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02-12-2018 CCP
Columbia Heights All-�merlc� Clty 1 2016 1. CALL TO ORDER /ROLL CALL 2. INVOCATION ('iJi COLUMBIA VhJy HEIGHTS www.columbiaheightsmn.gov AGENDA CITY COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 590 40th AVE NE MONDAY, FEBRUARY 12, 2018 7:00 PM Invocation provided by Rachel James, First Lutheran 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT Mayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Walter R. Fehst Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible manner. 5. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Update on Fire and Ice Plunge from SACA 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of January 8, 2018 pg 4 MOTION: Move to approve the minutes of the City Council work session of January 8, 2018 pg 14 MOTION: Move to approve the minutes of the City Council work session of February 5, 2018 pg 16 MOTION: Move to approve the minutes of the Public Improvement Hearings of February 5, 2018 pg 18 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Library Board minutes from December 6, 2017 pg 22 pg 24 MOTION: Move to accept the Library Board minutes from January 10, 2018 MOTION: Move to accept the Charter Commission minutes from October 26, 2017 pg 26 MOTION: Move to accept the EDA commission minutes from December 4, 2017 pg 29 City of Columbia Heights City Council Agenda February 12, 2018 Page 2 C. SECOND Reading of Ordinance No. 1645 — Pertaining to the Planning & Zoning Commission pg 37 MOTION: Waive the reading of Ordinance No. 1645, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 1645, being an ordinance establishing certain changes to the operational bylaws of the Planning and Zoning Commission D. Adopt a Change in Wage Ranges For Seasonal Recreation Staff Effective January 1, 2018 pg 40 due to a Statewide Increase to The Minimum Wage from $9.50 to $9.65 Per Hour. MOTION: Move to waive the reading of Resolution 2018 -08, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -08, adopting changes in wage ranges and establishing wages for seasonal recreation employees effective January 1, 2018. E. 2017 Ford Pickup Capital Equipment Purchase pg 44 MOTION: Move to authorize the purchase of one new 2018 Ford F150 42 Super Cab pickup truck off the State of Minnesota purchasing contract from Midway Ford of Roseville, Minnesota in the amount of $25,914 plus sales tax. Funding shall come from the Engineering Capital Equipment Fund 431 - 43100 -5150. F. Total Station Surveying Equipment Purchase pg 45 MOTION: Move to authorize the purchase of one new S7 Robotic Total Station from Frontier Precision, Inc. of Maple Grove, Minnesota in the amount of $32,049.10. Funding shall come from the Engineering Fund 101- 43100 -5180, State Aid Maintenance Fund 212 - 43190 -5180, and Infrastructure Fund 430 - 46323 -5180. G. Accept Quotes and award contract for Columbia Heights Library Sign Foundation Construction pg 46 MOTION: Move to accept quotes and award the foundation construction for the Columbia Heights Library Sign to Schahn Construction Services, LLC of Ham Lake, Minnesota, based upon their low, qualified, responsible bid in the amount of $19,895.00 from Fund 450 - 51410 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. H. Resolution 2018 -11 Approving Plans and Specifications and ordering Advertisement For Bids pg 53 for Seal Coat Improvements MOTION: Move to waive the reading of Resolution 2018 -11, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -11 approving Plans and Specifications and ordering Advertisement for Bids for Seal Coat Improvements, City Project 1701. I. Approve Business License Applications pg 55 MOTION: Move to approve the items as listed on the business license agenda for February 12, 2018. J. Review of Bills pg 57 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $4,375,161.06 MOTION: Move to approve the Consent Agenda items. S. PUBLIC HEARINGS pg 81 A. First Reading of Ordinance 1643 Amending Chapter 2, Section 7 pertaining to Elective Offices MOTION: Move to waive the reading of the Ordinance No. 1643, there being ample copies available to the public. City of Columbia Heights February 12, 2018 City Council Agenda Page 3 MOTION: Move to schedule the second reading of Ordinance No.1643, being an ordinance amending Chapter 2, Section 7 of the City's Charter pertaining to elective Offices for February 12, 2018 at approximately 7:00 p.m. in the City Hall Council Chambers. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions pg 83 a. First Reading of Ordinance 1646, being an ordinance amending Chapter 4 of the Refuse and Recycling section of the City Code MOTION: Move to waive the reading of Ordinance 1646, there being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance 1646, being an Ordinance amending Chapter 4 of the Refuse and Recycling section of the City Code for February 26, 2018 at approximately 7:00 p.m. in the Council Chambers. B. Bid Considerations C. New Business and Reports 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney 11. COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form for the Council Secretary's record, and limit their comments to five minutes. Individuals are asked to state their name for the record. The City Council will listen to the brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting in which they are raised. 12. ADJOURNMENT Kelli Bourgeoi Human Resources Director /Assistant to the City Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno @columbiaheightsmn.gov, to make arrangements. OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JANUARY 8, 2018 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday January 8, 2018 the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota 1. CALL TO ORDER /ROLL CALL Mayor Schmitt called the meeting to order at 7:05 p.m. Present: Mayor Schmitt, Councilmember Williams, Councilmember Buesgens, Councilmember Murzyn, Jr. and Councilmember Novitsky Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Kevin Hansen; Public Works Director, Gary Gorman; Fire Chief, Keith Dahl; Economic Development Manager, Joe Kloiber; Finance Director and Katie Bruno; City Clerk /Council Secretary 2. INVOCATION Invocation provided by Bonnie Wilcox, First Lutheran 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT, Read by Mayor Schmitt. Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible and customer friendly manner. 5. APPROVAL OF AGENDA Mayor Schmitt announced the council met in a work session prior to the meeting to discuss various appointments. City Manager Fehst will be announcing the appointments as he reads through the consent agenda. Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr. to approve the agenda as amended. All Ayes, Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation from Sister Cities Dolores Strand, Karen Karkula, Particia Sowada, Veronica Johnson, Gloria Bergstrom and Edward Sikorski were in attendance to represent the Sister Cities group. Dolores Strand reported the book "Frantic 7" was recently translated from polish to english. Ms. Strand explained the members were very cooperative and helpful to see that the project was completed. Karen Karkula gave some details about the book, and presented copies to Bobby Williams, (Bobby & Steve's Auto World /Columbia Heights Activity Fund) Nick Novitsky, (Columbia Heights Lions) and Mayor Schmitt. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) City Council Minutes January 8, 2018 Page 2 of 10 A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of December 11, 2017 B. Accept Board & Commission Meeting Minutes MOTION: Move to accept the Park & Recreation Commission minutes from October 25, 2017 C. Appointments to CH Volunteer Firefighters Relief Association Board of Trustees for 2018. MOTION: Move to appoint Councilmember John Murzyn, Jr. and Kelli Bourgeois to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2018. D. Adopt Resolution 2018 -01 Designating Official Depositories for the City of Columbia Heights MOTION: Move to waive the reading of Resolution 2018 -01, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -01, being a resolution designating official depositories for the City of Columbia Heights. E. Adopt Resolution 2018 -02 to Accept Certain Donations Received by the City of Columbia Heights MOTION: Move to waive the reading of Resolution 2018 -02 there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -02 being a resolution to accept certain donations received by the City of Columbia Heights. F. Designation of Legal Newspaper for 2018. MOTION: to designate the Sun Focus as the City of Columbia Heights official legal newspaper for 2018. * Manger Fehst noted this is the second year of an agreed upon two year discount. G. Appointment of Council Liaisons & Staff Assignments to City Boards & Commissions and External Boards for 2018. MOTION: Move to waive the reading of Resolution No. 2018 -03, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2018 -03, appointing liaisons to City Boards & Commissions, and External Boards. H. Appointment of members to the Economic Development Authority. MOTION: Move to approve the mayor's appointment of Marlaine Szurek and Gerry Herringer to the EDA, each for a six year term. I. Appointment of Council President for 2018 MOTION: To appoint Councilmember Nick Novitsky as Council President for 2018 J. Adopt Resolution 2018 -04 Accepting the Feasibility Report for State Aid Street Rehabilitation Program and Ordering the Public Improvement Hearing, City Project No. 1805 MOTION: Move to waive the reading of Resolution 2018 -04, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -04, being a resolution accepting the Feasibility Report for State Aid Street Rehabilitation Program, City Project No. 1805, and ordering the Public Improvement s City Council Minutes January 8, 2018 Page 3 of 10 Hearing beginning at 6:15 p.m. on February 5, 2018. K. Adopt Resolution 2018 -05 Accepting the Feasibility Report for Zone 2 Street Seal Coat Project and ordering the Public Improvement Hearing, City Project No. 1701 MOTION: Move to waive the reading of Resolution 2018 -05, there being ample copies available to the public. MOTION: Move to adopt Resolution 2018 -05, being a resolution accepting the Feasibility Report for Zone 2 Street Seal Coat, City Project No. 1701, and ordering the Public Improvement Hearing beginning at 6:00 p.m. on February 5, 2018. L. Final Payment for Miscellaneous Concrete, Project No. 1700 MOTION: Move to approve the final compensating change order and accept the work for 2017 Miscellaneous Concrete Repairs and Installations, City Project No. 1700, and authorize final payment of $1,229.12 to Create Construction, LLC of Maple Grove, Minnesota. M. Resolution 2018 -06 Accepting Federal Grant Passed - Through Columbia Heights Independent School District 13 for certain youth recreation programs, and establishing the related budget in City Fund 262 Twenty -First Century Arts MOTION: Move to waive the reading of Resolution 2018 -06, there being ample copies available to the public. MOTION: Move to adopt City of Columbia Heights, Minnesota, Resolution 2018 -06, being a resolution, accepting a federal grant passed- through Columbia Heights Independent School District 13 for certain youth recreation programs, and establishing the related budget in City Fund 262 Twenty- First Century Arts. N. Public Works Blanket Orders for 2018 Purchases. MOTION: Move for approval to authorize staff to process blanket purchase orders in an amount not to exceed the 2018 budget amounts for: • De -icing salt for salt /sanding operations purchased off the State of Minnesota Purchasing Contract. • Fuel (unleaded and diesel) for City vehicles from the State of Minnesota Purchasing Contract and the Anoka County Cooperative Agreement. • Bituminous asphalt for patching /paving City streets and alleys from Commercial Asphalt, or City of St. Paul, or T.A. Schifsky & Son's. • Curb stop and service repairs for delinquent accounts and foreclosed properties. O. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 8, 2018. P. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 168537 through 168952 in the amount of $1,940,097.79. Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the Consent Agenda items as presented. All Ayes, Motion carried. City Council Minutes January 8, 2018 Page 4 of 10 8. PUBLIC HEARINGS A. Adopt Resolution for Emergency Abatement -5001 5th St NE Fire Chief Gary Gorman reported there was a garage fire on December 30th. The abatement would allow the removal of remaining materials and debris. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to close the public hearing and to waive the reading of Resolution 2018 -07, there being ample copies available to the public. All Ayes, Motion carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adopt Resolution Number 2018 -07, being resolution of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the emergency abatement of violations from the property pursuant to City Code section 8.206. All Ayes, Motion carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions a. First Consideration of Ordinance No. 1645 — Pertaining to the Planning & Zoning Commission Keith Dahl; Economic Development Manger reported staff is proposing changes to the Planning and Zoning Commission bylaws, as follows: • Increase Commission membership from five (5) to seven (7) members. • Formally change the name of the commission to the "Planning Commission ". • Formally create a "Vice Chairperson" and a "Secretary /Treasurer" position. • Require that officers are elected annually. Change meeting start times from 7:00 pm to 6:00 pm. Create an attendance requirement; requiring attendance at 75% of the meetings. Adding the Community Development Director as a member ex- officio, and removing the City Engineer as a member ex- officio. Mayor Schmitt indicated it is good to have a larger commission as well as officers. Councilmember Buesgens agreed. Motion by Councilmember Novitsky, seconded by Buesgens to waive the reading of Ordinance No. 1645, there being ample copies available to the public. All Ayes, Motion carried. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to set the second reading of Ordinance No. 1645, being an ordinance establishing certain changes to the operational bylaws of the Planning and Zoning Commission, to January 22, 2018. All Ayes, Motion carried. B. Bid Considerations C. New Business and Reports 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Councilmember Novitsky reported he attended holiday parties for the Lions and Boosters. He also toured the Anoka Co. Sherriff's Crime Lab. City Council Minutes January 8, 2018 Page 5 of 10 Councilmember Buesgens attended the Employee Recognition Lunch, and the Park & Recreation Commission meeting. She volunteered with HeightsNext to make pet beds for SACA and a rescue organization in Brooklyn Center, all materials for the beds were donated. She attended the Comprehensive Plan meeting, the going away party for Pastor Dan Thompson, a landlord meeting with the Police & Fire departments, an ugly sweater staff lunch at City Hall, and the Anoka Co. SherrifF's Crime Lab. Mayor Schmitt attended the going away party for Pastor Dan Thompson, she also attended Heights Church for his last service. Senator Carolyn Laine and Representative Mary Kunesh - Podein came to meet with the Mayor and Division Heads to discuss various issues in Columbia Heights. Mayor Schmitt attended the Greensteps City workshop at the League of Minnesota Cities. The topic this month was EV Readiness; electric vehicles. The soft Grand Opening of Circle Terrace Park was announced, it will be January 17th between 5:00 and 7:00 PM. City Manager Walt Fehst reported Economic Development Manager Keith Dahl gave a presentation to the Council at the earlier work session of the Economic Development Business Recruitment Roadmap Plan for Anoka County. Various ideas were exchanged, and more information will be coming in the future. 11. CITIZENS FORUM Malcom Watson -1717 49th Ave NE requested a simple pie chart depicting how tax dollars are allocated between the City, the County and the School District. Manger Fehst indicated he will look into it. Veronica Johnson -351 Jolly Lane requested the information be available on the City website. 12. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to adjourn. All Ayes, Motion carried, Motion Carried. Meeting adjourned at 7:52 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk RESOLUTION NO. 2018-001 A resolution of the City Council for the City of Columbia Heights, Minnesota, designating official depositories for the City of Columbia Heights. Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this City Council Minutes January 8, 2018 Page 6 of 10 corporation on deposit with said banks shall be signed by the following: Mayor City Manager Treasurer - Finance Director and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Treasurer - Finance Director and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the Treasurer or other officer of his corporation. BE IT FURTHER RESOLVED, that the Treasurer - Finance Director or their designee shall be authorized to make electronic funds transfers in lieu of issuing paper checks, subject to the controls required by Minnesota Statute 471.38 and by the City of Columbia Heights' financial policies. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for investment purposes, so long as the investments comply with authorized investments as set forth in Minnesota Statutes 118A. BE IT FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. City Council Minutes January 8, 2018 Page 7 of 10 RESOLUTION NO. 2018 -002 A resolution of the City Council for the City of Columbia Heights, Minnesota, to accept certain donations received by the City of Columbia Heights. Whereas, the City Of Columbia Heights has received the following donations: Date Donor Fund Amount Purpose 2/6/2017 Anonymous 883 $ 15.00 Fire 3/7/2017 Anonymous 883 50.00 Fire 7/24/2017 Alvin Blau 883 50.00 Fire 9/29/2017 Anonymous 883 50.00 Fire 9/29/2017 Dan & Judy Hederman 883 50.00 Fire 6/14/2017 PALS 881 100.00 Jamboree - Fireworks 7/6/2017 PALS 881 100.00 Jamboree - Fireworks 6/1/2017 Columbia Heights Lions 881 100.00 Jamboree - Fishing Clinic 6/21/2017 Columbia Heights Sister City 881 100.00 Jamboree - Heights Idol 6/21/2017 Columbia Heights Sister City 881 100.00 Jamboree - Heights Idol 6/21/2017 Columbia Heights Post No 23 881 100.00 Jamboree - Heights Idol 6/21/2017 Northeast Bank 881 150.00 Jamboree - Heights Idol 6/21/2017 Financial One 881 250.00 Jamboree - Heights Idol 4/10/2017 Friends of Columbia Heights 883 250.00 Library 6/5/2017 Friends of Columbia Heights 883 500.00 Library 8/7/2017 Maurice Ellison 883 25.00 Library 10/2/2017 Anonymous 883 50.00 Library 11/13/2017 Anonymous 883 150.00 Library 12/20/2017 Columbia Heights Public Library Foundation 883 37,620.00 Library 12/20/2017 Columbia Heights Public Library Foundation 883 3,380.00 Library 7/12/2017 Columbia Heights Lions 883 800.00 Parks 4/13/2017 Sharon Garrison 883 75.00 Police 1/25/2017 Columbia Heights Athletic Boosters 881 5,000.00 Recreation 3/7/2017 Columbia Heights Athletic Boosters 881 5,000.00 Recreation 12/14/2017 Anonymous 881 1,200.00 Recreation - Dance Equipment 9/25/2017 Friends of Fridley Seniors 881 400.00 Senior Program 12/21/2017 Karen Moeller 881 200.00 Senior Program $ 55,865.00 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that the City of Columbia Heights accepts these donations, subject to the donor - prescribed terms listed. 