Loading...
HomeMy WebLinkAbout20181001_EDA_Minutes ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF OCTOBER 1, 2018 The meeting was called to order at 5:45 pm by President, Marlaine Szurek. Members Present: Murzyn, Schmitt, Williams, Novitsky, Herringer, and Szurek. Members Absent: Buesgens Staff Present: Walt Fehst, Kelli Bourgeois, Joseph Hogeboom, Keith Dahl, and Matt Markham PLEDGE OF ALLEGIANCE- RECITED CONSENT AGENDA 1. Approve minutes of September 4, 2018. 2. Approve Financial Report & Payment of Bills for August, 2018–Resolution 2018-16 Questions from Members: Herringer asked about the Kimley Horn charge in the amount of $6,060 on page 14 of the report. Dahl stated this fee is for the grant preparation completed for the Regional Solicitation Application. Motion by Williams, seconded by Murzyn, to approve the minutes of September 4, 2018. All ayes. MOTION PASSED. Motion by Williams, seconded by Murzyn, to approve the Financial Report and Payment of Bills for August, 2018 as presented. All ayes. MOTION PASSED. RESOLUTIONNO.2018-16 AResolution of theEconomic Development Authorityof Columbia Heights, Minnesota, Approving the Financial Statements for the Month of August 2018 and the Payment of the Bills for the Month of August 2018. WHEREAS,the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS,said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by Resolutionand enter the Resolution in its records; and WHEREAS,the financial statement for the month of August 2018 has been reviewed by the EDA Commission; and WHEREAS,the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and 20181001_EDA_Minutes EDA Minutes Page 2 October 1, 2018 WHEREAS,the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS,financials statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVEDby the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVEDthe financial statements are acknowledged and received and the check historyas presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVEDthis resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OFECONOMIC DEVELOPMENT AUTHORITY Passed this __1st____ dayof ___October_____, 2018 Offered by: Williams Seconded by: Murzyn Roll Call: All ayes BUSINESS ITEMS 1. Acceptance and Authorization of a Service Agreement for Security Consultant Services Dahl reminded members that the Columbia Heights Economic Development Authority (the “EDA”) collaborated with the Columbia Heights Police Department (the “CHPD”) to offer a Façade Improvement Grant Program (the “Grant Program”) for businesses and commercial property owners along Central Avenue NE. The intent of the Grant Program was to encourage businesses and commercial property owners to revitalize, rehabilitate, and restore their exterior store fronts, but also for the CHPD to provide monitored surveillance with the installation of security cameras at selected grantee locations. The CHPD reviewed all of the Grant Program applications submitted, and determined that of the eight (8) grantees selected for façade improvement funding, five (5) grantees were eligible for the installation of an exterior surveillance system. The selected grantees are identified in Table 1.1. Table 1.1 – Selected Grantees Business Name Business Address Northeast Auto Body 3918 Central Avenue NE, Minnesota 55421 Bad Hombre 3948 Central Avenue NE, Minnesota 55421 Hartley Law Offices 3988 Central Avenue NE, Minnesota 55421 Rapid Graphics & Mailing 4016 Central Avenue NE, Minnesota 55421 Chet’s Shoes 4357 Central Avenue NE, Minnesota 55421 20181001_EDA_Minutes EDA Minutes Page 3 October 1, 2018 Staff prepared a RFP requesting security consultant services with respect to the design and installation of exterior surveillance systems at the selected grantee locations. It was requested that the proposals be submitted on a cost not to exceed basis of $25,000. The RFP was sent to eight (8) security consultant professionals and specialists. Staff received five (5) proposals from Total Access Management & Security, JTWorldwide, Innovative Security Services, Inc., Pro-Tech Design and Marco Technologies, LLC. The proposals have been delineated by cost in Table 1.2. Table 1.2 – RFPs Received Security Consultant Proposal Cost Pro-Tech Design $ 27,017.02 Marco Technologies, LLC $ 24,901.90 Total Access Management & Security $ 21,291.00 Innovative Security Services, Inc. $ 13,974.68 JTWorldwide $ 13,300.00 The proposals were reviewed against the services requested in the RFP, the minimum specifications of the security surveillance equipment (cameras and recording devices) detailed in the Grant Program, as well as the proposed video management software system. All of the proposals met the minimum requirements of the Grant Program. However, the main reason for the price difference between all of the proposals is due to the video management software system proposed, or not proposed. Both Innovative Security Services, Inc. and JTWorldwide did not specify or propose a centralized video management software system so the CHPD would be required to access each surveillance system separately. Pro- Tech proposed Milestone, Marco Technologies, LLC proposed March, and Total Access Management & Security proposed Avycon for video management software systems. And based on the video management software systems proposed, the IS department recommends using March based on price, quality, reliability, and customer service; not to mention that the CHPD currently utilizes March for all security cameras at municipal buildings. After review, staff and the CHPD have concluded that the proposal submitted by Marco Technologies, LLC in the amount of $24,901.90 is the most comprehensive proposal for the design and installation services requested, and will allow the CHPD to utilize one video management software system for the security cameras at all municipal buildings as well as the security cameras installed through the Grant Program. Staff recommends accepting and authorizing the Service Agreement by and between Marco Technologies, LLC for security consultant services in connection with the Grant Program. Questions from Members: Herringer asked how long this program will go on for and how many security cameras will be installed. Dahl stated that staff envisions this program being offered for the next 4-5 years so there may be as many as 40-50 cameras installed, and all the cameras would have the capability to be monitored from the Public Safety building. 20181001_EDA_Minutes EDA Minutes Page 4 October 1, 2018 Surek asked if a business does not receive a security camera this year, but received a façade improvement grant, would they be eligible for a camera next year? Dahl replied that no, each year applicants will be compared to optimize the cost effectiveness of the cameras. The intent of the Façade Improvement Grant Program is the façade improvements. The security cameras are an incentive to the business, but an initiative of the Columbia Heights Police Dept. as a tool that can be useful to them in high risk areas. Motion by Schmitt, seconded by Williams, to accept the proposal submitted by Marco Technologies, LLC in the amount of $24,901.90, plus reimbursables, for security consultant services, and authorize Walter Fehst, as the Executive Director, to execute and deliver a Service Agreement for the same. All ayes. MOTION PASSED. OTHER BUSINESS The next meeting is scheduled for November 5, 2018. Motion by Schmitt, seconded by Murzyn, to adjourn the meeting at 5:58 pm. Respectfully submitted, Shelley Hanson Secretary 20181001_EDA_Minutes