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HomeMy WebLinkAbout04-03-2017 WSCH COLUMBIA HEIGHTS City of Columbia Heights 590 40th Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 Visit our website at: www.columbiaheightsmn.gov Meeting of: Date of Meeting: Time of Meeting: Location of Meeting; Purpose of Meeting: NOTICE OF WORK SESSION Columbia Heights City Council April 3, 2017 7:00 PM (Following the EDA Meeting) City Hall- Conference Room No. 1 Worksession MnDOT Rehabilitation of TH 47, 27th to 40th Avenue 2. Goose Management Plan 3. Public Info Meetings: a. HSIP Final Plans b. 39th Avenue Public Hearing Mayor Donna Schmitt Councilmembers Robert A. Williams John Murzyn, Jr. Connie Buesgens City Manager Walter R. Fehst 4. Chief Nadeau's trip to Somalia 5. Embedded Somali Officers Initiative 6. Non - Traditional Police Officers Accelerated Program (Handout) 7. Circle Terrace Stakeholder Meeting /Questions 8. Discussion regarding Delinquent Utility Accounts 9. Discussion regarding Comp Plan Steering Committee 10. Discussion related to Adult Day Care Ordinance The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make arrangements. (TDD /763- 706 -3692 for deaf or hearing impaired only.) CH COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 1 MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: TH 47 MAJOR REHABILITATION — 27TH TO 40TH AVENUES DEPARTMENT: PUBLIC WORKS CITY MANAGER'S APPROVAL: BY /DATE: KEVIN HANSEN /MARCH 29, 2017 BY /DATE: BACKGROUND: In 2015 MnDOT staff informed City staff that the TH 47 or University Avenue from 27th Avenue in Minneapolis to 40th Avenue would undergo a major rehabilitation in 2018. Staff from Minneapolis and Columbia Heights met with MnDOT representatives in January of 2016 to initially review the scope of work and impacts to the communities. At that meeting, staff requested alternatives for traffic detour routes be examined due to potential impacts at 40th and 44th Avenues. ANALYSIS /CONCLUSIONS: The scope of work involves a deep milling (4 inches) followed by reclaiming (reclamation) of the remaining surface of up to 8 —10 inches in depth. The road will then be repaved. Based on the type of work necessary for TH 47, existing conditions and maintaining a safe work zone — MnDOT has selected a full shut down of TH 47 for this project. A detailed analysis of this determination is attached — memo dated May 12, 2016. County and City representatives will be meeting with MnDOT on March 31s' to review and further refine the traffic control plan and discuss project impacts as detailed on the attached memo dated March 3'2017. RECOMMENDED MOTION(S) None — information update only. ATTACHMENT(S): MnDOT memo dated May 12, 2016 MnDOT memo dated March 3, 2017 $�O0NESqgyF Minnesota Department of Transportation Metropolitan District TYI 1500 County Road B2, Roseville, MN 55113 Date: May 12, 2016 To: Ron Rauchle From: Jerome Adams Subject: SP 2726 -74 TH 47 — Traffic control and staging This memo is a follow up discussion about traffic control and staging to the meeting minutes for the January 21, 2016 meeting with the Cities of Minneapolis and Columbia Heights to talk about the MNDOT SP 2726 -74 TH 47 Project. A brief project overview and copy of the traffic control minutes from the previous meeting are below in the Appendix. At the meeting and in the minutes it shows that MNDOT recommends a full closure of TH 47. After the meeting the Cities reviewed the minutes and informed MNDOT that they do not want a full closure of TH 47, because they believe that either Hwy 65 Central Ave. or East River Road cannot handle the detoured traffic and that the semi - trucks would be a specific problem. As a result, MNDOT met to review the three staging alternatives to see if we could address these concerns, which I will discuss in this memo. Goal of traffic control and staging: The goal of traffic control and staging is to minimize the impact to the traveling public and to businesses relying on commercial freight. Recap of alternatives: Alt 1 Full Closure: Close both directions of TH 47 for entire length of project from 27th Ave. NE to 44th Ave. NE. • Alt 2 Directional Closure: • Stage 1: Full closure of TH 47 from 27th Ave. NE to 32 "d Ave. NE • Then fully open TH 47 from 27th Ave. NE to 32nd Ave. NE, and then a directional closure from 32nd Ave. NE to 44th Ave. NE. This means when southbound is closed. then only northbound traffic will be allowed on the northbound side and vice versa. This means that the southbound traffic would have to use a detour during the southbound closure and vice versa. • Alt 3 One lane open in each direction: o Full closure of TH 47 from 27th Ave. NE to 32nd Ave. NE. o Then fully open TH 47 from 27th Ave. NE to 32nd Ave. NE, and then keep one lane of traffic open on one side of the median between 32nd Ave. NE to 44th Ave. NE. Durations of Alternatives: The durations of the three alternatives are key to this discussion and understanding which alternative minimizes the impact to the public. • Alt 1 Full Closure: 2.5 to 3 months. • Alt 2 Direction Closure: Originally shown as 3.5 to 4 months. Revised duration 4 to 5 months. An Equal Opportunity Employer 0 _ © V o Upon further review MNDOT thinks another half month to one month should be added. This requires the Contractor to mobilize multiple times between the milling, reclamation and paving. The fact is the Contractor will let the project sit between phases, because they have other jobs and it becomes difficult to manage where the equipment needs to be between jobs when you break this job up. The reclaimed road has to sit a while before the final pavement is installed. The process of multiple mobilizations will lengthen the amount of time the project has to sit and settle, because you have to do one half at a time instead of all the roadway at once. • Alt 3 one lane each direction: Originally, 4 to 4.5 months. Revised to 5 to 6 months. o Similar reason as Alt 2, but additionally Upon further review MNDOT thinks another half month to one month should be added. This requires the Contractor to mobilize multiple times between the milling, reclamation and paving. The fact is the Contractor will let the project sit between phases, because they have other jobs and it becomes difficult to manage where the equipment needs to be between jobs when you break this job up. The process of multiple mobilizations will lengthen the amount of time the project has to sit and settle, because you have to do one half at a time instead of all the roadway at once. Full closure between 27`h Ave. NE and 32 "d Ave NE An important and similar point between all three alternatives is that TH 47 must be closed between 27th Ave. NE and 32nd Ave. NE regardless of alternative. This section of highway is 4 lanes wide and it does not have a median separating the directions. There are no shoulders on the southern half and 6 ft wide shoulders on the north half. The scope is a full depth reclamation with 4 inch mill. This means that the Contractor will remove the top 4 inches of pavement first. Then they will do an 8 inch deep reclamation, which is similar to rototilling your garden. If we keep traffic open on one half the drop off is too high for the traveling public and unsafe. Additionally, having traffic this close to work crews is dangerous for the workers. This means we would have to install concrete barrier to separate the workzone from the traffic. The barrier needs at least one foot of space between it and the drop off. The barrier is 2 feet wide. This means you have to take out at least 3 feet of space on the open direction. On the north half you could push traffic over on the 6 ft wide shoulder. The result would be 12 ft lanes with 1.5 feet of space to curb and barrier. Its worse on the south half. The lanes are 11 ft wide now. There is not room to remove 3 feet for a barrier, and therefore I cannot keep two lanes open. Additionally, the barrier needs to be pinned to the pavement. This becomes a problem when the barrier is put over the new pavement, because you would create holes in the new pavement. The solution is to add yet another stage to the project where you pave the first lift only, drive the barriers in, and then come back later to reshift the traffic and finish up the paving. This is yet another mobilization of the paving equipment. The contractor will remove the equipment during stages, use it on other jobs, and it can be a while before he can get the project back. Confusion for the public The confusion created by having many construction stages is a problem for the public. The subsequent paragraphs will explain that the alternatives to keep traffic open on TH 47 as much as possible will result in many stages. This means a constant public information campaign to inform them first when the Page 2 of 7 4 southern part is closed, then when its partially open, then when one direction closes and another opens and then when that switches. As stated above, all alternatives require TH 47 to be closed from 27th Ave. NE to 32nd Ave. NE. The public will get used to this closure once it is done. It becomes a fixed and static event and they will learn the detours. As a result there will be less confusion and less impact to the public if we stick to just once detour and the full closure. Alternative 1 full closure This project has the shortest duration. It has one major stage, which is to close the road and set up the detours. As stated above, once the public acclimates to the detours they will get used to the new driving patterns and will have less confusion. Like all three alternatives TH 47 from 27th Ave. NE to 32 "d Ave. NE must be closed. The public has to adapt regardless of the alternative selected. Extending the full closure to 44th will have little additional impact on the detour. Alternative 1 detour The official detour will be East River Road. MNDOT will contact the businesses with heavy trucking and specifically inform them to use East River Road. There are a few destinations for trucks: • 4th St. NE and 32nd Ave. NE: Trucks will use East River Road to St. Anthony Parkway to get to 4th St. NE and 32nd Ave. NE. • Main Street NE: Trucks use Main Street NE and they can access it from East River Road and 44th Ave. NE, or from TH 47 and 44th Ave. NE. 5th St. NE and 35th Ave. NE: There are a few trucks that need to get to 5th St. NE in the area of 35th Ave. NE. These trucks can access this area via East River Road, 44th Ave. NE, Main Street NE, and 37th Ave. NE. Note that MNDOT will write a specification that states that only one intersection crossing TH 47 can be closed for construction at a time. Each intersection will need to be closed for 2 to 4 days at a time. Otherwise, they will be open to cross traffic. This means the neighborhood west of TH 47 and between St. Anthony Parkway and 44th Ave. NE will be able to move east and west at the cross streets of St. Anthony Parkway, 37th Ave. NE, 40th Ave. NE and 44th Ave. NE almost all of the time, and for short durations only one of these intersections will be closed with the other intersections open. TH 65 Central Avenue will not be an official detour. The public is likely to use it as an unofficial detour. MNDOT will work with the businesses to encourage them to keep truck traffic off of Hwy. 65. TH 47 will always be open to traffic between 1694 and 44th Ave. NE, which provides access to the majority of the residential neighborhoods on this stretch of TH 47. This section of TH 47 was fully closed in 1998, and there were minimal complaints from the public at that time. Alternative 3 one lane in each direction is not a viable option Not only is alternative 3 the longest project, which causes the longest duration of impact to the public, but the flow of traffic will not be acceptable. You would think that reducing the highway from 4 -lanes to 2- Page 3 of 7 5 lanes would mean it could handle half the amount of traffic, but it can actually handle less than half the traffic. Let's examine the intersection of TH 47 and 37th Ave. NE. Assume we close the southbound side and have one through lane in each direction on the northbound side. The problem becomes that there is not room for turn lanes in this configuration at 37th Ave. NE or any of the intersections. Yes, northbound can use the existing right turn lane, but they have no left turn lane, because that would conflict with the southbound through lane. Southbound has no turn lanes at all. This means that vehicles will need to make turns from the through lanes. The result is: • Turning vehicles will stop mainline flow. • Crashes will increase for many reasons. One example is two opposing vehicles making left turns at the same time. Both look at each other and think they can cross traffic. Then a car from behind decides to sneak around (such as passing in the northbound right turn lane) and hits one of the turning cars. • The left turns are unprotected, so there will be more risk taking with crossing in front of oncoming traffic. • More rear end crashes will occur as people try to hurry up through a gap only to get stopped suddenly by a stopped car. This also assumes that a temporary signal system is installed, which is some of the reason for the increased time. A stop sign intersection might help with all the turning conflicts, but now you have greatly reduced the traffic flow on TH 47; not that a signal with no turn lanes is much better. Additionally, we now have to think about the construction going on in