The URL can be used to link to this page

Home My WebLink About12-10-2018 CCPColumbia Heights AU-Amerin City 1I i I i I 2016 1. CALL TO ORDER /ROLL CALL �('► COLUMBIA Mayor {� Donna Schmitt H r u T Councilmembers G I 1 l S Robert A. Williams www.columbiaheightsmn.gov John Murzyn, Jr. AGENDA Connie Buesgens CITY COUNCIL MEETING Nick Novitsky City Manager CITY HALL - COUNCIL CHAMBERS Walter R. Fehst 590 40th AVE NE MONDAY, DECEMBER 10, 2018 7:00 PM 2. INVOCATION - Invocation provided by Matt Hinton, Heights Church 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally- responsible manner. 5. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Introduction of Community Development interns, Luke Anderson and Mitchell Forney B. Proclamation, Walt Fehst Retirement 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of November 26, 2018 pg 5 MOTION: Move to approve the minutes of the December 3, 2018 City Council Work Session pg 18 MOTION: Move to approve the minutes of the July 9, 2018 City Council Work Session pg 20 MOTION: Move to approve the minutes of the August 6, 2018 City Council Work Session pg 21 MOTION: Move to approve the minutes of the October 1, 2018 Assessment Hearings pg 23 MOTION: Move to approve the minutes of the August 17, 2018 meeting pg 38 B. Accept Board & Commission meeting minutes MOTION: Accept the Library Board minutes from November 7, 2018 pg 39 MOTION: Accept the Planning Commission minutes from October 2, 2018 pg 41 MOTION: Accept the Park & Recreation Commission minutes from October 24, 2018 pg 46 City of Columbia Heights December 10, 2018 City Council Agenda Page 2 C. Adopt Resolution 2018 -97 Being a Resolution Ordering Preparation of a Report for Madison Street Curb and Gutter Construction, Project 1902 pg 50 MOTION: Move to waive the reading of Resolution 2018 -97, there being ample copies available for the public. MOTION: Move to adopt Resolution 2018 -97 being a Resolution ordering preparation of a feasibility report for Madison Street Curb and Gutter Construction, Project 1902. D. Adopt Resolution 2018 -98 approving the Updated Surface Water Management Plan pg 52 MOTION: Move to waive the reading of Resolution No. 2018 -98, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -98, being a resolution approving the City of Columbia Heights Surface Water Management Plan, updated 2018. E. City Hall Master Plan pg 64 MOTION: Accept the City Hall Master Plan and establish the existing City Hall, Option 5 in the report, as the preferred site for future development of a new City Hall. pg 111 F. Authorize Mayor and City Manager to Enter into Contract for Police Service with City of Hilltop MOTION: Move to authorize the Mayor and the City Manager to enter into a Police Service Contract with the City of Hilltop for 2019 at the rates specified in the contract. G. Consideration of adoption of the City of Columbia Heights Fee Schedule pg 116 MOTION: Move to waive the reading of Resolution No. 2018 -101 there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2018 -101, approving the citywide Fee Schedule for 2019. pg 134 H. Contractor Agreement for Sidewalk Snow Removal and Enforcement on Central Avenue MOTION: Move to enter into a Letter of Agreement with DuAll for the enforcement and sidewalk snow removal along Central Avenue for the 2018/19 winter season I. Award Contract to TSG Server & Storage for IBM P9 iSeries Server pg 138 MOTION: Move to authorize a contract with TSG Server & Storage for $30,000 to purchase, install and migrate data from the existing IBM P6 iSeries server to an upgraded IBM P9 iSeries server. J. Resolution 2018 -100 Awarding the Sale Of General Obligation Public Facilities Refunding pg 139 Bonds, Series 2018A MOTION: Move to waive the reading of Resolution 2018 -100, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -100, being a resolution awarding the sale of General Obligation Public Facilities Refunding Bonds, Series 2018A, in the original aggregate principal amount of $ ; fixing their form and specifications; directing their execution and delivery; providing for their payment; and providing for the redemption of bonds refunded thereby. pg 161 K. Authorizing the decennial update to the Comprehensive Plan be submitted to the Met Council MOTION: Waive the reading of Resolution No. 2018 -96, there being ample copies available to the public. City of Columbia Heights City Council Agenda December 10, 2018 Page 3 MOTION: Approve Resolution No. 2018 -96, a resolution of the City Council authorizing the decennial update to the Comprehensive Plan be submitted to the Metropolitan Council. L. Transfer of Funds to Fire Department 2018 Budget pg 165 MOTION: Move to waive the reading of Resolution No. 2018 -99, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2018 -99, being a Resolution amending the 2018 Fire Department budget. M. Authorize Extension of Fire Service Contract with City of Hilltop. pg 168 MOTION: Move to authorize the Mayor and City Manager to enter into a one year Fire and EMS service contract with the City of Hilltop starting January 1, 2019 and ending December 31, 2019. N. Approve Resolution No. 2018 -102 Requesting Funds from the Anoka County HRA pg 169 MOTION: Move to waive the reading of Resolution No. 2018 -102, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2018 -102, a resolution requesting funds from the Anoka County Housing and Redevelopment Authority to support economic development activities within the City of Columbia Heights. O. Consideration of approval of attached list of rental housing applications. pg 171 MOTION: Move to approve the items listed for rental housing license applications for December 10, 2018 in that they have met the requirements of the Property Maintenance Code. P. Approve Business License Applications pg 174 MOTION: Move to approve the items as listed on the business license agenda for December 10, 2018. Q. Review of Bills pg 177 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $659,825.97. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS pg 188 A. Resolution 2018 -95, Adopting A Budget For The Year 2019, Setting The City Levy, Approving The HRA Levy, And Approving A Tax Rate Increase. MOTION: Move to waive the reading of Resolution 2018 -95, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -95, being a resolution adopting a budget for the year 2019, setting the city levy, approving the HRA levy, and approving a tax rate increase. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports City of Columbia Heights December 10, 2018 Citv Council Aeenda Page 4 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS 11. COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form for the Council Secretary's record, and limit their comments to five minutes. Individuals are asked to state their name for the record. The City Council will listen to the brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting in which they are raised. 12. ADJOURNMENT Walt Fehst, Cit Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno @columbiaheiehtsmn.eov, to make arrangements. OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING NOVEMBER 26, 2018 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday, November 26, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER /ROLL CALL Mayor Schmitt called the meeting to order at 7:03 p.m. Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens, and Councilmember Novitsky Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kelli Bourgeois, Human Resources Director /Assistant City Manager; Kevin Hansen, Public Works Director; Lenny Austin, Police Chief; John Larkin, Assistant Fire Chief; and Katie Bruno, City Clerk /Council Secretary 2. INVOCATION Invocation provided by Bill Hugo, St Matthew Church 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT, Read by Mayor Schmitt Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible and customer friendly manner. 5. APPROVAL OF AGENDA Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the agenda as presented. All Ayes, Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of November 13, 2018 MOTION: Move to approve the minutes of the November 15, 2018; the reconvened November 13tH City Council meeting B. Authorize School Liaison Officer Contract with Columbia Heights School District MOTION: Move to authorize the Mayor and Police Chief to enter into a Joint Powers agreement with Columbia Heights Public Schools for the provision of a Police School Liaison Officer program as stipulated in the Joint Powers Agreement for the period of January 1 through December 31, 2019. 5 C. Consideration of a resolution canceling the City Of Columbia Heights regular City Council Meeting scheduled for Monday December 24, 2018 MOTION: Move to waive the reading of Resolution No. 2018 -94, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -94, being a Resolution canceling the City Council meeting scheduled for December 24, 2018 D. Consideration of Resolution establishing Precinct and Polling Locations for 2019 Election Year MOTION: Move to wave the reading of Resolution No. 2018 -87, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2018 -87, establishing Precinct and Polling locations for 2019 Election Year. E. Adopt Resolution 2018 -90 Accepting the Feasibility Report for Concrete Alley Reconstruction and ordering the Public Improvement Hearing, City Project No. 1906 MOTION: Move to waive the reading of Resolution 2018 -90, there being ample copies available for the public. MOTION: Move to adopt Resolution 2018 -90, being a resolution accepting the Feasibility Report for Concrete Alley Reconstruction, City Project No. 1906, and ordering the Public Improvement Hearing beginning at 6:00 p.m. on February 4, 2019. F. Adopt Resolution 2018 -91 Accepting the Feasibility Report For State Aid Street Rehabilitation Program and Ordering the Public Improvement Hearing, City Project No. 1907 MOTION: Move to waive the reading of Resolution 2018 -91, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -91, being a resolution accepting the Feasibility Report for State Aid Street Rehabilitation Program, City Project No. 1907, and ordering the Public Improvement Hearing beginning at 6:30 p.m. on February 4, 2019. G. Adopt a Pothole Repair Policy MOTION: Move to approve and adopt a Pothole Repair Policy for the City of Columbia Heights H. Resolution Adopting the 2018 -2019 Snow and Ice Control Policy MOTION: Move to waive the reading of Resolution No. 2018 -86, there being ample copies available to the public. MOTION: Move to approve and adopt Resolution No. 2018 -86, being a resolution adopting the 2018- 2019 Snow and Ice Control Policy for the City of Columbia Heights. I. Approve Final Payment for HSIP Central Lighting — City Project No. 1608 MOTION: Move to accept the work for HSIP Central Lighting, City Project No. 1608, and authorize final payment of $45,050.28 to Thomas & Son, Inc. of Rogers, Minnesota. J. Final Compensating Change Order and Final Payment for 2017 State Aid Street Rehabilitation and Sidewalk Improvements (39th avenue) and 2017 State Aid Storm Sewer and Street Improvements (40th Avenue), Project Nos. 1705, 1706, and 1712 MOTION: Move to approve the final compensating change order in the amount of $77,264.10, accept the work for 2017 State Aid Street Rehabilitation and Sidewalk Improvements (39th Avenue) and 2017 State Aid Storm Sewer and Street Improvements (40th Avenue), City Project Numbers 1705, 1706, and 1712, and authorize final payment of $78,006.13 to Forest Lake Contracting, Inc. of Forest Lake, Minnesota. K. Final Payment for Sanitary Sewer Lining, Project 1704 MOTION: Move to accept the work for Sanitary Sewer Lining, City Project No. 1704, and to authorize final payment of $6,643.02 to Hydro -Klean of Des Moines, Iowa. L. Extension of GIS Range Rider Contract MOTION: Move to approve a one -year extension to the GIS Joint Powers Agreement in the amount of $23,700; and, authorize the Mayor and City Manager to enter into an agreement for the same. M. Adopt Resolution 2018 -92 Establishing Senior Citizens or Retired & Disabled Persons Hardship Special Assessment Deferral MOTION: Move to waive the reading of Resolution No. 2018 -92 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -92, being a resolution establishing a new maximum income of $35,700.00 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. N. Adopt Resolution 2018 -93 Updating Income Limit for Senior Citizen Utility Rates MOTION: Move to waive the reading of Resolution 2018 -93, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -93, being a resolution updating the income limit for senior citizen utility rates. O. Consideration of approval of attached list of rental housing applications. MOTION: Move to approve the items listed for rental housing license applications for November 26, 2018, in that they have met the requirements of the Property Maintenance Code. P. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for November 26, 2018. Q. Review of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $1,216,281.88. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to approve the Consent Agenda as presented. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4408 Monroe Street NE for failure to meet the requirements of the Residential Maintenance Codes. John Larkin, Assistant Fire Chief reported that while some of the issues have been resolved there are still numerous violations. Motion by Councilmember Buesgens seconded by Councilmember Novitsky to close the public hearing and to waive the reading of Resolution Number 2018 -89, being ample copies available to the public. Motion by Councilmember Buesgens seconded by Councilmember Murzyn, Jr. to adopt Resolution Number 2018 -89, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions a. Consideration of City Manager Employment Agreement City Manager Walt Fehst read his letter of resignation, and submitted it to the Mayor and Council. Fehst indicated his last day with the City will be December 31, 2018. Mayor Schmitt thanked Manager Fehst for his dedication over the years. A reception is planned for December 10th at 6:00 PM, prior to the scheduled City Council meeting. Councilmember Williams thanked Manager Fehst for his work in hiring Department Directors over the years. Mayor Schmitt reviewed some of the key aspects of the employment agreement between the City and Kelli Bourgeois. Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of Resolution No. 2018 -88, there being ample copies available to the public. All Ayes, Motion Carried. Dewayne Morrell -4212 Reservoir Blvd expressed concern with the selection process. Mayor Schmitt indicated that because Bourgeois was a finalist in another city, the process was expedited. Morrell stated that he would have liked public notification of the appointment. Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve Resolution No. 2018 -88, authorizing an employment contract for the city manager position to Kelli Bourgeois. 4 Ayes, 1 Nay; Motion Carried. Ayes: Schmitt, Williams, Murzyn, Jr. and Buesgens. Nay: Novitsky. B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Councilmember Murzyn, Jr. announced Murzyn Hall will be hosting the Lions wrestling matches on November 30tH Councilmember Williams complimented the updated City Newsletter. Manager Fehst thanked the council members for their decision to move from a black & white version to a color version. Fehst also thanked Communications Coordinator Ben Sandell for his work on the content and design of the newsletter. Councilmember Buesgens thanked Manager Fehst for his service to the city, and wished him well in his retirement. Buesgens attended the Minnesota Climate adaption conference, the Columbia Heights High School band concert, and Columbia Heights Athletic Boosters fundraiser at Sarnas. Mayor Schmitt attended an event at Elsies in NE Minneapolis with the Kiwanis. Schmitt reported that there was a good turnout at Taste of Heights. She toured the recently opened Fridley civic campus. City Manager Walt Fehst announced the Library is celebrating 90 years this year. An open house is scheduled on December 1St from 11 -4 at the library. Councilmember Williams commented that he has heard positive comments regarding the new sign at the library. 11. COMMUNITY FORUM Dewayne Morrell -4212 Reservoir Blvd requested the council invite a speaker in from the Mississippi Water Management Organization to speak at a council meeting about the problem of pollution. Morrell suggested that the city consider alternatives to the salt and sand used for ice control. Mr. Morrell again indicated his dissatisfaction with the recent selection process. Mayor Schmitt invited Mr. Morrell to meet with herself and Kelli Bourgeois to address his questions. 12. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Williams to adjourn. Meeting Adjourned at 7:54 p.m. Respectively Submitted, Katie Bruno, City Clerk /Council Secretary RESOLUTION NO. 2018 -86 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, WHEREAS, the 2018 -2019 Snow and Ice Control Policy establishes the procedures, locations, and equipment used for snow and ice control in the city of Columbia Heights. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The City Council hereby approves and adopts a Snow and Ice Policy for the City of Columbia Heights. RESOLUTION # 2018 -87 RESOLUTION ESTABLISHING PRECINCT AND POLLING LOCATIONS FOR 2019 ELECTION YEAR WHEREAS, Minnesota Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by ordinance or resolution each year no later than December 31st, polling places for each election precinct; and WHEREAS the polling places designated by resolution in December of each year are the polling places to be used for elections in the following calendar year. NOW THEREFORE BE IT RESOLVED that the polling locations to be used for municipal precincts in calendar year 2019 are as follows: Precinct 1 John P. Murzyn Hall 530 Mill St NE Precinct 2 Immaculate Conception Church 4030 Jackson St NE Precinct 3 Columbia Heights Library 3939 Central Ave NE Precinct 4 Highland Elementary School 1500 49th Ave NE Precinct 5 First Lutheran Church 1555 40th Ave NE Precinct 6 Highland Elementary School 1500 49th Ave NE Precinct 7 Valley View Elementary School 800 49th Ave NE Precinct 8 Valley View Elementary School 800 49th Ave NE BE IT FURTHER RESOLVED that the Columbia Heights City Council directs the clerk to make all necessary notifications and preparations for elections held in 2019 as required by MN Statute, Rule and Administrative Policy of the City. RESOLUTION 2018 -88 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the position of City Manager is anticipated to become vacant on December 31, 2018, due to the retirement of Walter Fehst; and WHEREAS, at their November 15th, 2018 meeting the City Council made a contingent offer of the City Manager position to Kelli Bourgeois, current Human Resources Director / Assistant City Manager, which she accepted. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does hereby appoint Kelli Bourgeois, City Manager, of the City of Columbia Heights, effective January 1, 2019, or the day following the current City Manager's last day of employment, whichever occurs last, under the following terms and conditions of employment: LPOSITION. Employer agrees to employ Employee as its City Manager. Employee agrees to serve as City Manager in accordance with State Statutes, City Charter, City ordinances and the Code of Ethics of the International and Minnesota City /County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. 2.PENSION PLAN. 10 Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. 3.DEFERRED COMPENSATION PLAN. Employer shall contribute to a Deferred Compensation Plan, if selected by Employee, matching up to $5,000 of the Employee's contribution. 4. SALARY. Employer shall pay Employee a salary of $140,000 per year starting January 1, 2019 or the day following the current City Manager's last day of employment, whichever occurs last. Employer and Employee agree that an initial performance review will be conducted by the City Council on Employee after six (6) months, 12 months and annually thereafter. The City Council agrees to consider up to a 2.5% increase in compensation to the Employee dependent upon the results of the 6 month and 12 month performance evaluations. If the City Council fails to do an annual review in a timely manner (one month from the anniversary of the start date), then the Employee will automatically receive a comparable increase as other management employees. The Cost of Living Adjustment (COLA) will be the same as enjoyed by other management employees. 5. SENIORITY. For purposes of employment benefits, personal days, to be used as sick leave, vacation leave, and the like, Employee will be credited with having completed four (4) years of employment with the City upon her first day of employment. 6.PAID TIME OFF. Effective upon Employee's first day of employment, Employee shall be credited with thirty-two (32) paid time off (PTO) days to be used as sick leave, vacation and the like. A maximum of fifteen (15) days may be carried over into the new year. Effective upon Employee's first day of employment as City Manager, 80 hours of Employee's existing vacation bank will be transitioned over for use in 2019. Effective upon Employee's first day of employment as City Manager, all of Employee's existing sick leave bank will be put into a separate fund to be used in the future for an FMLA qualifying event. If Employee leaves employment with the City, any remaining sick leave balance will be paid into a Retirement Health Savings Account at the percentage payout based on overall years of service as outlined in the Personnel Policy. THOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other management employees. &GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life, HSA, and disability insurance benefits as provided to all other management employees. 9.DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. 11 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which serves as a member. Employee shall use good judgement in her outside activities so she will not neglect her primary duties to the Employer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer; and at Employer's expense. 12. AUTOMOBILE. Employee shall be paid a monthly allowance of $200 a month for use of her personal automobile for Employee business within the seven (7) County Metro area, not including her commute to and from work. If she chooses to apply that allowance towards the use of a plug -in hybrid or a plug -in electric, she would be paid $400 a month, with a proof of lease or ownership. 13. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14. HOURS OF WORK. It is understood the position of City Manager requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time over and above her minimum of a forty (40) hour work week. It is further understood that Employee may absent herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal office hours. 15. TERMINATION BENEFITS. In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Manager, then in that event, Employer agrees to pay Employee at the time of receipt of her last paycheck a lump sum cash payment equal to the following: If within the first year of employment, three month's aggregate salary and continued Employer paid benefits as set forth in paragraph 8; for all years thereafter, six months' aggregate salary and continued Employer paid benefits as set forth in paragraph 8. However, in the event Employee is terminated at any time because of her malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employee voluntarily resigns her positon with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns her position with Employer there shall be no termination pay due to Employee. iN GENERAL CONDITIONS OF EMPLOYMENT. 16. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory and charter requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from her position with Employer, subject only to the provisions of this Agreement and City Charter. RESOLUTION NO. 2018-89 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Brian D. O'Connell (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4408 Monroe Street N.E. Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on October 25, 2018 of a public hearing to be held on November 26, 2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1.That on September 18, 2018, inspectors for the City of Columbia Heights, inspected the property described above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2.That on October 24, 2018, inspectors for the City of Columbia Heights performed a re- inspection and noted that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3.That on November 14, 2018, inspectors for the City of Columbia Heights checked records for this property and noted that the violations remained uncorrected 4.That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Shall repair /replace rotted wood above window on north side (west window). b. Shall replace screen with approved window screen in a workmanlike fashion (screen is currently stapled to wood). c. Shall remove illegal /unapproved fencing. d. Shall replace rotted fascia on south side porch eve. e. Shall tuck point blocks on foundation so that there are no gaps. 13 f. Shall repair /replace any /all rotted wood around windows and siding. g. Shall repair /replace missing kitchen cabinets. h. Shall replace missing globe in light fixture in first floor northeast bedroom. i. Shall replace missing light globe in main floor hallway (electrical hazard). j. Shall replace carbon monoxide detector that is painted over. k. Shall immediately replace any /all smoke detectors that have been painted over. 1. Shall repair broken window in upstairs bathroom. m. Shall scrape and paint wherever there is peeling paint around the upstairs bathroom window. n. Shall replace missing air vent in bathroom wall. o. Shall install an approved CO detector on 2nd floor. p. Shall repair /replace door frame around upstairs east bedroom. q. Shall remove electrical hazard of multiple power strips daisy chained together in east bedroom or provide more outlets for use. r. Shall repair broken west south side window. 5.That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1.The rental license belonging to the License Holder described herein and identified by license number F17767 is hereby revoked. 2.The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3.All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. RESOLUTION NO. 2018-90 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is proposing to reconstruct select alleys in the city that have not been constructed under the alley program, and WHEREAS, pursuant to Resolution No. 2018 -82, a report has been prepared by the City Engineer with reference to the Program, and the following alley(s): Washington Street to Jefferson Street, 41 st Avenue to 42nd Avenue Madison Street to Monroe Street, 40th Avenue to 41 st Avenue, and Madison Street to Monroe Street, 42nd Avenue to 43rd Avenue IV WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights on November 26, 2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1.The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $474,034. 2.A public hearing shall be held on such proposed improvement on the 4th day of February, 2019 in the City Council Chambers at 590 40th Avenue N.E. at 6:00 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. RESOLUTION NO.2018 -91 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate selectstate aid streets in the city that have not been rehabilitated under the street program, and WHEREAS, pursuant to Resolution No. 2018 -83, a reporthas been prepared by the City Engineer with reference to the Program, and the following street(s): 37th Avenue NE, 5th Street to Central Avenue WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights onNovember 26,2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The Council will consider the improvementof such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $225,000. 2. A public hearing shall be held on such proposed improvement on the4th day of February, 2019in the City Council Chambers at 590 40th Avenue N.E. at6:30P.M. and theCity Clerk shall give mailed and published notice of such hearing and improvement as required by law. RESOLUTION NO. 2018-92 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and WHEREAS, Minnesota Statutes 435.193 — 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. 15 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk. 6. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; c. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 7. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the assessment bythe Council. 8. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 9. Nodeferral shall be granted to any owner who has a gross annual household income from all sources in excess of $35,700. 10. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 11. No special assessment may be deferred for a period longer than the time set by the Council as III the time over which the project is to be assessed. 12. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution. RESOLUTION NO. 2018-93 A resolution of the City Council for the City of Columbia Heights, Minnesota, establishing eligibility standards for senior citizen utility rates. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL WHEREAS, the City Council has previously established eligibility standards for senior citizen rates for refuse service, sewage disposal and water supply; and WHERAS, it has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: That anyone over 62 years of age with a maximum household income of $35,700 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard is effective January 1, 2019 RESOLUTION NO. 2018-94 A RESOLUTION CANCELING THE CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETING SCHEDULED FOR MONDAY DECEMBER 24, 2018 WHEREAS: The City of Columbia Heights has historically cancelled the second meeting in December; and WHEREAS: The City Council has agreed to cancel the regular Council meeting scheduled for Monday, December 24, 2018 NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change. 17 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: December 3, 2018 Time of Meeting: 7:00 PM Location of Meeting; Conference Room #1 Purpose of Meeting: Work Session CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:00 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Novitsky, Williams, and Buesgens Also present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resources Director /Assistant City Manager, Gary Gorman; Fire Chief, Kevin Hansen; Public Works Director, Jodi Griffin; Community Development Secretary, Joe Kloiber; Finance Director, Larry Pepin; Building Official, Luke Anderson; Community Development Intern, and Katie Bruno; City Clerk. Sidewalk Snow Removal on Central Ave Kelli Bourgeois, Human Resources Director /Assistant City Manager reported that quotes were received from two contractors; DuAll Services and Grounds Maintenance Service. Because of the past working relationship; DuAll Services was chosen. DuAll's proposal includes both snow removal and enforcement. The council had questions, including the amount of snowfall warranting service, and how much time properties are given to clear their sidewalk. Bourgeois stated she will clarify the questions and the item will be presented at the December 10th Council meeting for consideration. Fee Schedule Kelli Bourgeois, Human Resources Director /Assistant City Manager presented the 2019 draft Fee Schedule. There were no questions from the council. Citywide Services Expo & Town Hall Meeting Jodi Griffin, Community Development Secretary presented an overview of what is being planned for the March 2nd event. The council agreed that inviting other local elected officials would be a good idea. Mayor Schmitt suggested a video or game be used to educate the community on recycling do's and don'ts. Resolution - Water Resource Management Plan Kevin Hansen Public Works Director explained that we are required by law to update the Water Resource Management Plan (WRMP) every ten years. The last update was in 2010, consistent with our Comprehensive Plan. The 2020 WRMP has been reviewed by both the Rice Creek Watershed District and the Mississippi Watershed Management Organization. Hansen reported the December 10th council consideration is the final step in the approval process. 2019 Budget Joe Kloiber Finance Director reviewed tentative changes to the proposed 2019 Budget. The levy will be reduced by $20,000, by deleting the GARE program from the budget. Other Changes that will not affect the levy include Rental License Fee, and a transfer of funds between the Special Projects Fund 226 and the Redevelopment Fund 420. Final budget consideration will be on the agenda December 10th 18 City Council Work Session December 3, 2018 Page 2 of 2 City Hall Master Plan Kevin Hansen Public Works Director reported that a master plan for a New City Hall was included as one of the 2017 goals established by the council. Hansen reported that a space needs study indicated current operations require about 17,200 square feet. Council reviewed four possible sites in April of 2018. Each of the sites presented various pros and cons. At the June 4th work session, a 5th site with a connection to Murzyn Hall was proposed. Costs for this site are estimated at $6,800,000 - $7,400,000 for City Hall, and an addition $2,100,000 for improvements to Murzyn Hall. Mayor Schmitt stated that Murzyn Hall is in need of an expansion and updates. Councilmember Buesgens agreed, and thinks now is a good time for the projects. Mayor Schmitt suggested the Citywide Services Expo would be a good opportunity to introduce the concepts to the community. Councilmember Buesgens suggested a video be done as well, that could be available on the city's web site. Mayor Schmitt requested a list of updates anticipated for Murzyn Hall, and also to look at costs to update the Senior Center on the lower level of Murzyn Hall. Director Hansen clarified that the Master Plan, which establishes the site of the new City Hall will be brought to the council for consideration on December 10th. Hansen will look into the other questions raised and report back to the council at the January 7th work session. Meeting Adjourned at 8:29 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 19 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: July 9, 2018 Time of Meeting: 6:00 PM Location of Meeting: Conference Room #1 Purpose of Meeting: Work Session CALL TO ORDER /ROLL CALL - The meeting was called to order at 6:00 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Novitsky and Buesgens Absent: Councilmember Williams Also present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, and Katie Bruno; City Clerk. ADA Transition Plan for Rights of WaW Kevin Hansen, Public Works Director explained this is a Federal requirement, part of the City's existing ADA plan. The focus to see that all transitions are accessible and that the city has a plan to bring item's into compliance. Councilmember Buesgens stated that she would like to see Columbia Heights adopt a Complete Streets Policy. Director Hansen indicated that could be looked at in the future. Hansen stated that a Pedestrian Study dictates the area of greatest need. Distribution of Water Management Resource Plan (WMRP) Kevin Hansen, Public Works Director explained the proposed plan is more in -tune with our Capital Improvement Plan. Hansen indicated the Plan will be presented for approval later in the year, to be included in the City's Comprehensive Plan. Meeting Adjourned at 6:24 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 20 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: August 6, 2018 Time of Meeting: 7:00 PM Location of Meeting: Conference Room #1 Purpose of Meeting: Work Session CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:00 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Novitsky, Williams, and Buesgens Also present: Walt Fehst; City Manager, Lenny Austin; Police Chief, Gary Gorman; Fire Chief, John Larkin; Assistant Fire Chief, Kelli Bourgeois; Human Resources Director /Assistant City Manager, Joe Hogeboom; Community Development Director, Matt Markham; Police Captain, Joe Kloiber; Finance Director, Jason Schulz; Liquor Operations Manager, and Katie Bruno; City Clerk. Public Safety Staff inp, Study Kelli Bourgeois Human Resources Director /Assistant to the City Manager reported that three proposals were received for the Public Safety Staffing Study. After reviewing the proposals, McGrath was the choice. Staff received positive feedback after reaching out to other cities that have experience with them. Snow Removal Kelli Bourgeois Human Resources Director /Assistant to the City Manager acknowledged the fact that snow removal on Central Ave sidewalks has been problematic. Options discussed included hiring a contractor and establishing a Special Service District, which would require support from the majority of commercial property owners. The council agreed that enforcement needs to increase, and letters should be sent out in advance to commercial property owners letting them know that enforcement will be stepped up. Public Hearing Notification process Community Development Director Joe Hogeboom reported that he has received a request to notify tenants as well as property owners for Public Hearings. Software limitations as well as increased costs in mailing would make that process difficult. Other ideas include signage and posting Public Hearing s on the city's website. On- Street Parking discussion Community Development Director Joe Hogeboom reported that there have been complaints from the residents near the Heights Event Center. Vehicles are parked along both sides of the residential streets, causing concern for emergency vehicle access. Hogeboom has ordered new signs directing patrons to the city's free municipal parking lots. Other options included implementing no parking on one side of the street, issuing parking permits to residents, or requesting the Heights Event Center offer valet parking for their patrons. Update on citywide street rehabilitation program Public Works Director Kevin Hansen gave an overview of the city's street rehabilitation program, and gave a recap of the 2018 projects. It was reported that the alleys in the city are in rough shape, and the worst will be reconstructed in the next four years. 