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HomeMy WebLinkAbout04-23-2018 CCPColumbia Heights AII•Amerin City 1I I I �r 2016 1. CALL TO ORDER /ROLL CALL 2. INVOCATION COLUMBIA HEIGHTS www.columbiaheightsmn.gov AGENDA CITY COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 590 40th AVE NE MONDAY, APRIL 23, 2018 7:00 PM Invocation provided by Bill Hugo, St Matthew Church 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT Mayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Walter R. Fehst Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible manner. 5. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS pg 4 A. Recognition of Columbia Heights High School Basketball Team 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of April 9, 2018 pg 5 MOTION: Move to approve the minutes of the City Council work session of April 2, 2018 pg 13 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Charter Commission minutes from January 18, 2018 pg 16 C. Replacement of data processing and storage system pg 19 MOTION: Move to authorize the purchase of two Hewlett Packard Enterprise servers, software, and support and three -year maintenance from Works Computing for the price not to exceed $68,000.00 plus City of Columbia Heights City Council Agenda taxes and shipping, and to amend the original 2018 budget estimate by $8,000. April 23, 2018 Page 2 D. Final payment To Cool Air Mechanical Company for Library Mechanical Contract, pg 21 Project No. 1410 MOTION: Move to accept the mechanical work for the new Columbia Heights Public Library, Project No. 1410, and authorize final payment of $49,317.55 to Cool Air Mechanical Company of Ham Lake, Minnesota E. Final payment to Cobra Construction Company for Building Construction Contract, pg 23 Project No. 1609 MOTION: Move to accept the building construction work for the new Circle Terrace Park Building, Project No. 1609, and authorize final payment of $19,071.15 to Cobra Construction of White Bear Lake, Minnesota F. Approve Gambling Permit, Immaculate Conception Church pg 25 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull -tags and a raffle at their Fun Fest event being held August 3 -5, 2018 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull -tabs and a raffle at their Fun Fest event being held August 3 -5, 2018 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. G. Public Hearing Request for Issuance of a Revenue Note pg 32 Motion: Move to waive the reading of Resolution 2018 -24, there being ample copies available to the public. Motion: Move to approve Resolution No. 2018 -24, a resolution calling for a public hearing on the issuance of a revenue note and providing preliminary approval to the issuance thereof. H. Public Works Seasonal Wage Adjustment pg 39 MOTION: Move to waive the reading of Resolution 2018 -25, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2018 -25, being a resolution setting seasonal wages for public works seasonal staff effective May 1, 2018. I. Annual declaration that the City of Columbia Heights does NOT waive the monetary limits pg 42 on the Municipal Tort Liability under Minnesota Statues, Section 466.04. MOTION: Move to declare that the City of Columbia Heights does NOT waive the monetary limits on municipal tort liability under Minnesota Statutes, section 466.04. J . Consideration of approval of attached list of Rental Housing Applications pg 44 MOTION: Move to approve the items listed for rental housing license applications for April 23, 2018, in City of Columbia Heights City Council Agenda that they have met the requirements of the Property Maintenance Code April 23, 2018 Page 3 K. Approve Business License Applications pg 54 MOTION: Move to approve the items as listed on the business license agenda for April 23, 2018. L. Review of Bills pg 56 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $842,767.42 MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS pg 68 A. Consideration of revocation of the licenses to operate rental units within the City of Columbia Heights is requested against the rental property at 615 42nd Street NE for failure to meet the requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2018 -21, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2018 -21 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney 11. COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form for the Council Secretary's record, and limit their comments to five minutes. Individuals are asked to state their name for the record. The City Council will listen to the brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting in which they are raised. 12. ADJOURNMENT Walt Feh Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbrunoPcolumbiaheightsmn.gov, to make arrangements. PROCLAMATION 2018 Columbia Heights High School Boys' Basketball Team WHEREAS, the Columbia Heights High School basketball team, led by Head Coach Willie Braziel with the support of Assistant Coaches Dedrick Jenkins, Steve Burton, Matt Birr and Aaron Goff and team captains Wendell Matthews, Quentin Hardrict and Deundra Roberson; and WHEREAS, the Hylanders placed fourth in the 2017 State Championship; and, WHEREAS, the Hylanders had an unprecedented and historical season that resulted in the school adapting the theme of "Make Them Believe;" and WHEREAS, the Hylanders captured the Section 4 3AAA Section Championship with a 22 and 6 record; and WHEREAS, during the season three players, Deundra Roberson, Quentin Hardrict and Wendell Matthews surpassed 1,000 total individual points scored; and WHEREAS, Coach Willie Braziel was selected by the Minnesota Basketball Coaches Association as the Section 4AAA Section Coach of the Year; and WHEREAS, the Hylanders advanced to the State Tournament where they triumphed over St. Thomas and defending six - time State Class 3AAA Champion DeLaSalle; and WHEREAS, the Hylanders advanced to the State Championship game for the first time since 2011; and, WHEREAS, the Hylanders placed second in the 2018 State Championship; and, WHEREAS, Deundra Roberson, Quentin Hardrict and Wendell Matthews were selected to All -State Tournament and All- Conference Honors; and, WHEREAS, Christian Kelly and Jarvis Wright were selected as Honorable Mention All-Conference Honors; and, WHEREAS, Quentin Hardrict was selected by the Minnesota Basketball Coaches Association to the All-State All-Star team. Now, THEREFORE, 1, Donna Schmitt, Mayor of the City of Columbia Heights, do hereby recognize and applaud the Hylanders for their historic run and accomplishments; and our congratulations to Coaches Braziel, Jenkins, Burton, Birr and Goff and Hylander players Bryant Mayfield, Jordan Jones, Wendell Matthews, Quentin Hardrict, Deundra Roberson, Christian Kelly, Abdulmateen Mohamed, Kaich Ogul, Jhonta Gonnigan, Cordell Rath, Amir Davis, Josh Deel and Jarvis Wright. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Columbia Heights, Minnesota, to be affixed this the twenty -third day of April 2018. Donna Schmitt, Mayor OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING APRIL 9, 2018 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday April 9, 2018 the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota 1. CALL TO ORDER /ROLL CALL Mayor Schmitt called the meeting to order at 7:04 p.m. Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens, and Councilmember Novitsky Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Kevin Hansen: Public Works Director, Sergeant Matt Markham, Fire Chief Gary Gorman, Sergeant Justin Pletcher, and Katie Bruno; City Clerk /Council Secretary 2. INVOCATION Invocation provided by Matt Hinton, Heights Church 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT, Read by Mayor Schmitt Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible and customer friendly manner. 5. APPROVAL OF AGENDA Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the agenda as presented. All Ayes, Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of Citizen Awards to Deundra Rashawn Roberson, Jamario Deundra Roberson, and Deundra Roberson Sergeant Matt Markham reported that Deundra Rashawn Roberson and his cousins; Deundra and Jamario, immediately ran out of their house to go to a house on fire to see if they could assist. Upon arriving, they learned that a woman was still inside the burning house. Much of the front of the house was engulfed in flames. Without hesitation, these three young men began attempting to rescue the woman from the fire. They began looking into the windows to see if they could see her, and they could hear screaming from inside the house, but they couldn't see her. Shortly after that, Columbia Heights Police and Fire showed up at the scene and took over. Deundra Jr. retrieved a blanket to help keep another woman and her baby warm until EMS could assist them further. Jamario stepped in and pulled a fire hose over 500 feet to a hydrant around the corner, which, according to Firefighter Emily Kosman and Captain Dan O'Brien of the CHFD, greatly assisted them in getting a hose hooked up and water on the fire quickly. The selfless actions of these three young men were exemplary, and it is recommended they be acknowledged for their actions. B. St. Matthew Community Theater Day Proclamation Mayor Schmitt read the proclamation, and presented it to a group from St. Matthew Community Theater. City Council Minutes April 9, 2018 Page 2 of 8 C. Arbor Day Proclamation Councilmember Buesgens read the proclamation, and presented it to Kevin Hansen, Public Works Director. Director Hansen announced an Arbor Day Celebration will take place on April 27th at Circle Terrace Park. D. National Library Week Proclamation Councilmember Novitsky read the proclamation. Library Board members Catherine Vesley and Steve Smith gratefully accepted the proclamation. Catherine Vesley reported the following library statistics: 20% increase in library visits. (Not including the drive -up book drop) 13% increase in circulation. 104% increase in computer use. 13% increase in Children's program attendance. 34% increase in Teen program attendance. E. Prayer Breakfast Proclamation Mayor Schmitt read the proclamation, and she gave some detailed information about the May 1St Interfaith Prayer Breakfast. F. Eat up the Debt announcement from Community Grounds Coffee Shop Nick Ziemet announced a community collaboration to assist in paying down the lunch debt of students whose families are experiencing financial difficulties from the Columbia Heights School District. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Councilmember Buesgens requested Item F be removed for discussion. A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of March 26, 2018 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Planning & Zoning Commission minutes from February 7, 2018 MOTION: Move to accept the EDA commission minutes from February 5, 2018 MOTION: Move to accept the EDA commission minutes from March 26, 2018 MOTION: Move to accept the Library Board minutes from March 21, 2018 C. Resolution 2018 -16 Approving Plans and Specifications and Ordering Advertisement for Bids for 2018 State Aid Street Rehabilitation, City Project 1805 MOTION: Move to waive the reading of Resolution 2018 -16, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -16 approving Plans and Specifications and ordering Advertisement for Bids for 2018 State Aid Street Rehabilitation, City Project 1805. D. Adopt Resolution 2018 -17 being a Resolution Accepting Bids and Awarding a Contract for the 2018 Miscellaneous Concrete Repairs and Installations, City Project 1800 City Council Minutes April 9, 2018 Page 3 of 8 MOTION: Move to waive the reading of Resolution 2018 -17, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -17 being a Resolution accepting bids and awarding the 2018 Miscellaneous Concrete Repairs and Installations, City Project No. 1800, to Standard Sidewalk, Inc., based upon their low, qualified, responsible bid in the amount of $35,074.00 from Fund 415 - 51800 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. E. Adopt Resolution 2018 -18 Awarding Seal Coating and Resolution 2018 -19 Awarding Street Striping MOTION: SEAL COATING: Move to waive the reading of Resolution 2018 -18, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -18, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2018 Seal Coating Project to Pearson Bros. Inc. based upon their low, qualified, responsible bid in the amount of $1.37 per gallon of emulsion and $0.79 per square yard of FA -2 aggregate (local streets) with an estimated cost of $54,660 to be appropriated from Fund 415 - 51701 -4000. MOTION: STREET STRIPING: Move to waive the reading of Resolution 2018 -19, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -19, being a resolution awarding the Joint Powers Agreement Contract with the City of Coon Rapids for the 2018 Street Striping Project to Sir Lines -A -Lot, Inc. based upon their low, qualified, responsible bid in the amount of $20.00 per gallon for Street Markings and $99.50 per gallon for Street Symbol Markings with an estimated cost of $3,370 to be appropriated from Fund 212- 43190 -4000 and $655 to be appropriated from Fund 101 - 43170 -4000. F. Central Avenue Median Feasibility Report. *Removed for discussion G. Designate Temporary "No Parking" on the 391h Avenue Right of Way from Roundabout to Central Avenue MOTION: Move to designate "No Parking" within the 39th Avenue 60' right -of -way from the roundabout to Central Avenue between April 23 and June 20, 2018. H. Development Contract for the Holy Spirit Association for the Unification of World Christianity MOTION: Move to waive the reading of Resolution No. 2018 -20, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2018 -20, being a resolution authorizing the execution of the Development Contract between the Holy Spirit Association for the Unification of World Christianity and the City of Columbia Heights. I. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for April 9, 2018. J. Review of Bills MOTION: Move that in accordance with Minnesota Statutes the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $ 769,273.48. City Council Minutes April 9, 2018 Page 4 of 8 Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to approve the Consent Agenda items A, B, C, D, E, G,H, 1, and J. All Ayes, Motion carried. The following item was removed for discussion: F. Central Avenue Median Feasibility Report Kevin Hansen, Public Works Director reported a feasibility study was completed to promote safety along Central Ave from 47th Avenue to 51St Avenue. Median projects were proposed to minimize pedestrian crossing. A public meeting was held in 2017; the majority in attendance favored plantings and fencing. Costs are estimated between $400,000 and $500,000. Hansen requested council accept the report, and staff will continue to look for funding options. Mayor Schmitt clarified tonight's action is accepting the report, and the actual project or funding are not being considered. Motion by Councilmember Williams, seconded by Councilmember Novitsky to accept the Feasibility Report for Central Avenue median treatments, 47th to 49th Avenues. All Ayes, Motion Carried 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Councilmember Novitsky attended the North Park Elementary Fine Arts Night, the retirement party for Officer Terry Nightingale, and a volunteer potluck hosted by HeightsNext. Councilmember Novitsky announced the recent passing of long time Columbia Heights mayor and council member, Bruce Nawrocki. Councilmember Murzyn, Jr. attended the retirement party for Officer Terry Nightingale and attended the SACA fundraiser at Dollar General. Councilmember Williams spoke at Dunwoody College of Technology. He commented that there is a shortage of students pursuing technical training. Williams contacted a school board member to discuss offering technical classes in the high school. Councilmember Williams announced the Library will be celebrating 90 years this year, and they will be participating in the Jamboree Parade. Councilmember Williams attended a 90th Birthday Party for Al Kordiak. Councilmember Buesgens agreed on the importance of offering technical training. Buesgens attended the volunteer pot luck, a neighborhood watch meeting, Officer Terry Nightingale's retirement party, a meeting with Keith Ellison, a tour of the Hmong Market in St. Paul, and a German Requiem concert at First Lutheran. Mayor Schmitt announced Met Council Representative Lona Schreiber attended the April 2nd work session, and Keith Ellison came for a meeting on April 3rd City Manager Walt Fehst reported Bruce Nawrocki spent a total of 46 years serving the community, and he was very committed to Columbia Heights. Furthermore, Fehst suggested Columbia Heights consider participating in a home tour of remodeled homes, along with NE Minneapolis, in order to showcase some of the homes in the City. Manager Fehst announced the Minnesota Municipal Beverage Associations newsletter included an article regarding the four Assistant Liquor Store Managers: Tom Costello, Tim Gouras, Steve Olson, and Eric Shurson. City Council Minutes April 9, 2018 Page 5 of 8 These four were named the 2017 Employees of the Year. Fehst congratulated the managers, and he commended Jason Schulz, Liquor Operations Manager, for a job well done. 11. COMMUNITY FORUM Mike Novitsky -5252 5th St NE expressed concern with property at 51St and 5th, requesting the council see that the property is cleaned up quickly. City Attorney Jim Hoeft indicated a contract is in place to remove the garage. There is an individual considering rehabilitating the house. The building official is working with the interested party. City Manager Fehst stated he will follow up with the council. Amada Simula -1700 49th Ave NE announced the following upcoming events: sponsored by HeightsNext; Stories from our Asian Neighbors, taking place at First Lutheran. A free movie night, featuring the movie Growth Busters. A fundraiser is scheduled for May 31St; "Cheers for Beers." Malcolm Watson -1717 49th Ave NE shared some memories of his tenure with Bruce Nawrocki. 12. ADJOURNMENT Motion by Councilmember Buesgens seconded by Councilmember Novitsky to adjourn. All Ayes, Motion carried. Meeting adjourned at 8:22 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk City Council Minutes April 9, 2018 Page 6 of 8 RESOLUTION 2018 -16 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to a resolution passed by the City Council on January 8, 2018, the City Engineer has prepared plans and specifications for State Aid Street Rehabilitation for the following: • Main Street NE, 37th Avenue to 40th Avenue e37 th Avenue NE, Main Street to 5th Street Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1.Such plans and specifications identified as 2018 State Aid Street Rehabilitation, City Project1805, are hereby approved. 2.The City Clerk shall prepare and cause to be inserted in the official paper and in a trade journal an advertisement for bids upon making of such improvement under such approved plans and specifications. The advertisement shall be published a minimum of three weeks prior to the bid opening, shall specify the work to be done, shall state that bids will be received by representatives of the City Council of Columbia Heights until 10:00 a.m. on Tuesday, May 29, 2018 at which time they will be publicly opened at the place designated, will then be tabulated and will be considered by the City Council on Monday, June 11, 2018,in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to the City of Columbia Heights for 5 percent of the amount of such bid. RESOLUTION 2018 -17 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to an advertisement for bids for City Project No. 1800, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement: Bidder Base Bid Standard Sidewalk, Inc. $ 35,074.00 New Look Contracting, Inc. $ 47,565.00 It appears that Standard Sidewalk, Inc. of Blaine, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1.The Mayor and City Manager are hereby authorized and directed to enter into a contract with Standard Sidewalk, Inc. in the name of the City of Columbia Heights, for the 2018 Miscellaneous Concrete Repairs and Installations, City Project No. 1800, for a bid amount of $35,074.00according to plans and specifications therefore approved by the Council. 2.The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder and the next lowest bidder until the contract has been signed. 3.City Project No. 1800 shall be funded from Fund 415 - 51800 -4000. 10 City Council Minutes April 9, 2018 Page 7 of 8 RESOLUTION 2018 -18 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2018 Seal Coating, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1.The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. onbehalf of the City of Columbia Heights for 2018 Seal Coating, according to the specifications forsaid project and accepting Pearson Bros., Inc. bid. 2.The City Manager of Columbia Heights is authorized to expend funds in accordance with theterms of the Joint Powers Agreement and the Bid Documents. 3.City Seal Coating Project shall be funded with special assessment, infrastructure and generalfunds. RESOLUTION 2018 -19 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2018 Pavement Markings, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Company Base Bid Amount Alternate Bid Amount Company (Trap Rock) Granite Pearson Bros., Inc. $ 1,648,703.38 $ 1,632,268.34 Allied Blacktop Co. $ 1,771,640.72 $ 1,755,205.68 Asphalt Surface Technologies Corp. $ 2,110,089.38 $ 2,081,328.06 It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1.The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. onbehalf of the City of Columbia Heights for 2018 Seal Coating, according to the specifications forsaid project and accepting Pearson Bros., Inc. bid. 2.The City Manager of Columbia Heights is authorized to expend funds in accordance with theterms of the Joint Powers Agreement and the Bid Documents. 3.City Seal Coating Project shall be funded with special assessment, infrastructure and generalfunds. RESOLUTION 2018 -19 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon Rapids to administer the public bidding process including entering into a contract with the low, qualified, responsible bidder, and WHEREAS, pursuant to an advertisement for bids for 2018 Pavement Markings, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received by the City of Coon Rapids complying with the advertisement: Company Amount Sire Lines -A -Lot Inc. $174,828.10 AAA Striping Service Co $198,693.95 Warning Lites of Minnesota $234,806.14 m City Council Minutes April 9, 2018 Page 8 of 8 It appears that Sir Lines -A -Lot, Inc. of Edina, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1.The City of Coon Rapids is hereby authorized to enter into a contract with Sir Lines -A -Lot, Inc.on behalf of the City of Columbia Heights for 2018 Pavement Markings, according to the specifications for said project and accepting Sir Lines -A -Lot, Inc. bid. 2.The City Manager of Columbia Heights is authorized to expend funds in accordance with the terms of the Joint Powers Agreement and the Bid Documents. 3.City Pavement Markings Project shall be funded with state aid maintenance and general funds. RESOLUTION 2018 -20 A resolution of the City Council for the City of Columbia Heights, Minnesota, authorizing the execution of the Development Contract, between the Holy Spirit Association for the Unification of World Christianity and the City of Columbia Heights. Whereas, the Planning Commission approved the Site Plan for the proposed development on December 51H, 2017 and the City Council approved a Conditional Use Permit for the proposed development on December 11tH, 2017; and Whereas, certain improvements which will be completed as components of this proposed development are required to be reviewed and monitored by the City as outlined in the Development Contract. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights approves Resolution No. 2018 -20, authorizing the execution of the Development Contract between the Holy Spirit Association for the Unification of World Christianity and the City of Columbia Heights. 