such as drainage and physical structure is used to determine an "overall condition index ". An OCI of 70 or greater suggests seal coat is the appropriate treatment. An OCI between 69 and 55 reflects that the bituminous pavement is showing signs of significant deterioration and a mill and overlay is required to strengthen the pavement. An OCI of less than 55 suggests the best course of action is to reconstruct the street, typically because both the pavement and the base under the pavement are failing. The need for full or partial reconstruction depends on the condition of the curb and gutter. The results are then used to determine the appropriate treatment to maximize the life of the street. 2. Utilities Replacement: Utilities have been reviewed in Zone 1. Staff utilized structure inspections, televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility recommendations. Only minor water main and sanitary sewer utility work is proposed. Undersized storm sewer pipe and structure replacements /repairs are also proposed. 67 CITY COUNCIL LETTER AGENDA SECTION: CONSENT ITEM: ADOPT RESOLUTION 2014 -80 ACCEPTING THE FEASIBILITY REPORT FOR THE ZONE 1 STREET REHABILITATION PROGRAM AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1502 Continued — Page 2 Meeting of: ORIGINATING DEPARTMENT: PUBLIC WORKS BY: Kevin Hansen DATE: 11/04/2014 CITY MANAGER BY: DATE: 3. Assessment Methodology: Street Rehabilitation in Phase 1, Zones 1, 2 and 3 all followed the previous assessment policies for each area. Under the 1999 Alley Construction Program and in subsequent zones, a "unit" assessment methodology was employed rather than using a "front foot" rate basis. The area of Columbia Heights west of Central Avenue is essentially a block type development pattern with streets and avenues. The existing assessment policy for this area would involve "street" assessments and "avenue" assessments. The "street" frontage (typical front of property or where driveway access is) would pay a particular rate for the full frontage for that type of treatment (mill and overlay or full reconstruction, for example) used on that street. That same parcel would pay a reduced rate for the avenue for the full frontage. 4. Scope of Work. The cost sharing policy provides a 50150 cost share for full reconstruction streets, and 85/15 for mill and overlay. 5. Financing: Street Rehabilitation Zone 1: The estimated construction costs are as follows: 1. Full street reconstruction: 2. Mill & Overlay construction: 3. Utilities: Project funding is proposed as follows: Assessments: Infrastructure Fund: Sanitary Sewer Fund: Water Construction Fund: Storm Sewer Fund: $ 354,260. $ 229,550. $ 427,200. $ 156,615. $ ** The costs and associated funding for utility work ( * *) will be further developed during the final design. 6. Past Assessments: None. 7. Concurrent Projects: Proposed State Aid Streets mill and overlay on 44t" Avenue and Reservoir Boulevard. 8. Utility Issues: The report does provide deficiencies in several manholes /catch basins in Zone 1 and minor pipe replacement. Staff is recommending replacement of structures due to deteriorated block or brick construction and replacement of storm sewer pipe at the catch basins on 40t" Avenue. CITY COUNCIL LETTER AGENDA SECTION: CONSENT ITEM: ADOPT RESOLUTION 2014 -80 ACCEPTING THE FEASIBILITY REPORT FOR THE ZONE 1 STREET REHABILITATION PROGRAM AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO, 1502 Continued — Page 3 9. Meeting Dates: Staff has established the following meeting dates: of: November 10. 2014 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: Kevin Hansen DATE: 11/04/2014 Resident Infonnational: November 19, 2014 Public Hearing: Monday, December 1, 2014 CITY MANAGER BY: DATE: Recommended Motion: Move to waive the reading of Resolution 2014 -80, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2014 -80, being a resolution accepting the Feasibility Report for Zone 1 Street Rehabilitation, City Project No. 1502, and ordering the Public Improvement Hearing beginning at 6:45 p.m. on December 1, 2014. Attachments: Resolution 2014 -80 Feasibility Report Map COUNCIL ACTION: .