21 City Council Work Session August 6, 2018 Page 2 of 2 Plan for customers that do not comply with notice of a non-working water meter Finance Director Joe Kloiber reported that occasionally the city is unable to obtain a reading from a meter, and the bill is estimated. If a second reading cannot be obtained, the customer is issued a letter. Some residents do not respond for multiple years. The Finance Department is proposing to model the Fire Decrement's abatement procedure for those non - responsive property owners. Plan for Liquor Store #3 Finance Director Joe Kloiber reported that the tire store next to Top Valu Store 3 has requested a new sign. Community Development staff suggested that a shared sign with the liquor store be considered. Liquor Operations Manager Jason Schulz speculated that the store is missing out on the many commuters traveling along University Avenue. Schulz indicated that he would like to improve the exterior of the store, in addition to some cosmetic improvements on the inside. The estimated cost of the improvements would be between 60,000 and $100,000. Kloiber indicated that the store does pretty well from a financial aspect. The council agreed the updates would be a benefit. Meeting Adjourned at 9:47 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 22 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS ASSESSMENT HEARING OCTOBER 1, 2018 The following are the minutes for the Assessment Hearing meeting of the City Council held at 6:00 PM on Monday October 1, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:06 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., and Novitsky Absent: Councilmember Buesgens Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, Kelli Bourgeois; Human Resources Director /Assistant City Manager, Matt Markham; Police Captain, and Katie Bruno; City Clerk /Council Secretary 3. SPECIAL ASSESSMENT LEVY HEARING: 2018 SEAL COAT PROGRAM A. Street Seal Coat Project 1) Presentation of Information on Seal Coat Project by Staff Director of Public Works Kevin Hansen gave an overview of the project. Assessment rates are unchanged from the Improvement Hearing; $315 for street rate and $105 for avenue rate. Hansen indicated if the council intends to lower the interest rate from the proposed 5 %, he would recommend 4.5 %. 2) Questions and Comments on Seal Coat Project Craig Williams wanted assurance that he will not be charged for the removal and replacement of sidewalk panels by Centerpoint Energy. He suggested the city and utilities work on planning these events better in the future. Kevin Hansen reported that normally the city is aware of proposed utility projects; this is an anomaly. B. Close the Public Hearing Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr. to close the Public Hearing of the 2018 Street Seal Coat, Project 1701. All Ayes, Motion Carried. C. Consideration of Resolution Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to waive the reading of Resolution 2018 -77, there being ample copies available for the public. All Ayes, Motion Carried. 23 Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to adopt Resolution 2018 -77 being a resolution levying and adopting the assessment for 2018 Zone 2A Street Seal Coat Improvement, City Project 1701, and setting the interest rate at 4.5 %. All Ayes, Motion Carried. S. ADJOURNMENT Meeting adjourned at 6:19 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk RESOLUTION NO. 2018 -77 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is adopting the assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessment numbered 2018 -Z2 -01 -001: Seal Coat on Tyler Street from 37th Avenue to 41St Avenue, Tyler Street from 42nd Avenue to Dead end, Polk Street from 37th Avenue to 41St Avenue, Arthur Place from 44th Avenue to Dead end, Cleveland Street from 40th Avenue to 41St Avenue, Benjamin Place from 40th Avenue to Cul -de -sac, Benjamin Street from 43rd Avenue to 45th Avenue, 39th Avenue from Reservoir Boulevard to Polk Street, 42nd Avenue from Reservoir Boulevard to Cleveland Street, 43rd Avenue from Arthur Street to Benjamin Street, all in project 1701; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:00 o'clock p.m. on the 1St day of October, 2018, in the City Council Chambers, 590 40th Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: 24 FINDINGS OF FACT Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as "Zone 2 Seal Coat" numbered 2018 -Z2- 01 -001, Project 1701, a copy of which is attached hereto and made a part hereof. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed "Actual Assessment Amounts ". And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3: That said assessments may be paid in part or in full without interest on or before 4:15 p.m. on November 14, 2018. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2019. The annual principal installments, together with 4.5% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of one year as designated on the assessment roll. Section 4: That this Council did hereby determine and re- determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2018 -Z2 -01 -001, Project 1701. Section 5: This resolution shall take effect immediately upon its passage. 25 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS ASSESSMENT HEARING OCTOBER 1, 2018 The following are the minutes for the Assessment Hearing meeting of the City Council held at 6:15 PM on Monday October 1, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:20 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., and Novitsky Absent: Councilmember Buesgens Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, Kelli Bourgeois; Human Resources Director /Assistant City Manager, Matt Markham; Police Captain, and Katie Bruno; City Clerk /Council Secretary 3. SPECIAL ASSESSMENT LEVY HEARING: 2017 STATE AID STREET REHABILITATION PROGRAM —MILL AND OVERLAY A. Street Rehabilitation Project 1) Presentation of Information on State Aid Street Rehabilitation Project by Staff Director of Public Works Kevin Hansen gave an overview of the project. Assessment rates are unchanged from the Improvement Hearing; $2,731 street, $910 Avenue, $3213 non - residential street, and $1,071 for non - residential Avenue. Hansen recommended the interest rate be changed to 4.5 %. 2) Questions and Comments on Street Rehabilitation Project Joe Mack - 3943 Van Buren St questioned if the stain on the road will be removed. Director Hansen explained the stains will fade over time. Gerlald Lemire - 3828 Quincy St questioned why he is being assessed now, when he was not originally notified by mail. Director Hansen indicated he will confirm if a letter was sent out prior to the improvement hearing. B. Close the Public Hearing Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to close the Public Hearing of the 2017 State Aid Street Rehabilitation, Project Number 1705. All Ayes, Motion Carried. 26 C. Consideration of Resolution Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to waive the reading of Resolution 2018 -78, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to adopt Resolution 2018 -78 being a resolution levying and adopting the assessment for 2017 State Aid Street Rehabilitation — Mill and Overlay, City Project 1705, and setting the interest rate at 4.5 %. All Ayes, Motion Carried. 5. ADJOURNMENT Meeting adjourned at 6:31 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk Resolution No. 2018 -78 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is adopting the assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessment numbered 2017 -SA -44 -001: State Aid Mill and Overlay on 39th Avenue from Huset Parkway /Jefferson Street to Central Avenue, all in project 1705; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:15 o'clock p.m. on the 1St day of October, 2018, in the City Council Chambers, 590 40th Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FAA FINDINGS OF FACT Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as "State Aid Mill and Overlay" numbered 2017 -SA -44 -001, Project 1705, a copy of which is attached hereto and made a part hereof. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed "Actual Assessment Amounts ". And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3: That said assessments may be paid in part or in full without interest on or before 4:15 p.m. on November 14, 2018. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2019. The annual principal installments, together with 4.5% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4: That this Council did hereby determine and re- determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2017 -SA -44 -001, Project 1705. Section 5: This resolution shall take effect immediately upon its passage. 28 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS ASSESSMENT HEARING OCTOBER 1, 2018 The following are the minutes for the Assessment Hearing meeting of the City Council held at 6:30 PM on Monday October 1, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:31 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., and Novitsky Absent: Councilmember Buesgens Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, Kelli Bourgeois; Human Resources. Director /Assistant City Manager, Matt Markham; Police Captain, and Katie Bruno; City Clerk /Council Secretary 3. SPECIAL ASSESSMENT LEVY HEARING: 2018 STATE AID STREET REHABILITATION PROGRAM —MILL AND OVERLAY A. Street Rehabilitation Project 1) Presentation of Information on State Aid Street Rehabilitation Project by Staff Director of Public Works Kevin Hansen gave an overview of the project. Hansen indicated there is a slight reduction (2.7%) in the assessed cost from the time of the Improvement Hearing; residential street rate is $1,898, avenue rate is $632.00. Hansen recommended the interest rate be changed to 4.5 %. 2) Questions and Comments on Street Rehabilitation Project Terry OBrien — 3810 Main St questioned if the cracking across the street and curbs will be repaired with this project. Director Hansen explained that the city will seal coat the street in a few years. Joe Mansheim — 3722 3rd St NE purchased his property in February 2018, and indicated that he is exempt from the assessment. Manshiem stated that the proposed plans will not repair the roads, and stated he feels that the project is not financially responsible. Manshiem suggested the railroad, industrial properties and semi truck companies be assessed as well. B. Close the Public Hearing 29 Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to close the Public Hearing of the 2018 State Aid Street Rehabilitation, Project Number 1805. All Ayes, Motion Carried. C. Consideration of Resolution Motion by Councilmember Novitsky, seconded by Councilmember Williams to waive the reading of Resolution 2018 -79, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Novitsky, seconded by Councilmember Williams to adopt Resolution 2018 -79 being a resolution levying and adopting the assessment for 2018 State Aid Street Rehabilitation — Mill and Overlay, City Project 1805, establishing a 4.5% interest rate. All Ayes, Motion Carried. S. ADJOURNMENT Meeting adjourned at 6:47 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk Resolution No. 2018 -79 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is adopting the assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessment numbered 2018 -SA -44 -001: State Aid Mill and Overlay on Main Street from 37'h Avenue to 40th Avenue and 37th Avenue from Main Street to 5th Street, all in project 1805; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:30 o'clock p.m. on the 1St day of October, 2018, in the City Council Chambers, 590 40th Avenue NE, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, 30 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 1. That this Council does hereby adopt the aforesaid assessment roll for local improvements known and described as "State Aid Mill and Overlay" numbered 2018 -SA -44 -001, Project 1805, a copy of which is attached hereto and made a part hereof. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed "Actual Assessment Amounts ". And this Council further finds and determines that the proper proportion of the cost of such improvements to be specially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 1 That said assessments may be paid in part or in full without interest on or before 4:15 p.m. on November 14, 2018. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2019. The annual principal installments, together with 4.5% interest accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated on the assessment roll. Section 4: That this Council did hereby determine and re- determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered 2018 -SA -44 -001, Project 1805. Section 5: This resolution shall take effect immediately upon its passage. 31 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS ASSESSMENT HEARING OCTOBER 1, 2018 The following are the minutes for the Assessment Hearing meeting of the City Council held at 6:45 PM on Monday October 1, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:47 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., and Novitsky Absent: Councilmember Buesgens Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, Kelli Bourgeois; Human Resources Director /Assistant City Manager, Jackie Zillmer; Assistant Finance Director, Matt Markham; Police Captain, and Katie Bruno; City Clerk /Council Secretary 3. SPECIAL ASSESSMENT LEVY HEARING: Delinquent Accounts Identified with the Following Project Numbers: P.I.R. 2018 -MS -30 -001 P.I.R. 2018 -MS -30 -002 P.I.R. 2018 -MS -30 -003 P.I.R. 2018 -MS -30 -004 P.I.R. 2018 -MS -30 -005 P.I.R. 2018 -MS-30 -006 P.I.R. 2018 -MS -30 -007 P.I.R. 2018 -MS -30 -008 P.I.R. 2018 -MS -30 -009 P.I.R. 2018 -MS -30 -010 P.I.R. 2018 -MS -30 -011 P.I.R. 2018 -MS -30 -012 P.I.R. 2018 -MS -30 -013 P.I.R. 2018 -MS -30 -014 P.I.R. 2018 -MS -30 -015 a. Presentation of Information by Staff Kevin Hansen Public Works Director explained that the terms of the assessments are either one year or ten years, based on the dollar amount of the assessment. Jackie Zillmer, Assistant Finance Director explained the assessments are for the following city services; utility bills, weed cutting, tree removal, and nuisance /hazard abatements. Zillmer clarified that delinquent utility bills are charged 7% interest on any outstanding balance, once assessed the interest rate will be 5 %. b. Questions and Comments from City Council and the Public Lyndsey Malloy, representing her parents; Thomas and Julie Carter -1137 37`h Ave NE requested to dispute the charges for a recent water main repair, at her parents' home. A letter outlining the concerns was presented to the council. The Carter's were charged approximately $16,000 for a water main break that occurred underneath their neighbor's garage. Malloy was concerned that the City hired a contractor without getting input from the residents. Malloy commented that neighbors were charged significantly less than the Carters. Hansen explained to Malloy that she could object to the assessment, and work with their attorney. The Carters signed the letter of dispute. (Attached.) 32 c. Recommended Motions: Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to close the Public Hearing and waive reading of Resolution 2018 -80 there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adopt Resolution 2018 -80 being a resolution to adopt an assessment roll and levy a special assessment for delinquent accounts, with a 5% interest rate. All Ayes, Motion Carried. 5. ADJOURNMENT Meeting adjourned at 7:11 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk Resolution No. 2018 -80 A resolution of the City Council for the City of Columbia Heights, Minnesota, adopt an assessment roll and levy a special assessment for delinquent accounts. WHEREAS, one or more services required by city ordinance, including water, sewer, refuse, weedcutting, tree removal, stop box repair /replacement and abatement of nuisance /hazardous conditions, and numbered as projects P.I.R. 2018-MS-30-001 P.I.R. 2018 -MS -30 -005 P.I.R. 2018-MS-30-009 P.I.R. 2018- MS -30 -013 P.I.R. 2018 -MS -30 -002 P.I.R. 2018-MS-30-006 P.I.R. 2018 -MS -30 -010 P.I.R. 2018-MS-30-014 P.I.R. 2018 -MS -30 -003 P.I.R. 2018 -MS -30 -004 P.I.R. 2018 -MS -30 -007 P.I.R. 2018 -MS -30 -008 P.I.R. 2018 -MS -30 -011 P.I.R. 2018 -MS -30 -012 have been provided to and benefited the properties listed in the assessment roll below; and, WHEREAS, the charges to said properties for said services are unpaid and delinquent; and, WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 6:45 p.m. on the 1st day of October 2018 in the City Council Chamber 590 40th Avenue N.E. Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to the benefits and cost of providing the services described below, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; therefore, Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: 33 ORDER OF COUNCIL BE IT RESOLVED by the City of Columbia Heights as follows: Section 1. That this Council does hereby adopt the assessment roll below known and described as "Assessment Roll for 2018 Delinquent Accounts (A) ", numbered as P.I.R. 2018 -MS -30 -001 P.I.R. 2018 -MS -30 -002 P.I.R. 2018 -MS -30 -003 P.I.R. 2018 -MS -30 -004 P.I.R. 2018 -MS -30 -005 P.I.R. 2018 -MS -30 -006 P.I.R. 2018 -MS -30 -007 P.I.R. 2018 -MS -30 -008 P.I.R. 2018 -MS -30 -009 P.I.R. 2018 -MS -30 -010 P.I.R. 2018 -MS -30 -011 P.I.R. 2018 -MS -30 -012 P.I.R. 2018- MS -30 -013 P.I.R. 2018 -MS -30 -014 Section 2. That this Council hereby finds and determines that each of the parcels of land enumerated in the assessment roll was and is especially benefited by the services provided. The Council further finds and determines that the proper cost of these services to be especially assessed against each parcel of land is the amount of unpaid delinquent charges for said services. Section 3. That said assessments may be paid in part or in full without interest on or before November 14, 2018. Section 4. Payments will be accepted at Columbia Heights City Hall, 590 40th Avenue N.E. Columbia Heights, Minnesota, on or before November 14, 2018. Any amount unpaid after November 14, 2018, will be certified to the Anoka County Auditor for collection with the real estate taxes as a special assessment beginning with the taxes payable in the year 2019. The annual principal installments, together with 4.5% interest are due and payable with the real estate taxes for a period of one year or less. Section 5. This resolution shall take effect immediately upon passage. BE IT FURTHER RESOLVED that the above eligibility standard is effective October 1, 2018 34 To whomever this may concern: Several different factors come into play when discussing the services provided to 1131 37th Avenue NE Columbia Heights, MN 55421 between the dates of January 2018 and February 2018. 1) Thomas and Julia Carter were never given a choice, They were simply told the repairs would be made and they would be billed for the work at a later date and with no one to advocate for them. They assumed they had no choice and this was proper procedure and the city was just following protocol. 2) City officials Appointed Valley Rich incorporated to repair the water main break and replace pipes however they never presented Julie and Thomas Carter with any proposals. They were told that they'd be without water for the weekend and work was going to begin that following Monday with no other information such as Cost, insurance or warranties from the city or contractors hired prior to work commencing and then the City of Cp1_�m_b[a heights Eventually sent Thomas and Julie Carter a Bill totaling close to $25,000. Which was later revised to over $16,000. * ** *Kevin Hanson States in his city council letter that These types of repairs are *publicly bid and those proposals are to be extended to the homeowners. It is then up to the homeowner if they want to proceed or deny. *Lauren mcclanahan never extended any proposals to Thomas and Julie Carter. * * * * ** ** There have also been similar cases to this one, around this area that some homeowners have experienced and I feel these homeowners are being strong armed into decisions that they're not equipped to make without advocacy. * * * * * ** *There was never an agreement signed by the homeowners agreeing to costs of services and /or choice of Company or materials. * * * * ** *The only thing that the city legally had a right to do without homeowner consent was shut off the water. * * * * * * ** The homeowners were home and available throughout this entire time. Had known they had the option to hire their own contractor, They would have hired their Son in law to contract the saving them thousands of dollars. There was A particular day that the homeowners recall a laborer or sub of Valley rich incorporated Expressing to them and I quote ' between you and me, you shouldn't Be held responsible for covering costs of this repair due to the location of the break. The city should be paying for this.' 2) Who determined the origin of the break or leak? * * * * ** *Was it a city official from public works or was It Valley rich incorporated? * * * * * ** The break happened under the garage or under the house West of 1131 37th Avenue right next door (1125) That being said.... Who authorized this garage to built or this home to be moved here if there was In tact water lines under ground. * * * * * ** *Thomas and Julie Are responsible homeowners and had they noticed previous leaking or flooding on their property they would have taken proper steps to repair it. They could have foreseen any problems but they Were not able to maintain responsibility of overseeing any leaks that may have occurred over the course of said time seeing ad the leaks were not on their property, Copy of easement? 3) Looking back at the final Invoices from Valley rich I'm noticing double charges For a equipment and trailers used Dated on the same day on both in voices titled 'Hole A' and 'Hole B', costs of sub contractors that Valley Rich was hired to perform that they then sub Contracted out for resulting in double billing that they then charged the city of Columbia Heights for that is now the responsibility of Thomas and Julie Carter and als charging an upwards of $3,000 for one days worth of laborl? 4) The average cost of a water main break repair including Replacing lines should cost usually No less than $800 and usually no more than $3,000- $4,000? * * * * ** There seems to be an ethical breach of error on somebody's part whether it was Intentional or unintentional but Julie and Thomas Carter are not equipped financially to cover this cost, should they be held responsible to pay for somebody else's error not to mention having to repair damages To their own driveway and their landscaping that was destroyed during the process of these repairs. The homeowners eon in law is a contractor For the state of Minnesota. * * ** *why are there so many edits to the invoices? 35 4) I'd also like to look at is whether this was an act of God or not? Julie and Thomas's insurance company denied covering the cost of repairs however it seems to me that because of the fridge n freezing temperatures that occurred in Minnesota during this time And that it even being stated in the news that pipes were bursting all over the city ..... Are extreme freezing temperatures considered an act of God. ultimately resulting In these pipes breaking and bursting? Therefore shouldn't the insurance company should cover some if not all of the cost to repair this. * * ** I spoke to Valley rich incorporated to request original documents of the original invoice totaling upwards of $25000 when I mentioned this address on the service dates their reception expressed an annoyance of this project and how dealing with Columbia Heights with difficult and they preferred not to continue business with them in the future due to the haggling of wording or pricing? The receptionist asked for my email which I then gave her and she said she would send over any and all documentation. A couple hours later I received an email from her stating that she was told by the owner of Valley rich incorporated that they are not allowed to send the original invoices. I then asked for his contact information. She gave it to me and I emailed him again asking for original invoicing and a detailed summary of the work And where the break took place and he refused to provide that info without permission from Columbia Heights. I asked if he had a non disclosure agreement with the city of Columbia Heights and he said no. 1 expressed that it is the homeowner that he provided service for that is requesting the documentation and he still refused. At that time I cut off communication. * * * * ** *Why would Columbia Heights public works contract out to a plumbing service that originates out of Chaska Minnesota, That apparently just contracts all of their work out to other plumbing companies and up charging 40 to 50% for their services and expecting homeowners to cover all costs of a company that clearly takes advantage of situations. 5) Back in 2005 Columbia Heights submitted a cleaning and lining program to clean and line 3,000 lineal feet of piping and water mains from the alley of 37th Avenue to 39th & Polk . * ** ** Question as are..... Were they replacing lines? If so, were they using new or used parts for that and could that have been one of the factors that came into play of the main breaking in January 2018? Did they replace everything with whole, brand new parts or were they repairing old mains with new parts or vise verse? Why was the budget for all of those repairs in that area less than the coat of this minor repair? Is there a detailed summary of work for The work that took place On the water mains and 2005? * * ** Thomas and Julie Carter are going to submit a request for an °FOIA' ( Freedom of information act) For any and all documents pertaining to this matter. Including but not limited to..... *A detailed summary of work provided *Invoices from all external sources used - Sub contractors - Materials purchased - Equipment used - Bank statements proving payments from Columbia Heights public works to Valley Rich Incorporated for this project. - A detailed summary Of the origin /locatlon of the break /leak. - Any sign documents pertaining to this matter agreeing to cost and for work to commence for /from any and all parties. - A detailed summary of the Services provided and materiels used dated back in 2005. - Insurances from the contractors providing services and their warranties. - Permits for 1125 3r Ave. - Enforcements to the property owners of 1125 to demo anything not permitted to stand Lauren McClanahan returned my phone call on September 4th. Expressed the issues and the concerns and also the process that Thomas and Julie Carter are taking on 36 disputing these charues and the only thing he said was "r'd be rr7ore than happy to sit down wlth you and Thomas and Julie Carter and your representation along with the representation of Columbia Heights to pet to the bottom of this matter.' * * * ** The city of Columbia Heights has a cleaning and lining project presently existing once again. It is stated that the Alley of 37th Avenue to 3Rth and Polk repairs are to commence in 2020 * * * ** There is another homeowner on the some block as Julie & Thomas Carter. The same thing happened to her and the city of Columbia heights sent her a bell for $7000 And Valley rich incorporated performed those services as well. * * * ** Aside from Jacob Malloy bidding out this work I've submitted a few Inquiries about the circumstances that took place In January 2018 at 1131 37th Avenue northeast and a few of the 'that I've gotten back on the ballpark of $3500 -$5500 to repair. What are we missing? The city violated protocol when they didn't provide Thomas and Julie Carter the proper steps and failed to inform them their rights as a homeowner in Columbia Heights. No documentation was agreed to or signed by Thomas and Julie Carter therefore the bill sent to Thomas and Julie Carter for over $16000 which Is stated due by November 15th 2018 Will be disputed and Thomas and Julie Carter would like to counter any charges that they occurred to repair damages to their property, to cover costa of attorneys and /or court fees and also time spent Investigating this matter and time spent for pain and suffering for the fact that they are taking the steps to refinance their home and possibly pull out a second mortgage and Thomas Carter reconsidered his retirement Until this bill Is paid offl? Also considering the other home owners of that this has happened to this could alternately result in a class action lawsuit against the city of Columbia Heights public works department and their violation of protocols. To help the city recover cover cost paid to Valley Rich Inc..... The Home owners Insurance company should be held responsible for at least the cost of material and /or equipment rental If the break did happen on Thomas in Julie's property. Valley rich incorporated needs to send over a detailed summary of the work provided and Include mistakes that were made on their part resulting in the extensive cost of services. Also the previous repairs to these lines back in 2005 could have caused the break resulting in the flooding of the neighboring basement. 37 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING AUGUST 17, 2018 1:00 PM The following are the minutes for the Special meeting of the City Council held at 1:00 PM on August 17, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota CALL TO ORDER The meeting was called to order by Council President Novitsky at 1:00 PM. ROLL CALL Present: Council President Novitsky, Councilmembers Buesgens and Murzyn, Jr. Also Present: Katie Bruno, Council Secretary PLEDGE OF ALLEGIANCE — Recited ADOPT RESOLUTION NO. 2018 -54, CANVASSING PRIMARY ELECTION RETURNS OF AUGUST 14 2018 . Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to waive the reading of Resolution 2015 -54, there being ample copies available to the general public. All Ayes, Motion Carried. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to adopt Resolution No. 2018 -54 being a Resolution Canvassing Municipal Primary Election Returns and approve the signing of the Abstract. All Ayes, Motion Carried. 12. ADJOURNMENT The meeting adjourned at 1:02 PM Respectively Submitted, Katie Bruno, Council Secretary 38 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved �.] 3939 Central Ave NE, Columbia Heights, MN 55421 12/5/2018 J 1 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, November 7th, 2018 The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:30pm. Members present: Patricia Sowada, Catherine Vesley, Stephen Smith, Nancy Hoium, and Tricia Conway (Absent: Robert "Bobby" Williams). Also in attendance: Renee Dougherty (Library Director), and Nick Olberding (Recording Secretary). The Minutes of the October 3'd, 2018 Board Meeting were approved. Bill Lists dated October 10 ", and 241h, 2018, were reviewed. Each was individually moved, seconded, and approved. Accounting Sheet as of November was reviewed, and approved (71% spent in 83% of the year, not counting Oct. utilities /wages). Questions and discussions based on Bills and Accounting: • Birding in the Heights: Positive feedback; a fun program in two parts: a classroom session, and a field trip to LaBelle Park to practice and use the knowledge they learned. • Unique Management: Has the number of patrons sent to collections gone down? It varies month -to- month, but at $89.50 last month it came in under the $100 /month budget, which is a win. • Electric (3810): Seems to have evened out, and may end the year right on budget. • Gas (3830): Overspent; budget proposed to be increased next year. Monthly billing is in real -time, not averaged throughout the year. • ILS Payment to ACL: Paid quarterly; this time $3029 —our portion of the cost based on number of CH Patrons and the size of our collection, plus 3 /week interlibrary delivery services. Old Business: Proposed 2019 Closed Dates: Designated holiday /closed days have not really changed over the years (other than the dates they fall on) ...including all city mandated holidays, plus Staff Training Day at ACL. In the future, Good Friday may drop off the calendar due to societal changes and diversity, but currently the City of Columbia Heights still considers it a holiday, so if we stayed open, non - exempt full -time employees would be paid double. Motion: Approve the proposed 2019 Library Holiday /Closed Schedule...Hoium moved, Vesley seconded, all in favor — approved. Proposed 2019 Library Board Meeting Dates: With the exception of January, July, and September falling on the second Wednesday of the month due to holidays, all other months are set for the regular first Wednesday schedule (at 5:30pm in the Library History Room). Last year the July meeting was cancelled due to vacations; if any will be cancelled next year, it will be decided at future meetings (with ample time for a public notice). Motion: Approve the proposed 2019 Library Board Meeting Schedule... Conway moved, Vesley seconded, all in favor — approved. Update to Library Schedule of Fees: Anoka County Library is taking a new approach to charging patrons for lost /damaged items. Previously charging the MSRP, plus $5 (for print items) and $7.50 (for media) with depreciation factored in for older material; now the plan is to charge at cost (the discount price the library pays), plus an $8 processing fee (for print items) and $10 (for media) without depreciation. The processing fee covers the cost for book covers, labels, and the time /labor that goes into ordering and prepping replacement materials. This is partly in response to affected patrons claiming they could purchase a replacement for much cheaper through Amazon and other online retailers. This should help save patrons some money, as we get a sizeable discount on materials, and would go into effect in January. Motion: Approve the new Library Schedule of Fees for 2019... Conway moved, Vesley seconded, all in favor — approved. Adoption of Policy on Electronic Sign Board: The Library's digital sign board is being constructed; previously waiting on stone caps for the base, and now waiting on the LED Board; it should be up and running by the December 1St Open gill House. The policy created by the City's Communication staff, lays out some of the key factors: eligible /non - eligible notifications /postings, number of active slides (6), time per slide (10 seconds), and approval procedure. The policy is straight - forward, and easily understood. Motion: Approve the Electronic Sign Board Policy ... Hoium moved, Smith seconded, all in favor — approved. Authorization to Participate in 21st Century Community Learning Centers Grant for 2018 -19: In 2016 the ISD13 and the Columbia Heights Parks & Rec jointly applied for the 21St Century Grant (the library was pre- occupied with moving into the new building and could not participate at that time), which would help pay for programming and education series for 3 years (intended for students in grades 4 -8). After Year 1, they realized it was difficult to spend all the supplied funding, so the CHPL has been invited to participate in Year 2, and possibly Year 3. Bri Belanger has planned several programs including a series of Craft Labs, S.T.E.A.M. Saturdays, and a Graphic Novel Book Club in partnership with the ISD13. Grant money will mainly pay for program supplies and instructors /educators, which the library would be reimbursed for by ISD13 (the fiscal agent). Motion: Authorize the CHPL to participate in the 211t Century Grant program ... Vesley moved, Smith seconded, all in favor — approved. New Business: Minutes from CHPL Arts SubCommittee: Vesley and Conway gave a brief description of how the meeting went, and what results were for the Photo Contest judging. Photos were judged on their own merit, no submitter's names were known; there were more than 100 entries, and they whittled it down to a strong 26 entries. For the exhibition photos will be blown up to 16 "x20 ", and mounted on black foam -core with names and descriptions; the exhibition will be unveiled at the December Open House and run though the beginning of January. I had forgotten to print the Minutes for the meeting, but a digital copy had been sent to the Board in their reminder e-mail. 901h Anniversary Details: Photo Exhibition; Music of the 20's, 30's, and 40's by musical group "Flipside "; Photo and Memories Slideshow; Cookies, Lemonade, and Coffee supplied by the Friends; possibly a formal presentation. As for the Board, we hope they can just be on hand during the event to greet, share memories, socialize, and network. Items from the Floor: • Red Cross Blood Drive: Wednesday, December 5. • Parking Lot Expansion: The Board would like to express its desire to expand the parking lot into the vacant lot behind the library (in response to numerous complaints of inadequate parking spots). The city is no longer considering building a new City Hall on the lot, and the Library could really use the space (would be an awkward spot for most other purposes). Motion: Formally propose that the City considers extending the Library parking lot into the vacant space adjacent to the current lot ... Vesley moved, Sowada seconded, all in favor — approved. • Greetings from M. Rebecca Loader • Nancy Hoium: Announced that she intends to retire from the Board around the end of the year. She has served the Board for many years, and feels that it is time to pass on the reigns. There being no further business, a motion to adjourn was made at 6:28pm by Patricia Sowada, and seconded. Respectfully submitted, 4 Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 40 MINUTES OF PLANNING COMMISSION October 2, 2018 6:00 PM The meeting was called to order at 6:00 pm by Chair Szurek. Commission Members present- Sahnow, Novitsky, Hoium, Schill, Kaiser, and Szurek. Members Absent: Fiorendino Also present were Elizabeth Hammond (Planner), Shelley Hanson (Secretary), and John Murzyn (Council Liaison). APPROVAL OF MINUTES Motion by Hoium , seconded by Schill, to approve the minutes from the meeting of September 5, 2018. All ayes. MOTION PASSED. PUBLIC HEARING CASE #: 2018 -1001 APPLICANT: Richard & Bonnie Walker LOCATION: 1020 Lincoln Terrace NE REQUEST: Variance to Required Side Yard Setback Hammond explained that Richard and Bonnie Walker have requested a Variance to the side yard setback for the subject property. Currently, there is an attached garage on the property. The garage is located on the east side of the house, with driveway access provided off Lincoln Terrace NE. The current garage is smaller than what the homeowners feel will fit their needs, and narrower than a typical garage built to the current zoning code requirements (a minimum of 20 feet by 20 feet) as such, they wish to add on to the existing garage to allow for additional vehicular storage. A survey is attached illustrating the proposal. The front of the house and garage face Lincoln Terrace NE; there are currently two entrances to the home, and the farthest east entrance near the garage will be enclosed in the garage. The entrance to the west will remain and serve as the primary entrance. The garage is currently 4.5 feet from the side (east) lot line. The required side yard setback is 7 feet. The applicants are requesting a variance of 2.5 feet. The original garage was built within the required setback, and the proposed addition would keep the existing building line consistent, rather than moving the garage farther west to meet the required setback. ZONING ORDINANCE The property is located in the R -1 Single Family Residential Zoning District. The properties to the north, south, east and west are zoned R -1, Single Family Residential. COMPREHENSIVE PLAN On the future land use map, the Comprehensive Plan guides this property for low density residential. The proposed garage will enhance the residential use of the property, by providing appropriate vehicular storage. 