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HomeMy WebLinkAboutEDA MIN 08-05-2013ECONOMIC DEVELOPMENT AUTHORITV (L A) MINUTES OF THE MEETING OF AUGUST 5, 2013 IN CONFERENCE ROOM I The meeting was called to order at 6:30 pni by Chair Peterson. Members Present: Bruce N,awrocki, Gary Peterson, Donna Schmitt, and Tam.niera Diehm, Members Absent: GetTy Herringer, Martaine Szurek, and Bobby Williams Staff Present: Wait Felist, Scott Clark, and Sheila Cartney, 2. PLEDGE OF ALLEGIANCE- RECITED 3. CONSENT ITEMS 1. Approve the Minutes from June '), 2013. 2. Approve the Financial Report and Payment of Bills for- May and June 2013 on Resolution 2013 -10. 3. Rcnioving4502 Washington Street from Scattered Site — Resolution 2013-11 Qqe tions by Members: 3. Nwvrocki questioned iihy 4502 lVashinglon had to be renioi,edftoin the 77fi'Dislriet. Clark explained that a TIF'District ptircel and tt non 771F, Dist•iet parcel cannot be coinbined So tire have to remove the Tll parceljj-oni the district in or to combinc the lots into or Motion ky Dichin, seconded b) Schnfill, to it,,aive the reading qfResolutions 2013-10 and 2013-11, there being an aniple (inionnt qfcoyfies available to the public. Allqyes. A1011ON I'ASSED. Holion by Diehin , seconded I ,))� Schiniu, to qpp•oi,e the consent agwnda iletns tis presented. All oyes. I110TION IASSED. EDA Minutes AugList 5,2013 Page 2 EDA RESOLUTION 2013-10 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY AND JUNE 2013 AND PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE 2013. WHEREAS, the Columbia Heights E"conomic Development Authority (EDA) is required by Minnesota Statutes Section 469,09�6, Subd. 9, to prepare detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the Purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA. to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of May and June 2013 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds, them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has othcr means to verify the intent of Section 469.096, SUbd. 9, including but ]lot limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar docurnentation.- and WHEREAS, financials statements are held by the City's Finance Department in a juethod outlined by the State of Minnesota's Records Retention Schedule, NOW, ,rHEREFO RE BE IT RESOLVED by the Board of Commissioners ofthe Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as Presented in writing is approved for payment Out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent record,; of the Columbia. Heights Economic Development Authority. Passed this 5th day of August 201 MOTION BY: SECONDED BY: AYES: All ayes President Attest By: Shelley I lanson, Secretary EDA Minutes AugLlst 5, 2013 Page 3 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ANOKA COUNTY, MINNESOTA RESOLUTION NO,. 2013-11 RESOLUTION APPROVING THE ELIMINATION OF A PARCEL FROM THE CITY-WIDE SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT WITHIN THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT OF THE CITY OF COLUMBIA HEIGHTS. WHEREAS, on October 10, 2011, the City of Columbia Heights (the "City") approved creation by the Columbia fleights Economic Developmetit Authority ("EDA") of the City-Wide Scattered Site 1101.1sing Tax Increment Financing District (the "TIF District") within its Central Business District Redevelopment Project (the "Project"), by approval of a tax increment financing plan (the "'FIF Plan) for the TIF' District; and WFIEREAS, under Minnesota Statutes, Section 469,176, subd, 4(e), an authority may modify the TIF Plan without the hearings and findings required (br creation of a. new district, if the only modification is to eliminate a parcel from the district, and the current net tax capacity of the parcel at least equals the original net tax capacity of the parcel; and WFIFREAS, the following property, by property identification liumber, was included iii the TIF District: 26-30-24-43-0074 referred to as the "Subject Parcel;," and %WIEREAS, the Current net tax capacity of tile Subject Parcel is $0 (because