HomeMy WebLinkAbout09-11-2017 CCPColumbia
Heights
AIFAmerica City
I
2016
1. CALL TO ORDER /ROLL CALL
0 COLUMBIA Mayor
HEIGHTS Donna Schmitt
0
Counciimembers
www.columbiaheightsmn.gov Robert Williams
John Murzyn, Jr.
AGENDA Connie Buesgens
Nick Novitsky
CITY COUNCIL MEETING City Manager
CITY HALL - COUNCIL CHAMBERS Walter R. Fehst
590 401h AVE NE
MONDAY, SEPTEMBER 11, 2017
7:00 PM
2. INVOCATION
Invocation provided by Dan Thompson, Heights Church
3. PLEDGE OF ALLEGIANCE
4. MISSION STATEMENT
Our mission is to provide the highest quality public services. Services will be provided in a fair,
respectful and professional manner that effectively address changing citizen and community needs
in a fiscally - responsible manner.
5. APPROVAL OF AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Update from John Connelly, President; Twin Cities North Chamber of Commerce
B. National Library Card Sign -up Month announcement from Steve Smith, Library Board member
C. Domestic Violence Awareness Month Proclamation
D. Constitution Week Proclamation
E. American Legion Day Proclamation
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up
as the next order of business.)
pg 4
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of August 28, 2017 pg 7
MOTION: Move to approve the minutes of the City Council work session of September 5, 2017 pg 16
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the EDA commission minutes from August 7, 2017 pg 18
MOTION: Move to accept the Library Board minutes from August 2, 2017 pg 33
MOTION: Move to accept the Planning & Zoning Commission minutes from July 5, 2017 pg 35
C. Acceptance of a Matching Cost -share Grant for Playground Equipment Replacement at pg 45
Keyes Park
MOTION: Move to accept the grant for Keyes Park in the amount of $20,661, appropriating matching
funds of $27,063 from the Park Development Fund 412, and furthermore authorize the Mayor and
City Manager to enter into an agreement for the same.
D. Central Avenue Enhancement Grant pg 47
MOTION: Move to wave the reading of Resolution No. 2017 -92, there being ample copies available to
the public.
MOTION: Motion to adopt Resolution 2017 -92, approving the MnDOT Transportation and Economic
Development Program Application.
E. Community Development 2018 Fee Schedule pg 52
MOTION: Move to wave the reading of Resolution No. 2017 -91, there being ample copies available to
the public.
MOTION: Motion to adopt Resolution 2017 -91, approving the 2018 Community Development Fee
Schedule.
F. Approve Business License Applications pg 66
MOTION: Move to approve the items as listed on the business license agenda for September 11, 2017.
G. Payment of Bills pg 68
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 167208 through 167399 in the amount of
$1,253,658.89.
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION pg 77
A. Other Ordinances and Resolutions
a. Resolution 2017 -84 adopting a Proposed Budget for the year 2018, setting the Proposed City
Levy, approving the HRA Levy, approving a Tax Rate Increase, and Establishing a Budget Hearing
Date for Property Taxes Payable in 2018
MOTION: Move to waive the reading of Resolution 2017 -84, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2017 -84, being a resolution adopting a proposed budget for the
year 2018, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and
establishing a budget hearing date for property taxes payable in 2018 of December 11, 2017, at
approximately 7:00 p.m. in the city council chambers.
4
B. Bid Considerations
C. New Business and Reports
10. CITY COUNCIL AND ADMINISTRATIVE REPORTS
Report of the City Council
Report of the City Manager
Report of the City Attorney
11. COMMUNITY FORUM
At this time, individuals may address the City Council about any item not included on the regular
agenda. Speakers are requested to come to the podium, sign their name and address on the form for
the Council Secretary's record, and limit their comments to five minutes. Individuals are asked to
state their name for the record. The City Council will listen to the brief remarks, ask clarifying
questions, and if needed, request staff to follow up or direct the matter to be added to an upcoming
agenda. Generally, the City Council will not take official action on items raised at the Community
Forum at the meeting in which they are raised.
12. ADJOURNMENT
Walt Fehst, City Manager
Auxiliary aids or other accommodations for disabled persons are available upon request when the request is made at least 48 hours in
advance. Please contact the City Clerk at 763 - 706 -3611 or I:bruno c0columbiahei�ht�mn.�ov, to make arrangements.
Proclamation
Domestic Violence Awareness Month
WHEREAS, the community problem of domestic violence has become a critical
public health and welfare concern in Anoka County; and
WHEREAS, domestic violence is a crime, the commission of which will not be
tolerated in Anoka County and perpetrators of said crime are subject to prosecution and
conviction in accordance with the law; and
WHEREAS, over thousands of women and children have and will continue to access
assistance from Alexandra House, Inc., a domestic violence service provider; and
WHEREAS, domestic violence will be eliminated through community partnerships of
concerned individuals and organizations working together to prevent abuse while at the
same time effecting social and legal change; and
WHEREAS, October is National Domestic Violence Awareness Month; and
WHEREAS, during National Domestic Violence Awareness Month, Anoka County
organizations will inform area residents about domestic violence, its prevalence,
consequences and what we, as a concerned community can do to eliminate its existence.
NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that
The City of Columbia Heights proclaims October to be Domestic Violence Awareness
Month on Monday September 11, 2017.
Donna Sclvnitt, Mayor
PROCLAMATION
WHEREAS: September 17, 2017, marks the two hundred thirtieth anniversary of the drafting of the
Constitution of the United States of America by the Constitutional Convention; and
WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its
memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and
WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the
United States of America designating September 17 through 23 as Constitution Week,
NOW, THEREFORE I, Donna Schmitt by virtue of the authority vested in me as Mayor of the City of
Columbia Heights, Minnesota do hereby proclaim the week of September 17 through 23 as
CONSTITUTION WEEK
AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly
protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost
rights may never be regained.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Columbia
Heights to be affixed this eleventh day of September of the year of our Lord two thousand seventeen.
Signed
Mayor Donna Schmitt, City of Columbia Heights
SEAL
Proclamation
WHEREAS, the American Legion was chartered by Congress in 1919 on September
16th as a wartime veterans organization based on the four pillars of Veterans Affairs &
Rehabilitation, National Security, Americanism, and Children & Youth; and
WHEREAS, over the years, the American Legion has become a preeminent
community - service organization which now numbers more than 2.5 million members
-- men and women -- in over 14,000 American Legion posts worldwide working a
variety of programs that support the four pillars and benefit our nation's veterans, its
service members, their families, the youth of America and its citizens; and
WHEREAS, the members of the American Legion are dedicated to upholding the
ideals of freedom and democracy, while working to make a difference in the lives of
fellow Americans; and
WHEREAS, the 2017 observance of American Legion Day provides an opportunity
to recognize Legionnaires in our community for their many contributions to our
community.
NOW, THEREFORE, I, Donna Schmitt, Mayor of the City of Columbia Heights,
Minnesota do hereby proclaim September 16, 2017, as
THE AMERICAN LEGION DAY
IN WITNESS WHEREOF, I have hereunto set my hand this eleventh day of
September, in the year of our Lord two thousand seventeen.
Donna Schmitt, Mayor
City of Columbia Heights
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
AUGUST 28, 2017
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday August
28, 2017 in the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota
1. CALL TO ORDER /ROLL CALL
Mayor Schmitt called the meeting to order at 7:03 p.m.
Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens and
Councilmember Novitsky
Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Kevin Hansen; Public Works Director, John
Larkin; Assistant Fire Chief, Renee Dougherty; Library Director, Cortni O'Brien; Adult Services Librarian, Joe
Kloiber; Finance Director, and Katie Bruno; City Clerk /Council Secretary
2. INVOCATION
Invocation provided by Bill Hugo, St Matthew Church
3. PLEDGE OF ALLEGIANCE
4. MISSION STATEMENT, Read by Mayor Schmitt.
Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and
professional manner that effectively address changing citizen and community needs in a fiscally - responsible
and customer friendly manner.
5. APPROVAL OF AGENDA
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Buesgens to approve the agenda as
presented. All Ayes, Motion carried.
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Introduction of Cortni O'Brien, Adult Services Librarian
Renee Dougherty; Library Director introduced Cortni O'Brien. Cortni began working for the City in July.
B. Comprehensive Plan Open House announcement.
Councilmember Buesgens invited the public to a Community Open House discussing the 2040 Comprehensive
Plan taking place on Tuesday September 19tH
C. Columbia Heights Library Foundation Spaghetti Dinner announcement.
Councilmember Novitsky announced the Columbia Heights Library foundation is hosting a fundraiser on
September 13tH
D. Flag Retirement announcement.
Jerry Wegscheid representing VFW Post 230 announced a Flag Retirement ceremony will take place on
September 16th at 10:00 A.M.
City Council Minutes
August 28, 2017
Page 2 of 9
E. Fire Department Open House announcement.
Councilmember Murzyn, Jr. announced the Fire Department will host the annual Open House on Saturday
September 23rd from 11:00 -2:00.
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
Mayor Schmitt requested item C be removed for discussion.
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of August 14, 2017
B. Grant Application for 37th Avenue from Central to Stinson
MOTION: Move to waive the reading of Resolution 2017 -86, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2017 -86 being a resolution authorizing the application to the
Minnesota Department of Transportation Highway Freight Program to reconstruct 37th Avenue from
Central Avenue to Stinson Boulevard and comment local funds providing the required local match for
Federal funding.
C. Final payment to Ebert Construction for Library Fire Protection Contract, Project No. 1410
*Removed for discussion
D. Final payment to Breth Zensen Fire Protection for Library Fire Protection Contract, Project
No. 1410
MOTION: Move to accept the fire protection work for the new Columbia Heights Public Library,
Project No. 1410, and authorize final payment of $2,366.50 to Breth Zenzen Fire Protection Company
of St. Joseph, Minnesota.
E. Consideration of approval of attached list of rental housing applications.
MOTION: Move to approve the items listed for rental housing license applications for August 28,
2017, in that they have met the requirements of the Property Maintenance Code.
F. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for August 28, 2017,
G. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 167029 through 167207 in the amount of
$719,268.93.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to approve the Consent
Agenda items A, 8, D, E, F, and G. All Ayes, Motion Carried.
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City Council Minutes
August 28, 2017
Page 3 of 9
The following items were removed for discussion:
C. Final payment to Ebert Construction for Library Fire Protection Contract, Project No. 1410
Mayor Schmitt had a question regarding he title of the item. Director of Public Works Kevin Hansen
clarified the title should be:
Final payment to Ebert Construction for Library for General Building Construction Project No 1410
Mayor Schmitt also questioned if the landscaping is complete, and if the yellow tape has been
removed. Hansen indicated the city has the tape up in order to keep foot traffic off as the area is
newly planted.
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to accept the general
building construction work for the new Columbia Heights Public Library, Project No. 1410, and
authorize final payment of $193,910.46 to Ebert Construction of Corcoran, Minnesota. All Ayes,
Motion Carried.
8. PUBLIC HEARINGS
A. Consideration of declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested regarding the property at 4020 Hayes Street NE for failure to meet the
requirements of the Residential Maintenance Code.
John Larkin, Assistant Fire Chief reported the property owner has been very cooperative, and is working
on the removal of the remainder of a large tree. Larkin explained to the property owner that in the event
he is unable to complete the project, this action would give the city leverage to complete the project.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to close the public hearing
and to waive the reading of Resolution Number 2017 -89, there being ample copies available to the public.
All Ayes, Motion Carried.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to adopt Resolution Number
2017 -89, being resolution of the City Council of the City of Columbia Heights declaring the property listed a
nuisance and approving the abatement of violations from the property pursuant to City Code section
8.206. All Ayes, Motion Carried.
B. Consideration of revocation of the license to operate a rental unit within the City of Columbia
Heights is requested against the rental property at 1336 43 % Avenue NE for failure to meet the
requirements of the Residential Maintenance Codes.
John Larkin, Assistant Fire Chief reported there have been numerous issues with the property over the
years. Larkin reported they have made 15 visits this year, 27 visits in 2016. The property owner has a
history of making corrections at the last minute, while additional violations continue to occur.
Mayor Schmitt opened the Public Hearing at 7;23 P.M.
Jackie Kurki -1337 43 % Ave NE reported the property owner does nothing to maintain the property until
the city is notified. She reported tenants are frustrated, and she is concerned with the impact this has on
her property value.
City Council Minutes
August 28, 2017
Page 4 of 9
Laurie Fournier -1320 43 %2 Ave NE expressed concerns with the property, indicating there is a garbage
odor near the garage.
Devin Amigani- 133143 % Ave NE indicated he recently moved into the area, and this property was a
consideration in a lower offer made on the house he purchased.
Larkin stated he has additional information and documentation if the council is interested.
Councilmember Buesgens questioned if there is a program similar to the Police Department's Call for
Service ordinance. Larkin indicated the department is looking at various options, including provisional
licensing.
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to close the public hearing
and to waive the reading of Resolution Number 2017 -85, being ample copies available to the public.
All Ayes, Motion Carried.
Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to adopt Resolution Number
2017 -85, being Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes,
Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
a. Adopt Resolution 2017 -87 being a Resolution Accepting Bids and Awarding a Contract for 2017 State Aid
Street Rehabilitation and Sidewalk Improvement and for 2017 CSAH 2 Storm Sewer and Street
Improvement, City Projects 1705 And 1706
Public Works Director Kevin Hansen reported the projects include 39th Ave from Central Ave to Huset Pkwy,
and 40th Ave from Central Ave to Reservoir Blvd. Alternates are included in the bid; residential construction,
deduction for work started and finished in 2018, and rehabilitation of Murzyn Hall parking lot, and repairs to
46th Ave near Keyes park.
Mayor Schmitt questioned the process if the project is not completed by June 1, 2018. Hansen reported there
is a contract provision, requiring $1,000 /day if the work is not completed.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of Resolution
2017 -87, there being ample copies available to the public. All Ayes, Motion Carried.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to adopt Resolution 2017 -87 being
a resolution accepting bids and awarding the 2017 State Aid Street Rehabilitation and Sidewalk Improvement,
City Project 1705 And 2017 CSAH 2 Storm Sewer and Street Improvement, City Project 1706, including
Alternate 1 for unit priced private construction, Alternate 2 for a deduction provided for extending substantial
completion date to June 1, 2018, and Addendum 2 for Rehabilitation of JPM Hall upper lot and Reconstruction
of a section of 46th Avenue at Keyes Park to Forest Lake Contracting, Inc. of Forest Lake, Minnesota, based
upon their low, qualified, responsible bid in the amount of $1,698,085.52 with $488,000 from Anoka County,
$388,470 from Fund 415 - 51705, $361,200 from Fund 402 - 43191, $242,000 from Fund 653 - 49699, $116,800
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City Council Minutes
August 28, 2017
Page 5 of 9
from Fund 212 - 43190, $69,115 from Fund 101 - 45129, $17,500 from Fund 601 - 49430, and $15,000 from Fund
602 - 49450; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
All Ayes, Motion Carried.
b. Reject all Bids and Authorize Rebidding for Keyes Park, Project 1610
Public Works Director Kevin Hansen reported two bids were received, both significantly higher than the
engineer's estimate. Hansen recommended rebidding the project, noting some modifications would be made.