12 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: April 2, 2018 Time of Meeting: 7:00 PM Location of Meeting: Conference Room #1 Purpose of Meeting: Work Session CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:10 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Williams, Novitsky and Buesgens Also present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resources Director /Assistant to the City Manager, Lenny Austin; Police Chief, Joe Kloiber; Finance Director, Kevin Hansen; Public Works Director, Joe Hogeboom; Community Development Director, Elizabeth Holmbeck; City Planner, Keith Dahl; Economic Development Manager, and Katie Bruno; City Clerk. Update from Lona Schreiber (Met Council) Lona Schreiber introduced Kyle Burrows and Lesley Kandaras. Kyle Burrows addressed the following questions received from the council in advance of the meeting. • What would make projects in Columbia Heights more eligible for Met Council - administered Transit Oriented Development (TOD) grants and Tax Base Revitalization Account (TBRA) grants? Burrows indicated that grants are very competitive and are guided around Thrive Goals. It was suggested city staff work with Paul Burns at the Met Council. • Can we please continue to advocate to Metro Transit for bus service to SACA (627 38th Avenue NE.)? We initiated this process in 2015 with Metro Transit and still no changes have been made. As we see it, Route 11 and /or Route 801 could be slightly rerouted to serve SACA. Burrows distributed a transit map of Columbia Heights. The area to SACA was reported as difficult for transit service. The current route ( #11) is a well - utilized route, and an additional stop would add 6 -8 minutes to the overall route. Changes to the 801 route would not allow enough time for layover /driver rest breaks. Burrows stated that Metro Mobility and Transit Link are options that could be used as well. Joe Hogeboom, Community Development Director suggested a future meeting with Met Council and City Staff for further discussion. • Is the Met Council and /or Metro Transit interested in partnering with the City of Columbia Heights for a creative co -use of the municipal parking ramps? Burrows stated that currently there is not a great need for Park & Ride facilities, but he suggested discussing various options with city staff. • What is the status of Bus Rapid Transit (BRT) planning for the Central Avenue corridor? Burrows stated two additional lines are planned, following that, there are not specific plans. The Central Avenue corridor is high on the list of future plans. Burrows indicated they continue to seek funding sources. Sean Broom, a resident of Columbia Heights, requested the Met Council consider enhancing the University Ave bus lines if the BRT is installed along Central Ave. • Are there any programs available through the Met Council that could help preserve and enhance "naturally /organically occurring affordable housing "? 13 City Council Work Session April 2, 2018 Page 2 of 3 Lesley Kandaras reported the Livable Community Act Grant Funding is very competitive, and she offered to meet with city staff to work on options. City Hall Master Plan Kevin Hansen, Public Works Director introduced Cindy McCleary, representing Leo A. Daly. McCleary reported a space needs study was completed. It was determined that approximately 17,200 square feet is recommended. McCleary reviewed concept plans for seven various sites; three at or near the Public Safety building, two at the Library, and two at or near the current City Hall. Director Hansen asked the council for feedback. Councilmember Buesgens asked if there is any interest in a shared building opportunity with other government agencies. McCleary indicated that the revenue received from government entities is far less than what could be received from a commercial entity. Councilmember Buesgens indicated she prefers rebuilding at the current location. Councilmember Murzyn, Jr. is not in favor of blocking Mill Street at 40th. Councilmember Novitsky agreed that he likes the current location, although he is not in favor of closing Mill St. Councilmember Williams expressed concern with the possible $8,000,000 cost. City Manager Fehst clarified that most of the cost would come from internal financing, with about $2,000,000 obtained from bonding. Fehst commented that the costs associated with maintaining the current aging, oversized building are not economically smart. Mayor Schmitt suggested eliminating the library sites, and instead she suggested considering the current City Hall site and the Public Safety Center sites. Finance Director Joe Kloiber stated that if the current location is chosen, temporary relocation costs are included in the estimated cost. Councilmember Williams questioned the possibility of adding on to Murzyn Hall. Mayor Schmitt asked Chief Austin what he thinks of sharing spaces. Austin indicated the police and fire departments are very busy, and they could be disruptive during council events. Mayor Schmitt questioned if 17,000 square feet is necessary, stating that the council chambers would not need to be inside City Hall. She would like to consider adding a second floor to the Public Safety building, noting that the building was built to accommodate additional space. Schmitt suggested a shared customer service area for Public Safety and for Finance and Community Development, where employees would be cross - trained. Director Hansen clarified that the library sites, as well as the parcel to the north of the Public Safety Center, are no longer being considered. Manager Fehst requested Cindy McCleary provide plans for an addition to Murzyn Hall. Hansen suggested considering the item at the May or June work sessions. The council recessed from 9:21 P.M. - 9:26 P.M. Draft Ordinance amending the City's Zoning Code as it relates to institutional uses Elizabeth Holmbeck, City Planner, reported both Religious Facilities and K -12 Schools are permitted in all five Residential Zoning Districts and the Limited Business Zoning District. The proposed Ordinance would remove K -12 Schools and Religious Facilities as permitted uses, from the Limited Business Zoning District. Both uses would still be allowed in all residentially zoned areas with a Conditional Use Permit. Staff believes that this effort will help to maintain the intent and purpose of the Limited Business District, which according to the Columbia Heights Zoning Code is to "provide appropriate locations for limited retail sales and services for the convenience of adjacent residential neighborhoods." Staff is not proposing to change where other types of schools can locate. 14 City Council Work Session April 2, 2018 Page 3 of 3 Mayor Schmitt suggested Chapter 9.110, (D)(3) (b) Convent or monastery, when accessory to a religious facility be removed, because Item (a) Religious facility /place of worship is being removed. Mayor Schmitt requested item (g) Government maintenance facility be removed. Holmbeck will make the changes, and she will bring the item to a future council meeting. Discussion of organizational restructuring for the Police De artment Police Chief Lenny Austin reported he is planning a structural change to the current Command Structure of the Columbia Heights Police Department. The organizational structure will change from one Captain to two, and from five Sergeants to four. Austin reported the department is currently four officers short, and once those positions are filled, 11 of the 18 officers will have 3 years or less experience. The additional Captain position would allow for the oversight of some initiatives to be redirected from a Sergeant to a Captain. This would allow Sergeants to spend additional time in supervising, mentoring, and developing officers. The costs associated with the changes are minimal, and they will be reflected in the 2019 Budget; there would not be an amendment to the 2018 Budget. Central Avenue Medians Feasibility Report Kevin Hansen, Public Works Director, reported the project is only partially State Aid eligible for funding. The City's construction allotment could be used for landscaping costs. Other funding opportunities are being sought. Three options for two segments were prepared; the improvements include increasing pedestrian safety while being aesthetically pleasing. Cost is estimated between $400,000 and $500,000. Hansen indicated he would like council to accept the feasibility report at their April meeting. Councilmember Buesgens questioned if we could fund the improvements if we were to delay two street reconstruction projects. Hansen advised against that. Councilmember Novitsky suggested hiring an additional police officer to cite jaywalkers and speeders. Designating; Temporary No Parking on 39th Right of Way Kevin Hansen, Public Works Director reported construction is scheduled to begin on April 21St, and there will likely be parking issues along 39th. Staff is suggesting temporary "No Parking" signs be installed for a period of 8 weeks. Hansen stated a portion of the Huset Park parking lot may be used for during this period. 2020 Census Joe Hogeboom, Community Development Director, reported the Census Bureau requested the City confirm addresses with their database. There are about 300 discrepancies; staff will work on finding the errors in the coming months. The Census Bureau is requesting all cities in the metro area establish a Complete Count Committee. This Committee will be instructed on ways to count populations that may be difficult to count. Councilmember Buesgens asked if there will be any additional cost to the City related to the Census. Hogeboom stated if there are additional events hosted by the Complete Count Committee, then they would be funded by the City, but other census - related costs will not be passed to the City. Meeting Adjourned at 10:12 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 15 MINUTES OF THE CITY OF COLUMBIA HEIGHTS CHARTER COMMISSION JANUARY 18, 2018 7:00 P.M. CITY HALL - CONFERENCE ROOM #1 Call to Order President Steve Smith called the meeting to order at 7:00 p.m. Oath of Office: Kathy Ahlers William Hugo Roll Call /Status of Membership Members present: Steve Smith, Matt Abel, Kathy Ahlers, Ramona Anderson, Bill Hugo, Roger Johnson, Tom Kaiser, Carolyn Laine, Eric Penniston, Gregory Sloat, and Susan Wiseman Members absent: James Guy and Rob Fiorendino Members absent (excused): Mike Patiuk and Frost Simula Also in attendance: City Attorney Jim Hoeft, Council Liaison Connie Buesgens, Councilmember Nick Novitsky, and City Clerk /Recording Secretary Katie Bruno Approval of Agenda Motion by Commissioner Johnson, seconded by Commissioner Anderson to approve the agenda as presented. Motion passed unanimously. Approval of Minutes Motion by Commissioner Wiseman, seconded by Commissioner Anderson to approve the minutes from the October 26, 2017 meeting. Motion passed unanimously. (Commissioner Ahlers abstained). Election of Officers Motion by Commissioner Abel, seconded by Commissioner Anderson to nominate Steve Smith as President. Motion passed unanimously. Motion by Commissioner Sloat, seconded by Commissioner Anderson to nominate Matt Abel as Vice President. Motion passed unanimously. Motion by Commissioner Abel, seconded by Commissioner Ahlers to nominate Eric Penniston as Secretary. Motion passed unanimously. Correspondence None Old Business A. Update regarding Council action; Chapter 2- Section 7; Elective offices. City Clerk Katie Bruno reported the council tabled the first reading of Ordinance 1643 at their November 27, 2017 meeting. 