10 City Council Minutes January 8, 2018 Page 8 of 10 RESOLUTION NO. 2018-03 A RESOLUTION APPROVING COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS WHEREAS: Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards, and WHEREAS: the City council met in a work session to discuss the appointments, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, to approve the following appointments: City Boards and Commissions: Library Board Council Liaison Bobby Williams Park & Recreation Commission Council Liaison Nick Novitsky Planning & Zoning Commission Council Liaison John Murzyn, Jr. Traffic Commission Council Liaison Connie Buesgens Charter Commission Council Liaison Connie Buesgens External Boards: The League of Minnesota Cities Delegate Connie Buesgens Alternate Nick Novitsky Metro Cities Delegate Connie Buesgens Alternate Nick Novitsky Mississippi Water Management Organization Delegate Donna Schmitt Alternate Linda Johnson (Hilltop) Rice Creek Watershed Advisory Board Delegate Bobby Williams Alternate Kevin Hansen The Anoka County Joint Law Enforcement Council Delegate Donna Schmitt Alternate Lenny Austin Anoka County Fire Protection Council Delegate John Murzyn, Jr. Alternate Kelli Bourgeois Columbia Heights School District Liaison Delegate Nick Novitsky RESOLUTION NO. 2018-04 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate select state aid streets in the city that have not been rehabilitated under the street program, and WHEREAS, pursuant to Resolution No. 2017 -112, a report has been prepared by the City Engineer with reference to the Program, and the following street(s): Main Street NE, 37th Avenue to 40th Avenue 37th Avenue NE, Main Street to 5th Street WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and ff City Council Minutes January 8, 2018 Page 9 of 10 Said report is hereby received by the City Council of Columbia Heights on January 8, 2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $366,500. 2. A public hearing shall be held on such proposed improvement on the 5th day of February, 2018 in the City Council Chambers at 590 40th Avenue N.E. at 6:15 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. RESOLUTION NO. 2018 -05 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City Council has adopted a Seal Coat Program, and WHEREAS, pursuant to Resolution No. 2017 -113, a report has been prepared by the City Engineer with reference to the Program, and the following street(s): local streets in Zone 2 that have not been rehabilitated under the street program WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost - effective, and Said report is hereby received by the City Council of Columbia Heights on January 8, 2018. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $142,412. 2. A public hearing shall be held on such proposed improvement on the 5th day of February, 2018, in the City Council Chambers at 590 40th Avenue N.E. at 6:00 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. RESOLUTION NO. 2018 -06 A resolution of the City Council for the City of Columbia Heights, Minnesota, accepting a federal grant passed - through Columbia Heights Independent School District 13 for certain youth recreation programs, and establishing the related budget in City Fund 262 Twenty -First Century Arts itA City Council Minutes January 8, 2018 Page 10 of 10 Whereas, the terms and conditions of a federal grant passed- through Columbia Heights Independent School District 13 for certain youth recreation programs are specified by City Contract 2018 -2834; and Whereas, the terms and conditions of the grant include award amounts of $45,828 for the 2017 -18 school year, $46,745 for the 2018 -19 school year, $47,679 for the 2019 -20 school year; and Whereas, the eligible activities of the grant further the mission and objectives of the City of Columbia Heights; Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED, that the City of Columbia Heights accepts the federal grant from Columbia Heights Independent School District 13 as described in City Contract 2018 -2834, authorizes the City Manager to execute the contract, and establishes the related budget in City Fund 262 Twenty -First Century Arts. RESOLUTION 2018 -007 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving emergency abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Margaret Barnett (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 50015 th Street N.E. Columbia Heights, Minnesota. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on Dec. 30, 2017 firefighters were brought to the scene on a garage structure fire. 2. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the emergency abatement of the hazardous situation located at 50015th Street N.E. CONCLUSIONS OF COUNCIL 1. That the property located at 5001 5th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That the emergency abatement of the hazardous situation located at 5001 5th Street N.E. is hereby approved. ORDER OF COUNCIL 1. The property located at 50015 th Street N.E. constitutes a nuisance pursuant to City Code. 13 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: January 8, 2018 Time of Meeting: 6:00 PM Location of Meeting: Conference Room #1 Purpose of Meeting: WORKSESSION CALL TO ORDER /ROLL CALL - The meeting was called to order at 6:00 PM Present: Mayor Schmitt, Councilmembers Williams, Murzyn Jr., Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Keith Dahl; Economic Development Manager, and Katie Bruno; City Clerk Anoka CountV Economic Development Plan update Keith Dahl, Economic Development Manager gave an overview of the Economic Development Business Recruitment Roadmap for Anoka County. He explained the objective of the project is to make Anoka County more competitive, and promote a positive image. Ady Advantage was hired to assist with the process. Early discussions indicate target industries for Columbia Heights include Data Centers and Call Centers. Dahl indicated the group hopes to have their brand developed within 90 days, and will get materials to the cities shortly after. Discuss Appointment of Council Liaisons &Staff Assignments to City Boards & Commissions and External Boards. The council members all indicated their preferences. The following appointments were agreed upon; Library Board; Bobby Williams, Park & Recreation Commission; Nick Novitsky, Planning & Zoning Commission; John Murzyn, Jr., Traffic Commission; Connie Buesgens, Charter Commission; Connie Buesgens. For external boards; LMC; Buesgens /Novitsky, Metro Cities; Buesgens /Novitsky, MWMO; Schmitt, RCW Advisory Board; Williams /Director Hansen, The Anoka County Joint Law Enforcement Council; Schmitt /Chief Austin, Anoka County Fire Protection Council; Murzyn, Jr. /Bourgeois, and Columbia Heights School District Liaison; Novitsky. Discuss Appointment of Council President The council agreed the Nick Novitsky would serve as Council President for 2018. Discuss Appointment to Columbia Heights Volunteer Firefighters Relief Assn. Board of Trustees for 2018. The council agreed that John Murzyn, Jr. would continue on the Volunteer Firefighters Relief Assn. Board of Trustees, and Kelli Bourgeois would serve as well for 2018. 14 City Council Worksession January 8, 2018 Page 2 of 2 Discuss EDA Appointments Mayor Schmitt noted in the past, the Planning & Zoning Commission President has been appointed to the EDA. City Manager Fehst suggested that was by happenstance. The council agreed to reappoint Gerry Herringer and Marlaine Szurek, each for a six year term. Discuss Legal Newspaper for 2018 Mayor Schmitt reported the proposal from Sun Focus did not reflect the adjusted rate due to an error on their part in 2016. Manager Fehst indicated he would follow -up with the Finance Director. The council agreed to designate the Sun Focus as the Legal Newspaper. Meeting Adjourned at 6:37 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 15 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: February 5, 2018 Time of Meeting: 7:00 PM (Following the EDA Meeting) Location of Meeting: Conference Room #1 Purpose of Meeting: WORKSESSION CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:42 PM Present: Mayor Schmitt, Councilmembers Williams, Murzyn Jr., Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resources Director /Assistant to the City Manager, Joe Hogeboom; Community Development Director, Elizabeth Holmbeck; City Planner, Gary Gorman; Fire Chief, Lenny Austin; Police Chief, Justin Pletcher; Police Sergeant, Erik Johnston; Police Sergeant, and Katie Bruno; City Clerk Update on Comp Plan- Hoisin ton Koegler Group Inc. Mark Koegler and Lance Bernard; Hoisington Koegler Group, Inc. gave an update on the 2040 Comprehensive Plan project. Preliminary drafts of the Land Use and Economic Competitiveness chapter were referenced. Changes between the 2030 and 2040 plans were highlighted. Councilmember Buesgens asked if zoning could be changed to allow alternate uses in the event that smaller churches become available for sale. Planner Holmbeck indicated that applicants could apply for rezoning if necessary. Buesgens requested a section be added to the "Trends and Challenges" section, titled "Young Families," in order to reflect the city more accurately. Met Council affordable housing allocation and average median income parameters were reviewed, along with density goals. Keogler reported the next steps will include working with staff to get public feedback on the draft. Completion is scheduled for June 2018. Community Survey Results Lenny Austin, Police Chief explained that Sergeants Pletcher and Johnston would be reporting on two recent surveys. One being a follow -up to a 2014 survey, including a few additional questions from various departments. The second being a survey from the Circle Terrace neighborhood. Sergeant Johnston reported volunteers and Community Service Officers conducted door - to -door discussions with 274 residents in various areas of the City. Key demographic findings were shared including the following: 78% of respondents own their home, over 50% have lived in the City for longer than 10 years, 30% have school age children and about 50% of these children attend Columbia Heights schools. One -third of respondents have a bachelor's degree or higher. The majority of respondents drive, and about 20% of respondents use a combination of transportation options. 32% of respondents live in multi - generational households. 16 City Council Worksession February 5, 2018 Page 2 of 2 Findings specific to the Police Department were shared. Overall responses were favorable. Sergeant Pletcher shared information on surveys done in the Circle Terrace neighborhood and surrounding areas: a total of 104 responses. Most residents on Circle Terrace have lived there less than 5 years. The majority of residents are employed, and over one -half of these residents earn less than $40,000 annually. The survey indicated the current park is being used regularly, and these residents are interested in a variety of programming at the recently constructed neighborhood center. Sergeant Pletcher reported the residents indicted that they may want to use the facility for various events and as a gathering area. Councilmember Novitsky questioned if the rental fees have been established. Pletcher indicated fees will be discussed going forward. Chief Austin stated the purpose of the building is to provide stability through offering services. Manager Fehst indicated that city programming and fees will be run similar to those through the recreation department. Mayor Schmitt suggested rental fees be waived for community events and private rentals be charged a fee. Discussion of snow and ice removal from sidewalks Gary Gorman, Fire Chief reported he has received questions from councilmembers regarding the snow removal policy. Gorman indicated that although reminder letters are sent out annually, there are a small number of properties along Central Ave. that do not clear their sidewalks as required. Gorman suggested increased enforcement can be used at the direction of the council. Councilmember Buesgens recommended repeat offenders be fined, as it is unfair to the other businesses in compliance. Manager Fehst suggested looking at policies in other cities and bringing these options to the council for consideration. Goals & Objectives Updates Kelli Bourgeois, Human Resources Director /Assistant to the City Manager gave an update from all departments on the recently adopted Goals & Objectives. Meeting Adjourned at 9:57 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 17 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING - PUBLIC IMPROVEMENT HEARING FEBRUARY 5, 2018 The following are the minutes for the Public Improvement Hearing meeting of the City Council held at 6:00 PM on Monday February 5, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:00 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams (arrived 6:03), Murzyn, Jr., Buesgens (arrived 6:01) and Novitsky Also Present: Walt Fehst; City Manager, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, and Katie Bruno; City Clerk /Council Secretary 3. PUBLIC IMPROVEMENT HEARING: 2018 SEAL COAT PROGRAM Kathy Young, Assistant City Engineer gave an overview of the proposed project. Bennet Schimka -3717 Polk St NE indicated the alley at his property is in worse shape than the street, and questioned if this project would in any way delay work on the alley. Assistant Engineer Young stated that alley is included on a list of alleys to be redone; indicating a water main cleaning and lining is also needed. Mayor Schmitt read a letter received from the resident at 1907 42nd Ave NE. This resident is not in support of the project. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to close the Public Hearing of the 2018 Street Seal Coat, Project 1701. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to waive the reading of Resolution 2018 -09, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to adopt Resolution 2018 -09 being a resolution ordering improvement and preparation of plans for Zone 2A Street Seal Coating, City Project 1701. All Ayes, Motion Carried. Assistant Engineer Young reported residents will receive assessment notices in September, and the Public Hearing will take place on October 1, 2018. 4. ADJOURNMENT Motion by Councilmember Murzyn, Jr., seconded by Councilmember Buesgens to adjourn. All Ayes, Motion Carried. Meeting adjourned at 6:12 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 18 RESOLUTION NO. 2018-09 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, pursuant to Resolution 2018 -05, adopted by the City Council on January 8, 2018, fixed a date for a Council hearing on the proposed improvements in the Zone 2 area bounded by Reservoir Boulevard and Stinson Boulevard from 37th Avenue to 45th Avenue, and Whereas, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 51h day of February, 2018, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1701 SEAL COAT — ZONE 2A That the location and extent of such improvements is as follows: Tyler Street 37th Avenue to 41st Avenue Tyler Street 42nd Avenue to 44th Avenue Tyler Street 44th Avenue to Dead end Polk Street 37th Avenue to 41st Avenue Arthur Place 44th Avenue to Dead end Cleveland Street 40th Avenue to 41st Avenue Benjamin Place 40th Avenue to Cul -de -sac Benjamin Street 43rd Avenue to 45th Avenue 39th Avenue Reservoir Boulevard to Polk Street 42nd Avenue Reservoir Boulevard to Cleveland Street 43rd Avenue Arthur Street to Benjamin Street Work includes spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 8th day of January, 2018. These improvements shall also be known as Project No. 1701 and PIR: 2018 -Z2 -01 -001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 19 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING - PUBLIC IMPROVEMENT HEARING FEBRUARY 5, 2018 The following are the minutes for the Public Improvement Hearing meeting of the City Council held at 6:15 PM on Monday February 5, 2018 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:15 p.m. Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kathy Young; Assistant City Engineer, Barb Thomas; Assessing Clerk, and Katie Bruno; City Clerk /Council Secretary 3. PUBLIC IMPROVEMENT HEARING: 2018 STATE AID STREET REHABILITATION PROGRAM • Main Street, 37th Avenue to 40th Avenue • 37th Avenue, Main Street to 5th Street Kathy Young, Assistant City Engineer gave an overview of the proposed project, explain that a mill and overlay is proposed for this area. Mayor Schmitt clarified that the project will begin following the MnDOT University Ave project. Makayla Minion -3712 Main St NE questioned if a sidewalk is included in the project. Assistant Engineer Young stated they would like to add sidewalks on 37th Ave. between 3rd and University, as well as the north side of 37th Ave. south of Huset Pkwy. Motion by Councilmember Buesgens, seconded by Councilmember Williams to close the Public Hearing of the 2018 State Aid Street Rehabilitation, Project 1805. All Ayes, Motion Carried. Motion by Councilmember Novitsky, seconded by Councilmember Williams to waive the reading of Resolution 2018 -10, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Novitsky to adopt Resolution 2018 -10 being a resolution ordering improvement and preparation of plans for 2018 State Aid Street Rehabilitation, City Project 1805. All Ayes, Motion Carried. Assistant Engineer Young reported residents will receive assessment notices in September, and the Public Hearing will take place on October 1, 2018. 4. ADJOURNMENT Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to adjourn. All Ayes, Motion Carried. Meeting adjourned at 6:23 p.m. Respectively Submitted, Katie Bruno, Council Secretary/City Clerk 20 RESOLUTION NO. 2018-10 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, Resolution 2018 -04 of the Columbia Heights City Council adopted the 8th day of January, 2018, fixed a date for a Council hearing on the proposed improvement on Main Street from 37th Avenue to 40th Avenue, and on 37th Avenue from Main Street to 5th Street, and Whereas, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 5th day of February, 2018, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1805 STATE AID STREET REHABILITATION Main Street, 37th Avenue to 40th Avenue 37th Avenue, Main Street to 5th Street Work includes required utility reconstruction, spot replacement of curb and gutter with required concrete or bituminous driveway and walk /step replacement, new concrete sidewalk on the north side of 37th Avenue from 3rd Street to University Avenue and from Huset Parkway to 5th Street, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost - effective and feasible as detailed in the Feasibility Report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 8th day of January, 2018. These improvements shall also be known as Project No. 1805, PIR: 2018 -SA -44 -001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 21 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved 3939 Central Ave NE, Columbia Heights, MN 55421 1/10/2018 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, December 6th, 2017 The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:35pm. Members present: Patricia Sowada, Catherine Vesley, Nancy Hoium, Stephen Smith, Tricia Conway; and Council Liaison, Robert "Bobby" Williams. Also present: Library Director, Renee Dougherty; Recording Secretary, Nick Olberding. • Minutes of the November 1St, 2017 Board Meeting were approved. • Bill List dated November V. 