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HomeMy WebLinkAbout09-25-2017 CCPColumbia Heights *America City 2016 1. CALL TO ORDER /ROLL CALL 2. INVOCATION CH COLUMBIA HEIGHTS www.columbiaheightsmn.gov AGENDA CITY COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS S9040 th AVE NE MONDAY, SEPTEMBER 25, 2017 7:00 PM Invocation provided by Bonnie Wilcox, First Lutheran 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT Mayor Donna Schmitt Councilmembers Robert Williams John Murzyn, Jr. Connie Buesgens Nick Novitsky City Manager Walter R. Fehst Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible manner. 5. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council pg 4 MOTION: Move to approve the minutes of the City Council meeting of September 11, 2017 B. Adopt Resolution 2017 -97 being a Resolution Accepting Bids and Awarding the Contract for 2017 Sanitary Sewer Lining, City Project No. 1704 pg 12 MOTION: Move to waive the reading of Resolution 2017 -97, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -97, being a resolution accepting bids and awarding the contract for 2017 Sanitary Sewer Lining, City Project No. 1704, to Hydro - Klean, Inc. of Des Moines, Iowa based upon their low, qualified, responsible base bid for lining in the amount of $86,169.80, with funds to be appropriated from Fund 652 - 51704 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same C. Final Payment for Zone 1 and City Parking Lot Seal Coat pg 16 MOTION: Move to accept the work for 2017 Seal Coat, City Project No. 1601 (Zone 1) and Project No. 1401 (Parking Lot Preservation), and authorize final payment of $6,242.74 to Pearson Bros, Inc. of Hanover, Minnesota D. Consideration of approval of attached list of rental housing applications. pg 18 MOTION: Move to approve the items listed for rental housing license applications for September 25, 2017, in that they have met the requirements of the Property Maintenance Code. E. Approve Business License Applications pg 29 MOTION: Move to approve the items as listed on the business license agenda for September 25, 2017. F. Payment of Bills pg 31 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 167400 through 167577 in the amount of $849,123.15 MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. First Reading of Ordinance 1642, Conveyance of Certain Real Property to the EDA pg 39 MOTION: Move to waive the reading of Ordinance No. 1642, there being ample copies available to the public. MOTION: Move to schedule the second reading of Ordinance No. 1642, being an ordinance authorizing the conveyance of certain real property located at 4201 Jefferson Street NE, for October 9, 2017 at approximately 7:00 P.M. in the City Council Chambers. B. Consideration of declaration of a nuisance and abatement of violations within the City of Columbia pg 42 Heights is requested regarding the properties at 1433 46th Avenue NE, 3849 Hayes Street NE, and 4951 4th Street NE for failure to meet the requirements of the Residential Maintenance Code. MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2017 -93, 2017 -94, and 2017 -95, there being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2017 -93, 2017 -94, and 2017 -95, being resolutions of the City Council of the City of Columbia Heights declaring the property listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. C. Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4639 Washington Street NE for failure to meet pg 49 the requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2017 -96, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2017 -96, being Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. 9. ITEMS FOR CONSIDERATION 2 A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports a. City Hall Master Plan pg 52 MOTION: Move to accept the proposal from Leo A. Daly in the amount of $22,500, plus reimbursables, for the preparation of a Master Plan, including construction cost estimates for a new City Hall, and authorize the Mayor and City Manager to enter into an Agreement for the same. Funding will be provided from the 411 fund. 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney 11. COMMUNITY FORUM At this time, individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form for the Council Secretary's record, and limit their comments to five minutes. Individuals are asked to state their name for the record. The City Council will listen to the brief remarks, ask clarifying questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming agenda. Generally, the City Council will not take official action on items raised at the Community Forum at the meeting in which they are raised. 12. ADJOURNMENT r vo Walt Fehst, City Manager Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in advance. Please contact the City Clerk at 763 - 706 -3611 or kbruno(columbiaheightsmn.gov, to make arrangements. OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING SEPTEMBER 11, 2017 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday September 11, 2017 in the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota 1. CALL TO ORDER /ROLL CALL Mayor Schmitt called the meeting to order at 7:02 p.m. Present: Mayor Schmitt, Councilmember Williams, Councilmember Buesgens and Councilmember Novitsky City Manager Walt Fehst reported Councilmember Murzyn, Jr. notified him earlier in the day that he would not be attending the meeting, due to illness. Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Kevin Hansen; Public Works Director, Joe Hogeboom; Community Development Director, Renee Dougherty; Library Director, Joe Kloiber; Finance Director, and Katie Bruno; City Clerk /Council Secretary Mayor Schmitt shared words of remembrance for September 11, 2001. A moment of silence was observed. 2. INVOCATION Invocation provided by Dan Thompson, Heights Church 3. PLEDGE OF ALLEGIANCE 4. MISSION STATEMENT, Read by Mayor Schmitt. Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively address changing citizen and community needs in a fiscally - responsible and customer friendly manner. 5. APPROVAL OF AGENDA Mayor Schmitt announced the addition of item 6F; Citizens for Safer Streets announcement. Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the agenda as amended. 4 Ayes, 0 Nays; Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Update from John Connelly, President; Twin Cities North Chamber of Commerce John Connelly gave an overview of the Twin City North Chamber's programs, and invited the council to join in the events. B. National Library Card Sign -up Month announcement from Steve Smith, Library Board member. Steve Smith, Library Board member spoke of the numerous benefits offered through the library, and encouraged participation. C. Domestic Violence Awareness Month Proclamation City Council Minutes September 11, 2017 Page 2 of 8 Councilmember Buesgens read the proclamation. Mayor Schmitt presented the proclamation to Jackie Bridgeman, Community Program Manager, Alexandra House. D. Constitution Week Proclamation. Mayor Schmitt read the proclamation it its entirety. E. American Legion Day Proclamation. Councilmember Novitsky read the proclamation. Mayor Schmitt presented the proclamation to Ray Eiden, Falldin American Legion Post 555. F. Announcement from Citizens Concerned for Safer Streets Mary Granlund, Sean Broom and Stacy Nekora announced the Citizens for Safer Streets will be meeting September 30th at the Columbia Heights Library to discuss safety improvements for 49th Ave. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) Mayor Schmitt requested item E be removed for discussion. A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of August 28, 2017 MOTION: Move to approve the minutes of the City Council work session of September 5, 2017 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the EDA commission minutes from August 7, 2017 MOTION: Move to accept the Library Board minutes from August 2, 2017 MOTION: Move to accept the Planning & Zoning Commission minutes from July 5, 2017 C. Acceptance of a Matching Cost -share Grant for Playground Equipment Replacement at Keyes Park MOTION: Move to accept the grant for Keyes Park in the amount of $20,661, appropriating matching funds of $27,063 from the Park Development Fund 412, and furthermore authorize the Mayor and City Manager to enter into an agreement for the same. D. Central Avenue Enhancement Grant MOTION: Move to wave the reading of Resolution No. 2017 -92, there being ample copies available to the public. MOTION: Motion to adopt Resolution 2017 -92, approving the MnDOT Transportation and Economic Development Program Application. E. Community Development 2018 Fee Schedule *Removed for discussion F. Approve Business License Applications City Council Minutes September 11, 2017 Page 3 of 8 MOTION: Move to approve the items as listed on the business license agenda for September 11, 2017. G. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 167208 through 167399 in the amount of $1,253,658.89. Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the Consent Agenda items A, B, C, D, F and G. 4 Ayes, 0 Nays; Motion Carried. The following items were removed for discussion: E. Community Development 2018 Fee Schedule Community Development Director Joe Hogeboom explained that the Community Development Department has worked to create a comprehensive fee schedule for all of their services; Planning & Zoning, Economic Development, Building Inspections, and Permits & Licensing. Mayor Schmitt questioned if the Short Term Rental Unit fee is currently being issued. Director Hogeboom indicated that was added as a place holder, in the event that we do offer that in the future. Schmitt indicated she would prefer that it be removed from the Fee Schedule and made the following motion: Motion by Mayor Schmitt, seconded by Councilmember Novitsky to remove the proposed fee for "Short Term Rental Unit." 4 Ayes, 0 Nays; Motion Carried. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to wave the reading of Resolution No. 2017 -91, there being ample copies available to the public. 