16 Charter Commission Meeting January 18, 2018 Page 2 of 3 B. Second Reading of Chapter 2- Sections 10 and 53; the Mayor's direction of the police department. President Smith reviewed the motion that was approved at the October meeting, explaining that if any changes are made to the recommended language, it would go back to a first reading. Commissioner Laine expressed concern with the language added at the October meeting, noting in her opinion the language is odd and lacks definitions. Commissioner Sloat gave Commissioner Laine a copy of a statute. Laine stated that it is not applicable to the item being discussed. Hoeft indicated he has no legal issue with the additional language. Laine expressed concern with the possibility of having a Mayor in office for four years, while overseeing the police department. Commissioner Anderson stated that historically there have been no issues with the Mayor overseeing the police department. Commissioner Ahlers stated if the supervision of the Police Department is a policy role, then it may be better to have the Mayor oversee in order to let the voters have access through voting. Commissioner Laine commented that all statutory cities (the majority of Minnesota cities) have the City Manager in charge of the police department. Commissioner Abel stated he is comfortable with the language as presented as it leaves the control in the council's discretion. Commissioner Penniston commented that the background of a Mayor and City Manager could be very different and asked for an example of a situation where it would be problematic for a Mayor to be in control of the police department. Laine stated a mayor would have the ability to terminate all of the police officers, and hire whomever they prefer for replacements, whereas a City Manager would follow the same hiring procedure as for every other city department. Commissioner Ahlers suggested a third option would be to have the Mayor oversee the Police Chief, and not the entire department. Ahlers also commented that the City Manager would be accountable to the entire council, and that may be a good thing. Commissioner Kaiser indicated he appreciated the discussion, and he would support leaving the language as is, regardless of the term of the Mayor. Commissioner Abel stated that a City Manager could do just as much harm as a Mayor, and stated he would support the proposed language giving the Mayor control in times of danger. Commissioner Sloat stated that because there have been no historical problems with the current language, he therefore sees no reason to change the language. Commissioner Laine stated she would like to see the charter language reflect what is actually occurring. Motion by Commissioner Abel to approve the second reading as follows: Section 10. THE MAYOR. The mayorsheli hove the appoiqtment, crentre, the eity, end shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In time of public danger or emergency the Manor may, with the consent of Council majority, take command of the Police maintain order, and en orce the law. And Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs. Motion failed for lack of a second. 17 Charter Commission Meeting January 18, 2018 Page 3 of 3 Motion by Commissioner Laine, seconded by Commissioner Wiseman to approve the first reading as follows: Section 10. THE MAYOR. The mayor the c- d shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. And Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs. Commissioner Sloat suggested the proposed language be presented as a ballot question at the next election. City Attorney Hoeft explained this is part of that process. 8 Ayes, 3 Noyes; Motion Carried. Ayes: Smith, Ahlers, Anderson, Hugo, Johnson, Laine, Penniston, and Wiseman. Nays: Abel, Kaiser, and Sloat. C. Discussion of Council Appointment Process. Commissioner Penniston suggested the process for a filling a council vacancy include a clearly laid out process at the beginning of the recruitment period. President Smith asked the group if they would like to add the item to the April agenda. Motion by Commissioner Abel, seconded by Commissioner Sloat to reconsider the appointment process for an empty seat on the City Council. All Ayes, Motion Carried. New Business A. Approve the 2017 Charter Commission Annual Report Motion by Commissioner Abel, seconded by Commissioner Johnson to approve the 2017 Charter Commission Annual Report. Motion passed unanimously. (CommissionerAhlers abstained.) Adjournment Motion by Commissioner Smith, seconded by Commissioner Anderson to adjourn. All Ayes, Motion carried. Meeting adjourned at 8:03 p.m. Respectively Submitted, Katie Bruno, City Clerk /Recording Secretary 18 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: REPLACEMENT OF DATA PROCESSING AND STORAGE SYSTEM DEPARTMENT: FINANCE CITY MANAGER'S APP OVAL: r BY /DATE: Joseph Kloiber, April 10, 2018 BY /DATE: �P � / ld� CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: Data processing and storage system is a critical component of the City Information System. The system consists of several modules, including two servers and four storage modules. Two storage modules were purchased in 2011 and are no longer supported by the vendor. Storage system upgrade was included in the 2018 IS capital replacement budget. IS Director Aleksandr Chernin has requested and reviewed quotes from several vendors, and is recommending the purchase of two Hewlett Packard Enterprise servers, software, and support from Works Computing, an approved State of MN IT contract partner for servers and storage. The recommended storage system satisfies the IS requirements for capacity, expansion capabilities, performance, reliability and connectivity, and is the least expensive of all proposals received from the vendors. The total cost of the system, including 3 years maintenance, is $68,000.00 plus taxes and shipping. IS Director's memo is attached. RECOMMENDED MOTION: Move to authorize the purchase of two Hewlett Packard Enterprise servers, software, and support and three - year maintenance from Works Computing for the price not to exceed $68,000.00 plus taxes and shipping, and to amend the original 2018 budget estimate by $8,000. 19 CITY OF COLUMBIA HEIGHTS DATE: April 9, 2018 TO: Joseph Klaiber, Finance Director FROM: Aleksandr Chernin, IS Director RE: Replacement of data processing and storage system Due to increasing City IS data processing and storage requirements and obsolescence of some components of our current storage system, I recommend replacement of our network storage system by purchasing Hewlett Packard Enterprise hardware and software solution, including three -year maintenance, from Works Computing for $68,000.00 plus taxes and shipping. We currently run more than 40 virtual servers using a combination of two physical servers and four network storage modules. Two storage modules were purchased in 2011 and are no longer supported by the manufacturer. Other two storage modules were purchased in 2014 and are still supported, but don't have enough capacity for all our storage needs. The proposed solution replaces servers and storage modules with a "hyper- converged" system performing both data processing and storage functions, which will decrease the complexity of the City IS and reduce support costs. Gartner's 2018 Magic Quadrant for Hyper- Converged Infrastructure lists the following companies as Leaders excelling in both vision and execution: Nutanix, Dell EMC, VMware, and Hewlett Packard Enterprise (HPE). I've contacted Nutanix, Cyber Advisors (EMC partner, working with EMC, Dell and VMware products) and Works Computing (HPE partner), and presented our requirements: • Two modules — one at the City Hall, another at the Public Safety Center — with real -time mirroring between them. • Usable storage capacity 15 TB with capability to extend to 30 TB. • Ability to manually migrate all virtual servers to one site to perform scheduled maintenance at another site. • Ability to automatically migrate all virtual servers to one site without disrupting IS operation if another site unexpectedly goes down. • Project budget is $60K. Nutanix couldn't provide a solution that would satisfy our requirements and cost less than $100K. Cyber Advisors proposed a solution based on two Dell PowerEdge servers and VMware vSAN software, with total cost $68K. This solution satisfies our requirements but incurs additional costs (at least $10K) to upgrade our network infrastructure. Also, servers do not have RAID capability and cannot withstand even one hard drive failure. Achieving this level of resilience will require doubling the hardware and software costs. Works Computing proposed a solution based on two HPE ProLiant servers and HPE StoreVirtual VSA software, with total cost $68K based on prices lower that per MN State Contract 48207. This solution satisfies our requirements while using existing network infrastructure. Each server has RAID capability and can function with one hard drive failure. I therefore recommend purchasing this solution. I plan to use servers and storage modules that are being replaced for non - critical IS applications. 20 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: FINAL PAYMENT TO COOL AIR MECHANICAL COMPANY FOR LIBRARY MECHANICAL CONTRACT, PROJECT NO. 1410 DEPARTMENT: Public Works CITY MANAGER'S PP OVAL: ' BY /DATE: Kevin Hansen / April 17, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: The contractor has completed the mechanical work at the new library. Work consisted of new HVAC heating and cooling systems, HVAC automated control systems and plumbing. Building punch list items have been addressed by the contractor and final closeout documentation has been submitted and approved. STAFF RECOMMENDATION: Staff recommends approval of the final payment to Cool Air Mechanical Company and acceptance of the work. The Engineer's Report of Final Acceptance is attached. RECOMMENDED MOTION(S): Move to accept the mechanical work for the new Columbia Heights Public Library, Project No. 1410, and authorize final payment of $49,317.55 to Cool Air Mechanical Company of Ham Lake, Minnesota. ATTACHMENT(S): Engineer's Report of Final Acceptance 21 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE LIBRARY BID PACKAGE CP -2 MECHANICAL CONTRACT CITY PROJECT NUMBER 1410 April 18, 2018 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Cool Air Mechanical Company. The work consisted of new HVAC heating and cooling systems, and HVAC automated control systems and plumbing. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 815,000.00 CHANGE ORDERS $ 171 1351.00 FINAL CONTRACT AMOUNT $ 986,351.00 FINAL WORK APPROVED $ 986,351.00 ALL PRIOR PAYMENTS 937,033.45) BALANCE DUE $ 49,317.55 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 22 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7E MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: FINAL PAYMENT TO COBRA CONSTRUCTION COMPANY FOR BUILDING CONSTRUCTION CONTRACT, PROJECT NO. 1609 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / August 23, 2017 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: The contractor has completed construction of the Circle Terrace Park building. Work consisted of complete building construction including mechanical and electrical and rough grading the site. Building punch list items have been addressed by the contractor and final closeout documentation has been submitted and approved. STAFF RECOMMENDATION: Staff recommends approval of the final payment to Cobra Construction Company and acceptance of the work. The Engineer's Report of Final Acceptance is attached. RECOMMENDED MOTION(S): Move to accept the building construction work for the new Circle Terrace Park Building, Project No. 1609, and authorize final payment of $19,071.15 to Cobra Construction of White Bear Lake, Minnesota. ATTACHMENT(S): Engineer's Report of Final Acceptance 23 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE CIRCLE TERRACE PARK COMMUNITY ROOM AND PARK SHELTER GENERAL CONSTRUCTION CITY PROJECT NUMBER 1609 April 18, 2018 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Cobra Construction. The work consisted of complete construction for the building and shelter including mechanical, electrical, and minor earthwork. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 375,839.00 CHANGE ORDERS $ 5,584.00 FINAL CONTRACT AMOUNT $ 381,423.00 FINAL WORK APPROVED $ 381,423.00 ALL PRIOR PAYMENTS ($ 362,351.85) BALANCE DUE $ 19,071.15 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 24 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7F MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Approve Gambling Permit, Immaculate Conception Church DEPARTMENT: Police CITY MANAGER'S APPROVAL: „a BY /DATE: Chief Lenny Austin /04- 17- 2018441-----, BY /DATE: CITY STRATEGY: #1; Safe Community Additional Strategy? choose an item. SHORT TERM GOAL (IF APPLICABLE): Choose ar. item. Additional Goal? Choose an i-err BACKGROUND: Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request for a gambling permit for their annual Fun Fest event, scheduled for August 3 -5, 2018. This would include bingo, pull -tabs and raffle. The Police Department finds no issues that would preclude this license from being issued. STAFF RECOMMENDATION: Since the organization satisfies the City Council resolution regarding one -time charitable gambling and has paid the $25 permit fee for each of these permits, the following actions are recommended. RECOMMENDED MOTION(S): MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull -tags and a raffle at their Fun Fest event being held August 3 -5, 2018 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo, pull -tabs and a raffle at their Fun Fest event being held August 3 -5, 2018 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty -day notice to the local governing body. ATTACHMENTS: Gambling permit applications Certificate of Exemption Letter from Archdiocese 25 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non - refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar year. application fee is $100; otherwise the fee is $150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651- 539 -1900, service, nor are telephone requests for expedited service accepted, ORGANIZATION INFORMATION Organization Previous Gambling Name: z The Church of The Immaculate Conception _ Permit Number: X- 01151 -18 -027 Minnesota Tax ID Federal Employer ID Number, if any: 8353667 Number (FEIN), if any: 41- 0703859 Mailing Address: 4030 Jackson St NE City: Columbia Heights State: MN Zip: 55421 County: Anoka Name of Chief Executive Officer (CEO): John 1. Mitchell CEO Daytime Phone: 763- 788 -9062 CEO Email: ]mitchell @immac- church.org (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal I r l Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) E, A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State webslte, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651 - 296 -2803, or toll free 1- 877 - 551 -6767 IRS income tax exemption (501(c)) letter In your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1- 877 -829 -5500. �✓ IRS - Affiliate of national, statewide, or International parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): The Church of the Immaculate Conception Physical Address (do not use P.O. box): 4030 Jackson St NE Check one: Fvj City: Columbia Heights Zip. 55421 _ County: Anoka 7 Township: _ Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): August 3, 4, 5, 2018 ( Raffle Drawing August 5, 2018) Check each type of gambling activity that your organization will conduct: 0 Bingo Paddlewheels Foe ]Pull-Tabs Tipboards 2:1 Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION:; Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651 - 539 - 1900. 11/17 LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits HThe application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. Print City Name: Signature of City Personnel; Title; COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. ❑The application is denied. Print County Name: Signature of County Personnel: Date:_ I Title: The city or county must sign before submitting application to the Gambling Control Board. Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date. CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to tbABoardMithin 30 days of the event date. Chief Executive Officer's Signature: Print Name: CEO's signature; designee may not sign) Date: I REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: ` Mail application with: • all gambling conducted on two or more consecutive days; or I a copy of your proof of nonprofit status; and • all gambling conducted on one day. Only one application is required if one or more raffle drawings are conducted on the same day. Financial report to be completed within 30 days after the gambling activity is done: A financial report form will be mailed with your permit. Complete and return the financial report form to the Gambling Control Board. Your organization must keep all exempt records and reports for 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). application fee (non - refundable). If the application Is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Make check payable to State of Minnesota. To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Questions? Call the Licensing Section of the Gambling Control Board at 651 - 539 -1900. Data privacy notice: The Information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer 27 Internal Rmnue samics P. D_ Box 2"s ClncInnatl, 014 45201 Date: JUL 28;2oo9 United States Conference of Catholic Uttsl o ,92110 Street N.E. Washington, D.C. 20017- -1194 Dear Siror Madam: Aepadment of fire Tra"ury Person to Contact. Roger Meyer Tol6Frea Telephone Number- 877-829-650D Employer fden0caffan Number: 53-0196617 Croup Exempfion Number. 0928 In a ruling dated Mamh 25, 1945, wa heki that the agencies and lasirumentadities arxt all educatlwal, charitable and religious institutions alX�rafed, supervised, or controlled by or In connect m Wth [fie RoTmrr Caffiolic Churob in fl?e United States, Its territories or possesstona appoar`ntg )n The OfficW COMOAf 0fxtaetory 1945, are entitled to examption from Federal income tax under the provisions of section 101(6) of the Internal Revenue Code of 1939, which corresponds to section 501 (0)(3) of the 1986 Code. This ruling has been updated annd0? to cover the organtxaiious added `to or deleted from the Directory. 7770 Offfolal Gatballc Dlr-eLc[aryfor 2099 slxawts the nam asand addresses of all agendas and InsburnantallVes and aA educational, chadlgio, and ref Brous institutions operet4d bbythe Raman. Catholic Church in the ignited Sthalee, !ts tarriloi €ss and possessions In existence at ft time the DfrecbDW. was publlshed. It Is understood'that each of these is a nonV ofitorganlzaffon,bmt no pait of fire rtet earnfngs thereof inures to fire benefit of any Individual, that no substanilal part of 11heir actiui'4es is forprornoilor) of legWatlon.,mW that none are prorate foundations undersecoon 5W(a) of Ole Corse. Based on all Information submitted, we conclude thatthe•agencies and instrumrentalities and educational, dharftble. and religious Institutions operated, superrvLsed, or corrtxolied by or In cormecUon withthe Roman CathoITc Church in tisa United States, Its rewires orpoczassjons appearing in The Of fal CaMoAc D1fectoryfor2009 am exemp_tfrom Federal i rzome tax under section 501(0)(3) of 9* Code. Donors may deduct contributions to the agencies, instMmentalttles and Ins6dnfons reforlad to above, as provided by section 170 of the Code. Bequests, legacies devises, transfers, orgft Tatham orfor theis7 use are deductible for Federal estate and gifttax pugmses if they meet the applicable provlslons of sections 205, 2106, and 2522 of the Code. t3Aginning.7nnu & ry 1, 1984, unless specifically oxcepted, you and yoursubordiriates must pay tax water the Federal Insurance 0ontributions Act (RCA) for each employee vft is paid; 00 or mare In a cafendar year, as indexed for inflation, You and yoursuborrrinates are ndt r forThe tax under the Federal Unemployment Tax Act (FUTA). 28 Tha COndiGons conCxming the rairmtdon of your group oxampffon as setiorih N our previous cieterminadoo [after dated August 17, 1963, ferneln in full force mWeffecL SincerelK 6 M, I - WA* �. Ciryiy Witt Manager, Exempt ❑rgani2atIcxrs Detemlirrations 29 ';Jesus Christ is the same yesterday, today and forever." Heb.13,8 .Archdiocese of Saint Paul and MinneapolYs October 20, 2009 Reverend Thomas Kunnel, TOR Church of the Immaculate Conception 4030 Jackson Street NE Columbia Heights, MN 5542 1 -2929 Dear Father Kunnel: The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious parish corporation, is a. tax exempt organization under the provisions of Section 501(e)(3) of the Internal Revenue Code by reason of a Group Ruling issued to the United States Conference of Catholic Bishops by the internal Revenue Service on July 28, 2009, which is the latest annual update in a series that began with the original determination of March 25, 1946. A copy of the-2009 Group Ruling is enclosed. The Group Exemption Number is 0928. The Group Ruling provides that any organizations listed in the Official Catholic Directory for 2009 as being an agency, instrumentality and educational, charitable and religious institutions operated, supervised or controlled by or in connection with the Roman Catholic Church in the United States, are tax exempt. The Church of the Immaculate Conception of Columbia Heights is listed in the Official Catholic Directory for 2009. A copy of the page from the directory showing that listing is enclosed. If you have any questions about the tax exempt status, please contact me. Thank you. Ifov 7 Eisenzi�r�me� , for for Ci•vIkkkairs Enclosures 30 MINNESOTA- REVENUE Certificate of Exemption 673 Purchaser: Complete this certificate and give it to the seller. Seller: If this certificate is not fully completed, you must charge sales tax. Keep this certificate as part of your records. This is a blanket certificate, unless one of the boxes below is checked, and remains in force as long as the purchaser continues making purchases, or until otherwise cancelled by the purchaser. WCheck if this certificate is for a single purchase and enter the related invoice/ purchase order # Y� If you are a contractor and have a purchasing agent agreement with an exempt organization, check the box to make multiple purchases for a specific job. Enter the exempt entity, name and specific project: Exempt entity name Project description Name of purchaser 01 Accommodation and food services - Immaculate Conception Church Agricultural, forestry, fishing, hunting N 0 Q3 Business address city Stale Zip code 4030 Jackson St NE_ Columbia Heighis MN 55421 c Pufchass.r's tax ID number slate of Issue country al issue li 41- 0703859 MN US m if no tax to number. FEIN Wirer's license number /State Issued In number Retail trade M enter one of the following: # slate oflssue number a. - Name of seller front whom you are purchasing, leasing or renting Seller's address city Type of business. Circle the number that describes your business. 01 Accommodation and food services - 02 Agricultural, forestry, fishing, hunting N 0 Q3 Construction r_ 04 in Finance and insurance 05 Information, publishing and communications 06 Manufacturing CL 07 Mining 08 Real estate 09 Rental and leasing 10 Retail trade C O CL E W X r: 0 in to •a, a e r c lea U) Stale Zip code 11 Transportation and warehousing 12 Utilities 13 Wholesale trade 14 Business services 15 Professional services 16 Education and healthcare services 17 Nonprofit organization 18 Government 19 Not a business (explain) 20 Other (explain) Reason for exemption. Circle the letter that identifies the reason for the exemption. A Federal government (department) B Specific government exemption (from list on back) C Tribal government (nameI D Foreign diplomat ( Charitable organization # 8353667 F Religious or educational organization G Resale H Agricultural production I Industrial production /manufacturing J Direct pay permit 41 K Multiple points of use (services, digital goods, or computer soHtvare delivered electronically) L Direct mail M Other (enter number from back page) N Percentage exemption ❑ Advertising (enter percentage) `o Utilities (enter percentage) °6 1 declare that the information on this certificate is correct and complete to the best of my knowledge and belief. (PENALTY- If you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.) of authorized purchaser Stoclt No. 2100030 (Rev. 6/08) Print name hero Title RarlAs Ca Forms and fact sheet re available on our website at www.taxes.state.mmus 31 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM ITEM NO. 7G MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Public Hearing Request for Issuance of a Revenue Note DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /DATE: Keith Dahl, April 19, 2018 BY /DATE: -" CITY STRATEGY: #2: Economic Strength Additional Strategy? #4: Opportunities for Play and Learning SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: April 13, 2018, the City of Columbia Heights (the "City ") received an Application for Financial Assistance from Love To Grow On, a Minnesota nonprofit (the "Applicant ") for the issuance of a revenue note in one or more series, not to exceed a principle amount of $3,800,000 (the "Tax Exempt Bonds "). The Applicant requests that the City consider the issuance of the Tax Exempt Bonds in order to finance the acquisition, development, and construction of