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Home My WebLink About20180604_EDA_Packet ECONOMIC DEVELOPMENT AUTHORITY(EDA) MINUTES OFTHE MEETING OF MAY 7, 2018 Themeeting wascalled toorderat 6:30pmbyVicePresident,Donna Schmitt. MembersPresent:Murzyn, Schmitt,Buesgens,Novitsky,Herringer, and Williams (arrived at 6:33 pm) Members Absent:Szurek StaffPresent:Walt Fehst, KeithDahl,Joseph Hogeboom, and Shelley Hanson PLEDGE OFALLEGIANCE- RECITED CONSENTAGENDA 1. ApproveminutesofApril 2, 2018. 2. Approve FinancialReport&PaymentofBillsforMarch, 2018–Resolution2018-07 QuestionsfromMembers: There were no questions. Motion byMurzyn,seconded byBuesgens,toapprove the MinutesofApril 2,2018,andthe Financial Report andPaymentof BillsforMarch,2018aspresented.All ayes.MOTION PASSED. RESOLUTIONNO.2018-07 AResolution of theEconomic DevelopmentAuthorityof Columbia Heights, Minnesota,Approvingthe Financial Statements forthe Month ofMarch2018and the Payment ofthe Bills for theMonth ofMarch 2018. WHEREAS, the Columbia Heights EconomicDevelopment Authority (EDA)is requiredby Minnesota StatutesSection 469.096, Subd. 9, to prepare a detailed financial statementwhichshows all receipts and disbursements,their nature,the money on hand, thepurposes towhich the money on hand is tobe applied,the EDA's credits and assets andits outstanding liabilities; and WHEREAS, saidStatute also requires the EDA to examine the statement and treasurer's vouchers or bills andifcorrect,to approve them byresolutionand enter theresolution in its records; and WHEREAS, the financial statement forthe month ofMarch2018has beenreviewed by theEDA Commission;and WHEREAS, the EDA has examinedthe financialstatements andfinds them to be acceptable as to both formand accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, includingbutnot limited to Comprehensive Annual FinancialReports, Annual City approved Budgets, Audits and similardocumentation; and 1 EDA Minutes Page 2 May 7, 2018 WHEREAS, financials statements are held by the City’s Finance Departmentin a method outlined by the Stateof Minnesota’s Records Retention Schedule, NOW, THEREFOREBE IT RESOLVED by the Board ofCommissioners of the Columbia Heights Economic Development Authority that it has examined the referencedfinancial statements including the checkhistory,andthey are found to be correct, as to form and content; and BEIT FURTHER RESOLVED the financial statements are acknowledged and received and the check historyas presentedin writing is approved forpayment out of properfunds; and BEIT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OFECONOMIC DEVELOPMENT AUTHORITY Passed this __7th____ dayof___May______, 2018 Offered by:Murzyn Secondedby:Buesgens Roll Call:All ayes BUSINESS ITEMS 1.Relocation of 3841 Central Avenue Dahl stated that on November 6, 2017,the Columbia Height Economic Development Authority (the “EDA”) directed staff to offer the residential structure located at 3841 Central Avenue NE, Columbia Heights, MN (the “Residential Structure”) for one dollar ($1.00) tothe Greater Metropolitan Housing Corporation (the “GMHC”); and if accepted, authorized staff to prepare a Bill of Sale, Waiver of Trespass, and Waiver of Liability for the GMHC to relocate the Residential Structure onto 3805 2ndStreet NE (the “ Subject Project”). However, before acceptance, two (2) separate situations occurred which prolonged the approval consideration of the Subject Project; (1) a pipe burst occurred on November 21, 2017 and (2) the cost to relocate the Residential Structure onto 3805 2ndStreet NE was significantly higher than what was originally anticipated. Therefore, the GMHC required an extended amount of time to reevaluate the feasibility of the Subject Project.Kurt, from GMHC, stated it would have cost $120,000 to nd relocate the house to the 2St property. Enclosed in the packetsfordiscussionweretwo documents, the Scope of Work and Pro Forma. Both of these documents have been updated to reflect changes to the Subject Project. The main difference is that instead of relocating the Residential Structure onto 3805 2ndStreet NE, the GMHC nowproposes to purchase the vacant property located at 666 40thAvenue NE (the “Subject Property”) for one dollar ($1.00) so that they may relocate the Residential Structure to it. Currently, the Subject Property is owned by the City of Columbia Heights (the“City”) andwas assessed by Anoka County to have a 2019estimated market land value of $52,500.Dahl told members that Public works is not in favor of making this property a gateway to Huset Park because of the alley located behind the home. It would not provide a safe entryway into the park. 2 EDA Minutes Page 3 May 7, 2018 If the EDA were to consider this as an option, the City Council would need to consider the conveyance of the Subject Property for one dollar ($1.00), as well as a rezoning amendment since the Subject Property is currently zoned as LB, Limited Business District. The LB District allows for a single-family dwelling as a Conditional Use; however it requires an accessory structure to contain a commercial use.Dahl told members that since GMHC will not have a commercial use associated with the Residential Structure, a zoning amendment will be required.He went on to say that businesses have not shown an interest in these properties and because they are small lots, several properties would need to be purchased in order to do any kind of a business development. Hogeboom told members that in the new Comprehensive Plan Update this area will be considered as “transitional” th so that properties can be used as residential or business uses.Since 40Avenue is already a mix of residential and businesses this will allow properties along that street to be conforming uses, rather than having the status of “non- conforming” as is the case now. Based on the Scope of Work and the Pro Forma, the GMHC projects a loss of profit in the amount of $72,153.00. Please note that the Pro Forma was based on a sale price in the amount of $250,000. Due to the location of the Subject Property on Huset Park, staff anticipates this figure to be conservative. Regardless, the GMHC would like to purchase the Subject Property for one dollar ($1.00) and formally requests that the EDA consider providing gap funding in the amount equal to what it would cost for the EDA to demolish the Residential Structure. STAFF RECOMMENDATION: If the EDA desires to preserve the unique architectural characteristics of the Residential Structure, staff recommends a formal motion requesting that the City Council consider selling 666 40thAvenue NE to the Greater Metropolitan Housing Corporation for one dollar ($1.00), as well as a motion providing gap funding in the amount equal to the cost of demolition for the Residential Structure located at 3841 Central Avenue NE, for an amount of $25,000. Questions from members: Kurt from Greater Metropolitan Housing Corp was present to answer questions regarding this project. He told members that GMHC was formed in 1973 and is a local non-profit with 40 years of experience concentrating on providing affordable housing. He said they have done several projects of this nature, but it is not necessarily a cost saving option. He said the costs to move a home, construct a new foundation, build a garage, and bring it up to today’s code can be cost prohibitive in most cases. He said the house on Central Avenueis in good shape and the decision is whether the City wants to keep older homes like this or just build a new one. th Herringer asked the size of the lot on 40Avenue. Hogeboom stated it is 40 x 125 and that the house is 30 feet wide which would allow for the 5 foot side yard setbacks to be met. This lot is in the middle of the block and would need to be re-zoned to allow it to be used residentially. He said staff would be recommending thata portion of theLB district be zoned back to residential as most of it is currently used that way.Dahl said this is the only lot we have that would work and because it is closer, the cost torelocate therewould be less. Schmitt asked if the re-zoning would affect their taxes and insurance at all. Hogeboom saidthe taxes are based on the use of the property now, so that wouldn’t change. He said it could actually help current owners as the properties would change to a conforming use, which would allow them to expand or add on to their house if they chose. It also would make selling the homes easier, getting financing easier, and getting insurance easier, as the non-conforming status sometimes raises red flags for these things. 