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HomeMy WebLinkAbout05-02-2018 minutes COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, May 2nd, 2018 Approved 6/13/2018 The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:32pm. Members present: Patricia Sowada, Nancy Hoium, Catherine Vesley, Stephen Smith, Tricia Conway, and Council Liaison, Robert “Bobby” Williams. Also attending: Library Director, Renee Dougherty; and Recording Secretary, Nick Olberding. The Minutes of the April 4th, 2018 Board Meeting were approved. Bill List dated April 4th, 2018 was reviewed. It was moved, seconded, and passed that the bills be paid. Bill List dated April 18th, 2018 was reviewed. It was moved, seconded, and passed that the bills be paid. Accounting Sheet as of April was reviewed, and approved. • Questions and discussions based on Bills and Accounting: • “2025” is the designation for ILS-related expenditures. Current expense being $800 for 5,000 library cards. • Audiobooks: Very popular, especially in the summer when individuals are driving more for trips and pleasure. • ILS: Fee is charged by Anoka County, and is our share of the ILS Cost based on our number of cardholders, and size of our collection. Estimate of ACL’s yearly cost is $140,000; we pay around $13,000/year. Old Business: • Planning the Jamboree Parade Entry: We have officially applied for the parade. June 22nd, 2018…check-in is at 5:30pm, and the start-time is 6pm. o “Birthday Party” Theme for the float. Invited to participate: CHPL Staff (past & present), Boardmembers, Foundation, Friends, Volunteers, Volunteens, Teen Advisory Committee…and other individuals. Supplies: Inflatable Cakes (2), Chairs (12), Banners (2), Tinsel fringe (30+ ft), Balloons (in the shape of books , if they exist), Duct Tape, Zip Ties Giveaways: Candy Bobby Williams offered to donate candy to pass out, helium to fill balloons, the use of a flatbed truck/driver for the parade, and chairs for floaters. Very much appreciated. For June meeting, we need the dimensions of the flatbed. o A few days before the parade is the Community Picnic: June 19th, 4:30-7:30pm. The library will be represented, and passing out bookbags, bookmarks, pencils, and stickers (if available). • Banner Design: Renee had 4 variations on a design for book bags that could be carried over to the banners that will adorn the parade float. The Board Members weighed in on which one would look best on a banner. • Agenda for the First Meeting of the CHPL Public Arts Committee: Meeting will occur on June 27th at 5pm in the History Room of the Library, and will focus on the Columbia Heights Photo Contest that will accompany the Library’s anniversary celebrations later this year with the help of Margo Ashmore. Official agenda soon to come. • 90th Anniversary Planning: Nothing new, just solidifying events: Jamboree Parade and Community Picnic participation, Photo Contest (with Margo Ashmore), History Program (ideally in October with ACHS), and Open House all day Saturday, December 1st (with displays, and music provided by the Friends of the CHPL). • Staffing Update: The opening for Library Supervisor (Nancy Soldatow’s soon-to-be vacated position) was posted Monday of this week and will run through May 21st. Anticipating interviews to be held the week after Memorial Day. New Business: • Rules for Library Use: Anoka County recently updated the section on Service Animals in their Rules of Library Use, and we should review Columbia Heights’ Behavior Policy to see if they should reflect the changes. Also, Renee would like to alter the rule on food/beverages, and searching personal property in the event there is a strong suspicion of a crime. Revised policies: Removed text; Added text o Food/Beverage: No food or beverages are is allowed in the Library. Covered beverages are welcome; food may be consumed outside, in the lobby, or the Community Meeting Room. o Service Animals: All animals are prohibited from entering the library facilities, with the exception of service animals, service animal trainees, and animals featured in programs sponsored by the Columbia Heights Public Library. A Service Animal is defined by the Americans with Disabilities Act (ADA), and the Minnesota Human Rights Act (MHRA). o Search: The Library reserves the right to search bags, briefcases, etc., upon probable cause in instances when staff has objective facts, and a person of ordinary care and prudence has reason for honest and strong suspicion that a crime has been committed. After reviewing and discussing the revised CHPL Behavior Policy, the board approved the changes. Catherine Vesley made the motion to approve, and Nancy Hoium seconded; all in favor. Items from the Floor: o Accepting or denying the sculpture donation from Dr. Good. Catherine tried to follow-up on this, but was not able to reach Dr. Good. At the meeting, Nancy Hoium provided Catherine with an updated phone number, so she will try reaching out again. Not sure of the status of the sculpture, as the Goods are moving forward with selling their home and relocating, and may have made alternative plans for the sculpture. o The library may be receiving prints of Irene Parsons (author of Bootstrap Town) artwork/photographs. o Based on the CH Planning Commission’s 6-1 vote, the library’s monument sign now needs to go before the City Council. With the current design, the size exceeds the City’s 50 sq. ft. of surface area ordinance. There has been some opposition because of worry that the sign will obstruct the view of traffic from the Library’s entrance/exit. Will need to have a variance approved in order to install, and it could end up being pushed back a few feet further from Central. o The Columbia Heights Library has won the prestigious 2018 Library Interior Design Awards for Public Libraries (30,000 square feet and under). Sponsored by the International Interior Design Association (IIDA) and the American Library Association (ALA), the biennial Library Interior Design Awards recognize achievement in library interior design aesthetics, creativity, and function. The winners will be celebrated at the ALA Annual Conference June 23, 2018, in New Orleans. o For the June meeting, bring in library branded shirts that you are willing to supply for the parade. o Item to consider at June’s meeting: Cancelling the July Board Meeting? There being no further business, a motion to adjourn was made at 6:50pm by Patricia Sowada, and seconded. Respectfully submitted, Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.