41 20180925 Resolution 1020 Lincoln Terr Planning Commission Minutes Page 2 October 2, 2018 SITE PLAN The owner has submitted a legal certificate of survey dated August 21, 2018 indicating the proposed location of the garage. The survey illustrates that the garage addition will be located on the north corner and east side of the house. FINDINGS OF FACT Section 9.104 (G) of the Zoning Ordinance outlines five conditions that must be met in order for the City Council to grant a Variance. They are as follows: (a) Because of the particular physical surroundings, or the shape, configuration, topography, or other conditions of the specific parcel of land involved, strict adherence to the provisions of this article would cause practical difficulties in conforming to the zoning ordinance. The applicant, however, is proposing to use the property in a reasonable manner not permitted by the zoning ordinance. This is correct. Due to the fact that the attached garage is located 4.5 feet from the property line, the homeowners wish to keep a consistent building line with the proposed garage addition. Also, if the garage were to be moved 2.5 feet farther west, it would require the garage to be moved toward the front window, rather than in line with the existing corner of the house. (b) The conditions upon which the variance is based are unique to the specific parcel of land involved and are generally not applicable to other properties within the same zoning classification. This is correct. The conditions are unique to this property due to the existing location of the home and attached garage. Expanding the garage towards the street, with the some building line, makes the most practical sense based on the existing conditions on this parcel. (c) The practical difficulties are caused by the provisions of this article and have not been created by any person currently having a legal interest in the property. This is correct. (d) The granting of the variance is in harmony with the general purpose and intent of the Comprehensive Plan. This is correct. (e) The granting of the variance will not be materially detrimental to the public welfare or materially injurious to the enjoyment, use, development or value of property or improvements in the vicinity. This is correct. The adjacent properties existing garages extend farther north than the applicant's current garage. The proposed garage addition would be consistent with the building line of the adjacent homes. Staff recommends that the Planning Commission recommend approval of Resolution No. 2018 -76, approving Variances for the property located at 1020 Lincoln Terrace NE (Property Identification Number: 25- 30- 24 -23- 0102) as follows: 1) Waiver to Section 9.109 (C)- allowing an addition to an attached accessory structure to be located 4.5' feet from the side (east) property line. 42 Planning Commission Minutes Page 3 October 2, 2018 uestions from members Hoium asked if notices had been sent to neighboring properties. Hammond stated they had. She told members that she had received one inquiry for more information from a neighbor to the south. She said once the person received the information they had no objection to the variance request. Hoium stated there seems to be many properties along that street that don't meet the side yard setback requirements. Hammond said it is evident that the code and setbacks were changed after the homes in that area were constructed, and that this variance, if approved, is not unusual for this neighborhood. Szurek asked Hammond if the garage addition was going to be in front of the existing attached garage making it closer to the street. Hammond said that was correct. Szurek then asked if garages were supposed to be behind the front face of the house. Hammond stated that attached garages must meet the front yard setback, but do not have to be behind the front side of the house. Detached garages need to be even with or behind the front of the house. Hammond went on to state that this garage still meets the front yard setback requirement. It was noted that the houses in this block vary in their setback distances from the street, and are not uniform which is usually the case in other areas of the city. Motion by Schill, seconded by Hoium, to waive the reading of Resolution 2018 -76, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Schill, seconded by Hoium, to recommend the City Council approve Resolution 2018 -76, approving a Variance for the property located at 1020 Lincoln Terrace (PIN 25- 30- 24 -23- 0102). All ayes. MOTION PASSED. The following Resolution will go to the City Council October 8, 2018. RESOLUTION NO. 2018 -76 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving Variances for the property located at 1020 Lincoln Terrace NE. Whereas, a proposal (Case # 2018 -1001) has been submitted by Richard and Bonnie Walker to the City Council requesting variances from the City of Columbia Heights Zoning Code at the following location: ADDRESS: 1020 Lincoln Terrace NE (Property Identification Number: 25- 30 -24 -23 -0102) LEGAL DESCRIPTION: On file at City Hall. 43 Planning Commission Minutes Page 4 October 2, 2018 THE APPLICANT SEEKS THE FOLLOWING RELIEF: 1) Waiver to Section 9.109 (C)- allowing an addition to an attached accessory structure to be located 4.5' feet from the side (east) property line. Whereas, the Planning Commission has held a public hearing as required by the City Zoning Code on October 2 "d, 2018; Whereas, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed variances upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concern related to traffic, property values, light, air, danger of fire, and risk to public safety, in the surrounding area; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT (a) Because of the particular physical surroundings, or the shape, configuration, topography, or other conditions of the specific parcel of land involved, strict adherence to the provisions of this article would cause practical difficulties in conforming to the zoning ordinance. The applicant, however, is proposing to use the property in a reasonable manner not permitted by the zoning ordinance. (b) The conditions upon which the variance is based are unique to the specific parcel of land involved and are generally not applicable to other properties within the same zoning classification. (c) The practical difficulties are caused by the provisions of this article and have not been created by any person currently having a legal interest in the property. (d) The granting of the variance is in harmony with the general purpose and intent of the Comprehensive Plan. (e) The granting of the variance will not be materially detrimental to the public welfare or materially injurious to the enjoyment, use, development or value of property or improvements in the vicinity. Passed this 8th day of October, 2018 Offered by: Seconded by: Roll Call: Attest: Katie Bruno, City Clerk /Council Secretary ORDER OF COUNCIL 44 Planning Commission Minutes Page 5 October 2, 2018 OTHER BUSINESS The November meeting is being cancelled due to lack of agenda items. The next regularly scheduled Planning Commission meeting will be on Tuesday, December 4th at 6:00 pm. Motion by Kaiser, seconded by Schill to adjourn the meeting at 6:12 pm. Respectfully submitted, Shelley Hanson Secretary 45 CSI _ COLUMBIA -�- - HEIGHTS- Park & Recreation Commission Minutes of the Meeting October 24, 2018 Tom Greenhalgh called the meeting to order at 5:30 p.m. Roll Call Members present: Anne Carder, Sean Clerkin, Bruce Evans, Tom Greenhalgh, Kevin McDonald, Marsha Stroik Staff present: Mike O'Reilly, Park Superintendent; Keith Windschitl, Recreation Director; Deanna Saefke, Commission Secretary; Nick Novitsky, Council Representative Approval Consent Agenda Motion by Stroik, second by Clerkin, to approve the consent agenda. Upon vote: All ayes. Motion Carried. Letters and Requests A. Letter of request for a private bar using staff approved bartenders for a wedding on November 17, 2018 with approximately 100 -125 guests. Windschitl explained the wedding will have 100 -125 guests and would like to use a staff approved bartender to serve free drinks to their guests. Motion by Clerkin, second by Evans, to approve the request allowing a private bar with staff approved bartenders on November 17, 2018. Upon vote: All ayes. Motion Carried. B. Request for the rental fee of John P. Murzyn Hall to be waived for the Taste of Columbia Heights by the Heights NEXT organization. Windschitl passed out a flyer for the Taste of Columbia Heights event. He indicated this is an annual event and this year is being run by Heights NEXT and the Columbia Heights Lions. The current poster indicated proceeds towards an electronic sign for Murzyn Hall but that is a very expensive item. Novitsky replied the updated flyer will simply state proceeds benefitting upgrades to Murzyn Hall. Windschitl indicated staff has no problem waiving the fee as this is a community event and Top Valu liquor will be offering a tasting. Staff recommends waiving the fee with the understanding that a lease agreement is signed by whatever group is in charge of the event and provides insurance coverage. Stroik asked who ran the event last year. Windschitl replied the CH Activity Fund sponsored the event paying for the license fees. Greenhalgh asked who was submitting the food license this year. Windschitl replied the license is under the Heights NEXT organization. Novitsky indicated Heights NEXT is taking over the main role of the event and the Lions Club is working with them. Windschitl replied the liability insurance coverage is still in question at this time. Novitsky indicated that at the next board meeting it is on the agenda if the Lions Club will cover the liability insurance for this event. He stated the club was not aware of the insurance situation when they approved working on the event together. Stroik asked if the Lions might be able to cover that. Novitsky replied yes, it is a board decision. Windschitl reported if Heights NEXT has to get insurance coverage on their own it would be a significant cost to them for either special event coverage or even a six month policy. Motion by Clerkin, second by Evans, to approve the fee to be waived for the Taste of Columbia Heights with the stipulation of liability insurance being covered. Upon vote: All ayes. Motion Carried. 46 City of Columbia Heights October 24, 2018 Park & Recreation Commission Minutes of the Meeting Page 2 Old Business A. Park Planning — Park Facilities inventory O'Reilly asked if any Commission Members had questions on the park facilities inventory. Clerkin clarified for the remainder of 2018 the only work to be completed is the restoration or continuation of the Master Plan for Keyes Park and the back parking lot for Murzyn Hall next year. Stroik added the Master Plan for Wargo Park. O'Reilly replied yes. Greenhalgh asked if more dirt was being added at Keyes Park. O'Reilly replied a berm was created with clean dirt from other jobs around the city. That will get seeded for grass in the next week. O'Reilly reported the line item on the inventory for $325,000 for the parking lot is budgeted in 2019 to reconstruct the roadway along the west side of Murzyn Hall connecting Mill Street to Huset Parkway. This construction will include the reconfiguration of the south parking lot. Clerkin asked if the existing alleyway is going to be expanded. O'Reilly replied no, it will be a reconstruction with a road connecting the street to the parkway. This item is also dependent on any decision made for an updated city hall. B. Wargo Court Master Plan O'Reilly reported a master plan will be created for Wargo Court in 2019 and construction in 2020 with approval of the Wargo family. He indicated the park is in need of repair. The area around the flag pole and monument is deteriorating and the electrical is in poor condition. Stroik asked if a master plan could be created by staff in- house. Windschitl replied that is not normally done by city staff. Clerkin indicated it would be similar to using one of the consulting firms hired for the other park master plans. Stroik thought there could be a basic plan already in place. Saefke replied the work needed is going to be a major project. O'Reilly confirmed. Saefke indicated the discussion during the previous meeting was on having a water feature similar to what was there, and the fact that the corridor the park is on along Central Avenue, how much public use is desired, and what the Wargo foundation allows. There are a lot of intricacies involved in that area and would take a lot of staff time away from a current position. Saefke pointed out by hiring a consulting firm for the master plan keeps the overall look of that park to match the other parks within the city. O'Reilly indicated having the same thought since the park is so much smaller than other city parks, but with this park having a foundation there are also stipulations to what is required in the court area. Motion by Clerkin, second by Carder, to authorize the City Council to seek proposals for the preparation of a Master Plan for Wargo Court Park. Upon vote: All ayes. Motion Carried. New Business A. 2020 John P. Murzyn Hall rental rates Windschitl reminded the Commission of their decision last year to increase the rental rates of Murzyn Hall in 2018 to 2019 by 3% on Sunday through Friday rentals and by 6% on Saturday rentals. He reviewed the current rate with tax on a Saturday for a non - resident in 2018 is $1586.82 and in 2019 $1681.71. For the 2018 calendar almost all of the Saturdays were rented, the Fridays and Sundays were about 50 percent rented. The rates need to be determined for 2020. Stroik asked if rentals were slowing down from previous years. Windschitl replied no, the number of rentals hasn't changed much in the past few years. He indicated in 2019 during the main wedding season all of the Saturdays are already booked. Saefke replied Saturdays are booked May through the middle of October. McDonald asked what types of events are booked on Sundays. Saefke replied birthdays, weddings, and a variety. Windschitl stated clients take advantage of the fact that the rental fee is a lower price on a Friday or Sunday than a Saturday. Saefke indicated during June, July, and August many of the weekends are rented for all 47 City of Columbia Heights October 24, 2018 Park & Recreation Commission Minutes of the Meeting Page 3 three days. Windschitl reported the rental rate for Saturdays has increased every year since 2015. In addition to the rental rate Windschitl reported there are other fees that should be increased. The security officer deposit is currently at $150 and has been at that rate for many years. This deposit is applied towards the hourly rate of the officer. The officer is contracted through a security company and they have indicated the hourly rate of the officer will significantly increase in 2019. Staff suggests raising the deposit to $200 and charging $35 per hour out of that deposit. This rate will go into effect for all new rentals and all rentals beginning in 2019. Clerkin stated in general costs go up each year to operate businesses. He asked if there is an estimated percentage for the increase in operation costs for Murzyn Hall next year. Windschitl estimates around 3% based on utilities and cost of living. With that in mind, he suggests increasing Saturdays by 3% and leaving the rate for Sunday through Friday the same since they are rented at about half of the time. Motion by Clerkin, second by McDonald, to increase the rental rates of John P. Murzyn Hall on Saturdays by 5% and by 2% for Sunday through Friday rentals, the Security Deposit will be $200 to be applied towards the $35 per hour fee. Upon vote: All ayes. Motion Carried. B. 2019 park rental rates Windschitl indicated the park rentals have become increasingly popular over the past few years. In 2018 there were 124 rentals. The process for a park rental does require a significant amount of staff time. The first step for staff is to check the calendar, fill out the permit with the renter, collect the fee for the rental, and give the renter a copy of the permit either in person or through email. Then when the renter comes back the week of the rental to get the key for any park building or bathroom the staff will collect a $100 deposit, and have them sign out a park key. After the weekend the keys are returned in person or in the drop box and staff either give back the deposit or shred the check. One other item at the time of the reservation is for staff to communicate to Public Works that a park has been reserved so they can prepare the parks and clean up after the rental. The current 2018 rental rates for the parks are $45 for residents, $65 for nonresidents, and for large groups over 100 people is $110. All prices include tax. The neighborhood event wagon rental is $40. Ballfield rentals are $40 per day or $10 per hour; however this rental is not used very often. The garden plots on Reservoir Boulevard are rented at $21.43 per plot which is 10 feet by 15 feet. Windschitl indicated all fees for city business will be brought to the city council for approval. These fees will be for 2019 and the Murzyn Hall rates were for 2020. Staff suggests increasing the fees within reason. O'Reilly reported hearing from residents that the rate is a good deal. Saefke indicated there are a high number of nonresidents that rent the parks. Motion by Stroik, second by Clerkin, to increase the park rental rates to $50 for residents, $75 for nonresidents, and $125 for large groups over 100 people; all fees include tax. Upon vote: All ayes. Motion Carried. Novitsky asked what work is required by staff for the garden plots. Windschitl replied staff till the whole garden and stake out the forty -eight plots, water is provided, and a dumpster for compost. Stroik suggested the garden plots should be $25 with tax. Windschitl stated the event wagon rental is currently $40. Carder asked what is included in the wagon. Windschitl replied staff delivers the wagon at the residence or city park for the weekend. Inside the wagon there are approximately twelve 8 -foot tables, 75 folding chairs, and old recreational equipment for various games. He indicated the wagon is used most every weekend and sometimes two or three times in one week. Stroik asked if the trailer will require any maintenance in the near future. Windschitl replied Public Works maintains the wagon 48 City of Columbia Heights October 24, 2018 Park & Recreation Commission Minutes of the Meeting Page 4 as needed. This wagon was replaced a few years ago and the current wagon is in good shape. Motion by Carder, second by Stroik, to increase the rental rates; the garden plots to $25 per plot, the neighborhood event wagon to $45; all fees include tax, and leave the rate for the ball field rental at $40 per day and $10 per hour. Upon vote: All ayes. Motion Carried. Reports A. Recreation Director Windschitl reported the new controls for the backboards, the divider curtain, and nets at the Hylander Center were installed. This new operation system is more complicated but will have better longevity with multiple users. The cost for the electrician was approximately $1700 and the control system approximately $2500. Stroik asked if the gym is used a lot. Windschitl replied the only window of time that is not really used is between 12:00 p.m. and 3:00 p.m., and on Friday evenings. The facility is used daily. Stroik asked about the use of the gyms during the week. Windschitl replied the evenings are very busy for open gym. The afternoons are used for youth open gym which is very well attended. The police department runs the youth open gyms. Stroik asked if the gym could be used for the senior programs to offer more activities during the day. Windschitl replied yes, staff is looking into running a pickle ball program. The senior coordinator is trying to gather information from interested seniors to determine the best time and day to offer pickle ball. Supervision will be needed to monitor the doors and hallway when the gym is open. He is looking into the costs associated with running a pickle ball program depending on what day and time will work best. Evans asked if any outdoor courts are available. Windschitl replied yes, there may be a possible location. B. Public Works Director /City Engineer O'Reilly had nothing more to report at this time. C. Commission Members Clerkin asked if the plates covering the outlets inside the shelters are going to be replaced. O'Reilly replied they have been ripped off all summer and it would be a waste of money to replace them. Windschitl indicated when the updated shelters were starting to be rented the outlets were locked and then constantly broken into. Staff decided to keep them unlocked and then renters complained because they assumed they were closed and locked. O'Reilly reported there have been 2 covers replaced over the outlets at the new shelter in LaBelle Park already. Windschitl replied there haven't been any reservations made at that park yet. O'Reilly reported the light in the shelter at LaBelle Park was recently broken and it cost over $400 for the electrician to replace it. Greenhalgh reported there isn't enough light on the 45th Avenue side of Keyes Park. O'Reilly indicated he was at the park today and has an order in for tree trimming and will also revisit the park to monitor the lighting. Greenhalgh adjourned the meeting at 6:30 p.m. Deanna Saefke, Recreation Secretary 49 b COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2018 -97 BEING A RESOLUTION ORDERING PREPARATION OF A REPORT FOR MADISON STREET CURB AND GUTTER CONSTRUCTION, PROJECT 1902 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: n BY /DATE: Kevin Hansen / December 5, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): Additional Goal? BACKGROUND: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council calling for a report on the necessity, cost - effectiveness, and feasibility of the proposed improvement. STAFF RECOMMENDATION: The attached resolution calls for the City Engineer to prepare the required report for Madison Street, north of 37th Avenue. A public improvement hearing will need to be held for Madison Street following completion and acceptance of the feasibility report. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2018 -97, there being ample copies available for the public. Move to adopt Resolution 2018 -97, being a Resolution ordering preparation of a feasibility report for Madison Street Curb and Gutter Construction, Project 1902. ATTACHMENT(S): Resolution 2018 -97 50 RESOLUTION NO. 2018-97 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the City Council of Columbia Heights is proposing to construct curb and gutter on Madison Street, north of 37th Avenue, a street in the city that has not been rehabilitated under the street program, and Whereas, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 10313.201 to 103B.251, as follows: 1902 CURB AND GUTTER CONSTRUCTION PROGRAM Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study, and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost - effective, and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, the estimated cost of the improvement as recommended and a description of the methodology used to calculate individual assessments for affected parcels. ORDER OF COUNCIL Passed this 10th day of December, 2018 Offered by: Seconded by: Roll Call: Donna K. Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 51 0 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2018 -98 APPROVING THE UPDATED SURFACE WATER MANAGEMENT PLAN DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: l BY /DATE: Kevin Hansen / November 28, 2018 BY /DATE: 17119" CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? BACKGROUND: Attached is a memo from the City's water resource planning consultant, WSB & Associates, that provides background on the requirements of our Surface Water Management Plan, or SWMP. A url link was provided to the Council at their September work session and the full plan is available on the City website at: htt s: cros5.revize.com revize columbiahei htsmn Public %2OWorks Stormwater SWMP Final%20051418 approved.pdf The plan has been approved by the jurisdictional water management agencies: the Mississippi Watershed Management Organization (MWMO), Rice Creek Watershed District (RCWD), and the Metropolitan Council (approval letters attached). Following these approvals, the Columbia Heights City Council is required to approve the plan by resolution. A copy of the Table of Contents and Executive Summary of the final plan is attached. The plan meets the requirements of Minnesota Statutes 10313, Minnesota Rules 8410. Those requirements are as follows. • Executive Summary that includes the highlights of the plan • Water resource management related agreements • Executive Summary • Land and water resource inventory • Establishment of policies and goals and relation to local, regional, state, and federal plan, goals and programs. • Assessment of existing and potential water resource related problems and corrective actions • Financial considerations • Implementation program including a detailed schedule, estimated cost, and funding sources of each component, including annual budget totals. • Plan amendment procedures ANALYSIS /CONCLUSIONS: The Surface Water Management Plan has been approved by the proper water management agencies and meets the requirements of Minnesota Status 1038, Minnesota Rules 8410. The SWMP plan is divided into six sections as follows: 52 City of Columbia Heights - Council Letter Page 2 1. Executive Summary 2. Land and Water Resource Inventory 3. Agency Cooperation 4. Assessment of Problems and Issues 5. Goals and Policies 6. Implementation Program The SWMP meets all Federal, State and Local requirements, and is consistent with the recently updated MWMO and RCWD plans. With this update, we are now concurrent with the schedule for the City Comprehensive Plan updating on 10 -year cycles. STAFF RECOMMENDATION: Staff recommends adopting Resolution 2018 -98 approving the City of Columbia Heights Surface Water Management Plan, updated 2018. RECOMMENDED MOTION(S): Move to waive the reading of Resolution No. 2018 -98, there being ample copies available to the public. Move to adopt Resolution No. 2018 -98, being a resolution approving the City of Columbia Heights Surface Water Management Plan, updated 2018. ATTACHMENT(S): Resolution 2018 -98 Memo from WSB & Associates Approval Letters Executive Summary 53 RESOLUTION NO. 2018 -98 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, the Mississippi Watershed Management Organization (MWMO and Rice Creek Watershed District (RCWD) have approved and adopted Watershed Management Plans under Minnesota Statutes 103B.231, and Whereas, the City of Columbia Heights is required to prepare a local water management plan, capital improvement plan and official controls necessary to bring local water management into conformance with jurisdictional watershed or water management organization plans under Minnesota Statutes 10313.235, and Whereas, a Water Resource Management Plan for the City of Columbia Heights has been approved by the jurisdictional water management agencies: the Mississippi Watershed Management Organization (MWMO), Rice Creek Watershed District (RCWD), and the Metropolitan Council, and Whereas, following these approvals, the Columbia Heights City Council is required to approve the plan by resolution. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The City Council hereby approves and adopts a Water Resource Management Plan for the City of Columbia Heights. Passed this 10th day of Dece Offered by: Seconded by: Roll Call: Attest: Katie Bruno, City Clerk /Coun ORDER OF COUNCIL 54 A WSB iY ir' SB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800 Memorandum To: Kevin Hansen, City of Columbia Heights From: Stephanie Hatten, WSB & Associates Date: July 3, 2018 Re: Summary of the Surface Water Management Plan (SWMP) Update WSB Project No. 01792 -190 The following memo provides a summary of the City of Columbia Heights' Surface Water Management Plan (SWMP) update process. The SWMP has been approved by the Met Council, Rice Creek Watershed District, and the Mississippi Watershed Management Organization. Regulatory Agencies This SWMP is developed in accordance with these multiple regulatory requirements: • Local Water Plan requirements of Minnesota Statute Section 103b.235 and corresponding Rule 8410, adopted July of 2015. • Water resource management plan content of the 2018 Minneapolis Comprehensive Plan, as required in Minnesota Statute Section 473.859, and as defined in Metropolitan Council's Thrive 2040 Water Resource Policy Plan. • Supplementary Local Water Plan requirements specific to each of the two watershed agencies with jurisdiction in the City of Columbia Heights: Rice Creek Watershed District (RCWD) and Mississippi Watershed Management Organization (MWMO). Requirements of the Plan In 2015, the Minnesota BWSR adopted a change to Minnesota Rules Chapter 8410 that revised the required information that must be contained in watershed management plans and local water plans. These requirements are listed below: • Executive summary that includes the highlights of the Plan • Water resource management related agreements • Executive Summary ■ Land and water resource inventory • Establishment of policies and goals and relation to local, regional, state, and federal plan, goals and programs • Assessment of existing and potential water resource related problems and corrective actions • Financial considerations • Implementation program including a detailed schedule, estimated cost, and funding sources for each component, including annual budget totals. • Plan amendment procedures RCWD and MWMO requirements for the City's SWMP generally follow the list above. All federal, state, and local requirements have been met with this SWMP update. Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com 55 KA01792- 190\Admin \voce \Wor1ing Files \Stormmier Management Plan \Counoll Summary Memo dom Mr. Hansen July 3, 2018 Page 2 SWMP Content The Columbia Heights Surface Water Management Plan is divided into six sections: • Section 1.0 Executive Summary provides background information and summarizes the plan contents. • Section 2.0 Land and Water Resource Inventory presents information about the topography, geology, groundwater, soils, land use, public utilities, surface waters, hydrologic system and data, and the drainage system. • Section 3.0 Agency Cooperation outlines other governmental controls and programs that affect stormwater management. • Section 4.0 Assessment of Problems and Issues presents the City's water management related problems and issues. • Section 5.0 Goals and Policies outlines the City's goals and policies pertaining to water management. • Section 6.0 Implementation Program presents the implementation program for the City of Columbia Heights, which includes defining responsibilities, prioritizing, and listing the program elements. How to Use this Plan The purpose of this SWMP is to provide a comprehensive description of how Columbia Heights will protect and improve their water resources over the next 10 years through their water resource management programs and projects. Water resource management in the City continues to evolve as problems are identified or new regulations are adopted. Because of this ever - changing character of water resource management, this plan has been developed to reference, and not duplicate, information that is available online. The SWMP has also been developed as a regulatory document for describing policies for development and compliments the City's current ordinances and Surface Water Management Design Standards. The SWMP will be used by the City to plan and budget for water resources related projects and provides eligibility for grant funding and partnership opportunities. Relationship to Comprehensive Plan This SWMP is required to be a component of the City's Comprehensive Plan and will be added as an Appendix. Local water management plans are reviewed by the Met Council as part of the local comprehensive planning process prior to their approval by the appropriate watershed agencies and adoption by the City. The updated Minnesota Rules Chapter 8410 now require that all local water management plans must be updated any time after December 31, 2016 and prior to December 31, 2018. This schedule puts the updates of the SWMP on the same 10 -year time frame as the City's Comprehensive Plan. Time Period for Next Update The update of this SWMP will be required after a 10 -year period (2027) when the Comprehensive Plan must be updated. The SWMP is no longer required to be updated if either of the watershed management plans are updated over that 10 -year period. 56 K:\O. Me .dc. 2522 Marshall Street NE Minneapolis, Minnesota 55418 -3329 mwmo.org Protect it. Pass it on. MISSISSIPPI WATERSHED 612- 465 -8780 contacts @mwmo.org MEMORANDUM June 20, 2018 Kevin Hansen, Director of Public Works City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 Dear Mr. Hansen, On May 8, 2018 the MWMO Board approved Columbia Height's Surface Water Management Plan. We thank the City's staff for working with the MWMO in a timely manner to finalize a Surface Water Management Plan that meets the MWMO's 10 yr. Watershed Management Plan content requirements and the schedule for adoption and approvals. Sincerely, Daniel Kalmon Planning Principal 57 0 1 RICE CREEKWATERSHED DISTRICT May 23, 2018 Kevin Hansen City of Columbia Heights 63738 th Avenue NE Columbia Heights, MN 55421 RECEIVED MAY 2 F 2u18 PUBLIC WORKS Re: City of Columbia Heights Surface Water Management Plan Approval Dear Mr. Hansen, The Board of Managers of the Rice Creek Watershed District (RCWD) is pleased to inform you that at their May 23, 2018 regular meeting the RCWD approved the City of Columbia Heights' Surface Water Management Plan as submitted on May 14, 2018. We appreciate the City's efforts to protect and improve the water resources in Columbia Heights and the Rice Creek Watershed. The District looks forward to collaborating and working together with the City on the implementation of the Plan. We respectively request that a copy of the City's resolution or motion of local adoption be forwarded to the District office. Sincerely, Lauren Sampedro District Technician Encl: RCWD Resolution 2018 -12 Cc: Judy Sventek, Metropolitan Council 4325 Pheasant Ridge Drive NE #6111 Blaine, MN 55449 I T: 763 - 398-3070 I F: 763 - 398 -3o88 I www•ricecreek.org BOARD OF Barbara A. Haake Michael J. Bradley Patricia L. Preiner Steven P. Wagamon John J. Waller MANAGERS Ramsey County Ramsey County Anoka County Anoka County Washington County 58 1 (. a 'J ` J b COLUMBIA -HEIGHTS- REDISCOVER THE HEIGHTS r Am '1 SURFACE WATER MANAGEMENT PLAN June 2018 TABLE OF CONTENTS Title Page Certification Table of Contents SECTION 1: EXECUTIVE SUMMARY SECTION 2: LAND AND WATER RESOURCE INVENTORY SECTION 3: AGENCY COOPERATION SECTION 4: ASSESSMENT OF ISSUES SECTION 5: GOALS AND POLICIES SECTION 6: IMPLEMENTATION PROGRAM Appendix A — Figures Figure 1: Location Map Figure 2: Existing Land Use Map Figure 3: Future Land Use Map Figure 4: Drainage Patterns & Subwatershed Catch Area Map Figure 5: Watershed Districts /Watershed Management Organizations Figure 6: Soil Hydrologic Group Map Figure 7: Wetland Inventory Map Figure 8: Major Bodies of Water Figure 9: Groundwater Appropriation Locations Map Figure 10: Impaired Water Bodies Figure 11: FEMA Floodplain Map Figure 12: MLCCS Coverage Map Figure 13: Issues Map Figure 14: Implementation Priorities Locations Map Figure 15: MPCA Pollutant Sources Figure 16: Water Quality Monitoring Appendix A- Figures Appendix B — MS4 SWPPP Application for Reauthorization and BMP Sheets Appendix C — City of Columbia Heights Surface Water Management Design Standards Appendix D — MWMO Standards Appendix E — RCWD Permitting Rules Appendix F — Subwatershed Data Surface Water Management Plan Table of Contents City of Columbia Heights WSB Project No. 1792 -190 SECTION 1 1. EXECUTIVE SUMMARY The purpose of this plan is to describe how the current Surface Water Management Plan (SWMP) when combined with City policy and procedures meets statutory, rule, and Metropolitan Council requirements. The purpose of this Surface Water Management Plan is broad and the goal is to guide the City in managing its surface and groundwater resources. This will enable the City to develop drainage facilities in a cost - effective manner, while maintaining or improving the quality of its water resources. 1.1. Surface Water Management Plan Purposes The City of Columbia Heights' Surface Water Management Plan (plan, SWMP, City plan, local plan) is a local management plan that meets the requirements of Minnesota Statutes 10313, Minnesota Rules 8410, the Mississippi Watershed Management Organization (MWMO) Third Generation Watershed Management Plan 2011 -2021 (dated May 10, 2011, changes notification July 17, 2016) and the Rice Creek Watershed District 2010 Watershed Management Plan (adopted January 4, 2010 and amended November 9, 2016). Minnesota Statute states that the purposes of the water management programs are to: • Protect, preserve, and use natural surface and groundwater storage and retention systems; • Minimize public capital expenditures needed to correct flooding and water quality problems; • Identify and plan for means to effectively protect and improve surface and groundwater quality; • Establish more uniform local policies and official controls for surface and groundwater management; • Prevent erosion of soil into surface water systems; • Promote groundwater recharge; • Protect and enhance fish and wildlife habitat anFd water recreational facilities; and • Secure the other benefits associated with the proper management of surface and groundwater. Minnesota Rule 8410 augments the statutory requirements by requiring the following of local plans: 1. Table of contents 2. Purpose 3. Water resource management related agreements 4. Executive Summary 5. Land and water resource inventory 6. Establishment of policies and goals 7. Relation of goals and policies to local, regional, state, and federal plan, goals and programs 8. Assessment of problems 9. Corrective actions 10. Financial considerations 11. Implementation priorities 12. Amendment procedures 13. Implementation program There is some overlap in the statutory and rule requirements, though the current Water Resources Management Plan (WRMP) generally meets these requirements as discussed below. 