3 EDA Minutes Page 4 May 7, 2018 th Williams thought 40Avenue should be keptas abusiness zoned district. He said the high density housing that is being added to the city will result in the need for more businesses to serve the needs of the residents. Hogeboom said we are not doing away with businesses. He said everything that is now being used as a business would stay that way. Hogeboom stated that most of these uses are near the Central Avenue intersection or the University Avenue th intersection. He said that the properties in the middle of 40Avenue that are currently used as residential would become residential in the re-zoning process. Buesgens thought this made sense since these properties will continue to be used residentially and it is hard to find someone who wants to buy these properties for commercial use. th Novitskythought we should give commercial a chance and didn’t think the properties along 40Avenue should be zoned back to residential. Herringerasked what we paid for the property on Central. Dahl said we paid $200,000 for the property and it is estimated that it would cost $25,000 to demo the house to make the lot available for redevelopment (which is the same amount of the gap financing beingproposed by staff). Dahl said he has talked to the Realtors we have been working with over the last few years and they feel this house will sell for $275,000-$300,000 once it is moved and brought up to code, as it will have a walkout basement facing the park and a new garage. This will enable GMHC to meet all expenses.Herringer was concerned that GMHC would come back to the EDA for additional funds if they couldn’t get that much for it. Kurt previously told members they still needed to firm up prices from contractors, and that he was working under the assumption where it would sell in the range of $250,000, which wouldn’t cover all the estimated expenses.That is why the gap of $72,000 was used by GMHC. If they get closer to $300,000 as the City estimates, there shouldn’t be a problem. Dahl told members that is why staff recommends setting a firm amount of $25,000 gap financing so that GMHC can make their decision knowing what they have to work with. He said a 3 BR and 3 bath house on the park with awalk out basement should sell for the $300,000 amount. Schmitt asked when it would be done and ready to be occupied. Kurt said he estimated late fall or sometime early 2019. Murzyn thinks a house on that property is a better use of the site. There are homes on either side and it is located in the middle of the block, with homes located across the street as well. Schmitt asked what “transitional zoning” means. Dahl said it allows the city to guide the Comp Plan in a transitional way. In Land Use terms, it means the property could be used either wayto create a mixed use area. Since we are operating under the old Comp Plan, we would have to re-zone the properties in this block, which would meet the guidelines established for the new Comp Plan. He said it is better to re-zone a block or two, so we don’t spot zone each individual property, and it will conform with the new Comp Plan once it’s approved. Fehst said the future “Transitional” classification allows for either residential or commercial useso it gives the City more flexibility along this corridor. th Hogeboom said that if GHMC wasn’t involved, the alternative would be to re-zone the property on 40Avenue to residential, and sell it as part of our Single Family Lot Sales Program for development and then demo the one on Central Avenue.Either way it will cost $25,000 to get rid of the house on Central Avenue. And the fact that 666 th 40Avenue was donated to us limits the amount of money we have expended on that property. 4 EDA Minutes Page 5 May 7, 2018 Novitsky said even though the lot was donated, the City still paid money to demolish the building. Hogeboom agreed, and reminded members that it cost $37,000 to tear down that building due to asbestos and other environmental issues. Novitsky said if we are now selling the lot for $1we are losing potential revenuethanif we were to sellthe lot for more under the Single Family Lot Sales Program where we could recoup most of the expense to tear down the old commercial building. Herringer said we have lost money on all of the properties we purchased, tore down, and sold for new single family homes. He is not in favor of gap financing in excess of the $25,000 under any circumstances. th Dahl told members that if the EDA wishes to sell 666 40Avenue to GMHC and relocate the house onto that property thenfurther action may be required by the Planning Commission at a future meeting and staff will update the EDA accordingly. Motion byBuesgens, seconded bySchmitt,to request that the City Council call for a public hearing onMay 29, 2018 at approximately 7:00 PM for the proposed conveyance of 666 40th Avenue NE to the Greater Metropolitan Housing Corporation.All ayes-MOTION PASSED. Motion byBuesgens, secondedbySchmitt,to provide gap funding in the amount of $25,000 for relocation of the residential structure located at 3841 Central Avenue NE to 666 40th Avenue NE. Roll Call: ayes-Buesgens, Murzyn, Herringer, and Schmitt (as long as the amount is capped at$25,000). Nays-Williams and NovitskyMOTION PASSED. OTHER BUSINESS Subsidized Interest Loan Program Discussion 1. Dahl explained that after the Annual State of the Cities Address on April 20, 2018, Jeffrey Neisen, Vice President of Commercial Lending at Lake Community Bank contacted the Community Development Department to inquire about more information with respect to the Façade Improvement Grant Program. Jeff was interested in identifying a public-private partnership that would increase theamount of funds reinvested into commercial properties throughout the City of Columbia Heights (the “City”), specifically for businesses or commercial property owners to renovate, retrofit, modernize, or remodel their current space. One concept discussed was in regards to a subsidized interest loan program where the Columbia Heights Economic Development Authority (the “EDA”) would agree to pay a portion of a borrower’s accrued interest over a specified period of time. For instance, the following examples were prepared to depict a subsidized interest loan program, and to determine what the true cost of the program would be to the EDA if a program such as this was offered. Furthermore, the examples were calculated based on an amortization schedule for a loanamount of $5,000, $15,000, and $30,000 over a three-year repayment period at a traditional interest rate of 5.50%, and the EDA would subsidize 2.75% over the specified repayment period. Commercial Loan of $5,000.00: The totalthree-year cost to the EDAwould be a subsidy in the amount of $217.50 with a monthly payment of $6.04. Monthly PaymentTotal Interest PaidTotal Repayment Borrower$ 144.96$ 217.50$ 5,217.50 Columbia Heights EDA$ 6.04$ 217.50$ 217.50 TOTAL$ 151.00$ 435.00$ 5,435.00 5 EDA Minutes Page 6 May 7, 2018 Commercial Loan of $15,000.00: The total three-year cost to the EDA would be a subsidyin the amountof $653.00with a monthly payment of $18.14. Monthly PaymentTotal Interest PaidTotal Repayment Borrower$ 434.86$ 653.00$ 15,653.00 Columbia Heights EDA$18.14$653.00$653.00 TOTAL$ 453.00$ 1,306.00$ 16,306.00 Commercial Loan of $30,000.00: The total three-year cost to the EDA would be a subsidyin the amountof $1,306.00with a monthly payment of $36.28. Monthly PaymentTotal Interest PaidTotal Repayment Borrower$ 869.72$1,306.00$ 31,306.00 Columbia Heights EDA$36.28$1,306.00$1,306.00 TOTAL$ 906.00$ 2,612.00$ 32,612.00 Ultimately, a subsidized interest loan program would be a relatively inexpensive way for theEDA to encourage reinvestment ofcommercial properties throughout the City, and may have a combined use with the Façade Improvement Grant Program to encourage more substantial improvement, renovation, and remodel projects.Dahl told members this would betwo separate programs that businesses would have the opportunity to take advantage of. Staffwasseekinga discussion with the EDA Commission Members to determine if further pursuit should be given to develop a subsidized interest loan program or a comparable program with the concept.Dahl told members that staff has been working on a survey that will be given to businesses later this year in order to get feedback from the business community. He said these surveys will be handed out by the Fire Department when they do their annual inspection of businesses throughout the city. He told members it might be a good idea to hold off implementing such a program until we get the survey results.If the EDAdecidesto endorsefurther development of this program, staff recommends enacting aformalmotion. Questions from members: Herringerasked how lengthy the survey was. Dahl said there are about 20 questions which he gave several examples of. He told members that a long survey and a short survey have been prepared. Staff recommends using the long form this year and then every three years. The short form would be used in between. Schmitt said there are other entities that provide loan and grant money to businesses also. She suggested gathering a list of those possibilities so that they can be given to business owners. Staff said they would reach out to other banks in the area to see if they would beinterested in doing a similar program. Dahl said it is a good idea to prepare a list of optionsand financing helpthat are available to help businesses grow, expand, or remodel. 