HomeMy WebLinkAbout2017-27922017 -2792
Fot" h
Eagle Point lI • 8550 Hudson Blvd. North, Suite 105
Lake Elmo, MN 55042
(651)288 -8550• Fax: (651) 288-8551
www.foth.com
May 15, 2017
City of Columbia Heights
Public Works Department
Attn: Jesse Davies
637 38th Avenue NE
Columbia Heights, MN 55421
Dear Mr. Davies:
RE: Solid Waste Contracting and Strategic Services
Thank you for the opportunity to provide this revised scope of work and budget for the
City's upcoming Request for Proposal (RFP) for Solid Waste Services. Based on our past
experience with your solid waste program and our experience providing solid waste
contracting and strategic advice, we feel we have a good understanding of your needs. We
are confident in our ability to provide the services you desire. Thank you for your trust in us.
Our project objectives and approach, along with the specific tasks that will be addressed, are
described in the attached documents. If our scope of work, budget, schedule, and agreement
to proceed meet with your approval, please indicate your acceptance by signing and
returning the attached agreement via email to Jennefer Klennert.
We look forward to working with the City of Columbia Heights with the execution of this
project. If you have questions regarding our submittal, please contact Jennefer Klennert at
(651) 288 -8593 or Jennefer.Klennert@Foth.com.
Sincerely,
Foth Infrastructure & Environment, LLC
I
Bruce D. Rehwa dt, P.E. LEED AP Jennefer L. Klennert
Senior Client Manager Senior Consultant
cc: Debra Casmer, Business Development Specialist
Enclosures
X: \E -Div Bus Dev \Clients \Columbia Heights MNT- Columbia Heights MN SW Proposal, 5- 15- 17.doex
City of Columbia Heights
63738 Ih Avenue NE, Columbia Heights, MN 55421
Solid Waste Contracting and Strategic Services
Revised May 159 2017
Scope of Work
1. Our Understanding of Your Project
Foth understands that the City of Columbia Heights' (City) current Agreement for the Collection and
Disposal of Garbage, Rubbish, Recyclable Materials and Yard Waste will expire on December 31, 2017.
The City desires a review of best practices for solid waste contracting and a robust request for proposal
process for a vendor for solid waste services.
Foth is very well qualified to provide these services. We have consulted on best practices in contracting
for the Minnesota Pollution Control Agency, and regularly assist cities with their Request for Proposal
process, including recent projects for the cities of Afton, Mankato, North Mankato and Shakopee.
11. Scope of Services
As discussed, this will be a time and materials project with activities directed by City Staff
representative, Jesse Davies. All services are as directed, and may include the following:
Solid Waste Contracting and Strategic Services
• Pre - Planning meeting with City staff
Prepare best practices background for City staff and present information at a City Council
Workshop
• Prepare Draft Request for Proposal (RFP) for City staff and City legal review
• Finalize RFP, incorporating City comments (City to provide Foth one set of redlines)
• Attend vendor pre - proposal meeting with City
• Assist with Addenda as needed for RFP
• Review and summarize RFP responses
• Assist City with interview and negotiations with top- ranked proposer
• Assist with preparation of final agreement
• Assist and advise on transition activities
Potential Deliverables:
Best Practices Recommendations Background Information
Request for Proposal (RFP) for Solid Waste Services and Addenda
Summary of RFP Responses
Ill. City Responsibilities
The City is responsible for the following information and activities:
Provide a single contact source for review, comment, and decision making on all issues related to
the project.
Direction on Services to be provided.
Legal advice on RFP, selection and final agreement.
XAE -Div Bus Dev \Clients \Columbia Heights MNT- Columbia Heights MN Solid Waste Services, Revised 5- 15- 2017.doc
IV. Project Team
Jennefer Klennert, Project Manager — Coordinate work activities, work products and
communication with the City
• Dan Krivit, Senior Consultant — Preparation and review of deliverables for the City
• Susan Young, Technical Consultant — Preparation and review of deliverables for the City
V. Schedule
Foth will provide assistance on a time and materials basis. A proposed timeline for the Services will be
provided with the City directing Services.
