HomeMy WebLinkAboutEDA MIN 08-05-2013ECONOMIC DEVELOPMENT AUTHORITV (L A)
MINUTES OF THE MEETING OF
AUGUST 5, 2013 IN CONFERENCE ROOM I
The meeting was called to order at 6:30 pni by Chair Peterson.
Members Present: Bruce N,awrocki, Gary Peterson, Donna Schmitt, and Tam.niera Diehm,
Members Absent: GetTy Herringer, Martaine Szurek, and Bobby Williams
Staff Present: Wait Felist, Scott Clark, and Sheila Cartney,
2. PLEDGE OF ALLEGIANCE- RECITED
3. CONSENT ITEMS
1. Approve the Minutes from June '), 2013.
2. Approve the Financial Report and Payment of Bills for- May and June 2013 on Resolution
2013 -10.
3. Rcnioving4502 Washington Street from Scattered Site — Resolution 2013-11
Qqe tions by Members:
3. Nwvrocki questioned iihy 4502 lVashinglon had to be renioi,edftoin the 77fi'Dislriet. Clark
explained that a TIF'District ptircel and tt non 771F, Dist•iet parcel cannot be coinbined So tire
have to remove the Tll parceljj-oni the district in or to combinc the lots into or
Motion ky Dichin, seconded b) Schnfill, to it,,aive the reading qfResolutions 2013-10 and
2013-11, there being an aniple (inionnt qfcoyfies available to the public. Allqyes. A1011ON
I'ASSED.
Holion by Diehin , seconded I
,))� Schiniu, to qpp•oi,e the consent agwnda iletns tis presented.
All oyes. I110TION IASSED.
EDA Minutes
AugList 5,2013
Page 2
EDA RESOLUTION 2013-10
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY AND JUNE 2013 AND PAYMENT
OF BILLS FOR THE MONTHS OF MAY AND JUNE 2013.
WHEREAS, the Columbia Heights E"conomic Development Authority (EDA) is required by Minnesota
Statutes Section 469,09�6, Subd. 9, to prepare detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the Purposes to which the money on hand is to be applied, the
EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA. to examine the statement and treasurer's vouchers or bills and
if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of May and June 2013 has been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statements and finds, them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has othcr means to verify the intent of Section 469.096, SUbd. 9, including
but ]lot limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and
similar docurnentation.- and
WHEREAS, financials statements are held by the City's Finance Department in a juethod outlined by the
State of Minnesota's Records Retention Schedule,
NOW, ,rHEREFO RE BE IT RESOLVED by the Board of Commissioners ofthe Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as Presented in writing is approved for payment Out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent record,; of the Columbia.
Heights Economic Development Authority.
Passed this 5th day of August 201
MOTION BY:
SECONDED BY:
AYES: All ayes
President
Attest By:
Shelley I lanson, Secretary
EDA Minutes
AugLlst 5, 2013
Page 3
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
ANOKA COUNTY, MINNESOTA
RESOLUTION NO,. 2013-11
RESOLUTION APPROVING THE ELIMINATION OF A PARCEL FROM
THE CITY-WIDE SCATTERED SITE HOUSING TAX INCREMENT
FINANCING DISTRICT WITHIN THE CENTRAL BUSINESS DISTRICT
REDEVELOPMENT PROJECT OF THE CITY OF COLUMBIA HEIGHTS.
WHEREAS, on October 10, 2011, the City of Columbia Heights (the "City") approved creation by the
Columbia fleights Economic Developmetit Authority ("EDA") of the City-Wide Scattered Site 1101.1sing Tax
Increment Financing District (the "TIF District") within its Central Business District Redevelopment Project
(the "Project"), by approval of a tax increment financing plan (the "'FIF Plan) for the TIF' District; and
WFIEREAS, under Minnesota Statutes, Section 469,176, subd, 4(e), an authority may modify the TIF
Plan without the hearings and findings required (br creation of a. new district, if the only modification is to
eliminate a parcel from the district, and the current net tax capacity of the parcel at least equals the original net
tax capacity of the parcel; and
WFIFREAS, the following property, by property identification liumber, was included iii the TIF
District: 26-30-24-43-0074
referred to as the "Subject Parcel;," and
%WIEREAS, the Current net tax capacity of tile Subject Parcel is $0 (because it is owned by the EDA),
and the original net tax capacity of the Subject Parcel is likewise $0 (because it was owned by the E'DA at the
C�
tilTIC the TIF District was Filed for certification); and
WfIEREAS, the City desires by this resolution to amend the TIF Plan to remove the Subject Parcel
from the TIF District, thereby reducing the size thereof; and
NOW TFIEREFORE, BE IT RESOI,VED by the board of commissioners of the EDA as follows:
The TIF Plan for the TH District is hereby amended to reillove the Subject Pal-cel.
