HomeMy WebLinkAbout11-13-2018 CCP1.
2.
Columbia
Heights
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1 I
2016
CALL TO ORDER /ROLL CALL
INVOCATION - Invocation provided by Father James Peterson, Immaculate Conception Church
3. PLEDGE OF ALLEGIANCE
4. MISSION STATEMENT
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and
professional manner that effectively address changing citizen and community needs in a fiscally - responsible
manner.
S. APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Presentation of check to the Recreation Department from the Columbia Heights Athletic Booster
Association
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council pg 3
MOTION: Move to approve the minutes of the City Council meeting of October 22, 2018
B. Accept Board & Commission Meeting Minutes
MOTION: Move to accept the Traffic Commission minutes from October 1, 2018 pg 7
MOTION: Move to accept the Library Board minutes from October 3, 2018 pg 12
MOTION: Move to accept the EDA minutes from October 1, 2018 pg 14
C. Designate Approximately 65 Feet of "No Parking" on the East and North Sides of Fairway Drive at the
Corner next to 1665 Fairway Drive pg 18
MOTION: Move to designate approximately 65 feet of "No Parking" on the east and north sides of Fairway
Drive at the corner next to 1665 Fairway Drive, based on the recommendation of the Traffic Commission.
D. Canvass of 2018 General Election Results pg 26
Mayor
COLUMBIA
0
Donna Schmitt
HEIGHTS
Caunci ►members
Robert A. Williams
www.columbiaheightsmn.gov
John Murzyn, Jr.
AGENDA
Connie Buesgens
CITY COUNCIL MEETING
Nick Novitsky
City Manager
CITY HALL - COUNCIL CHAMBERS
Walter R. Fehst
590 401h AVE NE
TUESDAY, NOVEMBER 13, 2018
7:00 PM
INVOCATION - Invocation provided by Father James Peterson, Immaculate Conception Church
3. PLEDGE OF ALLEGIANCE
4. MISSION STATEMENT
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and
professional manner that effectively address changing citizen and community needs in a fiscally - responsible
manner.
S. APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Presentation of check to the Recreation Department from the Columbia Heights Athletic Booster
Association
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council pg 3
MOTION: Move to approve the minutes of the City Council meeting of October 22, 2018
B. Accept Board & Commission Meeting Minutes
MOTION: Move to accept the Traffic Commission minutes from October 1, 2018 pg 7
MOTION: Move to accept the Library Board minutes from October 3, 2018 pg 12
MOTION: Move to accept the EDA minutes from October 1, 2018 pg 14
C. Designate Approximately 65 Feet of "No Parking" on the East and North Sides of Fairway Drive at the
Corner next to 1665 Fairway Drive pg 18
MOTION: Move to designate approximately 65 feet of "No Parking" on the east and north sides of Fairway
Drive at the corner next to 1665 Fairway Drive, based on the recommendation of the Traffic Commission.
D. Canvass of 2018 General Election Results pg 26
City of Columbia Heights
November 13, 2018
City Council Agenda Page 2
MOTION: Move to waive the reading of Resolution No. 2018 -85 there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2018 -85 being a Resolution canvassing municipal general election
returns and approve the signing of the Abstract.
E. Approve Business License Applications pg 36
MOTION: Move to approve the items as listed on the business license agenda for November 13, 2018.
F. Review of Bills pg 39
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed
the enclosed list of claims paid by check and by electronic funds transfer in the amount of
$1,235,779.69.
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
pg 53
a. Consideration Of City Of Columbia Heights, Minnesota, Resolution 2018 -84 Providing For The Sale Of
$2,100,000 General Obligation Public Facilities Refunding Bonds, Series 2018a
MOTION: Move to waive the reading of Resolution 2018 -84, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2018 -84, being a resolution providing for the sale of $2,100,000 General
Obligation Public Facilities Refunding Bonds, Series 2018A.
B. Bid Considerations
C. New Business and Reports
10. CITY COUNCIL AND ADMINISTRATIVE REPORTS
11. COMMUNITY FORUM
At this time, individuals may address the City Council about any item not included on the regular agenda.
Speakers are requested to come to the podium, sign their name and address on the form for the Council
Secretary's record, and limit their comments to five minutes. Individuals are asked to state their name for the
record. The City Council will listen to the brief remarks, ask clarifying questions, and if needed, request staff
to follow up or direct the matter to be added to an upcoming agenda.
Generally, the City Council will not take official action on items raised at the Community Forum at the
meeting in which they are raised. It has been a long- standing practice that the Community Forum not be
used as a platform for campaigning or voicing positions for or against any candidate running for political
office.
12. ADJOURNMENT
Walt Fehst, 6ty Manager
Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48
hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno @columbaheiehtsmn.eov . to make arrangements.
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
OCTOBER 22, 2018
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday,
October 22, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Minnesota
1. CALL TO ORDER /ROLL CALL
Mayor Schmitt called the meeting to order at 7:05 p.m.
Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens,
and Councilmember Novitsky
Also Present: Walt Fehst, City Manager; Jim Hoeft, City Attorney; Kelli Bourgeois, Human Resources
Director /Assistant City Manager; Lenny Austin, Police Chief; Kevin Hansen, Public Works Director; Ben
Sandell, Communications Coordinator, and Katie Bruno, City Clerk /Council Secretary
2. INVOCATION
Invocation provided by Bill Hugo, St Matthew Church
3. PLEDGE OF ALLEGIANCE
4. MISSION STATEMENT, Read by Mayor Schmitt
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful
and professional manner that effectively address changing citizen and community needs in a fiscally -
responsible and customer friendly manner.
5. APPROVAL OF AGENDA
Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to approve the agenda as
presented. All Ayes, Motion Carried.
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Presentation of IACP Award
Chief Austin shared the IACP Award, indicating that a key factor in winning the award was the City of Peace
Neighborhood Center /Bruce Nawrocki park initiative.
B. Lee Carlson Center Gala Announcement
Maria Davis invited the Council and Community to attend the Lee Carlson Center Gala on November 8 th
C. Columbia Heights Royalty Announcement
Dawn Hoium & Sue Hanson reported they will both be stepping down as coordinators for the Royalty
program following the 2019 Jamboree. City Manager Fehst thanked them for their efforts, indicating the
program excelled under their leadership.
7. CONSENT AGENDA
3
City Council Minutes
October 22, 2018
Page 2 of 4
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of October 8, 2018
MOTION: Move to approve the minutes of the City Council Work Session of October 1, 2018.
B. Accept Board & Commission Meeting Minutes
MOTION: Move to accept the Traffic Commission minutes from August 6, 2018
MOTION: Move to accept the Library Board minutes from September 5, 2018
C. Approve Final Compensating Change Order and Final Payment for Keyes Park Site
Improvements, Project No. 1610
MOTION: Move to approve the final compensating change order in the amount of $40,802.25, accept
the work for Keyes Park Site Improvements, City Project No. 1610, and authorize final payment of
$40,795.50 to Odesa II, LLC of Sauk Rapids, Minnesota.
D. Adopt Resolution 2018 -82 being a Resolution Ordering Preparation of a Report for
Concrete Alley Construction
MOTION: Move to waive the reading of Resolution 2018 -82, there being ample copies available for the
public.
MOTION: Move to adopt Resolution 2018 -82, being a Resolution ordering preparation of a feasibility
report for MSAS Overlay, Project 1906.
E. Adopt Resolution 2018 -83 being a Resolution Ordering Preparation of a Report for
MSAS Overlay
MOTION: Move to waive the reading of Resolution 2018 -83, there being ample copies available for the
public.
MOTION: Move to adopt Resolution 2018 -83, being a Resolution ordering preparation of a feasibility
report for MSAS Overlay, Project 1907.
F. Consideration of approval of attached list of rental housing applications.
MOTION: Move to approve the items listed for rental housing license applications for October 22, 2018,
in that they have met the requirements of the Property Maintenance Code.
G. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for October 22, 2018.
H. Review of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has
reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of
$748,967.29.
Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to approve the Consent Agenda
as presented. All Ayes, Motion Carried.
City Council Minutes
October 22, 2018
Page 3 of 4
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Councilmember Novitsky attended Coffee with a Cop at White Castle.
Councilmember Murzyn, Jr. attended Coffee with a Cop at White Castle.
Councilmember Buesgens attended Coffee with a Cop at White Castle. She participated in the cleanup
event with Councilmembers Murzyn, Jr. and Novitsky. She attended the October Charter Commission
meeting; the commission discussed the time line associated with the council vacancy process.
Mayor Schmitt attended the "History of Columbia Heights and Hilltop" presented by the Historical Society.
She also attended the Lasagna Dinner at Community United Methodist Church.
City Manager Walt Fehst reported City Staff conducted a cleanup of 40th Ave.
11. COMMUNITY FORUM
DeWayne Morrell asked for an update on the abatement of the property on Jackson St. Mayor Schmitt
suggested he check with Assistant Fire Chief Larkin. Mr. Morrell suggested the new library sign could be
placed in a better place for visibility. He also suggested that the Police Department be staffed on the
weekends.
12. ADJOURNMENT
Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to adjourn. All Ayes, Motion
carried.
Meeting adjourned at 7:43 p.m.
Respectively Submitted,
Katie Bruno, City Clerk /Council Secretary
RESOLUTION NO. 2018 -82
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, the City Council of Columbia Heights is proposing to improve bituminous alleys in the city by
complete reconstruction, and
Whereas, the City Council intends to assess the benefitted property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as
amended), and Section 10313.201 to 103B.251, as follows:
City Council Minutes
October 22, 2018
Page 4 of 4
1906 CONCRETE ALLEYS
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study, and that he is
instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to
whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should
best be made as proposed or in connection with some other improvement, the estimated cost of the
improvement as recommended and a description of the methodology used to calculate individual
assessments for affected parcels.
RESOLUTION NO. 2018 -83
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, the City Council of Columbia Heights is proposing to rehabilitate select state aid streets in the city
that have not been rehabilitated under the street program, and
Whereas, the City Council intends to assess the benefitted property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as
amended), and Section 1036.201 to 10313.251, as follows:
1907 STATE AID STREET OVERLAY PROGRAM
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
That the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study, and that he is
instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to
whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should
best be made as proposed or in connection with some other improvement, the estimated cost of the
improvement as recommended and a description of the methodology used to calculate individual
assessments for affected parcels.