4 Ayes, 0 Nays; Motion Carried. Motion by Mayor Schmitt, seconded by Councilmember Buesgens to adopt Resolution 2017 -91, approving the 2018 Community Development Fee Schedule as amended. 4 Ayes, 0 Nays; Motion Carried. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions a. Resolution 2017 -84 adopting a Proposed Budget for the year 2018, setting the Proposed City Levy, approving the HRA Levy, approving a Tax Rate Increase, and Establishing a Budget Hearing Date for Property Taxes Payable in 2018 Finance Director Joe Kloiber explained tonight's action is a starting process for the State mandated Truth in Taxation process. Kloiber reminded the council the preliminary levy; which cannot increase, is submitted to Anoka County, notices are sent to property owners with the proposed levy and hearing dates. Kloiber indicated the 2018 City Manager's Budget Message contains pertinent information regarding the proposed levy, and it is available on the city's website, or at City Hall. City Council Minutes September 11, 2017 Page 4 of 8 Motion by Councilmember Novitsky, seconded by Councilmember Buesgens to waive the reading of Resolution 2017 -84, there being ample copies available to the public. 4 Ayes, 0 Nays; Motion Carried, Mayor Schmitt indicated the council will discuss the proposed budget in greater detail at the October and November work sessions. Schmitt questioned if the proposed 4.9% is consistent with recent years. Kloiber indicated in 2017 it was 3.25 %, 2016 it was 2.2% and 2015 it was 3.25 %. Kloiber pointed out that there are additional services proposed by the council in 2018, the most significant being the addition of a full time Communication Coordinator. Kloiber also gave a brief explanation of the cyclical fiscal disparities subsidy. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to adopt Resolution 2017 -84, being a resolution adopting a proposed budget for the year 2018, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for property taxes payable in 2018 of December 11, 2017, at approximately 7:00 p.m. in the city council chambers. 4 Ayes, 0 Nays; Motion Carried. B. Bid Considerations C. New Business and Reports 10. CITY COUNCIL AND ADMINISTRATIVE REPORTS Councilmember Buesgens attended a community water meeting in Anoka, and the Anoka County Local Officials meeting. It was reported that the schools are full in Anoka County, and with future developments bonding may be necessary. Councilmember Williams attended the Library Board meeting on September 6t ". Steve Smith was thanked for his presentation. Councilmember Novitsky attended the Library Board meeting, and the Planning & Zoning Commission meeting. Novitsky reported Dominium's request for a site plan was tabled. Mayor Schmitt reported she, along with City Staff met with a Tibetan Group looking for space in the City for a Community Center. She met with Columbia Village residents at Crest View, attended the recent Chamber meeting, and attended the Grand Opening of Adama Restaurant. City Manager Walt Fehst thanked Steve Smith for the great presentation he gave regarding Library Card Sign - up Month. Fehst announced the Library Foundation will host a Spaghetti Dinner Fundraiser on September 13 t" at 4:30 PM at Murzyn Hall. The Fire Department Open House scheduled for September 23rd was announced. 11. CITIZENS FORUM Steve Smith -3813 Lincoln St NE encouraged anyone interested to visit a Toastmaster's event. Meetings are held Mondays at 6:00 PM at Murzyn Hall. Carol Ternes -4130 Tyler St NE asked the council to speak to the owner of the vacant property next to her. She indicated there is a woman sleeping in a vehicle in the driveway of the property. Councilmember Williams stated it is his property and he is working with the woman to find a better solution. City Council Minutes September 11, 2017 Page 5 of 8 Jemal Hassen- Property Owner at 1336 43 % Ave NE indicated he is requesting an appeal to the Council's decision (August 28, 2017) to revoke the rental license for his property. Mr. Hassen indicated he was not able to attend the Public Hearing at the August 28th meeting, as he was working that evening. Mr. Hassen reported he addressed all of the 19 items included on a list of required repairs /maintenance received from the inspections department. Hassen indicated he was not aware that he was required to remove the tree stump as it was not listed on the list. City Attorney Jim Hoeft indicated the Housing Maintenance Code addresses the process for tree removal, giving very specific instructions. City Manager Fehst directed the council to the report form the inspection department outlining numerous violations. Hoeft indicated the City has followed procedure, treating the individual the same as anyone else with similar violations. Hoeft also noted it is a violation to have anyone living at the property, and staff will address anyone currently living there. Mayor Schmitt stated property owners are responsible to see that the properties are safe and well maintained. Councilmember Buesgens clarified that the license has been revoked and the process has been explained. She suggested Mr. Hassen clean up the property and follow the process for a new license. Malcom Watson -1717 49th St NE reported he will be interested in the upcoming detailed budget information meetings, as he serves on the Anoka County Board of Equalization. 12. ADJOURNMENT Motion by Councilmember Williams seconded by Councilmember Novitsky to adjourn. 4 Ayes, 0 Nays; Motion Carried. Meeting adjourned at 8:42 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk RESOLUTION NO. 2017 -91 RESOLUTION APPROVING 2018 COMMUNITY DEVELOPMENT FEE SCHEDULE BE IT RESOLVED BY the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City ") as follows: WHEREAS, the City's Community Development Division supports the Permitting, Licensing, Land Use Planning, Zoning and Economic Development functions of the City; and WHEREAS, the certain fees are associated with various action items within the Community Development Division; and WHEREAS, occasionally, fee pricing is evaluated and adjusted based on comparable area rates as well as staff time used for processing and evaluating requests; and City Council Minutes September 11, 2017 Page 6 of 8 WHEREAS, the City has not adjusted Community Development fee pricing since 2012; and WHEREAS, the passage of this Resolution will create one, unified "Community Development Fee Schedule" NOW, THEREFORE BE IT RESOLVED that the City Council authorizes the passage of Resolution 2017 -91, adopting the Community Development Fee Schedule, which will take effect January 1st, 2018. RESOLUTION NO. 2017 -92 TRANSPORTATION AND ECONOMIC DEVELOPMENT PROGRAM APPLICATION BE IT RESOLVED that the City Council (the "Council ") for the City of Columbia Heights act as the legal sponsor for the project contained in the Transportation Economic Development (TED) Program Application to be submitted on September 15th, 2017 and that the Community Development Director and the City Manager are hereby authorized to apply to the Minnesota Department of Transportation for funding of this project on behalf of the City of Columbia Heights, MN. BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure matching funds and adequate construction of the proposed project. BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights, MN may enter into an agreement with the State of Minnesota for the above - referenced project, and that it will comply with all applicable laws and regulations as stated in all contract agreements. BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has committed $814,551.16 towards the local match requirement. BE IT FURTHER RESOLVED that the City of Columbia Heights, MN confirms if the project cost increases above the amount listed in the Application, the City of Columbia Heights, MN will provide or secure all additional funds necessary to complete the project. The City of Columbia Heights, MN certifies that it will comply with all applicable laws, regulations, and rules of the Application. BE IT FURTHER RESOLVED that the sources and uses, private investors, equity, and other financing commitment represented in the attached document are accurate. NOW, THEREFORE BE IT RESOLVED that the Community Development Director and the City Manager or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the applicant. City Council Minutes September 11, 2017 Page 7 of 8 RESOLUTION NO. 2017 -84 ADOPTING A PROPOSED BUDGET FOR THE YEAR 2018, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2018. Now, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following ORDER OF COUNCIL IT IS HEREBY RESOLVED: Section A. The budget for the City of Columbia Heights for the year 2018 is hereby approved and adopted with appropriations for each of the funds listed below. Capital Assets 87,500 27,500 45,500 Debt Principal Paid (Ad v.) (70, 000) (196, 712) (76, 288) 185,000 60,000 220,500 (158, 000) Section B. The following sums of money are levied for the current year, collectable in 2018 upon the taxable property in the City of Columbia Heights, for the purposes listed below. Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy Total 9,481,000 919,244 220,100 10, 620, 344 10 Revenue Expense Governmental Funds General Fund 11,904,000 13,508,438 Planning & Inspections 469,682 469,682 Economic Development Authority Adm 448,242 448,242 Cable Television 227,400 190,331 Li brary 952,644 952,644 After School Programs 22,000 43,562 Special Project Fund 25,000 25,000 Publ is Safety - Other - - Capital Project Funds 2,932,500 1,720,659 Debt Service Funds 1,833,520 2,428,120 Proprietary Funds Water Fund 3,309,564 2,868,462 Sewe r F u nd 2,063,310 2,276,539 Refuse Fund 2,067,228 2,195,880 Storm Sewer Fund 493,375 606,084 Liquor Fund 8,943,200 8,803,000 Central Garage 686,885 723,060 Building Maintenance 205,500 205,448 Information Systems 337,000 387,575 Use of Fund Balance 931,676 - TotallncludinglnterfundTransfers 37,852,726 37,852,726 Capital Assets 87,500 27,500 45,500 Debt Principal Paid (Ad v.) (70, 000) (196, 712) (76, 288) 185,000 60,000 220,500 (158, 000) Section B. The following sums of money are levied for the current year, collectable in 2018 upon the taxable property in the City of Columbia Heights, for the purposes listed below. Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy Total 9,481,000 919,244 220,100 10, 620, 344 10 City Council Minutes September 11, 2017 Page 8 of 8 Section C. The City Council of the City of Columbia Heights hereby approves the Columbia Heights Housing and Redevelopment Authority Tax Levy for the fiscal year 2018 in the amount of $224,592. BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 11, 2017 at approximately 7:00 p.m. in the City Council Chambers. BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2018 that is higher than the tax rate calculated for the City of Columbia Heights for levied in 2016 collectable in 2017. BE IT FURTHER RESOLVED: That the City, pursuant to Resolution 2015 -07, will call and redeem on February 1, 2018, all outstanding bond principal and interest payments on General Obligation Bond Series 2008B, and that the County Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable in 2018 and all subsequent years. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2009A in the amount of $10,000 and that the County Auditor is authorized to cancel $10,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $227,349 to be levied for taxes payable in 2018 for Series 2009A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2015A in the amount of $270,000 and that the County Auditor is authorized to cancel $270,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $214,667 to be levied for taxes payable in 2018 for Series 2015A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017A in the amount of $329,989 and that the County Auditor is authorized to cancel $329,989 of the related Bond Levy for taxes payable in 2018, leaving a balance of $0 to be levied for taxes payable in 2018 for Series 2017A. BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest payments on General Obligation Bond Series 2017B in the amount of $300,000 and that the County Auditor is authorized to cancel $300,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $262,553 to be levied for taxes payable in 2018 for Series 2017B. BE IT FURTHER RESOLVED: That the Finance Director /Treasurer of the City of Columbia Heights is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. IS CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7B MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2017 -97 BEING A RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR 2017 SANITARY SEWER LINING, CITY PROJECT NO. 1704 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / September 20, 2017 BY /DATE: / /7 CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): Additional Goal? BACKGROUND: On August 14, 2017 the City Council authorized staff to seek bids for the Sanitary Sewer Lining program. This is an annual program to rehabilitate sections of sanitary sewer pipe that have been televised and found to be deteriorating, have cracked or broken joints or sections, contain root intrusion or have infiltration present. This project consists of lining the following segments: 1. 8" VCP on 46th Avenue from 6th Street to Washington Street 2. 8" VCP on Washington Street from 45th Avenue to 46th Avenue 3. 8" VCP on Tyler Street from 49th Avenue to 50th Avenue 4. 8" VCP on Tyler Street from 47th Avenue to 1st MH south of 47th Avenue 5. 8" VCP on Taylor Street from 45th Avenue to 1st MH north of 45th Avenue 6. 8" VCP on Royce Street from 44th Avenue to McLeod Street 7. 8" VCP on Easement - west of Reservoir Boulevard, McLeod Street to 42nd Avenue 8. 8" VCP on Leander Lane from McLeod Street to 1st MH north of McLeod Street 9. 8" VCP on Arthur Street from 40th Avenue to 1st MH south of 40th Avenue 10. 8" VCP on Arthur Street from 1st MH north to 2nd MH north of 40th Avenue 11. 8" VCP on Arthur Street from 41st Avenue to 1st MH north of 40th Avenue 334 L. F. 600 L. F. 600 L. F. 109 L. F. 331 L. F. 908 L. F. 365 L. F. 157 L. F. 216 L. F. 238 L. F. 325 L. F. STAFF RECOMMENDATION: Plans and specifications were advertised for bids in the Sun Focus newspaper on September 1, 2017 and on the City's website. Six contractors received copies of the bidding documents. Four bids were received and publicly read aloud at the September 19, 2017 bid opening. A copy of the minutes is attached. Hydro - Klean submitted the low bid. The unit price for the sanitary sewer main lining work is $20.60 per lineal foot for 8" pipe. This unit price is $1.40 less than the 2016 unit price of $22.00. The Engineer's Estimate for the 2017 Program was $96,000. The 2017 budget amount for sewer lining is $165,000; however, some of these funds were used for sanitary pipe repair prior to lining. The low bid is $9,200 less than the amount submitted by the next bidder. Staff recommends awarding the lining bid to Hydro - Klean. 12 City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -97, there being ample copies available to the public. Move to adopt Resolution 2017 -97, being a resolution accepting bids and awarding the contract for 2017 Sanitary Sewer Lining, City Project No. 1704, to Hydro -Klean of Des Moines, Iowa based upon their low, qualified, responsible base bid for lining in the amount of $86,169.80, with funds to be appropriated from Fund 652 - 51704 -5185; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENTS: Bid Opening Minutes Resolution 2017 -97 13 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, September 19, 10:00 a.m. 2017 Sanitary Sewer Lining City Project 1704 Pursuant to an advertisement for bids for the 2017 Sanitary Sewer Lining, City Project 1704, an administrative meeting was held on September 19, 2017 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Brett Anderson, Lametti & Sons, Inc. Sarah Hall, Veit Kathy Young, Assistant City Engineer Lauren McClanahan, Utilities Superintendent Bids were opened and read aloud as follows: Bidder Base Bid Hydro -Klean $ 86,169.80 Insituform Technologies USA, LLC $ 95,372.40 Lametti & Sons, Inc. $ 110,849.50 Veit $ 110,849.50 Respectfully submitted, Sue Schmidtbauer Public Works Secretary 14 RESOLUTION NO. 2017 -97 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, pursuant to an advertisement for bids for City Project No. 1704, Sanitary Sewer Lining bids were received, opened and tabulated according to law. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement: Bidder Base Bid Hydro -Klean $ 86,169.80 Insituform Technologies USA, LLC $ 95,372.40 Lametti & Sons, Inc. $ 110,849.50 Veit & Company, Inc. $ 110,849.50 It appears that Hydro -Klean of Des Moines, Iowa is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and City Manager are hereby authorized and directed to enter into a contract with Hydro -Klean in the name of the City of Columbia Heights, for the 2017 Sanitary Sewer Lining, City Project No. 1704, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project No. 1704 shall be funded from the Sanitary Sewer Construction Fund. ORDER OF COUNCIL Passed this 25th day of September, 2017 Offered by: Seconded by: Roll Call: Donna K. Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secreta 15 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: FINAL PAYMENT FOR ZONE 1 AND CITY PARKING LOT SEAL COAT DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / September 20, 2017 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? SHORT TERM GOAL (IF APPLICABLE): Additional Goal? BACKGROUND: The contractor has completed the 2017 Seal Coat project. This program consisted of applying an asphalt emulsion and cover aggregate on bituminous streets in Zone 1 and on three city parking lots. The bituminous streets included the local streets between Central Avenue and Reservoir Boulevard /Johnson Street from 37th Avenue to 47th Avenue. The parking lots included Huset Park (Quincy Street lot), Prestemon Park (McKinley Street lot), and Silver Lake Beach lot. STAFF RECOMMENDATION: For the Zone 1 project, approximately 85% of the seal coat is being funded through assessments and 15% is being paid for by the Infrastructure fund. (The first seal coat after street rehabilitation is paid for by the City.) The parking lots are being paid for with General Government Building funds. Staff recommends final payment to the contractor, as work has been completed in accordance with the contract documents. RECOMMENDED MOTION(S): Move to accept the work for 2017 Seal Coat, City Project No. 1601 (Zone 1) and Project No. 1401 (Parking Lot Preservation), and authorize final payment of $6,242.74 to Pearson Bros, Inc. of Hanover, Minnesota. ATTACHMENTS: Engineer's Report of Final Acceptance IN CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2017 STREET SEAL COAT PROJECT ZONE 1 CITY PROJECT NUMBER 1601 2017 CITY PARKING LOT SEAL COAT CITY PROJECT NUMBER 1401 September 20, 2017 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Pearson Bros. Inc. The work consisted of bituminous seal coat application of local streets in Zone 1 and three City parking lots. The The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $122,770.00 CHANGE ORDERS $ 2,084.84 FINAL CONTRACT AMOUNT $124,854.84 FINAL WORK APPROVED $124,854.84 ALL PRIOR PAYMENTS ($118,612.10) BALANCE DUE $ 6,242.74 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 17 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Rental Housing Licenses DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman r BY /DATE: CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Approval of attached list of rental housing applications. RECOMMENDED MOTION(S): Move to approve the items listed for rental housing license applications for September 25, 2017, in that they have met the requirements of the Property Maintenance Code. ATTACHMENTS: Licenses to Approve (TIFF) 18 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2017 FIRE DEPARTMENT 825 41st Avenue NE a Columbia Heights, MN 55421 a Inspections 763 - 706 -8156 e Fax 763 - 706 -8151 o fireinspections @ci.columbia- heights.mn.us 10004 714 SOTH AVE NE Schwankl, Rachel F16347 1508 Gardena Ave NE $ 175.00 Fridley, MN 55432 10014 5236 6TH ST NE Cambi, Fausto F16432 3515 Ulyssess Street NE $ 175.00 Minneapolis, MN 55418 10030 1070 GRANDVIEW CT NE Grand Central Lofts Condo Assn F16424 1070 Grandview CT NE $ 175.00 Columbia Heights, MN 55421 10035 4753 UPLAND CRST NE Kilgore, Gina F16214 6391 Monroe Street NE $ 175.00 Fridley, MN 55432 10046 3927 RESERVOIR BLVD NE Legrande, Ryan F16754 11257 77th St. NE $ 175.00 Otsego, M N 55301 10050 -RY 3853 LABELLE ST NE Mitchell, Zachary F16444 1084 Jubert Trail $ 175.00 Medina, MN 55340 10051 4111 7TH ST NE Freeport Investments, Inc F16283A 2817 Anthony Lane S. #203 $ 175.00 St. Anthony, MN 55418 10054 3820 TYLER ST NE MDC 2000 F16114 1845 Stinson Parkway $ 175.00 Minneapolis, MN 55418 10059 4714 7TH ST NE Alan Chazin Homes Inc F16338 5353 Wayzata Blvd #602 $ 175.00 Minneapolis, MN 55416 10061 4257 6TH ST NE Kissoon, Jainarain F16781 300 Meander Road $ 175.00 Golden Valley, MN 55422 10085 4542 HEIGHTS DR NE Kilgore, Gina F16214A 6391 Monroe Street NE $ 175.00 Fridley, MN 55432 10090 1417 43RD AVE NE BARER Investment Group F16433 16715 12th Ave N $ 175.00 Plymouth, MN 55447 09/18/2017 11:13 Page 1 List of Rental Licts Approve by COLUMBIA HEIGHTS City Council 2017 � � �� �� �� @� �� � �� q� �� � U� �� � � J� �� �� �� � �� J� � �� �� U� � I MS-F190 7 1 OW D X 'VZ S.9 OM ozs41st Avenue ws° Columbia Heights, mwxx4z1" Inspections nsa-7ns-81s6e Fax 7sa-7os-81s1 t#nomspectio,a@cl.odumbi*heighs.mn,vs 1O093 4821 ROYCE STNE Marquette, Joel F16220 43OO Reservoir Blvd NE $175.00 ____ --- __________ --- _________________________________ Columbia Heights, MN 5S421 10094 4236MONROESTNE Koch,Ken F16385 234O7 Painter Ave $175.00 Port Charlotte, FL 33954 10099 4134 7TH ITNE VVarfa,Muhidin F16413 38S3 Keyes Street S175.00 — — — — -- Columbia Heights, MN 55421 — — — — — — — --- — — — — — — — — — — — — — — — — — — — — — — — 10102 4932 6TH STNE Palmer, Ryan F16449 4778 147th Lane NW $ 175.00 ________________ --- Andover, K4NS53O4 __________________________ 10113 9S742NDAVE NE Leet' Corey --- ____ F16222 819O9th Ave NVV $175.00 ________ --- ____ ----- _____________ Coon Rapids, MIN 55433 --- ___________________ 10114 1214 44TH AVE NE Marquette, Joel F16318 43OO Reservoir Blvd. N.E. $ 175.0O __________________________________________________ Columbia Heights, MN 55421 18128 41OS 2ND STNE RHA3LL[ F16398 35OSKoger Blvd #40D $I75.00 — — — — — — — — — — — — — — — — -- Duluth, GA 30086 � `--- — — — — — — — — — — — — — — — — — — — — 10140'RY 3807GAUV|TTE3TNE GreenwaKAme||a — — — — F16337 1O3 Bedford Street SE $17500 __________________________________________________ Minneapolis, MN 55414 10147 4937 4TH STNE Andrescik' Ashley F16429 163S2 Elm Creek Lane $175.00 — — — Lakeville, MIN S5O44 — — — — — — — — — --- — — — — — — — — — -- — — — — — — — — — — — - 10157 440O 4TH STNE Gurevich'Gre8ory F16442 5O18 Merrimac Lane N $175.00 _________________________________________________ Plymouth, MN 55446 10163 4041 HAYES ST NE |VV F16394 1845 Stinson Pkvvay#1U2 $175.00 Minneapolis, MN 55418 10167 4437 6TH STNE Khakura[8hairav F16339 1984 Como Ave $175.00 St. Paul, MN5S1O8 ________________________________________________--- zn 09/18o017 11:13 Page 2 List of Rental Lic to Approve by COLUMBIA HEIGK T5 City Council 2017 FIRE DEPARTMENT I SPROTIOM DI%risl®w 825 41st Avenue NE e Columbia Heights, MN 55421 A Inspections 763 - 706 -8156* Fax 763 - 706 -8151 � fireinspections @ci.columbia- heights.mn.us 10175 4000 WASHINGTON ST NE Bona, Brian F16474A 5333 University Ave $ 175.00 Fridley, MN 55421 10193 3820 JACKSON ST NE MNSF Minneapolis LLC F16431A 6036 Morrison Blvd. #420 $ 175.00 Charlotte, NC 28211 10194 3725 TYLER ST NE Letourneau, Nicolas F16323 6441 Polaris Ln $ 175.00 Maple Grove, MN 55369 10205 3942 POLK ST NE 2015 -2 IH2 Borrower LP F16290 1210 Northland Drive #180 $ 175.00 Mendota Heights, MN 55120 10223 4800 4TH ST NE Kian, Ahmad F16215 3800 Xerxes Avenue S. $ 175.00 Minneapolis, MN 55410 10224 4909 5TH ST NE Cel Monton, LLC F16473 1845 Stinson PKWY #102 $ 175.00 Minneapolis, MN 55418 10227 5048 4TH ST NE Obuhovskiy, Aleksandr F16163 10725 55th Ave N $ 175.00 Plymouth, MN 55442 10253 253 MAUREEN LN NE Begashaw, Zemenay F16475 4017 14th Ave S #16E $ 175.00 Minneapolis, MN 55407 10279 1106 44TH AVE NE 4800 C Heights LLC F16232 10409 Indiana Ave N $ 175.00 Brooklyn Park, MN 55443 10293 4305 MONROE ST NE Hardy, Adam F16377A 10409 Indiana Ave N $ 175.00 Brooklyn Park, MN 55443 10294 577 38TH AVE NE Archambault, Paul F16422 2716 Pahl Ave $ 175.00 St Anthony, MN 55418 10296 1426 PARKVIEW LN NE RHA3, LLC F16398A 3505 Koger Blvd #400 $ 175.00 Duluth, GA 30096 --- - - - - -- ----------------- 21 09/18/2017 11:13 Page 3 List of Rental Lk to Approve by COLUMBIA HEIGHTS City Council 2017 FIRE 0 E P A R T M E K T InevEarl e r r 'vZ s a ®x 825 41st Avenue NE a Columbia Heights, MN 55421 o Inspections 763 - 706 -8156 « Fax 763 - 706 -8151 • fireinspections @ci.columbia- heights.mn.us 10302 3829 2 1/2 ST NE Hampton Investment, Inc. F16218 2817 Anthony Lane S. #203 $ 175.00 St. Anthony, MN 55418 10306 4422 7TH ST NE Anglin, Bobby F16481 414 66th Street W $ 175.00 -------------------------------------------------- Waverly, MN 55390 10319 3832 2 1/2 ST NE Brown, Michelle F16472 1530 Welcome Ave $ 175.00 Golden Valley, MN 55422 10332 4824 7TH ST NE Cerepak, Brian F16758 1515 Jefferson Street NE $ 175.00 Minneapolis, MN 55413 10344 230 44TH AVE NE PinguiI, lose F16463A 2519 Jackson St NE $175.00 Minneapolis, MN 55418 10347 4240 6TH ST NE Invitation Homes F16388 1210 Northland Drive Suite 180 $ 175.00 Mendota Heights, MN 55120 10352 4346 6TH ST NE Olayinka, Sunday F16452 3652 Windmill Curve $ 175.00 Woodbury, MN 55129 10370 132143 1/2 AVE NE Cruz, Victor F16466 1920 South 1st St #103 $ 175.00 Minneapolis, MN 55454 10391 100041ST AVE NE GSB, Properties, LLC F16477 1775 Selby Ave. #1 $ 175.00 St. Paul, MN 55104 10392 4250 QUINCY ST NE MNSF II Acquisitions, LLC F16431 6836 Morrison Blvd. #420 $ 175.00 Charlotte, NC 28211 10422 3919 ULYSSES ST NE Sundae, Laxman F16265 2055 128th St W $ 175.00 Rosemount, MN 55068 10449 132145 1/2 AVE NE Gebre, Tedros F16467 1313 42 1/2 Avenue NE $ 175.00 Columbia Heights, MN 55421 — — — — — — — — — — — — — — — — — — — — — 22 — — — - 09/18/2017 11:13 Page 4 List mf Rental LicbnApprove by COLUMBIA HEIGHTS City Council 2017 � � �� �� �� �� �� � �� �� �� �� U� �p � � J� � �� �� �� �� J� � �� 0� U� � Du541st Avenue we~ Columbia Heights, xamss4zz° Inspections 76»-7o§-8156° Fax nsa-7O5*zS1°fireinupcctionm@g.00lumbia-heights.mn.w 10500 4328K4CL[OD3TNE Leet Coney B6222A O19B9th Ave NVV $175.00 Coon Rapids, MIN 5S433 - — — — — — — — — - 10603 4020ClU|NCYSTNE Yan8,YonQzhi F16383 47DO Narcissus Lane N $175.00 _____ --- _______ --- --- ___________________________________ Plymouth, k4N55446 12008 1035 45TH AVE NE Turner, Joe F16491 4SO1 Polk St $175.00 Columbia Heights, MNSS4Z1 12022 1241 CIRCLE TERRACE BLVD NE Enca|ada,K4aho F16409 1241 Circle Terrace BLVD NE $17S.00 — — — — — — — — — — — — Columbia Heights, IVIN 55421 — — — — — — — — — — — — — — — — — — — — ----- — — — — ---- — 12038 1415PARKV|EYVLNNE Peickert-Arndt, Candace F16441 3Z7 Center Street P.O. Box 13 $175.00 __________________________________________________ Clinton, MN5622S 12039 4644 TAYLOR STNE Robles, Lourdes F161324 464Z Taylor StNE $175.00 Columbia Heights, MN 55421 12115 1057 POLKPLNE Rogers, Linda F16I26A 1DS7 Polk Place $175.00 __________________________________________________ Columbia Heights, K4NSS421 12145 681 51ST AVE NE Stockwell, Gary F16447 S49 Rice Creek Terrace $I75.00 _________________________________________________ Fridley, k4N 55432 12146 66551ST AVE NE B|anske,Rito F16483 12Z1 Drew St. Apt #[11 $175.00 __________________________________________________ Clearwater, FL3375S 12147 673516T AVE NE Olean, Greg F162I3 673S1ST AVE NE $I7500 — --- — — — -- — — — — — -- — — — — Columbia Heights, MN S5431 -- -- — — — — — — -- — -- — — — -- — — — — — — — — — — — — -- 12153 2719HAYESSTNE Ursprin8er,A|bert F16416 37l9 Hayes Street NE $I75.00 ---------------------------------------------------- Columbia Heights, MN 55421 12163 42OA WASHINGTON STNE Lee, Grace F16780 3O6O Lydia Court $175.00 __________________________________________________ Roseville, MN55Il3 09/18/2017 zz:zy 23 Page 5 List of Rental Lic to Approve by COLUMBIA HEIGHT S City Council 2017 FIRE DEFARTMEHT EMS.PS071029 JOEIVEK®W 825 41st Avenue NE & Columbia Heights, MN 55421 a inspections 763-706-8156o Fax 763-706-8151& fireinspections @ci.columbia - heights.mn.us 12203 4409 MONROE ST NE Graham, James F16436 4409 Monroe Street $ 175.00 Columbia Heights, MN 55421 12205 120142 1/2 AVE NE Odden, Robert F16411 120142 -1/2 Avenue NE $ 175.00 Columbia Heights, MN 55421 15005 4900 5TH ST NE Woods, James F16498 83216th St $ 55.00 Spring Lake Park, MN 55432 15010 4315 MAIN ST NE Fisher - Hunter, Mitzie F16494 4315 Main St. NE $ 55.00 Columbia Heights, MN 55421 15016 4305 UNIVERSITY AVE NE Mondragon, Hector F16492 4305 -1/2 NE UNIVERSITY AVE $ 55.00 Columbia Heights, MN 55421 15062 1081 POLK CIR NE Crider, Janice F16316 1081 POLK CIR NE $ 55.00 Columbia Heights, MN 55421 20000 4622 JOHNSON ST NE Frauly, Karen & Bill F16333 19771 Eastwood Dr $ 175.00 Osakis, MN 56360 -4874 20007 4636 TAYLOR ST NE Cuzco, Tomas Fernandez F16350 4636 Taylor ST NE $ 175.00 Columbia Heights, MN 55421 20015 1725 37TH AVE NE Yarphel, Tenzing N. F16374 1725 37th Ave $ 175.00 Columbia Heights, MN 55421 20023 939 42 1/2 AVE NE Grupa, Mark F16223 7117 Excelsior Way $ 175.00 St Louis Park, MN 55426 20025 4855 5TH ST NE Christ, Dennis F16400 10984 228 St N $ 175.00 Scandia, MN 55073 20031 4038 MADISON ST NE Sacta, Hector F16496 4038 Madison St $ 175.00 Columbia Heights, MN 55421 09/18/2017 11:13 24 Page 6 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2017 FIRE DEFARTMEHT 825 41st Avenue NE «Columbia Heights, MN 55421 a Inspections 763 -706 -8156. Fax 763 - 706 -8151 a tireinspections @ci.columbia- heights.mn.us 20040 1300 CIRCLE TERRACE BLVD