HomeMy WebLinkAbout01-08-2018 WSMayor
Donna Schmitt
Councilmembers
Robert A. Williams
John Murzyn, Jr.
Connie Buesgens
Nick Novitsky
City Manager
Walter R. Fehst
City of Columbia Heights
590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763) 706-3600
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Please contact the City Clerk at 763-706-3611 or kbruno@columbiaheightsmn.gov, to make arrangements.
NOTICE OF
WORK SESSION
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
Columbia Heights City Council
January 8, 2018
6:00 PM
City Hall-Conference Room No. 1
Worksession
1.Anoka County Economic Development Plan update
2.Discuss Appointment of Council Liaisons and Staff Assignments to
City Boards & Commissions and External Boards.
3.Discuss Appointment of Council President.
4.Discuss Appointment to Columbia Heights Volunteer Firefighters Relief Association
Board of Trustees for 2018.
5.Discuss EDA Appointments
6.Discuss Legal Newspaper for 2018
AGENDA SECTION WORKSESSION
ITEM NO. WS2
MEETING DATE JANUARY 8, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM: Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External
Boards
DEPARTMENT: Administration CITY MANAGER’S APPROVAL:
BY/DATE: Katie Bruno / December 1, 2017 BY/DATE:
CITY STRATEGY: N/A
Additional Strategy? N/A
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND:
Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External
Boards. City Boards and Commissions include; Library Board, Park & Recreation Commission, Planning & Zoning
Commission, and the Traffic Commission.
External Boards include; The League of Minnesota Cities, Metro Cities, Mississippi Water Management
Organization, Rice Creek Watershed Advisory Board, The Anoka County Joint Law Enforcement Council and
Anoka County Fire Protection Council.
RECOMMENDED MOTION(S):
MOTION: Move to waive the reading of Resolution No. 2018-03, there being ample copies available to the
public.
MOTION: Motion to adopt Resolution No. 2018-03, appointing liaisons to City Boards & Commissions, and
External Boards.
COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS
City Board & Commission
Boards / Commissions: Current Liaison Recommended Liaison
Library Board Councilmember Williams
Park & Recreation Commission Councilmember Buesgens
Planning & Zoning Commission Councilmember Murzyn, Jr.
Traffic Commission Councilmember Novitsky
Charter Commission Councilmember Buesgens
External Boards
Boards: Current Delegate/Alternate Recommended Delegate / Alternate
The League of Minnesota Cities Buesgens/Novitsky
Metro Cities Buesgens/Novitsky
Mississippi Water Management
Organization
Schmitt/Linda Johnson
(Hilltop)
Rice Creek Watershed Advisory
Board
Williams/Kevin Hansen
The Anoka County Joint Law
Enforcement Council
Schmitt/Austin
Anoka County Fire Protection
Council
Murzyn, Jr./Walt Fehst
Columbia Heights School District
Liaison
Williams
AGENDA SECTION WORK SESSION
ITEM NO. WS3
MEETING DATE JANUARY 8, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM: Appointment of Council President for 2018
DEPARTMENT: Administration CITY MANAGER’S APPROVAL:
BY/DATE: Katie Bruno / December 22, 2017 BY/DATE:
CITY STRATEGY: N/A
Additional Strategy? N/A
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND:
Section 10 of the City Charter states that a council president shall be chosen who shall serve as president in
the Mayor’s absence. The Council discussed this appointment at a work session on January 8, 2018.
RECOMMENDED MOTION(S):
MOTION: Motion to appoint Councilmember _______________ as Council President.
AGENDA SECTION WORK SESSION
ITEM NO. WS4
MEETING DATE JANUARY 9, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM: Appointments to Fire Relief Association Board of Trustees
DEPARTMENT: Administration CITY MANAGER’S APPROVAL:
BY/DATE: Katie Bruno BY/DATE:
BACKGROUND:
State Statute 424a.04 mandates that the City Council annually appoint two trustees to the Columbia Heights
Volunteer Firefighters Relief Association board of trustees. Under the Statute one of the trustees must be an
elected official and the other can be an elected or appointed official.
In 2017 it was determined to appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the
board of trustees, no change from 2016.
RECOMMENDED MOTION(S):
Move to appoint Councilmember _____________ and ______________ to the Columbia Heights Volunteer
Firefighters Relief Association Board of Trustees for 2018.
AGENDA SECTION WORK SESSION
ITEM NO. WS5
MEETING DATE JANUARY 8, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM: Consideration of Appointments to the EDA
DEPARTMENT: CITY MANAGER’S APPROVAL:
BY/DATE: BY/DATE:
CITY STRATEGY: #8: Engaged, Multi-Generational Population
Additional Strategy? N/A
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND:
The EDA terms of Marlaine Szurek and Gerry Herringer expired on January 1, 2018. Both have indicated they
would like to remain on the commission. The enabling resolution states that “members shall be appointed by
the mayor with approval of the City Council.”
RECOMMENDED MOTION(S):
MOTION: Move to approve the mayor’s appointment of Marlaine Szurek and Gerry Herringer to the EDA,
each for a six year term.
ATTACHMENTS:
AGENDA SECTION WORK SESSION
ITEM NO. WS6
MEETING DATE JANUARY 8, 2018
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM: Designation of Legal Newspaper
DEPARTMENT: Administration CITY MANAGER’S APPROVAL:
BY/DATE: Katie Bruno / December 27, 2017
CITY STRATEGY: N/A
Additional Strategy? Chhhhh hh hhhhh
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? Chhhhh hh hhhhh
BACKGROUND:
Annually the City Council designates an official newspaper for publishing of legal notices and other required
publications. The City Charter Chapter 12, Section 10 and State Statute 331A addresses the requirements of a
legal newspaper, some of the requirements include that the newspaper:
•Be published at least twice a month
•Be registered with the Secretary of State’s office
•Be circulated in the political subdivision which it purports to serve
•Have its known office of issue established in either the county in which it lies, or the political
subdivision which the newspaper purports to serve
•File a copy of each issue immediately with the State Historical Society
•Submit to the secretary of state by December 31 a filing containing the newspaper’s name, address of
its known office of issue, telephone number, and a statement that it has complied with all of the
requirements of this section and paid the fee.
•It shall annually designate a newspaper of general circulation in the city as the official paper in which
shall be published such measures and matters as are by the constitution and laws of this state required
to be so published, and such other matters as the council may deem it wise to have published in this
matter, or in lieu thereof it may establish a municipal publication, which shall then be the official
newspaper.
The Sun Focus submitted a letter of interest for 2018. The Sun Focus fees are $11.00 (a .50 decrease from last
year’s quote) per column inch for first insertion and $7.00 (a .50 increase from last year’s quote) per column
inch, for each subsequent insertion.
STAFF RECOMMENDATION:
Staff recommends designating the Sun Focus as the official legal newspaper for 2018.
RECOMMENDED MOTION(S):
Motion to designate the Sun Focus as the City of Columbia Heights official legal newspaper for 2018.
ATTACHMENTS:
Bid Letter from Sun Media