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HomeMy WebLinkAboutDec 5, 2017, minMINUTES OF PLANNING AND ZONING COMMISSION DECEMBER 5, 2017 7:00 PM The meeting was called to order at 7:00 pm by Chair Szurek. Commission Members present- Novitsky, Fiorendino, Hoium, Schill, and Szurek Also present were Elizabeth Holmbeck (Planner), Shelley Hanson (Secretary), and John Murzyn (Council Liaison). Motion by Hoium , seconded by Schill, to approve the minutes from the meeting of Nov 8, 2017. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2017-1201 APPLICANT: Keith Anderson, Holy Spirit Assoc for Unification of World Christianity LOCATION: 2301 37th Place REQUEST: Conditional Use Permit/Site Plan Review Holmbeck told members that on behalf of the Minnesota Family Church and Holy Spirit Association for the Unification of World Christianity, Keith Anderson has submitted two land use applications; a Conditional Use Permit request to allow a Religious Facility/Place of Worship and a Site Plan Review request for the property located at 3836 Stinson Blvd. NE. The property previously was home to the First Security Bank Building, which had been vacant since the summer of 2012 and demolished in January 2016. The property has remained vacant since that time. The applicant is proposing to build a 14,152 sq. ft. building, which will house a 202 person capacity sanctuary, as well as office spaces, a gymnasium, kitchen, education room, lounge and indoor and outdoor gathering spaces. Staff’s review of the proposed Conditional Use Permit and Site Plan are outlined below. ZONING ORDINANCE The property located at 3836 Stinson Blvd. NE. is located in the (LB) Limited Business Commercial Zoning District. The properties located to the north and south are located in the Limited Business Commercial Zoning District. The properties to the west are zoned in the Pubic Open Space District and the R-3, Multiple Family Residential District. The properties to the east are located in the Village of St. Anthony. A religious facility/place of worship requires a Conditional Use Permit, and the proposed new building associated with the church, is required to be reviewed by the Planning and Zoning Commission for compliance with the provisions of the Zoning Code. COMPREHENSIV E PLAN Holmbeck explained that the Comprehensive Plan guides this property for High Density Residential Land-Use. Also, the Comprehensive Plan designates this property and the surrounding area as an area of opportunity, where change in the community is anticipated to occur based on previous analysis of existing conditions in the City, and future community needs. These areas of opportunity have general guidelines or suggestions for the type of development that could be considered if development were to occur. This area is called to provide additional housing, employment, commercial and retail opportunities. Planning Comm. Minutes Page 2 Dec 5, 2017 The Comprehensive Plan notes that flexibility is required to accommodate future market conditions and community needs. While the proposal is not specifically for high density residential as the future land use designation calls for, the proposal for a religious facility is considered a Conditional Use in the City’s Zoning Code and therefore permitted on the property. Also, the Comprehensive Plan’s land use designations are meant to be a guide for the general type of development, where the Zoning Code provides more specific direction on development types. The Comprehensive Plan calls for greater pedestrian and bicyclists connections throughout the City. The City recently reconstructed Stinson Boulevard from 37th Avenue NE to Silver Lane. The reconstruction included a bituminous trail along Stinson Boulevard from 37th Place to 40th Avenue NE. The proposed development will include a public trail on the parcel, which will enhance the pedestrian and transit connections to the surrounding area and newly reconstructed Stinson Boulevard. Stinson Boulevard and 37th Avenue NE., just south of the subject property, is a major roadway within the community. Since this is considered a gateway to the City, development at this intersection should be attractive and facilitate commercial and retail opportunities. The proposed Religious Facility/Place of Worship could help to enhance the economic viability of the area by occupying a longstanding vacant property, and bringing additional people to the area. DESIGN GUIDELINES The subject property is not located in the Design Guideline Overlay District and as such, is not governed by the Design Guideline standards. SITE PLAN The site will be served by two access points; one off Stinson Boulevard and an additional access on McKinley Street. An access point is provided on McKinley Street which will be used exclusively for trash pick-up. The proposed plan identifies 58 parking stalls for the development. Staff believes this number is adequate, as it meets and slightly exceeds the minimum zoning requirement for Religious Facilities/Places of Worship which is 1 parking space for every 3.5 seats in the main assembly area. The plan indicates that the main assembly area will accommodate 202 seats. By this standard the proposal is required to have 57.7 parking stalls. Overall staff believes that the parking plan will function adequately. The proposed landscaping materials are shown on the attached Landscape Plan. The applicant is proposing a storm water retention