NE Fragale, Pat F16259 13570 Grove Drive #314 $ 175.00 Maple Grove, MN 55311 20041 1308 CIRCLE TERRACE BLVD NE Fragale, Pat F16258 13570 Grove Drive Suite #314 $ 175.00 Maple Grove, MN 55311 20050 4659 5TH ST NE Rowe, Bob F16406 338 120th St. NW $ 175.00 Monticello, MN 55362 20055 943 42ND AVE NE Morocho, Nestor F16787 3150 118th Ave NW $ 175.00 Coon Rapids, MN 55433 20056 1207 CIRCLE TERRACE BLVD NE Scheck, Dominic F16408 3521 Dunbar Knoll $ 175.00 Brooklyn Park, MN 55443 20060 4995 TYLER ST NE Majewski, John F16359 105 12th Avenue NW $ 175.00 New Brighton, MN 55112 20069 1332 CIRCLE TERRACE BLVD NE Elzbieta LLC F16782 17833 Concord Court NW $ 175.00 Elk River, MN 55330 20071 4507 TAYLOR ST NE Van Blaricom, Stanley F16157 118 Balsam Lane N. $ 175.00 Plymouth, MN 55441 20072 4513 TAYLOR ST NE Van Blaricom, Stanley F16158 118 Balsam Lane N. $ 175.00 Plymouth, MN 55441 20073 4531 TAYLOR ST NE Van Blaricom, Stanley F16156 118 Balsam Lane N. $ 175.00 Plymouth, MN 55441 20089 1211 CHEERYLN NE Chen,Jenn -Yuan F16113 6601 Sherman Lake Road $ 175.00 Lino Lakes, MN 55038 20090 4849 5TH ST NE Jennings, Matthew F16458 3027 135 AVENUE NE $ 175.00 Ham Lake, MN 55304 25 09/18/2017 11:13 Page 7 List of Rental Lic to Approve by COLUMBIA HEIGHTS City Council 2017 FIRE DEPARTMENT I S>0190 V ff ape D Y yI S 1 ®x 825 41st Avenue NE e Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 m Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 20100 3825 JOHNSON ST NE Majewski, John F16358 105 12th Avenue NW $ 175.00 New Brighton, MN 55112 20101 1205 CHEERY LN NE Schaff, Nelia F16399 1551 Woodside Court $ 175.00 Fridley, MN 55432 20103 3722 3RD ST NE Rasmussen, Einer F16480 9524 Clinton Ave So $ 175.00 Bloomington, MN 55420 20113 1153 CHEERY LN NE Guo, Julian F16389 1176 Maple Lane W. $ 175.00 Roseville, MN 55113 20116 1037 43 1/2 AVE NE Hyska, Mike F16461 1055 Lake Beach Dr $ 175.00 Shoreview, MN 55126 20122 840 50TH AVE NE Tohey, Joseph F1678S 544 Summit Street NE $ 175.00 Columbia Heights, MN 55421 20126 1141 CHEERY LN NE Jamal, Khalid F16148 5190 Buchanan St NE $ 175.00 Fridley, MN 55421 20131 1401 CIRCLE TERRACE BLVD NE Domino, Paul F16311 1215 154th Lane NE $ 175.00 Ham Lake, MN 55304 20132 1355 CIRCLE TERRACE BLVD NE Murphy, Regan F16110 4001 Orchard Avenue N $ 175.00 Robbinsdale, MN 55422 20145 1110 43 1/2 AVE NE Farrey, William F16319 N236 County Rd 1 $ 175.00 Waterloo, W1 53594 20149 4519 TAYLOR ST NE American Medical Research, Inc. F16121 105 Lakeland Shores Road $ 175.00 Lakeland, MN 55043 20161 1126 45TH AVE NE Lema, Luis F16446 1126 45th Ave $ 175.00 Columbia Heights, MN 55421 09/18/2017 11:13 — — -- 26 Page 8 List of Rental Lic to Approve by COLUMBIA H EIGHTS City Council 2017 FIRE DEPARTMENT KWBJPHCTID14 825 41st Avenue NE a Columbia Heights, MN 55421 a Inspections 763 - 706 -8156 v Fax 763 - 706 -8151 e fireinspections @ci.columbia - heights.mn.us 20177 4533 WASHINGTON ST NE Miller, William F16402 116 Candler Way $ 175.00 Williamson, GA 30292 20178 4420 MONROE ST NE McClellan, Duncan F167SS 1767 18th Ave NW $ 175.00 New Brighton, MN 55112 20194 3812 3RD ST NE Skaggs, Greg F16479 105 Brunswick Ave. S. $ 175.00 Golden Valley, MN 55416 20204 3742 3RD ST NE Schaff, Nelia F16403 1551 Woodside Court $ 175.00 Fridley, MN 55432 20258 1027 43 1/2 AVE NE Johnson, Cliff F16417 1027 43 1/2 Ave $ 175.00 Columbia Heights, MN 55421 20261 1209 43 1/2 AVE NE Chen, Charles F16275 7142 Lydia Ln $ 175.00 Woodbury, MN 55125 20278 4518 FILLMORE ST NE Abdelhakeem, Ahmed F16368 8220 5th St $ 175.00 Spring Lake Park, MN 55432 20315 1087 POLK CIR NE Larson, Larry F16276 1951 14th Street NW $ 175.00 New Brighton, MN 55112 20331 4442 TYLER PL NE Buecksler, Caleb F16151 4452 Tyler Place N.E. $ 175.00 Columbia Heights, MN 55421 20387 3726 3RD ST NE Bella Homes F16751 3712 48th Avenue S $ 175.00 Minneapolis, MN 55406 20414 1313 CIRCLE TERRACE BLVD NE Fragale, Pat F16261 13570 Grove Drive #314 $ 175.00 Maple Grove, MN 55311 30007 4417 UNIVERSITY AVE NE DRS Rental Townhomes, LLC F16405 401 Robert Street N. STE. #150 $ 185.00 St, Paul, MN 55101 09/18/2017 11:13 r -- — — — — - 27 Page 9 List of Rental Lic to Approve by HEIGHTS COLUMBIA City Council 2017 FIRE D EPARTMENT 825 41st Avenue NE . Columbia Heights, MN 55421 ¢ Inspections 763 - 706 -8156 e Fax 763 - 706 -8151 v fireinspections @ci.columbia- heights.mn.us 30009 4301 3RD ST NE Columbia Heights Apartments, LLC F16453 238 Peninsula Road $ 185.00 Medicine Lake, MN 55441 30011 4255 3RD ST NE Columbia Heights Apartments, LLC F16453A 238 Peninsula Road $ 185.00 Medicine Lake, MN 55441 30024 4308 4TH ST NE Kortas, Margaret F16499 1813 Stinson Blvd. $ 263.00 New Brighton, MN 55112 30030 647 37TH AVE NE Michigan Rentals, LLC F16216 6652 Pinnacle Dr $ 307.00 Eden Prairie, MN 55346 30058 600 51ST AVE NE Chester, Tony F16753 1300 Skywood Court N. E. $ 185.00 Fridley, MN 55421 30077 4550 MADISON ST NE Owens, Robert F16360 1790 Tipton Circle $ 185.00 Elk River, MN 55330 30079 529 MILL ST NE CPG Enterprises, F16036 233 W. Grandview Avenue $ 237.00 Roseville, MN 55113 30080 3725 MAIN ST NE Dunleavy, Mark F16153 5912 Independence Ave N $ 185.00 New Hope, MN 55428 30082 315 44TH AVE NE DRS Rental Townhomes, LLC F16405A 401 Robert St. N. Suite #150 $ 185.00 St. Paul, MN 55101 30104 4656 POLK ST NE McGrath, Todd F16382 1730 New Brighton BLVD #185 $ 185.00 Minneapolis, MN 55413 30182 5121 UNIVERSITY AVE NE Lynde Investments Co. LLC, Mike Rozman F16171A P. 0. Box 16501 $ 286.00 Minneapolis, MN 55416 Total # of Licenses: 119 2s 09/18/2017 11:13 Page 10 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7E MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: COMMUNITY DEVELOPMENT CITY MANAGER'S APPROVAL: BY /DATE: SEPT 20, 107 BY /DATE: �k CITY STRATEGY: #1; Safe Community Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A BACKGROUND: BACKGROUND /ANALYSIS Attached is the business license agenda for the September 25, 2017 Council meeting. This agenda consists of applications for 2017 Contractor Licenses, a Massage Therapist License, and Peddler licenses as listed. At the top of the license agenda you will notice a phrase stating Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 25, 2017 as presented. ATTACHMENTS: 29 City of Columbia Heights - Council Letter TO CITY COUNCIL Sept 25, 2017 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2017 BLDG *Boe Plumbing 15481 Kiowa St, Andover $60 *Master Plumbing Services PO Box 2451, Inver Grove Hts $60 MT Carpenter Landscape Inc 27301 Verdin St NW, Isanti $60 *GT Plumb & Htg 11137 Stonemill Fann Curve, Woodbury $60 PEDDLER LICENSES POL *Michael S Adams 474 Apollo Dr, Lino Lakes - Custom Remodel $100 -month *Nicholas B. Eastman 474 Apollo Dr, Lino Lakes- Custom Remodel $100 -month *Naseem J Burnham 474 Apollo Dr, Lino Lakes - Custom Remodel $100 -month *Tyler J. Carlson 474 Apollo Dr, Lino Lakes - Custom Remodel $100 -month *John G. 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Therefore, after Anoka County conveyed the Subject Property to the City, it was the intent of City Council to demolish the dilapidated residential structure and incorporate the vacant lot into the Single Family Home Lot Sales Program administered by the Columbia Heights Economic Development Authority (the "EDA "). Now that the residential structure has been demolished pursuant to the terms and conditions outlined in the Work Agreement, Contract # 2017 -2799 by and between the City of Columbia Heights and Kamish Excavating, the City Council may convey the Subject Property to the EDA for incorporation into the Single Family Home Lot Sales Program, and for the construction of a single - family, owner occupied home. In order for the City Council to convey the Subject Property to the EDA, and pursuant to Section 110: Sales of Real Property of the City Charter, no real property of the City may be disposed of except by ordinance. Therefore, a notice of public hearing was published in the September 22, 2017 edition of the Sun Focus for any interested person to express their opinion in regards to the conveyance of the Subject Property to the EDA, and the first reading of Ordinance No. 1642 has been presented to the City Council for approval consideration. If the first reading of Ordinance No. 1642 is approved as presented, the second reading of Ordinance No. 1642 is recommended to be schedule for the next available City Council meeting on October 9, 2017. STAFF RECOMMENDATION: Staff recommends approval of the first reading of Ordinance No. 1642, and scheduling of the second reading for consideration and adoption on October 9, 2017. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Ordinance No. 1642, there being ample copies available to the public. Motion: Move to schedule the second reading of Ordinance No. 1642, being an ordinance authorizing the conveyance of certain real property located at 4201 Jefferson Street NE, for October 9, 2017 at approximately 7:00 P.M. in the City Council Chambers. ATTACHMENTS: 1. Ordinance No. 1642 2. Notice of Public Hearing Publication City of Columbia Heights - City Council Letter 39 ORDINANCE NO. 1642 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL PROPERTY BY THE CITY OF COLUMBIA HEIGHTS TO THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY LOCATED AT 4201 JEFFERSON STREET NE. The City of Columbia Heights does ordain: SECTION 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto the Columbia Heights Economic Development Authority, the real property described as follows, to wit: 4201 Jefferson Street NE: Lot 16, Block 32, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, according to the recorded plat thereof. SECTION 2: The Mayor and the City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real property. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: September 25, 2017 Offered by: Seconded by: Roll Call: Second Reading: October 9, 2017 Offered by: Seconded by: Roll Call: Date of Passage: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary Ordinance No. 1642 40 NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Columbia Heights will meet at or after 7:00 p.m. on Monday, September 25, 2017 at City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota, to conduct a public hearing regarding the proposed conveyance of certain property in the City of Columbia Heights (the "Property ") to the Columbia Heights Economic Development Authority for purposes of construction of a single- family home. At the public hearing, the City Council will meet to consider whether the conveyance of the Property is advisable. The Property is described as follows: 4201 Jefferson Street NE: Lot 16, Block 32, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, according to the recorded plat thereof. Information concerning the terms and conditions of the sale will be on file at the Authority's office at City Hall on and after the date of this notice. Any person wishing to express an opinion on the matters to be considered at the public hearing will be heard orally or in writing. Dated: , 2017 /s/ City Manager City of Columbia Heights 41 CH COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8B MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt Resolution For Abatement DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding the properties at: 2017 -93 - 1433 46th Avenue NE 2017 -94 - 3849 Hayes Street NE 2017 -95 — 49514 th Street NE for failure to meet the requirements of the Property Maintenance Code. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Numbers 2017 -93, 2017 -94, and 2017 -95, there being ample copies available to the public. Move to adopt Resolution Numbers 2017 -93, 2017 -94, and 2017 -95, being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. ATTACHMENTS: 2017 -93 Res — Nuisance —1433 46th Ave. 2017 -94 Res — Nuisance — 3849 Hayes St. 2017 -95 Res — Nuisance — 49514th St. 42 RESOLUTION NO. 2017 -93 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by John Szurek (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 1433 46th Avenue N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on August 29, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 21, 2017, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on August 29, 2017, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 13, 2017, inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove tree stump to within 2 -4 inches below ground level. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(6). CONCLUSIONS OF COUNCIL 1. That the property located at 1433 46th Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 43 City of Columbia Heights - Council Resolution ORDER OF COUNCIL 1. The property located at 1433 46th Avenue N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 12017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 44 Page 2 RESOLUTION NO. 2017 -94 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Hakim AI- Salihi (hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 3849 Hayes Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on August 29, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 21, 2017, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on August 29, 2017, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 13, 2017, inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Per the city forester, it has been determined that the 4 dead cottonwood trees and the dead maple tree located in the front yard must be removed. Shall remove any subsequent tree stumps to within 2 -4 inches below ground level. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(6). CONCLUSIONS OF COUNCIL 1. That the property located at 3849 Hayes Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 45 City of Columbia Heights - Council Resolution ORDER OF COUNCIL 1. The property located at 3849 Hayes Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of , 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 46 Page 2 RESOLUTION NO. 2017 -95 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Dennis Stallberger (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 49514th Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on August 24, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 19, 2017, an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on August 24, 2017, inspectors re- inspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on September 14, 2017, inspectors re- inspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove the tree stump to within 2 -4 inches below ground level. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4951 4th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 47 City of Columbia Heights - Council Resolution ORDER OF COUNCIL 1. The property located at 49514th Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 48 Page 2 CH COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 8C MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt Resolution For Revocation DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman BY /DATE: 5* CITY STRATEGY: #6: Excellent Housing /Neighborhoods Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): N/A Additional Goal? N/A STAFF RECOMMENDATION: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at: 2017 -96 — 4639 Washington Street NE for failure to meet the requirements of the Property Maintenance Codes. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Number 2017 -96, being ample copies available to the public. Move to adopt Resolution Number 2017 -96, being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. ATTACHMENTS: 2017 -96 Res — No Lic — 4639 Washington St. 49 RESOLUTION NO. 2017 -96 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Angel Bermeo (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4639 Washington Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on September 7, 2017 of a public hearing to be held on September 25, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about August 7, 2017, inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on September 7, 2017, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F15629 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 50 City of Columbia Heights - Council Resolution Page 2 Passed this day of 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 51 CH COLUMBIA HEIGHTS AGENDA SECTION New Business ITEM NO. 9Ca MEETING DATE SEPTEMBER 25, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: CITY HALL MASTER PLAN DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / September 20, 2017 BY /DATE: CITY STRATEGY: #7: Strong Infastructure /Public Services Additional Strategy? N/A SHORT TERM GOAL (IF APPLICABLE): #5 Develop a Master Plan for New City Hall Additional Goal? N/A BACKGROUND: At the August 14th regular meeting, the City Council authorized staff to prepare a Master Plan for City Hall, meeting one of the Council goals established earlier in the year. The creation of a Master Plan would be similar to the scoping study process used for the new library and would involve: • Site Evaluation and Selection — provide an analysis of four or more sites in the city that may locate a new City Hall. • Site Assessment and Site Development — includes building layout, site access, parking, integration of stormwater needs on the site, and review foundation needs based on soil borings. • Concept Layout Development - develop preliminary building layout drawings including building square footage, exterior materials, building height, primary interior spaces, and quality of construction. • Develop preliminary building systems. This will include the building structural systems, HVAC systems, electrical systems and roofing systems. • Develop site cost comparisons for each site. • Develop a detailed cost estimate based on the preferred site. • Develop funding scenarios based on the detailed cost estimate. Staff contacted Leo A. Daly for a proposal for the preparation of a Master Plan. This is the same firm that prepared a similar report for the City Library. Attached is their proposal, along with project sheets for similar work that the firm has completed. STAFF RECOMMENDATION: Accept the proposal from Leo A Daly for the preparation of a City Hall Master Plan, as identified in the 2017 Council goals. RECOMMENDED MOTION(S): Recommended Motion: Move to accept the proposal from Leo A Daly in the amount of $22,500, plus reimbursables, for the preparation of a City Hall Master Plan, and authorize the Mayor and City Manager to enter into an Agreement for the same. Funding will be provided from the General Government Building Fund 411. ATTACHMENT(S): Leo A Daly Proposal Representative Projects 52 LQJA D 4 V PLANNING September 21, 2017 r ARCHITECTURE Kevin Hansen, PE ENGINEERING Director of Public Works — City of Columbia Heights INTERIORS RE: Columbia Heights Public Library 637 381h Avenue NE It Columbia Heights, MN 55421 -3806 Subject: Proposal for Services — Needs Confirmation, Site test Fits and estimates of probable EST. 1915 Cost for a New Municipal City Hall. ABU DHABI ATLANTA AUSTIN Dear Mr. Hansen: BEIJING BRYAN LEO A DALY is pleased to present this proposal to provide Professional Architectural & CHICAGO Engineering services to the City of Columbia Heights. If this proposal is accepted, please sign DALLAS one copy and deliver to Leo A Daly Architects and Engineers, retaining a copy for your records. DENVER This letter will serve as the contract between the aforementioned parties. FORT WORTH HONG KONG PROJECT GOALS & OBJECTIVES HONOLULU It is understood that the City of Columbia Heights desires substantive data on the potential HOUSTON feasibility of constructing a replacement City Hall. The objective of the study is to (a) Conduct a ISTANBUL Space Needs assessment, confirming the square footage of need, and (b) to evaluate up to 4 LAS VEGAS potential sites and costs for the replacement facility for each alternative. This combined LOS ANGELES information will be utilized to determine the size, site feasibility and financial requirements to MIAMI implement a future project. The following information will be utilized toward the development MINNEAPOLIS of this work: Moscow OMAHA PHOENIX • A prior space needs assessment was conducted 10+ years ago. It is anticipated that SACRAMENTO there may be some relevancy between that study and todays need. Therefore, we will SAN ANTONIO review all previous studies as background information. We will further conduct a SAN MARCOS contemporary space needs analysis, with staff Input, to determine the overall square TAMPA footage of need considering today's need and the future. TIANJIN WACO WASHINGTON, Dc • Prior to the execution of the work, the City is procuring and will provide to Leo A Daly WEST PALM BEACH copies of Soils Borings reports of the selected site including the Geo Technical recommendation for footing and foundation systems; • Prior to the execution of the work, the City is procuring and will provide to Leo A Daly copies of a legal ALTA survey of the selected site indicating the current property boundaries, below grade / above grade utilities, curb cuts, easements and the other similar aspects which may affect the site layout and development costs. SCOPE OF BASIC SERVICES LEO A DALY'S Basic Services for this work includes preliminary Architecture, Engineering and site assessment and Cost Estimation Services, as follows: Space Needs Assessment scope and deliverable: • Review prior Space Needs Report: Review existing Space Needs Assessment Report. 