2. EDA staff are authorized and directed to maintain a copy of this resolution with the records
for the TIF District, and to send copies of this resolution to the Anoka County Auditor inaceordance
with Minnesota Statutes, Section 469,175, Subdivision 4, clause (e), and to the Minnesota
Commissioner of Revenue and the State Auditor in accordance with Minnesota Statutes, Section
469.175, 4a.
Passed this 5'r' day of August 2013 ATTEST:
Gary Peterson, President Shelley Hanson, Secretary
EDA Minutes
August 5, 2013
Page 4
NEW BUSINESS
4. Consider Sale of 4039 5,"' Street-
(J ark explained that this item is conlinued to lhe&?plember ineeling hecause the applicant is-
going to provide more iqlbrtnafion to the EDA (it that lime. Schnfill asked if 'there ivills/ill be a
conunissionfte, park dedication and a prqfil. ("lark staled that the real estate Ie4nn ii,ill get
their commission as they ii,Ill be brokering the deal, there is no park dedication and the city
ivill get the profit qfthe sale.
5. Resolution 2013-12 HR► Levy Budget and Resolution 2013-13 EDA Levy Budget
The agenda included the 2014 budget for all of the Community Development Department (EDA and
Protective Inspections), Although some of the Departnie tit's budget (fund 20 1) is not controlled by
the EDA, the EDE A traditionally reviews and acts on this budget as a whole which is in turn,, finalized
by the City Council. The actual EDA portian of the bud, et is fund 204 and the attached resolutions
serve as a recommendation to the City Council for levyin,, both an EDA and a IIRA levy. The
Department's operating budget is straightforward due 10 the size of the department and no on-going
capital and/or rolling stock requirements, therefore expenditures (combining fund 201 and 204)
shows no increase from 2013 to 2014.
This year's budget highlights are as follows:
1) Cornbined EDA and FIRA levy revenue equals $269,000 and is only $3,000 short of projected
expenditures, Total revenue exceeds expenditure once the first quarter of Parkview Villa
administration fees are added ($9,250).
2) Fund 201 (Protective Inspections which includes building inspections and planning) has a
proposed shortfall of $49,084. The difference will be made up by existing fund balances in
Fund 201
3
3) Due to the City Planner position being vacant a re-allocation of time ftorn the two funds were
made to personal services. Therefore there will be proportionate decreases and increases in the
two funds accordinoly.
Staff recommends the I-evy's as recommended,
QUeStionsfroin. members:
Naivroki asked ii,hat is the acittal levy? Oark respontIctl Mat the EDA Lei,
y is S84, 000 ond the
HRA Levy is S185, 000 asshoii,,n on the resolulions. Donna questioned hoii,, close use are to
selling Purkvie),u,, Villa, and {fire do sell inhere is, the 37, 000 going to corneftoln? ("lark
•espont'led that the .scale is gelling closer and ii7e, can add the S37, 000 back into the bud g"et if
directed and if1he sale happens then the 837,000 ii,fl/ c-oiiiel)-oii7,fiti7tlbtilcii7ce.
Alai i,rockistated last year the P/011,17crI)OSI . It . 017 WaS e till I h7ated, but only /� �I'Ihe salary ivetsr
EDA Minutes
August 5, 2013
Page 5
rellected in the budgvl, ii,hy isn't there a decrease. Clark exj)lained that there is, no decrease or
increase in the bzmlg�etftom last year. Ilelml ! of'the Plannerssakoy in ex]mrt and
Ica budgetfin- an intern. or other hell.) that we need in Community
DeveloInnent, we are hiring, an intern at the end ol'surnmer and this is part cif that hudgel.
