HomeMy WebLinkAbout2018-2864r
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INTERTEC
The Science You Build On.
May 31, 2018
Kathy Young, PE
City of Columbia Heights
637 38th Avenue NE
Columbia Heights, MN 55421
Braun Intertec Corporation
11001 Hampshire Avenue S
Minneapolis, MN 55438
Re: Proposal for Construction Materials Testing Services
Keyes Park
1345 45 1/2 Street
Columbia Heights, Minnesota
Dear Ms. Young:
ProposalQTB079125
2018 -2864
Phone: 952.995.2000
Fax: 952.995.2020
Web: braunintertec.com
Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing
services for the Keyes Park Project located in Columbia Heights, Minnesota.
We have completed the environmental evaluation, so we have a unique understanding of the site and
construction challenges. We can aid the construction team by applying this experience and transferring
our knowledge developed during the design phase which will provide professional continuity to the
construction. Our work on the project to date gives us familiarity with the project team and design
development which allows us to understand some of the considerations used when developing the
project's design.
Since our inception in 1957, we have grown into one of the largest employee owned engineering firms in
the nation. With around 1,000 employee owners, retaining our firm gives you access to a diverse range of
services and professionals you can consult with if the unforeseen occurs. The size of our company also
allows us to respond quickly when schedule constraints occur.
Our Understanding of Project
This project will include the construction of a new tee -ball and softball field at Keyes Park in Columbia
Heights. Construction of a new parking lot, sidewalks and park features will also be a part of the project.
Available Project Information
This proposal was prepared using the following documents and information.
■ Project plans and specifications prepared by ISG, dated January 30, 2018 and January 29,
2018, respectively.
■ Discussions with Kathy Young, Columbia Heights.
� •�� Itl n
City of Columbia Heights
Proposal QTB079125
May 31, 2018
Page 2
Scope of Services
Services are performed under the direction of an engineer. Testing services will be performed on an on-
call, as- needed basis as requested and scheduled by you or your on -site project representative. After
reviewing available information to determine compliance with project plans and /or specifications and
other design or construction documents, our scope of services for the project will be limited to the tasks
defined below.
Soil Related Services
• Measure the in -place dry density, moisture content and relative compaction of fill placed for
pavement and /or utility support, and of utility backfill for compliance with the project
documents. This task includes performing laboratory Proctor tests to provide maximum dry
densities from which the relative compaction of fill can be determined, as well as the use of a
nuclear density gauge to measure in -place dry densities and moisture contents.
Sample and test aggregate base materials for compliance with the project documents. This
task includes laboratory gradation testing of aggregate base material.
■ Perform MnDOT dynamic cone penetrometer (DCP) tests on aggregate base material.
Concrete Related Services
Sample and test fresh concrete associated with curb - and - gutter, sidewalks and other park
features for compliance with the project documents, and cast test cylinders for laboratory
compressive strength testing. We assume that we will be able to appropriately dispose of
excess concrete (and associated wash water) on site at no additional cost to us.
Measure and report the compressive strength of the concrete test cylinders for compliance
with the project documents.
Bituminous Related Services
• Sample and test bituminous pavement materials for compliance with the project documents.
This task includes Rice specific gravity, Gyratory density, fine aggregate angularity, percent
crushed, asphalt content and extracted aggregate gradation tests of the bituminous.
• Measure the in -place density of the fresh bituminous with a nuclear density gauge to
observe and document the contractor's roll pattern.
Consulting, Project Communication and Reporting Services
• Project management, including scheduling of our field personnel.
Review test reports, and communicating with you and the parties you may designate such as
the project contractor(s), and other project team members, as needed.
• Transmit test results to the project team on a weekly basis.
BRAUN
INTERTEC
City of Columbia Heights
Proposal QTB079125
May 31, 2018
Page 3
Basis of Scope of Work
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
■ Compaction testing will be performed using the nuclear density method on utility backfill and
fill material; a minimum of two tests will be conducted each trip with four trips assumed.
We understand compaction testing on aggregate base material will be performed using the
Dynamic Cone Penetration (DCP) method; a minimum of two tests will be conducted each
trip with four trips assumed.
■ We assume the concrete will be placed in relatively small quantities based on the site
geometry and twelve sets of concrete tests will be required to complete the project.
Cylinders will be broken at an age of 7 & 28 days for all general concrete placements.
■ We assume the rebar observations before concrete placements will be completed by the
project representative's construction oversight manager.
■ Bituminous paving will be completed in three days for this project (one day per mix).
■ We assume the project engineer of record will review and approve contractor's quality
control submittals and test results.
■ You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time.