Hansen reported a matching grant for playground equipment was received, equipment would need to be
purchased in 2017, and stored until 2018.
Motion by Councilmember Murzyn, Jr., seconded by Buesgens to reject all bids for Keyes Park Improvements,
Project Number 1610, and authorize staff to seek new bids. All Ayes, Motion Carried.
C. New Business and Reports
10. CITY COUNCIL AND ADMINISTRATIVE REPORTS
Councilmember Buesgens reported she volunteered with HeightsNext and Medtronic with the cleanup of
Sullivan Park. She attended the League of MN Cities Local Economics Committee, and the Comp Plan Steering
Committee.
Councilmember Williams indicated he thinks the city should consider a dog park, in response to a recent
petition received. City Manager Fehst stated it will be brought to the Park & Recreation Commission for
consideration.
Councilmember Novitsky reported he attended the Columbia Heights Public Schools Staff orientation.
Mayor Schmitt reported Alene Tchourmoff, Chairperson of the Met Council visited the City on August 22 nd
Mayor Schmitt attended the League of MN Cities, Improving Fiscal Futures meeting, they will meet again
September 27th, they plan to discuss the lodging tax. The Columbia Heights Public Schools new staff luncheon
was attended.
City Manager Walt Fehst congratulated the Fire Department Explorers on a recent competition at the State
Fair. Manager Fehst announced the 2018 Budget Books are prepared and will be distributed to the council at
the close of the meeting. An overview of the budget will take place at the September 5t" work session, with
department specific discussions taking place in October and November.
11. CITIZENS FORUM
DeWayne Morrell -4212 Reservoir Blvd NE commented that Circle Terrace Park playground is being well used.
Mr. Morrell suggested including a survey regarding upcoming projects in Heights Happenings. Mr. Morrell
questioned who is accountable to see that the Mission Statement is being followed. He suggested the city
conduct a no cost survey to see what communities our police officers reside in. Mayor Schmitt reminded him
that residency cannot be a requirement for employment.
Mr. Morrell suggested an appropriate location for a dog park would be the Minneapolis Water Works area.
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City Council Minutes
August 28, 2017
Page 6 of 9
Malcom Watson -1717 49th Ave NE encouraged the council to evaluate all alternatives to economize as they
look for locations for a new city hall.
12. ADJOURNMENT
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adjourn. All Ayes, Motion
Carried.
Meeting adjourned at 8:20 p.m.
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
RESOLUTION NO. 2017 -85
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Omer Ismael
(Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 1336 43 % Avenue N.E. Columbia
Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the
causes and reasons for the proposed Council action contained herein was given to the License Holder on July
13, 2017 of a public hearing to be held on August 28, 2017.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 12, 2017, inspectors for the City of Columbia Heights, inspected the property described
above and noted violations. A compliance letter listing the violations was mailed by regular mail to the owner
at the address listed on the Rental Housing License Application.
2. That on June 14, 2017, inspectors for the City of Columbia Heights performed a re- inspection and noted
that violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the
address listed on the rental housing license application.
3. That on July 10, 2017, inspectors for the City of Columbia Heights checked records for this property and
noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions and violations of the
City's Property Maintenance Code were found to exist, to -wit:
a. Shall remove multiple dead trees on south side of yard.
b. Shall remove the dead pine trees (and all of the tree stumps) in the rear of the yard to within 2 -4 inches
below ground level.
Shall pay $100 reinspection fee.
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City Council Minutes
August 28, 2017
Page 7 of 9
5. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306
and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F15854 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered
by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this
Order revoking the license as held by License Holder.
RESOLUTION NO. 2017 -86
A resolution of the City Council for the City of Columbia Heights, Minnesota, supporting submission of a grant
application for reconstruction of 37t "Avenue from Central Avenue to Stinson Boulevard;
WHEREAS, the City Council of the City of Columbia Heights is the official governing body; and
WHEREAS, the City of Columbia Heights is recommending submitting an application to the Minnesota
Department of Transportation's Minnesota Highway Freight Program (MHFP) and commitment of local funds
to provide the required local match for federal funding in collaboration with the City of Minneapolis, for the
complete reconstruction of 37t "Avenue from Central Avenue to Stinson Boulevard, a distance of
approximately one mile.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1.The City of Columbia Heights has the legal authority to apply for the grant in collaboration withthe City of
Minneapolis.
2.The total estimated cost of the reconstruction project is $10,800,000. The application requests$8,640,000
with a minimum local match requirement of $2,160,000.
3.That the City Council approves the application to the Minnesota Department of Transportation'sMHFP to
reconstruct 371hAvenue from Central Avenue to Stinson Boulevard, and commits localfunds to provide the
required local match for federal funding, which will be split between theCity of Minneapolis and the City of
Columbia Heights,
RESOLUTION NO. 2017 -87
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, pursuant to an advertisement for bids for City Project No. 1705, 2017 State Aid Street
Rehabilitation and Sidewalk Improvement, and City Project No. 1706, 2017 CSAH2 Storm Sewer and Street
Improvement, four bids were received, opened and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of Columbia Heights makes the following:
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The following
bids were
received
complying
with the
advertisement
: Bidder
Forest Lake
Contracting
Valley Paving
New Look
Contracting
Bituminous
Roadways
*Corrected
FINDINGS OF FACT
Base Bid 1705 Base Bid 1706 Alt 1 (Deduct)
Alt 2
$711,633.00 $887,927.72 $7,615.00
$617,420.55 $932,823.60 $3,819.00*
$638,154.00 $92 4,338.00 $8,370.00
City Council Minutes
August 28, 2017
Page 8 of 9
Bid Total Proiect
Addendum 2 Bid
($95,000.00) $185,909.80 $1,698,085.52
($23,000.00) $199,509.30* $1,730,572.45
*
($20,000.00) $192,032.00 $1,742,894.00
$633,084.15 $945,957.80 $4,485.00* -0- $181,127.66* $1,764,654.61
*
It appears that Forest Lake Contracting of Forest Lake, MN is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BYTHE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1.The Mayor and City Manager are hereby authorized and directed to enter into a contract with Forest Lake
Contracting in the name of the City of Columbia Heights, for 2017 State Aid Street Rehabilitationand Sidewalk
Improvement and 2017 CSAH2 Storm Sewer and Street Improvement, City Project Nos.1705 and 1706,
according to plans and specifications therefore approved by the Council.
2.The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the depositsmade
with their bids except the deposit of the successful bidder and the next lowest bidder shall beretained until
the contract has been signed.
3.City Projects 1705, 1706 and Addendum shall be funded with Anoka County JPA, Assessment, StateAid,
Storm Sewer, Sanitary Sewer, Water, and General Funds.
RESOLUTION NO. 2017 -89
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Daniel Anthony Kuch (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4020 Hayes St. N.E., Columbia
Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting
forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the
owner of record on July 28, 2017.
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City Council Minutes
August 28, 2017
Page 9 of 9
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 25, 2017, an inspection was conducted on the property listed above. Inspectors found
violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 27, 2017, inspectors re- inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on July 31, 2017, inspectors re- inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist, to wit:
A. Shall remove remainder of tree.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(6).
CONCLUSIONS OF COUNCIL
1. That the property located at 4020 Hayes Street N.E. is in violation of the provisions of the Columbia
Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant,
as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4020 Hayes Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
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Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: September 5, 2017
Time of Meeting: 7:00 PM (Following the EDA Meeting)
Location of Meeting: Conference Room #1
Purpose of Meeting: WORKSESSION
CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:22 PM
Present: Mayor Schmitt, Councilmembers Williams, Murzyn Jr., Buesgens and Novitsky
Also Present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resource Director /Assistant to the City
Manager, Joe Hogeboom; Community Development Director, Keith Windschitl; Recreation Director, Joe
Kloiber; Finance Director and Katie Bruno; City Clerk
K -12 School Space Requirements
Community Development Director Joe Hogeboom indicated that earlier this summer, the City Council was
presented with a Site Plan proposal that included two K -12 schools. The site did not meet the lot area
requirements of the zoning code. City Council directed staff to research spatial requirements for K -12 schools
in surrounding schools, and determine whether or not Columbia Heights' ordinance should be amended. Staff
researched zoning regulations, as they pertain to school site size requirements, for surrounding communities.
Of the fifteen cities contacted, only the cities of Hilltop and Mounds View had spatial requirements for K -12
schools. The Minnesota Department of Education has established the following criteria for new public school
buildings: Elementary Schools: 10 -15 acres, Middle Schools: 25 -35 acres and High School: 60+ acres. Based
on the information obtained from the Department of Education, staff recommends that school sites continue
to accommodate significant outdoor space, and that no changes should be made to the Columbia Heights
City Code at this time.
Councilmember Buesgens suggested leaving the current restrictions in place, and explore an additional
zoning classification of "Institutional Use." Mayor Schmitt agreed.
Director Hogeboom indicated the Comp Plan would be an appropriate place to research various changes to
zoning classifications.
City Newsletter discussion
Recreation Director Keith Windschitl reported staff has obtained price quotes for a full color Heights
Happenings Newsletter. The newsletter is sent out four times each year. We currently are printing a 24 page
black and white document that costs $3,483 to print and postage that costs about $1,667 each quarter. Full
color pricing would be $4,358.28 plus postage, an increase of $875 per issue, $3,500 annually. Windschitl
indicated he would like to see the newsletter reflect the updated website. Mayor Schmitt reminded the
council that they can submit an article for the Council Corner section of the newsletter. The council all agreed
a full color newsletter is preferred.
Summary presentation on 2018 City Manager's Proposed Budget
Finance Director Joe Kloiber gave an overview of the City Manager's 2018 Budget Message. He reviewed the
process, the proposed expenses, the proposed revenues and addressed some questions he received from
Mayor Schmitt.
He indicated the preliminary levy will be voted on at the September 11th regular City Council meeting. Work
sessions in October and November will allow for detailed departmental proposals, and provide an
opportunity for discussion.
Kloiber reported labor agreements and market adjustments contribute significantly to the increase in
operating expenses. City Manager Fehst stressed the importance of keeping salaries in line with what the
City Council Worksession
September 5, 2017
Page 2 of 2
market is paying. Other increases include the addition of staff for a Communications Coordinator, increased
technology costs, the operating cost of the new library, and the 2018 election.
Kloiber reported the proposed levy increased $529,079 (4.9%) from last year. Kloiber indicated the proposal
includes the use of $200,000 of existing Fund Balance, $120,000 in Local Government Aid, and the 4.9%
property tax increase. Director Kloiber gave an overview of the fiscal disparities program, indicating the
program is variable and cyclical.
Director Kloiber indicated capital items include a long -term vision for a new City Hall. For several years the
council has set the fund balance target of 45% of the following year's budget, currently it is about 65 %. Some
of that could be transferred as a one -time use to the building fund ($1.4 million) towards a new facility.
Mayor Schmitt stated she would like to have cash on hand to pay for a City Hall. Kloiber indicated that is a
possibility.
Mayor Schmitt reminded the council that they are eligible for mileage reimbursement if they travel out of the
city for city related business. Members were given reimbursement forms. Councilmember Buesgens
questioned the process for attending a NLC conference. Manager Fehst said he would check the budget, and
expressed his opinion that the NLC conference is valuable.
Mayor Schmitt questioned how the recent change to the newsletter would affect the budget. Kloiber stated
that will be discussed at the departmental budget meeting.
Mayor Schmitt reminded the council that the preliminary levy can decrease at the time of final adoption, it
cannot increase.
Discuss special assessment policy for private tree removal
Finance Director Joe Kloiber reported currently the City provides for a one year assessment period for private
tree removal costs. The assessed amounts ranged from $159 to $$2543 in 2016. Because of the potential for
a large dollar amount, a ten year assessment period is proposed for assessments over $500. Kloiber indicated
the assessments can be paid off early if desired.
Discussion of City Council Handbook
Human Resource Director /Assistant to the City Manager Kelli Bourgeois asked if there were additional
suggestions for changes to the draft Council Handbook distributed at the last work session.
Councilmember Buesgens asked if a timeline for the budget process should be included. Bourgeois noted
chapter five does address the budget and levy process, but will add clarifying language related to the overall
schedule. Councilmember Buesgens requested clarification on the role of a councilmember as a commission
liaison. Mayor Schmitt suggested only responding to questions, or providing clarification.
Adiournment
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adjourn the meeting.
Meeting Adjourned at 9:32 PM
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
17
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
AUGUST 7, 2017
The meeting was called to order at 6:40 pm by President Marlaine Szurek.
Members Present: Murzyn, Herringer, Schmitt, Novitsky, Buesgens, and Szurek
Members Absent: Bobby Williams
Staff Present: Keith Dahl, Joseph Hogeboom, and Shelley Hanson (Assistant
Secretary)
Also present: Martha Ingram -- Attorney, and James Lehnhoff -- Financial Consultant
PLEDGE OF ALLEGIANCE - RECITED
CONSENT AGENDA
1. Approve minutes of July 10, 2017
2. Approve Financial Report and Payment of Bills for June, 2017 — Resolution 2017 -22
Questions from members:
Herringer again asked staff about the payment on last month's report to Aisling Fitness. Dahl said he
confirmed that it was a refund of the escrow funds they had deposited with the City for the Planet
Fitness Project.
Dahl was asked what the payment to Carlson McCain Inc was for. Dahl said it was for ground water
testing for Huset Park area. He explained that the City has had to monitor the ground water for a period
of time due to some contamination in the area. He said the levels are the same as they were in 2005.
We have turned over the testing results to the State as required and they will determine if any further
action is necessary.
Motion by Schmitt, seconded b.v Herrhiger, to (1)])7 °011e the MiMae,y of.InN 10. 2017, emd the
Finc7ncic7l Relgort crud Pa7,7r7ent of'Bills for Ji.me, 2017 us 1irc rented. All a.ve,s. MOTION
PASSED.
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Page 2
August 7, 2017
RESOLUTION NO. 2017 -22
A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial
Statements for Month of June 2017 and the Payment of the Bills for the Month of June 2017.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section
469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to
approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the month of June 2017 has been reviewed by the EDA Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and
accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar
documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of
Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic
Development Authority that it has examined the referenced financial statements including the check history, and they
are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented
in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic
Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 7th _ day of August , 2017
Offered by: Schmitt
Seconded by: Hen-inger
Roll Call: All ayes
Vice President
Attest:
IN
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Page 3
August 7, 2017
BUSINESS ITEMS
Approve 47th and Grand Ave Contract for Private Redevelopment
Dahl reminded members that on July 10, 2017, the Columbia Heights Economic Development Authority (the
"EDA "), as well as the City Council (the "Council ") of the City of Columbia Heights (the "City ") approved the
establishment of the 47th and Grand tax increment financing ( "commonly referred to as TIF ") district, and adopted
the TIF plan for said TIF district. Therefore, pursuant to State Statute, Sections 469.174 to 469.1794 the EDA is
authorized to undertake and provide TIF assistance to facilitate redevelopment within the 47th and Grand TIF
district.