Nam,rockisialed that we ra ill be getting LGA this year and it should be spread around. Fehsl
exlVainedthat the City ( ' I ouncil i rill discuss LGA al a later date, this is not wart Qf1he Levy
discussion and we should slay wilh. the 5year I)lan,
Volion by Diehm , s'econded by,S'ehmill, to ivaive the reading, qfResolulions 2013-12 and 2013 -
13 There being, ain.lVe cof?ies available to the lwiblic. A11 Ayes. A-10TION PA& E'D.
Motion kv Diehin, seconded by Schmiff, to oj.a1.7rove Resolution 20'13-12, Resolution
Authorizing the Levy ofa `sf)eeial Bemfil Levy 1mrsuant to Minnesota Stalutes, ection 469.033,
Subdivision 0 and Al.)I)roval ofa Btidget.fbr Fiscal year 2014. Roll Call, Xenvrokci: A7o, Diehm
yes, ASchmilt yes, Peterson yes. MOTION PA&' ED3-1
Alfolion by Diehm, secon.ded ley Sclunilt, to alyn-ove Resolution 2013-13, Resolution qfihe
Economic Develojnnenl Authority (EDA) in ond.f6t, ('Olumbia Lleights Adolwing, the 2014
budget andsefling the E'DA Levy, Roll Call: tVawroeki A7o, Diehfn yes, Schinitt yes, Pelerson
yes. MOTION PA&�ED 3-1
COLUMBIA HEIGHTS ECONOMIC DEVELOPMF.NT AUTHORITY
RESOLUTION NO. 2013-12
AUTHORIZING THE LEVY OF
A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.033, SUBDIVISION 6 AND APPROVAL
OF A 13 UDGET FOR FISCAL YEAR 2014
WHEREAS, pwsuarit to Minnesota Statotes, Section 469.090 to 469.108,1 ("EDA Act") the City of
COILIT11bia Heights ("City") created the Columbia I leights Economic Development Atithority (the " "ER A"); and
WHEREAS, pursuant to City Reso]Llti011 2001-62 and Ordinance No. 1442, the City CoLlncil granted to
the EDA all powers and duties of a housing and redevelopment authority tender' the provisions of Minnesota
Statutes, Sections 469.001 to 469.047 (the 1 IRA Act"), except certain powers that are allocated to the I IOLISing
and Redevelopment Authority in and 1-br the City Of COlUmbia I leights (the"HRA"); and
Z�
WHEREAS, Section 469.031, Subdivision 6, of' the HRA Act permits the EDA and I IRA, to ether, to
m
levy and collect a special benefit levy of Lip to .0185 percent of taxable market value ill the City Up011 III taxable
real property within the City; and
EDA Minutes
August 5, 2013
.Page 6
WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185 percent of taxable market value
in the City; and
WHEREAS, the EDA understands that the H does not expect to levy a special benefit tax for fiscal
year 2014; and
WFIE'REAS, the EDA has before it for its consideration a copy of a budget for its operations for the fiscal
year 2014 and the amount of the levy for collection in fiscal year 2014 shall be based oil this budget.
NOW, 111EREFORE, Be It Resolved by the Board of Commissioners of `tile Columbia I Icights Economic
Development Authority:
I. The budget of $272,332 for the operations of the EDA presented for consideration by the Board
of Commissioners of the EDA is hereby in all respects approved. Such budget includes the arnount tile EDA
requests (by separate resolution) to be levied by the City under Minnesota Statutes, Section 469.107, together Nvith
the am0UJlt to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033, subdivision 6.
2. Staff of the EDA are hereby authorized and directed to file the budget with the City in accordance
with Minnesota Statutes, Section 469.013, Subdivision 6.
3. There is hereby levied, SUbJect to tile approval of the City Council of the City, a special benefit
levy pUl-SUant to Minnesota Statutes, Section 469.033, Subdivision 6, in the allIOUnt equal to the lessor of levy at
a rate of .0 185 percent of taxable market valLIC in City, or $185,000 with respect to taxes payable ill calendar year
2014.
4. Staff of the EDA are hereby authorized and directed to seek the approval by 1'eSOILIti011 of the City
Council of the City of the levy of special benefit taxes in 2014 and to take such other actions as are necessary to
levy and certify such levy,
Motion by:
Second by:
Motion passed this 5th day of August 2013
Attest by:
Walter R. Fcfist, EXQUItive Director (jary L. Peterson, Presideat
EDA RESOLUTION 2013- 13
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR COLUMBIA
HEIGHTS (EDA) ADOPTING THE 2014 BUDGET AND SETTING THE EDA LEVY.