Shorter than 24 hours' notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
If the work is completed at different rates than described above, this proposal should be revised. If the
pace of construction is different than described above, this proposal should be revised.
Cost and Invoicing
We will furnish the services described herein for an estimated fee of $11,892. Our estimated costs are
based on industry averages for construction production. Depending on the contractor's performance,
our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our
estimated hourly and /or unit rates associated with our proposed scope of services is also attached.
BRAUN
INTERTEC
City of Columbia Heights
Proposal QTB079125
May 31, 2018
Page 4
Additional Services and Overtime
It is difficult to estimate all of the services, and the quantity of each service, that will be required for any
project. Our services are also directly controlled by the schedule and performance of others. For these
reasons, our actual hourly or unit quantities and associated fees may vary from those reported herein.
If the number of hours or units ultimately required exceed those assumed for purposes of this proposal,
they will be invoiced at the hourly or unit rates shown in the attached tabulation. If services are
ultimately required that have not been identified or described herein, they will be invoiced in accordance
with our current Schedule of Charges. Prior to exceeding our estimated fees, we will update you
regarding the progress of our work. Fees associated with additional services will be summarized in a
Change Order and submitted to you for review and authorization.
This cost estimate was developed with the understanding that the scope of services defined herein will
be required and requested during our normal work hours of 7:00 a.m. to 4:00 p.m., Monday through
Friday. Services that we are asked to provide to meet the project requirements or the contractor's
construction schedule outside our normal work hours will be invoiced using an overtime rate factor. The
factor for services provided outside our normal work hours or on Saturday will be 1.25 times the normal
hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be
1.5 times the normal hourly rate for the service provided. We have not included premiums for overtime;
however, we recommend that allowances and contingencies be made for overtime charges based on
conversations with the contractor. You will be billed only for services provided on a time and material
basis.
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign
and return one copy to our office as notification of acceptance and authorization to proceed. If
anything in this proposal is not consistent with your requirements, please let us know immediately.
Braun Intertec will not release any written reports until we have received a signed agreement. Also,
ordering services from Braun Intertec constitutes acceptance of the terms of this proposal (including the
attached General Conditions).
The proposed fee is based on the scope of services described and the assumption that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
BRAUN
INTERTEC
City of Columbia Heights
Proposal QTB079125
May 31, 2018
Page 5
We include the Braun Intertec General Conditions, which provide additional terms and are a part of our
agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact Chad Clemens at 612.270.6844 (cclemens @braunintertec.com) or Josh Kirk at
952.995.2222 (jkirk @braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Chad T. Clemens, EIT
Staff Engineer
"ua L. K'rrk, PE
I)incipal r Senior Engineer
Attachments:
Cost Estimate Table
General Conditions — CMT (1/1/18)
The proposal is accepted. We will reimburse you in accordance with this agreement, and you are
authorized to proceed:
City of Columbia Heights
Walt Fehst
Authorizer's Name (please print or type)
City Manager
Authorizer's Titl
,�� 4
Date
BRAUN
INTERTEC
BRAUN Project Proposal
NTE RTEC QTB079125
The Science You Build On. Keyes Park - Columbia Heights
Client: Work Site Address: Service Description:
City of Columbia Heights 1345 45 1/2 Street Construction Materials Testing
Kathy Young Columbia Heights, MN
637 38th Ave NE
Columbia Heights, MN 55421
(763) 706 -3600
Description
Quantity Units
Unit Price
Extension
Phase 1
Construction Materials Testing
Activity 1.1
Soil Testing
$3,305.00
207
Compaction Testing - Nuclear
8.00 Hour
76.00
$608.00
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Common Borrow
2.00 Trips
2.00
4.00
Utilities
2.00 Trips
2.00
4.00
217
Compaction Testing - DCP's
8.00 Hour
76.00
$608.00
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Aggregate Base
4.00 Trips
2.00
8.00
1530
Asphalt Content (ASTM D 217216307), per sample
2.00 Each
150.00
$300.00
209
Sample pick -up
5.00 Hour
76.00
$38000
1318
Standard Proctor Test(ASTM D 698)
300 Each
175.00
$52500
1162
Sieve analysis & 200 wash (ASTM C 136 & C 117) per
sample
400 Each
129.00
$516.00
1308
Nuclear moisture - density meter charge, per hour
8.00 Each
21.00
$168.00
1861
CMT Trip Charge
10.00 Each
2000
$200.00
Activity 1.2
Concrete Testing
$4,176.00
261
Concrete Testing
24.00 Hour
76.00
$1,82400
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Foundations, Poles, Mow Strips, Etc.