the southbound lanes. Traffic needs to cross the construction zone. This can be done, but it adds to the duration of the project. The contractor has to install tapers to get traffic over the milled pavement edge. Regardless, car bumpers are likely to scrape as they go up and down the pavement ramps. All of this contributes to slowing traffic down and making the intersection work even worse. Alternative 2 direction closure This alternative has impacts in between alternative 1 and 3. The stages are as follows: • Full closure of TH 47 from 27th Ave. NE to 32nd Ave. NE. Duration is 1 to 1.5 months. • Full open TH 47 from 27th Ave. NE to 32nd Ave. NE and, • Close northbound traffic and only have 2 -lanes open going southbound, then • Switch traffic and close southbound and only have 2 -lanes open going northbound. You still need to inform the public and do the detour work required in alternative 1 for the full closure. The public will become used to this closure as it will last at least a month. Then you partially open the road, but you still have to detour either northbound or southbound traffic. There are pros and cons to this stage: PROS: • TH 47 will be able to handle about half the traffic. In this case only one direction at a time. CONS: The total project duration is 1 to 2 months longer, which means more inconvenience for the public. One direction of traffic will still need to be detoured. You never get rid of the detour issue. Page 4 of 7 • Intersection work will be more complicated extending time, because more traffic is on it. • The switching between northbound closed and southbound closed will confuse people. No matter how much we inform them some people simply will not know until they drive to the location and find they can no longer do what they did the day before. Again, half the people have to relearn a new detour route. • 1 think this is most important, because you are encouraging people to travel on TH 47, the result will be that there will be more traffic driving through the residential neighborhoods as they get to the project area, find out they can't go where they thought, and use the neighborhoods to get around. This is lessened if there is one full closure that people get used to, and they get used to the official detour on East River Road or they get used to taking TH 65. Conclusion It is MNDOT's opinion that the alternative 1 full closure is the least impact to the public, because • it is the shortest duration, • has one stage which will minimize confusion for the public once they learn the detour, • minimizes the amount of crashes during construction • minimizes safety risk to the contractor • provides a higher quality longer lasting roadway. Appendix Project Location: SP 2726 -74 is on TH 47 (University Ave.) from 27th Ave. NE to 0.1 mile north of 40th Ave. NE. Project Scope: Pavement rehabilitation involving full depth reclamation and a 3 inch bituminous overlay. The existing pavement is about 10 inches of bituminous with aggregate base below. The project will mill and remove 3 inches of pavement and replace that with a 3 inch overlay. Below that there will be an 8 inch reclamation that grinds up the material, places it back with some oil. Pavement surface elevation will remain the same. Includes miscellaneous repairs to curb and gutter, pedestrian ramps, drainage, and fences. Project Cost: $3.4 million. Project Schedule: • Letting: Oct. 27, 2017 • Project Turn -in: Jul. 17, 2017 • Begin Final Plans: Aug. 30, 2016 • Start RMI Process: Apr. 25, 2016, for ADA only at TH 47 and 27th Ave. NE, and TH 65 at 37th Ave. NE as needed. • Determine Construction Limits: Mar. 25, 2016 Traffic Control and Project Staging: presented MNDOT's original proposal for traffic control for the project. There was a lot of discussion. A summary of the concerns are: Need to understand closure durations. I will do more research. • East River Road /Marshall Street or Central Avenue cannot handle the amount of traffic that is carried by University Avenue. Page r of 7 7 East River Road /Marshall Street land use is industrial between 1694 and 31th Ave. NE, but south of 301h Ave. NE it becomes a 2 -lane road with mixed industrial and residential neighborhoods. All trucks should not use Marshall Street south of Lowry Avenue. NE. Marshall Ave. does have a 4- lane approach to Lowry Ave. on the north leg. Its intersections are well designed to handle semi - truck turns. TH 65 (Central Ave.) is a 4 -lane facility. It's land use is mainly residential with retail businesses. Its intersections are not designed to handle semi -truck turns. Specifically, the intersections of 44th Ave. NE, 401h Ave. NE, 37th Ave. NE, St. Anthony Parkway, and Lowry Ave are not designed to handle semi -truck turns without the truck encroaching into other lanes. • Too many semi - trucks would drive on residential streets between University and Central Ave., such as 37th Ave. NE., 401h Ave. NE, and 44th Ave. NE. agreed that I would meet with MNDOT staff to examine different traffic control alternatives and report back to City of Minneapolis and City of Columbia Heights for further discussion of the alternatives. Alternatives being considered are: • Alt 1 MNDOT Preferred Alternative: Total duration is 10 to 12 weeks (2.5 to 3 months) • This is MnDOT's preferred alternative. On the FTP site, look at the plan that has 859788 in the filename. This plan shows the full closure of TH 47 and the detour using Marshal Street. This worked fine in 1998. • Stage 1 will close TH 47 from 27th Ave. NE to just south of 40th Ave. NE with the goal to keep the 40th Ave. NE intersection open. Detour would be 44th Ave. NE to Marshall Street to Lowry Avenue. • Stage 2 will close TH 47 from just south of 40th Ave. NE to south of 44th Ave. NE with the goal to keep the 44th Ave. NE intersection open. Detour would be 44th Ave. NE to Marshall Street to St. Anthony Parkway to 4th St. NE to 32nd Ave. NE. • In both stages cross traffic at 32 "d Ave. NE, 37th Ave. NE, and 401h Ave. NE would be maintained at all times during the day. Short nighttime closures would be allowed. Note that this may disturb nearby residents, but should only be for a few days. • Specifically, businesses at TH 47 and 32 "d Ave. NE would receive information recommending that they inform their trucks to take a detour starting at 1694, Marshall St. NE, St. Anthony Parkway and finally to 4th St. NE. This appears to be the most industrial route that does not send trucks through residential neighborhoods or the Columbia Park area between University and Central Avenues. Alt 2: Total duration is 14 to 16 weeks (3.5 to 4 months) • Stage 1 will close TH 47 from 27th Ave. NE to 32nd Ave. NE with the goal to keep the 32nd Ave. NE intersection open. Detour would be Lowry Ave. to Marshall Street to St. Anthony Parkway to 4th St. NE to 32nd Ave. NE. Need to figure out duration. • Stage 2 will have TH 47 completely open from Lowry Ave. to 32nd Ave. NE. Then TH 47 will have a directional closure from 32nd Ave. NE to 44th Ave. NE that closes one side of the highway, but leaves the other side open. For example, close southbound traffic completely, work on southbound side only, and keep northbound traffic open on the northbound side, and then reverse that closure to work on the opposite side. Detour would be 44th Ave. NE to Marshall Street to St. Anthony Parkway to 4th St. NE to 32nd Ave. NE. Need to figure out duration. • The benefit of this staging is that we do not need cross overs, can use the existing signals to control traffic flow, it makes rebuilding the 401h Ave. NE, 37th Ave. NE, and 32nd PF go 6 of Ave. NE intersections easier with less traffic impacts, and only half of the TH 47 traffic volume is detoured on Marshall Street. o The disbenefit is that you are still detouring a part of the TH 47 traffic for a long time. • Alt 3: 16 to 18 weeks (4 to 4.5 months) o Use the same staging as Alt 2, but in stage 2 we would keep one lane of northbound traffic and one lane of southbound traffic open at all times when you move traffic over to one side of TH 47. o The benefit is that you keep TH 47 traffic on TH 47 for all of stage 2 and do not need detours. The disbenefit is that you now need crossovers, have to use temporary signals at 40`h Ave. NE, 37Th Ave. NE and 32nd Ave. NE, and working on those intersections becomes much more difficult with more traffic impacts P� -ge 7 of 7 $�o�NNESpTQ'10 Minnesota Department of Transportation �(�� Metropolitan District OF TIP 1500 County Road B2, Roseville, MN 55113 March 3, 2017 To: County / Community Project Contacts From: Jerome Adams Subject: SP 2726 -74 TH 47 — Traffic control and staging met with my Workzones Engineer and we considered some of the comments received from you recently. We propose a refinement to our detour plan as follows. • TH 47 will have a full closure for 2.5 to 3 months in 2018 from 44th Ave. NE to 27th Ave. NE. • Official main detour is as follows: o Cars or non - trucks: Detour signage on 1694 directing cars and none trucks to use Hwy 65 between 1694 and Lowry. o Trucks: Detour signage on 1694 directing trucks to use East River Road /Marshall between 1694 and Lowry. • Official secondary detour is as follows: Remember that TH 47 is still fully open between 1694 and 44th Ave. NE. Cars or non - trucks: Detour signage at the 44th Ave. closure will direct cars to the east to use Hwy 65 between 44th Ave. and Lowry. o Trucks: Detour signage at the 44th Ave. closure will direct trucks to the west to use East River Road /Marshall between 44th Ave. and Lowry. • Specific business detours: MNDOT will coordinate with the trucking businesses between 44th Ave. and Lowry, and between East River Road /Marshall and Hwy 65 and ask them what route their trucks normally take. We will then draw up specific detour routes for each business to minimize impacts to residential neighborhoods. The example I keep giving is there is a major trucking company east of TH 47 at 32nd Ave. NE. The detour for this company will be 1694 to East River Road /Marshal St. NE to St. Anthony Parkway to 4th St. NE. Note that I just checked the STAP Bridge website and it still says the St. Anthony Parkway bridge will be completed by late summer 2017. Jerome Adams, PE, PMP MNDOT 1500 Co. Rd. B2 Roseville, MN 55113 Office: 651 - 234 -7611 Cell: 651 - 775 -5069 An Equal Opportunity Employer E) 0 % 047) 0 C) 0 (5) 0 Project Background: MNDOT has a pavement project on TH 47 (University Ave.). Letting is October 2017, but construction will be spring /summer 2018. Project scope is a full -depth reclamation of the pavement from 27th Ave. NE in Minneapolis to 40th Ave. NE in Columbia Heights. As you may know the Anoka County /Columbia Heights and Hennepin County /Minneapolis border is at 37th Ave. NE. MNDOT has chosen to do a full closure of Hwy 47 from 27th Ave. NE to 44th Ave. NE, which will result in a short duration project of 2.5 to 3 months. MNDOT believes this is the least impact to the public, because it is the fastest construction, and results in only one stage and set of detours that should reduce public confusion regarding multiple traffic control changes. The key east west crossings of 27th Ave., 32nd Ave., St. Anthony Parkway, 37" Ave., 40th Ave. and 44th Ave. will remain open the majority of the time. Each will have to close for 2 weeks to reconstruct. A specification will state that only one intersection can be closed at a time. Hwy 47 in this area is uniquely ideal for a full closure, because there are no homes or businesses that front Hwy 47 in this section, and there are several parallel routes and connecting cross streets. The proposed official detour would be Lowry Ave. to Marshall St. NE /East River Road to 44th Ave. NE and vice versa. MNDOT is very aware of the heavy trucking in this area. As an additional effort we plan to install changeable message signs on 1694 directing trucks to use East River Road to minimize the number of trucks on 44th Ave. NE. We will also do an extensive public information campaign to contact the trucking companies and give them this recommended truck route, so they can distribute to their truck drivers. We will also give specific detours to specific truck companies. For example, there is a major trucking company east of TH 47 at 32nd Ave. NE. The detour for this company will be 1694 to East River Road /Marshal St. NE to St. Anthony Parkway to 4th St. NE. Note that just checked the STAP Bridge website and it still says the St. Anthony Parkway bridge will be completed by late summer 2017. It has been asked why MNDOT is not using TH 65 as the official detour. Here are some reasons: • Perhaps TH 65 can be the official detour for cars, but it doesn't work for trucks. • TH 47 is still open from 1694 to 44th Ave. NE. People will be driving on this section of TH 47. The closure and thus detour does not occur until 44th Ave. NE. • The intersections on TH 65 are not suitable for WB -62 semi trucks. The intersection of TH 65 and 44th Ave. is passable maybe for WB -62. The intersection at TH 65 and Lowry is completely unworkable for WB -62's to make the turn. • There is a key trucking dock east of TH 47 at 32nd Avenue. The detour will be 1694 to East River Road to St. Anthony Parkway, to 4th St. NE. Routing these trucks on TH 65 does not work. They can't turn at TH 65 and St. Anthony Parkway, or at TH 65 and Lowry. Page 2 of 3 01 There are 20,000 vehicles a day on this section of TH 47. Perhaps part of the negotiations is to route vehicles over