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HomeMy WebLinkAbout05-01-2017 WSMeeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
Columbia Heights City Council
May 1, 2017
7:00 PM (Following the EDA Meeting)
City Hall- Conference Room No. 1
Worksession
• JPA agreement with Anoka County for 40th Ave.
• Advisory Commission Liaison discussion
• Liquor Licensing Change — 2:00 AM Bar Close
• Central Avenue Beautification Discussion
• Discussion of Housing Point of Sale Program
• Public Art Standards and Guidelines Discussion
• City Logos and Taglines Usage Guidelines Discussion
Mayor
Donna Schmitt
Councilmembers
Robert A. Wiliiams
John Murzyn, Jr.
Connie Buesgens
Nick Novitsky
City Manager
Walter R. Fehst
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to
make arrangements. (TDD /763- 706 -3692 for deaf or hearing impaired only.)
AGENDA SECTION
WORK SESSION
ITEM NO.
WS1
MEETING DATE
MAY 1, 2017
ITEM:
JOINT POWERS AGREEMENT WITH ANOKA COUNTY FOR STREET REHABILITATION AND STORM
SEWER ON 40TH AVENUE FROM TH 65 TO RESERVOIR BOULEVARD
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kevin Hansen / April 27, 2017
BY /DATE:
BACKGROUND: City staff has been in discussions with the Assistant County Engineer to develop a cost sharing
agreement for the bituminous street rehabilitation and storm sewer improvements on 40th Avenue from
Central Avenue (TH 65) to Reservoir Boulevard. This section of 40th Avenue is County State Aid Highway
(CSAH) 2. In 2016, this segment was originally scheduled to be milled and overlayed by the County as part of
their countywide program. City staff asked the County to delay for a year so that the City water main could be
cleaned and lined. The water main work was completed in 2016. Based on televising records of the City, the
storm sewer from TH 65 to LaBelle Pond, located on the south side of the roadway, is severely deteriorated
and needs complete replacement. Due to repeated flooding in this area, the City conducted a storm water
model and found that flood protection could be significantly improved by adding a parallel storm line on the
north side of the roadway. This new storm sewer is included in the City's Infrastructure CIP and was funded for
in our last bond issue. Due to the storm sewer work recommended by City staff, and the timing of the road
resurfacing (which has already been delayed one year), both City and County staff feel that the work would be
best accomplished as a joint project led by the City to complete all of the work under one project.
In summary, the agreement defines that:
1. The City of Columbia Heights shall prepare plans and specifications, and advertise and open bids for
the projects.
2. The City Council of Columbia Heights and Anoka County Board must approve the award of contract for
work to proceed on CSAH 2.
3. Columbia Heights will be responsible for the design and construction engineering.
4. Cost share shall follow County policy.
5. Anoka County will reimburse Columbia Heights for their share of construction costs plus 8% of
construction costs for engineering services.
STAFF RECOMMENDATION: Staff recommends approval of the Joint Powers Agreement for 40th Avenue
Street Rehabilitation and Storm Sewer Improvements.
RECOMMENDED MOTION(S): Move to enter into a Joint Powers Agreement for bituminous street
rehabilitation and storm sewer improvements on 40th Avenue from Central Avenue (TH 65) to Reservoir
Boulevard, or CSAH 2, between the City and Anoka County.
ATTACHMENT(S): Joint Powers Agreement for 40th Avenue Improvements
Anoka County Contract No. COOOXXXX
JOINT POWERS AGREEMENT
FOR RECONSTRUCTION OF COUNTY STATE AID HIGHWAY 2 (40TH AVE NE)
BETWEEN TH 65 AND RESERVOIR BOULEVARD
IN THE CITY OF COLUMBIA HEIGHTS, MN
(SAP 002 - 602 -x)
THIS AGREEMENT is made and entered into this day of , 2017 by and
between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue,
Anoka, Minnesota 55303, hereinafter referred to as "County ", and the City of Columbia Heights, 590
401h Avenue NE, Columbia Heights, MN 55421, hereinafter referred to as "City ".
WITNESSETH
WHEREAS, the parties to this agreement agree it is in the best interest of the traveling public to
rehabilitate County State Aid Highway 2 (CSAH 2)/401h Ave NE between TH 65 and Reservoir
Boulevard and,
WHEREAS, said parties mutually agree that Count} State Aid Highway 2 (CSAH 2) /40th Ave
NE is in need of surface rehabilitation and storm sewer system improvements; and,
WHEREAS, the City has prepared preliminary design plans for the surface rehabilitation and
storm sewer improvements of CSAH 2 in accordance with ,Anoka County and the Minnesota
Department of Transportation standards to a staff approved layout condition; and,
WHEREAS, Anoka County has jurisdiction over CSAH 2 between TH 65 and Reservoir
Boulevard and,
WHEREAS, the parties agree that it is in their pest interest that the cost of said project be shared;
and,
WHEREAS, Minn. Stat. § 471.59 authorizes political subdivisions of the state to enter into joint
powers agreements for the joint exercise of powers common to each.
NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED:
I. PURPOSE
The parties have joined together for the purpose of rehabilitating CSAH 2 by reconstruction from
58 feet east of the centerline of TH 65 to 650 feet east of the centerline of TH 65, and installing new
storm sewer and drainage structures from 60 feet east of the centerline of TH 65 to 650 feet east of TH
65 on CSAH 2, and mill and overlay CSAH 2 between 650 feet east of TH 65 to Reservoir Boulevard as
described in the preliminary design plans. The County project number for the reconstruction is SAP
002 - 602 -xxx, the City project numbers are SAP 113- 020 -006 and CP 2017 -Oxx. Said engineering plans
are filed in the office of the Anoka County Highway Department and incorporated herein by reference.
The parties to this Joint Powers Agreement (JPA) agree in principle that construction of County State
Aid Project No. 002 - 602 -xxx from 58 feet east of TH 65 to Reservoir Boulevard is in the best interest of
the traveling public and that the Preliminary Layout as shown in Exhibit "A" defines the preliminary
design of the Project.
It is agreed that the Exhibit "A" Layout dated April, 2017 has been reviewed and accepted by the parties
and is suitable for preparation of final construction documents. Any significant changes made hereafter
to the design as presented in the Exhibit "A" Layout will require approval by the parties as an
amendment to this JPA. These same changes will require a change in the cost share to include any
additional design engineering costs that may occur.