300 Trips
2.00
6.00
Sidewalks
600 Trips
2.00
12.00
Curb & Gutter
3.00 Trips
2.00
6.00
1364
Compressive strength of concrete cylinders (ASTM C 39), per
48.00 Each
28.00
$1,344.00
specimen
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Foundations, Poles, Mow Strips, Etc.
3.00 Set
4.00
12.00
Sidewalks
6.00 Set
4.00
24.00
Curb & Gutter
3.00 Set
4.00
12.00
278
Concrete Cylinder Pick up
8.00 Hour
76.00
$608.00
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Cylinder Pickup
8.00 Trips
1.00
8.00
1861
CMT Trip Charge
20.00 Each
20.00
$400.00
Activity 1.3
Pavement Testing
$2,562.00
Asphalt Content (ASTM D 217216307), per sample
3.00 Each
150.00
$45000
Sample pick -up
3.00 Hour
76.00
$228.00
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Bituminous Sampling
3.00 Trips
1.00
300
Compaction Testing - Nuclear
3.00 Hour
76.00
$22800
Work Activity Detail
Qty Units
Hrs /Unit
Extension
Bituminous Roll Pattern
3 00 Trips
1.00
3.00
Extracted aggregate gradation (ASTM D 5444), per sample
3.00 Each
100.00
$300.00
Rice specific gravity (ASTM D 2041), per sample
3.00 Each
80.00
$240.00
05/31/2018 02:04 PM
Page 1 of 2
BRAUN
I NTE RTEC
The Science You Build On.
1705
1568
1688
1308
1861
Activity 1.4
226
228
238
Project Proposal
QTB079125
Keyes Park - Columbia Heights
Fine Aggregate Angularity (ASTM C1252), per sample
Gyratory gravity (AASHTO T312), per sample
Percent crushed (ASTM D5821), per sample
Nuclear moisture - density meter charge, per hour
CMT Trip Charge
Project Management
Project Manager
Senior Project Manager
Project Assistant
3.00
Each
76.00
$228.00
300
Each
175.00
$525.00
3.00
Each
80.00
$240.00
3.00
Each
21.00
$63.00
3.00
Each
20.00
$60.00
$1,849.00
10.00
Hour
140.00
$1.400.00
1.00
Hour
155.00
$155.00
3.50
Hour
8400
$294.00
Phase 1
Total:
$11,892.00
Proposal Total: 1 $11,892.00
05/31/2018 02:04 PM Page 2 of 2
General Conditions
Construction Material Testing and Special Inspections
— _ — -- - -i
Section 1: Agreement
1.1 Our agreement with you consists of these
General Conditions and the accompanying written
proposal or authorization ( "Agreement'). This
Agreement is the entire agreement between you
and us. It supersedes prior agreements. It may be
modified only in a writing signed by us, making
specific reference to the provision modified.
1.2 The words "you," "we," "us," and "our"
include officers, employees, and subcontractors.
1.3 In the event you use a purchase order or
other documentation to authorize our scope of
work ( "Services "), any conflicting or additional
terms are not part of this Agreement. Directing us
to start work prior to execution of this Agreement
constitutes your acceptance. If, however, mutually
acceptable terms cannot be established, we have
the right to terminate this Agreement without
liability to you or others, and you will compensate
us for fees earned and expenses incurred up to the
time of termination.
Section 2: Our Responsibilities
2.1 We will provide Services specifically
described in this Agreement. You agree that we
are not responsible for services that are not
expressly included in this Agreement. Unless
otherwise agreed in writing, our findings, opinions,
and recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
2.2 In performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing in
the same locality. If you direct us to deviate from
our recommended procedures, you agree to hold
us harmless from claims, damages, and expenses
arising out of your direction. If during the one year
period following completion of Services it is
determined that the above standards have not
been met and you have promptly notified us in
writing of such failure, we will perform, at our
cost, such corrective services as may be necessary,
within the original scope in this Agreement, to
remedy such deficiency. Remedies set forth in this
section constitute your sole and exclusive recourse
with respect to the performance or quality of
Services.
2.3 We will reference our field observations and
sampling to available reference points, but we will
not survey, set, or check the accuracy of those
points unless we accept that duty in writing.
Locations of field observations or sampling
described in our report or shown on our sketches
are based on information provided by others or
estimates made by our personnel. You agree that
such dimensions, depths, or elevations are
approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and
further that site conditions may vary over distance
or change overtime.
2.4 Our duties do not include supervising or
directing your representatives or contractors or
commenting on, overseeing, or providing the
means and methods of their services unless
expressly set forth in this Agreement. We will not
be responsible for the failure of your contractors,
and the providing of Services will not relieve
others of their responsibilities to you or to others..
