HomeMy WebLinkAbout2018-28922018 -2892
Admin Minnesota Office of State Procurement
Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996
Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
CONTRACT RELEASE: E- 120(5)
DATE: SEPTEMBER 1, 2018
PRODUCTISERVICE: ELEVATOR /ESCALATOR MAINTENANCE SERVICES, INSPECTIONS AND REPAIRS AS
NEEDED FOR ALL 87 COUNTIES.
CONTRACT PERIOD: APRIL 1, 2014 THROUGH MARCH 31, 2019
EXTENSION OPTIONS: NONE
ACQUISITION MANAGEMENT SPECIALIST /BUYER (AMS): MEE CHANG
PHONE: 651.201.3123 E -MAIL: smee.chan state.mn.us WEB SITE: www.mmd.admin.state.mn,us
CONTRACT VENDORS CONTRACT NO. TERMS DETAILS
MINNESOTA ELEVATOR, INC. 00000000000000 NET 30 PAGE 19
19336 6071h Avenue 00000075640
Mankato_ MN - 56001---------------------------- ---------
-------------------------- - - - - --
SCHINDLER ELEVATOR CORPORATION 00000000000000 NET 30 PAGE 21
895 Blue Gentian Road 00000075643
Eagan, MN 55121---------------------------------------------------------------
CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below:
• State agencies
• Cooperative Purchasing Venture (CPV) members
STATE AGENCY CONTRACT USE. State agencies should make every effort to use the Contract(s) listed. However,
this Contract does not prohibit State agencies from using their delegated local purchasing authority to procure similar
products and services from other vendors.
COORDINATION OF WORK. Initiation of work shall be done by individual State agencies entering a Contract Release
Order (CRO) or a blanket purchase order (BPC) in the SWIFT system. CPV Members shall follow their procurement
requirements and procedures. No work shall begin until the Contractor has received a purchase order or work order.
This purchase order or work order will be presented to the Contractor by the Authorized Representative from each
agency.
CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs,
let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your
business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing
state contract that is not available to your entity, whether a state agency or CPV), please contact us. if you have specific
comments or suggestions about an individual contract you can submit those via the Contract Feedback Form,
SERVICE CERTIFICATION FORM REQUIREMENTS. OSP was able to determine for all state agencies that no state
employees are able to perform the service(s) in this Contract.
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Contract Release E- 120(5)
SPECIAL TERMS AND CONDITIONS
1. SCOPE. The purpose of these Contracts is to allow State agencies and members of the Cooperative Purchasing
Venture (CPV) program to obtain elevator /escalator maintenance services, inspections and repairs on an as- needed
basis statewide for all 87 counties. State agencies and CPV Members may select the following options for services:
A. Oil, Lube and Inspections
1. monthly
2. bi- monthly (every other month)
3. quarterly
B. Full Maintenance with either 8 hour call back service or 24 hour call back service
1. monthly
2. bi- monthly (every other month)
C. Inspections
1. annual
2. five -year
D. Repairs: quoted time and material repairs shall be per the hourly rates and cost of parts with percentage mark -up.
See full specifications below for complete details, requirements and pricing structure. These contracts are subject to
prevailing wage reporting requirements.
2. TAX (UPDATED: April 1, 2017): The Contractor will be responsible for all sales and use tax on all labor, materials,
supplies and equipment. The contractor will be responsible to pay all sales and use tax to the Department of Revenue
per Department of Revenues Tax Fact Sheets which include, but are not limited to, Fact Sheet 112, Building Cleaning
and Maintenance. Website: http:/ /www.revenue.state.mn.us.
A. Maintenance and Inspections: Labor for maintenance and inspections is taxable. The Contractor will be
required to provide an itemized line item for applicable taxes on the quote and invoice.
B. Repairs: Repair labor is not taxable but materials, supplies and equipment being installed are taxable.
C. Paris /Material Purchase for Stock Only: DO NOT add sales tax to the prices. Unless otherwise instructed by
the State, agencies will pay all applicable taxes directly to the Department of Revenue. Per Department of
Revenue Tax Fact Sheet 142, State agencies are not required to submit an ST3 form to their suppliers. See
website at http://www-revenue.state.mn.us.
Orders that are issued by Cooperative Purchasing Venture (CPV) Members, the Contractor should confirm all of the
tax requirements with the purchaser upon request for a quote.
3. PRICES. Prices are firm for the initial term of the Contract. After that period, prices may increase once a year. Price
increases are not effective until they are approved by the AMS. NOTE: At no time should the ordering entity pay
more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report
if there is a discrepancy between the price on the invoice and the Contract price.
4. ADDITIONAL SERVICES OR CHANGE IN CONTRACT SERVICES. The State reserves the right to add or delete
services and or products (material /parts) or to competitively bid additional services or products. The State reserves
the right to participate in other contracts by Minn. Stat. § 471.59 for procuring these goods and /or services that may
be covered by these contracts.
5. PURCHASE ORDER LIMITS /BUYING OFF CONTRACT. The Contracts do not prohibit State agencies from using
their delegated local purchasing authority to procure similar goods and services from other Contractors by soliciting
bids or quotes.
A. Maintenance, Inspections and Repairs: State agencies individual purchase orders, including change orders
and unforeseen conditions, shall not exceed $75,000.00 per order or per project. CPV Members must follow their
procurement purchasing policies and limitations.
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Contract Release E- 120(5)
B. Parts /Material (Product Only): Purchase orders for furnishing product only can be in any dollar amount as there
is no minimum or maximum requirement for commodity purchasing. CPV Members must follow their procurement
purchasing policies and limitations.
If the Contractor, proceeds without a purchase order or work order or the work exceeds the purchase order or work
order amount without written approval, the Contractor may not be paid for the service.
VERIFYING THE CONTRACT PRICES.
The following information explains the method(s) for calculating and /or confirming the contract prices.
The Contract were executed with FIXED PRICING. The pricing offered must match or be lower than that detailed
herein.
The Contracts include HOURLY RATES. Confirm that the correct rate has been utilized by the Contract Vendor and
that the number of hours are properly calculated /subtotaled. Review the number of hours quoted against the scope of
your project.
The Contracts include COST -PLUS PRICING. To calculate the Contract Price, follow these four steps:
1. Request a copy of the supplier invoice or supplier quote from the Contract Vendor,
2. Locate the Contract Vendor's Percentage Mark -up detailed herein (or wherever it can be found on the Contract
Release).
3. Apply the Contract Vendor's Percentage Markup to the cost identified in Item 1.
4. Confirm the price offered is equal to, or lower than, the price calculated in Item 3.
Only accept contract vendor quotes that provide itemized contract pricing (lump sum price quotes must be rejected
and reworked by the Contract Vendor to show itemized State contract pricing).
Prior to accepting an order and /or issuing payment on an invoice, inspect the goods and /or deliverables to ensure
they match both the terms and pricing of the contract.
Contact the AMS /Buyer detailed herein to report any pricing discrepancies or for assistance in confirming /calculating
contract pricing.
6. PRICING OFFERED. Prices listed have taken into consideration all inherent costs of providing the requested
services. The contractor agrees to pay any and all fees, including, but not limited to: duties, custom fees, permits,
brokerage fees, licenses and registrations.
