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HomeMy WebLinkAbout04-04-2018 minutes COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, April 4th, 2018 Approved 5/2/2018 The meeting was called to order in the History Room by Treasurer, Catherine Vesley, at 5:35pm. Members present: Catherine Vesley, Stephen Smith, Tricia Conway, and Council Liaison, Robert “Bobby” Williams. Also attending: Library Director, Renee Dougherty; Recording Secretary, Nick Olberding; and private citizen, Bryan Olson. Not present: Patricia Sowada and Nancy Hoium. The Minutes of the March 21st, 2018 Board Meeting were approved. Bill List dated March 7th, 2018 was reviewed. It was moved, seconded, and passed that the bills be paid. Bill List dated March 21st, 2018 was reviewed. It was moved, seconded, and passed that the bills be paid. Accounting Sheet as of March was reviewed, and approved. • Questions and discussions based on Bills and Accounting: • Dust Jackets: Yes, 2000 purchased (in multiple sizes), for covering and protecting our new books. • “883”: Paid for by donation funds provided by the CHPL Foundation; Early Literacy PlaySpace in the children’s area is currently set up as a greenhouse storefront but will change themes seasonally. • Older Books: We purchase older titles, generally to replace damaged, lost, or worn-out copies, but also if there is a resurgence in popularity (eg. film adaptations), and/or patron’s requests and suggestions. • AMH Maintenance Charge: Attempted to pay in 2017, but Finance opted to apply it to 2018 budget because the maintenance period covers 2018. Consequently, Line 4000 (Repair & Maintenance) is overspent by 51%. • Snowmelt System: Warranty coverage has been extended due to performance issues during the first year. Old Business: • Public Library Art Committee: Catherine made a Motion to Appoint all three applicants to the Columbia Heights Library Public Arts Committee; the motion was seconded, and approved. The Board would like to send out appointment letters welcoming them to the Committee. Proposed date of the first meeting for the group is Wednesday, June 27th, 2018 at 5pm. The Board would like to extend an invitation to the applicants to help and support the library’s creative efforts in the Columbia Heights Jamboree Parade (which occurs before the proposed first meeting date). o Related discussion: Should move forward on either accepting or denying the sculpture donation offer made by Dr. Good. Vesley said she will follow-up on this. • 90th Anniversary (Jamboree Parade): Tim Utz cordially invited the Library to participate in the parade this year. We will be joining the parade and celebrating our birthday as an unofficial kick-off to our 90th Anniversary festivities. Bobby Williams will provide the library with a flatbed truck and a driver for the parade. o A “birthday party” theme was suggested and well received. Details discussed: Oversized birthday cake on flatbed (foam or inflatable), along with a giant #90; banners along each side of the flatbed (hung on the library building afterwards); additional volunteers pulling red wagons along the route and passing out candy. Invited to participate: CHPL Staff (past & present), Boardmembers, Foundation, Friends, Volunteers, Volunteens…and others. For the May meeting, we need to have some estimated costs for supplies (including fake cakes, foam, banners, etc.), and the dimensions of the flatbed. New Business: • National Library Week proclamation: NLW is next week (April 8-14th), and Renee Dougherty has requested that Mayor Donna Schmidt make an NLW proclamation on behalf of the library at next week’s City Council meeting. The theme of this year’s NLW is “Libraries Lead”. Catherine Vesley and Steve Smith will be in attendance. • Staffing Update: Last week we lost one of our Pages to relocation to the East Coast. Farrah was a great asset; always stepping up and taking on more duties when needed, and filling in on short notice if we needed coverage due to vacation or illness; she will be missed. Also, Nancy Soldatow has submitted her notice of retirement (currently set for June). Nancy has been with the CHPL as a night/weekend supervisor since 2000, and has seen a lot of change through the years. The Board would like to send Farrah a card to thank her for her service and wish her well (once we have a forwarding address), and would like to acknowledge Nancy’s retirement with a celebration. • Items from the Floor: o The library’s monument sign, scheduled to be installed in the spring, has been held up by city code. Apparently the size exceed the city’s 50 sq. ft. of surface area sign ordinance. The area of our desired display is less than 50, but the sign’s base is also calculated into the total. Will need to apply for a variance in order to install. The sign would promote activities at the library, along with our hours. The city would also use it as a supplement to their sign at City Hall (Central sees upwards of 35,000 vehicles on a given weekday). o Gail Olsen (Northeaster): would like to feature the CHPL 90th Anniversary in an article. The Board would like to then approach her about the possibility of writing a sequel to the Columbia Heights history book “Bootstrap Town”. o Upcoming programs: Family Night is tonight (occurs once a month due to demand for an evening storytime); Mysteries of History (deducing the origin, age, and content of historical photos) will be at 6:30pm on April 9th; BookTalk with Rick Shefchik (author of “Everybody’s Heard About the Bird: The True Story of 1960’s Rock n’ Roll in Minnesota”) will take place at 1pm on Saturday, April 21st. There being no further business, a motion to adjourn was made at 6:35pm by Catherine Vesley, and seconded. Respectfully submitted, Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.