II. METHOD
The County shall cause the construction of Anoka County Project SAP 002 - 602 -xxx, City
project number SAP 113- 020 -006, CP 2017 -Oxx, in conformance with proposed engineering plans and
specifications.
IMPROVEMENTS
It is agreed by the parties that in 2017 CSAH 2 rehabilitated 58 feet east of the centerline of TH 65 to
Reservoir Boulevard. Storm sewer and drainage structures will be replaced on the south side of the
roadway in this segment. New storm sewer and drainage structures will be placed on the north side of
the roadway in this segment. The roadway will be reconstructed from 58 feet east of the centerline of
TH 65 to 650 feet east of the centerline of TH 65, and will be milled and overlayed from 650 feet east of
the centerline of TH 65 to Reservoir Boulevard, to the extent shown in "Exhibit A ". Improvements
include but are not limited to: reconstruction of pedestrian ramps. curb and gutter repairs, drainage
structure replacement, sidewalk, pavement construction and pavement mill and overlay. The costs of
these improvements have been estimated for this agreement and will be finalized after bids have been
received. These costs will be shared by the County and the City.
RIGHT OF WAY:
The parties agree that adequate right -of -way and easements exist for the Project. Acquisition of any
additional right-of-way and /or easements needed for improvements to the City sidewalk and stone
sewer beyond what is defined in the Exhibit "A" Layout will be the responsibility of the City. It is
agreed by the parties that all necessary right of way and easements will be in legal possession of the
County prior to acceptance of bids for the project. Any City owned property or easements required for
the construction will be conveyed to the County at no cost.
TRAFFIC SIGNALS:
There are no changes to the MnDOT owned traffic signal at TH 65 and CSAH 2. Replacements of loop
dectectors and traffic system handholes are included to facilitate the roadway improvements.
DRAINAGE:
The City shall pay the cost of the storm sewer system, including their outlet structures. The City portion
of the cost is based on the new storm sewer system to Labelle Pond on the north side of CSAH 2. The
County shall pay the cost to replace the existing system on the south side of CSAH 2.
�IDF,WALK:
The parties agree that per the standard Cost Share Policy the replacement walk shall coincide with the
storm sewer improvements. New pedestrian ramps will be constructed at the intersections to comply
with ADA standards. The City will contribute all funds for any new sidewalk construction and the
County will be responsible for the cost of any existing sidewalk replacement.
The parties understand that the cost for the sidewalk includes: concrete surfacing, aggregate base,
excavation (including muck excavation), borrow material (granular and topsoil), turf establishment,
design of the sidewalk, the temporary easements required to construct the sidewalk at the proper
location, and any removal items required to construct the sidewalk.
TRAFFIC CONTROL:
The parties understand and agree that CSAH 2 will be closed to thru traffic from TH 65 to 650 feet east
of TH 65, and will have one EB lane and one WB lane open to thru traffic on the remainder of CSAH 2
during construction, and will always be open to emergency vehicles. The parties agree and understand
the cost share for traffic control for storm sewer improvements shall be a prorated share based on the
Storm Sewer Improvement costs only.Traffic control for the road rehabilitation shall be the County cost.
DRIVEWAYS:
The parties agree that all driveways affected by the Project will be reconstructed in kind with the cost of
any upgrades requested by the City,, including concrete aprons. to be the sole responsibility of the City.
LANDSCAPING /STREET'SCAPING:
The parties agree that if the City wishes to include landscaping, streetscape features or street lighting in
the project, they =shall be designed in accordance with Anoka County Highway Department
Landscape /streetscape Guidelines. The City shall supply the signed plan sheets and specifications for
the proposed I and scape/streetscape. The total cost of the design as well as the construction cost will be
at the expense of the City. All construction documents must be submitted to the County by May 30,
2017. Maintenance of any landscaping /streetscaping will be the sole responsibility of the City.
UTILITIES:
The parties agree that the Exhibit Layout does not include specific proposed utility locations. The
City will be responsible for the design of any sanitary sewer and water main improvements and /or
relocations due to road reconstruction, which will be incorporated into the project bid documents. The
cost of the design of these features shall be the responsibility of the City. The cost of construction of
these features shall be the responsibility of the City. The cost of construction of these features solely
due to road reconstruction shall be the responsibility, of the City. The City's design of the sanitary sewer
and water main utilities are to include signed plans, specifications, and estimated quantities and cost.
All construction documents must be submitted to the County by May 30, 2017.
PERMITS:
The parties agree that the City will secure all necessary permits for this Project. The County agrees to
coordinate with the City in securing the permits required by the Mississippi WMO, County permits, as
well as any other pen-nits that may be required. The City also requests that the County inform the City
of any County regulations that affect construction at the time of the signing of this JPA. (e.g. setbacks,
tree clearing, or any other county regulations.)
III. COSTS
The contract costs of the work, or if the work is not contracted, the cost of all labor, materials,
normal engineering costs and equipment rental required to complete the work, shall constitute the actual
"construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of
the costs, which will be incurred for this project. Actual costs will vary and those will be the costs for
which the relevant parties will be responsible.
The estimated construction cost of the total project is $XXXXXXXX.
The total estimated construction cost to the County is $XXXXXXX.
The County participation in construction engineering will be at a rate of eight percent (8 %) of
their designated construction share of $XXXXXXX. The estimated cost to the County for construction
engineering is $XXXXXXX. In summary, the total County share of this project is $XXXXX (includes
construction and construction engineering costs).
Upon award of the contract, the County shall pay to the City, upon written request by the City,
ninety -five percent (95 %) of its portion of the cost of the project estimated at $XXXXXX. Prior to
billing, this estimate will be updated by the City to reflect the actual bid prices as awarded. An updated
cost estimate shall be provided to the County at the time of billing. The County's share of the cost of the
project shall include only construction and construction engineering expense and does not include
engineering design and administrative expenses incurred by the City.
Upon final completion of the project, the County's share of the construction cost will be based upon
actual construction costs. If necessary, adjustments to the initial ninety -five percent (95 %) charged will
be made in the form of credit or additional charges to the County's share. Also, the remaining five
percent (5 %) of the County's portion of the construction costs shall be paid.