A. Labor: The contractor's pricing include, but is not limited to government taxes, Social Security, unemployment
compensation, insurance payments, employees' fringe benefits, complete insurance coverage of employees,
property damage, public liability insurance, etc. Also include travel time, mileage, and surcharges, required to
complete the service.
B. Parts /Materials.
1. Parts /materials (furnished & installed by Contractor) for repairs will be invoiced as materials at cost -plus
percentage mark -up, including shipping. Parts and materials will be required to be itemized on the quote and
invoice. Contractor must provide a copy of their invoice(s) from their supplier to verify cost.
2. Stock Items: Agencies and CPV Members may purchase parts and materials for stock. Stock items shall be
purchased at the established cost -plus percentage mark -up. Contractor must provide a copy of their
invoice(s) from their supplier to verify cost.
C. Travel /Mileage: The State will pay mileage when travel to and from the job site exceeds 150 miles per day (i.e.,
accumulated mileage). The accumulated miles shall be from the Contractor's closest location to the work site.
Example: if the job site is 180 miles round trip from the Contractor's closest location, the state will pay mileage on
the 30 miles. The State will not pay mileage for travel to pick up materials. Any travel time to pick up materials
shall not overlap into overtime hours.
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Contract Release E- 120(5)
7. ITEMS OFFERED AS NEW. All products, materials, supplies and equipment offered and furnished must be new of
current manufacturer production, and commercially available.
8. FREIGHT (FOB). Orders shall be shipped FOB Destination, prepaid and allowed.
9. DELIVERY, STORAGE AND HANDLING. The Contractor shall be responsible to inspect all components on delivery
to ensure that no damage occurred during shipping or handling. Materials shall be stored in original undamaged
packaging in such a manner to ensure proper ventilation and drainage, and to protect against damage, weather,
vandalism, and theft until ready for installation. Inspect components prior to installation.
10. AGENCY SPECIFIC REQUIREMENTS. State agencies and CPV Member have numerous locations that are
occupied 24 hours a day, 365 days per year. These locations include but are not limited to, Correctional Facilities,
Veterans Homes, Human Services Hospitals and Treatment Centers. These locations may have specific
requirements for the contractor for their location of work.
Agencies and CPV Members are required to notify the contractor of any specific requirements upon the Request for
Quotation. Contractors will be responsible for their employee's time of familiarizing themselves of the work area and
obtaining parking.
11. SECURITY REQUIREMENTS /BACKGROUND CHECKS. Some State agencies and CPV Member locations require
criminal background checks on persons that enter, work at or service the facility. If this requirement applies the
agency or CPV Member shall notify the Contractor when they request a quote or prior to proceeding with an order.
State agencies and CPV Members are responsible for the cost of background checks. Upon request the Contractor
shall provide the requesting agency a list of the proposed workers names that may be working at the agency or CPV
Member location. The agency or CPV Member reserves the right to determine if a Contractors employee or
Subcontractor is approved for the work at their location.
12. AWARD OF RELATED CONTRACTS. In the event the State or CPV Member undertakes or awards supplemental
Contracts for work related to the Contract or any portion thereof, the Contractor shall cooperate fully with all other
Contractors and the State in all such cases. All contracts between subcontractors and the Contractor shall include a
provision requiring compliance with this section.
13. AWARD OF SUCCESSOR CONTRACTS. In the event the State or CPV Member undertakes or awards a successor
Contract for work related to the Contract or any portion thereof, the current Contractor shall cooperate fully during the
transition with all other Contractors and the State or CPV Member in all such cases. All Contracts between
subcontractors and the Contractor shall include a provision requiring compliance with this section.
14. SUBCONTRACTING. Subcontracting will only be allowed for time and material repairs, not routine maintenance.
Subcontracting maybe required for certain types of repairs such as jack replacements. Only subcontractors that have
been approved by the Acquisition Management Specialist can be used for this Contract.
15. SUBCONTRACTOR PAYMENT. In accordance with Minn. Stat. § 16A.1245, the Contractor shall, within 10 days of
receipt of payment from the State, pay all subcontractors and suppliers having an interest in the Contract their share
of the payment for undisputed services provided by the subcontractors or suppliers. The Contractor is required to pay
interest of 1 -1l2 percent per month or any part of a month to the subcontractor an any undisputed amount not paid on
time to the subcontractor. The minimum monthly interest penalty payment for an unpaid, undisputed balance of $100
or more will be $10. For an unpaid balance of less than $100, the amount will be the actual penalty due. A
subcontractor that takes civil action against the Contractor to collect interest penalties and prevails will be entitled to
its costs and disbursements, including attorney's fees that were incurred in bringing the action. The Contractor agrees
to take all steps necessary to comply with said statute. A consultant is a subcontractor under the Contract. In the
event the Contractor fails to make timely payments to a subcontractor or supplier, the State may, at its sole option and
discretion, pay a subcontractor or supplier any amounts due from the Contractor and deduct said payment from any
remaining amounts due the Contractor. Before any such payment is made to a subcontractor or supplier, the State
shall provide the Contractor written notice that payment will be made directly to a subcontractor or supplier. If there
are no remaining outstanding payments to the Contractor, the State shall have no obligation to pay or to see to the
payment of money to a subcontractor except as may otherwise be required by law.
16. WORK NOT PERMITTED AND/OR REQUIRES STATE ARCHITECT'S APPROVAL. Repair work covered by the
contracts do not extend to modification of building structural, mechanical, or electrical components, even though this
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Contract Release E- 120(5)
work may be incidental to — and or necessary for — repair /modification unless approved in advance by Real Estate
Construction Services Office or CPV Member Representative. Should such work be required, immediately notify the
facility director /representative to contact Real Estate Construction Services Office or CPV Member's Representative
to ensure qualified professional building design resources are involved in undertaking such modifications.
17. FIRE SAFETY INSTRUCTION FOR CONTRACTORS. Contractors are required to adhere to all current codes,
standards and safety rules that are in effect at the time of the work being performed. These include (but are not
limited to) building codes, electrical and plumbing codes, safety codes and the owners personnel /property protection
codes. Contractors are responsible for obtaining the owner's personnel /property protection requirements from the
facility in which they are performing the work. Contractor will also implement a "hot- work" and /or ''impairment" safety
program during the performance of their work if applicable.
18. UNIFORMS. The Contractors and their Subcontractors shall be properly uniformed service personnel and shall
present a clean and neat appearance at all times prior to entering any facility. The Contractor shall have all service
personnel supplied with identification badges that shall include at a minimum a photo, employee name and company
name. These badges and company name shall be identifiable at all times for security purposes.
19. CONDUCT. All employees of the Contractors and Subcontractors shall conduct themselves in a professional and
courteous manner at all times. Personnel deemed unacceptable by the Authorized Facility Representative shall be
replaced immediately. The State reserves the right to reject any employee assigned under these Contracts.
20. WORKMANSHIP. The contractor has employed trained, licensed and qualified technicians skilled and experienced
for the specific task required. Licensed journeyman shall be employed where required by law. Workmanship shall be
of the highest quality and performed in a neat and expeditious manner. Qualified supervision shall be at the site when
the work is progressing.