pond to be located on the northwest corner of the parcel. The applicant is proposing to plant trees and shrubs which will complement the layout of the development. The proposed development will be within close proximity to Prestemon Park. The bituminous trail which will span the north end of the parcel from Stinson Boulevard to McKinley St. will provide pedestrian connectivity to nearby green space and commercial amenities within the surrounding area. The proposed site plan meets the City’s lot dimension, height and setback requirements. Also the proposal meets the City’s Specific Development Standards for a religious facility/place of worship. The current signage on the property is a pylon sign from when the bank was in operation. Staff has added a condition that the pylon sign be removed and replaced with a code compliant monument sign. Planning Comm Minutes Page 3 Dec 5, 2017 FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. A religious facility/place of worship is specifically listed as a Conditional Use in the Limited Business Zoning District. The use is in harmony with the general purpose and intent of the Comprehensive Plan. In general staff believes this to be correct. While the proposal is not specifically for high density residential as the future land use designation calls for, the proposal for a religious facility is considered a Conditional Use in the City’s Zoning Code and therefore permitted on the property. The Comprehensive Plan’s land use designations are meant to be a guide for the general type of development, where the Zoning Code provides more specific direction on development types. The use will not impose hazards or disturbing influences on neighboring properties. Due to the fact that the proposed use meets the requirements of the City’s Zoning Code, it appears that the use will not impose any hazards or disturbing influences on neighboring properties. Recommended conditions of approval have been added to mitigate negative impacts. The applicant has stated that the approximate hours of operation will be: Church employee(s) Tuesday-Saturday 9:00 a.m. – 6:00 p.m., Wednesday 9:00 a.m. – 9:30 p.m., and Sunday 8:00 a.m. – 3:00 p.m. Staff believes that these hours are reasonable and shouldn’t have disturbing influences on neighboring properties. The use will not substantially diminish the use of property in the immediate vicinity. Staff feels that to the contrary, as the parcel has been vacant for some time, since the former bank in operation closed and it appears that the trend for commercial development in the immediate vicinity has not been substantially growing, it appears that the proposed church will be appropriate for the area. The surrounding uses are primarily medium to higher density residential, commercial/retail and open green space. Staff does not anticipate that the proposed use will diminish the use of the property in the immediate vicinity. Finally, the visitors to the church, could likely help to bring additional activity and vibrancy to the surrounding commercial and retail establishments. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The Development Review Team has reviewed the proposal and overall believes the proposal to be fairly attractive and compatible with the surrounding area. Due to the nature of the use, staff does not anticipate the church to operate in such a way as to be incompatible with the surrounding area. The use and property upon which the use is located are adequately served by essential public facilities and services. This is correct. Planning Comm Minutes Page 4 Dec 5, 2017 Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. The site will continue to utilize the existing ingress/egress routes. It appears that the site has adequate space for on-site traffic circulation. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. There is no anticipated negative cumulative effect associated with the addition of the church at the subject property. Staff has added 23 recommended conditions to the permit to mitigate any potential impacts of the use. The use complies with all other applicable regulations for the district in which it is located. This is correct. Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City to approve a Site Plan. They are as follows: The Site Plan conforms to all applicable requirements of this article. The applicable Zoning Code requirements are achieved. The Site Plan is consistent with the applicable provisions of the City’s Comprehensive Plan. In general staff believes this to be correct. While the proposal is not specifically for high density residential as the future land use designation calls for, the proposal for a religious facility is considered a Conditional Use in the City’s Zoning Code and therefore permitted on the property. The Comprehensive Plan’s land use designations are meant to be a guide for the general type of development, where the Zoning Code provides more specific direction on development types. The Site Plan is consistent with any applicable area plan. There is no area plan for this parcel. The Site Plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The proposed Site Plan meets all the minimum setback requirements and general development standards outlined in the Zoning Code. Therefore, the properties in the immediate vicinity of the proposed development should not be adversely impacted. Holmbeck told members that the Planning and Zoning Commission