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HomeMy WebLinkAbout06-26-2017 CCPMayor COLUMBIA Donna Schmitt Councilmembers HEIGHTS Robert A. Williams 0 John Murzyn, Jr. City of Columbia Heights Connie8uesgens th Nick Novitsky 59040 Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 City Manager Visit our website at: www.columbiaheightsmn.gov Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 26, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION - Invocation provided by Bob Lyndes, Crest View 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 1. Introduction of Liquor Operations Manager, Jason Schulz 2. Acceptance of the report from Phil Kern, Goals and Objectives sessions. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of June 12, 2017 pg 4 MOTION: Move to approve the work session minutes of the City Council meeting of June 5, 2017 pg 20 B. Submittal Consideration of a Grant Application to the Metropolitan Council pg 22 MOTION: Move to waive the reading of Resolution 2017 -69, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -69, a resolution identifying the need for the Livable Communities Demonstration Account funding & authorizing submittal of an application for grant funds. City of Columbia Heights City Council Agenda June 26, 2017 Page 2 C. Participation Consideration in the Anoka County Housing and Redevelopment Authority Levy pg 70 MOTION: Move to waive the reading of Resolution 2017 -70, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2017 -70, a resolution authorizing the approval of participation in the Anoka County Housing and Redevelopment Authority's Economic Development Activates for fiscal years 2018 to 2022. D. Fees for Late Payment of Utility Bills and for Water Service Shut- off /Turn -on. pg 72 MOTION: Move to waive the reading of Resolution 2017 -64, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -64, being a resolution establishing fees for late payment of utility bills and for water service shut - off /turn -on. pg 75 E. Resolution 2017 -67 Declaring the Intent to Bond for 39th Avenue Mill and Overlay, Project 1705 MOTION: Move to waive the reading of Resolution 2017 -67, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -67, being a resolution approving the declaration for the official intent of the City of Columbia Heights to bond for the 39th Avenue Mill and Overlay, Central Avenue to Huset Parkway Roundabout, Project 1705. F. Final payment to Peoples Electric Company for Library Electrical Contract, Project No. 1410 pg 77 MOTION: Move to accept the electrical work for the new Columbia Heights Public Library, Project No. 1410, and authorize final payment of $22,304 to People's Electric Company of St. Paul, Minnesota. pg 79 G. Adopt Resolution 2017 -68 being a resolution accepting bids and awarding a contract for 2017 utility repairs and installations, Project 1711 MOTION: Move to waive the reading of Resolution 2017 -68, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -68 being a resolution accepting bids and awarding the 2017 Utility Repairs and Installations, City Project No. 1711 to Northdale Construction Company, Inc. of Albertville, Minnesota, based upon their low, qualified, responsible bid in the amount of $353,512.10 from Fund 651 - 51711 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. H. Consideration of approval of attached list of rental housing applications. pg 82 MOTION: Move to approve the items listed for rental housing license applications for June 26, 2017, in that they have met the requirements of the Property Maintenance Code. I. Approve Business License Applications pg 96 MOTION: Move to approve the items as listed on the business license agenda for June 26, 2017. J. Payment of Bills pg 98 MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 166179 - 166348 in the amount of $858,381.22. 2 City of Columbia Heights June 26, 2017 City Council Agenda Page 3 MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS A. Preliminary Issuance Consideration of Multifamily Housing Revenue Bonds pg 106 MOTION: Move to waive the reading of Resolution 2017 -71, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2017 -71, a resolution adopting a housing program with respect to a multi - family housing project; granting preliminary approval for the issuance of multi - family housing revenue bonds to finance the project under Minnesota Statutes, Chapter 462C, as amended; and authorizing the reimbursement of expenditures made in anticipation of the issuance of such bonds. B. Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4254 2nd Street NE for failure to meet the pg 119 requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Number 2017 -63, being ample copies available to the public. MOTION: Move to adopt Resolution Number 2017 -63, being Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JUNE 12, 2017 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday June 12, 2017 in the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 7:03 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens and Councilmember Novitsky Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Joe Kloiber; Finance Director, Kevin Hansen; Public Works Director, Lenny Austin; Police Captain, Joe Hogeboom; Community Development Director, Elizabeth Holmbeck; City Planner and Katie Bruno; City Clerk /Council Secretary 3. INVOCATION Invocation provided by Dan Thompson, Heights Church Pastor Thompson announced 19,000 volunteers participated in the Feed my Starving Children Love Somalia Event. 4,900,000 meals were packed. 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to approve the agenda as presented. All Ayes, Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation of Humanitarian of the Year Award to Amada Marquez Simula Mayor Schmitt presented Amada Marquez Simula with the 2017 Humanitarian of the Year Award. Amada gratefully accepted the award, and expressed appreciation to the council and the community. B. Library Update Library Director Renee Dougherty and Library Board member Catherine Vesley reported on the increased use of the Columbia Heights Library. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) City Council Minutes June 12, 2017 Page 2 of 16 Mayor Schmitt requested item M be removed for discussion. A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of May 22, 2017 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the EDA meeting minutes from March 6, 2017 MOTION: Move to accept the EDA meeting minutes from May 1, 2017 MOTION: Move to accept the Park & Recreation Commission meeting minutes from March 22, 2017 MOTION: Move to accept the P & Z meeting minutes from May 2, 2017 MOTION: Move to accept the Library Board meeting minutes from May 3, 2017 MOTION: Move to accept the EDA meeting minutes from May 22, 2017 C. Approve Resolution 2017 -54 Approving State of MN Joint Powers Agreement MOTION: Motion to waive the reading of Resolution No. 2017 -54, being a Resolution approving State of Minnesota Joint Powers Agreements with the City of Columbia Heights on behalf of its City Attorney and Police Department there being ample copies available for the public. MOTION: Move to approve Resolution No. 2017 -54, being a Resolution approving State of Minnesota Joint Powers Agreements with the City of Columbia Heights on behalf of its City Attorney and Police Department. D. Approve Resolution 2017 -62 re budget amendment (transfer of funds) MOTION: Motion to waive the reading of Resolution No. 2017 -62, being a resolution amending the 2017 budget to use certain additional revenue, there being ample copies available for the public. MOTION: Motion to adopt Resolution 2017 -62 being a Resolution amending the 2017 budget to use certain additional revenue. E. SECOND READING of Ordinance No. 1640 — Proposed Bar Close at 2:00 a.m. MOTION: Move to waive the reading of Ordinance No. 2017 -1640, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 2017 -1640, being an ordinance related to allowing liquor sales to occur until 2:00 am. F. Resolution 2017 -55 - Adoption of 2:00 am Bar Close Application Fee MOTION: Move to waive the reading of Resolution No. 2017 -55, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2017 -55, being a resolution adopting a licensing fee related to allowing liquor sales to occur until 2:00 am. G. SECOND READING of Ordinance No. 1641 - Adult Day Care Facilities Outdoor Space Requirements MOTION: Move to waive the reading of Ordinance No. 2017 -1641, there being ample copies available to the public. MOTION: Move to approve Ordinance No. 2017 -1641, amending Section 9.107(C)(16)(d) regarding adult day care facility outdoor space requirements. H. City Logo and Tagline Usage Guidelines MOTION: Move to approve the City Logo and Tagline Usage Guidelines as presented. City Council Minutes June 12, 2017 Page 3 of 16 I. Public Art Standards and Guidelines MOTION: Move to approve the Public Art Standards and Guidelines as presented. J. Adopt Resolution 2017 -60 Approving a Cooperative Construction Agreement with MNDOT MOTION: Move to waive the reading of Resolution 2017 -60, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -60 being a Resolution approving the Cooperative Construction Agreement No. 1027707 with MnDOT for TH 65 (Central Avenue) from 47th Avenue to 51St Avenue. K. Adopt Resolution 2017 -61 approving a Master Partnership Contract with MNDOT MOTION: Move to waive the reading of Resolution 2017 -61, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -61 being a Resolution approving the Master Partnership Contract with MnDOT. L. Final Payment for 2016 Street Rehabilitation Zone 2 and State Aid Street Overlay, City Projects 1602 and 1605 MOTION: Move to accept the work for 2016 Street Rehabilitation Zone 2 and 2016 State Aid Street Overlay, City Project Numbers 1602 And 1605 and authorize final payment of $17,021.74 to Midwest Asphalt Corporation of Hopkins, Minnesota. M. Joint Powers Agreement with Anoka County for the 40th Avenue Storm Sewer and Street Rehabilitation Project *Removed for discussion N. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for June 12, 2017. O. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 165913 through 166178 in the amount of $756,213.04 Motion by Councilmember Novitsky, seconded by Councilmember Murzyn, Jr. to approve the Consent Agenda items A, B, C, D, E, F, G,H, 1, J, K, L, N, and 0. All Ayes, Motion Carried. The following item was removed for discussion: M. Joint Powers Agreement with Anoka County for the 40th Avenue Storm Sewer and Street Rehabilitation Project Mayor Schmitt questioned the removal of the crosswalk signal button at the NE corner. Director Hansen stated he will contact MnDOT. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to approve a Joint Powers Agreement with Anoka County for Construction Cost Share including Administrative Services for Storm Sewer and Street Rehabilitation on 40th Avenue from Central Avenue to Reservoir Boulevard, City of Columbia Heights Project 1706. All Ayes, Motion Carried. 8. PUBLIC HEARINGS A. Repeat Service call Service Fee Appeal, 940 -39th Ave NE 0 City Council Minutes June 12, 2017 Page 4 of 16 Police Captain Lenny Austin reported that the property owner has provided an action plan, and he would like time to review it and work with the owner. Austin suggested tabling the item until the August 14, 2017 meeting. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to table the item until August 14, 2017. 4 Ayes, 1 Nay, Motion Carried. Ayes: Buesgens, Novitsky, Schmitt and Murzyn, Jr. Nay: Williams. B. Resolution No. 2017 -52, a Conditional Use Permit for outdoor storage on the property located at 725 39th Ave. NE. City Planner Elizabeth Holmbeck reported Mark Jedele on behalf of Total Export, Inc, is requesting a Conditional Use Permit to allow for outdoor storage on the property located at 725 39th Ave. NE. They are proposing to store lumber, pallets, and occasionally some equipment outdoors. The applicant has proposed to add screening to the existing fence along the adjacent residential properties and has plans to make some improvements to the exterior of the building. The Planning and Zoning Commission unanimously recommended approval. Motion by Councilmember Williams, seconded by Councilmember Buesgens to waive the reading of Resolution No. 2017 -52, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Buesgens to approve Resolution No. 2017- 52, being a resolution approving a Conditional Use Permit subject to certain conditions of approval. All Ayes, Motion Carried. C. An appeal to the City Council, and request for a Conditional Use Permit with a waiver to a Specific Development Standard for two K -12 Schools to operate on the property located at 3989 Central Avenue NE. City Planner Elizabeth Holmbeck reported Nancy Aleksuk on behalf of 500, LLC has submitted an Appeal to the City Council, and a request for a Conditional Use Permit with a waiver to a Specific Development Standard in the Zoning Ordinance. The applicant is proposing to renovate the building to allow for two schools to operate on the property, along with the Columbia Heights Adult Education Facility and a retail tenant. The applicant is proposing to have a K- 6th grade School and a 7 -12th grade School occupy the majority of the building. The proposal requires a Conditional Use Permit. The applicant submitted a request for a waiver to a Specific Development Standard of the Zoning Ordinance which requires that: the parcel upon which the K -12 School is located shall have a lot area no less than four times the size of the building footprint. The applicant argues that this requirement is unnecessary to the schools operation and that the proposed outdoor playground area will meet the needs of the two schools. The Planning and Zoning Commission held a public hearing on the request for a Conditional Use Permit with a waiver to the Zoning Ordinance. At the meeting there was a lengthy discussion between the Planning and Zoning Commission and the applicant regarding how the school would operate on the site. The Planning and Zoning Commission unanimously denied the request for a waiver to a Specific Development Standard, and that the Conditional Use Permit be denied based on the denial of the waiver request. The applicant has submitted an Appeal to the City Council to grant the waiver as requested. Staff recommends that approximately half of the building be reserved for commercial use, and that the first floor be retained for commercial use to ensure compatibility with the character of the surrounding area. Staff believes that while the applicant does not meet this requirement, they have proposed a unique, alternative plan for an outdoor recreation area and adequate parking should be provided in the adjacent parking ramp. However, there are concerns over how pedestrian and vehicular traffic will function on the site. By staff's literal interpretation of the City's Zoning Ordinance, the application does not meet applicable zoning regulations (a Specific Development Standard for K -12 Schools). However, it appears that the Findings of Fact for a Conditional Use Permit are met. Staff recommends that if the City Council approves the Conditional Use Permit with the 7 City Council Minutes June 12, 2017 Page 5 of 16 requested Waiver, that the City Council direct staff to bring an Ordinance removing this requirement from the Zoning Ordinance as not to set precedence. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to waive the reading of Resolution No 2017 -53, there being ample copies available to the public. All Ayes, Motion Carried. Michael Margolies, a consultant representing the applicant requested the allocation of the property be reconsidered to allow up to 66% of the building for school use. Councilmember Buesgens expressed concern with the lack of appropriate outdoor space. Joan Arbisi Little; Director of Career Pathways explained they plan various offsite options for students including; parks, local libraries and community involvement. Students will also be able to participate in MSHL sport teams. Ms. Arbisi Little reported the traffic management plan is very important to the school. City Attorney Jim Hoeft indicated the council will first address the waiver, if the waiver is not approved, the conditional use and site plan are no longer applicable. If the waiver is approved, it was recommended to list specific reasons for granting the waiver. Mayor Schmitt questioned the reason the Planning & Zoning Commission denied the request. City Planner Holmbeck reported the primary concerns were traffic, and pedestrian safety. Additional concerns include the fact that the school would be occupying a large portion of the building. Councilmember Buesgens indicated she would prefer to deny the waiver and have staff review the city code. Hoeft stated he would prefer staff review the code, and request consideration of an ordinance to amend the code if desired. Councilmember Buesgens stated she has serious concerns about the request, including the location of a school at one of the busiest intersections in the city. Dean Dovolis; DJR Architecture, displayed a site plan of the proposed project. Dovolis showed the proposed plan for outdoor spaces as well as the planned layout of the interior of the building. Chris Whitehouse; DJR Architecture reported on the traffic engineer plan, indicating there is ample room for buses, and traffic will not be queuing on 40th, Gould or Central Ave. Mayor Schmitt asked if there was any Public Comment: Dolores Strand asked what the names of the two schools are. Ms. Arbisi Little stated they are Skyline and Career Pathways. Mike Novitsky stated he is a facility manager at a charter school in St. Paul. He reported parents do not always follow traffic rules. He also expressed concern with the proposed playground area. Councilmember Novitsky asked if additional lighting is proposed. Mr. Dovolis said there is lighting planned, in addition to the cement walls being removed. Nancy Aleksuk stated that the state of Minnesota has approved the site. City Council Minutes June 12, 2017 Page 6 of 16 Mayor Schmitt questioned if the parking ramp is public. Director Hogeboom stated it is public; the city has an agreement indicating the owner of the building is responsible for the maintenance. Hogeboom indicated there are numerous issues with the ramp, likely related to underuse. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to decline the waiver to operate two k -12 schools to operate at 3989 Central Ave NE, and request staff examine the space requirements for elementary schools in the Central Business District to see if they need to be changes or remain the same. Dean Dovolis indicated that if staff makes a determination in the next month or two, that will likely be too long, and will not allow ample time to get the school opened for the 2017 -2018 school year. Director Hogeboom described this building as challenging in attracting tenants, and mixed use is an appropriate use. The primary concern of staff is the amount of space devoted to the school, and the most important piece to preserve as retail would be the first floor facing Central Ave. Hogeboom reported Staff's recommendation would be to approve the item, and direct staff to continue with the study for future requests. Councilmember Buesgens asked the applicant if the conditional use permit allowed for 50 %, would all of the grades fit. Ms. Aleksuk stated they could make it work with 50 %. Mayor Schmitt stated she feels mixed use is appropriate for this space, noting there are charter schools located downtown and schools are not always traditional. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to decline the waiver to operate two k -12 schools to operate at 3989 Central Ave NE, and request staff examine the space requirements for elementary schools in the Central Business District to see if they need to be changes or remain the same. 2 Ayes, 3 Nays, Motion failed. Ayes: Buesgens and Novitsky. Nays: Schmitt, Williams and Murzyn, Jr. City Attorney Jim Hoeft suggested amending condition #1 to be more specific. Buesgens reported she could support 50 %. Novitsky agreed. Hoeft also suggested adding condition #14; Construction of gymnasium be constructed in a way to allow other users to use the space. Motion by Mayor Schmitt, seconded by Councilmember Williams to approve Resolution No. 2017 -53, as amended, being a resolution approving a Conditional Use Permit with a waiver to a Specific Development Standard, and subject to certain conditions of approval. 2 Ayes, 3 Nays, Motion failed. Ayes: Schmitt and Williams. Nays: Buesgens, Novitsky and Murzyn, Jr. Director Hogeboom stated he will look at trends in other cities and report back to the council. D. Resolution No. 2017- 57, a Site Plan Review for the property located at 3989 Central Ave. NE. Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of Resolution No. 2017 -57 there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to deny Resolution No. 2017 -57. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. Consideration of Resolution 2017 -58 awarding the sale of 2017A Bonds, and Resolution 2017 -59 awarding the sale of 2017B Bonds 9 City Council Minutes June 12, 2017 Page 7 of 16 Finance Director Joe Kloiber indicated rates were more favorable than estimated. The projected savings is $2,600,000 over the 20 years remaining of the debt. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to waive the reading of Resolution 2017 -58, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Mayor Schmitt, seconded by Councilmember Williams to adopt Resolution 2017 -58, being a resolution awarding the sale of general obligation refunding bonds, series 2017A, in the original aggregate principal amount of $3,265,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. All Ayes, Motion Carried. Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of Resolution 2017 -59, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Mayor Schmitt, seconded by Councilmember Buesgens to adopt Resolution 2017 -59, being a resolution 2017 -59, awarding the sale of general obligation refunding bonds, series 2017B, in the original aggregate principal amount of $8,505,000; fixing their form and specifications., directing their execution and delivery, providing for their payment; providing for the escrowing and investment of the proceeds thereof; and providing for the redemption of bonds refunded thereby. All Ayes, Motion Carried. 