All Contractors must conform to the labor laws of the State of Minnesota and all other laws, ordinances and legal
requirements affecting their work in Minnesota.
21. INVOICES. The Contractor will be responsible for providing an itemized invoice within 30 days of completion or work.
A. The invoice shall include, but not limited to the following:
• Purchase order number
• Itemized description of work (type of maintenance, inspection or repair)
• Date of services
• Number of labor hours and type of labor
• Itemized list of material /parts purchased, listed by quantity of each, materials /parts cost, copy of contractors
supplier's invoice, % of mark -up and total
• Tax amount for material /parts if installing
• Tax amount on maintenance labor if applicable
• Permit fees
B. Other requirements include, but not limited to the following:
• Inspection reports. completed and maintained on site.
• Documentation such as a time ticket that documents the technicians site visit
• Prevailing Wage Payroll Reports submitted by the contractor and all subcontractors.
• Statement of Compliance submitted with each payroll report.
• IC -134 "Withholding Affidavits" submitted with final invoice for contractor and all subcontractors for repair
work.
22. PAYMENT. All services provided must meet all terms, conditions and specifications of the Contract and the ordering
document and be accepted as satisfactory by the ordering entity before payment will be issued. Payment shall be for
the actual service performed and shall not exceed any price quoted, unless the Contractor received prior written
acceptance from the owner.
Repair work requires that the Contractor and its Subcontractors submit an IC -134, "Withholding Affidavit for
Contractor" to the state agency where the work was completed. The IC -134's must be approved by the
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Contract Release E- 120(5)
Minnesota Department of Revenue prior to final payment. For instructions on filing and submitting an IC -134 visit
htto: /Iwww. revenue. state. mn. usibusinesses/ withholdinglPages/ HowtoSubmitContractorAffidavits. as aLx.
23. PREVAILING WAGE REQUIREMENTS. Pursuant to Minn. Stat. §§ 177.41 to 177.44 and corresponding Minn. R.
5200.1000 to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota Department
of Labor and Industry, Specifically, all contractors and subcontractors must pay all laborers and mechanics the
established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may
result in civil or criminal penalties.
It is in the public interest that public buildings and other public works be constructed and maintained by the best
means and highest quality of labor reasonably available and that persons working on public works be compensated
according to the real value of the services they perform. It is therefore the policy of this state that wages of laborers,
workers, and mechanics on projects financed in whole or part by state funds should be comparable to wages paid for
similar work in the community as a whole.
The prevailing hours of labor may not be more than eight hours per day or more than 40 hours per week. Pursuant to
Minn. Stat. § 177.43, "No laborer or mechanic employed directly on the project work site by the Contractor or any
subcontractor, agent or other person doing or contracting to do all or a part of the work of the project, is permitted or
required to work more hours than the prevailing hours of labor unless paid for all hours in excess of the prevailing
hours at a rate of at least 1 -1/2 times the hourly basic rate of pay; and a laborer or mechanic may not be paid a lesser
rate of wages than the prevailing wage rate in the same or most similar trade or occupation in the area." Nothing in
this Contract shall be construed as prohibiting the Contractor or subcontractor paying a higher negotiated wage rate.
This requirement does not apply to wage rates and hours of employment of laborers or mechanics that process or
manufacture materials or products or to the delivery of materials or products by or for commercial establishments
which have a fixed place of business from which they regularly supply processed or manufactured materials or
products. This section applies to laborers or mechanics that deliver mineral aggregate such as sand, gravel, or stone
which is incorporated into the work under the contract by depositing the material substantially in place, directly or
through spreaders, from the transporting vehicle.
To facilitate compliance pursuant to the statute, wage determinations (prevailing wages) were prepared for different
trades for each county from which labor for said project would be secured and are included and published in the
Contract Specifications. Any wage determinations that are found not to be so promulgated do not relieve the
Contractor from any responsibility for paying the prevailing wage rate of the trade in question. All 'laborers, workers,
and mechanics must be paid the prevailing wage rate for work performed on the project. If the wage certification or
published prevailing wages do not include a rate for a classification of work used on the project, the contractor shall
contact the Department of Labor and Industry to obtain a rate.
In accordance with Minn. Stat. §§ 177.30, subd. 4 and 177.43, subd. 3, the Contractor and Subcontractor shall furnish
to the Contracting Authority and the Project Owner all payrolls, of all workers on the project, a certified payroll report
via E mail as attachments, a State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and
Statement of Compliance Form as a PDF file to the appropriate E mail addresses listed on the Purchase Order.
The State of Minnesota Prevailing Wage Payroll Report and Statement of Compliance Form are available on the
MMD website at www. mmd. admin.state.mn.us /mnG2000.htm. Submit the completed and signed State of Minnesota
Prevailing Wage Payroll Report as a Microsoft Excel file and the Statement of Compliance Form as a PDF file, no
other payroll forms will be accepted to meet this requirement with the exception of Mn /DOT (see below).
These completed forms must be furnished not more than 14 days after the end of each pay period.
The Subject Line on the Contractor's and Subcontractor's E mail must show the Firm name and the Contract Number
or Purchase Order Number and the pay period ending date.
Failure to maintain records as required by Minn. Stat. § 177.30 may be fined up to $1,000.00 for each failure to
maintain said records. This penalty is in addition to any penalties provided under Minn. Stat. § 177.32, subd. 1.
Contractors and subcontractors must keep these records for three years after the contracting authority has made final
payment on the public works project.
The Contractor is solely responsible for payment of all required Prevailing Wage rates. Further, the state will not be
liable for increased labor cost, errors in the rates or classifications, or changes to same prior to the awarding of
Contracts. Information pertaining to the prevailing wage rates, prevailing hours of labor and hourly basic rates are
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Contract Release E- 120(5)
included in this specification. Said wage rates must be posted in at least one conspicuous place for the employees
working on the project.
Any Contractor, subcontractor, or agent, who, after executing a contract in compliance with this section, pays to any
laborer, workman, or mechanic employed directly on the project, a lesser wage for work done on the project than the
prevailing wage rate, shall be subject to fine and imprisonment. This misdemeanor is punishable by a fine of not more
than $700, or imprisonment for not more than 90 days, or both. Each agent or subcontractor shall furnish to the
contractor evidence of compliance with this section. Each day a violation of this section continues is a separate
offense
In accordance with Minn. Stat. § 177.43, subd. 6a, upon issuance of a notice of a compliance order and withholding
order issued by the Department of Labor and Industry to the Contractor of subcontractor or another employer
pursuant to Minn- Stat. § 177.27, subd. 4 for violation of Minn. Stat. §§ 177.41 to 177.44, the Owner, as the
contracting authority shall withhold payment of sufficient sum to the prime or general contractor on the project to
satisfy the back wages assessed or otherwise cure the violation, and the owner must withhold the sum ordered until
the compliance order has become a final order and has been fully paid or otherwise resolved by the Contractor.