Originally, Dominium requested TIF assistance in the amount of $2.977 million over 20 years to offset qualified
costs related to the development of a proposed affordable multi - family, workforce housing project (the "Proposed
Development') on the corner of 47th and Grand Avenue. However, neither staff nor Ehlers determined that that
amount of TIF assistance would be necessary for the Proposed Development to become financially feasible. Based
on analyses conducted by Ehlers, TIF assistance in the principal amount of $1,482,000 over 12 years would be
substantially sufficient for the Proposed Development to become financially feasible.
Attached for consideration is the proposed Contract for Private Redevelopment (the "Agreement ") in which TIF
assistance would be provided to Dominium for the Proposed Development. If approved, the Agreement does not in
any way constitute an action taken by the City in regards to the conformity of the Proposed Development to the
zoning code of the City. Rather, the Agreement constitutes a financial obligation of the EDA to reimburse
Dominium for a portion of qualified costs related to land acquisition, soil correction, site preparation, and public
improvements of the Proposed Development. Thus, the Proposed Development will still be subject to the Site Plan
Review approval process set forth by the zoning code of the City.
EDA Attorney Martha Ingram and Financial Consultant James Lehnhoff were present at the meeting to address any
questions or concerns EDA Commission Members had regarding the proposed Agreement.
Staff recommends approval of Resolution 2017 -23 as presented. Hogeboom reported that Dominium submitted
plans today for consideration at the September Planning & Zoning /City Council meetings.
Questions from Members:
Szurel< asked if the twelve year timeframe was firm and if it would he a "pav as you go" arrangement. Dahl said
yes.
Henninger asked if 100% of the residents would meet the work force income level. Could it be less than that
percentage, for example, 60% work force and 40% market rate. Owen Metz from Dominium said you could have a
mix but it wouldn't be financially feasible for them to build. He explained that this is a Section 42 Affordable
Housing Project. This means tax credits are provided up front to help build an affordable housing building. So the
more units that qualify as work force income qualified, the more tax credits they are eligible for. To qualify for this
type of housing the residents must meet 60% of the median income. Metz said this means the residents must have an
income of $25,000- $38,000 /year. He said these projects usually attract people who work in the service industry.
The residents are responsible for paying their own rent.
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August 7, 2017
Metz went on to explain that this differs from the Section 8 program whereby residents only need to meet 30% of the
median income to qualify. Under Section 8, the federal government subsidizes rent payments by giving housing
vouchers to cover the rent payments for those on the program.
Szurek asked if Section 8 vouchers could be used in this building. Metz said he didn't think the one or two bedroom
units would be covered by a Section 8 voucher, but vouchers for the 3 BR units could possibly be used. He said the
rent levels would be such that Section 8 vouchers wouldn't work for the 1 -2 BR units. Metz said rents typically run
$1,000 /month for 1 BR, $1,200 for 2 BR, and $1,350 for 3 BR units. Therefore, they are for moderate income
households. He assured members that anyone living in the building is also screened and subject to strict background
checks.
Szurek stated that Council members and residents who have attended the informational meetings were never told
that Section 8 vouchers could possibly be used in these buildings. She asked how many of the units would be 3 BR.
Metz told her that 30 units would be 3 bedroom units.
Schmitt stated that the Schmitt Brewery was turned into this type of housing. She knows from personal experience
that there are strict requirements in order to qualify to rent in a building such as this. Even those who meet the
income requirement are sometimes turned down because they don't meet the employment requirements. Residency
is not automatic, even if they have enough income or just because they have a voucher.
Herringer questioned the market values stated in the Development Agreement. Martha Ingram stated that one value
was for a partial completion as of January 2nd, and the other figure was after the final completion for the following
January 2nd. Since the start date and timeframe were fluid when the agreement was drafted it was an estimate
arrived at based on a conversation with the County Assessor that could be used to establish the TIF funding.
Szurek asked how they intended to meet the parking requirements. Dahl said that issue would be discussed at the
Planning & Zoning meeting as part of the Site Plan approval process. He reminded members that the matter before
the Board is the approval of the Contract for Development and financing so they can move forward with the rest of
the approval process. Hogeboom asked Ingram if approval of this document was contingent upon the Site Plan and
Construction Plans being approved at a later time. Ingram stated that even if the document being considered tonight
is approved, it is contingent upon the rest being approved also, under Article 4, Section 2 of the Development
Agreement.
Sclunitt asked Metz if he was aware that the City is not guaranteeing the environmental conditions regarding the site.
She said a lot of street sweeping and plowing debris has been pushed onto the property over the years. He said he
was aware of that and is not overly concerned. Schmitt then asked if lie has been in contact with the Watersheel
District as it has changed. He said Doniinium is aware of that also.
Motion by Herringer, seconded by Buesgens, to waive the reading of Resolution 2017 -23, there being ample copies available
to the public. All ayes. MOTIONPASSED.
Motion by Schmitt, seconded by Buesgens, to adopt Resolution 2017 -23, a resolution approving the Contract for Private
Redevelopment with Columbia Heights Leased Housing Associates III, LLLP and awarding the sale of and providing the, form,
terms, and covenants and directions for the issuance of its tax increment revenue note, series 20 _pursuant suant to the Contract.
All ayes. MOTION PASSED.
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Page 5
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2017-23
RESOLUTION APPROVING CONTRACT FOR PRIVATE REDEVELOPMENT
WITH COLUMBIA HEIGHTS LEASED HOUSING ASSOCIATES III, LLLP AND
AWARDING THE SALE OF, AND PROVIDING THE FORM, TERMS, COVENANTS
AND DIRECTIONS FOR THE ISSUANCE OF ITS TAX INCREMENT REVENUE
NOTE, SERIES 20_ PURSUANT TO THE CONTRACT
BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development
Authority, Columbia Heights, Minnesota (the "Authority ") as follows:
Section 1. Authorization; Award of Sale.
1.01. Authorization. The Authority and the City of Columbia Heights have approved the establishment of its 47"'
and Grand Tax Increment Financing District (the "TIF District ") within the Downtown Central Business Redevelopment
Project ( "Project "), and have adopted a tax increment financing plan for the purpose of financing certain improvements within
the Project.
Pursuant to Minnesota Statutes, Section 469.178, the Authority is authorized to issue and sell its bonds for the purpose
of financing a portion of the public redevelopment costs of the Project. Such bonds are payable from all or any portion of
revenues derived from the TIF District and pledged to the payment of the bonds. The Authority hereby finds and determines
that it is in the best interests of the Authority that it issue and sell its Tax Increment Revenue Note, Series 20_ (the "Note ") for
the purpose of financing certain public redevelopment costs of the Project.
1.02. Approval of Agreement; Issuance, Sale, and Terms of the Note. (a) The Contract for Private Redevelopment
(the "Agreement ") between the Authority and Columbia Heights Leased Housing Associates III, LLLP (the "Owner "), as
presented to the Board, is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction
and that are approved by the President and Executive Director, provided that execution of the Agreement by such officials shall be
conclusive evidence of approval. Authority staff and officials are authorized to take all actions necessary to perforn the Authority's
obligations under the Agreement as a whole, including without limitation execution of any documents to which the Authority is a
party referenced in or attached to the Agreement, all as described in the Agreement.
(b) The Authority hereby authorizes the President and Executive Director to issue the Note in accordance with the
Agreement. All capitalized terns in this resolution have the meaning provided in the Agreement unless the context requires
otherwise.
(c) The Note shall be issued in the maximum aggregate principal amount of $1,482,000 to the Owner in consideration
of certain eligible costs incurTed by the Owner under the Agreement, shall be dated the date of delivery thereof, and shall bear
interest at the lesser of Owner's actual mortgage financing rate or 5.0 %, from the date of issue per annum to the earlier of
maturity or prepayment. The Note will be issued in the principal amount of Public Redevelopment Costs submitted and
approved in accordance with Section 3.3 of the A, =reement. The Note is secured by Available Tax Increment. as further
described in the forn of the Note herein. The Authority hereby delegates to the Executive Director the determination of the
date on which the Note is to be delivered, in accordance with the Agreement.
Section 2. Form of Note. The Note shall be in substantially the following form, with the blanks to be properly
filled in and the principal and interest rate amounts adjusted as of the date of issue:
(The remainder of this page is intentionally blank.)
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Page 6
Aug 7, 2017
No. R -1
UNITED STATE OF AMERICA
STATE OF MINNESOTA
COUNTY OF ANOKA
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
TAX INCREMENT REVENUE NOTE
SERIES 20
Date
Rate of Original Issue
, 20
The Columbia Heights Economic Development Authority (the "Authority ") for value received, certifies that it is
indebted and hereby promises to pay to Columbia Heights Leased Housing Associates IIl, LLLP or registered assigns (the
"Owner "), the principal sum of $ and to pay interest thereon at the rate of percent (_%) per annum, solely
from the sources and to the extent set forth herein. Capitalized terms shall have the meanings provided in the Contract for
Private Redevelopment between the Authority and the Owner, dated as of , 2017 (the "Agreement "), unless the
context requires otherwise.
1. Pa. ice. Principal and interest ( "Payments ") shall be paid on August 1, 20 and each February 1 and
August I thereafter ( "Payment Dates ") to and including February 1, 20_ (the "Maturity Date ") in the amounts and from the
sources set forth in Section 3 herein. Payments shall be applied first to accrued interest, and then to unpaid principal. Interest
accruing from the date of issue through and including February 1, 20_ shall be compounded semiannually on February 1 and
August 1 of each year and added to principal.
Payments are payable by snail to the address of the Owner or such other address as the Owner may designate upon
thirty (30) days written notice to the Authority. Payments on this Note are payable in any coin or currency of the United States
of America which, on the Payment Date, is legal tender for the payment of public and private debts.
2. Interest. Interest at the rate stated herein shall accrue on the unpaid principal, commencing on the date of
original issue. Interest shall be computed on the basis of a year of 360 days and charged for actual days principal is unpaid.
3. Available Tax Increment. (a) Payments on this Note are payable on each Payment Date solely from and in the
amount of Available Tax Increment, which shall mean, on each Payment Date, Ninety percent (90 %) of the Tax Increment
attributable to the Minimum Improvements and Redevelopment Property that is paid to the Authority by Anoka County in the
six months preceding the Payment Date.
(b) The Authority shall have no obligation to pay principal of and interest on this Note on each Payment Date from
any source other than Available Tax Increment and the failure of the Authority to pay the entire amount of principal or interest
on this Note on any Payment Date shall not constitute a default hereunder as long as the Authority pays principal and interest
hereon to the extent of Available Tax Increment. The Authority shall have no obligation to pay any unpaid balance of principal
or accrued interest that may remain after the final Payment on the Maturity Date.
4. Default. If on any Payment Date there has occurred and is continuing any Event of Default under the
Agreement, the Authority may withhold from payments hereunder under all Available Tax Increment. If the Event of Default
is thereafter cured in accordance with the Agreement, the Available Tax Increment withheld under this Section shall be
deferred and paid, without interest thereon, within thirty (30) days after the Event of Default is cured. If the Event of Default is
not cured in a timely manner, the Authority may tenninate this Note by written notice to the Owner in accordance with the
Agreement.
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Aug 7, 2017
5. Prepaayrnent. The principal sum and all accrued interest payable under this Note is prepayable in whole or in
part at any time by the Authority without premium or penalty. No partial prepayment shall affect the amount or timing of any
other regular Payment otherwise required to be made under this Note.
6. Nature of Obligation. This Note is one of an issue in the total principal amount of $ , issued to aid in
financing certain public redevelopment costs and administrative costs of a Project undertaken by the Authority pursuant to
Minnesota Statutes, Sections 469.090 through 469.1081, and is issued pursuant to an authorizing resolution (the "Resolution ")
duly adopted by the Authority on , 2017, and pursuant to and in full conformity with the Constitution and laws of the
State of Minnesota, including Minnesota Statutes, Sections 469.174 to 469.1794, as amended. This Note is a limited obligation
of the Authority which is payable solely from Available Tax Increment pledged to the payment hereof under the Resolution.
This Note and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any
political subdivision thereof, including, without limitation, the Authority. Neither the State of Minnesota, nor any political
subdivision thereof shall be obligated to pay the principal of or interest on this Note or other costs incident hereto except out of
Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political
subdivision thereof is pledged to the payment of the principal of or interest on this Note or other costs incident hereto.
7. Registration and Transfer. This Note is issuable only as a fully registered note without coupons. As provided
in the Resolution, and subject to certain limitations set forth therein, this Note is transferable upon the books of the Authority
kept for that purpose at the principal office of the City Finance Director, by the Owner hereof in person or by such Owner's
attorney duly authorized in writing, upon surrender of this Note together with a written instrument of transfer satisfactory to the
Authority, duly executed by the Owner. Upon such transfer or exchange and the payment by the Owner of any tax, fee, or
governmental charge required to be paid by the Authority with respect to such transfer or exchange, there will be issued in the
name of the transferee a new Note of the same aggregate principal amount, bearing interest at the same rate and maturing on
the same dates, within 15 days after the delivery by the Owner of its request and approval of such request by the Authority if
required under the Agreement.
Except as otherwise provided in Section 3.3(d) of the Agreement, this Note shall not be transferred to any person or
entity, unless the Authority has provided written consent to such transfer.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and
laws of the State of Minnesota to be done, to exist, to happen, and to be performed in order to make this Note a valid and
binding limited obligation of the Authority according to its terns, have been done, do exist, have happened, and have been
performed in due forn, time and manner as so required.
IN WITNESS WHEREOF, the Board of Commissioners of the Columbia Heights Economic Development Authority
have caused this Note to be executed with the manual signatures of its President and Executive Director, all as of the Date of
Original Issue specified above.
Executive Director
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITN'
President
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Aug 7, 2017
REGISTRATION PROVISIONS
The ownership of the unpaid balance of the within Note is registered in the bond register of the City Finance Director,
in the name of the person last listed below.
Date of
Registration Registered Owner
20_ Columbia Heights Leased Housing
Associates IIl, LLLP
Federal Tax I.D No
Signature of
City Finance Director
Section 3. Terns, Execution and Delivery.
3.01. Denomination, Pavinent. The Note shall be issued as a single typewritten note numbered R -1.
The Note shall be issuable only in fully registered form. Principal of and interest on the Note shall be payable by check
or draft issued by the Registrar described herein.
3.02. Dates; Interest Payment Dates. Principal of and interest on the Note shall be payable by mail to the owner of
record thereof as of the close of business on the fifteenth day of the month preceding the Payment Date, whether or not such
day is a business day.