6 EDAMinutes Page7 May 7, 2018 Motion byBuesgens, seconded byMurzyn, to authorize staff to continue the development of a subsidized interest loan program, and engage local stakeholders to evaluate their level of interest. All ayes. MOTION PASSSED. The meeting was adjourned at 7:38 pm . Respectfullysubmitted, Shelley Hanson Secretary 7 RESOLUTIONNO.2018-08 ARESOLUTION OF THEECONOMICDEVELOPMENTAUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING THE FINANCIAL STATEMENTS FOR THEMONTH OFApril2018,AND THEPAYMENT OF THE BILLS FOR THE MONTH OFApril2018. WHEREAS,the Columbia Heights Economic Development Authority (the “EDA”) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's creditsand assets and its outstanding liabilities; and WHEREAS,said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS,the financial statement for themonthofApril2018has been reviewed by the EDA Commission; and WHEREAS,the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS,the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS,financials statements are held by the City’s Finance Department in a method outlined by the State of Minnesota’s Records Retention Schedule, NOW, THEREFORE BE IT RESOLVEDby the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVEDthe financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVEDthis resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OFECONOMIC DEVELOPMENT AUTHORITY Passed this4thdayofJune, 2018 Offered by: Seconded by: Roll Call: President Attest: AssistantSecretary 8 Resolution2018-08 Economic Development Authority City of Columbia Heights Financial Reports 8 , 201 April 30 9 SECTION 2 SECTION 3 SECTION 4 SECTION 1 ............................................................................... ................................ ................................ ................................ TABLE OF CONTENTS ................................ EXPENDITURE GUIDELINE BY DEPARTMENT EXPENDITURE GUIDELINE BY LINE ITEM ................................ ................................ REVENUE GUIDELINE Y CHECK HISTOR 10 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS*******************************************************************************I T H D * * * ** * * * K E I T H D * * * ** * * * K E I T H D * * * ** * ******************************************************************************** Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT J KEITHD 01 PRTO4 Y S 6 066 10 Y Y - 05/25/2018 14:16:17 Check History GL050SGL540R ............... 04/01/2018 thru 04/30/2018 Check Number................ 000000 thru 000000 Fund & Account. 204 thru 204 Source Codes................ thruJournal Entry Dates......... thruJournal Entry Ids........... thruProject..................... thruVendor...................... thruInvoice..................... thruPurchase Order.............. thruBank........................ thrur .................... thruReleased Date............... thruCleared Date................ thru * * * * K E I T H D * Include Exp/Rev Closing Entries NCreate Excel file & Download N Optional Report Title.......HISTORY FILES * * * * K E Report Selection:Run Instructions: Check Date... INCLUSIONS: Vouche 11 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 1 - 05/25/2018 14:16:17 Check History GL540R E DEPOT 170087 04/11/18 55.98 CHECK# CHECK DATE AMOUNTCOMCAST 169983 04/04/18 15.42INNOVATIVE OFFICE SOLUTN 170066 04/11/18 29.89POPP.COM INC 170092 04/11/18 55.56PREMIUM WATERS INC 170185 04/18/18 18.90170202 04/25/18 17.45** 193.20 HISTORY FILES AAA AWARDS BANK CHECKING ACCOUNT ACS FINANCIAL SYSTEM BANK VENDOR OFFIC 12 CITY OF COLUMBIA HEIGHTSV08.08 RECAPPAGE - GL540R 05/25/2018 14:16:17 Check History GL060S FUND DESCRIPTION DISBURSEMENTSBANK NAME DISBURSEMENTS 204 EDA ADMINISTRATION 193.20193.20193.20TOTAL ALL BANKS 193.20 -------------------------------------------------------- BANK CHECKING ACCOUNT ACS FINANCIAL SYSTEM TOTAL ALL FUNDS FUND RECAP:BANK RECAP: -------- 13 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS*******************************************************************************I T H D * * * ** * * * K E I T H D * * * ** * * * K E I T H D * * * ** * ******************************************************************************** Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT J KEITHD 01 PRTO4 Y S 6 066 10 Y Y - 05/25/2018 14:16:33 Check History GL050SGL540R ............... 04/01/2018 thru 04/30/2018 Check Number................ 000000 thru 000000 Fund & Account. 408 thru 408 Source Codes................ thruJournal Entry Dates......... thruJournal Entry Ids........... thruProject..................... thruVendor...................... thruInvoice..................... thruPurchase Order.............. thruBank........................ thrur .................... thruReleased Date............... thruCleared Date................ thru * * * * K E I T H D * Include Exp/Rev Closing Entries NCreate Excel file & Download N Optional Report Title.......HISTORY FILES * * * * K E Report Selection:Run Instructions: Check Date... INCLUSIONS: Vouche 14 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 1 - 05/25/2018 14:16:33 Check History GL540R CHECK# CHECK DATE AMOUNTANOKA COUNTY 169960 04/04/18 2,400.372,400.37 HISTORY FILES BANK CHECKING ACCOUNT ACS FINANCIAL SYSTEM BANK VENDOR 15 HEIGHTSV08.08 RECAPPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA - GL060SGL540R FUND DESCRIPTION DISBURSEMENTSDISBURSEMENTS 408 EDA REDEVELOPMENT PROJECT FD 2,400.37TOTAL ALL FUNDS 2,400.37BANK CHECKING ACCOUNT 2,400.37TOTAL ALL BANKS 2,400.37 05/25/2018 14:16:33 Check History ---------------------------------------------------- FUND RECAP:BANK RECAP: ----BANK NAME -------- 16 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS*******************************************************************************I T H D * * * ** * * * K E I T H D * * * ** * * * K E I T H D * * * ** * ******************************************************************************** Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT J KEITHD 01 PRTO4 Y S 6 066 10 Y Y - 05/25/2018 14:17:07 Check History GL050SGL540R ............... 04/01/2018 thru 04/30/2018 Check Number................ 000000 thru 000000 Fund & Account. 420 thru 420 Source Codes................ thruJournal Entry Dates......... thruJournal Entry Ids........... thruProject..................... thruVendor...................... thruInvoice..................... thruPurchase Order.............. thruBank........................ thrur .................... thruReleased Date............... thruCleared Date................ thru * * * * K E I T H D * Include Exp/Rev Closing Entries NCreate Excel file & Download N Optional Report Title.......HISTORY FILES * * * * K E Report Selection:Run Instructions: Check Date... INCLUSIONS: Vouche 17 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 1 - 05/25/2018 14:17:07 Check History GL540R CHECK# CHECK DATE AMOUNTHOISINGTON KOEGLER GROUP 170244 04/25/18 7,665.007,665.00 HISTORY FILES BANK CHECKING ACCOUNT ACS FINANCIAL SYSTEM BANK VENDOR 18 HEIGHTSV08.08 RECAPPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA - GL060SGL540R FUND DESCRIPTION DISBURSEMENTSDISBURSEMENTS DEVELOPMENT 7,665.00TOTAL ALL FUNDS 7,665.00BANK CHECKING ACCOUNT 7,665.00TOTAL ALL BANKS 7,665.00 05/25/2018 14:17:07 Check History ---------------------------------------------------- - 420 CAP IMPROVEMENT FUND RECAP:BANK RECAP: ----BANK NAME -------- 19 20 21 22 23 24 25 26 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS ___________ 408_________________________410_________________________ 410_________________________Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT 01 Y S 6 066 10 Y Y -GL520R3 05/25/2018 14:26:31 Expenditure Guideline GL050S Lowest Level to Print.............. 2 . 0 (1.0 to 5.0)Level to Page Break................ 1 . 