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, OCTOBER 1, 2018
CALL TO ORDER
The meeting was called to order by Commissioner Olson at 5:15 p.m.
ROLL CALL
Members present: Commissioners Clerkin, Doty, Olson, and Schluender
Members absent: Chairperson Carlson
Staff present: Kathy Young, Assistant City Engineer
Erik Johnston, Police Captain
Barbara Thomas, Secretary Pro -Tem
Council Liaison: Nick Novitsky
Motion by Olson, seconded by Schluender, to appoint Barbara Thomas as Secretary Pro -Tem. Motion
passed unanimously.
APPROVAL OF MINUTES
Motion by Doty, seconded by Schluender, to approve the minutes of August 6, 2018 as presented. Motion
passed unanimously.
OLD BUSINESS
None
OTHER OLD BUSINESS
None
NEW BUSINESS
RESIDENTS PRESENT: Frost and Amada Simula, 1700 49th Avenue
A. REQUEST FOR "NO PARKING" SIGNS AT THE WESTERLY CORNER OF FAIRWAY DRIVE
Ms. Amada Simula and Ms. Crystal Fernandez have requested "No Parking" be designated at the
westerly 900 curve on Fairway Drive. The concern is the limited visibility and travel width when
vehicles are parked up to the corner. During various school events Fairway Drive is used for overflow
parking, which causes further congestion at this corner and makes it difficult for vehicles to get
through. The street is 33' wide and the curve is sharp, almost a 90° corner. This is a local street used
primarily by the residents who live along the street. City staff has no opinion on the "No Parking"
request.
Schluender stated that having looked at the pictures this is a reasonable request, noting that if a driver
does not live in the area they may come around the corner quickly and not realize there is only a single
lane to travel through. Clerkin agrees.
Doty feels the street is a real hassle when cars are parked on both sides.
Traffic Commission Minutes — October 1, 2018
Page 2
Olson stated he is familiar with the area and from viewing the photograph this is absolutely a
dangerous corner, especially with the way the cars are parked.
Motion by Doty, seconded by Clerkin, to call a Public Hearing with residents at the next Traffic
Commission meeting in November to designate "No Parking" on the east and north sides of Fairway
Drive, next to 1665 Fairway Drive, for approximately 65 feet, and also add "No Parking" or painted
stripe from the corner of Fairway Drive and 49th Avenue from the stop sign 30 feet up according to
state law. Motion passed unanimously.
Young advised the next Traffic Commission meeting will be held Monday, November 5th, at 5:30 p.m.
and residents along Fairway Drive will be notified prior to the meeting.
RESIDENTS PRESENT:
Jerald Lemire, 3828 Quincy Street Brooke Troche, 3847 Quincy Street
Pam Lee, 3829 Quincy Street Samantha Willems - Strobush, 3850 Quincy Street
Bill Skraba, 3829 Quincy Street Sarin Strobush, 3850 Quincy Street
Deb Peterson, 3842 Quincy Street
B. REQUEST TO REVIEW PARKING ON QUINCY STREET SOUTH OF 39TH AVENUE
Ms. Debbie Peterson has requested the Traffic Commission review parking on Quincy Street south of
39th Avenue. The concern is ongoing parking issues caused by businesses along 39th Avenue.
Ms. Peterson stated an average of 12 -18 cars park on both sides of Quincy Street from the corner of
39th Avenue on down. This leaves no place for anyone visiting the residents who live there to park. It
also makes the street dangerous as there's barely enough room for a car to drive through, especially if
there's a tow truck present. She questioned how the businesses are allowed to park vehicles on the
street in front of residents' homes if they don't have room to store them in their lots. These vehicles
leave oil stains on the street and some have missing license plates. At times, but not recently, broken
down vehicles have been parked on the street for months. Sometimes the vehicles don't start and
portable batteries have been brought out or they've had to be towed. It's truly an eyesore.
Employees from the businesses have been seen wiping police chalk marks off the cars and moving
them.
Olson asked how far down the street the cars are parked. Residents replied halfway down the block
on both sides. Mr. Lemire showed pictures of cars parked in front of his home at 3828 Quincy Street.
Ms. Willems-Strobush at 3850 Quincy Street had pictures of cars being worked on in front of her
home. She's called the police twice because she was unable to get into her driveway due to vehicles
being parked in front of it. She also had pictures of an employee using machinery to start a vehicle.
The businesses are also parking cars up on the sidewalk. Another resident had pictures of the cars on
the street and stated they're packed in all the way down, she's counted up to 26 cars. Advised this just
started within the last year, year and a half.
Olson asked Captain Johnston his assessment of the situation. Captain Johnston stated it's definitely a
problem. Over the past two months there were approximately 22 cases where the parking was
enforced. Because the only ordinance we currently have is for a 6 hour parking limit sand the
Traffic Commission Minutes — October 1, 2018
Page 3
businesses are aware of this, they tend to move the cars before the police can enforce the ordinance.
The police have chalked about 100 cars and written five citations. Olson asked about the no parking
zones on the south side of 39th Avenue. Captain Johnston stated it started off a little rough after the
roadway was finished but they have been actively enforcing this. Obviously residents are seeing things
that they're not, but when they've driven through the area they've found pretty good compliance. He
feels many of the vehicles are from the few businesses that they've tried to make personal contact
with to make them aware of the problem and ask for voluntary compliance, but they're not getting a
lot of cooperation.
Ms. Willems - Strobush stated residents appreciate the effort the Police Department has put forth in
trying to fix this problem. She stated the businesses are so active they are outside all the time and see
officers coming with the chalk. They will actually turn the vehicles to the other side of the street and
park them there or move them down the road. They also park right up to the intersection at 39th
Avenue and Quincy Street causing dangerous visibility issues for anyone stopped at that corner. If a
driver comes around the corner there's no way they will see you and there's only one lane at that
point.
Captain Johnston feels that they've made improvements; vehicles are no longer parked on the street
for days or weeks, but so far they have not had success with the daily parking issues. Ms. Willems-
Strobush believes that this will remain a problem unless the police are willing to come there every
couple days or so to mark vehicles.
Mr. Lemire stated he does not want a dead car or the filth of a food van or a junky van parked directly
in front of his house every day. Quincy Street is a dividing line between the big industrial zone to the
west and the nice neighborhoods to the east. He feels the industrial zone is creeping into their
neighborhood. They would like Quincy Street to remain as a buffer zone and keep it residential on
both sides.
Olson asked residents if they would use street parking if the vehicles were not there. Mr. Lemire
stated he has off street parking. Ms. Peterson stated she has visitors who park on Quincy Street.
Olson advised if the parking became more restrictive, such as one hour parking or no parking, this
would affect the residents as well.
Ms. Peterson stated the residents would probably be hurt the most by no parking. Doty asked if
residents would want one hour parking. A permit system was also brought up; however, the only
permit system currently in place is for winter parking. Captain Johnston advised that this problem also
extends to Jackson Street as an area they receive complaints from, although not to the degree of
Quincy Street.
Schluender questioned if a two hour parking limit on Quincy Street would be doable and enforceable.
Olson suggested perhaps a one -time blitz to tag the vehicles so they get the message.
Captain Johnston stated one of the challenges the businesses face is they don't have other parking
solutions, so they will continue to look for parking wherever they can find it. The challenge with the
two hour parking is finding someone to enforce it. Currently the Police Department does not have a
fulltime service officer dedicated to parking, which is one of the many functions they perform. They
could do it for a short period of time but not for the long -term. Issues have also arisen from the
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Traffic Commission Minutes — October 1, 2018
Page 4
Heights Event Center parking. During that discussion, resident only parking was suggested but it has
not gone further than that.
Olson asked Young if she had any suggestions. She advised they've talked to the Police Department
who has been working with the business owners. Police has also been talking with Community
Development to research if there are any other ordinances or regulations involved. Schluender asked
if we could approach this from a business licensing perspective. Novitsky assumes this would fall
under a special use type permit for future businesses, but not for established businesses.
Captain Johnston stated another brainstorming suggestion is to approach the Park Commission to see
if part of the Huset Park parking lot could be used for overflow parking. However, he's hesitant to
suggest this due to the same reasons as the residents, a lot of the cars require repair and we do not
want to see the park parking lot filled with these types of vehicles any more than we want to see them
on the streets. They've looked at a wide variety of options but none of them have presented viable
solutions.
Schluender asked about resident permitting, i.e., how far would we have to go with parking
restrictions to make it not worthwhile for the businesses to use Quincy Street. If the top half of
Quincy is no parking would they use the bottom half? Clerkin feels they will park on any street that
they have access to. Ms. Willems - Strobush stated the businesses have a lot of space for vehicles; the
problem is they are taking in way more junk vehicles than they have capacity for and then using the
residential space around them for parking. The businesses are packed, bumper to bumper, and can't
fit anything else in so they overflow onto the street.
Olson suggested temporary no parking on the entire block for six months to possibly break the cycle.
Residents felt comfortable with that, stating in winter they can't park there at night anyway because of
the winter ban. Ms. Peterson stated her only problem is visitors as they only have a single driveway.
Ms. Willems - Strobush stated she feels like she lives in a junk yard, so is open to any possibility. Olson
asked if no parking would be more effective than a two hour limit. Captain Johnston stated that no
parking is easier to enforce than a two hour limit, but he feels that Jackson Street will be the next likely
problem. Stated we can try no parking on Quincy Street and then address Jackson Street if there is an
issue.
Ms. Willems - Strobush questioned the permit parking. Olson stated the only permit parking he is
aware of is the winter parking, there's nothing else in place. He feels signage is the only solution and a
ban would be easier for the police to enforce. Mr. Lemire stated he would like to try the no parking
ban from November 1 to April 1 as this would be the least invasive. Residents agreed. Shluender
asked if City staff can install the temporary signage. Young stated City staff would need to do a regular
installation, as if the signs were permanent. Ms. Willems- Strobush asked if we would enforce no
parking on Jackson Street also so the problem doesn't just get pushed onto someone else. There was
no one present from Jackson Street at the meeting. Hopefully the temporary ban will force the
businesses to go somewhere else or re- evaluate their inventory.
Motion by Olson, seconded by Doty to call a public hearing with residents at the next Traffic
Commission meeting in November to designate "No Parking" on the east and west sides of Quincy
Street from 38th Avenue to 39th Avenue. Motion passed unanimously.
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Traffic Commission Minutes — October 1, 2018
Page 5
The next Traffic Commission meeting will be held Monday, November 5th, at 5:30 p.m. Residents and
businesses up to 38th Avenue will be notified prior to the meeting.
Schluender added that it may be beneficial to continue to make an effort to reach out to the
businesses and advise that we don't want them to just move to Jackson Street. Captain Johnston
stated he can take on responsibility for that. Another resident feels the businesses should rent space
for overflow and not park on the street. Olson advised that this is a temporary solution, perhaps we'll
force their hand and they'll have to find someplace else to park. Residents stated the businesses that
are problematic with parking do not seem to attend meetings. The residents want to establish a good
relationship with the businesses.
Clerkin asked about ordinances or fines for too many junk cars parked in the lots. Captain Johnston
thinks this may be more of a property maintenance issue, he thinks the vehicles need to be behind
fencing, but he can look into it. One of the possibilities they're looking into is repeat business violators
and administrative fines for causing the police to do the extra work. Unfortunately they're not being
very successful in citing the businesses because they get the vehicles off the street in time. Nothing
provides businesses or residents a different right for use of the street.
Olson asked how we will sign the block with no parking. Young advised we would use the no parking
this block signs with a symbol and install them on both sides of Quincy Street. Permitted parking was
also discussed amongst the commissioners. Doty asked if this would be a solution we could come back
with next month. Captain Johnston advised we currently do not have this system in place; it's only
been in the discussion stage. He would need to check ordinances, etc.
REPORTS
CITY ENGINEER
Concrete barriers will be temporarily installed at the end of 46 % Avenue. The south side of the
sidewalk will remain the same and the barriers will be installed on the north side of the sidewalk so
there won't be such a large gap between the guardrails. Next year we'll have a more permanent
solution.
POLICE CHIEF
None
COMMISSIONERS
None
ADJOURNMENT
Motion by Doty, seconded by Olson to adjourn the meeting at 5:51 p.m. Motion passed unanimously.
Respectfully submitted,
Barbara Thomas
Secretary Pro -Tem
IF
CH
COLUMBIA HEIGHTS PUBLIC LIBRARY
3939 Central Ave NE, Columbia Heights, MN 55421
BOARD OF TRUSTEES: MEETING MINUTES
Wednesday, October 3 d, 2018
Approved
11/7/2018
The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:32pm. Members present: Patricia
Sowada, Catherine Vesley, Stephen Smith, Nancy Hoium, and Tricia Conway (Absent: Robert "Bobby" Williams). Also in
attendance: Renee Dougherty (Library Director), Nick Olberding (Recording Secretary), and Margo Ashmore
(Northeaster).
The Minutes of the September 5th, 2018 Board Meeting were approved.
Bill List dated September 12th, and 26th, 2018, were reviewed. Each was individually moved, seconded, and approved.
Accounting Sheet as of September was reviewed, and approved (63% spent in 75% of the year, not counting Sept. utilities /wages).
• Questions and discussions based on Bills and Accounting:
• Cool Air: Public Works does not plan to contract with them anymore, now that warranties have expired.
• Spaghetti Dinner: Successful event; 225 tickets sold.
• Gas (3830): Overspent; budget proposed to be increased next year. Monthly billing is in real -time, not averaged
throughout the year.
• Repair & Maintenance (4000): Is overspent due to the AMH Maintenance Contract renewal that was allocated to
last year, but Finance decided it should be applied to 2018 budget because coverage was for 2018.
• Building Maintenance (4020): Accounts for a larger cost because of bigger building and site with more
sophisticated systems- -HVAC, snowmelt, security, and increased landscaping (which needs more maintenance for
several years until plantings establish themselves).
• Information Systems (4040): Increasing over the years due to 3x the amount of workstations, plus other more
advanced technology. The city changed the way it handles IT costs, in that it is charging labor back to the
departments, rather than expensing it from the City's administrative fund.
Old Business:
Report on 2019 Budget Proposal Presentation at City Council Work Session: First, a snapshot of some statistics:
From 2016 to 2017 — visits increased 4.8 %, meeting room use increased 50 %, items borrowed increased 6.5 %, and
computer use increased 33 %. 2017 to 2018 library visits are slightly down, but borrowing and meeting room usage is
up, while computer use has remained the same. Board Members received a copy of the 2019 Proposed Library
Budget. A budget increase of 5.3% is requested to cover these 3 areas: Personnel, Utilities, and Information Services.
o Personnel: Due to turnover, half the staff is still working through the pay range steps, which adds instability
to personnel costs; turnover also contributed to under - expending the personnel budget because it left gaps
in several positions during the hiring process.
• Utilities: We are still working on establishing a baseline for utility expenses, due to the new building. 2017
was the first full year in the new building, so utility budget increases will be based on actual usage from that
year: 5% over actuals for gas /electric, and 2.5% over actuals for water /sewer.
• Information Services: The City has been phasing in a new method of allocating IT service cost to the
departments, so the increase for the library has been dictated by the City, based on a range of factors like
number of workstations.
During the Council work session, members inquired about E- Books, Meeting Room usage, and AV Systems (because
of an unfortunate issue with the Community Room projector during a meeting, before staff were on -hand 12 help).
• Preliminary Report of Community Room Usage: Library uses the room a substantial amount of time for programs- -
approximately 315 hours of use from Jan -Aug, which was equal to the number of hours that community members
used it. The City used it 43 hours, which included elections. Additionally, the room was vacant for 1800 open hours,
and received $800 in after -hours booking fees ($25 /hour). In the past there has been talk of raising the afterhours
rate; to be revisited in the future. Tonight, Tricia brought up the idea of charging for the room at all times for non -
city /library use. This idea was met with mixed feelings: feels against library ideals and seem petty, might deter usage
and create a barrier, may create expectations that we should set -up /takedown room for them, and would not
generate enough revenue to be worth it. Something that may be revisited when rates are discussed again...
• City Services Expo Request: Saturday, March 2 "d, 2019, 11 -2. The now defunct North Metro Community Home &
Garden Show (hosted in Blaine at the National Sports Center), which the City participated in will be replaced by a
Columbia Heights City Services Expo in the Library Community Room. Each department will be in attendance, as well
as groups like City Commissions, Boards, and possibly community groups like Sister Cities and HeightsNEXT. Catherine
expressed interest in being there on the Board's behalf; it will be discussed again as the date approaches.
New Business:
Northeaster Photo Contest (CHPL Arts Advisory Committee Review Session ... 10 /6): Submission deadline was
October 11t, and it resulted in 106 entries. Margo has gone through them, numbered them, and sorted into
preliminary categories. This Saturday will be a meeting of the CHPL Public Arts Advisory Committee, which will be
held to go through the entries, and make the selections for the photo exhibition held in conjunction with the Library
Open House in December. Saturday's meeting is open to the public, although only specific people will be making the
selections; it begins at 11am, and will be in the History room (unless attendance forces it to be moved to the
Community Room).
Monument Sign Update: Ground has been broken, and footings have been installed. Unsure of the timeline, due to
uncertain weather, and all of the rain in the forecast, but progress is being made. It should be operational before
most of our Anniversary events occur.
Items from the Floor:
• Library's 901h Anniversary History Program: Saturday, October 13, fpm.
• Tips for Using Ancestry.com: Monday, Oct 15, 6pm.
• Healthy Life, Healthy You (Nutrition on a Budget): Monday, October 29, 5pm.
• Anoka County Homelessness Audit: Thursday, October 25th. CHPL will be one of Anoka County's monitoring sites.
Staff is not required to do anything (Anoka County should have a representative here). Homeless individuals may visit
to take a survey, and receive vouchers for services and other benefits.
There being no further business, a motion to adjourn was made at 6:28pm by Patricia Sowada, and seconded.
Respectfully submitted,
4
Nicholas P. Olberding
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights services, programs, and activities.
13
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
OCTOBER 1, 2018
The meeting was called to order at 5:45 pm by President, Marlaine Szurek.
Members Present: Murzyn, Schmitt, Williams, Novitsky, Herringer, and Szurek.
Members Absent: Buesgens
Staff Present: Walt Fehst, Kelli Bourgeois, Joseph Hogeboom, Keith Dahl, and Matt Markham
PLEDGE OF ALLEGIANCE- RECITED
CONSENT AGENDA
1. Approve minutes of September 4, 2018.
2. Approve Financial Report & Payment of Bills for August, 2018 — Resolution 2018 -16
Questions from Members:
Herringer asked about the Kimley Horn charge in the amount of $6,060 on page 14 of the
report. Dahl stated this fee is for the grant preparation completed for the Regional
Solicitation Application.
Motion by Williams, seconded by Murzyn, to approve the minutes of September 4, 2018. All
ayes. MOTION PASSED.
Motion by Williams, seconded by Murzyn, to approve the Financial Report and Payment of
Bills forAugust, 2018 as presented. All ayes. MOTION PASSED.
RESOLUTION NO. 2018-16
A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the
Financial Statements for the Month of August 2018 and the Payment of the Bills for the Month of
August 2018.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes
Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by Resolution and enter the Resolution in its records; and
WHEREAS, the financial statement for the month of August 2018 has been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form
and accuracy; and
20181001 EDA Minutes
— 14
EDA Minutes
Page 2
October 1, 2018
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but
not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State
of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history,
and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as
presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights
Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 1st day of October , 2018
Offered by: Williams
Seconded by: Murzyn
Roll Call: All ayes
BUSINESS ITEMS
1. Acceptance and Authorization of a Service Agreement for Security Consultant Services
Dahl reminded members that the Columbia Heights Economic Development Authority (the "EDA ") collaborated
with the Columbia Heights Police Department (the "CHPD ") to offer a Facade Improvement Grant Program (the
"Grant Program ") for businesses and commercial property owners along Central Avenue NE. The intent of the
Grant Program was to encourage businesses and commercial property owners to revitalize, rehabilitate, and
restore their exterior store fronts, but also for the CHPD to provide monitored surveillance with the installation of
security cameras at selected grantee locations.
The CHPD reviewed all of the Grant Program applications submitted, and determined that of the eight (8) grantees
selected for fagade improvement funding, five (5) grantees were eligible for the installation of an exterior
surveillance system. The selected grantees are identified in Table 1.1.
Table 1.1— Selected Grantees
Business Name
lBusiness Address
Northeast Auto Body
3918 Central Avenue NE, Minnesota 55421
Bad Hombre
3948 Central Avenue NE, Minnesota 55421
Hartley Law Offices
3988 Central Avenue NE, Minnesota 55421
Rapid Graphics & Mailing
4016 Central Avenue NE, Minnesota 55421
Chet's Shoes
4357 Central Avenue NE, Minnesota 55421
20181001 EDA Minutes
— — 15
EDA Minutes
Page 3
October 1, 2018
Staff prepared a RFP requesting security consultant services with respect to the design and installation of exterior
surveillance systems at the selected grantee locations. It was requested that the proposals be submitted on a cost
not to exceed basis of $25,000. The RFP was sent to eight (8) security consultant professionals and specialists. Staff
received five (5) proposals from Total Access Management & Security, JTWorldwide, Innovative Security Services,
Inc., Pro -Tech Design and Marco Technologies, LLC. The proposals have been delineated by cost in Table 1.2.
Table 1.2 — RFPs Received
Security Consultant
1proposal Cost
(Pro -Tech Design
$ 27,017.02
(Marco Technologies, LLC
$ 24,901.90
Total Access Management & Security
$ 21,291.00
Innovative Security Services, Inc.
$ 13,974.68
ITWorldwide
$ 13,300.00
The proposals were reviewed against the services requested in the RFP, the minimum specifications of the security
surveillance equipment (cameras and recording devices) detailed in the Grant Program, as well as the proposed
video management software system. All of the proposals met the minimum requirements of the Grant Program.
However, the main reason for the price difference between all of the proposals is due to the video management
software system proposed, or not proposed.
Both Innovative Security Services, Inc. and JTWorldwide did not specify or propose a centralized video
management software system so the CHPD would be required to access each surveillance system separately. Pro -
Tech proposed Milestone, Marco Technologies, LLC proposed March, and Total Access Management & Security
proposed Avycon for video management software systems. And based on the video management software systems
proposed, the IS department recommends using March based on price, quality, reliability, and customer service;
not to mention that the CHPD currently utilizes March for all security cameras at municipal buildings.
After review, staff and the CHPD have concluded that the proposal submitted by Marco Technologies, LLC in the
amount of $24,901.90 is the most comprehensive proposal for the design and installation services requested, and
will allow the CHPD to utilize one video management software system for the security cameras at all municipal
buildings as well as the security cameras installed through the Grant Program.
Staff recommends accepting and authorizing the Service Agreement by and between Marco Technologies, LLC for
security consultant services in connection with the Grant Program.
Questions from Members:
Herringer asked how long this program will go on for and how many security cameras will be installed. Dahl stated
that staff envisions this program being offered for the next 4 -5 years so there may be as many as 40 -50 cameras
installed, and all the cameras would have the capability to be monitored from the Public Safety building.
20181001 ELBA Minutes
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EDA Minutes
Page 4
October 1, 2018
Surek asked if a business does not receive a security camera this year, but received a fagade improvement grant,
would they be eligible for a camera next year? Dahl replied that no, each year applicants will be compared to
optimize the cost effectiveness of the cameras. The intent of the Fagade Improvement Grant Program is the
fagade improvements. The security cameras are an incentive to the business, but an initiative of the Columbia
Heights Police Dept. as a tool that can be useful to them in high risk areas.
Motion by Schmitt, seconded by Williams, to accept the proposal submitted by Marco Technologies, LLC in the
amount of $24,901.90, plus reimbursables, for security consultant services, and authorize Walter Fehst, as the
Executive Director, to execute and deliver a Service Agreement for the same. All ayes. MOTION PASSED.
OTHER BUSINESS
The next meeting is scheduled for November 5, 2018.
Motion by Schmitt, seconded by Murzyn, to adjourn the meeting at 5:58 pm.
Respectfully submitted,
Shelley Hanson
Secretary
20181001_EDA_Minutes
17
AGENDA SECTION CONSENT
CH COLUMBIA ITEM NO. 1G
HEIGHTS MEETING DATE NOVEMBER 13, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
DESIGNATE APPROXIMATELY 65 FEET OF "NO PARKING" ON THE EAST AND NORTH SIDES OF FAIRWAY
DRIVE AT THE CORNER NEXT TO 1665 FAIRWAY DRIVE
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kathy Young / November 8, 2018
i
BY /DATE:
CITY STRATEGY: #1; Safe Comunity
Additional Strategy? N/A
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal?
BACKGROUND:
At the October 1, 2018 meeting the Traffic Commission called for a Public Hearing to consider designating
approximately 65 feet of "No Parking" on the east and north sides of Fairway Drive at the corner next to 1665
Fairway Drive.
The concern is the limited visibility and travel width when vehicles are parked along both sides of Fairway
Drive, especially at the corner. During some school events, Fairway Drive is used for overflow parking, causing
more congestion along Fairway Drive than a typical residential street.
ANALYSIS /CONCLUSIONS:
The Traffic Commission held a public hearing on November 5, 2018 to consider designating approximately 65
feet of "No Parking" on the east and north sides of Fairway Drive at the corner next to 1665 Fairway Drive.
Postcard notices of the hearing were mailed to all properties along Fairway Drive located south of 49th
Avenue. Notice of the hearing was also published in the Sun Focus newspaper and posted on the City's
website. One resident was concerned about the length of the proposed "No Parking" designation. Staff
explained that the total length of no parking was 65' right at the corner, not 65' on both the east and north
sides of Fairway Drive.
RECOMMENDED MOTION(S): Move to designate approximately 65 feet of "No Parking" on the east and north
sides of Fairway Drive at the corner next to 1665 Fairway Drive based on the recommendation of the Traffic
Commission.
ATTACHMENT(S): Fairway Drive Aerial
November 5, 2018 Draft Minutes
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UNAPPROVED
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, NOVEMBER 5, 2018
CALL TO ORDER
The meeting was called to order by Commissioner Olson at 5:36 p.m.
ROLL CALL
Members present: Commissioners Clerkin, Doty, Olson, and Schluender
Members absent: Chairperson Carlson
Staff present: Kathy Young, Assistant City Engineer
Erik Johnston, Police Captain
Lenny Austin, Police Chief
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Connie Buesgens
APPROVAL OF MINUTES
Motion by Doty, seconded by Schluender, to approve the minutes of October 1, 2018 as presented. Motion
passed unanimously.
PUBLIC HEARINGS
RESIDENTS PRESENT: Frost and Amada Simula, 1700 49th Avenue
Jim Totzke, 1630 Fairway Drive
Donald Murzyn, 1730 Fairway Drive
A. PUBLIC HEARING TO DESIGNATE APPROXIMATELY 65 FEET OF "NO PARKING' ON THE EAST AND
NORTH SIDES OF FAIRWAY DRIVE AT THE CORNER NEXT TO 1665 FAIRWAY DRIVE, AND ALSO SIGN "NO
PARKING" FROM THE CORNER OF FAIRWAY DRIVE AND 49TH AVENUE FOR 30 FEET SOUTH OF THE
STOP SIGN
At the meeting on October 1, 2018 the Traffic Commission called for a Public Hearing to designate
approximately 65 feet of "No Parking" on the east and north sides of Fairway Drive at the corner next
to 1665 Fairway Drive, and also sign "No Parking" from the corner of Fairway Drive and 49th Avenue for
30 feet south of the stop sign. The concern is the limited visibility and travel width when vehicles are
parked along both sides of Fairway Drive, especially at the corner. During some school events, Fairway
Drive is used for overflow parking, causing more congestion along Fairway Drive than a typical
residential street.
Amada Simula of 1700 49th Avenue attended the Public Hearing on behalf of a neighbor who lives on
Fairway Drive. She stated this is a tight corner and parking during school and neighborhood events
makes it hard for residents to see around the corner and /or back out of their driveways. The
neighbors she spoke with were in favor of the no parking restriction. Jim Totzke lives at 1630 Fairway
at the 90 degree bend. His concern is that 65 feet of no parking from each corner eliminates
approximately 50% of parking for all the houses on the corner due to driveways. Young explained that
the no parking is actually a total of 65 feet and presented the actual drawing. Mr. Totzke understands
the craziness of the summer academy and this is an issue but he is asking to not put up ��gns but
Traffic Commission Minutes — November 5, 2018
Page 2
instead just mark the inside radius. He has been there 27 years and feels this is going to cause a bigger
problem because the cars will now really try to squeeze in. He understands how it would be nice to
not have cars park right up to the corner but feels the cure may be worse than the problem.
Doty had photos of the leaf cover near the stop sign and advised there are times during the year when
the yellow striping is covered; and its worse when it's dark outside. Unsure how many people are
actually aware that you are not supposed to park less than 30 feet from a stop sign per state statute.
Clerkin feels there should be some type of signage. Young advised what's been used at other locations
is "No Parking Here to Corner" or "No Parking 30 Feet from Corner ", but if you post "No Parking Here
to Corner" then the sign is placed right where the no parking begins. Olson stated the public hearing
was called to eliminate parking on the bend when it gets congested based on complaints and safety of
the residents that live there, but he also feels signage for the stop sign is important due to state
statute. Hopefully it will remind people to stay out of that pocket because when the parking gets
congested it's dangerous. Staff will paint the bend yellow and then post a no parking sign 30 feet
from stop sign even though it is marked. Mr. Totzke is fine with the decision but feels that during the
summer academy they will ignore the signs anyway. Olson feels this is a dangerous corner, Mr. Totzke
stated he's been there 27 years and has never seen an issue.
Motion by Clerkin to recommend the City Council designate "No Parking" for approximately 65 feet on
the east and north sides of Fairway Drive at the corner next to 1665 Fairway Drive. Move to direct
staff to install "No Parking from Here to Corner" signs 30 feet south of the "Stop" sign. Motion
seconded by Doty. Motion passed unanimously.
RESIDENTS PRESENT:
Eric Ewald, 3705 Quincy Street
John Barnes, 3722 Quincy Street
Robert Vee, 3800 Quincy Street
Jerry Lemire, 3828 Quincy Street
Deb Peterson, 3842 Quincy Street
Pam Lee, 3829 Quincy Street
Bill Skraba, 3829 Quincy Street
Robert Jogodka, 3819 Quincy Street
Tod Biegawowski, 701 39th Avenue
Ahmed Elyamani, 715 39th Avenue
B. PUBLIC HEARING TO DESIGNATE NO PARKING ON QUINCY STREET FROM 38TH AVENUE TO 39TH
AVENUE
At the meeting on October 1, 2018 the Traffic Commission called for a Public Hearing to designate
"No Parking" on both the east and west sides of Quincy Street from 38th Avenue to 39th Avenue.
Postcard notices of the hearing were mailed to properties within approximately 300 feet of the
proposed no parking area. Notice of the hearing was also published in the Sun Focus newspaper and
posted on the City's website.
Residents expressed concern with the amount of business parking on the north end of Quincy Street,
including inoperable vehicles, and the difficulty of enforcing the 6 hour parking regulation.
Captain Johnston advised that the Police Department did communicate with the business owners by
personally delivering a letter. They now need input from residents regarding any progress.
Ms. Debbie Peterson lives at 3842 Quincy Street which is the second house in. After thinking about the
no parking designation, she feels it would be very difficult to have no parking due to family, guests,
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Traffic Commission Minutes — November 5, 2018
Page 3
etc., especially during holidays. Relatives and friends would need to park up to a block away. Olson
asked if things have improved since the last meeting. Ms. Peterson stated junk cars on the block have
improved but it's still tight. Cars are down to a minimum of six but they do clear out at night -- because
they have to. The businesses still work on cars but the tow truck comes less often. However, it's still
bad at the first couple of houses. She's asking for residential parking only even though this would be
very difficult to enforce, but at least police would know that a tow truck does not belong on that block
or a car that's being worked on with no license plates. She also suggested guest passes if they go with
the no parking because she does not have room in her driveway. Schluender asked what hours the
cars are parking. She stated it's usually later in evening but this has also gotten better.
Eric Ewald lives at 3705 Quincy Street south of 38th Avenue. He does not live in the designated "no
parking" zone but feels if no parking is designated the overflow parking will move to in front of his
home. Already there are times when cars from a collision are parked in front of his house for days at a
time. The businesses also seem to park cars very close to the stop sign causing near accidents due to
no vision at the corner. He suggested permit parking for residents but he doesn't know what that
would take. Stated the vehicles will not be as bad at this time because they can't legally park on the
street overnight, but when there is parking overnight in the summer they use the street as their place
of business. Again, he is for permit parking. Olson asked administratively what type of permit system
we could utilize. Young advised we would need to contact other cities that have this in place and
evaluate the options.
John Barnes of 3722 Quincy Street has also noticed parking at the end of the street and near accidents
when cars are trying to make the turn. Approximately 3 -4 weeks ago he saw a pickup truck drop a car
off in front a neighbor's house that was there for three days. He checked with his neighbor who said it
wasn't his, it just showed up. The businesses are parking their leftover cars on Quincy Street and it's
taking up parking for the residents who live there. There are new neighbors and kids moving into the
neighborhood. Having trucks and cars being dropped along with the extra traffic is dangerous for the
children.
Ahmed Elyamani is the owner of Affordable Auto at 715 39th Avenue. He has been in same location
since 2001 and hasn't had any problems with parking until the sidewalk was put in across the street.
He has four fulltime employees and five part -time employees. He is currently in a wheelchair due to
an accident. Since his accident he has two other family members who come and help. So they have
the employee cars and the customer cars with very limited parking. The other businesses have lots of
parking behind their buildings and large parking lots. A problem occurred for his business because
they lost parking across the street on 39th Avenue. He does not want to be hurting his neighbors by
making Quincy Street a no parking zone. He only has four parking spots in front of his building. If he
uses one spot because he is in a wheelchair and has one or two customers in wheelchairs that use the
other spots, it's going to be difficult to park anywhere. They do not work on cars on Quincy Street and
it's very rare that they need to jump a car on Quincy Street. Most of their non - running and smashed
vehicles get dropped at the shop. They have an overflow lot 6 -7 blocks away on 37th Avenue. He
stated they do not park on Quincy Street to bother the neighbors; they go to work and leave room for
the neighbors to park. The employees start at 8 or 9 am and leave around 6:30 — 7:00 pm but the part -
time employees are not always parked there. This all began when they lost the parking on 39th
Avenue. Feels the no parking would hurt the neighbors as well as his business, especially in winter.
They need to park somewhere and he would like the City to help find a solution. Olson asked what
solution he is seeking. Mr. Elyamani stated he only has 5 -6 cars parked on Quincy Street most of the
22
Traffic Commission Minutes — November 5, 2018
Page 4
time and they belong to employees, maybe a couple of customer cars. They use the overflow lot or
the shop for smashed cars; they do not drop smashed cars on Quincy Street. The only other choice is
Jackson Street which is too far away; he and his customers in wheelchairs cannot wheel themselves
that far in the snow.
Ms. Peterson stated the parking problem started way before the sidewalk was put in and cars were
parked on Quincy Street for weeks at a time last winter. Olson stated the problem may not just be Mr.
Elyamani's business but a conglomerate of the businesses. Olson feels the residents need to hear from
more than one business owner but obviously if you're trying to do business and there's no room, what
are the options. But, residents do have a right to park in front of their home and have guest parking
even though it's a public street.
Mr. Ewald is frustrated by fact that if you have a business why are you allowed to park a vehicle in
front of a private home — shouldn't you have a lot for the business. He feels permit parking is the best
solution to identify residents who live and park on that street. He understands businesses have a
company to run but they should plan ahead before proceeding. If a business outgrows its location
they need to move.
Jerry Lemire lives at 3828 Quincy Street. Since the last meeting he had more photos of a tow truck
picking up a car one house down and of two men working on a car in front of a neighbor's house near
39th Avenue. Agreed this got much worse when parking on 39th Avenue was eliminated. He would like
to see the tow truck off his street. The tow truck is what's bringing the inoperable cars to their street.
He is sympathetic for the small businesses and the handicapped but they have made the neighborhood
kind of a mess on the streets. Mr. Lemire has spoken with neighbors regarding the ban on parking, but
now doesn't think it will work.
Ms. Peterson stated one of her neighbors close to the corner is concerned what will happen if they
ever put their house up for sale as the neighborhood looks bad because the cars are parked bumper to
bumper. Once a car was parked in her driveway and she had to call to have it removed. It's also very
dangerous for the children. Drivers drive inappropriately, fast and dangerously for a residential street.
Olson inquired if any other business owners were present — no.
Robert Jogodka has lived at 3819 Quincy Street since 1965 and is vehemently opposed to a no parking
ban. As a resident, he does not feel he should be prohibited from parking his car in front of his house.
Schluender agrees this is a dilemma. There are a lot of challenges to enforcing the restrictions of two
hour parking or resident parking only that will consume officer time. Obviously he would not like junk
vehicles or cars being worked on in front of his house, it's not appropriate for a residential area.
However, after hearing from residents, designating no parking does not seem to be the solution. Doty
brought up the permit parking. Captain Johnston stated the City would need to create a new
ordinance and he's unsure how that would work. Schluender advised that if we did this it would need
to be something that will work across the entire city.
A customer of one of the businesses stated he tried to park at the business but there were no parking
spots available so he had to park on 39th Avenue. A resident asked how long he was going to park. He
parked for 10 minutes.
Schluender asked residents if they are most concerned about customers or workers with operable cars
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Traffic Commission Minutes — November 5, 2018
Page 5
being parked on their street or cars with mechanical or body problems being worked on. One
resident responded that it's mostly the vehicles being worked on. He doesn't know whose cars they
are but once you hit the corner it's so congested you can't see what's going on. He lives on Quincy and
when he gets up the street cars come whipping around the corner causing him to slam on his brakes.
Questioned if parking spaces can be rented from the pallet company as that lot never seems to be full.
Mr. Ewald asked if there are any ordinances regarding leaving a damaged vehicle parked on street.
Captain Johnston stated the closest ordinance he knows of is for junk vehicles, but if the vehicle is
drivable the ordinance does not apply. Ms. Peterson questioned if cars can block a driveway. Captain
Johnston advised cars can park right up to the driveway but they cannot obstruct it. Vehicles must be
parked 30 feet from a stop sign. Schuelender questioned corner distance where there is no stop sign.
Captain Johnston is not aware of anything, he would need to check. Mr. Ewald also asked if there are
any ordinances restricting a commercial vehicle parking on the street for a certain amount of time.
There are ordinances for buses.
Mr. Lemire advised this problem started last winter when cars were parked in front of his house for six
days and other non- working cars were parked for three weeks. Olson suggested a time ban such as no
parking from 7 am — 12 noon. He understands that perhaps the businessman has outgrown his
location but residents need parking also. He feels permit parking would be an administrative
nightmare and is something the City would need to create and adopt. Captain Johnston advised that
enforcement could be added to a regular patrol but without a current system in place he's unsure.
Young stated that with winter coming it may be worthwhile to enforce the overnight parking ban for
the long -term vehicles. It's not so much of a problem due to the ban but any stragglers would be
ticketed.
Schluender advised that St. Paul struggles because their permit parking has grown and they have 40 -50
types of zones to be enforced. The permit cost does not cover the expenses of the permit parking.
Also, this would not be a quick solution to the current problem because it would need to work for the
whole city.
Some residents do not feel restricting parking for certain hours would work. Ms. Peterson asked for
residential parking only. Olson stated the problem with that is how to decipher if a vehicle is
residential only. She feels at least a smashed vehicle or tow truck could be ticketed. The City could get
residents' license numbers. Another option is to restrict parking only for certain hours. Ms. Peterson
advised this hasn't been a problem until the last 1 -2 years.
Doty likes permit parking but it would need to go to the council. Olson understands both sides. Mr.
Ewald asked what residents could do to go forward with residential parking. Olson advised if staff put
something together for council they could attend the meeting. Mr. Ewald asked how he could keep up
to date with the process. Young advised we would keep the same mailing list for the notices that went
out for this meeting and when it would be presented at the City Council they would let residents know.