3.03. Registration. The Authority hereby appoints the City Finance Director to perforn the functions of registrar,
transfer agent and paying agent (the "Registrar "). The effect of registration and the rights and duties of the Authority and the
Registrar with respect thereto shall be as follows:
(a) Register. The Registrar shall keep at its office a bond register in which the Registrar shall provide for the
registration of ownership of the Note and the registration of transfers and exchanges of the Note.
(b) Transfer of Note. Subject to Section 3.03(d) hereof, within 15 days after surrender for transfer of the Note
duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form reasonably
satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered
owner in writinu. and consent to such transfer by the Authority if required pursuant to the Agreennent, the Registrar shall
authenticate and deliver, in the name of the designated transferee or transferees, a new Note of a like aggregate principal
amount and maturity, as requested by the transferor. The Registrar may close the books for registration of any transfer after the
fifteenth day of the month preceding each Payment Date and until such Payment Date.
(c) Cancellation. The Note surrendered upon any transfer shall be promptly cancelled by the Registrar and
thereafter disposed of as directed by the Authority.
(d) Improper or Unauthorized Transfer. When the Note is presented to the Registrar for transfer, the Registrar
may refuse to transfer the same until it is reasonably satisfied that the endorsement on such Note or separate instrument of
transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in
its judgment, deerns improper or unauthorized.
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Aug 7, 2017
(e) Persons Deemed Owners. The Authority and the Registrar may treat the person in whose name the Note is at
any time registered in the bond register as the absolute owner of the Note, whether the Note shall be overdue or not, for the
purpose of receiving payment of, or on account of, the principal of and interest on such Note and for all other purposes, and all
such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and
discharge the liability of the Authority upon such Note to the extent of the sum or sums so paid.
(f) Taxes, Fees and Charges. For every transfer or exchange of the Note, the Registrar may impose a charge upon
the owner thereof sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with
respect to such transfer or exchange.
(g) Mutilated, Lost, Stolen or Destroyed Note. In case any Note shall become mutilated or be lost, stolen, or
destroyed, the Registrar shall deliver a new Note of like amount, Termination Dates and tenor in exchange and substitution for
and upon cancellation of such mutilated Note or in lieu of and in substitution for such Note lost, stolen, or destroyed, upon the
payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case the Note lost, stolen,
or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Note was lost, stolen, or destroyed, and of
the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and
amount satisfactory to it, in which both the Authority and the Registrar shall be named as obligees. The Note so surrendered to
the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the Authority. If the mutilated, lost,
stolen, or destroyed Note has already matured or been called for redemption in accordance with its terms, it shall not be
necessary to issue a new Note prior to payment.
3.04. Preparation and Delivery. The Note shall be prepared under the direction of the Executive Director and shall
be executed on behalf of the Authority by the signatures of its President and Executive Director. In case any officer whose
signature shall appear on the Note shall cease to be such officer before the delivery of the Note, such signature shall
nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. When the
Note has been so executed, it shall be delivered by the Executive Director to the Owner thereof in accordance with the
Agreement.
Section 4. Security Provisions.
4.01. Pled>;e. The Authority hereby pledges to the payment of the principal of and interest on the Note all Available
Tax Increment as defined in the Note.
Available Tax Increment shall be applied to payment of the principal of and interest on the Note in accordance with the terms
of the forin of Note set forth in Section 2 of this resolution.
4.02. Bond Fund. Until the date the Note is no longer outstanding and no principal thereof or interest thereon (to the
extent required to be paid pursuant to this resolution) remains unpaid, the Authority shall maintain a separate and special "Bond
Fund" to be used for no purpose other than the payment of the principal of and interest on the Note. The Authority irrevocabi:
agrees to appropriate to the Bond Fund on or before each Payment Date the Available Tax Increment in an amount equal to the
Payment then due, or the actual Available Tax Increment, whichever is less. Any Available Tax Increment remaining in the
Bond Fund shall be transferred to the Authority's account for the T1F District upon the termination of the Note in accordance
with its terms.
4.03. Additional Obligations. The Authority will issue no other obligations secured in whole or in part by Available
Tax Increment unless such pledge is on a subordinate basis to the pledge on the Note.
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Page 10
Aug 7, 2017
Section 5. Certification of Proceedings.
5.01. Certification of Proceedings. The officers of the Authority are hereby authorized and directed to prepare and
furnish to the Owner of the Note certified copies of all proceedings and records of the Authority, and such other affidavits,
certificates, and information as may be required to show the facts relating to the legality and marketability of the Note as the
same appear from the books and records under their custody and control or as otherwise known to them, and all such certified
copies, certificates, and affidavits, including any heretofore furnished, shall be deemed representations of the Authority as to
the facts recited therein.
Section 6. Effective Date. This resolution shall be effective upon approval.
Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority on
2017.
President
ATTEST:
Executive Director
A copy of the Contract between the EDA and Columbia Heights Leased Housing Assoc I11, LLLP was included in the packet
for the commissioners to review, and once executed will be on file at City Hall.
2. Authorize Appropriation of Certain EDA Funds
Dahl explained that the Housing and Redevelopment Authority in and for Columbia Heights (the "HRA ")
previously owned Parkview Villa, a senior housing facility. And, after conveying said senior housing facility
to a private operator in 2015, the HRA effectively ceased all senior housing operations. Therefore, the City
Council of the City of Columbia Heights (the "City ") determined to reclassify the coimilitted fund balance of
the Parkview Villa South Fund 213 (the "PVV Fund ") from senior housing to redevelopment, and
recommended that the HRA transfer the entire PVV Fund balance to a Columbia Heights Economic
Development Authority (the "EDA ") fund for economic redevelopment activities.
On August 7. 2017. the HRA authorized an interfund transfer of the entire PVV Fund balance in the amount
of $1,025,445 to the EDA Redevelopment Project Fund 408 with the intent for these funds to be used in
connection with the Connrrrercial Revitalization Project, more specifically acquisition of nonconforming
properties in cormnercial corridors throughout the City. However, in order for the EDA to be able to use
these transferred funds for their intended purpose, a resolution is required to authorize the appropriation of
said funds to the Commercial Revitalization Project.
Therefore, the resolution before the EDA for consideration would effectively accept the interfund transfer of
the entire PVV Fund balance and appropriate said funds in the EDA Redevelopment Project Fund 408 to the
Commercial Revitalization Project budget for economic redevelopment activities.
27
EDA Minutes
Page 11
Aug 7, 2017
Staff recommends approval of Resolution 2017 -24 as presented.
Questions from Members:
There were no questions.
Motion by Schmitt, seconded by Murzyn, to waive the reading of Resolution 2017 -24, there being ample copies
available to thepublic. All ayes. MOTIONPASSED.
Motion by Herringer, seconded by Buesgens, to adopt Resolution 2017 -24, a resolution authorizing the
appropriation of certain funds for economic redevelopment purposes. All ayes. MOTION PASSED.
RESOLUTION NO. 2017-24
A RESOLUTION AUTHORIZING THE APPROPRIATION OF CERTAIN FUNDS FOR ECONOMIC
REDEVELOPMENT PURPOSES
BE IT RESOLVED, By the Columbia Heights Economic Development Authority (the `EDA ") as follows:
WHEREAS, the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "HRA ") on this date has
considered Resolution No. 2017 -03, a resolution authorizing an interfund transfer of the entire Parkview Villa South Fund 213
(the "PVV Fund ") balance in the amount of $1,025,445 to the EDA Redevelopment Project Fund 408 (the "Redevelopment
Project Fund "); and
WHEREAS, the EDA is authorized to accept an interfund transfer and appropriate such transferred funds to a project budget
by resolution, provided that the resolution states the purpose of the expenditure and corresponding amount to be appropriated;
and
WHEREAS, the EDA has determined that the transferred funds into the Redevelopment Project Fund should be appropriated
for economic redevelopment expenditures in connection to the Commercial Revitalization Project.
NOW, THEREFORE BE IT RESOLVED, that the Columbia Heights Economic Development Authority is hereby
authorized to accept and appropriate $1,025,445 of the PVV Fund transfer from the HRA into the Redevelopment Project Fund
for economic redevelopment purposes, subject to approval of HRA Resolution No. 2017 -03; and
BE IT FURTHER RESOLVED, this resolution shall be effective immediately upon its enactment by the Columbia Heights
Economic Development Authority.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITY
Passed this 7th day of ___August_, 2017
Offered by: Henninger
Seconded by: Buesgens
Roll Call: All ayes
President
Attest:
Secretary
EDA Minutes
Page 12
Aug 7, 2017
Dahl then provided members with a Budget Overview for the Commercial Revitalization Project as follows:
COMMERCIAL REVITALIZATION PROJECT — BUDGET OVERVIEW
USES STATEMENT
The Columbia Heights Economic Development Authority (the `EDA ") has identified a need to revitalize the commercial
corridors throughout the City of Columbia Heights (the "City "). Several properties located within commercial districts are
nonconforming under the current zoning code of the City, and therefore the EDA desires to purchase such properties to
eliminate these nonconfornities. As of July 21, 2017, the total project cost has been estimated to be $4,510,439.00. This
estimate, however, is subject to change based on several dependent variables. Thus, the total project cost should be reevaluated
annually to account for any substantive changes. The following table below provides a detailed use breakdown of the
anticipated expenses for project completion:
USES
EXPENSES
I.
Property Acquisition
$
3,512,125.00
II.
Title Insurance
$
5,390.00
III.
Legal Closing Costs
$
11,330.00
IV.
Recording of Deeds
$
12,712.00
V.
Broker Compensation
$
110,632.00
VI.
Pre Demolition Surveys
$
44 000.00
VII.
Utility Disconnects
$
117,950.00
VIII. Demolition
$
550,000.00
IX.
Cost Contingencies
$
146,300.00
TOTAL USE FUNDS:
$
4,510,439.00
• Property Acquisition — these expenses include the acquisition of properties within the City that are nonconforming
(legal and illegal) pursuant to the current City zoning code. These expenses were estimated to be 25% above the 2017
Estimated Market Land Value subtotal.
• Title Insurance —these expenses include costs realized while obtaining `ALTA' Owner Policies for properties acquired.
Typical expenses in this category include insurance prerniums and other general administrative costs.
• Legal Closing Costs — these expenses are incurred by having the representation of Kennedy & Graven at time of
closings. Typical expenses include preparation of closing documents, correspondences, attendance at closing, and
travel reimbursement.
• Recording of Deeds — these expenses include the costs of recording Warranty Deeds, State Deed Taxes, and
Conservation Fees. These costs were estimated based on the 2017 fee schedule released by Anoka County.
• Broker Compensation — these expenses relate to the compensation agreed upon in the Buyer Representation Contract
by and between the EDA and RE /MAX Synergy. The EDA shall compensate RE /MAX Synergy 3.15% of the
purchase price per propert,.
• Pre - Demolition Surveys — these costs represent the demolition inspection required by the MPCA under the NESHAP
Regulations, 40 CFR Part 61 and by Minnesota — OSHA under 29 CFR 1926.1101. Theses inspections inventory
asbestos - containing materials and hazardous materials prior to demolition. These costs were averaged based on
previous pre - demolition surveys conducted.
• Utility Disconnects — these costs include the disconnection of sewer and water lines, replacement of any existing 3/4"
line with a new 1" line, and other work deemed necessary by the Sewer & Water Foreman of the City. These costs
were averaged based on previous utility disconnects conducted.
• Demolition — these costs were estimated based on demolition contractor and abatement contractor rates of 2017. These
costs include demolition of primary and accessory structures; abatement of asbestos, lead -based paint, and other
hazardous materials; removal of bituminous and concrete paving; backfill and grading; and any additional requirements
deemed necessary by Public Works.
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Aug. 7, 2017
• Cost Contingencies — these costs are known- unknowns based on previous property acquisition, and include allowance
for higher than expected costs in connection to property acquisition, utility disconnects, and demolition. These
expenses were estimated at 3.5% of the aforementioned expenses subtotal.
SOURCES STATEMENT
The aforementioned expenses in connection with the Commercial Revitalization Project will be paid through two source funds:
(1) EDA Redevelopment Project Fund 408 and (2) Anoka County HRA Levy. Each source fund has its own specific purpose
for expenses realized throughout the term length of the project. The EDA Redevelopment Project Fund 408 will fund the
majority of expenses related to property acquisition and cost contingences, as well as all expenses realized for title insurance,
legal closing costs, recording of deeds, and broker compensation. Whereas, the Anoka County HRA Levy will fund a portion
of property acquisition and cost contingences, but also all expenses realized in connection to pre - demolition surveys, utility
disconnects, and demolition costs. When and if project expenses exceed the remaining balance of a source fund, the Capital
Improvement - Development Fund 420 will provide an interfund loan to the respective source fund. The following table
provides a breakdown of the amount of funds that will be used from its respective source for project completion:
SOURCES TOTAL BALANCE
I. EDA Redevelopment Project Fund 408 $ 3,245,776.00
Il. Anoka County HRA Levy $ 1,264,663.00
TOTAL SOURCE FUNDS: $ 4,510,439.00
3. Ratification of 3841 Central Avenue NE Purchase Agreement
Dahl told members that on July 10, 2017, the Columbia Heights Economic Development Authority (the "EDA ")
approved Resolution 2017 -18, a resolution which effectively entered the EDA into a Broker Representation
Agreement with RE/MAX Synergy. Furthermore, the resolution authorized RE /MAX Synergy to respond to active
listings within the City of Columbia Heights (the "City "), and to make fair market value offers of up to $200,000 on
properties identified to be nonconforming under the current City zoning code. If these offers, in the form of a
Purchase Agreement (the "Offer "), are accepted by the Seller, they are subject to ratification of the EDA prior to
acquisition of the property.
On July 12, 2017, the property located at 3841 Central Avenue NE (the "Subject Property') went up for sale at a
listing price of $209,000. Therefore, RE /MAX Synergy reacted to the active listing and worked with staff to place an
Offer on the Subject Property in the amount of $200,000. On July 27, 2017, staff was notified that the Offer was
accepted contingent upon the closing being on or before August 25, 2017. Thus, in order to acconmiodate for the
closing on or before August 25, 2017, the EDA is required to review and consider the ratification of said Offer for
the Subject Property at its August EDA meeting. If approved. this would be the first property acquired by the EDA
in connection with the Commercial Revitalization Project.
Dahl said this property recently sold for $102,000 and it was then renovated. He told members that staff would look
into moving this house to another lot to recoup some of the funds spent on acquiring the property. Dahl said there
are a couple of lots that he thinks would work--4641 Tyler Street and 4647 Polk Street which will have the existing
house removed during the next month. Szurek told him the name of a house moving company that he could contact
to see if they are still in the business of moving homes. Buesgens asked if the house is moved to another site and
resold whether we are restricted for what we can sell it for. Dahl told her there are no restrictions, and we can sell
the house for whatever price we think is appropriate.
Staff recommends approval of Resolution 2017 -25 as presented. 30
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Page 14
Aug. 7, 2017
Questions from Members:
There were no further questions.