0 (1.0 to 5.0) Approval Plan...................... ____ thru ____Print Inactive Accounts Too?....... N (Y/N)unts with Zero Dollars. N (Y/N)Date.. A (A/Y)Open Download File in Excel....... N (Y/N) Inclusions Ranges: Begin (thru) End Calendar Start Date................ 01 01 2018........ 04 30 2018 MTD or QTD (M/Q).................. M Fund & Account... 408______________ - to Calendar End (As Of) Date.. - (A)nnual Budget or (Y)ear Report Selection:Run Instructions: Exclude Acco J 27 HEIGHTSV08.08 PAGE 1 ]]]]]]]] -------------------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 99999999 -46314 ECONOMIC DEVELOPMENT AUTH 0.00 0.00 0.00 0.00 0.00 0 xpenditure Guideline GL520R--- REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT -- --------------7,516.69TOTAL: EDA REDEVELOPMENT PROJECT FD 0.00 0.00 2,400.37 127,516.69 127,516.69 YTD POSTED REMAINING 46414 COMMERCIAL REVITALIZATION 0.00 0.00 2,400.37 127,516.69 12 -------------- LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 ANNUAL ACT MTD POSTED ACT -------------- -------------- 5/25/2018 14:26:31 E -------------- -----------------------------------408 EDA REDEVELOPMENT PROJECT FD 28 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 2 ]]]] ---------- 9999 - --- 5/25/2018 14:26:31 Expenditure Guideline GL520RREVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT - -------------- GRAND TOTAL 0.00 0.00 2,400.37 127,516.69 127,516.69 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING -------------- 30, 2018 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR -------------- -------------- -------------- PRINTED 7 ------------- TOTAL NUMBER OF RECORDS ---------------------- ACS FINANCIAL SYSTEM 29 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS ___________ 420_____________________________________________________ ____________________________Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT 01 Y S 6 066 10 Y Y -GL520R3 05/25/2018 14:26:42 Expenditure Guideline GL050S Lowest Level to Print.............. 2 . 0 (1.0 to 5.0)Level to Page Break................ 1 . 0 (1.0 to 5.0) Approval Plan...................... ____ thru ____Print Inactive Accounts Too?....... N (Y/N)unts with Zero Dollars. N (Y/N)Date.. A (A/Y)Open Download File in Excel....... N (Y/N) Inclusions Ranges: Begin (thru) End Calendar Start Date................ 01 01 2018........ 04 30 2018 MTD or QTD (M/Q).................. M Fund & Account... 420______________ - to Calendar End (As Of) Date.. - (A)nnual Budget or (Y)ear Report Selection:Run Instructions: Exclude Acco J 30 HEIGHTSV08.08 PAGE 1 ]]]]]]]] -------------------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 9999NIVERSITY 0.00 0.00 0.00 0.00 0.00 09999 -45130 COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.00 00.00 0046391 37TH & CENTRAL 0.00 0.00 0.00 0.00 0.00 046392 39TH & CENTRAL 0.00 0.00 0.00 0.00 0.00 046394 4747 CENTRAL REDVELPMNT 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 046396 NEI BUILDING 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 046398 INDUSTRIAL PARK PARKWAY 0.00 0.00 0.00 0.00 0.00 00.00 0.00 046402 LOCAL HOUSING INCENTIVE GRNT 0.00 0.00 0.00 0.00 0.00 00.00 046405 REDEVELOPMENT PROJECT STAFF 0.00 0.00 0.00 0.00 0.00 046406 RESIDENTIAL PROP ACQ/DEMOL 0.00 0.00 0.00 0.00 0.00 0UILDING CONDEMNATIONS 0.00 0.00 0.00 0.00 0.00 046408 HOME FIXUP REBATE PROG 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 046410 DOMINIUM/ LILY GABLES 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 046413 820 40TH AVE FORMER LIB 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0 xpenditure Guideline GL520R--- REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT -- --------------46346 2018 COMPREHENSIVE PLAN 0.00 0.00 7,665.00 23,819.14 23,819.1446390 INDUSTRIAL PARK 0.00 0.00 0.00 0.00 0.00TOTAL: CAP IMPROVEMENT DEVELOPMENT 0.00 0.00 7,665.00 23,819.14 23,819.14 YTD POSTED REMAINING 46326 MULTI USE REDEVELOPMENT 0.00 0.00 0.00 0.0046403 49TH AND CENTRAL REDVLPMT 0.00 0.00 0.00 0.00 -------------- LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 ANNUAL ACT MTD POSTED ACT --------------46401 INDUSTRIAL PARK REMEDIATION 0.00 0.00 0.00 --------------49300 TRANSFERS 0.00 0.00 5/25/2018 14:26:42 E --------------COMMONS 0.0046412 43RD & CENTRAL: HYVEE 0.00 ----------------------------------- 420 CAP IMPROVEMENT DEVELOPMENT 46395 37TH & STINSON: APACHE 46409 HOME FIXUP LOAN PROG - 46397 4707 CENTRAL 46393 40TH & U 46407 B 31 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 2 ]]]] ---------- 9999 - --- 5/25/2018 14:26:42 Expenditure Guideline GL520RREVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT - -------------- GRAND TOTAL 0.00 0.00 7,665.00 23,819.14 23,819.14 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING -------------- THROUGH APR 30, 2018 -------------- LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2018 -------------- -------------- R OF RECORDS PRINTED 159 -------------------------- ACS FINANCIAL SYSTEM TOTAL NUMBE --------- 32 33 34 35 36 37 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS ___________ 408_________________________410_________________________ 410_________________________Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT 01 Y S 6 066 10 Y Y -GL520R3 05/25/2018 14:29:25 Expenditure Guideline GL050S Lowest Level to Print.............. 3 . 0 (1.0 to 5.0)Level to Page Break................ 1 . 0 (1.0 to 5.0) Approval Plan...................... ____ thru ____Print Inactive Accounts Too?....... N (Y/N)unts with Zero Dollars. N (Y/N)Date.. A (A/Y)Open Download File in Excel....... N (Y/N) Inclusions Ranges: Begin (thru) End Calendar Start Date................ 01 01 2018........ 04 30 2018 MTD or QTD (M/Q).................. M Fund & Account... 408______________ - to Calendar End (As Of) Date.. - (A)nnual Budget or (Y)ear Report Selection:Run Instructions: Exclude Acco J 38 HEIGHTSV08.08 PAGE 1 ]]]]]]]]]]]]]]]]]]]]]]]]]]]] ---------------------------------------------------------------------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 9999999999999999999999999999 -3050 EXPERT & PROFESSIONAL SERV. 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0TOTAL: ECONOMIC DEVELOPMENT AUTH 0.00 0.00 0.00 0.00 0.00 0 xpenditure Guideline GL520R--- REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT ------- --------------0.00 0.00 177.50 177.503820 WATER 0.00 0.00 0.00 29.81 29.814020 BUILDING MAINT:CONTRACT SVCS 0.00 0.00 0.00 3.00 3.000.00 0.00 2,400.37 127,270.38 127,270.38TOTAL: COMMERCIAL REVITALIZATION 0.00 0.00 2,400.37 127,516.69 127,516.69T FD 0.00 0.00 2,400.37 127,516.69 127,516.69 00 0.00 0.00 36.00 36.00 YTD POSTED REMAINING -------------- LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 ANNUAL ACT MTD POSTED ACT -------------- --------------5110 LAND 0.00 0.00 5/25/2018 14:29:25 E --------------3050 EXPERT & PROFESSIONAL SERV. 0.00 3850 SEWER 0. -----------------------------------408 EDA REDEVELOPMENT PROJECT FD 46314 ECONOMIC DEVELOPMENT AUTH46414 COMMERCIAL REVITALIZATION TOTAL: EDA REDEVELOPMENT PROJEC 5110 LAND 39 HEIGHTSV08.08 PAGE 2 ]]]] ---------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 9999 - --- Expenditure Guideline GL520RREVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT - -------------- GRAND TOTAL 0.00 0.00 2,400.37 127,516.69 127,516.69 ACT MTD POSTED ACT YTD POSTED REMAINING ----------- LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 --- -------------- -------------- ANNUAL-------------- TOTAL NUMBER OF RECORDS PRINTED 7 ----------------------------------- 5/25/2018 14:29:25 40 V08.08 COVERPAGE ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS ___________ 420_____________________________________________________ ____________________________Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT 01 Y S 6 066 10 Y Y -GL520R3 05/25/2018 14:29:39 Expenditure Guideline GL050S Lowest Level to Print.............. 3 . 0 (1.0 to 5.0)Level to Page Break................ 1 . 0 (1.0 to 5.0) Approval Plan...................... ____ thru ____Print Inactive Accounts Too?....... N (Y/N)unts with Zero Dollars. N (Y/N)Date.. A (A/Y)Open Download File in Excel....... N (Y/N) Inclusions Ranges: Begin (thru) End Calendar Start Date................ 01 01 2018........ 04 30 2018 MTD or QTD (M/Q).................. M Fund & Account... 420______________ - to Calendar End (As Of) Date.. - (A)nnual Budget or (Y)ear Report Selection:Run Instructions: Exclude Acco J 41 HEIGHTSV08.08 PAGE 1 ]]]]]]]] -------------------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 99999999.00 0.00 0.00 0 -3050 EXPERT & PROFESSIONAL SERV. 