CPV Requirements;
To avoid any statutory penalties, each CPV member subject to Minn. Stat. sections §§ 177.41 to 177.44, and while
performing work on public works projects funded in whole or in part with state funds. who issue purchase orders
against a State annual contract for construction need to collect certified payroll records containing the information
required in Minn. Stat. section § 177.30.
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Contract Release E- 120(5)
MnDOT PREVAILING WAGE PAYROLL REPORTING REQUIREMENT
To meet Minn. Stat. Section. §177.43 requirement, the Contractor and Subcontractor(s) shall submit payroll forms
according to MnDOT (Office of Construction, Transportation Building, Mail Stop 650, 395 John Ireland Blvd., St. Paul, MN
55155 -1899) requirements.
A. All contractors shall submit a payroll statement to the department (Minn. Stat. § 177.44, Subd. 7). The statement shall
be submitted based on the contractor's payment schedule. If a contractor pays its employees weekly, a payroll
statement shall be submitted weekly. If a contractor pays its employees biweekly, a payroll statement shall be
submitted biweekly (MnDOT Contract Administration Manual, Section .320). All contractors shall pay its employees at
least once every 15 days on a date designated in advance by the employer (Minn. Stat. § 181.10).
Each statement submitted shall include all employees that performed work under this contract and provide at a
minimum the following information (Minn. Rules 5200.1106, Subpart 10 and Minn. Stat. § 177.30):
1. Contractor's name, address, and telephone number.
2. State project number.
3. Payroll report number.
4. Project location.
5. Workweek ending date.
6. Name, social security number, and home address for each employee.
7. Labor class ification(s) and /or three -digit code for each employee.
8. Hourly straight time and overtime wage rates paid to each employee.
9. Daily and weekly hours worked in each labor classification, including overtime hours for each employee.
10. Authorized legal deductions for each employee.
11. Project gross amount, weekly gross amount and net wages
B. Payroll records may be submitted in any form provided it includes all the information contained in Subpart A (1 -11) of
this section. However, contractors needing a payroll form may utilize the "front side" of the U.S. Department of
Labor's, WH -347 Payroll Form. This form is available by visiting the Labor Compliance website
(www. dot.state. mn_us /const/labor .
C. All payroll records must be accompanied with a completed and signed MnDOT, 21658 - Statement of Compliance
Form (Minn. Rules 5200.1106, Subpart 10).
D. The prune contractor is responsible for assuring that its payroll records and those of all subcontractors include all
employees that performed work under this contract and accurately reflect the hours worked, regular and overtime
rates of pay and classification of work performed (Minn. Stat. § 177.30(1)(2)(3)(4)).
E. The prime contractor is responsible to maintain all certified payroll records, including those of all subcontractors,
throughout the course of a construction project and retain all records for a period of three years after the final contract
voucher has been issued (Minn. $tat. § 177.30(4)).
F. At the end of each pay period, each contractor shall provide every employee, in writing, an accurate, detailed earnings
statement (Minn. Stat. § 181.032).
G. Upon request from the Minnesota Department of Labor and Industry (MN /DLI) or the Department, the prime
contractor shall promptly furnish copies of payroll records for its workers and those of all subcontractors, along with
other records, deemed appropriate by the requesting agency to determine compliance with these contract provisions
(Minn. Stat. § 177.44, subd. 7 and Minn. Rules 5200.1106, Subpart 10).
H. At the department's discretion, the project engineer may administer the submission of payroll records according to
MnDOT's Payroll Maintenance Program. The guidelines for the implementation and administration of this program are
outlined in the MnDOT Contract Administration Manual, Section A (4) (d).
I. If, after written notice, the prime contractor fails to submit its payroll reports and certification forms and those of any
subcontractor, the department may implement the actions prescribed in State Funded Construction Contracts Special
Provisions Division A — Labor, Section XVI. NON - COMPLIANCE AND ENFORCEMENT available on -line at:
htt :// www,dot.state.mn.ustconst/labDr /documents /contractdocsts ec rovdivastate. df.
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Contract Release E- 120(5)
MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY PREVAILING WAGES FOR STATE FUNDED
CONSTRUCTION PROJECTS
THIS NOTICE MUST BE POSTED ON THE JOBSITE IN A CONSPICUOUS PLACE
CONSTRUCTION TYPE: COMMERCIAL
This project is covered by Minnesota prevailing wage statutes. Wage rates listed are the minimum hourly rates to
be paid on this project.
All hours worked in excess of eight (8) hours per day or forty (40) hours per week shall be paid at a rate of one
and one half (1 '/) times the basic hourly rate.
Violations should be reported to:
Department of Labor and Industry
443 Lafayette Road N
St. Paul, MN 55155
(651) 284 -5091
DLI. PrevWagea,state_m n_us
METRO COUNTY GROUPING:
Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, Wright,
Labor Code and Class
708 Elevator Constructors
Effective Date
2013 -11 -18
Basic Rate
$43.57$30.01
Fringe Rate Total Rate
$73.58
INDIVIDUAL COUNTIES:
Aitkin, Becker, Beltrami, Benton, Big Stone, Blue Earth, grown, Carlton, Cass, Chippewa, Clay, Clearwater, Cook,
Cottonwood, Crow Wing, Dodge, Douglas, Faribault, Fillmore, Freeborn, Goodhue, Grant, Houston, Hubbard, Itasca,
Jackson, Kanabec, Kandiyohi, Kittson, Koochiching, Lax Qui Parle, Lake, Lake of the Woods, LeSueur, Lincoln, Lyon,
Mahnomen, Marshall, Martin, McLeod, Meeker, Mille Lacs, Morrison, Mower, Murray, Nicollet, Nobles, Norman, Olmsted,
Ottertail, Pennington, Pine, Pipestone, Polk, Pope, Red Lake, Redwood, Renville, Rice, Rock, Roseau, Sibley, St. Louis,
Stearns, Steele, Stevens, Swift, Todd, Traverse, Wabasha, Wedena, Waseca, Watonwan, Wilkin, Winona, Yellow
Medicine
Labor Code and Class Effective Date Basic Rate Fringe Rate Total Rate
708 Elevator Constructors 2013 -11 -18 $43.57 $30.01 $73.58
If you have questions regarding the Prevailing Wage Laws, contact the Department of Labor and Industry at 651.284.5091
or email: dii prevwage@state mn.us.
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Contract Release E- 120(5)
24. INSURANCE. The Materials Management Division has a Certificate of Insurance on file for each of the contractors. A
copy is available upon request.
25. BUILDER'S RISK INSURANCE. State agency personnel ordering from this Contract must first determine whether
there is current property insurance coverage on the affected building by contacting the Risk Management Division at
651.201.2591. State agency personnel follow the procedures in A and B below.
A. Work on a state building that does have current property insurance coverage through the Minnesota Department
of Administration, Risk Management Division is automatically covered for Builder's Risk Insurance; the state
agency need take no additional action. In such cases, the following applies:
1) The Owner will be responsible for purchasing and maintaining an All Risk Builder's Risk Policy insuring the
interest of the owner, the Contractor and Subcontractors of all tiers. Coverage shall include the perils of flood
and earthquake. The Contractor will be responsible for $5,000.00 of any deductible under this policy, on each
and every loss occurrence.