to TH 65 and trucks over to East River Road with another strategy to tell trucks to use East River Road starting from 1694 instead of driving down TH 47 and using 44th Ave to detour over to East River Road. note the following regarding road ownership: • East River Road: Is Anoka CSAH 1 north of 37th Ave. NE. • Marshal St. NE: Is Hennepin CSAH 23 south of 37th Ave. NE. • 44th Ave. NE: Is Anoka CSAH 2 between East River Road and Main St. NE. 44th Ave. NE: Is a Columbia Heights city street between Main St. NE and Hwy 47. • Lowry Ave. NE: Is Hennepin CSAH 153. • St. Anthony Pkwy: Is a Minneapolis city street Feel free to call me to discuss issues before the scheduled meeting. It will help me to prepare for the meeting. Jane has informed me that Met Council is doing some work on East River Road in 2018, so I am pursuing that tip to see if it causes a conflict. Jerome Adams, PE, PMP MNDOT 1500 Co. Rd. B2 Roseville, MN 55113 Office: 651 - 234 -7611 Cell: 651 - 775 -5069 Page 3 of 3 W, CH COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 2 MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: GOOSE MANAGEMENT PLAN DEPARTMENT: PUBLIC WORKS CITY MANAGER'S APPROVAL: BY /DATE: KEVIN HANSEN /MARCH 29, 2017 BY /DATE: BACKGROUND: Staff is seeking Council input on a Canada Goose Management Plan. The City is now required to secure a state permit on an annual basis for the removal of geese from select locations. Absent the adoption of a formal management plan, we will be limited in our management techniques and precluded from acquiring a permit for the removal of live birds. In the past, the company performing the trapping has been able to obtain a permit on behalf of the City. The DNR now requires the City to obtain the permit, and are now required to have a management plan in place before future permits will be approved. ANALYSIS /CONCLUSIONS: The attached policy allows summer removal of birds (as has historically occurred). It creates a flexible plan focused on high -use public spaces (major parks and athletic complexes) and locations of water quality concerns. To allow for ultimate flexibility, all of the City Parks are included under the plan. The plan allows for the use of many management techniques and does not require removal and /or hunting. Historically, removal has been the most effective means of controlling the goose population in the City but it is not a requirement. The plan identifies and details: 1. Goose habitat, human use conflicts, and water quality conflicts. 2. Management recommendations and techniques 3. Population reduction RECOMMENDATION Staff is seeking Council input on the management plan. It is proposed to perform removals at Labelle in 2017. RECOMMENDED MOTION(S): Discussion and input. ATTACHMENT(S): Goose Management Plan (draft) 13 t A CANADA GOOSE MANAGEMENT PLAN FOR THE CITY OF COLUMBIA HEIGHTS CH COLUMBIA HEIGHTS 14 TABLE OF CONTENTS Columbia Heights Goose Management Concerns 1.1 Canada Goose Habitat Use and Population Estimate 1.2 Visitation and Recreation Areas 1.3 Concentrated Habitat Use and Human Use Conflicts 1.3.1 Proximity Sensitive Areas 1.3.2 Water Quality Impacts 1.3.3 Water Quality Sampling Canada Goose Management Recommendations 2.1 Goals and Measures 2.2 Geographic Scope 2.3 Management Techniques 2.3.1 Population Reduction 2.4 Public Information 2.5 Partner Relationships and Permit Requirements Appendices: Appendix A: Columbia Heights Context and Land Cover Map (A -1, A -2, and A -3) Appendix B: Canada Goose Population Reduction & Management Zones Appendix C: Management Activity Tracking Form Appendix D: Canada Goose Nest Search Area Map 15 1. The City of Columbia Heights Context and Goose Management Concerns 1.1. Canada Goose Habitat Use and Population Estimate The City of Columbia Heights encompasses approximately 2,170 acres or 3.5 square miles of varied habitats. Urban development, various wetland types, floodplains, ponds, lakes, creeks, and developed recreational areas are the dominant land cover types within the boundaries (see Appendix A 1 -3). Canada geese use various areas of Columbia Heights. Nesting occurs in parks and natural open spaces found within and adjacent to the areas identified in Appendix A. Newly hatched broods tend to loaf and feed in the public open spaces and developed recreation areas. After their flightless period, Canada geese are more mobile and frequently move from wetland, flood plain, public open space and recreation areas to adjacent feeding areas in developed urban and recreational areas, and the City's natural and man -made stormwater holding ponds /drainage systems. During the late spring and early summer months, when adult geese pair and build nests, approximately 20 breeding pairs are typically present. In mid - summer, as many as 100 young and adult geese are found in these same areas, depending on reproductive success. Later in the summer, (late July through September) flocks exceeding 200 individuals are observed throughout the City, due to birds flying into the vicinity from surrounding areas. 1.2 Visitation and Recreation Areas Park and recreation areas in Columbia Heights that are impacted the most by geese include LaBelle Park, Silver Lake Beach, Sullivan Park, Prestemon Park, Ramsdell Park, Highland Lake and Huset Park. These locations have surface water elements and varying areas of open space. The general public occupies all areas of the open space for active organized athletic field usage and passive recreation — hiking and biking trail usage, picnicking, playgrounds, etc. 1.3 Concentrated Habitat Use and Human Use Conflicts All park and recreation spaces typically experience excessive goose excrement in many areas, including parking lots and picnic areas, along and on trails, on the athletic fields, and around bathroom areas. Geese often feed on and cause damage to the athletic fields (baseball, softball, football, soccer), typically at the most critical time of establishment and high usage during the athletic seasons. These excrement deposits are a nuisance and elicit numerous complaints by both employees and park users, especially from the various recreational teams and groups that rely on the City's park spaces. The aggressive behavior of some of these geese affects park users, both young and old. 1.3.1 Proximity Sensitive areas In addition to the public and recreational spaces listed above there are several schools, regional parks, townhouses and condominiums located in close proximity that may experience additional geese if management resulted in dispersal of the goose population vs. removal. Additionally, if geese take flight during goose management activities it could lead to a scattering of the population to adjacent municipalities, townhome association open spaces, or alternate local park and /or treatment pond locations; resulting in similar nuisances and complaints from area residents and business owners. 1.3.2 Water Quality Impacts In addition to the damage and nuisance concerns on the green spaces and hard surfaces, lakes and ponds are also experiencing E.coli loadings from wildlife and goose excrement (whether direct or through the storm W. sewer system). As storm water travels through the city collection system towards the Mississippi River significant concentrations could become problematic and have already impacted many ponds and lakes in the city (Clover Pond, Hart Lake, Zurek Pond, and Secondary Pond). Silver Lake is also a popular recreational area for fishing and water sports, and it has an active swimming beach. Columbia Heights works cooperatively with the Mississippi Watershed Management Organization (MWMO) on all water quality issues, and has participated in Minnesota Pollution Control Agency (MPCA) Watershed Restoration and Protection Strategy programs. These studies test local bodies of water, E.coli levels, and how wildlife impairs water quality. Wildlife contribution is anticipated to fluctuate during early spring and fall as a result of migration patterns. Of all wildlife, geese and waterfowl are considered to contribute 50 -55% to the E.coli levels (Anoka County — Sullivan Lake). The multiple open recreational areas within the City of Columbia Heights are ideal resting locations for migrating waterfowl. 1.3.3 Water Quality Sampling All water quality sampling in Columbia Heights would be conducted by the Mississippi Watershed Management Organization or the Anoka Conservation District on an as needed basis to test for elevated levels that may be a concern to human health and welfare. 2. Canada Goose Management Recommendations 2.1 Goals and Measures Canada goose management goals for Columbia Heights have historically been conducted by trap and removal practices of adult birds and goslings in the summer (before goslings take flight). Columbia Heights would, however, like to keep all possible options available; including recording, tracking, habitat modifications, redistribution, egg removal, trap and process, and hunting. Management activities should be flexible and allow for the use of the best option available based upon the conditions present at the time of permitting and past management practices. Columbia Heights would like to achieve a localized reduction in nesting and flightless geese, and has adopted the ongoing goal of no more than 4 -6 breeding pairs within the city limits. The ongoing goal for reducing loafing on or near water features with walking trails, such as LaBelle Park, is to prevent all significant use of the open green space and hard surface areas utilized for recreational and public use purposes by Canada geese during the summer months (May through September). 2.2 Geographic Scope In the past, the population reduction and concentrated use reduction goals was primarily focused on one distinct area, but under this plan may also be considered in all areas within the city limits as conditions dictate. The population reduction area outlined in Appendix B represents the areas adjacent to LaBelle Park and pond that would be expected to produce broods that would subsequently move to use this site after hatching. Due to the observed history of this site, the quantity of geese and proximity of the impaired surface waters, population reduction activities may also be focused on Jackson Pond. It should be noted that areas owned by other entities and /or residents within or adjacent to the City of Columbia Heights lay outside the scope of this plan and, as such, may be impacted by goose management activities. 2.3 Management Techniques The proposed techniques for Canada goose management at the City of Columbia Heights are varied in type for the different geographic areas. Meeting the goals of the City will require implementation of a broad set of techniques. Any one management technique used alone will likely be ineffective for any significant length of time, since tolerance and habituation will likely occur. As a result, we propose to use an integrated 17 management approach, with a number of various techniques applied in varying ways, times and locations. 1) Recording /Tracking Management Activities for Future Adjustments /Improvements All management activities will be documented on the Management Activity Tracking Form (see Appendix C) and submitted to the Area Wildlife Manager by September 101h of each year. Permittee must keep a copy of this on file to help facilitate future management activities that might need adjustments or improvements. 2) Habitat Modification Various private properties and /or businesses occasionally report goose damage and fecal deposits on or adjacent to their property. Columbia Heights would like to adjust management activities to address such verified complaints within the city limits on an as needed basis, as documented by the previous record and tracking activities. Options to consider for habitat modification will be tailored to meet the unique characteristics and concerns of the location(s), including increased height of vegetation, vegetation buffer distance, planting or promoting shrub or natural willow colonization, landscape plantings, or by ceasing to mow certain areas. Any ideas to be considered would be discussed with appropriate DNR staff. 3) Temporary Physical Barriers The use of temporary fencing such as snow fence or woven wire fencing that limits Canada goose access to LaBelle Pond and Silver Lake Beach, and to any other public open spaces, stormwater treatment ponds, or other impaired waterbodies during the spring, summer, and /or fall season will be considered. Any fencing that is installed would need to be removed and re- established in a manner that prevents geese from entering the fenced off area from the water or from the adjacent upland area in a more permanent fashion. 4) Permanent Physical Barriers The use of permanent vegetative or woven wire fencing that limits Canada goose access to Silver Lake, public open spaces, stormwater treatment ponds, and other impaired waterbodies during the spring, summer, and /or fall season may be considered. Any fencing that is installed would be approved by the Area Wildlife Manager and will be established in a manner that prevents geese from entering the fenced off area from the water or from the adjacent upland area. Routine inspection of the fence will be done on a monthly basis. Fencing should be used in conjunction with vegetation barriers, or the use of vegetation to obscure the fence. 