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HomeMy WebLinkAbout01-08-2018 WSMayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Walter R. Fehst City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763) 706-3600 Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763-706-3611 or kbruno@columbiaheightsmn.gov, to make arrangements. NOTICE OF WORK SESSION Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: Columbia Heights City Council January 8, 2018 6:00 PM City Hall-Conference Room No. 1 Worksession 1.Anoka County Economic Development Plan update 2.Discuss Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards. 3.Discuss Appointment of Council President. 4.Discuss Appointment to Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2018. 5.Discuss EDA Appointments 6.Discuss Legal Newspaper for 2018 AGENDA SECTION WORKSESSION ITEM NO. WS2 MEETING DATE JANUARY 8, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards DEPARTMENT: Administration CITY MANAGER’S APPROVAL: BY/DATE: Katie Bruno / December 1, 2017 BY/DATE: CITY STRATEGY: N/A Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards. City Boards and Commissions include; Library Board, Park & Recreation Commission, Planning & Zoning Commission, and the Traffic Commission. External Boards include; The League of Minnesota Cities, Metro Cities, Mississippi Water Management Organization, Rice Creek Watershed Advisory Board, The Anoka County Joint Law Enforcement Council and Anoka County Fire Protection Council. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Resolution No. 2018-03, there being ample copies available to the public. MOTION: Motion to adopt Resolution No. 2018-03, appointing liaisons to City Boards & Commissions, and External Boards. COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS City Board & Commission Boards / Commissions: Current Liaison Recommended Liaison Library Board Councilmember Williams Park & Recreation Commission Councilmember Buesgens Planning & Zoning Commission Councilmember Murzyn, Jr. Traffic Commission Councilmember Novitsky Charter Commission Councilmember Buesgens External Boards Boards: Current Delegate/Alternate Recommended Delegate / Alternate The League of Minnesota Cities Buesgens/Novitsky Metro Cities Buesgens/Novitsky Mississippi Water Management Organization Schmitt/Linda Johnson (Hilltop) Rice Creek Watershed Advisory Board Williams/Kevin Hansen The Anoka County Joint Law Enforcement Council Schmitt/Austin Anoka County Fire Protection Council Murzyn, Jr./Walt Fehst Columbia Heights School District Liaison Williams AGENDA SECTION WORK SESSION ITEM NO. WS3 MEETING DATE JANUARY 8, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Appointment of Council President for 2018 DEPARTMENT: Administration CITY MANAGER’S APPROVAL: BY/DATE: Katie Bruno / December 22, 2017 BY/DATE: CITY STRATEGY: N/A Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: Section 10 of the City Charter states that a council president shall be chosen who shall serve as president in the Mayor’s absence. The Council discussed this appointment at a work session on January 8, 2018. RECOMMENDED MOTION(S): MOTION: Motion to appoint Councilmember _______________ as Council President. AGENDA SECTION WORK SESSION ITEM NO. WS4 MEETING DATE JANUARY 9, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Appointments to Fire Relief Association Board of Trustees DEPARTMENT: Administration CITY MANAGER’S APPROVAL: BY/DATE: Katie Bruno BY/DATE: BACKGROUND: State Statute 424a.04 mandates that the City Council annually appoint two trustees to the Columbia Heights Volunteer Firefighters Relief Association board of trustees. Under the Statute one of the trustees must be an elected official and the other can be an elected or appointed official. In 2017 it was determined to appoint Councilmember John Murzyn, Jr. and City Manager Walt Fehst to the board of trustees, no change from 2016. RECOMMENDED MOTION(S): Move to appoint Councilmember _____________ and ______________ to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2018. AGENDA SECTION WORK SESSION ITEM NO. WS5 MEETING DATE JANUARY 8, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Consideration of Appointments to the EDA DEPARTMENT: CITY MANAGER’S APPROVAL: BY/DATE: BY/DATE: CITY STRATEGY: #8: Engaged, Multi-Generational Population Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: The EDA terms of Marlaine Szurek and Gerry Herringer expired on January 1, 2018. Both have indicated they would like to remain on the commission. The enabling resolution states that “members shall be appointed by the mayor with approval of the City Council.” RECOMMENDED MOTION(S): MOTION: Move to approve the mayor’s appointment of Marlaine Szurek and Gerry Herringer to the EDA, each for a six year term. ATTACHMENTS: AGENDA SECTION WORK SESSION ITEM NO. WS6 MEETING DATE JANUARY 8, 2018 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Designation of Legal Newspaper DEPARTMENT: Administration CITY MANAGER’S APPROVAL: BY/DATE: Katie Bruno / December 27, 2017 CITY STRATEGY: N/A Additional Strategy? Chhhhh hh hhhhh SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? Chhhhh hh hhhhh BACKGROUND: Annually the City Council designates an official newspaper for publishing of legal notices and other required publications. The City Charter Chapter 12, Section 10 and State Statute 331A addresses the requirements of a legal newspaper, some of the requirements include that the newspaper: •Be published at least twice a month •Be registered with the Secretary of State’s office •Be circulated in the political subdivision which it purports to serve •Have its known office of issue established in either the county in which it lies, or the political subdivision which the newspaper purports to serve •File a copy of each issue immediately with the State Historical Society •Submit to the secretary of state by December 31 a filing containing the newspaper’s name, address of its known office of issue, telephone number, and a statement that it has complied with all of the requirements of this section and paid the fee. •It shall annually designate a newspaper of general circulation in the city as the official paper in which shall be published such measures and matters as are by the constitution and laws of this state required to be so published, and such other matters as the council may deem it wise to have published in this matter, or in lieu thereof it may establish a municipal publication, which shall then be the official newspaper. The Sun Focus submitted a letter of interest for 2018. The Sun Focus fees are $11.00 (a .50 decrease from last year’s quote) per column inch for first insertion and $7.00 (a .50 increase from last year’s quote) per column inch, for each subsequent insertion. STAFF RECOMMENDATION: Staff recommends designating the Sun Focus as the official legal newspaper for 2018. RECOMMENDED MOTION(S): Motion to designate the Sun Focus as the City of Columbia Heights official legal newspaper for 2018. ATTACHMENTS: Bid Letter from Sun Media