an early childhood education center to be located in the City of Lino Lakes at 6499 Lakota Trail, Lino Lakes, MN 55014 (the "Subject Project "). Pursuant to the Internal Revenue Service (the "IRS ") Code of 1986, cities are allowed to issue Tax Exempt Bonds, and designate such bonds as Bank - Qualified (commonly referred to as "BQ Bonds ") up to an annual amount, not to exceed $10,000,000. BQ Bonds are essential a designation which allows banks to buy bonds and claim the interest on the bonds as tax exempt. Typically, cities will issue BQ Bonds within their respective city; however, pursuant to State Statutes, cities may issue obligations outside of their city boundaries if the governing body of the city in which the development occurs consents to it. In the case of the Subject Project, the Applicant originally requested that the City of Lino Lakes issue the BQ Bonds on their behalf, but because the City of Lino Lakes already has plans to issue the maximum amount of BQ Bonds allowed this year, the Applicant requested, instead, that the City consider the issuance of the BQ Bonds in order to finance the Subject Project. It should be noted that City staff doesn't anticipate any requests for BQ Bonds to be issued for any project within the City this year. The requested BQ Bonds would be issued as a conduit revenue bond secured solely by revenues derived from the Subject Project. Thus, the BQ Bonds will not constitute a general obligation of the City; will not be secured by or payable from any property or assets of the City; and will not be secured by any taxing power of the City. Furthermore, the issuance of the BQ Bonds will have no adverse impact on the credit rating of the City, even in the event that the Applicant encounters financial difficulties with respect to the Subject Project. The Applicant has paid the application fee, deposited an escrow to cover all expenses incurred by the City for attorney and consultant fees, as well as agreed to pay an issuance fee equal to one percent (1%) of the principal amount issued for the BQ Bonds. If the full amount of the revenue note is issued, the City would realize an issuance fee in the amount of $38,000. 32 City of Columbia Heights - Council Letter Page 2 Attached for consideration is Resolution No. 2018 -24, a resolution which calls for a public hearing to be scheduled on Tuesday, May 29, 2018 and approves the preliminary issuance of the BQ Bonds on behalf of the Applicant. If approved and following the public hearing, the City Council will be asked to consider a resolution approving the final issuance of the BQ Bonds and authorizing the execution of the necessary documents. STAFF RECOMMENDATION: Staff recommends approval of Resolution 2018 -24 as presented. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution 2018 -24, there being ample copies available to the public. Motion: Move to approve Resolution No. 2018 -24, a resolution calling for a public hearing on the issuance of a revenue note and providing preliminary approval to the issuance thereof. ATTACHMENTS: 1. Resolution No. 2018 -24 (5 Pages) 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2018-24 RESOLUTION CALLING A PUBLIC HEARING ON THE ISSUANCE OF A REVENUE NOTE AND PROVIDING PRELIMINARY APPROVAL TO THE ISSUANCE THEREOF BE IT RESOLVED by the City Council (the "City Council ") of the City of Columbia Heights, Minnesota (the "City "), as follows: Section 1. Recitals. 1.01. Pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act "), the City is authorized to issue revenue obligations to finance, in whole or in part, the cost of the acquisition, construction, reconstruction, improvement, betterment, or extension of a "project," defined in the Act, in part, as any properties, real or personal, used or useful in connection with a revenue producing enterprise, whether or not operated for profit. 1.02. Pursuant to Minnesota Statutes, Section 471.656, as amended, a municipality is authorized to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the governing body of the municipality in which the property is located consents by resolution to the issuance of such obligations. 1.03. Love To Grow On, a Minnesota nonprofit corporation, or any of its affiliates (the "Borrower "), has proposed that the City issue its revenue note, in one or more series, as a taxable or tax - exempt obligation (the "Note "), in an aggregate principal amount not to exceed $3,800,000. The Borrower has proposed to apply the proceeds of the Note to (i) finance the acquisition, construction, and equipping of an approximately 13,000 square foot early childhood educational facility located at 6499 Lakota Trail, Lino Lakes, Minnesota (the "Project "); (ii) finance capitalized interest on the Note during construction of the Project, if necessary; (iii) fund required reserves for the Note, if any; and (iv) pay the costs of issuing the Note. The Project will be owned and operated by the Borrower. 1.04. Pursuant to Section 469.154 of the Act, prior to the issuance of the Note by the City, the Commissioner of the Minnesota Department of Employment and Economic Development ( "DEED ") must approve the costs of the Project on the basis of an application submitted by the City with all required attachments and exhibits (the "DEED Application "). 1.05. Under Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code "), prior to the issuance of the Note, the City Council must conduct a public hearing after one publication of notice in a newspaper circulating generally in the City at least fourteen (14) days before the hearing. Under Section 469.154, subdivision 4 of the Act, a public hearing must be held after one publication of notice in the official newspaper of and a newspaper of general circulation in the City at least fourteen (14) days before the hearing. 1.06. The Borrower has requested that the City Council conduct a public hearing on Tuesday, May 29, 2018, to (i) approve the issuance of the Note pursuant to the requirements of Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approve the Project pursuant to Section 469.154, subdivision 4 of the Act. 521192v2 JAE CL162 -55 34 Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the City Council hereby makes the following preliminary findings, determinations, and declarations: (a) The proceeds of the Note will be loaned to the Borrower and the proceeds of the loan will be applied to (i) finance the Project; (ii) finance capitalized interest on the Note during construction of the Project, if necessary; (iii) fund required reserves for the Note, if any; and (iv) pay the costs of issuing the Note. The City will enter into a loan agreement (or other revenue agreement) with the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan of the proceeds of the Note when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. (b) In preliminarily authorizing the issuance of the Note and the financing of the Project, the City's purpose is to further the policies of the Act. (c) The Note will be a special, limited obligation of the City payable solely from the revenues pledged to the payment thereof, will not be a general or moral obligation of the City, and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. 3.01. The City Council shall meet at 7:00 p.m. on Tuesday, May 29, 2018, to conduct a public hearing as requested by the Borrower, notice of which hearing (the "Public Notice ") will be published as required by Section 469.154, subdivision 4 of the Act and Section 147(f) of the Code. 3.02. Kennedy & Graven, Chartered, as bond counsel to the City ( "Bond Counsel "), is hereby authorized and directed to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A, in the Sun - Focus, the official newspaper of and a newspaper of general circulation in the City. The Public Notice shall be published once at least fourteen (14) days prior to the date of the public hearing. At the public hearing, reasonable opportunity will be provided for interested individuals to express their views, both orally and in writing, on the proposed issuance of the Note and the Project. 3.03. In accordance with Section 469.154 of the Act, the City Manager and other City staff are hereby authorized and directed to cause a draft copy of the DEED Application, together with drafts of all required attachments and exhibits, to be prepared by Bond Counsel. The DEED Application, together with all attachments and exhibits, shall be made available for public inspection in the office of the City Manager during regular business hours of the City. The City Manager and other officers, employees, attorneys, and agents of the City are hereby authorized to provide DEED with any information needed for this purpose, and the City Manager is authorized to initiate and assist in the preparation of such documents as may be deemed appropriate by Bond Counsel. Section 4. Preliminary Approvals. 4.01. The City Council hereby states its preliminary intention to issue the Note in the maximum aggregate principal amount of $3,800,000 to (i) finance the Project; (ii) finance capitalized interest on the Note during construction of the Project, if necessary; (iii) fund required reserves for the Note, if any; and (iv) pay the costs of issuing the Note. The issuance of the Note is also subject to the mutual agreement of the City, the Borrower, and the initial purchaser of the Note as to the details of the Note and provisions for its payment. 521192v2 JAE CL162 -55 2 35 4.02. The Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City except the City's interest in the loan or revenue agreement with respect to the Note and the Project. The Note, when, as, and if issued, shall recite in substance that the Note, including interest thereon, is payable solely from the revenues received from the Project and property pledged to the payment thereof, and shall not constitute a general or moral obligation of the City. 4.03. The law firm of Kennedy & Graven, Chartered, is authorized to act as Bond Counsel and to assist in the preparation and review of necessary documents relating to the Project and the Note issued in connection therewith. The Mayor, the City Manager, and other officers, employees, and agents of the City are hereby authorized to assist Bond Counsel in the preparation of such documents. Section 5. Reimbursement of Costs under the Code. 5.01. Treasury Regulations. The United States Department of the Treasury has promulgated final regulations governing the use of the proceeds of tax - exempt bonds, all or a portion of which are to be used to reimburse the City or a borrower from the City for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150 -2) (the "Regulations ") require that the City adopt a statement of official intent to reimburse an original expenditure not later than sixty (60) days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within eighteen (18) months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than three (3) years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. 5.02. Reimbursement for Expenditures. To the extent any portion of the proceeds of the Note will be applied to expenditures with respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Note after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Note, or other expenditures eligible for reimbursement under Section 1.150- 2(d)(3) of the Regulations and also qualifying expenditures under the Act. Section 6. Costs. The Borrower will pay the administrative fee of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Note, whether or not the Note is issued. Section 7. Commitment Conditional. The adoption of this resolution does not constitute a guaranty or firm commitment that the City will issue the Note as requested by the Borrower. The City retains the right in its sole discretion to withdraw from participation and accordingly not to issue the Note, or to issue the Note in an amount less than the amount referred to herein, should the City at any time prior to issuance thereof determine that it is in the best interest of the City not to issue the Note, or to issue the Note in an amount less than the amount referred to herein, or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents required for the transaction. Section 8. Effective Date. This resolution shall be in full force and effect from and after its passage. 