5) Redistribution Techniques Preventing Canada geese from loafing on the beach, developed recreational areas and public spaces, and adjacent areas will be an ongoing activity during the summer months. We anticipate using a number of techniques to redistribute the geese to other areas of the park or city. Additionally, we plan to use multiple techniques at varied times and with subtle shifts in methods so that the geese do not become habituated to any one technique or get accustomed to a particular schedule of activity. All of the methods will have some impact on the park visitor experience, and mitigating this disruption will be a priority. Some redistribution techniques require specific training, personal protective equipment, and adherence to policies and procedures for their safe use. While some of these visitor impacts and safety considerations are mentioned alongside each technique, a thorough 18 examination of these and other issues should be conducted prior to employing a particular redistribution technique. Depending on the methods used, notification will be provided via location specific signage, direct mailings to adjacent properties, and /or a posting to the City website. ' Human and Mechanical Disruption • Disturbing loafing and feeding Canada geese by individuals on foot so geese can be moved from the area of concern to an adjacent area or off the property. � Predator Decoys • The use of 2D or 3D coyote /dog decoys on the athletic fields or open green space to discourage use by geese is a management option. Decoys that are placed intermittently and exhibit periodic motion due to wind gusts can be effective at deterring geese. 6) Excrement Removal Sporadic removal of goose excrement from public open spaces may be necessary during the late spring and summer months. The primary goal is to effectively redistribute geese away from these areas, with the goal being a reduction of feces in these areas. However, it may be necessary to remove incidental goose feces from the athletic fields, trails, picnic areas, playgrounds, and /or open green space areas on an as needed basis. 2.3.1 Population Reduction Nesting Management Annual nest search and treatment should be conducted in localized areas. The areas to be searched and treated include suitable nesting habitat immediately adjacent to LaBelle Pond, Silver Lake Beach, Sullivan Lake, Zurek Pond, Jackson Pond, Highland Lake and Prestemon Park (see Appendix D). Nest searches and treatment protocol should follow methods prescribed by the required USFWS and MN -DNR permits. Permit conditions will be followed and reporting will be conducted on an annual basis. To facilitate future nest searches in large areas, GPS coordinates of all Canada goose nests should be obtained since nest site fidelity is strong and the same nest sites are likely to be used in subsequent years. Trapping and removal (during flightless period) Capture and removal of flightless, mixed age groups of geese during the summer flightless period is an effective way to reduce the localized population of geese during the peak beach and recreational use time (June - July). The use of contractors or trained staff (if permitted) to capture, remove and dispose of geese from the City of Columbia Heights is a management option. Such removal would need to be detailed as part of a removal permit application through the DNR Fish & Wildlife Division, and goose removal and disposition would need to be conducted according to the permit conditions. Goose Harvest Selective and occasional lethal removal of individual geese is an effective complement to pyrotechnic shells and other redistribution or hazing methods. Lethal removal of geese by means of shooting geese on an occasional basis is a management option. Such removal would need to be detailed as part of a removal IN permit application through the DNR Fish & Wildlife Division, and goose removal and disposition would need to be conducted according to the specific permit conditions. Such conditions would include the number of individuals and the specific information about the methods to be used in their harvest and disposition. 2.4 Public Information Informing the public and park users about Canada goose management activities is an integral part of a successful goose management plan. Information and signage detailing some of the methods being used will be developed to provide users with background information. Signage or posted notices may be developed for certain activities. Additionally, individual users will be notified of pending activities that might be considered alarming had they not received prior notice and explanation. All persons performing management activities should provide users with accurate and thorough information about our goose management objectives, and also inform users how the particular management activity being conducted fits into the larger Canada goose management plan. 2.5 Partner Relationships and Permit Requirements Coordination with all appropriate entities; including but not limited to, residents, local law enforcement, the Minnesota Pollution Control Agency, Mississippi Watershed Management Organization, and Anoka Conservation District will be conducted for population monitoring and permitting, and all goose management activities. Compliance with all DNR permitting requirements, including annual reporting, and notification and involvement of the Area Wildlife Manager will be strictly adhered to. 20 o 0- Q 0 O NCII 01)JINi I IN I(,", S 0 0 I S3A4 IS MNDQW--..- I IS NIWVFN39 - 'i V -IS ONV13A 10 v :' i. Id NnHIdV -is dnHI8V_ IV) IS 33AOH IN IS C1031OW QA ld jvj, 7w lHa, 4b 0 U z is DM31d 4b Z9 ---AS 3N0W111A.- -IS 861 IML ISS3,kVH ,1S SaSSAIrl IS NOSNHOr IS N103NI' IS NVNVH:)nu IdAlOd w E 0 PE14-1 1! R CT MV IV81 430 z In e nl'vf I; N.!S;11"1 -',3,n Amr— w IS-A:)Nlnt) I- iSI308NOW IS Nvbluvnl IS NOS83433r, 0 L4 NOSICNI IS NOIVNIKV... J __. ISALL _77 3E is 17- IS HI 9 E� T7 :E z L7 3AV AlIS83AINn Z Z A77a1ll310 A7 -1J Is ME F 5A MT'NMnvw' DqC iS-CIN2 - 15+NIVW- � u 4 2 M CD (N CD M Cl) 6 cu a 0_ M 2 w �..� z ° Cl) U) U) cu cu _j � u 4 2 M CD (N CD M Cl) 6 cu a 0_ M 2 A -2 OBJECT ID PARK AREA PERIMETER ACRES Address 1 LOMANKI 64467 1296 1.5 80 Main St 2 PRESTEMON 423092 2630 9.7 3900 Cleveland St 3 OSTRANDER 97695 1495 2.2 1500 40th Ave 4 WARGO COURT 16250 510 0.3 4100 Central Ave NE 5 GAUVITTE 323026 3591 7.4 4333 2nd St 6 KEYES 397446 2853 9.1 1345 45 1/2 St 7 HILLTOP 60516 1321 1.4 4657 Upland Crest 8 CURT RAMSDELL 214426 2067 4.9 1501 49th Ave 9 ALBERTA. KORDIAK 1276621 5824 29.3 1801 49th Ave 10 MC KENNA 367765 2462 8.4 4755 7th St 11 SULLIVAN LAKE 1097835 4778 25.2 721 51st St 12 SILVER LAKE 90763 1359 2.1 4101 Stinson Blvd 13 GATEWAY 3604 295 0.1 3701 Central Ave NE 14 EDGEMOOR 28896 973 0.3 3950 Edgemore PI 15 HUSET 1351769 7062 31.0 530 Mill St 16 LABELLE 782343 4948 18.0 1150 41st St 17 SILVER LAKE BEACH 229878 2083 5.3 4301 Stinson Blvd 20 CIRCLE TERRACE 0.0 W, A -2 PARKS A -3 ACRES NAME 13.9 SULLIVAN LAKE 0.9 SECONDARY POND 3.2 CLOVER POND 14.7 HIGHLAND LAKE 1.5 JACKSON POND 5.0 LABELLE POND 8.6 HART LAKE 72.5 SILVER LAKE 0.7 HUSET PARK POND 23 A -3 Lakes & Ponds A -3 h.tJ t fl`>I:I1 • ^,1 i'.: I l) -1 IL) , �It) A I I ) _. _ - --- -- =_OANNOSNIIS - a -. .' - 7 J z SShd N 8O.S1H _ - _ : :-1SNIWtlfN39 - -. a I� u 3N�NN3d r o ¢ 'O8'WtlH1tlHJ _ M �? 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W ---- - Q- 1S.H19 : .. _ -_ .. --. .. - - -- - - 1$ :Hlb-- _0002 N " 3AV Ali$83A1Nn = �I ; ls,z /r z - a0 N33anVw OOEMO I Oro III � -- 15sNttlW , ♦ • O r Q U r w w vi 0 0 to O O N a Qq V �_ C,3 I COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 3a MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: APPROVE FINAL PLANS AND ORDERING ADVERTISEMENT FORBIDS FOR CENTRAL AVENUE SAFETY IMPROVEMENTS, PROJECT 1608 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /Date: Kevin Hansen / March 30, 2017 BY /Date: BACKGROUND: The City of Columbia Heights received funding for the Central Avenue Safety Improvements from 47th to 51St Avenues totaling $930,000 through federal funds (90 %) and local State Aid funds (10 %). The source of the funds is MnDOT's Highway Safety Improvement Program or HSIP. The proposed improvements will include pedestrian and vehicle lighting, new sidewalks, and signage focusing on pedestrian safety in the corridor. The consulting firm of SEH, Inc. was approved by the Council at their October 24, 2016 meeting to prepare plans and specifications and provide construction administration. ANALYSIS /CONCLUSIONS: Public Informational Meeting: 12 property owners stopped in for the open house hosted by SEH and City staff. Comments were generally positive regarding the sidewalk replacement and strongly for the street lighting. Questions focused on driveway access during construction and costs to businesses. Feedback for the median treatments was limited — but those that did comment were most interested in the aesthetics of any future improvements. The federal funding is for Fiscal Year 2017 — which requires a construction reimbursement request in calendar year 2017. Plans and specifications are now complete following both MnDOT and Anoka County reviews. The engineers estimate (EE) for the above elements is $955,675. The project schedule is as follows: Bids /Received on June 15, 2017 Substantial Completion Date: November 28, 2017 Final Completion Date: June 1, 2018 Funding will be provided by a combination of MnDOT HSIP ($933,000) funds and City State -Aid funds. RECOMMENDED MOTION(S): Move to accept the final plans prepared by SEH, Inc. and authorize staff to seek bids for the Central Avenue Safety Improvements from 47th to 515' Avenues, City Project No. 1608. 27 §qk �E3 o !§§ )/( � — � � \ §5 §M (%!� �|||t :! � ■,!a o §2 ®` §� k� Z. zo rm , z $ B %a . &{ / � � ©, §E 2§)\ \ § §/ | °! /§ }§ � §5 §M (%!� �|||t :! � ■,!a o §2 ®` §� k� Z. zo rm , z $ B %a . &{ / � � 0 N L N C 41 U C A Y O O r.. m ci O N L Q) Ln 41 t U O w v 0 N L 41 N U C Y O O on m -i O N L Cl) s O V N H Z W C W u W cc a� Z o W N �m � N a� W L F- Z_ v W O C +� w M N N N E W N O a L W 0- G E H >, m V) W Q1 2 � Q Q) C0 Q ru D L O v u v 0 N L Y cz Q) u c O O wi m r-I O N i Ql a-� t V O cr m c-i O N L N N s u O cc �Y m C N L v E, v O w m c-i O N L Q� N t u O M H Z w W u W W r- CL 0 � N W m N 2 F- u LU c � G H — Z <.(L) 0 CW t C - 0 � W E f— 4J Z > Q O J Q 2 v C7 f6 N W Q) _ Z3 Q � _ N m � Q D L O� u u L L L (o co c O fu C7 L H 0 U v U c L v .i CO 0 N CL Q N C` C 0 N Ln a C y C C v C maO �Y � x ' O G O E .� cc n o 0 Ln w s o ul 0 3 0 r o E m o a E o. 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Based on condition ratings, staff had initially considered two MSA segments: Main Street from 37th Avenue to 401h Avenue and 39th Avenue from Central Avenue to the Huset Parkway roundabout. Due to the City's water main replacement project and Anoka County's overlay project on Main Street north of 40th Avenue, staff is recommending delaying that segment until a future year. Staff is currently working on the Feasibility Report for 39th Avenue. 39th Avenue is an existing two lane roadway 46 feet in width to back of curb. For the segment between Jackson Street and the roundabout, the adjacent property use is industrial and varied conditions of on and off street parking exists. For the segment between Jackson Street and Central Avenue, the primary use is residential. The City's largest park, Huset Park, is located at the west end; Central Avenue is located at the east end of the project and is a primary corridor route. Over 250 units of medium density residential are also located at the west project boundary. Additionally, the new City library is located on the other side of Central Avenue at the project's east boundary. Due to unique parking issues in the industrial area, and destinations at the project boundaries, staff is currently evaluating a pedestrian connection prior to the completion of the Feasibility Report. ANALYSIS /CONCLUSION: Public Information meeting: Two residential property owners, six business representatives /property owners, and one council member attended the meeting. The concept plans for 39th Avenue were discussed for about one hour. At the end of the meeting, the City Engineer summarized the concerns of business representatives as: • The condition of the curb is in poor shape. • Narrowing of the street width is a concern if it limits truck /trailer access into the businesses. • Some support the sidewalk, one opposed, and a few were neutral. 1. Roadway and Parking: 39th Avenue is a wide street with 23 feet paved in each direction. It does support truck traffic. In the last two traffic counting years, traffic has actually increased from 1,400 ADT (2008) to 1,550 ADT (2012). The road last had an edge milling and overlay in 1993. Staff recommends a 2 to 2 -1/2 inch mill and overlay on the entire segment. 2. Sidewalk: Staff recommends consideration of a 5 or 6 foot sidewalk on the south side of the roadway. A new curb would be placed along the entire south curb line. The treatment of the roadway would change from a mill and overlay to a reclamation as the centerline (or high point) would change. This would not change the street assessment rates from a mill and overlay. 