• RESOLUTION 2014 -80 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE ZONE 1 STREET REHABILITATION PROGRAM AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1502 WHEREAS, the City Council has adopted a Street Rehabilitation Program, and WHEREAS, pursuant to Resolution No. 2014 -75, a report has been prepared by the City Engineer with reference to the Program, and the following street(s): 4th Street from 40th Avenue to 42"d Avenue, and 41St Avenue from Central Avenue to cul -de -sac WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights on November 10, 2014, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $583,810. 2. A public hearing shall be held on such proposed improvement on the 1St day of December, 2014, in the City Council Chambers at 590 40th Avenue N.E. at 6:45 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Passed this 10th day of November, 2014. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: I: Katie Bruno City Clerk Mayor Gary L. Peterson 70 City of Columbia Heights FEASIBILITY REPORT FOR 2015 STREET REHABILITATION IMPROVEMENTS: Zone 1 CITY PROJECT 1502 NOVEMBER, 2014 ENGINEERING DEPARTMENT 63738 th Avenue NE, Columbia Heights, MN 55421 763 -706 -3700 ❖ 763 -706 -3701 (Fax) 71 l� City of Columbia Heights FEASIBILITY REPORT FOR 2015 STREET REHABILITATION IMPROVEMENTS: Zone 1 CITY PROJECT 1502 NOVEMBER, 2014 ENGINEERING DEPARTMENT 63738 th Avenue NE, Columbia Heights, MN 55421 763 -706 -3700 ❖ 763 -706 -3701 (Fax) 71 STREET REHABILITATION IMPROVEMENTS COLUMBIA HEIGHTS, MINNESOTA ZONE 1 PROJECT NUMBER 1502 LOCATION: ZONE 1 — AREA BOUNDED BY CENTRAL AVENUE TO RESERVOIR BOULEVARD /JOHNSON STREET 37TH AVENUE TO 47TH AVENUE, PLUS 4TH STREET, 40TH AVENUE TO 42ND AVENUE This feasibility study includes an analysis of proposed street rehabilitation within Zone 1. Zone 1 was amended in 2012 to include 4th Street from 40th Avenue to 42nd Avenue. IMPROVEMENTS: Full Street Reconstruction — Concrete curb and gutter with driveway aprons, granular sub -base if needed, new aggregate base and new 4" bituminous surfacing. Mill /FDR and Overlay — Random curb and gutter replacement as required and new 3" bituminous surface. Utility Construction — Water main replacement /repairs as required to maintain the distribution system. Sanitary sewer replacements /repairs as required to maintain the collection system. Storm sewer replacements /repairs as required to improve or maintain the collection system. INITIATION: City Council in accordance with the Street Rehabilitation Policy. OWNERS Full Reconstruction ABUTTING 1. 4th Street, 40th Avenue to 42nd Avenue (40) OR IMPACTED: Mill and Overlay 1. 41St Avenue, Central Avenue to Cul -de -sac (208) ISSUES: The following is a study of the key project issues. Street Reconstruction The proposed roadway would consist of a two lane bituminous cross section with concrete curb and gutter. The roadway width would generally match the existing street width. Sidewalk would be replaced as needed to comply with ADA and to replace sections considered hazardous under the City's policy. 2 72 Mill and Overlay The proposed construction would consist of milling or reclaiming the bituminous pavement across the entire street surface and paving a new bituminous mat. Existing concrete curb and gutter would be preserved except for sections with poor drainage or are considered to be a hazard to the snowplows. Sidewalk would be replaced as needed to comply with ADA and to replace sections considered hazardous under the City's policy. Commercial Area: The proposed construction would consist of milling off 3" of bituminous pavement across the entire street surface and paving a new 3" bituminous mat. Residential Area: The proposed construction would consist of reclaiming the bituminous pavement across the entire street surface, removing 3" of material, and paving a new 3" bituminous mat. Utilities No major water main, sanitary sewer or storm sewer replacement is proposed in Zone 1. For the storm sewer system, staff is proposing to replace pipe as needed and structure replacement /repair where existing