1.1.1. Metropolitan Council Requirements Metropolitan Council's 2040 Water Resources Policy Plan expands upon the requirements of Rule 8410 as follows: Surface Water Management Plan Section 1 City of Columbia Heights WSB Project No. 1792 -190 Page SECTION 1 1. Communities must commit to a goal of no adverse impacts (non- degradation) for area water resources. 2. The assessment of problems and corrective actions must include Total Maximum Daily Load (TMDL) considerations. 3. Require infiltration of the first half inch of runoff from impervious areas created by projects where there are A and B soils. 4. Require infiltration in wellhead protection areas be based on City's wellhead protection plan. 5. Communities with trout streams must identify actions to reduce thermal pollution. 6. Communities must meet state requirements for development near outstanding resource value waters. 7. Communities must consider stormwater management practices that promote infiltration and filtration including the reduction of impervious surface. 8. Include information of types of Best Management Practices (BMPs) used to improve stormwater quality and quantity including maintenance schedules. 1.2. Surface Water Management Responsibilities and Related Agreements Two watershed districts have jurisdiction over the City of Columbia Heights: 1. Mississippi Watershed Management Organization (MWMO) covers Minneapolis, Saint Paul, Lauderdale, Saint Anthony Village, Fridley, Hilltop, and the Minneapolis Park and Recreation Board. The total watershed extends 39.9 square miles The MWMO makes up approximately 90.3% of Columbia Heights. 2. RCWD includes parts of Anoka, Ramsey and Washington Counties, with a small portion in Hennepin County. RCWD covers approximately 186 square miles and includes 28 cities and townships. RCWD is divided into five different planning regions and Columbia Heights falls within the Lower Rice Creek planning region. RCWD makes up approximately 9.7% of Columbia Heights. The City also has the following agreements: 1. An agreement with Fridley on the maintenance and discharge from Tertiary Pond. 2. Maintenance agreements with the City of Fridley and MnDOT governing maintenance of storm sewer facilities. Upon approval of this SWMP by the two watersheds with jurisdiction over the City, it is the City's intent to maintain its current permitting powers through its Permit for Land Disturbing Activities. Currently, the MWMO does not issue permits; no impact to this organization would occur. RCWD is a permitting agency for stormwater management, erosion control, crossings, wetlands, illicit stormwater discharge, drainage systems, floodplains, and appropriation of public waters. The watersheds would continue in their role as project review agencies. MWMO and RCWD have surface water requirements that are discussed in Section 5 of this plan. The City of Columbia Heights is responsible for construction, maintenance, and operation of the City's stormwater management systems (i.e., ponds, BMP, mechanical structures, sump manholes, pipes, channels) in accordance with its MS4 Permit. 1.3. Report Structure The Columbia Heights Surface Water Management Plan is divided into six sections: Surface Water Management Plan Section 1 City of Columbia Heights WSB Project No. 1792 -190 Pagg -i SECTION 1 • Section 1.0 Executive Summary provides background information and summarizes the plan contents. • Section 2.0 Land and Water Resource Inventory presents information about the topography, geology, groundwater, soils, land use, public utilities, surface waters, hydrologic system and data, and the drainage system. • Section 3.0 Agency Cooperation outlines other governmental controls and programs that affect stormwater management. • Section 4.0 Assessment of Problems and Issues presents the City's water management related problems and issues. • Section 5.0 Goals and Policies outlines the City's goals and policies pertaining to water management. • Section 6.0 Implementation Program presents the implementation program for the City of Columbia Heights, which includes defining responsibilities, prioritizing, and listing the program elements. 1.4. Background This report provides the City of Columbia Heights with a Surface Water Management Plan that serves as a guide to managing the City's surface water system, and brings the City into compliance with Minnesota Statutes. The Plan will guide stormwater activities in the City for the next 10 years (2018- 2027). Periodic amendment to the Plan will likely occur in the intervening 10 years so that the Plan remains current to watershed plan amendments and Metropolitan Council requirements. As shown in Figure 1, the City of Columbia Heights (population 19,709 in 2014) is located in southern Anoka County just east of the Mississippi River. Columbia Heights is a well - established community that is fully developed. The City has put emphasis on high quality residential neighborhoods, open space and parks, and well - planned commercial and industrial areas. The Village of Columbia Heights was formed in 1898 and incorporated as a city of Minnesota in 1921. It is a first ring northern suburb of Minneapolis, just east of the Mississippi River and north of Minneapolis. According to the United States Census Bureau, the city is 3.52 square miles, including 0.11 square miles of water. The City of Hilltop is entirely enclosed within the city. Hilltop relies on Columbia Heights for fire and police service, but manages its own water and sewer services. Columbia Heights is within two watershed districts: Mississippi Watershed Management Organization (MWMO) and the Rice Creek Watershed District (RCWD). This plan addresses the standards, rules and regulations put forth by the MWMO and the RCWD. The City of Columbia Heights is considered fully developed. Section 2.1 of this plan discusses land use in the City. Surface Water Management Plan Section 1 City of Columbia Heights WSB Project No. 1792 -190 Pagpi CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7E MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: CITY HALL MASTER PLAN DEPARTMENT: Public Works CITY MANAGER'S APf ROYAL: BY /DATE: Kevin Hansen /November 29, 2018 i BY /DATE: %,�2 7 CITY STRATEGY: #7: Strong Infastructure /Public Services / Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): #5 Develop a Master Plan for New City Hall Additional Goal? N/A BACKGROUND: At the September 25th regular meeting, the City Council authorized staff to prepare a Master Plan for City Hall, meeting one of the Council goals established earlier in the year. The process for the creation of a Master Plan would be similar to the scoping study process used for the new library and would involve: • Site Evaluation and Selection — provide an analysis of sites in the city that may locate a new City Hall. • Site Assessment and Site Development — includes building layout, site access, parking, integration of stormwater needs on the site, and review of foundation needs based on soil borings. • Concept Layout Development - develop preliminary building layout drawings including building square footage, exterior materials, building height, primary interior spaces, and quality of construction. • Develop site cost comparisons for each site. • Develop a detailed cost estimate based on the preferred site. • Develop funding scenarios based on the detailed cost estimate. At the April 2 2018 Work Session Leo A Daly presented multiple concepts for the four sites that are under consideration for a future City Hall: 1. Public Safety Facility — north lot 2. Public Safety Facility— existing building expansion 3. City Library —east lot, south lot 4. Existing City Hall site (area) Based on discussion and feedback from the April 2nd work session, another iteration (Option 5) of the existing site was developed that provides connection to Murzyn Hall. At the June 4, 2018 Work Session, Leo A Daly presented Option 5 for a future City Hall: 5. Existing City Hall site connecting to Murzyn Hall This layout connects a new City Hall to Murzyn Hall. A connection would enable sharing of some building amenities such as meeting rooms and parking, provide a strong presence on Huset Park (overlook porch or deck), support the revitalization on 40th Avenue, and offer the possibility of a public outdoor space to serve as a "bridge" between the community and the park (future construction depending on budget). The plaza would 64 City of Columbia Heights - Council Letter be utilized for outdoor events, such as craft shows and farmers markets. Page 2 Leo A Daly has now completed the Master Plan, attached herewith. The report details the methodology used, sites considered, construction costs (range based on sites), and preferred site of Option 5 connecting to Murzyn Hall. The updated Master Plan report is provided in 5 sections as follows: 1. Executive Summary/ Preferred concept 2. Architecture Interior and Site Design Narratives 3. Engineering Systems Narratives 4. All Concepts Developed 5. Cost Estimate A public outreach program will be developed for 2019 and presented to the Council at the January work session. STAFF RECOMMENDATION: Accept the City Hall Master Plan and establish the existing City Hall, Option 5 in the report, as the preferred site for future development of a new City Hall. RECOMMENDED MOTION(S): Move to accept the City Hall Master Plan and establish the existing City Hall, Option 5 in the report, as the preferred site for future development of a new City Hall. ATTACHMENT(S): Final City Hall Master Plan 65 LEO A DALY owl U I LA PUBLIC SAFETY, FACILITY MF EiX�S N " it VI IL *�TLI EMS A L:L �� —.Av Lwr CITY OF COLUMBIA HEIGHTS MN CITY HALL SPACE NEEDS ASSESSMENT SLOPING DOCUMENT UPDATED SEPTEMBER 2018 66 SCOPING NARRATIVE INDEX COLUMBIA HEIGHTS CITY HALL PROJECT SCOPING 67 CHAPTER I - INDEX CHAPTER 0 - EXECUTIVE SUMMARY / PREFERRED CONCEPT CHAPTER 1 - ARCHITECTURE INTERIOR & SITE DESIGN NARRATIVES CHAPTER 2 - ENGINEERING SYSTEMS NARRATIVES CHAPTER 3 - SPACE NEEDS INVENTORY CHAPTER 4 - ALL CONCEPTS DEVELOPED CHAPTER 5 - COST ESTIMATE �, C�E!'f•,44'•th vtLE<,',�i�. t �T!' tRn:L 68 SCOPING NARRATIVE EXECUTIVE SUMMARY COLUMBIA HEIGHTS CITY HALL July 25, 2018 PROJECT SCOPINQ9 SCOPING NARRATIVE — EXECUTIVE SUMMARY EXECUTIVE SUMMARY METHODOLOGY: Leo A Daly was commissioned by the City of Columbia Heights to conduct an analysis of the City Hall space needs to meet the contemporary and future needs of the community. The Assessment was based upon the following: (a) a decade -old study conducted of the current City Hall facility which indicated that the facility, at that time, was nearing the end of its useful life, (b) tours of the existing facility conducted over 2018, (c) multiple interviews and meetings with city staff to learn of current business operations over 2018 and 2019, and needs for space, (d) an analysis of the existing building infrastructure, systems, envelope, roofing and windows, and (e) the definition of space needs to meet the next 20+ years including preliminary planning and budgeting for a replacement City Hall. The City formed a space planning committee which operated as the liaison, providing critical guiding input into the city services, city council goals, and business operations. The space planning committee toured multiple recent and similar municipal facilities gathering preferences, likes, dislikes, lessons - learned and facility amenities offered other communities. These items were collected and informed the overall analysis and report recommendations. GOALS: An initial goal setting meeting was facilitated with the space planning committee. The following goals were identified by the committee and became the guiding principles: • The City Hall should have a primary focus on serving the Public and Community; • The City Hall should put forth a new "public face" to residents and developers; • The City Hall should function effectively for the delivery of public services; • The City Hall building should serve the community for the next 50 -100 years; • The City Hall should enable a reinvestment in the community and the City spurring improvement and development of parcels city wide. SUMMARY OF CURRENT FACILITY: The current facility was toured and systems and envelope (exterior walls, roof, doors and windows) were reviewed for general building health and "remaining useful life ". Through the review it was determined that many systems were beyond their useful life. Mechanical Systems and elevators are original to the building and require full replacement. Windows and doors are original to the building and require full replacement. Interior finishes are beyond useful life. The building exterior walls have seen water infiltration and are lacking adequate code - compliant insulation, contributing to energy loss. The overall building is larger in square footage than is required to support city governance and public functions. Departments are spread out over multiple floors and compartmentalized into strictly defined office environments leading to challenges in collaboration, job sharing and interaction between staff. The public spaces are tight, limited in accessibility and with limited amenities. With significant building systems having reached the end of their useful lives, investment to replace virtually all systems will be required, in the short term. Though the building has served the community well, it was determined that a replacement facility is in the best long -term benefit of the community. DEFINITON OF NEED: Leo A Daly performed a space needs inventory, working with staff department heads to identify overall operational needs. Square footage of these needs was identified. The needs are summarized as: (a) Community Meeting and Public Meeting spaces, (b) Public City Council Chambers, (c) staff office areas, open office and office support spaces. Based upon this analysis, the city requires 17,200 Gross Square Feet for a new Facility. CITY HALL I COLUMBIA HEIGHTS, MN July 25, 2018 Page 1 SCOPING NARRTIVE — EXECUTIVE SUMMAf N SCOPING NARRATIVE - EXECUTIVE SUMMARY IDENTIFCATION / TESTING OF SITES: Four sites were identified as possible candidates for a new City Hall. The four sites included: (a) on top of the current Public Safety Facility, (b) behind the current Public Safety Facility, (c) behind the new Library facility and (d) at the current City Hall location. Ten total concepts were generated of the 4 possible sites. Concepts were reviewed with the staff Planning Committee, and with City Council members at public workshops. Eleven concepts were developed. Consensus evolved for a concept at the existing City Hall site, with the interest of co- joining the new building with the City's Murzyn Hall. The existing City Hall site was attractive as it has a presence on the Park, could spur the revitalization of 401", enables the possibility of a future public outdoor space to serve as a "bridge" between the community and the park, providing pedestrian access from 40th to the City Park. The public outdoor space, viewed as a significant amenity to the public, could be used for outdoor events, craft shows, farmers markets, dining, events and ceremonies. This concept was determined to meet the intent of the Goals. It not only transitions the current City Hall property reinvesting on 40th, but also re- invests in a current asset, enabling interior renewal and renovation possibilities of Murzyn Hall. Co- joining the facilities also enables the ability to share building amenities (elevator, kitchen, support spaces) if appropriate. PREFERRED SITE: Based upon the analysis and input, the preferred site became the location of the existing City Hall. The alternative site analysis is summarized as: (a) Site A - Above the Public Safety Facility posed significant impacts to the function of the building and the site, as the current parking need is not met at that facility currently, the addition of more office space and more parking compromised the sites ability to meet the intent of either adequate Public Safety or City Hall space. (b) Site B - behind the Public Safety Facility was adequate in size for the City Hall building and parking but did require significant infrastructure redevelopment as that site is currently the storm water management area of the surrounding city block. As such, below grade utilities supporting the storm water would need to be removed and redesigned to support the additional burden of the new paving and building hard surface in addition to the current load. (c) Site C - behind the Library facility was not adequate in size to accommodate the City Hall, nor the parking need of the City Hall without additional site acquisition. (d) Site D - the existing City Hall site is adequate in size to accommodate the building and parking though will require demolition of the existing facility and rerouting of street utilities. A benefit of co- joining with Murzyn Hall reinvests in an existing asset and offers City Hall views to the park. CONSTRCTION BUDGET: Of the eleven concepts generated, 7 were forwarded for cost analysis. The overall project budgets for each site were developed based upon the information known at the time. The specifics of each sites soil infrastructure were not known and therefore a common structural foundation concept was assumed at each site. Storm water and site utilities were preliminarily defined, and costs were assumed into the budget ranges. The overall design quality of the facility was assumed to be a 50- 100 -year building, comprised of materials similar in quality and type to the recent library facility. The budget range of the project has been established as between $5,300,000 — 7,200,000. The preferred site Concept, City Hall Site Option 5, is attached. Budgetary numbers for the City Hall range from $6.9- $7.5M. The renovation of Murzyn Hall is estimated at $2.16M and an additional $1 M for the Farmers Market and outdoor dining area. Refer to Chapter 4 for budgetary breakdowns. SUPPORTING DOCUMENTS: Supporting documents, including the Space Needs Inventory, the concepts studies, the building narratives (describing the materials and systems assumptions), and budgetary analysis are bound into an overall project report. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE — EXECUTIVE SUMMARY Page 2 71 4-1z oQ �0 LL z LLI >0 CL O U Y C � al ; C � � Y U C E aJ c> E O Q a` > (a L L i- S L 0 (n CL Y u 0 ED O aJ aJ > U L aJ L Y O Y (D 3 3 > o E O u v c o o o v f0 c +� ra u u c = n, tip t O a N n in T aJ QLJ O c -O Y -O O = O U O C Y O C C OD O t QJ O OD vi hA > aYJ O 7 •+ O C (LO n T U c d O •� fu C aJ U YO UO LO O O U U 'X vi OU -O O O o C O y 4J • 3 aJ tiff ho -0 7 .— > C n C O - — QJ O a) y aJ O O N N C O> i OU u vi C L L Oa� u a o Z � > +Y o > u = CU Y O O t, :.' O v, M c —J L 3 0 Ln -O z m p aJ 0 }Ti aJ — — u ' O U aJ aj �^ C O Y C � al is = C � d aJ U C E aJ c> U a�i O o f L L i- .. m 0 = L L 0 (n CL Y u 0 ED O C U C= d C L aJ L Y > -a Q) @ (D 3 = v c -O o n o O_ + c v � cc n a u n f0 c aJ oiJ N m C) N O O C Ln > -0 O O O OD vi hA > t6 .0 O' C a) Ca > C Y C (LO aJ @ O a!— d O •� Y aJ U YO UO >. a1 QJ .7 N O a c u n rra O O Qz a s CD u O rua O C -0 i N Cu u �-0 C a d o W o Oa� ' � > +Y o > u = E C U `) .L a m p aJ �� p u m }Ti aJ — — u ' O }� Y O aJ aj �^ C O C aJ = cu C [O C Go O N C N O N .d co 7 N O- " 7 Y -O ro '(C-0 > (0 -O O Q c L aJ m @ Q-o u Q o— 3 ?: v o o -0 -0 n (W m O c— �a aJ aJ E T v7 x u aJ Ln a) F, (Ya LJ vi vv)i U -2 s 2 0 0 2 d d w v O cc a m d m m a CITY HALL (Option 5) 17,200 sf Single Story ost Range: Building Cost $4,988,00(} to $S,418,00C Building Demolition $125,000 to $160,000 Site Cost $625,00( Parking Lot, Porch on the Park, Sidewalks Curb & Gutter, Landscaping, General Excavation TOTAL CONSTRUCTION COST $5,738,000 to $6,203,000 Soft Cost - 20% (Permitting, Professional Services, Testing) $1,147,600 to $1,240,600 TOTAL PROJECT COSTS $6,885,600 to $7,443,600 Alternate #1 Murzyn Hall ost Range: 2,500 sf Addition 5750.00( 10,000 sf Remodel $700,00( Relocation of Bathrooms/ Tie in $350,00( TOTAL CONSTRUCTION COST $1,800,000 Soft Cost - 20% (Permitting, Professional Services, Testing) $360,000 TOTAL PROJECT COSTS 52,160,000 Alternate #2 Farmers Market :ost Range: 15,000 sf Paver Patio $525,00( Power Distribution $67,50( Lighting $60,00( TOTAL CONSTRUCTION COST $652,500 Soft Cost - 15% (Permitting, Professional Services, Testing) $97,875 TOTAL PROJECT COSTS $750,375 Alternate #3 Dining Area .ost Range: 5,000 sf Decorative Concrete 5100,000 Built in Concrete Seating $80,OOC Power Distribution $20,OOC Lighting $20,000 TOTAL CONSTRUCTION COST $220,000 Soft Cost - 15% (Permitting, Professional Services, Testing) $33,000 TOTAL PROJECT COSTS $253,000 * ** NOT INCLUDED IN COSTS * ** Overhead Power Relocation Road Closure and Reconstruction of Utilities Storm Water Management for entire site Page 4 73 SCOPING NARRATIVE ARCHITECTURAL, INTERIOR & SITE DESIGN NARRATIVES COLUMBIA HEIGHTS CITY HALL July 24, 2018 Page 5 PROJECT SCOPINCy4 SCOPING NARRATIVE - DESIGN NARRATIVE BUILDING ZONING & ORGANIZATION This building will be a Business Occupancy building (Non- Separated, Mixed Occupancy comprised of B with A accessory to B) providing work and support spaces to the several divisions of the City of Columbia Heights. The building will have an open public lobby and public meeting spaces and secured office spaces for city staff. The building will be comprised of a series of functional zones as described below. The building will be organized into zones of activities that can be separated or secured from each other zone. The zones consist of: (a) a Public Zone, (b) a Support Zone, and (c) a Staff - secure Zone. The public zone shall function in support of public meeting activities, planning commission and council events and public service counters and will remain open to the public during routine business hours. All other zones will be secured for City operations. Secured zones' will have card access. Within each zone, keyed access or card access control to individual rooms will be determined based upon the function of each space. The primary building zones are as follows: PUBLIC ZONE— (ENTRY, LOBBY & COMMUNITY ROOM) ZONE - - - -- The public zone consists of the public entry, lobby, access to the customer service counters, public restrooms, a community room access to council chambers and access to Murzyn Hall. As the public zone, this space is the significant visual feature of the building from the street and the public perspective. The zone will function for multiple purposes including: a living -roam like lobby and waiting area, public access to City services and meeting rooms for planning and zoning activities, prospective development project reviews, public meetings of community groups, public notification meetings, and press video events. Interior C ualit : As this zone will be utilized to serve both residents and the public, the finishes are to be of higher aesthetic quality than all other areas of the building. Community activities press events /media coverage and other public activities are anticipated to occur in this zone. Refer to Interior design section for finish materials. Operation: This zone will be controlled independently for HVAC and lighting controls. The exterior vestibule door shall also have card access and electronic locks for remote door locking /unlocking capability. The interior vestibule door shall have electronic locks for remote door locking /unlocking capability, without card access. Card access entry on primary doors to secure zones. Furniture: Loose furniture will be selected by the design team, procured from State contracts. The meeting room furniture will be small and portable to allow for several room layouts and to accommodate various sized groups. Lobby furniture shall feel living -room like. AWMediadgLlinoto ,_ Meeting Rooms, Public Lobby and Council Chambers to all have video, media /audio and speaker capabilities. Meeting room and Public lobby to function as "overflow" space to council chambers with video /audio feed of Council activities. AV /Media devices and cabling, boxes, conduits and relays paths to be selected by Architect and procured and installed by the contractor, including adequate structure for wall or ceiling support of components. The Public Conference Room and Lobby, both will have large overhead monitors and computer access points, and Wi -Fi as well as data access points in the adjacent walls. The room will also be acoustically separated without disturbing other occupants in the building. The Council Chambers will have a dais with individual media capabilities and microphones at each council seat location, and up to 6 additional stations for city staff and legal counsel. Two large overhead video monitors will be CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 6 SCOPING NARRTIVE75 SCOPING NARRATIVE - DESIGN NARRATIVES provided for public viewing. Public podium with media / microphone / computer projection equipment will be provided. An adjacent room with viewing and audio connections to the Council Chambers for television production equipment and controls will be provided. Broadcast of council room events to the public lobby and additional public meeting rooms for large scale events shall be provided. SUPPORT - LOCKER ROOM, FITNESS & BREAKROOM ZONE Staff support spaces including break room, quiet room, fitness and locker rooms are to support all staff in the building. Locker rooms include restroom, shower and locker amenities to all staff in the building. Passage hardware on all corridor entry doors. Card access from any public zone location. Quiet room to have classroom lock. Interior Quality: Refer to Interior design section for finish materials. Operation: Fitness room is to be fully fitted out (fitness equipment and floor mats) procured by owner and installed by owner's vendor. Locker room & Breakroom: All doors to be passage sets. Quiet room to have privacy lock from interior side, walls to go to deck, or to have hard lid ceiling. Walls and ceiling to be CMU or acoustically insulated gyp board construction. Room to include closed casework, solid- surface countertop and single basin bar -style sink and under - counter refrigerator. Break room casework and solid- surface countertop, kitchen equipment, including microwave, dishwasher, refrigerator, (no stove / oven) and coffee pot to be selected by Architect and procured by contractor. Vending equipment by owner. Furniture: Loose furniture will be selected by design team from State contracts. AV /Media/Technolog)L. Break room (1 monitor) and Fitness room (2 monitors) to be equipped with wall mounted or ceiling suspended monitors. Devices to be selected by Architect. Devices, Boxes, Conduits and relays paths to be installed by the contractor, including adequate structure for wall or ceiling support of components. STAFF OFFICE DIVISION ZONE The Office Zone serves the city staff offices and consultant staff working out of the facility during day shifts. The office zone backs up to the public zone at the Customer - Service Counter. Office spaces are comprised of a secured office environment with card access control to (A) City Administration office suite, (b) Finance office suite and (c) General office suite. Each zone with dedicated T -stat control. General office suite is to be primarily contiguous to enable growth in individual divisions through staff re- assignment of workstations or through workstation expansion without requiring building modification. General office workstation area is intended to support work sharing across positions and to enable a collaborative inter - department work environment. Most staff positions will be in open workstations with proximity and access to the customer - service counter, with shared amenities such as Work Rooms (containing printing, recycling, layout and general office supply storage), coat closets and restrooms. Some divisions will include additional secured spaces for file storage, ballot equipment storage or other individual dedicated needs. Public meeting rooms will be accessible from the staff office side, when possible, to allow public meeting rooms to be utilized as staff meeting rooms or development plan review rooms when other events are not occurring. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 7 July 24, 201,916 SCOPING NARRATIVE — DESIGN NARRATIVE Interior Quality: This portion of the building is to be primarily of commercial office materials, able to withstand light abuse including heavy foot traffic. If affordable, sound masking may be implemented for an effective office work environment. Refer to Interior design section for finish materials. Operations: Staff offices shall have interior gyp board walls, to deck with acoustic insultation at all offices, office suite perimeters and conference rooms. Offices shall be key controlled and shall have power, data and wi -fi capability. Open office to have adequate power and data capabilities in walls and floors and assumed wire mold for power / data expansion within workstations. Support rooms, such as print / copy / workrooms are to have adequate power and data for wall monitors and computer workstations / presentation stations, as well as copiers, printers, shredders and other office support functions. Fully secured rooms, such as file rooms or large equipment storage rooms shall be of either gyp board to deck with keyed lock or CMU construction to deck with card access control and the door and video camera monitoring within the room, depending upon the necessary level of security of the room. Ample power, lighting, cooling and exhaust shall be provided to this room. Furniture: Loose furniture will be selected by the design team and procured through State contract. AV /MedialTechnology: Open office suite will each have wall capability for (1) large overhead or wall mounted monitor with computer access capabilities to the monitor, overall Wi -Fi as well as hard wired -data access points in the adjacent walls. Devices, monitors, boxes, conduits and relays paths to be selected by the Architect and installed by the contractor, including adequate structure for wall or ceiling support of components. CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 8 SCOPING NARRTIVE77 SCOPING NARRATIVE - DESIGN NARRATIVES DESIGN INTENT — ARCHITECTURAL DESIGN The building and site design is a response to the physical location, and Columbia Heights local context, and the important design contributions provided by the space planning committee and council members through workshops. The site design in many ways is a balance of the demands of technical site circulation required for public and staff vehicles and emergency vehicles (if needed) and the goal of presenting to the public a visibly intuitive, safe, and navigable roadway system and a comfortable pedestrian -scale entry plaza that blends with the natural landscape feel of the adjacent park. Additionally, the building is oriented to two primary directions — the primary orientation being toward 40th, and secondarily, toward the Park. The building is designed to be durable and to be able to absorb the varied heavy use expected in a public facility. The exterior wall construction is planned as metal stud and gypsum board with exterior brick or stone with some metal details. The exterior materials are to compliment but not mimic Murzyn Hall and be of a quality consistent with the recently constructed Public Library. All interior door frames are hollow metal with wood veneer doors where the public interfaces with the building and hollow metal doors in utilitarian spaces. Acoustic isolation is planned for all conference rooms and dedicated offices. Similarly, the Council Chambers will receive careful acoustic study to assure both acoustic containment / isolation for the room itself as well as proper reverberation time intended for ease of public speaking in this environment. Acoustic considerations are also carefully considered for the Public Concourse which will be used for public gatherings. Exterior windows are planned as aluminum framed store -front systems with insulated glass. The aluminum frame types will vary depending on the location on the building and the size of the opening. Large glass zones such as at the front of the building are planned as curtain wall while aluminum framed storefront will span the openings at all other areas and smaller sized glass openings. Glass will be insulated low -e, low iron, 1" thick units. Aluminum snap covers at the curtain wall are intended to create a profile that is greater in depth than standard '/2" profiles. An exterior porch is referenced in the concept drawing, which overlooks with park area. The porch may consist of open air space with covered roof and post and beam, or of screened porch with covered roof, or as enclosed building and is to be further developed in the future design phases. An enclosed connection to Murzyn Hall is expected. The connection will displace functions within Murzyn, specifically public toilets and the Parks & Rec offices. It is expected that these will be folding into the City Hall or relocated as a part of the project. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE page 9 July 24, 201ft SCOPING NARRATIVE — DESIGN NARRATIVE DESIGN INTENT - INTERIOR DESIGN / INTERIOR MATERIALS The design of the interior spaces will assist in creating a professional, enduring space that supports the multiple functions throughout the building. The interior materials have been selected for aesthetics as well as ease of maintenance, value, sustainability and durability. Finishes are used to accentuate architectural elements, assist in wayfinding and provide visual interest in public and office areas. The interior materials have been identified by general space types, as listed below. • Public Vestibule: Wall to wall walk -off carpet. Adjacent walls to be of same materials as exterior building materials. Ceiling to be lay -in wood or other more - polished material like other public spaces. • Public Lobby and Public Concourse: floors to be porcelain tile with porcelain tile base. Walls to be gyp board. Some walls may be feature walls for display of city artifacts or city logo and will be designed with contrasting wall finish (veneer wood or millwork or other non -gyp material). Ceilings and light fixtures to be lay -in or suspended wood or other more - polished material appropriate for public spaces. • Public Meeting Rooms: Floors to be carpet with vinyl base. At minimum one wall is to be a feature wall with vinyl wallcovering or other contrasting material. Ceilings to be high STC gyp with lighting and lighting controls for zoned lighting capabilities. • Council Chambers: Floors to be carpet with vinyl base. Wall behind dais to be a feature wall with veneer wood or other contrasting material. Dias to be of similar materials and solid surface counters. Ceilings to be high STC gyp with lighting and lighting controls for zoned lighting capabilities. Some coffers or other ceiling height variations are likely for acoustics and visual prominence. • Reception /Customer - Service counter shall be solid surface with glazing above. Glazing shall be BL -3 with ADA and Standard height transaction, document tray and talking pieces. Customer - Service wall to receive Kevlar panels behind finish materials above, below and adjacent to windows. Adjacent door /frame to secure side to be of BL material and BL -3 interior light. • Office environments: carpet with vinyl base. Ceilings to be high STC lay in ceilings with task lighting. Counters to receive higher light levels and counter - specific lighting. Walls to be gyp. • Restrooms / Locker rooms: floors, floor base, and wet walls to be of porcelain tile. Showers to be of solid surface. For long term durability, countertops in restrooms are solid surface and toilet partitions are stainless steel. Non -tiled wall and ceiling surfaces to be epoxy paint over gyp. Hard lid ceilings and lighting. Powered hand dryers. Lockers to be a high - pressure laminate. • Breakroom: flooring to be Marmoleum or equivalent. Casework to be high pressure laminate with solid surface counters and serving island counter. Vinyl base and gyp board walls. Ceilings to be open to structure above, painted, with suspected lighting and suspended monitors. • Fitness room: floor to be polished concrete with vinyl base and athletic mat flooring. Walls to be epoxy paint over gyp board. Ceilings to remain open to structure above and be painted. Suspected lighting, suspected fans, and suspended monitors are anticipated. In addition to the finishes noted below, all exterior windows receive manual light filtering shades and horizontal blinds will be provided as required on interiors windows. Interior doors, except for utility doors, are wood, and hollow metal frames are painted. All meeting rooms to receive a minimum of (1) white board in rooms serving under 10 and (2) white boards for rooms serving more than 10. CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 10 SCOPING NARRTIVE79 SCOPING NARRATIVE - DESIGN NARRATIVES DESIGN INTENT — REFURBISHMENT OF MURZYN HALL It is intended that the new City Hall will physically connect to Murzyn Hall with an enclosed, temperature - controlled corridor. It is further the intent that the two buildings could — with double door connections — operate independently and be secured from each other or be opened and operate as a single facility. It is anticipated that there will be two separate central plants with a new central plant developed for the City Hall portion. The connection location to Murzyn Hall is not specifically developed but it is anticipated that modification to the exterior wall of Murzyn Hall, and the removal and relocation of existing restrooms, janitorial room, and Parks and Rec office area will be required to make the connection. This work is to be included in the base project scope. Relocation of Restrooms and Parks and Rec to likely be within the new portions of the City Hall further enabling the Muryn Hall banquet room to be expanded into those current spaces. Interior refurbishment and renewal of the interior of Murzyn Hall is anticipated as a separate budget cost and may occur simultaneously with the City Hall construction or at a later point in time. Interior renewal is likely to include the following: • Ball Room refurbishment: Patch /repair hardwood floors and refurbish. All walls to be painted. All ceilings and light fixtures to be replaced. Head table end wall / feature walls to be completely refurbished with new finish materials. • Bar area refurbishment: Patch /repair floors. Remove all floor tile and replace with new ceramic tile. All walls to be painted. All ceiling and light fixtures to be replaced. Bar surface to be refurbished. Behind bar including plumbing to be scoped and replaced if deteriorated. • Lounge area refurbishment: Stair Guardrail to be fully removed and new more modern stair and overlook guardrail to be provided. New carpet throughout. New paint throughout. New ceilings and new lighting. • Restrooms & Janitorial Closets Q Eastern end of Murzyn Banquet Hall: The new corridor connection from the new City Hall building to Murzyn Hall will displace the existing main level restrooms and janitorial closet. This will be constructed new, either in the new City Hall space, potentially serving the loads of both buildings, or within an addition to the eastern side of Murzyn Hall. • Parks & Recreation Office: This suite will be relocated to accommodate an expansion of the banquet hall seating area into this space. It is anticipated that the New Parks & Rec office will either find a new location within the Murzyn Hall side of new City Hall building or within a new one -story addition on the eastern side of Murzyn Hall. • Restrooms refurbishment (other locations): Anticipates new finishes, new countertops, new toilet partitions and new fixtures in existing locations, replaced in -kind. All ceilings to be painted and lighting to be replaced. ADA compliance to be met with new restrooms. • First floor meeting rooms and classrooms: Carpet replacement, lighting replacements, new paint and ceiling replacements. New access point for wall mounted monitors to be provided. (monitors not included). • Lower level hallways and classrooms: Assumed to remain as is. • Central plant. Assumed to remain as is. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 11 July 24, 201$0 SCOPING NARRATIVE — DESIGN NARRATIVE DESIGN INTENT — CIVIL / LANDSCAPE DESIGN PUBLIC PLAZA / FARMERS MARKET Hardscape: The plaza is intended to be an extension of the building's public space and a blending of the natural environment of the park. The PLAZA is expressed in various forms including site walls of varying heights providing double use as seating, plaza pavers and specialty pavements, benches, low planting beds, and accent plantings. The plaza design should allow for a series of visual layers such as walls, benches, signage and shade trees that allow through- access from residential through the plaza to the public park. The plaza is further intended as a park -like extension to the City Hall, as well as to ease the transition from elevation at 40" to elevation at Muryn Hall. The retaining walls can be constructed of both man -made and natural materials and, when used as benches, possibly topped with wood slats for comfort and warmth and to tie into the overhang of the building entrance. To provide visual interest, with minimal use of plantings, the ground plane will consist of materials with varying patterns, colors and textures. This may include concrete, acid - etched concrete, sandblasted concrete, pavers of different shapes and sizes, and stone cobbles. Landscape. The landscape treatment for the public plaza is intended to be low maintenance and minimal with minor swatches of plant texture and color for aesthetic value. Shade trees will provide shade and cooler temperatures for those utilizing the plaza space. GENERAL SITE Relocation: With the location of the City Hall adjacent to Murzyn Hall, some existing site features will require careful removal and relocation in a new location to be determined. Examples include certain dedicated landscape materials and memorials. Hardscape: Materials will be chosen for their aesthetics and durability. Material preference will also be given to recycled, regional and /or renewable materials. If irrigation is desired, careful selection of water- efficient equipment will be used for plant establishment and maintenance only in periods of drought. This may consist of a quick coupler system located at the perimeter of the building for establishing planting beds adjacent to the building. Landscape: The landscape treatment for the entirety of the site is minimal and low maintenance with accents of plant texture and color only at the entry to the site and at pedestrian entries. Decorative aggregate mow edges will be provided at the building and fencing to prevent mower damage. Existing topsoil will be stripped and stockpiled, tested and amended as needed to promote plant growth. These amendments will be based on the results of soil testing and will ensure optimal soil pH, nutrient levels, organic content and water retention. Native and /or adapted plants, as well as regionally available plants, will be selected to reduce maintenance requirements such as irrigation, fertilizing, and mowing. Plants will be selected to respond to individual micro - climatic site conditions by reviewing plant hardiness, sun exposure, soil analysis, and individual water requirements. These factors determined the location for each plant type and species to guarantee long term survivability. Following a year -long establishment period, these plants will adapt to the growing conditions and thrive without any permanent irrigation system. CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 12 SCOPING NARRTIVE81 SCOPING NARRATIVE - DESIGN NARRATIVES Tree species will be selected for their adaptability to harsh growing conditions and their ability to forgo irrigation. All the tree species chosen will be tolerant of drought, poor soils and poor drainage. Plants that are adaptable to dry shade conditions will be selected for the north facade of the building. Plants selected for the south facade will be species that will grow in dry soils. These plants are adapted to full -sun locations with minimal maintenance needs. Additionally, a locally adapted fescue turf mix and /or native grass mix will be used to stabilize the site. These seed mixes will be comprised of species that have been used locally with success and will adapt to the tough growing conditions. STREET UTILITIES The current building concept layout sits atop a lightly used residential road. Street utilities below the road will require relocation and alteration to enable the building location and connection of the building to new services. It is anticipated that the street utilities work is allocated as a part of the overall public works street utilities asset renewal and not within the project budget. PARKING The current building location, post demolition, will require excavation of footings and will impact the current adjacent parking lot, which likely will be used for construction phasing. An eastern portion of the existing lot will therefore be fully reconstructed. The parking lot which serves Murzyn Hall is presumed to remain operational and in support of Murzyn Hall events and will receive new stripping and Handicap stalls, but no other regrading. STORMWATER MANAGEMENT The current site is believed to not meet current storm water management requirements. Once the existing city Hall is demolished, it is likely the plaza design may accommodate some water at swales or other landscape features. The new building, connected to Murzyn Hall, will sit adjacent to the City Park. It is anticipated that storm water management for the new facility is likely to be accommodated through existing open land areas infrastructure at the park. GEO TECH ANALYSIS A Geotech analysis was not completed as a part of this analysis. Therefore, the structural design assumptions, site, parking and storm water assumptions shall be re- reviewed after an analysis of contemporary soil borings is performed. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 13 July 24, 201t$2 SCOPING NARRATIVE ENGINEERING SYSTEMS NARRATIVES COLUMBIA HEIGHTS CITY HALL July 24, 2018 Page 14 PROJECT SCOPINC83 SCOPING NARRATIVE — ENGINEERING SYSTEMS NARRATIVE 2.1 DESIGN INTENT — STRUCTURAL SYSTEM DESIGN DESIGN OVERVIEW The City Hall Facility is being structurally designed in accordance with the International Building Code (2006 Edition) as amended by the 2015 Minnesota State Building Code. The major loading conditions used in design of the structure includes the weight of the building materials (dead loads), occupancy loads (live loads), snow loads, and wind loads. The facility consists of three (1) distinct components: 1. City Hall The narrative provided below is broken up into major areas of structural construction. Overall, the construction proposed utilizes relatively common materials and methods. The goal of the framing is to provide an efficient and economical framing system, while remaining easily constructible to ensure that the goal of economical framing is realized. DESIGN LOADS The facility is designed for the Dead Load (self- weight) of the structure as well as other building components, the following superimposed loads: • Live Load: In accordance with IBC 2012 and ASCE 7 -05 as follows 1. Typical Office .................... ............................... 50 psf + 20 psf Partition 2. Lobbies & Main Level Corridors ............................ 100 psf 3. Assembly Areas .................. ............................... 100 psf 4. Storage ............................ ............................... 125 psf 5. Mechanical Rooms ............. ............................... 125 psf 6. File Storage ....................... ............................... 250 psf • Snow Load: In accordance with Minnesota State Building Code, IBC 2012, and ASCE 7 -05 as follows: 1. Ground Snow Load ............. ............................... 50 psf 2. Importance Factor (code defined ) .......................... 1.20* 3. Flat Roof Snow Load ........... ............................... 42 psf + Drift • Wind Load: In accordance with ASCE 7 -05 as follows: 1. Typical Wind .................... ............................... 90 mph, Exposure C 2. Importance Factor (code defined ) .......................... 1.15* • Seismic Load: In accordance with ASCE 7 -05 as follows: 1. N/A per the Minnesota State Building Code • Other: Support for special case loadings such as mechanical equipment, antennae, or other components are designed based on their actual weight and configurations. * The nature of the occupancy dictates that this is an essential facility, which results in Occupancy Category IV and the increased design load importance factors. CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 15 ENGINEERING SYSTEMS NARRTbWE SCOPING NARRATIVE - DESIGN NARRATIVES FOUNDATIONS The facility will be constructed on spread and continuous wall footings. The geotechnical analysis — when performed - may indicate questionable bearing capacity and or may require structured fill at the demolished building or at locations of poor soils. Further testing will be required once the existing building is demolished to more accurately finalize the recommendations. A 4" concrete slab on grade will be constructed for the main level floors the City Hall. The concrete slabs on grade will be reinforced with deformed reinforcing steel bars. EXTERIOR WALL CONSTRUCTION The exterior walls of the city hall will consist of metal stud walls with either masonry veneers or some other architectural finish material. Portions below grade will have concrete foundation walls. It is assumed that the elevator currently provided at the Murzyn Hall facility will be adequate to serve the elevator need for the full combined building, if lower level mechanical spaces for the New City Hall are required. New stairwell walls, if stairwells are needed to access lower level spaces, are anticipated to be constructed with concrete masonry units. ELEVATED FLOOR FRAMING The elevated floors of the facility (if a basement and first floor approach is taken) are anticipated to be constructed of steel beams supporting either precast concrete plank or a steel deck and concrete floor system. Used in conjunction with the steel deck and concrete system, the beams are anticipated to be composite with the slab to help reduce their overall size while providing a well performing floor structure. The floor framing system will be designed to ensure vibration serviceability and will meet the vibration requirements given by the American Institute of Steel Construction (AISC) and other related guidelines. The floor vibration criterion is based upon the dynamic response of a floor system to walking forces and is given as an acceleration limit for steel members and frequency range for wood members. The acceleration limit given by the AISC is a function of occupancy, loading, and a human's perception to floor vibration. The limits will be set so that people in an assembly area or office should not perceive the vibrations as objectionable according to some industry standard design guidelines. ROOF FRAMING Most of the roof structure of the facility will be constructed of a system of steel beams, steel bar joists, and steel decking. The steel framing will be supported by exterior masonry or to be supported by steel columns. All of the roof framing is to be constructed at a relatively low slope of approximately '/4" per foot. In some areas, it may be found to be more economical to provide tapered insulation than to slope the framing. LATERAL FORCE RESISTING SYSTEM Masonry or poured concrete walls will be used as the structure's main lateral force resisting system in the areas where they exist. If not masonry or concrete, steel braced frames are anticipated to resist the lateral forces. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 16 July 24, 201 %5 SCOPING NARRATIVE— ENGINEERING SYSTEMS NARRATIVE DEFLECTION AND DRIFT LIMITS Deflection limits criteria for design of structural members are in accordance with applicable material standards such as ASCE, ACI, AISC and are as follows: Roof Members: 1. Supporting Plaster (Hard) Ceilings ......................... L/360 Snow, L/240 Total 2. Supporting Ceiling (Hung) .... ............................... L/240 Snow, L /180 Total 3. Not Supporting Ceiling ........ ............................... L /180 Snow, L /120 Total Floor Members ............................ ............................... L/360 Live, L/240 Total Walls...................................... ............................... L/240 Wind MATERIALS The design is based upon use of the following material strengths to be used in construction: • Concrete (f'c) 1. Foundation Walls & Footings --------------------------------------- 3,000 psi 2. Foundation Walls ................................ „ .___+„__._ „_________4,000 psi 3. Interior Slab -on- Grade ....................... _ ________________ ___4,000 psi 4. Exterior Concrete ------------- - - ---- - -- - - ---- --- - - ---- - - - - -.- ..,.4,000 psi • Masonry: 1. Concrete Masonry Units____ -------- _.............................. _--- ASTM C90, Grade N, Type 1 2. Unit Strength ( f' m) --------------------------------------------------------- 1,500 psi 3. Mortar -- ...... - ---------------------------------- _ --- - - - --- ............... ASTM C270, Type S 4. Grout --------------------------------- —_ --------------------------------------- 3,000 psi (ASTM C476) • Reinforcing Steel: 1. Standard Deformed ----- ________ ______. ............. . ..... . ..... ........ ASTM A615, Grade 60 • Structural Steel: 1. WF Shapes____________________,_,,_ . _ ......... ASTM A992 (50 ksi) 2. Misc. Shapes /Plates_ -� - - „„ --- .~ ASTM A36 (36 ksi) 3. Structural Tubes__,____;- .................. ASTM A500, Grade B (46 ksi) 4. Structural Pipes-------------------- .-.- ...-...�.... ... .................. ASTM A53, Type E, Grade B (35 ksi) SPECIAL INSPECTIONS Structures designed in accordance with IBC 2006 are required to have "special inspections” performed by independent testing agencies during the construction of the project. "Special Inspections” are quality control inspections and testing that are typically performed on a periodic basis to ensure the adequacy of construction. The following special inspections will be required to be performed during the construction of the project: • Steel Construction Table 1704.3 ----------------------------------------------------------------------- • Concrete Construction _ Table 1704.4 • Masonry Construction_ __________ _ Y________________ _________________________ ______ _Table 1704.5.1 CITY HALL I COLUMBIA HEIGHTS, MN July 24, 2018 Page 17 ENGINEERING SYSTEMS NARRTh�E SCOPING NARRATIVE - DESIGN NARRATIVES 2.2 DESIGN INTENT - MECHANICAL DESIGN BUILDING CODES AND REGULATIONS 2012 International Building Code (IBC) 2012 International Mechanical Code (IMC) 2012 International Fire Code Mn Rules Chapter 7615 2012 Uniform Plumbing Code Chapter 4715 ANSI /ASHRAE 90.1 -2004 Minnesota Energy Code MN Rules Chapter 7670 -7678 Accessibility Code Chapter 11 of the 2012 IBC with Minnesota amendments - National Fire Protection Association: - Installation of Sprinkler Systems NFPA -13 - Installation of Air Conditioning and Ventilating Systems NFPA 90A STANDARDS AND Air Conditioning and Refrigeration Institute (ARI) LISTINGS Air Movement and Control Association (AMCA) American Gas Association (AGA) American National Standards Institute (ANSI) American Society of Heating, Refrigeration and Air- conditioning Engineers (ASHRAE) American Society of Mechanical Engineers (ASME) American Society of Testing and Materials (ASTM) Sheet Metal and Air - Conditioning Contractors' National Association (SMACNA) Underwrites Laboratory (UL) COMMISSIONING Commissioning of mechanical system is recommended to verify the system is performing as intended to provide optimal and safe operation within equipment operating parameters. At a minimum, we recommend commissioning the following mechanical systems within the building: a. Variable Refrigerant Flow System including associated pumps, fluid cooler, boiler(s), control sequences and devices. b. Energy Recovery Ventilation System including fans, energy recovery wheel and control system WARRANTIES Warranties shall be specified to be the manufacturer's standard or as specifically requested by the Owner. Variable refrigerant flow system will have an extended 5 -year manufacturer's warranty SERVICES UTILITIES The building will be connected to the following municipal utilities: COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 18 July 24, 201%7 SCOPING NARRATIVE — ENGINEERING SYSTEMS NARRATIVE - 6" Fire Service - 4" Domestic water service - 4" Sanitary service - 15" Storm Service @ 1/8" Slope - 12" Storm Service (9 1/2" Slope Gas service to the building and the gas meter will be provided by the local utility PLUMBING AND MECHANICAL PIPING SANITARY SEWER Sanitary Drainage system throughout will utilize cast iron no -hub or schedule 40 PVC piping system. Cast iron shall be used in all air plenums. Service from the building will use a single 4" main with connection located on the east side of the structure. ROOF DRAINAGE A system of roof drains with interior rainwater piping will be collected and directed to the storm service. Scuppers will provide overflow roof drainage. Standard roof drain bodies will be used. All above grade roof drain piping will be standard weight cast iron and all below grade roof drain piping will be schedule 40 PVC to 5 feet outside the building footprint. Roof drain bodies and horizontal runs will be insulated with 1" fiberglass or elastomeric insulation. DOMESTIC WATER Domestic hot and cold -water piping shall be Type L copper with PIPING soldered fittings. The domestic hot water circulation system shall maintain a constant supply of hot water to within 15' of each plumbing fixture requiring hot water. Domestic hot water recirculation pump will be provided and located adjacent to domestic water heater. DOMESTIC WATER Domestic water heater will be gas- fired, high efficiency, sealed HEATER combustion, storage type with high recovery. Tank shall be ASME rated and glass lined CITY HALL I COLUMBIA HEIGHTS, MN Page 19 ENGINEERING SYSTEMS NARRTb )§E PLUMBING a. Water Closets and Urinals: Commercial wall- mounted white FIXTURES vitreous china fixtures. Public areas shall use low -flow (1 .28 GPF water closets, 0.125 GPF urinals) fixtures with exposed infrared battery powered sensor flush valves. ADA compliant fixtures will be used as applicable b. Lavatories: Public lavatories will be drop in type with the countertop specified by the architect. Thermostatic mixing valves will be installed at each group of lavatories. Wall hung vitreous china lavatories will be used in staff and public restrooms with single toilets. Infrared battery powered sensor faucets with thermostatic mixing valves will be provided. c. Service Sink: Service sinks in janitor closets will be provided with a floor- mounted, molded stone (stone dust and resin mixture) mop basin with mop basin faucet with mop hangers and stainless -steel wall guards. (Fiat or equivalent) d. Water Cooler: Individual high /low self- contained units with side and front operation. One high /low water cooler will be provided per floor. e. Double Compartment Stainless Steel Sink: Provided in break rooms. Sinks will be provided with a commercial grade faucet with hand spray. f. Shower Valve and Drain: Showers will be provided with commercial grade pressure /temperature balanced mixing valve, commercial grade shower head, and drain system with nickel bronze strainer. ADA accessible showers will be provided with standard fixed head and removable hand -held shower with diverter valve. Shower stalls will be tiled construction. g. Ice Maker Box: Provided for refrigerators within break room(s). Galvanized steel box construction. h. Washer Box: Provided for commercial washer. Galvanized steel box construction. Floor Sinks: Provided in mechanical rooms adjacent to water service entrance, water heaters and equipment that generates condensate. Floor Drains: Provided in all toilet rooms, janitor closets, and mechanical rooms. k. Wall Hydrants: Freeze proof, lockable exterior hose bibs will be provided at 150 -foot intervals along exterior of building with one located near each exit door. Hose Bibs: Provided in each mechanical room and in corridor outside of holding cells - rough chrome with removable handle m. Miscellaneous: Water hammer arrestors will be provided as necessary for all quick closing valves, such as flush valves. n. Boot Washing Station: Provided in staff vestibule "wet area" for inspectors to wash boots prior to entering the building. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SLOPING NARRATIVE Page 20 SCOPING NARRATIVE — ENGINEERING SYSTEMS NARRATIVE MECHANICAL Gas piping shall be schedule 40 black steel. Gas pressure shall be PIPING reduced at the appliances and mechanical equipment with the use of regulators. Condenser water piping shall be schedule 40 grooved steel with mechanical connectors or Type L copper with soldered connections. Refrigerant piping shall be brazed Type K or ACR copper. FIRE PROTECTION AND SMOKE CONTROL FIRE PROTECTION Entire facility will be served by a wet sprinkler system installed in accordance with NFPA 13 and NFPA 14. a. Fire Sprinkler Service: A double check valve will be provided, and the fire department connection will be located near the address door entrance or in accordance with the requirements of the local fire department. A wall indicating valve or post indicator valve will be located adjacent to the fire service. Static and residual pressure is assumed to be adequate for sprinkler protection of the structure without the need of a fire pump. b. Wet Sprinkler System- The full building will be served by a wet sprinkler system designed and installed according to light or ordinary hazard classification. Semi- recessed, quick response, pendent and sidewall, fire sprinkler heads will be provided in all finished areas. Upright and pendent heads will be provided in mechanical rooms. ENERGY Ventilation air will be pre- conditioned utilizing Dedicated Outside RECOVERY /DOAS Air Systems (DOAS) with energy recovery which will recover energy SYSTEM from the exhaust and relief air streams. A DOAS will be provided for all FCUs to maximize energy recovery. A separate energy recovery Page 21 HVAC FORCED AIR Heating and cooling will be provided through a forced air system HEATING & utilized multi -zone VAV boxes for moderation of air flow and COOLING temperature control. THROUGH MULTI - ZONE VAV Corner and north exterior offices will be individually zoned (i.e. one FCU per office). Zoning in other areas will combine spaces with a maximum of three offices per FCU. Conference Rooms will be zoned individually. An Energy Recovery Unit will provide ventilation air requirements. Return Plenum systems will be used throughout the building where possible. ENERGY Ventilation air will be pre- conditioned utilizing Dedicated Outside RECOVERY /DOAS Air Systems (DOAS) with energy recovery which will recover energy SYSTEM from the exhaust and relief air streams. A DOAS will be provided for all FCUs to maximize energy recovery. A separate energy recovery Page 21 SCOPING NARRATIVE - DESIGN NARRATIVES ventilator will be provided for intermittently densely occupied Council Chambers. Heating and cooling will be provided to the DOAS by an integral water source heat pump connected to the VRF water loop. Air flow rate for the DOAS unit for general occupancy, building ventilation, and exhaust offset is estimated to be 3,500 CFM. Air flow rate for the DOAS unit for the Council Chambers is estimated to be 600 CFM. VENTILATION AND Minimum ventilation rate will be calculated based on ASHRAE BUILDING Standard 62.1 -2010 and the 2009 International Mechanical Code. PRESSURE Under normal operating conditions, the building will be maintained at a slight positive air pressure differential with respect to ambient to minimize uncontrolled infiltration. DUCTWORK Supply ductwork will be sized for low velocity and static pressure. All ductwork will be sealed to SMACNA Seal Class A. Tees and elbows will incorporate turning vanes or be of long sweep radius construction. Branch ducts will incorporate high efficiency takeoffs with volume dampers located near the main supply duct. Combination fire /smoke and fire dampers will be provided as required. DIFFUSERS Diffusers and grilles, standard color or field painted, of steel or aluminum construction shall be provided. Typical supply terminals will be adjustable three cone diffusers and typical return, or exhaust grills will be aluminum egg crate construction suitable for ACT grids or hard ceilings. Ducted filter /return grilles will be provided for fan coil units serving finished areas. Filter changing will be from below the ceiling. UNIT HEATERS Electric cabinet unit heaters and horizontal unit heaters will be used in areas such as stairwells, storage rooms, entry vestibules, and mechanical rooms. INSULATION Board insulation will be provided on exposed ductwork within mechanical rooms and insulation wrap will be provided for supply ductwork in concealed spaces. CONTROLS Direct Digital Control (DDC) system will be installed for the boiler, fluid cooler and pump controls. Programmable controllers and thermostats for the fan coil units and water source heat pumps will be provided by the variable refrigerant flow system manufacturer. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 22 �� SCOPING NARRATIVE — ENGINEERING SYSTEMS NARRATIVE 2.3 DESIGN INTENT - ELECTRICAL DESIGN BUILDING 2015 Minnesota State Building Code CODES AND 2015 Minnesota State Fire Code REGULATIONS 2017 National Electrical Code (NEC) National Fire Protection Association — Fire Code (NFPA -70) MATERIALS /QU Materials shall be new, UL labeled and of type and quality as required by ALITY the specifications. Materials and equipment shall be supplied to the site in original packages, containers, or crates. Concrete housekeeping pads shall be provided for all floor mounted electrical equipment. RACEWAYS Conduit shall be provided for conductor raceways. Conduit shall be sized, provided and installed per industry standards and codes. Conduit shall be concealed or embedded where possible. Empty conduits shall be provided with a pull wire and opposite -end labeling for future installations. Provisions shall be made for low voltage systems that include Telecommunication, Security, Audio /Visual, CATV, and CCTV. A combination of empty boxes, conduit, cable tray, and J -hooks shall be used for low voltage systems cable pathways. Low voltage systems conduit is to be installed from the device junction box to accessible ceiling space in the corridor. Throughout the corridor and other common places, the cabling shall be run in cable tray or suspended from J- hooks, enclosed as directed or deemed necessary For protective reasons. Two 3" conduits will be provided from the roof, one each, to the server room and the radio console for Owner provided antenna connections. All fire alarm wiring is to be installed in red conduit. Exterior conduits above ground shall be galvanized rigid steel. Minimum 1/2" conduit for power and 3/4" conduit for telecommunications. Minimum 1" conduit below grade. The conduit system shall include rigid PVC, galvanized steel Rigid Metal Conduit, Intermediate Metal Conduit, Electrical Metallic Tubing, Flexible Metal Conduit, and Liquid tight Flexible Metal Conduit as appropriate for the installation and as allowed by the specifications. CONDUCTORS Conductors shall be copper, sized per the National Electric Code, and shall have 600 -volt THHN/THWN or XHHW insulation. Branch circuit conductors shall be No 12- minimum size. CITY HALL I COLUMBIA HEIGHTS, MN July 24, 201 8 Page 23 ENGINEERING SYSTEMS NARRTbVE SCOPING NARRATIVE - DESIGN NARRATIVES ELECTRICAL The building will have a 208/120 Volt, 3 Phase, 4 Wire electrical service fed from SERVICE an Xcel Energy pad- mounted transformer. The service will power a switchboard with circuit breakers for overcurrent protection. Power will be distributed from the switchboard to panelboards in the building to serve electrical loads. Switchboards and panelboards to have copper bussing. EMERGENCY AND An exterior generator shall provide emergency power for life safety lighting and STANDBY stand -by power equipment as directed by the owner. The generator shall be POWER enclosed in a sound attenuated, weather resistant, enclosure near the building. Automatic transfer switches and panelboards will control and distribute power in the building. UNINTERRUPTIBLE A UPS will provide back -up power for the building telecommunication system. POWER SUPPLY The UPS will also be provided with back -up power from the generator. (U PS) ELECTRICAL Electrical connections and receptacles (NEMA 5 -20R) will be provided for HVAC CONNECTIONS equipment, Owner furnished equipment, furniture systems, Audio /Visual, AND RECEPTACLES Security, Telecommunications, and general convenience needs. INTERIOR Office area lighting shall be recessed volumetric style with T8 fluorescent or LED LIGHTING — light source. Recessed downlights will be LED type. Utility rooms will have GENERAL industrial fixtures with T8 lamps. INTERIOR Special lighting and controls will be provided in the council chambers to facilitate LIGHTING - video recording of the council meetings. Dimmable LED light fixtures will be SPECIAL used in conference /training rooms with special wall wash fixtures at whiteboards. Accent lighting shall be used to highlight architectural features and displays. EXTERIOR Pole mounted and building mounted light fixtures will be LED type with full cutoff LIGHTING distribution. Fixtures shall be a decorative design that blends with the architectural design of the building. Pole mounted lighting shall have a maximum height of 25 feet. Flag lighting will be provided by LED floodlights with glare shielding. FIRE ALARM Building will be provided with a fully addressable fire alarm system. System shall SYSTEM include fire alarm control panel, remote annunciator panel, manual pull stations, initiating devices, notification devices, alarm modules, and power supplies. COLUMBIA HEIGHTS CITY HALL I COLUMBIA HEIGHTS, MN SCOPING NARRATIVE Page 24 July 24, 201 tag SCOPING NARRATIVE SPACE NEEDS INVENTORY COLUMBIA HEIGHTS CITY HALL July 24, 2018 Page 25 PROJECT SCOPINC94 a, to d 00 a--I O N N n 19 C OJ C O u T m D a O J (O N 0) 0) m m 0D O D_ N u m CL N m 2 T U C N E 0) m Q 0) cr iN+ L 00 2 0 E _7 0 U CU 41 Y C N 'j C Y = N L E r0 c O 0J 0D CL N t ai N O v N 0 00 O cu 6 3 0 v N 0 Y o N U Y O1 O v u U U N N 7 `1 N 7 m 19 ai O c o m 3 3 3 v E> �, m Y u_ m 3 ai Y N Y Y ai N N L U Y .QJ 7 00 U •--• O u i Y 2 C N C N — O J f0 N cu UO Q Q 4J Y a co o C c 7 �"' 0 '3 U u O) C .o- C U C O D_ O 0) O U O` U1 a L O •N O N ' 6J - v cu 0 LL > m Y m E O Y N �y X v w 'Y O 0 in L _ 0) O - Y ai v y E C 00 U ro �7 N u ar u ci c N 0) 00 E C '° ON b0 LL ai a`i _v -0 N ai 0 -La i Y C ��,, U y w 0) d-D Y O vi O U f0 d u N N Y C C 00 C U C U C 01 m Q1 00 C Y L O E y N a v c N v M 7 ° N L v- c 4 t f0 N N 61c _v u 7 C O w -o vYo 0 u c 3 ro v W d U L U C U O D: 2 N -0 O) - C N N O 01 Y .� cn u Y 2 O 7 + + N O + N N "i5 U L 7 CL O O t0 aL+ - p u (� O N X X N OJ O1 Y V, N Y N �..i O y C O v v m v u u v cu .E u Y E ro u o 0 1 o c in N N 3 U 00 0 0 0 0 0 0 v v o 0 0 O O o 0 M O N 00 00 N 00 %D lD 01 N N Ln O O V1 a O N .--1 O 0 H O O O 0 0 0 a v 0 0 0 0 0 0 O N 00 00 N 00 (D lD O1 N N O O Ln N .-I .--i c-1 lD c l c l c O a W H O a O cc IL u u u Y Y m E E ro r0 E E E LL Y Y Y �[ Y `1 O O `l `1 O O O 0 0 Q � � � � � a w� 0 a a cc fr z .! ._ v T Y Y Z IS v u � N Mo 0_ C U N O N m p C O O_ Y v 3 1O U w O y V O U E a E N L N o E \ 7 = o o c o O E O y T v a-^ U C C 0 0 ❑ 7 E 5 E\ evn a N N E 7 E C E w N N v U Q U U U � 0 v y `J 7 v to `O C Y � � �_ \ \ \ \ m E E 00p M CU +•' `� m m `� m •� O i0 f0 `1 `1 N L N L C O C 0! Y N VYl !YA Vi vY1 a Q U U U 0 m v C_ 4J 61 UJ C_ u 01 C •u U U CC E N E 7 Y 7 Y 7 Y Q N E �0 w `0 Y N C 7 C 7 C 7 YJ U 2 U Q LL LL LL L.L Q (L/i U U U U V Z W a U CL W yL� r o u u (O N 0) 0) m m 0D O D_ N u m CL N m 2 T U C N E 0) m Q 0) cr iN+ L 00 2 0 E _7 0 U N N a 00 0 N N r c d C O v T M 0 Q O J ns IL E to O a` a U M CL v7 M Y U c N E N u ro n w Of L t h0 O E O U C � N G7 �n T •� i.� C a -O u n Q/ N U Y a% L L fG w \ h0 O O y n ` 0 _Q C U U J Q Q � .� E u CL E a ° v C O to GJ C d Y L O - C :� .O_. A w u fG G1 v Y GJ C E —° 'o Q 3 t O N u Y Y O_ a E 3 a O a p 3 c u v f0 2 E E v N a E o v v E> a v C V- L In D N L o o U u r o Q o c +' ° v ++ L: LLL n h0 4J "' m u cu On in 3. CJ 0 Gr u° u w n v n o d ^ v Y >.. 0 O h0 `1 7 1n U 7 cu -O M O- L O N N 'O GJ 7 a u -0 0 ° O � v u o o v ai CL �N v In E °' + G n v v + 0 m a v v ai 7 > O O C O O O v N N Q G1 O U M U M O" > 'O > 'O O V vl' 'a n •Y LL n n n N `o `o 7 7 p n n CL t Ln Ln Ln == v c vi y o o o +° o v a o p v v C 7 7 C 7 N N 7 Y N fG fG >' E E M X C O O N u .> .; N - O Q L to w C L v] L v1 L Ln �= GJ GJ Y O L > CL L ut L v) `J u 7 v C � Gi Gr cu ''n a s O O ai 4' Gj v w `1 'a N fT0 W a0., M W M W > � ti 3 E L i N m N Ln M a s rG a .v � u Ln Ln Ln 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 'c o o o o v N v N w w w w w N %c w w w 0 un v w w o a w H m C) 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 v 0 a N a N w w w w w w N -4 lO l0 w w w w a w w w 0 v IH i H w -i m 0 W O - a a v v Y Y Y Y Y Y E E E E E E E M Y Y Y E E E E E E U O O O O O O Y O Y Y O O O O O oO `k O O O O O 0 O O r-I c-I .-� r-I c•i c-I a--I � r-1 e-I r-I e-i r-I c-I N .-� c-I r-1 c-I r-I ci ci r-1 c-I H c-I '-I ho y O GJ O y C Q� G1 U -O 7= =� L ' M Y GJ U J (O C M a y Q GJ aO� N 1% d a Y_ 7 o Q Y n E C O U O _ E Y U v CMU GJ O Y Y Q _ n 3 n W hD Y n G O o° E E 7 �j N O N C O a \ C u C +-' E C -O` E C cu •+' 4J - O O E U O O O N 0 a M O O .Y = v C E d O O u o c c LL c � 0 o :. + n Ou G7 p p N LL N C Gl — C\ GJ \ (u CO E oZJ \ a, LL X E �' O O O Y Y Y LL 0 U O` d' L' VI = O C 0 C Gl O N O \ QJ Ql _ _ av+ v N c cu Z N y C U D U U N U U 7 0 E J GJ � h0 V h0 hG — u _C U N O C C .� 7 V h0 h0 O W `p V1 m\ tt- f0 J O C J u p LL C U V C C O LL O ' C\ U= O c c c u U O U m Q 'Y � p .m m u o � hu > u c C in eJ E z .. O 0 U C C= C C O G7 "6 -O T cu u Y a C C 7 C 7 C 'y.. fG L `J n E y -0 'O .g C N 7 7 7 7 N Y n GJ `1 `J = '` O O W Y u O v ` U Sul O u O U ? O U O V 7 7 Y u !G U W a f0 f0 f0 - U u u 2 - V) O 'in Y Y V ` f0 J m Q Q a Q Q D � Q Q Ou p `-n Q 'n F ii Q �i vvi V) u v7i Ln V) un Ln ii LA vii uii vv) W ~Q W G Ix Z 0: ¢a Q O W Z Z D t LL I ns IL E to O a` a U M CL v7 M Y U c N E N u ro n w Of L t h0 O E O U m a) m CL 00 —1 O N N n m Y C as C O u m D Q O J a) O) m d m L O L a t 0a m m E 0 u m n 0 � 3 0 0 CL y E ar v m v n n a Y 'O u u N O Y o n E M1• M1• M1• 3 ar v d o O a U a) a u a1 M CL v u n y y u c N c c u u u 3 O v7 m C (a C m C m ❑ Y C Ql C aJ C al ai 01 C u V1 N N aj C C C - U m CL 4-; L u U u a7 a U u O n u U n (A cu M Ln a) L C: m N m a1 m Ql C a) O. cu n al n L VI -0 c W L V7 L V) L VI O O O 41 i u y N al o a` o A Y n v aJ 'N O O O O O p O V V O O O N DD N w to w w 1D 15 . r-I cN-i `N-I ,N-I � �Ni O O M 0 O O O V O O O V N N N W N w lD w lD lD ID N c-I .--I D w h O CL CL U u iF Y Y Y Y Y 3° O `% a v acoc O O O O o o o o o Wo wo Wo L L ` ? O N Y p J L to W c E v E o m Q fl °- ro o ar m Q C z u C u y cu n .--, E O z C ? C J Y C C C n N O� O ❑ O F C= dj y as �D C O U d 7 '_ c ❑ 'E � ._. to \ O E C0 C a) W c > U w � cu ° \ � ❑ V 0` \ \ \ m C `0 o 0 0 u N A �S-3 o, 2� 3 LL° U of 0 to N VI v"i y "' v c E c *' 01 cu \ O v a a c E v = v c 1 > a al ❑ j O O N 7 N 7 7 7 O N O L L L F } U LL CL U VI CO VI LL LL LL U VI u LL In VI VI z F oil O U. a) O) m d m L O L a t 0a m m E 0 v cu m m d OD c-I O N N n m c ar O u T D Q 0 J M N a) 0) as fa f]O O a aJ L) C CL T U C al E aJ U O_ a1 or CZ L N OO Q) E 7 0 U L : 3 p Y fo a Yn in a, G 0= E E E° o a, Y A2 a :!2 N O O O u G7 c > U O w C m Y ° � N m p 0 u N Q O O C O O p 0 o a' c c E ° o * O O r 0 = Y Q) Y C Y Y a, ❑ to C MM Y 0 OU0 a, al a N `� O. fo 0 o 0 o. Y m v o m 0 3 u o -0 0 o c c ra m ai a, o a, o u Yo a 0 O u o a ui Q _0 y O pp d + m L O 3 y E p > > m aJ O_ u C O. •Y O E 7 O.0 a, a, Y C Y_ c V7 M O Y - Q a O 6 O a, CL 3 0 o y o u v > 0 E E v c 41 O v O 0 O E E - Y° a, ba a>i •— O Y 3 vN—i L D_ a 0 ° O a, O O Q O O 'n oo c a, O. 0 v E c M° u u a, 3 v n M y LL o J CL C O. C L C L t0 cc� > in L ❑ Y 3 o a n7 N vF'i v a, 7 m Q 7 u a i1 C 7 c v a, aJ in o E o °� c o w Y n a m E m E Q _u Y - - rn -0 > v O a, au •Y E 5 v° to N 2 O ?� a, Y -0 >° O c v W O E y ia,. m O Y M O -0 °: c v C N d u a, u =p a 0 m O O O E C •Y .