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 04330 SUBSCRIPTION, MEMBERSHIP 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 0TOTAL: MULTI USE REDEVELOPMENT 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 02030 PRINTING & PRINTED FORMS 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 02175 FOOD SUPPLIES 0.00 0.00 0.00 0.00 0.00 0TED FORMS 0.00 0.00 0.00 0.00 0.00 02171 GENERAL SUPPLIES 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 0TOTAL: SUPPLIES 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 03050 EXPERT & PROFESSIONAL SERV. 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 03220 POSTAGE 0.00 0.00 0.00 0.00 0.00 03310 LOCAL TRAVEL EXPENSE 0.00 0.00 0.00 0.00 0.00 00.00 03830 GAS 0.00 0.00 0.00 0.00 0.00 04390 TAXES & LICENSES 0.00 0.00 0.00 0.00 0.00 0STATE SALES TAX 0.00 0.00 0.00 0.00 0.00 0TOTAL: OTHER SERVICES & CHARGES 0.00 0.00 0.00 0.00 0.00 01 ASSETS FOR RESALE 0.00 0.00 0.00 0.00 0.00 0TOTAL: CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0.00 0.00 02010 MINOR EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0 xpenditure Guideline GL520R--- REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT -- --------------7,665.00 23,819.14 23,819.14TOTAL: 2018 COMPREHENSIVE PLAN 0.00 0.00 7,665.00 23,819.14 23,819.14 YTD POSTED REMAINING 3500 LEGAL NOTICE PUBLISHING 0.00 0.00 0.00 0.00 -------------- LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 ANNUAL ACT MTD POSTED ACT -------------- TOTAL: COMMUNITY CENTER 0.00 0.00 0. 3250 OTHER COMMUNICATIONS 0.00 0.00 0 --------------3050 EXPERT & PROFESSIONAL SERV. 0.00 0.00 5/25/2018 14:29:39 E --------------3105 TRAINING & EDUC ACTIVITIES 0.00 2171 GENERAL SUPPLIES 0. ----------------------------------- 420 CAP IMPROVEMENT DEVELOPMENT OTHER SERVICES & CHARGESOTHER SERVICES & CHARGES TOTAL: OTHER SERVICES & CHARGES 46326 MULTI USE REDEVELOPMENT46346 2018 COMPREHENSIVE PLAN OTHER 45130 COMMUNITY CENTER 46390 INDUSTRIAL PARKTOTAL: INDUSTRIAL PARK 2000 OFFICE SUPPLIES2030 PRINTING & PRIN -46391 37TH & CENTRAL CAPITAL OUTLAY 2175 FOOD SUPPLIES3045 ATTORNEY FEES SUPPLIESSUPPLIES 4395 42 519 CITY OF COLUMBIA HEIGHTSV08.08 PAGE 7 ]]]] ---------- 9999 -0.00 0.00 0.00 0TOTAL: 820 40TH AVE FORMER LIB 0.00 0.00 0.00 0.00 0.00 00.00 0.00 0.00 0TOTAL: TRANSFERS 0.00 0.00 0.00 0.00 0.00 0 PCT--- 5/25/2018 14:29:39 Expenditure Guideline GL520R - --------------14 23,819.14 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE -------------- TOTAL: CAP IMPROVEMENT DEVELOPMENT 0.00 0.00 7,665.00 23,819. AN 01, 2018 THROUGH APR 30, 2018 -------------- --------------4000 REPAIR & MAINT. SERVICES 0.00 0.007385 TRANSFER OUT TO LIB CAP BLDG 0.00 0.00 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) J -------------- ----------------------------------- 420 CAP IMPROVEMENT DEVELOPMENT 46413 820 40TH AVE FORMER LIB ACS FINANCIAL SYSTEM 49300 TRANSFERS 43 HEIGHTSV08.08 PAGE 8 ]]]] ---------- ACS FINANCIAL SYSTEM CITY OF COLUMBIA 9999 - GL520R--- REVISED BUDGET ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT - --------------0.00 0.00 7,665.00 23,819.14 23,819.14 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING -------------- LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2018 THROUGH APR 30, 2018 -------------- 5/25/2018 14:29:39 Expenditure Guideline -------------- -------------- TOTAL NUMBER OF RECORDS PRINTED 159 ----------------------------------- GRAND TOTAL 44 AGENDA SECTIONBUSINESS ITEM ITEMNO.6 MEETING DATEJUNE4, 2018 CITYOF COLUMBIA HEIGHTS–ECONOMIC DEVELOPMENTAUTHORITY 45 20180530_EDA_Letter_HyVee_TIF_Extension RESOLUTIONNO.2018-09 RESOLUTION APPROVING A FIRST AMENDMENTTO CONTRACT FOR PRIVATE REDEVELOPMENT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND HY-VEE, INC. BE IT RESOLVED BYthe Board of Commissioners ("Board") of the Columbia Heights Economic Development Authority (the "Authority") as follows: SECTION 1.RECITALS. 1.01.Pursuant to their authority under Minnesota Statutes, Sections 469.090 to 469.1082 and 469.174 to 469.1794, as amended, the Authority and the City of Columbia Heights (the “City”) established the Hy-Vee Tax IncrementFinancing District within the Downtown CBD Redevelopment Project (the “Project”), for the purpose of facilitating the redevelopment of certain substandard property within the Project. 1.02.the Authority and Hy-Vee, Inc. (the “Redeveloper”) entered intothat certain Contract for Private Redevelopment dated as of October 24, 2016 (the “Contract”), providing, among other things, for the construction by the Redeveloper of certain improvements (the “Minimum Improvements”) on the property legally described within the Contract (the “Redevelopment Property”). 1.03.Due to an expected delay in commencement of construction of the Minimum Improvements, the parties have negotiated and propose to execute a First Amendment to the Contract (the “First Amendment”) to revise the required construction schedule of the Minimum Improvements resulting from said delay. SECTION2.FIRST AMENDMENTAPPROVED. 2.01.The First Amendment as presented to the Board is hereby in all respects approved, subject to modifications that donot alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the First Amendment by such officials shall be conclusive evidence of approval. 2.02.The President and Executive Director are hereby authorized to execute on behalf of the Authority the First Amendment and any documents referenced therein requiring execution by the Authority, and to carry out, on behalf of the Authority, its obligations thereunder. 2.03.Authority staffand consultants are authorized to take any actions necessary to carry out the intent of this resolution. ORDER OFECONOMIC DEVELOPMENT AUTHORITY Passed this4thdayofJune, 2018 Offered by: Seconded by: Roll Call: President Attest: AssistantSecretary 46 Resolution2018-09 FIRSTAMENDMENT TO CONTRACT FOR PRIVATE REDEVELOPMENT THIS AGREEMENT, made as of the__day of____________,2018, by and between COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic (the “Authority”), established pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 (hereinafter referred to as the “Act”)andHY-VEE, INC., an Iowa corporation(the “Redeveloper”). WITNESSETH: WHEREAS, the Authority and Redeveloper entered into that certain Contract forPrivate Redevelopment dated as ofOctober 24, 2016(the “Contract”), providing for redevelopment of certain property(the “Redevelopment Property”) locatedin the Cityof Columbia Heights (the “City”); and WHEREAS, theRedeveloper hasrequestedand the Authority has agreed toamend the Contractto allow for an extension of the dates of commencement and completion of construction of the Minimum Improvementsas further described herein; NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1.Amendment of Section 4.3(a) of the Contract.The first two sentences ofSection 4.3(a) of the Contractareamended as follows: (a)Subject to Unavoidable Delays, the Redeveloper shall commence construction of the Minimum Improvements byJanuary 31, 2019. Subject to Unavoidable Delays, the Redeveloper shall complete the construction of the Minimum Improvements byFebruary 28, 2020. 2.Except as amended by this Amendment, theContractshall remain in full force and effect.In accordance with Section 3.5 of the Contract, upon execution of this Amendment, Redeveloper shall reimburse the Authority for all out-of pocket-costs incurred by the Authority in connection with negotiating, drafting and approval of this Amendment, to the extent that any funds deposited in escrow to pay Administrative Costs are not sufficient for their payment. 