2. Resolution authorizing a tax levy increase by the City for economic development purposes. Community Development Director Joe Hogeboom reported the Columbia Heights EDA approved Resolution No. 2017 -14, requesting a tax levy increase by the City of Columbia Heights (for economic development purposes. Under State Statute Section 469.107, the City Council is authorized to levy a tax for the benefit of the EDA for economic development activities, in an amount no to exceed 0.01813 percent of the City's estimated market land value. Thus, the EDA is requesting that the City Council increase its EDA levy to $220,100 for taxes payable in 2018, which would be a tax levy increase of $136,100 from the taxes payable in 2017. State Statute requires a 30 -day reverse referendum period after City Council holds a public hearing, following two successive publications of the attached resolution 2017 -56 and the notice of public hearing. Mayor Schmitt questioned the process for renewing the contract with Anoka County. Hogeboom explained there are a few ways the city receives money to fund economic development activities. One way is the EDA levy, being considered tonight. Another mechanism is a levy administered by Anoka County Housing and Redevelopment Authority. This is separate from the EDA levy and done in a 5 year cycle. The City Council and the EDA will decide whether to renew that contract later in the summer. Mayor Schmitt indicated she is not in favor of renewing the contract with Anoka County. Finance Director Kloiber stated any action taken at this point will be subject to the truth in taxation meeting this fall. Motion by Councilmember Williams, seconded by Councilmember Buesgens to waive the reading of Resolution No. 2017 -56, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Novitsky to approve Resolution No. 2017 -56, a resolution authorizing a tax levy increase by the City for economic development purposes. 4 Ayes, 1 Nay, Motion Carried. Ayes: Williams, Novitsky, Murzyn, Jr., and Buesgens. Nay: Schmitt. B. Bid Considerations R City Council Minutes June 12, 2017 Page 8 of 16 C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Council Councilmember Novitsky attended the Love Somali Feed my Starving Children event and goal setting sessions. Novitsky announced he will be attending the League of Minnesota Cities Conference. Councilmember Williams reported the library has almost doubled its use in the past year. Williams announced the Sister Cities has received The Most Outstanding Sister City in the U.S for cities under 25,000 award. Williams suggested the Council continue to work with the Charter School on their application. City Manager Fehst commented that the council did a nice job expressing their opinions on the item. Councilmember Buesgens planted flowers with the beautification committee, attended the Park & Recreation meeting, the Memorial Day service, the Goal Setting sessions, Max Richter's farewell party, the HeightsNext perennial exchange, the Planning & Zoning meeting and the Community picnic. Mayor Schmitt reported the Community Picnic was a success. The Mayor attended the Memorial Day service, Max Richter farewell, and the last day of school celebration at Dairy Queen. Report of the City Manager The City Manager reported the Jamboree will begin the week of June 21St. There is an All America City reunion event planned for June 21St at Murzyn Hall. 11. CITIZENS FORUM Mike Novitsky requested council consider budgeting funds to allow for training opportunities for commissioners. 12. ADJOURNMENT Motion by Councilmember Murzyn, Jr., seconded by Councilmember Novitsky to adjourn. All Ayes, Motion Carried. Meeting adjourned at 9:43 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk Resolution No 2017 -52 A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Conditional Use Permit for outdoor storage on the property located at 725 39th Ave. NE. Whereas, a proposal (Case # 2017 -0601) has been submitted by Mark Jedele on behalf of Total Export, Inc. to the City Council requesting a Conditional Use Permit from the City of Columbia Heights at the following site: ADDRESS: 725 39th Ave. NE m City Council Minutes June 12, 2017 Page 9 of 16 LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: A Conditional Use Permit per Code Section 9.104 (H), to allow for outdoor storage on the property located at 725 39th Ave. NE. Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on June 6th, 2017; Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed Conditional Use Permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; Now, therefore, be it resolved, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines nine conditions that must be met in order for the City Council to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. (b) The use is in harmony with the general purpose and intent of the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on -site circulation of traffic. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. (i) The use complies with all other applicable regulations for the district in which it is located. 12 City Council Minutes June 12, 2017 Page 10 of 16 Further, be it resolved, that the attached plans, maps, and other information shall become part of this Conditional Use Permit and approval; and in granting this Conditional Use Permit the City and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. The Conditional Use Permit is subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: CONDITIONS 1. The outdoor storage area shall be accessory to a commercial or industrial use. 2. Outdoor storage within the public right -of -way is prohibited. 3. All outdoor storage areas shall meet the setback requirements for a principal structure in the zoning district in which the use is located. 4. Outdoor storage areas shall be located in rear yards or in the side yard behind the front building line of the principal structure. 5. The storage area shall be fenced and screened from adjacent uses and the public right- of -way. Required screening shall consist of a fence, wall, earth berming and /or vegetation no less than six feet in height and no less than 80% opaque on a year round basis. The fence cannot exceed 7 feet in height. All screening will be installed within 3 months from the date the Conditional Use Permit is approved. 6. All goods, materials and equipment shall be stored on an impervious surface. 7. All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accommodate emergency vehicles as needed. 8. The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. 9. Combustible storage cannot be located within 10 feet of lot line. Exception to this is if the storage is reduced to no more than 6 feet in height it can be within 3 feet of lot lines. 10. Outside storage cannot be located under unprotected eaves, canopies, projections, or overhangs of a structure if the structure is sprinkled. 11. No truck traffic associated with the use of the property will be allowed on Jackson Street. The curb cut off of Jackson Street cannot be used for entering or exiting. 12. Any barbed wire adjacent to residential properties must be removed. 13. The building on the subject property encroaches into the City Right of Way. The applicant must have an encroachment agreement written which addresses any work within the City Right of Way. The applicant must work with the Public Works Director /City Engineer to determine the terms of the encroachment agreement. The applicant must provide a recordable document for the City to review within 30 days of the approval of the Conditional Use Permit. The applicant is responsible for recording the encroachment agreement with the Anoka County Recorder's Office. 14. The proposed fencing along the adjacent northern and eastern residential property lines must be 80% opaque year round. Fencing materials must be approved by the Zoning Administrator. 15. All areas on which vehicles are parked must be paved surfaces, per the Zoning Ordinance. 16. Vehicles that are visible from the street or adjacent residential properties must be parked in an orderly fashion, in appropriately sized and striped parking spaces, per the Zoning Ordinance. 17. Trash and /or recycling collection areas shall be enclosed on at least three sides by an opaque screening wall or fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front yard of any adjacent property. 18. All exterior lighting shall be downcast so as not to adversely impact neighboring residential properties. 13 City Council Minutes June 12, 2017 Page 11 of 16 The applicant must submit a detailed lighting plan for review by the Building Official, prior to construction. Resolution No 2017 -54 A resolution of the City Council for the City of Columbia Heights, Minnesota,Approving State of Minnesota Joint Powers Agreements with the City of Columbia Heights on behalf of its City Attorney and Police Department Whereas, the City of Columbia Heights on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Columbia Heights, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Columbia Heights on behalf of its Prosecuting Attorney and Police Department, are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it. 2. That the Chief of Police, Scott Nadeau, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the Police Captain is appointed as the Authorized Representative's designee. 3. That the City Attorney James Hoeft, or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the City Attorney's legal assistant is appointed as the Authorized Representative's designee. 4. That Donna Schmitt, the Mayor for the City of Columbia Heights, and Katie Bruno, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. RESOLUTION NO 2017 -55 WHEREAS, on June 12, 2017, the City Council (the "Council ") of Columbia Heights, Minnesota (the "City ") approved Ordinance No. 1640, being an ordinance that allows liquor to be served until 2:00 am; and WHEREAS, the City may prescribe annual license fees sufficient to defray the costs incurred by it in reviewing, investigating, and administrating applications for this action. NOW, THEREFORE BE IT RESOLVED, in accordance with the foregoing, and all ordinances and regulations of the City, Council hereby amends the 2017 License Fee schedule to include a $300 municipal application fee associated with businesses wishing to serve alcoholic beverages between the hours of 1:00 am and 2:00 am. 14 City Council Minutes June 12, 2017 Page 12 of 16 RESOLUTION NO 2017 -56 RESOLUTION AUTHORIZING A TAX LEVY INCREASE BY THE CITY FOR ECONOMIC DEVELOPMENT PURPOSES. BE IT RESOLVED, By the City Council ( "Council ") of the City of Columbia Heights (the "City ") as follows: WHEREAS, the City established the Columbia Heights Economic Development Authority (the "Authority') by an enabling resolution adopted on January 8, 1996, pursuant to Minnesota Statutes 469.090 to 469.1081 (the "EDA Act "); and WHEREAS, the Council has given to the Authority the responsibility for all economic development and redevelopment projects and programs; and WHEREAS, under Section 469.107 of the EDA Act, the City is authorized to levy a tax for the benefit of the Authority, in an amount not to exceed 0.01813 percent of the City's estimated market value (the "EDA Levy'); and WHEREAS, the City currently levies an EDA Levy of 0.01813 percent of the City's estimated market value, or $84,000, as authorized by the EDA Act; and WHEREAS, the City is authorized to increase its EDA Levy beyond the statutory cap as provided in Section 469.107, subd. 2 of the EDA Act, upon the request of the Authority; and WHEREAS, the Authority has requested that the City increase its EDA Levy to $220,100 for taxes payable in 2018, in order to better serve the Authority's economic development activities within the City, representing an increase of $136,100. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, as follows: 1. The request by the Authority for an increase in the City's EDA Levy in the amount of $136,100 for taxes payable in 2018, for a total EDA Levy of $220,100, is hereby approved, subject to publication of this Resolution along with a notice of public hearing on this Resolution in substantially the form attached as Exhibit A (the "Notice ") for two successive weeks in the official newspaper of the City, and the holding of a public hearing on the proposed increase between two and four weeks after first publication of this Resolution and the Notice. 2. This resolution will not take effect if a petition requesting a referendum on this Resolution, signed by voters equaling five percent of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days of publication of this Resolution. 3. City staff is authorized and directed to publish this Resolution, along with the Notice, in the official newspaper of the City as soon as practicable. RESOLUTION NO 2017 -58 City of Columbia Heights, Minnesota General Obligation Refunding Bonds Series 2017A (Current Refunding of EDA's Public Facility Lease Revenue Bonds) 15 AWARD RESOLUTION INFORMATION Kennedy & Graven will complete the resolution with the following information, forward the Issuer a copy for Issuer records, and do the necessary filing of the Resolution with the County 1. Motion made by: Schmitt 2. Motion seconded by: Williams 3. Councilmembers present: Schmitt, Williams, Murzyn, Jr., Buesgens, and Novitsky 4. Councilmembers absent: None 5. Resolution Number: 2017 -58 6. Councilmembers voting for: Schmitt, Williams, Murzyn, Jr., Buesgens, and Novitsky 7. Councilmembers voting against: None RESOLUTION NO 2017 -59 City of Columbia Heights, Minnesota General Obligation Refunding Bonds Series 2017B (Partial Advance Refunding of City's Public Safety Center Bonds) AWARD RESOLUTION INFORMATION Kennedy & Graven will complete the resolution with the following information, forward the Issuer a copy for Issuer records, and do the necessary filing of the Resolution with the County 1. Motion made by: Schmitt 2. Motion seconded by: Buesgens 3. Councilmembers present: Schmitt, Williams, Murzyn, Jr., Buesgens, and Novitsky 4. Councilmembers absent: None 5. Resolution Number: 2017 -59 6. Councilmembers voting for: Schmitt, Williams, Murzyn, Jr., Buesgens, and Novitsky 7. Councilmembers voting against: None City Council Minutes June 12, 2017 Page 13 of 16 16 City Council Minutes June 12, 2017 Page 14 of 16 RESOLUTION NO 2017 -60 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the City of Columbia Heights enter into a Cooperative Construction Agreement with the Minnesota Department of Transportation (MnDOT). Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT WHEREAS, the City of Columbia Heights enter into MnDOT Agreement No. 1027707 for the following purposes: To provide for maintenance by the City of Columbia Heights of the sidewalk and lighting roadway improvements construction and other associated construction to be performed upon, along, and adjacent to TH 65 (Central Avenue) from 47th Avenue NE to 51st Avenue NE, within the corporate city limits under City Project No. 1608 and State Project Nos. 113 - 010 -022 and 0207 -116. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. That the City of Columbia Heights enter into a Cooperative Construction Agreement with MnDOT, a copy of which was before the City Council. 2. That the Mayor and City Manager are hereby authorized to execute such Agreement and any amendments to the Agreement. RESOLUTION NO 2017 -61 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the Minnesota Department of Transportation (MnDOT) wishes to cooperate closely with local units of government to coordinate delivery of transportation services and maximize the efficient delivery of such services at all levels of government. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT WHEREAS, MnDOT and local governments are authorized by Minnesota Statues sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 13hat the City of Columbia Heights enter into a Master Partnership Contract with the MinnesotaDepartment of Transportation, a copy of which was before the City Council. 2.That the Mayor and City Manager are hereby authorized to execute such contract, and anyamendments thereto. 3.That the City Engineer is authorized to negotiate work order contracts pursuant to the MasterContract, which work order contracts may provide for payment to or from MnDOT, and that the CityEngineer may 17 City Council Minutes June 12, 2017 Page 15 of 16 execute such work order contracts on behalf of the City of Columbia Heights withoutfurther approval by this Council. RESOLUTION NO 2017 -62 RESOLUTION NO. 2017 -62 A resolution of the City Council for the City of Columbia Heights, Minnesota, amending the 2017 budget to use certain additional revenue. Whereas, the City has contracted for or received the following revenue: Source CH School District Anoka County re Detox Anoka County re DTF Anoka County re TZD Tota I Amount $ 1,200.00 $ 240.00 $ 2,000.00 $15,158.88 $20,615.88 Whereas, this revenue was not included in the initial 2017 budget adopted by resolution 2016 -132, nor in any subsequent amendments to that budget; and Whereas, accordingly, the expense necessary to earn this revenue was also not previously included in the 2017 budget; and Whereas, the activity related to this revenue and expense is consistent with the goals and objectives of the City of Columbia Heights Police Department; Now, therefore, in accordance with all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: Ordinance 1640 BEING AN ORDINANCE AMENDING CITY CODE OF 2005 RELATING TO LIQUOR, BEER AND WINE LICENSES WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: SECTION 1: § 5.502 3.2% MALT LIQUORS (BEER). City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (3) No sale of 3.2% malt liquor (beer) may be made between 21:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 2 -1:00 a.m. and 10 :00 a.m. neeR on Sunday. SECTION 2: § 5.503 ON -SALE CLUB LIQUOR. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (2) The off -sale of malt liquor shall only be permitted during the same days and hours of Municipal Liquor Stores, and between the hours of 10:00 a.m. on Sundays and 2 -1:00 a.m. on Mondays; and SECTION 3: § 5.504 ON -SALE CLUB LIQUOR. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (1) No sale of aey-eF intoxicating liquor may be made between 24:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 2 -1:00 a.m. and 10 -2:00 a.m. neen on Sunday. 18 City Council Minutes June 12, 2017 Page 16 of 16 SECTION 4: § 5.505 INTOXICATING LIQUOR. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (M) No sale of intoxicating liquor for consumption on a licensed premises may be made between 24:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 24:00 a.m. and 102:00 a.m. R9eR on Sunday. SECTION 5: § 5.506 ON -SALE WINE LICENSES. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (0) No sale of wine may be made between 24:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 24:00 a.m. and 10 -2:00 a.m. eee+3 on Sunday. SECTION 6: § 5.508 SUNDAY ON -SALE LIQUOR LICENSES. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (A) Establishments to which on -sale licenses have been issued or hereafter may be issued, pursuant to §§ 5.502 and 5.503 may serve intoxicating liquors between the hours of 10:00 a.m. on Sunday and 24:00 a.m. on Mondays in conjunction with the serving of food, provided that such establishment is in conformance with the Minnesota Clean Air Act. SECTION 7: § 5.510 ON -SALE TEMPORARY LIQUOR LICENSES. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (1) No licensee of his agent may sell or permit the sale of intoxicating liquor licensed to be sold under this section between the hours of 24:00 a.m. and 8:00 a.m. on days Monday through Saturday, nor between the hours of 2.1:00 a.m. and 10 -2:00 a.m. neon on Sunday. No licensee or his agent or any other person shall consume or allow to be consumed on the licensed premises any intoxicating liquor between the hours of 2:00 4­30 a.m. and 8:00 a.m. Should the Council decide to additionally restrict the hours of sale in granting the license, no licensee or his or her agent may sell or permit the sale of intoxicating liquor at any time not specifically allowed in such license. Ordinance 1641 BEING AN ORDINANCE AMENDING CITY CODE OF 2005 RELATING TO ADULT DAY CARE ZONING REGULATIONS The City of Columbia Heights does ordain: SECTION 1: § 9.107 SPECIFIC DEVELOPMENT STANDARDS. City Code of 2005, is proposed to include the following addition and shall hereafter read as follows, to wit: (C)(16)(d) For adult day care facilities, at least 150 square feet of outdoor area for seating and exercise shall be provided feF each adult undo~ 6aFL. If 150 square feet of outdoor is not available on the site the property owner must submit a written proposal that demonstrates recreational activities for adults under the facility's care will be provided off -site. The City Manager, or his or her designee is authorized to approve or deny this proposal im Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL June 5, 2017 7:00 PM (Following the EDA Meeting) Conference Room #1 WORKSESSION CALL TO ORDER /ROLL CALL - The meeting was called to order at 8:35 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Williams, Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Joe Hogeboom; Community Development Director, Jackie Zillmer; Assistant Finance Director, and Katie Bruno; City Clerk Public Art Standards and Guidelines Discussion Community Development Director Joe Hogeboom reported the City received a request by a local artist to commission several pieces of public art using garbage receptacles. At the time, the City Council endorsed the project and directed staff to create a set of guidelines to help guide and direct requests for public art in the future. Hogeboom gave an overview of the proposed guidelines, indicating requests will be reviewed by the City Council on a case by case basis. Mayor Schmitt questioned who will be responsible for the maintenance of the items. Hogeboom explained the current proposal is largely funded through a grant from the MWMO. Public Works will perform the installation. Hansen reported maintenance on the existing public art areas is done by either the original contractor or city staff. City Logos and Taglines Usage Guidelines Discussion Community Development Director Joe Hogeboom reported it had been recommended by the City Attorney that a set of guidelines be established that guide both internal and external usage of the City's official logos and taglines. Mayor Schmitt commented that the All America City tagline may appear to be out of date. Manger Fehst reported a neighboring city displayed the award for about five years. Hogeboom explained the All America City does not have to be used, it is optional. Review proposed change to late fee for delinquent utility charges Assistant Finance Director Jackie Zillmer reported staff will need to amended the fee schedule to address late fees on delinquent utility accounts. Staff is proposing a change from 5% of the current bill to 7% off the outstanding balance. Discussion of Refuse Rates — Disposal and tipping fees Director of Public Works Kevin Hansen reported the contract with the current hauler is coming due. Bids will be presented to the council soon. The City has operated our refuse and recycling collection as an organized collector for over 30 years. For the initial 20 years, the same hauler (last known as Allied) provided our service. When their contract was ending in 2009, the City utilized an RFP process to obtain the best prices for service. In 2010, Veolia (now known as Advanced Disposal) began servicing the City. With the new contract, in an effort to control costs, the City chose to pay for disposal by weight as a separate line item. A resource recovery facility has operated in the county since 1990. This facility creates electricity by burning trash. Initially called RRT, the facility was sold in 2010 to the electrical provider Great River Energy or GRE. For 20 City Council Worksession June 5, 2017 Page 2 of 2 a number of years, the County had subsidized the cost of operating the RRT to remain competitive with landfill disposal costs. With the sale to GRE, the County subsidy was transitioned out. Costs have increased about 50% since 2010. Director Hansen reported for an organized city all municipal waste is required to go to GRE. Bringing 100% of refuse to GRE, would result in a cost increase of approximately $70,000. Staff will need to prepare an RFP, consistent with both statuary language and the Anoka County Solid Waste Management Plan. Councilmember Buesgens questioned if costs would reduce if recycling increases. Hansen reported haulers are paid based on number of pickups and tonnage. Circle Terrace Park Building bids Director of Public Works Kevin Hansen reported two builders were contacted to review the plans. The builders estimate this to be a $275,000 project. The bids came in significantly higher. Hansen reported costs are up about 20% in the building trades, contractors are very busy. Options include rebidding with a more flexible completion date. Hansen reported the funding source of $237,000 need to be requested by the end of the year, or we lose the funding. Currently staff is looking for ways to reduce the cost of the project, and additional funding sources. Hansen hopes to bring this to the council in June or July. 1087 Polk Circle Storm Water Overflow Director of Public Works Kevin Hansen explained a joint storm sewer project was completed with the City of Fridley in the 1980's. The area between the La Casita Parking lot and 1087 Polk Circle has a 30 foot easement and is a relatively flat, low area and has repeatedly surcharged, overtopped and flooded during significant storm events. With the platting of the three parcels and the addition of Planet Fitness, a small portion of this overflow area will now become a parking lot. Due to the history of surface flooding, staff required all of the storm water from Planet Fitness be directed out to existing piping on 51st Court. To improve and adequately protect the property at 1087 Polk Circle, staff is proposing some minor storm sewer improvements along with regrading to create an overflow. Staff has been in contact with the owner of 1087 Polk Circle and he is agreeable to re- grading the rear of his property to provide an overflow area during significant storm events. The cost of the improvements will be shared with the City of Fridley under the existing storm sewer cost share agreement from when this system was originally put in. Meeting Adjourned at 9:32 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk 21 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM ITEM NO. 7B MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS — CITY COUNCIL ITEM: Submittal Consideration of a Grant Application to the Metropolitan Council DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: �/ r BY /DATE: Keith M Dahl, June 22, 2017 BY /DATE: 41 s?