2.5 We will provide a health and safety program
for our employees, but we will not be responsible
for contractor, owner, project, or site health or
safety.
2.6 You will provide, at no cost to us,
appropriate site safety measures as to work areas
to be observed or inspected by us. Our employees
are authorized by you to refuse to work under
conditions that may be unsafe.
2.7 Unless a fixed fee is indicated, our price is an
estimate of our project costs and expenses based
on information available to us and our experience
and knowledge. Such estimates are an exercise of
our professional judgment and are not guaranteed
or warranted. Actual costs may vary. You should
allow a contingency in addition to estimated costs.
Section 3: Your Responsibilities
3.1 You will provide us with prior environmental,
geotechnical and other reports, specifications,
plans, and information to which you have access
about the site. You agree to provide us with all
plans, changes in plans, and new information as to
site conditions until we have completed Services.
3.2 You will provide access to the site. In the
performance of Services some site damage is
normal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of damage in the estimated charges.
3.3 If we notify you that radiographic or gamma
ray equipment or other nuclear testing or
measuring device will be used, you will be
responsible for the cooperation of your employees
and your contractors in observing all radiation
safety standards.
3.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials present on any work site. If
we observe or suspect the presence of
contaminants not anticipated in this Agreement,
we may terminate Services without liability to you
or to others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
3.5 The time our field personnel spend on the
job site depends upon the scheduling of the work
we are observing or testing. You agree that any
changes in scheduling may result in additional
BRAUN
INTERTEC
costs and agree to pay for those services at the
rates listed in our cost estimate.
3.6 You agree to include us as an indemnified
party in your contracts, if any, for work by others
on the project, protecting us to the same degree
as you are protected. You agree to list us as an
Additional Insured under your liability insurance
policies and to require subrogation be waived
against us and that we will be added as an
Additional Insured on all policies of insurance,
including any policies required of your contractors
or subcontractors, covering any construction or
development activities to be performed on the
project site.
Section 4: Reports and Records
4.1 Unless you request otherwise, we will
provide our report(s) in an electronic format.
4.2 Our reports, notes, calculations, and other
documents and our computer software and data
are instruments of our service to you, and they
remain our property. We hereby grant you a
license to use the reports and related information
we provide only for the related project and for the
purposes disclosed to us. You may not transfer our
reports to others or use them for a purpose for
which they were not prepared without our written
approval. You agree to indemnify, defend, and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
4.3 If you do not pay for Services in full as
agreed, we may retain work not yet delivered to
you and you agree to return to us all of our work
that is in your possession or under your control.
4.4 Electronic data, reports, photographs,
samples, and other materials provided by you or
others may be discarded or returned to you, at our
discretion, unless within 15 days of the report date
you give us written direction to store or transfer
the materials at your expense.
Section 5: Compensation
5.1 You will pay for Services as stated in this
Agreement. If such payment references our
Schedule of Charges, the invoicing will be based
upon the most current schedule. An estimated
amount is not a firm figure. You agree to pay all
sales taxes and other taxes based on your
payment of our compensation. Our performance is
subject to credit approval and payment of any
specified retainer-
5.2 You will notify us of billing disputes within 15
days. You will pay undisputed portions of invoices
upon receipt. You agree to pay interest on unpaid
balances beginning 30 days after invoice dates at
the rate of 1.5% per month, or at the maximum
rate allowed by law.
5.3 If you direct us to invoice a third party, we
may do so, but you agree to be responsible for our
compensation unless the third party is
GC -CMT Page 1 of 2
creditworthy (in our sole opinion) and provides
written acceptance of all terms of this Agreement
5.4 Your obligation to pay for Services under this
Agreement is not contingent on your ability to
obtain financing, governmental or regulatory
agency approval, permits, final adjudication of any
lawsuit, your successful completion of any project,
receipt of payment from a third party, or any
other event. No retainage will be withheld.
5.5 If you do not pay us in accordance with this
Agreement, you agree to reimburse all costs and
expenses for collection of the moneys invoiced,
including but not limited to attorney fees and staff
time.
5.6 You agree to compensate us in accordance
with our Schedule of Charges if we are asked or
required to respond to legal process arising out of
a proceeding related to the project and as to
which we are not a party.
5.7 If we are delayed by factors beyond our
control, or if project conditions or the scope or
amount of work changes, or if changed labor
conditions result in increased costs, decreased
efficiency, or delays, or if the standards or
methods change, we will give you timely notice,
the schedule will be extended for each day of
delay, and we will be compensated for costs and
expenses incurred in accordance with our
Schedule of Charges.