35 City of Columbia Heights - Council Letter Continued — Page 2 Page 2 3. Parking: Parking in the industrial area is difficult as the businesses are relatively close to the ROW, many of them are vehicle oriented creating vehicle storage issues or vehicles in transition and many of the properties are paved right up to the back of curb. Based on input received at the informational meeting, staff recommends maintaining parking on both sides, and looking at parking restrictions on a case by case basis. STAFF RECOMMENDATION: Establish the public improvement hearing with two options: 1. Mill and overlay; 2. Addition of a sidewalk on the south side of the roadway. RECOMMENDED MOTION(S): Consider resolution establishing Public Improvement Hearing for May 1St, 2017. ATTACHMENT(S): Cross Section diagram. 36 11 ice M H n WY� w U z I oZ Wcnv �o a 0 W z wP-uoa UJ Wmoaa�.a 3AV WHIN30 a o, _rip."t N N3HnIR NVA rt ri low a■�!� WMM, Nos)IOVr .9r ® kip _ N�- - -- y. 14" 4 s AXu !, UJI p z LD C) U) z 0 W u 0 C-"- 0 cjl:� ri 0 1-- 3: CL III - U Z C) u (_+j LLJ z LLI Lij it ffs, 1 -1:1 � Cy < co co City Council Work Session 413117 1. My trip to Somalia 2. Embedded Somali Officers Initiative 3. Non - Traditional Police Officers Accelerated Program (Handout) 4. Circle Terrace Stakeholder Meeting /Questions (Handout) Columbia Heights Police Department -sue Scott Nadeau, Chief ofPolice The Circle Terrace Neighborhood Community • On March 9t", a Stakeholder Meeting was held at the Columbia Heights Library. Attendees included Mayor Schmitt, Chief Nadeau, Superintendent Kelly, Senator Carolyn Laine, and several other community members dedicated to offering community outreach and educational program initiatives to be offered at the community center year round. • The City of Columbia Heights is currently completing the design and specifics of the building and construction will begin in the next few weeks. The building is set to be complete in August /September of 2017. • In the next few months, the Columbia Heights Police Department will be conducting follow -up surveys of the neighborhood, and surrounding areas, to establish specific desires and needs from the community which will be shared with community partners to create a schedule of educational and various other outreach programs to be offered at the community center. • The Columbia Heights Police Department, along with other community partners, will host the 4t" Annual "Eat & Greet" picnic and resource fair in conjunction with the grand opening of the community center this summer. This date will be confirmed closer to completion of the project. 825 41st Ave NE Columbia Heights, MN 55421 (763) 706 -8100 f- (763) 706 -8126 www.chpolice.com CH . CIRCLE TERRACE PRO MINUTES ECT STAKEHOLDER MEETING MARCH 9. 2017 3:00 P.M — 5:00 P.M. COLUMBIA HEIGHTS PUBLIC LIBRARY Police Chief Scott Nadeau, Mayor Donna Schmitt, Public Works Director Kevin Hansen, City Manager Walt Fehst, Asst. City Manager Kelli Bourgeois, Parks & Recreation Director Keith Windschitl, Assistant Recreation Director Liz Bray, Anoka County Attorney Tony Palumbo, Senator Carolyn Laine, ATTENDEES Superintendent Kathy Kelly, Director of Community Education Kristen Stuenkel, Anoka County Sheriff's Office Capt. Bryan Fuerst, Somali American Police Association President Mohammed Farah, Multicultural Advisory Committee Member Degha Shabbeleh, First Lutheran Youth Director Rachel Schwenke, Sgt. Erik Johnston, Sgt. Justin Pletcher Agenda topics TENTATIVE CONSTRUCTION SCHEDULE & KEVIN HANSEN & SCOTT NADEAU DETAILS DISCUSSION Construction is slated to be complete around August 1s', 2017. The building will be approximately 1,300 ft2 with an Outdoor picnic area. Building will be equipped with audio and visual hookups, a monitor, and internet. The building will seat Approximately 25 people, and hold approximately 60 adults without tables /chairs. There will be 2 bathrooms and a sink area, As well as an office. CONCLUSIONS City is currently working on internet options, as well as possible signage option for building. ACTION ITEMS PERSON RESPONSIBLE DEADLINE Update Neighborhood on Progress CHPD Summer 2017 COLLABORATING TO MEET THE COMMUNITY'S SCOTT NADEAU NEEDS DISCUSSION Need to ensure the building is used properly to best reach the community and meet the needs that they Determine necessary and useful. Therefore we must continue to reach out to our community members, to clarify exactly it is they Want for programming and community outreach opportunities. CONCLUSIONS Officer Mohammed advised that the Somali culture is one of language, and that they best share news and other Items verbally, rather than using print. Therefore we must ensure to create viable contacts within the community that act as an Effective bridge for communicating the programs and opportunities available. Also, we should begin with set days /times to ensure The community knows what to expect, until at least the community gets a better feel for how the community center will work. ACTION ITEMS PERSON RESPONSIBLE DEADLINE Locate and Designate Community Leaders from Neighborhood CHPD Summer 2017 Reach out to Mosques in Columbia Heights and Minneapolis CHPD Spring 2017 CH BRAINSTORMING SESSION ON PROGRAMMING ATTENDEES DISCUSSION (See attached list below for all programming ideas shared) CONCLUSIONS Schedule cannot be confirmed until there is a better idea of what exactly the community needs /wants, and when They want it. Once this is accomplished, progress on a schedule can be made. ACTION ITEMS PERSON RESPONSIBLE DEADLINE Survey Neighborhood to Ascertain Specific Wants & Needs CHPD ASAP Create On -line Webpage and /or Calendar App to Assist with Scheduling City of Columbia Heights Summer 2017 RESOURCE Please contact Justin Pletcher with an Sgt. PERSONS g y questions /comments: JPletcher (c�columbiaheightsmn.gov SPECIAL NOTES Thank you all for attending; it was an encouraging display of synergy and community dedication! Brainstorming for building programming • Public Meeting Space • Parent Education (CHPS) 40 hours for the school year ECFE drop -in • Adult Basic Education — supplemental to 4111 Central Ave programming • Library and Community Ed partnership • Tutoring (CHPS) Possible focus on literacy • Arts outreach (CHPS) • Drivers Education (CHPS) • Red Cross Training (CHPS) • Educational Resource (SAPA) police education • Partner with Dispatch for education (SAPA) • Feeding Programs (FL) • Financial Education (FL) • English Language Conversation Partners (FL) • Help with filling out paperwork (FL) • Mental Health Drop- in/Walk -in clinics (FL) • Christian Worship Offerings (FL) • Produce Distribution (SACA) • Nutritional Outreach (SACA) • Thrift Store Items (SACA) • After School drop -in (CHR) • Summer Park Program (CHR) • Cross promotion of recreation activities (CHR) CH • Coaches and players meetings (CHR) • U of M extension classes (boot camp, cooking classes, etc.) (CHR) • Video Game Night (Chief Nadeau O ) • Partnership and support in law enforcement programming (ACSO) • Parent and resident awareness information (ACSO) • Drug and Social Media Awareness by Law Enforcement (CHPD and ACSO) • Mentoring and mental health support (CHPD partners) • Education of legal issues (ACAO) • Immigration issues education (ACAO partners) • Elder abuse and Teen programs (ACAO) • Nature center programs hosted in CH (ACAO) • Community Garden (ACAO and CHPS) • Recruit from area for SACA board? • Cultural exchange through programming • Workforce center (FL) • Health Clinic and American Heart Association (CHPS) (Parish Nurses from FL) • Dental Clinic (CHPS) • Islamic Center health center satellite (CHA) • Court Training /Preparation (CHPD) • Cultural Immersion Programs (CHPD) • Alexandra House /Domestic Violence Training (CHPD) • Tax Preparation Services (CHPD) • Child -care Programs (CHPD) • Family Nights (CHPD) • Crime Prevention Training (CHPD) • Heart Safe Classes (CHPD) • Open Soccer /Basketball Clinics (CHPD) • Big Brother Big Sister Mentorship Programs (CHPD) • COP Events (CHPD) o Coffee w/ a Cop, Iftar Events, Eat & Greet, Night to Unite, etc. • MAC Meetings (CHPD) • Ka Joog Mentorship (Ka Joog) • Boy /Girl Scouts Q� �jcF COLUMBIA y' .. Y. Mppyyr, p ,_:. . POLICE r.,r Proposal for Police Pre-Service Pathway to Law Enforcement One of the strategic goals of the Columbia Heights Police Department has been to continue to develop ideas that will assist with diversification of the workforce of the Police Department. Having a diverse workforce in a community such as Columbia Heights is crucial because it helps establish trust between law enforcement and the community it serves. The CHPD leadership has been committed to diversifying the department and because of this the department has had some successes with workforce diversification. However, the CHPD continues to face significant challenges in this area for a variety of reasons, including the fact that many other agencies face this same challenge, and that there are fewer people from diverse backgrounds choosing policing as a career. Background: Minnesota's POST Board mandated education system in most cases requires interested individuals to complete a `preservice education pathway' (Skills Program) before becoming eligible to be hired by an agency. The current system favors younger, traditional students because we have 35 years of experience that shows the traditional pathway has produced graduates who are predominantly white, male, and under 25 years of age. The current preservice education system also disadvantages those who may have completed college degrees but not in POST required disciplines. In total, these challenges significantly narrow the pipeline for non - traditional individuals who are often also representative of diverse communities and would be candidates who could enrich the ranks of Minnesota LE agencies. Current Opportunities: The CHPD has developed the CSO program as a type of recruitment tool that has allowed the department to evaluate these part time employees to determine whether or not they would make a quality Columbia Heights Police Officer. This has proven beneficial and the Police Department has developed several of its part time CSO's into Columbia Heights Police Officers. Currently, the CHPD has two part -time, non - traditional CSO's who have completed their Bachelor's Degree in Criminal Justice and are in the process of preparing to attend the Minnesota Skills Program at one of the local technical colleges. Potential Scenarios: There have been several agencies in the metro area that have changed their recruitment and hiring processes in order to give them advantages in recruitment and hiring of non - traditional candidates. One of the changes that have been implemented has been in the area of providing financial assistance for non - traditional candidates who are ready to attend the Minnesota Skills Program. Below are three potential scenarios to be considered: Scenario 1: • Follow the same path that other agencies have chosen with the sub-urban police trainee program. The estimated cost for this program is approximately $30,000 per candidate which includes wages, tuition and fees. Attached is information from the Bloomington Police Chief and additional information from Metro Area Human Resources Managers regarding this process. Scenario 2: • CHPD utilizes one of its current and eligible employees for the Law Enforcement Training Officer (LETO) skills program and pay the tuition and fees totaling $6,000 to $8,000. Additionally, while the employee is attending this accelerated program, they would continue with their employment with CHPD in their current position. Attached is information on the LETO accelerated skills program. Scenario 3: Loan the cost of tuition and fees to the employee with the expectation that the applicant repay the money to the city over the course of an agreed upon term without interest regardless of whether or not the applicant finishes the schooling, or remains in employment with the City of Columbia Heights. Recommended Proposal: The CHPD recommends Scenario 2. This is an unbudgeted expense, however since it is our desire to diversify the workforce, we feel as though this option is an effective path towards increasing the diversity of the CHPD workforce. The CHPD has two college educated, non - traditional part-time CSO's who are ready to take the next step in their journey to become Police Officers. The Columbia Heights Police Department would like to take advantage of this opportunity and assist them with this goal by providing them the financial opportunity to attend the Minnesota Skills Program, Timeline: The next accelerated skills program is scheduled to begin June 12, 2017, with a completion date of September, 2017. This timeline is beneficial for the CHPD since it expects at least one police officer opening by the end of 2017. SCENARIO 1 ATTACHMENT 1 Pathways to Public Service Recruiting non - traditional law enforcement career candidates - A Proposal - Statement of the problem: Suburbs �ional and agencies need to dates with 'the goal of more closely th the recruitment and retention of non-traditional resembling the communities they serve. date are later oftenlattract d tothe climate and opportunities of applicant pools and successful candi larger agencies and leave within 1 to 2 years. Background: Minnesota's POST Board mandated education system in most cases requires interested individuals to complete a'preservice education pathway' before becoming eligible to be hired by an agency. We know this system favors younger, traditional students because we have 35 years of experience that shows or traditional pathway has produced graduates who are predominantly white, male, and under 25 years of age. These younger, often less mature candidates are more prone to