structures are deteriorated. Roadway construction will include minor modifications to existing water main, sanitary and storm sewer utility surface structures in order to meet proposed finish grades. FEASIBILITY: The proposed improvement project is necessary to provide consistency with the street rehabilitation policy, cost - effective with the inclusion of partial city funding, and technically feasible as prescribed in the construction recommendations found elsewhere in this report. The project and project elements should be implemented as proposed in this study. The improvements, once completed, will provide a benefit to the properties served. SCHEDULE: Construction is scheduled to begin in late summer of 2015, with substantial completion occurring in the fall of 2015. Council receives Feasibility Report and orders Public Improvement Hearing Nov 10, 2014 Public Informational meeting prior to Public Improvement Hearing Nov 19, 2014 Public Improvement Hearing and Council orders Public Improvement Project Dec 1, 2014 Council Approves Plans and Specifications, Authorizes Advertisement for Bids Feb 9, 2015 Bid Opening Mar 17, 2015 Council Awards Contract Mar 23, 2015 Begin Construction Aug 3, 2015 Construction Completed Sept 18, 2015 FINANCING: Financing would be a combination of assessments to benefitted properties, 3 73 infrastructure fund including Municipal State Aid funds (population apportionment), and utility funds. The estimated construction costs for each option are as follows: Type of Construction Full Reconstruction Mill /FDR and Overlay Engineering and Administration Proposed Assessments Infrastructure Fund $217,830. $1369435. $209,370. $20,1801 $53,075. The assessments reflect a flat fee of 10% of the construction cost included in the amount to assess for a portion of the Engineering and Administration costs. Percentages proposed to be assessed for street rehabilitation are consistent with the policy followed under each of the prior street rehabilitation zones. Utility work performed as part of the Zone 1 project will be paid for from the appropriate utility fund. ASSESSMENT: Assessments will be in accordance with the City's Street Rehabilitation Ordinance and past practice. Assessments can be based on a per foot basis or a parcel basis. Following the other Zones assessment policies, assessments would be on a Street and Avenue parcel basis. A Street assessment would be at the developed rate for the particular rehab strategy while Avenue assessments would be at approximately '/3 of the street rate extending'/ block in either direction of the Avenue. This assumes that all parcels benefit equally for the strategy in front of their property or abutting it, in the case of the Avenue. S 74 2015 IMPROVEMENT PROGRAM COLUMBIA HEIGHTS, MINNESOTA ESTIMATED ASSESSMENTS - PROJECT NO. 1502 ZONE 1 STREET REHABILITATION PROGRAM (Section 35 and 36, T30N, R24V) I. RECONSTRUCTION (4111- ST, 40TH TO 42ND AVE) Estimated Cost: $ 354,260. Assessable Construction Cost: $ 217,830. Estimated Assessed Cost per Parcel C, I, MF Street: $ 7,581.00 C, I, MF Avenue: $ 2,527.00 Estimated Assessed Cost per Parcel Residential Street: $ 3,790.50 Residential Avenue: $ 19263.50 II. MILL /FDR AND OVERLA (OPT—AVE, CENTRAL TO CDS) Estimated Cost: $ 229,550. Assessable Construction Cost: $ 209,370. Estimated Assessed Cost per Parcel C, I, MF Street: $ 6,189.00 C,1, MF Avenue: $ 2,063.00 Estimated Assessed Cost per Parcel* Residential Street: $ 5,260.65 Residential Avenue: $ 1,753.55 *Estimated cost per condominium is $600. 5 75 • LU .: .. w Of • • • • • 0. • Cf) of IMMUNE 111111111 � ttt� tt� �_ - •, ...� � � �I •1 , ■ Iltllt■ IIIIIIilllll ■ ■ 1111■ �tlllllll ■11. 