IV. TERM
This Agreement shall continue until terminated as provided hereinafter.
V. DISBURSEMENT OF FUNDS
All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each
entity pursuant to the method provided by law.
VI. CONTRACTS AND PURCHASES
All contracts let and purchases made pursuant to this Agreement shall be made by the City in
conformance to the State laws.
VII. STRICT ACCOUNTABILITY
A strict accounting shall be made of all funds and report of all receipts and shall be made upon request
by either party. Prior to County payment to the City, the City shall provide the County a copy of all cost
participation documents submitted to MnDOT State Aid to assist the County in their application for
CSAH funding.
VIII. TERMINATION
This Agreement may be terminated by either party at any time, with or without cause, upon not
less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is
delivered by mail, it shall be deemed to be received two days after mailing. Such termination shall not
be effective with respect to any solicitation of bids or any purchases of services or goods which occurred
prior to such notice of termination. The County shall pay its pro rata share of costs which the City
incurred prior to such notice of termination.
IX. MAINTENANCE
A. Maintenance of the north storm sewer (except catch basins and catch basin leads) and detention
basins (including ponds and their outlet structures and grit chambers /collectors) shall be the
sole obligation of the City.
B. Maintenance of the south storm sewer and detention basins (including ponds and their outlet
structures and grit chambers /collectors) shall be the sole obligation of the County.
C. Maintenance of all sidewalks, including snow plowing, shall be the sole responsibility of
the City.
D. Maintenance of crosswalk pavement markings on City streets shall be the responsibility of the
City. The City will be responsible for all crosswalk pavement markings for the crossings at all
city streets.
E. Maintenance of streetlights and cost of electrical power to the streetlights shall be the sole
obligation of the City.
XI. NOTICE
For purposes of delivery of any notices herein, the notice shall be effective if delivered to the
County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf of the
County, and to the City Manager of City of Columbia Heights, 590 40`h Avenue NE, Columbia Heights,
MN 55421, on behalf of the City.
XII. INDEMNIFICATION
The City and County mutually agree to indemnify and hold hannless each other from any claims,
losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents,
or employees relating to activities conducted by either party under this Agreement.
6
8
XIII. ENTIRE AGREEMENT REQUIREMENT OF A WRITING
It is understood and agreed that the entire agreement of the parties is contained herein and that
this Agreement supersedes all oral agreements and all negotiations between the parties relating to the
subject matter thereof, as well as any previous agreement presently in effect between the parties to the
subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement
shall be valid only when they have been reduced to writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the
dates written below.
go
Rhonda Sivarajah, Chair
Board of Commissioners
Dated:
ATTEST
By:
Jerry Soma
County Administrator
Dated:
CITY OF COLUMBIA HEIGHTS
By:
Donna Schmitt
Mayor
Dated:
By:
Walter Fehst
City Manager
Dated:
RECOMMENDED FOR APPROVAL
By: By:
Douglas W. Fischer, P.E.
County Engineer
Dated: Dated:
APPROVED AS TO FORM
By: By:
Dan Klint
Assistant County Attorney
Dated: Dated:
7
Kevin Hansen, P.E.
Director of Public Works /City Engineer
James Hoeft
City Attorney
4A61111
COST - SHARING AGREEMENT
FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY
USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS
ITEMS
Concrete Curb & Gutter
COUNTY SHARE CITY SHARE
50% 50%
Concrete Curb & Gutter for Median Construction 100% 0%
Concrete Median 100% 0 *'
Concrete Sidewalk 0% 100%
Concrete Sidewalk Replacement 100 % 0%
Bikeways 0% 100%
Bikeway Replacement 100 %, 0%
Unless existing trail not placed at edge of R/W
Construction or Adjustment of Local Utilities 0% 100%
Grading, Base and Bituminous 100% 0%
Storm Sewer based on state aid letter *2 based on state aid letter *2
Driveway Upgrades 100 %, in -kind 100 %, of up- grades
Traffic Signals, new & replacements (communities larger than 5,000) '% the cost of its the cost of its legs of
w/ State Aid approved SJR legs of the intersection the intersection plus Y2
the cost of the County legs
of the intersection
Traffic Signals, new & replacements (communities less than 5,000) 100 %, 0%
w/ State Aid approved SJR
Traffic Signal, w/o State Aid approved SJR 0 % 100%
EVP 0% 100%
Engineering Services *3 *3
Right -of -Way 100 % *4 0%
Street Lights 0% 100%
Noise Walls 100 %*5 0 % *5
*1 The County pays for 100% of Standard Median Design such as plain concrete. If a local unit of government requests decorative
median such as brick, stamped concrete, or landscaping, the local unit will pay the additional cost above the cost of standard
median.
*2 In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage cost
shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow.
*3 Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount
of 8% of the construction costs paid by that agency.
*4 In the event that the Township or City requests purchase of right -of -way in excess of those right -of -ways required by County
construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a
Township or City may request a sidewalk be constructed alongside a County roadway which would require additional right -of -way, in
which case the Township or City may pay for that portion of the right -of -way. Acquisition of right -of -way for new alignments shall be
the responsibility of the Township or City in which the alignment is located. This provision may be waived by agreement with the
County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that existing
alignment. In addition, any costs, including right -of -way costs, incurred by the County because a Township or City did not acquire
sufficient right -of -way during the platting process or redevelopment process as requested by the County shall be paid by the
Township or City.
*5 If previously notified, the City shall be responsible for future noise wall maintenance. Notification includes any letter to the agency
indicating that noise will potentially be an issue in the future, likely received during the Plat Review Process. The County shall pay
100% of Standard Noise Wall Cost. If a local agency requests decorative noise walls, then the requesting agency will pay the
additional cost above the cost of standard noise wall. Furthermore, should an agency request a noise wall to be built where not
required by the applicable federal or state standard, the entire cost of the wall shall be borne by the requesting agency.
10
COLUMBIA
AGENDA SECTION
WORKSESSION
ITEM NO.
WS2
MEETING DATE
MAY 1, 2017
ITEM:
Discussion of appointment of Council Liaisons to City Boards & Commissions and Exter4 Boards
DEPARTMENT: Administration
CITY MANAGER'S APPROVAL:
BY /DATE: Katie Bruno
BY /DATE:
BACKGROUND:
Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External
Boards. City Boards and Commissions include; Library Board, Park & Recreation Commission, Planning & Zoning
Commission, Traffic Commission and Charter Commission.
The council discussed many of the appointments at a sub - committee meeting held in December 2016, and again at
the January 3rd work session. At that time, there was a vacancy on the council.
With the recent appointment of Nick Novitsky to the City Council, it is a good time to readdress the liaison
appointments.
STAFF RECOMMENDATION:
To review the attached listing of Council Assignments, and make appropriate recommendations.
M
City of Columbia Heights - Council Letter
COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO
CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS
City Boards and Commissions:
Library Board
Park & Recreation Commission
Planning & Zoning Commission
Traffic Commission
Charter Commission
Council Liaison Bobby Williams
Council Liaison Connie Buesgens
Council Liaison John Murzyn, Jr.
Council Liaison Donna Schmitt
Council Liaison Connie Buesgens
External Boards:
The League of Minnesota Cities Delegate
Alternate
Metro Cities Delegate
Alternate
Mississippi Water Management Organization Delegate
Alternate
Rice Creek Watershed Advisory Board Delegate
Alternate
The Anoka County Joint Law Enforcement Council Delegate
Alternate
Anoka County Fire Protection Council Delegate
Alternate
Columbia Heights School District Liaison Delegate
City Manager Fehst
City Manager Fehst
Mayor Schmitt
Linda Johnson (City of Hilltop)
Councilmember Williams
Kevin Hansen
Mayor Schmitt
Scott Nadeau
Councilmember Murzyn, Jr.
Walt Fehst
Councilmember Williams
12
Page 2
AGENDA SECTION
WORK SESSION
ITEM NO.
WS3
MEETING DATE
MAY 1, 2017
• • ; _ •
ITEM:
Liquor License Regulations Amendment Discussion — Proposed Bar Close at 2 a.m.
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
BY /DATE: Joe Hogeboom, 04/05/2017
BY /DATE:
BACKGROUND:
Mr. Luis Sacta, proprietor of El Tequila Mexican Grill and Bar (4005 Central Avenue NE) has petitioned the City
Council to change the City's Liquor Licensing requirements, to allow restaurants /bars to continue serving
alcoholic beverages until 2 a.m. City Code currently permits restaurants /bars to serve alcoholic beverages until
1 a.m.
Mr. Sacta claims in his letter (attached) that nearby cities permit a 2 a.m. bar close time, therefore taking away
potential business from Columbia Heights establishments. The cities of Minneapolis, New Brighton and Fridley
all allow for a 2 a.m. bar close time. The cities of St. Anthony and Hilltop allow for a 1 a.m. bar close time.
A previous request was made to the City Council in 2005 to permit a later bar close time. The request was
denied at that time. At the time, several residents of Parkview Villa (then owned and operated by the City's
HRA) complained of noise and other nuisance issues associated with the former bar located at 4005 Central
venue NE.
If the City Council were to approve an Ordinance allowing for a 2 a.m. bar close time, entities that would
desire to remain open until 2 a.m. would need to file for additional approval from the Minnesota Department
of Alcohol and Gambling Control. Depending on the gross receipts of the business, the state would charge an
additional $200 - $1,000 in fees. The City could also impose additional fees that would offset the costs
associated with additional application processing and law enforcement, which would likely result in an overall
increase of $1,000 - $2,500 annually for the applicant. Current City Liquor Licensing fees are as follows:
• On Sale B 1 (plus
• On
• On Sale Wine-Only Sales: $1,200 - $2,000 (plus a one-time $500 - $2,000 investigatory fee)
CONCLUSION /NEXT STEPS
Staff seeks direction from the City Council regarding whether or not to move forward with consideration of an
Ordinance that would amend certain sections of City Code, allowing bars to remain open until at 2 a.m., rather
than 1 a.m. If the City Council opts to move forward with this proposed change, staff will bring a formal
Ordinance, as well as an amended Fee Schedule, before the Council for consideration within the next month.
ATTACHMENTS
1. Letter from Luis Sacta to the City Council, dated March 30, 2017 (1 page)
2. Draft Ordinance (2 pages)
Liquor License Regulations Amendment Discussion
Im
EL TBOU16
MEXICAN GRILL & BAR
Dear Mayor Donna Schmitt and honorable City Council Members.
My name is Luis Leonardo Sacta, I am the owner of El Tequila Mexican Grill & Bar,
I am humbly writing this letter to request a consideration of changing the
City ordinance that allows establishments to serve alcohol from lam to
Here is a few reasons why I think 2 am will benefit my business, the people of
Columbia Heights and the City it self.
until tam
-Revenues will stay in local businesses
-Customers will have a choice to stay in local bars within walking distance
-It will increase sales making my business more profitable therefore more taxes for the
city and state.
I would like to thank you for taking the time and for considering my request,
Please respond to my request at your earliest convenience.
Sincerely
Luis Sacta (612 ) 961 6274
14
ORDINANCE NO.
BEING AN ORDINANCE AMENDING CITY CODE OF 2005 RELATING TO LIQUOR, BEER AND
WINE LICENSES WITHIN THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights does ordain:
4:14 ejo"
§ 5.502 3.2% MALT LIQUORS (BEER).
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(3) No sale of 3.2% malt liquor (beer) may be made between 21:00 a.m. and 8:00 a.m. on the
days of Monday through Saturday, nor between 1:00 a.m. and 12:00 noon on Sunday.
SECTION 2:
§ 5.503 MALT LIQUORS.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(2) The off -sale of malt liquor shall only be permitted during the same days and hours of
Municipal Liquor Stores, and between the hours of 10:00 a.m. on Sundays and 2 -1:00 a.m. on
Mondays; and
SECTION 3:
§ 5.504 ON -SALE CLUB LIQUOR.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(1) No sale of intoxicating liquor may be made between 2 -1:00 a.m. and 8:00 a.m. on the
days of Monday through Saturday, nor between 1:00 a.m. and 12:00 noon on Sunday.
SECTION 4:
§ 5.505 INTOXICATING LIQUOR.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(M) No sale of intoxicating liquor for consumption on a licensed premises may be made
between 2 -1:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 1:00
a.m. and 12:00 noon on Sunday.