V1. Optional Services
Through the development of this project, additional items may be necessary for the completion of the
project. If these items are required, they would be considered extra services and additional
compensation would be warranted. Compensation for such services may be negotiated at a future time,
as desired.
VII. Reimbursement
Foth proposes to complete the work described in our scope of services in this proposal on a time and
materials basis using our standard hourly labor rates and resources charges (see attached).
VIII. Agreement to Proceed
Foth's services will be provided in accordance with the attached Agreement for Professional Services
terms and conditions (Terms). Please review and return a signed copy to authorize us to begin. Should
you desire to authorize our services through the use of a Purchase Order, the previously referenced
Terms shall govern and replace those on the Purchase Order. Should we start services upon a verbal
authorization it is with the understanding they are provided in accordance with the above referenced
Terms. Should you have any questions regarding these terms and conditions, or any other matter, please
contact us. If the above Terms are not acceptable, please notify us in writing before we begin providing
services.
XAE -Div Bus Dev \Clients \Columbia Heights MN \P- Columbia Heights MN Solid Waste Services, Revised 5- 15- 2017.doc
AGREEMENT FOR PROFESSIONAL SERVICES
(BETWEEN OWNER AND ENGINEER)
THIS IS AN AGREEMENT made as of May 15, 2017, between:
City of Columbia Heights 637 38th Avenue Northeast Columbia Heights MN 55421
hereinafter referred to as "OWNER" and Foth Infrastructure & Environment, LLC
a Wisconsin corporation with its principal place of business in Green Bay, Wisconsin, hereinafter referred to as
"ENGINEER."
WHEREAS the OWNER intends to contract with ENGINEER for professional consulting services hereinafter
referred to as "PROJECT," and
WHEREAS the ENGINEER has the necessary personnel and facilities to provide the professional
services described and,
WHEREAS the ENGINEER desires to contract with the OWNER for the purpose of rendering
professional services for the PROJECT.
NOW, THEREFORE, for and in consideration of the mutual covenants hereinafter contained, subject to
the terms and conditions set forth below, on the reverse side, and /or attached hereof, the OWNER and the
ENGINEER do hereby covenant and agree as follows:
PART I - SERVICES
ENGINEER's services will be provided as described in our revised proposal to OWNER for Solid
Waste Contracting and Strategic Services dated May 15, 2017, Section II, Scope of Services.
PART II - COMPENSATION
AN INITIAL PAYMENT OF Zero Dollars ($0) shall be made upon execution of this Agreement and
credited to the OWNER's account at final payment.
ENGINEER's services will be provided on a time and materials basis using our attached standard hourly
labor rates.
Payments are due and payable thirty (30) days from the date of the ENGINEER's invoice. Amounts
unpaid thirty (3 0) days after the invoice date shall bear interest at the rate of one percent (1 %) per month from
invoice date.
PART III - TIMETABLE
ENGINEER's services will be provided upon the direction of OWNER and completed based on a
mutually- agreed upon schedule between OWNER and ENGINEER.
PART IV - SPECIAL CONDITIONS
Subject to the attached Standard Conditions of Agreement (Form RSK001, Rev. 10/97).
X:\E -Div Bus Dev \Clients \Columbia Heights MN \C- Columbia Heights MN Agreement for Solid Waste Contracting Services 5- 15- 17.docx 1
Form RSK001, Rev. 10/97
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals the day and date
first above written.
FOR ENGINEER:
Foth ln&24ructure ron ent LLC
By: -
Name (Pleaseprint): Bruce D. Rehwaldt, P.E., LEED AP
FOR OWNER:
City of Colum as Hei is
By: 0K, " �,o �-/-7,
Name (Please print):
Title: for Client Manager
By: By:
Name (Please print): Curtis L. Hartog, P.E.