it is owned by the EDA), and the original net tax capacity of the Subject Parcel is likewise $0 (because it was owned by the E'DA at the C� tilTIC the TIF District was Filed for certification); and WfIEREAS, the City desires by this resolution to amend the TIF Plan to remove the Subject Parcel from the TIF District, thereby reducing the size thereof; and NOW TFIEREFORE, BE IT RESOI,VED by the board of commissioners of the EDA as follows: The TIF Plan for the TH District is hereby amended to reillove the Subject Pal-cel. 2. EDA staff are authorized and directed to maintain a copy of this resolution with the records for the TIF District, and to send copies of this resolution to the Anoka County Auditor inaceordance with Minnesota Statutes, Section 469,175, Subdivision 4, clause (e), and to the Minnesota Commissioner of Revenue and the State Auditor in accordance with Minnesota Statutes, Section 469.175, 4a. Passed this 5'r' day of August 2013 ATTEST: Gary Peterson, President Shelley Hanson, Secretary EDA Minutes August 5, 2013 Page 4 NEW BUSINESS 4. Consider Sale of 4039 5,"' Street- (J ark explained that this item is conlinued to lhe&?plember ineeling hecause the applicant is- going to provide more iqlbrtnafion to the EDA (it that lime. Schnfill asked if 'there ivills/ill be a conunissionfte, park dedication and a prqfil. ("lark staled that the real estate Ie4nn ii,ill get their commission as they ii,Ill be brokering the deal, there is no park dedication and the city ivill get the profit qfthe sale. 5. Resolution 2013-12 HR► Levy Budget and Resolution 2013-13 EDA Levy Budget The agenda included the 2014 budget for all of the Community Development Department (EDA and Protective Inspections), Although some of the Departnie tit's budget (fund 20 1) is not controlled by the EDA, the EDE A traditionally reviews and acts on this budget as a whole which is in turn,, finalized by the City Council. The actual EDA portian of the bud, et is fund 204 and the attached resolutions serve as a recommendation to the City Council for levyin,, both an EDA and a IIRA levy. The Department's operating budget is straightforward due 10 the size of the department and no on-going capital and/or rolling stock requirements, therefore expenditures (combining fund 201 and 204) shows no increase from 2013 to 2014. This year's budget highlights are as follows: 1) Cornbined EDA and FIRA levy revenue equals $269,000 and is only $3,000 short of projected expenditures, Total revenue exceeds expenditure once the first quarter of Parkview Villa administration fees are added ($9,250). 2) Fund 201 (Protective Inspections which includes building inspections and planning) has a proposed shortfall of $49,084. The difference will be made up by existing fund balances in Fund 201 3 3) Due to the City Planner position being vacant a re-allocation of time ftorn the two funds were made to personal services. Therefore there will be proportionate decreases and increases in the two funds accordinoly. Staff recommends the I-evy's as recommended, QUeStionsfroin. members: Naivroki asked ii,hat is the acittal levy? Oark respontIctl Mat the EDA Lei, y is S84, 000 ond the HRA Levy is S185, 000 asshoii,,n on the resolulions. Donna questioned hoii,, close use are to selling Purkvie),u,, Villa, and {fire do sell inhere is, the 37, 000 going to corneftoln? ("lark •espont'led that the .scale is gelling closer and ii7e, can add the S37, 000 back into the bud g"et if directed and if1he sale happens then the 837,000 ii,fl/ c-oiiiel)-oii7,fiti7tlbtilcii7ce. Alai i,rockistated last year the P/011,17crI)OSI . It . 