� O f0 �n .0 O U O -O CL M C 0 O_ a+ E 7 •C u u fO u N -p Q, Y J N J a, y = p �n 00 O N C C 0 a, Y C a C C a, LL N L >. L u N v — o o v a j i > ° 2 vl J 3 ^ in o o O o 0 o v in o O o w o v to O W O oo � r-I m o Lo w o cn c O m m o OO N -1 1-1 1-1 Lr �D ci N Ul M Vl Ln O o o O o O zT Ln o o O O �D O a LO o o a0 r, rl 00 0 LO iO o Cl) rn v o 00 m o N ci c-I L!1 tD ci c-I N In M Ln e-I e-I O W Ln O CL O a m E E E E E E E E E E E E o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v 0 0 v 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0[ ac � o! ac a[ � ac z cc ac oc z aC z m cc a, bo O u ti E \ a, N C a, Oo a, Y E p O rm p m ,� N m O C 0 v - -- Y � —° E > cc L ra ar E" L u Y + C E o C p u C Y a! ii -Fa E 06 O m E a E E a, E c 6 p O y W Q O ' C EU O O 0 p U O � -O 0 - - a, N O O! 0: ai Y C y O r a a a a u u O u +' 0 a, O T O N > m F p N =3 N > a, m v U J a 7 o OG x o v v a v a 0 0 0a to u C H E O Y Y N Y w w w W a] C a, O _ C > > N C O O O O L L L L L O O o U U U in n v, v, v, Ln vi r Q z a d. W a Cr a ol u=i M N a) 0) as fa f]O O a aJ L) C CL T U C al E aJ U O_ a1 or CZ L N OO Q) E 7 0 U Ln v fl- 00 O N N n �o C d V c O u T m O Q O J ai O c +� o 01 -O 0) w U L °D -M 3 rUa � O � � 3 c O +��+ N to 3 C O Q O � L O C7 E N O m O l ro c 0) u 3 E O c m v Q O. 0) � � L L N O O C u 0 m c U d O C C u u f0 T Q 3 3 a _0 J v N E ra Y N W W J L 0) O L CJ LL jm C O O Y 0 Y v 3 Of J — LL 2 E h C L O O QJ +� W E f0 L E L d L LU v > ra J W C r0 d z f0 0 3 J p a u s L m v J U d L O 7 7 7 7 M N M 00 O O O O 3 U1 O) `l OJ CL n n a c c c c O O u 7 u 00 O 7 7 7 7 M Lr1 U C U C u C U C C O .� C m C m OC m o C m u U J Y M Y 10 r0 0_ m m 0000 `.r Q C 0000 0000 0 m r-i 0o rn > Q W Z N O rn O 00 O 00 O 00 O O 00 a N E E E E E °o °O o °O °o w w z cr W W ix 0 E u C cu c C CL CL u O E O cc m h m U- 0 - ai v Z z L c C Y c C0 ro U U N w O EL n j m tX O W C' Q 2 N ai O c +� o 01 -O 0) w U L °D -M 3 rUa � O � � 3 c O +��+ N to 3 C O Q O � L O C7 E N O m O l ro c 0) u 3 E O c m v Q O. 0) � � L L N O O C u 0 m c U d O C C u u f0 T Q 3 3 a _0 J v N E ra Y N W W J L 0) O L CJ LL jm C O O Y 0 Y v 3 Of J — LL 2 E h C L O O QJ +� W E f0 L E L d L LU v > ra J W C r0 d z f0 0 3 J p a u s L m v J U d L O rn l0 O Ln N c-I C O 7 L) U cu a O Q) c L 00 00 C 7 Q 0) 0) O Cl) N 0) f0 d OLn m 0 0 -�f O O a :: 0) %T m o IF c-I -i r-I O O 00 m m m m Ln (1 %D 01 M O m co r M N N M N M 00 3 o � 3 � � O O u 7 u 00 O O 7! O M Lr1 41 v = 00 c C0 c Y M Y 10 r0 0_ o `.r Q C f0. -Fn 0 O) i+ (7 rn > Q W Z Y OC Q a Q Z_ J W ix d rn l0 O Ln N c-I C O 7 L) U cu a O Q) c L 00 00 C 7 Q 0) 0) O Cl) N 0) f0 d SCOPING NARRATIVE ALL CONCEPTS DEVELOPED COLUMBIA HEIGHTS CITY HALL July 24, 2018 Page 31 PROJECT SCOPINfoo ,i r a. Q) 4- V) Q O L- 0 RVA ra ` 60 y — a C L L N O a1 O- a L O m aJ Q 0 L L t H u •O ++ 3 0C, 5:' O aJ LL N } Ln N O- 2 tyi7 O U O aJ O N O >- 'Cu O 3 w'0 E {Oif 3 U O_ u :t2 m— U U-0 O C n L aJ O t v —+� W y0 C O C> U C in i y O y O (w N� C C d •n OC IS 3 a� a' N U Vm1 O L T a) O m E 3 •z a1 a a) aJ O O O aJ m E C C ryo m v, ra by v o vOi CL 3 m C o v o a a E c 00 C a>i Q C i O m w L1 cu +� 00 O O O >_ s f6 c m v E m m a1 u 'J O O O O m Q� y N O U a w m u +�.+ C v O �0 E u aJ 2 > E -r N E L. c L �, N .�_.' O Q O 0 6 u— X O p v 0 cn 0 3 2 6 a V E m a. w Li c m Z Ou -i w U. / T Q L \ � C — �) _0 L (o O a) (D C C 00 al a L 2 Q m cu `o y u N O m C au U L O +' u }, n L L 7 .. hD N O C a! O yn -O -O -O Ul .•�' O IU O N` O m a +- � C CD 'E m O O O t C L O O. = o •�, C t M O •� O T o C c aj ly x -Q w L v U a°Ji a) C o �_ v m T W •a--, L i VI � m L E u oD c `— c�a .x cu E — aJ m u c p L -r � c in O o Ln fl- �o m aoi a, °' u O_ a Q L — v{ E� C j a1 C Lam-+ U L C O _Q N L C N +0+ a, m •� �p -O - c c > v E f0 m — O O aJ V, O D CL ou E Q H° E O cr a a N.4 Aj, yI 1 0 �4 d @ O v CO O -O N u W ,C T •L V1 'L �--� L Q> -O L Qj C 00 3 d v ° c: C ° OU C � o � > ro � > ai D f'V 6 rCo U 3 .V � 'L U 7 C -u -00 f6 a1 L 7 O u 4— `1 L L O L 7 C -O Y a> L i +-' �n b0 u� +- o op d rEo u � � v � O. O_ � + a> � c E rco O 3 C) 3 i a> C u L vi U (a a> vi U O U O .� LL' 7 E U O .� c 10 O� �j a at � a �' N O_ O a, in C L u N Q) a; o n obrn.3 ' E C L •� v v �' c Qo t2 o c `✓ a> (O X O_ v hD rm X O +3 — to j-=� +-+ L a a> a> 2 .� v +' u O 00 cc c +� O O v N 7— O • v1 f0 W w 7 N ro o �a o •3 aXi 3 -O — C Q- -i � u- r, O '^ '~ @ — u O c — O_ L 'Y to 4r a> ro a> _O rp ra ri 'cn u O = GA �O al M O @ .� C in u C E a) O_ O C 't T r- 0 3 T .0 7 O O_ > >. N p O m i a> :t N 3 O O v v 1 � v� CL O>° CL �� v t � 3 _ _ u U 0 3 v c aJ v s a Q a>> v a> c `° a, c do E O o ao E -2 7:5 --6 . c aa, s O I r�o o a o .° `— 'R -0 � � o 3 �o v Q° C °—> u —.- " T x v c L �' a> a1 — aJ v O L O L C 7 a--i Q +� -O 7 > o O C f9 QJ m a> O L O u C U "O C E OC O_ E +L-� L O vi a> C �L +-1 O aJ O •— O E N �T m O i �.-, ++ Q- d N a> +� O j i:+ o\ C �n O C C Q 7 7 C 7= vi U Q- L u U a> Q O aa) O 7 7 b0 Ln n 6 OD M CO I O. -O '(a Q '3 a> L +' N i m u m aJ -O E zV cu i C C U 7 ) Y Q1 Y --�' C i+ vl (a of E �O •�, U C W a> O j� -O. m i U •� 7 m -t0 7 a> o C O- _ c O C •in E O Q C a> �N z� Qua ar^o� E� r"aUO.� BULL �w�w ov> " (uou>� C Ov a . m m m m m a �J 4% v U ro v u o _ LA CL -r o p .2 ru 3 L— v v u n Q) O O Y bA E — > y_ U L O O C Y C >. Y L Vl O ra L QJ _ O C a) tH• LL ra L 'to U 3 Y O Y in 0 C a i ° a U ° vii 0 + N 3 L_ C v a aa) \ c O u uu o 0 }T 0O � u vi N 0 U ro O _ C C 0) c6 C tic .- f0 r O CL ru y., L U Q) C '0 ra � L •F QJ vii a) � Q QJ N hp p + 3= m u r 4% ay u cu 'O M u o 7 p L o u v .0 u � v Y o O •z in a1 0 °; - to 0 x-0 ULL 1 •° .� 0 Q) Y a an to C O_ a o fa L Y L% w Vl C: Z3 •VI +-J T� ON w 0 3 E QJ Y E Q -� C fl. to C 00 U O 6CJ �o +�+ v QJ L= L rUa C 3 j. -L o n L t +� ra ra U ra 0 � C N U ro o C E 0 0 u o' •- ? .5 Z to •+� }J p p C O' a) C •L aJ d j > `1 � —_ L .� M O ra Y O aJ V- rLa -0 O N ±' w u � L a1 `J a) C QJ C O ro O- ro C \ ro v � � b0 u °_' oa Q} Y ? a E a ro CL W IUT p v bD v7 .0 ' L o Y cr .y O C N 0 p 2 'O O v h ro -- .`Ln X a1 C L� %1 C L aD O Q L N 0 L aJ — C v (u @ .0 3 41 3 u b0 ?� O L ?� 7 '0 7> E w C ra 0 0 p +-' Y 4J 3 C Y > 0 0 QJ a, v o E a 0 aui o v o o 0 0 .X o o E C ra m y rU4 s l� E a; O OL a_' al Q, '- L L cu +� u C ++ o\ C 0 in Y T. p m Y fa w V1 OC Y 0 Z C C 0 L N pp ,U_ E to U w L U ra U U W 0 L — E C a0 :n = bD W= u in Q -O Y O_ O Y C> '+� N O E Y in QJ C N L Y O U M CU +� Q V1 lJ rn a1 J ig \ v ±' aJ L F ±' _ v n" ." 3 E 0 v ra C ar �N 0 m m m N Qsza O �� L _ E� Q) 3 v�Q — 3¢u 0 0 O a�uLL 0 ° (U va Y Vf ocn O O QJ au�e Z0 D �U a v m IL p Hl6iI 11 F1 u.1 Z 0 -I e \ (J, Z v m \� OC 0 dD n ru A Lfj L ru O Z z v s J d J LLI Z �I �. •yc IX) i / � 1 511 �I 4 ICIr.17 �II I 3 0 = C v O C Z1 L U N .O u v C E n O v aJ CU N u N rD iL--� l�/1 y L - L 2 -O � v C L 3 o C a v v c U. � v > ou E c ru o o u `� 0 v v i c c O 3 0 > _o -o v> a o 0 o v-0 .� .o_ z5 v 'v vcn Y .� p Q u n it Q n v v o '6 ++ (D — O C a.-� C vi -6 +-� v O L -6 E C _ > o- 2 v-- F, — 5 r•n c = Y o o + > v O 5 c o O 0 a v�.o �.3 v o o ��= c �� O �'v �� a� o rho - m- O N u v -a O ,;, Ou u _u rOa v u � °� v G v C 0> c *- u n -o-c '—,u L C v v v o f U -0 ru v i v `° `^ O L ` ra +, C C rn GO �n ro v C ro L C N E i f0 E .,., C Q C dD L v C `J L L t_ O J O. O - — v O C v L '✓i 't O U O — a _ Q c O u av a0 v o "� o cm v v u o> o Y c a v E+ m> + en v `2 o L Y m o= E v v 0 c u o 0 O C u s o- C� i > o v m v 0 E v 0 (D ° Q O aY v y 0 v `a .X ° 0 c L o Q E E o v 0 L LL! v Q- L is a v o v o° °J .0 ° en _' v E y= c d 0 L E a o o en C c c o u u i J r6 vi tiD }' in Q U C -O U L C' > L O C _U O U O Y v ou .E 3 L v° '� oo E a0 a o v° E v° o o i E �_ vi C r6 L— a� v O fD 5 O O O O 7 u L Q O N O o OD 3 L O r>o ,>, O in aL-+ C U 3 +� L U 3 i +� Q 7 O_ C-0 O C v = v L v O U G v ua tin Q i ° o eD °- L� C L' rlS U p� L i C VI ? -� � ±-� C f6 w v v v 'y, 'Q U f6 o o m O Z5 0° .o o v X -S o �' u u Um u U on Q U— +� L 'vt vi u ro v to -o — rn v5 U C.! its Q w (91 UU � m a IVA .01 L� a '►I o Lu . r rL o � K 4 I IG 1� C Ai . N Y •TTr Ire I �I � I s G r I _ I l , (71 1 I�. ��+". �Yr rw Y. rlYrawase •TTr Ire I �I � I s G r I _ I l d a yj o r p _ > 3 p ^ E v ru _0 -C by c: cu E C f0 f6 N N L Q1 In f�G ? i (L6 v y..� >- C O _i N N E- U QJ > , v (�J r, -6 ., i \ f6 Yll bD Y6 Y tip C O 0 D. - -p _ — >- N p 7 O C O - a Q= - a-� _O >- QJ N C m ra C u O_ v 'a O v a, .c N>- 'N � '� ^ 3 N v a O @ p C" c- a o c� .� p u m � a o o �J t@ = v � .� w u U v o f y 5 j5-o p_ E+ c Q� c v 3 cn N bo N v a C ra p ,} v ° ra c .� *' pu aE u p a N m Q v C C t>6 N @ U E QyJ 4m bD z, O O C. >' O p v Y '� U Ql p .N C C Ou O C tp E OJ Q o- to Y�lr E O 3 _ v ra C .o -� -p ; C N (a .� E E- O bfl C `^ O_ -p , o O QJ a) CO O yr 'U vi ra -p C U N E f0 U O bD �, C C > O i U : p E O bO C QJ .0 _6 = > i C - - O v, C O '. a@ C aC c Q o ,o Y a 4J p �J ❑, O p L �, u O vY O > E cu Yn ra O Q O ra C N O u Q N i V O_ p p�. 2� C QJ C Q1 'U — a! — N1 N 7 L tLo O C ra in ra CO s bCn E C E 2 r6 vNi il....., f�'... Q1 O_ C �- O C v, C .�' f6 ✓ -6 �] ra __ C C L C QJL O ++ .X '> QJ C @ u v 'Q U ra .. O � X W a 0 E 0 V— @ Y p O +-' t N p p Yn u 01 X +-+ p (a N U7 -6 +� O cc u Cll N V V G to U C +�+ Q W z o a . d a J z z W U z a z - �. �AV H16� 4 ltlA .ail 'aw •. " C:5 CL{ f IJ 7ii- -A �. 1..1 D c�i i I � m 1 � yy a l� �r v — + C 3 av-i N C u �. _ inr.. U O JNIY�IVd � Af C ° > 'to 'U p v Q Q>J 'Q d _° Y f4 @ i�i7 f�6 v L > V1 +-' i ? . ^ > f6 _o C v c�i i I � m 1 � yy a l� v — + C 3 av-i N C u 0 U O � +� C ° > 'to 'U p v Q Q>J 'Q d _° Y f4 @ i�i7 f�6 v L > V1 +-' i ? . ^ > f6 _o C v a) ai z E C +' C C O— C C p_ C C 41 i v v /-� Lo, ° m .� .O ` \ cq v L v CO > Y u 0 pp y p. Q C p u v= rn Q Q v v v .— ru (O O r O !0 C v -O Z5 m O O ro —_ C C +� -O C ^v v > Y v O `� p. a v v v, ° C 0 3 ou u Y ° v u E- v 3 C Q aQ n °°° ai v °°_° � cu ° v L rua -0 rD E� C_ Q ,n v C cn v C ° 4J o v -05 ro N L L O ? �C 'M OU C v in U O rO -O M — C v m> yr O -0 (6 C p U v i p- ? > v 'yam O m U QJ v bCL �1 v1 U O t vi Q O u y O Y U p .v OL Q _ .� c C O C U O 7 �, v� °' O Q O •� 'oO p D C O 0 Q+ .0 E O v n > .�' C O0 LLJ `^ 0CJ Q I (XD -O O � � v p � .N b0 41 E E QJ -v° Q i. v v o v u° �° o v c C v LO Q �" o u o 3 u v p O to C v -° —_ > L O *' o- O U ° C LL C i r6 C m -E p v m >' Q v +-' U ° L w Q o Q by o r>a,�, p aJ �„ ra o u _ u v 3 C v C v _ C N U 'Q Vi v C L p p .0 co vi (6 t c C C .c rL 11 O C °° .� vl N WI aL7+ C ra N w ° o-0 -O a 3 c t (Ti a 0 U .X > fD u —1 Q C C N X p O N v— p O a-+ C O O v +O-, v i p X" � L r--+ O t/l U +- U 0 rp Q Ou vUi U 2 m U C Q W Q rr W+ U— t vt u m v Ln 6+ U) O z IMF I { l GD L o C a v v E X o +L a D O L i (o t O_ — -0 C: C O aJ 2 a L O �O O 0 o O — a QJ 4 �z O C- 0 u C GD L o C a v v E X o +L a D O L i (o O O_ — -0 C: C O aJ 2 a L O �O O 0 o O — a ro Q u a i O N O 0 GO a ' O O O N 3 'y, U — _�� M 3 C 0 C O C 4 a1 - C C a1 n aj ° /i ou ou +O-� } v on E a a L V1 ,C O -0 +� O E o U 7 o aJ O N u O u y C C p j L{ll a O O Q a--� al N O :t O E -Fu > W Y N m C a--' a C 7 U C- a O aJ cu C q v u O 0 3 a s Em C L m a cu Q fo 3 v o on C o Y C YO L +, C ro +, v tla N 7 >- n E L � asi ro O u a • O Ln Q Q 2 o O Z o a F-4 UU C GD = (O C 3 _0 C O N O_ fo O C O aJ 2 a +O- v } O a ro Q u a i ` ° L = 4J d GO a O N O 3 L � o — �c� u fa C U C C N � t a1 - mu O — f C O -U -O +O-� } v �n j v v o o. O VI L VI > Y i } C aJ O N u O u y C C p j L{ll a O O Q a--� al N C U vi (6 O_ > C aj O O O- E C C y � . U O E O L C q - d Em C L m a C ro a t Q fo a� E u o `.� O- C YO L C N C O O. E > E -� ra C tla N 7 >- n E L a o I'- U co a) ro O u a • O r O Q Q 2 o O o a F-4 d a �vt A vN �z _ 0 � V U a! r k m m m m IL L; cu ru 6 Q 0 ° -0 U 3 v 0 o v o v O aJ N C U> QJ U 61 L O 3 r +, ° 3 E o Y C: a1 0 o u v C ° 0 UJ U u T u 0 a) w�_ 0 O O J `^ `^ ns a) j � C +>+ _0 U = O 'J r C U C Y f0 f6 C C 0 •C o a' o O Q) ° U v oCD E � Y U ro -0 Y Ln O 3 0 m L E v ° E u c p � = a>i .� .0 X 00 0 u � vCi > U L N N O CCO U bD E v VI VI O U .L ai ° '6 +U+ ° J .Y J Y_ -, •E s 0 a1 J = � a1 L 'O a) Y N J ° N :' J Ln rr J rr O >j O L i L Ln -O z 0 U C O C O_ E U 0 ° u L J Y J O t L G L O O O in " T (U CQ O N C Y '}, 1 C L U C J ° Y i Q C O p O C a Q C lu O C Y �n a) -O U [0 .0 U a do u T (a > ba > v ° n3 C v `6J Y L aJ > —mm L � cu a1 O N U C `� ;s b0 a) Y Q J O (6 cu C Y _ p_ u O_ a t O U C UM vi 2 p +' 0 � 'a, f6 O � •� L C U � a, � � 3 E C aJ p C a) Q1 J `� N J > vi vUi > •u o�j C U JC Y ° CL cu zo C u nl p ,C n3 C _a u E E o c a� E Q7 fa c C O bA Q L > -O -0 N f0 'L E U C Q N J L a, N � m: in � O N oQ a _�s4- a on u-C V E _ ro N E n E 0 W T M o Y 5 +' -0 T O to X— L — � N> C v rC � f0 p 0 f0 O CL m m m m IL , - e .f § k D j y ± - \(.. , � m @2 S � .�;,S V _ ® ± § \ \ 0 $ o % 2 / �\ / 0 E y § ) 2 5 % ` a 2 � E G - U 0 / g / o G § » / / \ 9 ®§ E \ \ > / ®) -0u \ _ / E / t = x o § § e i = ° 0 § E w ° ; \ \ to = a 2 2 o J ° J ® £ 2 E _/° 0 v, § \ – 0 @ CO §/\ o 2 ®2 o E ® 5 @ 5 E J% J 3 7 k j} § / . . . . ro CL �5 O 2 \ \ \\ j & CL { \�/ / \ ° 1 \ \ _0 0 - � \ / ) . 0 §7% ai \\ /k \2' .. 2 – §=/278 ,. _ E – 2 > cu / % 3 £ t / } \ \k / /(7/ a o ? ± 2 & / ƒ 0 e a/ f=ume/ G =�&\ £ b \ � §±\r_# R / 2 \ 2 r & / _ z o \ 2 ) \ a M -0 � ( f \ \ k ) @ a) 2 ( = g @ – @ 2 I ®� E 0- % @ Eo 0 ® � E 8 7 c E / 2 / / o % & / § k 2 / [ \0c:0 -2 kr§ ° _ _ 0- E ® e 2} 2\/ 5\ E E «ƒ ` – /Qw, LO)E E G 7 / » ! g § 2 7 \ ! ) o { > O .s = 2 0_% 3» E \ ± . . . . . . . I; y a LL 4 + . v� 4-1 �z mi m U i m m a 3 L 0 o L 0 v a ) v a1 @ Y O_ 3 ra +� c t t _ c o E o •Y ° 0 0 a O tw UI 4- O Y V1 L ro o O Z, c c o o 0 _ -0 0 0 > u j al U Y = f0 C Y E — 3 O 3 0 Y C Y cu E Ou OU c Y t N �n +' V) E , aJ t C C ,C O -0 Y U OD > L U a) c -6 X YO O `1 } O C o E O N 7 GD a, S w c ra > a N L1 E� ° �•c u ai O O u cu _O ro U 6�1 O O Q m E N _ Ll 3 U a O w E-] + a Y o CL a 0 a) v v O a 0 Ln L v 0 0 o L Y M -0 V1 Y z C u . m m a ru u O 0 ra O p 3 ` O_ O p ra +� c t t _ °2 3 C � 0 0 Y 0 O c 0 o v O m O O O tw a ^ O C Y L U QJ L Q bD Y W d Y > u j al a) 0 0 Y 3 o to L a ra c Y t O \ Q C N p vO O` (U n > L U a) c ai v -O n c v > 0_ C: ` u L v o u O C n U C aJ 2 C E� ° �•c u -CL U E -zi- O v C •E O tw OQ t6 `U C Y O C E O m O O_ Q Q aJ f0 46 a1 ro a U a O w E-] + a a) GA N_ c E= E aJ E o L-0 C ` cC0 x0 N 2 ut vv)i CU .E _ O a a a m m a 0 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7F MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Authorize Mayor and City Manager to Enter into Contract for Police Service with City of Hilltop DEPARTMENT: Police CITY MANAGER'S APPROVAL: BY /DATE: Chief Lenny Austin /Dec 5, 2018 BY /DATE: CITY STRATEGY: #1; Safe Community Additional Strategy? choose an -Lem. SHORT TERM GOAL (IF APPLICABLE): #6 Build On and Expand Collaboration with the School District and Other Public Entities Additional Goal? Choose an item. BACKGROUND: The City has been involved in discussions with the City of Hilltop reference continuation of the current contract for Police service from the City of Columbia Heights. Typically, the contracts for police service are for three year terms. This time, the proposed contract is a one year term. The City of Hilltop is working with a new law firm, Carson, Clelland and Schreder. They and the Police Department have agreed that a one year term for this contract would allow for a thorough review of the pending police staffing study and would provide an opportunity for both entities to review future contracts in more detail. This contract amount, two payments of $128,942.52, is a 2.5% increase over the current year's amount of two payments each of $125,797.58. STAFF RECOMMENDATION: It is the recommendation of the Police Chief that the Council approve the Police Contract with the City of Hilltop for 2019, at the rates specified in the attached service contract. RECOMMENDED MOTION(S): MOTION: Move to authorize the Mayor and the City Manager to enter into a Police Service Contract with the City of Hilltop for 2019 at the rates specified in the contract. ATTACHMENTS: Contract for Police Services with the City of Hilltop 2019 111 JOINT AGREEMENT AND CONTRACT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE CITY OF HILLTOP FOR POLICE SERVICES This agreement made and entered into by and between the City of Columbia Heights, hereinafter referred to as "Columbia Heights" and the City of Hilltop, hereinafter referred to as "Hilltop "; WITNESSETH: WHEREAS, Columbia Heights presently has a Police Department; and WHEREAS, Hilltop has discontinued its police department and has contracted for police services with Columbia Heights in past years. THEREFORE, it is mutually agreed: SECTION I That Columbia Heights shall furnish to Hilltop police protection to the same extent as is afforded to Columbia Heights by the Police Department of Columbia Heights. SECTION II That Columbia Heights shall patrol the streets and answer all calls for police protection in Hilltop. SECTION III That Columbia Heights police officers shall investigate crimes, make arrests, charge criminal activity and issue traffic and ordinance violation tickets and maintain a record of the same similar to the records kept by Columbia Heights, except that the records prepared for Hilltop shall be made available to Hilltop officials at any time, and upon termination of this Agreement, shall be delivered to Hilltop. Availability of records pursuant to this section shall be subject to the limitations of the Government Data Practices Act. SECTION IV That Hilltop shall, at the time of the authorization for the execution of this Agreement, adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution. 112 SECTION V That Columbia Heights shall furnish to the Hilltop City Council a monthly report in writing. Said report shall be in such reasonable detail as requested by said Hilltop Council. SECTION VI That as for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amount covering the period corresponding thereto as described below, to -wit: January 1, 2019, through December 31, 2019 $257,885.02 SECTION VII That the contract is for a term of one year beginning January 1, 2019, and ending on December 31, 2019. Either party may terminate this Agreement effective the anniversary date of January 1 only upon material breach by the other party of the terms of this agreement and only upon five months' written notice to the other party, except as follows: That Columbia Heights may terminate this Agreement upon forty -five (45) days' written notice when any semi -annual payment required by Hilltop has not been received by Columbia Heights during normal business hours thirty (30) calendar days after July 31 and after December 31, respectively. Payments made thirty (30) days after July 31 and December 31, respectively, but prior to the forty -five (45) days' notice of cancellation, shall void the cancellation. Should substantial and material changes in conditions occur which are beyond the control of either Columbia Heights or Hilltop such that performance by Columbia Heights or Hilltop becomes impossible, then this Agreement can be terminated by Columbia Heights or Hilltop upon five (5) months' written notice by either city. SECTION VIII That Hilltop shall pay the contract compensation as follows: January 1, 2019 $128,942.52 July 1, 2019 $128,942.52 Payments made after the due date shall bear interest at the rate of 8% on the delinquent balance until paid. SECTION IX That Hilltop shall pay the costs of court appearances of any police officers that are made as part of their police duties for Hilltop. Hilltop shall render such payment upon receipt of a statement from Columbia Heights for said court appearance cost pursuant to the pay schedule for such service in Columbia Heights. If said payment is not made within forty -five (45) days of delivery of the invoice, the amount due shall be subject to 8% interest until paid. 2 113 SECTION X That Hilltop shall pay Columbia Heights the sum of $300.00 for each liquor or beer license investigation requested by Hilltop or required by law. SECTION XI That Hilltop shall indemnify Columbia Heights and hold it harmless from all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities arising out of police services furnished by Columbia Heights to Hilltop. However, such indemnification liability of Hilltop to Columbia Heights shall specifically exclude workers' compensation claims, motor vehicle no- fault claims (PIP), health and medical care costs for Columbia Heights employees. Hilltop has obtained insurance coverage from LMCIT to cover this contractual liability. Hilltop's liability to Columbia Heights shall be limited to the coverage afforded by this insurance policy, except that the $10,000.00 deductible provision of the policy shall not apply to Hilltop's responsibility to indemnify Columbia Heights. Hilltop shall name Columbia Heights as a certificate holder on said insurance policy, and the policy shall bear a provision that requires that insurer give Columbia Heights not less than thirty (30) days' written notice of termination, cancellation, or any change in coverage under the policy. The cancellation provision may not bear a disclaimer limiting the obligation of the insurer to only "endeavor" to give notice and may not contain a disclaimer that the insurer shall bear no responsibility by failing to provide such notice. Columbia Heights shall have the right to examine and inspect any policies of insurance issued to cover Hilltop's contractual liability established by this Agreement, including the first policy to be issued hereunder. Columbia Heights shall further have the right to demand reasonable assurances from Hilltop's insurers that Hilltop's insurers will not attempt to invalidate the indemnity provisions of the contract. Hilltop agrees to use its best efforts to maintain the same or similar liability insurance during the term of this Agreement. This Agreement to indemnify and hold harmless does not constitute a waiver by either Columbia Heights or Hilltop of limitations on liability provided by Minnesota Statutes, Chapter 466. SECTION XII Notwithstanding any provision herein to the contrary, in the event that Hilltop fails to maintain and furnish to Columbia Heights required policies of insurance as satisfactory to Columbia Heights or if Hilltop's insurer fails to provide the assurances required, Columbia Heights may at any time during the term of this Agreement terminate this Agreement effective upon sixty (60) days' written notice to Hilltop. 114 SECTION XIII Columbia Heights and Hilltop agree to resolve all disputes among them arising from this Agreement by arbitration and without the time and expense associated with court proceedings, pursuant to the terms of the Minnesota Arbitration Act, Minnesota Statutes Chapter 572, et seq., and in agreeing to refrain from bringing suit against each other for the duration of this Agreement, the arbitration established by this Agreement shall be conducted according to the rules of the American Arbitration Association. IN WITNESS WHEREOF, the parties have duly executed this Agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. Dated this day of Approved as to form: By - — - Jim Hoeft, City Attorney Approved as to form: By - - - Ellen M. Schreder, City Attorney 4 2018- CITY OF COLUMBIA HEIGHTS A Municipal Corporation By - - -- Donna Schmitt, Mayor For Columbia Heights and Walter Fehst, City Manager CITY OF HILLTOP A Municipal Corporation By — David Cartwright, Mayor and Ruth Nelsen, City Clerk 115 b CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7G MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Consideration of Resolution adopting the 2019 Citywide Fee Schedule DEPARTMENT: Administration CITY MANAGER'S APPR VAL: BY /DATE: Katie Bruno / December 10, 2018 BY /DATE: 9 CITY STRATEGY: #1; Safe Community Additional Strategy? #2: Economic Strength SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: A citywide fee schedule was adopted November 27, 2017. Staff has reviewed the schedule and submitted changes for 2019. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution No. 2018 -101, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2018 -101, approving the 2019 City wide Fee Schedule ATTACHMENTS: Resolution No. 2018 -101 2018 Citywide Fee Schedule with proposed changes in red. 116 RESOLUTION NO. 2018-101 RESOLUTION APPROVING THE 2019 CITY OF COLUMBIA HEIGHTS FEE SCHEDULE BE IT RESOLVED BY the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City ") as follows: WHEREAS, certain fees are associated within the various city departments; and WHEREAS, occasionally, fees are evaluated and adjusted based on comparable area rates as well as staff time used for processing and evaluating requests; and WHEREAS, the passage of this Resolution will update the comprehensive city -wide fee schedule. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts the attached City of Columbia Heights Fee Schedule, which will take effect January 1St, 2019. [Passed this 10th day of D Offered by: Seconded by: Roll Call: Attest: Katie Bruno, Council Sec ORDER OF COUNCIL `fill r C� m� O� Z U H LL a oc O 1 U L40") LL Z E O U 4- O V w 0 N cu Q O all v fA C N C ri C O C C "a Q r-I C aJ E O_ O N N 4-J CO C O U Kal C GJ E G. O GJ GJ O C O U LU GJ U C C U- 00 LL O r-I f9 L J O ri r-I ri w M r-I m L � j O U _ N u U U CU a a w m § B k � �.\ �E! 2, i ] ;2a \op y &Ee§ \\\\\\ CL cu ) / CL \ / \ \ \ \j \'A s\ \\\ \ \/ }� * -\ C% `f {|Q e �\) k/ )a - $ /)))§ \k�)��rE E [(7) !%m! /nee , eI 2uuunA 3 ;; ;aa \} \ \\\ \\\ \ 7�§ \�\\ / ƒcn _3 §!§ a < V -1 Ln ( CL CL CL E % §\o .!a 12�)�{ )\ /k \\ f\) }� i ƒ \2} \T 3� ;7) r /)22 §; &�� \ \k(k } nco } \ m k ; CL { \ } to CL m CL \j\ � / \ § B k � �.\ �E! 2, i ] ;2a \op y &Ee§ \\\\\\ CL cu ) / CL \ / \ \ \ \j \'A s\ \\\ \ \/ }� * -\ C% `f {|Q e �\) k/ )a - $ /)))§ \k�)��rE E [(7) !%m! /nee , eI 2uuunA 3 ;; ;aa \} \ \\\ \\\ \ 7�§ \�\\ / ƒcn _3 §!§ a < V -1 Ln ( CL CL CL E % §\o .!a 12�)�{ )\ /k \\ f\) }� i ƒ \2} \T 3� ;7) r /)22 §; &�� \ \k(k } nco } \ m N Yl d d d N L L M a E 7 O u N n N a E 'o z W C L V E N of 0o a C 0 o °oA oo� 0 0 0 0 0 0 0 0 0 0 0 o 0 N v� o N o c� o o� n� ti Vf VT w w w w w w w w w w Vf iA In V} VY in VF V} VT u! N V! Ln V! in 'i Vf V! VT iA V> Vl VF VF V! VL in An VF v o `^ �o > v v c c u N N c O O u O O O a C a Z -M u h d T T w 3 m c c a •� cr O 01 W 7 o C > C MO C C 2 a c o 7 ? a p 2 > H O d 6 N u u y ,m m m C p u W C M: p d O oN in W c` y v c w` L > y p > oo u a > a j a�i a ti p w z c u O C ' C N' E C O C O U C u C d __ C d Y W W 00 C C W y u p C C O O M Y y U C 0 u y L ll L 11 L O 0J L V a a L d p \ m V -0 o O O T myO-,, VY1 0� t'n fj' N pp ` C u ul C m m �n 00 tlD O a U d `O C O E O N N N C O m u m O E m m E Oc0 O A L LL% "� O E C u N N N U a O y W m 90J U c c U m m m W L L p 1 2 1 in U .��. W LL W LL c U� Y W L cN L cO L LL W J Z 1' cO G 1 S N n N a E 'o z a. d N d D: 01 d L x 10 E O y� V � 5 88 Ln Ln � 1A G C E E *9 g � IM m m � � o N N N N N 0 N E 0 z W EL i Ln r := d a O 10 W bD C J g rn 8 � `w _ � y W E W v o U W � > y c v 0 o a� LL u '° S 8 O d L jp •• ? L N > LL E E u = °o g p it C y 8° 8 8 o °o S E °O 4 °o S 0 0 9 c o o$ O LD ko t0 oo Ln N `~ M d L°n M Ln w w rl N m M N iA of Vf aH V? Ln N rl in V1 An W VF '•I Vn i VY Ln vF i/f i? 1A iN a in of in N N of v! N 0 N E 0 z W EL i Ln r := d O 10 W bD C J rn 8 d _ � y W E W v N U W � > y c v 0 o a� LL u '° S 8 O d L jp •• ? L ❑ N N LL E W u = U y p it C y O CL C` C j 0 O. N • L m o o o o Q 3 Cu c y o o c v� w w H a a JCL a....z cc N 0 N E 0 z i Ln r O 10 W rn 8 QO N > M in N N W E ' ID M rn S LL E n INA C m L° E Ll N L v p oS W 2 � C N w ' rn E �ogS�gZ a O y Lb f0 _ C > N d E C O Li N N N N{ � E ° � °o 1 '0 , LL� o8Sbli'- "j N -j C N -E. E w w 2 0 in K h >> m .9 O C E a Cu J 11 11 L1 lL LL W C 6 E °J E o 5 �p CL L? O W Ln O C C C C C` d 0° E v E pgp o o Ln M 0 m O vv V1 L r `O u w J ?� O �. ... w° 1`0 U Ln E 8 b N LD p d O t C O > v IO LL O V1 V1 V Y Y C W O �. �- m y O .L Q LL U❑ W S N G E C 0 LT rl O O O O LL N N t0 ri x e o u E E c C° m m m m m c r w 8 .° o 0 0 o g i h Ln �. H Q V1 V) H -% J C U U U U U O V1 h N U= N N Ln e•I N C O N 0 N E 0 z a N Ln m Ln m Ln m m m m m m m Ln m m Ln m Ln Ln m m m m m m Ln m m m m m Ln Ln Ln Vt Ln m Ln Ln Ln Ln Ln Ln m Ln m m Ln m Ln ti an M m Ln .1 n ipn m Ln �� .! n m V1 LD 1� 00 O1 O rl N M a Ln LD n W m 0 e-1 N M V1 r n r I� n n n r r r O O 0 Ln t 0 0 0 0 0 p 0 0 Ln y ei H N rl 'i ri M N N N N N N N N N N m m m m m T m M O r V N 00 Ln N m ID LL a 1 -1 a a a a a a L°n Ln In V) Ln Ln Ln Ln Ln Ln w LD LND LD laD w LD LD LD LD LD LD w r0 rl 1 -Z 14 .-i r O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 8 8 8 8 8 8 8 8 8 8 8 8 8 888888588 8888888888888 8888888888881�aooso .- iL.inivLriLLi�LbDio O O O O O rl N M V V7 lD n 00 6 4',4 O g N m 'C LA l0 n W Dl Lo n w m m m m m m m m m m m °a a v a d' T a a a m o Ln Ln Ln m m Ln Ln Ln N N T N O � - I - I - I - - - - , , , . . , , . , , . , , , , , , , , H N N N N N N c-1 N N N H N rl v-I ei N N N N N '-I ti rl N rl rl 'i ei N N c-I H ei rl N N N c-I rl N �-1 .-I N H N N c-I o o O o 0 0 o O O o o 0 o o o o O o o 0 0 0 O O o o o O c 0 0 0 o O 8 8 8 8 8 8 8 8 8 8 8 O O O O O O o 0 N m 0 L 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 m o 0 0 o o pppp p� O c-I N M LA tD n 00 m N V7 LD n 00 N O m N m m m m n W m O N N -t t LO n -* 01 O m N M m Ln m r 00 O O N m m m m M m m m M M C� d' a� a� R d' R In Ln W W W Ln V) Ln Ln N E z° o m Ln o o m m m Ln o m m m m m Ln m Ln m m m m m m m m m Ln o m Ln Ln Ln Ln Ln O O m O m O m O V7 O m O o m Ln N N N N N N N N N N N N N N N N N N N N N r r n r n n n r r r n r r n O r r 00 Lp m m 0 0 el .-I N N N N ti Ln m m r vi Ln p� m r 'i Ln m Rf r N Ln m M n rl M O n N pp Ln N m w m O r at y V1 V1 oo r 4 r O a r O m LD m m r rl N m Ln LD oo m O N m Ln LD r m O N m 7 LD r m r N N m 'V R m w w r w m m 0 LL m M m� C a Ln Ln Ln LD b LD w 00 m ri a-I a H• e c N N N N N N N m m m m m m m r r r r n n n n r r r n r 00 N W W LL F p pp 8 p p pp O p Op O p Op p Op 0 0 0 0 0 0 0 p Op O S Q O D M S O S S S g S S S S S S S o 0 0 0 0 0 0 0 m O 0 0 0 v L S O S 0 0 v S S S 8 8 S O S K 00 O L1 O S LD LND LMD kDD LMD w LSD w Or n n n .-I N RI � Vl LO n 00 01 �..� N H N N H '-I rl rl N N N N N N N 1 ' Z O 8°14 M�°°1% ° mo88888os88888oS88o8888oeoo888888�888� m `� rl rl rl ei N N N H �-1 N m a V1 l0 n 00 m .�-I N .m-I N ti N N .m-I N° N N N N Ln L°O LLD lND LLD LkD LmD w w %DD LmD r n m > N m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m M m m .1 n M m m .1 n m m m .1 n m rn m ..+ n M m m '! n m rn m .i n M m m '-'I oo mm 3 o to G' r N oo v Oi vi o to ni r i m oo a o vi rM u "W rri Di v o .-1 .-I N N M m m m lD lD n n w w Ol O O H rl N N M a of m m lD rl n n w 01 s1 H N c-I N rl �--I e•l N �••I N N N N N a-I N N N N N N N N N N N N N N N N N N N N N N N .--I e-I r•l rl r•l H N N N r-1 rl N .-I e•l '•I .•I N 'i N e-I rl N rl N rl N '•I m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m n n n n n n n n n n n n n n n n rn n n n n n n n n n n m o lc ri r; .-I oo m N 01 ID m 0 r, V r w m N m w m O n 4 N w m N m lD m of ' ' N N H P N m m V m l0 lD n w w m O O rj N m m m m w n n w m 01 O O O O w w w w w oo w w w w w w w Ol 01 M 01 m m Ol 01 Ol 01 (n 0) M 0) 0) e•l e-I 'l .•I N O o O O O O O O o O O O O o O O O O p Op O p Op O Op p Op O p Op O p Op p Op S O O S S S S 8 8 8 8 8 g O oo 0 O O S O O S O 8 0 0 O 0 0 0 0 0 0 n n n n n n w w w w w w w w w w 01 01 01 Ol 01 01 Ol 41 Ol 01 i1 .i 'i N H '-I '-I N ri ri r1 N N r-1 N '•I N .-I N .-I N H '-I '-I ri .-I rl .i N N N a-1 N rl 'i rl N r-I '•I ei 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O p O O O O O O M R m lCi n w 01 O rl N M m lL1 n 00 al O ti N M7 g Lr � On1 Owl, T O O O O O n n n n n n n w w w w w oo w w w w m m m rn N ,1 .i .i .1 .1 .m1 n m rn Lq ti n rri m m Ti n nmi rn Li ti lD �l r` N W -1 01 uj O lD N n M od V o M O O rl N N N m-it -'T m m lD 0 n w N m M m m m m m m m m m m m m m 88 88888888888888 Lr lLl n o0 01 d � r% M sf Vl l0 r. o0 Ol O m m m m m w w w w lD w w w w lD n N N N N �-1 N N 'i N �-1 N rl '•I '•I N N N a-I N .-I .p1 N pN e-I N N N N rl 'i rl ei 8 0 O O O S S S S S S S S V m l w 0 n o0 0 M 1 O e•l N M et m l0 n o0 01 N .m-I N N H N H H N N ti- N N N m N E z° L U S OJ S o j o a v o c m 8 w 0 o B 8 .2 . oB o w N a Y 8 S O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 00 m 888888888888888 88888888888088888m �.- G c v^ o O c ar oYoc N N N N N N N N N m m M M M m M M m m d' a s V V V' a V R m m m m O o�a8v8 O C O O 0� o O `� q O '-I N .-I N N N H a-i rl H .-I '•I ei N N N N N N .--I '-I '•I '•I N ri N N ci N 'i N N 'i O O W O O O �-.� O N ti .-I 'N -I N rN l rN •I aH -I N H N N N .e-•i I N eN i N N N N H I rN l N N N i N N N O 8'e-i I 'r•I 'N N 8N 888880 88888888888888888888008888 0n°8°Omc e`N i r'•l r'-I l Ln o oS- .4 O C O ^ o 0 w O n O C 8 0 0m0a N 0rrp O N M a Lr p N oo c O -i N rr v Ln tp rl W cf m rq o M o om (n ° O a L o O o� T Ln N N N N l N I N N l N N N N N N N m m m m m M m M M M .-I ei .-I '-I e-I .-I i•-i H rl . .I V1 'A in to V? A N m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m n n n n n n n n n n n n n n n n rn n n n n n n n n n n m o lc ri r; .-I oo m N 01 ID m 0 r, V r w m N m w m O n 4 N w m N m lD m of ' ' N N H P N m m V m l0 lD n w w m O O rj N m m m m w n n w m 01 O O O O w w w w w oo w w w w w w w Ol 01 M 01 m m Ol 01 Ol 01 (n 0) M 0) 0) e•l e-I 'l .•I N O o O O O O O O o O O O O o O O O O p Op O p Op O Op p Op O p Op O p Op p Op S O O S S S S 8 8 8 8 8 g O oo 0 O O S O O S O 8 0 0 O 0 0 0 0 0 0 n n n n n n w w w w w w w w w w 01 01 01 Ol 01 01 Ol 41 Ol 01 i1 .i 'i N H '-I '-I N ri ri r1 N N r-1 N '•I N .-I N .-I N H '-I '-I ri .-I rl .i N N N a-1 N rl 'i rl N r-I '•I ei 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O p O O O O O O M R m lCi n w 01 O rl N M m lL1 n 00 al O ti N M7 g Lr � On1 Owl, T O O O O O n n n n n n n w w w w w oo w w w w m m m rn N ,1 .i .i .1 .1 .m1 n m rn Lq ti n rri m m Ti n nmi rn Li ti lD �l r` N W -1 01 uj O lD N n M od V o M O O rl N N N m-it -'T m m lD 0 n w N m M m m m m m m m m m m m m m 88 88888888888888 Lr lLl n o0 01 d � r% M sf Vl l0 r. o0 Ol O m m m m m w w w w lD w w w w lD n N N N N �-1 N N 'i N �-1 N rl '•I '•I N N N a-I N .-I .p1 N pN e-I N N N N rl 'i rl ei 8 0 O O O S S S S S S S S V m l w 0 n o0 0 M 1 O e•l N M et m l0 n o0 01 N .m-I N N H N H H N N ti- N N N m N E z° c o w a s v y C w E 0 0 0 0 0 ri N ri ri ri O O H W� � m N VI �LLN 6 11 E C C C_ L 6 O li o o u_ E c O Q � � � o > o N o t0 o W N g j N C � O > F N 75 00 4 O W 7 C_ C _ W U v v a oo m m m m m C7 U' 0 l7 a 00 E L 19 d u C N � � N o Ln m H mi* OJ o o = o O0 m y c IR w � � a n M m Lq ri P� M m L l rI n M m Lq ri 1, M m Ll .ti n M m L! ri I- M m v1 N r W N o`nomm14 a l a vaagvv��aaon °LliL Grium,vm,vr�Lnvvi M M M E E N n0000v °w N N N o o o Ln ri ri r� ri ri .•i ri ri .ti .+ r7 ri ri ri '-i r�i ri r-i ri ri ri •� u E E Y y o a 3 E L 46 E 3 o ;c u E m a �v of C � C o O O O N o. A C a o o u o '3 — > o }, a m •� N v - N o M m uN u u 41 y % a m E m v c C o m E c C v w a LL w o � v v C O co, j u N L C WN O O~ m �' V S S S S S S S o o S O S S S S S S S S S S S S S S S S S S S S Z C C 00 O O Y H N T a V1 lD n 00 O1 O rl N M"r v1 l0 P CO Oi O c-1 N R1 a v1 l0 I� DD 01 O N nnnnna000coaomooa0000000mmmmmmm . . . . - O N v_ E 0 N N E Q wL v `w 3 nnnrn r ri N N ri r-I ri N N N N N N H ri ri .••I ri ri rl N ri N N N N N N N N N N O > C U N N •o 'o E O a ri �r♦r,r,rpp♦ �rpp,r,Or,ritit,riririr,rir,r,r♦ Sri ir♦ririri �N >� v N S S S S S S S O S O O S S S S S S S O S S S S S S S S S S S S Z u C¢ w o A u u w f0 O ri N rr a vl lD r� o m O rm N T a vl kO I� o m O ri N r a V1 LO r. o 01 O ono ago a�0 ao 00 0�o W ago ago N m-i Q y W OU U �O E t�j' W C` d m e-I N ri ri .n-I ri ti .ni cni N ri r♦ ri ri .m-i ri ri ri N 2 X a a U t- 11 11 l" O E H K Z ut C7 Z a N E z° a 2 0 z O U X w W W F- U a O Z LL W C a W _ 5 m 75 W a u w = c_ E v v v o N C C O uWl U 00 70 C T > > .wT. C W >O C $ m W a w a m d U o w LL E ° r •`c N a N EL `w W O w O v Y L OJ v 3 c v = a Y 0 c 3 3 3 m 3 3 v x ° c *� a v v a ai > C LL U p ` V N O ul O O YJ > tm/T +L.+ W > C i m L m O = av + ^ eo a W W m m w= = 2 m N p Q `w O E CD a m C N �Ln, w O v W o 3 v o m u > T+ o U r Z v 01 ° ° w 1° o a p Y o m w a w � CL ; N o E= c p V o m o ` m W O N °u W `0 3 c m L �. c O a m Y m O N U _ E - O. m a O Y N N a m H U1 a^ CO 00 L m •� N Q c 3 t. c :2 m w O 3 a O u N = 3 n N H m `W a ° C= 00 3 m O v m E o o v w m c 3 x� > > 'p L 7 z o E c m C m° W u 3 m m 3 L u �`° y - a w C C7 ° w O L C O Y C f0 '� W w m m y K CO E 3 w f- m o E m o. E i W W u A 0 p a y o° a -. M y m O m C t u m 'p o O. W Y L N r OCO m >` C LL V1 in +m+ C !� W 2° �u'u , v CL m uo W C aW+ E W h0 c W E a �o j m° u a L Y `w c E 2 o p W vo o O. W c N p � m O C o o W "' W Y O C +-' O L m C c u .n W m w •3 _ u ° c a ° cr c W > m O m E i v y ii c a °? Y t w a a m N goy _o c c v > o w 3 _ 3 m LL E W j L E m C O C O W Y W N `o u ° m u�i Z > o W °u m 00 v '9 W w O w ` .� .3 v\ai u N �_ h m ai j p O .m m in w a v o W W N w v n m W� a W E v pWp Z O a w a r It o 3 u i, C W E— m n ti W a W aW+ w o m u 1° r- a° z E Z z C> W a w N E W m W o- a H- C O. - o w w O $ m N w a ai z O w W vii -° a W L FQQ- e L 3 N m u° m _ C W m m '6 3 N W C V O d J Y ,L, a`� 0 a .L. J O> O p m Y W 3 m N N u N K w E ti `t K N W W W Z N 9 e W O E �p Z O > W L l w p F W Y y U >. N O W W > u W y C C W C W a a Q L` 3 W a W W a O W LL o m G N W G z LL m -0 a a v` v W d LL 3~ }mx LL D a 2 0 z O U X w W W F- U a O Z LL W C a cc N N E 'o Z ar L O O C 0 3 Y E r L U al , 0 3 a c u n m o C p v aJ aV L u - � L L d O w al 41 m w E c C d G pp pp p p m w G O 00 0 0° 0 0 O o9 io ar Y d Ln CL V/ l? E L 0 O u L O L } a L cr 9 V C Y c _ aJ C E W a O d y a1 3 N N N N O C aJ e - u °J E E E m v v v c v L O L c E o m a m a m 3 O u +.., pa C c L a >> L U� fO O m N C C v OD N m t O O O O J O L L L O O L CL o aa i o o C W m a) aJ 0 1` > T E +. [l L o v E O O. O w 0. c c 3 O c o g o o° 0 c L c� C v a v `w o o v o 0 0_ g o 0 0 0 g o 0 o a a a o o o v v o ° ° c > a Q Q do o° m `o v o. CL o_ a m n ti m o ,n m m N ry > vi m ? ry .� Ln vi o n ry 0 0 0 0 Ln w N >> a 0 W Z Z Z VT V/ N lA x <R M N t N to V} LL iA N lA , N Vf Vf VT u u lA l/} �+ O 3 00 N E A w -0 O O j O U w '> W L N c �- E E E n r w a ar v `i v � u Y Y m > o c 0 o c CL C 0 y w U ry � `w a, N c 3 a n W 'u w o W 0O a a y en c ua — v a o ± v E _ E m o 0 0 °' '= a w c c c r c c o_ w g v o o c C� Q _a u o u y d Ol L CL � N w w'mW C LL Q o H y y m "O O w C O m O .0 u m V' cc L L v a a m u K '- o v v v ^'� w D '" w C x v E m Y E w u w >, N a m e Q Y w v v o v 'w n .� o v m v .. 6 s « c v Q > m m E° 2 c W E m t c v, ,« a LL c c u u n y al a LL N '��' c v�Wi Z �O m v to m y 0, w O v m E N % O c +' LL ±' .0 4u�1, r +± j ° a C O Z VI T T w LL a LL w« W tO E w 3 u C v O. m GJ C> U p UC_C O n w •� w W W N a O. O. E C C i' C O r Q a [C V V° Q U al Ol O 15 0 U L C G E o `1 O LL d W c C C d J Q O. W r b N CZ c N W CL r r L U K O. m `w ja LL O o x 3 3 o m o Z u u a° v J a ?' ar '^ c a C� v v 0 c w u LL O a y a L E m y Z a w o o m x x m O 0° x `u x ai a" ° c 2 r Y Y Z c c E c c m ar v u u u c Q E m m a w. v rw v m v E w m u v A u E N W d VI r W r W J x v v w a IL [L [L Q U w a v o d' [C CC LL J J J a f1' E Q Q LL c o W J CC l.L LL Q cc N N E 'o Z N •+ N_ .m d d L6 LL 'A L 00 N L E 0 s 0 u 800 Vi 0 0 N N Ill L! -v) to S O Ill 4? S O +A 00 00 N N i/? V} 8 Lli n to 8 O m Vf 8 In n iA 8 8 O O Ln Ln ih V1 8 O M VY 0 W in 88 8 888 ci Ci O 0 0 T 01 01 m Ln VT V? L1 V? V} VT o � E c c U N m w E m 0 ou m y o w E w c_ c w r J LL N a y o U v K > a w ai o w 21 LL C LL E 9 j d w c O 3 O o u W w u m z c w _o K J ` pwp v W (u w o O C O K o W aj C E O C Ll u C 'Y^ o m � v '� m ° �F I'M ry �m w t w w o c o E v o � o g a w Y ti w ai 4! ti w ti w a C E 6 ti c� s 9 c w O O r w N w +w+ w Jw w t U L E N � w j w j K w w > j a O -i E `m w z c v • 5 TC c a «a ° g w o w Lai c z u a u w w E F m w m° .. `) p~ c :. u IF E F y w -� > •IO r ". t LL o '^ o °: o a o w m m w o• o" o J w .o u c v -m E 'Z O u C u I^ u Q u ` a z u u 2 v w of w c o c w� c L� c� ww 3 o > w Li >�I~ o i c wz '^ V (C N z o on o ; o ,w, a c ° or o m .. o c a => �! Y v N -0> o• .E w m Y °° �` E u v u c o c Lu o v c D o c E o_ a ° '� o E c Ywn c o 0 o o c- o E m v w o. 3 u c w a m u YI C u w c ti n _ y u Y m 'G c ` m E o y � N ;? a O F n J LL u+ ,� m J N N a N R co J Y c c 01 'i u O J m m > >; .. Y '� v z O o o '° o E Yn o Yin o a o c 'n o +� m w r -ra •_ o ° o ° ° u v- " E u Io ¢ u a" 3 v m > •• 0 m o v o °- E" u a a cJ ' E -°a a s w w a w O 2 w � w w w w w� m 1O o. C7 w v w m w" m w E '^ � w C W C W W Q LL C x x W O w I O Li m LL O z o LL Vf z Q z lL z w I z VI V1 a J W C w ILL z� 2 z J O CJ CD N N E z° ad m O 0 L E L M w 0o E ° u 11 c m n v M a L CL ° eu o o v 8 _2 E > m +O-' L u Vf O C O w p °00 ,on°noNo °°o °o °° "m a0$0 , rl N w u1 V1 N O O .