� BACKGROUND: The Metropolitan Council (the "Met Council ") offers a variety of incentive -based livable community grant programs. These programs are intended to leverage private and public partnerships to help communities achieve their regional and local goals of development. The City of Columbia Heights (the "City ") established several local development goals in 2010 with the adoption of the 2030 Comprehensive Plan, one of which identified a need to provide a variety of life cycle housing opportunities with the incorporation of affordable housing options that are 60% of the area median income (the "AMI "), specifically development projects that incorporate workforce housing. Since Dominium has proposed the development of a multi - family, workforce housing project on the corner of 47th and Grand Avenue, located at 1069 Grandview Court NE and 4729 Grand Avenue NE, Columbia Heights (the "Subject Project "), and in conjunction with their two requests for public financial assistance, staff recommended that application be made to the Livable Communities Demonstration Account (the "LCDA ") development grant program offered through the Met Council. The LCDA development grant program is a funding source intended to support development projects that incorporate affordable, workforce housing and demonstrate an efficient and cost - effective use of land and infrastructure. Eligible applicants are required to be a local governmental unit, such as a city, town, county, economic development authority, or housing and redevelopment authority. Thus, Dominium would not be able to solely apply for LCDA development grant funding. They would need to partner with a local governmental unit to act as a legal sponsor on their behalf in order to be eligible for LCDA development grant funding. Therefore, Dominium would like to partner with the City to apply for LCDA development grant funds in the amount of $750,000 for the Subject Project to provide financial assistance with site acquisition; improvement of public infrastructure including, but not limited to sidewalks, trails, transit shelters, and bike facilities; and placemaking such as, lighting, landscaping, seating, and other furnishings. An application has been prepared for submittal, but because Dominium is requesting the City to sponsor them, the City Council needs to approve a resolution authorizing the submittal of the application. If Resolution 2017 -69 is approved, staff will submit the attached application on or before the due date of June 29, 2017 to the Met Council. STAFF RECOMMENDATION: Staff recommends approving Resolution 2017 -69, a resolution identifying the need for the Livable Communities Demonstration Account funding and authorizing the submittal of an application for grant funds. City of Columbia Heights - CC Letter 22 City of Columbia Heights - Council Letter Page 2 RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution 2017 -69, there being ample copies available to the public. Motion: Move to adopt Resolution 2017 -69, a resolution identifying the need for the Livable Communities Demonstration Account funding and authorizing an application for grant funds. ATTACHMENTS: 1. Resolution 2017 -69 (2 Pages) 2. Draft Grant Application (44 Pages) 23 RESOLUTION NO. 2017 -69 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS BE IT RESOLVED BY the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City') as follows: WHEREAS, the City is a participant in the Livable Communities Act's Housing Incentives Program for 2017 as determined by the Metropolitan Council (the "Met Council "), and is therefore eligible to apply for Livable Communities Demonstration Account (the "LCDA ") funds; and WHEREAS, the City has identified a proposed project within the City that meets the LCDA's purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Met Council's adopted metropolitan development guide; and WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS, the City agrees to act as legal sponsor for the project contained in the grant application submitted on or before June 29, 2017; and WHEREAS, the City acknowledges LCDA grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan -area communities; and WHEREAS, only a limited amount of grant funding is available through the Met Council's LCDA during each funding cycle and the Met Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. NOW, THEREFORE BE IT RESOLVED that after appropriate examination and due consideration, the governing body of the City: Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time; and 2. Finds that the project component(s) for which LCDA funding is sought would not occur solely through private or other public investment within the reasonably foreseeable future and will occur within three years after a grant award only if LCDA funding is made available for this project at this time. 3. Represents that the City has undertaken reasonable and good faith efforts to procure funding for the project component for which LCDA funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within three years and states that this representation is based on the following reasons and supporting facts: Resolution 2017 -69 24 City of Columbia Heights — CC Resolution Page 2 In a continued effort for the City to support the incorporation of quality demonstration design elements that encourage public interaction; create connections to local transit services; and increase pedestrian and cyclist safety, the LCDA development funds requested are a necessary source of funding for the transit oriented mixed -use development to achieve a strong sense of community. 4. Authorizes its City Manager to submit on behalf of the City an application for Met Council LCDA grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. ORDER OF COUNCIL Passed this day of , 2017 Offered by: Seconded by: Roll Call: Mayor Attest: Council Secretary /City Clerk 25 6/21/2017 WebGrants - Metropolitan Council 4 M ETRC)POL I TAN C O U N C I L Application 05625 - 2017 LCDA Development - Final Application 08955 -1069 Grandview Court NE Redevelopment LCDA Development Status: Editing Applicant Information Primary Contact: Submitted Date: Name:* Keith Salutation First Name Title:* Economic Development Manager Department: Community Development Email:* kdahl @columbiaheightsmn.gov Address:* 590 40th Avenue NE Michael Middle Name Minnesota State /Province Dahl Last Name 55421 Postal Code /Zip Ext. 26 https:Hmetrocounci lgrants.org/getApplicationPri ntPreview.do ?documentPk= 1496678570992 1/35 Columbia Heights City Phone:* 763- 706 -3674 Phone Fax: What Grant Programs are TOD Development you most interested in ?* Organization Information Name:* COLUMBIA HEIGHTS, CITY OF Jurisdictional Agency (if different): Organization Type: City Organization Website: Address:* 590 40TH AVE Michael Middle Name Minnesota State /Province Dahl Last Name 55421 Postal Code /Zip Ext. 26 https:Hmetrocounci lgrants.org/getApplicationPri ntPreview.do ?documentPk= 1496678570992 1/35 6/2112017 WebGrants - Metropolitan Council COLUMBIA HEIGHTS Minnesota 55421 City State /Province Postal Code /Zip County:* Anoka Phone:* 763 - 706 -3600 Ext. Fax: Primary Grantee Information Grantee Type* City City in which the project is Columbia Heights located * If the city name does not appear In this list, contact the appropriate LCA program coordinator If more than one governmental entity is collaborating on this application, please explain 500 characters and list the names of all participants Who will be the Project Manager at the city, county or local development authority for this project? Contact name* Keith Dahl Mailing address* 590 40th Avenue NE City* Anoka Phone* 763 - 706 -3674 Do not enter punctuation (enter as "6515551212 ") Email address* kdahl @columbiaheightsmn.gov After entering this information, click SAVE in the Command Bar at the top of the screen. Developer Information Organization name Street address City, Contact Phone Email state, zip name Columbia Heights 2905 Northwest Owen 763 - Leased Housing Assoc. Boulevard, Suite Plymouth MN 55441 Metz 354- ometz @Dominiuminc.com III, LLLP 150 5618 Other Project Contacts Name Title Organization Street address City, state, Zip Phone Email 27 https: / /metrocounci lgrants.org /getApplicationPri ntPreview.do ?documentPk= 1496678570992 2/35 6/21/2017 WebGrants - Metropolitan Council Section A: LCDA Development Project General Information A -1 Project Location and Characteristics Street address of 1069 Grandview Ct NE project site:* What were the previous land use(s) on the project site ?* Based available historical data, the site was part of a homestead owned by an individual family. The site was originally part of arger development of a drive -in theatere sometime between 1940 -1952. In 1971, the theatre was demolished and a Kmart was built. In 1981 an Arby's restaurant was constructed and in 1999 a Big Lots was built. All three were demolished in 2001. Part of the overall site was built into condos in 2005 and the project site remains vacant land. 2,000 characters Indicate the current land uses Vacant on the project Select as many as apply. If 'Other,' explain below. site.* If 'Other,' describe How many buildings exist 0 within the project Enter an integer only; use 0 if none site ?* Describe the physical condition of the existing buildings on the site.* There are currently no exisiting buildings on the site 2,000 characters max A -2 Project Description Describe the proposed development project.* Explain the elements of the project that will commence construction within the 3 -year term of the grant. DO NOT include references to or benefits from past or future phases of this project or adjacent projects; those will be addressed in a later question. THe proposed development is an apartment building that will provide affordable transit oriented workforce housing. The project will consist of 4 stories of residential housing and underground parking. The project is designed in a manner to be consistent with the aesthetics of the local community. Residents of the property will benefit from the site's close proximity to both Columbia Heights High School and the bust stop located at Central Avenue and 47th Avenue. The project will offer highly sought affordable housing option not currently available to residents of Columbia Heights. 28 https: / /metrocounci lgrants.org /getAppl i cationPri ntPreview.do ?documentPk= 1496678570992 3/35 6/21/2017 WebGrants - Metropolitan Council 2,000 characters Describe the requested grant- funded activities.* Provide an overview of the activities for which you are seeking LCDA funding. See the LCDA Application Guide for a list of eligible and ineligible activities and definitions. Note: the location of all requested items must be clearly visible on the required site plan. The requested funds will be used to cover the costs of construction including: Site Preparation, installation of a transit shelter, stormwater management, improvements to the exisitng retaining wall. 2,000 characters How will the project address the statutory goals and policy objectives of the Livable Communities Act ?* Describe how the proposed Project will address LCDA statutory objectives and regional goals (see http://wwwmetrocouncil.org/ Communities /ServicesiLivable- Communities- Grants.aspx OR click on HELP in the Command Bar for the text of MN Stats. 473.25) This project will address several of the goals under the Livable Communities Criteria and Guidelines. The 100% affordable project will interrate affordable housing and employment growth areas with it's close proximity to both downtown and major employers including Medtronics. Additionally, this project is currently zoned for Transit - Oriented Mixed Use as it is blocks away from a high frequency bus stop and a planned BRT stop. Residents will have the opportunity to take advantage of these public transit options to get access to downtown and neighboring communities. 2,000 characters How will the project use land more efficiently and maximize the potential of the project site ?* The development will take a currently vacant lot and transform it into high density, high quality affordable housing. 2,000 characters A -3 Project Phasing Were there previous No phases to this project ?* Un less you are explicitly instructed to do so, DO NOT include any information about future phases in any application response. The project deliverables, such as number of housing units or jobs, must be COMPLETELY SEPARATE from future phases. Will there be distinct future phases to the No project ?* A -4 Project Partners 29 https: / /metrocounci lgrants.org /getAppl i GationPri ntPreview.do ?documentPk= 1496678570992 4/35 6/21/2017 Identify the partners involved in the proposed project.* If 'other ", describe: Describe any collaboration among the parties selected above regarding the proposed development project. WebGrants - Metropolitan Council Federal, State, Local Government, Private Partners, Developer, Contractors 500 characters For this project Federal low income housing tax credits will be allocated by the state agency to the project. Local government will be involved through the issuance of tax exempt bonds and TIF financing. The developer and contractor will partner to build, design and finance the project using the aforementioned public financing as well as private financing including loans and equity. 500 characters 30 https: / /metrocounci lgrants.org/getAppl i cati onPr i ntPreview.do ?documentPk= 1496678570992 5/35 6/21/2017 Section B: Project Design B -1 Site Design WebGrants - Metropolitan Council 1. Relationship of Land Uses Within and Around the Project Site Scale* Describe the project design; particularly address how land uses, building orientation and configuration, and access was determined and arranged to optimize their function and compatibility within the Project. How does the project enhance the adjacent public realm. (Minimally address decisions regarding location and orientation of buildings; location of, and access to parking; building or other Project design characteristics.) Instead of one large building, two buildings are being built to reduce the overall mass of the project and relate more closely to the existing neighboring condo building and to open up vehicular circulation. The orientation of the east building allows for a large green area between new and existing courtyards. The orientation of the west building situates the common amenity areas, which are socially active and more carefully articulated on the exterior, to face toward the main road (Central Ave). This provides and visually attractive addition to the area while also providing a neighborhood sense presence of neighbors for pedestrians on Grand Ave. Parking is accessible through new roads that connect through Grand Ave. Direct access to roads through the existing neighborhood are minimized. 2,000 characters Neighborhood Scale* Describe how the land uses within the Project and the project design relate to, are compatible with, and support adjacent land uses and the surrounding neighborhood. The multi - family use of this project is similar to the use of the neighboring buildings. The new project is family oriented. School age children will have easy walking access to nearby schools. Play areas are provided for residents. An outdoor terrace with a kitchen and outdoor seating will be visible from nearby. Interactions between renters and permanent residents will be possible. The outdoor functions are open to the neighborhood. And the project will be perceived as 'turning its back' on the neighborhood but rather adding to the neighborhood. 2,000 characters 2. Design Workshops Was this project evaluated as part of the Council's Yes Design Workshops this past spring ?* If "yes ", please describe what changes were made, Following the design workshop we revisited our layout of the site. The plan changed from one building to two separate buildings with sidewalks circulating the site. This is to allow for easier pedestrian access around the site and out to the main streets. This was a topic discussed at the workshop in that the design commitee preferred to see more pedestrian access throughout the site. 31 https:H metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk= 1496678570992 6/35 6/21/2017 2,000 characters 3. Sustainable Design WebGrants - Metropolitan Council Summarize any sustainable design features the development project incorporates: List specific features. Note also, that any design features cited here must be shown on your site plan and /or in your elevation submittals. Low -E windows with high clarity and low solar heat gain coefficient are used to minimize cooling loads in the summer. Stormwater retain /release vaults below grade will hold water from large rain event on site to minimize run off and facilitate slow percolation into the ground. A substantial amount of new LED site lighting will be added with new roads are parking lots. Many other sustainable design features are internal. 2,000 characters Does the project go beyondthe local standard No for sustainable design practices? * 4. Green Space Does the project add Yes green space?' If "yes ", please describe the green space. The buildings will have parking around them to the east and south at the base of the site retaining walls and mostly out of view. The buildings are set back from Grand Avenue and from existing Condo building to the north. Thoughtfully located courtyards break up the mass and perceived size of the buildings as viewed from the condo building and from Central Ave. 2,000 characters Does the project conserve natural vegetation, or include other types of No natural resource conservation or restoration activities ?* B -2 Environmental Design Stormwater Management What are the Watershed District and /or City requirements for onsite stormwater management ?* The requirements for onsite stormwater management are that runoff from the proposed 2, 10 and 100 year events need to be less than exisiting. There needs to be an infiltrate /filtrate of 1.1" over the new impervious surface. 2,000 characters Onsite Stormwater Management 32 hftps:Hmetrocounci lgrants.org /getApplicationPri ntPreview.do ?documentPk= 1496678570992 7/35 6/21/2017 Will the project ONLY connect to municipal storm and sanitary sewer infrastructure ?* Or, will the development project include onsite storage and /or infiltration for managing stormwater runoff ?* If "yes ", describe the specific storage /infiltration elements to be used. Will the development project include a green roof ?* WebGrants - Metropolitan Council No Yes There is a portion of the site that connects to an existing storm pond north of the development. The remainder of the site will be treated by infiltration /filtration and a storage pond /tank to meet city and watershed requirements. 1,000 characters No Describe any other best management practices to be used on site. Not Applicable Stormwater System* Summarize how the stormwater management elements function as an integrated system. There is an existing storm water pond for a portion of the site and the remainder will be treated with infiltration /filtration in either an above ground pond or underground perforate storm system. . 2,000 characters Is infiltration prevented onsite by any soil contamination No that remains after cleanup and development is completed ?* Site Imperviousness & Runoff What percentage of the site is 12.8% currently Enter as a percentage, up to 1 decimal impervious?* What percentage of the site will be 65.0% Impervious post- Enter as a percentage, up to 1 decimal construction ?* What is the 0.4 current runoff for Enter a number, up to 1 decimal a 1 -inch rain event ?* https: / /metrocounci lgrants.org /getAppl i cationPri ntPreview.do ?documentPk= 1496678570992 33 8/35 6/21/2017 cfs Unit of Measure (acre -feet, cubic feet, etc.) What is the expected runoff 0.4 for a 1 -inch rain Enter a number, up to 1 decimal event post- construction ?* * cfs Unit of Measure (acre -feet, cubic feet, etc.) Construction Discharge Will the project require a high construction - related volume discharge of contaminated No groundwater into the sanitary sewer system (greater than 100 gallons per minute) ?