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HomeMy WebLinkAbout11-01-2017 minutes COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, November 1st, 2017 Approved 12/6/2017 The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:35pm. Members present: Patricia Sowada, Catherine Vesley, Stephen Smith, Tricia Conway; and Council Liaison, Robert “Bobby” Williams. Also present: Library Director, Renee Dougherty; Recording Secretary, Nick Olberding. • The Minutes of the October 4th, 2017 Board Meeting were approved. • The Bill List dated October 4th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • The Bill List dated October 18th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • The Accounting Sheet as of October was reviewed, and approved. • Questions and discussions from Bills and Accounting: o Magazine Renewals: Pleased to see how many magazines we have subscriptions to, especially ones like “Dogster” and “Catster” (previously Cat Fancy). o Book Replacement Fee: In addition to the price of the item…$5.00 for books, $7.50 for media (to cover the labor costs of replacing items). Magazines are a flat rate of $6.00, unless the list price is higher. o Budget: With 2.5 months left we are at 70% of the year’s budget, in good standing. o LED Lights: Lighting is a work in progress. Still under warranty, and Eric is monitoring them as they burn out. o Arabic Books: Would like to see more Arabic language books in the collection, like HCL Central. Mohamed Idris, Executive Director of ARAHA, was mentioned as a good resource in building the collection and putting together reading lists. o Entry doors: Who is responsible for making sure the doors lock at the end of afterhours bookings in Community Room. The doors lock on their own, but the group is responsible for clearing everyone out, and making sure the doors close behind them. The security system should trip if there is activity when there shouldn’t be. Old Business: • Discussion of Public Art Committee: The city’s Public Art Committee dissolved years ago, as it was mostly volunteers. The Library’s Public Art Committee will only be for art in the library, and we plan on releasing the member application at the opening of the Manhattan Project opening. Tricia and Catherine put together the content based on the Columbia Heights Commission Application and applications from other Art Committees. If recruiting applicants at the opening, and within the library we will advertise through various methods, including: Facebook, City webpage, local newspapers, and cable channel. o A motion was made to approve the Columbia Heights Library Public Art Committee Application (based on content, pending formatting): Pat Sowada moved the motion, and Stephen Smith seconded the motion…Approved. o Manhattan Project opening is scheduled for this Friday, and will feature two musicians, hors d'oeuvres, and non-alcoholic beverages. The exhibition will be “open house” style through mid-December. On November 13th, the artists will field questions and comments at a program beginning at 6:30pm. New Business: • Library Holiday/Closed Days for 2018: There are no additional days, just changes to the days in which holidays fall. They are as follows: January 1 (New Year’s), January 15 (Martin Luther King Day), February 19 (President’s Day), March 30 (City Holiday), May 3 (Staff Training Day), May 26/28 (Memorial Weekend), July 4 (Independence Day), September 1/3 (Labor Day), November 12 (Veteran’s Day), November 22/23 (Thanksgiving), December 24/25 (Christmas), January 1 (New Year’s 2019). Motioned for approval by Stephen Smith, and seconded by Catherine Vesley…Approved. • CHPL 90th Anniversary 2018: The Columbia Heights Public Library opened its doors for the first time on December 3, 1928. The discussion this evening was filled with ideas for possible events, in addition to creating a banner outside to recognize the anniversary. Possibilities include: o Historian Program with guest speaker (maybe Lotus Hubbard or Sarah Givens from the Anoka County Historical Society) to highlight the history of the library. o Float in the Jamboree Parade. Bobby Williams could lend a trailer to build the float in honor of the anniversary. Those involved could be Friends of the Library, Foundation, Staff, and Volunteers. o Celebration on December 3rd with cake, ice cream, music, and red wagons. Possibly holiday themed with a folk art tree decorated with library related ornaments. Catering by Community Ground Coffee Shop. o Proclamation by the Mayor o Installation of the electronic sign at library entrance. Bobby Williams will speak to Kevin Hansen about the status of the project. Items from the Floor: • Upstream Mississippi Tea Party: Is happening November 8th, and is hosted by artist Anna Metcalfe. The participants will enjoy tea from a handmade cup which may be taken as a souvenir. Stories of life along the Mississippi River will be shared, and will inspire designs for teacups for future tea parties. Space is limited, but not quite filled. David Larsen, Barb Miller, and Julienne Wyckoff should receive invitations. • CHPL Fines & Fees Schedule: An overview of everything we charge for was made available for the Library Board to review. The board did not object to any of them, but it was mentioned that next year we should revisit the hourly price of afterhours rental of the Community Room (currently set at $25/hour). Tricia motioned to approve the fee schedule, Stephen Smith/Catherine Vesley seconded…Approved. There being no further business, the meeting was adjourned at 6:28pm by Patricia Sowada, and seconded. Respectfully submitted, Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.