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • Bill List dated November 15th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • Bill List dated November 29th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • Accounting Sheet as of November was reviewed, and approved. • Questions and discussions based on Bills and Accounting: + Electric: $14,291 over - budget, but overall we are under - budget; will even out in the end. • LED Lights: Lighting is a work in progress. Still under warrant; monitoring them as they burn out (currently 3 out). • Severance: This is unused vacation time and a percentage of sick time paid out if /when an employee leaves. • Overtime: Is not in danger of going over - budget. Majority of overtime is allotted for the Board Secretary to attend the monthly Board meeting. • ILS Payment: Paid to Anoka County quarterly for use of the Library System (and other services like tri- weekly deliveries). Our percentage (5% on average) is based on the number of COH patrons, and the amount of items they check out. The current quarterly charge is $2,862, which would add up to less than $12000 annually. • Book Budget: Currently $18,408 remaining in this line, but foresee it only being 3 -5 thousand under - budget once all fiscal -year book orders are processed and paid. The remaining budget will rollover to the library's operating reserve fund. • Available Space: The shelving was planned with room for the Collection to grow and expand. There is more unused shelf space in Juvenile /YA, than there is in Adult, but we are constantly weeding item in poor shape or not circulating. If necessary, there is room to add extra rows of shelving as well. Old Business: • Continued Discussion of Public Art Committee: The press release and membership application for the Public Library Arts Committee was halted at the request of City administration. There were some concerns that the City Council would need to approve creation of the body and review membership applications. Kelli Bourgeois (Assistant to the City Manager) wanted to consult with the City attorney before we started actively seeking members. • The Library Board doesn't need Council approval to create this group as long as it functions as an Advisory Group to the Library Board. This will be the function ... to oversee art related opportunities for the consideration of the Library Board, and help coordinate and ease the burden on library staff. • The arts committee will have no spending authority. Spending decisions are made by the Council (in reference to City funds). The Committee was not intending on spending City funds, and will operate through the Library Board with partnerships with the Library Foundation, and donors via the Foundation. • Jim recommends naming the group a working group or task force to clarify their advisory role. Taken into advisement, but the name will remain the same. Either way it is a sub -group of the Library Board, and only serves the Columbia Heights Library, not the City as a whole. The name of the group is just a matter of 22 semantics, and the limitations of the group will be expressed to the necessary parties. • Meetings must follow public open meeting law. Dates need to be announced in advance, meetings and agendas made public, actions recorded in formal minutes, etc... • A motion to approve the Committee Application "as -is" was made by Catherine Vesley; Seconded by Tricia Conway... Approved. New Business: Library Board Meeting Dates for 2018: The meeting time will remain at 5:30pm for 2018, with the majority of dates occurring on the first Wednesday of the month; with the exception of January 10th and July 11th, due to the proximity to New Year's and Independence Day. Motion to approve was made and seconded... Approved. CHPL 90th Anniversary Planning: Official date is December 3, 2018. Will include anniversary celebration, participation in the Jamboree parade, guest speakers (historian), Mayor proclamation, etc. • Renee spoke with M. Rebecca Loader (former director), who was happy to participate in the anniversary; she has a wealth of knowledge on the history of the Library. • Installation of the LED Sign in front of Library. Bobby Williams brought this construction budget item up with the City, and it has not been forgotten. It is planned to be installed in the spring of 2018. • Friends of the Library are debating the future of their group, as they have had dwindling enrollment, and a lack of interest in leadership roles. Either way, individuals in the group have proved to be great assets to the Library for their support and volunteerism. The Friends also would like to contribute to the anniversary in any way they can, and would also like to support it financially with a $700 donation that they have in their group account. 2017 Youth Read -Down: Has been considered a success, and a great way for children to pay off their library fines on their own through readership. In January, 26 participants read away $129 in fines; In June /July, 89 participants read away $440 in fines; and in October, 20 participants read away $94 in fines. Read -Down will occur during the same months in 2018; Adults have expressed interest in having a version for them. Strategic Planning: Mostly on -hold due to the new building; still working out the kinks and learning the efficiencies, as well as allowing the City working on their overall Comprehensive Plan. The last strategic plan (which Director Loader authored) has expired, and we should start looking into our priorities for the future. Major factors considered by the Director and the Board are: the direction of the collection and programming; building enhancements and improvements, personnel needs, and community needs and requests (within the library walls and beyond); and a shorter, more concise Mission Statement *(see below). The Board will look over the previous strategic plan as a blueprint for a new one, and gather data and feedback during our Anniversary Year; linking the two will coincide nicely by showing highlights throughout the last 90 years, and asking the community how they'd like to see the Library Transform over the next ninety (or ten) years. Possible surveys, comment boards, discussions, etc... There being no further business, the meeting was adjourned at 6:43pm by Patricia Sowada, and seconded. Respectfully submitted, 4 Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. *Mission Statement* To serve a diverse community's needs for access to resources, information, and technology in a welcoming environment. 23 COLUMBIA HEIGHTS PUBLIC LIBRARY Approved 3939 Central Ave NE, Columbia Heights, MN 55421 2/7/2018 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, January 10th, 2018 The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:32pm. Members present: Patricia Sowada, Catherine Vesley, Nancy Hoium, Stephen Smith, Tricia Conway. Also present: Library Director, Renee Dougherty; Recording Secretary, Nick Olberding. • Minutes of the December 6th, 2017 Board Meeting were approved. • Bill List dated December 13th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • Bill List dated December 27th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • Bill List dated January 3'd, 2018 was reviewed. It was moved, seconded, and passed that the bills be paid. • Accounting Sheet as of December (not final year -end totals) was reviewed, and approved. • Questions and discussions based on Bills and Accounting: • Electric, Water, & Sewer: Over - budget, but overall, we are under - budget; should still even out in the end. Strategy of basing budget on 5% increase from previous year actuals fell short. Over the years there should be better estimation, as it is still a new building. Natural Gas is under - budget, but nearly spot on. • LED Lights: Still randomly burning out; still under warranty; awaiting delivery of more components to replace. • AMH: Techlogic maintenance bill received in December of $11,750 was unexpected, and we will need to look into re- negotiating that contract. • General /Building Repair & Maintenance: Over - budget due to increase in City negotiated contract (covering all city buildings); our share based on the HVAC system and number of filters to be changed out, and the labor that goes into maintaining the systems. • Rate of Damage /Theft: Difficult to estimate. Popular titles get a lot of use, hence more wear and tear. Paperback, of course, is more susceptible to damage, and many items are paperback. Theft is unavoidable, and all libraries experience it. Years ago there was a string of Reference Book theft that affected a number of metro -area libraries (including CHPL). Some items are checked out and never returned (some with no intention of returning), some are stolen outright. We used to lock DVD cases, but had to stop to allow for Self- Checkout stations; we have moved the DVDs closer to front desk with a less obstructed view, which will hopefully help deter criminals. • Collections: Patron is sent to collections after their library fees surpass $75, which usually means that material was not returned and has been Assumed Lost. Patrons would have received an automated notice before this (30 days after due date) reminding them to return the material. • Bottom -line: Our budget is still underspent, and need to wait until the final numbers are in. Old Business: Applications for the Public Library Art Committee: Three applications so far... Lindsay Edwards, Denelle Bing, and Walter Horishnyk. The Board appreciates the interest so far, but would like to accept applications for one more month (previously had no deadline) and will review at the February 7th meeting. This will also allow more time to engage the Friends of the Library and the Library Foundation, as they should be represented on the Committee. • The Board would like to reach out to current applicants to acknowledge their submission, and let them know that we are still accepting applications. Anticipating a 5 to 6 member committee. • Meetings would be best scheduled on the same night as Board meetings (time TBD), and would occur quarterly (or as needed); initial organizational meeting to work out the details once members are appointed. 24 • In cases of permanent art installations (eg. sculpture on the mound outside), a representative from the building's architectural firm (HGA) should be present. • The Board would like feedback from Walter Horishnyk on his experience from the artist's perspective during his exhibition run. New Business: Proposed Adult Read -Down in February: ACL is hosting an adult fine read -down to coincide with the Winter Reads program, and Columbia Heights would like to follow suit. The thought of having an adult read -down had come up at a previous Board meeting, so it was well received by all members (additionally the library has received requests by multiple patrons to extend read -down to adults). The Board would have liked to increase the time requirements for adults to 30 minutes for each $1 waived, but to stay consistent with Anoka County it will remain at 0:15/$1. Stephen D. Smith moved to approve the February Adult Read -Down, and Nancy seconded... Approved. o As with the Youth Read -Down, taxable fees will not be eligible (DVD charges, Lost /Damaged Item fees, and Collection Referral costs. Patrons will sign in /out at the Ask Me desk to record their time spent. CHPL 90th Anniversary Planning: Official date is December 3, 2018. No discussion materialized from this topic. + Items From the Floor: • Library Collections: Across the county the threshold for being able to borrow material is $10. $75 is the threshold for when a patron could be sent to Collections. Under normal circumstances it would require material damage, or not being returned to surpass $75. In this case the patron would be notified by a staff member about the damage, or automated mailed notice of missing material 30 days after the due date. The ILS system automatically passes qualifying accounts to Unique Management for collections each month. Have been using this service since around 2011 (ACL does also). Due to new financial laws, Unique may no longer report patrons Collections status to credit agencies, which had spurred many to resolve their fines. • HGA Architects: Were in the library this week taking photos of the building for submission for a national architecture award issued by The American Institute of Architects and Library Journal. • Tricia Conway: Will be present for the February 7th meeting, but unable to attend the March 7th meeting. There being no further business, the meeting was adjourned at 6:43pm by Patricia Sowada, and seconded. Respectfully submitted, 4 Nicholas P. Olberding Recording Secretary, Library Board of Trustees *Mission Statement* To serve a diverse community's needs for access to resources, information, and technology in a welcoming environment. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 25 MINUTES OF THE CITY OF COLUMBIA HEIGHTS CHARTER COMMISSION OCTOBER 26, 2017 7:00 P.M. CITY HALL - CONFERENCE ROOM #1 Call to Order President Steve Smith called the meeting to order at 7:00 p.m. Oath of Office: Matt Abel (Prior to meeting) Ramona Anderson Frost Simula Roll Call /Status of Membership Members present: Steve Smith, Matt Abel, Ramona Anderson, Roger Johnson, Tom Kaiser, Rob Fiorendino, Eric Penniston, Frost Simula, and Gregory Sloat, Members absent: James Guy Members absent (excused): Carolyn Laine, Mike Patiuk, Susan Wiseman Also in attendance: Council Liaison Connie Buesgens, and City Clerk /Recording Secretary Katie Bruno President Smith requested adding the item Addressing the Appointment Process, prior to the approval of minutes. Approval of Agenda Motion by Commissioner Johnson, seconded by Commissioner Abel to approve the agenda as amended. Motion passed unanimously. Appointment Process President Smith explained there are currently thirteen members on the commission, up to fifteen are allowed. Smith reported applications are sent to the Chief Judge for consideration, and are not reviewed by himself or city staff. The Judge will review the applications and make the appointment(s) independent of the city or the commission. Applications were being held at City Hall, going forward applications will be sent to the Judge upon receipt. Approval of Minutes Motion by Commissioner Penniston, seconded by Commissioner Johnson to approve the minutes from the July 20, 2017 meeting. Motion passed unanimously. Correspondence Secretary Bruno reported she received one email questioning the appointment process. Old Business A. Review of Chapter 2- Section 7; Elective offices President Smith explained the city's past practice on the process, indicating if the second reading is approved without changes; it is approved and sent to the city council for consideration. If there are changes, tonight's action would constitute a first reading. Smith reported at the July 201h meeting the motion was adopted; to change the mayor's term from two years to four years. This constituted the first reading. ` -i Charter Commission Meeting October 26, 2017 Page 2 of 3 Bruce Nawrocki, former Councilmember indicated a four year mayoral term would make it difficult to change the make -up of the council (majority), and urged the commission to leave the term at two years. Commissioner Pennistion questioned the process going forward. President Smith reported that upon Charter Commission approval, the Council will consider the item. If it is denied by the Council, the item will come back to the Charter Commission. The Commission can then decide whether to initiate a referendum, or leave it unchanged. Commissioner Sloat questioned if the councilmember terms would remain staggered. Fiorendino indicated that Councilmembers' terms would not be affected by this consideration. Sloat was concerned with the ability to change the majority of the council every four years; rather than two years. Commissioner Fiorendino indicated there are good arguments on both sides, indicating he thinks a four year term is a nice balance. Smith indicated in his experience it can take most of the first term to learn the responsibilities of the job. Motion by Commissioner Anderson, seconded by Commissioner Sloat to table the action until the January, 2018 meeting. 2 Ayes, 7 Nays, Motion failed. Ayes, Anderson, and Sloat. Nays; Abel, Fiorendino, Johnson, Kaiser, Penniston, Simula, and Smith Commissioner Simula stated the expenses associated with campaigning could limit who can run for office every two years. Motion by Commissioner Fiorendino, seconded by Commissioner Abel to change the mayor's term from two years to four years. 6 Ayes, 3 Nays; Motion Carried. Ayes; Abel, Fiorendino, Kaiser, Penniston, Simula, and Smith. Nays; Anderson, Johnson, and Sloat B. Review of Chapter 2- Section 10; the Mayor's direction of the police department. President Smith reported the following language was adopted at the previous meeting: Section 10. THE MAYOR. The mayor , and direction of Gli police officers 4 the eity,Gn shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. And Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs. A survey of various cities' practices was distributed. In all cases, with a few exceptions in times of emergency; the City Manager has authority over the Police Department. Commissioner Simula stated that the Mayor has often delegated that authority to the City Manager in the past. Commissioner Penniston stated that because the City Manager answers to the City Council, the Council would be indirectly involved. 27 Charter Commission Meeting October 26, 2017 Page 3 of 3 Commissioner Sloat stated he sees this as another layer of bureaucracy between the people and the police. Commissioner Smith brought up the fact that a City Manager would likely have more experience in personnel and human resources than a Mayor would. Motion by Commissioner Anderson, seconded by Commissioner Sloat to amend the motion to read: Section 10. THE MAYOR. The mayor , end d;rsc-&�en of Gil pekee efficer-s of the ,.'tom shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In time of ublic danger or emergency the Mayor may, with the consent of Council majority, take command of the Police maintain order, and enforce the law. 7Ayes, 2 Nays; Motion carried. Ayes; Anderson, Sloat, Abel, Penniston, Simula, Smith and, Johnson. Nays; Kaiser and Fiorendino. President Smith clarified action can be taken as a first reading at this time, the City Attorney can review the amended language prior to the second reading, scheduled for January 18, 2018. Motion by Commissioner Anderson, seconded by Commissioner Sloat to make the following changes to the City Charter: Section 10. THE MAYOR. The mayor shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In time of ublic danger or emergency the Mayor may, with the consent of Council majority take commando the Police, maintain order, and enforce the law. 8 Ayes, 1 Nay; Motion Carried. Ayes; Anderson, Sloat, Kaiser, Fiorendino, Abel, Penniston, Smith, and Johnson. Nay; Simula. And Section 53. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this charter and any regulations consistent therewith which may be adopted by council, the city manager shall control and direct the administration of the city's affairs. C. Discussion of Council Appointment Process. President Steve Smith reported he received suggestions from Commissioner Penniston and Commissioner Simula at the July meeting. Smith stated he has not received any additional correspondence, and suggested continuing the discussion at the January meeting. Motion by Commissioner Abel, seconded by Commissioner Anderson to adjourn. All Ayes, Motion carried. Meeting adjourned at 7:47 pm. Respectively Submitted, Katie Bruno, City Clerk /Recording Secretary 28 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF DECEMBER 4, 2017 The meeting was called to order at 6:30 pm by President Marlaine Szurek. Members Present: Murzyn, Schmitt, Buesgens, Herringer, Williams, Novitsky, and Szurek Staff Present: Walt Fehst, Keith Dahl, JosephHogeboom , and Shelley Hanson PLEDGE OF ALLEGIANCE - RECITED CONSENT AGENDA 1. Approve minutes of November 6 and November 27, 2017 2. Approve Financial Report & Payment of Bills for October, 2017 — Resolution 2017 -35 Questions from Members: There were no questions from members. Motion by Novitsky, seconded by Schmitt, to approve the Minutes of November 6 and 27, 2017, and the Financial Report and Payment of Bills for October, 2017 as presented. All ayes. MOTION PASSED. RESOLUTION NO. 2017-35 A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statements for the Month of October 2017 and the Payment of the Bills for the Month of October, 2017. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of October 2017 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and 29 EDA Minutes Page 2 Dec 4, 2017 WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. AUTHORITY Passed this 4th Offered by: Seconded by: Roll Call: BUSINESS ITEMS ORDER OF ECONOMIC DEVELOPMENT day of December 52017 Novitsky Schmitt All ayes 1. Single Family Home Program- Approve Concept Application for 4641 Tyler St NE- Dahl reminded members that on November 6, 2017, the Columbia Heights Economic Development Authority (the ".EDA ") tabled the consideration of a concept application submitted by Tollberg Homes for the construction of a single family home located at 4641 Tyler Street NE, Columbia Heights, MN (the "Subject Property") because the offer price of $22,500 was unacceptable to EDA Commission Members. Furthermore, the EDA directed staff to counter the original offer made by Tollberg Homes for a price no less than $27,500. Dahl stated that Tollberg Homes has agreed to increase the offer price for the Subject Property to $27,500, and has therefore resubmitted a concept application to the EDA for further consideration. Wade Tollefson was present to answer questions. Staff recommends approval of the concept application submitted by Tollberg Homes. 30 EDA Minutes Page 3 November 6, 2017 Questions by members: The Commission was satisfied with the price but questioned why he was still submitting a split entry design for the house. Tollefson said it fits into the surrounding neighborhood the best. The family who is purchasing this house wanted 5 bedrooms and 3 bathrooms to accommodate their family which can be accomplished with this design. He stated there is a 6 foot elevation change on the lot and to construct a two story house would make it tower above other homes in the area and look out of place. Szurek asked how the garage is being accessed. Tollefson said the driveway would be off the alley to the rear of the house, but it is an attached garage which is preferable to most homeowners. Schmitt questioned if it is common practice to leave the lower level unfinished. Tollefson said it is common if buyers are trying to keep price points down so they can finish the space as they can afford it. However, he said Tollberg Homes will be finishing the lower level of this home, and this will be shown on the final plan. Schmitt then asked what size the porch is as she would like to see consistency with what they are requiring from the other builder. Tollefson said the front porch will be 12 x 6 with an additional 6 x 4 recessed porch area which meets the requirement. Motion by Buesgens, seconded by Novitsky, to accept the concept application submitted by Tollberg Homes for the property located at 4641 Tyler Street NE, Columbia Heights, MN 55421. All ayes. MOTION PASSED. Motion by Buesgens, seconded by Murzyn, to authorize staff to work with Tollberg Homes to determine specific house plans and to prepare a Purchase and Redevelopment Agreement for consideration at the next EDA meeting on January 2, 2018. All ayes. MOTIONPASSED. 2. Single Family Home Program -Final Sale Approval of 4201 Jefferson St NE- Resolution 2017 -31 Dahl stated that on October 9, 2017, the Columbia Heights Economic Development Authority (the "EDA ") approved the concept application submitted by Home Detail, Inc. for the construction of a single family home on the property located at 4201 Jefferson Street NE (the "Subject Property "). The Subject Property was acquired with the intent to be incorporated into the Single Family Home Lot Sales Program (the "Program "), which was established in 2015 to stabilize and increase property values throughout the City of Columbia Heights (the "City "). Lot prices for every property within the Program are based upon the most recent Estimated Market Land Value assessed by Anoka County. However, the EDA has reserved the right to review and adjust lot prices periodically provided that sufficient evidence supports the price reduction of the lot. The Subject Property was assessed by Anoka County to have a 2018 estimated market land value of $50,000. However, after staff reached out to various local real estate agents, it was determine that the market value of the Subject Property is lower than the estimated market land value, but higher than the market value found throughout the Heritage Heights Neighborhood. Thus, staff estimated that the Subject Property had a market value between $6.50 to $7.00 per square foot or approximately $33,540 to $36,120 based on the square footage of the lot. Home Detail's offer of $35,000 is around what the EDA could expect to sell the Subject Property for. 31 EDA Minutes Page 4 Dec 4, 2017 Attached for review by EDA commission members is the Purchase and Redevelopment Agreement for the sale of the Subject Property, specifically the house plan for the Subject Property. The specific house plan may be found in the Purchase and Redevelopment Agreement attached hereto in Exhibit B. It should also be mentioned that staff has received the earnest money in the amount of $2,000. If the EDA approves the final sale tonight, the earnest money will become non - refundable and staff will obtain the necessary signatures at the EDA meeting to fully execute the Purchase and Redevelopment Agreement. If the EDA denies the final sale approval, staff will reimburse the earnest money to Home Detail. A representative from Home Detail was present at the EDA meeting to discuss their proposal, as well as to answer any questions commission members had regarding the proposal. Staff recommends final sale approval of 4201 Jefferson Street NE as presented. uestions from Members: The design submitted now shows the attached garage going out to 42nd Avenue which was acceptable to members. However there was a discussion regarding the two entry areas off the Jefferson St side -one as the main entry to the home and one being a service door to the garage. Members thought it was a confusing look. Buesgens agreed the entry point might be misconstrued by some, but she liked the look. Szurek didn't like the design and stated she would vote against it. Magdik stated he had a survey done and tried several options trying to meet the requirements but also trying to meet the buyer's wishes. The buyer wanted to retain as much yard space as he could. Mohammad Hassan, the buyer, will have two children as of February. He said he wants the garage attached to the house in order to load /unload kids and groceries. He also wants a walk out basement so it is easier to watch the kids when they play outside. He intends to also build a deck. He told members he grew up in this community and wants to stay here and raise his family. He hoped the commission would approve the plan as submitted so they can proceed. Hogeboom suggested moving the entry door to the home to the 42 d Avenue side a.nd)ust putting a window on the Jefferson side. This would mean the front entrance and garage would both be off 42° Avenue. Magdik said the problem with that is that the stoop and steps would be in the setback area. Hogeboom told him that it is permitted to have the stoop /steps encroach in the setback area as long as the main structures do not. Magdik said he could make that work. Motion by Buesgens, seconded by Herringer, to waive the reading of Resolution 2017 -31, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Buesgens, seconded by Murzyn, to adopt Resolution 2017 -31, a Resolution Approving the Purchase and Redevelopment Agreement with Home Detail, Inc. for the acquisition of 4201 Jefferson Street NE, Columbia Heights, MN 55421 with the changes as discussed which will be included in the executed Redevelopment Agreement. All ayes. MOTION PASSED. 32 EDA Minutes Page 5 Dec 4, 2017 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2017-31 RESOLUTION APPROVING PURCHASE AND REDEVELOPMENT AGREEMENT WITH HOME DETAIL, INC. — 4201 JEFFERSON STREET NE BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority (the "Authority ") as follows: Section 1. Recitals. 1.01. The Authority has previously adopted a program called the Single Family Home Lot Sales Program (the "Program "), and has adopted guidelines in connection with the Program (the "Guidelines "). 1.02. The Authority has received an offer from Home Detail, Inc. (the "Buyer ") to purchase certain property located at 4201 Jefferson Street NE in the City of Columbia Heights (the "City ") and included in the Program, described as attached hereto as Exhibit A (the "Property"), and the parties have negotiated a Purchase and Redevelopment Agreement (the "Agreement ") which provides for the conveyance of the Property to the Buyer and the construction by the Buyer of a single - family home on the Property, all pursuant to the Guidelines. 1.03. On the date hereof, the Authority conducted a duly noticed public hearing regarding the conveyance of the Property pursuant to the Program, at which all interested parties were given an opportunity to be heard. 1.04. The Board has reviewed the Agreement and finds that the execution thereof and performance of the Authority's obligations thereunder, including the conveyance of the Property to the Buyer, are consistent with the Guidelines and in the best interest of the City and its residents, and that such conveyance has no relationship to the City's comprehensive plan. Section 2. Approval and Authorization of Agreement and Conveyance 2.01. The Agreement as presented to the Board and the conveyance of the Property provided for therein are hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Agreement by such officials shall be conclusive evidence of approval. 2.02. Authority staff and officials are authorized to take all actions necessary to perform the Authority's obligations under the Agreement as a whole, including without limitation execution of any documents to which the Authority is a party referenced in or attached to the Agreement, and any deeds or other documents necessary to convey the Property to the Buyer, all as described in the Agreement. Section 3. Effective Date. This resolution shall be effective upon approval. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 4th day of December, 2017. ATTEST; Secretary President EXHIBIT A Property Lot 16, Block 32, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. 33 EDA Minutes Page 6 Dec 4, 2017 3. Single Family Home Program -Final Sale Approval of 4641 Polk St NE- Resolution 2017 -32 Dahl told members that on October 9, 2017, the Columbia Heights Economic Development Authority (the "EDA ") approved the concept application submitted by Home Detail, Inc. for the construction of a single family home on the property located at 4641 Polk Street NE (the "Subject Property ") within the Heritage Heights Neighborhood. The Subject Property is part of the Single Family Home Lot Sales Program (the "Program "), which was established in 2015 to stabilize and increase property values throughout the City of Columbia Heights (the "City "), but more specifically within the Heritage Heights Neighborhood. Lot prices for every property within the Program are based upon the most recent Estimated Market Land Value assessed by Anoka County. However, the EDA has reserved the right to review and adjust lot prices periodically provided that sufficient evidence supports the price reduction of the lot. The Subject Property was assessed by Anoka County to have a 2018 estimated market land value of $56,300. However, after staff reached out to various local real estate agents, it was determine that the market value of the Subject Property still remains lower than the estimated market land value, but it has drastically increased since the construction of several new single family homes in the Heritage Heights Neighborhood. Therefore, staff estimates that the Subject Property would have a market value between $4.00 to $4.50 per square foot or approximately $29,620 to $33,320 based on the square footage of the lot. Home Detail's offer of $35,000 is above what the EDA could expect to sell the Subject Property for. Attached for review by EDA commission members is the Purchase and Redevelopment Agreement for the sale of the Subject Property, specifically the house plan for the Subject Property. The specific house plan may be found in the Purchase and Redevelopment Agreement attached hereto in Exhibit B. Also, it should be noted that staff received the earnest money in the amount of $2,000 and a partially executed Purchase and Redevelopment Agreement. If the EDA approves the final sale tonight, the earnest money will become non - refundable and staff will obtain the necessary signatures at the EDA meeting to fully execute the Purchase and Redevelopment Agreement. If the EDA denies the final sale approval, staff will reimburse the earnest money to Home Detail. A representative from Home Detail was present at the EDA meeting to discuss their proposal, as well as answer any questions commission members had regarding the proposal. Staff recommends final sale approval of 4641 Polk Street NE as presented. Questions by members: It was noted that the front porch was increased to 11 feet and the side window was removed. Szurek thought it was a good looking design. She questioned where the back door to the home would be located. Magdik said there will be a patio door off the dining room with a couple of steps to grade. Motion by Schmitt, seconded by Novitsky, to waive the reading of Resolution 2017 -32, there being ample copies available to the public. All ayes. MOTION PASSED. 34 EDA Minutes Page 7 Dec 4, 2017 Motion by Schmitt, seconded by Murzyn, to adopt Resolution 2017 -32, Resolution Approving the Purchase and Redevelopment Agreement with Home Detail, Inc. for the acquisition of 4641 Polk Street NE, Columbia Heights, MN 55421. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2017-32 RESOLUTION APPROVING PURCHASE AND REDEVELOPMENT AGREEMENT WITH HOME DETAIL, INC. — 4641 POLK STREET NE BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority (the "Authority ") as follows: Section 1. Recitals. 1.01. The Authority has previously adopted a program called the Single Family Home Lot Sales Program (the "Program "), and has adopted guidelines in connection with the Program (the "Guidelines "). 1.02. The Authority has received an offer from Home Detail, Inc. (the "Buyer ") to purchase certain property located at 4641 Polk Street NE in the City of Columbia Heights (the "City ") and included in the Program, described as attached hereto as Exhibit A (the "Property"), and the parties have negotiated a Purchase and Redevelopment Agreement (the "Agreement ") which provides for the conveyance of the Property to the Buyer and the construction by the Buyer of a single - family home on the Property, all pursuant to the Guidelines. 1.03. On the date hereof, the Authority conducted a duly noticed public hearing regarding the conveyance of the Property pursuant to the Program, at which all interested parties were given an opportunity to be heard. 1.04. The Board has reviewed the Agreement and finds that the execution thereof and performance of the Authority's obligations thereunder, including the conveyance of the Property to the Buyer, are consistent with the Guidelines and in the best interest of the City and its residents, and that such conveyance has no relationship to the City's comprehensive plan. Section 2. Approval and Authorization of Agreement and Conveyance 2.01. The Agreement as presented to the Board and the conveyance of the Property provided for therein are hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Agreement by such officials shall be conclusive evidence of approval. 2.02. Authority staff and officials are authorized to take all actions necessary to perform the Authority's obligations under the Agreement as a whole, including without limitation execution of any documents to which the Authority is a party referenced in or attached to the Agreement, and any deeds or other documents necessary to convey the Property to the Buyer, all as described in the Agreement. Section 3. Effective Date. This resolution shall be effective upon approval. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 4th day of December, 2017. President ATTEST: Secretary 35 EDA Minutes Page 8 Dec 4, 2017 EXHIBIT A Property That Part of Lot 23 lying north of the south 20 feet of said Lot 23, and Lot 24, in Block 1, Sheffield's Second Subdivision, Anoka County, Minnesota according to the recorded plat thereof, and situate in Anoka County, Minnesota OTHER BUSINESS 3841 Central Ave. update -Dahl told members that the pipe broke in the wall under the kitchen sink. The neighbor could hear the water running and saw water leaking to the outside, and came to City Hall to report it. Staff then went over and turned off the water at the meter and then at the stop box. Dahl said Public Works will try to extract the excess water out of the carpet in the lower level and they will determine how much sheetrock/insulation damage was done. He said structurally the house is sound, however, the condition of the plumbing, heating, and electrical systems is unknown. Members agreed. Dahl suggested stripping the house of the appliances, stained glass, and anything else that may be of value and selling the items at a public auction. He then will go out for bids to have the structure demolished. Dahl said he will keep members apprised of any developments. 2. 4827 University Ave -Dahl told members that the owner of the property at 4827 University approached the city to see if they wanted to purchase his property since it a non - conforming use. This property is a 65 ft lot and is next door to a property the city bought several years ago at 4833 University Ave which is a 55 ft vacant lot. Dahl said he is going to put an offer in with the owner of $117,000 which is the 2018 assessed value. Herringer asked if realtors and sales commission would be involved. Dahl said no, this would be a direct agreement with the owner. He will keep members updated on whether the offer is accepted. The meeting was adjourned at 7:15 pm. Respectfully submitted, Shelley Hanson Secretary 36 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Ordinance No. 1645 — Pertaining to the Planning Commission — Second Consideration DEPARTMENT: Community'Development CITY MANAGER'S APPROVAL: BY /DATE: Joe Hogeboom/ 01 -17 -18 BY /DATE: OV CITY STRATEGY: #2: Economic Strength Additional Strategy? #6: Excellent Housing /Neighborhoods SHORT TERM GOAL (IF APPLICABLE): #2 Conduct an Evaluation of City Services and Staffing Levels Additional Goal? BACKGROUND: The City's Planning and Zoning Commission (proposed to be named the "Planning Commission ") operates under Ordinance that was last amended several years ago. Staff proposes that several changes be made to the operational bylaws of the Commission. The changes are described below: • Increase Commission membership from five (5) to seven (7) members. • Formally change the name of the commission to the "Planning Commission" • Formally create a "Vice Chairperson" and a "Secretary /Treasurer" position. • Require that officers are elected annually. • Change meeting start times from 7:00 pm to 6:00 pm. • Create an attendance requirement. • Adding the Community Development Director as a member ex- officio, and removing the City Engineer as a member ex- officio. STAFF RECOMMENDATION: Staff recommends approval of Ordinance No. 1645, establishing certain changes to the operational bylaws of the Planning and Zoning Commission. This item was first considered by the City Council on Monday, January 8th, 2018. RECOMMENDED MOTION(S): Motion: Waive the reading of Ordinance No. 1645, there being ample copies available to the public. Motion: Move to approve Ordinance No. 1645, being an ordinance establishing certain changes to the operational bylaws of the Planning and Zoning Commission. ATTACHMENT: 1. Ordinance No. 1645 (2 pages) Kai ORDINANCE NO. 1645 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1407, CITY CODE OF 2005, PERTAINING TO THE PLANNING COMMISSION The City of Columbia Heights does ordain: Chapter 3, Article III. Section 6, Subsection 3.306(1), which currently reads as follows, to wit: 3.306(1) A Planning and Zoning Commission is hereby established which shall consist of five members to be organized as follows: (a) The members shall be appointed by the Council and may be removed by a four -fifths vote of the Council. The City Engineer, Zoning Administrator, Building Official and City Attorney shall serve as ex- officio members of the Commission. (b) The appointed members shall serve a term of four years to be staggered so that the term of one member shall expire each year. Every member shall take an oath that he /she will faithfully discharge the duties of office. (c) The Commission shall elect a Chairperson from among its membership. The Secretary need not be designated from the Commission membership. Is hereby amended to read as follows: 3.306(1) A Planning Commission is hereby established which shall consist of seven (7) members to be organized as follows: (a) The members shall be appointed by the Council and may be removed by a four -fifths vote of the Council. The Community Development Director, City Planner, Building Official and City Attorney shall serve as ex- officio members of the Commission. (b) The appointed members shall serve a term of four (4) years to be staggered so that the term of one member shall expire each year. Every member shall take an oath that he /she will faithfully discharge the duties of office. (c) The Commission shall elect a Chairperson, Vice Chairperson and Secretary /Treasurer from among its membership. Officer 38 positions shall be elected annually at the first meeting of the year. The Recording Secretary need not be designated from Planning Commission membership. (d) Planning Commissioners must attend a minimum of seventy -five (75) percent of regularly scheduled annual meetings. Failure to meet this requirement shall result in a recommendation to the City Council for a Commissioner's removal. (e) Regular monthly meetings of the Planning Commission shall take place at 6:00 pm on the first Tuesday of each month in City Council Chambers, unless otherwise publicly noted. This Ordinance shall be in full force and effect from and after 30 days after its passage. First reading: January 8, 2018 Offered by: Buesgens Seconded by: Williams Roll call: All Ayes Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 39 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt A Change In Wage Ranges For Seasonal Recreation Staff Effective January 1, 2018 Due To A Statewide Increase To The Minimum Wage From $9.50 To $9.65 Per Hour DEPARTMENT: Administration CITY MANAGER'S APPROVAU BY /DATE: Kelli Bourgeois / January 17, 2018 BY /DATE: 2 -q- CITY STRATEGY: #4: Opportunities for Play and Learning Additional Strategy? #2: Economic Strength SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: The minimum wage for the State of Minnesota is increasing from the current $9.50 per hour to $9.65 per hour effective January 1, 2018. This wage increase affects a few seasonal recreation positions requiring an adjustment to the Recreation Seasonal Wage Scale that was approved in 2016. Attached please find the proposed new wage scale making all of our positions compliant with the upcoming law change. RECOMMENDED MOTION: Move to waive the reading of Resolution 2018 -08, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2018 -08, adopting changes in wage ranges and establishing wages for seasonal recreation employees effective January 1, 2018. 40 RESOLUTION 2018 -08 ADOPTING A CHANGE IN WAGE RANGE AND ESTABLISHING WAGES FOR SEASONAL /TEMPORARY RECREATION POSITIONS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis, changes may be adopted in Wage Ranges; and WHEREAS, effective January 1, 2018 the State of Minnesota minimum wage was increased from the current $9.50 per hour to $9.65 per hour. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes new wage ranges for non -union seasonal /temporary Recreation positions as indicated on Schedule III, which is attached and on file in the office of the City Manager. BE IT FURTHER RESOLVED that such schedule be effective January 1, 2018. Passed this 12th day of February, 2018. Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Katie Bruno Council Secretary /City Clerk 41 2018 RECREATION SEASONALS SCHEDULE III Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer POSITION ENTRY 6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS Summer Playground Asst. $9.50 $9.70 $9.91 $10.11 $10.32 $10.49 PROPOSED $9.65 $9.84 $10.04 $10.24 $10.45 $10.65 After School Instructor $9.50 $9.70 $9.91 $10.11 $10.32 $10.49 PROPOSED $9.65 $9.84 $10.04 $10.24 $10.45 $10.65 Trip Chaperone $9.50 $9.70 $9.91 $10.11 $10.32 $10.49 PROPOSED $9.65 $9.84 $10.04 $10.24 $10.45 $10.65 Facility Supervisor $12.41 $13.03 $13.65 $14.27 $14.89 $15.51 Baseball Umpire $9.65 $9.84 $10.04 $10.24 $10.45 $10.65 -House League (Youth) $20 /game $10.74 $10.98 $11.23 $11.97 $12.34 - Traveling (Plate) $45 /game - Traveling (Base) $40 /game Soccer Officials (Youth) $25 /game $10.74 $10.98 $11.23 $11.97 $12.34 Softball Umpires (Youth) $10.49 $10.74 $10.98 $11.23 $11.97 $12.34 -Youth Slow Pitch $20 /game (Market rate -- contingent upon approval of the Recreation -Youth Fast Pitch $30 /game Basketball Officials (Youth) - House League $20 /game - Traveling $30 /game Football Officials (Youth) $40 /game Adult Athletics $30 /game Umpire /Officials (Softball, Basketball, Volleyball, & Football) Scorekeeper (per game) $9.50 $9.70 $9.91 $10.11 $10.32 $10.49 PROPOSED $9.65 $9.84 $10.04 $10.24 $10.45 $10.65 Performing Arts Instructor $10.49 $10.74 $10.98 $11.23 $11.97 $12.34 (Gymnastics, Cheerleading, and Ballet) Summer Playground Supervisor $10.49 $10.74 $10.98 $11.23 $11.97 $12.34 Trip Supervisor $10.49 $10.74 $10.98 $11.23 $11.97 $12.34 Program Instructor (Market rate -- contingent upon approval of the Recreation Director and the Assistant to the City Manager.) 42 Coaching /Teaching Stipend $200 /season DRAFT - Proposed Effective Date: 1/1/18 43 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7E MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: 2018 FORD PICKUP CAPITAL EQUIPMENT PURCHASE DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: s�•� BY /DATE: Kevin Hansen / February 8, 2018 BY /DATE: a -ot, CITY STRATEGY: #3: Affordability Additional Strategy? choose an item. SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? choose an '.tem. BACKGROUND: The Engineering Department utilizes three vehicles for operations including a 2012 survey van, a 2007 2 -wheel drive pickup truck, and a 2004 Ford Taurus. The van and pickup are in reasonable condition; the car is in poor condition and needs replacement. A passenger sedan is not appropriate for use by the Engineering Department as it is utilized for construction inspection, surveying duties, utility inspections which include transporting staff, tools, and materials to work sites. The approved Public Works budget has $25,000 in the Engineering Capital Equipment fund for the purchase of one replacement pickup truck. ANALYSIS /CONCLUSION: This capital equipment replacement provides for one new 2018 Ford F150 42. STAFF RECOMMENDATION: Staff recommends the purchase of one new 2018 Ford F150 Super Cab pickup truck off the State of Minnesota purchasing contract from Midway Ford of Roseville, MN in the amount of $25,914 plus sales tax. The existing vehicle would be disposed of at auction. RECOMMENDED MOTION(S): Move to authorize the purchase of one new 2018 Ford F150 Super Cab pickup truck off the State of Minnesota purchasing contract from Midway Ford of Roseville, MN in the amount of $25,914 plus sales tax. Funding shall come from the Engineering Capital Equipment fund 431 - 43100 -5150. 44 AGENDA SECTION CONSENT COLUMBIA ITEM NO. 7F HEIGHTS MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: I TOTAL STATION SURVEYING EQUIPMENT PURCHASE DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: -" BY /DATE: Kevin Hansen / February 7, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? Choose an item. SHORT TERM GOAL (IF APPLICABLE): Choose an item- Additional Goal? Choose an item BACKGROUND: The City Council approved the purchase of total station surveying equipment in the 2018 budget. The survey equipment currently in use was purchased in 2000. Staff budgeted $30,000 for a Robotic Total Station. STAFF RECOMMENDATION: Staff recommends purchase of a Trimble S7 Robotic Total Station. With robotic equipment, one person, instead of two, is able to accomplish surveying tasks. This will be especially helpful during the construction season when Engineering technicians are involved in multiple projects. Trimble produces quality equipment, less susceptible to wear than other name brands. In addition, most of the schools use Trimble surveying equipment. Interns and future employees will be able to use the equipment proficiently almost immediately. Staff received two quotes from Frontier Precision. The quote obtained by staff last year for $30,995 for budgeting purposes will be honored. The second quote for $35,550 is through the current State Contract. The State Contract quote is more expensive because each piece of equipment is quoted separately rather than as package. Frontier Precision is the only Trimble vendor in this region. RECOMMENDED MOTION(S): Move to authorize the purchase of one new S7 Robotic Total Station from Frontier Precision, Inc. of Maple Grove, Minnesota in the amount of $30,995. Funding shall come from the Engineering Fund 101 - 43100 -5180, State Aid Maintenance Fund 212 - 43190 -5180, and Infrastructure Fund 430 - 46323 -5180. 45 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7G MEETING DATE I FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ACCEPT BIDS AND AWARD CONTRACT FOR COLUMBIA HEIGHTS LIBRARY SIGN FOUNDATION DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / February 8, 2018 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): Choose an item. Additional Goal? Choose an item, BACKGROUND: One of the components of the building not bid in the General Contract was the "Monument Sign ", intended to provide messaging on Central Avenue regarding Library programs, activities and events, and also to provide a primary venue for City messaging. The library architect developed plans for the monument sign and reviewed them with both the Library Foundation and Library Board. The final plans are attached. The monument sign carries a consistent theme used in the building exterior of natural limestone and brick. The monument will have a two -sided LED placed under separate contract. ANALYSIS /CONCLUSIONS: Plans were sent out to selected contractors who specialize in this type of work for the complete installation. Three bids were received: Schahn Construction of Ham Lake: $19,895 TR Concrete of Nowthen: $24,750 Northland Concrete of Shakopee: $41,325 The Library Funding Plan included $67,500 for the LED Monument Sign, RECOMMENDED MOTION(S): Move to accept bids and award the foundation construction for the Columbia Heights Library sign to Schahn Construction Services, LLC of Ham Lake, Minnesota, based upon their low, qualified, responsible bid in the amount of $19,895.00 from Fund 450 - 51410 -5185; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENT(S): Monument Sign Plan 46 r CD N aCO N /Z V X�0./0� VI i Z W z O Q m A e N V Ln i- 4 z W LLJ� W � Q a b J W co [if 2 C F Q z m w J U ® 0, J M U 0,0 II O O co Z D- 2 (J" CD o LL > O Z O 0 W W F- r m N L11 FW- V Cn d v F F z g w a �0 ma ¢ W U w wF- z > ¢ W U Q I¢i D U � (A 0 W w F- J 1-L1 zwU) I i H p u- O z Of�w � a a 1H JNIM3IA '�� E Z al 1-11 o F1r U sk F uy o Z W rL f�J N ,....__.... z 0 W 2 0 z IF z cD 1 o N � Lu c _ LL J W z II <� 0 v wa N ¢ FW CC/) a U v ffl g zo °W w g zo o �z� L V5 OJ z bs a o Rz� � LLiw y 0 � ��¢ im o ZoNO� Cl) �z0W O 0 U _ > c' V¢ Z Z)Z O?O� U� U �h.,,� W U w N OO j W X> CO N U K W F- 00 ~w v M�Oa U)F U > > LU � z � CO z c� c z 1.4 w (A w _ �9 Q z C) z CC) u2 r 00 N Cp N rl rl J Z ° Cn O W QW U) SOH wm U F O r- O g d a S m W O w w w J N F J a W W H U w � O of CO F F- J W LLI Z ?? 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SHORT TERM GOAL (IF APPLICABLE): #6 Build On and Expand Collaboration with the School District and Other Public Entities Additional Goal? BACKGROUND: A Public Improvement Hearing for the Street Seal Coat project in Zone 2A was held on February 5, 2018. The City Council ordered the improvement. Seal coating bids are obtained under a joint powers agreement between several north metro cities (Coon Rapids, Andover, Brooklyn Center, Columbia Heights, Fridley, Anoka, Circle Pines, East Bethel, Ham Lake, Mahtomedi, Mounds View, St Francis, and Arden Hills) with the City of Coon Rapids administering the project. The scope of work involves application of emulsion by computer controlled mechanical sprayers immediately followed by spreading FA -2 granite or trap rock as a cover aggregate. The road surface is finished by rolling with a tire -based roller for proper aggregate penetration and distribution. ANALYSIS: The proposed construction remains essentially unchanged from the work presented in the feasibility report. Zone 2 is the area east of Reservoir Boulevard between 37th Avenue and 45th Avenue. Many of the local streets in the area between Polk Street and Stinson Boulevard from 37th Avenue to 40th Avenue are not being seal coated as part of this project due to proposed water main cleaning and lining. Final plans and specifications for the Street Maintenance Materials are substantially complete. The bid opening is scheduled for March 16, 2018 with City Council award on March 26, 2018. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2018 -11, there being ample copies available to the public. Move to adopt Resolution 2018 -11 approving Plans and Specifications and ordering Advertisement for Bids for Seal Coat Improvements, City Project 1701. ATTACHMENTS: Resolution 2018 -11 53 RESOLUTION NO. 2018 -11 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, on behalf of the City of Columbia Heights, the City of Coon Rapids has prepared plans and specifications for the 2018 Street Maintenance Program including Seal Coat Improvements for Zone 2A streets bounded by Reservoir Boulevard on the west, Stinson Boulevard on the east, 37th Avenue on the south and 45th Avenue on the north; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. Such plans and specifications identified as City of Coon Rapids 2018 Street Maintenance Program (Columbia Heights Project Number 1701) are hereby approved. 2. The City of Coon Rapids shall prepare and cause to be inserted in their official paper and in a trade journal (or equivalent) an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published a minimum of three weeks prior to the bid opening, shall specify the work to be done, shall state that bids will be received by representatives of the City Councils of Coon Rapids and Columbia Heights until 10:00 a.m. on Friday, March 16, 2018, at which time they will be publicly opened at the place designated, will then be tabulated and will be considered by the Columbia Heights City Council on Monday, March 26, 2018 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to the City of Coon Rapids for 5 percent of the amount of such bid. ORDER OF COUNCIL Passed this 12th day of February, 2018 Offered by: Seconded by: Roll Call: Donna K. Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 54 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 71 MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: COMMUNITY DEVELOPMENT CITY MANAGER'S APPROVAL: BY /DATE: FEB 7, 2018 BY /DATE: CITY STRATEGY: #1; Safe Community Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: BACKGROUND /ANALYSIS Attached is the combined business license agenda for the cancelled January 22, 2018 meeting and the February 12, 2018 Council meeting. This agenda consists of applications for 2018 Contractor Licenses and 2018 Business Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for February 1.2, 2018 as presented. ATTACHMENTS: 55 City of Columbia Heights - Council Letter TO CITY COUNCIL Feb 12, 2018 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2018 BLDG Plumb Right Corp *Sedgwick Heating *Riccar Htg & Air *Master Plumbing Services *Air Comfort Htg & AC *Alta Htg & Plumb *Centerpoint Energy *B & D Plumb & Htg *South -Town Refrig Randy Michaels M & S Plumbing Inc Paramount Plumbing *Champion Plumbing *Jomac Mechanical *Adam's On Time Plumbing JP Schmitz *Royalton Htg *All Energy Solar *MSP Plumbing & Htg *Homeworks PI & Htg AP Plumbing LLC *Urban Pine PI & Htg *Gene's W & S *Kraemer Htg Mike Larson Master Plumber *Dependable Htg *Arbor Tree *Phoenix Treecare *Bartlett Tree Experts *Rainbow Treecare *NE Tree Inc *S & S Tree 121682 nd Ave No, Brooklyn Park 1408 Northland Dr #310, Mendota Hts 2387 Station Pkwy, Andover PO Box 2451, Inver Grove Hts 19170 Jasper St, Anoka 19260 Mushtown Rd, Prior Lake 6161 Golden Valley Rd, Golden Valley 4145 Mackenzie Ct, St Michael 6325 Welcome Ave N, Brk Pk 203 13th Ave NE, Buffalo 2505 223rd Ln NW, Oak Grove 4893 Rutledge St Se, Prior Lake 3670 Dodd Rd, Eagan 9318 Spring Lake Rd NE, North Branch 13791 Jonquil Ln N, Dayton 16450 117"' Ave No, Maple Grove 4120 85th Ave N, Brooklyn Park 1642 Carroll Ave, St Paul 640 Grand Ave, St Paul 1230 Eagan Industrial Rd, Eagan 12433 Uplander St. Coon Rapids 13860 Newlander Ave, Lindstrom 3134 California St, Mpls 7441 Dallas Crt N, Maple Grove 5120 Hooper Lk Rd, Excelsior 2619 Coon Rapids Blvd, Coon Rapids PO Box 290298, Brooklyn Center 2216 Washington St NE, Mpls 5558 Smetana Dr, Minnetonka 11571 K -Tel Dr, Minnetonka 2124 Marshall St NE, Mpls 405 Hardman Ave S, So St Paul WINE/BEER LICENSE *David Rojas Medrano and Maricruz Lujan. 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M U - M • O ill P4 In O > to O P. ui O P[ In O H LO O O #k O # OD # 01) qk m # N I-a \ OD #1-- OD OD #I- m #I-- N O O O x O x O x O x x PG I Q U Q U q U Q U Q U �li z z w z w z w z w z W 4 x w x w x W x w x w x N a > U > U > U > U > U a 0 Q z w a x w w 3 H x a a 0 x w P4 M x x F 00 0 N r7 rl H U) � Q o z P4 Q A w z w w a z a H a � F a F� o a A a � ?a F 0 W F O Q .-1 0 O H N N 04 O \ w co ao a 0 � A N z n i w z x CD r- O (Y) H 0 N z � o O f4 N H w F O F 54 A Q cT o O U H Ol w H H 0 x rn rn U N N E O r a U] O r r N H \ LD Q N rl a 0 Q z w a x w w 3 H x a a 0 x w P4 M x x F 00 0 N r7 rl H U) � Q o z P4 Q A w z w w a z a H a � F a F� o a A a � ?a F 0 W F O Q .-1 0 O H N N 04 O \ w co ao a 0 � A N z n i w z x CD r- W F— Q Z O p U Q N Z Q H ft Z O F- a Z O U O Q o_ 00 W rn r- � o A N O O R* N IT R* C1 Rt Ln N N O M `" q O cu U 7 � L > �+ a O y G C � O tf a C C m G a (: a) r_ o We CD co 0 00 N H D O 0 Q01 LD Ln li Lr W F— Q Z O p U Q N Z Q H ft Z O F- a Z O U O Q o_ 00 W rn r- � o A N O O R* N IT R* C1 Rt Ln N N O M `" q O cu U 7 � L > �+ a O y G C � O tf a C C m G a (: a) r_ o We CD co CH COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARING ITEM NO. 8A MEETING DATE February 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: First Reading of Ordinance 1643 Amending Chapter 2, Section 7 pertaining to Elective Offices DEPARTMENT: Administration CITY MANAGER'S APPROVAL: b"000-- BY /DATE: Katie Bruno BY /DATE: 1-0► -�� CITY STRATEGY: Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): Additional Goal? BACKGROUND: Following discussions at the July 20, 2017 and October 26, 2017 Charter Commission meetings, the Charter Commission proposes the following amendment to the City Charter: Chapter 2, Section 7. ELECTIVE OFFICES. The council shall be composed of a mayor and four council members who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a term of four years and until their successors are elected and qualified. The Mayor shall serve for a term of twe four years and until a successor is elected and qualified. The council shall be judge of the election of the mayor and council members. Strikethrough indicates deleted language, underline indicates new language The council tabled this item at the November 27, 2017 meeting, in order to receive the approved minutes from the October 26, 2017 Charter Commission meeting. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of the Ordinance No. 1643, there being ample copies available to the public. MOTION: Move to schedule the second reading of Ordinance No.1643, being an ordinance amending Chapter 2, Section 7 of the City's Charter pertaining to elective Offices for February 12, 2018, at approximately 7:00 p.m. in the City Hall Council Chambers. ATTACHMENTS: Ordinance No. 1643 81 ORDINANCE NO. 1643 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 7 OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: SECTION 1: Chapter 2, Section 7. ELECTIVE OFFICES. The council shall be composed of a mayor and four council members who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a term of four years and until their successors are elected and qualified. The Mayor shall serve for a term of t-we four years and until a successor is elected and qualified. The council shall be judge of the election of the mayor and council members. (Ordinance No. 1466, passed December 15, 2003) (Ordinance No. 1300, passed April 10, 1995) First Reading: Offered by: Seconded by: Roll Call: Second Reading: Offered by: Seconded by: Roll Call: Date of Passage: This ordinance shall be in full force and effect from and after 30 days after its passage. Katie Bruno, City Clerk Mayor Donna Schmitt Strikethrough indicates deleted language, underline indicates new language 82 CH COLUMBIA HEIGHTS AGENDA SECTION OTHER BUSINESS ITEM NO. 9A MEETING DATE FEBRUARY 12, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: FIRST READING OF ORDINANCE 1646 BEING AN ORDINANCE AMENDING THE REFUSE AND RECYCLING SECTION OF THE CITY CODE: CHAPTER 4 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Jesse Davies / Kevin Hansen / February 9, BY /DATE: 1 C � 2018 CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? #3: Affordability SHORT TERM GOAL (IF APPLICABLE): Additional Goal? BACKGROUND: The main goal of Columbia Heights Solid Waste Management is to reduce trash disposal, especially since the city pays separately by the ton for disposal. The MPCA passed the latest version of the Metro Solid Waste Policy last April. In the document they specify numerous RBMPs (Recycling Best Management Practices), including weekly single -sort recycling, organics recycling, and bulk recycling. They are expecting and have been encouraging counties and cities in the metro area to begin implementing some of these RBMPs. The City reviewed all current Municipal Provided Services for refuse and recycling operations including: • "Full Service" Trash • City buildings /events • Bulk disposal • Every other week single -sort recycling • Yard waste recycling * Appliance recycling • Electronic recycling • Weekly Recycling Center • Christmas tree recycling • Organics drop -off • Multi- dwelling services ■ Recycling events, i.e. Plate to Garden Compost Analysis /Conclusions: The Council reviewed various RBMPs and decided to keep all current services plus add service for organics collection on the curb, and to reuse /recycle bulk (furniture, mattresses, and carpet) where practicable. In addition, the City will provide a 30 gallon every- other -week trash service option for those who participate in the curbside organics program. The Council authorized a new refuse haulers contract to include the new best practice curbside collections. The City will continue to operation a weekly recycling center and conduct or coordinate more recycling events. The primary changes from the previous version are as follows: The addition of RBMPs into the suite of municipal provided services. An administrative fine has been added for those who dispose of hazardous waste into the refuse stream and illegal dumping at the Recycling Center. • The ordinance is reformatted to meet best practice ordinance standards. 83 City of Columbia Heights - Council Letter Page 2 Attached is the new CHAPTER 4: MUNICIPAL SERVICES, ARTICLE VII: GARBAGE AND RECYCLING SERVICES to replace the current code with the proposed Article VII to direct the refuse and recycling service the City provides. A draft Solid Waste Operations Policy is also attached (final version to be approved with the second reading of the new refuse ordinance). The policy will clarify city, vendor, and resident procedures, set service standards /requirements, and establish fees for special refuse /recycling services not included with utility rates. RECOMMENDED MOTION(S): Move to waive the reading of Ordinance 1646, there being ample copies available to the public. Move to establish the second reading of Ordinance 1646, being an Ordinance amending City Code Chapter 4, for February 26th at approximately 7:00 p.m. in the Council Chambers. ATTACHMENT(S): Ordinance 1646 Solid Waste Operations Policy (draft) 84 Chapter 4, Article VII is intended to be repealed and replaced with the following: CHAPTER 4: MUNICIPAL SERVICES ARTICLE VII: GARBAGE AND RECYCLING SERVICES Section: 4.701 Intent 4.702 Definitions 4.703 General Operations 4.704 Garbage General Requirements 4.705 Recycling General Requirements 4.706 Other General Requirements 4.707 Solid Waste Service Rates and Billing 4.701 intent. It is the intent of the City Council to establish a system for the orderly and regular collection of garbage, recyclables, problem materials, source separated organic materials and yard wastes in the city; to insure that the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due to large truck traffic; to provide high quality solid waste and recycling services in the most cost - effective manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans. The City Manager or their designee shall have the authority to develop Solid Waste Management Operating Policy ( SWMOP) concerning days of collection, use, type and location of waste containers and other matters as they deem necessary to provide for the safe, orderly and cost - efficient preparation, storage, collection and disposal of all waste materials covered in this ordinance. These Operating Policies shall not be contrary to this ordinance. The City Council will approve the SWMOP and approve changes as required. 4.702 Definitions. As used in this Section, the following words, terms and phrases shall have the following meanings, except where the context clearly indicates otherwise: A. Appliance. "Appliance" shall mean white goods such as refrigerators, freezers, washers, dryers, dishwashers and other similar large household equipment, but shall not include electronic devices such as computers, printers, routers and similar equipment. B. City. "City" shall mean the City of Columbia Heights, Anoka County, Minnesota. C. City Council. "City Council" shall mean the City Council of the City of Columbia Heights, Anoka County, Minnesota. 85 D. City- Designated Solid Waste Disposal Facility. "City- Designated Solid Waste Disposal Facility" shall mean the facility designated by the city where MSW collected in accordance with the city's Solid Waste Services Agreement is to be deposited. E. Collection. "Collection" shall mean the aggregation of MSW, recyclables, problem materials, yard waste, and source separated organic materials from the premise at which they are generated, and including all activities up to the time they are delivered to a facility or end market. F. Collection Vehicle. A "Collection Vehicle" shall be any vehicle licensed and inspected for Solid Waste Collection as required by the city, county, and /or state G. Composting Facility. "Composting Facility" shall mean any facility licensed to process Yard Waste and /or SSOM in conformance with federal, state and local regulations. H. County. "County" shall mean County of Anoka, Minnesota. I. Designated Service Provider, Service Provider. The Designated Service Provider (Service Provider) is the haulers /handlers contracted by the city to provide collection of most Solid Wastes generated at Premises in the city. The city reserves the discretion to add other service locations (non - municipal) as agreed to by Council resolution. J. Dumpster. " Dumpster" shall mean a container having a minimum capacity of one (1) cubic yard, of an approved sanitary type, with the proper attachments for lifting onto a Collection Vehicle. K. Dwelling Unit. "Dwelling Unit" shall mean a separate dwelling place with a kitchen. L. Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section 115A.1310, subdivision 7 as a "covered electronic device" and includes items such as television and computer monitors, computers, computer peripheral devices, fax machines, DVD players, video cassette recorders, other video display devices, cell phones and other small Appliances with an electric cord. M. Hazardous Wastes. "Hazardous Wastes" shall have the meaning set forth in Minnesota State Statutes. Wastes are hazardous in Minnesota when they display one or more of these characteristics: Ignitable, Oxidizer, Corrosive, Reactive, Toxic, or Lethal. N. Holidays. "Holidays" shall be New Year's Day, Memorial Day, Fourth of July (Independence Day), Labor Day, Thanksgiving Day, and Christmas Day. O. Mixed Municipal Solid Waste. (MSW) "Mixed Municipal Solid Waste" has the meaning set forth in Minnesota Statutes and includes refuse, rubbish, trash, and other Solid Waste from residential, commercial, industrial, and community activities, that the generator of the waste aggregates for collection. MSW does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural wastes, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. Also referred to as "Garbage." P. Multiple Dwelling Premises (Multi - Dwelling Premises). "Multiple Dwelling Premises" are any premise with more than four (4) separate dwelling units including, but not limited to, apartments. 86 Q. Premise, Premises. "Premise(s)" shall mean any dwelling unit, building and every other place where any person resides within the city, including properties with more than one dwelling unit and properties with premises attached to retail or commercial structures. R. Problem Materials. "Problem Materials," also known as bulky waste, shall have the meaning set forth in Minnesota State Statutes 115A.952 and is a subset of Municipal Solid Waste. In this Ordinance Problem Materials includes household items and other discarded materials that, due to their dimensions and weight, are typically not collected as part of the regular Garbage and recycling services or for which there may be a separate fee, such as furniture, carpeting, and mattresses. S. Processing. Processing shall have the definition in Minnesota Statutes and shall mean the treatment of waste after collection and before disposal. T. Recycling. "Recycling" shall have the definition in Minnesota Statutes, and shall mean the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. U. Recyclables. " Recyclables" shall have the meaning set forth in Minnesota Statutes and means materials that are separated from municipal solid waste for the purpose of recycling or composting, including paper, glass, plastics, metals, automobile oil, batteries, and source - separated compostable materials and all material hereafter designated as Recyclable by the city's Solid Waste Operating Policies. V. Roll -off container. A "Roll -off container" is an open top dumpster characterized by a rectangular footprint, utilizing wheels to facilitate rolling the dumpster in place. The container is designed to be transported by special roll -off trucks. W. Solid Waste. "Solid Waste" has the meaning set forth in Minnesota Statutes, section 116.06, but is further defined for purposes of this ordinance to include MSW, recyclables, problem materials, yard waste, SSOM and litter. X. Source Separated Organic Materials (SSOM). "Source Separated Organic Materials" shall have the meaning set forth in State Statute, and shall include food waste and other compostable organic materials that are source separated for recovery. The term "Organics" does not include yard waste for purposes of this Ordinance. (Also referred to as "food waste /organics" and "source separated organics ".) Y. State. State shall mean the State of Minnesota. Z. Yard Waste. "Yard Waste" shall mean garden wastes, leaves, lawn cuttings, weeds, shrubs, brush and tree waste and prunings. 4.703 General Operations. A. Collection Required. Every Residential Premise shall use the collection service for MSW, recyclables, SSOM and yard wastes, as is made available by contract between the city and its designated service provider and which complies with the Solid Waste Operating Policies of the city. 87 B. Unlawful Accumulation. No person shall allow MSW, recyclables, problem materials, SSOM, yard wastes, hazardous wastes or any other waste to accumulate upon property owned or occupied by any such person; or fail to dispose thereof in a manner meeting the provisions of this Section and Chapters 5A and 8 of city code. C. Burning or burying prohibited. No person shall burn or bury any MSW, recyclables or other waste materials within the city. D. Hazardous Waste. No person shall place hazardous waste in garbage, recycling or yard waste containers. Hazardous waste shall only be processed /disposed of in accordance with city, county, state and federal rules and requirements. E. Ownership of Solid Waste. MSW, recyclables, problem materials, SSOM or yard wastes shall be owned by and be the responsibility of the occupants of the premises until collection by the designated service provider. Upon collection of the solid waste by the designated service provider, the solid waste becomes the property and responsibility of the service provider. All solid waste shall be transported to, weighed in at and disposed at a solid waste facility that is approved by the city. (1) Collection of Solid Waste. The service provider shall collect solid wastes at designated collection points as permitted by Section 8.301 (E). All collection services shall be conducted Monday through Friday. When holidays fall on a weekday, collection shall be made within the next calendar day which is not a Sunday. Clean and safe collection. It shall be the duty of the service provider and every subcontractor, and person, including their agents and employees, who is licensed to remove any solid waste or any other waste material or who is engaged in the removal, loading or unloading of any such substance in the city to do so efficiently, in a clean manner and with as little danger and prejudice to life and health as possible. (2) All persons engaged in the collection of solid waste in the city shall transport the materials in enclosed vehicles, carts, dumpsters, bins, or other secure containers so as to prevent any loss of these materials and to prevent litter. Care shall be taken to ensure no blowing or escape of trash, litter, yard wastes or liquids from truck operations occurs during collection. (3) No collection of residential MSW, recyclables, problem materials, SSOM or yard wastes shall be made except between the hours of 6:00 a.m. and 8:00 p.m. F. Walk -up Service. Residents who are elderly or physically disabled and are unable to place their containers at the designated location may request "walk -up" service from the provider, whereby the hauler will service those containers from the house access that is nearest the designated collection point. G. Collection Point: The location for collection of refuse containers as determined in Solid Waste Operating Policy must be cleared of obstructions and hazards such as snow and ice for the scheduled collection to occur. H. Separation of Recyclables. Occupants of all premises shall separate recyclables for pick -up. All separated recyclables must be transported to a licensed recycling facility or delivered to an end market for sale or reuse, or brought to an intermediate collection center for later delivery to a licensed processing center or end market for recycling. It is unlawful for any person to transport for disposal or to dispose of designated recyclables 88 in a MSW disposal facility. No separated recyclables may be incinerated or landfilled or composted or made into fuel pellets. Scavenging Prohibited. No person shall scavenge or otherwise collect MSW, recyclables, problem materials, SSOM or yard wastes from containers or from public or private property unless licensed therefore by the city or unless permission of the owner of any such materials has been given. Service Provider limits: The City will review other service providers and prices at the end of each contract term or following contract extension. 4.704 Garbage General Requirements. A. Each premise shall have its garbage collected a minimum of once each week, excepting those premises participating in the SSOM program and authorized a thirty (30) gallon cart low volume service as determined by Solid Waste Operating Policies. B. The City shall provide each premise with a garbage container (wheeled carts with attached lids) or dumpsters. Except as otherwise set forth herein, all containers furnished by the city shall, while in the possession and control of the residences and multiple dwelling units, remain the property of the city. Residents and multiple dwelling units shall use the containers only for the purposes for which it is intended and shall not make any alterations to the containers. Owners of premises shall be responsible for loss or damage to the containers in excess of ordinary wear and tear. In the event more than one container is requested or a replacement container is requested due to theft or damage beyond ordinary wear and tear, the City shall provide additional containers. C. Multiple dwelling properties. The service provider shall provide each multiple dwelling Premise with at least one standard dumpster or equivalent number of large containers and collections, to be collected a minimum of once per week. Dumpsters remain the property of the service providers. Multiple dwelling premises may not have extra garbage or rubbish outside of the provided container, except for large household items such as furniture items, carpet, padding, and mattresses. See chapters 5A and 8 of city code. 4.705 Recycling General Requirements. A. Items designated for recycling shall be listed in the Solid Waste Operating Policies to be part of an authorized recycling program and contamination will be dealt with according to that policy. B. The City shall be responsible for collection of recyclable materials from containers at residential properties in the city. Additional authorized recyclable materials will be collected outside of the container when bagged or boxed that meets service provider specified procedures. C. City of Columbia Heights Recycling Center. The city may, at the city's option, add or remove recyclable items collected at the Recycling Center or discontinue the program entirely as determined by the Solid Waste Operating Policies. The Recycling Center may be utilized by area businesses and residents. Rimless tires may be delivered only by 89 Columbia Heights residents for non - commercial purposes. Further, rimless tires are limited to four car or light truck tires per resident each year. 4.706 Other General Requirements. A. The City shall organize weekly collection and recycling /processing of appliances at a minimum. Each property is authorized removal of one appliance each calendar year at no cost, for each dwelling unit, which shall be tracked by the service provider. B. The City shall provide problem material (bulk) collection services a minimum of twice /week. The service provider shall conduct scheduling, collection and processing /disposal, donation and /or recycling services for problem materials from premises at the premise's request. Contamination will be dealt with according to Solid Waste Operating Policy. Problem material recycling must include a donation stop and the recycling must meet SCORE (Select Committee on Recycling and the Environment) creditable. C. The City shall organize monthly residential collection and processing /disposal of household electronic waste at a minimum. The service provider shall schedule work orders for premises and charge a flat fee as determined by the city. D. The service provider shall insure that processing of problem materials shall be conducted at a licensed facility in accordance with applicable county, state and federal rules and regulations. E. The City is responsible for weekly collection of yard waste (as defined by Solid Waste Operating Policies) from premises during the growing season (April - November). Yard waste collected from premises shall occur on the same collection day as garbage and recycling. Christmas tree collection will be conducted after the holiday season. F. Yard waste collection shall be limited to only those materials placed in carts owned by the city or in compostable bags that meet State of Minnesota, Anoka County, and City of Columbia Heights requirements. Other reusable containers allowed will be determined by the service provider and the City in the Refuse Operations Policy. G. The City is responsible for weekly collection of organics (as defined by Solid Waste Operating Policies) from premises during the growing season, April — November, plus during the winter. Organics collected from premises shall occur on the same collection day as garbage and recycling except during the winter. Items designated for recycling shall be listed in the Solid Waste Operating Policies to be part of an authorized organics program and contamination will be dealt with according to that policy. Food waste must be enclosed in compostable bags and disposed in City authorized containers only. H. The City Council may impose an administrative fine on any person found in violation of any applicable statute, regulation, and provision of this section, or the city's Solid Waste Operating Policies. (1) Any proposed revocation shall be preceded by a public hearing, conducted before the City Council, and preceded by at least 15 days' public notice of the hearing. The notice, in addition to setting forth the time and place of the hearing, shall state the nature of the charges for which revocation shall be 90 considered. (2) The following are minimum penalties which shall be imposed by the City Council for violations of any applicable statute, regulation, provision of this chapter, or the city's Solid Waste Operating Policies (a) For the first violation, at least a $100 administrative fine. (b) For the second violation within any four (4) year period, at least a $300 administrative fine. 4.707 Solid Waste Service Rates and Billing. A. Charges. The Council shall by resolution fix all charges and penalties for solid waste service rates for dwellings and shall similarly fix the rates by which such charges shall be computed. All such utility bills may be collected as provided for billing by division (C) of this section. Other charges and fees for services may be included in Solid Waste Management Operating Policies. B. Owner liability for charges. In billing solid waste service the rates shall be applied by container size and service level. The property owner shall be liable for solid waste service to the property owner's property, whether the owner is occupying the property or not, and any charges unpaid shall be a lien upon the property. C. Statements; delinquent bills, stop - service for non - payment; resumption of services. (1) Accounting. The administration services of the city shall provide for a method of periodic accounting and recording of solid waste service level at each location throughout the city. Bills shall then be calculated to include penalty and extra service charges; minimum charges for availability of solid waste services, regardless of usage; and other charges as necessary and appropriate for revenue for the maintenance and operation of the city solid waste budgets. (2) Statements. The administrative service shall mail said utility bills to the owner at the address listed for each specified location or to such address as the owner of record may request in writing. (3) Due date. Utility bills are due and payable on the tenth day of the month following the date of the postmark. Any bill not paid by the close of business on the tenth day of the month following its mailing is delinquent, at which time a charge established by the City Council shall be added to the billing. Partial payments shall be considered as payment towards most dated amounts billed. (4) Delinquent bills. The administrative service shall ascertain all utility bills that are delinquent after the tenth day of the month and mail notice of such delinquency to the occupant of the location by the twentieth day of the same month. If such bill remains unpaid at the last day of the month in which the delinquency notice was sent, the administrative service shall send a second written notice of such delinquency. Said notice shall include a statement that solid waste service will be discontinued unless full payment is received by 91 the tenth day of the month following the month in which the first delinquency notice was mailed. Before the solid waste service will be continued, the entire account, including any current charges must be paid along with and including the charge established by the Council for penalties. Solid waste service will only be provided during regular working hours. If utility bills are not paid, the bills may be levied against the property owner prior to continuing solid waste service, and proof of levy payment must be provided to the administrative service prior to said service being turned back on. (5) Shut -off for non-payment. Solid waste service may be discontinued at any time thereafter, subject to the following exceptions. Service may not be discontinued in this manner for: (a) Any tenant, lessee, or individual occupant of a multiple dwelling or commercial building which does not have a separate utility bill for each separate tenant, lessee, or occupant unit. (b) Any person who has filed with the Finance Director a written protest of the amount billed, either in whole or in part, together with the reasons or basis for such protest. (6) Shut -off for non - payment under subdivision (C)(5)(a). (a) Solid waste service may be discontinued under circumstances described in subdivision (C)(5)(a) by providing 30 days' written "Final Notice" to each individual tenant, lessee or occupant. (b) Upon expiration of 25 days of said 30 -day period, additional written notice shall be provided to each individual tenant, lessee, or occupant indicating whether the delinquent utility bills remain unpaid. (7) Shut -off for non-payment under subdivision (C) (5) (b). Under circumstances described in subdivision (C)(5)(b), the administrative service shall investigate the basis for the protest and issue a report of its findings to the aggrieved party. When so warranted by the results of the investigation, solid waste service may thereafter be terminated upon 24 hours' notice. (8) Certification of delinquent bills. The Council may certify unpaid and delinquent solid waste bills to the County Auditor annually for collection pursuant to the provisions of M.S. § 444.075, as it may be amended from time to time. 92 City of Columbia Heights Solid Waste Operating Policies* * As Authorized by the 2018 Amendments to the City Solid Waste Management Ordinances January, 2018 CH COLUMBIA -HEIGHTS- REDISCOVER THE HEIGHTS City of Columbia Heights Department of Public Works 637 3 8th Avenu e Columbia Heights, MN 55421 93 Contents Introduction................................................................................................. ..............................1 Section1 Definitions .............................................................................. ............................... 1 Section 2 General Operations ................................................................. ............................... 4 Section 3 Garbage Operations ................................................................ ............................... 7 Section 4 Recycling Operations ............................................................. ............................... 7 Section 5 Problem Materials and Electronic Waste Operations ............. ............................... 9 Section 6 Collection and Composting of Tree and Shrub Waste, Other Yard Waste........... 9 Section 7 Collection of Source Separated Organics and Yard Waste, Every Other Week GarbageCollection ............................................................... ............................... 10 Section 8 Resolution of Disputes ......................................................... ............................... 11 Appendices Appendix A Request for Walk up Service Appendix B Request for Temporary Exemption from Garbage Service Appendix C Request for SSO Service and Every Other Week Garbage Removal (Exemption from Weekly Garbage Removal) 94 Introduction The City of Columbia Heights has developed these standards as specific requirements for the storage, collection and transportation of residential solid waste. The goals of these standards are to: ♦ Establish a system for the orderly and regular collection of garbage, recyclables, problem materials, SSOM and yard wastes in the city; ♦ Ensure that the disposal of the materials shall be accomplished in a sanitary manner; r Ensure the protection of public health and safety and promote city cleanliness and livability; ♦ Minimize vehicle wear and tear on streets due to large truck traffic; ♦ Provide high quality solid waste and recycling services in the most cost - effective manner possible; ♦ Be consistent with the requirements of the State statutes, State rules and Anoka County ordinances, and with State and Anoka County solid waste plans; and, ♦ Implement the City's Garbage and Recycling Services Ordinance, Chapter 4 of the City's code of ordinances through detailed instructions. To accomplish the above goals, it is important for the city to have specific and consistent instructions for residents to follow as part of the waste and recyclables collection system. These standards do not replace or supersede city ordinances. The City Manager's authority for adopting or amending these standards comes from the City's Garbage and Recycling Services Ordinance Article 4.701. These standards address: ♦ Garbage, problem material, recyclables, yard waste and other waste collection and disposal requirements; + Recycling programs; and, ♦ Other collection system details that are part of the city's garbage collection system. Section 1 Definitions All terms used within these standards shall have the same definition as the Garbage and Recycling Services Ordinance, Article 4.702. For convenience, frequently used terms are listed and defined below: 1.1 AdditionaUoverflow garbage means garbage in excess of the capacity of the garbage cart with the lid in the fully closed position. 1.2 Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers, humidifiers, stoves, ranges, hot water heaters, water softeners and other, similar large household items that require electricity and /or special processing under Minnesota laws, but do not include "electronic waste." Page 1 95 1.3 Carts are the wheeled Carts for residential garbage that are provided to customers for their use; the Carts are of various sizes and ownership is retained by the City. 1.4 Collection means the aggregation and transportation of solid waste from the place at which it is generated and includes all activities up to the time when it is delivered to a designated disposal facility. 1.5 Collection service is the process of collection and transportation of garbage, yard waste, Recyclables, problem materials or source - separated organic materials from the premise at which they are generated, and including all activities up to the time they are delivered to a facility or end market. 1.6 Construction debris means building materials, packaging, and rubble resulting from construction, remodeling, repair, and demolition of buildings. 1.7 Designated Service Provider, Service Provider is the company that the City contracts with in accordance with Minnesota Statutes, section 115A.94 to provide residential MSW, Recycling, Problem Material, Yard Waste and SSO collection and disposal services in the City. The Designated Service Provider is the sole hauler for residential premises in the City, and for other properties that the City has allowed to opt -in to the City - contracted garbage hauler service. The City reserves the discretion to add other service locations (non - municipal) as agreed to by Council resolution. 1.8 Dumpster has the commonly used meaning in the solid waste industry of a commercial garbage container made of metal or durable plastic with a lid designed to be hoisted into a truck. 1.9 Electronic waste (electronic items) has the meaning set forth in Minnesota Statutes, section 115A.1310, subdivision 7 as a "covered electronic device" and includes items such as television and computer monitors; computers, computer peripheral devices, fax machines, DVD players, video cassette recorders, other video display devices, cell phones and other small Appliances with an electric cord. 1.10 Every other week collection garbage service means garbage collection on the same day of the week as day - certain garbage service but on specified every other week dates. Residents must apply to the City to receive approval for this every other week service, which requires use of the SSO separation and collection program. 1.11 Food waste means residential food waste and includes meal preparation and left over food scraps from households intentionally separated at the source by residents for the purpose of backyard composting or separate collection. 1.12 Full Service is Collection of large household items such as furniture, extra garbage, and rubbish that does not fit into the provided Cart (although still limited to three garbage truck hopper loads) as part of the regular service charge. Page 2 96 1.13 Garbage has the meaning set forth in Minnesota Statues, section 115A.03, subdivision 21, mixed municipal solid waste, and means solid waste from residential, commercial, industrial, and community activities that the generator of the waste aggregates for collection, but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural waste, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. 1.14 Holidays shall be New Year's Day, Memorial Day, Fourth of July (Independence Day), Labor Day, Thanksgiving Day, and Christmas Day 1.15 Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96, subdivision 1, paragraph (b), and /or Minnesota Pollution Control Agency regulations and means waste generated from household activities that exhibits the characteristics of or that is listed as hazardous waste under agency rules, but does not include waste from commercial activities that is generated, stored, or present in a household and includes items such as paint, fluorescent light bulbs, mercury thermometers, cleaning fluids, herbicides, pesticides, fertilizers and other waste as defined in Minnesota statutes or regulations in that paragraph. 1.16 Limited Service is an additional fee -based service for the collection of household items, furniture, extra garbage, and rubbish that does not fit into the provided Cart and is not part of the regular service charge. 1.17 Mixed municipal solid waste has the meaning set forth in Minnesota Statutes, section 115A.03, subdivision 21, and includes garbage and other solid waste from residential, commercial, industrial, and community activities that the generator of the garbage aggregates for collection, but does not include auto hulks, street sweepings, ash, construction debris, tree and agricultural waste and other materials collected, processed and disposed of a separate waste streams. 1.18 Premise, Premises shall mean any dwelling unit, building and every other place where any person resides within the City, including properties with more than one dwelling unit and properties with premises attached to retail or commercial structures. 1.19 Problem Materials means all large, bulky household materials which are too large for one person to pick up and /or do not fit within the garbage cart, and include (but are not limited to) carpeting and padding, mattresses, chairs, couches, tables, Appliances and household electronic waste. 1.20 Recyclable materials (Recyclables) means materials as designated in the City of Columbia Heights Solid Waste Management Standards that are separated from mixed municipal solid waste for the purpose of Recycling. 1.21 Residential dwelling unit (dwelling unit) is a separate dwelling place with a kitchen. 1.22 Service Provider is the City- contracted hauler for Solid Wastes. 1.23 Solid waste(s) has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22(1)(9) but is further defined for purposes of this ordinance to include garbage, Recyclables, Appliances, problem materials, SSO, yard waste, and household hazardous waste items. Page 3 97 1.24 Source - separated organics (Source- separated compostable materials, SSO) has the meaning set forth in Minnesota Statues, section 115A.03, subdivision 32(a) and means materials that: (1) are separated at the source by waste generators for the purpose of preparing them for use as compost; (2) are collected separately from mixed municipal solid waste; and (3) are comprised of food waste, fish and animal waste, plant materials, and paper that is not recyclable. 1.25 Vectors of disease are animals including, but not limited, to insects, mice, rats, squirrels, crows, flies and other vermin that are capable of carrying, transmitting and/or infecting humans with disease. 1.26 Walk -up service means special garbage or Recycling service that is provided from the side of the house or garage, for which the contractor walks the cart or Recycling Cart to and from the side of the house or garage and the collection vehicle, and which is applied for on a case by case basis. Yard waste is not included in walk -up service. 1.27 Yard waste means garden waste, leaves, lawn cuttings, weeds, prunings, shrub and small tree branches (brush), generated at residential premises. Section 2 Goals and Plans 2.1 Background: The Minnesota Pollution Control Agency (MPCA) is mandated by the state legislature to recycle 75% of solid waste by 2030. One of the best solid waste management practices is to recycle organics, which are estimated to be a third of all solid waste. The MPCA passed the latest version of the Metro Solid Waste Policy April 2017. In the document they specify numerous RBMPs (Recycling Best Management Practices), including, organics recycling, and bulk recycling. They are expecting and have been encouraging counties and cities in the metro area to begin implementing some of these RBMPs. The MPCA manages the SCORE (Select Committee On Recycling and the Environment) funds and distributes it to the counties. 2.2 Organized Collection: It is the intent of the City Council to continue an organized collection system for the orderly and regular collection of garbage, recyclables, problem materials, source separated organic materials, yard waste, and other wastes in the city; to insure that the disposal of the materials shall be accomplished in a sanitary manner; to ensure the protection of public health and safety and promote city cleanliness and livability; to minimize vehicle wear and tear on streets due to large truck traffic; to provide high quality solid waste and recycling services in the most cost - effective manner possible; and, to be consistent with the requirements of the state statutes, state rules and Anoka County ordinances, and with state and Anoka County solid waste plans. 2.3 Goals: The main goal of Columbia Heights Solid Waste Management is to reduce trash disposal, especially since the city pays separately by the ton for disposal. The more the city recycles the fewer trash tons and lower costs. By implementing some of the RBMPs the City expects to increase recycling tonnage 12% over the next two years. 2.4 Solid Waste Management Plan. Page 4 98 2.4.1 The City will follow county and state waste management plans and policies for disposal of solid wastes. Therefore, most of the trash generated by the City's organized collection will be incinerated at a Refuse to Fuel facility to generate electricity. 2.4.2 The City of Columbia Heights will provide full service recycling programs with various city run curbside collections including: Unlimited single -sort recycling, Organics comingled with yard waste recycling, Bulk (furniture, mattresses, carpet) reuse /recycling, Electronics recycling, Appliance recycling, Christmas tree recycling, Multi- dwellings included, plus City buildings and events recycling. 