Motion by Novitsky, seconded by Schmitt, to waive the reading of Resolution 2017 -25, there being ample copies
available to the public. All ayes. MOTION PASSED.
Motion by Buesgens, seconded by Novitsky, to adopt Resolution 2017 -25, a resolution ratifying the purchase
agreement between the Columbia Heights Economic Development Authority and Angel and Imelda Robles. All ayes.
MOTION PASSED.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2017-25
RESOLUTION RATIFYING PURCHASE AGREEMENT BETWEEN THE COLUMBIA
HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ANGEL AND IMELDA
ROBLES
BE IT RESOLVED BY the Board of Commissioners ('Board ") of the Columbia Heights Economic Development
Authority (the "Authority ") as follows:
Section 1. Recitals.
1.01. The Authority and Angel and Imelda Robles (together, the "Seller ") desire to enter into a purchase agreement (the
"Purchase Agreement ") pursuant to which the Authority will acquire certain property in the City located at 3841 Central Avenue
NE (the "Property") from the Seller for economic redevelopment purposes. The Property is described in Exhibit A attached hereto.
1.02. Pursuant to the Purchase Agreement, the Authority will purchase the Property from the Seller for a purchase price
of $200,000 plus related closing costs.
1.03. The Authority finds that acquisition of the Property is consistent with the City's Comprehensive Plan and will
result in redevelopment of a nonconforming property, and that such acquisition will facilitate the economic redevelopment and
revitalization of this area of the City.
Section 2. Purchase Agreement Approved.
2.01. The Authority hereby ratifies and approves tire actions of Authority staff and of Re /Max Synergy acting as the
Authority's real estate broker ('Broker -) in researching the Property and preparing and presenting the Purchase Agreement.
The Authority approves the Purchase Agreement in the forth presented to the Authority and on file at City Hall, subject to
modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director,
provided that execution of the Purchase Agreement by those officials shall be conclusive evidence of their approval.
2.02. Authority staff and officials are authorized to take all actions necessary to perform the Authority's obligations
under the Purchase Agreement as a whole, including without limitation execution of any documents to which the Authority is a
party referenced in or attached to the Purchase Agreement, and any deed or other documents necessary to acquire the Property
from the Seller, all as described in the Purchase Agreement.
Approved this 7th day of August, 2017, by the Board of Commissioners of the Columbia Heights Economic Development
Authority. 31
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Page 15
Aug 7, 2017
EXHIBIT A
PROPERTY
Lot 14, Central Avenue Subdivision, Anoka County, Minnesota.
OTHER BUSINESS:
Hogeboom told members that a broker handling the sale of the commercial property at 4230 Central
Avenue had met with him to see if the City was interested in purchasing the property. Hogeboom said the
property does have some zoning issues, but is not classified as blighted, and has existing tenants which
complicates the City's ability to purchase it. Tenants cannot waive relocation fees, so it could increase the
cost if the Board is interested in purchasing it. The general consensus was to concentrate on the single
family homes at this time as previously decided.
The meeting was adjourned at 7:15 pm.
Respectfully submitted,
Shelley Hanson
Assistant Secretary
32
CH
COLUMBIA HEIGHTS PUBLIC LIBRARY
3939 Central Ave NE, Columbia Heights, MN 55421
BOARD OF TRUSTEES: MEETING MINUTES
Wednesday, August 2r'd, 2017
Approved
9/6/2017
The meeting was called to order in the History Room by Chair, Patricia Sowada, at 5:34pm. Members present: Patricia
Sowada, Nancy Hoium, Catherine Vesley, and Tricia Conway. Also present: Library Director, Renee Dougherty; Recording
Secretary, Nick Olberding; Adult Services Librarian, Cortni O'Brien; and local artist and Columbia Heights resident, Walter
Horishnyk.
• The Minutes of the July 51h, 2017 Board Meeting were approved.
• The Bill List dated June 7th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid.
• The Bill List dated June 21St, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid.
• The Accounting Sheet as of July was reviewed, and approved.
• Questions and discussions from Bills and Accounting:
• Electricity and Sewer Costs were discussed. Next year's budget will include an increase in those line items. As for
this year, funds will be available from any underspent lines in the budget, and if necessary, the library has a
required reserve fund available to cover unanticipated excesses.
• Eric Hanson (Public Works) will be asked to attend the September meeting of the Board to discuss the solar
panels on the library roof and their impact on utility costs.
New Business:
Introduction of Cortni O'Brien: Cortni expressed her excitement to be working in such a vibrant new library, and is
happy to be back in Minnesota. She gave an overview of her education and experience, including high school in Rush
City, Minnesota, and the College of St. Bens; moving to Colorado and teaching snowboarding in Vail and
Breckenridge; and starting work in a 3- library system in Colorado while pursuing her Masters of Library and
Information Science. After 17 years in Colorado, she felt it was time to come home.
Proposed Art Exhibit: Artist Walter Horishnyk was in attendance to give us an overview of a proposed exhibition, the
Manhattan Project, an exhibit of photographic images of people on the streets of Manhattan, New York. He showed a
slideshow of examples of the photographs and a mockup of how the art will be displayed.
Anticipated opening night will be Friday, November 3rd, from 6 -9pm.
o Will have snacks and refreshments...coffee and treats.
c After opening night, a sign will be posted on the Community Room door stating that patrons may view the
photography by request. Staff will then let them into the room for viewing.
o Artwork will be for sale. Prices will not be displayed but contact information for inquiries will be included.
Proposed Art Exhibits (further discussion): Walter was also interested in helping to curate future art exhibits in the
library for himself and other artists (possibly on a quarterly basis). The CHPL Arts Commission was something laid out
during the planning of the library's new space, but has not been acted on. This would be a good partnership, and
opportunity to move forward with the Commission. Until a formal process of recruiting and selecting members of an
arts commission is decided, the Library Board will assume the role as needed.
Youth Read Down Update: $440 in fines were waived (110 hours of in- library reading done by youths during the
months of June and July).
33
VolunTeen Recognition Event: Monday August 14`h, in the Community Room beginning at 5:00 p.m. and ending with
presentation to the City Council at that night's meeting. Catherine and Patricia said they could be available.
Old Business:
2018 Proposed Budget: Includes an 8.4% increase necessary to cover building operation costs and personnel wage
increases. The increase in the part -time pay -scale was enacted to stay competitive with other metro library systems.
City Council Goal Setting: City departments have been asked to incorporate the Council- adopted goals into 2018
budgets. Goals most applicable to the library include serving as a resource for public education and potential venue
for property improvement seminars. The library, as will all city departments, participate in the staffing study and the
engagement of a communications director. The library may be able to demonstrate how to incorporate art in the
community. The library also has established collaborations with local schools which will be enhanced. Finally, the
library utilizes volunteers, and could provide guidance in establishing a city -wide program. Board members wondered
how goals would be incorporated into Council agendas, and how success would be measured.
Items from the Floor:
Gift from Joanne Ellison, $25, "in memory of Helen Dettering ".
Youthprise summer luncheon program was a success. Had 10 -30 kids depending on the day. It was extra work
for the staff. If the program happens again next year, additional promotion and more volunteers will be needed.
There being no further business, the meeting was adjourned at 7:09pm by Nancy Hoium, and seconded.
Respectfully submitted,
Nicholas P. Olberding
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights services, programs, and activities.
34
MINUTES OF
PLANNING AND ZONING COMMISSION
JULY 5, 2017
7:00 PM
The meeting was called to order at 7:00 pm by Chair Szurek.
Commission Members present- Novitsky, Schill, and Szurek
Members Excused: Hoium, Fiorendino
Also present were Elizabeth Holmbeck (Planner), Keith Dahl (Economic Development Manager), and Jodi
Griffin (Acting Secretary) along with Council Liaison, John Murzyn.
Motion by Schill , seconded by Novitsky, , to approve the minutes from the meeting of June 6, 2017. All ayes.
MOTION PASSED.
PUBLIC HEARINGS
CASE NUMBER:
2017 -0701
APPLICANT:
Meagan Thornburg, Owner
LOCATION:
211243 rd Avenue
REQUEST:
Minor Subdivision
Holmbeck explained that Meagan Thornburg has requested a Minor Subdivision per City Code Section 9.104
(k), for the subject property located at 2112 43'd Avenue NE. The applicant wishes to split a portion of the lot,
and add the split portion (1,080 square feet) to the abutting property line located at 2120 43'd Avenue NE.
An application for the same was submitted by Dave Linsk, owner of the property located at 2120 43rd Avenue
NE. and brought before the Planning and Zoning Commission on July 9th' 2002, where it was recommended for
approval to City Council and was subsequently approved by City Council at the July 22, 2002 meeting by a
unanimous vote and passing of Resolution 2002 -44. As a condition set forth by Resolution 2002 -44, the
applicant was to file said lot split with the Anoka County Recorder within one (1) year of the date of the
Council action, or given approval would become invalid. The applicant did not file the lot split with the Anoka
County Recorder within the one year (1) timefiame, whereby rendering the previous approval invalid.
Ms. Thornburg is in the process of selling the property located at 2112 43rd Avenue NE. and discovered that the
lot split had not been recorded with Anoka County. In an effort to complete this process, prior to selling her
home, Ms. Thornburg is requesting that the Planning and Zoning Commission and City Council review and
approve the lot split again. so that the subdivision can be recorded with Anoka County.
A certificate of survey was completed by Kurth Surveying (copy attached) on May 8, 2002 and was submitted
with the original application for a lot split in 2002. No changes have been made to the survey since that time.
The proposed subdivision of land meets the City's Zoning Ordinance in terms of lot size and lot width.
FINDINGS OF FACT
Section 9.104 (K) of the Zoning Code outlines specific conditions in order for the City Council to approve a
minor subdivision. They are as follows:
1. The proposed subdivision of land will not result in more than three lots.
The proposed subdivision will result in two conforming lots.
35
P & Z Minutes
Page 2
July 5, 2017
2. The proposed subdivision of land does not involve the vacation of existing easements.
No vacation of existing easements will occur as a result of the minor subdivision.
All lots to be created by the proposed subdivision conform to lot area and width requirements
established for the zoning district in which the property is located.
The newly created lots will both conform to the lot width and lot area requirements established for the
property for the property's zoning designation.
4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of
gaining access to the property.
This is correct.
5. The property has not previously been divided through the minor subdivision provisions of this article.
This is correct. The previous subdivision was never recorded with Anoka County.
6. The proposed subdivision does not hinder the conveyance of land.
This is correct.
7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to
assessments.
This is correct.
The proposed subdivision meets all of the design standards specified in Section 9.115.
This is correct.
Staff review finds that the application meets the requirements of the Zoning Ordinance. Staff recommends that
the Planning and Zoning Commission recommend approval of the proposed minor subdivision for the property
located at 2112 43`d Avenue NE., Columbia Heights, MN 55421 subject to certain conditions.
Questions from members:
Chairperson Szurek asked if Ms. Thornburg would be the one to record the minor subdivision with Anoka
County. Ms. Hohubeck stated that was correct since she is the one who applied for the minor subdivision at this
time.
Chairperson Szurek asked if the garage was there when the original lot split was requested in 2002. Hohribeck
stated her understanding was that there was an existing garage on the property located at 2120 43'd Avenue NE
in 2002, which was added on to in 2007. The previous owner at 2112 43rd Avenue NE agreed to the subdivision
in 2002, and went through the application process. Five years later, the property owner at 2120 43'd Avenue
applied for a building permit, and subsequently, the addition was completed without the minor subdivision
having been recorded. Holmbeck explained that if you look at an aerial map of the boundaries for these
properties on the Anoka County GIS mapping website, you can see that a portion of the existing garage and
driveway are over the property line of 2120 43'-d Avenue at this time. Once the minor subdivision is approved,
and the two new legal descriptions are recorded with the county, the change will be reflected on the GIS map
and effectively show that the garage is within their property line; whereas right now, a portion of it is not.
36
P & Z Minutes
Page 3
July 5, 2017
Chairperson Szurek stated she does not see a problem in granting the minor subdivision, but questioned whether
the property owner at 2120 43`a Avenue NE checked with Anoka County when they applied for the building
permit and built the garage addition in 2007, or did they make the assumption it would be on their property.
Holmbeck stated she looked through permit history and stated the site plan submitted with the building permit
application in 2007 and approved by the City Planner and Building Official at the time showed the garage how
it is indicated on that survey. So it was approved as the survey indicated since it met all other setbacks and
requirements based on the additional square footage. Szurek questioned why this was not caught in the plan
review process. Holmbeck stated that the owner assumed he had that portion of the property, as indicated on
the survey that he submitted with the building permit application. Holmbeck stated she was not aware if GIS
mapping was available at that time to verify the property lines, and can only assume it was an oversight at the
time.
Public Hearing Opened.
There was no one who asked to speak on this issue.
Public Hearing Closed.
Motion by Schill ,seconded by Novitsky , to waive the reading of Resolution No. 2017 -72, there being an7ple
copies available to the public.
Roll call: Ayes — Schill, Szurek and Novitsky. MOTIONPASSED.
Motion by Schill, seconded by Novitsky, that the Planning and Zoning Connnission reconin7ends the City
Council approve the minor subdivision of the properIv located at 2112 43 "1 1 Avenue NE., szrhject to certain
conditions of a1proval that have been ,found to be necessary to protect the public interest and ensure
compliance with the provisions of the Zoning and Develoonnent Ordinance, ilnch�clin,r:
The applicant shall be responsible .fbr filing the approved subdivision with the Anoka Connno)
Recorder's Office. The approved minor subdivision ivill become invalid if the subdivision is not filed
with the Anoka County recorder's Office within one year of the date of City Council action.
Roll Call: Ayes- Schill, Szurek and Novitsky. MOTIONPASSED
The following Resolution will go to the City Council July 10, 2017
37
P & Z Minutes
Page 4
July 5, 2017
RESOLUTION NO. 2017-72
A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Minor Subdivision in
accordance with City Code Section 9.104 (K), for the property located at 2112 43rd Ave NE.
Whereas, a proposal (Case # 2017 -0701) has been submitted by Meagan Thornburg (Zak) to the City Council requesting
approval of a Minor Subdivision from the City of Columbia Heights at the following site:
ADDRESS: 2112 43rd Ave. NE
LEGAL DSCRIPTION: On file at City Hall.
THE APPLICANT SEKS THE FOLLOWING: Minor Subdivision approval per City Code Section 9.104 (k).
Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on July 5,
2017;
Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission
regarding the effect of the proposed Minor Subdivision upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of
fire, and risk to public safety in the surrounding areas;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights snakes the following:
FINDINGS OF FACT
Section 9.104 (K) of the Zoning Code outlines specific conditions in order for the City Council to approve a minor
subdivision. They are as follows:
1. The proposed subdivision of land will not result in more than three lots.
2. The proposed subdivision of land does not involve the vacation of existing easements.
3. All lots to be created by the proposed subdivision confoi-tn to lot area and width requirements established
for the zoning district in which the property is located.