Title:_ Technology Director /Associate
Title: Gr ►�
Name (Please print) :
Title:
X: \E -Div Bus Dev \Clients \Columbia Heights MN \C- Columbia Heights MN Agreement for Solid Waste Contracting Services 5- 15- 17.docx 2
Form RSK001, Rev. 10/97
STANDARD CONDITIONS OF AGREEMENT
SECTION I DESCRIPTION OF SERVICES
1.1 General
1.1.1 ENGINEER agrees to provide
professional services for the PROJECT as more
completely described in this Agreement and in
Addenda to this Agreement.
1.1.2 ENGINEER agrees to provide all
professional services within a reasonable period of time
following the date of authorization to proceed by
OWNER. If a special time schedule must be met for a
PROJECT, it shall be specifically set forth by Addenda
to this Agreement.
1.2 Pertaining To The ENGINEER'S Services
1.2.1 ENGINEER agrees to perform all
services in a thorough and professional manner and to
hold OWNER harmless from any liens for materials
and labor furnished by ENGINEER in connection with
his work.
1.2.2 ENGINEER agrees to maintain
insurance for public liability, property damage,
workman compensation, and errors and omissions for
services performed by ENGINEER on PROJECT. The
foregoing insurance shall cover ENGINEER only.
1.2.3 ENGINEER intends to render his
services under this Agreement in accordance with
generally accepted professional practices for the
intended use of the PROJECT and makes no warranty
either express or implied.
1.2.4 ENGINEER reserves the right to enter
into agreements with other design professionals for
portions of the work included under this Agreement.
Where this subagreement would represent a major
portion of the design work, ENGINEER shall receive
approval of OWNER for this subagreement.
1.2.5 All documents including, but not limited
to, drawings, specifications, electronic media, or other
media furnished by ENGINEER pursuant to this
Agreement, are the instruments of his services in
respect to the PROJECT. The ENGINEER grants to
the OWNER a nonexclusive license for OWNER'S use
of the documents on the PROJECT. They are not
intended or represented to be suitable for reuse by
OWNER or others on extensions of the PROJECT or
on any other project. Any reuse without the specific
written verification or adaptation by ENGINEER will
be at OWNER'S sole risk and without liability or legal
exposure to ENGINEER from all claims, damages,
losses and expenses, including attorneys fees, arising
out of or resulting therefrom. Any such verification,
adaptation or reuse will entitle ENGINEER to further
compensation to be agreed on by OWNER and
ENGINEER.
1.2.6 When electronic data is to be famished
as a part of this agreement and/or addendum,
ENGINEER will not be held liable for the
completeness or correctness of the electronic media
after an acceptance period of 30 days from delivery
date. Hard copies of documents control over any
variances between electronic media and hard copy.
During the 30 day Acceptance Period, any errors
detected or problems with the media used, will be
corrected by the ENGINEER as part of the basic
agreement. Any changes requested after the
Acceptance Period or a request for additional restored
electronic files from archives will be considered
additional services to be performed on a time and
materials basis at the ENGINEER's standard cost plus
terms and conditions.
The ENGINEER makes no warranty as to the
compatibility of data files beyond that specified in this
Agreement.
The ENGINEER will take reasonable precautions
to prevent the transmission of any virus, or other
contamination with the exchange of electronic media,
but the ENGINEER makes no assurances that those
precautions are adequate to assure a contamination free
transmission.
1.2.7 Whenever the OWNER elects to enter
into any contract or agreement with any person or entity
other than ENGIN EER for the performance of services
on the PROJECT, ENGINEER will not be responsible
for the acts or omissions of said persons or entity at the
site or otherwise performing such services. This
includes those parties for whom the ENGINEER is
providing coordination. Neither the ENGINEER'S
authority to act under the Contract Documents or under
this Agreement nor any decision made by ENGINEER
in good faith either to exercise or not exercise such
authority shall give rise to any duty or responsibility of
ENGINEER to the above, or any of their agents or
employees or any other person performing any services
for the OWNER.
