HomeMy WebLinkAbout12-03-2018 Work SessionMeeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: December 3, 2018
Time of Meeting: 7:00 PM
Location of Meeting: Conference Room #1
Purpose of Meeting: Work Session
CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:00 PM
Present: Mayor Schmitt, Councilmembers Murzyn Jr, Novitsky, Williams, and Buesgens
Also present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resources Director /Assistant City
Manager, Gary Gorman; Fire Chief, Kevin Hansen; Public Works Director, Jodi Griffin; Community
Development Secretary, Joe Kloiber; Finance Director, Larry Pepin; Building Official, Luke Anderson;
Community Development Intern, and Katie Bruno; City Clerk.
Sidewalk Snow Removal on Central Ave
Kelli Bourgeois, Human Resources Director /Assistant City Manager reported that quotes were received
from two contractors; DuAll Services and Grounds Maintenance Service. Because of the past working
relationship; DuAll Services was chosen. DuAll's proposal includes both snow removal and enforcement.
The council had questions, including the amount of snowfall warranting service, and how much time
properties are given to clear their sidewalk. Bourgeois stated she will clarify the questions and the item
will be presented at the December 10th Council meeting for consideration.
Fee Schedule
Kelli Bourgeois, Human Resources Director /Assistant City Manager presented the 2019 draft Fee
Schedule. There were no questions from the council.
Citywide Services Expo & Town Hall Meeting
Jodi Griffin, Community Development Secretary presented an overview of what is being planned for the
March 2nd event. The council agreed that inviting other local elected officials would be a good idea.
Mayor Schmitt suggested a video or game be used to educate the community on recycling do's and
don'ts.
Resolution _ Water Resource Management Plan
Kevin Hansen Public Works Director explained that we are required by law to update the Water
Resource Management Plan (WRMP) every ten years. The last update was in 2010, consistent with our
Comprehensive Plan. The 2020 WRMP has been reviewed by both the Rice Creek Watershed District and
the Mississippi Watershed Management Organization. Hansen reported the December 10th council
consideration is the final step in the approval process.
2019 Budget
Joe Kloiber Finance Director reviewed tentative changes to the proposed 2019 Budget. The levy will be
reduced by $20,000, by deleting the GARE program from the budget. Other Changes that will not affect
the levy include Rental License Fee, and a transfer of funds between the Special Projects Fund 226 and
the Redevelopment Fund 420. Final budget consideration will be on the agenda December 10tH
City Council Work Session
December 3, 2018
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City Hall Master Plan
Kevin Hansen Public Works Director reported that a master plan for a New City Hall was included as one
of the 2017 goals established by the council. Hansen reported that a space needs study indicated
current operations require about 17,200 square feet. Council reviewed four possible sites in April of
2018. Each of the sites presented various pros and cons. At the June 4th work session, a 5th site with a
connection to Murzyn Hall was proposed. Costs for this site are estimated at $6,800,000 - $7,400,000
for City Hall, and an addition $2,100,000 for improvements to Murzyn Hall. Mayor Schmitt stated that
Murzyn Hall is in need of an expansion and updates. Councilmember Buesgens agreed, and thinks now is
a good time for the projects.
Mayor Schmitt suggested the Citywide Services Expo would be a good opportunity to introduce the
concepts to the community. Councilmember Buesgens suggested a video be done as well, that could be
available on the city's web site. Mayor Schmitt requested a list of updates anticipated for Murzyn Hall,
and also to look at costs to update the Senior Center on the lower level of Murzyn Hall.
Director Hansen clarified that the Master Plan, which establishes the site of the new City Hall will be
brought to the council for consideration on December 10th. Hansen will look into the other questions
raised and report back to the council at the January 7th work session.
Meeting Adjourned at 8:29 PM
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk