HomeMy WebLinkAbout2018-28712018-2871
Anoka County Contract # C0006182
2018 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January, 2018,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State
of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF COLUMBIA HEIGHTS,
hereinafter referred to as the "MUNICIPALITY ".
WITNESSETH:
WHEREAS, the County will receive funding from the State of Minnesota pursuant to Minn.
Stat. § 115A.557 (hereinafter "SCORE funds ") during 2018; and
WHEREAS, pursuant to legislation a portion of the SCORE funds must be used to
encourage recycling of source - separated compostable materials; and
WHEREAS, the County will also receive funding pursuant to Minn. Stat. § 473.8441
(hereinafter "LRDG funds ") during 2018; and
WHEREAS, the County also has additional budgeted program funding available to
supplement SCORE and LRDG funds for solid waste recycling programs, so that the available
amount for the Residential Recycling Program is $1,551,029; and
WHEREAS, the County Solid Waste Master Plan 2012 (Master Plan 2012) and MPCA
Metropolitan Solid Waste Management Policy Plan 2010 -2030 state that MSW generated in the
County that is not reused, recycled or composted, will be processed to the extent that processing
capacity is available; and
WHEREAS, the Master Plan 2012 was developed with the participation of a representative
from the Municipality staff, and the Municipality is required to develop and implement programs,
practices, or methods designed to meet waste abatement goals by Minn. Stat. § 115A.551, Subd
2a. (b).
WHEREAS, in 2017, the County engaged in a process of drafting an updated Master Plan
which will be submitted to the MPCA for review and approval in 2018. The anticipated Master
Plan 2018 will supersede the current Master Plan 2012 upon approval. The Master Plan 2018
has been developed with the participation of a representative from the Municipality staff, and the
Municipality will be required to develop and implement programs, practices, or methods designed
to meet waste abatement goals by Minn. Stat. § 115A.551, Subd 2a. (b).
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by Anoka County by providing said SCORE and LRDG funds to cities and townships
in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained in
this Agreement, the parties mutually agree to the following terms and conditions:
1, PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality which will help the County and member municipalities meet the goals set in
the current Anoka County Solid Waste Management Master Plan.
2. TERM. The term of this Agreement is from January 1, 2018 through December 31, 2018,
unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Eligible Expenses" means those expenses for recycling projects /programs and education
and outreach and for priority issue activities that assist the municipality in collecting
additional tons to help meet its recycling goal. Such expenses may include administration,
but only to the extent of salary and legal costs of personnel who are directly working on
the planning, implementation and promotion of eligible activities as detailed in this
definition.
b. "Full Service Recycling Drop -off Center" means centralized permanent drop -off center that
is open at least two times a week and accepts at least four types of materials beyond
traditional curbside recyclables, i.e.: mattresses, appliances, scrap metal, carpet,
furniture, source - separated compostable materials, electronics, etc.
c. "Mixed municipal solid waste" (MSW) shall have the meaning set forth in Minn. Stat.
§115A.03, Subd. 21.
d. "Multi -unit households" means households within apartment complexes, condominiums,
townhomes, mobile homes and senior housing complexes.
e. "Opportunity to Recycle" means providing recycling and curbside pickup or collection
centers for recyclable materials for residents, including single and multi - family dwellings,
as required by Minn. Stat. § 115A.552. Subd. 1.
f. "Problem material' shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 24a.
g. "Public entity waste" shall have the meaning set forth in Minn. Stat. § 115A.471 (b).
h. "Quasi- Municipal event" means community festivals which appear to the public to be
supported and run by the Municipality but in fact are sponsored or co- sponsored by an
independent non - profit 501 c (3) organization, for example: the Anoka Halloween Parade.
i. "Recyclable materials" shall have the meaning set forth in Minn. Stat. § 115A.03, Subd.
25a.
j. "Recycling" shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 25b.
k. "Refuse- derived fuel' (RDF) as defined by Minn. Stat. § 115A.03, Subd. 25d., or other
material that is destroyed by incineration is not a recyclable material.
I. "Source- separated compostable materials" (commonly called "organics ") shall have the
meaning set forth in Minn. Stat. § 115A.03, Subd. 32a.
m. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 38.
2
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 2,030 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi -unit households) in the Municipality shall have the
Opportunity to Recycle at least four broad types of materials, including but not
limited to, paper (including cardboard /paperboard cartons), glass, plastic, metal
and textiles.
ii. The recycling (including any organics) program shall be operated in compliance
with all applicable federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that contains at
least the following components:
(1) One promotion is to be mailed to each household focused exclusively on the
Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for residents is
to be included in the Municipality's newsletter or local newspaper; and
(3) Two community outreach activities at Municipal or Quasi - Municipal events to
inform residents about recycling opportunities.
iv. The public information components listed above shall focus on all recyclable
materials and the various opportunities to recycle within the Municipality. The
Municipality shall incorporate Rethink Recycling images and use the toolkits
provided when preparing promotional materials. The Municipality, on an ongoing
basis, shall identify new residents and provide detailed information on the recycling
opportunities available to these new residents. The County shall work with the
Municipality on promotional materials to coordinate messages. The Municipality
shall provide promotional materials for review prior to publication to ensure
accuracy.
v. The Municipality shall regularly attend the monthly Solid Waste Abatement
Advisory Team meetings per year.
vi. The Municipality shall offer one or two spring and fall cleanup /recycling drop -off
event(s) where items not normally accepted at the curb are collected for recycling.
If the Municipality is hosting a monthly drop -off as described in 4.b.i below, the
spring /fall cleanup /recycling drop -off events may be included within that program.
3
b. The Municipality is encouraged to expand its recycling program to include one or more
of the following components in order to receive additional funding.
Organize monthly /quarterly recycling drop -off events which can be held in
conjunction with a neighboring municipality(ies) on a cooperative basis for the
citizens of both /all municipalities.
ii. Provide a community event recycling program, which at a minimum would consist
of providing recycling opportunities at all Municipal sponsored or Quasi - Municipal
events and festivals as required by Minn. Stat. § 115A.151. The feasibility of
adding organics collection at the event will be explored and if feasible,
implemented as an enhancement to the waste abatement program.
iii. Provide the opportunity for citizens to engage in recycling activities at Municipal
and Quasi - Municipal facilities as required by Minn. Stat. § 115A.151 such as
athletic fields and public centers.
iv. Organize and manage a Full Service Recycling Drop -off Center.
v. Develop enhanced recycling promotion and assistance for multi- units.
vi. Develop additional opportunities for Source - Separated Compostable Materials
collection.
vii. Develop and implement additional opportunities to recycle bulky and problem
materials (e.g. appliances, carpet, electronics, mattresses and scrap metal) from
residents on an on -going basis either curbside or at a drop -off.
c. If the Municipality's recycling program did not achieve the Municipality's recycling
goals as established by the County for the prior calendar year, the Municipality shall
work with the County to prepare a plan to achieve the recycling goals set forth in this
Agreement.
d. The Municipality's recycling program shall be limited to residential programming for
funding reimbursements under this Agreement. The County will not reimburse
business recycling programming or household hazardous waste programming by the
Municipality. Any inquiries or requests regarding these topics should be sent to the
County for response.
e. In addition to the above requirements designed to increase residential recycling
opportunities, the Municipality shall provide recycling opportunities in all municipal
buildings including but not limited to, city offices, public meeting rooms and parks, as
required by Minn. Stat. § 115A.151. If items collected through the Municipal recycling
program prove to be contaminated or not recyclable, those items shall be treated as
public entity waste and must be processed at a resource recovery facility.' Minn. Stat.
§§ 115A.46 ,115A.471 and 473.848.
See pages 44 -45 of the 2012 Anoka County Solid Waste Management Master Plan regarding the requirements for
Public Entity Waste.
4
Pursuant to Minn. Stat. §§ 115A. 46, 115A.471 and 473.848, all waste generated by
city /township government activities (including city /town halls, public works and public
safety buildings, parks, and libraries, and for city /townships that arrange for waste
services on behalf of their residents (organized collection)) shall be delivered to a
waste processing plant for disposal as long as capacity is available. Failure to comply
with this provision shall constitute a breach of this Grant Agreement resulting in the
loss of all Grant Funding unless, pursuant to statute, the Municipality has conferred
with the County and developed a plan to comply within a reasonable period of time. 2
5. REPORTING. The Municipality shall submit the following reports semi - annually to the
County no later than July 20, 2018 and January 10, 2019.
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop -off centers. For recycling programs, the Municipality shall certify the
number of tons of each recyclable material which has been collected and the number
of tons of each recyclable material which has been marketed. For recycling programs
run by other persons or entities, the Municipality shall also provide documentation on
forms provided by the County showing the tons of materials that were recycled by the
Municipality's residents through these other programs. The Municipality shall keep
detailed records documenting the disposition of all recyclable materials collected
pursuant to this Agreement. The Municipality shall also report the number of cubic
yards or tons of yard waste collected for composting, chipping, or land spreading,
together with a description of the methodology used for calculations. Any other
material removed from the waste stream by the Municipality, i.e. tires and used oil,
shall also be reported separately.
b. Information regarding any revenue received from sources other than the County for
the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality during
the term of this Agreement to promote its recycling programs.
d. The Municipality agrees to support County efforts in obtaining hauler reports by
ensuring compliance through ordinance, contract or license requirements and the
ability to exercise punitive actions, if needed.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices
semi - annually to the County for abatement activities no later than July 20, 2018 and
January 10, 2019. Costs not billed by January 10, 2019 may not be eligible for funding.
The invoices shall be paid in accordance with standard County procedures, subject to the
approval of the Anoka County Board of Commissioners. .
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
Ibid.
5
to the project maximum as computed below, which shall not exceed $102,435.00. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000 and $5 per household for recycling activities only;
b. Enhancement activities as provided according to the schedule in Attachment A and
the applications in Attachment B for each of the following services: Full Service
Recycling Drop -off Center, Spring /Fall or Monthly /Quarterly Drop -off Events; Municipal
Park Recycling; Community Event Recycling; Special Curbside Pickup Events; Multi-
unit Recycling; and Organics Collection;
c. After considering the 2018 Municipal Funding Request applications (Attachment B)
designating the additional Grant Projects that the City will undertake in the upcoming
year; and
d. Including an additional change order contingency of up to 10% of the total of the total
base funding, Monthly /Quarterly Drop -offs, and General Enhancement grants.
For the Municipality's convenience in determining the amounts for the 2018 Municipal
Funding Request, a work plan is included with the Packet. Notwithstanding any provision
to the contrary, the County reserves the right to reduce the funding provided hereunder in
the event the City does not undertake and complete the additional Grant Projects
referenced in Attachment B. The County also reserves the ability to assess the programs
and reallocate unused SCORE and LRDG funds mid -year if any participating municipality
demonstrates the need for the funding and funds are available.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The Municipality
shall maintain strict accountability of all funds and maintain records of all receipts and
disbursements. Such records and accounts shall be maintained in a form which will permit
the tracing of funds and program income to final expenditure. The Municipality shall
maintain records sufficient to reflect that all funds received under this Agreement were
expended in accordance with Minn. Stat. § 115A.557, Subd. 2, for residential solid waste
recycling purposes. The Municipality shall also maintain records of the quantities of
materials recycled. All records and accounts shall be retained as provided by law, but in
no event for a period of less than five years from the last receipt of payment from the
County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other
persons or agencies authorized by the County, and the State of Minnesota, including the
Legislative Auditor or the State Auditor, access to the records of the Municipality- at
reasonable hours, including all books, records, documents, and accounting procedures
and practices of the Municipality relevant to the subject matter of the Agreement, for
purposes of audit. In addition, the County shall have access to the project site(s), if any,
at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with all
applicable federal, state or local laws, ordinances, rules, regulations or standards
established by any agency or special governmental unit which are now or hereafter
promulgated insofar as they relate to performance of the provisions of this Agreement.
La
In addition, the Municipality shall comply with all applicable requirements of the State
of Minnesota for the use of SCORE funds provided to the Municipality by the County
under this Agreement. The Municipality shall also comply with all relevant portions of
the current Anoka County Solid Waste Management Master Plan, and shall participate
in the preparation of the successor Master Plans.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital
status, public assistance status, sexual preference, handicap, age or national origin,
be excluded from full employment rights in, participation in, be denied the benefits of,
or be otherwise subjected to unlawful discrimination under any program, service or
activity hereunder. The Municipality agrees to take affirmative action so that applicants
and employees are treated equally with respect to the following: employment,
upgrading, demotion, transfer, recruitment, layoff, termination, selection for training,
rates of pay, and other forms of compensation.
c. If the Municipality utilizes the services of a subcontractor for purposes of meeting
requirements herein, the Municipality shall be responsible for the performance of all
such subcontracts and shall ensure that the subcontractors perform fully the terms of
the subcontract. The agreement between the Municipality and a subcontractor shall
obligate the subcontractor to comply fully with the terms of this Agreement.
d. It is understood and agreed that the entire agreement is contained herein and that this
Agreement supersedes all oral and written agreements and negotiations between the
parties relating to the subject matter hereof.
e. Any amendments, alterations, variations, modifications, or waivers of this Agreement
shall be valid only when they have been reduced to writing, duly signed by the parties.
Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
g. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to be
contrary to law, such decision shall not affect the remaining portion of this Agreement.
h. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and the Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds." The Municipality
shall provide copies of all promotional materials funded by SCORE funds.
The County shall provide all printed public information pieces about County programs. A
Municipality shall not modify County publications related to business recycling, household
hazardous waste management or the County compost sites.
rl
Information about the County's business recycling program, household hazardous waste
management program or County compost sites that a Municipality plans to publish in a
Municipal communication, printed or electronic, shall be provided to the County for review
and approved by the County prior to publication to ensure accuracy and consistency.
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality
harmless from all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, resulting from the acts or omissions of its public
officials, officers, agents, employees, and contractors relating to activities performed by
the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers, agents,
employees, and contractors relating to activities performed by the Municipality under this
Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term of
this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of the
parties or by either party, with or without cause, by giving not less than seven (7) days'
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with funds
provided under this Agreement shall be the property of the Municipality so long as said
assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
A
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written
above:
CITY OF COLUMBIA HEIGHTS
Name: Donna Schmitt
Title: Mayor, Columbia Heights
Date: 7
By:
Walt Fehst, C'ty Man ger
Date.. z/,,-
Approved as to form and legality:
N/A
By:
Date:
COUNTY,QF ANOKA
By:
Rhonda Sivarajah, Chair
Anoka County Board of Commissioners
Date: L 5— i
By:
Jerry Soma
County Administrator
Date: '/' — x -�—" /
Approved as to form and legality:
r
By:
at 7` m
my Attorney
Date: :L6 ! C;76 r
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Attachment B
2018 Grant Funding
Applications due January 31, 2018
The City or Town of Columbia Heights is requesting the following funding for their
municipal program abatement efforts in 2018.
General Instructions
Eligible Expenses:
Staffing: Salary and benefits to cover a portion of full -time or part -time recycling program staff
who are directly working on the planning, implementation and promotion of waste reduction,
recycling and composting programs can be covered with base funding.
Collection Costs: If residents are charged recycling fees for curbside or recycling events, waste
abatement funds will reimburse the difference between the fees collected and the cost of
recycling or composting the materials.
Equipment: The cost to purchase, maintain and repair equipment that is used exclusively to
operate the recycling or composting program.
Containers: The cost for recycling or organics containers.
Promotion: The percentage of cost for the portion of a municipal newsletter dedicated to waste
reduction, recycling or composting information.
Ineligible Expenses:
The following costs should not be submitted for reimbursement from dedicated waste
abatement funds (SCORE, LRDG and SWMC).
General Municipal Staff: Administrative, clerical, finance and legal staff that provide general
support to municipal employees at the city or town.
Attachment B
General Operational Costs /Building Overhead: Since most of the municipal recycling
coordinators are part -time positions and staff serves multiple roles at the city /township, it is
assumed that the general cost of space, office equipment and basic office supplies would need
to be provided with or without the recycling program, therefore, these costs are not eligible for
reimbursement.
Proiect Costs: Specific to energy or ground water protection.
Collection Costs: General waste and recycling costs for the collection of materials from
municipal buildings, trash costs when accepted at a recycling /cleanup day or costs associated
with roadside cleanup of illegally dumped materials.
2018 Base Funding Grant Application Form
Since the start of SCORE (Select Committee On Recycling and the Environment) funding, a similar formula has
been distributed to municipalities, $10,000 base and $5 /household.
This amount should pay for the basic program elements including the percentage of time the recycling
coordinator spends on recycling duties, regular curbside collection costs, general operations of a drop -off
center, costs for spring and fall recycling days, basic promotion costs and yard waste collection costs.
BASE FUNDING REQUESTED +A35:CA35:B77
Dollar Amount
Administration
% of time for Recycling Coordinator
37,269
Other staff that directly administers the recycling program
43,311
Office supplies needed for recycling program
154
'Training /Mileage /Dues
1,060
Subtotal
$
81,794.00
Curbside Collection
Estimated curbside collection contract costs
397,000
Estimated curbside collection revenue
398,132
Difference that requires funding Subtotal
$
(1,132.00)
Regular Drop -off Expenses
Equipment- standard equipment maintenance
900
Facility costs e.g. electricty, rent, supplies, trash removed from recyclables
16,944
Service Providers /collection costs
Labor
Estimated revenue
18,000
Difference that requires funding Subtotal
$
(156.00)
Attachment 6
Promotion
_
Printing
1,000
Postage
775
Advertising
Incentive products
Contracted performances e.g. Climb, Tricia and the Toonies
Subtotal
$
1,775.00
Yard Waste
Special Collections for leaves /grass and tree waste
4,200
Estimated Curbside Collection Contract Costs
198,000
Estimated Curbside Collection Revenue
155,416
Difference that requires funding Subtotal
$
46,784.48
Problem Materials
Ti res
Oil
Estimated revenue from oil
Difference that requires funding Subtotal
$
-
Total Base Funding Requested
$
129,065.48
2018 Municipal Program Enhancement Grant Application
There is $686,847 available for enhancement activities. When the county started offering additional
enhancement grants, the intent was to make these funds available to collect more materials to help the county
meets its 75% recycling/composting goal by 2030. This attachment is an application form. All communities
must apply for these funds and explain what projects they are proposing that meet the following categories.
Monthly /Quarterly Drop -off Events Grant
$10,000 is available for communities with up to 4,999 households
$15,000 is available for communities with 5,000 or more households
Additional Drop-off Collection Programs
From the list of targeted materials, it is expected that spring and fall drop -off recycling events will accept
appliances, automotive products, bicycles, carpet, confidential paper, electronics, fluorescent lamps, household
batteries, mattresses and scrap metal from residents. This funding is provided for additional
events beyond the regularly scheduled spring and fall recycling days.
Program Costs for Collecting the Following Targeted Materials
Examples of materials that can be collected for reuse /recycling/composti
I Standard Recvclable Materials Collected at Drop -off Events I Additional Items
Attachment B
pliances
Products
Bicycles
Carpet*
Confidential Paper
Electronics
Fluorescent Bulbs
Household Batteries
Mattresses*
Scrap Metal
Block n Shape Polystrene
Furniture*
Small Household Goods
Source Separated Organics
Vinyl Siding
Yard Waste
None of these materials should be advertised and then collected as trash, specifically those items marked with the * .
Items that should be evaluated for reuse prior to recycling:
Bicycles Clothing Furniture Mattresses
Special Monthly /Quarterly Drop -off Events
Equipment
195
Service Providers /Collection Costs
4,300
Promotional Coupon Costs
1,000
Labor - Staff /organizations
11,123.70
Other
Full Service Drop -off Center
Equipment
Service Providers /Collection Costs
Additional staffing requirements
Total Drop -off Program Request
$ 16,618.70
Please describe the additional drop -off activities and how they will increase the amount of material collected
for recycling:
The City will work with a local service club to operate a weekly drop -off recycling center which is very
convenient for Southern Anoka County residents and small businesses, to keep hazardous materials out of the
waste and for recycling of special items that are not acceptable in the single sort system. For example,
materials such as curbside recyclables, plus hard to dispose of items, i.e., scrap metal, oil and filters, tires,
fluorescent bulbs, string lights and cords, household batteries, and large cardboard boxes. This funding ensures
we will be able to open the recycling center every Saturday in 2018 (except major holidays) instead of holding
only one or two drop -off events, thereby increasing the amount of material collected throughout the year.
General Enhancement Grant — $1 /household — all municipalities are all eligible for this regardless of size
Attachment B
Eligible categories are listed below. Staffing for multi - family outreach, park recycling or dedicated recycling
program interns, event recycling expenses, new recycling containers and promotional materials for additional
recycling opportunities are some examples of eligible expenses.
Park Recycling
-- Recycling Containers
Price /container
-- Recycling Bags
Service Providers /Collection Costs
Labor - Staff costs needed for collection
7,000
Park Recycling Subtotal
$
7,000.00
Event Recycling - Please list any organics costs in organics section.
-- Recycling Containers
Price /container
-- Recycling Bags
Service Providers /Collection Costs
Labor - Staff costs needed for collection
617
Event Recycling Subtotal
$
617.00
Special Curbside Recycling Pickups
Collection Costs
9,100
Subsidy to resident -- # of items collected x
Special Curbside Subtotal
$
9,100.00
Multi -Unit Recycling Outreach
Equipment /Promotion
775
Staff costs
2,662
Multi -unit Enhancement Subtotal
$
3,437.10
.Additional Promotion Costs
Promotion /Printing/Postage /Advertising
1,775
Promotion Subtotal
$
1,775.00
Total General Enhancement Requestj
$
21,929.10
Attachment B
Please describe the additional general enhancement activities and how they will increase the amount of
material collected for reuse or recycling.
All parks, City events, plus City facilities will have as much recycling service as needed. Coordinate with private
events to utilize recycling and organic kits.
The City will work with a local service club to collect bulk (furniture, mattresses, carpet) on the curb for
donation and recycling. In an effort to reduce improperly discarded electronics, the City will collect electronics
curbside as well as appliances and Christmas trees for recycling.
The City will conduct apartment manager outreach to improve recycling in their buildings, plus all residential
rental property owners /managers will be mailed a promotion as well. Upon request, meet on site with
managers where they are offered tenant recycling kits. All Multidwelling properties will have recycling
containers that will be emptied weekly and they can order larger or additional containers as well. We will also
coordinate a clothing collection service for our multi -unit buildings.
Homes will have every- other -week recycling collection, but can order larger and /or additional carts and will
have extras taken as well.
The City of Columbia Heights plans to mail at least two citywide recycling promotions this year and will have a
recycling article in each City newsletter. Recycling promotions will also be conducted on our cable channel,,
website, Facebook, utility bills, Public Works news subscribers, at the City public picnic and other local
gatherings, and by request of any news outlet. Plus specialized publications for spring/fall cleaning and garage
sale reuse & recycling information. The City may also help coordinate a Southern Anoka County Master
Recycler Course.
Other reduce /reuse events include an organized city garage sale weekend event, and support for a Fix -it clinic
hosted by local volunteer groups.
Organics Grant
• $0.50 /household for municipalities that do not have a permanent organics program
• $1 /household for municipalities that have a permanent organics drop -off(s) or a curbside program
Organics Program Costs
Equipment
-- Organics Containers /Starter Kits Price /container
2,225
-- Compostable Bags
-- Compostable Serving Ware - cups /bowls /utensils
-- Container rental or collection costs
Promotional costs
1,000
Labor - Staff /organizations # of hours
11,186.30
Total Organics Program Requestj
$ 14,411.30
Attachment B
Please describe the additional organics activities planned and how they will increase the amount of material
collected for composting.
The City is offering curbside organics collection and households are provided a kitchen starter kit, plus multi -
dwellings are included. The City will conduct an extensive promotion for this service, plus the Minnesota
Composting Council's "Plate to Garden Compost" program will be conducted at the recycling center as a
promotional tool for organics recycling.
Additional Grant Program Request
$30,000 is available based on need. If more applications are received than funds available, applications will be
reviewed and those projects with the greatest potential to increase materials collected for recycling will receive
the funding. Eligible costs for this category are expenses that cannot be funded by all the other categories.
Preference will be given to those communities that are currently spending all enhancement funding on
innovative, new program ideas and need additional funds to continue to expand program opportunities
throughout 2018 to meet their recycling goal.
Proiect Description.
Provide a brief, one page or less, project description. The project description should address:
• project scope and design;
expected outcomes - increased materials collected, increased tons from this project;
if the project will benefit multiple municipalities or the county;
• key individuals participating in project activities, including any project collaborators;
overall project timeline; and
• why project is compelling and worthy of funding
Proiect Budget:
Tasks /Items
Costs
Base additional funding request for curbside organic recycling
23,700
General Enhancement additional Funding request for Bulk recycling
3,600
Organics Program additional Funding request for promotions /supplies
2,700
Total Additional Grant Program Request
$ 30,000.00
Attachment B
The City of Columbia Heights will have a robust recycling program with various city run curbside collections
including: Unlimited single -sort recycling, Organics comingled with yard waste recycling, Bulk (furniture,
mattresses, carpet) reuse /recycling, Electronics recycling, Appliance recycling, Christmas tree recycling, Multi -
dwellings included, plus City buildings and events recycling.