-I O ei N .-I 0 0 01 M +n <n +n in .n +n .o +n Vn v* .n +n Vn in .n > +n O a m E rl W N C L q m Y 0 Y 0 > 00 Y E y a e Ol a a Y 0 0gD E N v o 0 aj m Y Y O a a E 0= V C O u N ry 01 L Y7 v v 00 0 N 3 u v_ a 0 m `1 Ol a d `y u C ra CL w m C - a O. O a I u O v N a m m 00 0 .n v m v Y N a c c >> v w c E v> m 0 a s E w `� v p o 0 `w v >>> u 0 c v O N O O a O) , -b � O N N �. -r- (u v O 0 d Y v1 _- N 0J W C vl N Q O 1 M 0 >ocOwu = ~�uv n n °naa`goa0 m C u u x O Ol � 0 O E C w v E E a m a v v > > E E O O O C fp y 000 E t E E E E om`ov'`o g8 w E mw r N _ v E v O � Z � N N L 41 " � 0 v v c o m v `w a m_ E a a 8 8 I' 1 No ,00.n Ery ui jgo0009 o L! -a . no oviooM �o ri O O O rl O ry u1 N .-I tV 'i RI O O N `o 88 °88 ci Ln n ri N N i in In in N in W `m C v v O C c ar CL v c E C 9 C H w a w c E u u m d u Et a c 0 $ Y H - LL G O Li z CD ro n E 0 z u u x O Ol O � Ol > a � v N c Ol N C fp y 000 � E N E u u a V O O � � 01 0 Y L O 0D o a 5 o ' u 2- a m u a 0 0 y O m a a E M a n m a m v o C N 6 O C O V E 0 a _ A c v v v v m v� N O 0 N_ C C M Q y O u a v 01 0 0 "'� C 0 O 01 0! ry > > 0 > u O O d O L+ 0 !: C O v u o O Q 01 01 0) 0J a} y y 6 0! N N N ,0 0 0 "I ` �� M C C Y Y M m m - 0 0 0 m m m m >> v U u Q 0. -c -o t E 0 M O m z M 7 0 0 0> > 0 0 >> W O Q u u u u 0 0 u u> 0 K u 88 °88 ci Ln n ri N N i in In in N in W `m C v v O C c ar CL v c E C 9 C H w a w c E u u m d u Et a c 0 $ Y H - LL G O Li z CD ro n E 0 z W CL dD N c Y O O u m y L X u W m W w W W w m n Y m o '{ `w M o g$ C5 o 0 8 8 o y o v N � r1 V1 f e�i ❑N ti V1 O •-•I m N N a/? V i/? � > L? Vf v W LL LL G W W p 0 W W n O. 0 O O O W N W T S- c p C VWf m wg � c Id K U 00 t' i Q p W L p C V aj Z O Q W W a a U C c >> v 0 o v c N .N 0 �M A m 7 j 0 0 W C7 V Y •� � [� 0 o N N a as o-> o Q a z n `Ty C 'c 'c E o T c m v u o w v v o m 60 0 5 v W v w o U w Q Q❑ U❑ U Q �i Q¢ Z W L d] T W m V L T C c O 0 i — L W W U +L+ L 3 vi ~ U V O W W a .o o W � W E Y W E a o `w E CL o W u O c W �°u W y L W � w a c 0 c v o dd m m m m E v cd W v a�W Y W W O Y c W aW m O E v u c — 0 3 0 > o 0' Y, W W a n ' o c ❑ x U Z H L 3 W II Lid _N E E 0 2 L 3 v W X WM1 N L 1;0 X L 3 v w x a E z° 80 o �o f+Z c vi da V� O � a 7! � o. 0 vi .1 Vi O O LL 41 c `w VI VV n 088 'o .•+ 1A ry O � O r t0 v W > O ' m vi w r� o ui Ln ✓: N CO N W Y N opa O yr E v m i/1 W Y O C ° E W v y =� ° ,c, 3 H to 1J � v�oo vi 0 m H �.A Ln n Y• in n .I� O N w `w $ in m Vf 8$ o N u] in m VM1 0 v' v & o N o m > E W v C ry U ❑ m �o O a r C id A U O C W 2 > u N u C'. 0' s+ E .= O tV o Y w C W W T •` f0 a v> dl a C Ly i v Vl aW C °_ c c u O M (U f0 v W p v_ p w ° °m > °o > ; 3 m�> : 3 m sm � W w O M, x o ° v u m w c .T+ f0 v v U t c m` c c W a c •c W 'c dC Q VE1 V� L 41 Z W d ❑ K K K N lin N 2 W L d] T W m V L T C c O 0 i — L W W U +L+ L 3 vi ~ U V O W W a .o o W � W E Y W E a o `w E CL o W u O c W �°u W y L W � w a c 0 c v o dd m m m m E v cd W v a�W Y W W O Y c W aW m O E v u c — 0 3 0 > o 0' Y, W W a n ' o c ❑ x U Z H L 3 W II Lid _N E E 0 2 L 3 v W X WM1 N L 1;0 X L 3 v w x a E z° 7F L x:10 n 3 m y N C } X N C ofl N d x. a x X L v c C x f6 X O L O 3 RI C N L L �0 C qCy x In N N a t 3 L C a`! px r N al 2 z W OC H L XC L x;8 3 in 3 v v W �/! T X O C r 00 N lu W x x X L c c A x x O L ft .� I, N L L u ` x _ r, l+f a L 3 L U N L C. N T N + w O C O p L O L a x L L a X x X X + X L X X. x + L L L L y L L L L L y L 3 3 3 3 k 3 w 3 3 3 3 a 3 ar c ai 0) c c a+ L a ar p ar v c ai ar c c w L o v 0 l0 2 N i�� L op }, N N N 2 �+ L as V X X x x X X x x X N X n O O ox J O I� N n N N vNi vMi t ''� W O N A ai �^ v N ai O � O O y U p a O O T N aJ �n m NN O w O N u ` Ln O T > O C O y > p C O ' d ' d u pj o O � ` N 00 b 0a O ry L y0. VI C C Ci m N 3 C T C N w 3 V c c 0 �u N of 1 d � Q as v N Y E 10 0 CD O O V) L W Q ro E 2 dl M N •m O1 01 d N L m cu 10 .0 G 7 0 O U o .i r .-+ o 0 0 0 o O o a a o w m m o N o 0 0 0 O O o VI O to \\ Ln Z Z N n 1p N m N m N N H \ N M to N N o o w 0 E ao IO a a m o o o 0 0 0 Ln o o e e a in .i m w m ow o n m m\ o o o o N o o '' N uivoLn °o Lon NN a 0 o n N N m to N N o o Vl Om A N N N 0 w a LL `~ m m c o o o O W Ol E E t0 c _ py o H to N '0 n m o0 kD On y N N (n m O � \ \ O N . O o oo O O In � O O a a o W N N N N m N M '-' N V1 to to VI aA Vn m N M O V1 to N H N O N \\ VI Z Z N E o o C O O L O n C w O O E E Y E C O O ` w p V} o O E W 7 < N . -N �E K LL m OOO o loo N lon \\ o O \ X N ai c000mN°wm O 00000nLi000 n �o o c E O to N of n N N N N VT Ln Vf Y? ih V} In V7 H M lD N in 4/f i/? V} N N VT O V1 In In N N �p w � L � N f0 10 V1 Y C v � E C p 'E o o E m m > c N N > E y N N � C X E F � � L O E - E � 3 � E � j N o E m s c o r x E o o a 2 E o. Y o > o ? W C Y E 10 N C C a O C x v o E E 3 "v C o w N ^ % %EO CEO y ` 11 C L E g C C J E N C C N Z o o W L d C= O. O T O. L N O O A E E C tO C d O. j E voUi >> y C f0 a E E E `J C y 0 L d a j5 L L N U m N w O d' J J E - E) % OE`0 C p E E E m N a C 00 EI E W E Y L \\ C y Y a E d u U LL L u > p Y ` C_ 3 c ? t t o D p u` Owv E c v _u a mY « J J cao N W >> O W N N N m t0 E OC 2 2 2 C7 v� O N o f0 J �n Vf a w u E W W 2 Q Q cq V E 2 § � lu � : � $ 2 a % # 0 \ m ■X CL Lon 0 kk m \j �) k| xI 2■ $� )J -Lo m \r )§ {% §� as q$ \ $ CL j\f\ \km CL �Ir §U §S� & §! §))� §E§ 0 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7H MEETING DATE DECEMBER 7, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Central Avenue Sidewalk Snow Removal DEPARTMENT: Administration CITY MANAGER'S ARPROYAL: BY /DATE: Kelli Bourgeois, December 7 2018 BY /DATE: % // V-- CITY STRATEGY: #1; Safe Community Additional Strategy? #7: Strong Infastructure /Public Services SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A INTRODUCTION: In August the City Council discussed the issue of sidewalk snow removal by commercial property owners on Central Avenue. Staff obtained quotes from contractors to provide sidewalk snow removal and document properties for enforcement action which were presented to the Council at your December 3rd worksession meeting. Two contractors provided quotes; Grounds Maintenance Services, Inc. and DuAll Services Inc. After a review of the quotes and discussion at the work session, staff is recommending the City enter into an agreement with DuAll Services to provide sidewalk snow removal and enforcement services along Central Avenue for the 2018/19 winter season. The DuAll quote and a draft Agreement is included for your review and action. Late this winter or early next spring, staff would like to meet with the business owners along Central Avenue to discuss options for a more efficient and consistent snow removal program in 2019/20 and beyond. We have discussed the possibility of establishing a special services district to try and accomplish this task, and there may be other options that we have not thought of yet. RECOMMENDATION: Staff recommends the City Council approve the enclosed Agreement with DuAll to perform sidewalk snow removal and enforcement services for the properties along Central Avenue effective December 11, 2018 through April 30, 2019. Enclosures: DuAll Services, Inc. Quote Grounds Maintenance Service, Inc. Quote Draft Agreement with DuAll Services, Inc. 134 AGREEMENT FOR SIDEWALK SNOW REMOVAL SERVICES PERFORMED BY INDEPENDENT CONTRACTOR, DUALL SERVICES, INC. THIS AGREEMENT is made on the I Ph day of December, 2018, between the CITY OF COLUMBIA HEIGHTS ( "City "), whose business address is 590 40"' Ave. NE, Columbia Heights, MN 55421, and DuAll Services, Inc. ( "Contractor "), whose business address is 636 39'1' Ave NE, Columbia Heights MN 55421. THE CITY AND CONTRACTOR AGREE AS FOLLOWS: 1. Independent _Contractor. The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self - employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 2. Contractor's Services. The Contractor agrees to provide sidewalk snow removal and enforcement documentation services for all properties with sidewalks located along Central Avenue for the 2018/19 winter season. Within 36 -48 hours of a snow event, Contractor will identify sidewalks in violation of the snow removal ordinance, document via pictures the violation, clear the sidewalk to a minimum clear width of 3 feet, document via pictures the completed clearing, and invoice the City for the snow clearing in accordance with the attached quote dated November 19, 2018. 3. Time for Performance of Services. The Contractor shall perform the services according to Exhibit A. 4. Compensation for Services. The City agrees to pay the Contractor for services as described in Exhibit A. Compensation shall be in accordance with Exhibit B, attached and made a part of this Agreement. 5. Method of Payment. The Contractor shall submit to the City, on a monthly basis, itemized bills for professional services performed under this Agreement. Bills submitted shall be paid in the same manner as other claims made to the City. 6. Duration. This Agreement is in effect from December 11, 2018 through April 30, 2019. Either party, without cause, may terminate this Agreement by fourteen (14) days' written notice delivered to the other party at the address written above. After termination, the City shall have no further obligation to Contractor except to compensate Contractor for services performed before Contractor's receipt of notice of termination. * ** DRAFT * ** 135 7. Subcontractor. The Contractor shall not enter into subcontracts for services provided under this Agreement, except as noted in Exhibit A, without the express written consent of the City. 8. Assam Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 9. Indemnification. Contractor agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Contractor, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Contractor fully to perform, in any respect, all obligations under this Agreement. 10. Workers Compensation Insurance. Worker's compensation coverage shall be furnished meeting minimum requirements of Minnesota law. The Contractor shall provide proof of workers' compensation coverage and shall execute the form attached hereto. 11. Records Access. The Contractor shall provide the City access to any books, documents, papers, and records which are directly pertinent to the Agreement, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this Agreement are closed. 12. General Liability Insurance. The Contractor shall provide the City a Certificate of Insurance complying with the standard contractor's minimum coverage requirements of $2,000,000. combined single limit naming the City of Columbia Heights as an additional insured. Contractor's liability policy shall be so endorsed with a copy delivered to the City. 13. Data Privacy. The Contractor shall comply with Minnesota Statutes Chapter 13, The Minnesota Government Data Practices Act. The Contractor shall not disclose non - public information except as authorized by the Act. 14. Ownership of Documents. All photos, diagrams, analyses, reports, and information generated in connection with performance of the Agreement shall become the property of the City. The City may use the information as it sees fit. Such use by the City shall not relieve any liability on the part of the Contractor. 15. Governinp, Law. The laws of the State of Minnesota shall control this Agreement. Executed as of the day and year first written above. CITY OF COLUMBIA HEIGHTS CONTRACTOR: Mayor: City Manager Attest: _ City Clerk * ** DRAFT * ** 136 PROOF OF WORKERS' COMPENSATION INSURANCE COVERAGE Minnesota Statutes Section 176.182 requires every governmental subdivision entering into a contract for doing any public work to obtain acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Section 176.181, subd. 2. The information required is: the name of the insurance company, the policy number, and dates of coverage or the permit to self- insure. This information will be collected by the licensing agency and put in their company file. It will be furnished, upon request, to the Department of Labor and Industry to check for compliance with Minnesota Statutes Section 176.181, subd. 2. This information is required by law, and a contract for the doing of any public work may not be entered into if it is not provided and /or is falsely reported. Furthermore, if this information is not provided and /or is falsely reported, it may result in a penalty assessed against the applicant by the Commissioner of the Department of Labor and Industry payable to the Special Compensation Fund. Provide the information specified above in the spaces provided, or certify the precise reason your business is excluded from compliance with the insurance coverage requirement for workers' compensation. INSURANCE COMPANY NAME: (NOT the insurance agent) POLICY NO. OR SELF - INSURANCE PERMIT NO : DATES OF COVERAGE: -OR— I am not required to have workers' compensation liability coverage because: ❑ 1 have no employees covered by the law. Other (specify): I HAVE READ AND UNDERSTAND MY RIGHTS AND OBLIGATIONS WITH REGARD TO PUBLIC CONTRACTS AND WORKERS' COMPENSATION COVERAGE, AND I CERTIFY THAT THE INFORMATION PROVIDED IS TRUE AND CORRECT. Contractor (Signature) * ** DRAFT * ** 137 AGENDA SECTION CONSENT CH COLUMBIA ITEM NO. 71 HEIGHTS MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: AWARD CONTRACT TO TSG SERVER & STORAGE FOR IBM P9 ISERIES SERVER DEPARTMENT: Finance I CITY MANAGER'S APPR+pVAL: BY /DATE: Jackie Zillmer /December 6, 2018 I BY /DATE: Ja 1711 BACKGROUND: Funding for the replacement of the IBM hardware and operating system software used to run the City's existing financial software applications is included in the 2019 budget by resolution 2018 -50 (the proposed budget) and resolution 2018 -95 (the adopted budget). As discussed at the November 5th, 2018 council work session, this replacement is required because IBM is ending support in mid -2019 for the older version of the IBM hardware and operating system currently owned by the City. Awarding the purchase contract for this budgeted item to a particular vendor requires a separate action by the city council. Staff has obtained the following price quotes: Conduent /Avenu - Replacement $42,803.00 Conduent /Avenu - Software as a service (annual charge) $30,463.44 TSG Server and Storage - Replacement $29,985.00 A credit of approximately $1,000 for the unused portion of the existing maintenance agreement makes up the difference between the $30,000 motion below and the $29,000 included for this item in the 2019 budget. STAFF RECOMMENDATION: Staff recommends approval of the following motion. RECOMMENDED MOTION(S): MOTION: Move to authorize a contract with TSG Server & Storage for $30,000 to purchase, install and migrate data from the existing IBM P6 iSeries server to an upgraded IBM P9 iSeries server. ATTACHMENTS: 138 0 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7J MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: RESOLUTION 2018 -100 AWARDING THE SALE OF GENERAL OBLIGATION PUBLIC FACILITIES REFUNDING BONDS, SERIES 2018A. DEPARTMENT: Finance CITY MANAGER'S APPROVAL: 4Z11Z BY /DATE: Joseph Kloiber /December 6, 2018 BY /DATE: BACKGROUND: Current market conditions present an opportunity to reduce annual interest expense by refinancing (a.k.a. refunding) an outstanding bond issue, the General Obligation Public Facilities Series 2009A. These 2009 bonds originally financed the final $2 million of construction for the public safety building, $1 million of energy - related improvements to Murzyn Hall, plus various street assessments and utility system improvements totaling $900,000. The majority of the $2.1 million still outstanding pertains to the public safety building portion of the original bonds. The city's financial advisor, Ehlers and Associates, estimates the present value of the interest savings from refunding will be approximately $96,000. Based on that estimate, on November 6, 2018, the city council adopted resolution 2018 -84 authorizing Ehlers to seek public bids for the sale of refunding bonds on December 10, 2018. The attached resolution 2018 -100 awards that sale to the lowest bidder. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution 2018 -100 prepared by the City's bond counsel, Kennedy and Graven. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2018 -100, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -100, being a resolution awarding the sale of General Obligation Public Facilities Refunding Bonds, Series 2018A, in the original aggregate principal amount of $ fixing their form and specifications; directing their execution and delivery; providing for their payment; and providing for the redemption of bonds refunded thereby. ATTACHMENTS: Resolution 2018 -100 139 Extract of Minutes of Meeting of the City Council of the City of Columbia Heights, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held in the City Hall in said City on Monday, December 10, 2018, commencing at 7:00 P.M. The following members were present: and the following were absent: The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's General Obligation Public Facilities Refunding Bonds, Series 2018A, to be issued in the original aggregate principal amount of $ The City Manager presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are attached hereto as EXHIBIT A. After due consideration of the proposals, Member then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: 5440480 MNI CL162 -56 140 RESOLUTION NO. 2018-100 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION PUBLIC FACILITIES REFUNDING BONDS, SERIES 2018A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $ ; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY, PROVIDING FOR THEIR PAYMENT; AND PROVIDING FOR THE REDEMPTION OF BONDS REFUNDED THEREBY BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (the "City ") as follows: Section 1. Sale of Bonds. 1.01. Back� r� QLMd. (a) Pursuant to Minnesota Statutes, Chapters 429, 444, and 475, as amended (the "Act "), and pursuant to its home rule charter, the City issued its General Obligation Public Facilities Bonds, Series 2009A (the "Series 2009A Bonds "), dated July 1, 2009, in the original aggregate principal amount of $3,935,000, currently outstanding in the principal amount of $2,230,000, of which $2,030,000 is subject to redemption on or after February 1, 2019. The proceeds of the Series 2009A Bonds financed (i) the construction and improvement of various public buildings in the City; (ii) various improvements to the City's water system (the "2009 Utility Improvements "); and (iii) various street and alley rehabilitation and reconstruction projects (the "2009 Street Improvements "). On February 1, 2019, the City will fully pay all outstanding principal of and interest on the portion of the Series 2009 Bonds allocable to the 2009 Utility Improvements and the 2009 Street Improvements. (b) The City is authorized by Section 475.67, subdivision 3, of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City, or for the extension or adjustment of maturities in relation to the resources available for their payment. (c) It is necessary and desirable for the reduction of debt service costs to the City that the City issue its General Obligation Public Facilities Refunding Bonds, Series 2018A (the "Bonds "), in the original aggregate principal amount of $ , pursuant to its home rule charter and the Act, specifically Section 475.67, subdivision 3, to redeem and prepay the outstanding principal amount of the Series 2009A Bonds on February 1, 2019 (the "Redemption Date "). (d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 5440480 MNI CL 162-56 2 141 1.02. Award to the Purchaser and Interest Rates. The proposal of (the "Purchaser ") to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $ (par amount of $ , [plus original issue premium of $ I [less original issue discount of $ _, less an underwriter's discount of $ }, plus accrued interest, if any, to date of delivery for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2020 % 2030 % 2021 2031 2022 2032 2023 2033 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 True interest cost: % 1.03. Purchase Contract. The amount proposed by the Purchaser in excess of the minimum bid shall be credited to the Debt Service Fund hereinafter created or deposited in the Redemption Fund hereinafter created, as determined by the Finance Director of the City in consultation with the City's municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Princi al Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the home rule charter of the City and the Act, specifically Section 475.67, subdivision 3 thereof, in the total principal amount of $ . originally dated December 27, 2018, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R -1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2020 $ 2030 $ 2021 2031 2022 2032 2023 2033 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 1.05. Optional Redem ton. The City may elect on February 1, 2027, and on any day thereafter to prepay Bonds due on or after February 1, 2028. Redemption may be in whole or in part and if in part, at the 5440480 MNI CL162 -56 3 142 option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 8 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. [TO BE COMPLETED IF TERM BONDS ARE REQUESTED 1.06. Mandatory Redemption: Term Bonds. The Bonds maturing on February 1, 20 and February 1, 20 shall hereinafter be referred to collectively as the "Term Bonds." The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows:] Sinking Fund Installment Date February 1. 20 Terin Bond Principal Amount * Maturity February 1. 20 Term Band Principal Amount * Maturity Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates, Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2019, to the registered owners of record as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. RegJstration. The City will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent, and paying agent (the "Registrar "). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Re ig ster. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the 5440480 MNI CL162 -56 4 143 registration of transfers and exchanges of Bonds entitled to be registered, transferred, or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees, and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen, or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen, or lost, the Registrar will deliver a new Bond of like amount, number, maturity date, and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen, or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen, or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance, and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. 5440480 NMI CL162 -56 5 144 (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to registered owners, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution Authentication and Delive . The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that all signatures may be printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed, and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. 'temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in EXHIBIT B attached hereto with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B attached hereto. 5440480 MNI CL162 -56 6 145 3.02. AApprovigg Legal Opinion. The City Manager is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and cause the opinion to be printed on or accompany each Bond. Section 4. Pa ment Securi • Pledges, and Covenants. 4.01. Debt Service Fund. The Bonds will be payable from the General Obligation Public Facilities Refunding Bonds, Series 2018A Debt Service Fund (the "Debt Service Fund ") hereby created, and the proceeds of the ad valorem taxes (the "Taxes ") hereinafter levied are hereby pledged to the Debt Service Fund. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. There is appropriated to the Debt Service Fund any amount over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the "Redemption Fund ") to be used solely to redeem and prepay the Series 2009A Bonds. Any balance remaining in the Redemption Fund after the redemption of the Series 2009A Bonds on the Redemption Date shall be deposited in the Debt Service Fund. 4.03. Prior Debt Service Fund. The debt service fund, and the accounts created within, heretofore established for the Series 2009A Bonds pursuant to the resolution providing for the issuance and sale of the Series 2009A Bonds (the "Prior Resolution ") shall be closed following the redemption of the Series 2009A Bonds on the Redemption Date, and all monies therein shall be transferred to the Debt Service Fund herein created, if applicable. 4.04. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.05. Pledge of Taxes. For the purpose of paying of the principal of and interest on the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. Such Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts attached hereto as EXHIBIT C. 4.06. Certification to Massager of Property Records and Taxation as to Dent Service Fund Amount. It is hereby determined that the estimated collections of Taxes will produce at least five percent (5 %) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided will be irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Manager of Property Records and Taxation of Anoka County, Minnesota (the "Manager of Property Records and Taxation "), the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the Manager of Property Records and Taxation will thereupon reduce the levy collectible during such year by the amount so certified. 5440480 MNI CL162 -56 7 146 4.07. Cancellation of Prior Levies after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Series 2009A Bonds on the Redemption Date, the Finance Director is hereby directed to certify such fact to and request the Manager of Property Records and Taxation to cancel any and all tax levies made for the Series 2009A Bonds. 4.08. Certification of Manager of Property Records and Taxation as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the Manager of Property Records and Taxation and to obtain the certificate required by Section 475.63 of the Act. Section 5. Refunding; Findings; Redemption of Series 2009A Bonds. 5.01. Purpose of Refundin;. On the Redemption Date (February 1, 2019), the Series 2009A Bonds will be called for redemption in the principal amount of $2,030,000. It is hereby found and determined that based upon information presently available from the City's municipal advisor, the issuance of the Bonds, a portion of which will be used to redeem and prepay the Series 2009A Bonds, is consistent with covenants made with the holders of the Series 2009A Bonds and is necessary and desirable for the reduction of debt service costs to the City. 5.02. Application of Proceeds of Bonds. It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds on hand in the debt service fund established pursuant to the Prior Resolution, will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Series 2009A Bonds. 5.03. Redemption; Date of Redemption; Notice of Call for Redemption. The Series 2009A Bonds maturing after the Redemption Date, will be redeemed and prepaid on the Redemption Date. The Series 2009A Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Series 2009A Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to each registered holder of the Series 2009A Bonds at least thirty (30) days prior to the Redemption Date. Section 6. Authentication of Transcript. 6.01. Ct Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 6.02. Certification as to Official Statement. The Mayor, City Manager, and Finance Director are hereby authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 6.03. Other Certificates. The Mayor, City Manager, and Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or 5440480 MNI CL162 -56 8 147 the organization of the City or incumbency of its officers, at the closing the Mayor, City Manager, and Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 6.04. Pa meet of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to K1einBank, Chaska, Minnesota, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers and Associates, Inc. Section 7. Tax Covenant. 7.01. Tax - Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code "), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees, or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. [7.02. Rebate Exception. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States, if the Bonds (together with other obligations reasonably expected to be issued in calendar year 2018) exceed the small- issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that: (i) the Series 2009A Bonds were each issued as part of an issue which was treated as meeting the rebate requirements by reason of the exception for governmental units issuing $5,000,000 or less of bonds; (ii) the average maturity of the Bonds does not exceed the remaining average maturity of the Series 2009A Bonds; and (iii) no maturity of the Bonds has a maturity date which is later than the date which is thirty (30) years after the date the Series 2009A Bonds were issued.] 7.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 7.04. Qualified Tax - Exempt Obligations. In order to qualify the Bonds as "qualified tax - exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: 5440480 MNI CL162 -56 9 148 (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax- exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax- exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2018 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2018 have been designated for purposes of Section 265(b)(3) of the Code. 7.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 8. Book- Entry S ystem: Limited Obligation of City. 8.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns ( "DTC "). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 8.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the "Participants ") or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words "Cede & Co." will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 5440480 MNI CL162 -56 1 149 8.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the "Representation Letter ") which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 8.04. Transfers Outside Book -Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 8.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements as set forth in the Representation Letter. Section 9. Continuing Disclosure. 9.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 9.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 10. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. 544048v3 MNI CL162 -56 11 150 The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Adopted: December 10, 2018 Mayor ATTEST: City Clerk 5440480 MNI CL162 -56 12 151 EXHIBIT A PROPOSALS 544048v3 MNI CL162 -56 A_] 152 EXHIBIT B FORM OF BOND No. R- UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS GENERAL OBLIGATION PUBLIC FACILITIES REFUNDING BOND SERIES 2018A Date of Rate Maturity Original Issue CUSIP February 1, 20_ December 27, 2018 Registered Owner: Cede & Co. The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (the "City "), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 -day year of twelve 30 -day months), payable February 1 and August 1 in each year, commencing August 1, 2019, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association, St. Paul, Minnesota, as Registrar, Paying Agent, Transfer Agent, and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2027, and on any day thereafter to prepay Bonds due on or after February 1, 2028. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company ( "DTC ") of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $ all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on December 10, 2018 (the "Resolution "), for the purpose of providing money to refund the outstanding principal amount of certain general obligation bonds of the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475, as amended, specifically Section 475.67, subdivision 3. The principal hereof and interest hereon are payable 5440480 MNl CL162 -56 B -1 153 from ad valorem taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax- exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code ") relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED, AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota to be done, to exist, to happen, and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened, and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, charter, or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: December 27, 2018 CITY OF COLUMBIA HEIGHTS, MINNESOTA Facsimile (Facsimile)_ Mayor City Manager 5440480 MNI CL162 -56 B -2 154 CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION By Authorized Representative ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common TEN ENT -- as tenants by entireties JT TEN -- as joint tenants with right of survivorship and not as tenants in common UNIF GIFT MIN ACT Custodian (Cust) (Minor) under Uniform Gifts or Transfers to Minors Act, State of Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: 5440480 MNI CL162 -56 B -3 155 NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ( "STAMP "), the Stock Exchange Medallion Program ( "SEMP "), the New York Stock Exchange, Inc. Medallion Signatures Program ( "MSP ") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Cede & Co. Federal ID #13- 2555119 Signature of Officer of Re istrar 5440480 MNI CL 162-56 B -4 156 EXHIBIT C TAX LEVY SCHEDULE YEAR * 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 * Year tax levy collected. TAX LEVY 5440480 MNI CL162 -56 C_1 157 EXHIBIT D NOTICE OF CALL FOR REDEMPTION $3,935,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION PUBLIC FACILITIES BONDS SERIES 2009A NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Columbia Heights, Anoka County, Minnesota (the "City "), there have been called for redemption and prepayment on February 1, 2019 all outstanding bonds of the City designated as General Obligation Public Facilities Bonds, Series 2009A, dated July 1, 2009, having stated maturity dates of February 1 in the years 2020 through 2038, both inclusive, totaling $2,030,000 in principal amount, and with the following CUSIP numbers: Year of Maturity Amount CUSIP Number 2020 $130,000 197684 PQO 2021 140,000 197684 PR8 2022 140,000 197684 PS6 2024 305,000 197684 PU1 2027 210,000 197684 PX5 2030 240,000 197684 QA4 2033 285,000 197684 QD8 2038 580,000 197684 QJ5 The bonds are being called at a price of par plus accrued interest to February 1, 2019, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of U.S. Bank National Association, St. Paul, Minnesota, at the following address, on or before February 1, 2019: U.S. Bank National Association Corporate Trust Services 111 Fillmore Avenue East St. Paul, MN 55107 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2003, the City is required to withhold a specified percentage of the principal amount of the redemption price payable to the holder of any Bonds subject to redemption and prepayment on the Redemption Date, unless the City is provided with the Social Security Number or Federal Employer Identification Number of the holder, properly certified. Submission of a fully executed Request for Taxpayer Identification Number and Certification, Form W -9, will satisfy the requirements of this paragraph. 5440480 NMI CL 162-56 D -1 158 Dated: '20 BY ORDER OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA go /s/ Katie Bruno City Clerk City of Columbia Heights, Minnesota 544048v3 MNI CL162 -56 D-1 159 STATE OF MINNESOTA ) COUNTY OF ANOKA ) SS. CITY OF COLUMBIA HEIGHTS ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Columbia Heights, Anoka County, Minnesota (the "City "), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on December 10, 2018 with the original minutes on file in my office and the extract is a full, true, and correct copy of the minutes insofar as they relate to the issuance and sale of the City's General Obligation Public Facilities Refunding Bonds, Series 2018A, in the original aggregate principal amount of $ WITNESS My hand officially as such City Clerk and the corporate seal of the City this day of December, 2018. City Clerk City of Columbia Heights, Minnesota (SEAL) 544048v3 MNI CL 162-56 D-1 160 CH, COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7K MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Authorizing the decennial update to the Comprehensive Plan to be submitted to the Metropolitan Council DEPARTMENT: Community Development CITY MANAGER'S APPR VAL: BY /DATE: Elizabeth Hammond/ December 5, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? #6: Excellent Housing /Neighborhoods SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: In June 2016, the City Council authorized Community Development staff to initiate the 2040 Comprehensive Plan update. A budget was established and a Request for Proposal (RFP) was released in October 2016. In early December, 2016, staff interviewed six consulting firms, which submitted proposals for the completion of the project. Hoisington Koegler Group Inc. (HKGI) was chosen to complete the project. The revision process officially kicked off when a contract between the City and HKGI was approved and executed on February 13, 2017. Community Development staff oversaw the production of the plan, and HKGI has been responsible for completing specific technical components of the plan and assisting staff in facilitating public meetings and engagement. The City Council appointed a fifteen (15) member Citizen Review Committee to help guide and inform the revision process. Throughout the rest of 2017 and 2018, staff assisted HKGI with ten (10) public engagement events held throughout the City at various locations. City staff and consulting staff facilitated eight (8) meetings with the Citizen Review Committee, and four (4) Planning Commission meetings, two (2) Parks and Recreation Commission meetings and four (4) City Council meetings. All these meetings provided an opportunity for the Planning Commission, and Parks and Recreation Commission members, City Council and Review Committee members and members of the public, to provide input and review revisions to the plan. In addition to in person engagement events, and public meetings to discuss the comp plan revision process, an online tool (Social Pinpoint) was made available on the City's website, where residents could leave feedback and share their vision for the future of Columbia Heights. In early April, HKGI completed a draft of the Comprehensive Plan. The draft has been available online for resident input since that time. On May 16, 2018 staff submitted a draft of the Comprehensive Plan to the Metropolitan Council and to the fourteen adjacent communities and affected jurisdictions. This date kicked off the mandatory six month review process, where the plan was made available for final comment. The six month review process is complete as of November 16th, 2018, and subsequent revisions have been made. The plan is now ready to be submitted to the Metropolitan Council for review and adoption. The plan must be submitted to the Metropolitan Council by the end of this year, December 31, 2018. Prior to their acceptance of the plan, a resolution of the City Council approving the plan submittal, is required. 