521192v2 JAE CL 162-55 3 36 Approved by the City Council of the City of Columbia Heights, Minnesota this 23r6 day of April, 2018. Mayor Attest: City Manager 521192v2 JAE CL 162-55 4 37 EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF COLUMBIA HEIGHTS, MINNESOTA NOTICE OF PUBLIC HEARING WITH RESPECT TO A PROJECT DESCRIBED IN MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655, AS AMENDED, AND THE ISSUANCE OF A REVENUE NOTE THEREUNDER NOTICE IS HEREBY GIVEN that the City Council of the City of Columbia Heights, Minnesota (the "City ") will hold a public hearing on Tuesday, May 29, 2018, at or after 7 :00 p.m., at the Council Chambers in City Hall, located at 590 40`h Avenue NE in the City, to consider a proposal regarding the issuance of a revenue obligation of the City, in one or more series, as a taxable or tax - exempt obligation (the "Note "), under Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act "), and Minnesota Statutes, Section 471.656, as amended, on behalf of Love To Grow On, a Minnesota nonprofit corporation, or any of its affiliates (the "Borrower "). The Borrower will use the proceeds of the Note to (i) finance the acquisition, construction, and equipping of an approximately 13,000 square foot early childhood educational facility located at 6499 Lakota Trail, Lino Lakes, Minnesota (the "Project "); (ii) finance capitalized interest on the Note during construction of the Project, if necessary; (iii) fund required reserves for the Note, if any; and (iv) pay the costs of issuing the Note. The Project to be financed with the proceeds of the Note will be owned and operated by the Borrower. Following the public hearing, the City Council will consider adoption of a resolution approving the Project in accordance with the requirements of the Act and the issuance of the Note. The aggregate face amount of the Note proposed to be issued to finance the Project is presently estimated not to exceed $3,800,000 and may be issued in one or more series. The Note proposed to be issued by the City will constitute a special, limited obligation of the City payable solely from the revenues expressly pledged to the payment thereof, will not be a general or moral obligation of the City, and will not be secured by the taxing power of the City or any assets or property of the City except any interests of the City in the Project that may be granted to the City in conjunction with this financing. A draft copy of the proposed application to the Minnesota Department of Employment and Economic Development for approval of the Project, together with all attachments and exhibits required under the Act, shall be available for public inspection at City Hall during normal business hours following the publication of this notice. All interested persons may appear and be heard at the time and place set forth above. In addition, interested persons may direct any questions or file written comments respecting the proposal with the City Clerk, at or prior to said public hearing. Dated: [Date of Publication] A -1 521192v2 JAE CL162 -55 BY ORDER OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA /s/ Katie Bruno City Clerk City of Columbia Heights, Minnesota 38 AGENDA SECTION CONSENT COLUMBIA � - 7H C ITEM NO. U HEIGHTS MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Public Works Seasonal Wage Adjustment DEPARTMENT: Administration CITY MANAGER'S APPROVAL: f BY /DATE: Kell! Bourgeois / April 19, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? #2: Economic Strength SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: The wages for seasonal Public Works positions has not been increased since 2016, and given the current labor market and economy the City is having a difficult time filling the necessary positions for summer seasonal staff. The Public Works Director had budgeted for a 2.5% COLA increase for seasonal staff in 2018 because the full time and part time wages increased by that percentage per previous City Council action. However, the seasonal wage adjustment requires separate City Council action. Attached please find the proposed new wage scale providing for a 2.5% increase to all seasonal public works positions and steps over the current wage schedule. RECOMMENDED MOTION: Move to waive the reading of Resolution 2018 -25, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2018 -25, being a resolution setting seasonal wages for public works seasonal staff effective May 1, 2018. 39 RESOLUTION 2018 -25 ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR SEASONAL PUBLIC WORKS POSITIONS, SEASONAL /TEMPORARY RECREATION POSITIONS, AND INTERNS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis, changes may be adopted in Wage Ranges; and WHEREAS, on July 11, 2016 the City Council adopted Resolution 2016 -61 establishing seasonal wages for public works positions to be effective August 1, 2016; and WHEREAS, given the current economy and job market, the Public Works is having difficulty filling seasonal positions. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes new wage ranges for non - unionized seasonal /temporary public works positions as indicated on Schedule II, which is attached and on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such schedule be effective May 1, 2018. Passed this 23rd day of April, 2018. Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Katie Bruno Council Secretary /City Clerk 40 2018 DRAFT - Proposed Effective Date: 5/1/18 41 PUBLIC WORKS SEASONALS SCHEDULEII Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer. POSITION ENTRY 1 YEAR 2 YEARS 3 YEARS 4 YEARS 5 YEARS Seasonal Laborer $10.75 $11.01 $11.25 $11.51 $11.89 $12.27 (including Rink Maintenance) Warming House Attendant $10.75 $11.01 $11.25 $11.51 $11.89 $12.27 Warming House Lead Attendant $11.82 $12.11 $12.38 $12.66 $13.08 $13.49 Engineering Aide $13.21 $13.52 $13.83 $14.15 $14.61 $15.08 DRAFT - Proposed Effective Date: 5/1/18 41 �CH COLUMBIA , HEIGHTS AGENDA SECTION Consent ITEM NO. 71 MEETING DATE April 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Annual declaration that the City of Columbia Heights does NOT waive the monetary limits on the Municipal Tort Liability under Minnesota Statues, Section 466.04. DEPARTMENT: Finance CITY MANAGER'S APPROVAL: BY /DATE: Joseph Kloiber /April 20, 2018 BY /DATE: CITY STRATEGY: #2: Economic Strength Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: For many years, the City has purchased its property and liability insurance from the League of Minnesota Cities Insurance Trust (LMCIT). Staff is currently preparing the renewal application for this policy for the period June 1, 2018 through May 31, 2019. When providing liability insurance to member cities, the LMCIT has always required that member cities document whether or not they waive the tort liability limits established for municipalities by Minnesota Statutes, Section 466.04. Previously, this action only had to be taken once. Beginning in 2015, the LMCIT requires member cities to document this decision annually as a condition of renewing the insurance policy. The tort liability limits established by Minnesota Statutes, Section 466.04, cap the dollar amount that the City could be liable for under certain types of liability claims. Waiving the limits would not provide any additional protection to the City or its taxpayers. Waiving the limits only increases the potential benefits for claimants. Staff estimates that waiving the limits would increase annual premiums by approximately $15,000. The City's insurance agent, Brian Lundquist of Nesbit Agencies, advises that no Minnesota City currently waives these limits. STAFF RECOMMENDATION: RECOMMENDED MOTION(S): Move to declare that the City of Columbia Heights does NOT waive the monetary limits on municipal tort liability under Minnesota Statutes, section 466.04. ATTACHMENTS: Liability Coverage - Waiver Form 42 o� LEAGUE of MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 LIABILITY COVERAGE — WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to pstech @lmc.org This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name Check one: X❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04. The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council /governing body meeting April 23, 2018 Signature Position City Manager 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAx: (651) 281 -1299 ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 925 -1122 WEB: WWX"C.ORG CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7.1 MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Rental Housing Licenses DEPARTMENT: Fire CITY MANAGER'S APPROVAL: ,J t BY /DATE: Gary Gorman BY /DATE: CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Approval of attached list of rental housing applications RECOMMENDED MOTION(S): Move to approve the items listed for rental housing license applications for April 23, 2018, in that they have met the requirements of the Property Maintenance Code. ATTACHMENTS: Licenses to Approve (TIFF) 44 2018 List of Rental Lk to Approve HEI by City Coun COLUMBIA F t RE 0 E F A R T M E N T 825 41st Avenue NE v Columbia Heights, MN 55421 ti Inspections /W- iUb -815b o rax /b.3- /Ub -6151 0 rnremspectionsLuci .columoia- neignis.mn.us 10005 3911 TYLER ST NE Moen, Tim F17013 5207 Rainbow Lane $ 175.00 Mounds View, MN 55112 10009 4351 6TH ST NE Zhou, Chen F16946 6293 Peony Lane N $ 175.00 Maple Grove, MN 55311 10010 1118 44 1/2 AVE NE Girmay, Estifanos F16999 188 Magnolia Park Trail $ 175.00 Sanford, FL 32773 10027 3854 TYLER ST NE Daniel & Linda Yesnes F16805 14114 Canary Ln $ 175.00 Minnetonka, MN 55345 10041 4044 RESERVOIR BLVD NE Donnelly, Mike F17094 33 Demont Avenue W $ 175.00 Little Canada, MN 55117 10052 3842 RESERVOIR BLVD NE Wegman, James F16954A 1911 40th Avenue NE $ 175.00 Columbia Heights, MN 55421 10058 4428 BENJAMIN ST NE I1-13 Property Minnesota LP F17030A 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10076 1400 PARKVIEW LN NE Boujnikh, Lahoucine F17109A 977 118th Avenue NE $ 175.00 Blaine, MN 55434 10091 4343 6TH ST NE MSRI F16951B 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 10092 1107 42ND AVE NE MSRI Assets Co, LLC F16951G 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 10095 1020 44TH AVE NE Boujnikh, Lahoucine F17108 977 118th Ave NE $ 175.00 Blaine, MN 55434 10096 41140TH AVE NE Ferris, Bradley F17021 9445 Jennifer Court $ 175.00 Chisago City, MN 55013 04/16/2018 12:53 45Page 1 2018 List of Rental Lic to Approve COLUMBIA HEIGHTS by City Coun F I RE D E F A R T M ENT 825 41st Avenue NE a Columbia Heights, MN 55421 a Inspections 763 - 706 -8156 ® Fax 763- 706 -8151 E fireinspections @ci.columbia- heights.mn.us 10103 3917 POLK ST NE Ward, Richard F17000 1828 Beckman Ave $ 175.00 Arden Hills, MN 55112 10121 4000 2ND ST NE Marquette, Joel F16930 4300 Reservoir Blvd $ 175.00 Columbia Heights, MN 55421 10130 3974 HAYES ST NE Seubert, James F16919 3988 Hayes Street NE $ 175.00 Columbia Heights, MN 55421 10162 4201 MAIN ST NE IH2 Properties Illinois, LP F17029 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10166 -RY 3850 LABELLE ST NE Egal, Asli F17041 3858 Labelle St $ 175.00 Columbia Heights, MN 55421 10186 222 44TH AVE NE Bures, Anna F16927 1723 Morgan Ave. N. $ 175.00 Minneapolis, MN 55411 10197 712 51ST AVE NE IH2 Property Illinois LP F16879C 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10204 4109 MADISON ST NE Frenning, Leah F16802 3570 Lexington Ave N #202 $ 175.00 Shoreview, MN 55126 10208 5050 MULCARE DR NE IH2 Property Illinois, LP F17028A 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10213 3806 JACKSON ST NE Oz, Mercedes F16896 26381 Via Damasco $ 175.00 Mission Viejo, CA 92691 10226 4356 QUINCY ST NE Wiedow, Jocelyn F17100 14175 54th St N $ 175.00 Oak Park Heights, MN 55082 10234 4445 2ND ST NE Koch, Ken F16809 23407 Painter Ave $ 175.00 Port Charlotte, FL 33954 04/16/2018 12:53 46 Page 2 2018 List of Rental Lk to Approve COLUMBIA HEIGHTS by City Coun F i RE DEPARTMENT HEmrISIF007 1 099 lei d 13 a 9 ow 825 41st Avenue NE w. Columbia Heights, MN 55421 2 Inspections 763 -706 -8156 e Fax 763- 706 -8151 v fireinspections @ci.columbia- heights.mn.us 10239 4453 MADISON ST NE Voigt, Ashley F16891 2201 Sunrise Drive $ 175.00 