730 SECOND AVENUE SOUTH SUITE 1100 Identif y Items for further clarity, discussion or relevancy to today's space needs MINNEAPOLIS, MN 55402 -2455 analysis. TEL 612.338.8741 • Conduct Staff Interviews and Space Needs Summary: Meet with City staff and ww .leoad 612.338.4840 departments and conduct tours of existing space and interviews with staff and www.leoadaly. tom 53 b0n— A D 4 V PLANNING department heads. Quantify the overall space needs, including projections for potential growth in a spreadsheets summary. Review summary with staff for input ARCHITECTURE and integrate any further refinements in priority order. In discussion with City staff, identify any space modifications, edits or additions needed to support municipal ENGINEERING governance for the next 20 years. Consider options for potential future growth and INTERIORS expansion. . Deliverable: Evaluation summary and New Space Program will be provided in the report. Site Feasibility & Test Fit Concepts: • Preliminary Storm Water Analysis: Conduct preliminary assessment of Storm water requirements and provide narrative solutions to achieve jurisdictional requirements; EST. 1915 • Confirm site requirements & Site Test Fit: Determine preliminary setbacks, quantity ABU DHABI of parking, delivery / loading needs, lot ingress and egress, quantity of open space ATLANTA and conceptual lot limits and overall building to site relationship; AUSTIN 0 Review of Soil Borings or Technical Site Data: City provided survey and soils boring BEIJING information to determine any additional impacts to site layout, building foundation BRYAN systems, or site development. This review will be summarized in narrative form CHICAGO within a final report; DALLAS • Deliverable: A graphic conceptual site fit plan for up to 4 sites, and conceptual DENVER rendering of the preferred concept / site and report narrative. FORT WORTH HONG KONG HONOLULU Building Construction narratives HOUSTON • Deliverable: Develop a summarized narrative of the anticipated building systems ISTANBUL (structural systems, HVAC systems, roofing, exterior building materials) to be LAS VEGAS utilized in order to develop an accurate cost assessment. The following are LOS ANGELES identified goals of the city which will be incorporated: MIAMI o Backup power generation, sustainability and potential Net Zero capacity MINNEAPOLIS o Energy Efficient features for lighting and ventilation (Maximize natural Moscow lighting, incorporate LED, efficient Mechanical Systems and Energy OMAHA Recovery) PHOENIX o Securit y p y Access (level and complexity to be determined) SACRAMENTO o The City does not wish to consider Geo Thermal SAN ANTONIO SAN MARCOS TAMPA Development of Probable Costs TIANJIN • Deliverable: Probable Cost estimate for each developed concept. WACO WASHINGTON, DC The Leo A Daly team will provide all of the above information within a bound report. A final WEST PALM BEACH presentation to City Council will be included, if desired. This scope of work will not include the following. If these or other items are desired, they can be provided at additional costs: • Interior finishes selection or finish boards for floors, walls and ceilings; • Detailed layout of the interior or furniture layout. • Additional detailed or photo realistic exterior renderings. SCHEDULE The time frame for this work is estimated to be 60 -90 days from receiving authorization to proceed. The schedule is subject to change dependent upon City review processes. It is anticipated that 2 - 3 meeting with the primary staff contact will be included. 730 SECOND AVENUE SOUTH SUITE 1100 MINNEAPOLIS, MN 55402 -2455 TEL 612.338.8741 FAX 612.338.4840 www.leoadaly.com 54 LM A DALY PLANNING COMPENSATION FOR THESE SERVICES The basic services lump sum fee has been established on an assessment of the time required ARCHITECTURE LEO A DALY Architecture & Engineering $22,500. ENGINEERING REIMBURSABLE EXPENSES INTERIORS Reimbursable Expenses are in addition to compensation for services and include expenses incurred by the Design Architect and Design Architect's employees in the interest of the project As follows: • Expense of transportation; • Expense of reproduction, postage couriers and long- distance communications; EST. 1915 • Expense of renderings, models, presentation boards, or photography; • Expense of equipment and equipment rentals. ABU DHABI ATLANTA AUSTIN PAYMENTS BEIJING Payments are due and payable thirty (30) days from the date of the Design Architect's monthly BRYAN invoice. Amounts unpaid forty -five (45) days after the invoice date shall bear interest at the rate CHICAGO of 12 percent (12 %) per annum. We reserve the right to suspend the performance if our services DALLAS at any time if payments are overdue. DENVER FORT WORTH LIMIT OF LIABILITY HONG KONG Neither the Design Architect, the Design Architect's consultants, nor their agents or employees HONOLULU shall be jointly, severally or individually liable to the Client in excess of the compensation to be HOUSTON paid pursuant to this Agreement, by reason of any act or omission, including breach of contract ISTANBUL or negligence not amounting to a willful or intentional wrong. LAS VEGAS LOS ANGELES LEO A DALY and LEO A DALY's consultants shall have no responsibility for the discovery, MIAMI presence, handling, removal, disposal of or exposure of persons to hazardous materials in any MINNEAPOLIS form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated Moscow biphenyl (PCB), mold or other toxic substances. OMAHA PHOENIX SACRAMENTO LEO A DALY will provide services and obligations under this Agreement in conformity with the SAN ANTONIO standards of care and skill of our profession. SAN MARCOS TAMPA CONCLUSION TIANJIN If this meets with your approval, please sign and return one (1) copy of this letter to Cindy A WACO McCleary, Principal, Market Sector Lead Regional Government, LEO A DALY via fax (612-338 - WASHINGTON, DC 4840) or via mail. We appreciate this opportunity and we look forward to working with you. WEST PALM BEACH Sincerely, Leo A Daly Cindy McCleary, AIA LEED AP, NCARB Vice President - Market Sector Lead Regional Government camccleary@leoadaly.com (612) 341 -9588 730 SECOND AVENUE SOUTH SUITE 1100 MINNEAPOLIS, MN 55402 -2455 TEL 612.338.8741 FAX 612.338.4840 www.leoadaly.com 55 KNOWLEDGE OF NEEDS ASSESSMENTS / MASTER PLANS City of Oakdale, Municipal Center, Police Department and Police Training Assessment Oakdale, Minnesota The LEO A DALY team provided a space needs analysis and master plan of the police departmental and police training needs on the 20- year -old municipal campus. The thorough assessment included leadership and staff interviews, identification of facility needs, options, costs and implementation schedules for a renovated and expanded police and police training wing. City of Brooklyn Center, Municipal Facilities Master Plan Brooklyn Center, Minnesota The City commissioned LEO A DALY to take a holistic look at the City Hall facility, the customer experience, and the civic center grounds to develop a long -term space assessment and master plan to improve wayfinding, circulation, and experience. Options were presented that minimally, moderately, and extensively renovated their facility, including options to completely reorganize the departmental spaces within the facility to enable better security control and improved office environment to meet their needs. Spring Lake Park, City Hall and Police Station Needs Assessment Spring Lake Park, Minnesota The City has hired the LEO A DALY team to conduct a facility assessment and space needs analysis to examine current issues and develop concepts and costs. Issues facing the City include inefficient workspace allocation, lack of public meeting rooms, and inadequate mechanical and electrical syste ms. Grant County Master Facilities Needs Assessment Elbow Lake, Minnesota LEO A DALY team conducted a space needs inventory for the identified facilities /departments, projected growth needs for now and into the future and developed a cost projection for the adequate square footage for these departments. City of Newport City Hall / Police / Fire Needs Assessment Newport, Minnesota A project scoping exercise was completed by the team to determine the space needs requirements, possible locations, and general costs providing contemporary city hall and police facilities for Newport. Options considered were a renovation / expansion of the existing facility and a new construction option at an alternate location. Further study will be required to fully describe the project work required to implement the program. City of Bismarck Municipal Center, Public Safety Center and Public Health Bismarck, North Dakota LEO A DALY conducted a comprehensive assessment of seven departments