523684v2 MNI CL205-65 1 47 IN WITNESS WHEREOF, the Authority has caused thisAmendmentto be duly executed in its name and behalf and its seal to be hereunto duly affixed and the Redeveloper has caused thisAmendmentto be duly executed in its name and behalf on or as of the date first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By Its President By Its Executive Director STATE OF MINNESOTA) ) SS. COUNTY OF ANOKA) The foregoing instrument was acknowledged before me this ____ day of _________________,2018, byMarlaine Szurekand Walter R. Fehst, thePresident and Executive Director of the Columbia Heights Economic Development Authority, a public body politic and corporate, on behalf of the Authority. Notary Public 523684v2 MNI CL205-65 2 48 HY-VEE, INC., anIowaCorporation By Jeffrey Markey, Senior Vice President By _______________________________________ Nathan Allen, Assistant Secretary STATE OFIOWA) ) SS. COUNTY OFPOLK) The foregoing instrument was acknowledged before me this _____ day of __________, 2018, byJeffrey Markey and Nathan Allen, the Senior Vice President and Assistant Secretary, respectively, of Hy-Vee, Inc., an Iowa corporation, on behalf of thecorporation. Notary Public This document was drafted by: KENNEDY & GRAVEN, Chartered (MNI) 470 U.S. Bank Plaza Minneapolis, Minnesota 55402 Telephone: (612) 337-9300 523684v2 MNI CL205-65 3 49 AGENDA SECTIONBUSINESS ITEMS ITEM NO.7 MEETING DATEJUNE 4, 2018 CITYOF COLUMBIA HEIGHTS–ECONOMIC DEVELOPMENTAUTHORITY 50 20180531_EDA_Letter_Facade_Improvement_Grant_Program 51 Façade Improvement Grant ProgramGuidelines May 31, 2018 Page2 any other improvement not listed above. EXTERIOR SURVEILLANCE SYSTEM IMPROVEMENTS TheCHPDshall reviewallGrantProgramapplications submitted to determineif the installation ofan exterior surveillance system iswarranted.Ifit is determined thatanexterior surveillance system iswarranted, theapplicantwillthenbe required to enter into a LeaseAgreement with theEDA. The LeaseAgreement will allow theEDAto(1)install security camerason the exterior of the primary structure; (2) installrecording equipment inside of the primary structurein a locked and secured location to prevent destruction or tampering; and (3) allow forannual maintenanceinspectionsfor a period of five (5) years.All surveillance system equipment shall beinstalledby a consultant selected by the EDA, and reviewedby theCHPD.Since specifications of the surveillance systemequipmentmay varybased ondesired coverage, configuration,and size of the commercialproperty,the following are minimumspecificationsto beinstalled: Cameras: IP-Enabled Ability to operate in all resolutions up to HDTV720p/1MP Ability to record thirty (30) frames per second Capable of recordingoptimal images in all lighting conditions Vandal-resistant Weather-proofin extreme temperatures from-40° to 131 °F Network Video Recorder: Sufficient memory to retain data from all cameras for a period of fifteen (15) days Capacity to deliver thirty (30) frames per second, per camera Ability to produce a DVD-R copy ofdesired data APPLICANTION PROCESS 1.Applications will be open on [DATE HERE 2018] 2.Applications will be accepted from October 29,2018to December21, 2018. 3.Grants will beawarded, and applicants will benotified byFebruary 4, 2019via email correspondence.A Grant Agreement and if necessary a Lease Agreementfor the exterior surveillance systemmust be approved and signed beforecommencement of any improvements.Please be sure to obtain all necessaryBuilding Permits. 4.Upon being awarded, a meeting will be established to go over the submitted improvement plan to discussgrantexpectations and to addressgrantconcerns. 5.Thegrant recipientor its contractor must commence the improvements sixty (60)days after an approved Grant Agreement. The façade improvementsmust becompleted within six (6) months aftertheissuance of thenecessaryBuilding Permits. 6.Afterfaçade improvements are complete, the grant funds will be disbursed for reimbursement to the applicant after allof the following pieces of information have been submitted: a.Proof of Final Inspectionby the Building Official b.A Copy of theFinal InvoiceReceivedfrom the Contractor 52 Façade Improvement Grant ProgramGuidelines May 31, 2018 Page3 c.Before and After Photographs d.Proof of Paymentto the Contractor(i.e. receipt, invoice, etc.) ADDITIONAL INFORMATION REQUIRED APPLICATION MATERIALS A complete application Clear and coloredBEFOREphotographs of exterior building A detailedimprovementplan of new exterior façade improvements including design (sketches), color scheme, materials, project execution timeline, and overall budget for plan Proof of good standing with the City Submit 1 or 2 competitive proposal from licensed and bonded contractors. These proposals should give detailed information about the work to be done, the costs, and the project completion schedule. Any contractor that has submitted a competitive detailed estimate may be used. Contractors cannot be changed unless new proposals have been submitted and approved by the Façade Grant Committee. *** Owners and merchants may also perform work on their own buildings; however, they will not be reimbursed for time while acting as contractor and/or installing material. Material costs and labor of employees are reimbursable; however, documentationmust be produced for the number of hours worked on the project by the employees, the rate of pay of the employees’ social security numbers etc. *** 53 54 Project Budget Overview March 14, 2018 Page2 LegalDrafting Fees–theseexpenses are incurred by the representation ofBarna, Guzy & Steffen (BGS) as the legal agent with drafting and preparation of a Grant Agreement, and if necessary a Lease Agreement. Lease Agreement–in order foralease agreement to be legally valid,there needs to be an offer, acceptance, and consideration. Therefore, the EDA shall, at a minimum, provide the grantee with consideration in the amount of $1.00. Recording of Deeds–this expense include the costs of recording the Lease Agreements, and are estimated based on the 2018 fee schedule released by Anoka County. SOURCESSTATEMENT Theaforementionedexpenses in connection with the Commercial Revitalization Project will be paid throughtheEDARedevelopment Project Fund 408.Each source fund hasits own specific purpose for expenses realized throughout the term length of the project. The EDA Redevelopment Project Fund 408 will fund the majority of expensesrelated to property acquisitionand cost contingences, as well asall expenses realized fortitle insurance, legal closing costs, recording of deeds,andbroker compensation.When and if project expenses exceed theremainingbalance of a source fund, theCapital Improvement-Development Fund 420 will provideaninterfund loanto the respective source fund.The followingtableprovides a breakdown oftheamount offunds that will be usedfrom its respective source for project completion: SOURCESTOTAL BALANCE I.EDA Redevelopment Project Fund 408$446,145.00 TOTAL SOURCE FUNDS:$446,145.00 55 FAÇADE IMPROVEMENT GRANT AGREEMENT Agreement THISFAÇADE IMPROVEMENT GRANT AGREEMENT(“”), dated this Effective Date _____ day of______________,2018(the “”), is entered into by and between Grantee [PROPERTY OWNER]a Minnesota[ENTITY TYPE](the“”), andtheColumbia EDA Heights Economic Development Authority(the“”). RECITALS WHEREAS,Granteeis[the ownerof] [a tenant at]certain Property locatedat City __________________inthe City of Columbia Heights(the “”),AnokaCounty, Minnesota, Property and legallydescribed inExhibit Ahereto (the “”); WHEREAS,theEDA, in cooperation with the City and its police department,has Program instituted a Façade Improvement Grant Program (the “”) for the purpose of revitalizing existingstore fronts, increasingbusiness vitality and economic performance, and decreasing criminal activity; WHEREAS, as part of the Program, theEDAhasproposed to make grants of money in the maximum amount of$5,000.00 per parcel of real property, to property owners, tenants, or nonprofit organizations,in order torevitalize, rehabilitate, and restore exterior store frontswithin CBD the Central Business District in the City (the “”),increase business vitality and economic performancein the CBD, andin certain instances, toprovidemonitored surveillancewithin the CBD;and WHEREAS,Granteedesires to participate in the Program, on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter contained, the parties agree as follows: 1.Property Improvements:Grantee agrees to complete the improvements at the Improvements Property that are identified onExhibitBattached hereto (the “”), subject to the following terms and conditions: a.If requested by the EDA, Granteeshall provide plans and specifications to the Plans EDA, detailing the Improvements to be constructed (the “”).If Grantee wishes to revise the Plans, Grantee must submit the revised Plans to the EDA at the address provided herein. The EDA shall give written notice of its approval or disapproval of the revisions to the Plans, and if the EDA does not give such written approval or disapproval within ten (10) business days after receipt of Grantee’s revised Plans, the EDA shall be deemed to have approved therevisions to the Plans. b.The Improvement shall be constructed consistently with the Plans, as the same may be revised pursuant to Section 1(a) herein.The cost to complete 56 Improvement construction of the Improvements shall be defined as the “ Costs .”The Improvements shall be completed in a first-class manner, consistent with the Plans, if any,and in compliance with all applicable laws, rules, and regulations.Grantee shall obtain all required permits and approvals from the City and any other governingauthority with jurisdiction over the Property related to the construction of the Improvements. The