2) The policy will cover all materials, supplies, and equipment that are intended for construction of and specific
installation in the Project while such materials, supplies and equipment are located at the project site. In
transit and while temporarily located away from the Project Site for the purpose of repair, adjustment or
storage at the risk of one of the insured parties.
3) Any property not covered by the Builder's Risk policy, such as the Contractor's or any Subcontractor's
licensed motor vehicles or personal property, including job trailers, machinery, tools, equipment, and property
of a similar nature not destined to become a part of the Project, shall be the Contractor's responsibility.
4) The Owner or Architect will not be responsible for loss or damage to property of any kind owned or leased by
the Contractor, the Contractor's Subcontractors of all tiers, and /or the Contractor's /Subcontractor's
employees, servants or agents.
B. Work on a state building that does not have current property insurance coverage through the Minnesota
Department of Administration; Risk Management Division does not have Builder's Risk insurance. It is the
agency's responsibility to determine if there is a need for such insurance coverage on the work. If it is determined
by the agency that Builder's Risk insurance is necessary for a particular project, the work cannot be performed
under this Contract. The agency should instead contact the State Architect's office and arrange to do the work as
a building construction project. MNDOT, DNR, and Military Affairs would not contact the State Architect's office to
arrange to have this work performed they would follow the construction purchasing authority that has been
delegated to them by the Department of Administration for this construction work.
C. CPV members must determine if Builders Risk Insurance is necessary for a project or not. If they determine it is
necessary, they must obtain coverage through their own providers.
26. SAFETY. The State and CPV Members agree to furnish safe and free access to all areas of work covered by this
Contract for the purpose of executing the terms of this Contract. The Contractor shall take all reasonable necessary
steps to provide for the safety of, and prevent damage, injury or loss to:
a. All Persons
b. The building and all other real or personal property at the work site
C. All the equipment at the building, under the care, custody or control of the Contractor or any of its
employees
The Contractor shall promptly notify the State if, during the term of this agreement, the Contractor observes or
otherwise learns of any condition which, the Contractor's judgment, poses a threat to the safety of persons or
property; adversely affects the equipment; or is in violation of any applicable codes or regulations.
27. DAMAGE. At its expense, the Contractor shall promptly remedy and repair all damage or loss to any property caused
by the Contractor. The Contractor shall not be responsible for damage or loss attributable to the fault or negligence of
the State agency or CPV member.
The Contractor shall NOT be held liable for back charges if the delay of response time is caused by strikes, any
preference or priority allocation order issued by the government, or any unforeseeable cause beyond the Contractor's
control, or any cause the State determines justifies the delay.
Page 10 of 19
Contract Release E- 120(5)
28. THE STATE OR CPV MEMBER RIGHTS TO INSPECT AND REQUIRE WORK. The State agencies and CPV
members reserve the right to make such inspections when it deems necessary to ascertain that the requirements of
this agreement are being fulfilled. Deficiencies noted shall be expeditiously corrected at the Contractor's expense. If
the Contractor fails to perform the work required by the terms of this agreement in a diligent and satisfactory manner,
the State or CPV member may, at their option, and without prejudice to any other rights they may have, give ten (10)
days written notice to the Contractor, to perform all or any part of the work. The Contractor agrees that it will
reimburse the State or CPV member for any expense incurred therefore, or the State, at their election, may deduct the
amount from any sum owing or to be owed to the Contractor.
Any service or repair performed that is not in conformance with this agreement shall be subject to rejection. All
rejected work shall be immediately replaced or modified at the Contractor's expense so as to conform with this
agreement. ff in the judgment of the State or CPV member or its authorized representative find that the work being
performed by the Contractor is not in strict conformance with this agreement, the State or CPV member or its
authorized representative shall have the right to order the work of the Contractor wholly or partially stopped, or
suspended until any nonconforming work has been corrected. Such stoppage or suspension shall not invalidate or
modify any terms of this agreement and no extra compensation or reimbursement will be allowed to the Contractor by
reason of such stoppage or suspension.
29. REMOVED ITEMSICLEAN -UP. It is the Contractor's responsibility to legally dispose of all materials and supplies
removed and /or used during the job. The site shall be returned to its original state prior to any work done against this
Contract. The cost of cleanup performed by the ordering agency as a result of the Contractors failure to provide the
cleanup required shall be deducted at the actual cost to the Owner from the Purchase Order.
30. WARRANTY. So long as the Equipment is maintained by Contractor pursuant to the contracts, the Contractor
warrants that the Equipment shall operate in accordance with the manufacturer's specifications for the particular
model.
The Contractor also warrants that all maintenance work shall be performed in a professional and workmanlike manner
and that all materials used or incorporated in the maintenance work will be new and shall be free of material defects
or faults. The Contractor further warrants that all workmanship shall be in accordance with the National Electric
and /or American Standard Safety Elevator, Dumbwaiter and Escalator codes, the National Fire Protection Association
(N.F.P.A.) code and all other applicable codes. All maintenance work not in conformance with this Agreement,
including substitutions not properly approved and authorized, shall be considered defective.
The Contractor shall promptly correct all maintenance work rejected by the Owner as defective or as failing to conform
to the contracts whether observed before or after completion. The Contractor shall bear all costs or correcting such
rejected maintenance work.
31. WORK HOURS /SCHEDULES. All services shall be performed during the facilities normal business hours Monday
through Friday, unless otherwise requested and approved by its Facility Representative. Certain work shall be
required to be performed at times other than the normal work day. Other work hours maybe required depending on a
building's occupancy or special activities.
Upon receipt of order, the Contractor shall contact the agency or CPV Member where equipment or work is to be
performed within five (5) calendar days acknowledging the receipt of the order. The Contractor shall submit a
tentative work schedule to the requesting agency for approval prior to starting work.
32. RESPONSE TIME /EMERGENCY RESPONSE. The Contractor shall respond to callbacks during regular working
hours within four (4) hours of notification. After regular hours the Contractors and their Subcontractors shall have the
ability to perform repair services and callbacks 24 -hours a day, 7 -days a week, 365 days a year.
33. PERMITS /INSPECTIONS: The Contractor is responsible for obtaining all necessary permits, plan reviews, and
inspections required for the work. Permits and Plan Reviews required by local authorities or the State shall be
secured and paid for by the Contractor. The Contractor will be reimbursed for the actual cost of such permits or plan
reviews if the cost is itemized and evidence of the permit and its cost is attached to the invoice.
34. LICENSING /CERTIFICATION REQUIREMENTS. Contractor /Subcontractor and its technicians are licensed by
MnDOLI to perform the work.
Page 11 of 19
Contract Release E- 120(5)
35. CODES. Maintenance, inspection and repairs services must conform to and be in compliance with the manufacturer's
recommendation, American Standard Safety Codes for Elevator and Escalators ASME A17.1 -2004 with the ASME
A17.1A Addenda and the Supplement ASME A17,1 S -2005, ASME A17.3 -2002. A18.1 -2005, ASME A17.5 -2004,
ASME A90.1 -2003, & ASME B20.1 -2003, ANSI A172, National Electrical Code NFPA 70 and all city, State, O.S.H.A.
and all other applicable codes.
