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ECONOMIC ECONOMIC DEVELOPMENT AUTHORIDEVELOPMENT AUTHORITTY AGENDAY AGENDA
September 5September 5,, 20120177
6:30 pm6:30 pm
City HallCity Hall
CConferenceonference Room Room 11
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590590 4040 Avenue NEAvenue NE
Columbia Heights, MN 55421Columbia Heights, MN 55421
1.1.Call to OrderCall to Order
2.2.Roll Call Roll Call
3.3.Pledge of AllegiancePledge of Allegiance
CONSENT AGENDACONSENT AGENDA
4.4.Approve minutes of Approve minutes of August 7August 7,, 20120177
5.5.Approve Financial Report Approve Financial Report andand Payment of Bills forPayment of Bills for JuJulyly,, 20172017 Resolution Resolution 20172017--2626
Motion:Motion: Move to approve Consent Agenda as presented.Move to approve Consent Agenda as presented.
BUSINESS ITEMSBUSINESS ITEMS
6.6.Economic Development Authority BudgetEconomic Development Authority Budget and Tax Levyand Tax Levy Resolution 2017Resolution 2017--2727
Motion: Motion: Move to waive the reading of Resolution 201Move to waive the reading of Resolution 20177--2727, there being ample copies , there being ample copies
available to the public.available to the public.
Motion: Motion: Move to adopt Resolution 2017Move to adopt Resolution 2017--2727, , a ra resolution of the esolution of the Columbia Heights Columbia Heights
Economic Development AuthorityEconomic Development Authority,, adopting adopting a budget for a budget for the the fiscal year of fiscal year of 20120188 and and
ssetting the etting the 2017 tax l2017 tax levyevy, payable in 2018, payable in 2018..
7.7.Housing and Redevelopment Authority Housing and Redevelopment Authority Budget and TaxBudget and Tax LevyLevy Resolution 201Resolution 20177--2828
Motion: Motion: Move to waive the reading of Resolution 201Move to waive the reading of Resolution 20177--2828, there being ample copies , there being ample copies
available to the public.available to the public.
Motion: Motion: Move to adopt Resolution 2017Move to adopt Resolution 2017--2828, , a resolution a resolution of the Columbia Heights of the Columbia Heights
Economic Development Authority, adopting a budget for the fiscal year of 2018 and Economic Development Authority, adopting a budget for the fiscal year of 2018 and
authorizing a special benefit tax levy, payable in 2018. authorizing a special benefit tax levy, payable in 2018.
OTHER BUSINESSOTHER BUSINESS
8.8.Commercial Revitalization Project Commercial Revitalization Project 3841 Central Avenue3841 Central Avenue NENE UpdateUpdate
9.9.AdjournAdjourn
OctoberOctober 22, 2017, 2017
The next The next regularly scheduled regularly scheduled EDA EDA meeting meeting will be on will be on ..
ECONOMECONOMIIC DEVELOC DEVELOPPMENT AUTHORMENT AUTHORIITYTY(EDA) (EDA)
MMIINUTES ONUTES OFFTHE MEETTHE MEETIING ONG OFF
AUGUST 7AUGUST 7, 201, 20177
TThheemmeeteetining wag wasscalcallled toed toordeorderraat 6:t 6:4400ppmmbbyyPresPresiidedennttMarlaine SzurekMarlaine Szurek..
MMeemmbbererssPrePresseennt:t:MMurzurzynyn, Herr, Herrininger,ger,SchmSchmiitttt,,NNovoviittsskkyy,,BueBuessgegennss, and Szurek, and Szurek
Members Absent:Members Absent:Bobby WilliamsBobby Williams
StaStaffffPrePresseennt:t:KKeeiitthhDahDahll, Joseph Hogeboom, , Joseph Hogeboom, aannddShelley HansonShelley Hanson((AssistantAssistant
SecretarSecretaryy))
Also present: Also present: Martha IngramMartha Ingram----AAttorney, and James Lehnhoffttorney, and James Lehnhoff----Financial ConsultantFinancial Consultant
PPLEDGE OLEDGE OFFALLEGIANCEALLEGIANCE--
RECITERECITEDD
CONSENCONSENTTAGENDA AGENDA
1.1.
AAppropprovveemiminutenutessooffJJuuly 10,ly 10,20172017
2.2.
AAppropprovve Fe FiinananncciiaallRepoReporrt at annd Pad PaymymeennttooffBBiillllssffor or June,June,20172017ReRessoollututiioonn20172017--2222
QueQuessttiioonnssffrorommmmeemmberberss: :
HerringerHerringer
confirmed that it was a refund of the escrow funds they had deposited with the Cityconfirmed that it was a refund of the escrow funds they had deposited with the Cityfor the Planet for
the Planet
Fitness ProjectFitness Project..
Dahl was asked what the payment to Carlson MDahl was asked what the payment to Carlson McCain Inc was cCain Inc was for. Dahl said it was for ground water for. Dahl said it was for
ground water
testing for Huset Park area. He explained that the City has had to monitor the ground water for a period testing for Huset Park area. He explained that the City has had to monitor
the ground water for a period
of time due to some contamination in the area. He said the levels are the same as they were in of time due to some contamination in the area. He said the levels are the same as they
were in 2005. 2005.
We have turned over the testing results to the State as required and they will determine if any further We have turned over the testing results to the State as required and they will
determine if any further
action is necessary.action is necessary.
Motion bMotion byySchmittSchmitt,,sseconded beconded byyHerringer, Herringer, ttooaapppprrove the Minuteove the MinutessooffJuly 10, July 10, 20120177,,ananddththee
FFinancialinancialReport anReport anddPPayment ayment oof Billf BillssfoforrJuneJune,,20120177aasspprreessentedented..All ayeAll ayes. s. MOTMOTIIONON
PPASSED.ASSED.
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EDA MinutesEDA Minutes
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August 7August 7, 2017, 2017
RESOLUTIORESOLUTIONNNONO..22001717--2222
AAResolutResolutiion of thon of theeEconomic Development Economic Development AAuthorituthorityyof Columbia Heights, Minnesotaof Columbia Heights, Minnesota,,Approving Approving ttheheFinancial
Financial
Statements for Month oStatements for Month offJune June 22001177and the Payment of and the Payment of tthe Bills for thehe Bills for the Month ofMonth of 2020117.7.
JuneJune
WHERWHEREEASAS,,the Colthe Coluumbia Heights Economicmbia Heights Economic Development Authority (Development Authority (EEDA) DA) iis requireds required by Miby Minnnesota Statutesnesota
StatutesSectioSectionn
469.096, Subd. 9, to prepare a 469.096, Subd. 9, to prepare a detailed financdetailed financiial statement whichal statement which shows all receipts andshows all receipts and
disbdisbuursements,rsements, their naturetheir nature,, the money on hand, the the money on hand, the ppurposes tourposes to which the money on hand is to which the money on hand
is to bbe appliee appliedd,,the EDA's the EDA's
ccrredits and assets anedits and assets andd iits outstanding liabilities; andts outstanding liabilities; and
WHERWHEREEASAS,,saidsaid Statute also requires the EDA to examine the statement and treasuStatute also requires the EDA to examine the statement and treasurrer's voucer's vouchhers
or bilers or billls and s and iiffcocorrrect,rect, to to
approve them by approve them by rresolutiesolutioonnand enter the and enter the rresolution in its records; andesolution in its records; and
WHERWHEREEASAS,,the financial statement fthe financial statement foorr ththeemontmonthhooffJune June 20120177has been has been rreviewed by the eviewed by the EEDA Commission;DA Commission;andand
WHERWHEREEASAS,,the EDA has examinethe EDA has examinedd the financialthe financial statements anstatements andd ffiinds them to be acceptable as to both fnds them to be acceptable
as to both foormrmandand
accuracy; andaccuracy; and
WHERWHEREEASAS,,the EDA Commissithe EDA Commissioon has other means to vern has other means to veriify the intent of Section 469.096, Subd. 9, inclfy the intent of Section 469.096, Subd.
9, incluudidinngg
but but nnot limited to Comprehensive Annual Financialot limited to Comprehensive Annual Financial Reports, Annual CReports, Annual Ciity apprty approoved Budgets, Audits and similarved
Budgets, Audits and similar
dodoccumentation; andumentation; and
WHEREASWHEREAS,,financials statements are hefinancials statements are hellcce Department e Department iin a methn a methood od ouutlined by the Statetlined by the Stateofof
RecRecoords Retentirds Retentioon Schen Scheddule,ule,
NOW, THEREFORNOW, THEREFOREE BE IT RESOLVEBE IT RESOLVEDDby the Bby the Booard ofard of Commissioners of the ColumbCommissioners of the Columbiia Heights Economica Heights Economic
DevelDeveloopment Autpment Authhority that it has examined the referencedority that it has examined the referenced financial statements incfinancial statements inclluding the check
history,uding the check history,andand they they
are found to beare found to be correct, as to form and content; andcorrect, as to form and content; and
BEBE IT FURTHER RIT FURTHER REESOLVESOLVEDDthe financial statementhe financial statementts are ackns are acknoowledged and received and the check historwledged and received and the
check historyyasaspprresented esented
iin wrn wriiting is approved foting is approved forr payment out of propayment out of propperer funds; andfunds; and
BEBE IT FURTHER RIT FURTHER REESOLVESOLVEDDthis resothis resollution is ution is made a pamade a parrt of the permanet of the permanennt records of the Columbia Heightst records of
the Columbia HeightsEcEcoonomnomiic c
Development Authority.Development Authority.
ORDER OORDER OFFEECCONOMIC DEVELOPMENT AUTHORIONOMIC DEVELOPMENT AUTHORITTYY
Passed thPassed thiis __s __7th7th____ da____ dayyofof ______AugustAugust____________________, 2______, 2001717
OffeOfferred by:ed by:
SchmittSchmitt
SeconSecondded by:ed by:
HerringerHerringer
RoRolll Call:l Call:
All All ayesayes
VViicceePresidentPresident
Attest:Attest:
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August 7, 2017August 7, 2017
BUSINESS ITEMSBUSINESS ITEMS
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1.1.Approve 47Approve 47and Grand Ave Contract for Private Redevelopmentand Grand Ave Contract for Private Redevelopment
Dahl reminded members that oDahl reminded members that onnJuly 10July 10, 2017, , 2017, the Columbia Heights Economic Development Authority (the the Columbia Heights Economic Development
Authority (the
thetheCityCityapproved the approved the
establishment of the 47establishment of the 47thth
the TIF plan for said TIF district. Therefore, pursuant to Statethe TIF plan for said TIF district. Therefore, pursuant to StateStatute, Sections 469.174 to 469.1794 Statute, Sections
469.174 to 469.1794 the EDA is the EDA is
authorized to undertake and provide TIF assistance to facilitate redevelopment within the 47authorized to undertake and provide TIF assistance to facilitate redevelopment within the
47ththand Grand TIF and Grand TIF
districtdistrict..
Originally, Dominium requested TIF assistance in the amount of $2.977 million over 20 years toOriginally, Dominium requested TIF assistance in the amount of $2.977 million over 20 years
tooffset qualified offset qualified
costs costs related to related to thethedevelopment of development of a proposeda proposedaffordable multiaffordable multi--family, workforce housing project family, workforce housing
project
r of 47r of 47ththand Grand Avenueand Grand Avenue..However, neither staff nor Ehlers determined that that However, neither staff nor Ehlers determined that that
amount of TIF assistance would be necessary for the Proposed Development to become financially feasible. Based amount of TIF assistance would be necessary for the Proposed Development
to become financially feasible. Based
on analyses conducted by Ehlers, TIF assistance in the principon analyses conducted by Ehlers, TIF assistance in the principal amount of al amount of $1,$1,482482,,000 over 12 years
would be 000 over 12 years would be
substantially sufficient for the Proposed Development to become financially feasible. substantially sufficient for the Proposed Development to become financially feasible.
Attached for consideration is the proposed Attached for consideration is the proposed in which TIF in which TIF
assistance wassistance would be provided to Dominium for the Proposed Development. If approved, the Agreement does not in ould be provided to Dominium for the Proposed Development. If
approved, the Agreement does not in
any way constitute an action taken by the City in regards to the conformity of the Proposed Development to the any way constitute an action taken by the City in regards to the conformity
of the Proposed Development to the
zoning code of the City. Rather, the Agreement zoning code of the City. Rather, the Agreement constitutes a financial obligation of the EDA to reimburse constitutes a financial obligation
of the EDA to reimburse
Dominium for a portion of qualified costs related to land acquisition, Dominium for a portion of qualified costs related to land acquisition, soil correction, site preparation, and public
soil correction, site preparation, and public
improvementsimprovementsof the Proposed Development. Thus, the Proposed Development will stof the Proposed Development. Thus, the Proposed Development will still be subject to the Site
Plan ill be subject to the Site Plan
Review approval process set forth by the zoning code of the City.Review approval process set forth by the zoning code of the City.
EDA Attorney Martha Ingram EDA Attorney Martha Ingram and Financial Consultant James Lehnhoff and Financial Consultant James Lehnhoff werewerepresent present at the meeting at the meeting
to address any to address any
questioquestions or concerns EDA Commission Membersns or concerns EDA Commission Membershahaddregarding the proposed regarding the proposed AgreementAgreement..
Staff recommends Staff recommends approval of Resolution 2017approval of Resolution 2017--23 as presented.23 as presented.Hogeboom reported that Dominium submitted Hogeboom reported
that Dominium submitted
plans today for consideration at the September Planning & Zoning/City Council meetings.plans today for consideration at the September Planning & Zoning/City Council meetings.
Questions from Members:Questions from Members:
yes.yes.
Herringer asked if 100% of the residents would meet the work force income level. Could it be less than that Herringer asked if 100% of the residents would meet the work force income
level. Could it be less than that
percentage, for example, 60% percentage, for example, 60% work force and 40% market rate. Owen Metz from Dominium said you could have a work force and 40% market rate. Owen Metz from
Dominium said you could have a
Housing ProHousing Projectject. This means tax credits are provided . This means tax credits are provided up front up front to help build an affordable housing building. So the to
help build an affordable housing building. So the
more units that qualify as work force income qualified, the more tax credits they aremore units that qualify as work force income qualified, the more tax credits they areeligible for.
To qualify for this eligible for. To qualify for this
type of housing the residents must meet 60% of the median income. Metz said thistype of housing the residents must meet 60% of the median income. Metz said thismeans the residents
must have an means the residents must have an
income of $25,000income of $25,000--$38,000/year. He said these projects usually attract people who work in the service industry. $38,000/year. He said these projects usually attract
people who work in the service industry.
The residents are responsible for paying their own rent.The residents are responsible for paying their own rent.
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August 7, 2017August 7, 2017
Metz went on to explain that this differs from the Section 8 program whereby residents only need to meet 30% of the Metz went on to explain that this differs from the Section 8 program
whereby residents only need to meet 30% of the
median income to qualify. Under Section 8, the federal government subsidizes rent payments by giving housing median income to qualify. Under Section 8, the federal government subsidizes
rent payments by giving housing
vouchers to cover the rent pavouchers to cover the rent payments for those on the program. yments for those on the program.
units would be covered by a Section 8 voucher, but units would be covered by a Section 8 voucher, but vouchers for the vouchers for the 3 BR units could possibly3 BR units could possiblybe
usedbe used. He said the . He said the
--2 BR units. Metz said rents typically run 2 BR units. Metz said rents typically run
$1,000/month for 1 BR, $1,200 for 2 BR, and $1,350 for 3 BR units. Therefore, they are for moderate income $1,000/month for 1 BR, $1,200 for 2 BR, and $1,350 for 3 BR units. Therefore,
they are for moderate income
households. He households. He assured members that anyone living in the building is also screened and subject to strict background assured members that anyone living in the building
is also screened and subject to strict background
checks. checks.
Szurek stated that Council members and residents who have attended the informational meetings were never told Szurek stated that Council members and residents who have attended the informational
meetings were never told
that Section 8 vouchers could posthat Section 8 vouchers could possibly be used in these buildings. She asked how many of the units would be 3 BR. sibly be used in these buildings.
She asked how many of the units would be 3 BR.
Metz told her that 30 units would be 3 bedroom units.Metz told her that 30 units would be 3 bedroom units.
Schmitt stated that the Schmitt Brewery was turned into this type of housing. She knows from personal experience Schmitt stated that the Schmitt Brewery was turned into this type of
housing. She knows from personal experience
thatthatthere are strict requirements in order to qualify to rent in a building such as this. Even those who meet the there are strict requirements in order to qualify to rent in a
building such as this. Even those who meet the
cycy
isisnot automaticnot automatic, even if, even ifthey havethey haveenough income or just because they have a voucher.enough income or just because they have a voucher.
HHeerringer questioned the market valuesrringer questioned the market valuesstated in the Development Agreement. Martha Ingram stated that one value stated in the Development Agreement.
Martha Ingram stated that one value
ndnd
was for a partial completion as of January 2was for a partial completion as of January 2, and the other figure was after the final c, and the other figure was after the final completion
for the following ompletion for the following
January 2nd. Since the start date and timeframe were fluid when the agreement was drafted it was an estimate January 2nd. Since the start date and timeframe were fluid when the agreement
was drafted it was an estimate
arrived at based on a conversation with the County Assessorarrived at based on a conversation with the County Assessorthat could be used to establish the TIF funding.that could be used
to establish the TIF funding.
SzurekSzurekasked how they intended to meet the parking requirements. Dahl said that issue would be discussed at the asked how they intended to meet the parking requirements. Dahl
said that issue would be discussed at the
Planning & Zoning meeting as part of the Site Plan approval process. He reminded members that the matter before Planning & Zoning meeting as part of the Site Plan approval process.
He reminded members that the matter before
the Board is the approval of the Conthe Board is the approval of the Contract for Development and financing so they can move forward with the rest of tract for Development and financing
so they can move forward with the rest of
the approval process. Hogeboom askedthe approval process. Hogeboom askedIngram if approval of this document was contingent upon the Site Plan and Ingram if approval of this document
was contingent upon the Site Plan and
Construction Plans being approved at a later time. Ingram statedConstruction Plans being approved at a later time. Ingram statedthat even if the document being considered tonight that
even if the document being considered tonight
is approved, it is contingent upon the rest being approved also, under Article 4, Section 2 of the Development is approved, it is contingent upon the rest being approved also, under
Article 4, Section 2 of the Development
Agreement. Agreement.
Schmitt asked Metz if he was aware that the City is not guaranteeing Schmitt asked Metz if he was aware that the City is not guaranteeing thetheenviroenvironmental conditions regarding
the site. nmental conditions regarding the site.
She said a lot of street sweeping and plowing debris has been pushed onto the property over the years. He said he She said a lot of street sweeping and plowing debris has been pushed
onto the property over the years. He said he
was aware of that and is not overly concerned. Schmitt then asked if he has been in contact with thewas aware of that and is not overly concerned. Schmitt then asked if he has been
in contact with theWatershed Watershed
District as it has changed. He said Dominium is aware of that also. District as it has changed. He said Dominium is aware of that also.
MoMotion bytion byHerringerHerringer, seconded by, seconded byBuesgensBuesgens, to waive the reading of Resolution 2017, to waive the reading of Resolution 2017--23, there being ample
copies available 23, there being ample copies available
to the public. All ayes. MOTION PASSED.to the public. All ayes. MOTION PASSED.
Motion Motion bybySchmittSchmitt, seconded by , seconded by BuesgensBuesgens, to adopt Resolution 2017, to adopt Resolution 2017--23, a resolution 23, a resolution approving the Contract
for Private approving the Contract for Private
Redevelopment with Columbia Heights Leased Housing Associates III, LLLP and awarding the sale of, and providing the form, Redevelopment with Columbia Heights Leased Housing Associates
III, LLLP and awarding the sale of, and providing the form,
terms, and covenants anterms, and covenants and directions for the issuance of its tax increment revenue note, series 20 __ pursuant to the Contract. d directions for the issuance of
its tax increment revenue note, series 20 __ pursuant to the Contract.
All ayes. MOTION PASSED.All ayes. MOTION PASSED.
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITYCOLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2017RESOLUTION NO. 2017--2323
RESOLUTION APPROVING CONTRACT RESOLUTION APPROVING CONTRACT FOR PRIVATE REDEVELOPMENT FOR PRIVATE REDEVELOPMENT
WITH COLUMBIA HEIGHTS LEASED HOUSING ASSOCIATES III, LLLP AND WITH COLUMBIA HEIGHTS LEASED HOUSING ASSOCIATES III, LLLP AND
AWARDING THE SALE OF, AND PROVIDING THE FORM, TERMS, COVENANTS AWARDING THE SALE OF, AND PROVIDING THE FORM, TERMS, COVENANTS
AND DIRECTIONS FOR THE ISSUANCE OF ITS TAX INCREMENT REVENUE AND DIRECTIONS FOR THE ISSUANCE OF ITS TAX INCREMENT REVENUE
NOTE, SERIES 20__ PURSUANT TO THE CONTRACTNOTE, SERIES 20__ PURSUANT TO THE CONTRACT
Section 1. Section 1. Authorization; Award of SaleAuthorization; Award of Sale..
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1.01.1.01.AuthorizationAuthorization. The Authority and . The Authority and the City of Columbia Heights have approved the establishment of its 47the City of Columbia Heights have
approved the establishment of its 47
for the purpose of financing certain improvements within for the purpose of financing certain improvements within
the Project.the Project.
Pursuant to Pursuant to MinnesotaMinnesotaStatutesStatutes, Section 469.178, the Authority is authorized to issue and sell its bonds for the purpose , Section 469.178, the Authority
is authorized to issue and sell its bonds for the purpose
of financing a portion of the public redevelopment costs of thof financing a portion of the public redevelopment costs of the Project. Such bonds are payable from all or any portion
of e Project. Such bonds are payable from all or any portion of
revenues derived from the TIF District and pledged to the payment of the bonds. The Authority hereby finds and determines revenues derived from the TIF District and pledged to the payment
of the bonds. The Authority hereby finds and determines
that it is in the best interests of the Authority that it issue and sellthat it is in the best interests of the Authority that it issue and sell
the purpose of financing certain public redevelopment costs of the Project.the purpose of financing certain public redevelopment costs of the Project.
1.02.1.02.Approval of Agreement;Approval of Agreement;Issuance, Sale, and Terms of the NoteIssuance, Sale, and Terms of the Note..(a) (a) The Contract for Private Redevelopment The Contract
for Private Redevelopment
(th(thasas
presented to the Board, is hereby in all respects approved, subject to modifications that do not alter the substance of the tpresented to the Board, is hereby in all respects approved,
subject to modifications that do not alter the substance of the transaction ransaction
and thatand thatare approved by the President and Executive Director, provided that execution of the Agreement by such officials shall be are approved by the President and Executive
Director, provided that execution of the Agreement by such officials shall be
conclusive evidence of approval. Authority staff and officials are authorized to take all actions necessary to perform the Aconclusive evidence of approval. Authority staff and officials
are authorized to take all actions necessary to perform the Authorityuthority
obligations under the Agreement as a whole, including without limitation execution of any documents to which the Authority isobligations under the Agreement as a whole, including without
limitation execution of any documents to which the Authority isaa
party referenced in or attached to the Agreement, all as described in the Agreement.party referenced in or attached to the Agreement, all as described in the Agreement.
(b) The Authority hereby authorizes th(b) The Authority hereby authorizes the President and Executive Director to issue the Note in accordance with the e President and Executive Director
to issue the Note in accordance with the
Agreement. All capitalized terms in this resolution have the meaning provided in the Agreement unless the context requires Agreement. All capitalized terms in this resolution have
the meaning provided in the Agreement unless the context requires
otherwise.otherwise.
(c) The Note shall be issued in the (c) The Note shall be issued in the maximum aggregate principal amount of $1,482,000 to the Owner in consideration maximum aggregate principal amount
of $1,482,000 to the Owner in consideration
of certain eligible costs incurred by the Owner under the Agreement, shall be dated the date of delivery thereof, and shall bof certain eligible costs incurred by the Owner under the
Agreement, shall be dated the date of delivery thereof, and shall bear ear
e financing rate or 5.0%, from the date of issue per annum to the earlier of e financing rate or 5.0%, from the date of issue per annum to the earlier of
maturity or prepayment. The Note will be issued in the principal amount of Public Redevelopment Costs submitted and maturity or prepayment. The Note will be issued in the principal
amount of Public Redevelopment Costs submitted and
approved in accordance with Section 3.3 of the Agreement. Theapproved in accordance with Section 3.3 of the Agreement. TheNote is secured by Available Tax Increment, as further Note
is secured by Available Tax Increment, as further
described in the form of the Note herein. The Authority hereby delegates to the Executive Director the determination of the described in the form of the Note herein. The Authority
hereby delegates to the Executive Director the determination of the
date on which the Note is to be delivered, in accordance with the Agreementdate on which the Note is to be delivered, in accordance with the Agreement..
Section 2.Section 2.Form of NoteForm of Note. The Note shall be in substantially the following form, with the blanks to be properly . The Note shall be in substantially the following
form, with the blanks to be properly
filled in and the principal and interest rate amounts adjusted as of the date of issue:filled in and the principal and interest rate amounts adjusted as of the date of issue:
(The remainder of this page is intentionally blank.)(The remainder of this page is intentionally blank.)
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UNITED STATE OF AMERICAUNITED STATE OF AMERICA
STATE OF MINNESOTASTATE OF MINNESOTA
COUNTY OF COUNTY OF ANOKAANOKA
COLUMBIA HEIGHTSCOLUMBIA HEIGHTSECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY
No. RNo. R--11$_____________$_____________
TAX INCREMENT REVENUE NOTETAX INCREMENT REVENUE NOTE
SERIES 20__SERIES 20__
DateDate
RateRateof Original Issueof Original Issue
____%%___________, ___________, 20__20__
The The Columbia HeightsColumbia HeightsEconomic Development Authority (Economic Development Authority (the the
indebted and hereby promises to pay to indebted and hereby promises to pay to Columbia Heights Leased Housing Associates III, LLLPColumbia Heights Leased Housing Associates III, LLLPor
registered assigns (the or registered assigns (the
ipal sum of $__________ and to pay interest thereon at the rate of ipal sum of $__________ and to pay interest thereon at the rate of ____ percent (_______ percent (___%%))per annum,
solely per annum, solely
from the sources and to the extent set forth herein. Capitalized terms shall have the meanings provided in the Contract for from the sources and to the extent set forth herein. Capitalized
terms shall have the meanings provided in the Contract for
Private Redevelopment betwPrivate Redevelopment between the Authority and the Owner, dated as of een the Authority and the Owner, dated as of ________________________,,20172017
context requires otherwise.context requires otherwise.
1.1.PaymentsPaymentsFebruaryFebruary1 and 1 and
AugustAugustto and including to and including February 1, 20__February 1, 20__in the amounts and from the in the amounts and from the
sources set forth in Section 3 herein. Payments shall be applied first to accrued interest, and then to unpaid principal. Isources set forth in Section 3 herein. Payments shall be
applied first to accrued interest, and then to unpaid principal. Interest nterest
accruing from the date of iaccruing from the date of issue through and including ssue through and including FebruaryFebruary1, 20__ shall be compounded semiannually on February1, 20__
shall be compounded semiannually on February1 and 1 and
AugustAugust1 of each year and added to principal.1 of each year and added to principal.
Payments are payable by mail to the address of the Owner or such other address as the Owner may designate upon Payments are payable by mail to the address of the Owner or such other
address as the Owner may designate upon
ththirty (irty (3030))days written notice to the Authority. Payments on this Note are payable in any coin or currency of the United States days written notice to the Authority. Payments
on this Note are payable in any coin or currency of the United States
of America which, on the Payment Date, is legal tender for the payment of public and private debts.of America which, on the Payment Date, is legal tender for the payment of public and
private debts.
2.2.InterestInterest. Interest at . Interest at the rate stated herein shall accrue on the unpaid principal, commencing on the date of the rate stated herein shall accrue on the unpaid
principal, commencing on the date of
original issue. Interest shall be computed on the basis of a year of 360 days and charged for actual days principal is unpaioriginal issue. Interest shall be computed on the basis
of a year of 360 days and charged for actual days principal is unpaid.d.
3.3.Available Tax IncrementAvailable Tax Increment. (a) Paymen. (a) Payments on this Note are payable on each Payment Date solely from and in the ts on this Note are payable on each
Payment Date solely from and in the
amount of Available Tax Increment, which shall meanamount of Available Tax Increment, which shall mean, on each Payment Date, Ninety percent (, on each Payment Date, Ninety percent (9900%%))of
the Tax Increment of the Tax Increment
attributable to the Minimum Improvements and Redevelopment Propertyattributable to the Minimum Improvements and Redevelopment Propertythat is paid to the Authority by that is paid to
the Authority by AnokaAnokaCounty in the County in the
six monsix months preceding theths preceding thePayment Date.Payment Date.
(b)(b)The Authority shall have no obligation to pay principal of and interest on this Note on each Payment Date from The Authority shall have no obligation to pay principal of and interest
on this Note on each Payment Date from
any source other than Available Tax Increment any source other than Available Tax Increment and the failure of the Authority to pay and the failure of the Authority to pay the entire
amount of principal or interest the entire amount of principal or interest
on this Noteon this Noteon any Payment Date shall not constitute a default hereunder as long as the Authority pays principal and interest on any Payment Date shall not constitute a default
hereunder as long as the Authority pays principal and interest
hereon to the extent of Available Tax Incremenhereon to the extent of Available Tax Increment. The Authority shall have no obligation to pay t. The Authority shall have no obligation
to pay any any unpaid balance of principal unpaid balance of principal
or accrued interest that may remain after the final Payment on or accrued interest that may remain after the final Payment on the Maturity Date.the Maturity Date.
4.4.DefaultDefault. If on any Payment Date there has occurred and is continuing any Event of Defa. If on any Payment Date there has occurred and is continuing any Event of Default
under the ult under the
Agreement, the Authority may withhold from payments hereunder under all Available Tax Increment. If the Event of Default Agreement, the Authority may withhold from payments hereunder
under all Available Tax Increment. If the Event of Default
is thereafter cured in accordance with the Agreement, the Available Tax Increment withheld under this Section shall be is thereafter cured in accordance with the Agreement, the Available
Tax Increment withheld under this Section shall be
ddeferred and paid, without interest thereon, within eferred and paid, without interest thereon, within thirty (thirty (3030))days after the Event of Default is cured. If the Event
of Default is days after the Event of Default is cured. If the Event of Default is
not cured in a timely manner, the Authority may terminate this Note by written notice to the Owner in accordance with the not cured in a timely manner, the Authority may terminate this
Note by written notice to the Owner in accordance with the
AAgreement.greement.
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5.5.PrepaymentPrepayment. The principal sum and all accrued interest payable under this Note is prepayable. The principal sum and all accrued interest payable under this Note is prepayablein
whole or in in whole or in
part at any time by the Authority without premium or penalty. No partial prepayment shall affect the amount or timing of anypart at any time by the Authority without premium or penalty.
No partial prepayment shall affect the amount or timing of any
other regular Payment otherwise required to be made under this Note.other regular Payment otherwise required to be made under this Note.
6.6.Nature of ObligationNature of Obligation. This Note is one . This Note is one of an issue in the total principal amount of $of an issue in the total principal amount of $__________________,
issued to aid in , issued to aid in
financing certain public redevelopment costs and administrative costs of a Project undertaken by the Authority pursuant to financing certain public redevelopment costs and administrative
costs of a Project undertaken by the Authority pursuant to
Minnesota StatutesMinnesota Statutes, Sections 469.090 through 469.1081, Sections 469.090 through 469.1081, and , and
duly adopted by the Authority on ________, duly adopted by the Authority on ________, 20172017, and pursuant to and in full conformity with the Constitution and laws of the , and pursuant
to and in full conformity with the Constitution and laws of the
State of Minnesota, including State of Minnesota, including Minnesota StatutesMinnesota Statutes, Sections 469., Sections 469.174 to 469.179174 to 469.17944, as amended. This Note is
a limited obligation , as amended. This Note is a limited obligation
of the Authority which is payable solely from Available Tax Increment pledged to the payment hereof under the Resolution. of the Authority which is payable solely from Available Tax
Increment pledged to the payment hereof under the Resolution.
This Note and the interest hereon shall not be deemed to constitute aThis Note and the interest hereon shall not be deemed to constitute ageneral obligation of the State of Minnesota
or any general obligation of the State of Minnesota or any
political subdivision thereof, including, without limitation, the Authority. Neither the State of Minnesota, nor any politicpolitical subdivision thereof, including, without limitation,
the Authority. Neither the State of Minnesota, nor any political al
subdivision thereof shall be obligated to pay the principal of or interest subdivision thereof shall be obligated to pay the principal of or interest on this Note or other costs incident
hereto except out of on this Note or other costs incident hereto except out of
Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any politicaAvailable Tax Increment, and neither the full faith and credit
nor the taxing power of the State of Minnesota or any politicall
subdivision thereof is pledged to the payment of the principal of or insubdivision thereof is pledged to the payment of the principal of or interest on this Note or other costs incident
hereto.terest on this Note or other costs incident hereto.
7.7.Registration and TransferRegistration and Transfer. This Note is issuable only as a fully registered note without coupons. As provided . This Note is issuable only as a fully
registered note without coupons. As provided
in the Resolution, and subject to certain limitations set forth therein, this Note is in the Resolution, and subject to certain limitations set forth therein, this Note is transferable
upon the books of the Authority transferable upon the books of the Authority
attorney duly authorized in writing, upon surrender of this Note together with a writtattorney duly authorized in writing, upon surrender of this Note together with a written instrument
of transfer satisfactory to the en instrument of transfer satisfactory to the
Authority, duly executed by the Owner. Upon such transfer or exchange and the payment by the Owner of any tax, fee, or Authority, duly executed by the Owner. Upon such transfer or
exchange and the payment by the Owner of any tax, fee, or
governmental charge required to be paid by the Authority with respect to such transfer or governmental charge required to be paid by the Authority with respect to such transfer or exchange,
there will be issued in the exchange, there will be issued in the
name of the transferee a new Note of the same aggregate principal amount, bearing interest at the same rate and maturing on name of the transferee a new Note of the same aggregate principal
amount, bearing interest at the same rate and maturing on
the same datesthe same dates, within 15 days after the delivery by the Owner of its request and approval of , within 15 days after the delivery by the Owner of its request and approval
of such request by the Authority if such request by the Authority if
required under the Agreementrequired under the Agreement..
Except as otherwise provided in Section 3.Except as otherwise provided in Section 3.33(d) of the Agreement, this Note shall not be transferred to any person or (d) of the Agreement,
this Note shall not be transferred to any person or
entity, unless the Authority has provided written consent to such transferentity, unless the Authority has provided written consent to such transfer..
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required
by the Constitution and
laws of the State of Minnesota to be done, to exist, to happen, and to be performed in order to make this Note a valid and laws of the State of Minnesota to be done, to exist, to happen,
and to be performed in order to make this Note a valid and
binding limited obligatbinding limited obligation of the Authority according to its terms, have been done, do exist, have happened, and have been ion of the Authority according to its
terms, have been done, do exist, have happened, and have been
performed in due form, time and manner as so required.performed in due form, time and manner as so required.
IN WITNESS WHEREOF, the Board of Commissioners of the IN WITNESS WHEREOF, the Board of Commissioners of the Columbia HeightsColumbia HeightsEconomic Development AuthoriEconomic Development
Authority ty
have caused this Note to be executed with the manual signatures of its President and Executive Director, all as of the Date ohave caused this Note to be executed with the manual signatures
of its President and Executive Director, all as of the Date off
Original Issue specified above.Original Issue specified above.
COLUMBIA HEIGHTSCOLUMBIA HEIGHTSECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT
AUTHORITYAUTHORITY
Executive DirectorExecutive DirectorPresidentPresident
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REGISTRATION PROVISIONSREGISTRATION PROVISIONS
The ownership of the unpaid balance of the within Note is registered in the bond register of the City Finance Director, The ownership of the unpaid balance of the within Note is registered
in the bond register of the City Finance Director,
in the name of the person last listed below.in the name of the person last listed below.
Date of Date of Signature ofSignature of
RegistrationRegistrationRegistered OwnerRegistered OwnerCity Finance DirectorCity Finance Director
_________, 20___________, 20__Columbia Heights Leased Housing Columbia Heights Leased Housing
Associates III, LLLPAssociates III, LLLP
Federal Tax I.D No_____________Federal Tax I.D No_____________
Section 3.Section 3.Terms, Execution and DeliveryTerms, Execution and Delivery..
3.01.3.01.Denomination, PaymentDenomination, Payment. The Note . The Note shall be issued as a single typewritten note numbered Rshall be issued as a single typewritten note numbered
R--1.1.
The Note shall be issuable only in fully registered form. Principal of and interest on the Note shall be payable by check The Note shall be issuable only in fully registered form.
Principal of and interest on the Note shall be payable by check
or draft issued by the Registrar described herein.or draft issued by the Registrar described herein.
3.02.3.02.Dates; IntereDates; Interest Payment Datesst Payment Dates. Principal of and interest on the Note shall be payable by mail to the owner of . Principal of and interest on
the Note shall be payable by mail to the owner of
record thereof as of the close of business on the fifteenth day of the month preceding the Payment Date, whether or not such record thereof as of the close of business on the fifteenth
day of the month preceding the Payment Date, whether or not such
day is a business day.day is a business day.
3.03.3.03.RegistrationRegistration. The Authority hereby appoints the City Finance Director to perform the functions of registrar, . The Authority hereby appoints the City Finance
Director to perform the functions of registrar,
the the
Registrar with rRegistrar with respect thereto shall be as follows:espect thereto shall be as follows:
(a)(a)RegisterRegister. The Registrar shall keep at its office a bond register in which the Registrar shall provide for the . The Registrar shall keep at its office a bond register
in which the Registrar shall provide for the
registration of ownership of the Note and the registration of transfers and exchanges of the Note.registration of ownership of the Note and the registration of transfers and exchanges
of the Note.
(b(b))Transfer of NoteTransfer of Note. . Subject to Section 3.03(d) hereof, within 15 days afterSubject to Section 3.03(d) hereof, within 15 days aftersurrender for transfer of the
Note surrender for transfer of the Note
duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form reasonably duly endorsed by the registered owner thereof or accompanied by a
written instrument of transfer, in form reasonably
satisfactory to the Registrsatisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered ar, duly executed by the registered
owner thereof or by an attorney duly authorized by the registered
owner in writing,owner in writing,and consent to such transfer by the Authority if required pursuant to the Agreement,and consent to such transfer by the Authority if required pursuant
to the Agreement,the Registrar shall the Registrar shall
authenticate and deliver, in thauthenticate and deliver, in the name of the designated transferee or transferees, a new Note of a like aggregate principal e name of the designated transferee
or transferees, a new Note of a like aggregate principal
amount and maturity, as requested by the transferor. The Registrar may close the books for registration of any transfer afteamount and maturity, as requested by the transferor. The
Registrar may close the books for registration of any transfer after the r the
fifteenth day of the month precefifteenth day of the month preceding each Payment Date and until such Payment Date.ding each Payment Date and until such Payment Date.
(c)(c)CancellationCancellation. The Note surrendered upon any transfer shall be promptly cancelled by the Registrar and . The Note surrendered upon any transfer shall be promptly cancelled
by the Registrar and
thereafter disposed of as directed by the Authority.thereafter disposed of as directed by the Authority.
(d)(d)Improper or Unauthorized TransferImproper or Unauthorized Transfer. When the Note is presented to the Registrar for transfer, the Registrar . When the Note is presented to the
Registrar for transfer, the Registrar
may refuse to transfer the same until it is may refuse to transfer the same until it is reasonably reasonably satisfied that the endorsement on such Note or separate instrument of satisfied
that the endorsement on such Note or separate instrument of
transfer is legally authorized. The Registrar shall inctransfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which
it, in ur no liability for its refusal, in good faith, to make transfers which it, in
its judgment, deems improper or unauthorized.its judgment, deems improper or unauthorized.
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(e)(e)Persons Deemed OwnersPersons Deemed Owners. The Authority and the Registrar may treat the person in whose name t. The Authority and the Registrar may treat the person in whose
name the Note is at he Note is at
any time registered in the bond register as the absolute owner of the Note, whether the Note shall be overdue or not, for theany time registered in the bond register as the absolute
owner of the Note, whether the Note shall be overdue or not, for the
purpose of receiving payment of, or on account of, the principal of and interest on such Note and for all other purppurpose of receiving payment of, or on account of, the principal of
and interest on such Note and for all other purposes, and all oses, and all
discharge the liability of the Authority upon such Note to the extent of the sum or sums so paid.discharge the liability of the Authority upon such Note to the extent of the sum or sums
so paid.
(f)(f)Taxes, Fees and CTaxes, Fees and Chargesharges. For every transfer or exchange of the Note, the Registrar may impose a charge upon . For every transfer or exchange of the Note,
the Registrar may impose a charge upon
the owner thereof sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid withe owner thereof sufficient to reimburse the Registrar for
any tax, fee, or other governmental charge required to be paid with th
respect to such transfer or exchangerespect to such transfer or exchange..
(g)(g)Mutilated, Lost, Stolen or Destroyed NoteMutilated, Lost, Stolen or Destroyed Note. In case any Note shall become mutilated or be lost, stolen, or . In case any Note shall become
mutilated or be lost, stolen, or
destroyed, the Registrar shall deliver a new Note of like amount, destroyed, the Registrar shall deliver a new Note of like amount, Termination DateTermination Dates and tenor in exchange
and substitution for s and tenor in exchange and substitution for
and upon canceand upon cancellation of such mutilated Note or in lieu of and in substitution for such Note lost, stolen, or destroyed, upon the llation of such mutilated Note or in lieu
of and in substitution for such Note lost, stolen, or destroyed, upon the
payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case the Note lost, stolpayment of the reasonable expenses and charges of the Registrar
in connection therewith; and, in the case the Note lost, stolen, en,
or destroyeor destroyed, upon filing with the Registrar of evidence satisfactory to it that such Note was lost, stolen, or destroyed, and of d, upon filing with the Registrar of evidence
satisfactory to it that such Note was lost, stolen, or destroyed, and of
the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and the ownership thereof, and upon furnishing to the Registrar of
an appropriate bond or indemnity in form, substance, and
amount satisfactoamount satisfactory to it, in which both the Authority and the Registrar shall be named as obligees. The Note so surrendered to ry to it, in which both the Authority
and the Registrar shall be named as obligees. The Note so surrendered to
the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the Authority. If the mutilated, the Registrar shall be cancelled by it and evidence of such
cancellation shall be given to the Authority. If the mutilated, lost, lost,
stolen, or destolen, or destroyed Note has already matured or been called for redemption in accordance with its terms, it shall not be stroyed Note has already matured or been called
for redemption in accordance with its terms, it shall not be
necessary to issue a new Note prior to payment.necessary to issue a new Note prior to payment.
3.04.3.04.Preparation and DeliveryPreparation and Delivery. The Note shall be prepared under the direction of the Executive . The Note shall be prepared under the direction of the
Executive Director and shall Director and shall
be executed on behalf of the Authority by the signatures of its President and Executive Director. In case any officer whose be executed on behalf of the Authority by the signatures
of its President and Executive Director. In case any officer whose
signature shall appear on the Note shall cease to be such officer before the delivery of the Note, such signatursignature shall appear on the Note shall cease to be such officer before
the delivery of the Note, such signature shall e shall
nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Whnevertheless be valid and sufficient for all purposes, the
same as if such officer had remained in office until delivery. When the en the
Note has been so executed, it shall be delivered by the Executive Director to the Owner thereof in accordance with tNote has been so executed, it shall be delivered by the Executive
Director to the Owner thereof in accordance with the he
Agreement.Agreement.
Section 4.Section 4.Security ProvisionsSecurity Provisions..
4.01.4.01.PledgePledge. The Authority hereby pledges to the payment of the principal of and interest on the Note all Available . The Authority hereby pledges to the payment of the
principal of and interest on the Note all Available
Tax Increment as defined in the Note.Tax Increment as defined in the Note.
Available Tax Increment shall be applied to paymeAvailable Tax Increment shall be applied to payment of the principal of and interest on the Note in accordance with the terms nt of the
principal of and interest on the Note in accordance with the terms
of the form of Note set forth in Section 2 of this resolution.of the form of Note set forth in Section 2 of this resolution.
4.02.4.02.Bond FundBond Fund. Until the date the Note is no longer outstanding and no principal thereof or interest thereon . Until the date the Note is no longer outstanding and no
principal thereof or interest thereon (to the (to the
Bond Bond
revocably revocably
agrees to appropriate to the Bond Fund on or before each Payment Date the Available Tax Increment in an amount equal to the agrees to appropriate to the Bond Fund on or before each Payment
Date the Available Tax Increment in an amount equal to the
Payment then due, or the actual Available Tax Increment, whichever is less. Any Available Tax Increment remaining in the Payment then due, or the actual Available Tax Increment, whichever
is less. Any Available Tax Increment remaining in the
with its terms.with its terms.
4.03.4.03.Additional ObligationsAdditional Obligations. The Authority . The Authority will issue no other obligations secured in whole or in part by Avaiwill issue no other obligations
secured in whole or in part by Available lable
Tax Increment unless such pledge is on a subordinate basis to the pledge on the Note.Tax Increment unless such pledge is on a subordinate basis to the pledge on the Note.
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Section 5.Section 5.Certification of ProceedingsCertification of Proceedings..
5.01. 5.01. Certification of ProceedingsCertification of Proceedings. The officers of the Authority are hereby. The officers of the Authority are herebyauthorized and directed to
prepare and authorized and directed to prepare and
furnish to the Owner of the Note certified copies of all proceedings and records of the Authority, and such other affidavits,furnish to the Owner of the Note certified copies of all
proceedings and records of the Authority, and such other affidavits,
certificates, and information as may be required to show the facts relating to the legalitcertificates, and information as may be required to show the facts relating to the legality
and marketability of the Note as the y and marketability of the Note as the
same appear from the books and records under their custody and control or as otherwise known to them, and all such certified same appear from the books and records under their custody
and control or as otherwise known to them, and all such certified
copies, certificates, and affidavits, including any heretofore furnished, shall be deemed recopies, certificates, and affidavits, including any heretofore furnished, shall be deemed
representations of the Authority as to presentations of the Authority as to
the facts recited therein.the facts recited therein.
Section 6.Section 6.Effective DateEffective Date. This resolution shall be effective upon approval.. This resolution shall be effective upon approval.
Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority on Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority
on _____________, _____________,
2017.2017.
____________________________________________________________________
PresidentPresident
ATTEST:ATTEST:
________________________________________________________________
Executive DirectorExecutive Director
A copy of the Contract between the EDA and Columbia Heights Leased Housing Assoc III, LLLP was included in the packet A copy of the Contract between the EDA and Columbia Heights Leased
Housing Assoc III, LLLP was included in the packet
for thefor thecommissioners to review, and once executed will be on file at City Hall.commissioners to review, and once executed will be on file at City Hall.
2.2.Authorize Appropriation of Certain EDA FundsAuthorize Appropriation of Certain EDA Funds
previously owned Parkview Villpreviously owned Parkview Villa, a senior housing facility. And, after conveying said senior housing facility a, a senior housing facility. And, after conveying
said senior housing facility
to a private operator in 2015, the HRA effectively ceased all senior housing operations. Therefore, the City to a private operator in 2015, the HRA effectively ceased all senior housing
operations. Therefore, the City
reclassify the committed fund balance of reclassify the committed fund balance of
recommended that the HRA recommended that the HRA transfer the entire PVV Fund balance to a Columbia Heights Economic transfer the entire PVV Fund balance to a Columbia Heights Economic
Development Authority (the Development Authority (the EEitiesities..
On August 7, 2017, the HRA authorized an interfund transfer of the entire PVV Fund balance in the amount On August 7, 2017, the HRA authorized an interfund transfer of the entire PVV
Fund balance in the amount
of $1,025,445 to the EDA Redevelopment Project Fund 408 with the intent for these funds to be used of $1,025,445 to the EDA Redevelopment Project Fund 408 with the intent for these funds
to be used inin
connection with the Commercial Revitalization Project, more specifically acquisition of nonconforming connection with the Commercial Revitalization Project, more specifically acquisition
of nonconforming
properties in commercial corridors throughout the City. However, in order for the EDA to be able to use properties in commercial corridors throughout the City. However, in order for
the EDA to be able to use
these transferred funds for their intended purpthese transferred funds for their intended purpose, a resolution is required to authorize the appropriation of ose, a resolution is required
to authorize the appropriation of
said funds to the Commercial Revitalization Project. said funds to the Commercial Revitalization Project.
Therefore, the resolution before the EDA for consideration would effectively accept the interfund transfer of Therefore, the resolution before the EDA for consideration would effectively
accept the interfund transfer of
the entire PVV Fund balancthe entire PVV Fund balance and appropriate said funds in the EDA Redevelopment Project Fund 408 to the e and appropriate said funds in the EDA Redevelopment
Project Fund 408 to the
Commercial Revitalization Project budget for economic redevelopment activities. Commercial Revitalization Project budget for economic redevelopment activities.
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Staff recommends approval of Resolution 2017Staff recommends approval of Resolution 2017--24 as presented. 24 as presented.
Questions from Members:Questions from Members:
There were no questions.There were no questions.
MMootion by tion by SchmittSchmitt, seconded by, seconded byMurzynMurzyn,,to waive the reading of Resolution 2017to waive the reading of Resolution 2017--24, there being ample copies
24, there being ample copies
available to the public. available to the public. AllAllayes. MOTION PASSED.ayes. MOTION PASSED.
MoMotion bytion byHerringerHerringer, seconded by , seconded by BuesgensBuesgens,,to adopt Resolution 2017to adopt Resolution 2017--24, a resolution authorizing the 24, a resolution
authorizing the
appropriation of certain funds for economic redevelopment purposes.appropriation of certain funds for economic redevelopment purposes.All ayes. MOTION PASSED.All ayes. MOTION PASSED.
RESOLUTION NO. 2017RESOLUTION NO. 2017--2424
A RESOLUTIA RESOLUTION AUTHORIZING THE APPROPRIATION OF CERTAIN FUNDS FOR ECONOMIC ON AUTHORIZING THE APPROPRIATION OF CERTAIN FUNDS FOR ECONOMIC
REDEVELOPMENT PURPOSESREDEVELOPMENT PURPOSES
BE IT RESOLVEDBE IT RESOLVED
WHEREAS,WHEREAS,
the Housing and Redevelopment Authority in and for the City of Cthe Housing and Redevelopment Authority in and for the City of C
considered Resolution No. 2017considered Resolution No. 2017--03, a resolution authorizing an interfund transfer of the entire Parkview Villa South Fund 213 03, a resolution authorizing
an interfund transfer of the entire Parkview Villa South Fund 213
WHEREAS,WHEREAS,
the EDA is authorized to accept an interfund transfer and appropriate such transferred funds to a project budget the EDA is authorized to accept an interfund transfer and appropriate
such transferred funds to a project budget
by resolution, provided that the resolution states the purpose of the expenditure aby resolution, provided that the resolution states the purpose of the expenditure and corresponding
amount to be appropriated; nd corresponding amount to be appropriated;
andand
WHEREAS,WHEREAS,
the EDA has determined that the transferred funds into the Redevelopment Project Fund should be appropriated the EDA has determined that the transferred funds into the Redevelopment
Project Fund should be appropriated
for economic redevelopment expenditures in connection to the Commercial Revitalization Project. for economic redevelopment expenditures in connection to the Commercial Revitalization
Project.
NOW, THEREFORE BE IT RESOLVED,NOW, THEREFORE BE IT RESOLVED,
that the Columbthat the Columbia Heights Economic Development Authority is hereby ia Heights Economic Development Authority is hereby
authorized to accept and appropriate $1,025,445 of the PVV Fund transfer from the HRA into the Redevelopment Project Fund authorized to accept and appropriate $1,025,445 of the PVV Fund
transfer from the HRA into the Redevelopment Project Fund
for economic redevelopment purposes, subject to approval of HRA Resolution No. 201for economic redevelopment purposes, subject to approval of HRA Resolution No. 20177--03; and 03; and
BE IT FURTHER RESOLVED, BE IT FURTHER RESOLVED,
this resolution shall be effective immediately upon its enactment by the Columbia Heights this resolution shall be effective immediately upon its enactment by the Columbia Heights
Economic Development Authority.Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITYORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this _Passed this _7th7th____ day of ________ day of ____AugustAugust___________, 2017___________, 2017
Offered by:Offered by:HerringerHerringer
Seconded by:Seconded by:BuesgensBuesgens
Roll Call:Roll Call:All ayesAll ayes
PresidentPresident
Attest:Attest:
SecretarySecretary
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Dahl then provided members with a Budget Overview for the Commercial Dahl then provided members with a Budget Overview for the Commercial Revitalization Project as follows:Revitalization
Project as follows:
COMMERCIAL REVITALIZCOMMERCIAL REVITALIZATION PROJECT ATION PROJECT BUDGET OVERVIEWBUDGET OVERVIEW
USES STATEMENTUSES STATEMENT
corridors throughout the City of Columcorridors throughout the City of Colum
nonconforming under the current zoning code of the City, and therefore the EDA desires to purchase such properties to nonconforming under the current zoning code of the City, and therefore
the EDA desires to purchase such properties to
eliminate these nonconformities. As of July 21, 2017,eliminate these nonconformities. As of July 21, 2017,the total project cost has been estimated to be $4,510,439.00. This the total
project cost has been estimated to be $4,510,439.00. This
estimate, however, is subject to change based on several dependent variables. Thus, the total project cost should be reevaluaestimate, however, is subject to change based on several
dependent variables. Thus, the total project cost should be reevaluated ted
annually to account for any substantive changes. The folloannually to account for any substantive changes. The following table below provides a detailed use breakdown of the wing table
below provides a detailed use breakdown of the
anticipated expenses for project completion: anticipated expenses for project completion:
USESUSESEXPENSESEXPENSES
I.I.Property Acquisition Property Acquisition $$
3,512,125.003,512,125.00
II.II.Title InsuranceTitle Insurance$$
5,390.005,390.00
III.III.Legal Closing CostsLegal Closing Costs$$
11,330.0011,330.00
IV.IV.Recording of DeedsRecording of Deeds$$
12,712.0012,712.00
V.V.Broker Broker CompensationCompensation$$
110,632.00110,632.00
VI.VI.Pre Demolition SurveysPre Demolition Surveys$$
44,000.0044,000.00
VII.VII.Utility DisconnectsUtility Disconnects$$
117,950.00117,950.00
VIII.VIII.DemolitionDemolition$$
550,000.00550,000.00
IX.IX.Cost ContingenciesCost Contingencies$$
146,300.00146,300.00
TOTAL USE FUNDS:TOTAL USE FUNDS:$$
4,510,439.004,510,439.00
Property Acquisition Property Acquisition these these expenses include the acquisition of properties within the City that are nonconforming expenses include the acquisition of properties
within the City that are nonconforming
(legal and illegal) pursuant to the current City zoning code. These expenses were estimated to be 25% above the 2017 (legal and illegal) pursuant to the current City zoning code. These
expenses were estimated to be 25% above the 2017
Estimated Market Land Value subtotal.Estimated Market Land Value subtotal.
Title InsuranceTitle Insurance
Typical expenses in this category include insurance premiums and other general administrative costs.Typical expenses in this category include insurance premiums and other general administrative
costs.
Legal Closing Costs Legal Closing Costs these expenses are incurred bthese expenses are incurred by having the representation of Kennedy & Graven at time of y having the representation
of Kennedy & Graven at time of
closings. Typical expenses include preparation of closing documents, correspondences, attendance at closing, and closings. Typical expenses include preparation of closing documents,
correspondences, attendance at closing, and
travel reimbursement. travel reimbursement.
Recording of Deeds Recording of Deeds these expenses include the costs of recthese expenses include the costs of recording Warranty Deeds, State Deed Taxes, and ording Warranty Deeds,
State Deed Taxes, and
Conservation Fees. These costs were estimated based on the 2017 fee schedule released by Anoka County. Conservation Fees. These costs were estimated based on the 2017 fee schedule released
by Anoka County.
Broker Compensation Broker Compensation these expenses relate to the compensation agreed upon in the Buyer Representation Conthese expenses relate to the compensation agreed upon in
the Buyer Representation Contract tract
by and between the EDA and RE/MAX Synergy. The EDA shall compensate RE/MAX Synergy 3.15% of the by and between the EDA and RE/MAX Synergy. The EDA shall compensate RE/MAX Synergy 3.15%
of the
purchase price per property. purchase price per property.
PrePre--Demolition Surveys Demolition Surveys these costs represent the demolition inspection required by the MPCA under the NESHAP these costs represent the demolition inspection required
by the MPCA under the NESHAP
Regulations,Regulations,40 CFR Part 61 and by Minnesota 40 CFR Part 61 and by Minnesota OSHA under 29 CFR 1926.1101. Theses inspections inventory OSHA under 29 CFR 1926.1101. Theses
inspections inventory
asbestosasbestos--containing materials and hazardous materials prior to demolition. These costs were averaged based on containing materials and hazardous materials prior to demolition.
These costs were averaged based on
previous preprevious pre--demolition surveys conducted.demolition surveys conducted.
Utility DiUtility Disconnects sconnects
were averaged based on previous utilwere averaged based on previous utility disconnects conducted.ity disconnects conducted.
Demolition Demolition these costs were estimated based on demolition contractor and abatement contractor rates of 2017. These these costs were estimated based on demolition contractor
and abatement contractor rates of 2017. These
costs include demolition of primary and accessory structures; abatement of asbestos, leadcosts include demolition of primary and accessory structures; abatement of asbestos, lead--based
paint, and otherbased paint, and other
hazardous materials; removal of bituminous and concrete paving; backfill and grading; and any additional requirements hazardous materials; removal of bituminous and concrete paving;
backfill and grading; and any additional requirements
deemed necessary by Public Works. deemed necessary by Public Works.
1212
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Page 13Page 13
Aug. 7, 2017Aug. 7, 2017
Cost Contingencies Cost Contingencies these costs are knownthese costs are known--unknowns based on prevunknowns based on previous property acquisition, and include allowance ious property
acquisition, and include allowance
for higher than expected costs in connection to property acquisition, utility disconnects, and demolition. These for higher than expected costs in connection to property acquisition,
utility disconnects, and demolition. These
expenses were estimated at 3.5% of the aforementioned expenses subtotal. expenses were estimated at 3.5% of the aforementioned expenses subtotal.
SOURCES STATEMENTSOURCES STATEMENT
The aforementioned expenses in connection with the Commercial Revitalization Project will be paid through two source funds: The aforementioned expenses in connection with the Commercial
Revitalization Project will be paid through two source funds:
(1) EDA Redevelopment Project Fund 408 and (2) Anoka County HRA Levy. Each source fund has its own specific purpose (1) EDA Redevelopment Project Fund 408 and (2) Anoka County HRA Levy.
Each source fund has its own specific purpose
for expenses reafor expenses realized throughout the term length of the project. The EDA Redevelopment Project Fund 408 will fund the lized throughout the term length of the project.
The EDA Redevelopment Project Fund 408 will fund the
majority of expenses related to property acquisition and cost contingences, as well as all expenses realized for title insuramajority of expenses related to property acquisition and
cost contingences, as well as all expenses realized for title insurance, nce,
legal closing costs, reclegal closing costs, recording of deeds, and broker compensation. Whereas, the Anoka County HRA Levy will fund a portion ording of deeds, and broker compensation.
Whereas, the Anoka County HRA Levy will fund a portion
of property acquisition and cost contingences, but also all expenses realized in connection to preof property acquisition and cost contingences, but also all expenses realized in connection
to pre--demolition surveys, utility demolition surveys, utility
disconnects, and demolition costdisconnects, and demolition costs. When and if project expenses exceed the remaining balance of a source fund, the Capital s. When and if project expenses
exceed the remaining balance of a source fund, the Capital
Improvement Improvement --Development Fund 420 will provide an interfund loan to the respective source fund. The following table Development Fund 420 will provide an interfund loan to
the respective source fund. The following table
provides a breakdown of the amount of funds thatprovides a breakdown of the amount of funds thatwill be used from its respective source for project completion: will be used from
its respective source for project completion:
SOURCESSOURCESTOTAL BALANCETOTAL BALANCE
I.I.EDA Redevelopment Project Fund 408 EDA Redevelopment Project Fund 408 $$
3,245,776.003,245,776.00
II.II.Anoka County HRA LevyAnoka County HRA Levy$$
1,264,663.001,264,663.00
TOTAL SOURCE FUNDS:TOTAL SOURCE FUNDS:$$
4,510,439.004,510,439.00
3.3.Ratification of 3841 Central Avenue NE Purchase AgreementRatification of 3841 Central Avenue NE Purchase Agreement
Dahl told members that oDahl told members that o
approved Resolution 2017approved Resolution 2017--18, a resolution which 18, a resolution which effectively entered effectively entered the EDA the EDA into a Brokerinto a BrokerRepresentation
Representation
Agreement Agreement withwithRE/MAX Synergy. RE/MAX Synergy. Furthermore, the resolutionFurthermore, the resolutionauthorized RE/MAX Synergy to respond to active authorized RE/MAX Synergy
to respond to active
properties identiproperties identified fied to beto benonconforming under the current City zoning code. nonconforming under the current City zoning code. IfIfthese offers, in the form
of a these offers, in the form of a
PPurchase urchase AAgreementgreement, are accepted by the Seller, they are subject to ratification , are accepted by the Seller, they are subject to ratification of theof theEDA prior
to EDA prior to
acquisition of the property. acquisition of the property.
On July 12, 201On July 12, 2017, t7, twent up for salewent up for saleat a at a
listing price of $209,000. Therefore, RE/MAX Synergy reacted to the active listing and worked with staff to place an listing price of $209,000. Therefore, RE/MAX Synergy reacted to the
active listing and worked with staff to place an
OOffer on the Subject Property in the amount of $200,000. On July 27, 2017, staff was notified that the ffer on the Subject Property in the amount of $200,000. On July 27, 2017, staff
was notified that the OOffer was ffer was
accepted contingent accepted contingent uponuponthe closing being on or before August 25, 2017. Thus, in order to accommodate for the the closing being on or before August 25, 2017.
Thus, in order to accommodate for the
closingclosingon or before August 25, 2on or before August 25, 2017017,,the EDA is required to review and consider the ratification of said the EDA is required to review and consider
the ratification of said OfferOfferfor for
the Subject Propertythe Subject Propertyat its August EDA meetingat its August EDA meeting..If approved, this would be the first property acquired by the EDA If approved, this would
be the first property acquired by the EDA
in connection with the Commercial Revitalization Project. in connection with the Commercial Revitalization Project.
Dahl said this property recently sold for $102,000 and it was then renovated. He told members that staff would look Dahl said this property recently sold for $102,000 and it was then
renovated. He told members that staff would look
into moving this house to another lot to recoup some of the funds spent on acquiring the property. Dahl said there into moving this house to another lot to recoup some of the funds
spent on acquiring the property. Dahl said there
are a couple of lots tare a couple of lots that he thinks would workhat he thinks would work4641 Tyler Street and 4647 Polk Street which will have the existing 4641 Tyler Street and
4647 Polk Street which will have the existing
house removed during the next month. Szurek told him the name of a house moving company that he could contact house removed during the next month. Szurek told him the name of a house
moving company that he could contact
to see if they are still in the business of moving hto see if they are still in the business of moving homes. Buesgens asked if the house is moved to another site and omes. Buesgens
asked if the house is moved to another site and
resold whether we are restricted for what we resold whether we are restricted for what we can can sell it for. Dahl told her there are no restrictionssell it for. Dahl told her there
are no restrictions, and we can sell , and we can sell
the house for whatever price we think is appropriate.the house for whatever price we think is appropriate.
Staff recommendsStaff recommendsapproval of Resolution 2017approval of Resolution 2017--25 as presented. 25 as presented.
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Page 14Page 14
Aug. 7, 2017Aug. 7, 2017
Questions from Members:Questions from Members:
There were no further questions.There were no further questions.
MoMotion by tion by NovitskyNovitsky, seconded by, seconded bySchmittSchmitt,,to waive the reading of Resolution 2017to waive the reading of Resolution 2017--25, there being ample copies
25, there being ample copies
avaiavailable to the public. lable to the public. All ayes. MOTION PASSED.All ayes. MOTION PASSED.
MoMotion bytion byBuesgensBuesgens, seconded by , seconded by NovitskyNovitsky,,to adopt Resolution 2017to adopt Resolution 2017--25, a resolution ratifying the purchase 25, a resolution
ratifying the purchase
agreement between the Columbia Heights Economic Development Authority and Angel and Imelda Robles.agreement between the Columbia Heights Economic Development Authority and Angel and
Imelda Robles.All ayes. All ayes.
MOTION PASSED.MOTION PASSED.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITYCOLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. RESOLUTION NO. 20172017--2525
RESOLUTION RESOLUTION RATIFYING PURCHASE AGREEMENT BETWEEN THE COLUMBIA RATIFYING PURCHASE AGREEMENT BETWEEN THE COLUMBIA
HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ANGEL AND IMELDA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ANGEL AND IMELDA
ROBLESROBLES
BE IT RESOLVED BY the Board of Commissioners ("Board") of the BE IT RESOLVED BY the Board of Commissioners ("Board") of the Columbia HeightsColumbia HeightsEconomic DeveloEconomic Developmentpment
AuthorityAuthority(the "Authority") as follows:(the "Authority") as follows:
Section 1.Section 1.RecitalsRecitals..
1.011.01..agreement (the agreement (the
ee
ttached hereto.ttached hereto.
1.021.02..Pursuant to the Purchase Agreement, the Authority will purchase the Property from the Seller for a purchase price Pursuant to the Purchase Agreement, the Authority will purchase
the Property from the Seller for a purchase price
of $200,000 plus related closing costs.of $200,000 plus related closing costs.
1.031.03..The Authority finds that acquisition of the Property is consistent The Authority finds that acquisition of the Property is consistent
result in redevelopment of a nonconforming property, and that such acquisition will facilitate the economic redevelopment andresult in redevelopment of a nonconforming property, and
that such acquisition will facilitate the economic redevelopment and
revitalization of this area of the City.revitalization of this area of the City.
Section 2.Section 2.Purchase Agreement ApprovedPurchase Agreement Approved..
22..01.01.The Authority hereby ratifies and approves the actions of Authority staff and of Re/Max Synergy acting as the The Authority hereby ratifies and approves the actions of Authority
staff and of Re/Max Synergy acting as the
The Authority apThe Authority approves the Purchase Agreement in the form presented to the Authority and on file at City Hall, subject to proves the Purchase Agreement in the form presented
to the Authority and on file at City Hall, subject to
modifications that do not alter the substance of the transaction and that are approved by the President and Executive Directomodifications that do not alter the substance of the transaction
and that are approved by the President and Executive Director, r,
provided that executioprovided that execution of the Purchase Agreement by those officials shall be conclusive evidence of their approval.n of the Purchase Agreement by those officials
shall be conclusive evidence of their approval.
2.02.2.02.
under the Purchase Agreement as a whole,under the Purchase Agreement as a whole,including without limitation execution of any documents to which the Authority is a including without
limitation execution of any documents to which the Authority is a
party referenced in or attached to the Purchase Agreement, and any deed or other documents necessary to acquire the Property party referenced in or attached to the Purchase Agreement,
and any deed or other documents necessary to acquire the Property
from the Seller, all as described in the Purchfrom the Seller, all as described in the Purchase Agreement.ase Agreement.
Approved this 7th day of August, 2017, by the Board of Commissioners of the Columbia Heights Economic Development Approved this 7th day of August, 2017, by the Board of Commissioners
of the Columbia Heights Economic Development
Authority.Authority.
1414
EDA MinutesEDA Minutes
Page 15Page 15
Aug 7, 2017Aug 7, 2017
EXHIBIT AEXHIBIT A
PROPERTYPROPERTY
Lot 14, Central Avenue Subdivision, Anoka County, MinnesotaLot 14, Central Avenue Subdivision, Anoka County, Minnesota..
OTHER BUSINESS:OTHER BUSINESS:
Hogeboom told members that a broker handling the sale of the commercial property at 4230 Central Hogeboom told members that a broker handling the sale of the commercial property at 4230
Central
Avenue had met with him to see if the City was interested in purchasing the property. Hogeboom said the Avenue had met with him to see if the City was interested in purchasing the property.
Hogeboom said the
property does have some property does have some zoning issues, but is not classified as blighted, and has existing tenants which zoning issues, but is not classified as blighted, and
has existing tenants which
cost if the Board is interested in purchasing it. The general ccost if the Board is interested in purchasing it. The general consensus was to concentrate on the single onsensus was
to concentrate on the single
family homes at this time as previously decided.family homes at this time as previously decided.
TThheemmeeteetining wag wassadadjjourournned at ed at 7:157:15ppmm..
RReesspepeccttffuullllyyssububmmiittettedd,,
Shelley HansonShelley Hanson
Assistant Assistant SSeeccrreettaarryy
1515
RESOLUTION RESOLUTION NO. NO. 20120177--2266
A A RResolution of the esolution of the Economic Development Authority Economic Development Authority of Columbia Heights, Minnesota, of Columbia Heights, Minnesota, Approving the Approving
the
Financial Statements for Month of Financial Statements for Month of JuJulyly 20120177 and the Payment of the Bills for the Month of and the Payment of the Bills for the Month of
JuJulyly 20120177..
WHEREASWHEREAS,, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes
Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts
and
disbursements, their nature, the money on hand, the purposes to whidisbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, ch the money
on hand is to be applied,
the EDA's credits and assets and its outstandthe EDA's credits and assets and its outstanding liabilities; anding liabilities; and
WHEREAS,WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if said Statute also requires the EDA to examine the statement and
treasurer's vouchers or bills and if
correct, to approve them by resolution correct, to approve them by resolution and enter the resolution in its records; andand enter the resolution in its records; and
WHEREAS, WHEREAS, the financial statement for the the financial statement for the month month of of JuJulyly 20120177 has been reviewed by the EDA Commission; and has been reviewed
by the EDA Commission; and
WHEREAS, WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form the EDA has examined the financial statements and finds them to be acceptable
as to both form
and accuracy; and and accuracy; and
WHEREAS, WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including the EDA Commission has other means to verify the intent of Section 469.096,
Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar but not limited to Comprehensive Annual Financial Reports, Annual City approved
Budgets, Audits and similar
documentation; and documentation; and
WHEWHEREAS,REAS,
NOW, THEREFORE BE IT RESOLVEDNOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic by the Board of Commissioners of the Columbia Heights Economic
Development AutDevelopment Authority that it has examined the referenced financial statements including the check history, hority that it has examined the referenced financial statements
including the check history,
and they are found to be correct, as to form and content; and and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check historthe financial statements are acknowledged and received and the
check history as y as
presented in writing is approved for payment out of proper funds; andpresented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights this resolution is made a part of the permanent records
of the Columbia Heights
Economic Development Authority.Economic Development Authority.
ORDER OF ORDER OF ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY
Passed this _________ dayPassed this _________ day of ______________________, 201of ______________________, 20177
Offered by:Offered by:
Seconded by:Seconded by:
Roll Call:Roll Call:
PresidentPresident
Attest:Attest:
SecretarySecretary
1616
Resolution Resolution 20172017--2266
1717
1818
1919
2020
2121
2222
2323
2424
2525
2626
2727
2828
2929
3030
3131
3232
3333
3434
3535
3636
3737
3838
3939
4040
4141
4242
4343
4444
4545
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5151
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6262
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6464
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6666
6767
AGENDA SECTIONAGENDA SECTION BUSINESS ITEMSBUSINESS ITEMS
ITEM NO.ITEM NO. 6 & 76 & 7
MEETING DATEMEETING DATE SEPTEMBERSEPTEMBER 55, 2016, 2016
CITY CITY OF COLUMBIA HEIGHTS OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT AUTHORITYAUTHORITY
ITEM:ITEM:Adoption of 2018 Adoption of 2018 BudgetBudget and Authorization ofand Authorization of EDA EDA and HRA and HRA Levies Levies
DEPARTMENT:DEPARTMENT: Community DevelopmentCommunity Development
BYBY/D/DATEATE:: Keith M. DahlKeith M. Dahl, , August 2August 255, 2017, 2017 BYBY/D/DATEATE::
BACKGROUND:BACKGROUND:
On September 5, 2017, On September 5, 2017, the proposed budget of fiscal year 2018 will be distributed to the the proposed budget of fiscal year 2018 will be distributed to the City
Council (the City Council (the
after the work session meeting. after the work session meeting. Before the Before the City Council City Council
conducts their first rconducts their first review of the proposed budgeteview of the proposed budget later this fall later this fall however,however, the Columbia Heights Economic
the Columbia Heights Economic
areare requrequired ired to adopt to adopt fund fund budgetsbudgets for for Fund 201: Planning & Inspections and Fund 201: Planning & Inspections and
Fund 204: EDA AdministrationFund 204: EDA Administration, and, and toto authorize their respective 2017 tax leviesauthorize their respective 2017 tax levies,, payable in 2018payable
in 2018. . Therefore, Therefore,
tthis report presents his report presents the the information and the necessary actionsinformation and the necessary actions required required for consideration for consideration by
by EDA EDA CommissionCommission
MeMembersmbers before the City Council before the City Council begins begins toto reviewreview the proposed budgetthe proposed budget. .
Attached Attached to this report to this report are proposed are proposed fund budgets fund budgets ofof Fund 201 and Fund 204Fund 201 and Fund 204 for the fiscal year 2018for the
fiscal year 2018. . Both Both
fundfund budgetsbudgets are administered by theare administered by the Community Development DCommunity Development Department, and epartment, and havehave thereforetherefore beenbeen
incorporated into incorporated into the departments overall budget for 2018. The EDA the departments overall budget for 2018. The EDA however, however, does not retain any authority
does not retain any authority
over Fund 201, but since the EDA annually transfers a nominal amount of funds from Fund 204over Fund 201, but since the EDA annually transfers a nominal amount of funds from Fund 204
to itto it, the EDA , the EDA
has historically reviewedhas historically reviewed and approved it along with Fund 204. and approved it along with Fund 204. The The Community Development Department is Community Development
Department is
comprised of three departments; Economic Development, Planning, and Building Safety. And of those three comprised of three departments; Economic Development, Planning, and Building Safety.
And of those three
departments, the EDA administers a portion of departments, the EDA administers a portion of all of all of their their general general operatiooperational nal and administrative and administrative
expensesexpenses. .
Whereas, the majority of these expenses are obtained through zoning application fees and building permit Whereas, the majority of these expenses are obtained through zoning application
fees and building permit
costs collected throughout the fiscal year.costs collected throughout the fiscal year.
Overall, Overall, the proposed fthe proposed fund budgets und budgets are balanced, with funds specifically are balanced, with funds specifically dedicated to maintain existing dedicated
to maintain existing
projects and initiatives, projects and initiatives, as well asas well as allocatallocating and repurposing fundsing and repurposing funds forfor new programs that reflect the priorities
new programs that reflect the priorities
of the EDA, such as the Commercial Revitalization Project.of the EDA, such as the Commercial Revitalization Project. Both proposed fund budgets account for increased Both proposed fund
budgets account for increased
rerevenues and expensesvenues and expenses. Fund 201 incorporates a revenue increase of 7.2% and an expense increase of 6.1% . Fund 201 incorporates a revenue increase of 7.2% and an
expense increase of 6.1%
whereas; Fund 204 incorporates a revenue increase of 33.7% and an expense increase of 32.6%. These whereas; Fund 204 incorporates a revenue increase of 33.7% and an expense increase
of 32.6%. These
increases areincreases are due to due to several factors, such as several factors, such as the the recovering market valuerecovering market valuess of properties throughout the City,
of properties throughout the City,
positional salary increases based on positional salary increases based on living wage living wage adjustments, adjustments, increased project increased project costs and costs and expensesexpenses,
, but also but also
the the recent recent increase of the 2017 EDA levy for taxes payable in 2018. increase of the 2017 EDA levy for taxes payable in 2018.
The EDA effectiveThe EDA effectively has two separate tax leviesly has two separate tax levies after the City Council granted the EDA certain HRA powers in after the City Council granted
the EDA certain HRA powers in
1996. One 1996. One tax levy tax levy is is administered by the City under Minnesota Statutes, Section 469.107 on behalf of the EDA administered by the City under Minnesota Statutes,
Section 469.107 on behalf of the EDA
and and the other is athe other is a special benefit taspecial benefit tax levy administered by the EDA under Minnesota Statutes, x levy administered by the EDA under Minnesota Statutes,
Section 469.033 on behalf of the HRASection 469.033 on behalf of the HRA . . The proposed fund budgets reflect bThe proposed fund budgets reflect both levies at theoth levies at their
ir
respectiverespective statutory capstatutory capss TheThe EDA Levy would EDA Levy would
And together, bAnd together, both levies oth levies would would result in aresult in a total total net revenue of $444,692 net revenue of $444,692 in 2018.in 2018.
((CONTINUES OVER ON NEXT PAGECONTINUES OVER ON NEXT PAGE))
6868
EDA LetterEDA Letter
City of Columbia Heights City of Columbia Heights -- EDAEDA LetterLetter Page Page 22
STAFF STAFF RECOMMENDATION:RECOMMENDATION:
Staff recommends Staff recommends approval of approval of Resolution 2017Resolution 2017--27 and Resolution 201727 and Resolution 2017--28 as 28 as presentedpresented. .
RECOMMENDED MOTIONRECOMMENDED MOTION(S)(S)::
MotionMotion: Move to waive the reading of Resolutions : Move to waive the reading of Resolutions 20120177--2727,, there being ample copies available to the public.there being ample
copies available to the public.
MotionMotion: : Move to adopt Resolution Move to adopt Resolution 20172017--27, a resolution of the Columb27, a resolution of the Columbia Heights Economic Development ia Heights Economic
Development
Authority, adopting a budget for the fiscal year of 2018 and setting the 2017 tax levy, payable in 2018.Authority, adopting a budget for the fiscal year of 2018 and setting the 2017
tax levy, payable in 2018.
MotionMotion: Move to waive the reading of Resolutions : Move to waive the reading of Resolutions 20172017--28,28, there being ample copies there being ample copies available to the
public.available to the public.
MotionMotion: : Move to adopt Resolution 2017Move to adopt Resolution 2017--28, a resolution of the Columbia Heights Economic Development 28, a resolution of the Columbia Heights Economic
Development
Authority, adopting a budget for the fiscal year of 2018 and authorizing a special benefit tax levy, payable in Authority, adopting a budget for the fiscal year of 2018 and authorizing
a special benefit tax levy, payable in
2018.2018.
ATTACHMENTS:ATTACHMENTS:
1.1.Resolution 201Resolution 20177--2727
2.2.Resolution 201Resolution 20177--2828
3.3.Fund 201: Planning & Inspections BudgetFund 201: Planning & Inspections Budget
4.4.Fund 204: EDA Administration BudgetFund 204: EDA Administration Budget
6969
RESOLUTION RESOLUTION NO. NO. 20120177--2277
A A RESOLUTION OF THE RESOLUTION OF THE COLUMBIA HEIGHTS COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY,, ADOPTING ADOPTING A BUDGET A BUDGET
FOR FOR THE THE FISCAL YEAR OF FISCAL YEAR OF 20120188 AND SETTING THE AND SETTING THE 2017 TAX2017 TAX LEVYLEVY, PAYABLE IN 2018, PAYABLE IN 2018..
BE IT RESOLVEDBE IT RESOLVED, b, by the Columbia Heights Economic Development Authority y the Columbia Heights Economic Development Authority EDAEDAas follows:as follows:
WHEREAS,WHEREAS, the the City of City of Columbia Heights Columbia Heights established the established the EDAEDA by an enabling resolution adopted on by an enabling resolution adopted
on
January 8, 1996January 8, 1996,, pursuant to Minnesota Statutes 469.090 to 469.1081pursuant to Minnesota Statutes 469.090 to 469.1081 ; and; and
WHEREAS,WHEREAS, the City Councilthe City Council of the Cityof the City has given to the has given to the EDAEDA the responsibility for all development and the responsibility for
all development and
redevelopment projects and programs; andredevelopment projects and programs; and
WHEREAS,WHEREAS, under Section 469.107 under Section 469.107 of the EDA Act, the City is authorized of the EDA Act, the City is authorized to levy a tax to levy a tax for the benefit
of the for the benefit of the EDAEDA
on its area of operation for the purposes authorized under on its area of operation for the purposes authorized under the EDA Actthe EDA Act, subject, subject to to the approval of
the the approval of the City City
Council.Council.
NOW, THEREFORE BE IT RESOLVEDNOW, THEREFORE BE IT RESOLVED,, by the Board of Commissioners of the Columbia Heights Economic by the Board of Commissioners of the Columbia Heights Economic
Development AuthorityDevelopment Authority,, that that tthe he EDAEDA adopts and readopts and requestsquests the the City CouncilCity Councilapproval approval of its of its budget
budget inin the the
amount amount of $448,242 for 201of $448,242 for 20188; and ; and
BE IT FURTHER RESOLVEDBE IT FURTHER RESOLVED,, thatthat tthe he EDA EDA adopts and readopts and requestsquests the City Councilthe City Council approval approval of its of its tax
tax levy levy inin the the
amount ofamount of $220,100 for $220,100 for taxes payable in 2018taxes payable in 2018; and; and
BE IT FURTHER RESOLVEDBE IT FURTHER RESOLVED,, thatthat ththe Executive Director is e Executive Director is instructed to transmit a copy of this resolution to the instructed to transmit
a copy of this resolution to the
City ManagerCity Manager,, Finance DirectorFinance Director, and , and City Clerk of the City of Columbia Heights, Minnesota. City Clerk of the City of Columbia Heights, Minnesota.
ORDER OF ORDER OF ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY
Passed this _________ dayPassed this _________ day of ______________________, 201of ______________________, 20177
Offered by:Offered by:
Seconded by:Seconded by:
Roll Call:Roll Call:
PresidentPresident
Attest:Attest:
SecretarySecretary
7070
Resolution Resolution 20172017--2277
RESOLUTION RESOLUTION NO. NO. 20120177--2288
A A RESOLUTION OF THE RESOLUTION OF THE COLUMBIA HEIGHTS COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY,, ADOPTING ADOPTING A BUDGET A BUDGET
FOR FOR THE THE FISCAL YEAR FISCAL YEAR OF OF 20182018 AND AND AUTHORIZING AUTHORIZING AA SPECIAL BENEFIT SPECIAL BENEFIT TAX TAX LEVYLEVY, PAYABLE IN 2018., PAYABLE IN 2018.
BE IT RESOLVEDBE IT RESOLVED, b, by the Columbia Heights Economic Development Authority y the Columbia Heights Economic Development Authority ((the the EDAEDAas follows:as follows:
WHEREAS,WHEREAS, the the City of City of Columbia Heights Columbia Heights ((the the established the established the EDAEDA by an enabling resolution adopted on by an enabling resolution
adopted on
January 8, 1996January 8, 1996,, pursuant to Minnesota Statutes 469.090 to 469.1081pursuant to Minnesota Statutes 469.090 to 469.1081 ((the the ; and; and
WHEREAS,WHEREAS, the City Council granted the the City Council granted the EDAEDA all powers and duties of a hoall powers and duties of a housing and redevelopment authority using
and redevelopment authority
by an enabling resolution and ordinance adopted on October 22, 2001, pursuant to Minnesota Statutesby an enabling resolution and ordinance adopted on October 22, 2001, pursuant to Minnesota
Statutes
469.001 to 469.047 (469.001 to 469.047 (the the "HRA Act"), except certain powers that are allocated to the Housing and "HRA Act"), except certain powers that are allocated to the Housing
and
Redevelopment Authority inRedevelopment Authority in and for thand for the City of Columbia Heights (e City of Columbia Heights (the the
WHEREAS,WHEREAS, under under Section 469.033 of the HRA ActSection 469.033 of the HRA Act,, the the EDAEDA and HRA, and HRA, are authorized are authorized to levy a special benefit
to levy a special benefit
taxtax, in an amount not to exceed, in an amount not to exceed .0185 percent of .0185 percent of arket value arket value ((the the ; and; and
WHEREAS,WHEREAS, the the EDAEDA desires to desires to maintain itsmaintain its HRA Levy HRA Levy at the amount ofat the amount of .0185 percent of .0185 percent of estimatedestimated
market value market value as authorized by the HRA Actas authorized by the HRA Act; and; and
WHEREAS,WHEREAS, the the EDAEDA uunderstands that the HRA does not expect to levy a special benefit tax for nderstands that the HRA does not expect to levy a special benefit tax for
the the fiscal year fiscal year of of
2018; and2018; and
WHEREAS,WHEREAS, the the EDAEDA has before it has before it for consideration for consideration a copy of a copy of itsits budget for the fiscal year budget for the fiscal year of
of 20182018,, and the and the
amount of the amount of the HRAHRA LLevyevy, payable in , payable in 2018 shall be based on 2018 shall be based on saidsaid budget.budget.
NOW, THEREFORE BE IT RESOLVEDNOW, THEREFORE BE IT RESOLVED,, by the Board of Commissioners of the Columbia Heights Economic by the Board of Commissioners of the Columbia Heights Economic
Development Development AuthorityAuthority,, that that tthe he EDAEDA hereby hereby adopts adopts and requests the City Council approve itsand requests the City Council approve its
budgetbudget inin the the
amount of amount of $448,242 $448,242 for 2018, and sfor 2018, and such budget includes the amount the uch budget includes the amount the EDAEDA requests to brequests to be levied by
the City e levied by the City
under Section 469.107under Section 469.107 of the EDA Actof the EDA Act, , andand the the EDAEDA under under Section 469.033, Section 469.033, of the HRA Actof the HRA Act; and ;
and
BE IT FURTHER RESOLVEDBE IT FURTHER RESOLVED,, thatthat tthe he EDAEDA hereby hereby directs directs staff to file staff to file itsits budget with the City in accordance budget
with the City in accordance toto
Section 469.033Section 469.033 of the HRA Actof the HRA Act, and take such actions necessary to levy and certify the HRA Levy , and take such actions necessary to levy and certify the
HRA Levy inin the the
amount of amount of $224,592$224,592 for taxes payable in 2018for taxes payable in 2018..
ORDER OF ORDER OF ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITY
Passed this _________ dayPassed this _________ day of ______________________, 201of ______________________, 20177
Offered by:Offered by:
Seconded by:Seconded by:
Roll Roll Call:Call:
PresidentPresident
Attest:Attest:
SecretarySecretary
7171
Resolution Resolution 20172017--2288
CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2018BUDGET 2018
DEPARTMENT: PLANNING & INSPECTIONSDEPARTMENT: PLANNING & INSPECTIONS
201201PLANNING & INSPECTIONSPLANNING & INSPECTIONSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4240042400PLANNING & INSPECTIONSPLANNING & INSPECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
09990999Personal ServicesPersonal Services258,991258,991338,498338,498411,528411,528434,779434,779----
19991999SuppliesSupplies3,8633,8633,9103,9101,1001,1001,4001,400----
29992999Other Services & ChargesOther Services & Charges15,99115,99116,22116,22112,49712,49717,49717,497----
49994999Capital OutlayCapital Outlay------------
69996999Contingencies & TransfersContingencies & Transfers13,75613,75615,16415,16415,55015,55016,00616,006----
TOTALS: PLANNING & INSPECTIONSTOTALS: PLANNING & INSPECTIONS292,601292,601373,794373,794440,675440,675469,682469,682----
Activity DescriptionActivity Description
Issue permitsand licenses.Issue permitsand licenses.
Review building plans.Review building plans.
Inspect construction and installation projects.Inspect construction and installation projects.
Provide long-term planning for the community (facilitate the Comprehensive Plan process).Provide long-term planning for the community (facilitate the Comprehensive Plan process).
Implement the Zoning Code.Implement the Zoning Code.
Provide staff support for the Planning and Zoning Commission.Provide staff support for the Planning and Zoning Commission.
Conduct special projects.Conduct special projects.
Serve as project management for development projects.Serve as project management for development projects.
Administer FEMA requirements.Administer FEMA requirements.
Provide election assistance.Provide election assistance.
ObjectivesObjectives
1. Maintain effective, thoroughand timely building inspections.1. Maintain effective, thoroughand timely building inspections.
2. Maintain housing stock through rental, vacant and abandoned property inspections.2. Maintain housing stock through rental, vacant and abandoned property inspections.
3. Maintain neighborhood stability through building and zoning enforcement.3. Maintain neighborhood stability through building and zoning enforcement.
4. Provide project management services within the City for private development requests.4. Provide project management services within the City for private development requests.
5. Provide licensing services to community businesses.5. Provide licensing services to community businesses.
6. Provide staff support to the Planning and Zoning Commission.6. Provide staff support to the Planning and Zoning Commission.
Budget Comments on Proposed BudgetBudget Comments on Proposed Budget
Personal Services -Increase of $23,251 in salary and related expenses due to cost of living adjustments and anticipatedPersonal Services -Increase of $23,251 in salary and related expenses
due to cost of living adjustments and anticipated
performance increases.performance increases.
Supplies -Increase of $300 due to an anticipated work load increase.Supplies -Increase of $300 due to an anticipated work load increase.
Other Services and Charges -Increase of $5,000 primarily due to increased cost allocation for IS services.Other Services and Charges -Increase of $5,000 primarily due to increased cost
allocation for IS services.
Other Financing Uses -Increase of $456, as determined by the Finance Department.Other Financing Uses -Increase of $456, as determined by the Finance Department.
7272
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Budget Worksheet2018 Budget Worksheet
201201PLANNING & INSPECTIONSPLANNING & INSPECTIONSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4240042400PLANNING & INSPECTIONSPLANNING & INSPECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
PERSONAL SERVICESPERSONAL SERVICES
10001000ACCRUED SALARIESACCRUED SALARIES------------
10101010REGULAR EMPLOYEESREGULAR EMPLOYEES182,731182,731226,812226,812305,756305,756331,656331,656----
10111011PART-TIME EMPLOYEESPART-TIME EMPLOYEES93893820,76520,765--------
10121012SEASONAL EMPLOYEESSEASONAL EMPLOYEES--6,6416,641--------
10201020OVERTIME-REGULAROVERTIME-REGULAR1,0381,0381,1311,1312,0002,0002,0002,000----
10211021OVERTIME-PART TIMEOVERTIME-PART TIME--194194--------
10301030VACATION & SICKVACATION & SICK8,0998,0993,1653,165--------
10501050SEVERANCE PAYSEVERANCE PAY675675----------
10601060MILEAGE ALLOWANCEMILEAGE ALLOWANCE------------
10701070INTERDEPARTMENTAL LABOR SERVINTERDEPARTMENTAL LABOR SERV------------
12101210P.E.R.A. CONTRIBUTIONP.E.R.A. CONTRIBUTION13,77613,77618,58018,58022,95522,95524,89824,898----
12201220F.I.C.A. CONTRIBUTIONF.I.C.A. CONTRIBUTION14,32114,32119,52819,52823,54323,54325,52525,525----
12251225FLEX BENEFIT FICAFLEX BENEFIT FICA------------
13001300INSURANCEINSURANCE29,65129,65131,98131,98148,19148,19148,33048,330----
14001400UNEMPLOYMENT COMPENSATIONUNEMPLOYMENT COMPENSATION6,2336,2337,9337,933--------
15101510WORKERS COMP INSURANCE PREMWORKERS COMP INSURANCE PREM1,5301,5301,7681,7681,9831,9832,3702,370----
17001700ALLOCATED FRINGEALLOCATED FRINGE------------
18101810COLA ALLOWANCECOLA ALLOWANCE----7,1007,100------
09990999TOTALS: PERSONAL SERVICESTOTALS: PERSONAL SERVICES258,991258,991338,498338,498411,528411,528434,779434,779----
SUPPLIESSUPPLIES
20002000OFFICE SUPPLIESOFFICE SUPPLIES1,0391,039801801300300500500----
20102010MINOR EQUIPMENTMINOR EQUIPMENT629629591591--------
20112011COMPUTER EQUIPMENTCOMPUTER EQUIPMENT1,2711,271240240--------
20202020COMPUTER SUPPLIESCOMPUTER SUPPLIES------------
20302030PRINTING & PRINTED FORMSPRINTING & PRINTED FORMS--471471--------
21702170PROGRAM SUPPLIESPROGRAM SUPPLIES--4848--------
21712171GENERAL SUPPLIESGENERAL SUPPLIES--461461--------
21732173PROTECTIVE CLOTHINGPROTECTIVE CLOTHING--153153--------
21752175FOOD SUPPLIESFOOD SUPPLIES13134040--------
22802280VEHICLE REPAIR AND PARTSVEHICLE REPAIR AND PARTS195195662662100100200200----
22822282GAS, OIL, LUBRICANTSGAS, OIL, LUBRICANTS716716442442700700700700----
19991999TOTALS: SUPPLIESTOTALS: SUPPLIES3,8633,8633,9103,9101,1001,1001,4001,400----
OTHER SERVICES & CHARGESOTHER SERVICES & CHARGES
30453045ATTORNEY FEES-OTHERATTORNEY FEES-OTHER------------
30503050EXPERT & PROFESSIONAL SERV.EXPERT & PROFESSIONAL SERV.9609601,1701,170500500500500----
31053105TRAINING & EDUC ACTIVITISTRAINING & EDUC ACTIVITIS6906901,5551,555500500500500----
31203120EDUCATIONAL REIMBURSEMENTEDUCATIONAL REIMBURSEMENT------------
32103210TELEPHONE & TELEGRAPHTELEPHONE & TELEGRAPH265265371371646646706706----
32113211CELL PHONESCELL PHONES1,3701,3701,2031,203600600500500----
32203220POSTAGEPOSTAGE1,0131,0131,0001,0001,0001,0001,0001,000----
32503250OTHER COMMUNICATIONSOTHER COMMUNICATIONS216216226226209209191191----
33103310LOCAL TRAVEL EXPENSELOCAL TRAVEL EXPENSE120120371371100100100100----
33203320OUT OF TOWN TRAVEL EXPENSEOUT OF TOWN TRAVEL EXPENSE------------
35003500LEGAL NOTICE PUBLISHINGLEGAL NOTICE PUBLISHING1,0621,0621,0951,095500500500500----
36003600INSURANCE & BONDSINSURANCE & BONDS1,2911,2911,7811,7812,4522,4522,7002,700----
40004000REPAIR & MAINT. SERVICESREPAIR & MAINT. SERVICES3,9163,9163,1883,188800800800800----
40404040INFORMATION SYS:INTERNAL SVCINFORMATION SYS:INTERNAL SVC----3,6003,6008,0008,000----
40504050GARAGE, LABOR BURD.GARAGE, LABOR BURD.734734837837300300300300----
41004100RENTS & LEASESRENTS & LEASES------------
43004300MISC. CHARGESMISC. CHARGES3131----------
43104310CREDIT CARD FEESCREDIT CARD FEES3,4333,4332,2742,2741,0001,0001,0001,000----
43304330SUBSCRIPTION, MEMBERSHIPSUBSCRIPTION, MEMBERSHIP7507501,0261,026290290700700----
7373
43804380COMMISSION & BOARDSCOMMISSION & BOARDS--3030--------
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Budget Worksheet2018 Budget Worksheet
201201PLANNING & INSPECTIONSPLANNING & INSPECTIONSActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4240042400PLANNING & INSPECTIONSPLANNING & INSPECTIONSExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
43904390TAXES & LICENSESTAXES & LICENSES1401409696--------
43954395STATE SALES TAXSTATE SALES TAX------------
29992999TOTALS: OTHER SERVICES & CHARGESTOTALS: OTHER SERVICES & CHARGES15,99115,99116,22116,22112,49712,49717,49717,497----
CAPITAL OUTLAYCAPITAL OUTLAY
49994999TOTALS: CAPITAL OUTLAYTOTALS: CAPITAL OUTLAY------------
OTHER FINANCING USESOTHER FINANCING USES
71007100OPER. TRANSFER OUT - LABOROPER. TRANSFER OUT - LABOR13,75613,75615,16415,16415,55015,55016,00616,006----
81008100CONTINGENCIESCONTINGENCIES------------
69996999TOTALS: OTHER FINANCING USESTOTALS: OTHER FINANCING USES13,75613,75615,16415,16415,55015,55016,00616,006----
TOTALS: PLANNING & INSPECTIONSTOTALS: PLANNING & INSPECTIONS292,601292,601373,794373,794440,675440,675469,682469,682----
7474
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Revenue Budget Worksheet2018 Revenue Budget Worksheet
201201PLANNING & INSPECTIONSPLANNING & INSPECTIONSActualActualActualActualAdoptedAdoptedDepartmentDepartmentManagerManagerCouncilCouncil
0000REVENUEREVENUERevenueRevenueRevenueRevenueBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
3211032110Liquor, Wine & Beer LicenseLiquor, Wine & Beer License3,6473,6474,5374,5375,0005,0007,0007,000----
3212232122Restaurant & FoodRestaurant & Food200200350350300300500500----
3212532125Multiple DwellingsMultiple Dwellings11,12011,1208,2508,25020,00020,00010,00010,000----
3216132161Contractors LicenseContractors License17,34017,34017,18817,18823,00023,00020,00020,000----
3216832168Other Professional & OccupOther Professional & Occup1,6501,6505,7445,7442,0002,0002,0002,000----
3217832178Other amusement LicensesOther amusement Licenses1,3601,3601,0851,0851,5001,5001,5001,500----
3218132181Conditional UseConditional Use7,9337,9339,9919,9918,0008,00010,00010,000----
3218832188Other Business LicensesOther Business Licenses3,5903,5902,9052,9054,5004,5004,5004,500----
3219132191Sprinkler Permit FeesSprinkler Permit Fees2,0082,0083,0463,0466,0006,0006,0006,000----
3219232192Building & Moving PermitsBuilding & Moving Permits318,149318,149320,205320,205178,709178,709200,000200,000----
3219332193Electrical PermitsElectrical Permits------------
3219432194Heating PermitsHeating Permits28,12528,12533,60533,60526,00026,00030,00030,000----
3219532195Plumbing PermitsPlumbing Permits17,26717,26722,12222,12221,00021,00022,00022,000----
3219732197Abandoned Property Inspection FeesAbandoned Property Inspection Fees7507502,2502,2503,7003,7003,5003,500----
3316033160Federal GrantFederal Grant------------
3340233402Property Tax ReliefProperty Tax Relief------------
3342233422State Grant-AidState Grant-Aid------------
3364133641Other Government GrantsOther Government Grants------------
3411234112Administrative FeesAdministrative Fees------------
3411234112Administrative Fee-SpecialAdministrative Fee-Special------------
3621036210Interest on InvestmentsInterest on Investments2,1002,1004,2004,2002,0002,0002,0002,000----
3621636216Loan InterestLoan Interest------------
3621736217Business Loan InterestBusiness Loan Interest------------
36219Change in Fair Value80036219Change in Fair Value800 (1,700) (1,700) - - - -
- - - -
36220General Government Rents-36220General Government Rents- - - - - -
- - - - -
36230Contributions-36230Contributions- - - - - - -
- - - -
362602% Surcharge Retention924362602% Surcharge Retention924 4,442 4,442 700 700 600 600 -
- - -
36290Other Miscellaneous Revenue6036290Other Miscellaneous Revenue60 150 150 100 100 100 100
- - - -
36294Surcharges Collected-36294Surcharges Collected- - - - - -
- - - - -
36400Principal Repayment-Loans-36400Principal Repayment-Loans- - - - - -
- - - - -
3722237222OtherOther------------
3910039100Sale of LandSale of Land------------
3910139101Gain/Loss Sale Fixed AssetGain/Loss Sale Fixed Asset------------
3914039140Other Refunds & ReimbursementsOther Refunds & Reimbursements------------
3920339203Transfer In-General FundTransfer In-General Fund------------
3922439224Transfer In-ContributionTransfer In-Contribution------------
3922639226Transfer In-Community DevelopmentTransfer In-Community Development------------
3923039230Transfer In- EDATransfer In- EDA--53,45253,452133,166133,166149,982149,982----
Total RevenueTotal Revenue417,023417,023491,822491,822435,675435,675469,682469,682----
7575
CITY OF COLUMBIA HEIGHTS, MINNESOTACITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2018BUDGET 2018
DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITYDEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY
204204COMMUNITY DEVELOPMENTCOMMUNITY DEVELOPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4631446314ECONOMIC DEVELOPMENT AUTH.ECONOMIC DEVELOPMENT AUTH.ExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
09990999Personal ServicesPersonal Services176,374176,374172,001172,001139,753139,753153,774153,774----
19991999SuppliesSupplies1,0791,0791,0251,025--------
29992999Other Services & ChargesOther Services & Charges12,88812,88815,96115,96113,54913,54914,48414,484----
49994999Capital OutlayCapital Outlay------------
69996999Contingencies & TransfersContingencies & Transfers13,75613,75668,61568,615148,716148,716279,984279,984----
TOTALS: ECONOMIC DEVELOPMENT AUTHTOTALS: ECONOMIC DEVELOPMENT AUTH204,096204,096257,602257,602302,018302,018448,242448,242----
Activity DescriptionActivity Description
Provide staff support for the Economic DevelopmentAuthority.Provide staff support for the Economic DevelopmentAuthority.
Serve as project management for development projects.Serve as project management for development projects.
Write and maintain grants from various governmental agencies.Write and maintain grants from various governmental agencies.
Prepare and maintain Tax Increment Financing records.Prepare and maintain Tax Increment Financing records.
Manage the Cities housing programs.Manage the Cities housing programs.
Provide communication support to the City.Provide communication support to the City.
Serve as webmaster for the City's website.Serve as webmaster for the City's website.
Facilitate the acquisition and sale of various properties.Facilitate the acquisition and sale of various properties.
ObjectivesObjectives
1. Implementgoals and objectives of the Economic Development Authority.1. Implementgoals and objectives of the Economic Development Authority.
2. Monitor and implement housing programs to ensure that neighborhood stability is maintained.2. Monitor and implement housing programs to ensure that neighborhood stability is maintained.
3. Develop and implement programs that work to increase assessed property values.3. Develop and implement programs that work to increase assessed property values.
4. Manage branding and communication activities for the City.4. Manage branding and communication activities for the City.
5. Enhance business opportunities with the City.5. Enhance business opportunities with the City.
Budget Comments on Proposed BudgetBudget Comments on Proposed Budget
Personal Services-Increase of $14,021 in salary and related expenses due to cost of living adjustments and anticipatedPersonal Services-Increase of $14,021 in salary and related expenses
due to cost of living adjustments and anticipated
performance increases.performance increases.
Supplies -No supply costs are budgeted for 2018, as was the case in 2017.Supplies -No supply costs are budgeted for 2018, as was the case in 2017.
Other Services and Charges -Increase of $935 primarily due to increased cost allocation for IS Services.Other Services and Charges -Increase of $935 primarily due to increased cost allocation
for IS Services.
Other Financing Uses -Increase of $131,268 primarily due to anticipated increase in EDA/HRA levy amounts, which will beOther Financing Uses -Increase of $131,268 primarily due to anticipated
increase in EDA/HRA levy amounts, which will be
directed toward EDA improvement projects.directed toward EDA improvement projects.
7676
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Budget Worksheet2018 Budget Worksheet
204204COMMUNITY DEVELOPMENTCOMMUNITY DEVELOPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4631446314ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
PERSONAL SERVICESPERSONAL SERVICES
10001000ACCRUED SALARIESACCRUED SALARIES------------
10101010REGULAR EMPLOYEESREGULAR EMPLOYEES153,708153,708129,848129,848101,756101,756118,846118,846----
10121012SEASONAL EMPLOYEESSEASONAL EMPLOYEES(147)(147)----------
10201020OVERTIME-REGULAROVERTIME-REGULAR1,0381,038126126--------
10301030VACATION & SICKVACATION & SICK1,7971,7971,5431,543--------
10501050SEVERANCE PAYSEVERANCE PAY2,7012,701----------
10701070INTERDEPARTMENTAL LABOR SERVINTERDEPARTMENTAL LABOR SERV(27,750)(27,750)----------
12101210P.E.R.A. CONTRIBUTIONP.E.R.A. CONTRIBUTION11,57211,5729,7319,7317,6007,6008,9148,914----
12201220F.I.C.A. CONTRIBUTIONF.I.C.A. CONTRIBUTION11,88511,8859,8489,8487,7847,7849,0609,060----
12251225FLEX BENEFIT FICAFLEX BENEFIT FICA------------
13001300INSURANCEINSURANCE20,30220,30220,03520,03516,11016,11016,11016,110----
14001400UNEMPLOYMENT COMPENSATIONUNEMPLOYMENT COMPENSATION------------
15101510WORKERS COMP INSURANCE PREMWORKERS COMP INSURANCE PREM1,2671,267871871703703844844----
17001700ALLOCATED FRINGEALLOCATED FRINGE------------
18101810COLA ALLOWANCECOLA ALLOWANCE----5,8005,800------
09990999TOTALS: PERSONAL SERVICESTOTALS: PERSONAL SERVICES176,374176,374172,001172,001139,753139,753153,774153,774----
SUPPLIESSUPPLIES
20002000OFFICE SUPPLIESOFFICE SUPPLIES814814837837--------
20102010MINOR EQUIPMENTMINOR EQUIPMENT--2929--------
20112011COMPUTER EQUIPMENTCOMPUTER EQUIPMENT--6868--------
20202020COMPUTER SUPPLIESCOMPUTER SUPPLIES--2727--------
20302030PRINTING & PRINTED FORMSPRINTING & PRINTED FORMS------------
21712171GENERAL SUPPLIESGENERAL SUPPLIES1411413838--------
21752175FOOD SUPPLIESFOOD SUPPLIES1241242626--------
22802280VEHICLE REPAIR AND PARTSVEHICLE REPAIR AND PARTS------------
19991999TOTALS: SUPPLIESTOTALS: SUPPLIES1,0791,0791,0251,025--------
OTHER SERVICES & CHARGESOTHER SERVICES & CHARGES
30453045ATTORNEY FEES-OTHERATTORNEY FEES-OTHER------------
30503050EXPERT & PROFESSIONAL SERV.EXPERT & PROFESSIONAL SERV.5,9185,9188,9208,9203,0003,0003,0003,000----
31053105TRAINING & EDUC ACTIVITIESTRAINING & EDUC ACTIVITIES600600499499--------
31203120EDUCATIONAL REIMBURSEMENTEDUCATIONAL REIMBURSEMENT------------
32103210TELEPHONE & TELEGRAPHTELEPHONE & TELEGRAPH8078071,1101,110646646706706----
32203220POSTAGEPOSTAGE810810805805800800800800----
32503250OTHER COMMUNICATIONSOTHER COMMUNICATIONS235235245245301301278278----
33103310LOCAL TRAVEL EXPENSELOCAL TRAVEL EXPENSE2592592525100100------
33203320OUT OF TOWN TRAVEL EXPENSEOUT OF TOWN TRAVEL EXPENSE------------
34303430ADVERTISING OTHERADVERTISING OTHER328328----------
35003500LEGAL NOTICE PUBLISHINGLEGAL NOTICE PUBLISHING531531--300300------
36003600INSURANCE & BONDSINSURANCE & BONDS1,7571,7572,3542,3543,3023,3022,7002,700----
40004000REPAIR & MAINT. SERVICESREPAIR & MAINT. SERVICES598598502502--------
40204020BUILDING MAINTENANCEBUILDING MAINTENANCE------------
40404040INFORMATION SYS:INTERNAL SVCINFORMATION SYS:INTERNAL SVC----5,1005,1006,0006,000----
40504050GARAGE, LABOR BURD.GARAGE, LABOR BURD.------------
41004100RENTS & LEASESRENTS & LEASES------------
43004300MISC. CHARGESMISC. CHARGES--138138--------
43304330SUBSCRIPTION, MEMBERSHIPSUBSCRIPTION, MEMBERSHIP420420500500--400400----
43764376MISCELLANEOUS CIVIC AFFAIRSMISCELLANEOUS CIVIC AFFAIRS------------
43804380COMMISSION & BOARDSCOMMISSION & BOARDS595595805805--600600----
43904390TAXES & LICENSESTAXES & LICENSES3030----------
43954395STATE SALES TAXSTATE SALES TAX------------
45004500ADMINISTRATIVE EXPENSESADMINISTRATIVE EXPENSES--5858--------
29992999TOTALS: OTHER SERVICES & CHARGESTOTALS: OTHER SERVICES & CHARGES12,88812,88815,96115,96113,54913,54914,48414,484----
7777
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Budget Worksheet2018 Budget Worksheet
204204COMMUNITY DEVELOPMENTCOMMUNITY DEVELOPMENTActualActualActualActualAdoptedAdoptedDepartmentDepartmentCity ManagerCity ManagerCouncilCouncil
4631446314ECONOMIC DEVELOPMENT AUTHORITYECONOMIC DEVELOPMENT AUTHORITYExpenseExpenseExpenseExpenseBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
OTHER FINANCING USESOTHER FINANCING USES
71007100OPER. TRANSFER OUT - LABOROPER. TRANSFER OUT - LABOR13,75613,75615,16315,16315,55015,55016,00616,006----
74107410TRANSFER OUT TO COMM DEVELOPMENTTRANSFER OUT TO COMM DEVELOPMENT--53,45253,452133,166133,166149,982149,982----
74137413TRANSFER TO CAP IMP DEVELOPMENTTRANSFER TO CAP IMP DEVELOPMENT------113,996113,996----
81008100CONTINGENCIESCONTINGENCIES------------
69996999TOTALS: OTHER FINANCING USESTOTALS: OTHER FINANCING USES13,75613,75668,61568,615148,716148,716279,984279,984----
TOTALS: ECONOMIC DEVELOPMENT AUTHORITYTOTALS: ECONOMIC DEVELOPMENT AUTHORITY204,096204,096257,602257,602302,018302,018448,242448,242----
7878
City of Columbia Heights, MinnesotaCity of Columbia Heights, Minnesota
2018 Revenue Budget Worksheet2018 Revenue Budget Worksheet
204204EDA ADMINISTRATIONEDA ADMINISTRATIONActualActualActualActualAdoptedAdoptedDepartmentDepartmentManagerManagerCouncilCouncil
0000REVENUEREVENUERevenueRevenueRevenueRevenueBudgetBudgetProposedProposedProposedProposedAdoptedAdopted
Line ItemLine ItemDescriptionDescription201520152016201620172017201820182018201820182018
3101031010Current Ad ValoremCurrent Ad Valorem------------
3101131011EDA Current Ad ValoremEDA Current Ad Valorem54,79654,79653,22353,22360,00060,000154,070154,070----
3101231012HRA Current Ad ValoremHRA Current Ad Valorem110,256110,256151,672151,672129,468129,468157,215157,215----
3101431014Area-Wide TaxesArea-Wide Taxes91,98291,98271,61671,616104,000104,000133,407133,407----
3102031020Delinquent Ad ValoremDelinquent Ad Valorem2,7872,7872,2922,292--------
3180031800Payment in Lieu of TaxesPayment in Lieu of Taxes25525588--------
3191031910Penalties and InterestPenalties and Interest(9)(9)(22)(22)--------
3316033160Federal GrantFederal Grant------------
3340233402Property Tax ReliefProperty Tax Relief------------
3340733407Market Value Homestead CreditMarket Value Homestead Credit------------
3342233422State Grant-AidState Grant-Aid------------
3364133641Other Government GrantsOther Government Grants------------
3411234112Administrative FeesAdministrative Fees--303050501,5501,550----
3411334113Developer FeeDeveloper Fee--18,17118,171--------
3621036210Interest on InvestmentsInterest on Investments3,1003,1005,8005,8002,0002,0002,0002,000----
3621636216Loan InterestLoan Interest----1,5001,500------
3621736217Business Loan InterestBusiness Loan Interest------------
3621936219Change in Fair ValueChange in Fair Value1,2001,200(2,300)(2,300)--------
3622536225Non-Dwelling RentsNon-Dwelling Rents------------
3623036230ContributionsContributions------------
3640036400Principal Repayment-LoansPrincipal Repayment-Loans------------
3910039100Sale of LandSale of Land------------
3914039140Other Refunds & ReimbursementsOther Refunds & Reimbursements------------
3920439204Transfer In-InsuranceTransfer In-Insurance------------
3920539205Transfer In-BondsTransfer In-Bonds------------
3924239242Transfer In-Cap Imp DevlpTransfer In-Cap Imp Devlp------------
3925239252Transfer In-Four CitiesTransfer In-Four Cities------------
3929039290Residual Equity TransferResidual Equity Transfer------------
Total RevenueTotal Revenue264,366264,366300,490300,490297,018297,018448,242448,242----
7979