* Drinking Water Supply Management Area Need more information? WebGrants - Metropolitan Council • NOAA Atlas 14 Volume 8 (PDF) • Minimal Impact Stormwater Design (MIDS) • Get more information about Drinking Water Supply Management Areas • Read the guide for small urban sites Is the project site located in a Drinking Water Supply Management No Area (DWSMA) designated by the Minnesota Department of HeaIthT Reducing Water Usage Other than low -flow plumbing fixtures, are there any other aspects of the redevelopment that will reduce the use of water or re -use water at the redevelopment site? Not Applicable B -3 Green Building Design Minnesota S3 Guidelines Will the development project comply with No Minnesota B3 Guidelines? * Green Certification Programs 34 https: / /metrocounci lgrants.org/getApplicationPri ntPreview.do ?documentPk= 1496678570992 9/35 6/21/2017 WebGrants - Metropolitan Council Will you apply for certification from a green No building incentive program T 35 https:H metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk= 1496678570992 10/35 6/21/2017 Section C: Project Connections C -1 Local and Regional Transit Project Connections to Transit WebGrants - Metropolitan Council Describe how the development project relates, or connects to local and regional transit systems. What are nearby transit routes? What infrastructure is in place, or is planned, to connect the development project to these routes ?* The project is one block off a high frequency busy stop and a planned BRT stop. Being in Columbia Heights, a first ring suburb, the project's proximity to the bus stops will allow for rapid transit into downtown Minneapolis. Residents will be able to get on the bus at the stop right on Central Avenue, which goes straight into downtown minneapolis. Additionally, many retail stores including Target, Menards and an upcoming Hyvee grocery store are on Central Avenue and are just a couple stops away. This will allow residents who don't have access to a vehicle to have access to essential shopping without needing to travel far. 2,000 characters Project Connections to Region Describe how the development project will strengthen local and regional transit connections, both existing and planned. How will the project enhance, or expand ridership or access between housing, jobs or educational opportunities? (e.g. is the project introducing housing in an area with access to a regional employment center? And if so, name the employment area and estimated trip time via non -auto transportation options.)* Being right on Central Avenue, the project will greatly enhance ridership as residents will have the ability to travel South on Central Avenue to get to downtown Minneapolis, as well as North to Fridley and Spring Lake Park to get to employers up there such as Medtronic, whose operational headquarters are in Fridely along with having an office six blocks north on 53rd Avenue. Between the two Medtronic offices, there are an several thousand jobs. The project brings housing to an area that is a high employment center as well as job growth region. The travel time by bus to the Medtronic Offices in Columbia Heights and Fridley are 10 minutes and 25 minutes, respectively. 2,000 characters Airport Zones Is the project located No within 3 miles of an airport? * Read the FAA Form 7460 -1, Notice of Proposed Construction or Alteration C -2 Multimodal Transportation Multimodal Transportation How does the development project promote multi -modal transportation, such as biking, walking, and riding transit ?* The project proposes use of multiple forms of transportation due to it's location in the center of Columbia 36 https:// metrocouncilgrants.org/getAppli cationPri ntPreview.do ?documentPk= 1496678570992 11135 6/21/2017 WebGrants - Metropolitan Council Heights. The High School, Middle School and Elementary schools are all within a few blocks of the site. This will allow parents to walk with their younger children to school, as well for older children to bike. In order to get to the Middle school, residents will have to cross Central Avenue. They can avoid crossing the road by going up one block to 49th avenue and taking a pedestrian bridge over Central Avenue which ends at the main entrance to the middle school. Residents will have the ability to walk, bike or ride transit to numerous retail, grocery stores and restaurants in Columbia Heights. Addtionally, having a high frequency bus stop and a soon - to-be BRT stop blocks away will allow for easy transit into downtown Minneapolis and around the northern Minneapolis metro. 2,000 characters Walkscore, Bikescore and Transitscore Use the site wwwwalksoore.com for the following three fields Enter the Walkscore for the development project 65 site. Enter the Bikescore for the development project 0 s ite. Enter the Transitscore for the development project 0 s ite. Sidewalk Connections If new sidewalks and /or boulevards are being requested then follow -up questions will appear Is funding for new sidewalks and/or boulevards being No requested as part of this application ?* C -3 Parks Select all that apply. What types of parks, trails or open space are within Local park, Local trail, Other natural area or open space 1/2 mile of the project site? How is the project site connected to the parks, trails or open space identified above? There are numerous parks and open spaces within close proximity to the site. These include local parks such as Keyes Park, Ramsdell Park and Mckenna Park as well as open space such as the playground and fields at Valley View Elmetary School as well as at Columbia Heights High School. Additionally,just under a mile away, there is a natural lake and trail around it at Kordiak Park which residents can easily access by foot to enjoy walking a trail that surrounds a small lake. These parks are all under a mile away, can be accessed by foot or bike, and provide many amenities including: baseball and soccer fields, tennis and basketball courts, play grounds, ice rink and sledding hills and more. Given that the project will be for families, the location will allow for residents to enjoy multiple options for different forms of outdoor recreation. 2,000 characters Will a new park or trail be No created as part of the 37 https: / /metrocounci lgrants.org/getAppli cationPri ntPreview.do ?documentPk= 1496678570992 12/35 6/21/2017 re /development?* Is the projects ite directly adjacent to a REGIONAL No park or trail ?* WebGrants - Metropolitan Council 38 https:Hmetrocounci lgrants.org/getAppl icationPri ntPreview.do ?documentPk= 1496678570992 13/35 6/21/2017 WebGrants - Metropolitan Council Section D; Innovation & Catalytic Value D -1 Innovation and Demonstration Value What are the Innovative elements of the project ?* The project demonstrates a unique level of innnovation in that it provides transit oriented workforce affordable housing in a first ring suburb with easy access into downtown. The project will complement the design of the adjacent Grand Central Lofts condos to create an prominenet, urban aesthetic in a suburban setting. This is innovative bcause it offers the benefits of both an urban setting such as access to high quality public transporation along with high desnity housing. Additionally, this project also offers the advantages of being in a suburban location. Being walking distance to all three levels of public schools, numerous parks, and retail /restaurants gives residents opportunities to rely on transporation methods other than automoblies. This project will have unique amenities including two separate outdoor play structures as well as a indoor structure for children of all ages, a school bus stop shelter and sidewalks all corners of the site to the main streets for easy access. 2,000 characters What Demonstration value does the project provide to the region? (Such as unique partnerships or design features that could be replicated elsewhere.)* The development provides demonstration value to the City of Columbia Heights in several ways: the development project utilized the full capabilities of the buildable land by having high density, promotes transit and internal pedestrain circulation with sidewalks encompassing the entire two building site, and will offer easy access to transit with a planned BRT stop coming steps away from the site. The project will be one of very few large, high density, 100% affordable workforce developments outside of Minneapolis and St. Paul. This development will give the opportunity for a wide variety of people of all ages to live in a market -rate quality, rent restricted apartment complex that will provide many amenities to it's residents. 2,000 characters See the definitions in the LCDA Application Guide for a description of Equitable Development. Were Equitable Development Strategies incorporated when Yes planning and designing the proposed project? * If "yes ", describe. Equitable Development strategies were incorporated into the planning of this project as the goal of this development is to provide a place where people of all backgrounds, races, abilities are able to receive safe, high quality affordable housing with modern amenities and superb location. This project will allow a diverse range of people to have a high - quality living amenities at an affordable cost. By integrating into an established city such as Columbia Heights, residents will have an impact on the neighborhood as they join together to create a strong sense of community. 2,000 characters 39 https: / /metrocounci lgrants.org /getAppl icationPri ntPreview.do ?documentPk= 1496678570992 14/35 6/21/2017 D -2 Catalytic Value Will the project move forward and begin construction by Yes 12/31/2020 without LCDA funding ?* WebGrants - Metropolitan Council If "yes ", what changes would need to be made to the project to maintain that schedule, if LCDA funding is not awarded? Should the project not be awarded LCDA funding, it will have to come up with other means of subsidy in order to make this financially feasible. Due to being rent restricted, the development is not able to size out enough first mortgage proceeds alone to cover all the construction costs. As a result, other sources of capital are necessary. The LCDA grant is highly critical to this project in it's feasibility to be able to build a 100% affordable apartment complex where charged rents will be severty under market rate. With the current economic status in limbo due to tax reform, tax credit equity investors are more conservative than in recent years in providing equity. As a result, affordable housing developer are struggling to find ways of raising enough funds to make projects finanacially feasible. As a result, less affordable developements are happening and in a time when there is such a high demand for affordable housing. 2,000 characters Will the project catalyze further private investment Yes in the area ?* If "yes ", how, and what private investment is anticipated? This project will be one of the very few new multifamily developments to happen in the City in recent years. As a result, by bringing in more development and jobs to the area, Columbia Heights will have the opportunity to continue to grow at a rapid pace. Currently, Central Avenue has seen several restaurants and stores (including Hyvee (under construction fall 2017), Aldi, and Chipotle) come to the area. As Columbia Heights grows, and new apartment communities are added, more and more private investments will be occuring in the city in a variety of forms including retail, office, and multifamily. 2,000 characters 40 https: / /metrocounciIgrants.or. getApplicationPrintPreview .do ?documentPk= 1496678570992 15/35 6/21/2017 Section E: Readiness WebGrants - Metropolitan Council E -1 Consistency with Comprehensive Plan What is the current land use guidance, as identified in the City's future /guiding land use map, of the project site ?* The current land use guidance per Columbia Heights' 2030 Comprehensive Plan (created in 2010) is a combination of Townhomes and Condominiums. While the proposed project is not planning for twnhomes and condominiums, we feel this is consistent with their planning because it meets their goals of residential housing. 2,000 characters Is the proposed development project Yes consistent with the current land use guidance ?* E -2 Consistency with Area Plans Is the development project site located within an area covered by any small Yes area, neighborhood, corridor or station area plan ?* If "yes", provide the name(s) of the plan(s) and briefly describe how the proposed development project implements, or advances the vision outlined in the plan. Provide specific language and elements from the plan and how the proposed development project addresses the selected elements. Attach relevant excerpts of the plan in the "Other Attachments Section." The site is located in the Heritage Heights Neighborhood which consists of residential complexes and commercial uses along Central Avenue. The neighborhood has been designated as an area in need of maintenance and rehabilitation. As outlined in the Comprehensive Plan, the goal of this neighborhood, Heritage Heights, is to increase the desnity through redevelopment to a medium density area. The City wants to improve the physical appearance of this area by offering a mix of housing options and commerical developments in order to create a transit - oriented neighborhood. 2,000 characters E -3 Consistency with Zoning 41 https: / /metrocounci lgrants.orglgetAppl i cati onPr i ntPreview.do ?documentPk= 1496678570992 16/35 6/21/2017 WebGrants - Metropolitan Council What is the current zoning designation of the project Transit Oriented Mixed Use site ?* Is the development project and its uses, permitted, or conditionally permitted, by Yes the current zoning designation ?* E -4 Use of HUD Financing Will the project use HUD No financing ?* E -5 Local Funding Tax Increment Financing (TIF) Is the City providing, or considering providing, TIF Yes to the development project ?* Is the project site within a Yes TIF district ?* Is the TIF analysis No complete? To what is the increment pledged? A response is required if TIF is being provided. The incremented will be gratned to the project evidenced in the form of a note. That note will then be pledged to a lender who will lend to the project up front capital against the note. The project will make debt service payments based on that note provided by the lender. 2,000 characters Local Bonding Is local bonding authority being used in support of No the project ?* If "yes ", what portion of the project will the bonds finance? If "no ", why not ?* There is no local bonding authority supporting this project because the City will not be borrowing the bonds. Instead, they will be issuing conduit revenue bonds but these bonds do not count against the bonding /borrowing authority of the city. 2,000 characters 42 https:/ /metrocouncilgrants.org/getAppl i cationPri ntPreview.do ?documentPk= 1496678570992 17/35 6/21/2017 WebGrants - Metropolitan Council Other Local Funding Describe any other local sources of funding that are being used in support of the project. There are no other sources of local funding are being sought. E -6 Use of Tax Credits Will the project use tax credits Yes as part of the financing ?* If "yes ", what type of 4% LI HTC tax credits will be used? Select all that apply. What is the status of tax credit financing? The application for tax credits will be submitted in Fall 2017. Before tax credits can be requested, the project must first secure tax - exempt bond financing. The application for tax exempt bonds are due August 1st with notification of awarding within the month. 2,000 characters Does the applicant or any tier sub - recipient intend on No using LCA grant funds as a loan ?* E -7 Tenants Secured Is this a mixed -use No project ?* How many square feet of 0 non - residential uses are * Enter "D" if doesn't apply. left to be leased? E -8 Infrastructure Needs Indicate any major infrastructure needed to Other support the development select all that apply. project: E -9 Project Milestones Activity Date Expected Completion N/A 43 https:Hmetrocounci lgrants.org/getApplicati onPri ntPreview.do ?documentPk= 1496678570992 18135 6/21 /2017 WebGrants - Metropolitan Council Pre - Development Activities Visioning Process completed Concept Planning completed Specific Development Project has been identified Current conditions in the development area have been assessed Project feasibility studies completed Alternatives Analysis completed Financing options identified Detailed design plans completed Development Activities Site control achieved Phase I Environmental Assessment completed Phase II Environmental Assessment completed Response Action Plan approved by MPCA Site Plan completed Project Design work completed Stormwater Management Plan completed Necessary approvals secured Demolition completed Environmental cleanup /remediation completed Site prep /grading completed Construction started Fair Housing Marketing Plan implemented (for projects with housing) Completed 04/21/2017 04/21/2017 04/21/2017 04/21/2017 04/21/2017 04/21/2017 04/21/2017 03/24/2017 06/09/2017 06/09/2017 06/14/2017 Date 09/29/2017 Yes 11/01/2017 11/01 /2017 08/31/2017 Yes Yes 03/01/2018 01/01/2018 05/01/2019 44 httos:// metrocouncilgrants. orq/ getApplicationPrintPreview .do ?documentPk= 1496678570992 19/35 6/21 /2017 Section F: Grant & Project Funding WebGrants - Metropolitan Council F -1 Uses for the Requested LCDA Funds Use Detail of Use LCDA Other Private Estimation Starting $0.00 $0.00 Funding Public Funds Method Date of estimates Requested Funds $27,062,611.52 Eligible estimates $0.00 Activity Site Preparation: Demolition Site Preparation $600,000.00 $0.00 $0.00 Developer After the date of $0.00 $0.00 $1,795,550.00 Bidding $0.00 estimates award Public Infrastructure: New public Site Integrated Developer After the sidewalks /trails (exceed min. city Transit Shelter $50,000.00 $0.00 $0.00 estimates date of rqmts.) estimates $0.00 $0.00 $221,292.00 award Stormwater Management: Other Renewable Energy Elements $75,000.00 $0.00 $0.00 Before Bidding application $255,867.52 Developer due date $0.00 Improving of $3,727,505.89 Developer Before Placemaking Spaces: Landscaping landscaping $25,000.00 $0.00 $0.00 Bidding application (retaining wall) due date $750,000.00 F -2 Uses for the Project Use Description Acquisition Costs Cost of Land Construction Costs Cost of Construction Project Reserves Professional Services Construction Financing Costs Permanent Financing Costs Closing Costs Tax Credit Fees Developer Fee Reserves and escrows Professional services such as survey, architects Construction Loan costs First Mortgage costs Costs to close Fees related to low income housing tax credits Fees to cover developers overhead LCA Funds Other Public Private Funds Estimation 45 https:Hmetrocounci lgrants.org /getAppl i cationPri ntPreview.do ?documentPk= 1496678570992 20/35 Funds Method $0.00 $0.00 $1,200,000.00 Developer estimates $750,000.00 $2,420,000.00 $27,062,611.52 Developer estimates $0.00 $0.00 $2,689,079.83 Developer estimates $0.00 $0.00 $1,795,550.00 Bidding $0.00 $0.00 $319,031.04 Developer estimates $0.00 $0.00 $475,640.69 Developer estimates $0.00 $0.00 $221,292.00 Developer estimates $0.00 $0.00 $255,867.52 Developer estimates $0.00 $0.00 $3,727,505.89 Developer estimates 45 https:Hmetrocounci lgrants.org /getAppl i cationPri ntPreview.do ?documentPk= 1496678570992 20/35 6/21/2017 F -3 Sources Type Description WebGrants - Metropolitan Council Status Amount Est. Commitment Date First Mortgage First mortgage Pending (expectedwithin 6 $21,840,000.00 Funded Activities months) LCDA Funds TIF Mortgage Tax increment financing Pending (expectedwithin 6 $2,420,000.00 Total Uses for the Project $750,000.00 months) LCA Funds Low Income Tax Credit Low income tax credit Pending (expectedwithin 6 $14,363,792.00 Equity equity months) Soft Money 1 - LCDA Grant from Met Council Pending (expectedwithin 6 $750, 000.00 Grant months) Deferred Developer Fees to cover developers Pending (expectedwithin 6 $1,542,786.49 Fee overhead months) $40, 916, 578.49 F -4 Notes on Sources and Uses F -5 Calculated Values Tota I Sources $40,916,578.49 Total Uses for Grant- $750,000.00 Funded Activities So Other Public LCDA Funds $2,420,000.00 100.0% Other Public Funds LCDA Funds of Total Total Uses for the Project $750,000.00 LCA Funds 1.83% Cb LCA funds of Total Gap (Total Sources -Total $0.00 Uses) $0.00 $0.00 Other Public Funds Private Funds 0% So Other Public of Total $2,420,000.00 $37,746,578.49 Other Public Funds Private Funds $750,000.00 Total 0% Private Funds of Total $40,916,578.49 Total 5.91% 92.25% % Other Public of Total ;o Private Funds of Total 46 hffnc- / /matrnrnuncilnrants nro/ oetAnnlicationPrintPreview .do ?documentPk= 1496678570992 21/35 6/21/2017 WebGrants - Metropolitan Council Section G; Development Metrics & Changes in Land Use G -1 Developable Area What is the gross square footage of the project site? 196020 Is any portion of the site non - buildable? (Exclude square feet of areas that are: wetlands, Yes floodplains, slopes of 12% or more, areas that will remain or become public parks.)