2.4.3 The City, in partnership with a local volunteer service organization, will operate a weekly drop - off center which is very convenient for Southern Anoka County residents to keep hazardous materials out of the waste and for recycling of special items that are not acceptable in the single sort system. A local volunteer service organization will also conduct the "Plate to Garden Compost" fundraiser at the recycling center to promote organics recycling and to return fresh compost for participating households. 2.4.4 The City will also coordinate with local reuse vendors such as Southern Anoka Community Assistance for drop -off of clothing and other household goods. Plus we will coordinate with the DAV to partner with several multi- dwellings for collection of those items. The City will also assist local volunteer service organizations with organizing reuse events such as Fix -it clinic, and the City Garage Sale weekend. A local volunteer service organization and BRIDGING may also assist with the bulk collection and reuse /recycling program. 2.4.5 The City will conduct extensive promotions including two citywide flyers and direct outreach to Multi & other rental properties (including tenant recycling kits). Plus we will produce localized publications for spring /fall cleaning and garage sale reuse & recycling information. The city will promote recycling through all its own communication means monthly. The city is offering a 30 gallon every -other -week trash service option in conjunction with organics recycling, plus there will be an educational requirement as well so the City may also help coordinate an Anoka County Master Recycler Course. Section 3 General Operations 3.1 Every Residential Premise shall use the collection service for MSW, recyclables, SSOM and yard wastes, as is made available by contract between the city and its designated service providers and which complies with the Solid Waste Operating Policies of the city. Multidwellings are considered residential properties for the purpose of refuse operations, but other split use properties with both dwelling units and commercial units can opt out of the City provided refuse services. 3.2 Collection shall occur on days and in areas designated by the city. Schedule changes may be made for major holidays, or for adverse weather conditions. Collection days may only be modified with the prior approval of the City Manager. Properties shall notify each premise of any change in collection day four (4) weeks before the change and again one (1) week before the change. Page 5 99 3.3 Designated collection points. Garbage and recycling will be collected in the alley if one exists; otherwise garbage and recycling will be collected at the end of the driveway. Yard waste will be collected on the curb for all premises during the season. Yard Waste comingled with organics in City provided carts will be collected on the curb, except properties where it is physically challenging due to the landscape of the front yard, and then it will be collected in the alley. Organics will be collected in the alley during the winter for all properties with alleys. Multi- dwelling premises will be serviced at the location of the containers as determined by the owner. Problem materials will be collected where determined by the property owner. 3.4 Properties must have their containers set out for collection prior to 6:00 a.m. on the collection day. Property owners shall ensure obstructions and hazards (such as accumulation of snow and ice) are mitigated before collection. Where these conditions exist refuse may not be collected until resolved. 3.5 If the hauler determines a trash container is too contaminated with non - disposalable materials, they will notify the resident of contamination issues and provide information for proper preparation of disposal. Service in this circumstance will not be provided, nor will a refund be authorized. Collection of materials can be provided by the Service Provider when issues are resolved. 3.6 Walk -up service may be requested by residents that have physical challenges or other special needs. The Service Provider shall provide collection services at a location designated by the resident of the premise. Walk -up service shall be discontinued when a new resident occupies the premise, although the service may be applied for by the new resident. In the winter, a clear path from the street or alley must be shoveled for the "walk up" service to be made. 3.7 The City shall provide each residential dwelling unit with a garbage cart or dumpster and a clearly distinguished recycling cart. All carts shall, while in the possession and control of the premises, remain the property of the city. The hauling contractor shall be responsible for the physical maintenance of the carts, including repairs of damage to the carts, and replacement of destroyed carts but not including markings on the outside of the cart or cleanliness of the cart. Dumpsters, if required, shall be provided by the contracted hauler and remain the property of the contractor. 3.8 Any markings that appear on the outside of the carts or dumpsters that are not placed there by the hauler or the city shall be promptly removed by the customer. Residents of premises shall use the cart(s) only for the purposes for which it is intended and shall not make any alterations to the cart(s). The city shall own the carts; residents are granted exclusive use of the carts at their address only. Carts shall not be removed from the assigned premises. If a cart is found by the city to have been willfully damaged or destroyed, the premise shall be responsible for payment to replace the cart. If a resident moves, the cart shall remain at the assigned premise. Owners of premises shall be responsible for loss or damage to the carts in excess of ordinary wear and tear. 3.9 The contracted hauler shall direct all requests for service level changes, including container and frequency of empting, to the city. The size and numbers of containers shall be selected by the resident /owner, who may change their level of service monthly at no additional charge. Official changes will be made through the city and the hauler will be notified. Page 6 100 3. 10 If temporary discontinuation of collection is desired by the premise due to vacancy of the property, the request shall be made to the city. Approval or denial of the request shall be at the sole discretion of the city. 3.11 The contract hauler and other refuse vendors will perform customer service operations as dictated in contracts and agreements with the City. Section 4 Garbage Operations 4.1 Contracted haulers and other refuse vendors will follow the duties and performance standards for garbage /trash operations as dictated in contracts and agreements with the City. 4.2 Each residence shall have its garbage and all other permissible items collected a minimum of once each week, except as otherwise noted in this policy. 4.3 Only household garbage shall be placed in the garbage carts. Items prohibited from disposal with garbage in the carts include, but may not be limited to: problem materials, tree and shrub waste, other yard waste, construction and demolition debris, automotive parts or fluids, electronic waste, or hazardous waste. Garbage must be bagged and tied or sealed so that spillage or blowing of garbage does not occur during the collection process. 4.4 The City shall provide households with three sizes of carts approximately 90 gallon, 60 gallon, and 30 gallon. There are also two classifications of household trash services which are "Full Service" and "Limited Service ". Households are considered triplex and below dwelling unit properties. 4.4.1 Full service households are those who pay for the 90 gal trash cart service, plus senior service properties with any size cart. They are allowed up to 1.5 yards of additional amounts of solid waste such as stone, sod, earth, concrete, and building materials resulting from minor remodeling of the residence on the property at which these materials have been placed. Where practicable, such items will be bagged, boxed, or bundled. See Refuse Service Matrix (attachment A) for other city refuse services provided to full service households. 4.4.2 Limited Service properties are not allowed extra material outside of the 60 or 30 gal cart. See Refuse Service Matrix (attachment A) for other city refuse services provided to limited service households. 4.5 The contracted hauler shall provide each multiple dwelling (four and more units) premise with at least one standard dumpster (if not serviced by carts) and provide collection a minimum of once /week. Multiple dwelling premises may not have extra garbage or waste outside of the provided cart or dumpster, except for problem materials. See Refuse Service Matrix (attachment A) for other city refuse services provided to multi - dwelling properties. Section 5 General Recycling Operations 5.1 Contracted haulers and other refuse vendors will follow the duties and performance standards for recycling operations as dictated in contracts and agreements with the City. Page 7 101 5.2 The City is required to provide all residents the ability to recycle a basic set of materials as set out in MN Statue 115A.552 OPPORTUNITY TO RECYCLE, therefore the City's basic refuse service package includes single -sort recycling. 5.3 Recyclable materials generated from premises will be collected a minimum of once every - other -week, except for Multi- Dwellings which will have weekly collection. All properties can order larger or additional containers, plus households can place additional recyclable materials outside of the cart when bagged or boxed in a manner that meets Service Provider specified procedures. General recycling utility rate will be flat based on living quarter units and not charged on volume or weight. 5.4 Recyclable materials included as part of the city's single sort recycling system will be consistent with the designated Material Recovery Facility (i.e. sorting plant) requirements. 5.5 Ownership of recyclable materials set out for collection shall remain with the person who set out the materials until removed by the Service Provider. The person who set out the material is totally responsible for their proper preparation, handling and storage. Recyclable materials are to be clean, and kept as dry as practicable. 5.6 If the hauler determines a recycling cart is too contaminated with non - recyclable materials, they will notify the resident of contamination issues and provide information for proper preparation of recycling. Service in this circumstance will not be provided, nor will a refund be authorized. Collection of recycling materials can be provided by the Service Provider when issues are resolved. 5.7 The City will provide rental properties with tenant recycling kits and advise upon request. 5.8 City of Columbia Heights Recycling Center. The City's recycling drop -off center will be used to provide convince for disposal of certain hazardous wastes, but also recyclable items not accepting in the single sort system. The center will be open on Saturdays except for major holiday weekends. 5.8.1 All items collected curbside will also be collected at the Recycling Center with the addition of scrap metal, used oil, oil filters, fluorescent bulbs, string lights, household batteries, and rimless tires. The Recycling Center may be utilized by area businesses and residents. Rimless tires may be delivered only by Columbia Heights residents for non - business purposes and are limited to four car or light truck tires per resident for every year. The City may, at the city's option, add or remove recyclable items collected at the Recycling Center or discontinue the program entirely. 5.8.2 The city will work with a non - profit service organization to monitor the recycling center and provide assistance to residents at the center. The organization shall be paid $3,000 /year plus rebates for material value collected at the recycling center. The non - profit organization must provide their own insurance for members performing this activity. 5.8.3 Residents must leave only acceptable items or will be considered illegal dumping subject to penalties described in city ordinances and laws. If persons do not leave the recycling center, when asked by the monitor, they will be reported for trespassing on City property. 5.8.4 The recycling center will also be used by a local service organization to package and distribute fresh compost to the community, and to promote organics recycling. Page 8 102 Section 6 Problem Materials (Bulk), Appliances, and Electronic Waste services. 6.1 Contracted haulers and other refuse vendors will follow the duties and performance standards for special material handling as dictated in contracts and agreements with the City. 6.2 The City will provide a convenient curbside collection to properly dispose of problem materials (bulk). Full Service and Multi- dwelling property will not pay a fee, but limited service properties will pay an additional fee for each item requested. The designated vendor must collect the items within three days. 6.2.1 The City will arrange for reuse or recycling of items before disposing with the trash. Premises must keep problem materials inside, or otherwise protected from rain/snow until collection. In addition furniture, mattress, and bed springs that are known to be contaminated by bedbugs or other vermin must be securely bagged or wrapped to prevent infestation of other persons or property. If materials are wet or infested items are not sealed, the property will pay for disposal of the items. Premises must call the designated vendor to schedule the special service. 6.2.2 The City may utilize a volunteer service organization as a subcontractor to the Service Provider for collection and recycling of bulk materials. If a local service organization is utilized by the Service Provider they will contract directly with the local service organization for payments and other requirements. The organization will be required to indemnify the city from any of their operations. 6.3 The City will provide a convenient curbside collection to properly recycle appliances. All properties are eligible for one collection at no charge, additional appliances the premises will pay a fee for each item requested. The designated vendor must collect the items weekly. Premises must call the designated vendor to schedule the special service. 6.4 The City will provide a convenient curbside collection to properly recycle electronic waste. All properties are eligible for collection for a flat pickup fee regardless of the number of items for collection. The designated vendor must collect the items monthly. Premises must call the designated vendor to schedule the special service. 6.5 Reduction of trash through reuse operations and events: The City will sponsor or partner with local service organizations for reuse events such as Fix -It clinic and the City garage sale day. The city will also produce packets of local reuse vendors and options for residents to utilize when conducting spring & fall cleaning to reuse or recycle household goods and clothing. The City will also organize collection of those items from multi - dwelling buildings. Section 7 Collection of yard and shrub 'Waste. 7.1 Contracted haulers and other refuse vendors will follow the duties and performance standards for yard waste handling as dictated in contracts and agreements with the City. 7.2 The City will provide a convenient curbside collection to properly recycle yard waste therefore the City's basic refuse service package includes yard waste collection. Collection will occur weekly on the same day as garbage during the season (April- November). Page 9 103 7.3 Yard Waste Collection shall be limited to only those materials placed in disposable containers that meet State of Minnesota, Anoka County, and City of Columbia Heights requirements. Plastic bags and other reusable containers may not be used to contain yard waste for collection by the designated hauler. 7.4 Yard waste not collected by the Service Provider, or tree limbs, stumps and roots greater than four (4) inches in diameter must be transported to a properly permitted and licensed tree waste transfer or handling facility by the property owner. Section 8 Collection of Source Separated Organics comingled with Yard 'Waste, Every Other Week Garbage Collection 8.1 Contracted haulers and other refuse vendors will follow the duties and performance standards for organics handling and composting as dictated in contracts and agreements with the City. 8.2 The City will provide a convenient curbside collection to properly recycle organics by utilizing a dual purpose cart for both yard waste and organics (food scraps and food soiled paper). Premises can request the cart plus will receive a free kitchen starter kit and the required bags for disposal from the City. Apartment buildings and condos can order too, plus townhomes will be offered small organic carts as well. An organics cart service fee will be charged. Collection will occur weekly on the same day as garbage during the yard waste season, and every- other -week in the winter. 8.3 All SSO materials must be securely contained in a BPI - Certified compostable bag and disposed of in' the City provided carts. Organics materials included as part of the city's organics recycling program will be consistent with the designated Organics Recycling Facility (i.e. the composter) requirements. If the hauler determines a yard waste /organics cart is too contaminated with non - compostable materials, they will notify the resident of contamination issues and provide information for proper preparation. Service in this circumstance will not be provided, nor will a refund be authorized. Collection of organic materials can be provided by the Service Provider when issues are resolved. 8.4 The City will authorize 30 gallon garbage cart with every- other -week (EOW) garbage service. 30 gallon, EOW garbage collection must be combined with SSO collection. In addition households must attend a city- provided recycling class for information on how to reduce trash and maximize recycling. Approval or denial of the request shall be at the sole discretion of the city. Section 9 Fees and charges other than utility rates. 9.1 Bulk collection and disposal. Limited service properties pay per item fees based on the designated hauler rates. 9.2 Unacceptable Bulk. Bulk that is wet or infested, and not properly sealed, will pay per item fees based on the designated hauler rates. 9.3 Properties will pay for additional appliances, over the one free per year, based on the designated hauler rates. Page 10 104 9.4 All properties will pay a flat $20 electronics pickup fee. 9.5 Yard Waste /Organic cart service fee is $2.50 /month. 9.6 Low volume trash service, 30 gallon every- other -week collection charge $ ? ?. ?? Section 10 Resolution of Disputes 10.1 If there is a dispute between the customer and the Service Provider regarding extra service charges or required cart size, such disputes shall be forwarded by the customer to the city. 10.2 The dispute shall be in writing, and shall contain the following information: 10.2.1 Date of the dispute; 10.2.2 Nature of the dispute (cart size, missed service, etc.); 10.2.3 Any and all evidence related to the dispute (photographs, neighbor's statements, etc.); and 10.2.4 Requested resolution of the dispute. 10.2.5 The dispute shall be mailed or delivered to: City of Columbia Heights Department of Public Works 637 38th Avenue Columbia Heights, MN 55421 10.3 The city shall make a determination regarding the dispute, and notify the customer and the Service Provider of the determination. The determination of the city shall be final, unless the customer desires to seek further remedy in District Court. Page 11 105 d o� a o L. di a. r er r. 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