15
SECTION 5:
§ 5.506 ON -SALE WINE LICENSES.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(0) No sale of wine may be made between 241:00 a.m. and 8:00 a.m. on the days of Monday
through Saturday, nor between 1:00 a.m. and 12:00 noon on Sunday.
SECTION 6:
§ 5.508 SUNDAY ON -SALE LIQUOR LICENSES.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(A) Establishments to which on -sale licenses have been issued or hereafter may be issued,
pursuant to §§ 5.502 and 5.503 may serve intoxicating liquors between the hours of 10:00 a.m.
on Sunday and 2 -1:00 a.m. on Mondays in conjunction with the serving of food, provided that
such establishment is in conformance with the Minnesota Clean Air Act.
SECTION 7:
§ 5.510 ON -SALE TEMPORARY LIQUOR LICENSES.
City Code of 2005, is proposed to include the following addition and shall hereafter read as
follows, to wit:
(1) No licensee of his agent may sell or permit the sale of intoxicating liquor licensed to be sold
under this section between the hours of 1:00 a.m. and 8:00 a.m. on days Monday through
Saturday, nor between the hours of 1:00 a.m. and 12:00 noon on Sunday. No licensee or his
agent or any other person shall consume or allow to be consumed on the licensed premises any
intoxicating liquor between the hours of 1:30 a.m. and 8:00 a.m. Should the Council decide to
additionally restrict the hours of sale in granting the license, no licensee or his or her agent may
sell or permit the sale of intoxicating liquor at any time not specifically allowed in such license.
This Ordinance shall be in full force and effect from and after 30 days after its passage.
First reading:
Offered by:
Seconded by:
Roll call:
Second Reading:
Offered by:
m
F :r
AGENDA SECTION
WORK SESSION
ITEM NO.
WS4
MEETING DATE
MAY 1, 2017
ITEM:
Central Avenue Beautification Discussion
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL: ,
BY /DATE: Joe Hogeboom, 04/05/2017
BY /DATE: L
Several residents have approached the City Council regarding excessive trash and refuse along the Central
Avenue corridor. Community Development staff have been researching long -term, sustainable approaches to
managing the issue of litter and refuse in that area. There are several items that staff would like to discuss
with the Council, as they pertain to potential ways to control litter. These potential methods are discussed
below.
Control through Enforcement
First, staff has discussed with the City Attorney the possibility of fining, or otherwise penalizing, property
owners who are believed to be causing litter issues. While the Property Maintenance Code already addresses
general property upkeep issues, staff asked if this could be expanded to include litter (paper, food containers,
etc.). The City Attorney has stated that unless it is provable beyond doubt that litter is generated from a
specific property, it is unlikely that a fine would be enforceable. Further, state case law would prohibit the City
from establishing a special taxing district solely for the purpose of funding litter clean -up and removal.
Adapt -A- Street
Staff has contacted the Minnesota Department of Transportation (MnDOT) regarding the possibility of the City
of Columbia Heights officially "adopting" the segment of Central Avenue, between 37th and 44th Avenues. By
participating in MnDOT's Adopt -A- Highway program, MnDOT would install signage within that segment of
roadway advertising that it has been adopted. MnDOT would also provide bags and tools needed for biannual
litter collection.
MnDOT currently does not include this particular segment of roadway in the Adopt -A- Highway program,
because it is considered "urban" and there is an expectation by MnDOT that adjacent property owners would
collect litter along urban stretches of roadway. Another entity currently participates in the Adopt -a- Highway
program for the segment of Central Avenue that is north of 44th Avenue.
Staff has petitioned MnDOT to allow the segment of Central Avenue south of 4At'' Avenue to be "adopted" by
the City, to help promote our efforts to clean -up the facility. It is envisioned that if we are successful in
adopting this segment of Central Avenue, the City could coordinate two -to -four annual clean -up events in the
area, which would be open to all residents, business owners, city leaders and city staff.
Because a significant part of the litter along Central seems to be generated by the (customers of the) fast food
restaurants, staff could also attempt to work with the fast food restaurant management to participation in an
ongoing clean -up event.
The City's Public Works Department does currently collect litter and refuse along Central Avenue. In the
spring, an initial cleanup is performed from 37th to 53rd Avenues. A cleanup crew consisting of six employees,
17
Central Avenue Beautification Discussion
City of Columbia Heights - Council Letter
Page 2
two street sweepers, on debris truck and one arrow board are used to clean off sidewalks, the center islands
and driveway aprons. This process averages approximately six -to- eighteen hours to accomplish.
Following the spring cleanup, Public Works crews will sweep the area between 37th and 43rd Avenues
approximately six times between May and October. Each cleanup activity averages approximately six -to -eight
hours of time. One sweeper truck and one arrow board truck are used to perform these cleanup activities.
In the fall, Public Works crews conduct another full cleanup of the entire Central Avenue corridor, between
37th and 53rd Avenues. Throughout the year, seasonal Public Works employees are assigned to pick up litter at
Gateway and Wargo Parks, as well as collect litter from the shrub beds along the corridor. Seasonal crews also
collect litter around the pedestrian bridge and surrounding area on a weekly basis.
The Public Works Department also spends approximately 40 -60 hours per year repairing vandalism and
removing graffiti on trash cans and benches along Central Avenue. Volunteer groups also hold occasional
cleanup events along the Central Avenue corridor, for which the Public Works Department supplies (bags,
collection devices) and collects the trash bags once the events commence.
Advanced Disposal is contracted by the City to collect trash from cans located along the Central Avenue
corridor. There are currently more trash cans being emptied by Advanced Disposal than are identified in the
contract with the provider.
One particular issue with collecting litter in the Central Avenue corridor is that most litter is found on private
properties (parking lots, between buildings, etc.), and not in the road right -of -way. Technically, entry onto
private property (even for the purpose of litter collection) is not allowed without prior approval from the
property owner.
Staff will keep the City Council aware of continued discussions with MnDOT concerning the possibility of
partnering in the Adopt -a- Highway program.
. -
Community Development staff are currently assisting a resident who partnered with the City to receive a grant
from the Mississippi Watershed Management Organization (MWMO) to install several waste receptacles at
various bus stops along Central Avenue. The waste receptacles will display a form of public art that will help to
encourage people to throw trash away properly. Staff is currently looking for additional funding sources to
help increase the scope of this project.