of the city. The work re- planned various departments to solve operational and growth needs, and to better organize the facilities for safety and public use. The assessment reviewed five buildings across the community and provided growth and space recommendations for the re- organization, renovation and expansion of facilities to accommodate the 20 year growth needs. Hastings Police /City Hall Needs Assessment Hastings, Minnesota LEO A DALY was commissioned to perform a full assessment and program of the historic Courthouse facility and the adjacent police facility. The assessment reviewed interior environments, operational efficiencies, safety, security, defensible office environments, movement control and integrated best practices for operational improvements to both facilities. The multi- phased renovation project will proceed over a few years. Carver County Master Facilities Plan, Carver County, MN The County commissioned LEO A DALY to conduct a comprehensive assessment of 14 departments of the county, including Courts, Sheriffs, and Human Services, as well as Administration and support services. LEDA DALY KNOWLEDGE OF NEEDS ASSESSMENTS / MASTER PLANS City of Brooklyn Center, Municipal Facilities Master Plan Grant County Master Facilities Needs Assessment 10/ GRANT COUNTY - LEDADALY GRANT COUNTY 1 -j. CITY OF ELBOW LAKE LmADAY cunNTCOUNn .0 "L T. Ne,v cs.:rF.cran IIDA°"N LEDA DALY I I • GM {NI COI�Nn' ImAdiV GRANT COUNTY 1 -j. CITY OF ELBOW LAKE LmADAY cunNTCOUNn .0 "L T. Ne,v cs.:rF.cran IIDA°"N LEDA DALY KNOWLEDGE OF NEEDS ASSESSMENTS / MASTER PLANS City of Forest Lake City Center, New City Hall and Public Safety Facility Forest Lake, Minnesota 1 l� i f. t� The City of Forest Lake and the EDA commissioned LEO A DALY to design a Planned Unit Development campus comprised of a new 65,000 SF municipal service center and future commercial parcels, redeveloping an underutilized 14 -acre brownfield site. The project integrates multiple city departments (police, fire, city hall and community development) and includes the integration of multiple stakeholders. • City hall and police station with state -of- the -art amenities; • The integration, planning and programming for multi-use community spaces for engaging the public and enabling public use of their local government facility. The facility includes community rooms, community kitchen, break out areas, community roof garden, and public corridor overflow spaces the facilitate community conversations, and art fa i rs; • Development of the surrounding site to enable outdoor community events and to reflect the values of the local neighborhoods including: outdoor plaza, porch swings, outdoor break out spaces and extensive community input process to guide site arrangement, design and building aesthetics. LE) A DALY KNOWLEDGE OF NEEDS ASSESSMENTS / MASTER PLANS City of Sterling, Illinois, City Hall and Police Department Adaptive Reuse of Historic Structure Sterling, Illinois LEO A DAY was hired by the City of Sterling, Illinois, to perform an assessment of total departmental needs and facilities, and to evaluate opportunities for the thoughtful re- purposing of an historic 81- year -old, Coliseum Building. Through a strategic process, LEO A DALY performed needs assessments, energy efficiency assessments and workplace evaluations of all departmental functions and facilities. Recommendations and implementation strategies for improvements were developed, and a master concept was created for the repurposing of the facility. LEO A DAY also completed all design and engineering. Key outcomes include: • Preservation of the initial building investment • Restoration of an iconic structure and historic features • Improved operational and staffing cost efficiencies • Improved occupant comfort, energy efficiency and building performance • Return of a prized historic structure to public use • Transformation of a viable contemporary facility. The project was completed in 2013 and provides a contemporary office and event space for the Sterling City Hall. LEDA DALY KNOWLEDGE OF NEEDS ASSESSMENTS / MASTER PLANS lei4 Owatonna Power Plant Repurposing Owatonna, Minnesota After a flood rendered the power generation equipment unusable at this landmark facility OPU wanted to still maintain the community presence the building had held. OPU invited LEo A DALV to conduct a study of their building needs and a reconfiguration and work flow efficiency review. The study concluded that the most efficient re -use of the existing power plant would be to concentrate the OPU operations on the existing power plant site. This would combine all primary OPU functions into one building enabling OPU to successfully reuse and retain the historically significant power plant building while reducing the need for transportation and movement of crew staff and material to other sites. The LEo A DALV team then designed the building repurposing to reflected the original use of the building. The design uses preserved existing materials and artifacts, as well as reclaimed materials from the power plant Similarities to your project: • Extensive Program Study • Vehicle Storage • Maintenance Facility • Multi-Phase Project • Sustainability Efforts • Improved site aesthetics • Connects with community • Aligns with business plan L.60%A DALY LEO A DALY 18 Years Experience Registered Architect, Minnesota #46490 LEED AP Master of Architecture / University of Minnesota Bachelor of Liberal Arts / University of Minnesota r CINDY MCCLEARY AIA, LEED AP PRINCIPAL -IN- CHARGE Cindy is the Market Sector Lead of the Regional Government Practice. Her role is to be the direct advocate for the City. Her tasks include clarification of the client goals, orchestrating the project process to engage necessary staff, administrators, and council. She also provides support to the team in monitoring that all design intentions, contract requirements, and client goals are met. Cindy's experience is strongly rooted in the design and construction of government facilities. She is familiar with the concerns of council and resident interests, and will be sensitive to your needs. City of Forest Lake City Center, New City Hall Hennepin County, Community Corrections and Public Safety Facility & Probation /Field Services Master Plan Forest Lake, MN Hennepin County, MN City of Oakdale, Municipal Center, Police Hennepin County, Brookdale and Family Department and Police Training Assessment Justice Court Remodel Oakdale, MN Minneapolis, MN City of Brooklyn Center, Municipal Facilities Hennepin County, Juvenile Detention Center Master Plan Brooklyn Center, MN Clinic and Office Renovation Minneapolis, MN Spring Lake Park, City Hall and Police Station Needs Assessment City of Minneapolis Police Department, , Spring Lake Park, MN Property and Evidence Warehouse Space Needs Assessment City of Carver Village Hall /City Hall Needs Minneapolis, MN Assessment Carver, MN City of Middleburg Heights, Police Facility Needs Assessment Grant County Master Facilities Needs Middleburg Heights, OH Assessment Elbow Lake, MN Metropolitan State University (MSU) and City of Newport City Hall / Police / Fire Needs Assessment Newport, MN Minneapolis Community and Technical College (MCTQ Joint Law Enforcement/ Criminal Justice Center* Brooklyn Park, MN City of Bismarck Municipal Center, Public Miami Dade College, School of Justice Safety Center and Public Health Tactical Training Facility Bismarck, ND Miami, FL Hastings Police /City Hall Needs Assessment City of Minneapolis Police Crime Lab Hastings, MN Feasibility Study* Carver County Master Facilities Plan Minneapolis, MN Carver County, MN Palm Beach County Evidence Impound State of Alaska Court Services, State -Wide Facility /Forensic Crime Lab Security Assessment (37 locations) West Palm Beach, FL Alaska City of Chaska City Hall /Police /Fire/ Municipal Utilities Facility Master Plan Chaska, MN City of Rockford, City Hall & Police Dept. Assessment & Design* Rockford, MN Prior to LEO A Dr.L, La) A DALY LEo A DALY 18 Years Experience Registered Architect, Minnesota #48181 Master of Architecture / University of Minnesota Bachelor of Arts, Architecture / University of Minnesota of L 1 s' � a TODD LAVOLD AIA PROJECT MANAGER Todd has 18 years of experience in the design and management of a wide variety of municipal project types, providing predesign, design and construction documentation as well as owner and consultant coordination as a project manager and project architect. His role in projects is heavily involved in the day to day management of the process, schedule, and scope definition and execution. His career experiences have nearly all focused on municipal administrative offices, public safety facilities, community centers, community performance spaces, and municipal athletic facilities. City of Forest Lake City Center, New City Hall City of Richfield, Fire Station No. 2 and Public Safety Facility Renovation Forest Lake, MIN Richfield, MIN City of Sterling, City Hall and Public Safety Toro Corporate Headquarters and Product Facility Renovation Development Center Renovation /Expansion Sterling, IL Bloomington, MN Pennington County New Administration Hennepin County, Sheriff's Office, Court Facility and Evidence Warehouse Holding Area Assessment, Multiple Rapid City, MN Locations Minneapolis, MN City of Oakdale, Municipal Center, Police Department and Police Training Assessment Miami Dade College, School of Justice Oakdale, MN Tactical Training Facility City of Brooklyn Center, Municipal Facilities Miami, FL Master Plan Mora City Hall Addition and Remodel* Brooklyn Center, MN Mora, MN Palm Beach County Evidence Impound Mounds View City Hall Rehabilitation Facility /Forensic Crime Lab Project* West Palm Beach, FL Mounds View, MN City of Minneapolis Police Department, Property and Evidence Warehouse Space Needs Assessment Minneapolis, MN HERO Joint Use Police /EMS Training Facility Woodbury /Cottage Grove, MN City of Bayport, New Fire Station Bayport, MN Elk River Public Works Addition and Renovation* Elk River, MIN Prior to LEo A DAL,' LEDA DALY