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ORIGINATING DEPARTMENT: PUBLIC WORKS BY: Kevin Hansen DATE: 11/04/2014 CITY MANAGER BY: DATE: J�7 /J Background: Staff has developed preliminary plans and prepared a Feasibility Report for Zone 7A of the Annual Seal Coat Program. The seal coat area is located between University Avenue Service Drive and Central Avenue from 37`1' Avenue to 40`" Avenue. In accordance with the Street Rehabilitation Policy, Zone 7 streets that were rehabilitated in 2004 are being seal coated at the City's cost (City pays for first seal coat). Streets included in the 2012 Street Rehabilitation program will not be seal coated until the next rehab cycle. The snap included with the Feasibility Report displays the streets proposed for seal coat and the funding source. Analysis /Conclusions: The seal coat program helps preserve and maintain existing bituminous streets in good driving condition. Particular issues are summarized below: 1. Assessment Methodology: The Seal Coating project will be assessed on a Street and Avenue parcel basis. Avenue assessments are one -third of the street rate extending one -half block in either direction of the Avenue. This assumes that all parcels benefit equally for the strategy in front of their property or abutting it, in the case of the Avenue. The estimated unit cost assessment is $297 per Street parcel and $99 per Avenue parcel. 2. Financing: The estimated construction cost is $33,350. 100% of the seal coat construction cost is assessed to property owners, or City funded for the first rehab cycle following rehabilitation. 3. Past Assessments: In Zone 7A, the property owners on 38"' Avenue, west of Quincy Street have had an avenue assessment for reconstruction on Quincy Street from 37`x' Avenue to 39`x' Avenue (2004). These property owners will receive a street assessment for seal coat on 38`'' Avenue. 4. Meeting dates. Staff is recommending the public improvement hearing be scheduled preceding the Zone 1 Street Rehabilitation Hearing on December 1, 2014. The bidding process will be administered by the City of Coon Rapids as part of a multi -city JPA for various street maintenance activities. Recommended Motion: Move to waive the reading of Resolution 2014 -81, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2014 -81, being a resolution accepting the feasibility report for Zone 7A Street Seal Coat, City Project No. 1301, and ordering the Public Improvement Hearing beginning at 6:30 p.m. on December 1, 2014, Attachments: Resolution 2014 -81, Feasibility Report, Map COUNCIL ACTION: 77 RESOLUTION 201441 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR THE ZONE 7A STREET SEAL COAT PROJECT AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1301 WHEREAS, the City Council has adopted a Street Rehabilitation Program, and WHEREAS, pursuant to Resolution No. 2014 -76, a report has been prepared by the City Engineer with reference to the Program, and the following street(s): Local streets in Zone 7A that have not been rehabilitated under the street program WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights on November 10, 2014. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $33,350. 2. A public hearing shall be held on such proposed improvement on the 1St day of December, 2014, in the City Council Chambers at 590 40th Avenue N.E. at 6:30 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Passed this 10th day of November, 2014. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: I: Katie Bruno City Clerk Mayor Gary L. Peterson 0 City of Columbia Heights FEASIBILITY REPORT FOR 2015 STREET REHABILITATION SEAL COAT IMPROVEMENTS CITY PROJECT 1301 NOVEMBER, 2014 ENGINEERING DEPARTMENT 637 38th Avenue NE, Columbia Heights, MN 55421 763 - 706 -3700 c'# 763- 706 -3701 (Fax) 79 BITUMINOUS SEAL COAT IMPROVEMENTS ZONE 7A COLUMBIA HEIGHTS, MINNESOTA PROJECT NUMBER 1301 LOCATION: ZONE 7 — AREA BOUNDED BY CALIFORNIA STREET /MAIN STREET TO UNIVERSITY AVENUE 37TH AVENUE TO 45TH AVENUE, AND UNIVERSITY AVENUE TO CENTRAL AVENUE, 37TH AVENUE TO 40TH AVENUE The area west of University Avenue will be done at a later time. Water main cleaning and lining is scheduled in that area in the 5 year plan. The following local bituminous streets are included in Zone 7A: 56 Street Madison Street 38th Avenue 38th Avenue 38th Avenue 38th Place 38 th Avenue Lookout Place Summit Street 37th Avenue to 38th Avenue 37th Avenue to 38th Avenue 5th Street to Dead end Cul -du -sac to alley east of Madison Place Madison Place to Dead end Madison Street to Dead end Dead end to Quincy Street Summit Street to Proft Place Lookout Place to 5th Street This feasibility study includes an analysis of proposed bituminous street patching and repair, and seal coat. IMPROVEMENTS: Repair of Concrete Curb and Gutter, Patching and Seal Coat of Street Surface. INITIATION: City Council, as part of an ongoing bituminous street preservation strategy. OWNERS The location of each street is described below and shown on the attached BENEFITTING: map. The total number of assessed parcels is 77. OWNERS 1. 