must make a recommendation to the City Council on the Conditional Use Permit first. Staff recommended approval of the proposed Conditional Use Permit for the property located at 3836 Stinson Blvd., subject to certain conditions that were listed in the agenda packets as part of the motion. Planning Comm Minutes Page 5 Dec 5, 2017 Questions from members: Fiorendino asked if this property was in any other overlaying district. Holmbeck replied that it is in the Rice Creek Watershed District and they will need to get the proper approval from them also. Hoium asked if the church intends to use this facility as a daycare or school facility. Keith Anderson, the Project Manager for the Church Organization stated they do not have any intentions to do so. Holmbeck explained that if they do decide to change or expand the use of the facility at a later date, an amendment to the CUP would be required. Szurek noted that the sanctuary is set up to handle 202 people. She wondered how they will handle it if the congregation grows beyond that number. Anderson said they would add services to accommodate more people. Public Hearing Opened: No one was present to speak on this matter. Public Hearing Closed. Motion by Fiorendino, seconded by Schill, to waive the reading of Resolution No. 2017-129, there being ample copies to the public. All ayes. MOTION PASSED. Motion by Fiorendino, seconded by Schill, to recommend that the City Council approve the Conditional Use Permit for a religious facility at 3836 Stinson Blvd., subject to the following conditions: The building and site shall meet all requirements found in the Fire Code and the Building Code. All other applicable local, state, and federal requirements shall be met at all times. All City Storm Water Management requirements, as well as Rice Creek Watershed requirements, shall be achieved for this property. Provide the City with a copy of required Rice Creek Watershed permit including any review comments prior to site grading beginning. Site and elevation plans included in this submittal, dated November 3, 2017 shall become part of this approval. An approved site plan may not be changed or modified without the approval of the City Zoning Administrator. If the proposed change is determined by the Zoning Administrator to be minor in nature, a revised site plan may not be required. In all other cases, a revised site plan shall be submitted for review and approval in accordance with this section. The approval of a site plan by the Planning and Zoning Commission shall be valid for a period of one year. Planning Commission Minutes Page 6 Dec 5, 2017 Trash and/or recycling collection areas shall be enclosed on at least three sides by an opaque screening wall or fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front yard of any adjacent property. Mechanical equipment shall be placed and/or screened so as to minimize the visual impact on adjacent properties and from public streets. Screening may be accomplished through the use of walls or other design features that are architecturally compatible with the principal structure, screening vegetation, integrated parapet walls of sufficient height, or other means as approved by the Zoning Administrator. All exterior lighting shall be downcast so as not to adversely impact neighboring residential properties. The applicant must submit a detailed lighting plan showing fixture type, wattage, light source, location and elevation along with site point by point showing footcandles. The plan shall be submitted to the Building Official for review prior to construction. The Parking lot (along south side of property from McKinley St. to Stinson Blvd.) shall be screened between the adjacent residential building, (setback area) with fencing and/or landscaping no less than six feet in height that is 80% opaque on a year round basis. All setback areas shall be landscaped with grass, vegetation or other landscape material. The front yard setback area (along Stinson Blvd. and McKinley Street) shall have a vegetative screen no less than 30 inches in height that is 80% opaque on a year round basis. The Developer shall meet the requirements outlined in the attached report from the Public Works Director/City Engineer, dated November 28, 2017. The applicant will enter in to a Development Agreement with the City of Columbia Heights, which will govern construction methods and timing, as well as the establishment of public and quasi-public infrastructure. The Development Agreement must be approved by the City of Columbia Heights before construction can commence. The Developer must satisfy engineering and site development requirements outlined in the Development Contract for to be approved by the City Council at a later date, and prior to construction. A location on the subject property must be designated for snow removal. All snow storage is strictly prohibited from being stored in or on top of the storm water ponding area. The attached Landscape Plan, dated November 3, 2017, indicates landscaping improvements to the site. All landscaping indicated on the submitted landscape plan and established under condition 8 and 9 above, will be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. Stop signs will be added at the development driveway exit(s). A Fire Suppression System shall be installed in accordance with (NFPA) National Fire Protection Association, (Chapter 13). A plan must be submitted to the Building Official