Loading...
HomeMy WebLinkAbout2018-28342018 -2834 PARTNER SUBGRANT AGREEMENT Columbia Heights Public Schools and the City of Columbia Heights (Recreation) Columbia Heights Public Schools (ISD # 13), and the City of Columbia Heights (the City) have committed to partner with each other to reach stated goals set by the 21St Century Community Learning Centers Grant awarded to ISD # 13 by the State of Minnesota, and for that purpose, ISD # 13 and the City form this written agreement 1. Term The term of this agreement is September 1, 2017, to August 31, 2020. 2. Activities Described within the work plan/budget/grant application of the aforementioned state grant awarded to ISD #13 are certain youth academic and enrichment programs which the City of Columbia Heights agrees to provide through its Recreation Department during the term of this agreement. These activities include: • Dance • Puppetry activities • SPARKS • TNT • Holiday theater • Theater • Heights Idol activities • Art Youth activities • Staff training • Sister City Young Artist The City will recruit and select all program participants according to criteria in the work plan/grant application of the aforementioned stated grant awarded to ISD # 13. The City strongly encourages participant referrals by ISD # 13. 3. Amount of Subgrant Eligible expensed incurred by the City Recreation Department to provide the above program activities will be reimbursed by ISD # 13 quarterly, not to exceed the following: $45,828 for the 2017 -18 school year $46,745 for the 2018 -19 school year $47,679 for the 2019 -20 school year The annual amount of federally - sourced funds provided by ISD # 13 in this agreement is $45,828 with 2 % annual increase from CFDA number 84.287. The required matching fluids provided by the City under this agreement are $0. Partner Subgrant Agreement Columbia Heights Public Schools and City of Columbia Heights (Recreation) Page 2 4. Reporting and Record Retention As also stated in the memorandum of understanding dated 07/24/2017, the City will accurately invoice ISD # 13 quarterly for reimbursement of eligible expenses, in sufficient detail to satisfy ISD # 13. In addition, the City will provide ISD # 13 with available demographic and program evaluation data necessary for ISD # 13 to complete required State and Federal Progress Reports in regard to activities provided by the City under this agreement. This will include information about project activities, accomplishments, progress towards goals, barriers and other data. Both ISD # 13 and the City must comply with the Minnesota Government Data Practices Act as it applies to date created, collected, received, stored, used maintained or disseminated under this agreement. The City must retain all supporting records such as timesheets, vendor invoices and participant lists in according with the City's state - approved record retention schedule. The City must make these records available for inspection by ISD # 13 as it designees, including ISD # 13's Minnesota Department of Education grant representative, during normal business hours during the retention period. 5. Termination Either ISD # 13 or the City may cancel this agreement at any time, with our without cause, upon written notice to the other party. Upon termination, the City will be entitled to reimbursement for eligible expenses incurred through the date of termination notice is received, subject to the limitations in section 3 above. ISD # 13 is not obligated to reimburse any expenses incurred after the date such notice is received by the City. Signed this I Nh day of J LM!�__. 201,E by: Columbia Heights Public schools Agency ReArese ative City of Columbia Heights Agency Representative Columbia Heights Public Schools