5th Street 37th Avenue to 38th Avenue (4) ABUTTING 2. Madison Street 37th Avenue to 38th Avenue (2) OR 3, 38th Avenue 5th Street to Dead end (2) IMPACTED: 4. 38th Avenue Cul -du -sac to Dead end (28) 5. 38th Avenue Madison Place to Dead end (5) 6. 38th Place Madison Street to Dead end (6) 7. 38th Avenue Dead end to Quincy Street (5) 2 99 8. Lookout Place Summit Street to Proft Place (10) 9. Summit Street Lookout Place to 51h Street (15) ISSUES: The City Council identified the need to preserve and maintain the existing bituminous streets and extends the life of the pavement in good driving condition. FEASIBILITY: The improvement as proposed is necessary, cost - effective, and technically feasible. The project is recommended as proposed in the study. The improvements, once completed, will be a benefit to the properties served. SCHEDULE: Construction is scheduled to begin in the spring of 2015, with substantial completion occurring in late summer. The seal coat contract is administered by the City of Coon Rapids under a joint powers agreement with several north -metro cities. Council accepts Feasibility Report and orders Public Improvement Hearing Nov 10, 2014 Public Improvement Hearing and Council orders Public Improvement Project Dec 1, 2014 Bid Opening for Seal Coating (City of Coon Rapids) February, 2015 Columbia Heights Council Concurs with Bids March, 2015 Coon Rapids' Council Awards Contract April, 2015 Begin Construction — Bituminous Repairs (Force Account) May, 2015 Begin Construction — Seal Coat (Project -wide) June /July, 2015 Construction Completed (Project -wide) August 31, 2015 FINANCING: The estimated cost for Seal Coating is $33,350 (construction cost only). ASSESSMENT: The Seal Coating project for those street listed above will be 100% assessed on a Street and Avenue parcel basis. Avenue assessments are 1/3 of the street rate extending '/2 block in either direction of the Avenue. This assumes that all parcels benefit equally for the strategy in front of their property or abutting it, in the case of the Avenue. The estimated unit cost assessment is $297.00. DESCRIPTION OF WORK INVOLVED: • Public Works Staff — provides bituminous street repairs and patching throughout the Seal Coat project zone. Includes cutting and removal of deficient segments of street section, milling of larger areas of deficient bituminous areas, and patching or paving with new bituminous. • Concrete curb and gutter repairs — provide repairs to short segments of curb & gutter due to damage or joint separation which impedes gutter flow. • Application of Seal Coat (emulsion and cover aggregate) — Application of emulsion by computer controlled mechanical sprayers immediately followed by spreading FA -2 or FA -2 modified granite or trap rock as a cover aggregate. The road surface is finished by rolling with a tire -based roller for proper aggregate penetration and distribution. 3 RE 2015 IMPROVEMENT PROGRAM COLUMBIA HEIGHTS, MINNESOTA ESTIMATED ASSESSMENTS — PROJECT 1301 ZONE 7A STREET SEAL COATING PROGRAM (Section 35, T30N, R24W) Seal Coating: Estimated Cost $33,3501 Estimated Cost per Parcel Street. $ 297.00 Avenue: $ 99.00 4 IFA U) j 0 W t U W O = a cn °a 0 E a ._ O Lo U UU o J /TN� N w Q v �U) H < N O O� U U Z J N J Lj w W U) Q U) U J I , mm�mm i���mmn nmm� pu mi m mnnnmi nmmmn imnmm: IIIIIIIIIIIIIIIIIIIIIII gm MINIMUM MIN �IIIIIIII�11. i11111I1111I1�1111 111IIIIII�IIIIlII IIIIIIIIIIIIIHIM I II�IIIIIIIIIIIIII z z LL I C7 d o i W w N €so ° <( an Z O O DW > D 0 Y O z U CD ro `o LL Z L Oyw oQ m m 3N'3AVIV81N3O ._.. nEUUn RUMERIMM numii mnnu 3N 3AVAIIS213AINn a