* What is the square footage 21780 of NON - buildable area? Refer to the Application Guide to determine eligible exclusions. (Enter "0" if no excluded area) The NET BUILDABLE area 174240 of the project site in square feet is: This field will automatically calculate based on your previous entries. If any area has been excluded, describe why. There are currently access easements on the site that are held with the neighboring condo association. These easements require that the condo owners be able to fully access certain areas of the site. As a result, there are areas where roads must be built and project must be split into tow separate buildings. G -2 Change in Number of Uses on the Project Site Residential 0 0 173 173 Existing Units U n its Units Removed Added Total Commercial /Retail 0 0 0 0 Existing Businesses Businesses Businesses Removed Added Total Restaurant 0 0 0 0 Existing Businesses Businesses Businesses Removed Added Total Office 0 0 0 0 Existing Businesses Businesses Businesses Removed Added Total Industrial 0 0 0 0 httns://metrocounci lgrants.orq/aetADDI i cati onPri ntPreview.do ?docum entPk= 1496678570992 47 22135 6/21/2017 WebGrants - Metropolitan Council 169237 Existing Businesses Businesses Total Businesses Removed Added 0 Hotel Restaurant 0 Existing Added Sq Ft 0 Existing Rooms Rooms SgFtto be Rooms Removed Added Total Indicate the number of unique govVinstitutional uses. 0 Sq Ft TOTAL Government/lnstitutional Com mercial /Office /Industrial Removed Government/Institutiona1 0 0 0 0 Uses Open Space 0 Removed Existing Uses Uses Uses Removed Added Total Indicate the number of distinct open space areas. Open Space 0 0 0 0 Existing Open Space Open Space Open Space Removed Added Total G -3 Change in Size of Uses on the Project Site Residential 0 169237 Existing SgFt to be Sq Ft Commercial /Retail 0 Total Existing 0 SgFt Restaurant 0 Existing Added Sq Ft Office 0 0 Existing SgFtto be SgFt Industrial 0 Total Existing 0 Sq Ft TOTAL 0 Com mercial /Office /Industrial Removed Government/Institutiona1 0 0 Existing 0 SgFt Open Space 0 Removed Existing Total SgFt 0 169237 169237 SgFt to be SgFt to be Removed Added Total 0 0 0 SgFt to be SgFt to be Removed Added Total 0 0 0 SgFtto be SgFtto be Removed Added Total 0 0 0 SgFt to be SgFt to be Removed Added Total 0 0 0 SgFt to be SgFtto be Removed Added Total 0 0 0 SgFt to be SgFt to be Removed Added Total 0 0 0 SgFt to be SgFt to be Removed Added Total G -4 Parking https: / /metrocounci ]grants.org/getAppl i cati onPri ntPreview.do ?documentPk= 1496678570992 48 23/35 6/21/2017 1.62 Proposed Parking per unit of measure:* Number of parking 146 spaces:* Residential Residential Surface Minimum 280 Parking Stalls per Dwelling Total Parking 0 (excluding on- street) Dedicated & Shared Parking Number of parking 0 spaces:* Maximum Commercial /Office/Industrial Dedicated Residential (excluding on- street) WebGrants - Metropolitan Council 0 134 0 Structured- Structured- On- Street Above Ground Below Ground 0 0 Dedicated Non - Residential Shared Parking (excluding on- street) (excluding on- street) Parking Requirements Enter the minimum and maximum parking requirements for the zoning district that permits the project. Enter "0" if not applicable Number of parking spaces 1.62 2.0 per unit of measure:* Gross FAR Net FAR Dwelling Units /Acre Residential Residential $0.00 Minimum Maximum Parking Stalls per Dwelling 0 0 Unit Non - Residential Non- Residential Parking Stalls per 1,000 sgft Minimum Maximum G -5 LCDA Metrics Floor Area Ratio (FAR) 0.86 0.97 Gross FAR Net FAR Dwelling Units /Acre 38,44 43.25 $0.00 Gross DU /Ac Net DU /Ac Parking Stalls per Dwelling 0 Unit Site Acquisition Soft Costs Parking Stalls per 1,000 sgft 0 $0.00 Commercial /Office/Industrial Includes dedicated non - residential and shared parking. G -6 Development Costs Residential ONLY $1,200,000.00 $9,534,423.00 $24,571,014.00 Site Acquisition Soft Costs Hard Costs (Construction, Site Prep, etc.) Commercial /Retail /Office /Industrial $0.00 $0.00 $0.00 ONLY Site Acquisition Soft Costs Hard Costs (Construction, Site Prep, etc.) OTHER Development $0.00 $0.00 $0.00 Site Acquisition Soft Costs Hard Costs https: //m etrocounci lgrants.orcj/getAppl i cati onPr i ntPreview.do ?documentPk= 1496678570992 49 24/35 6/21 /2017 G -7 Development Costs - Calculations WebGrants - Metropolitan Council (Construction, Site Prep, etc.) Total Development Costs $34,105,437.00 $0.00 $0.00 Residential Commercial /Retail /Office /Industrial Other Development TDC $34,105,437.00 TDC Residential Development Cost per $201.52 Square Foot (Based on entries in G -3 & G -6) Residential Development Cost per $197,141.25 Dwelling Unit (Based on entries in G -2 & G -6) Commercial /Retail /Office /Industrial Cost $0.00 per Square Foot (Based on entries in G-3 & G-6) 50 https: / /metrocounci Igrants.orq /getApplicati onPri ntPreview.do ?documentPk= 1496678570992 25/35 6/21/2017 Section H: Housing H -1 Fair Housing Opportunities Is any housing proposed in Yes this project ?* Fair Housing Marketing Plan If "yes ", has a Fair Housing Marketing Plan Yes been developed for the proposed project? Housing Choice Vouchers Will Tenant Based Housing Choice Vouchers be Yes accepted by the project? H -2 Planned Housing Mix # units # bedrooms 65 One BR 72 Two BR 36 Three BR H -3 Housing Totals Total Units Planned on 173 S ite WebGrants - Metropolitan Council Affordability Affordable @ 51-60% AMI Affordable @ 51-60% AMI Affordable @ 51-60% AMI H -4 Existing Housing - Onsite Tenure (own or rent) Rent Rent Rent Is there existing housing on the development project site? Housing Type # of Units Affordability Total Units Onsite H -5 Existing Housing - Adjacent to Project Site Is there currently any housing on adjacent parcels to the Housing Type # of Affordability Total Adjacent 51 httos: / /metrocounci Igrants.orq /getApplicationPri ntPreview.do ?documentPk= 1496678570992 26/35 6/21/2017 WebGrants - Metropolitan Council project site? Units Units Yes Multi- family 66 Market 66 ownership Rate 52 https: / /metrocounci lgrants.org /getAppl icati onPri ntPreview.do ?documentPk= 1496678570992 27/35 6/21/2017 Section 1: Jobs 1 -1 Permanent Full -Time Jobs Job Title Job Category Community Business and Financial Operations Manager (13 -0000) Assistant Business and Financial Operations Manger (13 -0000) Maintenance Building and Grounds Cleaning and Supervisor Maintenance (37 -0000) Maintenance Building and Grounds Cleaning and Technician Maintenance (37 -0000) 1 -2 Part -Time Jobs WebGrants - Metropolitan Council New or Annual Wage # Jobs, this # # FTEs at Retained Job Title FTEs Living Wage New FT Over 1.0 1.0 1.0 job $31,590 /year New FT Under 1.0 1.0 1.0 job $31,590 /year New FT Under 1.0 1.0 1.0 job $31,590 /year New FT Over 1.0 1.0 1.0 job $31,590 /year Job Title Job Category New or Retained Annual Wage # Jobs, this Job Title # FTEs # FTEs at Living Wage I -3 Temporary Jobs Approximately how many construction and cleanup 1088 jobs will be utilized during the redevelopment ?* 1 - -4 Methodology Describe the methods used to estimate the new and /or retained jobs identified above: This site will be managed by a company affiliated with the developer. They have a metric for determining full time staff sizing on a per unit basis. This calculation was done on this project to determine that it will create four full time jobs. For the temporary jobs, the developer consulted with a General Contractor who was done several similar projects in recent years to determine an average per unit job amount. The temporary job amount in 1 -3 is specifically tradespeople who worked on the project. 1-5 Calculated Totals 53 https:Hmetrocounci lgrants.orq/getApplicationPri ntPreview.do ?documentPk= 1496678570992 28/35 6/21/2017 Total FTJobs (Permanent) 4 Total Jobs (Permanent) 4.0 Total FTEs (Permanent) 4.0 Total Living Wage Jobs 4.0 (Permanent) WebGrants - Metropolitan Council 54 https: / /metrocounci lgrants.org /getApplicati onPri ntPreview.do ?documentPk= 1496678570992 29/35 6/21/2017 Section J: Public Process J -1 Public Process Schedule Name of meeting /event: Neighborhood Meeting First Meeting with City Staff Followup Meeting with City Staff Development Review Meeting EDA Worksession City Council Worksession and EDA Meeting Planning and Zoning Commission Meeting City Council Meeting Planning and Z City Council Meeting (Zoning) Planning and Zoning Commission Meeting J -2 Public Process Narrative A. Public Process Describe the public input process to date.* WebGrants - Metropolitan Council Date of meeting /event: 05/17/2017 02/10/2017 03/30/2017 04/18/2017 05/22/2017 06/26/2017 07/05/2017 07/10/2017 08/02/2017 08/14/2017 08/02/2017 Briefly explain the overa / /pubiic engagement strategy(ies) used, the potential for the project to produce meaningful public involvement, and the process to date. The public has and will have a very active role in the design and features of this project. On May 17th, the developers hosted an open neighborhood meeting at the Columbia Heights Public Library. Neighbors and residents of Columbia Heights attended and were able to ask questions as well as give their input on the development as well as the design and other features. These comments were taken with serious consideration. Originally considering developing a one building project, based on feedback from the neighborhood meeting, this plan was replaced with the current two building plan. The comments of opening the land space and allowing for more pedestrian walkways throughout the site was incorpoarated into the latest design. As a result of the impact the neighbors had, the developers will be holding another neighborhood meeting to present the latest plans that were created based on the feedback received. Additionally, several meetings have or will occur with the City so far including: city planning meeting, EDA worksession, City Council worksession and a Planning and Comission meeting. These meetings are highly critical in developing a project that is accepted by everyone. 2,000 characters List the established neighborhood or special interest groups pertinent to this development. With which of these groups have you met? What was the outcome of those meetings? If any groups weren't engaged, why not? Directly adjacent to the development site, there is a condo building and tonwhomes which make up two 55 https: / /metrocounci lgrants.org/getAppl icati onPri ntPreview.do ?documentPk= 1496678570992 30/35 6/21/2017 WebGrants - Metropolitan Council assocations, one only for condo owners and a larger master assocation that includes the townhomes.The developers have met several times with both the condo assocation and larger master assocation. These meetings have been highly critical in listening to what condo and townhome owners think and feel about the project. As a result, the developer have taken into consideration these comments and incorporated them into the site design. These include more access to the site, pedestrian walkways, and traffic control including the addition of curb bump outs. 2,000 characters Did the project change in response to public Yes involvement ?* If "yes ", describe specifically what was changed? As discussed previously, the project was originally designed to be one large apartment complex. After meeting with the residents of Columbia Heights, the site design has changed to become two smaller apartment complexes in which will allow for more access throughout the site. The residents voiced their opinoin about concerns of congestion and lack of circular traffic on the site which the developers took into consideration in updating the design. 2,000 characters Describe any known public opposition to the project.' There has been some oppostion from the neighboring condo owners who have voiced their displeasure over rental housing. Originally, this site was supposed to be a third phase of the adjacent condos in which two more condo buildings would be built. This plan, however, fell through. The condo owners are concered becasue they were originally expecting the entire site to be ownership housing. 2,000 characters Describe any support or opposition from elected officials.* No public support or opposition thus far from elected officials. 2,000 characters C. Regulatory Processes Describe city review or regulatory processes used or developed for this Project, such as zoning codes, form - based codes, design or development standards.' The Planning Department will complete an extensive review process. This process includes a Department Review, sending notices to the Neighborhood, and drafting a Planning and Zoning review memorandum which will be distrubted to the Planning and Zoning commision and if approved the City Council. 2,000 characters Will it be necessary to modify or create local Yes regulations to allow Project innovation? If "yes ", in what specific ways? Currently, with city approval, the site is able to be zoned for a maximum of 30 units per acre and 2.0 parking stalls per unit. With the current site plans, there will need to be a variance approved in order to get a higher 56 hftps:Hmetrocounci lgrants.orglgetAppli cationPrintPreview .do ?documentPk= 1496678570992 31/35 6/21/2017 WebGrants - Metropolitan Council density unit mix and complete the necessary entitlements. 2,000 characters What is the status of those changes? These changes are currently being presented to City Council who will be making their decision in the next month. 2,000 characters 57 https: / /metrocounci lgrants.org /getAppl i cati onPri ntPreview.do ?documentPk= 1496678570992 32/35 6/21/2017 Section K: Net Tax Capacity K -1 Parcels WebGrants - Metropolitan Council PIN Address County 253024320064 Anoka 253024320065 Anoka 253024320072 Anoka K -2 Future Owners Buyer(s)/ Future Owner Mailing Address City, State, Zip Columbia Heights Leased Housing Associates II, LLL MN K -3 Current Owners Seller(s)/ Current Owner Mailing Address City, State, Zip Grand Central Properties, LLC MN K -4 Property Sale Status By Parcel PIN Status of Buyer (Future Owner) Purchase Expected Seller (Current Year site Price Purchase Owner) purchased control Date by Seller Closing > Columbia Heights Leased Grand Central 253024320065 180 days Housing Associates II, LLL $400,000.00 03/30/2018 Properties, LLC Closing > Columbia Heights Leased Grand Central 253024320064 180 days Housing Associates II, LLL $400,000.00 03/30/2018 Properties, LLC Closing > Columbia Heights Leased Grand Central 253024320072 180 days Housing Associates ll, LLL $400,000.00 03/30/2018 Properties, LLC K -5 Future Ownership 58 hftps:Hm etrocounci lgrants.org /.qetAppl i cati onPri ntPreview.do ?documentPk= 1496678570992 33/35 6/21/2017 WebGrants - Metropolitan Council Will the developer own the Yes property?* K-6 Comments Regarding Ownership Will the future owners, the current owner, Yes and /or the developer related in any way ?* If "yes ", explain Both the developer and future owner will be affiliates of Dominium, inc. Dominium how they are or Development & Acquisitions, LLC will be the developer and Columbia Heights Leased will be related. Housing Associates 11, LLLP, the owner, will both be under the parent company of Dominium Additional, optional comments regarding ownership or an explanation of transactions depicted above: After entering this information, click on SAVE in the Command Bar at the top of the screen. K -7 Current Net Tax Capacity PIN Current taxable market Property Class value 253024320065 $457,600.00 4b(4) - Residential non - homestead nont containing a structure 253024320064 $457,600.00 4b(4) - Residential non - homestead nont containing a structure 253024320072 $36,100.00 4b(4) - Residential non - homestead nont containing a structure K -8 Projected Net Tax Capacity Description Future property class One Parcel - 4d - Qualifying low income - Affordable Housing land and buildings K -9 Payment In Lieu of Taxes (PILOT) Does PILOT apply to this No application ?* If the property will be tax $0.00 exempt, what annual Expected Fair Market Value of the future parcel $27,680,000.00 Current net tax capacity $5,720.00 $5,720.00 $451.25 Projected net tax capacity, this item $207,600.00 59 httDs: / /metrocounci larants.orq /getAppl icationPri ntPreview.do ?documentPk= 1496678570992 34/35 6/21/2017 payments in lieu of taxes will be made after the redevelopment is complete? For how many years? What is the source of PILOT funds? K-10 Increase in Net Tax Capacity Total current net tax $11,891.25 capacity Total projected net tax $207,600.00 capacity WebGrants - Metropolitan Council Estimated total increase in $195,708.75 net tax capacity This field will calculate after you save the page If the calculated increase in net tax capacity differs significantly from your estimates, explain here as needed. Attachments Attachment Description File Name Type File Size Aerial Map (from Make -a -Map) null Overview Map (from Make -a -Map; compressed PDF) null Parcel Map (from Make -a -Map) null Grant Requested Activities Site Plan null Site Plan null Public Realm Context Plan null Sections null Perspectives /Elevations null Photo of site from a primary perspective that will persist after development is null complete Resolution of Local Support (Must be submitted within 30 days of grant application.) null Excerpt from any relevant area plans. null 60 httos: // metrocouncilqrants .orq /getApplicationPri ntPreview.do ?documentPk= 1496678570992 35/35 o _ r o0 D A Cil CID O r O v D D (^' ° < Y 5. CD G' N co T1 L Z N (D 4) 0 I r CJ C= \J v. O C O 3 o � - CD L;L �. 00's O 5 - c W O J C 0 o C: 0 Ul - O ca I',.J <.` N, w N U O "S CD Ul (:= U� W V W IA .C, 0 CO N N N Ai S•r, �> (D - W W cl CJ O O Ln -� (•) N O C7 O I L, C7 � IJ O O p vi J o W r "O U L L �' LJ N �. A O ca C. c� L:. 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Q Lu >O v U)p o z D A .CL W} ]`� O Q Z J Qa Q W a w U_ 2 w .,w V7/ O .m LL 2 E O U c co Z W Q� U) CO O w Z ❑ — Lil >- a C)f ❑ F— Z Z Q w ~ LL w J CJ ° cn Q _ N D� _ w O z > w U U � Z U O Z � Q U) w 4 Q �a MY O W U� V Z N Q LL Cl) H w MQ CW C J 0 U L9 c y� t �y N 0 OQZ 66 r N O vi � W W �, Q O i t= _.. I � _ O F 116— 0 Lu W ❑ $/w Ow N 00 Z � V - z �OD Zco 4 a Z c >0 v W O ~ in > J uj 0 O a W Y t po- s APO C) S O LL U) E 6 U c c� a x Q C O U E m d _V CL O O _z 0 J Q 1 Cl) 1- 0 W 2 Q m D J 0 0 0 cD w z O z O -i Z w _ C7 OUm W Z > 00 Qa w °' J ap W I r w 0 a c� LL) O O �7- m a a w °D J �p W � 0 Z_ O 2 w 0 a CD CD z Y a w c� a O c� z Y fY a d 0701 0 0 a C U) O E m LL cn +r t R .Q E O U U) d V t'U a 4 C Q �[0 mQ) _z U) D O _J Q LL N F-- W 2 Q m J 0 U 69 O Q 111/0 coo N W Z O N = a' A 0 E ca LL m z t > � a' � o .Q E E`o U E O m a� r > 0 z �> L CL cD z 0 a LL CO c� w a m 0 U CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEMS ITEM NO. 7C MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - CITY COUNCIL ITEM: Participation Consideration in the Anoka County Housing and Redevelopment Authority Levy DEPARTMENT: Community Development CITY MANAGER'S APPROVAL:, BY /DATE: Keith M. Dahl, June 21, 2017 BY /DATE: Zle L BACKGROUND: Pursuant to State Statutes, Sections 469.090 to 469.1082, and specifically Section 469.1082, subd 1 through 4, a county may form an economic development authority or may grant economic development powers to an existing county housing and redevelopment authority. Thus, in 2007 after the required procedures were met, Anoka County (the "County ") granted economic development powers to their existing County Housing and Redevelopment Authority (the "ACHRA "). The ACHRA may levy an additional property tax in cities or townships that adopt a resolution electing to participate in the economic development activities. Previously, the City of Columbia Heights (the "City ") City Council (the "Council ") has elected to participate in the ACHRA's economic development activates from 2007 to 2017 with the adoption of Resolution 2007 -156 and 2012 -142. And, over the past ten (10) years, the ACHRA levy has provided the City with essential gap financing assistance for land acquisition, site investigation, remediation, and building demolition that has directly correlated to creation of local job opportunities, redevelopment of substandard /underutilized property, improvement of the aging housing stock, and expansion of the local tax base. Participating cities or townships may elect to withdraw participation every fifth year following adoption of a resolution electing to participate. Since Resolution 2012 -142 was passed on November 13, 2012, the City would need to adopt a withdrawal resolution by November 13, 2017; however, if a City desires to withdraw participation, written notice must be sent neither less than 90 days nor more than 180 days prior to November 13, 2017. Therefore, the Council needs to determine if participation in the ACHRA's economic development activities for another five years would benefit the residents of the City on or before August 14, 2017. STAFF RECOMMENDATION: Staff recommends approval of Resolution 2017 -70 for continued participation in the ACHRA economic development activates for another five (5) years. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution 2017 -70, there being ample copies available to the public. Motion: Move to approve Resolution No. 2017 -70, a resolution authorizing the approval of participation in the Anoka County Housing and Redevelopment Authority's Economic Development Activates for the fiscal years 2018 to 2022. ATTACHMENTS: 1. Resolution 2017 -70 (1 Page) CC Letter 70 RESOLUTION NO. 2017 -70 RESOLUTION AUTHORIZING THE APPROVAL OF PARTICIPATION IN THE ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY'S ECONOMIC DEVELOPMENT ACTIVITIES FOR THE FISCAL YEARS 2018 to 2022 BE IT RESOLVED BY the City Council (the "Council ") of the City of Columbia Heights, Minnesota (the "City ") as follows: WHEREAS, the City is part of Anoka County (the "County "), and such is a rapidly growing and important segment of the Twin Cities Metropolitan Region, made up of rich variety of vital, desirable communities; and WHEREAS, the Council has determined that the residents of the City would realize many benefits from expansion of the County tax base, including but not limited to; the creation of local job opportunities, redevelopment of property throughout the City, as well as maintaining and improving the housing stock, wider sharing of tax burden, and access to enhanced infrastructure, services, and retail and business activities; and WHEREAS, in order to expand the local tax base, the County Board of Commissioners has indicated an interest in fostering a regional approach to economic development in the County; and WHEREAS, in 2007 a statutorily formed citizens exploratory committee recommended to the Board of Commissioners that the County Housing and Redevelopment Authority (the "County HRA ") be granted the powers of an economic development authority; and WHEREAS, on June 12, 2007, the County Board of Commissioners, after fulfilling the statutory requirements, did authorize the County HRA to exercise said powers of an economic development authority; and WHEREAS, MN Stat. 469.1082 requires that a municipality shall, declare its willingness, by resolution, to join the county in its economic development activities; and NOW, THEREFORE BE IT RESOLVED, that the City does hereby declare its support of the County and its countywide economic development objectives and activities; and BE IT FURTHER RESOLVED, that the City does hereby elect to participate in the County HRA economic development activities for the fiscal years 2018 through 2022. ORDER OF COUNCIL Passed this day of , 2017 Offered by: Seconded by: Roll Call: Mayor Attest: City Clerk /Council Secretary City Council Resolution 2017 -70 71 COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - CITY COUNCIL LETTER ITEM: Establish Fees for Late Payment of Utility Bills and for Water Service Shut - off/Turn -on DEPARTMENT: Finance CITY MANAGER'S APPROVAL: BY /DATE: Joseph Kloiber/ June 21, 2017 BY /DATE: BACKGROUND: At the March 6t" 2017 City Council work session, the City Council asked staff to consider discontinuing the use of water shut -off as a routine collection procedure for delinquent utility bills. The City Council also directed staff to survey surrounding communities on the matter. Staff received responses from 22 municipal utility billing departments located in the North Metro Area. The principal findings are: I. The only respondent that uses shut -off for routine collection is the City of Becker. The reported policy implementation commonly occurred from 10 to over 20 years ago. The City of Saint Anthony was an exception, in that they report implementing only within the last few years. About a quarter of the respondents report that they still retain the ability to shut -off for collection. We suspect that several of the other respondents also retain the ability to shut -off for collection, but their current staff may not be aware of this, due to turnover. 4. The reported volume of delinquent assessments is 3% - 5% of annual utility revenue. For the City of Columbia Heights, that would be approximately $300,000 in delinquent bills, compared to the most recent annual total of approximately $50,000. 