017 WaS e till I h7ated, but only /� �I'Ihe salary ivetsr EDA Minutes August 5, 2013 Page 5 rellected in the budgvl, ii,hy isn't there a decrease. Clark exj)lained that there is, no decrease or increase in the bzmlg�etftom last year. Ilelml ! of'the Plannerssakoy in ex]mrt and Ica budgetfin- an intern. or other hell.) that we need in Community DeveloInnent, we are hiring, an intern at the end ol'surnmer and this is part cif that hudgel. Nam,rockisialed that we ra ill be getting LGA this year and it should be spread around. Fehsl exlVainedthat the City ( ' I ouncil i rill discuss LGA al a later date, this is not wart Qf1he Levy discussion and we should slay wilh. the 5year I)lan, Volion by Diehm , s'econded by,S'ehmill, to ivaive the reading, qfResolulions 2013-12 and 2013 - 13 There being, ain.lVe cof?ies available to the lwiblic. A11 Ayes. A-10TION PA& E'D. Motion kv Diehin, seconded by Schmiff, to oj.a1.7rove Resolution 20'13-12, Resolution Authorizing the Levy ofa `sf)eeial Bemfil Levy 1mrsuant to Minnesota Stalutes, ection 469.033, Subdivision 0 and Al.)I)roval ofa Btidget.fbr Fiscal year 2014. Roll Call, Xenvrokci: A7o, Diehm yes, ASchmilt yes, Peterson yes. MOTION PA&' ED3-1 Alfolion by Diehm, secon.ded ley Sclunilt, to alyn-ove Resolution 2013-13, Resolution qfihe Economic Develojnnenl Authority (EDA) in ond.f6t, ('Olumbia Lleights Adolwing, the 2014 budget andsefling the E'DA Levy, Roll Call: tVawroeki A7o, Diehfn yes, Schinitt yes, Pelerson yes. MOTION PA&�ED 3-1 COLUMBIA HEIGHTS ECONOMIC DEVELOPMF.NT AUTHORITY RESOLUTION NO. 2013-12 AUTHORIZING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A 13 UDGET FOR FISCAL YEAR 2014 WHEREAS, pwsuarit to Minnesota Statotes, Section 469.090 to 469.108,1 ("EDA Act") the City of COILIT11bia Heights ("City") created the Columbia I leights Economic Development Atithority (the " "ER A"); and WHEREAS, pursuant to City Reso]Llti011 2001-62 and Ordinance No. 1442, the City CoLlncil granted to the EDA all powers and duties of a housing and redevelopment authority tender' the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the 1 IRA Act"), except certain powers that are allocated to the I IOLISing and Redevelopment Authority in and 1-br the City Of COlUmbia I leights (the"HRA"); and Z� WHEREAS, Section 469.031, Subdivision 6, of' the HRA Act permits the EDA and I IRA, to ether, to m levy and collect a special benefit levy of Lip to .0185 percent of taxable market value ill the City Up011 III taxable real property within the City; and EDA Minutes August 5, 2013 .Page 6 WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185 percent of taxable market value in the City; and WHEREAS, the EDA understands that the H does not expect to levy a special benefit tax for fiscal year 2014; and WFIE'REAS, the EDA has before it for its consideration a copy of a budget for its operations for the fiscal year 2014 and the amount of the levy for collection in fiscal year 2014 shall be based oil this budget. NOW, 111EREFORE, Be It Resolved by the Board of Commissioners of `tile Columbia I Icights Economic Development Authority: I. The budget of $272,332 for the operations of the EDA presented for consideration by the Board of Commissioners of the EDA is hereby in all respects approved. Such budget includes the arnount tile EDA requests (by separate resolution) to be levied by the City under Minnesota Statutes, Section 469.107, together Nvith the am0UJlt to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033, subdivision 6. 2. Staff of the EDA are hereby authorized and directed to file the budget with the City in accordance with Minnesota Statutes, Section 469.013, Subdivision 6. 3. There is hereby levied, SUbJect to tile approval of the City Council of the City, a special benefit levy pUl-SUant to Minnesota Statutes, Section 469.033, Subdivision 6, in the allIOUnt equal to the lessor of levy at a rate of .0 185 percent of taxable market valLIC in City, or $185,000 with respect to taxes payable ill calendar year 2014. 