4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of
gaining access to the property.
5. The property has not previously been divided through the minor subdivision provisions of this article.
6. The proposed subdivision does not hinder the conveyance of land.
7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to
assessments.
S. The proposed subdivision meets all of the design standards specified in Section 9.115.
Further, be it resolved. that the attached plans, maps. and other information shall become part of this Minor Subdivision
approval; and in granting approval the City and the applicant agree that the Minor Subdivision shall become null and void
if the Subdivision has not been filed with the Anoka County Recorder's Office within one (1) calendar year after the
approval date.
CONDITIONS
1. The applicant shall be responsible for filing the approved subdivision with the Anoka County Recorder's
Office. The approved Minor Subdivision will become invalid if the subdivision is not filed with the Anoka
County recorder's Office within one year of the date of City Council action.
38
P & Z Minutes
Page 5
July 5, 2017
CASE NUMBER: 2017 -0702
APPLICANT: Dominium
LOCATION: 47th and Central Avenue
REQUEST: APPROVE CONFORMITY OF THE TAX INCREMENT FINANCING
PLAN TO THE COMPREHENSIVE PLAN AND ADOPTION OF
RESOLUTION 2017 -PZ05
Dahl told members that on May 1, 2017, the Columbia Heights Economic Development Authority (the "EDA ")
received a proposal from Dominium for the establishment of a tax increment financing district (commonly
referred to as "TIF ") to provide public financial assistance for the development of an affordable multi- family,
workforce housing project to be located at 1069 Grandview Court NE and 4729 Grand Avenue NE, Columbia
Heights (the "Subject Property "). In the City of Columbia Heights (the "City') and pursuant to the City Charter,
the EDA is the authorized authority to exercise TIF powers; however, the EDA may not exercise said TIF
powers without prior approval of City Council. Thus, City Council has scheduled a public hearing on July 10,
2017 at approximately 7:00 PM to consider the modification and establishment of the proposed TIF district.
Furthermore, before or at the time of said public hearing, the City Council is required to snake certain findings
pursuant to State Statue 469.175, Subd 3. in regards to the conformity of the proposed TIF Plan to the general
plans for development and redevelopment of the City. Therefore, since the Planning & Zoning Commission (the
"P &Z ") is an advisory board of the City Council on matters related to the general plans for development and
redevelopment as prescribed in the Comprehensive Plan, the City Council has requested that the P &Z review
the proposed TIF Plan to determine if it conforms to the Comprehensive Plan of the City. If determined by
commission members that the proposed TIF Plan conforms to the Comprehensive Plan, Resolution 2017 -PZ05
should be approved as presented.
Please note: a TIF Plan is strictly a planning document that is required by State Statute to reflect the full length
of the proposed TIF district; it in no way constitutes the proposed tern length or dollar amount of the TIF
district. The proposed tern length and dollar amount are part of a separate document, the Contract for Private
Redevelopment between the developer and the authorized authority to exercise TIF powers.
ZONING ORDINANCE
The Subject Property is located in a Mixed -Use District on the corner of 47th and Grand Avenue. The Subject
Property is comprised of approximately 4.93 acres of land, and is adjacent to the followinp zoning designations:
• North: Mixed -Use District (MXD)
• East: Built as Duplexes Residential Districts (R -213)
• South: Multiple Family Residential District (R -3)
• West: Mixed -Use District (MXD)
39
P & Z Minutes
Page 6
July 5, 2017
COMPREHENSIVE PLAN
The City has identified three mixed -use districts in an effort to differentiate the three types of developments:
Transit Oriented Development, Community Center Development, and Transitional Development. The
Comprehensive Plan guides the Subject Property for Transit Oriented Mixed -Use Development, which is
defined as an area within the City that promotes interaction between medium to high density housing; transit
facilities; and neighborhood services, such as restaurants, retail and office space. The main focus of this district
is to accommodate affordable housing for the community's workforce, but also to ensure a safe pedestrian
friendly environment that increases non - motorized modes of transportation.
The proposed TIF Plan would offset qualified costs for the development of an affordable multi - family,
workforce housing project. And, pursuant to the Comprehensive Plan, meets the residential development intent
of the Transit Oriented Mixed -Use Development District. The project would consist of an estimated 173 units,
all of which would be affordable to households with incomes at or below sixty percent (60 %) of the area
median income (the "AMP).
The AMI is the midpoint of a region's income distribution; half of the households in a region earn more and
half earn less. The US Department of Housing and Urban Development defines and calculates different levels
of AMI for regions across the country by household size. In 2017, the Twin Cities 60% AMI has been defined
as follows:
Household Size
Income Threshold
1 Person
$ 37,980
2 People
$ 43,440
4 People
$ 54,240
Therefore, several provisions in the proposed TIF Plan respond to numerous planning goals and policies
adopted in the Comprehensive Plan. Many of which conforin to the development requirements of the Transit
Oriented Mixed -Use Development District. Below are specific goals and policies from the Comprehensive Plan
that directly correlate to the conformity of the proposed TIF Plan to the general plans of development and
redevelopment for the City.
Goal: Provide mechanisms for successful redevelopment of vacant lauds and targeted areas within the
community.
• Encourage intill development that demonstrates compatibility with existing neighborhood
characteristics, in terns of quality, design, building height, placement, scale and architectural quality.
Goal. Provide convenient access to mixed land use developments to encourage more trips via non -
motorized modes of travel and less by automobile.
• Place mixed use land uses adjacent to transit with convenient pedestrian access.
40
P & Z Minutes
Page 7
July 5, 2017
Goal. Provide a variety of life cycle housing opportunities within the community.
0 In redevelopment areas of the city, incorporate, when appropriate, options for housing that is affordable
at 60% of the most recent area median income to help achieve the Metropolitan Council Livable
Communities housing goals identified for 2011 -2020.
• Identify higher density redevelopment that will include a percentage of units targeted for workforce
housing.
DESIGN GUIDELINES
The request from the City Council is for the P &Z to review and determine if the proposed TIF Plan conforms to
the Comprehensive Plan. Therefore, the design guidelines are not applicable.
SITE PLAN
The request from the City Council is for the P &Z to review and determine if the proposed TIF Plan conforms to
the Comprehensive Plan. Therefore, a site plan is not applicable.
FINDINGS OF FACT
The request from the City Council is for the P &Z to review and determine if the proposed TIF Plan conforms to
the Comprehensive Plan. Therefore, isn't subject to Findings of Fact.
Questions from members:
Chairperson Szurek clarified that the only job of the members of the Planning and Zoning Commission tonight
was to state whether the proposed TIF District is compatible with the Comprehensive Plan. It is not their role to
state whether they want the development or not as that is up to the Council to do that. Dahl confirmed that was
correct. Dahl also stated the Public Hearing for the proposed TIF District is on July 10, 2017 at 7:00 p.m. and
wanted to make that known. Residents are more than welcome to come to that Public Hearing and ask
questions to gain an understanding of tax increment financing. Dahl explained that tax increment financing
does not specifically raise taxes and they are not tax dollars that are going to pay for the development. It is
specifically the future tax dollars from the development that are paying for those costs. It is essentially a rebate
program for development.
Novitsky questioned if the TIF District was approved, would Grand Central Lofts have an option to develop
something on those parcels. Dahl stated that staff will look at development with people who have some
entitlement to the property at this tune, such as the current owner of the property, which is New Heights
Development. However, Dominium currently has these two parcels under contract; therefore, staff would only
review proposals from Dominium or New Heights Development.
Chairperson Szurek questioned if the Grand Central Loft Association gave up control of that property at some
point several years ago. Dahl confirmed that was correct and stated the original development there was a
Master Declaration approved in 2005 by the condo association, which granted the association several powers to
control the development of the parcels within that development area. In 2010, the developer presented the
Board of Commissioners of the association with an amendment that would remove the parcels, along with the
41
P & Z Minutes
Page 8
July 5, 2017
easements around those two parcels, whereby relinquishing the associations control over the property. The
amendment was passed unanimously by the association at that time.
Motion by Schill, seconded by Novitsky, to adopt Resolution 2017 -PZ05, a resolution of the City of Columbia
Heights Planning and Zoning Commission finding that a modification to the development program for the
Downtown Central Business District (CBD) redevelopment project and a tax increment financing plan for the
47th and Grand TIF District conform to the general plans for the development and the redevelopment of the
City.
Roll Call: Ayes — Schill, Szurek and Novitsky. MOTIONPASSED
The City Council will hold a public hearing to consider the modification and establishment of the proposed
47'x' and Grand Tax Increment Financing District on July le, 2017.
42
P & Z Minutes
Page 9
July 5, 2017
PLANNING COMMISSION
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RESOLUTION NO. 2017 -PZ05
RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS PLANNING COMMISSION
FINDING THAT A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR THE
DOWNTOWN CENTRAL BUSINESS REDEVELOPMENT PROJECT AND A TAX
INCREMENT FINANCING PLAN FOR THE 47TH AND GRAND TAX INCREMENT
FINANCING DISTRICT CONFORM TO THE GENERAL PLANS FOR THE
DEVELOPMENT AND REDEVELOPMENT OF THE CITY.
WHEREAS, the Columbia Heights Economic Development Authority (the "EDA ") and the City of
Columbia Heights (the "City ") have proposed to adopt a Modification to the Development Program for the
Downtown Central Business Redevelopment Project (the 'Development Program Modification ") and a Tax
Increment Financing Plan for the 47th and Grand Tax Increment Financing District (the "TIF Plan ") (the
Development Program Modification and the TIF Plan are referred to collectively herein as the "Program and
Plan ") and have submitted the Program and Plan to the City Planning Commission (the "Commission ") pursuant
to Minnesota Statutes, Section 469.175, Subd. 3, and
WHEREAS, the Commission has reviewed the Program and Plan to determine their conformity with the
general plans for the development and redevelopment of the City as described in the comprehensive plan for the
City.
NOW, THEREFORE, BE IT RESOLVED by the Commission that the Program and Plan conform to the
general plans for the development and redevelopment of the City as a whole.
Dated: July 5, 2017
Chair
ATTEST:
Secretary
43
P & Z Minutes
Page 10
July 5, 2017
OTHER BUSINESS
Holmbeck told members that the regular Planning & Zoning meeting scheduled for November 7, 2017 will be
moved to Wednesday, November 8, 2017 due to School Board Elections occurring on the 7th.
The meeting was adjourned at 7:28 pm.
Respectfully submitted,
Jodi Griffin
Acting Secretary
44
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7C
MEETING DATE
SEPTEMBER 11, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
ACCEPTANCE OF A MATCHING COST -SHARE GRANT FOR PLAYGROUND EQUIPMENT REPLACEMENT
AT KEYES PARK
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kevin Hansen /September 5, 2017
BY /DATE: ao /7
CITY STRATEGY: #4: Opportunities for Play and Learning
Additional Strategy? #3: Affordability
SHORT TERM GOAL (IF APPLICABLE):
Additional Goal? N/A
BACKGROUND: The 2017 Parks budget has $425,000 allocated for the reconstruction of Keyes Park. A
reconstruction plan has been reviewed and approved by the Park & Recreation Commission, based on the Keyes
Park Master Plan. As we have done in past Master Plan implementations that have had playgrounds, the
reconstruction plans included all facets of a new play area including grading, drainage and perimeter curbing, but
not the equipment. As a cost savings measure, the equipment has been procured directly with the vendor, often
grant supported.
Staff was notified of a 2017 grant program through a playground equipment manufacturer, GameTime. The grant
recipient pays for shipping. The grants are on a first -come first -serve basis and equipment must be ordered in the
same year. The grant program is not available every year. The intent of the program is to fight childhood obesity
through playground activities. This is the same grant program the City received in 2011 for McKenna Park and in
2015 for LaBelle Park.
Staff applied for the grant for Keyes Park for a playset at $47,724. The City was notified of a grant award in the
amount of $20,661. This provides a net cost to the City of 27,063, or a 55/45 cost share with the grant.
STAFF RECOMMENDATION: Staff recommends accepting the grant and authorizing funding through the Park
Development Fund.
RECOMMENDED MOTION(S): Move to accept the grant for Keyes Park in the amount of $20,661, appropriating
matching funds of $27,063 from the Park Development Fund 412, and furthermore authorize the Mayor and City
Manager to enter into an agreement for the same.
ATTACHMENT(S): Grant Award Notification
45
u
Csamewrm'�)
A PL, -yYCORE Company
L,
CERTIFICATE OF GRANT AWARD
This certificate entitles
City of Columbia Heights -Keyes Park
to a GameTime playground grant funding award of
$20,661.00
Fun& must be cla>lned no laier than Decembei 31, 2n1 and must a(company a
quahf},rng play system purchase. Order must be received bi �\o-,Tember 15,2017 Award
may not be combined -with and other older or special offer. Other terms and conditions
apply. Contact your local GameTime rep, esentattve at 800- 235 -2440 for complete
details about this grant award.
tiarc c P ,sic ni (,ci,i -i'. T,`.a).ager
0 CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7D
MEETING DATE
SEPTEMBER 11, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Central Avenue Enhancement Project
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
BY /DATE: Joe Hogeboom/ August 15, 2017
BY /DATE: A 7-
CITY STRATEGY: #1; Safe Community
Additional Strategy? #2: Economic Strength
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND:
The Minnesota Department of Transportation (MnDOT) administers the "Transportation / Economic
Development" grant program, or TED for short. TED funds up to $10 million per improvement project to a
state highway. The improvement(s) must enhance or modify the roadway or right -of -way area, and lead to a
measurable contribution to job creation or retention in the area.
Staff has identified the area along Central Avenue, between 47th and 43rd Avenues, as an area that it would
like to focus on for the grant, extending the safety improvement work that is planned to occur north of 47th
Avenue further south into downtown Columbia Heights. The work, if funded, would likely include new
sidewalks, burying powerlines, street lighting, decorative concrete treatment to roadway medians, an
enhanced pedestrian crossing at 43rd Avenue, enhanced bus facilities and temporary right -of -way easement
attainment. The TED grant provides for 70% of total project costs. The total project cost is estimated to be
$2,715,170.16. The City's required 30% contribution could be comprised of state aid road funding throughout
multiple construction years.
TED grant applications are due for submittal to MnDOT on September 15th. As a required component of the
application, the City Council must adopt the attached resolution.
STAFF RECOMMENDATION:
Staff recommends approval of the Resolution, as presented.
RECOMMENDED MOTION(S):
Motion: Move to wave the reading of Resolution No. 2017 -92, there being ample copies available to the
public.
Motion: Motion to adopt Resolution 2017 -92, approving the MnDOT Transportation and Economic
Development Program Application.
ATTACHMENTS:
Location Map (1 page)
Schematic Layout (1 page)
Resolution 2017 -92 (2 pages)
47
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RESOLUTION NO. 2017 -92
TRANSPORTATION AND ECONOMIC DEVELOPMENT PROGRAM APPLICATION
BE IT RESOLVED that the City Council (the "Council ") for the City of Columbia Heights act as the legal sponsor
for the project contained in the Transportation Economic Development (TED) Program Application to be
submitted on September 15th, 2017 and that the Community Development Director and the City Manager are
hereby authorized to apply to the Minnesota Department of Transportation for funding of this project on
behalf of the City of Columbia Heights, MN.
BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure matching funds and adequate
construction of the proposed project.
BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has not violated any Federal, State or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt
practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights, MN
may enter into an agreement with the State of Minnesota for the above - referenced project, and that it will
comply with all applicable laws and regulations as stated in all contract agreements.
BE IT FURTHER RESOLVED that the City of Columbia Heights, MN has committed $814,551.16 towards the
local match requirement.
BE IT FURTHER RESOLVED that the City of Columbia Heights, MN confirms if the project cost increases above
the amount listed in the Application, the City of Columbia Heights, MN will provide or secure all additional
funds necessary to complete the project.
The City of Columbia Heights, MN certifies that it will comply with all applicable laws, regulations, and rules of
the Application.
BE IT FURTHER RESOLVED that the sources and uses, private investors, equity, and other financing
commitment represented in the attached document are accurate.
NOW, THEREFORE BE IT RESOLVED that the Community Development Director and the City Manager or their
successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are
necessary to implement the project on behalf of the applicant.
ORDER OF COUNCIL
Passed this day of 2017
Offered by:
Seconded by:
Roll Call:
Resolution 2017 -92 50
City of Columbia Heights — CC Resolution
Mayor
Attest:
Council Secretary /City Clerk
Page 2
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7E
MEETING DATE
SEPTEMBER 11, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Community Development 2018 Fee Schedule
DEPARTMENT: Community Development
CITY MANAGER'S APP! VAL:
BY /DATE: Joe Hogeboom/ August 15, 2017
BY /DATE:
CITY STRATEGY: #1; Safe Community
Additional Strategy? #6: Excellent Housing /Neighborhoods
SHORT TERM GOAL (IF APPLICABLE): #1 Develop a Pride of Ownership Plan
Additional Goal? N/A
BACKGROUND:
I have conducted an audit of fees related to Planning & Zoning items, Building Safety items and Economic
Development Items. To better reflect current trends and pricing structures, I propose the following Fee
Schedule for consideration by the City Council.
For Building Safety fee items, items shown in red reflect proposed changes for 2018.
STAFF RECOMMENDATION:
Staff recommends approval of this item, as presented.
RECOMMENDED MOTION(S):
Motion: Move to wave the reading of Resolution No. 2017 -91, there being ample copies available to the
public.
Motion: Motion to adopt Resolution 2017 -91, approving the 2018 Community Development Fee Schedule.
ATTACHMENTS:
Community Development Division Fee Schedule (12 pages)
Resolution 2017 -91 (1 page)
52
Community Development Division Fee Schedule
Planning and Zoning Department
Activity
Current Fee
Proposed Fee
Appeal
$185
$200
Comprehensive Plan Amendment
$500
$1000
Conditional Use Permit (Residential)
$200
$250
Conditional Use Permit (All Others)
$200
$500
Site Plan (Under 1 acre)
$250
$500
Site Plan (1 acre and Over)
N/A
$1000
Preliminary Plat
$500
$1000
Final Plat
$100
Included w /prelim plat
fee
Interim Use
$250
$250
Minor Subdivision (Lot Split)
$275
$275
Short -Term Rental Permit (Annual)
N/A
$250
Vacation
$150
$150
Variance (Residential)
$200
$250
Variance (All Others)
N/A
$500
Zoning Amendment
$500
$1000
Zoning Letter
$25
$75
53
Building Safety Department
BUSINESS LICENSE FEES
ACTIVITY
Arcades /Amusement Centers
($5,000 Bond /$100 Inv. Fee) (PD)
Auto Recycling Dealer /Junk Yard
($10,000 Surety Bond) PD,FD, ZA
Beer Sales
On Sale ($250 Inv. Fee 1st time application)
Off Sale ($250 Inv. Fee 1st time application) Formerly $150
Merchants & Brewers
Temporary Beer (per day basis)
($250 Investigation Fee)
Brewer Taprooms & Brew Pubs (On Sale)
($250 Investigation Fee 1st time Applicant)
Brewers manuf. Less than 2,000 barrels /yr.
Brewers manuf. 2,000 -3,500 barrels /yr.
Brewers manuf. 3,500+ barrels /yr.
Carnivals
($500 deposit & insurance)
Christmas Tree Sales
($200 Clean -up Deposit)
Contractor's License/ Registration
(Bond and Insurance Required) All formerly $60
Building — Commercial Projects (not licensed by State;
Blacktop
Excavator
Masonry /Concrete
Moving
Demolition
Plaster /Stucco
Heating /Cooling
FEES
$500
$500
$400
$200
$200
$100
$150
$500
$4,000
$50 /day
$50
$80
$80
$80
$80
$80
$80
$80
$80
54
Plumbing $80
Sign Installation $80
Courtesy Benches $25 /each
(Insurance Required)
Exhibition /Convention /Shows /Expos
($5,000 Bond)
First Day $50
Each Additional Day $10
Food Truck Registration Fee $100
Games of Skill $15 /1-ocation, Plus $15 /machine
Kennels $50
Each additional cage $10
Massage Therapist, Business $500
($250 Inv. Fee)
Massage Therapy, Individual $100
($250 Inv. Fee)
Motor Vehicle Fuel Dispensing Stations
First Metering Device $50
Each Additional Metering Device $10
L.P. Gas per Metering Device $50
Motor Vehicle Rental /Leasing
New Application $75
Renewal Application $50
Motor Vehicle Sales (New & Used) $300
Pawnbroker $12,000
($5,000 Bond /$100 Inv. Fee;
Peddlers /Solicitors & Transient Merchant
Itinerant Hawker /Peddler $50 /day; $100 /mo.; $500 /yr.
Transient Merchant $50 /day; $100 /mo.; $500 /yr.
Pet Shop $50
55
Pool /Billiard Hall $100
($100 Inv. Fee)
Popcorn, Candy, Food Catering Vehicles $50
(Insurance - Public & Vehicle Liability)
Precious Metal Dealers
($5,000 Bond, $100 Inv. Fee)
New Applicant $300
Renewal $200
Secondhand Merchant Business
$100
($5,000 Bond, $100 Inv. Fee)
Sexually Oriented /Adult Business
$10,000
(Inv. Fee $500 - $10,000)
Tobacco Sales
Accessory Sales
Formerly $300
$500
Smoke Shop (no indoor sampling)
Formerly $300
$500
Smoke Shop (indoor sampling)
Formerly $300
$1,000
Tree Removal & Treatment
Formerly $60
$80
(Insurance Required)
56
LIQUOR LICENSING FEES
ACTIVITY FEES
Intoxicating Liquor Sales
Class A (Inv. Fee $500 - $2000)
$8,000
Class B (Inv. Fee $500 - $2000)
$6,500
Class C (Inv. Fee $500 - $2000)
$6,500
Class D (Inv. Fee $500 - $2000)
$8,000
Class E (Inv. Fee $500 - $2000)
$5,500
On Sale Wine (Inv. Fee $500 - $2000)
$1,200/$2,000
($1,200 for restaurants w/ seats 25 -74: $2,000 for seats 75 +)
$1,000
Sunday On -Sale Liquor
$ 200
Temporary On -Sale (Inv. Fee $500 - $2000)
$ 100 /day
2 am Closing Time Adopted in June 2017 $ 300
Club On -Sale Liquor
Per membership
(Inv. Fee $500 - $2000)
1 to 200 members
$ 300
201 to 500 members
$ 500
501 to 1,000 members
$ 650
1,001 to 2,000 members
$ 800
2,001 to 4,000 members
$1,000
4,001 to 6,000 members
$2,000
Over 6,000 members
$3,000
57
*Please Note: Building Permit Fees are based on a Valuation Fee Schedule approved by the State of
Minnesota Building Code. The following Building Permit Fee Schedule will not change and will still be
based on the 1997 Valuation Fee Schedule adopted by the City of Columbia Heights in 2003.
BUILDING PERMIT FEES
Valuation
Fee
Valuation
Fee
$ 0 -
800
35.00
801 -
900
35.70
901 -
1,000
38.75
25,001 -
26,000
401.35
1,001 -
1,100
41.80
26,001 -
27,000
411.45
1.101 -
1,200
44.85
27,001 -
28,000
421.55
1,201 -
1,300
47.90
28,001 -
29,000
431.65
1,301 -
1,400
50.95
29,001 -
30,000
441.75
1,401 -
1,500
54.00
30,001 -
31,000
451.85
1,501 -
1,600
57.05
31,001 -
32,000
461.95
1,601 -
1,700
60.10
32,001 -
33,000
472.05
1,701 -
1,800
63.15
33,001 -
34,000
482.15
1,801 -
1,900
66.20
34,001 -
35,000
492.25
1,901 -
2,000
69.25
35,001 -
36,000
502.35
2,001 -
3,000
83.25
36,001 -
37,000
512.45
3,001 -
4,000
97.25
37,001 -
38,000
522.55
4,001 -
5,000
111.25
38,001 -
39,000
532.65
5,001 -
6,000
125.25
39,001 -
40,000
542.75
6,001 -
7,000
139.25
40,001 -
41,000
552.85
7,001 -
8,000
153.25
41,001 -
42,000
562.95
8,001 -
9,000
167.25
42,001 -
43,000
573.05
9,001 -10,000
181.25
43,001 -
44,000
583.15
10,001 -11,000
195.25
44,001 -
45,000
593.25
11,001 -12,000
209.25
45,001 -
46,000
603.35
12,001 -13,000
223.25
46,001 -
47,000
613.45
13,001 -14,000
237.25
47,001 -
48,000
623.55
14,001 -15,000
251.25
48,001 -
49,000
633.65
15,001 -16,000
265.25
49,001 -
50,000
643.75
16,001 -17,000
279.25
50,001 -
51,000
650.75
17,001 -18,000
293.25
51,001 -
52,000
657.75
18,001 -19,000
307.25
52,001 -
53,000
664.75
19,001 -20,000
321.25
53,001 -
54,000
671.75
20,001 -21,000
335.25
54,001 -
55,000
678.75
21,001 -22,000
349.25
55,001 -
56,000
685.75
22,001 -23,000
363.25
56,001 -
57,000
692.75
23,001 -24,000
377.25
57,001 -
58,000
699.75
24,001 -25,000
391.25
58,001 -
59,000
706.75
58
Valuation
Fee
Valuation
Fee
$ 59,001
- 60,000
713.75
106,001
-107,000
1032.95
60,001 -
61,000
720.75
107,001
-108,000
1038.55
61,001 -
62,000
727.75
108,001
-109,000
1044.15
62,001 -
63,000
734.75
109,001
-110,000
1049.75
63,001 -
64,000
741.75
110,001
-111,000
1055.35
64,001 -
65,000
748.75
111,001
-112,000
1060.95
65,001 -
66,000
755.75
112,001
-113,000
1066.55
66,001 -
67,000
762.75
113,001
-114,000
1072.15
67,001 -
68,000
769.75
114,001
-115,000
1077.75
68,001 -
69,000
776.75
115,001
-116,000
1083.35
69,001 -
70,000
783.75
116,001
-117,000
1088.95
70,001 -
71,000
790.75
117,001
-118,000
1094.55
71,001 -
72,000
797.75
118,001
-119,000
1100.15
72,001 -
73,000
804.75
119,001
-120,000
1105.75
73,001 -
74,000
811.75
120,001
-121,000
1111.35
74,001 -
75,000
818.75
121,001
-122,000
1116.95
75,001 -
76,000
825.75
122,001
-123,000
1122.55
76,001 -
77,000
832.75
123,001
-124,000
1128.15
77,001 -
78,000
839.75
124,001
-125,000
1133.75
78,001 -
79,000
846.75
125,001
-126,000
1139.35
79,001 -
80,000
853.75
126,001
-127,000
1144.95
80,001 -
81,000
860.75
127,001
-128,000
1150.55
81,001 -
82,000
867.75
128,001
-129,000
1156.15
82,001 -
83,000
874.75
129,001
-130,000
1161.75
83,001 -
84,000
881.75
130,001
-131,000
1167.35
84,001 -
85,000
888.75
131,001
-132,000
1172.95
85,001 -
86,000
895.75
132,001
-133,000
1178.55
86,001 -
87,000
902.75
133,001
-134,000
1184.15
87,001 -
88,000
909.75
134,001
-135,000
1189.75
88,001 -
89,000
916.75
135,001
-136,000
1195.35
89,001 -
90,000
923.75
136,001
-137,000
1200.95
90,001 -
91,000
930.75
137,001
-138,000
1206.55
91,001 -
92,000
937.75
138,001
-139,000
1212.15
92,001 -
93,000
944.75
139,001
-140,000
1217.75
93,001 -
94,000
951.75
140,001
-141,000
1223.35
94,001 -
95,000
958.75
141,001
-142,000
1228.95
95,001 -
96,000
965.75
142,001
-143,000
1234.55
96,001 -
97,000
972.75
143,001
-144,000
1240.15
97,001 -
98,000
979.75
144,001 -145,000
1245.75
59
98,001 -
99,000
986.75
145,001
-146,000 1251.35
99,001 -100,000
993.75
146,001
-147,000 1256.95
100,001
-101,000
999.35
147,001
-148,000 1262.55
101,001
-102,000
1,004.95
148,001
-149,000 1268.15
102,001
-103,000
1,010.55
149,001
-150,000 1273.75
103,001
-104,000
1,016.15
150,001
-151,000 1279.35
104,001
-105,000
1,021.75
151,001
-152,000 1284.95
105,001
-106,000
1,027.35
152,001
-153,000 1290.55
Valuation
Fee
$100,001.00 to $500,000.00
154,001
- 155,000
1,296.15
$993.75 for the first
155,001
- 156,000
1,301.75
$100,000.00 of valuation plus
156,001
- 157,000
1,307.35
$5.60 for each additional
157,001
- 158,000
1,312.95
$1,000.00 or fraction thereof
158,001
- 159,000
1,318.55
up to and including
159,001
- 160,000
1,324.15
$500,000.00.
160,001
- 161,000
1,329.75
161,001
- 162,000
1,335.35
162,001
- 163,000
1,340.95
$500.001.00 to $1,000,000.00
163,001
- 164,000
1,346.55
$3,233.75 for the first
164,001
- 165,000
1,352.15
$500,000.00 plus $4.75 for each
165,001
- 166,000
1,357.75
additional $1,000.00 of value
166,001
- 167,000
1,363.35
or fraction thereof to and
167,001
- 168,000
1,368.95
including $1,000,000.00.
168,001
- 169,000
1,374.55
169,001
- 170,000
1,380.15
$1,000,001.00 and up
170,001
- 171,000
1,385.75
171,001
- 172,000
1,391.35
$5,608.75 for the first
172,001
- 173,000
1,396.95
$1,000,000.00 of value plus
173,001
- 174,000
1,402.55
$3.65 for each additional
174,001
- 175,000
1,408.15
$1,000.00 of value or fraction
175,001
- 176,000
1,413.75
thereof.