5. The City's one -time late fee of 5% is clearly on the low end of the reported range of late fees, with 10% being both the highest and the most common rate reported. Respondents were about equally split between one -time late fees and recurring late fees. All respondents also charge a separate administrative fee for the special assessment certification process itself. STAFF RECOMMENDATION: Staff recommends discontinuing the use of shut -off for routine collection. In a time of stable property ownership, outsourcing routine collections to Anoka County through the special assessment process is administratively relatively efficient, compared to the existing practice. Currently, staff negotiates and manages a payment plan with each delinquent customer, per the last direction on this matter from the City Council. The recommended change would also enhance the safety of City staff by substituting the consequence of a sheriff's sale for non - payment, in place of the current consequence of shut -off by public works staff, followed by revocation of occupancy by the City building official. CouncilLetter Resol2017 -64 062617.docx 72 City of Columbia Heights - Council Letter Page 2 Staff strongly recommends that the following related steps also be taken to ensure the success of the new policy: 1. Revise the existing late fee to keep the financial burden of the expected increase in delinquency from being carried by the customers that pay their bills timely. Based on both the survey of surrounding communities and on current interest rates, staff recommends a late fee of 7% on the outstanding delinquent balance, calculated at each quarterly billing due date. 2. Discontinue grandfathering tenant names on customer accounts established prior to 2014. The City's policy since 2014 has been to establish all new accounts only in the property owner's name. Clarifying that the property owner is ultimately responsible for the utility bill will be important with the expected increase in tenants leaving utility charges to be paid by assessments to the property owner as a result of this policy change. 3. Retain the current shut -off ordinances as an infrequently -used option for circumstances where collection by special assessment is not applicable. Examples include tax - forfeit property and repair situations which prevent accurate billing. Staff recommends that these shut -off fees be limited to $75 per occurrence, discontinuing the additional $25 currently added for each repeated occurrence. First, it is unlikely that the recurring charge would ever apply under the new policy. Second, past experience has also shown that when the repeat charge has been applied, it has not improved collection rates at all. Consequently, the administrative burden of tracking the repeat charge has outweighed its intended benefit. Staff recommends adopting the motions below. RECOMMENDED MOTIONS: MOTION: Move to waive the reading of Resolution 2017 -64, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -64, being a resolution establishing fees for late payment of utility bills and for water service shut - off /turn -on. ATTACHMENT: Resolution 2017 -64 Cou n d I Letter_Reso12017- 64_062617. docx 73 RESOLUTION NO. 2017 -64 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, ESTABLISHING FEES FOR LATE PAYMENT OF UTILITY BILLS AND FOR WATER SERVICE SHUT - OFF /TURN -ON. Whereas, the rates for water, sewer, and refuse services provided and billed by the City of Columbia Heights are established by Resolution 2015 -98; and Whereas late payment of utility bills and other noncompliance by utility customers with regard to City ordinances regulating water, sewer, and refuse, add to the cost of the utility services provided by the City; and Whereas, certain fees must be imposed upon such delinquent or noncompliant customers, in order that these additional costs are not borne by the majority of the City's utility customers, who pay their utility bills on a timely basis and comply with the City ordinances regulating water, sewer, and refuse services; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: ORDER OF COUNCIL IT IS HEREBY RESOLVED, effective August 1, 2017: 1. A late fee of 7% is imposed on any utility charges not paid by the due date stated on the customer bill, including taxes and all fees other than prior late fees. 2. The late fee in item 1 above will be calculated and billed at each quarterly billing due date, and if applicable at the final billing date for terminated accounts, until the delinquent portion is paid in full. 3. A fee of $75 per occurrence is imposed for the shut - off /turn -on of water service, when initiated by the City due to late payment or other customer noncompliance with City ordinances regulating water, sewer, and refuse. 4. A fee of $25 per occurrence is imposed for the shut - off /turn -on of water service, when water service shut - off /turn -on is requested by the customer. BE IT FURTHER RESOLVED that the foregoing does not preclude the City from any other collection or enforcement procedures legally available. Passed this 26th day of June, 2017 Offered by: Seconded by: Roll Call: Donna K. Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 74 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: RESOLUTION 2017 -67 DECLARING THE INTENT TO BOND FOR 39" AVENUE STATE AID STREET REHABILITATION, PROJECT 1705 DEPARTMENT: PUBLIC WORKS CITY MANAGER'S APPROVAL: BY /DATE: KEVIN HANSEN / JUNE 20, 2017 BY /DATE: BACKGROUND: At the City Council meeting on May 1, 2017, Council authorized staff to seek bids for street rehabilitation of 39th Avenue including new sidewalk on the south side, from Central Avenue to the Huset Parkway Roundabout. ANALYSIS /CONCLUSIONS: Currently cash available from city inter -fund loans to fund the utility construction is limited. For this reason, there is a potential for bonding for street rehabilitation on 39th Avenue. The fact that bonding rates are at their lowest point in years makes bonding a very viable financing option. STAFF RECOMMENDATION: To keep the potential bonding alternative open, a resolution declaring the intent to bond should be approved by the City Council prior to awarding bids. This has been done for both Utility and Street Rehabilitation construction projects since 1998. It should be noted that the resolution does not commit the City to bonding or the dollar amount stated, but keeps the option for bonding open in the future, up to the dollar amount specified. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -67, there being ample copies available to the public. Move to adopt Resolution 2017 -67, being a resolution approving the declaration for the official intent of the City of Columbia Heights to bond for the 39th Avenue State Aid Street Rehabilitation, Central Avenue to Huset Parkway Roundabout, Project 1705. ATTACHMENT(S): Resolution 2017 -67 75 RESOLUTION NO. 2017 -67 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, the Internal Revenue Service has issued Tres. Reg. 1.140.2 providing that proceeds of tax exempt bond used to reimburse prior expenditures will be not be deemed spent unless certain requirements are met; and, WHEREAS, the City of Columbia Heights (the "City ") expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond; Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. The City reasonably intends to make expenditures for State Aid Street Rehabilitation, Project No. 1705, from Central Avenue to Huset Parkway Roundabout, and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in one or more series in the maximum principal amount of $325,000. 2. This resolution is intended to constitute a declaration of official intent for purposes of Tres. Reg. 1.150 -2 and any successor law, regulating or ruling. ORDER OF COUNCIL Passed this 26th day of June, 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 76 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7F MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: FINAL PAYMENT TO PEOPLES ELECTRIC COMPANY FOR LIBRARY ELECTRICAL CONTRACT, PROJECT NO. 1410 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: G;�q BY /DATE: Kevin Hansen /June 20, 2017 BY /DATE: ; BACKGROUND: The contractor has completed the electrical work at the new library. Work consisted of furnishing and installing electrical equipment as well as other electrical services needed to construct the Library. Electrical punch list items have been addressed by the contractor. STAFF RECOMMENDATION: Staff recommends approval of the final payment to Peoples Electric Company and acceptance of the work. The Engineer's Report of Final Acceptance is attached. RECOMMENDED MOTION(S): Move to accept the electrical work for the new Columbia Heights Public Library, Project No. 1410, and authorize final payment of $22,304.00 to Peoples Electric Company of St. Paul, Minnesota. ATTACHMENT(S): Engineer's Report of Final Acceptance 77 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE LIBRARY BID PACKAGE CP -2 ELECTRICAL CONTRACT CITY PROJECT NUMBER 1410 June 21, 2017 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Peoples Electric Company. The work consisted of furnishing and installing electrical equipment as well as other electrical services needed to construct the Library. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 750,500.00 CHANGE ORDERS $ 98,678.00 FINAL CONTRACT AMOUNT $ 849,178.00 FINAL WORK APPROVED $ 849,178.00 ALL PRIOR PAYMENTS ($ 826,874.00) BALANCE DUE $ 22,304.00 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer 78 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7G MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2017 -68 BEING A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR 2017 SANITARY AND STORM SEWER REPAIRS AND INSTALLATIONS, PROJECT 1711 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / June 20, 2017 BY /DATE: j i BACKGROUND: Annually, Public Works staff cleans and inspects portions of the sanitary and storm sewer system, including pipe and structures. Through underground televising, staff has determined that the sanitary locations identified below will need pipe segments replaced. In these areas the pipe has lost shape, pipe segments are missing or the pipe has settled significantly which decreased pipe capacity or limits the access of our televising camera to get through. The condition of structures is determined through visual inspections. In addition, catch basins are being added at 2 locations to minimize localized flooding. Sanitary Sewer System These projects involve spot removals, construction, and restoration at the following locations: East of TH 47, 37th Avenue to Naegle Avenue Royce Street, McLeod Street to 44th Avenue (Abandon unused pipe and manholes) Tyler Street, 42nd Avenue to 44th Avenue 37th Avenue, east of Reservoir Boulevard Arthur Street, 39th Avenue to 42nd Avenue Taylor Street, north of 45th Avenue Storm Sewer System These projects involve removals, construction restoration at the following locations: 49th Avenue, west of Washington Street Monroe Street, north of 48th Avenue Central Avenue, near 4801 Central Avenue of storm sewer manholes, catch basins and /or pipe, and Gould Avenue, east of Central Avenue 45th Avenue, west of Keyes Park STAFF RECOMMENDATION: Staff recommends awarding the base bid with storm sewer realignment and alternate 1. Alternate 1 provides the option to directionally drill the storm sewer pipe across 49th Avenue (CSAH 4), as may be required by Anoka County. Funding will be $114,490 Sanitary Sewer fund, $97,465 Storm Sewer fund, $37,975 Municipal State Aid Construction, and $103,585 Municipal State Aid Maintenance fund. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -68, there being ample copies available to the public. Move to adopt Resolution 2017 -68 being a resolution accepting bids and awarding the 2017 Sanitary and Storm Sewer Repairs and Installations, City Project No. 1711, to Northdale Construction Company, Inc. of Albertville, Minnesota, based upon their low, qualified, responsible bid in the amount of $353,512.10 from Fund 651 - 51711 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENTS: Resolution 2017 -68 Bid opening minutes 79 RESOLUTION NO. 2017 -68 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to an advertisement for bids for City Project No. 1711, 2017 Sanitary and Storm Sewer Repairs and Installations, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement. Bidder Northdale Construction Dave Perkins Contracting Geislinger and Sons, Inc.* Storm Sewer Base Bid Realignment Alternate 1 311,842.98 37,972.13 3,696.99 327,241.00 35,700.00 (3,665.00) 388,675.00 47,966.00 44,000.00 Base Bid Plus Storm Sewer Realignment 349,815.11 362,941.00 436,641.00 Base Bid Plus Storm Sewer Realignment Plus Alternate 1 353,512.10 359,276.00 480,641.00 It appears that Northdale Construction Co., 9760 71St Street NE, Albertville, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Northdale Construction Co., Inc. in the name of the City of Columbia Heights, for the 2017 Sanitary and Storm Sewer Repairs and Installations, City Project No. 1711, for a bid amount of $353,512.10 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder and the next lowest bidder until the contract has been signed. 3. City Project No. 1711 shall be funded with $114,486.35 from Fund 652- 49499 -4000, $97,466.91 from Fund 653- 49699 -4000, $37,972.13 from Fund 402 - 51608 -5185 and $103,586.71 from Fund 212 - 43190 -4000. ORDER OF COUNCIL Passed this 26th day of June, 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secreta CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Thursday, June 22, 2017 at 10:00 a.m. 2017 Sanitary and Storm Sewer Repairs and Installations City Project 1711 Pursuant to an advertisement for bids for 2017 Sanitary and Storm Sewer Repairs and Installations, City Project 1711, an administrative meeting was held on June 22, 2017 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Iry Geislinger, Geislinger and Sons, Inc. Ron Perkins, Dave Perkins, Inc. Kathy Young, Assistant City Engineer Sue Schmidtbauer, Public Works Secretary Bids were opened and read aloud as follows: Base Bid Plus Storm Sewer Storm Sewer Bidder Base Bid Realignment Alternate 1 Realignment Northdale Construction 311,842.98 37,972.13 3,696.99 349,815.11 Dave Perkins Contracting 327,241.00 35,700.00 (3,665.00) 362,941.00 Geislinger and Sons, Inc.* 388,675.00 47,966.00 44,000.00 436,641.00 * Corrected Respectfully submitted, Sue Schmidtbauer Public Works Secretary Base Bid Plus Storm Sewer Realignment Plus Alternate 1 353,512.10 359,276.00 480,641.00 81 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7H MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Rental Housing Licenses DEPARTMENT: Fire CITY MANAGER'S APPROVAL: BY /DATE: Gary Gorman I BY /DATE: � l (% L / STAFF RECOMMENDATION: Approval of attached list of rental housing applications. RECOMMENDED MOTION(S): Move to approve the items listed for rental housing license applications for June 26, 2017, in that they have met the requirements of the Property Maintenance Code. ATTACHMENTS: Licenses to Approve (TIFF) 82 Print Rental Licenses to approve COLUMBIA by cc 2017 FIRE DEFARTMEHT XW6.POTH®W DZ�1610M 825 41st Avenue NE e Columbia Heights, MN 55421 o Inspections 763 -706 -8156 e Fax 763 - 706 -8151 w fireinspections --------------------------------------------------- @ci . col umbia -h eights. mn.us 10002 3849 MAIN ST NE Roeller, Brian F16071 218 State Street S. $ 175.00 -------------------------------------------------- Bayport, MN 55003 10008 1600 39TH AVE NE Christenson, Heather F16705 12 -03 Jackson Ave #2C $ 175.00 -------------------------------------------------- Long Island city, NY 11101 10009 4351 6TH ST NE Zhou, Chen F16706 6293 Peony Lane N $ 175.00 -------------------------------------------------- Maple Grove, MN 55311 10013 508 40TH AVE NE Patel, Anil F16007 401 121st Ave NE $ 175.00 Blaine, MN 55434 10017 4143 7TH ST NE Ashrafzadehkian, Gholamreza F16628 3817 Beard Ave N $ 175.00 -------------------------------------------------- Minneapolis, MN 55410 10020 1726 42ND AVE NE Berg, Julie F16005 1036 42nd Avenue NE $ 175.00 -------------------------------------------------- Columbia Heights, MN 55421 10021 3844 VAN BUREN ST NE Western Sky Properties, LLC F16131 12998 Bluebird St. NE $ 175.00 -------------------------------------------------- Coon Rapids, MN 55448 10026 4415 5TH ST NE Beskar, Maya F16155 3670 El Camino Drive $ 175.00 San Bernardino, CA 92404 10027 3854 TYLER ST NE Daniel & Linda Yesnes F16504 14114 Canary Ln $ 175.00 Minnetonka, MN 55345 10055 4024 MADISON ST NE Johnson, Lowell F16634 51030 Deer Drive $ 175.00 Bruno, MN 55712 10062 4217 QUINCY ST NE Ludwig, Robert F16050 1149 Pond Curve $ 175.00 -------------------------------------------------- Waconia, MN 55387 10064 5038 7TH ST NE Bidler, Chris F16059 16111 Woodhaven Ct $ 175.00 -------------------------------------------------- Granger, IN 46530 06/20/2017 11:01 83 Page 1 Print Rental Licenses to approve COLUMBIA H by CC 2017 FIRE DEFARTMEHT x eVE0710" DXVZS1®M 825 41st Avenue NE e Columbia Heights, MN 55421 e Inspections 763-706-8156o Fax 763 - 706 -8151 a fireinspections @ci.columbia- heights.mn.us 10067 2307 40TH AVE NE Olson, Daniel J F16137 5 Spring Marsh Lane $ 175.00 North Oaks, MN 55127 10078 4915 WEST UPLAND CRST NE Eicher, Kevin M & Kimberly F16177 1817 Spruce Ct $ 175.00 -------------------------------------------------- White Bear Lake, MN 55110 10086 584 38TH AVE NE MNSF Minnesota LLC F16055 6836 Morrison Blvd. #320 $ 175.00 Charlotte, NC 28211 10092 1107 42ND AVE NE MSRI Assets Co, LLC F16624B 8300 N Mopac Expressway #200 $ 175.00 -------------------------------------------------- Austin, TX 78759 10097 4917 UNIVERSITY AVE NE Zhou, Chen F16713 6293 Peony Lane $ 175.00 Maple Grove, MN 55311 10117 4347 MAIN ST NE Vagts, Wayne F16001 1055 Magnolia Ln N $ 175.00 Plymouth, MN 55441 10119 750 PARKSIDE LN NE Carter, Duane F16142 8610 Minnetonka Blvd. $ 175.00 -------------------------------------------------- St. Louis Park, MN 55426 10122 3808 RESERVOIR BLVD NE Johnson, Dave F16732 642 North St $ 175.00 St Paul, MN 55106 10127 2215 45TH AVE NE Kamran, Vivek F16098 464 Lake Wabasso St. $ 175.00 Shoreview, MN 55126 10134 40142ND AVE NE Invitation Homes F16089 Grand Oak - 860 Blue Gentian Road #200 $ 175.00 Eagan, MN 55121 10145 4311 RESERVOIR BLVD NE Hinrichs, Eric F16635 4259 Arthur St NE $ 175.00 -------------------------------------------------- Columbia Heights, MN 55421 10148 4725 6TH ST NE Altmann, Daniel F16058 6125 Forestview Ln. N. $ 175.00 Plymouth, MN 55442 06/20/2017 11:01 84 Page 2 Print Rental Licenses to approve COLUMBIA EIG HT S by CC FIRE DEFARTMEHT XW83PHOTI® 825 41st Avenue NE v Columbia Heights, MN 55421 r, Inspections 763 - 706 -8156 - Fax 763 -706 -8151 e fireinspections @ci.columbia- heights.mn.us 10159 1025 GOULD AVE NE Thibodeau, Jessica F16140 1025 Gould AVE NE $ 175.00 Columbia Heights, MN 55421 10162 4201 MAIN ST NE IH2 Properties Illinois, LP F16623 Grand Oak - 860 Blue Gentian Road #200 $ 175.00 Eagan, MN 55121 10170 4407 MADISON ST NE RHA 3, LLC F16154 3505 Koger Blvd #400 $ 175.00 Duluth, GA 30096 10172 4321 UNIVERSITY AVE NE Desta, Dereje F16139 4830 Jefferson Street NE $ 175.00 Columbia Heights, MN 55421 10180 4410 VAN BUREN ST NE Bester, Keith F16141 2140 120th St. W. $ 175.00 Rosemount, MN 55068 10182 4328 6TH ST NE Gurewitz, Michael F16629A 6095 Lanewood Lane N. $ 175.00 -------------------------------------------------- Plymouth, MN 55446 10183 4452 4TH ST NE Johnson, Joy F16045 12096 Dogwood St. N.W. $ 175.00 -------------------------------------------------- Coon Rapids, MN 55448 10190 4159 MAUREEN DR NE Li, Jin F16083 5626 Donegal Drive $ 175.00 Shoreview, MN 55126 10199 1070 GRANDVIEW CT NE Reiners, Mark F16062 4457 4th St. $ 175.00 Columbia Heights, MN 55421 10208 5050 MULCARE DR NE IH2 Property Illinois, LP F15962A 1270 Eagan Industrial Road #160 $ 175.00 Eagan, MN 55121 10215 4140 JACKSON ST NE Hilton, Garrett F16097 1512 125th Avenue #111 $ 175.00 -------------------------------------------------- Blaine, MN 55449 10216 4804 4TH ST NE Gebrewold, Yonas F16047 9080 Juneau Dr. $ 175.00 -------------------------------------------------- Woodbury, MN 55125 06/20/2017 11:01 85 Page 3 Print Rental Licenses to o approve C OL M I A H I G S ey cc 2017 FIRE DEPARTMENT IMSPROTHOW DIVINSI®M 825 41st Avenue NE « Columbia Heights, MN 55421 m Inspections 763 - 706 -8156 E Fax 763 -706 -8151 - fireinspections @ci.columbia- heights.mn.us 10236 4730 6TH ST NE Sixth Street Properties NE, LLC F16136 13055 Riverdale Drive NW #500 -354 $ 175.00 Coon Rapids, MN 55448 10237 4105 MADISON ST NE Que, Ying Z. F16503 2600 26th Ave S #100 $ 175.00 Minneapolis, MN 55406 10238 3916 2ND ST NE Gallagher, Jose F16630A 3516 Astoria Court $ 175.00 Kensignton, MD 20895 10249 1440 PARKVIEW LN NE I1-13 Property Minnesota, LP F16621 Grand Oak - 860 Blue Gentian Road #200 $ 175.00 Eagan, MN 55121 10272 1032 44TH AVE NE Irshad, Rukhsana F16697 5211 6th St NE $ 175.00 Columbia Heights, MN 55421 10275 4436 JACKSON ST NE Carpenter, Julia F16040 310 S. Bermont Ave. $ 175.00 Lafayette, CO 80026 10277 1415 43RD AVE NE BARER Investment Group F16538 16715 12th Ave N $ 175.00 -------------------------------------------------- Plymouth, MN 55447 10291-RY 347 ORENDORFF WAY NE Ahmed, Hussein F16130 347 ORENDORF WAY NE $ 175.00 Columbia Heights, MN 55421 10309 972 40TH AVE NE RV Holdings Five LLC, Scott Chalmers F16030 1601 N Sepulveda Blvd., Suite 641 $ 175.00 Manhattan Beach, CA 90266 10310 4118 7TH ST NE Le, Hau F16015 10104 Welcome Avenue N. $ 175.00 -------------------------------------------------- Brooklyn Park, MN 55443 10316-RY 3857 KEYES ST NE Mohamed, Iftu F16193 6811 87th Lane N. $ 175.00 Brooklyn Park, MN 55445 10322 3701 VAN BUREN ST NE Bahe, Jeffrey F16698 11710 Normandale Blvd. $ 175.00 --------------------------------------------------- Bloomington, MN 55437 06/20/2017 11:01 86 Page 4 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2017 FIRE DEFARTMEKT 82S 41st Avenue NE ¢ Columbia Heights, MN 55421 E Inspections 763 - 706 -8156 4, Fax 763 - 706 -8151 t, fireinspections @ci.columbia- heights.mn.us 10331 4059 JEFFERSON ST NE Ahmed, Adam F16682 6546 Willow Lane N. $ 175.00 Brooklyn Center, MN 55430 10334 1122 40TH AVE NE MSRI F16624C 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 --------------------------------- 10343 4800 5TH ST NE Hardy, Adam F16080 10409 Indiana Ave N $ 175.00 Brooklyn Park, MN 55443 10373 4358 JEFFERSON ST NE Kammer - Hodge, Heidi F15986 — P.O. Box 2698 $ 175.00 Sioux City, IA 51106 10376 4260 MCLEOD ST NE Suhyoun, Kouzhaya F16102 9148 Edison St NE $ 175.00 Blaine, MN 55449 10382 3710 VAN BUREN ST NE Alzubi, Amer F16722 527 Park Place $ 175.00 Vadnais Heights, MN 55127 -------------------------------- 10390 4917 6TH ST NE Richards, Joshua F16637 309 7th Ave. SE $ 175.00 Osseo, MN 55369 -------------------------------- 10396 4044 JEFFERSON ST NE MSRI Assests Services LLC F16624G 8300 N Mopac Expressway #200 $ 175.00 Austin, TX 78759 10397 4420 6TH ST NE Hampton Investments, Inc. F15896 2817 Anthony Lane S. #203 $ 175.00 St. Anthony, MN 55418 10408 3962 VAN BUREN ST NE Invitation Homes F16044 Grand Oak - 860 Blue Gentian Road #200 $ 175.00 Eagan, MN 55121 10425 4959 5TH ST NE Alsaadon, Muna F15943 — 8931 Farnsworth Ave N $ 175.00 Brooklyn Park, MN 55443 10429 49414TH ST NE IH2 Property Illinois, LP F15960B — — 1270 Eagan Industrial Road #160 $ 175.00 Eagan, MN 55121 06/20/2017 11:01 87 Page 5 Print Rental Licenses to approve COLUMBIA by CC 2017 HEIGHTS FIRE DEPARTMENT ISIPHO71® Dz 'Vzz1® 825 41st Avenue NE & Columbia Heights, MN 55421 & Inspections 763 - 706 -8156 a Fax 763- 706 -8151 a fireinspections @ci.columbia- heights,mn.us 10439 226 40TH AVE NE Alvarado, Walter F16133 7508 65th Ave N $ 175.00 Brooklyn Park, MN 55428 10443 1031 GOULD AVE NE Kathleen Meyer, KM Enterprises F16016 19145 Vassar St $ 175.00 Forest Lake, MN 55025 12002 3817 HAYES ST NE Varughese, Meagan F16626 3817 Hayes ST NE $ 175.00 Columbia Heights, MN 55421 12003 5101 6TH ST NE Dostaler, Iven F16064 500 Bennett Drive NE $175.00 Fridley, MN 55432 12005 3720 PIERCE ST NE Andeross, Reid F16631A 3720 Pierce St NE $ 175.00 Columbia Heights, MN 55421 12020 4145 5TH ST NE Martin, Terry F16009 4145 5th Street N.E. $ 175.00 Columbia Heights, MN 55421 12043 4456 WASHINGTON ST NE Powell, Sandra F16120 4456 NE WASHINGTON ST $ 175.00 Columbia Heights, MN 55421 12091 4452 TYLER PL NE Buecksler, Caleb F16515 4452 Tyler PI NE $ 175.00 -------------------------------------------------- Columbia Heights, MN 55421 12124 5007 JACKSON ST NE Ochoa, Luis F16143 5007 Jackson Street NE $ 175.00 Columbia Heights, MN 55421 15011 528 40TH AVE NE Doying Sr., Dean F16054 8910 Deer Run Drive $ 55.00 —.