Staff is also in discussions with the MWMO regarding potentially partnering with the organization's summer
public policy intern to work on various projects in the City, including working on Central Avenue beautification.
Potential project ideas include attempting to leverage funds from various sources to install educational
signage and additional trash cans, as well as the installation of planter boxes and other public amenities that
may help to deflect the problem with litter.
Staff is also attempting to collaborate with local businesses and property owners along Central Avenue to help
notify them of our efforts to beautify the corridor. Staff is asking business owners to help in making sure that
their properties are kept clean, tidy and free of litter.
18
City of Columbia Heights - Council Letter
Page 3
A potential project of the Economic Development Authority would be to create a revolving loan program
which would provide funding to certain exterior improvements to commercial buildings that are located on
Central Avenue. Several years ago, the City requested funding for a similar program from Anoka County as
part of the Community Development Block Grant (CDBG) initiative. Funding was not awarded, and a
commercial loan program is currently unfunded. If the Council wishes to pursue such a program, staff will
work to identify potential revenue sources, which could come in the form of grants or potential tax levy
dollars.
CONCLUSION /NEXT STEPS
Staff seeks direction from the City Council regarding potential next steps in efforts to help beautify the Central
Avenue corridor.
19
AGENDA SECTION
WORK SESSION
ITEM NO.
WS5
MEETING DATE
MAY 1, 2017
ITEM:
Single Family Housing Point of Sale Inspections
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL: ;
BY /DATE: Joe Hogeboom, 04/18/2017
BY /DATE:
BACKGROUND:
Municipalities in Minnesota are authorized under state statute to create city -based inspections requirements
of single family homes prior to sale. These inspections are generally referred to as "Truth in Housing
Inspections ", "Point of Sale Inspections" or "Time of Sale Inspections ". The inspections are based upon
individual cities' minimum housing codes and evaluator guidelines.
In 2008, the City of Columbia Heights went through an extensive process in which a program was considered
that would have required the inspection of all residential homes before the properties could be sold. if
Building Code or Property Maintenance Code violations were discovered during the inspection, the
homeowner would have been required to make the necessary improvements before the sale of the property
would be authorized. This proposed program was entitled the "Residential Inspection Before Sale" program,
or "RIBS" for short. After extensive public debate, the City Council determined not to implement the RIBS
program. The RIBS proposed program faced opposition from citizens, as well as local real estate agents.
Since that time, the City Council has discussed implementation of Point of Sale "POS" programs several times,
and has previously concluded not to implement such programs. As part of broader goalsetting for future
initiatives, staff wishes to again consult the City Council on this matter and gauge whether or not there is
support to pursue the creation of a POS program in Columbia Heights.
Point of Sale inspections are typically completed on a report form provided by the city, and results must
adhere to minimum city standards. (For your reference, attached is a similar form that the City of Columbia
Heights currently uses when evaluating new single family rental homes.) Depending on the city, work orders
may be issued that must be completed prior to exchanging ownership. State law authorizes fining or revoking
the licenses of real estate agents and contractors who offer homes for sale without having to POS inspection
done, if an ordinance is in place that requires it.
According to the Minnesota Association of Realtors (MAR), it is common for buyers of new homes to request
independent inspections of homes prior to sale, regardless of whether or not cities have inspection
requirements in place. it is also common for sellers to proactively perform pre - listing inspections.
Cities that require POS inspections to be completed may either chose to require city staff to complete the
inspections, or they may license independent inspectors to complete the inspections. The following cities
require an inspection by a city official prior to sale of a home:
• Golden Valley (private sanitary sewer line inspection only)
• New Hope
• Richfield
• St. Louis Park
20
Single Family Housing Point of Sale Inspections
City of Columbia Heights - Council Letter
Page 2
The following cities require an inspection by an independent home inspection contractor prior to sale of a
home:
• Minneapolis
• St. Paul
• Bloomington
• South St. Paul
• Maplewood
• Hopkins
• Robbinsdale
No other communities in the seven - county Metro Area (including no cities within Anoka County) currently
require government- mandated POS inspections. The nearby cities of Crystal, Osseo and Brooklyn Park recently
discontinued POS programs.
According to Anoka County records for the past several years, there is an average of approximately 15 -20
single family homes that change ownership in Columbia Heights every week. In 2008, based on contractor
pricing for inspections, the City estimated that each inspection would cost approximately $185. Assuming that
costs have increased to $200 per home based on inflation, a Point of Sale program's annual operation costs
would now be between $156,000 and $208,000. In addition to contractor's costs, the City would also have to
factor additional resources for scheduling and data management duties associated with the program. If POS
inspections were to be managed in- house, there would need to be an estimated increase of 1.5 - 2 FTE in the
Community Development Department.
If the City were to initiate a Point of Sale program, the City could choose to pass inspection and administrative
costs to the homeowners, or the City could choose to completely or partially subsidize the program.
Homeowners potentially could have additional costs associated with the inspections if corrections to the
property would be required prior to sale. Certain cities that have Point of Sale inspections require that
corrections are made prior to sale, while other cities use the inspections as a notification and disclosure
mechanism.
CONCLUSION /NEXT STEPS
The creation of any new program will require either additional staff resources or the assistance of
contractors /consultants. There would be a cost associated with the program that would be shared by
homeowners and the City. Staff seeks clear direction from the Council regarding whether or not to pursue
creation of a new Point of Sale inspection program at this time.
ATTACHMENT
1. Inspection Report for Rental Property (4 pages)
21
Property Address: NE, Columbia Heights, MN 55421 Page lof 4
Property Condition Report
Columbia Heights Initial Residential Rental Property Inspection
(Carefully read this entire report)
THIS REPORT IS NOT A WARRANTY, BY THE CITY OF COLUMBIA HEIGHTS, OR EVALUATOR OF THE
FUTURE USEFUL LIFE, OR THE FUTURE CONDITIONS OF ANY BUILDING COMPONENT OR FIXTURE.
Address of Evaluated Dwelling: NE, Columbia Heights, MN 55421
Licensee's Name:
Licensee's Address:
Type of Dwelling: Single Family Duplex Townhouse Condo* Apartment
For condominium units, this evaluation includes only those items located within the residential units and does not include the common use
areas, or other areas of the structure.