5.8 If you fail to pay us in accordance with this
Agreement, we may consider the default a total
breach of this Agreement and, at our option,
terminate our duties without liability to you or to
others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
5.9 In consideration of our providing insurance
to cover claims made by you, you hereby waive
any right to offset fees otherwise due us.
Section 6: Disputes, Damage, and Risk Allocation
6.1 Each of us will exercise good faith efforts to
resolve disputes without litigation. Such efforts
will include, but not be limited to, a meeting(s)
attended by each party's representative(s)
empowered to resolve the dispute Before either
of us commences an action against the other,
disputes (except collections) will be submitted to
mediation.
6.2 Notwithstanding anything to the contrary in
this Agreement neither party hereto shall be
responsible or held liable to the other for
punitive, indirect incidental, or consequential
damages, or liability for loss of use, loss of
business opportunity, loss of profit or revenue,
loss of product or output or business
interruption.
6.3 You and we agree that any action in relation
to an alleged breach of our standard of care or this
Agreement shall be commenced within one year
of the date of the breach or of the date of
substantial completion of Services, whichever is
earlier, without regard to the date the breach is
discovered. Any action not brought within that
one year time period shall be barred, without
regard to any other limitations period set forth by
law or statute. We will not be liable unless you
have notified us within 30 days of the date of such
breach and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages. You agree not to
make a claim against us unless you have provided
us at least 30 days prior to the institution of any
legal proceeding against us with a written
certificate executed by an appropriately licensed
professional specifying and certifying each and
every act or omission that you contend constitutes
a violation of the standard of care governing our
professional services. Should you fail to meet the
conditions above, you agree to fully release us
from any liability for such allegation.
6.4 For you to obtain the benefit of a fee which
includes a reasonable allowance for risks, you
agree that our aggregate liability for all claims
will not exceed the fee paid for Services or
$50,000, whichever is greater. If you are
unwilling to accept this allocation of risk, we will
increase our aggregate liability to $100,000
provided that within 10 days of the date of this
Agreement you provide payment in an amount
that will increase our fees by 10% but not less
than $500, to compensate us for the greater risk
undertaken. This increased fee is not the purchase
of insurance.
6.5 You agree to indemnify us from all liability
to others in excess of the risk allocation stated
herein and to insure this obligation. in addition,
all indemnities and limitations of liability set
forth in this Agreement apply however the same
may arise, whether in contract tort statute,
equity or other theory of law, including, but not
limited to, the breach of any legal duty or the
fault negligence, or strict liability of either party.
6.6 This Agreement shall be governed,
construed, and enforced in accordance with the
laws of the state in which our servicing office is
located, without regard to its conflict of laws rules.
The laws of the state of our servicing office will
govern all disputes, and all claims shall be heard in
the state or federal courts for that state. Each of
us waives trial by jury.
6.7 No officer or employee acting within the
scope of employment shall have individual liability
for his or her acts or omissions, and you agree not
to make a claim against individual officers or
employees.
Section 7: General Indemnification
7.1 We will indemnify and hold you harmless
from and against demands, damages, and
expenses of others to the comparative extent they
are caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and against
demands, damages, and expenses of others to the
comparative extent they are caused by your
negligent acts or omissions or those negligent acts
or omissions of persons for whom you are legally
responsible.
7.2 To the extent it maybe necessary to
indemnify either of us under Section 7.1, you and
we expressly waive, in favor of the other only, any
immunity or exemption from liability that exists
under any worker compensation law.
Section 8: Miscellaneous Provisions
8.1 We will provide a certificate of insurance to
you upon request. Any claim as an Additional
Insured shall be limited to losses caused by our
negligence.
8.2 You and we, for ourselves and our insurers,
waive all claims and rights of subrogation for
losses arising out of causes of loss covered by our
respective insurance policies.
8.3 Neither of us will assign or transfer any
interest, any claim, any cause of action, or any
right against the other. Neither of us will assign or
otherwise transfer or encumber any proceeds or
expected proceeds or compensation from the
project or project claims to any third person,
whether directly or as collateral or otherwise.
8.4 This Agreement maybe terminated early
only in writing. You will compensate us for fees
earned for performance completed and expenses
incurred up to the time of termination.
8.5 If any provision of this Agreement is held
invalid or unenforceable, then such provision will
be modified to reflect the parties' intention. All
remaining provisions of this Agreement shall
remain in full force and effect.
8.6 No waiver of any right or privilege of either
party will occur upon such party's failure to insist
on performance of any term, condition, or
instruction, or failure to exercise any right or
privilege or its waiver of any breach.
GC -CMT Revised 1/1/2018 Page 2 of 2