------------------------------------------------- Victoria, MN 55386 15017 1001 46TH AVE NE Maharaj, Nistar F15306 1442 Cloud Drive $ 55.00 -------------------------------------------------- Blaine, MN 55449 15017 100146TH AVE NE Maharaj, Nistar F16076 1442 Cloud Drive $ 55.00 Blaine, MN 55449 06/20/2017 11:01 88 Page 6 Print Rental Licenses to approve COLUMBIA H IG Ts by CC 2017 FIRE DEPARTMENT 825 41st Avenue NE v Columbia Heights, MN 55421 - Inspections 763706 -8156 a Fax 763 - 706 -8151 o fireinspections — @ci`columbia- heights.mn _ us — — 15022 1905 40TH AVE NE Tiede, Richard F16091 1748 29th Ave NW $ 55.00 New Brighton, MN 55112 15025 4400 ARTHUR ST NE Sprung, Theresa F16170 14931 Lake Blvd $ 55.00 Center City, MN 55012 15027 3929 JOHNSON ST NE Jonak, Lydia F16049 27367 Blue Lake Dr NW $ 55.00 Zimmerman, MN 55398 15032 1620 INNSBRUCK PKWY NE Ali, Faduma F16149 4337 Rolling Ridge St SE $ 55.00 Rochester, MN 55904 15039 4014 CLEVELAND ST NE Bergmann, Timothy F16105 4016 Cleveland Street NE $ 55.00 Columbia Heights, MN 55421 15048 3916 ULYSSES ST NE Olson, Georgia F16144 3916 Ulysses Street NE $ 55.00 Columbia Heights, MN 55421 15080 131144 112 AVE NE Manuel, Thomas F16152 3804 Marquette St. $ 55.00 Dallas, TX 75225 20003 4029 2ND ST NE Bui, Thomas F16063 5473 Adams St $ 175.00 Moundsview, MN 55112 20004 1218 CIRCLE TERRACE BLVD NE Cox, Christy F16578 1836 Main Street $ 175.00 Elk River, MN 55330 20006 4235 UNIVERSITY AVE NE Lund, James F16603 14035 Hillsboro Court $ 175.00 Savage, MN 55378 20010 4636 WASHINGTON ST NE DaCosta, Ernest F16145 268 Balfour Ave $ 175.00 ------------------------------------------- Winnipeg Manitoba CAN, CN R31- 1N6 20017 1212 CIRCLE TERRACE BLVD NE Tohey, Joseph F16129 544 Summit Street N.E. $ 175.00 --------------------------------------------- Columbia Heights, MN 55421 06/20/2017 11:01 89 Page 7 Print Rental Licenses to approve COLUMBIA by cc Zoi7 FIRE DEFARTMEHT EMS-Fiffa7low DIVrIalaw 825 41st Avenue NE r, Columbia Heights, MN 55421 a Inspections 763 - 706 -8156, Fax 763 - 706 -8151 & tireinspections @ci.columbia- heights.mn.us 20028 1206 CIRCLE TERRACE BLVD NE Bagroo, Asha F16611 120 King Hill Road $ 175.00 --------------------------------------------------- Golden Valley, MN 55416 20030 3822 3RD ST NE 011estad, Eric F16042 11806 Aberdeen St NE #100 $ 175.00 Blaine, MN 55449 20037 654 47 1/2 AVE NE Jeung, Warren F16135A 20148 Calgary Trail $ 175.00 Farmington, MN 55024 20046 3800 TYLER ST NE Smith, Bruce F16634A 4 Washburn Ave. S. $ 175.00 Minneapolis, MN 55405 20047 3961 RESERVOIR BLVD NE Wegman, James F16588 191140th Avenue $ 175.00 Columbia Heights, MN 55421 20051 4539 FILLMORE ST NE Lymangood, Carl F16086 5637 100th Lane North $ 175.00 Brooklyn Park, MN 55443 20059 4630 POLK ST NE Karboy Properties, LLC F16061 5930 June Avenue N. $ 175.00 -------------------------------------------------- Brooklyn Center, MN 55429 20063 3961 POLK ST NE Caughey, Walter F16025 9579 Five Mile Road SE $ 175.00 Brainerd, MN 56401 20068 4919 JACKSON ST NE Jeung, Warren F16134A 20148 Calgary Trail $ 175.00 Farmington, MN 55024 20082 1263 CIRCLE TERRACE BLVD NE Tohey, Joseph F16700 544 Summit Street N.E. $ 175.00 Columbia Heights, MN 55421 20083 4645 WASHINGTON ST NE Mora, Luis F16137A 4439 Jackson St NE $ 175.00 ------------------------------------------------- Columbia Heights, MN 55421 20091 4509 FILLMORE ST NE Robertson, Numan F16069 17164 93rd PI N $ 175.00 ------------------------------------------------ Maple Grove, MN 55311 06/20/2017 11:01 90 Page 8 Print Rental Licenses to o approve oz U BI A H EI G HT S by CC FIRE D EFARTMEHT 825 41st Avenue NE * Columbia Heights, MN 55421 e Inspections 763 - 706 -8156 « Fax 763 - 706 -8151 v fireinspections @ci.columbia- heights.mn.us 20096 1201 37TH AVE NE Rifai, Samiha F16125 608 37th Ave NE $ 175.00 Minneapolis, MN 55421 20098 1137 37TH AVE NE Rifai, Samiha F16124 608 37th Ave NE $ 175.00 -------------------------------------------------- Minneapolis, MN 55421 20112 4628 JOHNSON ST NE Chu, Joshua F16523 37 Ogden St $ 175.00 Providence, RI 02906 20117 1214 45 1/2 AVE NE Debessay, Tesfamaraima F16078 2908 33rd Ave NE $ 175.00 St Anthony, MN 55418 20119 4819 5TH ST NE Knoll, Amy F16674 4819 5th Street $ 175.00 Columbia Heights, MN 55421 20123 4201 2ND ST NE Claggett, Gary F16096 11408 Arnold Palmer Dr $ 175.00 ----------------------------------------------- Minneapolis, MN 55449 -5638 20135 615 51ST AVE NE Waletski, Jessica F16099 1337 Gardena Avenue NE $ 175.00 Fridley, MN 55432 20139 936 42ND AVE NE Steffl, Mark F16632 4845 Diane Dr. $ 175.00 Minnetonka, MN 55343 20140 5043 JACKSON ST NE Mesa Family 1 LLC, Lacey Mesa F16048 6115 Sweetwater Court $ 175.00 Shorewood, MN 55331 20160 5101 WASHINGTON ST NE Moreno, John F16084 5103 Washington ST NE $ 175.00 ---------------------------------------------- Columbia Heights, MN 55421 20167 40146TH AVE NE Anderson, Stefanie F16051 4433 St Andrews Dr $ 175.00 Blaine, MN 55449 20179 1715 37TH AVE NE Bogatir Construction & Properties LLC F16527 1515 Oak Ave $ 175.00 ---------------------------------------------- Redwood City, CA 94061 06/20/2017 11:01 9 Page 9 Print Rental Licenses to approve COLUMBIA HE I GH T S by CC 2017 FIRE DEPARTMENT 825 41st Avenue NE w Columbia Heights, MN 55421 G Inspections 763 - 706 -8156 o Fax 763 -706 -8151 - fireinspections @ci.columbia- heights.mn.us 20182 4517 FILLMORE ST NE Mujir, Ibrahim F16057 15200 Elm Rd $ 175.00 Maple Grove, MN 55311 20192 609 38TH AVE NE Omo, Branden F16109 609 38th Ave NE $ 175.00 Columbia Heights, MN 55421 20197 3935 ULYSSES ST NE B & B Homes LLC, Brian Mevissen F16134 4328 Reservoir Blvd NE $ 175.00 --------------------------------------------------- Columbia Heights, MN 55421 20203 4534 WASHINGTON ST NE Brubaker, Karl F16162 626 Silver Lake Road $ 175.00 New Brighton, MN 55112 20210 1222 45 112 AVE NE Olson, Nathan F16072 1222 45 1/2 AVE NE $ 175.00 Columbia Heights, MN 55421 20216 3712 2ND ST NE Schmidt, Carol F16119 4418 Cavell Avenue N. $ 175.00 New Hope, MN 55428 20218 4610 FILLMORE ST NE Samara 4610 -12 Fillmore Street NE LLC F16694 5867 Central Avenue N.E. $ 175.00 Fridley, MN 55432 20219 4301 UNIVERSITY AVE NE Hoefs, John F16032 7509 Shadyview Lane N $ 175.00 Maple Grove, MN 55311 20220 4309 MADISON ST NE SES Ventures, Shari Sayles F16103 3121 W 69th St #108 $ 175,00 Edina, MN 55435 20230 3987 JOHNSON ST NE Rifai, Samiha F16127 608 37th Ave NE $ 175.00 Minneapolis, MN 55421 20244 4526 TYLER ST NE Shaw, Brenda F16586 745 225th Avenue NE $ 175.00 East Bethel, MN 55011 20264 4600 4TH ST NE Mora, Luis F16065 4439 Jackson St NE $ 175.00 ------------------------------------------------ Columbia Heights, MN 55421 06/20/2017 11:01 92 Page 10 Print Rental Licenses to approve COLUMBIA b HEIGHTS y CC 2017 FIRE DEPARTMENT X EP OTRO DIVlez®w 825 41st Avenue NE v Columbia Heights, MN 55421 u Inspections 763 - 706 -8156 " Fax 763 - 706 -8151. fireinspections @ci.columbia- heights.mn.us 20274 4429 MAIN ST NE Thul, Dave F16197 3518 Pheasant Run NE $ 175.00 Blaine, MN 55449 20283 3801 PIERCE ST NE Rifai, Samiha F16126 608 37th Ave NE $175.00 -------------------------------------------------- Minneapolis, MN 55421 20290 1248 CIRCLE TERRACE BLVD NE Cohxson Properties, LLC, F16046 1836 Main St $ 175.00 Elk River, MN 55330 20318 1071 POLK PL NE Rifai, Samiha F16128 608 37th Ave NE $ 175.00 Minneapolis, MN 55421 20333 3849 JACKSON ST NE Utke, John F16117 P.O. Box 18202 $175.00 Minneapolis, MN 55418 20347 4049 UNIVERSITY AVE NE Allen Kingsriter, LLC F16053 1236 N. Victoria St. $ 175.00 St. Paul, MN 55117 20391 3920 ULYSSES ST NE Schubilske, Timothy F16670 5730 Royal Oaks Dr $ 175.00 -------------------------------------------------- Shoreview, MN 55126 20393 1008 GOULD AVE NE Chu, Josh F16566 1327 66th AVE NE $ 175.00 Fridley, MN 55432 30002 3754 3RD ST NE Brown, Penelope F15938 4819 Azelia Avenue N. Apt #11 $ 237.00 Brooklyn Center, MN 55429 30005 4220 4TH ST NE Sass Inc F16601 PO Box 836 $ 185.00 Lake Elmo, MN 55042 30025 3948 5TH ST NE Bridgestone Property Management LLC F16031 2043 Lakeside Lane $ 237.00 --------------------------------------------------- Mound, MN 55364 30036 539 40TH AVE NE Wordofa, Mesfin F16027 716 - 82nd Ave N $ 237.00 Brooklyn Park, MN 55444 06/20/2017 11:01 93 — — — - Page 11 Print Rental Licenses to approve COLUMBIA HEIGHTS by CC 2017 FIRE DEFARTMEKT IMS.PH0710M DIISID 825 41st Avenue NE , Columbia Heights, MN 55421 - Inspections 763 - 706 -8156 v Fax 763 - 706 -8151 - fireinspections @ci.columbia- heights.mn.us 30043 4200 3RD ST NE Parkview LLC F16539 5055 Johnson Street NE $ 412.00 Columbia Heights, MN 55421 30055 1400 47TH AVE NE Demetrious, Martha F16655 11159 Holland circle $ 475.00 Eden Prairie, MN 55347 30060 4225 CENTRAL AVE NE Pedregosa, Frederico F16050A 16322 69th Place N $ 237.00 Maple Grove, MN 55311 30065 3857 EDGEMOOR PL NE Weckwerth, Arnold F16676 — -- 1001 N.Garden ST #308 $ 185.00 New Ulm, MN 56073 30070 4422 CENTRAL AVE NE Ferreira, Michelle F16741 4422 Central Avenue, #2 $ 237.00 Columbia Heights, MN 55421 30098 1036 PETERS PL NE Encore Property Management, LLC F16739 5816 Gettysburg Circle N $ 237.00 New Hope, MN 55428 30099 1045 PETERS PL NE TSK Properties, LLC ---- - - - - -- F16640 2641 Ashley Terrace $ 211.00 New Brighton, MN 55112 ------------------------------- 30100 3940 PETERS PL NE Abraham, Joe F16696 201 Western Ave N 101 $ 349.00 St. Paul, MN 55102 30117 4607 TYLER ST NE Castro, Antonio F16593 2203 94th Way N $ 185.00 Brooklyn Park, MN 55444 30119 4628 TYLER ST NE AminhasCo Properties, LLC F16620A 8132 York Ave. S. $ 237.00 Bloomington, MN 55431 30120 4633 TYLER ST NE Cantlin Lake Properties LLC F15954 -- 28551 127th Street NW $ 185.00 Zimmerman, MN 55398 30121 4634 TYLER ST NE Aminhas Co Properties, LLC F16620 8132 York Avenue S $ 237.00 Bloomington, MN 55431 06/20/2017 11:01 94 - - -- Page 12 Print Rental licenses to o approve COLUMBIA I GH T S by 0c 20i7 FIRE DEFARTMEHT SPROTHO EV'Keff® 825 41st Avenue NE e Columbia Heights, MN 55421 c Inspections 763_706 -8156 o Fax 763 - 706 -8151 G fireinspections @ci _ columbia- heights.mn _ us— 30122 4653 TYLER ST NE Pyramidgroup LLC, Seth Bork — F16101 10620 W. River Road $ 185.00 Brooklyn Park, MN 55443 30123 4654 TYLER ST NE Demetriou, Martha F16657 -- 11159 Holland Circle $ 286.00 Eden Prairie, MN 55347 30136 4733 UNIVERSITY AVE NE Jensen Properties LLC F16021 1260 Lark Ave $ 211.00 Maplewood, MN 55109 30162 4556 TYLER ST NE Maximize Property Mgmt - -Mike Schaeffer F16718 1200 Centre Point Curve #300 $ 263.00 Mendota Heights, MN 55120 30171 4242 3RD ST NE 3rd St NE Investment LLC, F16693A 2197 Stanford Ave. $ 286.00 St. Paul, MN 55118 30173 4233 3RD ST NE 3rd St NE Investment LLC, F16693 — 2197 Stanford Ave. $ 286.00 St, Paul, MN 55118 30180 4715 UNIVERSITY AVE NE Lynde Investment Co, LLC, Mike Rozman F16171 P. 0. Box 16501 $ 286.00 Minneapolis, MN 55416 ------------------------------ 34008 1341 42ND AVE NE Tyo, Renae F16093 619 100th Court NE $ 175.00 Blaine, MN 55434 Total # of Licenses: 152 06/20/2017 11:01 95 Page 13 & COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 71 MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: r BY /Date: June 21, 2017 BY /Date: BACKGROUND /ANALYSIS Attached is the business license agenda for the June 26, 2017 Council meeting. This agenda consists of applications for 2017 Contractor Licenses, a Massage Therapist License, and a Cigarette Sales License. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for June 26, 2017 as presented. 96 Documentl City of Columbia Heights - Council Letter TO CITY COUNCIL June 21, 2017 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2017 BLDG All Ways Drains LTD *Aretos Plumbing LLC *Assured Comfort LLC *St Marie Sheet Metal DoPham Inc *Northwest Htg & Cool *Metro Gas Installer DeNio Appliance Service *A Tree Service Inc 135 Golden Lake Ln, Cir Pines 541 Ohio St. St Paul 968 107th Ave, Roberts WI 7940 Spring Lake Rd, SLP 3455 124th Cir NE, Blaine 434 Taylor St, Anoka 685 141St Lane NW, Andover PO Box 412, Chisago City 1849 E 381h St, Mpls MASSAGE THERAPIST *Lian Zhi Jin 5019 University Ave (pending police background check) CIGARETTE SALES *OCity Inc/Mohamed Anwar Hamza 4811 Central Ave (pending police background check) $60 $60 $60 $60 $60 $60 $60 $60 $60 $100/$250 $300 97 Page 2 CO F- w 2 m J O LL O F- 5 z w W 0 w z z H T O N N N C LL O z I— w W J_ U z Z) O U c� O � � Q Lu O m z z z J LL LL O O O LL w z O Q D >- H � O U Y U � N N L .O U � � N C E N E O O L L U (0 O C N CO L ~ a � W O _ > Q � m tv :D J O U 0 0 LL U O U H o U m 0 t N N (u T r 00 M Oo N L ON (6 69 t U O O co � N 0 O t6 (B O N N Q) � c c � o C c C6 c (D U (D _ X o m co o c o CD M > NT L (D O U o aa) L U E o - m � c O co rn 0) rn xU + * E x oa * * H fx * * a O * * a FC U * * U ?+ H * * O * * H O :D • * * a11 a t" * * o O 0 U > * * N I * * v �o 0 0 0 * * •,1 0 LO � * * a ? o LQ Eaaa * H 0 C7 * * H U * * tb a Q0 * * t7 (y) * * H l0 v * * * * * * E� H u * * co ro w * * * * * H :� �j :� �:5 �:i �l 0 0 �3 75 04 * * a �4 �4u�4 �4s4 s4 �-luuuu�4 u to K * H H * 0000* u z 0�-+ 0 * i. 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In accordance with the provisions of Minnesota State Statutes, the City is authorized to develop and administer a housing program to provide for the financing of new construction or the acquisition and rehabilitation of an existing building and site for the purpose of providing a multi - family housing development. Furthermore, State Statutes also provides that such programs for multi - family housing developments may be financed by revenue bonds or obligations issued by the City. Thus, Dominium has requested that the City finance the Subject Project with the issuance of tax - exempt conduit revenue bonds (the "Tax- Exempt Bonds "), in one or more series, in a principal amount not to exceed $45,000,000. Bonds of this type are not an obligation of the City or its taxpayers, rather an obligation of the developer. Only project revenues of the developer, typically rent collected after project completion would be pledged for repayment of the Tax - Exempt Bonds. The City has previously issued Tax - Exempt Bonds for other various developments, such as the Sullivan Shores townhomes, Crestview senior care facilities, the Columbia Park Clinic, and Legends of Columbia Heights. And with issuance of Tax - Exempt Bonds, the City Council has required that the developer reimburse the City for all the costs associated to issuance of the bonds, as well as pay an issuance fee in the amount of one percent (1 %) of the principal amount issued for the Tax - Exempt Bonds. In the case of the request by Dominium, the City would realize an issuance fee in the amount of $450,000. Before the City may issue Tax - Exempt Bonds on behalf of Dominium, the City must first adopt a preliminary resolution approving the issuance of Tax - Exempt Bonds specific to the Subject Property, and submit a Housing Program to the Metropolitan Council for consideration. Once the Metropolitan Council approves the housing program, the City will need to prepare and submit an application requesting allocation of multi - family housing bonds to the Minnesota Department of Management and Budget (the "State "). Allocations of multi - family housing bonds are released January and August of each year. Therefore, Dominium has requested that the City Council consider approval of the Resolution 2017 -71 in order for application to be made for the August 2017 allocation of multi - family housing bonds from the State. Furthermore, tonight also services as the duly required public hearing for residents desiring to be heard regarding the matter. Notice of the public hearing was sent out and published in the Sun Focus newspaper on Friday, June 2, 2017. If approved and after receiving State allocations of multi - family housing bonds, an issuance resolution will be presented before City Council for final approval. City of Columbia Heights - Council Letter 106 City of Columbia Heights - Council Letter STAFF RECOMMENDATION: Page 2 Staff recommends approval of Resolution 2017 -71 as presented for adoption of a housing program for the Subject Project, approval of the preliminary resolution, and authorization for City to be reimbursement for expenditures made in connection with the issuance of Tax - Exempt Bonds for the Subject Project. RECOMMENDED MOTION(S): Motion: Move to waive the reading of Resolution 2017 -71, there being ample copies available to the public. Motion: Move to approve Resolution No. 2017 -71, a resolution adopting a housing program with respect to a multi - family housing project; granting preliminary approval for the issuance of multi - family housing revenue bonds to finance the project under Minnesota Statutes, Chapter 462C, as amended; and authorizing the reimbursement of expenditures made in anticipation of the issuance of such bonds. ATTACHMENTS: 1. Resolution 2017 -71 (6 pages) 2. Housing Program (5 pages) 107 CITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION NO. 2017-71 ADOPTING A HOUSING PROGRAM WITH RESPECT TO A MULTIFAMILY HOUSING PROJECT; GRANTING PRELIMINARY APPROVAL FOR THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS TO FINANCE THE PROJECT UNDER MINNESOTA STATUTES, CHAPTER 462C, AS AMENDED; AND AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES MADE IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The City is a home rule charter city duly organized and existing under the Constitution and laws of the State of Minnesota. 1.02. Pursuant to Minnesota Statutes, Chapter 462C, as amended (the "Housing Act "), the City is authorized to carry out the public purposes described in the Housing Act by providing for the issuance of revenue bonds or other obligations to finance or refinance multifamily housing developments located within the City. As a condition to the issuance of revenue bonds under the Housing Act, the City must adopt a housing program providing the information required by Section 462C.03, subdivision 1 a of the Housing Act (the "Housing Program "). A public hearing must be held in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code "), and regulations promulgated thereunder (the "Regulations "), and the requirements of the Housing Act. The City Council of the City (the "Council ") must also grant preliminary approval to the issuance of revenue bonds to finance the multifamily housing development referred to in the Housing Program, and authorize the submission of an application to Minnesota Management & Budget for an allocation of bonding authority with respect to the Bonds (as hereinafter defined) to finance the Project (as hereinafter defined). 1.03. Columbia Heights Leased Housing Associates III, LLLP, a Minnesota limited liability limited partnership (the `Borrower "), has proposed that the City, pursuant to the Housing Act, issue its revenue bonds in an aggregate principal amount not to exceed $45,000,000, in one or more series (the "Bonds "), the proceeds of which will be loaned by the City to the Borrower. The Borrower will apply the proceeds of such loan to: (i) the acquisition, construction, and equipping of a multifamily housing facility comprised of up to 190 affordable rental apartments to be located in two four -story buildings, together with related common amenity spaces, including a fitness facility, a club room, and 140 or more underground parking spaces and an additional 130 or more surface parking spaces, to be located at 1069 Grandview Court NE and 4729 Grand Avenue NE in the City (the "Project "); (ii) the funding of one or more reserve funds to secure the timely payment of the Bonds; (iii) the payment of interest on the Bonds during the construction of the Project; and (iv) the payment of the costs of issuing the Bonds. 1.04. Under Section 147(f) of the Code, prior to the issuance of the Bonds a public hearing duly noticed must be held by the Council. Under Section 462C.04, subdivision 2 of the Act, a public hearing must be held on each housing program after one publication of notice in a newspaper circulating generally in the City, at least fifteen (15) days before the hearing. 108 1.05. Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made pursuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the "Allocation Act "). Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the Council hereby makes the following preliminary findings, determinations, and declarations: (a) The Project consists of a housing development designed and intended to be used for rental occupancy. (b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds of the loan will be applied to: (i) the acquisition, construction, and equipping of the Project; (ii) the funding of one or more reserve funds to secure the timely payment of the Bonds; (iii) the payment of interest on the Bonds during the construction of the Project; and (iv) the payment of the costs of issuing the Bonds. The City will enter into a loan agreement (or other revenue agreement) with the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. (c) In preliminarily authorizing the issuance of the Bonds and the financing of the acquisition, construction, and equipping of the Project and related costs, the City's purpose is and the effect thereof will be to promote the public welfare of the City and its residents by retaining and improving multifamily housing developments and otherwise furthering the purposes and policies of the Housing Act. (d) The Bonds will be limited obligations of the City payable solely from the revenues pledged to the payment thereof, and will not be a general or moral obligation of the City and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 4. Public Hearing. On the date hereof (June 26, 2017), the Council conducted a public hearing on the Housing Program, the Project, and the issuance of the Bonds, notice of which hearing (the "Public Notice ") was published as required by Minnesota Statutes, Section 462C.04, subdivision 2 of the Housing Act, and as required by Section 147(f) of the Code and applicable Regulations promulgated thereunder. The Public Notice provided a general, functional description of the Project, as well as the maximum aggregate face amount of the obligations to be issued for the purposes referenced above, the identity of the initial owner, operator, or manager of the Project, and the location of the Project. The Public Notice was published in the Sun Focus, the official newspaper and a newspaper circulating generally in the City, on June 2, 2017, a date at least fifteen (15) days before the meeting of the Council on June 26, 2017. At the public hearing a reasonable opportunity was provided for interested individuals to express their views, both orally and in writing, on the Project and the proposed issuance of the Bonds. Section 5. Housing Program. Bond counsel, as described below, prepared and submitted to the City a draft Housing Program to authorize the issuance by the City of the Bonds, in an aggregate principal amount not to exceed $45,000,000, to finance the acquisition, construction, and equipping of the Project by the Borrower. The Housing Program was prepared and submitted to the Metropolitan Council for its review on or before the date of publication of the Public Notice. Section 6. Preliminary Approval. The Council hereby provides preliminary approval to the issuance of the Bonds, in the aggregate principal amount not to exceed $45,000,000, to finance all or a portion of the costs of the Project pursuant to the Housing Program of the City, subject to: (i) review of the Housing Program by the Metropolitan Council; (ii) receipt of an allocation of the bonding authority from the State of Minnesota; (iii) final approval following the preparation of bond documents; and 2 109 (iv) final determination by the Council that the financing of the Project and the issuance of the Bonds are in the best interests of the City. Section 7. Submission of an Application for an Allocation of Bonding Authority. Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made pursuant to the requirements of the Allocation Act. The Council hereby authorizes the submission of an application for allocation of bonding authority pursuant to Section 146 of the Code and the Allocation Act. The Mayor of the City, the City Manager, and Kennedy & Graven, Chartered, acting as bond counsel for the City with respect to the Project and the Bonds, are hereby authorized and directed to take all actions, in cooperation with the Borrower, as are necessary to submit an application for an allocation of bonding authority to Minnesota Management & Budget. Section 8. Reimbursement of Costs under the Code. 8.1. The United States Department of the Treasury promulgated by Section 1.150 -2 of the Regulations, which governs the use of the proceeds of tax - exempt bonds, all or a portion of which are to be used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of such bonds. Section 1.150 -2 of the Regulations requires that the City adopt a statement of official intent to reimburse an original expenditure not later than sixty (60) days after payment of the original expenditure. Section 1.150 -2 of the Regulations also generally requires that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within eighteen (18) months after the later o£ (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than three (3) years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. 8.2. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150- 2(d)(3) of the Regulations and also qualifying expenditures under the Housing Act. Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150- 20)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150- 2(f)(2) of the Regulations, or (iv) expenditures in a "de minimus" amount (as defined in Section 1.150- 2(f)(1) of the Regulations), no expenditures with respect to the Project to be reimbursed with the proceeds of the Bonds have been made by the Borrower more than sixty (60) days before the date of adoption of this resolution of the City. 8.3. Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower reserved, allocated on a long term -basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long -term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Project to be financed from proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. 110 Section 9. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Bonds, whether or not the Bonds are issued. Section 10. Commitment Conditional. The adoption of this resolution does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. If, as a result of information made available to or obtained by the City during its review of the Project, it appears that the Project or the issuance of Bonds to finance or refinance the costs thereof is not in the public interest or is inconsistent with the purposes of the Housing Act, the City reserves the right to decline to give final approval to the issuance of the Bonds. The City also retains the right, in its sole discretion, to withdraw from participation and accordingly not issue the Bonds should the Council, at any time prior to the issuance thereof, determine that it is in the best interests of the City not to issue the Bonds or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents for the transaction. passage. Section 11. Effective Date. This resolution shall be in full force and effect from and after its (The remainder of this page is intentionally left blank.) 4 111 Adopted: June 26, 2017. Donna Schmitt, Mayor ATTEST: Katie Bruno, City Clerk 112 STATE OF MINNESOTA ) COUNTY OF ANOKA ) SS. CITY OF COLUMBIA HEIGHTS ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Columbia Heights, Minnesota (the "City "), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council held on June 26, 2017, with the original thereof on file in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to adopting a housing program, preliminarily granting approval for the issuance by the City of multifamily housing revenue bonds to finance a multifamily housing project, and authorizing the reimbursement of expenditures made in anticipation of the issuance of such bonds. WITNESS My hand as Clerk and the corporate seal of the City this day of , 2017. City Clerk City of Columbia Heights, Minnesota CL162 -054 (SEL) 500247v.3 113 CITY OF COLUMBIA HEIGHTS, MINNESOTA PROGRAM FOR A MULTIFAMILY HOUSING DEVELOPMENT 1069 Grandview Court NE and 4729 Grand Avenue NE Redevelopment Columbia Heights Leased Housing Associates HI, LLLP In accordance with the provisions of Minnesota Statutes, Chapter 462C, as amended (the "Act "), the City of Columbia Heights, Minnesota (the "City" or the "Issuer ") is authorized to develop and administer a housing program to provide for the financing of new construction or the acquisition and rehabilitation of an existing building and site for the purpose of providing a multifamily housing development under the circumstances and within the limits set forth in the Act. Section 462C.07 of the Act provides that such programs for multifamily housing developments may be financed by revenue bonds or obligations issued by the Issuer. The Issuer has determined that it is in the best interests of the residents of City to create this Program for a Multifamily Housing Development (the "Program ") to encourage and facilitate the development of a multifamily housing development in the City to meet the needs of low and moderate income families in the City. The Issuer has received a proposal by Columbia Heights Leased Housing Associates III, LLLP, a Minnesota limited liability limited partnership, or its affiliates or assigns (the "Owner" or the "Borrower "), that it approve this Program providing for the acquisition, construction, and equipping of a multifamily rental housing development comprised of up to 190 units to be located at 1069 Grandview Court NE and 4729 Grand Avenue NE in the City for occupancy by persons and families of low and moderate income. The Owner has provided the following description of the Project: The Project is a multifamily residential rental project to be located at 1069 Grandview Court NE and 4729 Grand Avenue NE in the City. The Project will provide up to 190 units of affordable workforce housing in two new four -story buildings, with balconies in most units, comprised of Unit Tyne 1 Bedroom/1 Bath 2 Bedroom/2 Bath 3 Bedroom/2 Bath Square Footage 725 1,058 1,276 Number of Units 72 82 36 Proposed Monthly Rent $975 $1,169 $1,346 The Project will provide related common amenity spaces, including a fitness facility, a club room, and 140 or more underground parking spaces and an additional 130 or more surface parking spaces. Full -time staff will be available at the Project. The Project is proposed to be financed with tax - exempt conduit revenue bonds or obligations to be issued by the Issuer and revenues derived from low income housing tax credits under the Low - Income Housing Tax Credit Program created under the federal Tax Reform Act of 1986 ( "4% LIHTC "). As indicated by the foregoing, the acquisition, construction, and equipping of the Project is to be funded in part through the issuance of conduit revenue bonds or obligations of the Issuer, in one or more series, 114 in an original aggregate principal amount that is not expected to exceed $45,000,000 (the "Obligations ") The total costs of the Project are estimated to be approximately $45,023,198. The specific activities described in this Program will be undertaken to further the policies and goals consistent with the housing portion of the comprehensive plan for the City and as otherwise outlined herein. The Project will be acquired and constructed in accordance with the requirements of Section 462C.05 of the Act. Section A. Definitions. The following terms used in this Program shall have the following meanings, respectively: "Act" shall mean the Minnesota Statutes, Chapter 462C, as currently in effect and as the same may be from time to time amended. "Bonds" shall mean the conduit revenue bonds or obligations to be issued by the Issuer to finance the Program. "Borrower" shall mean the Owner. "City" shall mean the City of Columbia Heights, Minnesota. "Code" shall mean the Internal Revenue Code of 1986, as amended. "Housing Unit" shall mean any one of the apartment units to be located in the Project, occupied by one or more persons or a family, and containing complete living facilities. "Issuer" shall mean the City. "Land" shall mean the real property upon which the Project is situated. "Owner" shall mean Columbia Heights Leased Housing Associates I1I, LLLP, a Minnesota limited liability limited partnership. "Program" shall mean this Program for a Multifamily Housing Development for the financing of the Project pursuant to the Act. "Project" shall mean the residential rental housing development, to be located at 1069 Grandview Court NE and 4729 Grand Avenue NE in the City, consisting of 190 Housing Units, of which it is currently expected that seventy -two (72) will be one - bedroom units, eighty -two (82) will be two - bedroom units, and thirty -six (36) will be three- bedroom units, to be acquired, constructed, and equipped by the Owner, together with functionally related and subordinate facilities. Section B. Program for Financing the Project. It is proposed that the City establish this Program to provide financing for the acquisition, construction, and equipping of the Project at a cost and upon such other terms and conditions as are set forth herein and as may be agreed upon in writing between the City, the initial purchaser of the Bonds, and the Borrower. The City expects to issue the Bonds as soon as the terms of the Bonds have been agreed upon by the City, the Borrower, and the initial purchaser of the Bonds. The proceeds of the Bonds will be loaned by the City to the Borrower to finance the acquisition, construction, and equipping of the Project, to fund required reserves, to pay interest on the Bonds during the construction of the Project, and to pay a portion of the costs of issuing the Bonds. 2 115 It is anticipated that the Bonds will have a maturity of approximately forty (40) years or less and will bear interest at a variable rate or at fixed rates consistent with the market at the time of issuance. The City will hire no additional staff for the administration of the Program. Insofar as the City will be contracting with underwriters, legal counsel, bond counsel, the fiscal agent, and others, all of whom will be reimbursed from bond proceeds and revenues generated by the Program, no administrative costs will be paid from the City's budget with respect to this Program. The Bonds will not be general obligation bonds of the City, but are to be paid only from properties pledged to the payment thereof, which may include additional security such as additional collateral, insurance, or a letter of credit. Section C. Local Contributions to the Program. In addition to the Bonds to be issued under the Program, the Project is expected to be funded from additional sources, including low income housing tax credits. Section D. Monitoring Methods. No special monitoring by the Issuer is anticipated to be necessary in connection with the construction, development, and equipping of the Project, but any such monitoring will be provided or arranged by the Owner. Proceeds of the Bonds proposed to be issued to finance the Project are expected by the Owner to be held and disbursed by a third party and the initial purchasers of the Bonds, and it is believed the disbursement procedure exercised by such parties and the oversight exercised by certain other parties will be adequate to ensure that the financing of the Project as presented is in fact carried out. The Project must be operated in accordance with various operating covenants (relating to such things as maintenance, insurance, etc.) to be contained in a revenue agreement among the Issuer and the Owner, which agreement will be assigned by the Issuer to the holder of the Bonds (except for certain retained rights of the Issuer including the payment of fees and expenses of the Issuer, indemnification of the Issuer by the Owner, and similar rights of the Issuer), as security for the holders of the Bonds. To ensure continuing compliance with certain rental and occupancy restrictions imposed by the Act and Section 142(d) of the Code (including the requirement that a portion of the Housing Units in the Project be occupied by families of low and moderate income) and to ensure continuing compliance with any similar restrictions imposed by the Issuer, the Issuer, the Owner, and the holder of the Bonds or a trustee will enter into a Regulatory Agreement. Section E. Standards and Requirements Relating to the Financing of the Project Pursuant to the Program. The following standards and requirements shall apply with respect to the operation of the Project by the Owner pursuant to this Program: (1) Substantially all of the proceeds of the sale of the Bonds will be applied to the acquisition, construction, development, and equipping of the Project, the payment of costs of issuance, and to the funding of appropriate reserves. The proceeds of the Bonds will be made available to the Owner under the terms of the documents under which the Bonds are issued and sold, which will include certain covenants to be made by the Owner to the Issuer and the initial purchasers of the Bonds regarding the use of proceeds and the character and use of the Proj ect. (2) The Project qualifies as a "multifamily housing development," within the meaning of the Act, since it is comprised of one or more buildings located on contiguous parcels, the units of which are rented to persons or families for use as residences. (3) The Owner, and any subsequent owner of the Project, will not arbitrarily reject an application from a proposed tenant because of race, color, creed, religion, national origin, 3 116 sex, affectional preference, marital status, or status with regard to public assistance or disability. (4) It is expected that at least one hundred percent (100 %) of the Housing Units will be held for occupancy by families or individuals with gross income not in excess of sixty percent (60 %) of median family income, adjusted for family size. The affordability standards and set -aside requirements of Section 462C.05, Subdivision 2 of the Act, and the other requirements of Act and Section 142(d) of the Code will be satisfied by the Owner. Section F. Evidence of Compliance. The City may require from the Borrower at or before the issuance of the Bonds, evidence satisfactory to the City of compliance with the standards and requirements for the making of the financing established by the City, as set forth herein; and in connection therewith, the City or its representatives may inspect the relevant books and records of the Borrower in order to confirm such ability, intention and compliance. In addition, the City may periodically require certification from either the Borrower or such other person deemed necessary concerning compliance with various aspects of this Program. Section G. Issuance of Bonds. To finance the Program authorized by this Section the City will by resolution authorize, issue, and sell the Bonds, in one or more series in an aggregate principal amount not to exceed $45,000,000. The Bonds will be issued pursuant to Section 462C.07, subdivision 1, of the Act, and will be payable primarily from the revenues of the Project. The costs of the Project, including capitalized interest, costs of issuance of the Bonds and required reserve funds, are presently expected to be in excess of the principal amount of the Bonds. It is expected that the Owner will contribute to the Project the difference between the total costs of the Project and the principal amount of the Bonds, and any other sources available to the Owner to finance the Project. The costs of the Project may change between the date of preparation of this Program and the date of issuance of the Bonds. The Bonds are expected to be issued in the fourth calendar quarter of 2017. Section H. Severability. The provisions of this Program are severable and if any of its provisions, sentences, clauses, or paragraphs shall be held unconstitutional, contrary to statute, exceeding the authority of the Issuer, or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court shall not affect or impair any of the remaining provisions. Section I. Amendment. The Issuer shall not amend this Program, while the Bonds authorized hereby are outstanding, to the detriment of the holder or holders of such Obligations. Section H. State Ceiling. (1) An application for an allocation of a portion of the annual volume cap for private activity bonds will be made or has been made to the office of Minnesota Management & Budget, pursuant to Section 146 of the Code and Minnesota Statutes, Chapter 474A, as amended (the "Allocation Act "). (2) Pursuant to the terms and requirements of the Allocation Act: (i) the Project will meet the requirements of Section 142(d) of the Code regarding the incomes of the occupants of the Project; and (ii) the maximum rent for at least twenty percent (20 %) of the Housing Units will not exceed the area fair market rent or exception fair market rents for existing housing, if applicable, as established by the United States Department of Housing and Urban Development. 4 117 (3) Prior to the issuance of the Bonds, the Borrower will enter into a Regulatory Agreement with the City that specifies the maximum rental rates of the rent - restricted units in the Project and the income levels of the residents of the Project occupying the income - restricted units. Such rental rates and income levels must be within the limitations established in accordance with the preceding paragraph (2). The Borrower will be required to annually certify to the City over the term of the agreement that the rental rates for the rent - restricted units are within the limitations under the preceding paragraph (2). The City may request individual certification of the income of residents of the income - restricted units of the Project. The office of Minnesota Management & Budget may request from the City a copy of the annual certification prepared by the Borrower. The office of Minnesota Management & Budget may require the City to request individual certification of all residents of the income - restricted units of the Project. (4) The City will monitor Project compliance with the rental rate and income level requirements established under the preceding paragraph (2). The City may issue an order of noncompliance if the Project is found by the City to be out of compliance with the rental -rate or income -level requirements established under the preceding paragraph (2). The Borrower shall pay a penalty to the City equal to one -half of one percent of the total amount of the Bonds issued under the Allocation Act for the Project if the City issues an order of noncompliance. For each additional year the Project is out of compliance, the annual penalty must be increased by one -half of one percent of the principal amount of the Bonds issued under the Act for the Project. The City may waive insubstantial violations. This Program relates solely to the Project described herein. This Program is separate and distinct from any and all housing policies established by the Housing and Redevelopment Authority in and for the City of Columbia Heights. CL162 -054 (SEL) 500255v.3 (The remainder of this page is intentionally left blank.) 5 118 �y COLUMBIA HEIGHTS AGENDA SECTION PUBLIC HEARINGS ITEM NO. 813 MEETING DATE JUNE 26, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Adopt Resolution for Revocation DEPARTMENT: Fire CITY MANAGER'S APPROVAL: f, , BY /DATE: Gary Gorman BY /DATE: 7 STAFF RECOMMENDATION: Revocation of the licenses to operate rental unit within the City of Columbia Heights is requested against rental property at: 2017 -63 — 4254 2nd Street NE for failure to meet the requirements of the Property Maintenance Codes. RECOMMENDED MOTION(S): Move to close the public hearing and to waive the reading of Resolution Number 2017 -63, being ample copies available to the public. Move to adopt Resolution Number 2017 -63, being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental licenses listed. ATTACHMENTS: 2017 -63 Res -No Lic — 4254 2nd St. M RESOLUTION NO. 2017 -63 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Stephanie A. Carr (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4254 2nd Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on June 6, 2017 of a public hearing to be held on June 26, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about April 30, 2017, inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on June 6, 2017, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: a. Failure to submit renewal rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F15400 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 120 City of Columbia Heights - Council Resolution Passed this day of , 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 121 Page 2