176,001
- 177,000
1,419.35
177,001
- 178,000
1,424.95
178,001
- 179,000
1,430.55
Plan Review Fees -
179,001
- 180,000
1,436.15
180,001
- 181,000
1,441.75
65% of Permit Fees
181,000
- 182,000
1,447.35
182,001
- 183,000
1,452.95
183,001
- 184,000
1,458.55
184,001
- 185,000
1,464.15
Investigation Fees - Equal to
185,001
- 186,000
1,469.75
and in addition to permit fee.
186,001
- 187,000
1,475.35
187,001
- 188,000
1,480.95
188,001
- 189,000
1,486.55
Surcharge - As mandated
189,001
- 190,000
1,492.15
by State of Minnesota
190,001
- 191,000
1,497.75
191,001
- 192,000
1,503.35
192,001
- 193,000
1,508.95
60
193,001
- 194,000
1,514.55
194,001
- 195,000
1,520.15
195,001
- 196,000
1,525.75
196,001
- 197,000
1,531.35
197,001
- 198,000
1,536.95
198,001 -
199,000
1,542.55
199,001 -
200,000
1,548.15
200,001 -
201,000
1,553.75
m
HEATING /COOLING PERMITS FEES
Fees for Residential Mechanical Permits shall be calculated as follows on a per unit basis, with a
minimum permit fee of $35.00. Surcharges shall be collected as mandated by the State.
Air Conditioner $25
Air to Air Exchanger $15
Chimney liner $10
Ductwork $10
Fireplace (Gas or Wood) $50
Furnaces /boilers up to 125,000 btu input $50
Furnaces /boilers over 125,000 btu input $75
Gas Dryer
$10
Gas Piping
$10
Gas Range /Oven
$10
Gas Grill
$10
Pool Heater
$10
Fees for Commercial /Industrial /Institutional Mechanical Permits will be based on total cost of
work calculated by using the Building Permit Fee Schedule. The total cost of work shall include
all labor and materials supplied by the contractor. The minimum Permit fee shall be $35.00.
The surcharge shall be calculated as mandated by the State.
PLUMBING /GAS PIPING PERMITS
Residential Permit Fees shall be computed on the basis of the number of fixtures provided for
in the permit in accordance with the following schedule:
Residential is defined as single family, two family dwelling, townhouse unit and multi - family
unit.
Fees for Group "A" fixtures at $10.00 each with a minimum fee of $35.00
bathtub
floor drain
sink
gas Piping
bidet
pool heater
water closet
water supply- inside
backflow prev.
laundry tray
washer
sewer repair- inside
dryer
lavatory
water softener
water supply- outside
dishwasher
shower
water Heater
sewer supply- outside
Surcharges shall be collected as mandated by the State.
Fees for Commercial /Industrial /Institutional Plumbing Installations /Repairs will be based on the
total cost of the work calculated by using the Building Permit Fee Schedule. The total cost of the
work shall include all labor and materials supplied by the Contractor. The Minimum Fee shall be
$35.00. The surcharge shall be calculated as mandated by the State.
SEWER /WATER PERMITS
Permits will be required for all installation, alterations, repairs of any domestic water or
sewer lines, commercial water /sewer lines or any water line to be used for fire
suppression systems. For any job requiring City crews to make a water or sewer tap, the
Contractor must provide an OSHA approved trench box before City Crews will perform
tapping operations. Fees will be $35.00 plus parts and tax when applicable. Surcharges
shall be collected as mandated by the State.
62
WATER METER PERMITS
The fees collected for the installation of water meters for residential, commercial, industrial,
institutional installations will be calculated at 15% over the cost of the meter, plus sales tax. No
surcharge will be collected.
FIRE SUPPRESSION /SPRINKLER PERMITS
Permit fees and surcharge will be figured by using the same fee chart as for Building
Permits based on the cost of the job.
DEMOLITION PERMITS
Permit fees and surcharges will be based on same schedule as for Building Permits,
based on the cost of the job.
MOVING PERMITS
Fees for the moving or raising of any minor building such as a utility building or garage
will be calculated at a fee of $50.00 per structure.
Fees for the moving or raising of all other building will be calculated at a fee of $100 per
structure.
Permits will be required if passing through the City off of US Highways or County streets. Fees
shall be calculated at $50 per structure.
INSTALLATION /REMOVAL of FLAMMABLE /COMBUSTIBLE STORAGE TANKS and LP GAS TANKS
Fees for the installation, removal, or alteration of any above ground or below ground
storage tanks or LP tanks will be calculated at $35.00 per tank. All installations must be
approved by the State Fire Marshall and the local Fire Department.
STREET EXCAVATION /DUMPSTER PERMITS
Permits are obtained at the Public Works Department. Fees will be charged for the
permits, but no surcharge is collected.
PERMIT REFUND POLICY
The Building Official may authorize refunding of not more than 80 percent of the permit
fee paid when no work has been done under a permit issued in accordance with this
code. The Building Official may also authorize refunding of not more than 80 percent of
the plan review fee when an application for a permit for which a plan review fee has
been paid is withdrawn or canceled before any plan reviewing is done. The Building
Official shall only authorize refunding of any fee paid when a written request has been
submitted, by the original applicant, not later than 180 days after the date of fee
payment.
63
Economic Development Department
APPLICATION /REQUEST
CURRENT FEE
PROPOSED FEE
Proposal Consideration
N/A
$100
Single Family Home Lot Sales Program Application
N/A
$50
Tax Exempt Conduit Revenue Bond Application
N/A
$1,000
Escrow Deposit
$10,000
$10,000
Tax Increment Financing Application
$500
$1,000
Escrow Deposit
$10,000
$10,000
Legal or Financial Consultant Review Escrow Deposit
$3,000
$3,000
*Please Note: The unused amount of an escrow deposit will be refunded upon the
completion of legal or financial consultant services. If additional expenses are incurred
beyond the amount of the escrow deposit, an additional escrow deposit will be required
upon written notice from the Columbia Heights Economic Development Authority.
64
RESOLUTION NO. 2017 -91
RESOLUTION APPROVING 2018 COMMUNITY DEVELOPMENT FEE SCHEDULE
BE IT RESOLVED BY the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City ") as
follows:
WHEREAS, the City's Community Development Division supports the Permitting, Licensing, Land Use Planning,
Zoning and Economic Development functions of the City; and
WHEREAS, the certain fees are associated with various action items within the Community Development
Division; and
WHEREAS, occasionally, fee pricing is evaluated and adjusted based on comparable area rates as well as staff
time used for processing and evaluating requests; and
WHEREAS, the City has not adjusted Community Development fee pricing since 2012; and
WHEREAS, the passage of this Resolution will create one, unified "Community Development Fee Schedule ".
NOW, THEREFORE BE IT RESOLVED that the City Council authorizes the passage of Resolution 2017 -91,
adopting the Community Development Fee Schedule, which will take effect January 1St, 2018.
ORDER OF COUNCIL
Passed this day of 2017
Offered by:
Seconded by:
Roll Call:
Mayor
Attest:
Council Secretary /City Clerk
Resolution 2017 -91 65
C� COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7F
MEETING DATE
SEPTEMBER 11, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
LICENSE AGENDA
DEPARTMENT: COMMUNITY DEVELOPMENT
CITY MANAGER'S PPROVAL:
BY /DATE: SEPT 6, 107
BY /DATE: '
CITY STRATEGY: #1; Safe Community
Additional Strategy? N/A
SHORT TERM GOAL (IF APPLICABLE): N/A
Additional Goal? N/A
BACKGROUND:
BACKGROUND /ANALYSIS
Attached is the business license agenda for the September 11, 2017 Council meeting. This
agenda consists of applications for 2017 Contractor Licenses.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form
Accompanied Application. This means that the data privacy form has been submitted as
required. If not submitted, certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for September 11, 2017 as
presented.
ATTACH [ft E IN' TS
66
City of Columbia Heights - Council Letter
TO CITY COUNCIL Sept 11, 2017
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2017
BLDG *Air Rite Mechanical Sys 6935 146`x' St W, Apple Valley $60
*Patton Heating 589 Swan Lake Ln NW, Cedar $60
*TLT Enterprises Inc 4383 McMenemy St, Vadnais Hts $60
67
Page 2
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0 CH COLUMBIA
HEIGHTS
AGENDA SECTION
ITEMS FOR CONSIDERATION
ITEM NO.
9Aa
MEETING DATE
SEPTEMBER 11, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
RESOLUTION 2017 -84 ADOPTING A PROPOSED BUDGET FOR THE YEAR 2018, SETTING THE PROPOSED
CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2018.
DEPARTMENT: Finance
CITY MANAGER'S APPROVAL:
BY /DATE: Joseph Kloiber /September 6, 2017
BY /DATE:
CITY STRATEGY: #7: Strong Infastructure /Public Services
Additional Strategy? #3: Affordability
SHORT TERM GOAL (IF APPLICABLE): #3 Develop a Communication Plan and Staff Position
Additional Goal? #5 Develop a Master Plan for New City Hall
BACKGROUND: As required under the city charter, the city manager provided the city council with a proposed 2018
budget and tax levy at a council meeting in August. That document explains the proposed 2018 budget and tax levy with
133 pages of summary and detail information, including comparisons to both the current year budget and to two prior
years of actual expenses. This document is available on the city website.
The city council must adopt a proposed budget and tax levy resolution by September 30th to begin the state- mandated
Truth -in- Taxation process. The city council must also adopt a final version at a public hearing in December. The final tak
levy can be less than the proposed levy, but it cannot be greater than the proposed levy. This allows counties to mail
each taxpayer a notice in November stating the proposed tax on each property. The taxpayer thereby has time to
consider their proposed tax before the public hearing in December. In addition to this state - mandated process, the city
council holds work sessions from September to December of each year to analyze the proposed budget in detail.
One important piece of information that was not available when the proposed 2018 budget was compiled is the amount
of the 2018 Area -Wide Fiscal Disparities Subsidy. Data now available shows that subsidy will decrease by $182,000 for
2018, and then will be restored in 2019.
The attached resolution increases the 2018 gross tax levy by $529,000 or 4.9% over 2017. The gross tax levy includes
both the share paid by local taxpayers and the Area -Wide Fiscal Disparities Subsidy. With the temporary decrease in the
subsidy for 2018, the local taxpayers' share for 2018 will be $529,000 plus $182,000; a total of $711,000. Approximately
$200,000 of this total will be effectively rebated to the local taxpayers in 2019 by restoration of the subsidy.
STAFF RECOMMENDATION: The city manager recommends approval of the proposed 2018 budget and levy.
RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -84, there being ample copies available to
the public.
Move to adopt Resolution 2017 -84, being a resolution adopting a proposed budget for the year 2018, setting the
proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget hearing date for
property taxes payable in 2018 of December 11, 2017, at approximately 7:00 p.m. in the city council chambers.
ATTACHMENT(S): Resolution 2017 -84
CouncilLetter Res2017 84 2018Proposed8udget &Levy.docx 77
RESOLUTION NO. 2017 -84
ADOPTING A PROPOSED BUDGET FOR THE YEAR 2018, SETTING THE PROPOSED CITY LEVY, APPROVING THE
HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR
PROPERTY TAXES PAYABLE IN 2018.
Now, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of
Columbia Heights makes the following
ORDER OF COUNCIL
IT IS HEREBY RESOLVED:
Section A. The budget for the City of Columbia Heights for the year 2018 is hereby approved
and adopted with
appropriations for each of the funds listed below.
Revenue
Expense
Governmental Funds
General Fund
11, 904, 000
13, 508, 438
Planning & Inspections
469,682
469,682
Economic Development Authority Adm
448,242
448,242
Cable Television
227,400
190,331
Library
9S2,644
952,644
After School Programs
22,000
43,562
Special Project Fund
25,000
25,000
Public Safety- Other
-
-
Capital Project Funds
2,932,500
1,720,659
Debt Service Funds
1,833,520
2,428,120
Debt Principal
Proprietary Funds
CopitolAssets
Paid (Adv.)
Water Fund
3,309,564
2,868,462
87,500
(70,000)
Sewer Fund
2,063,310
2,276,539
27,500
(196,712)
Refuse Fund
2,067,228
2,195,880
-
-
Storm Sewer Fund
493,375
606,084
-
(76,288)
Liquor Fund
8,943,200
8,803,000
-
185,000
Central Garage
686,885
723,060
45,500
-
Building Maintenance
205,500
205,448
-
-
Information Systems
337,000
387,575
Use of Fund Balance
931,676
-
60,000
-
Total Including Interfund Transfers
37,852,726
37,852,726
220,500
(158,000)
Section B. The following sums of money are levied forthe current year, collectable in 2018 upon the taxable property in
the City of Columbia Heights, for the purposes listed below.
Estimated General Fund Levy 9,481,000
Estimated Library Levy 919,244
Estimated EDA Fund Levy 220,100
Total 10, 620, 344
Section C. The City Council of the City of Columbia Heights hereby approves the Columbia Heights Housing and
Redevelopment Authority Tax Levy for the fiscal year 2018 in the amount of $224,592.
78
City of Columbia Heights - Council Resolution 2017 -84
Page 2
BE IT FURTHER RESOLVED: That the public budget hearing is scheduled for December 11, 2017 at approximately 7:00
p.m. in the City Council Chambers.
BE IT FURTHER RESOLVED: That the County Auditor is authorized to fix a property tax rate for taxes payable in the year
2018 that is higher than the tax rate calculated for the City of Columbia Heights for levied in 2016 collectable in 2017.
BE IT FURTHER RESOLVED: That the City, pursuant to Resolution 2015 -07, will call and redeem on February 1, 2018, all
outstanding bond principal and interest payments on General Obligation Bond Series 2008B, and that the County
Auditor is authorized to cancel the related Bond Levy in its entirety for taxes payable in 2018 and all subsequent years.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2009A in the amount of $10,000 and that the County Auditor is authorized
to cancel $10,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $227,349 to be levied for taxes
payable in 2018 for Series 2009A.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2015A in the amount of $270,000 and that the County Auditor is
authorized to cancel $270,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $214,667 to be
levied for taxes payable in 2018 for Series 2015A.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2017A in the amount of $329,989 and that the County Auditor is
authorized to cancel $329,989 of the related Bond Levy for taxes payable in 2018, leaving a balance of $0 to be levied for
taxes payable in 2018 for Series 2017A.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2017B in the amount of $300,000 and that the County Auditor is
authorized to cancel $300,000 of the related Bond Levy for taxes payable in 2018, leaving a balance of $262,553 to be
levied for taxes payable in 2018 for Series 2017B.
BE IT FURTHER RESOLVED: That the Finance Director /Treasurer of the City of Columbia Heights is hereby instructed to
transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota.
Passed this day of _ 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
79