separating to join larger agencies after their initial training. More mature candidates are seen as desirable; those who at age 30 or 35 have an interest in serving their communities but are faced with the reality of family responsibilities and significant fixed expenses and often find they cannot consider such a career change. The current preservice education system also disadvantages those who may have completed college degrees but not in POST required disciplines. In total, these challenges significantly narrow the pipeline for non - traditional individuals who are often also representative of diverse communities and would be candidates who could enrich the ranks of Minnesota LE agencies. Goal /premise of the LETO program: The MN State Patrol's LETO program, a model for this proposal, facilitates an entry path for non - traditional" individuals who have a two- or four -year degree in any discipline from a regionally accredited institution. No prior law enforcement experience necessary. Candidates would be paid about 70% of an entry-level salary and all training expenses will be paid by the sponsoring agency. Candidates would join the agency as a sworn - probationary member upon successful completion of the academy. Projected cost: $6000 -$6500 per candidate for the collegiate education and training program, with a cohort of 16. The cost increases with fewer candidates in the class, but could go down with a larger cohort. Salary and benefits for 16 weeks during the training adds another $19,000 to the investment for a total of approximately $25,000 per candidate. Recruitment cycle: Our recruiting period has begun. In about two weeks time 84 applicants have expressed interest. Our EEO data shows about % of these individuals are non - white. We have two agencies committed to the process with several more giving this program strong consideration. Handout for PPS Proposal - November 8, 2016 Lenny Austin From: Scott Nadeau Sent: Tuesday, February 21, 2017 3:39 PM To: Kelli Bourgeois Cc: Lenny Austin Subject: RE: [tug] Police Officer Hiring It is perfect! I look forward to the conversation. Scott Nadeau Chief of Police Columbia Heights Police Department (763) 706 -8105 DIRECT (763) 706-8100 MAIN 825 41" Ave NE Columbia Heights, MN 55421 i& .1111. 910130.1M. From: Kelli Bourgeois Sent: Tuesday, February 21, 2017 3:23 PM To: Scott Nadeau Subject: Fwd: [tug] Police Officer Hiring Perfect timing on this for our discussion next week! Kelli Sent from my iPhone Begin forwarded message: From: Ali Timpone <atimpone @stlouispark.o Date: February 21, 2017 at 1:24:01 PM AST To: Metro Area HR Managers <tugP1istserv.lmc.org> Cc: "kwilson(oDBloomingtonMN.gov" <kwilson@BloomingtonMN. ov_> Subject: [tug] Police Officer Hiring Reply -To: Metro Area HR Managers <tugPIistserv.lmc.org> Good morning HR friends, SCENARIO 1 ATTACHMENT 2 You may have heard about a unique hiring process that is happening right now for future Police Officers. The cities of Bloomington, Eagan, St. Louis Park, and the Metropolitan Airport Commission have joined together to cooperatively hire non - traditional candidates as future Police Officers. Between the 4 of us, we have committed to hiring at least 7 candidates from this pool. We'd love to be able to hire more (the ideal class size is 8,12,16, or 20), which is why I'm reaching out to you today. We have had great success with this process so far! I wanted to share some information with you, so you can understand the process and candidates we've met: 1. The position is called Police Trainee. See posting HERE. Cities /counties /organizations hire candidates with at least a 2 year degree and pay salary and benefits and cost of a 16 week training program (estimated cost is $30,000 per candidate). The training program begins June 12 so hiring must be complete before then. 2. Each organization will make their own employment offers to candidates — candidates may receive multiple offers of employment and they decide which to accept. No current organization participating has "dibs" on candidates who have currently applied. 3. Upon successful completion of the training program and POST exam (in October, 2017), Trainees become fully licensed and sworn probationary Police Officers for your organization. 4. There is legislative momentum and bi- partisan support for a $1 million dollar bill for participating agencies to defray half of the cost of participating in this program (HF 346 and SF 445). There was media exposure about this last week. Please know that there may likely be financial assistance for you to participate in this program, if cost was a barrier for you. 5. The purpose of the program is to hire candidates with possibly more diverse backgrounds than a traditional candidate. Diversity may mean many things: age, gender, racial /ethnic background, life /work experience, and more. The program removes barriers for these non- traditional candidates and opens the door to the policing profession to a new audience. 6. We have received over 400 applicants to date (position closes March 1), and have interviewed over 150. About 100 more interviews are scheduled in March. We have met some outstanding candidates with a wide variety of backgrounds. There are definitely a number of exceptional future Police Officers in this candidate pool. 7. For candidates who have passed the first round interviews, each agency will be conducting their own 2 "d round interviews. We are also going to do this cooperatively so that candidates do not need to take multiple days off work to interview for multiple agencies. If you joined us know, you would be able to conduct 2nd round interviews with candidates who have already completed an initial screening interview. 8. Now is the time for you to join us if you are considering it! Please contact me (or Kris Wilson from Bloomington) if you have any questions at all or would like more information. I will make sure you are included in our next planning meeting for 2 "d round interviews. Please share with your Police Chiefs and City Managers and encouraae them to reach out to us as well if they have questions. We are happy to discuss this unique and exciting recruitment process with you! Ali Timpone HR Coordinator I City of St. Louis Park 5005 Minnetonka Blvd, St. Louis Park, MN 55416 Office: 952.928.2846 1 Fax:952.924.2645 www.stlouispark.orp, Experience LIFE in the Pork. You are currently subscribed to tug as: kbourgeois @columbiaheightsmn.gov To unsubscribe send a blank email to lea= -e- 286606- 123858. alb8242a26276a81ded83f8730cfa609 @listserv.lmc.org Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney - client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. M * Hennepin lechnicat eotte9e" North Hennepin NI S TON I IF TAM IA IA$ SE AV It E$ community Colicge Partnering to bring you a one -stop shop for your continuing education, business and workforce training solutions MEMORANDUM SCENARIO 2 ATTACHMENT 1 To: Participating agencies in the Suburban Law Enforcement Training Opportunities Cadet Program From: Debora Hanssen — Hennepin Technical College Customized Training Services Coordinator Date: December 22, 2016 Re: Cost Proposal for the Suburban LETO Cadet Program Fiscal Year 2017/2018 Below is a cost proposal broken down by the number of cadets in a "grid" format for the tentative number of cadets selected to participate in the Suburban LETO Cadet Program for FY 2017 /2018. Included in this cost proposal is an explanation of the tuition rates and fees along with a cost breakdown based on four cadets per grouping. TUITION All cadets completing this program will be awarded 16 college credits upon successful completion and sign -off to take the Minnesota POST exam. The cost of per - credit tuition charged in this program is the same charged to students attending the traditional pre - service law enforcement program ($245.96 per credit, or $3935.36 per cadet for 16 credits). In addition to the for - credit courses offered in this program, cadets will receive 280 hours of non- credit (accelerated) coursework at a cost of $21,000.00 (e.g. breakdown - 280 hours x $75.00/hour). The per - credit and non - credit tuition cost will include student parking, handouts, and indirect costs pertaining to facilities, instructor and role player fees and will serve as the base tuition cost per cadet. This base tuition cost does not include textbooks, shotgun ammunition, Force on Force and Simunition marking rounds, targets, inert and non -inert chemical munitions, EVOC Tactical Driving school or other associated indirect costs. These associated costs are calculated as separate *FEES, *FEES The per -cadet fees include: four textbooks, shotgun, Force on Force and Simunition marking rounds, DT munitions, First Responder and EVOC training, and associated indirect costs for these items. The breakdown for the fees are as follows: 1. Criminal Procedure: Law and Practice - $295.00 each (* *2017 rate) 2. West's Minnesota Criminal Law Handbook - $349.00 each (* *2017 rate 3. Emotional Survival for Law Enforcement - $27.00 each (**2017 m to 4. AAOS Emergency Medical Responder - $125.00 each (* *2017 rate 5. EVOC/Tactical Driving School - $595.00 each (* *2017 rate) 6. Targets, marking rounds, chemical munitions, and handouts - $329.00 *Per -cadet fees = $2150.00 per cadet (see the below breakdown) $1720.00 ('Total for books and munitions) + $430.00 (25% indirect costs for textbook shipping, program implementation and management) * *Textbook rates based on edition; EVOC Tactical Driving school is a 2-day program to be held in St Cloud HenriepinTech k Brooklyn Park Campus, 9000 Brooklyn Boulevard Brooklyn Park. MN 55445 • 743.400 2721 o.enra'If rov—r ork Eden Prairie Campus, 13100 College View Brive. Eden Prairie, MN 55347. 952 995 1330 nu..raarw -rnrr� North Hennepin Community College, 7411 85th Ave N. Brooklyn Park, MN 65445 • 952.995 133L aa.n rnrNxmxn ..n• s �w.wr.,.�r Law Enforcement & Criminal Justice Canter. WO Brooklyn Blvd, Brooklyn Park. MN 55445 . 763 657 3700 M 0 Hennepirl Technical CaUege North Hennepin cu,ai ia18AlNi%c SEayicis CommunityUitge Partnering 10 bring you a one-stop shop for your continuing education. business and workforce training solutions, GRID BREAKDOWN AND PROPOSED COST The grid is broken down in sections of cadets. The highlighted base tuition cost is the dollar amount of 16- credits multiplied by the lowest number of cadets for each section plus the non - credit cost ($21,000.00). For example, in section #2 the base tuition cost is the same dollar amount for 9, 10,11 and 12 cadets at $56,418.24, which is achieved by multiplying $3935.36 x 9 cadets and adding the base non - credit cost ($21,000.00). The cost only changes based on the per -cadet fees *. Below is an accurate price quote for the proposed number of cadets for the program: 1. $3935.36 x 8 cadets or less + $21000.00 = $52,482.88 base tuition plus fees* per cadet cost o $52,482.88 + $17,200.00 fees* (8 x $2150.00 *) - Total. $69,682.88 $8710.36 1cadet 2. $3935.36 x 9 -12 cadets + $21000 00 = $56,418.24 base tuition plus fees* per cadet cost • $56,418.24 + $19,350.00 fees* (9 x $2150.00 *) - Total: $75,768.24 $8418.691cadet • $56,418.24 + $21,500.00 fees* (10 x $2150.00 *) - Total: $77,918.24 $7791,821cadet • $56,418.24+ $23,650.00 fees* (11 x$2150.00*) -Total: $80,068.24 $7278.931cadet • $56,418.24+ $25,800.00 fees* (12 x$2150.00*)- Total., $82,218.24 $6851.521cadet 3. $3935,36 x 13 -16 cadets + S21,000.00 = $72,159.68 base tuition plus fees* per cadet cost • $72,159.68 +$27,950.00 fees* (13 x $2150.00 *) -Total: $100,109.68 $7700.74 1cadet • $72,159.68 + $30,100.00 fees* (14x $2150.00 *) -Total: $102,259.68 $7304.261cadet • $72,159.68 + $32,250.00 fees* (15 x $2150.00 *) - Total: $104,409.68 $6960.641cadet • $72,159.68 + $34,400.00 fees* (16 x $2150.00 *) - Total: $106,559.68 $6659.981cadet 4. $3935.36 x 17 20 cadets + $21,000.00 = $87,901.12 base tuition plus fees* per cadet cost • $87,901.12 + $36,550.00 fees* (17 x $2150.00 *) - Total: $124,451.12 $7320.651cadet • $87,901.12 + $38,700.00 fees* (18 x $2150.00 *) -Total: $126,601.12 $7033.40 1cadet • $87,901.12 + $40,850.00 fees* (19 x $2150.00 *) - Total: $128,751.12 $6776.371cadet • $87,901.12 + $43,000.00 fees* (20 x $2150.00 *) - Total: $130,901.12 $6545.051cadet 5. $3935.36 x 21 24 cadets + $21,000.00 = $103,642-L6 base tuition plus fees* per cadet cost • $103,642.56 + $45,150.00 fees* (21 x $2150.00 *) - Total: $148,792.56 $7085.361cadet • $103,642.56 + $47,300.00 fees* (22 x $2150.00 *) - Total: $150,942.56 $6861.001cadet • $103,642.56 + $49,450.00 fees* (23 x $2150.00 *) - Total: $153,092.56 $6656201cadet • $103,642,56 + $51,600.00 fees* (24 x $2150.00 *) - Total: $155,242.56 $6468.441cadet Hennepin Technical College will be responsible for providing cadet training 40 hours per week beginning June 121, 2017 and will conclude on October 41, 2017. The POST mandated EVOC Tactical Driving will be held off - campus and will be provided by the Minnesota Highway Safety & Research Center located in St. Cloud, Minnesota. The dates to be determined and will be provided to each agency liaison at upon Hennepin Technical College receiving the signed contract for services. Brooklyn Park Csmpua, 9000 Brooklyn Bcuievard. Brooklyn Park. MN $5445 - 743.488 2721 'W"'. r ;nir.v�eam. Eden Pralr'e Campus, 13100 College Ylew Drive. Eden Prairie. MN 55347 - 952 995 1330 North Hennepin Community ULege, 7411 Wh Ave N. Brooklyn Park. MN 55445 .952 995 1 330 Law Enforeemrnt G Criminal Justice Center. 