for review prior to construction. The existing pylon sign located on the east side of the subject property must be removed and replaced with a code compliant monument sign. A sign permit shall be submitted to the Community Development Department for review and must be obtained to install the monument sign. The monument sign must be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. The applicant is responsible for writing and recording easements over the drainage and utilities, storm water retention pond, and public trail. Easements must be recorded with the Anoka County Recorder’s Office. The Site Plan must be updated to reflect the easements. A copy of recorded easements must be submitted to the City. Planning Commission Minutes Page 7 Dec 5, 2017 No parking is allowed on Stinson Blvd. Any overflow parking must be on McKinley St., when on-street parking is permitted. If parking and on-site traffic circulation becomes an issue, the applicant will submit a traffic management and parking plan to the Director of Public Works for review. The facility shall be served by a minor collector or higher functional classification of roadway. The parcel upon which the use is located shall have a lot area no less than four times the area of the building footprint. To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. All accessory residential, school or day care uses shall be subject to the provisions of this article. All ayes. MOTION PASSED. Holmbeck then explained the Commission has the authority to approve or deny the Site Plan. Staff recommends approval of the proposed Site Plan for the property located at 3836 Stinson Blvd., subject to certain conditions as provided in the agenda packets as part of the motion. Public Hearing Opened. No one was present to speak on this matter. Public Hearing Closed. Motion by Hoium, seconded by Schill, to waive the reading of Resolution No. 2017-PZ05, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Hoium, seconded by Schill, to adopt Resolution No. 2017-PZ05, being a resolution approving a Site Plan, for a religious facility at 3836 Stinson Blvd., subject to the following conditions: The building and site shall be meet all requirements found in the Fire Code and the Building Code. All other applicable local, state, and federal requirements shall be met at all times. All City Storm Water Management requirements, as well as Rice Creek Watershed requirements, shall be achieved for this property. Provide the City with a copy of required Rice Creek Watershed permit including any review comments prior to site grading beginning. Site and elevation plans included in this submittal, dated November 3, 2017 shall become part of this approval. An approved site plan may not be changed or modified without the approval of the City Zoning Administrator. If the proposed change is determined by the Zoning Administrator to be minor in nature, a revised site plan may not be required. In all other cases, a revised site plan shall be submitted for review and approval in accordance with this section. The approval of a site plan by the Planning and Zoning Commission shall be valid for a period of one year. Trash and/or recycling collection areas shall be enclosed on at least three sides by an opaque screening wall or fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front yard of any adjacent property. Planning Commission Minutes Page 8 Dec 5, 2017 Mechanical equipment shall be placed and/or screened so as to minimize the visual impact on adjacent properties and from public streets. Screening may be accomplished through the use of walls or other design features that are architecturally compatible with the principal structure, screening vegetation, integrated parapet walls of sufficient height, or other means as approved by the Zoning Administrator. All exterior lighting shall be downcast so as not to adversely impact neighboring residential properties. The applicant must submit a detailed lighting plan showing fixture type, wattage, light source, location and elevation along with site point by point showing footcandles. The plan shall be submitted to the Building Official for review prior to construction. The Parking lot (along south side of property from McKinley St. to Stinson Blvd.) shall be screened between the adjacent residential building (setback area), with fencing and/or landscaping no less than six feet in height that is 80% opaque on a year round basis. All setback areas shall be landscaped with grass, vegetation or other landscape material. The front yard setback area (along Stinson Blvd. and McKinley Street) shall have a vegetative screen no less than 30 inches in height that is 80% opaque on a year round basis. The Developer shall meet the requirements outlined in the attached report from the Public Works Director/City Engineer, dated November 28, 2017. The applicant will enter in to a Development Agreement with the City of Columbia Heights, which will govern construction methods and timing, as well as the establishment of public and quasi-public infrastructure. The Development Agreement must be approved by the City of Columbia Heights before construction can commence. The Developer must satisfy engineering and site development requirements outlined in the Development Contract for to be approved by the City Council at a later date, and prior to construction. A location on the subject property must be designated for snow removal. All