36, LOGS. The Contractor shall maintain a complete maintenance log, at the Building, which includes a record of all
callbacks, repairs, and a check chart of maintenance performed on each elevator. The file shall be available for
inspection at any time by the State of Minnesota personnel and CPV personnel and are to remain in the Building as
property of the Owner.
37. REPORTS. A signed copy of the elevator inspection report must be left at the facility with the facility representative
after each maintenance, inspection or repair service. No invoices will be paid without first receiving this signed
inspection report. The inspection report shall include the date, location, elevator name of location, work performed
and time spent on the job site. The contractor shall maintain these reports electronically.
38. AVAILABILITY OF EQUIPMENT. Subject to the Owner's occupancy and time of day requirements, the Contractor
shall be afforded full and free access to the Equipment to render elevator service thereon. Upon approval of the
Facility Representative the contractor shall coordinate the maintenance of the Equipment in such a manner as to
interfere as little as possible with the normal operation of the Owners facilities. Removal of elevators from service
shall be coordinated with and approved by the Facility Representative. Only one elevator per facility at a time can be
shut down for routine maintenance work.
The Owner shall provide adequate working space including heat, light, ventilation, electric current and outlets for the
use of Contractor's maintenance personnel. No utility service of any kind shall be interrupted by Contractor without
prior approval of the Owner.
39. PARTS. Contractors must stock sufficient supply of spare parts for repair of elevators. Parts to be used are to be the
original manufacturer's renewal parts or equal. For equal parts, approval must be made in writing to the Facility
Representative and shall include the reasons for the proposed equal /substitution of the part or device. Upon request
by the owner an inventory of parts shall be stocked at the Building. The Contractor shall own and have the availability
to acquire parts within 8 hours.
40. OBSOLETE EQUIPMENT: The contractor shall not assume responsibility for obsolete items, defined as: parts,
components, either no longer available from the original manufacturer or supported by the manufacturer or industry
parts supplier and replaceable parts only by re- fabrication, or by special order from a manufacturer. Reasonable
efforts shall be made between the Contractor, Owner and Acquisition Management Specialist to come to a mutual
agreement as to specific obsolete equipment identification on a case by case basis.
41. QUOTES. State agencies and CPV Members will be required to request a firm quote or not to exceed price quote for
all maintenance services, inspection services, and time and material repairs.
The Contractor shall make a site visit and examine the premise, and thoroughly familiarize themselves with all
equipment, existing conditions and access to equipment and familiarize themselves with all limitations pertaining to
the work involved prior to submitting a quote to the agency or CPV Member.
Time and Materials Quotes shall include, but not limited to:
• Itemized description of work (type of maintenance, inspection or repair)
• Number of labor hours and type of labor
Itemized list of materials /parts, listed by quantity of each, materials /parts cost, % of mark -up and total.
• Tax amount for material /parts if installing
• Tax amount on maintenance labor if applicable
Permit fees
The Contractor is entitled to be paid according to the Hourly Rates as stated in the Price Schedule, as long as the
Contractor stated and the agency agreed to the cost of the estimate before the estimate is performed. The Contractor
does not have to request payment to do an estimate and the agency does not have to agree to pay for an estimate. If
the Contractor wants to be paid for an estimate and the agency does not agree to the payment, then the Contractor
does not have to perform the estimate.
Page 12 of 19
Contract Release E- 120(5)
42. INSPECTIONS AND TESTING SERVICES. The Contractor shall perform the following safety tests if requested by an
agency or CPV Member and give a written report of the results to the Facility Representative and documented in the
elevator log book. If routinely maintaining elevators /escalators under one of the maintenance specifications than
testing shall be quoted and included along with the routine maintenance.
a) Rule 1001.66 - yearly test of hydraulic elevators
b) Rule 1001.4 - yearly no -load test of suspended elevators
c) Rule 1001.4 - five year full load test on all suspended elevators due for test
43. MAINTENANCE SPECIFICATIONS FOR OIL, LUBE & INSPECTION SERVICES. The following specifications are
for monthly, bi- monthly or quarterly inspections, oil and lubrication service. Upon request for quotation the agency
or CPV Member shall request the frequency of services (monthly, bi- monthly, or quarterly). Service shall consist of an
examination of the elevators by licensed technicians.
A. All work to be performed in accordance with:
• American Standard Safety Code for Elevators, ANSI A17.1 and A17.2
• National Electric Code NFPA 70
• All State and local codes that govern the requirements for the work
B. All work is to be performed during regular working hours. Work that is started during regular hours shall be
finished either during regular hours or billed at regular hours only.
C. Regularly and systematically examine, adjust, and furnish lubricants as required and apply them in accordance to
original manufacturer's recommendations and procedures. If conditions warrant inform the Facility Representative
of recommended repairs.
D. Maintain hydraulic fluid at proper operating level under normal operating conditions.
E. Keep the guide rails properly lubricated at all times and, when necessary, renew guide shoe gibs or guide rollers
to ensure smooth and quiet operation.
F. The work area, as well as the elevator pit, is to be left in a clean and neat appearance by the Contractor. It will be
the Contractor's responsibility to dispose of all waste created by the Contractor's work.
G. The Contractor shall perform the following safety test if due during the life of the Agreement and give a written
report of the results to the Facility Representative.
a) Rule 1001.66 - yearly test of hydraulic elevators
b) Rule 1001.4 - yearly no -load test of suspended elevators
c) Rule 1001.4 - five year full load test on all suspended elevators due for test
H. Report all work in the maintenance logs.
44. TIME AND MATERIALS REPAIRS. The Contractors have the ability to provide repair /service as requested by the
Facility Representative, on a time and materials basis, with no repair exceeding $75,000 per any one incident or
project. Such repairs must be approved in advance by the Facility Representative. The decision to solicit bids for the
repair(s) will be determined by the Facility Representative. All work shall be performed by licensed technicians.
A. The documentation /quote for a repair shall include:
a detailed description of the work to be performed
• a breakdown of labor and material costs with percentage mark -up noted for the materials.
• labor costs shall include the number of hours and the labor rate from this contract
• the State reserves the right to require the submittal of supplier's invoices for cost verification.
B. Repair work shall include a Contractor's one -year warranty on the work, including labor and materials.
Page 13 of 19
Contract Release E- 120(5)
C, Contractor shall not proceed with any repair /service;
• without written approval and /or a purchase order issued from the Facility Representative
• without a schedule that has been agreed upon with the Facility Representative
D. Contractor shall NOT EXCEED THE AMOUNT WHICH IS ON THE PURCHASE ORDER or WORK ORDER
without written approval from the Facility Representative.
E. If the contractor proceeds without a purchase order or work order, or exceeds the purchase order amount
without written approval from the Facility Representative the contractor may not be paid for the
repair /service.
F. The Contractor shall have an inventory available of common repair parts.
G. All repairs performed shall be in compliance with the manufacturer's recommendation, American Standard Safety
Code for Elevator, ANSI A172, National Electrical Code NFPA 70, and all local, city, and State codes.