91 10 BroiA.lyn Blvd. R,00klyn Paris. MN 55445 - 763 657 3700 Tiff Hennepin Technical College North Hennepin C6STUH [It a THAI 9106 SEA VICES Community College Partnering to bring you a one -stop shop for your continuing education, business and workforce training solutions SERVICES & SUPPLIES TO BE PROVIDED BY PARTICIPATING LAW ENFORCEMENT AGENCIES Each participating law enforcement agency will provide the use of their handguns, rifles and shotguns during firearms training; ASP and ASP certification books; Taser holster, training Taser, Taser cartridges (training and non - training). This includes, but is not limited to the following: all practice ammunition for handguns, rifles, shotguns, including dummy rounds, range/weapon cleaning supplies, eye and ear protection, targets and any necessary firearms supplies. Each participating law enforcement agency will provide the cadets with uniforms, all duty equipment including duty belt, firearm holster, chemical spray holder, magazine pouches, handcuffs and handcuff holders, flashlight and flashlight holder, baton and baton holder. The total cost of the program will depend on the number of cadets selected to participate in the program. Each participating law enforcement agency will provide the Customized Training Services (CTS) coordinator with the following: 1. Official transcripts (in an unopened envelope) and an accurate roster *no less than 3 weeks prior to the first day ofclass; 2. Completed admission and registration forms provided to each participating law enforcement agency by the CTS coordinator for all participating cadets *no less than two weeks prior to the first day o class, 3. All POST mandated documents for each cadet *no less than 4 days prior to the Trst day ofclass. These documents must include: a. The successful passing of a law enforcement psychological evaluation within one year from the start of the program; b. A physician's approval that candidate is fit to participate in the program dated within one year from the start of the program; c. A criminal history check verifying candidate has no disqualifying criminal convictions per the Minnesota Minimum Selection Standards Administrative Rule 6700.0700. Copies of these P.O.S.T. mandated forms and documentation verifying the above are to be placed in each cadet's student file for a minimum of five years per P.O.S.T. Administrative Rule 6700.0300. Brooklyn Park Campus, 9000 Brooklyn Boulevard, Brooklyn Park, MN 55445 • 763.488.2721 COLLEC EMBER OFrIIEMI �fet Eden Prairie Campus, 13100 College View Drive, Eden Prairie, MN 55347 • 952.995.1330 North Hennepin Community College, 7411 85th Ave N. Brooklyn Park, MN 55445 • 452.995,1330 Weualopprmadve action, equal opportunity Law Enforcement & Criminal Justice Center. 9110 Brooklyn Blvd, Brooklyn Park, MN 55445 • 763.657.3700 educator and employer. SCENARIO 2 Lenny Austin ATTACHMENT 2 From: Scott Nadeau Sent: Thursday, February 09, 2017 1:13 PM To: Debora Hanssen Cc: Lenny Austin Subject: RE: INFO - Suburban LETO program Debbie! Thanks so much for this information, I will sift through this and then sit down with Lenny to see where we are at. We have two newly hired African - American CSO's that both look pretty promising, and that is the reason we are looking at this. We would most likely not pay them to go to school full -time like some are, but they could work CSO hours outside of school. We may (pending council approval) be willing to pay their tuition. I am assuming that we have the flexibility to pay them however we see fit as long as the tuition and fees are paid right? Are you running these classes (cohorts) just once per year? Thanks so much for the information, we will be in touch! Scott Nadeau Chief of Police Columbia Heights Police Department (763) 706.8105 DIRECT (763) 706 -8100 MAIN 825 41" Ave NE Columbia Heights MN 55421 From: Debora Hanssen [mailto: Debora .Hanssen @hennepintech.edu] Sent: Thursday, February 09, 2017 10:11 AM To: Scott Nadeau Cc: Debora Hanssen; Lenny Austin Subject: INFO - Suburban LETO program Hi Scott! February 9, 2017 I just got a call from our new POST Coordinator (Tom Draper). He said that someone from your department called him to discuss questions about the cadet program that St. Louis Park PD is running, etc. I am assuming it is Lenny that called Tom, and I would be more than happy to meet with Captain Austin about the program, but in case you would like to review what this Suburban Law Enforcement Training Opportunities (Suburban LETO) program offers, I am attaching a copy of something I previously provided to Chief Jeff Potts. The Bloomington PD will also be including a few cadets in this program as will Eagan PD. The program begins June 120' and will conclude October 4th. Those eligible for the program must have a college degree (preferably a 4 -year) in any discipline from a regionally accredited college (no CJ or LE courses needed) and we will provide an accelerated program that fulfills all of the POST Board's mandated Learning Objectives. The accelerated portion is actually within the academic portion of the program with the exception of the Legal Issues and Criminal /Traffic codes; each cadet will complete a full 3- credit course for both of those courses. Following the academic portion, the cadet receives the entire SKILLS portion without any reduction in training. In the end, each cadet receives 16 college credits and is eligible for sign off to take the POST exam by our POST Coordinator. How this works is that each agency generally hires their cadets as a FT civilian employee and pays them some lower dollar amount ($17.00 - $21.00 per hour is what I have seen) along with benefits. Some agencies (MPD and State Patrol) will require some type of contract to be signed by the new hire that requires all monies spent on this program to be paid back to their agencies if the cadet quits, fails, withdraws, etc. However, this is something determined by each agency; HTC has nothing to do with this. Please see attached and let me know your thoughts. The cost may seem a bit high at first, but the benefit is each department hires who they want first, educates them (sort of a pre -FTO program) and then gets them on the road after they pass the program. Many agencies have their own officers doing some of the actual training as an HTC employee (we can discuss how this works), which gives the cadets a bit more one on one exposure to their new hires. It's a unique opportunity, but it's risky too. Some departments have found that investing this much time and money doesn't always pan out for them; the State Patrol has had challenges with retention. Minneapolis PD, on the other hand, has not faced as many challenges. State Patrol is a bit more cut and dry, but MPD is willing to do more remediation work with their cadets if needed. This cadet process also allows for more remediation and one on one training since the courses and groups are smaller. Also, these cadet programs are some of the best students our staff see in the classrooms. They are more respectful, mature and serious about their studies and reaching a successful endpoint .... of course, they do have a nice big carrot at the end of the road and that is the guaranteed job. Sorry about Moby Dick. Please give me a call on my work cell today if you have questions; otherwise, I will meet with Lenny (or whomever is planning to meet with Tom and me) next week at our campus. Have a great day Scot!! Debbish Debora Hanssen — Law Enforcement Program Workforce Education / Customized Training Services Hennepin Technical College 9110 Brooklyn Blvd Brooklyn Park, MN 55445 Office: 763 - 657 -3707 Mobile: 763 - 486 -9766 Email: debora hanssenga hennepintech.edu Disclaimer: Information in this message or attachment may be government data and thereby subject to the Minnesota Government Data Practices Act; may be subject to attorney- client or work product privilege; may be confidential, privileged, proprietary, or otherwise protected. The unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Truck Detour for businesses between 27th Ave and St. Anthony Pkwy: Summer 2018 - I. - - -- Business detour (preferred) Closed m ` r �- i '53rd Ave _ r: r, r r 49thAve Vim.. 44th Ave - 40th Ave v E; 37th Ave - - 35th Ave ' - L\yd COIUM . -a L St. Antho� Pkwy IJMMMMW MR �+ 32nd Ave Dowling Ave 315t Ave a to, ism c' v DESTINATION { {� MINNEAPOLIS IMM a itktAv _. Lowry Ave Lowry Ave o3 -29-17 Detour for local trips only: Summer 2018 Car detour via 44th Ave w � a - - - - - -- Truck detour Hwy 65 via 44th Ave j3 -1993Mw Road closed m m, q ' • j MINNEAPOLIS � 27th Ave .53rd Ave - - ._.. 49th,Ave .._ .... m m 03-29-17 Ia�.rr. 44th Ave �I I� I� � 1 _ 1 40th Ave a •E 37th-Ave 35th Ave '- 0 Columba _. ♦ ♦ m St. Anthony Pkwy a ♦ 32nd Ave ♦ Dowling Ave 31st Ave w � a j3 u q ' • j MINNEAPOLIS � 27th Ave Lowry Ave Lowry Ave m m 03-29-17 Official detour for CP Rail Yard: Summer 2018 Business detour Ck N . Imo' 53rd Ave -- - is IN 3 49th Ave a 9G c 44th Ave q ' yq ._ 40th Ave G IF 37th Ave L 35th Ave .6 p ColUM10, IL ..... St. Anthony Pkwyy ..f�s.ii.. x .. ._.. 132nd Ave Dowling Ave r '' 31st Ave v DESTINATION Q CPRAIL YARD • MINNEAPOLIS 27th Ave >rr Lowry Ave - - - Lowry Ave. I 03-29-17 Official Detour: Summer 2018 Dowling Ave Lowry Ave 99 31st Ave 3 S I I 27th Ave MINNEAPOLIS Lowry Ave U m D3 -29-17 Truck detour: Summer 2018 - Detour route between CP Rail Yard and C base Intermodal Depot 35th Ave St. Anthony Pkwy o v 0 32n rt S 31st Ave h Canadian Pacific Rai[ Yard 30th Ave C base 3 Enter noda'� Depot a� Q ca c U Katie Bruno From: Connie <bugsonice @yahoo.com> Sent: Friday, March 24, 2017 8:50 PM To: Katie Bruno Subject: Re: Park and Rec for April Thanks, just wanted figure out a reminder so I don't forget Sent from my Wad On Mar 24, 2017, at 2:32 PM, Katie Bruno <KBruno(aLcolumbiahei htsmn.gov> wrote: Hi Connie, You can mention this at Monday's meeting, it would not require council review, or a collective decision. Have a nice weekend! Katie Bruno I City Clerk City of Columbia Heights I Administration 590 40tdi Avenue NE I Columbia Heights, MN 55421 kbruno @columbiaheightsmn.gov <image001.pn9> 2016 All-America City From: connie buesgens [mailto:bugsonice(&yahoo.com] Sent: Thursday, March 23, 2017 6:10 PM To: Katie Bruno Subject: Park and Rec for April Hi Katie, Direct: (763) 706-3611 Main: (763) 706 -3600 I will be out of town April 26th which is the next Park and Recreation Commission meeting. Can I put this on the agenda for the next work session to ask if someone can fill in for me that night? Thanks, Connie CH COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 8 MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS — CITY COUNCIL LETTER ITEM: Discussion Regarding Delinquent Utility Accounts (continued from prior work session) DEPARTMENT: Finance CITY MANAGER'S APPROVAL: BY /DATE: Joseph Kloiber/ March 30, 2017 BY /DATE: BACKGROUND: At the March 6th work session, the Finance Director discussed with the City Council the need to interpret the water shut -off policy in light of the unusual circumstance that the annual special assessment of delinquent utility accounts was unable to be levied for the 2016 levy year /2017 payable year. Given that the forgone interest on those uncollected balances is intended to be offset by reduced publishing rates negotiated with the Sun Focus (as a result of their related publishing error), staff judges that excluding the remaining $30,000 of unpaid proposed assessments, when determining if customer accounts are subject to collection by shut -off, is consistent with the purpose of Resolution 2002 -40 and related City ordinances. As an outgrowth of the above discussion, the City Council asked staff to also consider, for the longer term, the option of discontinuing the use of water shut -off as a routine collection procedure. The City Council also directed staff to survey surrounding communities on the matter. Staff received responses from 22 municipal utility billing departments located in the North Metro Area. The principal findings are: 1. The only respondent that uses shut -off for routine collection is the City of Becker. 2. The reported policy implementation commonly occurred from 10 to over 20 years ago. The City of Saint Anthony was an exception, in that they report implementing only within the last few years. About a quarter of the respondents report that they still retain the ability to shut -off for collection. We suspect that several of the other respondents also retain the ability to shut -off for collection, but their current staff may not be aware of this, due to turnover. 4. The reported volume of delinquent assessments is 3% - 5% of annual utility revenue. For the City of Columbia Heights, that would be approximately $300,000 in delinquent bills, compared to the approximately $50,000 that would have been certified to Anoka County for 2017 (if not for the newspaper's error publishing the required public notice.) 