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HomeMy WebLinkAbout20170306_EDA_Packet ECONOMIC DEVELOPMENT AUTHORITY AGENDA March 6, 2017 City Hall Conference Room 1 th 590 40 Avenue NE Columbia Heights, MN 55421 1.Call to Order 2.Roll Call 3.Pledge of Allegiance CONSENT AGENDA 4.Approve minutes of February 6, 2017 5.Approve Financial Report and Payment of Bills for January, 2017 Resolution 2017-06 Motion: Move to approve Consent Agenda as presented. BUSINESS ITEMS 6.Single Family Home Lot Sales Program - Concept Application Approval 4647 Polk Street Motion: Move to approve the concept application submitted by Tollberg Homes for the property located at 4647 Polk Street NE, Columbia Heights, MN 55421. Motion: Move to authorize staff to work with Tollberg Homes to determine specific house plans for the construction of a single-family home and to prepare a Purchase and Redevelopment Agreement for consideration at the next EDA meeting on April 3, 2017. OTHER BUSINESS 7.Membership of the EDA Discussion 8.Central Avenue Single-Family Homes Discussion 9.Adjourn The next regular EDA meeting will be April 3, 2017 at City Hall ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETINGOF FEBRUARY 6, 2017 The meeting was called to order at 5:30pm by Executive Director, Walt Fehst PLEDGE OF ALLEGIANCE- RECITED The Oath of Office was taken by Donna Schmitt, Robert Williams, and Connie Buesgens. Members Present:Donna Schmitt,John Murzyn, Marlaine Szurek,,Bobby Williams, and Connie Buesgens. Members Absent:Gerry Herringer StaffPresent:Walt Fehst,Joseph Hogeboom, Keith Dahl,and Shelley Hanson. Legal Counsel:Martha Ingram, Kennedy & Graven ELECTION OF OFFICERS: Nomination for President:Buesgens nominated Schmitt, and Williams nominated Szurek. Roll call for Schmitt-Buesgens and Schmitt Roll call for Szurek-Szurek, Murzyn, and Williams. Szurek is new President. Nomination for Vice President: Murzyn nominated Williams, and Schmitt nominated herself. Roll call for Williams-Murzyn and Williams Roll callfor Schmitt-Buesgens, Schmitt and Szurek. Schmitt is new Vice President. Nomination for Treasurer:Schmitt nominated Buesgens, and Szurek nominated Williams. Roll call for Buesgens-Buesgens and Schmitt Roll call for Williams-Szurek, Murzyn, and Williams. Williams is new Treasurer. Motion bySzurek, seconded byWilliams, to electSzurekas President of the EDA. All ayes. MOTION PASSED. Motion bySzurek, seconded byWilliams, to electSchmittas Vice President of the EDA. All ayes. MOTION PASSED. Motion bySzurek, seconded byWilliams, to electWilliamsas Treasurer of the EDA. All ayes. MOTION PASSED. Motion bySzurek, seconded by Williams, to appoint Keith Dahl as Secretary of the EDA. All ayes. MOTION PASSED. 1 EDA Minutes Page 2 February 6, 2017 Motion bySzurek,seconded byWilliams, to appoint Shelley Hanson as Assistant Secretary of the EDA. All ayes. MOTION PASSED. Motion by Szurek, seconded byWilliams, to appoint Joseph Kloiber as Assistant Treasurer of the EDA. All ayes. MOTION PASSED. The meeting wasthen resumed under the leadership of the newly elected EDA President. CONSENT ITEMS 1.Approve the Minutes from January 3,2017 2.Approve the Financial Report and Payment of Bills for December2016on Resolution 2017-01(A). Questions by Members: No questions or comments. Motion byWilliams,seconded byBuesgens,to waive the reading of Resolution 2017-01 there being an ample amount of copies available to the public. All ayes. MOTION PASSED. Motion byWilliams, seconded byBuesgens, to approve theMinutes and Financial Report and Payment of Bills forDecember, 2016 as presented. All ayes. MOTION PASSED. RESOLUTION NO. 2017-01(A) A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statementsfor the Month ofDecember, 2016and the Payment of the Bills for the Month of December, 2016. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd.9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statementsfor the month ofDecember, 2016 has been reviewed by the EDA Commission; and 2 EDA Minutes Page 3 February 6, 2017 WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements a NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 7thday ofFebruary, 2017. Motion by: Williams Secondedby: Buesgens BUSINESS ITEM 1.Designation of Official Depositories for the EDA-Resolution 2017-02 Finance Director, Joe Kloiber, explained that Minnesota statute generally requires local units of government to designate by resolution the financial institutions used as depositories by the local unit of government. The attached resolution follows the general format of the related resolution passed in previous years by the City and the HRA. Most general banking transactions of the EDA/City/HRAare conducted through Northeast Bank. Accounts are also maintained at Wells Fargo Bank of Minnesota, N.A. and U.S. Bank for certain specialized services such as payroll and debt service payments. Under this resolution, investment firms used for the pooled investments of the EDA/City/HRA must have an office in the State of Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes. 3 EDA Minutes Page 4 February 6, 2016 The only material difference between this proposed resolution and the resolution adopted the EDA in 1996, it has never had a separate checking account under its own name. All EDA behalf of the EDA. The proposed resolution serves to clarify thisand complies more appropriately with the By-laws. STAFF RECOMMENDATION: Staff recommends maintaining these three banking relationships--in combination,they meet the used for the investment pool, and will provide the Commissioners with broker updates as that review progresses. Questions from members: There were nofurther questions. Motion byMurzyn, seconded byWilliams, to waive the reading of Resolution 2017-002, there being ample copies available to the public. All ayes. MOTION PASSED. Motion byMurzyn, seconded byWilliams, to adopt Resolution 2017-002, being a resolution designating official depositories for the Columbia Heights Economic Development Authority. All ayes. MOTION PASSED. RESOLUTION NO. 2017-02 A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, DESIGNATING OFFICIAL DEPOSITORIES. Now, therefore, in accordance with the bylaws and regulations of the Columbia Heights Economic Development Authority (the Authority), the Board of Commissioners of the Authority makes the following: ORDER OF BOARD IT IS HEREBY RESOLVED, thatNortheast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. IT IS FURTHER RESOLVED, that the funds of the Authority can be held in accounts at these depositories under the name and federal identification number of the City of Columbia Heights, Minnesota (the City), together with the funds of the City, provided that separate fund accounting records are maintained for the respective Authority and City shares of such accounts in a mannerconsistent with generally accepted accounting and auditing standards. 4 EDA Minutes Page 5 February 6, 2017 IT IS FURTHER RESOLVED, that the responsibility for countersigning orders and checks drawn against funds of the Authority, assigned in the Author delegated to the City Mayor. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds ll be signed by the following: City Mayor City Manager City Treasurer-Finance Director and that said banks are hereby fully authorized to pay and charge said accounts for any such checks, drafts, or other withdrawal orders issued by the City on behalf of the Authority. IT IS FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby requested, authorized and directed to honor checks, drafts or other orders for the behalf of the Authority, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: City Mayor City Manager City Treasurer-Finance Director and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge the Authority, or the City on behalf of the Authority, for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the Treasurer or other officer of the Authority or City. IT IS FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of the Authority with said depositories, made directly by the Authority or by the City on the behalf of the Authority, prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. IT IS FURTHER RESOLVED, that any bank designated above as a depository, may be used as a depository for investment purposes, so long as the investments comply withauthorized investments as set forth in Minnesota Statutes. IT IS FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. IT IS FURTHER RESOLVED, that the funds of the Authority can be held in accounts at such brokerage firms under the name and federal identification number of the City, together with the funds of the City, provided that separate fund accounting records are maintained for the respective Authority and 5 City shares of such accounts in a manner consistent with generally accepted accounting and auditing standards. EDA Minutes Page 6 February 6, 2016 BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Board of Commissioners of the Authority with regard to depositories or brokerage firms are superseded by this resolution. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this __6th___ day of ____February___________, 2017 Offered by:Murzyn Seconded by:Williams Roll Call:All ayes President Attest: Assistant Secretary 2.EDA Bylaws Amendment After reviewing the Columbia Heights Economic Development Authority staff has become aware of outdated language specifically in regards to the election of an Assistant Treasurer. The Assistant Treasurer is an EDA position that is supposed to be elected annually; however the Assistant Treasurer has always been the Finance Director of Columbia Heights. Instead of electing an Assistant Treasurer annually, staff proposes that the EDA bylaws be amended to permanently appoint the duties of the Assistant Treasurer to the Finance Director of Columbia Heights. Attached please find the amended and restated bylaws of the EDA. Members were provided with a copy of the bylaws showing all proposed language changes in the EDA bylawsthat weremarked with an underlinefor an addition or a strikeoutto indicate a deletion. Staff recommends approving the Amended and Restated Bylaws of the EDA as presented. Questions from members: Schmitt questioned whether the EDA appointments must be approved by the City Council. She questioned the transition ofmembers in January and whether the old members should have been at the first meeting of 2017 since the Council members appointed to the EDA serve the same term as their Council seat. The confusion of this issue was because the EDA meeting was held prior to the City Council meeting where the newly elected members usually take their oath of office. However, Buesgens and Schmitt took their oath of office prior to that meeting. 6 EDA Minutes Page 7 February 6, 2017 Ingram told membersthat the By-laws and Enabling Resolution to create the EDA states that the City Council must approve the new commission members appointment. Hogeboom told membersthat action was taken by the City Council at the January th 9meeting which was held afterthe January EDA meeting. Therefore, the EDA members from 2016 were still active per legal counsel. Motion byWilliams, seconded byMurzyn, to waive the reading of Resolution 2017-03, there being ample copies available to the public. All ayes. MOTION PASSSED. Motion by Williams, seconded by Buesgens, to adopt Resolution 2017-03, a resolution approving an amendment to the bylaws of the Columbia Heights Economic Development Authority. All ayes. MOTION PASSED. COLUMBIA HEIGHTSECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2017-03 RESOLUTION APPROVING AMENDMENT OF BYLAWS Section 1.Recitals. 1.01. proposed certain amendments to its Bylaws. 1.02.Article IV, Section 6 of the Bylaws provides for amendments to the Bylaws by majority vote of the Board at any regular or special meeting of the Authority. 1.03.The Board has determined that it is reasonable, expedient and in the best interest of the public to amend Article II, Sections 1 and 7 of the Bylaws to designate the City Finance Director as Assistant Treasurer of the Authority, and to amend Article III, Section 1 of the Bylaws to update the regular meeting dates of the Authority Board. Section 2.Approval of Amendment to Bylaws.The Authority hereby approves the amendment to its Bylaws in the form attached to this Resolution as Exhibit A. th Adopted by the Columbia Heights Economic Development Authority this 6of February, 2017. __________________________________ President ATTEST: ______________________________________ Assistant Secretary 7 EDA Minutes Page 8 February 6, 2017 EXHIBIT A AMENDED AND RESTATED BYLAWS OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ARTICLE I -THE AUTHORITY Section 1. NAME OF AUTHORITY. The name of the Authority is the "Columbia Heights Economic Development Authority." Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other place or places as it designates by resolution. Section 3. COMMISSIONERS. The Authority is governed by seven commissioners appointed in the manner prescribed by City Council Resolution No. 96-01, as amended (Enabling Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act). Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. ARTICLE II -OFFICERS Section 1. OFFICERS.The officers of the Authority are the President, the Vice- President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice President, Treasurer and Secretary shall be elected annually. No commissioner may serve as President and Vice President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a commissioner. Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the President signs contracts, deeds and other instruments made by the Authority. At each meeting, the President may submit recommendations and information concerning the business, affairs and policies of the Authority. At the annual meeting, the President must submit to the Authority a report summarizing the activities and programs of the Authority for the past year and containing the President's recommendations for Authority activities for the ensuing year. Section 3. VICE-PRESIDENT. The Vice-President performs the duties of the President in the absence or incapacity of the President; and in case of the disability or absence of the President, or in the case of a vacancy in the office of President, the Vice-President performs the duties of the President until a successor has been appointed and qualifies. 8 EDA Minutes Page 9 February 6, 2017 Section 4. SECRETARY. The Secretary performs the duties of a secretary for the Authority. Section 5. TREASURER. The Treasurer has the duties givenby the Act. Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the Executive Director of the Authority and has general supervision over the administration of its business and affairs subject to the direction of the Authority and signscontracts, deeds and other instruments made by the Authority. The Executive Director is responsible for the management of the projects and general affairs of Authority under the direction of the Commissioners. Section 7. OTHER ADMINISTRATIVE OFFICERS.Subdivision 1. Assistant Secretary. The Authority may designate an assistant to the Secretary to keep the records of the Authority, record the meetings of the Authority in a journal of proceedings to be kept for that purpose and to perform the duties of secretary under the direction of the Secretary. The assistant must keep in safe custody the seal of the Authority and may affix the seal to contracts and instruments authorized by the Authority. Subd. 2. Assistant Treasurer. The Columbia Heights Finance Director of the City is the Assistant Treasurer of the Authority. The Assistant Treasurer of the Authority has custody of funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the Authority in a bank or banks selected by the Authority. The Executive Director and the Assistant Treasurer must sign orders and checks for the payment of money and pay out and disburse such monies under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, orders and checks must also be countersigned by the President. The Assistant Treasurer must keep regular books of accounts showing Authority receipts and expenditures and render to the Authority, at the annual meeting (and when requested by the Authority), an account of the financial condition of the Authority. Subd. 3. Deputy Executive Director. The Columbia Heights Community Development Director is the Deputy Executive Director and performs such duties and services as specified by the Executive Director, subject to direction of the Authority. In the absence or incapacity of the Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments made by the Authority. Section 8. COMBINING ADMINISTRATIVE OFFICES. Administrative offices may be combined. 9 EDA Minutes Page 10 February 6, 2017 Section 9. ADDITIONAL DUTIES.The officers of the Authority perform other duties and functions as may from time to time be required by the Authority, these bylaws or the rules and regulations of the Authority. Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other provisions of law, the Authority must elect a successor at the next regular meeting or at a special meeting called for that purpose. The successor serves for the unexpired term of the office. ARTICLE III -MEETINGS Section 1. REGULAR MEETINGS. Monthly meetings are held at the regular meeting place of the Authority on the first Monday of each month at 6:30 p.m. unless that date is a legal holiday, in which case the meeting will be held on the next succeeding business day. In the event the date/time/meeting place of a particular meeting must be changed, the Executive Director may make such change deemed necessary by notifying all Commissioners of the revised meeting time and date in accordance with the procedures for a special meeting. Section 3. SPECIAL MEETINGS. Special meetings of the Board of Commissioners may be called by the President, two members of the Board of Commissioners, or the Executive Director for the purpose of transacting any business designated in the call. The call (including location of meeting) for a special meeting must be delivered to Commissioners at least two days before the meeting, and notice of the meeting must be posted in the Authorit three days before the meeting. At a special meeting, no business may be considered other than designated in the call, but if all the members of the Authority are present at a special meeting any business may be transacted at such special meeting by unanimous vote. Section 4. QUORUM. The powers of the Authority are vested in the commissioners in office from time to time. Four commissioners constitute a quorum for the purpose of conducting business, but a smaller number may adjourn from time to time until a quorum is present, and when a quorum is not present, a smaller number may adjourn the meeting. Section 5. ORDER OF BUSINESS. The following is the order of business at regular meetings of the Authority. 1.Roll call. 2.Approval of minutes of the previous meeting. 3.Management Report. 4.Consent. 5.All other items. 6.Adjournment. 10 EDA Minutes Page 11 February 6, 2017 Section 6.RESOLUTIONS: CONDUCT. Upon direction of the President, or the motion by two members of the Board of Commissioners, resolutions must be in writing and placed in the journal of the proceedings of the Authority. The meeting will be conducted in accordancewith Roberts Rules of Order, Revised. Section 7. MANNER OF VOTING. Voting on questions coming before the Authority must be entered in the minutes of the meeting. When a quorum is in attendance, action may be taken by the Authority upon a vote of the majority of the commissioners. ARTICLE IV -MISCELLANEOUS Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the City's fiscal year. Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state conditioned for the faithful discharge of official duties. The bond must be approved as to form and surety by the Authority and filed with the Secretary and must be for twice the amount of money likely to be on hand at any one time as determined at least annually the Authority, provided, however, that the bond must not exceed $300,000. Section 3. REPORT TO CITY. The Authority shall annually, at a time designated by the City, make a report tothe City Council giving a detailed account of its activities and of its receipts and expenditures for the preceding calendar year. The Authority shall, at the City's request, make available all records necessary to conduct an audit of the Authority's finances. Section 4. BUDGET. The Authority shall annually send its budget to the City Council which budget includes a written estimate of the amount of money need by the Authority from the City in order for the Authority to conduct business during the upcoming fiscal year. Section 5. SERVICES. The Authority may contract for services of consultants, agents and others as needed to perform its duties and to exercise its powers. The Authority may also use the services of the City Attorney or hire a general counsel, as determined by the Authority. The Authority may not hire temporary or permanent employees without prior approval of the City Council. Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be amended only with the approval of at least four commissioners at a regular meeting or at a special meeting called for that purpose. Amended Bylaws Approved: _____February 6__________, 2017. 11 EDA Minutes Page 12 February 6, 2017 3.Right of Reverter Clause for property located at 4647 Polk Street NE-Resolution 2017-04. As requested by Steve and Katherine Pepple the right-of- dated August 28, 2014 for the construction of a single-family, owner-occupied home at 4647 Staff sent out a 30-day written notice to the Pepples on January 6, 2017. The written notice obligated the Pepples to obtain a building permit foran approved house plan by 3:30 PM on February 6, 2017 or the EDA would re-enter and take back possession of the Property. Since the Pepples requested that the EDA purchase the Property back, they have let the 30-day written notice expire. The EDA may now take back possession of the property and reimburse the Pepples $6,144.26 for the Property. This amount was previously determined at the EDA meeting on January 3, 2017 by deducting one plan review fee of $1,355.74 from the original purchase price of $7,500. A commitment will be completed for title insurance to verify that the Property has not been encumbered by mortgages liens, and/ or home equity loans. The cost of title insurance will be deducted from the sale price of the Property once the EDA sells the lot to a developer. Staff anticipates that the Property would sell to a state licensed home builder for about $20,000 - $25,000. For the consideration of the EDAat this meeting is Resolution 2017-04that approves the right- of-reverter, cancels the Agreement with the Pepples, and adds the Property back into the Single Family Home Lot Sales Program, all subject to the receipt of a commitment for title insurance that is satisfactory to staff and legal counsel. Staff recommends approving Resolution 2017-04 as presented. Question from members: Szurek asked if thePepplesare aware of the amount they are being refunded. Dahl said they are but he hopes to re-sell the property for $20,000-$25,000 since prices have gone up. He went on to explain that this Resolution will take care of all actions necessary to take the property back and Ingram told members thatthey did get the title work back and the property is free of any liens or encumbrances. 12 EDA Minutes Page 13 February 6, 2017 , Motion bySchmitt,seconded byWilliamsto waive the reading of Resolution 2017-04, there being ample copies available to the public. All ayes. MOTION PASSED. Motion bySchmitt, seconded byWilliams, to adopt Resolution 2017-04, Resolution approving the cancellation of the purchase and redevelopment agreement between the Columbia Heights Economic Development Authority and Katherine and Steve Pepple. All Ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2017-04 RESOLUTION APPROVING CANCELLATION OF PURCHASE AND REDEVELOPMENT AGREEMENT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND KATHERINE AND STEVEN PEPPLE BE IT RESOLVED By the Board of Commissioners ("Board") of the Columbia Heights Economic Development Authority ("Authority") as follows: Section 1. Recitals. he terms and conditions of sale and redevelopment of certain property located at 4647 Polk Street and described as Lots 25 and 26, Block 1, Sheffields Second Subdivision to Columbia Heights, Anoka County, Minnesota(the veyed the Property to the Buyer pursuant to the Contract. 1.02.Pursuant to the Contract, the Buyer was required toconstruct a single family home, subject ance of the Property. If the Buyer failed to meet this deadline, the Contract provided that the Authority could, 1.03.The Buyer has failed to construct the single family home as required under the Contract, and the Authority sent written notice of default to the Buyer on January 4, 2017, informing the Buyer of its right to exercise its right of reverter. The Buyer has agreed to convey the Property back to the Authority. 1.04.The Authority finds that exercise of its right of reverter, cancellation of the Contract, and the remarketing the Property to other potential buyers are in the public interest and in the best interest of the Authority and City, because these actions will allow the Property to be made available for private housing goals. Section 2. Authority Approval; Further Proceedings. 13 EDA Minutes Page 14 February 6, 2017 2.01.The Board hereby approves exercise of its right of reverterand reacquisition of the Property via a warranty deed from the Buyer, cancellation of the Contract, and the addition of the Property to the counsel t ownership interest in the Property. 2.02.The President and Executive Director are hereby authorized to execute on behalf of the Authority the cancellation ofthe Contract and any documents related to reacquisition of the Property requiring execution by the Authority. 2.03.Authority and City staff are authorized and directed to take all actions to add the Property to the Program and to market the Property pursuant to the Program guidelines. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this th 6day of February, 2017. President ATTEST: Assistant Secretary 4.Third Amendment ACCAP Purchase Agreement for EDA Acquisition of 4641-43 Polk St-Resolution 2017-05. Dahl explained that previously, the Columbia Heights Economic Development Authority (EDA) approved a Second Amendment to the Purchase Agreement on November 7, 2016 to extend the closing date to December 30, 2016. However, due to more unanticipated delays, ACCAP is requesting the closing date be extended again. For the EDA consideration at this meetingis a Third Amendment to the Purchase Agreement, which extends the closing forthe sale of the Property to take place on or before March 31, 2017. ACCAP intends to close on the Property as soon as an extension is granted. Staff recommends the approval of Resolution 2017-05, a resolution approving the Third Amendment of a Purchase Agreement that will extend the closing date of the Property to take place on or before March 31, 2017. Questions from members: There were no questions or comments regarding this matter. Motion by Williams, seconded byBuesgens,to waive the reading of Resolution 2017-05, there being ample copies available to the public. All ayes. MOTION PASSED. 14 EDA Minutes Page 15 February 6, 2017 , Motion by Williams, seconded byMurzynto adopt Resolution 2017-05, a resolution approving a Third Amendment of a Purchase Agreement between the Columbia Heights Economic Development Authority and Anoka County Community Action Program. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION NO. 2017-05 RESOLUTION APPROVING A THIRD AMENDMENT TO A PURCHASE AGREEMENT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. Economic Development Authority Section 1. Recitals. 1.01.The Authority currently administers the Downtown CBD Redevelopment Project (the 469.090 to 469.1082, as amended. 1.02. Seller to the Authority of certain property within theProject and City legally described as follows: nd That part of Lot 23 lying north of the South 20 feet of the SD Lot 23 and Lot 24, Block 1, Sheffields 2 1.03.On August 31, 2016, the parties entered into a First Amendment to the Purchase Agreement 1.04.On October 28, 2016, the parties entered into a Second Amendment to the Purchase 1.05.The parties have negotiated and propose to execute a Third Amendment to the 15 EDA Minutes Page 16 February 6, 2017 Section 2.Third Amendment Approved. 2.01.The Third Amendment as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Third Amendment by such officials shall be conclusive evidence of approval. 2.02.The President and Executive Director are hereby authorized to execute on behalf of the Authority the Third Amendment and any documents referenced therein requiring execution by the Authority, and to carry out, on behalf of the Authority, its obligations thereunder. 2.03.Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 6thday of February,2017. President ATTEST: Assistant Secretary THIRD AMENDMENT TO PURCHASE AGREEMENT is made this 6 day of February, 2017by and between Anoka County Community Action Program, Inc., a Minnesota ghts Economic Development WHEREAS, the Seller and the Buyer entered into that certain Purchase Agreement dated Seller to the Buyer of certain property at 4641/4643 Polk Street located in the City of Columbia Heights, Anoka County, Minnesota and legally described as follows: That part of Lot 23 lying north of the South 20 feet of the SD Lot 23 and Lot 24, Block 1, nd Sheffields 2Subdivision, County of Anoka, State of Minnesota WHEREAS, on August 31, 2016, the parties entered into the First Amendment to 16 EDA Minutes Page 17 February 6, 2017 WHEREAS, on October 28, 2016, the parties entered into the Second Amendment to Purchase Agreement in order to WHEREAS, due to unanticipated delays, the parties have determined to further extend the deadline for closing on the conveyance of the Property. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1.Amendment to Paragraph 7of the Agreement. Paragraph 7 of the Agreement is amended as follows: CLOSING DATE. The closing of the sale of the Property shall take place on or before March 31, 2017unless otherwise mutually agreed by the parties. The closing shall take place at th Columbia Heights City Hall, located at: 590 40Avenue NE in Columbia Heights, Minnesota or such other location as mutually agreed upon by the parties. 2.Miscellaneous. Except as amended by this Amendment, the Agreementshall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Third Amendment to Purchase Agreementas of the date written above. SELLER ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. By: ________________________________ Its: _________________________________ BUYER COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: _________________________________ Its: President By:_________________________________ Its: Executive Director 17 EDA Minutes Page 18 February 6, 2017 OTHER BUSINESS: DISCUSS OPTIONS FOR REFUNDING (REFINANCING) THE EDA 2007 1. LIQUOR STORE BONDS Kloiber explained that in 2007, the EDA issued $5 million of revenue bonds to finance the construction of two new liquor stores. The EDA owns the two buildings constructed, and leases City owns the underlying land. Those 2007 EDA bonds are now eligible for refunding (refinancing). The remaining $3.4million of the 2007 bonds that is still outstanding is scheduled to be paid through the year 2030. The 2007 bonds have an interest rate of approximately 4.9%. Interest rates of approximately 2.6% are currently available, depending on the type and terms of the refunding bonds issued. Kloiber reviewed Associates,and presented an overview of these options to the Commissioners.He said the first decision is how to re-finance the Liquor Store Bonds that became eligible last week. He told members the EDA could ref-finance the Lease Revenue Bond at 3.1% for a savingsof approximately $400,000, or the City could go with a General Obligation Bond with an interest rate of 2.6% for a savings of about $700,000. Herecommendedthat the refunding bonds be issued by the City instead of the EDA, in order to obtain the more favorable interest rate In addition to the Liquor Bonds, the Public Safety Building Bonds are coming up for re- financing in the fall of 2017 or we could do an advancere-financing and do both of them at the same time. The advance re-financing does cost more than if we wait till they become eligible in the fall. But if interest rates rise, it may save more than what the additional costs would be to do it now. Since w discuss and decide on.Fehst thought we should take advantage of the low interest rates we have in place now, not knowing how much they may increase as the economy improves. The final thing to consider is the City has been building up a Reserve Fund as part of their five year plan. It was anticipated that long term we would use part of that fund when the Public Safety funds became eligible to pay off some of the bonds toreduce the debt level. There currently is about 2 million dollars in the Reserve account. The EDA/Council needs to decide what it wants to do with that amount. Kloiber said the decision may be to use it as originally planned or for a new City Hall building located near the Library. We could then sell the existing building and it could become an EDA Redevelopment Project. 18 EDA Minutes Page 19 February 6, 2017 Kloiber said he will work with Ehlers to firm up the options the City has regarding these three issues. He said he understands the general consensus of the EDA is to move forward with re- financing the Liquor Bonds with General Obligation Bonds and to move forward with the transferofownership of the buildings to the City in exchange for theCity paying off the EDA bonds. in a worst case scenario that the Liquor stores were closed there still is 2.5 million in inventory plus the three properties that could be sold which would be able to pay down the 3.5 million dollar debt. Even if it takes a while to sell the buildings, Ehlers said the City is in the position of coming up with other funds to pay for the bonds in an emergency to avoid defaulting on the bonds. Schmitt asked if the EDA would have to give ownership of the Liquor stores to the City before the process to re-finance the Bonds could start. Ingram said the EDA has collateral ownership once. Buesgens suggested holding a mini goal setting session to discuss the use of the 2 million dollar reserve fund prior to the target date for re-financing of May. Fehst and Kloiber said they will get the options from Ehlers during the next month andthen a meeting will be scheduled to discuss the refinancing options and the use of the reserve funds. 2.DISCUSSION REGARDING MEMBERSHIP OF THE EDA Commission member Schmitt requested a discussion regarding membershiprequirements for the number of council members that must be on the EDA and if there arerequirementsthat address non-resident members. Martha Ingram prepared a memo to the members that explained the established bylaws of the EDA and the flexibility allowed under them. It was noted that there must be 7 members total, that at least two have to be councilmembers, but no more than five. She also noted that there is no residency requirement for eligibility to serve on the EDA Commission. Schmitt stated she would like to see other residents with business backgroundsbe included as members of the EDA, especially those with Community or Economic Development experience. Schmitt said that the City received an application from a Mr. Kaiser who has a background in this field and would like to see him appointed to the vacant EDA seat rather than waiting for the new Council member to be appointed. She suggested appointing the new council member as an alternate. Ingram told members that an alternate wouldnot be able to voteon issues. 19 EDA Minutes Page 20 February 6, 2017 Ingram then told members that the Enabling Resolution mirrors the language of the EDA Act so there is no need to make any changes to the By-Laws if they wish to appoint a person other than a council member especially in out-state areas. Szurek asked if we could change the number of members from 7 to 9. Ingram said we could, but Hogeboom and Dahl spoke of the Business Council that is an off shoot of the Chamber. They said that interest in it has waned but maybe participants from that group could be tapped to serve on some type of task force that would make recommendations to the EDA if the EDA is interested in forming this type of committee. persons) it would have an impact on the Annual Financial Reports. Hogeboom told members that staff will come back next month with some scenarios to consider. 3.2017 STRATEGIC PLANNING DISCUSSION Dahl explained that throughout 2016, the Economic Development Authority (EDA) has accomplished several projects and objectives. The purpose of this report is to review and discuss EDA would like staff to focus on in 2017. Highlights of 2016 accomplishments include, but not limited tothe following: 2016 EDA Accomplishments Facilitated redevelopment on the corner of University Avenue NE and 37th Avenue NE with the development of the Legends of Columbia Heights in an effort to complete the Huset Park redevelopment project initiated back in 2005 (One undeveloped parcel remains on the corner of Huset Parkway and Jefferson Street). Leveraged funds through the Legends of Columbia Heights development for the completion of a trail and fencing along the east side of University Avenue NE between 40th Avenue NE and 37th Avenue NE. Completed a voluntary groundwater monitoring report in Huset Park for the MPCA. Stimulated the redevelopment opportunity of the Central Valu Center by establishing a TIF district and entering into a Contact for Private Redevelopment with Hy-Vee for a grocerystore to be located in Columbia Heights once again. 20 EDA Minutes Page 21 February 6, 2017 Sold the remaining lots in the Scattered Site TIF District Housing Program. Initiated the Single Family Home Lot Sales Program and sold 5 of 6 lots that were available. Now, as the EDA looks ahead to 2017, staff seeks to facilitate discussion about what projects, programs, and objectives commission members desire to see initiated and/ or completed in 2017. First, staff would like to review the fund balances of several accounts that the EDA utilizes to accomplish its initiatives. The figures below are estimations and subject to change as the year- end fund balances have not been finalized for all the accounts. Fund 213, Parkview Villa South-an HRA Account$ 1,000,000 Must be used for Housing Redevelopment Fund 226, Special Projects Revenue-Used by EDA, CD, Public Wks.$ 675,000 Use for something pertinent to all 3 depts. (i.e. street scaping) Fund 371, TIF T4 Kmart/ Central Ave-Heritage Hts. area$ 400,000 ForGrand Central and Heritage Hts. Area Development Fund 376, TIF A3,C7,C8 Scattered Site District-Residential only$ 190,000 Must be for Income Qualified Buyers Fund 420, CAP Improvement Development:$ 950,000 There is still $304,000 owed to us. The list below provides a starting point for the discussion tonight. Staff highly encourages the EDA commission members to provide feedback and propose changes to the following 2017 proposed projects, programs, and objectives: 2017 Proposed Projects, Programs and Objectives Develop and initiate a business retention and expansion program to assist the Columbia Heights business community. Land acquisition of residential properties located in commercial zoning districts along Central Avenue. (Supporting Map Attached) Land acquisition and initiate redevelopment of the Root Property located on the corner of 40th Avenue and University Avenue.Anoka Co. will accept applications/presentation th for CDBG funds on Feb. 14and will make their decision in March. The City would get notice of final funding in June. Finalize the closing of the ACCAP property located at 4641-43 Polk Street NE. Demolish the structures located at 4201 Jefferson Street NE and 4641-43 Polk Street NE, and add both properties to the Single Family Home Lot Sales Program. Reacquire and add 4647 Polk Street to the Single Family Home Lot Sales Program. 21 EDA Minutes Page 22 February 6, 2017 After the remaining lots sell (4641 Tyler Street NE, 4647 Tyler Street NE, 4641 Polk Street NE, 4647 Polk Street NE, and 4201 Jefferson Street NE) in the Single Family Home Lot Sales Program, discontinue the program until more lots are acquired. Determine a fund source and create a housing rehabilitation grant or low to no interest loan program for exterior remodels and/ or interior renovations. Discussion: There was also adiscussion regarding non-conforming homes along Central Avenue. The EDA thth would like staff to reach out to owners between 37and 45to see who may be interested in selling their properties, or to pursue the first right of refusal. Dahl said he would prepare a letter and an inventory list of the non-conforming properties, with owner information, estimated market values, etc. and provide this to the members at the next meeting. Dahl asked members to think about whether they want to continue purchasing residential properties for demolition or for rehab, or to change the focus to business retention and expansion funding. He said this is something else to be discussed at the goal setting session. The soonest we can probably schedule thismeeting would be in April after the new council member is appointed, however no date was established at this meeting . Buesgens asked where the proceeds from the Library sale go. Dahl said the 420 account would be reimbursed then the rest goes to the City. The meeting was adjourned at7:30 pm. Respectfully submitted, Shelley Hanson Secretary 22 RESOLUTION NO. 2017-06 A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statements for Month of January2017 and the Payment of the Bills for the Month of January 2017. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of January 2017 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, of Minne NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. ORDER OF ECONOMIC DEVELOPMENT AUTHORITY Passed this _________ day of ______________________, 2017 Offered by: Seconded by: Roll Call: President Attest: Assistant Secretary 23 Resolution 2017-06 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 AGENDA SECTION BUSINESS ITEMS ITEM NO.X MEETING DATE MARCH 6, 2017 CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ITEM: Single Family Home Lot Sales Program Concept Application Approval 4647 Polk Street DEPARTMENT: Community Development BY/DATE: Keith M. Dahl, February 22, 2017 BY/DATE: BACKGROUND: The Columbia Heights Economic Development Authority (EDA) has received a completed concept application from Tollberg Homes offering $25,000 for the purchase of the property located at 4647 Polk Street The Property is part of the Single Family Home Lot Sales Program, which was