Young also advised that this most likely would need to be discussed at a work session first before being
presented to the City Council. Olson advised the process would take some time. He feels the long-
term parking can be nicked by the winter ban. He would like business owners try to work something
out with neighboring businesses and make it a cooperative effort.
24
Traffic Commission Minutes — November 5, 2018
Page 6
Ms. Peterson asked about Huset Park parking. Chief Austin advised the Park Board would need to get
involved in that. He stated most auto businesses do not park their vehicles on city streets to work on
them and he does not feel the Park Board would want them to do this in the park lot.
Olson feels the short -term solution for long -term parking is the winter ban and the City will need to
look at other options.
Motion by Schluender to table "No Parking" on Quincy Street from 38th to 39th Avenue. Motion
seconded by Clerkin. Motion passed unanimously.
Olson asked Mr. Elyamani to talk to other businesses regarding cooperative parking arrangements to
help the neighbors with their homes. Schuelender added that we need a cooperative solution as
residents will keep on pushing, if a cooperative solution is met this will ward off a regulatory solution.
Olson advised will see what City staff can put together.
OLD BUSINESS
None
OTHER OLD BUSINESS
None
NEW BUSINESS
None
OTHER NEW BUSINESS
None
REPORTS
CITY ENGINEER
None
POLICE CHIEF
None
COMMISSIONERS
None
ADJOURNMENT
Motion by Olson, seconded by Doty to adjourn the meeting at 6:35 p.m. Motion passed unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
25
a AGENDA SECTION CONSENT
UGH COLUMBIA ITEM NO. 7D
HEIGHTS MEETING DATE NOVEMBER 13, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
CANVASS MUNICIPAL GENERAL ELECTION RESULTS
DEPARTMENT: Administration
CITY MANAGER'S APPROVAL:
BY /DATE: Katie Bruno
BY /DATE:
I 1
BACKGROUND:
On November 6, 2018 the City held an election to vote on a Mayoral candidate, two Council Member candidates,
and two ballot questions. A resolution listing the allocation of votes, the results of the general election, and the
abstract of votes cast in the precincts of the City of Columbia Heights is attached.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution No. 2018 -85 there being ample copies available to the public.
MOTION: Move to adopt Resolution 2018 -85 being a Resolution canvassing municipal general election returns and
approve the signing of the Abstract.
ATTACHMENTS:
Resolution 2018 -85
Abstract of Votes Cast
26
RESOLUTION NO. 2018 -85
CANVASSING MUNICIPAL GENERAL ELECTION RETURNS
WHEREAS, the City of Columbia Heights, did on the 6th day of November 2018, conduct and hold a General
Municipal Election for the office of Mayor, two offices of Council, and two ballot questions; and
WHEREAS, the City Council of the City of Columbia Heights, at a meeting of said Council /Canvass Board, held on
the 13th day of November, 2018 did canvass the returns and results of said General Municipal Election; and
WHEREAS, the following results were determined by said canvass of said General Municipal Election,
TOTAL BALLOTS CAST IN ELECTION:
Valid Votes Cast far one 2 -Year Mayor Seat
Donna Schmitt 4014
Connie Buesgens 3407
Valid Votes Cast for Two 4 -Year Council Seats
John Murzyn, Jr.
3411
Nick Novitsky
3081
Nelle Bing
3031
Kay "KT" Jacobs
2757
Question 1
Shall the Columbia Heights City Charter be amended to change the mayoral term from a two -year term to a four -year
term, with the change being effective January 1, 2021?
Yes 3587
No 4783
Question 2
Under the current city charter, the Police Department is under the control of the Mayor. Shall the Home Rule Charter of
the City of Columbia Heights be amended to place control of the Police Department under the City Manager? If
approved, this change shall take effect 30 days from the date of the election.
Yes 2911
No 5064
ORDER OF COUNCIL
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Donna Schmitt is
hereby declared to be the elected candidate for the two year Mayor Seat, and John Murzyn, Jr. and
Nick Novitsky are hereby declared to be the elected Candidates for the two four -year Council Seats, and
BE IT FURTHER RESOLVED by the City Council of the City of Columbia Heights, that the Columbia Heights City Charter
shall not be amended to change the mayoral term from two years to four years, or to change the direction of the Police
Department form the Mayor to the City Manager.
Passed this 12 "' day of November, 2018
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
27
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HEIGHTS
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7E
MEETING DATE
NOV 13, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
LICENSE AGENDA
DEPARTMENT: COMMUNITY DEVELOPMENT
CITY MANAGER'S APPROVAL:
BY /DATE: Nov 7, 2018
BY /DATE:
CITY STRATEGY: #1; Safe Community
P
Additional Strategy? Choose an item.
SHORT TERM GOAL (IF APPLICABLE): Choose
an item.
Additional Goal? Choose
an item.
BACKGROUND /ANALYSIS
Attached is the business license agenda for the November 13, 2018 Council meeting. This
agenda consists of applications for 2019 Contractor Licenses and 2019 Business Licenses.
If City Council members have any questions, please contact staff regarding this matter.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form
Accompanied Application. This means that the data privacy form has been submitted as
required. If not submitted, certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for November 13, 2018 as
presented.
ATTACHMENTS:
20181113 License Agenda 36
City of Columbia Heights - Council Letter
TO CITY COUNCIL November 13, 2018
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2019
BLDG *River City
8290 Main St NE, Fridley
$80
*Siteworx Excavating
PO Box 386, Hugo
$80
*Genz Ryan PI & Htg
2200 W Hwy 13, Burnsville
$80
*Home Energy Center
2415 Annapolis Ln N, Plymouth
$80
*Horwitz Inc
7400 49th Ave N, New Hope
$80
Piperight Plumbing
3920 Foss Rd, St Anthony
$80
*Z's Plumbing LLC
6645 Anoka St NE, Fridley
$80
*Adams Htg
165 Twin Lake Trail, St Paul
$80
*Marsh Heating & AC
6248 Lakeland Ave N, Brk Pk
$80
*Midland HVAC
4804 Park Glen Rd, St Louis Pk
$80
Walsh Plumbing Inc
97116th St NE, Blaine
$80
*North Metro Glass
1321 Andover Blvd, Ham Lake
$80
*Walter Mechanical
517 W Travelers Trail, Burnsville
$80
Inter City W & S
11384 Crow River Dr NE, Hanover
$80
*Northwest Htg & Cool
434 Taylor St, Anoka
$80
VEHICLE SALES LICENSE -2019
*David's Auto 573 401h Ave NE, Col Hts $300
*Jeff's Bobby & Steves 3701 Central Ave $300
FUEL DISPENSING LIC -2019
*University Auto 5257 University Ave, Col. Hts $80
*Speedway 5000 Central Ave, Col Hts $160
*Holiday 4259 Central Ave, Col Hts $380
*Jeff's Bobby & Steves 3701 Central Ave, Col Hts $210
CIGARETTE SALES LIC -2019
*Holiday 4259 Central Ave, Col Hts $500
Family Dollar 4037 Central Ave, Col Hts $500
*Columbia Market 4901 University Ave, Col Hts $500
*Big Stop Market 334 40th Avenue NE $500
*Jeff's Bobby & Steves 3701 Central Ave NE $500
SMOKE SHOP LIC
*Hookah Kingdom 4919 Central Ave, Col Hts $1,000
*Smoke & Vape 231137th Ave NE, Col Hts $1,000
MASSAGE
*Jennifer Pypo -Muno /Hart Lake Massage 3813 Hayes St NE $100
37
20181113- L-icense Agenda
Page 2
City of Columbia Heights - Council Letter
GAMES OF SKILL
*Theisen Vending 2335 Nevada Ave N, Golden Valley $30
*Jimmy's Breaktime Billiards 4040 Central Ave NE $345
POOL HALL
*Jimmy's Breaktime Billiards 4040 Central Ave NE $100
OFF SALE BEER
*Jeffs Bobby & Steves 3701 Central Ave NE $200
LIQUOR
*El Tequila Bar & Grill
(Liquor, Sunday, 2 an
*LaCasita
WIN'£IBEER
*Chipotle
*LaCocina De Curo
*Jimmy's Breaktime Billiards
201811.1.3 - License Aaenda
4005 Central Ave NE $7,000
i closing)
5085 Central Ave NE $6,700
5200 Central Ave NE $1,600
230137th Ave NE $1,600
4040 Central Ave NE $2,400
38
Page 3
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2
2
CH COLUMBIA
HEIGHTS
AGENDA SECTION
OTHER ITEMS FOR CONSIDERATION
ITEM NO.
9A
MEETING DATE
NOVEMBER 13, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
CONSIDERATION OF CITY OF COLUMBIA HEIGHTS, MINNESOTA, RESOLUTION 2018 -84 PROVIDING
FOR THE SALE OF $2,100,000 GENERAL OBLIGATION PUBLIC FACILITIES REFUNDING BONDS, SERIES
2018A
DEPARTMENT: Finance
CITY MANAGER'S APPROVAL:
BY /DATE: Joseph Kloiber/ November 6, 2018
BY /DATE:
CITY STRATEGY: #3: Affordability
Additional Strategy? #2: Economic Strength
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND: Current market conditions present an opportunity to reduce annual interest expense by
refinancing (a.k.a. refunding) an outstanding bond issues, Public Facilities Series 2009A. These 2009A bonds
originally financed the final $2 million of construction for the public safety building, $1 million of energy -
related improvements to Murzyn Hall, plus various street assessments and utility system improvements
totaling $900,000. The refinancing primarily pertains to the public safety building portion remaining from the
original bonds, as the final payment on the street and utility portions occurs in February 2019, and the final
payment on the Murzyn hall portion occurs in February 2024.
The attached presale report prepared by Ehlers and Associates, the City's and EDA's bond consultant,
estimates the present value of the interest savings to be $96,000.
STAFF RECOMMENDATION: Staff recommends approval of the attached resolution as a best practice in debt
issuance. This resolution authorizes City staff and Ehlers to accomplish the tasks necessary to obtain bids for
the City Council to award the bond sale on approximately December 10, 2018.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution 2018 -84, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2018 -84, being a resolution providing for the sale of $2,100,000 General
Obligation Public Facilities Refunding Bonds, Series 2018A.