out-of-pocket costs for such permitting and approvals shall be the responsibility of Grantee, provided the same shall be included in the definition of “Improvement Costs,” and subject to the provisions of Section 2 of this Agreement. c.Grantee agrees to commence the Improvements within sixty (60) days following the Effective Date, and to complete the Improvements within six (6) months following the issuanceof all necessary building permits, but in no event later than eight (8) months following the Effective Date. 2.Payment of Grant Funds:Grantee shall be responsible for making initial payment to all contractors involved in the construction of the Improvements.Upon final completion of the Improvements, Grantee shall make a written request to theEDAfor reimbursement of one-half (1/2) of the actual Improvement Costs incurred by Grantee, but in no event shall the reimbursement exceed Five Thousand Dollars ($5,000.00).The writtenrequest shall include: a.Proof of final inspection of the Improvements by the City building inspector; b.Before and after photographs of the Property, reflecting the Improvements made (as well as follow-up transmission of electronic files of such photographs), and reflecting that the Improvements were completed consistently with any approved Plans; c.A copy of the final invoice(s) received from the contractor(s) who completed the Improvements; and d.Proof of payment of invoice(s) that comprised the Improvement Costs. Following Grantee’s written requestfor reimbursement, Grantee shall cooperate with theEDAin delivering to theEDAsuch follow-up information as is reasonably requested by theEDAin order to review the Improvements and Improvement Costs reimbursement request.Within twenty-one (21) days following receipt of Grantee’s written request for reimbursement of Improvement Costs,theEDAshall: (i)make payment of the reimbursement, (ii)send Grantee written explanation of such other items of information as are needed by theEDAto evaluate the reimbursement request, or (iii) send Grantee writtenexplanation of theEDA’sreasons fordenialof repayment of any of Grantee’s requested reimbursement. 3.Liability for Improvements:Neither the City nor the EDAshallin any eventbe liable to the Grantee, nor to any of its agents, employees, guests or invitees at the Property for, and the Grantee shall indemnify, save, defend, and hold harmless the Cityand the EDAfrom,any claims or causes of action, including attorney’s fees incurred by the Cityor the EDA, arising fromdefect or claimed defect of any of the Improvements, 2 57 or arising from any action of the Cityor the EDAunder this Agreement.This section shall survive the termination orexpiration of this Agreement. 4.Written Notice: Wherever any notice is required or permitted hereunder, such notice shall be in writing.Any noticeor document required or permitted to be delivered hereunder shall be deemed to be delivered when actually received by the designated addressee or regardless of whether actually received or not, when deposited in the United States Mail, postage prepaid, certified mail, return receipt requested, addressed to the parties hereto at their respective addresses, as set forth below, or at such other address as they may subsequently specify by written notice. If totheEDA:If toGrantee: Columbia Heights EDA____________________ CommunityDevelopment DepartmentAttn: ________________ th 590 40Avenue N.E.____________________ Columbia Heights, MN 55421____________________ 5.Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement, and are not to be considered in interpreting this Agreement. This Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding thesubject matter containedherein. There are no verbal agreements that change this Agreement. This Agreement binds and benefits the parties hereto and their successorsand assigns. This Agreement has been made under the laws of the State of Minnesota, and such laws will control its interpretation. [Signatures to Appear on Following Page] 3 58 IN WITNESS WHEREOF,GranteeandtheEDAhave signed this Agreement as of the day and year first above written. GRANTEE: [_________________________] a[_______________________] By:____________________________ Name:_________________________ Its:____________________________ Date:__________________________ EDA: COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: Name:_________________________ Its:____________________________ Date:__________________________ 4 59 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY 5 60 EXHIBIT B PROPERTY IMPROVEMENTS SUBJECT TO 50% REIMBURSEMENT 6 61 AGREEMENT AND GRANT OF LICENSE Agreement THIS AGREEMENTAND GRANT OF LICENSE(“”), dated this _____ day Effective Date of______________,2018(the “”), is entered into by and between[PROPERTY Owner OWNER]a Minnesota[ENTITY TYPE](the“”), andthe City of Columbia Heights, a City Minnesota municipal corporation(the“”). RECITALS WHEREAS,Owneris the owner of certain Property locatedat ________________inthe City of Columbia Heights,AnokaCounty, Minnesota,and legally described inExhibit Ahereto Property (the “”); EDA WHEREAS,the Columbia Heights Economic Development Authority(the “”),in cooperation with the City and its police department,has instituted a Façade Improvement Grant Program Program (the “”) for the purpose ofrevitalizingexistingstore fronts, increasing business vitality and economic performance, and decreasing criminal activity; WHEREAS, as part of the Program, the City has proposed to place surveillance cameras on the front façade of certain buildings whose owners have elected to participate in the Program, and in connection with the placement of such surveillance cameras, house electronic recording Surveillance equipment on the interior of said buildings(the “”);and WHEREAS,Owner, or a tenant of the Property,desires to participate in the Program and desires to have the Property host Surveillance equipment for the improvement of public safety in and around the Property. NOW, THEREFORE, in consideration of the premises and of the agreements hereinafter contained, the parties agree as follows: 1.Grant of License: Subject to the terms of thisAgreement,Ownerhereby grants a license tothe Cityforten (10) years, commencing on_______________, 2018, and License Term expiring on_________________, 2028(the “”), over thearea of the façadeof the Propertydescribed ordepictedonExhibit Bhereto, together withspace Building inside of the building located on the Property(the “”)for the housing of 62 electronic recording equipment, as described or depicted onExhibit Bhereto License Area (collectively,the “”), for the following purposes: a.The Cityshall have the exclusive right subject to the terms of thisAgreement toinstall,operate,maintain, repair and replace,all as deemed necessary by the City,theSurveillance equipment in the License Area. b.Though the City shall have the exclusive right tousethe License Areawithin the Building, the City shall give the Owner reasonable advance noticebefore itaccessesthe License Area inside of theBuilding.“Reasonable advance notice” for purposes of this paragraph shalltake into account the facts and circumstances giving rise to the City’s needing to enter the Building to access the License Area. c.The City, and its agents and employees, shall have rights of ingress andegress throughout such portions of the Property as are reasonably necessary to access theLicense Area for the purpose ofaccessing the Surveillance equipment, subject to the provisions of Section 1(b) above, regarding interior areasof the Building. 2.License Fee: In consideration of the foregoing, including the Recitals to this Agreement, which are incorporated herein as an integral part of this Agreement, the City shall pay to Owner a one-time license fee of Ten Dollars ($10.00) for the license granted hereunder. 