1.2.8 ENGINEER has not been retained or
compensated to provide design and construction review
services relating to safety precautions or to means,
methods, techniques, sequences, or procedures, all as
may be required for any person or entity other than the
ENGINEER to perform their work, including but not
limited to shoring, scaffolding, underpinning,
temporary retainment of excavations and any erection
methods or temporary bracing methods.
1.2.9 ENGINEER in no way undertakes to be
responsible for any personal injury or property damage
occurring to any person or entity arising out of the
construction or subsequent operation of this PROJECT
by an person or entity unless same shall be found to be
the result of a design error. in spite of this if any claims
shall be brought against ENGINEER of that nature,
OWNER agrees to defend, indemnify and hold
harmless ENGINEER from all claims, damages and
expenses including attorneys fees arising out of such
claim, which claim, damages and expenses are the
result or attributable to the acts or omissions in whole
or in part of any person or entity other than
ENGINEER.
1.2.10 Original documents, notes, and the like,
except those furnished to ENGINEER by OWNER,
represent the ENGINEER'S cumulative knowledge and
are, and shall remain, the property of ENGINEER and
shall not constitute the work product of this Agreement.
1.2.11 It is hereby acknowledged that the
ENGINEER has procured a professional liability
insurance policy to protect it from certain claims, as
more fully described therein.
OWNER shall indemnify ENGINEER against
and hold ENGINEER harmless from all claims,
damages and expenses, including attorney's fees arising
out of or resulting from any claim not covered by
ENGINEER's professional liability insurance policy,
including such claims, damages and expenses which
arise out of the acts or omissions of ENGINEER.
OWNER shall also indemnify ENGINEER
against and hold ENGINEER harmless from all claims,
damages and expenses, including attorney's fees which
are beyond the liability limits of ENGINEER's
professional liability insurance policy, including such
claims, damages and expenses which arise out of the act
or omissions of ENGINEER.
Notwithstanding the above, ENGINEER and
OWNER hereby acknowledge that ENGINEER's
professional liability insurance policy does not, nor
does any other insurance policy reasonably obtainable
by ENGINEER, protect ENGINEER from any claims,
damages and expenses, including attorney's fees,
arising out of or resulting from the ENGINEER's acts
or omissions relating to the investigation, deduction,
abatement, materials or processes containing asbestos.
Accordingly, OWNER agrees not to bring any claim
whatsoever against ENGINEER, its principals,
employees, agents and consultants if such work in any
way involves the ENGINEER' services for the
investigation of or remedial work related to asbestos in
the PROJECT. OWNER shall indemnify ENGINEER
against and hold ENGINEER harmless from all claims,
damages and expenses, including attorney's fees,
arising out of or resulting from such acts or omissions.
1.3 Pertaining To The Owner
1.3.1 OWNER shall provide at OWNERSs
expenses (unless ENGINEER has specifically included
them in Addenda to this Agreement) and in such a
manner that ENGINEER may rely upon them in the
performance of his services under this Agreement, all
criteria, design, and construction standards including
full information as to OWNER's requirements for the
PROJECT, including all document specifications.
Such information may include but not be limited to:
a. A complete survey of the PROJECT site
which shall include but not be limited to easements,
right -of -way, encroachments, zoning and deed
restrictions, existing buildings and improvements.
b. Soils data, laboratory tests, reports and
inspections of samples, materials or other items, with
appropriate professional interpretations.
C. Legal, accounting, financial and
insurance counseling services necessary for the
PROJECT including legal review of the Construction
Contract Documents.
d. Permits and approvals from any
authorities having jurisdiction over the PROJECT.
1.3.2 Designate a person authorized to act as
OWNER's representative. OWNER or his
representative shall receive and examine documents
submitted by ENGINEER and shall be empowered to
interpret and define OWNER's policies and render
decisions and authorizations in writing promptly to
prevent unreasonable delay in the progress of
ENGINEER's services.
13.3 Guarantee full and free access for
ENGINEER to enter upon all property required for the
performance of ENGINEER's services under this
Agreement.