Present Zoning District Present Occupancy: Conforming Non- conforming
Reason for Nonconforming Status:
Comments:
Property location and possible use restriction information:
Has open permits. Completion and/or occupancy restrictions or requirements may apply.
❑ Habitable area of dwelling unit limits occupant load to 4 unrelated adults or persons of the same family ( Bedrooms)
PROPERTY OWNER/REPRESENTATIVE DISCLOSURE STATEMENT: TO BE COMPLETED BY THE OWNER OR
THEIR REPRESENTATIVE.
I, THE OWNER OR REPRESENTATIVE OF THE OWNER, DECLARE THAT AS OF THIS DATE, THERE
_ ARE — ARE NOT CODE VIOLATION ORDERS PENDING ON THIS PROPERTY FROM ANOKA COUNTY PUBLIC A
HEALTH OR ANY OTHER CITY OF COLUMBIA HEIGHTS' AGENCIES.
I FURTHER DECLARE THAT, TO THE BEST OF MY KNOWLEDGE, THERE _HAS _HAS NOT BEEN FLOOD
DAMAGE, SEWER BACK -UP OR WATER SEEPAGE IN THE BUILDING.
Signature of the Owner or Representative Date
Please schedule re- inspection within 30 days. A re- inspection has been scheduled for on If you complete corrections prior to
that date you can reschedule the inspection by calling (763)706 -3678.
This Report:
I . Is intended to provide basic information to the Owner prior to the issuance of a rental license. Minimum standards for this report are contained
in the City of Columbia Heights City Code (Chapter 5). This report will be used to enforce requirements of the City Code.
2. is not a warranty by the City of Columbia Heights of the condition of the building, or any building component, nor of the accuracy of this report
3. Covers only the items listed on the form and only those items visible at the time of the evaluation. The Evaluator is not required to use a ladder
to observe the condition of the roofing, disassemble items oi- evaluate inaccessible areas.
4. Is valid for one year from the date of issue and only for the owner named on this report.
Questions regarding this report should be directed to the Evaluator.
Complaints regarding this report should be directed to City of Columbia Heights, Community Development, Residential Rental Property
Inspection Program, 590 40`x' Avenue NE, Columbia Heights, MN 55421, Phone No. 763.706.3678
22
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Property Address: NE, Columbia Heights, MN 55421 Page 2of 4
"M "= Meets minimum requirements — the item complies with the minimum Housing Code requirements.
"B "= Below minimum requirements — the item is below minimum Housing Code requirements.
"C "= Comments — the item cannot be adequately evaluated or it has some deficiency, but the deficiency is insufficient to
make the item below minimum requirements.
"H "= Hazardous — the item in its present condition will endanger the health and safety of the occupant.
"RR "= Repair/Replace — the item requires either repair or replacement.
"Y "= Yes "N "= No "NV "= Not visible /Viewed "NA "= Not Applicable
Any item marked "B ", "C" or "H" must have a written comment about the item. Additional comment sheets may be
attached if needed.
Item# Comments
BASEMENT /CELLAR
1. Stairs and Handrails .................... ...............................
2. Basement /cellar floor ................... ...............................
3. Foundation ............................... ...............................
4. Evidence of dampness or staining .... ...............................
5. First Floor, floor system ...................... I .......................
6. Beams and columns .................... ...............................
Electrical Service(s) # of Services .......................
7 Service Size: Amps: 30 60 100 150 Other
Volts: 120 120/240
8. Electrical Service installations' grounding ...........................
9. Electrical wiring, outlets and fixtures ...............................
PLUMBING SYSTEM
10 Floor Drains ............................. ...............................
11. Foundation drainage (Sump Pump) . ...............................
12. Waste and vent piping ................. ...............................
13. Water piping ............................ ...............................
14. Vacuum breakers on faucets. . ....................... ...............
15. Gas piping (All floors) ................. ...............................
16. Water heater(s) installation ........... ...............................
17. Water heater(s) venting ............... ...............................
18. Plumbing fixtures ...................... ...............................
HEATING SYSTEM(S) # of .........
19. Heating plant(s) Fuel: Type:
a. Installation and visible condition .. ...............................
b. Viewed in operation ................. ...............................
c. Combustion venting ................. ...............................
The Evaluator is not required to ignite the heating plant(s)
20. Additional heating unit(s) Fuel: Type:
a. Installation and visible condition .. ...............................
b. Viewed in operation ................. ...............................
c. Combustion venting ................. ...............................
ADDITIONAL COMMENTS ...................
21.
KITCHEN
22. Walls and Ceiling
23. Floor condition and ceiling height
24. Evidence of dampness or staining
25. Electrical outlets and fixtures
26. Plumbing fixtures
27. Water flow
28. Window size and operable area
29. Window condition
23
Property Address: NE, Columbia Heights, MN 55421
LIVING AND DINING ROOM(S)
30. Walls and ceiling
31. Floor condition
32. Evidence of dampness and staining
33. Electrical outlets and fixtures
34. Window size and openable area
35. Window condition
HALLWAYS, STAIRS AND ENTRIES
36. Walls, ceiling and floors
37. Evidence of dampness and staining
38. Stairs and handrails to upper floors
39. Electrical outlets and fixtures
40. Window condition
41. Smoke alarm(s) / CO Alarm
BATHROOM(S) # of : Full 1 Partial 1
42. Walls and ceiling
43. Floor condition
44. Evidence of dampness or staining
45. Electrical outlets and fixtures
46. Plumbing fixtures
47. Water flow
48. Window size and openable area or mechanical exhaust
49. Condition of windows or mechanical exhaust.
SLEEPING ROOM(S) # of
50. Walls and ceiling
51. Floor condition, area, and ceiling heights
52. Evidence of dampness or staining
53. Electrical outlets and fixtures
54. Window size and openable area
55. Window condition
56. Smoke alarms / CO Alarm
Properly located
Hard -wired
ENCLOSED PORCHES AND OTHER ROOMS
(Evaluator shall identify each additional room separately and
Comment when necessary.)
57. Walls and floor condition
58. Evidence of dampness or staining
59. Electrical outlets and fixtures
60. Window condition
ATTIC SPACE (Visible area)
61. Roof boards and rafters
62. Evidence of dampness or staining
63. Electrical wiring, outlets and fixtures
64. Ventilation
ADDITIONAL COMMENTS
65.
