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ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
OCTOBER 1, 2018
The meeting was called to order at 5:45 pm by President, Marlaine Szurek.
Members Present: Murzyn, Schmitt, Williams, Novitsky, Herringer, and Szurek.
Members Absent: Buesgens
Staff Present: Walt Fehst, Kelli Bourgeois, Joseph Hogeboom, Keith Dahl, and Matt Markham
PLEDGE OF ALLEGIANCE- RECITED
CONSENT AGENDA
1. Approve minutes of September 4, 2018.
2. Approve Financial Report & Payment of Bills for August, 2018–Resolution 2018-16
Questions from Members:
Herringer asked about the Kimley Horn charge in the amount of $6,060 on page 14 of the
report. Dahl stated this fee is for the grant preparation completed for the Regional
Solicitation Application.
Motion by Williams, seconded by Murzyn, to approve the minutes of September 4, 2018. All
ayes. MOTION PASSED.
Motion by Williams, seconded by Murzyn, to approve the Financial Report and Payment of
Bills for August, 2018 as presented. All ayes. MOTION PASSED.
RESOLUTIONNO.2018-16
AResolution of theEconomic Development Authorityof Columbia Heights, Minnesota, Approving the
Financial Statements for the Month of August 2018 and the Payment of the Bills for the Month of
August 2018.
WHEREAS,the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes
Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS,said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by Resolutionand enter the Resolution in its records; and
WHEREAS,the financial statement for the month of August 2018 has been reviewed by the EDA
Commission; and
WHEREAS,the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
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WHEREAS,the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but
not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS,financials statements are held by the City’s Finance Department in a method outlined by the State
of Minnesota’s Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVEDby the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history,
and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVEDthe financial statements are acknowledged and received and the check historyas
presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVEDthis resolution is made a part of the permanent records of the Columbia Heights
Economic Development Authority.
ORDER OFECONOMIC DEVELOPMENT AUTHORITY
Passed this __1st____ dayof ___October_____, 2018
Offered by: Williams
Seconded by: Murzyn
Roll Call: All ayes
BUSINESS ITEMS
1. Acceptance and Authorization of a Service Agreement for Security Consultant Services
Dahl reminded members that the Columbia Heights Economic Development Authority (the “EDA”) collaborated
with the Columbia Heights Police Department (the “CHPD”) to offer a Façade Improvement Grant Program (the
“Grant Program”) for businesses and commercial property owners along Central Avenue NE. The intent of the
Grant Program was to encourage businesses and commercial property owners to revitalize, rehabilitate, and
restore their exterior store fronts, but also for the CHPD to provide monitored surveillance with the installation of
security cameras at selected grantee locations.
The CHPD reviewed all of the Grant Program applications submitted, and determined that of the eight (8) grantees
selected for façade improvement funding, five (5) grantees were eligible for the installation of an exterior
surveillance system. The selected grantees are identified in Table 1.1.
Table 1.1 – Selected Grantees
Business Name Business Address
Northeast Auto Body 3918 Central Avenue NE, Minnesota 55421
Bad Hombre 3948 Central Avenue NE, Minnesota 55421
Hartley Law Offices 3988 Central Avenue NE, Minnesota 55421
Rapid Graphics & Mailing 4016 Central Avenue NE, Minnesota 55421
Chet’s Shoes 4357 Central Avenue NE, Minnesota 55421
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Staff prepared a RFP requesting security consultant services with respect to the design and installation of exterior
surveillance systems at the selected grantee locations. It was requested that the proposals be submitted on a cost
not to exceed basis of $25,000. The RFP was sent to eight (8) security consultant professionals and specialists. Staff
received five (5) proposals from Total Access Management & Security, JTWorldwide, Innovative Security Services,
Inc., Pro-Tech Design and Marco Technologies, LLC. The proposals have been delineated by cost in Table 1.2.
Table 1.2 – RFPs Received
Security Consultant Proposal Cost
Pro-Tech Design $ 27,017.02
Marco Technologies, LLC $ 24,901.90
Total Access Management & Security $ 21,291.00
Innovative Security Services, Inc. $ 13,974.68
JTWorldwide $ 13,300.00
The proposals were reviewed against the services requested in the RFP, the minimum specifications of the security
surveillance equipment (cameras and recording devices) detailed in the Grant Program, as well as the proposed
video management software system. All of the proposals met the minimum requirements of the Grant Program.
However, the main reason for the price difference between all of the proposals is due to the video management
software system proposed, or not proposed.
Both Innovative Security Services, Inc. and JTWorldwide did not specify or propose a centralized video
management software system so the CHPD would be required to access each surveillance system separately. Pro-
Tech proposed Milestone, Marco Technologies, LLC proposed March, and Total Access Management & Security
proposed Avycon for video management software systems. And based on the video management software systems
proposed, the IS department recommends using March based on price, quality, reliability, and customer service;
not to mention that the CHPD currently utilizes March for all security cameras at municipal buildings.
After review, staff and the CHPD have concluded that the proposal submitted by Marco Technologies, LLC in the
amount of $24,901.90 is the most comprehensive proposal for the design and installation services requested, and
will allow the CHPD to utilize one video management software system for the security cameras at all municipal
buildings as well as the security cameras installed through the Grant Program.
Staff recommends accepting and authorizing the Service Agreement by and between Marco Technologies, LLC for
security consultant services in connection with the Grant Program.
Questions from Members:
Herringer asked how long this program will go on for and how many security cameras will be installed. Dahl stated
that staff envisions this program being offered for the next 4-5 years so there may be as many as 40-50 cameras
installed, and all the cameras would have the capability to be monitored from the Public Safety building.
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Surek asked if a business does not receive a security camera this year, but received a façade improvement grant,
would they be eligible for a camera next year? Dahl replied that no, each year applicants will be compared to
optimize the cost effectiveness of the cameras. The intent of the Façade Improvement Grant Program is the
façade improvements. The security cameras are an incentive to the business, but an initiative of the Columbia
Heights Police Dept. as a tool that can be useful to them in high risk areas.
Motion by Schmitt, seconded by Williams, to accept the proposal submitted by Marco Technologies, LLC in the
amount of $24,901.90, plus reimbursables, for security consultant services, and authorize Walter Fehst, as the
Executive Director, to execute and deliver a Service Agreement for the same. All ayes. MOTION PASSED.
OTHER BUSINESS
The next meeting is scheduled for November 5, 2018.
Motion by Schmitt, seconded by Murzyn, to adjourn the meeting at 5:58 pm.
Respectfully submitted,
Shelley Hanson
Secretary
20181001_EDA_Minutes