1.3.4 Give prompt written notice to
ENGINEER whenever OWNER observes or otherwise
becomes aware of any defect in the PROJECT or other
event which may substantially affect ENGINEER's
performance of services under this Agreement.
SECTION 2 COMPENSATION FOR SERVICES
2.1 General
2.1.1 OWNER shall compensate ENGINEER
for services rendered under this Agreement. The
method ofcompensation for said services shall be as set
forth in Addenda to this Agreement.
2.1.2 Payments for Services are due when
invoiced based on actual engineering services furnished
unless another schedule ofpayments is agreed upon, by
Addenda.
2.1.3 Where OWNER disputes some portion
of the charges contained in ENGINEER'S bill for
services, he shall make payment of that portion of the
bill which is undisputed and shall notify ENGINEER in
writing of the reason for his dispute. In no case may
OWNER elect to withhold payment to ENGINEER of
the entire amount due. This would constitute a failure
to make payment.
2.1.4 If OWNER fails to make any payment
due ENGINEER for services and expenses after receipt
of ENGINEER'S bill therefore, the amounts due
ENGINEER shall bear interest from invoice date at the
rate set forth in this agreement, or in the absence thereof
at the legal rate prevailing from time to time at the
principal place of business of the ENGINEER. In
addition ENGINEER may, after giving ten (10) days
written notice to OWNER, suspend services under this
agreement until paid in full all amounts due under this
agreement. in the event OWNER does not pay, or does
not pay timely, ENGINEER shall be entitled to collect
from OWNER all amounts due plus expenses,
including but not limited to attorney fees, incurred by
the ENGINEER in connection with collection efforts,
in addition, the reasonable value of ENGINEER'S time
spent in connection with collection efforts, computed at
the ENGINEER'S prevailing fee schedule.
SECTION 3 GENERAL PROVISIONS
3.1 General
3.1.1 This Agreement is the result of final
negotiations between OWNER and ENGINEER and
represents the entire and integrated agreement between
OWNER and ENGINEER for the PROJECT and
supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement
may be amended only by written instrument signed by
both OWNER and ENGINEER.
3.1.2 Neither party shall hold the other
responsible for damages or delay in performance by
acts of God, strikes, lockouts, accidents, or other events
beyond the reasonable control of the other or the other's
agents. However, when these delays require additional
work to be performed by ENGINEER, ENGINEER
shall be entitled to additional compensation at the
prevailing "Per Diem Rates" or as otherwise agreed to
between OWNER and ENGINEER.
3.1.3 This Agreement may be terminated by
either party if the other party fails to fulfill its
obligations under this Agreement through no fault of
the terminating party. No such termination may be
effected unless the other party is given not less than ten
calendar days written notice of intent to terminate and
an opportunity for correcting the default and for
consultation with the terminating party before
termination. In addition, OWNER may terminate this
Agreement, in whole or in part, for cause (such as for
legal or financial reasons, or major changes in the work
or program requirements), and ENGINEER is given not
less than ten (10) calendar days written notice and an
opportunity for consultation before termination. If
OWNER terminates as a result of ENGINEER'S
default, any payment due ENGINEER at the time of
termination may be adjusted to the extent of any
additional cost the OWNER incurs due to
ENGINEER'S default. If ENGINEER terminates as a
result of OWNER default or the OWNER terminates
for cause, ENGINEER shall be paid for services
performed to the termination date including
reimbursable expenses due plus termination expenses.
Termination expenses are defined as expenses directly
attributable to termination, plus 15% of the total
compensation anticipated for the project to account for
engineering rescheduling, adjustment, reassignment of
personnel, and related indirect costs incurred due to
termination. Upon receipt of the terminating action,
ENGINEER shall promptly discontinue all services
unless the notice directs otherwise, and upon receipt of
final compensation make available to OWNER all
appropriate documents prepared under the Agreement
whether completed or in process.
