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PARTNER SUBGRANT AGREEMENT
Columbia Heights Public Schools and the City of Columbia Heights
(Recreation)
Columbia Heights Public Schools (ISD # 13), and the City of Columbia Heights (the City) have
committed to partner with each other to reach stated goals set by the 21St Century Community
Learning Centers Grant awarded to ISD # 13 by the State of Minnesota, and for that purpose,
ISD # 13 and the City form this written agreement
1. Term
The term of this agreement is September 1, 2017, to August 31, 2020.
2. Activities
Described within the work plan/budget/grant application of the aforementioned state grant
awarded to ISD #13 are certain youth academic and enrichment programs which the City of
Columbia Heights agrees to provide through its Recreation Department during the term of
this agreement. These activities include:
• Dance
• Puppetry activities
• SPARKS
• TNT
• Holiday theater
• Theater
• Heights Idol activities
• Art Youth activities
• Staff training
• Sister City Young Artist
The City will recruit and select all program participants according to criteria in the work
plan/grant application of the aforementioned stated grant awarded to ISD # 13. The City
strongly encourages participant referrals by ISD # 13.
3. Amount of Subgrant
Eligible expensed incurred by the City Recreation Department to provide the above
program activities will be reimbursed by ISD # 13 quarterly, not to exceed the following:
$45,828 for the 2017 -18 school year
$46,745 for the 2018 -19 school year
$47,679 for the 2019 -20 school year
The annual amount of federally - sourced funds provided by ISD # 13 in this agreement is
$45,828 with 2 % annual increase from CFDA number 84.287. The required matching
fluids provided by the City under this agreement are $0.
Partner Subgrant Agreement
Columbia Heights Public Schools and City of
Columbia Heights (Recreation)
Page 2
4. Reporting and Record Retention
As also stated in the memorandum of understanding dated 07/24/2017, the City will accurately
invoice ISD # 13 quarterly for reimbursement of eligible expenses, in sufficient detail to
satisfy ISD # 13. In addition, the City will provide ISD # 13 with available demographic and
program evaluation data necessary for ISD # 13 to complete required State and Federal
Progress Reports in regard to activities provided by the City under this agreement.
This will include information about project activities, accomplishments, progress towards
goals, barriers and other data.
Both ISD # 13 and the City must comply with the Minnesota Government Data Practices Act
as it applies to date created, collected, received, stored, used maintained or disseminated
under this agreement.
The City must retain all supporting records such as timesheets, vendor invoices and
participant lists in according with the City's state - approved record retention schedule. The
City must make these records available for inspection by ISD # 13 as it designees, including
ISD # 13's Minnesota Department of Education grant representative, during normal business
hours during the retention period.
5. Termination
Either ISD # 13 or the City may cancel this agreement at any time, with our without cause,
upon written notice to the other party. Upon termination, the City will be entitled to
reimbursement for eligible expenses incurred through the date of termination notice is
received, subject to the limitations in section 3 above. ISD # 13 is not obligated to reimburse
any expenses incurred after the date such notice is received by the City.
Signed this I Nh day of J LM!�__. 201,E by:
Columbia Heights Public schools
Agency ReArese ative
City of Columbia Heights
Agency Representative
Columbia Heights Public Schools