5. The City's one -time late fee of 5% is clearly on the low end of the reported range of late fees, with 10% being both the highest and the most common rate reported. Respondents were about equally split between one -time late fees and recurring late fees. All respondents also charge a separate administrative fee for the special assessment certification process itself. CounciILetter_ DelinquentUtiIityCharges _033017.docx 39 City of Columbia Heights - Council Letter Page 2 STAFF RECOMMENDATION: Staff recommends discontinuing the use of shut -off for routine collection. In a time of stable property ownership, outsourcing routine collections to Anoka County through the special assessment process is administratively relatively efficient, compared to the existing practice. Currently, staff negotiates and manages a payment plan with each delinquent customer, per the last direction on this matter from the City Council. The recommended change would also enhance the safety of City staff by substituting the consequence of a sheriff's sale for non - payment, in place of the current consequence of shut -off by public works staff, followed revocation of occupancy by the City building official. Staff strongly recommends however, that the following related steps also be taken to ensure the success of the new policy: 1. Adopt a revised fee structure that keeps the financial burden of the dramatic increase in delinquency from being carried by the customers that pay their bills timely. The logical point to implement this change is August 1St, concurrent with the annual cycle for the special assessment process. Discontinue grandfathering tenant names on customer accounts established prior to 2014. The City's policy since 2014 has been to only establish new accounts, or update existing accounts, using the property owner's name. This has significantly clarified for property owners that under City ordinance, the utility relationship is always between the property owner and the City, regardless of any leasing activity in which the owner may engage. Clarifying this relationship will be even more critical with the expected surge in tenants leaving utility charges to be paid by their landlords, as a result of shifting collections from the shut -off process to the special assessment process. Retain the current shut -off ordinances as an infrequently -used option for circumstances where collection by special assessment is problematic. Examples include, but are not limited to: a. Delinquent balances on property that is in tax forfeit status or is subject to the conditions that trigger the City's abandoned property ordinance. b. Delinquent balances related to refundable fees, such as the past sump pump inspection fee. c. Repair situations which prevent accurate billing and assessing. d. Other matters not related to routine collection. 4. Amend Resolution 2002 -40 to simplify the shut -off fee to only $75 per occurrence, removing the additional $25 surcharge for each repeated recurrence. First, it is unlikely that the recurring feature would ever apply under the new policy. Second, past experience has also shown that when the surcharge has been applied, it has not improved collections rates at all. Consequently, the administrative burden of tracking the surcharge has outweighed its intended benefit. 5. Remain aware that this policy change will increase the financial consequences of misunderstandings between landlords and tenants, between buyers and sellers of real estate, and between their realtors and title companies. Despite those private business relationships not being the legal or financial responsibility of the City, some of those parties will nonetheless be adamant that their unforeseen costs and problems should be addressed by this community, forcing the City to expend resources to respond to their concerns. CoundI Letter—De IinquentUtiIityCharges _033017.docx 40 CH COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 9 MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Comprehensive Plan Review Committee - Member Selection DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /DATE: Joe Hogeboom, 03/22/2017 BY /DATE: BACKGROUND: Staff is in the process of reaching out to residents and business people in the community who have expressed in the past to participate in the production process of the 2040 Comprehensive Plan. The City Council also made recommendations of various individuals to serve on the Review Committee. The individuals listed below have all shown a positive interest in serving on the Committee: • Tom Kaiser • Louis Sacta • Connie Beusgens • John Gianoulis • Degha Shabella • Jenny Ketchum • Eric Penniston • Amada Simula • Frost Simula • Joe Schluender • Faustina Allen • Sean Broom • Adam Schill • Rob Fiorendino • Ann Carder • Dave Payne • Marsha Stroik • Kathy Ahlers 41 Comprehensi-e Plan Re'Tie•.7 Committee - tlenLer Selection City of Columbia Heights - Council Letter Page 2 Based on Council recommendations, the following individuals were approached regarding participating on the Committee. However, the below individuals have either declined participation, or did not respond to staff's inquiries: • Shirley Barnes • Steve McAlpin • Dave Rudolph • Naty Severson • Tom Letness • Mike Mikkelson (Fairview) CONCLUSION/ NEXT STEPS In order for the Review Committee to function efficiently, the Planning Consultant has suggested that the Committee be comprised of between 10 -15 members. Staff seeks direction from the City Council regarding the final selection of Committee Members. 42 �,V COLUMBIA HEIGHTS AGENDA SECTION WORK SESSION ITEM NO. 10 MEETING DATE APRIL 3, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adult Day Care Facilities Discussion DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /DATE: Joe Hogeboom, 03/14/2017 BY /DATE: BACKGROUND: An applicant recently approached the Planning and Zoning Commission and the City Council regarding a proposal to waive several required development standards in City Code to allow for the operation of an Adult Day Care Facility within the Central Business Zoning District. The Planning and Zoning Commission and the City Council ultimately voted to deny this request, and requested that staff further research the required development standards to ensure that they are on par with industry standards. At this Work Session meeting, staff would like to discuss the definition and description of an Adult Day Care Facility, and further explain their purpose and function. Staff would also like to discuss the City's official development standards for Adult Day Care Facilities, and how those standards compare with industry standards, as well as regulations in other local communities. LAND USE BACKGROUND City Code defines Adult Day Care Facilities as follows: "A facility that provides care to functionally impaired adults on a regular basis for periods of less than 24 hours in a structure that is not the residence of the person being served or (that of) the facility operator." Minnesota state statute further defines "adult day care ", "adult day services" and "family adult day services" as follows: "A program operating less than 24 hours per day that provides functionally impaired adults with an individualized and coordinated set of services including health services, social services, and nutritional services that are directed at maintaining or improving the participants' capabilities for self -care. Adult day care, adult day services, and family adult day services do not include programs where adults gather or congregate primarily for purposes of socialization, education, supervision, caregiver respite, religious expression, exercise, or nutritious meals." State statute further defines "functional impairment ": (1) A condition that is characterized by substantial difficulty in carrying out one or more of the essential major activities of daily living, such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, working; or 43 Adult Day.° Care Facilities Discussion City of Columbia Heights - Council Letter Page 2 (2) A disorder of thought or mood that significantly impairs judgment, behavior, capacity to recognize reality, or ability to cope with the ordinary demands of life and that requires support to maintain independence in the community. The number of Adult Day Care Facilities has steadily increased over the past decade, likely corresponding with the significant increase in the population of senior citizens in Minnesota. Adult Day Care Facilities serve as an alternative to placing a functionally impaired adult in a residential nursing facility, group home or senior care center. In most situations, the functionally disabled adult, typically a senior citizen, lives with family rather than at a care center. However, during the day, the person may be brought to an adult day care facility as an opportunity for socialization and a basic level of oversite. The person then returns home in the evening to be with his or her family. The Minnesota Department of Human Services licenses all Adult Day Care Facilities in Minnesota. Depending on the size of the facility, and the potential number of clients that may be served, the Minnesota Department of Health may also have licensing requirements. Cities and counties are not involved in licensing of these types of facilities. ADULT DAY CARES IN OTHER COMMUNITIES When I worked for the City of Golden Valley, I was involved in a similar discussion about Adult Day Care Facilities with city leaders. At that time, I toured two facilities that were already in operation in Golden Valley. Inside the facilities, I noted that clients were participating in various social activities, such as playing cards, knitting, and other similar endeavors. Other clients were engaged in watching television, reading books, etc. In general, the facilities had the look, function and feel of a recreation room in a senior citizen center. One of the Golden Valley establishments (Legacy Adult Day Care — 800 Boone Ave. No., Golden Valley, MN) was located in a light industrial area, and did not provide outdoor space. Rather, this facility owned and operated a small bus that was able to transport clients on trips for recreational activities. The other Golden Valley establishment (Heartland Adult Day Care — 4949 Olson Memorial Hwy., Golden Valley, MN), which was located in an area that was adjacent to a residential neighborhood, did provide a small space for clients to gather outside. Legacy Adult Day Care held a commercial kitchen license from Hennepin County, and as such was able to provide hot meals for its clients. The space in which Legacy Adult Day Care was used doubled as a banquet hall in the evenings, and occasionally was used for special events. Heartland Adult Day Care did not have a commercial kitchen license. Therefore, the facility did not offer hot meals to its residents as part of its service. Rather, snacks were offered throughout the day, and clients were encouraged to bring food from home if desired. In speaking with the person now in my former position at the City of Golden Valley, it appears that both Legacy Adult Day Care and Heartland Adult Day Care are both still in operation, and neither business has been known to have generated any official complaints from the public. In addition to Golden Valley, staff has polled the following communities in regards to Adult Day Care Facility regulation: • Brooklyn Center • Brooklyn Park 44 City of Columbia Heights - Council Letter • Champlain • Crystal • Fridley • New Hope • Rogers • St. Louis Park Page 3 In most cases, the cities polled have formally adopted the state's definition of "Adult Day Care Facility ", as has the City of Columbia Heights. Based on the individual city, Adult Day Care Facilities are allowed in residential, commercial, office and industrial districts. Outdoor seating or recreation area is typically required to be provided for Adult Day Care Facilities. Several cities, such as the City of Crystal and the City of Rogers, do not regulate Adult Day Care Facilities. CONCLUSION /NEXT STEPS The City Council has requested that the issue of Adult Day Care Facility regulations be discussed in further detail at a Council Work Session meeting. The specific issue of requiring outdoor space to be provided for Adult Day Care Facility has been discussed and debated by staff, the Planning and Zoning Commission and the City Council. Staff recommends that the specific development standards for Adult Day Care Facilities be amended, so that an alternative approach to providing on -site outdoor space can be considered. This could include requiring submittal of plan to provide recreational transportation for clients, or providing proof that shared outdoor space is available with a nearby property. The Minnesota Department of Human Services requires 40 square feet of indoor space for each adult under care and for each staff person. The MNDHS does not have a required specific amount of outdoor space for Adult Daycare Facilities (this is only required for Child Daycare Facilities). Staff recommends that the City Council consider lowering the current required amount of outdoor space (150 square feet) per person under care. While staff believes it's important for Adult Daycare Facilities to provide some amount of outdoor space for fresh air or exercise, the current requirement seems to be a large amount for the activities at these types of facilities. Staff does not recommend modifying the development standard that requires dedicated loading and unloading space for this and Adult Day Care Facility. Because of the nature of this type of business, providing a safe, formal location in which clients can be loaded and unloaded from vehicles is critical. Staff does not recommend a placing a moratorium on Adult Day Care Facilities at this time. Rather, staff recommends bringing proposed changes to outdoor space standards before the City Council within the next month. 45