Anchorage, AK 99508 10246 4513 5TH ST NE Phillips, Branden F17033 3241 Scott Ave N $ 175.00 Golden Valley, MN 55422 10249 1440 PARKVIEW LN NE I1-13 Property Minnesota, LP F17030 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10250 1000 41ST AVE NE Kociscak, William F16924 6980 137th Ave. NW $ 175.00 Ramsey, MN 55303 10252 1070 GRANDVIEW CT NE Wilkins, Joel F17046 4533 Bridge Court $ 175.00 Shoreview, MN 55126 10255 4425 JEFFERSON ST NE IH3 Property Minnesota, LP F16988B 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10260 4319 7TH ST NE Olson, Mark F16982 2107 5th Street NE $ 175.00 Minneapolis, MN 55418 10264 4207 FILLMORE ST NE Rezide, LLC F17111 4333 Glenwood Avenue $ 175.00 Minneapolis, MN 55422 10267 104143 1/2 AVE NE Gilbert, Brandon F16921 2400 Ives Lane $ 175.00 Plymouth, MN 55441 10268 4725 4TH ST NE Tainter, James PO BOX 68092 Minneapolis, MN 55418 10272 1032 44TH AVE NE Irshad, Rukhsana 5211 6th St NE Columbia Heights, MN 55421 10274 4409 VAN BUREN ST NE I1-13 Property Minnesota, LP 1210 Northland Drive #180 Mendota Heights, MN 55120 04/16/2018 12:53 F16926 $ 175.00 F16975 $ 175.00 F16988 $ 175.00 47 Page 3 2018 List of Rental Lk to Approve COLUMBIA HEIGHTS by City Coun F I RE DEFARTMENT 825 41st Avenue NE - Columbia Heights, MN 55421 G Inspections 763 - 706 -8156 , Fax 763 - 706 -8151 « fireinspections @ci.columbia- heights.mn.us 10277 1415 43RD AVE NE BARER Investment Group F16920 16715 12th Ave N $ 175.00 Plymouth, MN 55447 10283 68147TH AVE NE Morlock, Nita F17092 5020 Page Avenue N.E. $ 175.00 St. Michael, MN 55376 10288 3741 TYLER ST NE Kian, Gholam F16817 3817 Beard Ave. S. $ 175.00 Minneapolis, MN 55410 -1040 10314 4034 QUINCY ST NE Knutson, Marta F16892 3501 12th Ave S $ 175.00 Minneapolis, MN 55407 10334 1122 40TH AVE NE MSRI F16951E 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 10336 42414TH ST NE MSRI Asset Company F16951A 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 10346 1070 G RAN DVIEW CT NE Kurak, Thomas F16986 15001 Sunfish Lk Blvd NW $ 175.00 Ramsey, MN 55303 10358 4956 JACKSON ST NE Zhaqui, Jose F17020 2526 Portland Ave S. $ 175.00 Minneapolis, MN 55404 10364 1317 44TH AVE NE Hadi, Sahar Al F16874 12236 Radisson Rd NE $ 175.00 Blaine, MN 55449 10366 -RY 328 ORENDORFF WAY NE Ahadome, Edmond F16948 1079 Ed Roth Ter $ 175.00 Sunnyvale, CA 94086 10367 4040 MADISON ST NE Gammada, Urgessa F16994 1730 HOLLYWOOD AVE NE $ 175.00 Minneapolis, MN 55418 10373 4358 JEFFERSON ST NE Kammer - Hodge, Heidi F17006 P.O. Box 2698 $ 175.00 Sioux City, IA 51106 4 04/16/2018 12:53 age 4 2018 List of Rental Lk to Approve COLUMBIA H by City Coun FIRE DEPARTMENT 825 41st Avenue NE v Columbia Heights, MN 55421 o Inspections 763 - 706 -8156 4 Fax 763 - 706 -8151 r fireinspections @ci.columbia- heights.mn.us 10374 4249 MAIN ST NE Ali, Mir F16914 Roseville, MN 55113 2330 45th Avenue NE $ 175.00 3817 Hayes ST NE $ 175.00 Columbia Heights, MN 55421 10378 3801 MAIN ST NE Alvarado, Fanny Y F16976 Columbia Heights, MN 55421 8109 Ewing Ave. N. $ 175.00 Brooklyn Park, MN 55443 10400 44214TH ST NE Nystrom, Sandy F17017 3812 Van Buren Street N.E. $ 175.00 Columbia Heights, MN 55421 10426 4623 HEIGHTS DR NE IH2 Property Illinois, LP F16879B 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10431 4337 ROYCE ST NE I1-12 Property Illinois, LP F17028 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10432 979 44 1/2 AVE NE IH2 Property Illinois, LP F16881 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10433 4311 MONROE ST NE Ortiz, Gladys F16981 PO Box 21032 $ 175.00 Columbia Heights, MN 55421 10434 4057 5TH ST NE Johnson, Andrew F17076 2780 16th St NW $ 175.00 New Brighton, MN 55112 10436 4036 RESERVOIR BLVD NE Lish, Heidie F16932 225 Sheridan Ave S $ 175.00 Minneapolis, MN 55405 10437 1234 44TH AVE NE 12002 3817 HAYES ST NE 12006 3879 POLK ST NE 04/16/2018 12:53 RHA 3, LLC F16989 1611 County Rd B West #104 $ 175.00 Roseville, MN 55113 Varughese, Meagan F16996 3817 Hayes ST NE $ 175.00 Columbia Heights, MN 55421 Brockway, Charles F16943 3881 Polk Street NE $ 175.00 Columbia Heights, MN 55421 qq 4'Page 5 2018 List of Rental Lic to Approve COLUMBIA HEIGHTS by City Coun FIRE D E F A R T M E N T XRIZ7017aorl egg 825 41st Avenue NE a Columbia Heights, MN 55421 f Inspections /b:3- /Ub -615b F rax ib.�-iub -25151 e rirernspecuons (cua.cuiumuia- neignL5.rnn.w 12025 3906 RESERVOIR BLVD NE Samaha, Mohamed F17025 3906 Reservoir BLVD NE $ 175.00 Columbia Heights, MN 55421 12027 4602 FILLMORE ST NE Halek, Jane F17071 4602 Fillmore Street $ 175.00 Columbia Heights, MN 55421 12028 3965 POLK ST NE Chong, Hyo F17078 3965 Polk St. NE $ 175.00 Columbia Heights, MN 55421 12029 4048 MADISON ST NE Condra, Lynette F16979A 4048 Madison ST NE $ 175.00 Columbia Heights, MN 55421 12037 4056 5TH ST NE Ahmed, Mohamed F17136 4058 5th St NE $ 175.00 Columbia Heights, MN 55421 12208 3727 RESERVOIR BLVD NE Quass, Timothy F17106 3727 Reservoir Blvd $ 175.00 Columbia Heights, MN 55421 15012 1305 37TH AVE NE Gripentrog, Kathryn F16941 520 15th Ave SW $ 55.00 New Brighton, MN 55112 15024 4600 JEFFERSON ST NE Picken, Jennifer F17102 4600 Jefferson Street $ 55.00 Columbia Heights, MN 55421 20011 4023 6TH ST NE Mugge, Joel F16949 355 W Chino Canyon Rd $ 175.00 Palm Springs, CA 92262 20028 1206 CIRCLE TERRACE BLVD NE ONI & SPRS, LLC, Jerry Norris F16952 40 Arlington Avenue E Unit 17012 $ 175.00 St. Paul, MN 55117 20065 4659 WASHINGTON ST NE Bui, Thomas F17104 5473 Adams Street $ 175.00 Mounds View, MN 55112 20074 5109 WASHINGTON ST NE Majewski, John F17022 105 12th Av. N.W. $ 175.00 New Brighton, MN 55112 04/16/2018 12:53 50 Page 6 2018 List of Rental Lk to Approve COLUMBIA HEIGHTS by City Coun FIRE D EFARTMENT I ow mil EWES low 825 41st Avenue NE r Columbia Heights, MN 55421 v Inspections /b3- /Ub -81bb o Fax /b:3- 7Ub-6151 G tiremspectionsC�ci .coiumoia- neignts.mn.us 20081 3833 RESERVOIR BLVD NE Hilton, Garrett F16947 1512 125th Avenue NE #111 $ 175.00 Blaine, MN 55449 20112 4628 JOHNSON ST NE Chu, Joshua F16940 37 Ogden St $ 175.00 Providence, RI 02906 20130 5128 WASHINGTON ST NE Vantinson, Helen F16858 5027 7th St NE $ 175.00 Columbia Heights, MN 55421 20133 4975 TYLER ST NE Cornelius, Chris F17059 7890 Queensland Ln. N $ 175.00 Maple Grove, MN 55311 20138 1004 GOULD AVE NE Salvation Army Harbor Light F16968 1010 Currie Avenue $ 175.00 Minneapolis, MN 55401 20143 1126 40TH AVE NE Robles, Blanca F16916 4855 4th Street $ 175.00 Columbia Heights, MN 55421 20146 5039 JACKSON ST NE Lange, Dave F17004 33025 Jewel Ct $ 175.00 Chisago City, MN 55013 20148 4512 WASHINGTON ST NE JPS Homes LLC, F16888 5229 Duncraig Road $ 175.00 Edina, MN 55436 20163 3843 HAYES ST NE Ulvin, Rolf F17005 3715 Oregon Ave. S. #5 $ 175.00 St. Louis Park, MN 55426 20187 5002 4TH ST NE Johanek, Mark F17107 5002 4th St. NE $ 175.00 Columbia Heights, MN 55421 20205 1000 50TH AVE NE Corneille, Michael F17079 3221 Townview Avenue NE $ 175.00 St Anthony, MN 55418 20207 1132 45TH AVE NE TSK Properties LLC, F17135 2641 Ashley Terrace $ 175.00 New Brighton, MN 55112 04/16/2018 12:53 51 Page 7 2018 List of Rental Lk to Approve COLUMBIA HEIGHTS by City Coun F I RE DEPARTMENT 825 41st Avenue NE c Columbia Heights, MN 55421 v Inspections i155- iub -bi5b e rax ib3 iub -25151 c nreinspeaions(w- Luuiui r iuid -i It ignu,i 1.UZI 20211 4536 7TH ST NE Ferry, Donald F16963 8234 Eagle Creek Blvd $ 175.00 Shakopee, MN 55379 20212 4552 7TH ST NE Ramnarine, Jai F17015 4532 Tyler Street $ 175.00 Columbia Heights, MN 55421 20213 3746 3RD ST NE Vagts, Wayne F17016 1055 Magnolia Ln N $ 175.00 Plymouth, MN 55441 20218 4610 FILLMORE ST NE Samara 4610 -12 Fillmore Street NE LLC F17105 5867 Central Avenue N.E. $ 175.00 Fridley, MN 55432 20222 4345 2ND ST NE Grace & Truth Chapel F17068 200 44th Avenue $ 175.00 Columbia Heights, MN 55421 20243 3816 3RD ST NE Youngren, Mark F16929 2430 154th Ave NW $ 175.00 Andover, MN 55304 20321 3951 POLK ST NE Bona, Dean F16816 13154 Avocet St. NW $ 175.00 Coon Rapids, MN 55448 20426 4154 2ND ST NE Reichow, Charles F16961 11671 Alder St NW $ 175.00 Coon Rapids, MN 55433 30006 3839 TYLER ST NE Parker, Theodore F17050 3839 Tyler Street $ 185.00 Columbia Heights, MN 55421 30026 3969 5TH ST NE Frlj, Nedim F16883 8401 Center Drive NE $ 286.00 Spring Lake Park, MN 55432 30041 1020 40TH AVE NE Caron, Richard F16923 1020 40th Avenue #3 $ 185.00 Columbia Heights, MN 55421 30054 950 47TH AVE NE Demetriou, Demetrios 11 unit F16873 11159 Holland Circle $ 286.00 Eden Prairie, MN 55347 04/16/2018 12:53 52 Page 8 2018 List of Rental Lk to Approve COLUMBIA HEIGHTS by City Coun FIRE 0 E F A R T M E K T 825 41st Avenue NE o Columbia Heights, MN 55421 c Inspections 763 - 706 -8156 o Fax 763 -706 -8151 c fireinspections @ci.columbia- heights.mn.us 30055 1400 47TH AVE NE Demetrious, Martha F17077 11159 Holland circle $ 475.00 Eden Prairie, MN 55347 30076 4545 MADISON ST NE Madison House LLC F16814 7186 Brian Drive $ 185.00 Centerville, MN 55038 30100 3940 PETERS PL NE Abraham, Joe F16925 201 Western Ave N. #101 $ 349.00 St. Paul, MN 55102 30169 4201 3RD ST NE Larson, Richard F16928 1009 43rd Avenue No. $ 286.00 Minneapolis, MN 55412 34015 3700 VAN BUREN ST NE Tomas, John F17009 4712 121st Avenue NE $ 175.00 Minneapolis, MN 55449 -7047 Total # of Licenses: 101 04/16/2018 12:53 5 Page 9 0 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7K MEETING DATE APRIL 23, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA de DEPARTMENT: COMMUNITY DEVELOPMENT CITY MANAGER'S AP ROYAL: BY /DATE: April 18, 2018 BY /DATE: CITY STRATEGY: #1; Safe Community Additional Strategy? croose an item. SHORT TERM GOAL (IF APPLICABLE): Choose an item. Additional Goal? Choose an item. BACKGROUND: BACKGROUND /ANALYSIS Attached is the business license agenda for the April 23, 2018 Council meeting. This agenda consists of applications for 2018 Contractor Licenses, a Wine /Beer License, and a Temporary Liquor License for Immaculate Conception Church. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 23, 2018 as presented. ATTACHMENTS: 54 City of Columbia Heights - Council Letter TO CITY COUNCIL April 23, 2018 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2018 BLDG *Resolution Graphics Inc 3770 Dunlap St N, Arden Hills $60 TEMPORARY LIQUOR *Immaculate Conception Church -Fun Fest -Aug 2 -5, 2018 $400 4030 Jackson St WINEBEER LICENSE POL *Mekong River LLC 4022 Central Ave $1,600 55 Page 2 co 0 N M N �L Q /O V Lz r W CW C J_ U z D O U H z W a W 0 W C) z LL H O U) w z z_ 2 LL O LU H H z LL O H z D 0 U) F- LU Q m D J O U LL O c cv U () t U A (n E cu U O N a) W O U C a) CD .r— a) m L co .0 O U U a) L cn W V/ O cn W C U c ca L O U U c cu O 2 c 0 0 N lqt rl- CD N Iq O O (Q a� c co a c U 0 U Q) m w LO I- mW «* it + +at H 0 i A EH x 9 it a C14 4� H a it 04 W W s. 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N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Revocation of the license to operate rental units within the City of Columbia Heights is requested against rental properties at: 2018 -21— 615 42nd Avenue NE for failure to meet the requirements of the Property Maintenance Codes. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Number 2018 -21, being ample copies available to the public. Move to adopt Resolution Number 2018 -21, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. ATTACHMENTS: 2018 -21— 615 42nd Ave. Failure to License 68 RESOLUTION NO. 2018 -21 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Julio Medina (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 615 42nd Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on March 19, 2018, of a public hearing to be held on April 23, 2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about January 16, 2018, inspection office staff sent a letter requesting the owner of the property to submit a rental license application and schedule a rental inspection for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on February 5, 2018, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Failure to schedule a rental property inspection. b. Failure to submit a rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F- UNLIC -615 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 69 City of Columbia Heights - Council Resolution Passed this day of , 2018 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 70 Page 2