45. MAINTENANCE SPECIFICATIONS FOR FULL PREVENTATIVE MAINTENANCE. The following specifications are
for monthly or bi- monthly preventative full maintenance including callbacks during regular working hours.
Upon request for quotation the agency or CPV Member shall request the frequency of services (monthly or bi-
monthly) and frequency of callbacks if needed (8 hour or 24 hour). All work shall be performed by licensed
technicians.
A. All work is to be performed in accordance with:
• American Standard Safety Code for Elevators, ANSI A17.1 and A17.2
• National Electric Code NFPA 70
• All State and local codes that govern the requirements for the work
B. Hydraulic Elevators: Contractor shall regularly and systematically examine, adjust and lubricate as required,
and if conditions warrant, repair or replace: pump unit, motor, muffler and controller parts, valves, valve magnet
coils, valve motors, packing, windings, rotating elements, contacts, coils, resistance for operating and motor
circuits, magnet frames, hydraulic oil and all other electrical and mechanical parts except items listed below in the
exclusions for hydraulic elevator maintenance:
• Motor: including motor windings, bearings, rotating elements, commutators, brushes and brush holders;
• Controller: including relays, resistors, contacts, coils, leads, transformers, timing devices and solid state
components;
• Dispatching Equipment: including relays, resistors, contacts, coils, leads, transformers, timing devices and
solid state components;
• Selector: including electrical or mechanical drive components, cams, contacts, relays, resistors, leads and
transformers;
• Car: including power door operator, door protective devices, car door hangers, car door contacts, load
weighing equipment, car safety devices, car guide shoes including roller guides.
• Hoistway: including deflector sheave, secondary sheaves, buffers, governor tension assemblies, guide rails,
limit switches, compensating sheave assemblies, compensating chain or cables, traveling cables, hoistway
and machine room wiring, hoistway door interlocks, hoistway door hangers and gibs and auxiliary closer;
• Accessory Equipment: including all accessory equipment
Exclusions for hydraulic elevator full maintenance: Car enclosure (including removable parcels, door panels,
car gates, plenum chambers, hung ceilings, light diffusers, light ballasts, light tubes and bulbs, handrails, mirror
and floor coverings); hoistway enclosure, hoistway gates, doors, frames and sills; cylinders, plungers and buried
equipment; smoke or heat sensors; sump pumps, ventilation equipment, electrical feeders and main line
disconnects; fire alarms. Problems from building compression, shifting hoistway enclosures, or for damage
resulting from the performance of any safety test.
C. Traction Elevators: Contractor shall regularly and systematically examine, adjust and lubricate as required, and
if conditions warrant, repair or replace the following list of parts except items listed below in the exclusions for
traction elevator maintenance:
Page 14 of 19
Contract Release E- 120(5)
• Machine: including worm gear, thrust bearings, dive sheaves, drive sheave shaft bearings, brake coils, brake
linings and components;
• Motor: including motor windings, bearings, rotating elements, commutators, brushes and brush holders;
• Motor Generator: including motor generator windings, bearings, rotating elements, commutators, brushes and
brush holders;
• Controller: including relays, resistors, contacts, coils, leads, transformers, timing devices and solid state
components;
• Dispatching Equipment: including relays, resistors, contacts, coils, leads, transformers, timing devices and
solid state components;
• Selector: including electrical or mechanical drive components, cams, contacts, relays, resistors, leads and
transformers;
• Governor: including sheave, bearings, shafts, contacts and governor jaws;
• Car: including power door operator, door protective devices, car door hangers, car door contacts, load
weighing equipment, car safety devices, car guide shoes including roller guides;
Hoistway: including deflector sheave, secondary sheaves, buffers, governor tension assemblies, guide rails,
limit switches, compensating sheave assemblies, compensating chain or cables, traveling cables, hoistway
and switches, compensating sheave assemblies, compensating chain or cables, traveling cables, hoistway
and machine room wiring, hoistway door interlocks, hoistway door hangers and gibs and auxiliary closer;
• Accessory Equipment: including all accessory elevator equipment
Exclusions for traction elevator full maintenance: Car enclosure (including removable panels, door panels, car
gates, plenum chambers, hung ceilings, light diffusers, light ballasts, light tubes and bulbs, handrails, mirror and
floor coverings); hoistway enclosure, hoistway gates, doors, frames and sills; cylinders, plungers and buried
equipment; smoke or heat sensors; sump pumps, ventilation equipment, electrical feeders and main line
disconnects; fire alarms. Problems from building compression, shifting hoistway enclosures, or for damage
resulting from the performance of any safety test.
D. Call backs: Regular time call backs are included in this Agreement but are limited to emergency minor
adjustments deemed necessary between regularly scheduled inspections. If anyone is trapped in an elevator, the
response time will be as soon as physically possible.
If requested, Agencies and CPV Members reserve the right to request a 24 -hour call back and Contractor shall
provide the 24 -hour call back as part of their quoted pricing. Agencies and CPV Members will only pay the
difference from the regular hourly rate to overtime rate for call backs after regular hours.
E. The Contractor is not responsible for components that require repair or replacement due to misuse, vandalism, or
acts of God, However, verification and confirmation by representatives of the State or CPV is required.
F. The Contractor will be responsible for all repairs and replacements unless specifically excluded by the
Agreement. There will be no proration allowed for worn components, including, but not limited to such items as
cables, commutators, and brushes.
G. Maintain a full -time service /repair department and replacement parts inventory in the region. The Contractor shall
use genuine original manufacturer's parts or equal, as approved by the Facility Representative.
H. The Contractor shall re -lamp signals as required, during regular examinations. It will be the total responsibility of
the service contractor to make sure all elevator cab indicator lights and lobby indicator lights are working at all
times, as well as elevator exhaust fans. The fans must be made to run quietly. Fans need to be cleaned of
excess dirt and dust on a regularly scheduled basis.
I. In the event of a major component failure, such as items described above for Traction and Hydraulic Elevators,
the Contractor is required to have the elevator back in service in no more than 4 days from the time it was
removed from service, and is expected to have the part in stock or replaced within 8 hours. If overtime is required
by the Contractor or their sub - contractors to maintain a prompt turn - around, the Contractor will bear the cost.
J. Any repair that will take a car out of service shall be reported to the Facility Representative, giving the reason for
the prolonged outage and what parts are necessary for the repair. Any time an elevator is taken out of service for
Page 15 of 19
Contract Release E- 120(5)
a period of time longer than 30 minutes, an "Out of Order" sign shall be posted at every floor being served, so
people are not kept waiting or keep reporting the problem.
K. Maintain hydraulic fluid at proper operating level under normal operating conditions, Furnish lubricants and apply
them in accordance with established preventative maintenance procedures and original manufacturer's
specifications. The Contractor shall also supply and post Material Safety Data Sheets (MSDS) for all solvent and
lubricants.
L. The State agrees to report immediately any condition which may indicate the need for correction before the next
regular examination. The Contractor shall respond within four hours, and schedule complete repair during normal
working hours if possible. Any travel time to pick up parts shall not overlap into overtime hours.
M. The Contractor shall keep the work area, machine rooms, hoistways, pits and car tops and bottoms clean and in a
neat appearance. It will be the Contractor's responsibility to dispose of all waste created by the Contractor's
work.