4. Staff of the EDA are hereby authorized and directed to seek the approval by 1'eSOILIti011 of the City Council of the City of the levy of special benefit taxes in 2014 and to take such other actions as are necessary to levy and certify such levy, Motion by: Second by: Motion passed this 5th day of August 2013 Attest by: Walter R. Fcfist, EXQUItive Director (jary L. Peterson, Presideat EDA RESOLUTION 2013- 13 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (EDA) ADOPTING THE 2014 BUDGET AND SETTING THE EDA LEVY. BE 11" RES01,VED By the Columbia I leights Economic Development Authority (EDA) Of Columbia 1feights, Minnesota as follows:. "wWHEREAS the Columbia heights City Council established the Columbia Heights Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and WHEREAS, the City Council has given to the EDA the responsibility for all development and redev'clopment projects and progrims-, and E'DA Minutes Page 7 EDA Minutes August 5, 2013 Page 7 August 5, 2013 WHEREAS, the EDA is authorized Under State Statutes, Section 469.107 to levy a tax on its area of operation for the purposes authorized under State Statues 469.090 to 469, [018 1, subject to consent by the City Council. NOW, THEREFORE BE IT RESOLVED BY T14E EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The EDA adopts and recommends to the City Council for approval a budget of $272332 for year 2014, The EDA adopts and reconiniends to the City Council for approval a levy of $84,000 for year 2014. The Executive Director is instructed to transmit a, copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Co I unibi a I lei -lits, Minnesota. APPROVED THIS 5th day of August 2013 MOTION BY: SECONDED BY: Attest by: �W7aj—terR. 1 c'—fist, —Executive Dir—eci—or ........... Gary L. Peterson, President 6. EDA Retreat The purpose of this iten-i is to seek the interest of the EDA and/or the ("it), Council to initiate a [brinal retreat centering on Community Development activities. The last retreat was held in ALlot, St of 2010 and the goals and specific work plan items were included in the agenda. Staff identified the status and results within the same dOCUMC11t. Staff views that the importance of another workshop is based both on the changing needs of the community, and for staff to better understand the collective expectations of the Board. relevant to future actions, prioritizing resources and the like. Based on this, the EDiV'Counci I should discuss the following: 1) Does the EDA/Council view that a workshop has value? 2) If this is centered on community development related activities, should the workshop be conducted through the EDA or the Council? 3) Should the City hire a fore -nal workshop coordinator?' 4) When should this event be held? 5) Are there any specific items or issues that the EDA/Council views are critical for discussion? If the City proceeds with this itein, staff strongly recon-tinends an outside agent be hired to formally conduct the process. Staff is of the opinion that by having a formal coordinator both a better result and a more orderly meeting will be achieved. A budget ol'$2,500 should cover the costs associated with this EDA Minutes August 5, 2013 Page 8 action. Staff also is recommending that an October date (possibly the third Monday in October) would give all parties time to plan this event. Staff seeks direction from the EDA regarding this item. Qu - �ti o n s / �Co i n m �en t s from �N4 j�b e rs. ,Schmitt reconimends havhig an outsidefiieilitalor. Peter,wn (rg•eed this is a good idea rind ivi/I I)rovide stqffilrith more direction. S'chmitt questioned of librarj, ivould be part o 'ihis discussion. JValts,,jid that lie hoped ci decision, it,ould be made on the library before this refreal. The retreat will be infanuar�7 2014. 7. Parameters for 4303 Reservoir Blvd. Continued t,o September nieefiiig. 8. Administrative Report (.'lark gave 4in updwe on the Wady's,demo prqject. He announced Aw ti im-chase qgree7nem,fi)r the sale qfscalfered site lot 4448 Quincy came i . n mid discussed the idf,:,ci cif a husiness seminar that coininunity development is going to pul on in November i0th the (Iiamber. Diehin menlioned there is a, group "Legtd,Core " o f 'alforneys that I)ro i1de droll) in seminars she ivillget more iii/brivation he .1bre the ei,,enl. Nawrocki mentioned the ii,indmvsignoge Uark exIV44ined that ei citation iios issitedtind they are in court over the violation. The next regular EDA meeting will be Tuesday, September 3, 201 3) at City 1-1all at 6,30 pin. The meeting was adjourned at 7:20 pm. Respectfully submitted, Sheila Cartney, Assistant Corriniunity Development Director