The City, in conjunction with the Heights - Fridley Kiwanis Club, will operate a weekly drop -off center which is
very convenient for Southern Anoka County residents to keep hazardous materials out of the waste and for
recycling of special items that are not acceptable in the single sort system. The high school Key Club will also
conduct the "Plate to Garden Compost" fundraiser at the recycling center to promote organics recycling and to
return fresh compost for participating households.
The City will also coordinate with local reuse vendors such as Southern Anoka Community Assistance for drop -
off of clothing and other household goods. Plus we will coordinate with the DAV to partner with several multi -
dwellings for collection of those items. The City will also assist local volunteer groups such as HeightsNext with
organizing reuse events such as Fix -it clinic, and the City Garage Sale weekend. The local Lions Club and
BRIDGING may also assist with the bulk collection and reuse /recycling program.
The City will conduct extensive promotions including two citywide flyers and direct outreach to Multi & other
rental properties. Plus we will produce localized publications for spring/fall cleaning and garage sale reuse &
recycling information. The city will promote recycling through all it's own communication means monthly. The
city is offering a 30 gallon every- other -week trash service option in conjuction with organics recycling, plus
there will be an educational requirement as well so the City may also help coordinate an Anoka County Master
Recycler Course.
The City Council approved 2018 budget for all of this recycling is projected to cost over $753,000. Our
projected revenue based on council authorized rates for 2018 is almost $572,000. City revenue consists of
recycling utility rates, fees for special recycling services, and rebates for certain materials of value. Anoka
County basic SCORE formula (Base + Weekly drop -off + General enhancement + Base organics) will provide over
$82,000 in financial support which is 11% of the cost for our full service recycling operations and is greatly
appreciated.The city is requesting an additional $30,000 of SCORE funding to help offset the cost for curbside
organics service carts, collection, disposal, promotion, and also to provide starter kits for households beginning
the program. This funding will also be used to help offset the cost of collecting bulk from the curb and donating
or recycling it. We expect our recycling tons to increase 10% in 2018.
Total Funding Requested
Total Base Funding*
$
50,775.00
Total Enhancement Funding
• Month) /Quarter) Drop-off Funding*
$
15,000.00
• General Enhancement Funding*
$
8,155.00
• Organics Program Funding
$
8,155.00
• Additional Grant Program
$
30,000.00
Total Funding Requested
$
112,085.00
* These amounts are eligible for up to 10% change order if unexpected costs exceed budgeted amounts.
Attachment C
Grant Funding Decision
2018 Grant Year
The City of Columbia Heights is eligible for a total of $ 82,085 for their Municipal program
abatement efforts in 2018. The City submitted a timely application for funds (Attachment B) in
the amount of $112,085, including additional grant funding of $30,000.
To the extent that the City requested funds in excess of the total eligible amount and /or the
eligible amount in any category it is denied.
The approved funding for the 2018 Residential Recycling Program based on the budgeted
expenditures set out in Attachment B and the eligible amount is $82,085.
The City has also applied for the Additional Grant program which provides funds up to $30,000.
The City has requested $ 30,000 in additional funding for off - setting the costs for curbside
organics service carts, collection, promotion and disposal, and to provide starter kits for
households beginning the program. The City has been awarded an Additional Grant of $ 20,350.
The total Award to the City of Columbia Heights is $ 102,435.
Reviewed by: - Dated: 4111 e
r m
Assistant County Attorney
Extra up to $30,000
ELIGIBLE
REQUESTED
Awardl(Deny)
Base Amount: (no application needed) $
30,775
$ 30,775
$ 30,775
Monthly /Quarterly Drop off Events
15,000
15,000
15,000
General Enhancement grant
8,155
8,155
8,155
Organics Grant
8,155
8.155
8,155
Total $
82,085
$ 82,085
$ 82,085
The City has also applied for the Additional Grant program which provides funds up to $30,000.
The City has requested $ 30,000 in additional funding for off - setting the costs for curbside
organics service carts, collection, promotion and disposal, and to provide starter kits for
households beginning the program. The City has been awarded an Additional Grant of $ 20,350.
The total Award to the City of Columbia Heights is $ 102,435.
Reviewed by: - Dated: 4111 e
r m
Assistant County Attorney
Extra up to $30,000