ATTACHMENTS:
Resolution 2018 -84
Presale Report - GO Bond Series 2018A
53
Council Member
Resolution No. 2018 -84
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,100,000 General Obligation Public Facilities Refunding Bonds, Series 2018A
A. WHEREAS, the City Council of the City of Columbia Heights, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $2,100,000 General Obligation Public Facilities
Refunding Bonds, Series 2018A (the "Bonds "), to finance a refunding of the City's 2009A Public
Facilities Bonds. in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting Proposal Opening. The City Council shall meet at Approximately 7:00 p.m. on December
10, 2018, for the purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
_ and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 13th_ day of November, 2018.
City Clerk
54
EHLERS
LEADERS IN PUBLIC FINANCE
November 13, 2018
Pre -Sale Report for
City of Columbia Heights, Minnesota
$2,100,000 General Obligation Public Facilities
Refunding Bonds, Series 2018A
CH
COLUMBIA
-HEIGHTS -
REDISCOVER THE HEIGHTS
Prepared by:
Jason Aarsvold, CIPMA
Senior Municipal Advisor
_f
Stacie Kvilvang, CIPMA
Senior Municipal Advisor
1-800-552-1171 ! wmv.ehlers- inc.com
55
Executive Summary of Proposed Debt
Proposed Issue: I
$2,100,000 General Obligation Public Facilities Refunding Bonds, Series 2018A
The proposed 2018A Bonds are being issued to refund the City's 2009A Public
Purposes:
Facilities Bonds. Debt service on the Bonds will be paid from the same sources, which
is ad valorem property taxes, beginning with the August 1, 2019 interest payment. The
City will make the February 1, 2019 bond payments on the existing bonds with planned
revenues (ad valorem property taxes, utility revenue and /or special assessments).
Interest rates on the obligations proposed to be refunded are 4% to 4.75 %. The
refunding is expected to reduce debt service expense by approximately $131,018 over
the next 20 years. The Net Present Value Benefit of the refunding is estimated to be
$96,202, equal to 4.74% of the refunded principal. This Refunding is solely for interest
savings and does not extend the duration of the Bonds.
This refunding is considered to be a Current Refunding as the obligations being
refunded are either callable (pre - payable) within 90 days of the date of issue of the new
Bonds.
Authority:
The Bonds are being issued pursuant to the City Charter and Minnesota Statutes,
Chapter 475 for general bonding authority. The Bonds will be general obligations of
the City for which its full faith, credit and taxing powers are pledged.
The CIP portion of the Bonds count against the City's General Obligation Debt
Capacity Limit of 3% of estimated market value (EMV). The City's EMV is
$1,335,438,300 for Pay 2018 and 3% of EMV produces a debt limit of $40,063,149.
The amount of City debt, including these Bonds, subject to this debt limit is
$19,865,000, which is below the statutory debt limit.
Section 72 of the Columbia Heights City Charter also limits certain outstanding debt
to no more than 10% of the assessed value of all taxable property in the City. The Pay
2018 value of $1,335,438,300 produces a $133,543,830 Charter debt limit. The
proposed Bonds plus the City's applicable outstanding debt of $19,770,000 equals
$21,870,000, which is below the Charter debt limit.
Term /Call Feature:
The Bonds are being issued for a 20 -year term. Principal on the Bonds will be due on
February 1 in the years 2020 through 2038. Interest is payable every six months
beginning August 1, 2019.
The Bonds will be subject to prepayment at the discretion of the City on February 1,
2027 or any date thereafter.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt debt
during the calendar year, the City will be able to designate the Bonds as "bank
qualified" obligations. Bank qualified status broadens the market for the Bonds, which
can result in lower interest rates.
Presale Report November 13, 2018
City of Columbia Heights, Minnesota Page 1
6
Rating: The City's most recent bond issues were rated by Standard & Poor's. The current
ratings on those bonds are "AA ". The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the
issue may be higher than the City's bond rating in the event that the bond rating of the
insurer is higher than that of the City.
Basis for Based on our knowledge of your situation, your objectives communicated to us, our
Recommendation: advisory relationship as well as characteristics of various municipal financing options,
we are recommending the issuance of general obligation bonds as a suitable financing
option for the following reasons:
This is the most overall cost - effective option that still maintains future
flexibility for the repayment of debt; and,
This coincides with the City's past practices to finance these types of projects
with this type of debt issue.
Method of We will solicit competitive bids for the purchase of the Bonds from underwriters and
Sale /Placement: banks.
We will include an allowance for discount bidding in the terms of the issue. The
discount is treated as an interest item and provides the underwriter with all or a portion
of their compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount (maximum
discount), the unused allowance may be used to reduce your borrowing amount.
Premium Pricing: In some cases, investors in municipal bonds prefer "premium" pricing structures. A
premium is achieved when the coupon for any maturity (the interest rate paid by the
issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the
face value of the bonds. The sum of the amounts paid in excess of face value is
considered "reoffering premium." The underwriter of the bonds will retain a portion
of this reoffering premium as their compensation (or "discount ") but will pay the
remainder of the premium to the City. The amount of the premium varies, but it is not
uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face
amount of the issue. This means that an issuer with a $2,000,000 offering may receive
bids that result in proceeds of $2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the net premium to reduce the
size of the issue. The resulting adjustments may slightly change the true interest cost
of the issue, either up or down.
The amount of premium can be restricted in the bid specifications. Restrictions on
premium may result in fewer bids, but may also eliminate large adjustments on the day
of sale and unintended impacts with respect to debt service payment. Ehlers will
identify appropriate premium restrictions for the Bonds intended to achieve the City's
objectives for this financing.
Presale Report November 13, 2018
City of Columbia Heights, Minnesota Page 2
Review of Existing
We have reviewed all outstanding indebtedness for the City and find that, other than
Debt:
the obligations proposed to be refunded by the Bonds, there are no other refunding
opportunities at this time.
We will continue to monitor the market and the call dates for the City's outstanding
debt and will alert you to any future refunding opportunities.
Continuing
Because the City has more than $10,000,000 in outstanding debt (including this issue)
Disclosure:
and this issue is over $1,000,000, the City will be agreeing to provide certain updated
Annual Financial Information and its Audited Financial Statement annually, as well as
providing notices of the occurrence of certain reportable events to the Municipal
Securities Rulemaking Board (the "MSRB "), as required by rules of the Securities and
Exchange Commission (SEC). The City is already obligated to provide such reports
for its existing bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax- exempt obligations, the City must ensure compliance with
certain Internal Revenue Service (IRS) rules throughout the life of the issue. These
rules apply to all gross proceeds of the issue, including initial bond proceeds and
investment earnings in construction, escrow, debt service, and any reserve funds. How
issuers spend bond proceeds and how they track interest earnings on funds
(arbitrage /yield restriction compliance) are common subjects of IRS inquiries. Your
specific responsibilities will be detailed in the Tax Certificate prepared by your Bond
Attorney and provided at closing. You have retained Ehlers to assist you with
compliance with these rules.
Risk Factors:
Current Refunding: The Bonds are being issued to finance a current refunding of
prior City debt obligations. Those prior debt obligations are "callable" on or after
February 1, 2019. The new Bonds will not be pre - payable until February 1, 2027.
This refunding is being undertaken based in part on an assumption that the City does
not expect to pre -pay off this debt prior to the new call date and that market conditions
warrant the refunding at this time.
Presale Report
City of Columbia Heights, Minnesota
November 13, 2018
Page 3
8
Other Service
This debt issuance will require the engagement of other public finance service
Providers:
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used a
particular firm to provide a service, we have assumed that you will continue that
relationship. For services you have not previously required, we have identified a
service provider. Fees charged by these service providers will be paid from proceeds
of the obligation, unless you notify us that you wish to pay them from other
sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but the
final fees may vary. If you have any questions pertaining to the identified service
providers or their role, or if you would like to use a different service provider for any
of the listed services please contact us.
Bond Counsel: Kennedy & Graven, Chartered
Paying Agent: US Bank
Rating Agency: Standard & Poor's Global Ratings (S &P)
Summary:
The decisions to be made by the City Council are as follows:
• Accept or modify the finance assumptions described in this report
• Adopt the resolution attached to this report.
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need to
modify the structure and /or terms of this financing to achieve results consistent with the City's objectives.
Presale Report November 13, 2018
City of Columbia Heights, Minnesota Page 4
9
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
November 13, 2018
Distribute Official Statement:
Week of November 12, 2018
Conference with Rating Agency:
Week of November 26, 2018
City Council Meeting to Award Sale of the Bonds:
December 10, 2018
Estimated Closing Date:
December 27, 2018
Redemption Date for Bonds Being Refunded:
February 1, 2019
Attachments
Estimated Sources and Uses of Funds
Estimated Proposed Debt Service Schedule
Estimated Debt Service Comparison
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors: Jason Aarsvold
(651) 697 -8512
Stacie Kvilvang
(651) 697 -8506
Shelly Eldridge
(651) 697 -8504
Disclosure Coordinator: Emily Wilkie
(651) 697 -8588
Financial Analyst: Alicia Gage
(651) 697 -8551
The Preliminary Official Statement for this financing will be sent to the City Council at their home or email
address for review prior to the sale date.