snow storage is strictly prohibited from being stored in or on top of the storm water ponding area. The attached Landscape Plan, dated November 3, 2017, indicates landscaping improvements to the site. All landscaping indicated on the submitted landscape plan and established under condition 8 and 9 above, will be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. Stop signs will be added at the development driveway exit(s). A Fire Suppression System shall be installed in accordance with (NFPA) National Fire Protection Association, (Chapter 13). A plan must be submitted to the Building Official for review prior to construction. The existing pylon sign located on the east side of the subject property must be removed and replaced with a code compliant monument sign. A sign permit shall be submitted to the Community Development Department for review and must be obtained to install the monument sign. The monument sign must be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. The applicant is responsible for writing and recording easements over the drainage and utilities, storm water retention pond, and trail. Easements must be recorded with the Anoka County Recorder’s Office. The Site Plan must be updated to reflect the easements. A copy of recorded easements must be submitted to the City. No parking is allowed on Stinson Blvd. Any overflow parking must be on McKinley St., when on-street parking is permitted. If parking and on-site traffic circulation becomes an issue, the applicant will submit a traffic management and parking plan to the Director of Public Works for review. The facility shall be served by a minor collector or higher functional classification of roadway. Planning Commission Minutes Page 9 Dec 5, 2017 The parcel upon which the use is located shall have a lot area no less than four times the area of the building footprint. To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. All accessory residential, school or day care uses shall be subject to the provisions of this article. All ayes. MOTION PASSED. RESOLUTION NO. 2017-PZ05 A resolution of the Planning and Zoning Commission for the City of Columbia Heights, Minnesota, Whereas, a proposal (Case # 2017-1201) has been submitted by Keith Anderson on behalf of the Minnesota Family Church and Holy Spirit Association for the Unification of World Christianity, to the Planning and Zoning Commission requesting Site Plan Approval from the City of Columbia Heights at the following site: Address: 3836 Stinson Boulevard NE., Columbia Heights, MN 55421 Legal Description: On file at City Hall. The applicant seeks the following: Site Plan Approval for a proposed building to be located at 3836 Stinson Boulevard NE. Whereas, the Planning and Zoning Commission has held a public hearing as required by the City’s Zoning Code, on December 5, 2017. Whereas, the Planning and Zoning Commission has considered the advice and recommendations of City Staff regarding the effect of the proposed Site Plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and Now, therefore, in accordance with the foregoing, and all Ordinances and regulations of the City of Columbia Heights, the Planning and Zoning Commission of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The site plan conforms to all applicable requirements of this article. 2. The site plan is consistent with the applicable provisions of the city’s comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. Further, be it resolved, that the attached conditions, maps, and other information shall be part of this approval; and in granting this approval the City and the Applicant agree that this Site Plan shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. Planning Comm Minutes Page 10 Dec 5, 2017 CONDITIONS The building and site shall meet all requirements found in the Fire Code and the Building Code. All other applicable local, state, and federal requirements shall be met at all times. All City Storm Water Management requirements, as well as Rice Creek Watershed requirements, shall be achieved for this property. Provide the City with a copy of required Rice Creek Watershed permit including any review comments prior to site grading beginning. Site and elevation plans included in this submittal, dated November 3, 2017 shall become part of this approval. An approved site plan may not be changed or modified without the approval of the City Zoning Administrator. If the proposed change is determined by the Zoning Administrator to be minor in nature, a revised site plan may not be required. In all other cases, a revised site plan shall be submitted for review and approval in accordance with this section. The approval of a site plan by the Planning and Zoning Commission shall be valid for a period of one year. Trash and/or recycling collection areas shall be enclosed on at least three sides by an opaque screening wall or fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front yard of any adjacent property. Mechanical equipment shall be placed and/or screened so as to minimize the visual impact on adjacent properties and from public streets. Screening may be accomplished through the use of walls or other design features that are architecturally compatible with the principal structure, screening vegetation, integrated parapet walls of sufficient height, or other means as approved by the Zoning Administrator. All exterior lighting shall be downcast so as not to adversely impact