3.Maintenanceand Repair:Owner shall at all times during the term of this Agreement keep the Property in commercially reasonable condition and repair,subject to ordinary wear and tear,and not permit through its own acts or the actsof its agents, employees, or invitees, damage to the Surveillance equipment or the License Area. Owner shall promptly report to the City any instance of damage to the Surveillance equipment or the License Area, regardless of causation.Any damage to the Surveillance equipment or License Area caused by Owner, or its agents, employees, Owner Parties guestsor invitees(collectively, the “”), shall be repairedat the cost and expense of Owner; provided any such repairs shall be first approved by the City, and at the City’s election, done at the direction of the City. 4.Damage to Property: Any damage to the Surveillance equipment other than that caused by any ofthe Owner Parties shall be repaired or replaced, if at all, solely at the discretion of the City and at the cost and expense of the City, provided, in no event shall the City’s failure or delay to so repair or replace the Surveillance equipment constitutea waiver by the City of its rights under this Agreement, and the City shall be permitted to continue or discontinue its use of the License Area for the uses granted hereunder at any time during the License Term. 5.Utilities, Taxes, Expenses and Special Assessments:Ownershall be solely responsiblefor all real estate taxes, special property assessments, and utility expenses 2 63 for the Property. The City shall be permitted to connect itsSurveillance equipment to an electrical power source at the Property, and such electrical power shall be provided at the Owner’s expense, it being acknowledged that the Owner is benefiting from the improved public safety resulting from the Surveillance. 6.Terminationof Agreement:This Agreement may not be terminated by theOwner prior to the expiration of the License Term. The City may terminate this Agreement for any reason or no reason, upon thirty (30) days written notice to the Owner. Upon the expiration of the License Term or earlier termination of this Agreement, theCity shall remove all of the Surveillance equipment from the License Area, and shall make all reasonable efforts to cause minimal damage to the Property and License Area in so removing the Surveillance equipment. 7.Liability for Improvements: The City shall in no event be liable to the Owner, nor to any of Owner’s agents, employees, guests or invitees at the Property for, and the Owner shall indemnify, save, defend, and hold harmless the City from,any claims or causes of action, including attorney’s feesincurred by theCity, arising fromany action of the City under this Agreement.This section shall survive the termination or expiration of this Agreement. 8.Written Notice: Wherever any notice is required or permitted hereunder, such notice shall be in writing.Any noticeor document required or permitted to be delivered hereunder shall be deemed to be delivered when actually received by the designated addressee or regardless of whether actually received or not, when deposited in the United States Mail,postage prepaid, certified mail, return receipt requested, addressed to the parties hereto at their respective addresses, as set forth below, or at such other address as they may subsequently specify by written notice. If to City:If to Owner: City of Columbia Heights____________________ Community Development DepartmentAttn: ________________ th 590 40Avenue N.E.____________________ Columbia Heights, MN 55421____________________ 9.Covenant to Run with Land: This Agreement shall be binding in allrespects upon the parties hereto,their respective successors and assigns, and the Property. 10.Captions; Choice of Law; Etc. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement, and are not to be considered in interpreting this Agreement. This Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the License granted herein. There are no verbal agreements that change this Agreement. This Agreement binds and benefits 3 64 the parties hereto and their successors and assigns. This Agreement has been made under the laws of the State of Minnesota, and such laws will control its interpretation. [Signatures to Appear on Following Page] 4 65 IN WITNESS WHEREOF, Owner andthe Cityhave signed this Agreement as of the day and year first above written. OWNER: [_________________________] a[_______________________] By:____________________________ Name:_________________________ Its:____________________________ STATE OF MINNESOTA) ) ss. COUNTY OF____________) The foregoing instrument was acknowledged before methis___ day of _____________, 2018,by __________________, the ________________ of _________________, a Minnesota _________________,who executed the foregoing instrumenton behalf of said _________________. __________________________________ Notary Public 5 66 IN WITNESS WHEREOF, Owner and the City have signed this Agreement as of the day and year first above written. CITY: CITY OF COLUMBIA HEIGHTS a Minnesotamunicipal corporation By: _________________________ Donna Schmitt, Mayor By: __________________________ Walter Fehst, City Manager STATE OF MINNESOTA) ) ss. COUNTY OF ANOKA) The foregoing instrumentwas acknowledged before methis___ day of ____________, 2018,by Donna SchmittandbyWalterFehst, respectively beingthe Mayor and City Managerof the City of Columbia Heights, a Minnesota municipal corporation,who executed the foregoing instrumentonbehalf of saidmunicipal corporation. __________________________________ Notary Public 6 67 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY 7 68 EXHIBIT B DEPICTIONAND/OR DESCRIPTION OF THELICENSE AREA 8 69 AGENDA SECTIONOTHERBUSINESS ITEM NO.8 MEETING DATEJUNE 4, 2018 CITYOF COLUMBIA HEIGHTS–ECONOMIC DEVELOPMENTAUTHORITY 70 20180529_EDA_Letter_Business_Surveys_Discussion City of Columbia Heights-EDALetterPage2 STAFF RECOMMENDATION: No recommendation. Staff desires to facilitate a discussion about theBusiness Retention & Expansion Program. RECOMMENDED MOTION(S): No motions required at this time. ATTACHMENTS: 1.Business Survey Process(1Page) 2.Short Business Survey (2 Pages) 3.LongBusiness Survey(3Pages) 4.Alternative Survey Return Options (1Page) 5.Survey Guidance Script(1 Page) 71 72 Agriculture/Forestry/Fishing orTransportation/WarehousingAdministration/Support/Waste HuntingManagement/Remediation Information Services Mining Finance/Insurance Educational Services Utilities Real Estate/Rental and Health Care/Social Assistance ConstructionLeasing Arts/Entertainment/Recreation ManufacturingProfessional/Scientific/ Technical ServicesAccommodation/Food Services Wholesale Trade Management of CompaniesOther Services Retail Trade & Enterprises Number ofEmployees: Part-Time: Full-Time: Facility (Owned or Leased): (Example:Owned-sinceDateor Leased-sinceDates) BUSINESS FUTURE BusinessProjection:Where do you see you businessheading in the coming years, short and long term? Does thisbusinessplan to (Check all that apply): Invest in new facilities Make major equipment purchases Renovate/Expand current facilities Please explain: Business Management Changes:Has the business’s ownership or top management change in the last year? Job Growth:In the next year, do you expect the number of jobs at this facility to: IncreaseDecreaseStay the sameUnsure BUSINESS SAFETY What are some of the most pressing public safety/crime related issues that impact your business? What can the City ofColumbia HeightsPolice do to address the concerns raised above? 73 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 5.18Energy cost 12345N/a 5.19 Local taxes 12345N/a 5.20Cost ofbuildings 12345N/a 5.21 Cost of land 12345N/a 5.22Cost of housing 12345N/a 5.23 Labor costs 12345N/a 74 Agriculture/Forestry/Fishing orTransportation/WarehousingAdministration/Support/Waste HuntingManagement/Remediation Information Services Mining Finance/Insurance Educational Services Utilities Real Estate/Rental and Health Care/Social Assistance ConstructionLeasing Arts/Entertainment/Recreation ManufacturingProfessional/Scientific/ Technical ServicesAccommodation/Food Services Wholesale Trade Management of CompaniesOther Services Retail Trade & Enterprises Number ofEmployees: Part-Time: Full-Time: Wage Range for Employees:(i.e.) $15-$30hr Types of Positions Available:(i.e.) Manager, Host, Cashier, Assistant, etc. Facility (Owned or Leased):(Example: Owned-sinceDateor Leased-sinceDates) BUSINESS TIME IN CITY: Has your business felt supportedby the Citysince opening yourbusinessin Columbia Heights? Has your businessutilized the business resources on the city website? If so which one(s)? Do you think the City needs to provide more resources for businesses? If so what kind of resources? 75 IncreaseDecreaseStay the sameUnsure BUSINESS SAFETY What are some of the most pressing public safety/crime related issues that impact your business? What can the City ofColumbia HeightsPolice do to address the concerns raised above? Does your business havesecurity cameras internally, externally, or both? City Advantages:Why is your business in Columbia Heights? City Challenges:What can the City do to better serve the business community? 76 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 12345N/a 5.18Energy cost 12345N/a 5.19 Local taxes 12345N/a 5.20Cost of buildings 12345N/a 5.21 Cost of land 12345N/a 5.22Cost of housing 12345N/a 5.23 Labor costs 12345N/a 77 78 79