N. It is the Contractor responsibility to ascertain that all equipment is properly painted with good quality enamel. All
equipment shall appear to be freshly painted and conspicuously clean at all times.
O. Inspections and Testing: The Contractor shall perform the following safety test if due during the life of this
Contract and give a written report of the results to the Facility Representative.
a) Rule 1001.66 - yearly test of hydraulic elevators
b) Rule 1001.4 - yearly no -load test of suspended elevators
c) Rule 1001.4 - five year full load test on all suspended elevators due for test
P. Report all work in the maintenance logs.
46. PERFORMANCE REQUIREMENTS. The Contractor shall maintain the original contract speeds for each elevator,
and performance time, which include acceleration and deceleration as designed and installed by the manufacturer.
Contractor shall perform the necessary adjustments as required to maintain the Performance Criteria.
A. The Contractor agrees to maintain the following minimum performance requirements of the elevators as
designated below:
1) All floor -to -floor time, door opening time, door closing time, and floor leveling accuracy must be within the set
tolerance of the manufacturer's specifications and the criteria outlined in these specifications and meet all
local and state codes.
2) Floor -to -floor time: measured from the time the doors start to close until the elevator is approximately level at
the next floor and the doors: open.
3) Door opening time: measured from start of door open until doors are in the fully opened position.
4) Door closing time: measured from start of door close until doors are fully closed.
5) Accuracy of leveling: under all load conditions plus or minus 3 inches.
6) Variance from rated speed regardless of load shall not exceed plus or minus 5 %.
7) Door dwell, speeds and pressures to meet ADA requirements.
B. The Contractor shall maintain a comfortable elevator ride with smooth acceleration and deceleration and a soft
stop. The door operation shall be quiet with smooth checking at both open and close extreme of travel.
C. The Contractor shall perform a total elevator dispatch system check, individual car check and adjustment within
the first 6 months of the effective date of the Agreement and every year thereafter in the same month for the
duration of the contract.
Page 16 of 19
Contract Release E- 120(5)
D. The system evaluation and adjustment is to be performed at the most convenient time for the Building
Management. If dispatch system work must be performed on the equipment during off hours to prevent
interfering with the Building's normal operation, it shall be done at no additional cost to the Owner. The cars and
dispatch system are to meet original manufacturer's specifications.
47. MAINTENANCE SPECIFICATIONS FOR ESCALATOR FULL MAINTENANCE SERVICES. The following
specifications are for monthly or bi- monthly services. Upon request for quotation the agency or CPV Member shall
request the frequency of services (monthly or bi- monthly). All work shall be performed by licensed technicians.
A. All work to be performed in accordance with:
• American Standard Safety Code for Elevators, ANSI A17.1 and A17.2
• National Electric Code NFPA 70
• All State and local codes that govern the requirements for the work
B. All work is to be performed during regular working hours. Work that is started during regular hours shall be
finished either during regular hours or billed at regular hours only.
C. Regularly and systematically examine, adjust, and furnish lubricants as required and apply them in accordance to
original manufacturer's recommendations and procedures. If conditions warrant inform the Facility Representative
of recommended repairs.
D. Repair or replace minor parts as required and needed: limit switch contacts, controller carbon and copper
contacts, contact insulators, contact springs, cotton waste and lubricants, bulbs for indicators, and control system
fuses. Replacement of safety switches Motor starter contacts.
E. Examine and adjust all rotating equipment, such as but not limited to, hand rails, broken steps, main chains, and
sprockets.
F. Provide Emergency callback service during regular working hours.
G. Provide annual clean down for escalators.
H. Report all work in the maintenance logs.
I. Parts and labor not include in item D. above shall be pre- approved by the Facility Representative and shall be
quoted as time and material repairs as specified in clause 52 above.
Exclusions for escalator full maintenance: balustrades (including removable panels, plenum chamber, light and
demarcation diffusers, light ballasts, light tubes and bulbs, smoke or heat sensors, comb segments) ventilation
equipment, electrical feeders and main line disconnects; fire alarm systems.
Page 17 of 19
Contract Release E- 120(5)
CONTRACT VENDOR
MINNESOTA ELEVATOR, INC.
19336 607TH Avenue
Mankato, MN 56001
VENDOR NO.: 0000198285
CONTRACT NO, TERMS DELIVERY
75640 NET 30 AS SPECIFIED
CONTACT: Kirk Yungerberg, Account Manager
EMAIL: kirk.yungerberqCopmeielevatorsolutions.com
CONTACT TO EXPEDITE ORDERS:
Shannon Rode, Administrative Supervisor /Scheduler
SWIFT CONTRACT NO. 75640
LINE 1: MAINTENANCE SERVICES
LINE 2: INSPECTIONS ONLY
LINE 3: TIME AND MATERIAL REPAIRS
LINE 4: PERMIT REIMBURSEMENT
LINE 5: MILEAGE
LINE 6: NIA
LINE 7: PAY LABOR TAX TO CONTRACTOR
SEE ATTACHED PRICING
TOLL FREE: 800.450.3060
PHONE: 507.245.3060 FAX: 507.245.4194
PHONE: 507.245.4221
REVISIONS:
9/1/18 Administrative change: AMS changed from Susan Groth to Mee Chang.
4/1/18 Contract has been extended 12 months at same terms, prices, and conditions.
4/1/17 Contract has been amended to include labor tax on maintenance services per the MN Dept. of Revenue.
Contract has been extended 12 months with an average of a 3% increase.
811/16 Amendment 3 — Emergency Repair at RTC -St. Peter
4/1/16 Amendment 2 — 12 month extension
6/1/14 Amendment 1 adds obsolete language, see clause 40.
Page 18 of 19
Contract Release E- 120(5)
CONTRACT VENDOR
SCHINDLER ELEVATOR CORPORATION
895 Blue Gentian Road
Eagan, MN 55121
VENDOR NO.: 0000203725
CONTACT: Lance Larson
EMAIL: lance, la rson{a) u s. sch i nd le r. cam
SWIFT CONTRACT NO. 75643
LINE 1: MAINTENANCE SERVICES
LINE 2: INSPECTIONS ONLY
LINE 3: TIME AND MATERIAL REPAIRS
LINE 4: PERMIT REIMBURSEMENT
LINE 5: MILEAGE
LINE 7: PAY LABOR TAX TO CONTRACTOR
SEE ATTACHED PRICING
CONTRACT NO.
75643
PHONE: 651.406.5300
FAX: 651.406.5321
TERMS DELIVERY
NET 30 AS SPECIFIED
REVISIONS:
4/1/2018 Contract has been extended 12 months at the same terms and conditions with an increase in pricing.
8/18/2017: Verifying contract pricing requirement added to release.
4/1/2017: Contract has been amended to include labor tax on maintenance services per the MN Dept. of Revenue.
Contract has been extended 12 months with an average of a 3% increase.
4/1/2016: MEI and Schindler contracts extended 12 months.
10/30/14: BPC added to Ordering Instructions.
6/1/2014: Amendment 1 adds obsolete language, see clause 40.
Page 19 of 19
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