BE 11" RES01,VED By the Columbia I leights Economic Development Authority (EDA) Of Columbia 1feights,
Minnesota as follows:.
"wWHEREAS the Columbia heights City Council established the Columbia Heights Economic Development
Authority January 8, 1996 pursuant to Minnesota Statutes 469.090 to 469.1081; and
WHEREAS, the City Council has given to the EDA the responsibility for all development and redev'clopment
projects and progrims-, and
E'DA Minutes
Page 7
EDA Minutes
August 5, 2013
Page 7
August 5, 2013
WHEREAS, the EDA is authorized Under State Statutes, Section 469.107 to levy a tax on its area of operation
for the purposes authorized under State Statues 469.090 to 469, [018 1, subject to consent by the City Council.
NOW, THEREFORE BE IT RESOLVED BY T14E EDA FOR THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA THAT:
1. The EDA adopts and recommends to the City Council for approval a budget of $272332 for year
2014,
The EDA adopts and reconiniends to the City Council for approval a levy of $84,000 for year 2014.
The Executive Director is instructed to transmit a, copy of this resolution to the City Manager and Finance
Director/City Clerk of the City of Co I unibi a I lei -lits, Minnesota.
APPROVED THIS 5th day of August 2013
MOTION BY:
SECONDED BY:
Attest by:
�W7aj—terR. 1 c'—fist, —Executive Dir—eci—or ........... Gary L. Peterson, President
6. EDA Retreat
The purpose of this iten-i is to seek the interest of the EDA and/or the ("it), Council to initiate a [brinal
retreat centering on Community Development activities. The last retreat was held in ALlot, St of 2010 and
the goals and specific work plan items were included in the agenda. Staff identified the status and results
within the same dOCUMC11t. Staff views that the importance of another workshop is based both on the
changing needs of the community, and for staff to better understand the collective expectations of the
Board. relevant to future actions, prioritizing resources and the like. Based on this, the EDiV'Counci I
should discuss the following:
1) Does the EDA/Council view that a workshop has value?
2) If this is centered on community development related activities, should the workshop
be conducted through the EDA or the Council?
3) Should the City hire a fore -nal workshop coordinator?'
4) When should this event be held?
5) Are there any specific items or issues that the EDA/Council views are critical for
discussion?
If the City proceeds with this itein, staff strongly recon-tinends an outside agent be hired to formally
conduct the process. Staff is of the opinion that by having a formal coordinator both a better result and a
more orderly meeting will be achieved. A budget ol'$2,500 should cover the costs associated with this
EDA Minutes
August 5, 2013
Page 8
action. Staff also is recommending that an October date (possibly the third Monday in October) would
give all parties time to plan this event. Staff seeks direction from the EDA regarding this item.
Qu - �ti o n s / �Co i n m �en t s from �N4 j�b e rs.
,Schmitt reconimends havhig an outsidefiieilitalor. Peter,wn (rg•eed this is a good idea rind ivi/I I)rovide
stqffilrith more direction. S'chmitt questioned of librarj, ivould be part o 'ihis discussion. JValts,,jid
that lie hoped ci decision, it,ould be made on the library before this refreal. The retreat will be infanuar�7
2014.
7. Parameters for 4303 Reservoir Blvd. Continued t,o September nieefiiig.
8. Administrative Report
(.'lark gave 4in updwe on the Wady's,demo prqject. He announced Aw ti im-chase qgree7nem,fi)r the
sale qfscalfered site lot 4448 Quincy came i . n mid discussed the idf,:,ci cif a husiness seminar that
coininunity development is going to pul on in November i0th the (Iiamber. Diehin menlioned there is a,
group "Legtd,Core " o f 'alforneys that I)ro i1de droll) in seminars she ivillget more iii/brivation he
.1bre the
ei,,enl.
Nawrocki mentioned the ii,indmvsignoge Uark exIV44ined that ei citation iios issitedtind they
are in court over the violation.
The next regular EDA meeting will be Tuesday, September 3, 201 3) at City 1-1all at 6,30 pin.
The meeting was adjourned at 7:20 pm.
Respectfully submitted,
Sheila Cartney, Assistant Corriniunity Development Director