Presale Report November 13, 2018
0 60
City of Columbia Heights, Minnesota Page 5
City of Columbia Heights, Minnesota
$2,100,000 G.O. Public Facilities Refunding Bonds, Series 2018A
Proposed Current Refunding of Series 2009A
Assuming Current GO BQ "AA" Market Rates plus 15bps
Sources & Uses
Dated 12/13/2018 1 Delivered 12/13/2018
Sources Of Funds
Par Amount of [fonds
Total Sources
Uses Of Funds
$2,100,000.00
$2,100,000.00
Total Underwriter's Discount (1.200 %) 2.5,200.00
Costs of Issuance 41,000.00
Deposit to Current Refunding Fund 2,030,000.00
Rounding Amount 3.$00.00
Total Uses
Series 201BA GO Ref CR 09 1 SINGLE PURPOSE 1 10/31/2018 1 8:26 AM
$2,100,000.00
EHLERS 61
LEADERS IN PUBLIC FINANCE
City of Columbia Heights, Minnesota
$2,100,000 G.O. Public Facilities Refunding Bonds, Series 2018A
Proposed Current Refunding of Series 2009A
Assuming Current GO BQ "AX Market Rates plus 15bps
Debt Service Schedule
Date Principal Coupon Interest Total P +I Fiscal Total
12/13/2018
$2,806,725.33
Yield Statistics
-
-
$20,165.00
08/01/2019
-
-
42,300.33
42,300.33
-
02/01/2020
135,000 00
2400%
33,395.00
168,395.00
210,695.33
08/01/2020
-
-
31,775.00
31,775.00
-
02/01/2021
155,000.00
2500%
31,775.00
186,775.00
218,550.00
08/01/2021
-
-
29,837.50
29,837.50
-
02/01/2022
155,000.00
2.550%
29,837.50
184,837,50
214,675.00
08/01/2022
-
-
27,861.25
27,861.25
-
02/01/2023
160,000.00
2.650%
27,861.25
187,861.25
215,722.50
08/01/2023
-
-
25,741.25
25,741.25
-
02/01/2024
165,000.00
2.750%
25,741.25
190,741.25
216,482.50
08/01/2024
-
-
23,472.50
23,472.50
-
02/01/2025
70,000.00
2.850%
23,472.50
93,472.50
116,945,00
08/01/2025
-
-
22,475.00
22,475.00
-
02/01/2026
75,000.00
3.000%
22,475.00
97,475.00
119,950.00
08/01/2026
-
-
21,350.00
21,350.00
-
02/01/2027
80,000.00
3.100%
21,350.00
101,350.00
122,700.00
08/01/2027
-
-
20,110.00
20,110,00
-
02/01/2028
80,000.00
3.200%
20,110.00
100,110.00
120,220.00
08/01 /2028
-
18,830.00
18,830.00
-
02/01/2029
85,000.00
3300%
18,830.00
103,830.00
122,660.00
08/01/2029
-
-
17,427.50
17,427.50
-
02/01/2030
90,000.00
3.400%
17,427.50
107,427.50
124,855 00
08/01/2030
-
-
15,897.50
15,897.50
-
02/01/2031
90,000.00
3.450%
15,897.50
105,897.50
121,795 00
08/01/2031
-
-
14,345.00
14,345.00
-
02/01/2032
95,000.00
3.550%
14,345.00
109,345.00
123,690.00
08/01/2032
-
-
12,658.75
12,658.75
-
02/01/2033
100,000.00
3.650%
12,658.75
112,658.75
125,317.50
08/01/2033
-
-
10,833.75
10,833,75
-
02/01/2034
105,000.00
3.700%
10,833.75
115,83175
126,667.50
08/01/2034
-
-
8,891.25
8,891.25
-
02/01/2035
110,000.00
3.750%
8,891.25
118,891.25
127,782.50
08/01/2035
-
-
6,828.75
6,828.75
-
02/01/2036
110,000.00
3.850%
6,828.75
116,828..75
123,657.50
08/01/2036
-
-
4,711.25
4,711.25
-
02/01/2037
115,000.00
3.900%
4,711.25
119,711..25
124,422.50
08/01/2037
-
-
2,468,75
2,468.75
-
02/01/2038
125,000.00
3.950%
2,468.75
127,468.75
129,937.50
Total $2,100,000.00 - $706,725.33
$2,806,725.33
Yield Statistics
Bond Year Dollars
$20,165.00
Average Life
9.602 Years
Average Coupon
3.5047128%
Net Interest Cost (NIC)
3.6296818%
True Interest Cost (TIC)
3-6253021%
Bond Yield for Arbitrage Purposes
3,4692559%
All Inclusive Cost (AIC)
3.8855837%
IRS Form 8038
Net Interest Cost
3.5047128%
Weighted Average Maturity
9.602 Years
Series 201BA GO Ref CR 09 1 SINGLE PURPOSE 1 10/31/2018 1 8:26 AM
EHLERS
LEADERS IN PUBLIC FINANCE
City of Columbia Heights, Minnesota
$2,100,000 G.O. Public Facilities Refunding Bonds, Series 2018A
Proposed Current Refunding of Series 2009A
Assuming Current GO BQ "AA" Market Rates plus 15bps
Debt Service Comparison
Date Total P +I Net New D/S Old Net D/S Savings
02/01/2019
-
(3,800.00)
-
3,800.00
02/01/2020
210,695.33
210,695.33
219,361.26
8,665.93
02/01/2021
218,550.00
218,550.00
224,161.26
5,611.26
02/01/2022
214,675.00
214,675.00
218,561.26
3,886.26
02/01/2023
215,722.50
215,722.50
222,961.26
7,238.76
02/01/2024
216,482.50
216,482.50
221,811.26
5,328.76
02/01/2025
116,945.00
116,945.00
125,456.26
8,51126
02/01/2026
119,950.00
119,950.00
127,693.76
7,743.76
02/01/2027
122,700.00
122,700.00
129,718.76
7,018.76
02/01/2028
120,220.00
120,220.00
126,531.26
6,311.26
02/01/2029
122,660.00
122,660.00
128,156.26
5,496.26
02/01/2030
124,855.00
124,855.00
129,556.26
4,70126
02/01/2031
121,795.00
121,795.00
130,731.26
8,936.26
02/01/2032
123,690.00
123,690.00
131,568.76
7,878.76
02/01/2033
125,317.50
125,317.50
132,175.00
6,857.50
02/01/2034
126,667.50
126,667.50
132,550.00
5,882.50
02/01/2035
127,782.50
127,782.50
132,562.50
4,780.00
02/01/2036
123,657.50
123,657.50
132,337.50
8,680.00
02/01/2037
124,422.50
124,422.50
131,875.00
7,452.50
02/01/2038
129,937.50
129,937.50
136,175.00
6,237.50
Total
$2,806,725.33
52,802,925.33
$2,933,943.88
$131,018.55
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings .................... 92,401.67
Net PV Cashflow Savings @ 3.469 %(Bond Yield) ..... 92,401.67
Contingency or Rounding Amount ................... 3,800.00
Net Present Value Benefit $96,201.67
Net PV Benefit / $2,192,401.67 PV Refunded Debt Service 4.388%
Net PV Benefit / $2,030,000 Refunded Principal... 4.739%
Net PV Benefit/ $2,100,000 Refunding Principal.. 4.581%
Refundina Bond Information
Refunding Dated Date 12/13/2018
Refunding Delivery Date 12/13/2018
Series 2018A GO Ref CR 09 1 SINGLE PURPOSE 1 10131/2018 1 8:26 AM
10 EHLERS
LEADERS IN PUBLIC FINANCE
63
City of Columbia Heights, Minnesota
$2,100,000 G.O. Public Facilities Refunding Bonds, Series 2018A
Proposed Current Refunding of Series 2009A
Assuming Current GO BQ "AA" Market Rates plus 15bps
Detail Costs Of Issuance
Dated 12/13/2018 1 Delivered 12/13/2018
COSTS OF ISSUANCE DETAIL
Financial Advisor
Bond Counsel (Kennedy & Graven)
Rating Agency Fee (S &P)
County Auditor
TOTAL
Series 2018A GO Ref CR 09 1 SINGLE PURPOSE 1 10/31/2018 1 8:26 AM
EHLERS
LEADERS IN PUBLIC FINANCE
$20,000.00
$10,000.00
$10,000.00
$1,000.00
$41,000.00
64
City of Columbia Heights, Minnesota
$2,100,000 G.O. Public Facilities Refunding Bonds, Series 2018A
Proposed Current Refunding of Series 2009A
Assuming Current GO BQ "AX Market Rates plus 15bps
Debt Service Schedule
105%
Date Principal Coupon Interest Total P +I Overlevy
02/01/2019
-
-
-
-
-
02/01/2020
135,000.00
2.400%
75,695.33
210,695.33
221,230.10
02/01/2021
155,000.00
2.500%
63,550.00
218,550.00
229,477.50
02/01/2022
155,000.00
2.550%
59,675.00
214,675.00
225,408.75
02/01/2023
160,000.00
2.650%
55,722.50
215,722.50
226,508.63
02/01/2024
165,000.00
2.750%
51,482.50
216,482.50
227,306.63
02/01/2025
70,000.00
2.850%
46,945.00
116,945.00
122,792.25
02/01/2026
75,000.00
3.000%
44,950.00
119,950.00
125,947.50
02/01/2027
80,000.00
1100%
42,700.00
122,700.00
128,835.00
02/01/2028
80,000.00
3.200%
40,220.00
120,220.00
126,231.00
02/01/2029
85,000.00
3.300%
37,660.00
122,660.00
128,793.00
02/01/2030
90,000.00
3.400%
34,855.00
124,855.00
131,097.75
02/01/2031
90,000.00
3.450%
31,795.00
121,795.00
127,884.75
02/01/2032
95,000.00
3.550%
28,690.00
123,690.00
129,874.50
02/01/2033
100,000.00
3.650%
25,317.50
125,317.50
131,583.38
02/01/2034
105,000.00
3.700%
21,667.50
126,667.50
133,000.88
02/01/2035
110,000.00
3.750%
17,782.50
127,782.50
134,171.63
02/01/2036
110,000.00
3.850%
13,657.50
123,65750
129,840.38
02/01/2037
115,000.00
3.900%
9,422.50
124,422.50
130,643.63
02/01/2038
125,000.00
3.950%
4,937.50
129,937.50
136,434.38
Total
$2,100,000.00
$706,725.33
$2,806,725.33
$2,947,061.60
Significant Dates
Dated
12/13/2018
First Coupon Date
8/01/2019
Yield Statistics
Bond Year Dollars
$20,165.00
Average Life
9.602 Years
Average Coupon
3.5047128%
Net Interest Cost (NIC)
3.6296818%
True Interest Cost (TIC)
3.6253021%
Bond Yield for Arbitrage Purposes
3.4692559%
All Inclusive Cost (AIC)
3.8955837%
IRS Form 8038
Net Interest Cost
3.5047128%
Weighted Average Maturity
9.602 Years
Series 2018A GO ROM 09 1 SINGLE PURPOSE 1 10/3112018 1 8:26 AM
EHLERS
LEADERS IN PUBLIC FINANCE
65