Page 3of 4
24
Property Address: NE, Columbia Heights, MN 55421
EXTERIOR
66. Foundation
67. Basement/cellar windows
68. Drainage (grade)
69. Exterior walls
70. Doors (frames /storms /screens)
71. Windows (frame/storms/screens)
72. Open porches, stairways and decks
73. Cornice and trim
74. Roof covering and flashing
75. Gutters and downspouts
76.Chimneys
77. Outlets, fixtures and service entrance
78. Vacuum breakers on outside faucets
GARAGE
79. Roof structure and covering
80. Wall structure and covering
81. Slab condition
82. Garage doors
83. Garage door opener
84. Electrical wiring, outlets, and fixtures
85. Additional Comments
YARD
86. Grass coverage
87. Sidewalk
88.Driveway
89. Trees /Shrubs
90. Weeds
Page 4of 4
I hereby certify that the above report is made in compliance with the City of Columbia Heights City Code, Chapter 5, and that
I have utilized the care and diligence, reasonable and ordinary, for meeting the certification standards prescribed by the City
Property Maintenance Code. I have found no instance of non - compliance with the items listed above as of the date of this
report, except those designated herein.
Lawrence R. Pepin (763)706 -3677
Evaluator Signature Phone Number Date
25
AGENDA SECTION
WORK SESSION
ITEM NO.
WS6
MEETING DATE
APRIL 3, 2017
ITEM:
Public Art Standards and Guidelines
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL: b,.
BY /DATE: Joe Hogeboom, 03/15/2017
BY /DATE:
BACKGROUND:
In late 2016, the City received a request by a local artist to commission several pieces of public art along
Central Avenue. At the time, the City Council endorsed the project (which involved the submittal of a grant
application to the Mississippi Watershed Management Organization), but directed staff to create a set of
guidelines to help guide and direct requests for public art in the future.
The attached proposed guidelines were authored and reviewed by the Communications Committee, which is
comprised of staff representatives from all of the various City divisions, as well as the City Planner who is
managing the public art project along Central Avenue. The City Attorney has also reviewed the proposed
language and has endorsed it for approval.
CONCLUSION /NEXT STEPS
Staff would like to bring the document before the City Council for formal consideration, and seeks any
feedback that Council Members may have regarding the proposed language.
ATTACHMENT
1. Public Art Standards and Guidelines (1 page)
26
Public Art Standards and Guidelines
1. Does the site provide an opportunity to make an engaging or bold artistic statement?
2. Does the project provide an opportunity to draw any artist with engaging work?
3. Does the project provide an opportunity for a unique public artwork?
4. Does the site, surrounding area or project provide an opportunity to reflect on Columbia
Heights and its characteristics?
5. Are there opportunities within the project to integrate artwork into the design or
function of structures?
6. Will the site be visible to and attract visitors and residents?
7. Is the site located in one of the City's commercial corridors, or other prominent
location?
8. Is the proposed site and artwork location safe?
9. Does the site provide an opportunity for people to gather and come together?
10. Can the artwork be maintained within standard City maintenance procedures and
cycles?
11. Can funds be leveraged for the creation of the artwork through grant, private
partnership or donation?
12. Is the artwork culturally sensitive, and non - offensive to the community?
13. Does the project convey a positive image of the City of Columbia Heights?
14. Does the project provide an opportunity to include local artist(s)?
15. Is there a community involvement component in either the design or physical
implementation of the project?
16. Does the project provide an opportunity to involve local students?
17. Has the project, based on the guidelines listed above, received approval by the City
Council?
27
i
AGENDA SECTION
WORK SESSION
ITEM NO.
WS7
MEETING DATE
APRIL 3, 2017
•I ! : •
ITEM:
City Logo and Tagline Usage Guidelines
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
j 24K��
BY /DATE: Joe Hogeboom, 03/15/2017
BY /DATE:
BACKGROUND:
It had been recommended by the City Attorney that a set of guidelines be established that guide both internal
and external usage of the City's official logos and taglines. The attached proposed guidelines were authored
and reviewed by the Communications Committee, which is comprised of staff representatives from all of the
various City divisions.
Occasionally, the City receives requests from outside entities regarding the usage of our City logo. Having
guidelines in place helps to direct and protect the usage of the brand. The City's logos and taglines received
trademark protection in 2016, granting the City authority over the usage of the material.
The language for the proposed guidelines was based upon similar language used in other cities that have
established brands, including the cities of Minneapolis and Denver, CO. The City Attorney has reviewed the
proposed language and has endorsed it for approval.
CONCLUSION /NEXT STEPS
Staff would like to bring the document before the City Council for formal consideration, and seeks any
feedback that Council Members may have regarding the proposed language.
ATTACHMENT
1. City Logo and Tagline Usage Guidelines (2 pages)
2s
City Logo and Tagline Usage Guidelines
1. The City's official logos and taglines are trademark protected, and may only be used by
the City of Columbia Heights, the Economic Development Authority of Columbia
Heights, the Housing and Redevelopment Authority of Columbia Heights and any
outside agency conducting official work on behalf of or in partnership with, and
approved by, the City of Columbia Heights. All other usage must be approved by the City
Council.
2. Usage of the City's official logos and taglines shall conform to the formatting guidelines
established in the Official City Logos, Brand and Style Guide, adopted by the City Council
in April, 2015. The logos and taglines shall not be altered or changed in any way.
3. Usage of the City's official logos and taglines shall be limited to other governmental
agencies or non- profit groups that partner with the City on official events and /or
promotional activities.
4. Entities wishing to use the City's official logos and taglines must not detract from the
positive image of the City of Columbia Heights.
5. Visual integrity of the City's official logos and taglines must be maintained at all times.
Only files and formats of the logos and taglines that are generated and provided by the
City of Columbia Heights may be used.
6. The City Council may restrict use of the City's official logos and taglines at any time and
for any reason.
7. Within the City's internal and external communications, approved taglines can be
utilized. The following applications are appropriate for tagline usage:
a. Rediscover the Heights
• City promotional material
• Economic development material
• Advertising and marketing
b. All-America City
• City promotional material
• Advertising and marketing material
• General City government communications
29
c. City of Peace
• City promotional material
• Specific reference to the "Clock Tower of Peace"
• Various specific promotional events, such as the Mayor's Prayer
Breakfast and the City of Peace Awards
30