161 City of Columbia Heights - Council Letter Page 2 The City's Zoning Code gives the Planning Commission authority to review and hold public hearings, and prepare recommendations to the City Council regarding any changes to the City's Comprehensive Plan. The Planning Commission held a public hearing on December 4, 2018, and voted unanimously to recommend that the City Council approve Resolution No. 2018 -96, authorizing staff to submit the plan to the Metropolitan Council for review. STAFF RECOMMENDATION: Staff recommends that the City Council approve Resolution No. 2018 -96, authorizing the decennial update to the Comprehensive Plan to be submitted to the Metropolitan Council. RECOMMENDED MOTION(S): Motion: Waive the reading of Resolution No. 2018 -96, there being ample copies available to the public. Motion: Approve Resolution No. 2018 -96, a resolution of the City Council authorizing the decennial update to the Comprehensive Plan to be submitted to the Metropolitan Council. . ATTACHMENTS: 1. Resolution No. 2018 -96 162 RESOLUTION 2018 -96 A resolution of the City Council for the City of Columbia Heights, Minnesota, authorizing the decennial update to the Comprehensive Plan to be submitted to the Metropolitan Council. WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their "decennial' reviews by December 31, 2018; and WHEREAS, the City Council, Planning Commission, and the City Staff have prepared a proposed Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on MAY16, 2018 and the statutory six - month review and comment period has elapsed; and WHEREAS, the Planning Commission has considered the proposed Comprehensive Plan and all public comments, and thereafter submitted its recommendations to this Council; and WHEREAS, the City conducted a public hearing on December 4, 2018 relative to the adoption of the proposed Comprehensive Plan; and WHEREAS, the City Council has reviewed the proposed Comprehensive Plan and those recommendations, public comments, and comments from adjacent jurisdictions and affected districts; and WHEREAS, Minnesota Statutes section 473.858 requires a local governmental unit to submit its proposed comprehensive plan to the Metropolitan Council following recommendation by the planning commission and after consideration but before final approval by the governing body of the local governmental unit. WHEREAS, based on its review of the proposed Comprehensive Plan and Planning Commission and staff recommendations, the City Council is ready to submit its proposed plan to the Metropolitan Council for review pursuant to Minnesota Statutes section 473.864; and NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, AS FOLLOWS: 1. The City Clerk is directed to distribute said Comprehensive Plan to the Metropolitan Council by December 31, 2018 pursuant to Minnesota Statutes section 473.864. 163 Adopted by the City Council of Columbia Heights, Minnesota on December 10, 2018. Offered By: Seconded By: Roll Call: Attest: Donna Schmitt Mayor Katie Bruno City Clerk, Council Secretary 164 CH: COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7L MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Transfer of Funds to Fire Department 2018 Budget DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman / December 10, 2018 BY /DATE: CITY STRATEGY: #2: Economic Strength Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? BACKGROUND: The Minnesota Board of Firefighter Training and Education (MBFTE) provide reimbursements of costs associated with firefighter training and certification. The funds are appropriated by the State Legislature from the Fire Safety Account and are dispersed through an application process. $5441.69 was reimbursed in 2018. The State of Minnesota reimburses volunteer ambulance services for some of the initial and recertification training costs for EMT certification. The Fire Department received a reimbursement from the State in the amount of $4400.00. The Fire Department received $301.05 from a Washington County grant for the reimbursement of purchases of Narcan. Anoka County Emergency Management reimburses local governments for training activities and equipment. $700.00 was reimbursed in 2018 for conference registrations. The Fire Department provides Health Care Provider CPR training and certification classes for a fee. This certification is required by many positions in the health care business. Multiple classes were given in 2018 for a total of $2140.00 collected for supplies and staff time. The State of Minnesota provides funding on an annual basis for volunteer firefighter pensions. The funding is distributed to the City, which then passes it on to the Fire Department Volunteer Relief Association. This funding is a budgeted item in the Fire budget but the amount changes each year. An adjustment is needed for the Fire budget to match the amount received in 2018. A difference of $7567.11 above the budgeted amount was distributed. The Fire Department received a CenterPoint Energy Community Partnership Grant in the amount of $2000.00. The grant was used toward the purchase of firefighting protective clothing. Total of reimbursements is $22,549.85 STAFF RECOMMENDATION: Approve the transfer of reimbursed funds from the General Fund to the Fire Department 2018 Budget. 165 City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution No. 2018 -99, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2018 -99, being a Resolution amending the 2018 Fire Department budget. ATTACHMENTS: Resolution 2018 -99 166 RESOLUTION NO. 2018-99 A resolution of the City Council for the City of Columbia Heights, Minnesota, amending the 2018 budget to use certain additional revenue. Whereas, the City has contracted for or received the following revenue: Source Amount State of Minnesota $17,408.80 Washington County $ 301.05 Anoka County $ 700.00 Crest View Lutheran Home $ 1260.00 St Matthews Lutheran Church $ 880.00 Center Paint Energy $ 2000.00 Total $22,549.85 Whereas, this revenue was not included in the initial 2018 budget adopted by resolution 2017 -130, nor in any subsequent amendments to that budget; and Whereas, accordingly, the expense necessary to earn this revenue was also not previously included in the 2018 budget; and Whereas, the activity related to this revenue and expense is consistent with the goals and objectives of the City of Columbia Heights Fire Department; Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED, that the 2018 budget for general fund revenue and expense is amended for an increase of $22,549.85 Passed this day of Offered by: Seconded by: Roll Call: Attest: Katie Bruno, City Clerk /Council Secr 167 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7M MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Authorize Extension of Fire Service Contract with City of Hilltop. DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman / December 10, 2018 BY /DATE: X2 CITY STRATEGY: #1; Safe Community Additional Strategy? Choose an item. SHORT TERM GOAL (IF APPLICABLE): #6 Build On and Expand Collaboration with the School District and Other Public Entities Additional Goal? Choose an item. BACKGROUND: In 2004 the City entered into a three -year agreement to provide fire and EMS services to the City of Hilltop. The contract has been extended in three year increments since 2007. The current contract expires December 31, 2018. The proposed contract is for 2019 only due to possible future changes with staffing and inspections. The proposed contract service fee of $67,135.45 for 2019 is based on a contract formula using the 2019 Fire Department budget. In addition to the annual service fee there is a $7908.18 capital equipment contribution included. The 2019 Fire /EMS Service Contract will be available on Monday December10, 2018. STAFF RECOMMENDATION: Approve the extension of the fire service contract with the City of Hilltop. RECOMMENDED MOTION(S): Move to authorize the Mayor and City Manager to enter into a one year Fire and EMS service contract with the City of Hilltop starting January 1, 2019 and ending December 31, 2019. ATTACHMENTS: 168 b C,� COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7N MEETING DATE DECEMBER 6, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Approve Resolution 2018 -102 Requesting Funds from the Anoka County HRA DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /DATE: Keith Dahl, December 6, 2018 BY /DATE:: CITY STRATEGY: #2: Economic Strength Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: On September 24, 2018, the City of Columbia Heights (the "City ") entered into a Memorandum of Understanding and a Voluntary Cost Sharing Agreement (the "Agreements ") with Anoka County and municipalities of Anoka County. The Agreements addressed the need for cost sharing of website services, social media support, marketing assistance, and future services related to the county -wide economic development initiative. At that time, it was discussed that the City would utilize with the Anoka County Housing and Redevelopment Authority (the "ACHRA ") Levy funds available to support economic development activities within the City. Resolution No. 2018 -102 effectively requests $1,100 from the ACHRA to pay the City's voluntary contribution to the county -wide economic development activities described above and further elaborated on in the Agreements. STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 2018 -102 as presented. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution No. 2018 -102, there being ample copies available to the public. Motion: Move to approve Resolution No. 2018 -102, a resolution requesting funds from the Anoka County Housing and Redevelopment Authority to support economic development activities within the City of Columbia Heights. ATTACHMENTS: 1. Resolution No. 2018 -102 (1 Page) 169 RESOLUTION NO. 2018 -102 RESOLUTION REQUESTING FUNDS FROM THE ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY TO SUPPORT ECONOMIC DEVELOPMENT ACTIVITIES WITHIN THE CITY OF COLUMBIA HEIGHTS BE IT RESOLVED BY the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City ") as follows: WHEREAS, the City is part of Anoka County (the "County "), and such is a rapidly growing and important segment of the Twin Cities Metropolitan Region, made up of rich variety of vital, desirable communities; and WHEREAS, on June 24, 2017, the Council adopted Resolution 2017 -70, a resolution authorizing the approval of participation in the Anoka County Housing and Redevelopment Authority (the "ACHRA ") economic development activities; and WHEREAS, the City is eligible to request funding for projects and programs that meet the requirements of MN Statute 469; and WHEREAS, the Council, after appropriate examination and review, entered into a Memorandum of Understanding and a Voluntary Cost Sharing Agreement on September 24, 2018 (the "Agreements ") with the County and municipalities of the County to set goals, create an action plan, and implement shared objectives to promote economic development; and WHEREAS, the Agreements addressed the need for cost sharing and the City desires to request funding from the ACHRA to support the economic development activities. NOW, THEREFORE BE IT RESOLVED, the City does hereby requests that the ACHRA contribute the sum of $1,100, as a voluntary contribution to the economic development activities described in the Agreements. ORDER OF COUNCIL Passed this day of 2018 Offered by: Seconded by: Roll Call: Mayor Attest: City Clerk /Council Secretary City Council Resolution 2018 -102 170 C,� COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 70 MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Rental Housing Licenses DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman I BY /DATE: . CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Approval of attached list of rental housing applications RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for December 10, 2018, in that they have met the requirements of the Property Maintenance Code. ATTACHMENTS: Rental Licenses to Approve (TIFF) 171 �,� COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 70 (cont.) MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Re -Issue Rental License DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: The matter of the revocation of the license to operate a rental unit within the City of Columbia Heights against the following properties for failure to meet the requirements of the Property Maintenance Codes has been resolved: 4518/4520 Fillmore Street NE RECOMMENDED MOTION: Move to issue a rental housing license to Ahmed Abdel Hakim to operate the rental properties located at 4518 and 4520 Fillmore Street N. E., in that the provisions of the Property Maintenance Code have been complied with. ATTACHMENTS Rental Licenses to Approve (TIFF) 172 2018 Print Rental Licenses to COLUMBIA HEIGHTS approve byCC FIRE DEPARTrMENT 825 41st Avenue NE K Columbia Heights, MN 55421 - Inspections 763 -706 -8156 a Fax 763 - 706 -8151 e fireinspections @ci.columbia - heights.mn.us 10006 4543 TAYLOR ST NE Muhumed, Halima F17757 1423 7th St #307 $ 175.00 Waite Park, MN 56387 10160 968 42ND AVE NE CEL Morton LLC F17579 1845 Stinson Parkway #208 $ 175.00 Minneapolis, MN 55418 20278 4518 FILLMORE ST NE Abdelhakeem, Ahmed F17706C 8220 5th St $ 175.00 Spring Lake Park, MN 55432 Total # of Licenses: 3 12/03/2018 09:31 1t'ge 1 C,� COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7P MEETING DATE DEC 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: COMMUNITY DEVELOPMENT CITY MANAGER'S APPROVAL: BY /DATE: DEC 5, 2018 BY /DATE: 7 CITY STRATEGY: #1; Safe Community Additional Strategy? Choose an item. SHORT TERM GOAL (IF APPLICABLE): Choose an item. Additional Goal? Choose an item. BACKGROUND ANALYSIS Attached is the business license agenda for the December 10, 2018 Council meeting. This agenda consists of applications for 2019 Contractor Licenses and 2019 Business Licenses. If City Council members have any questions, please contact staff regarding this matter. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for December 10, 2018 as presented. ATTACHMENTS: 20181210 License Agenda 174 City of Columbia Heights - Council Letter TO CITY COUNCIL December 10, 2018 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2019 BLDG *Austin's Tree & Landscaping PO Box 120542, New Brighton $80 *SavATree LLC 8000 Powell Rd #160, Hopkins $80 The Davey Tree Expert Co 1500 N Mantua St, Kent, OH $80 *Majestic Plumbing Inc 28017th Ave #411, Anoka $80 *Manatee Plumbing 1208 165th , Young America $80 Signs by RSG 37464 Jasper St NW, Dalbo $80 *Vinco Inc PO Box 907, Forest Lake $80 *Corporate Mechanical 5114 Hillsboro Ave N, New Hope $80 *Norblom Plumbing 1465 Selby Ave, St Paul $80 *McGough Const 2737 Fairview Ave N, Roseville $80 *Resolution Graphics Inc 3770 Dunlap St N, Arden Hills $80 Pearson Restoration 1663 Van Buren Ave, St Paul $80 *Quality Refrigeration 6237 Penn Ave So, Richfield $80 *Quality Plumbing Co 2610 Snelling Curve #1, Roseville $80 *The Tarbek Co 910 121St Ave NE, Blaine $80 BWS Plumbing 7251 Washington Ave So, Edina $80 *DNA Htg & Cool 950 Bayview Dr, Excelsior $80 *Fireside Hearth & Hm 75761215 1h St W, Lakeville $80 *Weld & Sons Plumbing 3410 Kilmer Ln N, Plymouth $80 *TJK Plumbing Inc 13570 Grove Dr #284, Maple Grove $80 Patricki Plumbing 42416th St NE, Col. Hts $80 *Commercial Plumbing/Htg 24428 Greenway Ave, Forest Lake $80 *Superior Htg/Air 3731 Thurston Ave NW, Anoka $80 MASSAGE * Lifang Wu, Therapist at Col Hts Mass *Qiaodi Huang, Therapist at CH Mass *Cindy Sitthixay- Therapist for Zentral P *Jeanne Ramirez - Therapist *Zaibo Xia- Therapist for CH Mass COURTESY BENCHES 5019 University Ave $100 5019 University Ave $100 Aass 3986 Central Ave $100 5075 Johnson St $100 5019 University Ave $100 *US Bench Corp 3300 Snelling Ave, Mpls $400 *Affordable Court Resources 8844 Central Ave, Blaine $250 ON SALE BEER *Speedway Gas 5000 Central Ave, Col Hts $200 *Cuernavaca Market 4110 Central Ave, Col Hts $200 175 20181113 - License Agenda Page 2 City of Columbia Heights - Council Letter WINE /BEER *Miller's Corner Bar CLUB LIQUOR *VFW Post 230 *Col. Hts Lions Club & Temp Events CIGARETTE SALES *Speedway Gas *NY Groceries 20181113 - License Agenda 547 401h Ave, Col Hts $1,600 4446 Central Ave $700 530 Mill St $500 5000 Central Ave $500 4635 Central Ave $500 176 Page 3 [0 r 0 CN Ca r `m E t� [ll U- 0 (D z w w J_ U z Z) O U H z w EL w cl w z z U- Q H O w z z_ U- 0 w Q U) z U- 0 z D O H C� w 2 00 D J O U- 0 H U v C co Y U a) L U 7+ .fl cc Q. U E co U O 4— co a) cn O U C a) () L a.+ a) 3 a) M L �U C O U U a) L cn a) c- co 0 a) c c L U c m `O U U ca c co L O c O O 2 r) Sri cv 0) c0 0 C 7 O fd a� L C •L co c U 0 U a) a� n n co m W + * * * * f E U i 4. E x9 + + x H W + + W W + • U) x O # + U H + W m # + X O } # H O D * # P4 r4 am + U 0 o * # U > + + G U) a + + C 0 000 # # 'H O LO -W + a �H o Ln + + H U C7 * #: H U # # rn P4 �o + C7 N it H a) # * * * * + E ri U + + U) row + x a 4J V 4J 4 4J 4J V 4J 4J 4J 4J V 4J -P ro * 0000# z z x>4 u o 0 * f D r4 zzzz* 0 N 41 x * 'Zi Z z r7. * O a) + * \ 4J V Fri f * O r O U WW WW# \ U) pPl # f N a) P4 P4 * as aas r� 14 a* C o * * + 0 0 La f q a) U) + # r-I . . . . . . . U) 'r4 H W r4 # + 4J U) • 0 r3) Q, O U) N + f H 41 11 • U a) U �- in + f roro m a r4 } * 4J 0 a, . l ?4 O U a U) ?4 i4 i4 ro 41 a) \ r--I 4J a) z H + i N a) •• 0 a) 4J 4J a) • • • f4 ro 4J a a) U U C � aka Uw H + f # f r-4 a) U) a v� 0 z U 0� a,ro C C 4J 0 W W roU o q (a q ro ro x W k w H ro W 4J4pa o z N . f * f ri ro H q ri r-I z 4J N U) )4 (D ro N U) H\ # # 4J C U) a)ro(d US•7U(a a)ula) roa) Cb' w + t H 0 D .14 0 C C x a) 0 -r1 4• 4 rd u �l 4J H Si f-1 O # 0 -rl a ro U P ?4 P U •n ro 0 U x U a) (d H (0 0 m\ + + a 41 U C a) 0 0� a) o C D s4 C 0 r-I 0 v a) C h U N + x a) a z 0 4 0 0 0 f., }4 0 C C 0 0 0 ri C S4 � 9 ri + * * * * # P4 0 H UU)hhU N >HW W>PSU H Px U) 1-+ E x L9 H W W W H� M Pa am Fl 0 O U m 0 N O 1 a > 0 H N U Fl 0 0 z H E U) H a >� a iI H O U +) z In a •rl O xU 14 m U r1 N O 4 N U \ O rl N f-I WLo H E •• U) N >1 n I.. a� H U m 2 H FC O Z N H \ N� 0 m\ 9-A E Lo M m O Lo m m N Lo to O O O N w r OON N 1, w OHN W N 0 m m H LO N O l(3O61oocc n U) O U) 00 z mmoo imm.HNOI000MHmoo NmmrOmrNr-InmmmNmomo Ia'OOrmmONOU] Qmwrl rl w Ln N M N r m N m N N m N O m 01 N m r M w O w r w v O N m H m N m m m m w -w H w H m m HNm m N O M m M m W LO m r M N U) r r N r N r M r M N r mm Ln HM M NH lO m Or rO OD Lo N (,4 -1 4'm N wN C' OMm re) M wMN N Nm N I- -i Ndw NH N rl H N N N m 1D H N C' O H M I N N r.� m m aP m ao m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m Q rl rlH Hr-IHHHHHHHrI rlHrl rl rl'- I.- iHr- IHHrl r- 1HHHrl r-I r-IHHHr -IH r-I r-IHHrIHr-I riHH \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ x m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N U x U W x U s oQ U U z H x U W x U x x �a �a M M HNmvLn%9r mmoHNM -w Low rmOlOH N Md' U)mrmmo -I N r'7 wU)wr mmo- iNMy owr M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r H H rI rI H H H rI H ri rl H H-1 H rIH H H rI H H H H H H H H rl H H H H H H rI H H rI rI H H H H'AH U 2 P+ 0W 0 �l H �lz . H OW U Fq z x xM3o a u 0 Q Ea OPT U I a H P. o w U m 9 a E > ao UN x a mX U P4 w E a u zax I L9 mU0 X0U>4 9a z U2 a 0 z PS W z{p aU Fl WU22 2 C9 C7 US ZxK W W 2H O W mZ£OE H£ x -7 OE HF[> 0 22a wwHEm0 a U H U z 0 axoEa u (, (4U) LD WI-gH HHaEUU3\ Pa H U) P4 1 0 U N 0 Uaa aw0z H>1zzzNp $S ZFCFC Wa W W m 0 W 4 9 N U 0 H 9 M 4FgUH ZmHW0N W 0U) PS P: Pa90Z E m Umz U U 0 Hm aH0H> O $ o azUaxWP4P4E W W m 4 9 W x LD H\ 0 203 UNmE MzP4 >4rxUW UxEH m02MMP:04>> as C7 z %PSm UHN2NOU] XHE$ WE214 W EE F1 P4 NH OHWW xaWE H H 0P+E #H0 1Hma3mx ZWHM a�4Eao WP4 P4 NaMMU0 >Z�4 W WUEPS >+mUn 3 0 oa0HmQ0 NS m �m9mW W<0 Uz£01 OhW HZ x N Z 0 W <i%WZEW W %0%QrCl4x W>A Q W QMMUmr Fl r4aa4 MOH mH2EN9C 4H0P4 >W P4 MUM U 54 P49 Qmx2H - Eel Pa PG Um PLa z FCW NmHEO Q NQEmW r�azz> > mmH '0 xx Una >+ HEamzzW W\,aH W EUr��aZMZrlm zzO X g mrCUP+F000U H EEzW0G4l4mmU) 7FC 22 CO QQ �c4>�0HHr�Q>+�CU) 0 FCx- ZHH0MMH�4 0r4xx�4 W2E Wa:)924EH20H�Ez W rC�FCm2 27 P:9 0 m0 r� HP4PSH a4ZU2P r 9XHHEEEaUm xUa rCW WW OW P a04. :XZHE 14 W rCUQF4 WaW WW r4-IOO�PSp+p;a) CW WH00PSDaFCWOl400XZ2h0HDUU0HHH00 9 9 FCC FC m M M M M M M M m M M U U U U U U U U U Q 0 0 0 x x H H H h h x 4 Z X Z X£ X£ rn U) N E x H W x W H x W p m a0 O U m 0 w 5 0 1 1x >1 0 E d' H u7 Ua 0 Z E H 2 E D m O H a >1 a H H 0 U +J z un D •H 0 xU w ?G m E U H O1 O q N U\ x o U H W \ x N U H x U W x U Ln E O O U) W F� H 'J F� H 2 H H Um x 2 H U o W zN x H \ U W o zx zx U N Z Z F4 H x x o 0 d' m O 00 m v r 0 Ln ;r Lo H O O m O N m o Lo r mOln-4,HmO wOOm0 r-0 N N r- mr wHO O O O m o 0 0 o m r N O In v Ln m O o m O N w N w r r H m w N w m N O O H m m 0 H m m H u7 m H O O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . oWmmmHivNmooHLD AH-W OOONmWH0mHmHmrnmmmWm�wmHmmmmmmrma) maVr C mm0MLnMwwHin0N mLnNocowmmmrrNdw NrNmmI;pHmmmormNN mu) CC) H(n m00u1;j, -vcmHN NNNd' OD r- LO l9NHHHLnmmN m mHm HN 1DmH Hr NH H m H N lO SOON m H H H H H N H H m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H mmmmmmmmmmmmmmmmmu)4Lo oLo oLn4o Ln u7Lo LnLn Ln LoLoo Ln Lo Lo Lo u1Lo Lo LnLnLnLo m N N N N N N N N N N N N N N N N N O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H H H H H H H H H H H H H H H H N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H m m O H N m;v N o r m m O H N m w in 1,0 r m m O H N m av 0 w r m m O H N m41 u] W r m m O H N m d' d'u]u)unLnunLnoLnLnLniowW �o W W�,o W W W rrrrrrrrrrmmmmmmmmmmmmmmm H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m M m m m m m m r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H a P O U P4 9 Z r4 E pq a U H Z m Z a P, E m 2 u z z W �Wj H U?+ aO Ha H z0U >1 �"�"a W PS a zwH 0 2 wm wW E"H g >, o U wwmL9 0 >1 u) P4HmD Hmo P E z r4 U) P+ 4 xa 0[7 a U z 0 : x E- H x 0 >4 zzExUz P4 a FCFCwW 03 z0 WH UPSET w U' mHWZ0ZW w� z xx� a z0 H U m a D W D W X m W U x Z a a z w U H W a m W W m W rL W H E+ Q 3 zWE PSNa PS EE HazW DxE -iHU 50w0az >D > P1 O z W 00Zm Er:[;O Hcnzz xa W9HEa C4 .r.Ca WaHW�,4'aW V4 zm x HH mam �Wr� >1 U a c Wa0 1 Wmfx dW3E xx>zxz 3 xH '$Q ZC7 a5 a w W 0z mD) WHzH E gw 0 >+ UZuf4 2z w Q�+xa\ExUOm\9 WDDM0H9 W E-H W ma UZEU HAW \Hm QWxzzHE H a- PSPx r4p4a waa Q am PaaE w9 D Wzfx$FCm Q rCPSU QLa - y \YW xWHxxa �HPS NHE M H H D\' Z. W FG HA' H jam,W WW W z9 P, r•C W 0 0 Z U Z ZXEEOPS C4 Wm0$m X E a x 0 x Z W Q X 114 x U z H H m z W a x x 0 H U W H Q x x E W D M 9 9 P i H m a a EEUH HWaaxEE W CHW '{l, xH HHE H>1 U H DHgq DWW WP zWa 0 W Wa£W W z0EENH�xCaaZ xEDx W WNZZ ZHE6 OO W WP;r mwwmEE>$ �CNLnZFC�GFCFCFC�C��CFCFCPmO I�mWmWxxxmmmmuUUUUUUu 0 v m M H x U H W x w H a' N C3 ao O U m 0 [� O 1 a o H d' H u7 U a C9 C7 z H H m H a r a ?1 4 H 0 U +1 nul rA O x 9 O U H mo U\ 0 H N H LO WH H .. m N >, Ln m .. H a 4 H U m zH �o 'Z, N H \ W �o O U N 4 H H O 0000 O Ln o v r o o o r omomor o N O r m W Ln M N H O LO d' r 0 N OO Ln O 00 m rd' O Ln ] H O moo 010 on m M m ON O H O m O m u7 o O H .4, mm NOmr m r rm TO N Ln OD(nOmo O r O o o o o ur)O Ln HrHNr HmN wr w m m m o O v w r m m M H m H m N r N o M o o Ln H N in-w HOr r rd'N,mm.w M 6 m N o l0 O 10 w l0 w o ul O �-v ui �' vY Ln m m N H dT Ol m m o O' d' H r r_ r_ N Nm dv H H d'0) LO H O H H N M v H N 0 H Cv dW Win v LnH N H dW u1 C M O H m H N r H N W H A x U W x U O O A U U z H x U w x U x x �a Pa P] mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H o to o Ln ui v7 1n u) Ln Ln o Ln o Ln n Ln o in in Ln un Ln Ln in un u) Ln Ln N Lo Ln Ln Ln N N N u7 N In u7 u"l ui m N Ln u) u) o o 0 o o O o o o O o o o o o 0 o o o o o o o o o o o 0 o o 0 o o 0 o o o o 0 o o o o 0 0 o o N N N N N N N N N N N N N N N N N N N N N N N N. N N N N N N N N N N N N N N N N N N N N N N N H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H In Wr- m M O H N M 1W 0 W r m M O H N m;' in l0 r m M o H N M V, N m r m M O H N m a, to W r mMO H Ol d> m at d1 0 0 0 0 0 0 0 0 0 0 H H H H H H H H H H N N N N N N N N N N m M m M m M M M M M d` O' H H H H H N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N M m M M M m M M M M M M M m m M M m M M M M m M M M m M M M m m M M M m M m M m M m m m M M M r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H4O Z z r. H U H 5 H P4 O 0 O A m M H H O 1 U U-1 ra-1 W W U U z H ] D FD -1 U OU U W z w a E ul w H Uam oU P6 z M HD W U) U) £ Um z0Z w mz o U E H 2 a ENU w u D Z >1 U0PS a H D a z a o axH pr�4 azEa H z N 1 HW U w W a 0 94P'F -1 0P4 40 Q UH4 OE-1� MgEH H N UmOH z:4 WW W ,11 P! m H a H [] >1 H 'Z O Z C7 U p x U O U H A a U H N H P4 >H $ H Ncn0 a xm U NUHOU\ PxZOaw WzmaW E z H unDFC �z U) z FCaWPSN4 NZ4U W U W H U 0 >H>HNaG+ m • H coD HIn3 mw H FCC HH >xNH H xEaWz mzx # O H 001 Fq x W P4 W 2 z W 0 aHzm WEEm zz P1AOcn W HW aWmANmN Fj U)AZ7Arn W Wx0� Z H W W W00ZHFC W P4D Uz Ur.>;fxFCP4FCH z FCP4caWr� OF4zH9 � cn0NFCMN�z0xP:f42FCH0W ✓W P:MH0D<2C ZUEU0E aFg9H HU hF4P7AFC40nH>AHZa cn�W�D0HW W waHZ0 zzP;NWHx W 0 P P U a\ \\ W Z g E E PS 0 a W m PO U E E W x E H a z W W W Z W I I m P N O M P4ZFCmH> P4 P4DW \PGNUEFCZW\ W4\xmA I �a> OM \OD z A> mr�mp WOE WUr�W W N 0 p W WE MP4HXZWEmW> H2 O0P4FCm m>+000H0p; 4W W Wh mHWZH•J P4mivP� W �4W WD FCP4 AaW WP4 WEzx a UHOF�$$Zz \ >4 >P4Z0Hx WP4EFCW WP:ZZE$ Wm Pr�44xzQzE x a z �UU WzAAz2W OOUAAAAAW W WG+WG+W440 0u00C7�xxXxxHHt10) x 4 0 xx£££x� U) a H x H W x W H g Pa a aOD a 0 O U m 0 W O 1 PS �+ 0 H -0 H LO u 0 0 Z E Om O 0 (n 0 u) ri 1-1 o M r M O Om Iwo o O LO mMOO�wmO O -;v 000 wo m H Z dwmooU)OtoNmowoococ IHo�wMMNMd'OM000rINOMOQONO U) O M H u) O Ol UI O N d' N m H N,;v LONmmowr- Mr N al 0l r Ln �w �w O m O r N w d' d' H Ma' M M O O H M H N H M W M H m r M M r H v m H 01 dw r r N H M O to ri l0. 01 r- Im a4 � r-I LO H dW rLn Mv r-I Mwr-I 01 r-I r Nr Hrl N-0N Odl r-I ri 'Jr rl �0 N r l0 � ri S4 H 0 U +l rn .rl O xU W -Ym E U r-I rr; m m m m m m m m m m m m m m m m m m m m CO m m m m m m m m m m m mm m m m CO NO q HHri r-I HHHHHHH r-I ri rl ri H riH H ri H H H H H H H H H H H H ri r-I H H H V \ iYi M u) N Lr) In ur) u l to to M u'1 Ln Ifl M I17 Ln UJ u7 to ui N u] Ln In to u] N 4 Ln N to N ui M N L1 M N 0 U o 0 o O O o 0 o O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N U H r-I H H H rl r-i H H r1 r-1 H H H r-I ri rl rl H H H H H r-1 H H H H H H H rl ri r� H H H r-1 # NMC InwrmmOHNMCUlwrmmOHNM ;v0wrmmOHNMv4wrmm x cc 41awva w ;vn,nun,noLn LO LO00ioWaWWW �OLDWWrrrrrrrrrr U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N W M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M x r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r U HriH r1 r-♦H H r-I r-I H ri H r-I ri ra r-I HHHr -I H H H H r-I H H 11 11 H ri'A r1 r-I r-I r•1 Q w X m ° P4 x Q m P; 2 U O H ?+ H W U U U' U O z U U H z D U z W U U z m Z H U H Fl P+ O Fl 0 H H E 2. Z H U 'Z. H rl raWH H N H H $ P; Z a U z Z a E z W m O m W H H aa< z O oHm Q 0z U m mPiRGWul H H a 0 H H a�: w U W - Ha0- rxwm z mp W U x H H w H m m I a d g z W m W x W a P4 £ m Wm %[4WZ a W WzSHD G,mW UE -EmHOU fxU H H £ZW EHZx >1 a 5 NW WzzC7 HW4U \HFCma 0 aEEH p0 maH0a0 O WZW>4z H a HPGM00ZElamH HH3haa a 4QH m Z0V +H P; u>4 \pq Wn0104 CEa gEQm 1 00 >10wul - zW> H MFCxx000 LOHOEaW0M w x W EQW N u3:9pNUmaz H XPim QQ H 4 Q U` mxOZDZHQ W t Hg !C4 mWH a am\9 xmP4 F4Z0Q \UaFCP�1144 mx\x ZNZ0W9Z�: Wri a D Fl3ZW0W WP UHH\QHHHN0 \WFCFC WU04>1 00 Uz W W H •' O O WOOx P: U U H W H P 4 O RI m P; 9 P; �lxxxHq a H] N Q N U O � P: U) 04 Q U da0EEHHmzam9FQC ZEG+D FaCEHHUFzCNw0MzH00NW 9M ui� W g O�W O3+wF Zzg<FCxc W 0 0 D U £2X0aiDPPPP%WH<HHMUW r-I > z£ Z z Z 0 0 0 a a a a a a a a a m m m m m m m m m m m m E> > S Ln a ri U FC z H H Um x o W H \ U kD o zx xz m z z gNi Pa W N M N M Ln O w M N 00 ui Ln E x H W x w H wa a00 ,a 0 O U m 0 W O 1 a o E 'd' H LO Ua CD z E H z E a ul O H a as ?4 H 0 U 4J z 1� a w OD E- w va a U� x o U ,-1 W x N U x U W x U N f+7 N r'1 Ln C LO Ln W r1 P; E •• 0 U] N Q •• >�Ln z in 4 aH E 0 H E U m z H E r� o % z o H W w� w 0 Y a, U3 m m rn 0 0 0 00 ul W E C� x04 cD a H W W9 x U H H W O ac� O a U 5 w�la 000 LD lw 0 ul Eaa H (D U 0 4J E0 x X U N U u) m H O m N m H r 0 w (n r m H d' N m N O m l- m 0 N E N Z mH-v N no H N H m z:-m mr- CON NW0 M W M lO N u)Mh V'mH w�wa'mNONmW -v N,f)u) N " N W r- r- imw0wN LF) r- N m 00 I;v mNmr- N M W m m NN - I[ - ONNa NLn mONN W H N d'rl u1 Lr) a NOS V N O ':) O PO m �o m r- w m w u) N u) m to H H A A h � I U) N z 1 �u7 O 1 a� wr H T H P4 t zU U ,-A 4 Ui I r� 0 U W I H \ WW' Q I W 0 Q Q I UN �1 Q H Ga Ga 1 Q h zz !4 a [ x W Q E E Z Ua W E zPx xOU U O z W Q I H H OP W� Q WHWZ EH% a a Hm E z uaiEµ'ZH FCinE I E UO W>+!>;f= Z {4 H zJ >�>� D QUQ m CL H E ul H >+Ol40PP P. GKt4 E W H w nUxaaazw ul�T�7r.�0Wf=+ ZQa EQHMHHD z 5C7 HEW (7HHW 2H EEG+W OW P F4 A 9 E >+ W FC �� D M m a U u) Fq 9H WW c4z9r4W� wEErxc4U) 0P4:4 Pa x W Ea EEHHW Wp D EOE>C 2 �g wm4 W NP3k: 0i R: 2 f4+ZW WaQE�aHHE�C�C�CwwEHwEwzoa O N w m U a N m U U "; m l4 m a w w u H U N H -- w N Ln O N N 4 O H N m aw m N m H O m h 0 0 0 H N d' w 0 H u) O O O O o u1 N O N m N U) Q z D W a a 4 4 E O E N M N M u7 O w un I 2 1 U I � � z z x � u I � 1 U W < ai zx zx I x � O W PQ I P4 E I 10 OD O O O O O O N N O O O O C O' w �D w w r r- 11 Ln Ln O O O o H H O O O O r r w w m m r r p N ri ri 0 O O O O O N N lS7 lD 1D r r d' Q' m m \ N N in N lD w d' v m m Ol Ol r r r r fn (') N Ln W r i H H H w w m m ri ri i w lD O O z < N N d o O ri ri O P4 N r r ri H W E H E U •• Q U H ri W Ln lD r m D1 O ri N t~1 d' LO x c Ln Ln Ln LO Ln n a u H I ri H � r r r r r r r r r r r H m m m m m m OD m m m m m ri m o N H \ # # # # # # # # # # # O \ u Ua u 1 ua Ua ua u 1 u ua ua u wFC wFC w4 w9 WF� w< w< w9 wFC wFC w ri xN xF xF xE xH x&I x x x xF x a U O 00 U O U O U O 00 U O U O 00 U O U p E E E F E H F H H F O a x Q E z m r UW] (Wn z 1-1 In W Ln a a r vziF E F F PPE PqF FCF of E WE G+ ri cnz mz z z FCz P4 Lnz 2 m2 m \ FCC HD a s �Q aQ Q ko Q QD H O N O O O O O H O 0 0 O ri w H U U FU E-EU P:u zU U U UU U U U zU zU OU FEU U EU H £ FC O aq C z4 � � P,� P 0 � E� E P; 0 Ua 0 1 a w wa as a o za z w as Oa a a u u 1 wa P4 14 vIq Ha H o a0 a0 o P;0 P;0 o u0 r0 00 0 >1 0 to Px x <PS xx 0 0 ox QP4 Q (3) Px P4 P4 P, a z E m>1 H �H w>� W>1 a>1 z> m>i W>1 w x H 0FC F9 UFC FCFC W FC zg zFC H< 29 < U< a U w E x P4 a P+ a PI a a P+ a W W a x a, a Pa P4 a a F FC < 4 d, FC 4 U 4 ul FC < E FC E 3 Q a 0 E a o E z 0 F FC o E 3 o H 3 o F o E P; o F r� o F z o H F O ri O O ri O H ri 0 m ri 0 O ri O z ri 0 cn ri O W r r 0 pq ri U H E U ri E W ri F x ri F a H E a ri H 7 H F ri EE. L4 H H 5 H F 5 O o O o o O o O o 0 m Q W ri uO 7 ri w ri r i W z m z O 04 � H i N i M ri V ri o U � U . c -W 11 x c D ,n P4 ,n ,n Ln n O H H p ri o ri O ri 0 ri \ 0 ri \ o H 'M o r-I O ri O ri x 0 r1 x N p4 a 0 r H o r o r F.4 o r N o r a o r CO o r o r 0 r E 0 r m \ W 0. m m m m m m O• m O• m x• m 3 m W • m O• m x W Pa P, Ln o ri Ln o Pi Ln o x Ln 0 U Ln o N Ln o U Ln o C7 Ln 0 w un o a n o P+ o # m # m m # m # m # m # m # m # m # m # a \ m # m # m # m # m # m # a m # m # m # m N Pi a x # x PS x PS o i 0 x 0 x 0 x O x 0 x 0 x o x 0 x O x 0 x 0 x I Q U Q u Q u Q u Q u Q u Q u Q U Q u Q U Q r z z w z W z w z w z W z w z w z w z w z w z Q w x w x w x w x w x W x w x w x w x x w N P: 5 u > u u > u > u > u > u > u > u u a CD co 4 OD N H O O Ol Ol O N fh C1 ri r-I \ m cn io z F� o 0 a N H W E r-I E p A c U H ri W u'I 10 x Lo Ln fx U r r E m m m ri U) O N H O A fq x x E x H x {x U O 00 ] O GV x A E z Ln � F W N a x W E r-I ul z ul z H 0 0 E E uU uU O E E H a W H ra-1 0 O 00 W E FC Fl A z H O O vQ H 5 E > H E 0 0 m A ri Ln i r-i O 1 Ln O H O ri O H x N W U) O [- O r \ W x m U . m • l0 W pa N O H U) O o #I- m m a \ m * m zw A u a i 0 u U U P4 a > > M w z � O w H E H H p .. w H rl a E O H Q a O Q z w a x W W H x a a a w m O N LD 0 N i z P4 CD O N 0 N W E A x U W x U ao H O N O M H f-I 0 a x E 0 N H r-I H 0 O a w z H E Q E Q O H a W a LO u-) M M N N C C rn rn 9. .. z w w a a � a a � � E F4 O W E LO m OD Q z a w 0 COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8A MEETING DATE DECEMBER 10, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: RESOLUTION 2018 -95, ADOPTING A BUDGET FOR THE YEAR 2019, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE INCREASE. DEPARTMENT: Finance CITY MANAGER'S AP ROV L: BY /DATE: Joseph Kloiber /December 5, 2018 r BY /DATE: BACKGROUND: As required under the city charter, the city manager provided the city council with a proposed 2019 budget at a regular council meeting in August. That document, available on the city's website, explains the proposed 2019 budget with 143 pages of summary and detail information, including comparisons to the current year and two prior years. This information was reviewed at four council work sessions. Through that review, three modifications to the proposed 2019 budget were identified and included in the attached budget resolution: 1. Decrease General Fund revenue and expense by $20,000 each, to remove a particular new human resources initiative (G.A.R.E.) from the budget. The League of MN Cities is developing a small -city version of this activity that will be available at no cost. This reduces 2019 property taxes by $20,000. 2. Increase General Fund revenue by $115,000, to reflect an increase in apartment rental license fees adopted by the City Council effective 2019. 3. Increase Special Projects Fund expense (transfer -out) by $300,000, to fund 40% of the contractor costs for certain major maintenance to the public parking ramp at 4025 Van Buren Ave NE, under an agreement with Fairview Health Clinic. Under that agreement, 60% of the contractor costs will be provided by Fairview. The major maintenance to be performed is specified in a parking ramp condition - analysis prepared for the city council in 2018. Apart from these three items, the attached Resolution 2018 -95 is the same as the proposed budget approved by the city council in September. In summary, based on direction from the city council, existing contract obligations and other factors, this budget increases the city's gross property tax levy $603,311 or 5.3% for 2019. By comparison, the average gross property tax increase proposed by all cities in Minnesota for 2019 is 5.7% STAFF RECOMMENDATION: The city manager and staff recommend approval of the attached resolution. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution 2018 -95, there being ample copies available to the public. MOTION: Move to close the public comment and adopt Resolution 2018 -95, being a resolution adopting a budget for the year 2019, setting the city levy, approving the HRA levy, and approving a tax rate increase. ATTACHMENTS: Resolution 2018 -95 188 RESOLUTION 2018 -95 ADOPTING A BUDGET FOR THE YEAR 2019, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATEINCREASE. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL Section A. The budget for the City of Columbia Heights for the year 2019 is hereby approved and adopted with appropriations for each of the funds listed below. The estimated gross revenues to fund the budget for the year 2019, including general ad valorum tax levies and use of fund balances, are also as listed below. Governmental Funds General Fund Planning & Inspections Econ Dev Authority Admin EDA Redevelopment Project Cable Television Library After School Programs Special Project Fund Downtown Parking Capital Project Funds Debt Service Funds Proprietary Funds Water Fund Sewer Fund Refuse Fund Storm Sewer Fund Liquor Fund Municipal Service Center Information Systems Use of Fund Balance Total Including Interfund Transfers Revenue Expense 12,597,000 12,658,477 503,600 503,600 244,600 244,600 217,425 204,325 1,002,700 1,002,700 22,000 44,300 - 45,300 - 300,000 25,000 25,000 7,031,125 13,869, 746 1,619,529 1,819,100 Debt Principal Capital Assets Paid (Advanced) 3,391,050 2,976,683 452,500 186,000 2,100,773 2,312,335 27,500 53,400 2,089,308 2,007,887 - - 890,197 981,068 73,600 8,923,400 8,794,800 245,000 911,750 973,349 - - 387,000 398,000 43,600 7,204,813 - - 49,161,270 49,161,270 523,600 558,000 Section B. The following sums of money are levied for the current year, collectable in 2019 upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy Total 10,051,000 955,095 242,100 11,248,195 189 City of Columbia Heights -Council Resolution 2018 -95 Section C. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2019 in the amount of $247,000. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2019 that is higher than the tax rate calculated for the City for taxes levied in 2017 collectable in 2018. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of $230,329 and that the County Auditor is authorized to cancel $230,329 of the related Bond Levy for taxes payable in 2019, leaving a balance of $0 to be levied for taxes payable in 2019 for Series 2009A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2013A in the amount of $502 and that the County Auditor is authorized to cancel $502 of the related Bond Levy for taxes payable in 2019, leaving a balance of $0 to be levied for taxes payable 2019 for Series 2013A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2015A in the amount of $275,000 and that the County Auditor is authorized to cancel $275,000 of the related Bond Levy for taxes payable in 2019, leaving a balance of $206,254 to be levied for taxes payable in 2019 for Series 2015A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017A in the amount of $335,344 and that the County Auditor is authorized to cancel $335,344 of the related Bond Levy for taxes payable in 2019, leaving a balance of $0 to be levied for taxes payable in 2019 for Series 2017A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017B in the amount of $295,000 and that the County Auditor is authorized to cancel $295,000 of the related Bond Levy for taxes payable in 2019, leaving a balance of $268,446 to be levied for taxes payable in 2019 for Series 20178. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2018A in the amount of $ and that the County Auditor is authorized to cancel $ of the related Bond Levy for taxes payable in 2019, leaving a balance of $ to be levied for taxes payable in 2019 for Series 2018A. The Finance Director /Treasurer is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 10th day of December, 2018 Offered By: Seconded By: Roll Call: Ayes: Nays: Attest: Mayor Donna Schmitt Katie Bruno City Clerk /Council Secretary 190