established by the EDA in 2015 to stabilize and increase property values in the Heritage Heights Neighborhood. estimated market land value for each individual property. However, the EDA has the right to review and adjust lot prices periodically provided that sufficient evidence supports the lots price reduction. The 2017 Estimated Market Land Value for this particular property is $51,300. However, in speaking with various home builders and realtors, staff received comments that the lots located in the Heritage Heights neighborhood, are generally lower in value than other properties throughout the City. of $25,000 is around what the EDA can expect to sell this property for. Along with a completed concept application, Tollberg Homes has submitted a written letter of intent and an example house plan. The example house plan is a representation of what Tollberg Homes intends to construct on the Property and should be reviewed based upon the features present. For consideration tonight is the concept approval of the submitted application by Tollberg Homes. If the EDA approves the concept approval, staff will work with Tollberg Homes to determine specific house plans and to prepare a Purchase and Redevelopment Agreement for the next EDA meeting on April 3, 2017. STAFF RECOMMENDATION: Staff recommends approval of the concept application submitted by Tollberg Homes as presented. RECOMMENDED MOTION(S): Motion: Move to approve the concept application submitted by Tollberg Homes for the property located at 4647 Polk Street NE, Columbia Heights, MN 55421. Motion: Move to authorize staff to work with Tollberg Homesto determine specific house plans for the construction of a single-family home and to prepare a Purchase and Redevelopment Agreement for consideration at the next EDA meeting on April 3, 2017. ATTACHMENTS: 1.Completed Proposal Form (4 Pages) 2.Tollberg Homes Letter of Intent (2 Pages) 3.Example House Plan (4 Pages) 59 City of Columbia Heights EDA Letter 60 61 62 63 64 65 66 67 68 69 AGENDA SECTION OTHER BUSINESS ITEM NO.7 MEETING DATE MARCH 6, 2017 CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ITEM: Membership of the EDA Discussion DEPARTMENT: Economic Development Authority APPROVAL: BY/DATE: Keith Dahl, February 27, 2017 BY/DATE: BACKGROUND: On February 6, 2017, the Columbia Heights Economic Development Authority (EDA) discussed information about membership requirements, vacancies, appointments, and term lengths for EDA commissioners. Legal counsel was present to address questions and/ or concerns EDA commissioners had pertaining to requirements set forth by Minnesota State Statutes, Sections 469.090 to 469.1081 (EDA Act). One question raised by EDA Vice President, Schmitt was in regards to the number of commissioners constituting the EDA. Legal counsel stated that the maximum number of EDA commissioners may not exceed a nine-member authority; however, this is incorrect as the EDA Act states an EDA shall consist of a three, five, or seven-member authority. Thus, the EDA may not increase the number of commissioners constituting it. If the EDA still desires to make any structural change to its current membership, it is not necessary to make any formal changes to either the enabling resolution or the bylaws of the EDA; rather changes may simply be made by appointments of different commissioners when terms expire. The following list is for reference to when terms expire for EDA commissioners: 2017 EDA Commissioners Term Ends Herringer, Gerry January 2, 2018 Szurek, Marlaine January 2, 2018 Murzyn Jr., John January 7, 2019 Schmitt, Donna January 7, 2019 Buesgens, Connie January 4, 2021 Williams, Bobby January 4, 2021 STAFF RECOMMENDATION: Staff 70 City of Columbia Heights EDA Letter AGENDA SECTION OTHER BUSINESS ITEM NO.8 MEETING DATE MARCH 6, 2017 CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ITEM: Central Avenue Single-Family Homes Discussion DEPARTMENT: Economic Development Authority APPROVAL: BY/DATE: Keith Dahl, February 27, 2017 BY/DATE: BACKGROUND: On February 6, 2017, the Columbia Heights Economic Development Authority (EDA) reviewed accomplished projects in 2016, but also discussed several projects, programs, and objectives commissioners desired to see initiated and/ or completed in 2017. One of the proposed objectives mentioned by EDA commissioner, Buesgens and EDA Treasurer, Williams was related to the property acquisition of legal non-conforming, single-family homes and/ or properties that have the potential to become illegal non-conforming, single-family homes along Central Avenue. A non-conforming, single-family home is a residential dwelling that is located within a commercial zoning district that has been grandfathered in to the commercial zoning designation. Whereas, an illegal non-conforming, single-family home is a residential dwelling that converted into a commercial use before it converted back into a residential use. Previously, staff mapped out twelve (12) properties in the Central Business District that were either a non- conforming, single-family home or a property that had potential to become an illegal non-conforming, single- family home. However, the EDA requested more information about all instances along Central Avenue. The attached spreadsheet identified alltwenty-two (22) instances where single-family homes were located in commercial zoning districts along Central Avenue. These properties where identified by inventorying Central Avenue, as well as reviewing their 2016 tax classification. There were fourteen (14) instances of a non- conforming, single-family home and nine (9) instances of a property that has potential to become an illegal non-conforming, single-family home. Staff has determined that if the EDA purchased every property at the 2017 estimated market value, the EDA could expect to pay around 2.8 million, which include any professional service fees. Overall, this objective will take several years to accomplish, but staff will continue to keep the EDA apprised of any properties that become available from the attached list. ATTACHMENTS: 1.Inventory of Single-Family Homes Along Central Avenue 71 City of Columbia Heights EDA Letter 72