neighboring residential properties. The applicant must submit a detailed lighting plan showing fixture type, wattage, light source, location and elevation along with site point by point showing footcandles. The plan shall be submitted to the Building Official for review prior to construction. The Parking lot (along south side of property from McKinley St. to Stinson Blvd.) shall be screened between the adjacent residential building, (setback area) with fencing and/or landscaping no less than six feet in height that is 80% opaque on a year round basis. All setback areas shall be landscaped with grass, vegetation or other landscape material. The front yard setback area (along Stinson Blvd. and McKinley Street) shall have a vegetative screen no less than 30 inches in height that is 80% opaque on a year round basis. The Developer shall meet the requirements outlined in the attached report from the Public Works Director/City Engineer, dated November 28, 2017. The applicant will enter in to a Development Agreement with the City of Columbia Heights, which will govern construction methods and timing, as well as the establishment of public and quasi-public infrastructure. The Development Agreement must be approved by the City of Columbia Heights before construction can commence. The Developer must satisfy engineering and site development requirements outlined in the Development Contract for to be approved by the City Council at a later date, and prior to construction. Planning Comm Minutes Page 12 Dec 5, 2017 A location on the subject property must be designated for snow removal. All snow storage is strictly prohibited from being stored in or on top of the storm water ponding area. The attached Landscape Plan, dated November 3, 2017, indicates landscaping improvements to the site. All landscaping indicated on the submitted landscape plan and established under condition 8 and 9 above, will be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. Stop signs will be added at the development driveway exit(s). Planning Comm Minutes Page 11 Dec 5, 2017 A Fire Suppression System shall be installed in accordance with (NFPA) National Fire Protection Association, (Chapter 13). A plan must be submitted to the Building Official for review prior to construction. The existing pylon sign located on the east side of the subject property must be removed and replaced with a code compliant monument sign. A sign permit shall be submitted to the Community Development Department for review and must be obtained to install the monument sign. The monument sign must be installed no later than 4 months after the building is operational, or from such time a Certificate of Occupancy is issued. The applicant is responsible for writing and recording easements over the drainage and utilities, storm water retention pond, and public trail. Easements must be recorded with the Anoka County Recorder’s Office. The Site Plan must be updated to reflect the easements. A copy of recorded easements must be submitted to the City. No parking is allowed on Stinson Blvd. Any overflow parking must be on McKinley St., when on-street parking is permitted. If parking and on-site traffic circulation becomes an issue, the applicant will submit a traffic management and parking plan to the Director of Public Works for review. The facility shall be served by a minor collector or higher functional classification of roadway. The parcel upon which the use is located shall have a lot area no less than four times the area of the building footprint. To the extent practical, new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. An appropriate transition area between the use and adjacent property shall be provided by landscaping, screening or other site improvements consistent with the character of the neighborhood. All accessory residential, school or day care uses shall be subject to the provisions of this article. ORDER OF THE PLANNING AND ZONING COMMISSION Passed this 5th day of December, 2017.  Offered by: Hoium  Seconded by: Schill  Roll Call: All ayes   Marlaine Szurek, Chair Attest: Shelley Hanson, Secretary   Planning Comm Minutes Page 12 Dec 5, 2017 OTHER BUSINESS 1. Update on By Laws Change as discussed at the City Council Work Session. Holmbeck passed out proposed changes to the By-Laws that were discussed at a work session with the City Council. She reviewed the changes with the members that included: 1. Increase the members from 5 to 7 so it is easier to have a quorum. 2. Change the name to just the Planning Commission. 3. Establish the officer positions to Chairperson, Vice Chair, and Secretary/Treasurer. 4. To elect Officers annually. 5. To Change the start time from 7 pm to 6 pm. 6. Establish an attendance requirement (must be present at 75% of the meetings). She told members if they had any comments to get them to her before the City Council meeting in January where this will be decided. Fiorendino stated that the Charter Commission has an “excused absence” policy, and asked Holmbeck to look into whether that same language/policy would be appropriate for the attendance item. 2. Comp Plan Committee Meeting The next meeting of the Committee is scheduled for 4 pm at the Library on Monday December 18, 2017. Holmbeck told members that staff has not received any cases for the January meeting so there most likely won’t be a meeting. The meeting was adjourned at 7:18 pm. Respectfully submitted, Shelley Hanson Secretary