3.1.4 All claims, counter - claims, disputes and
other matters in question between the parties hereto
arising out of this Agreement shall be decided by
arbitration in accordance with the Construction
Industry Arbitration Rules of the American Arbitration
Association subject to the condition that the amour
sought by the party initiating arbitration shall be less
than $25,000. The mechanics of initiating arbitration,
picking arbitrators and setting up the hearing shall be
conducted in accordance with the rules of the American
Arbitration Association.
This arbitration provision shall not be applicable
to claims where the presence of a party, who is not
subject to this Agreement, would be necessary to a full
and complete determination of the controversy, and in
this respect, reference shall be made to the provisions
of Section 803.03 of the Wisconsin Statutes and the
cases decided thereunder.
No demand for arbitration shall be valid if made
after the institution of civil suit or after the matter in
question would be bared by the applicable Statute of
Limitations.
3.1.5 The parties to this agreement, each
acknowledging that he has a constitutional and
statutory right to trial by jury, hereby waive this right in
any action or proceeding of any kind or nature in any
court to which they may both be parties arising out of
this Agreement or the transaction associated with this
Agreement regardless of the nature of the causes of
action alleged.
3.1.6 Unless otherwise specified within this
Agreement, this Agreement shall be governed by the
law of the principal place of business of ENGINEER.
3.1.7 In the event any provisions of this
Agreement or any subsequent Addendum shall be held
to be invalid and unenforceable, the remaining
provisions shall be valid and binding upon the parties.
One or more waivers by either party of any provision,
tern, condition or covenant shall not be construed by
the other party as a waiver of a subsequent breach of
the same by the other party.
FORM RSK001 (Rev. 10/97)
$ Foth
Foth Environment Division
Public
2017 Labor Rate Schedule`
Classification Hourly Rate (USD)
Program Director 220
Client Director/Principal 175
Project Manager III
165
Project Manager II
145
Project Manager I
137
Consultant III 165
Consultant II 135
Consultant I 127
Engineer /Scientist IV 165
Engineer /Scientist III 142
Engineer /Scientist II 125
Engineer /Scientist I 97
Technician IV
130
Technician III
110
Technician II
95
Technician I
85
Assistant Technician
65
Lead Administrative Assistant/Project Administrative Specialist 75
Administrative Assistant 65
INVOICING PROCEDURES
♦ All personnel are billed portal -to- portal for required travel.
♦ All testimony or direct mediation work, including depositions; trial testimony; mediation
meetings or presentations; public meetings; public hearings; standby time, deposition, pre -trial
preparation; and other litigation /mediation services will be billed with a separate
Litigation/Mediation Rate Schedule.
♦ Expedited deliverables requested by the client that require overtime work will be billed at one and
one -half times the hourly billing rate for the overtime hours worked. Prior notice of this surcharge
will be given.
♦ Foth Infrastructure & Environment, LLC reserves the right to periodically modify this schedule,
as appropriate.
Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of
Foth Infrastructure & Environment, LLC.
2017 Public Labor Rates and Resource Charges.docx Rev. I J 17
4�.. Foth
Foth Environment Division
Public
2017 Resource Charges
Item Cost basis Std charge (USD)
Computer UsageM
AutoCAD /Intergraph Cost/Usage $15.00/hr
High End Software Cost/Usage $15.00 - $30.00/hr
Standard Office /Communication Expenses(')
Photocopies, Fax, Phone, Scans, Postage, Equipment/Material 1 -2% of labor
Black & White Plots, Color Plots, Etc.
Travel
Automobile Travel Mileage
$0.65/mi(3)
Public Transportation
Cost + 10%
Subsistence and Lodging
Cost + 10%
Survey Vehicles Mileage
$0.97/mi(4)
Equipment
Special equipment rates quoted on an individual basis, if requested.
Subconsultants (drilling, laboratory, etc.) Cost + 10%(5)
Outside Printing Costs Cost + 10%
Specialty Mailing Services Cost + 10%
Miscellaneous Cost + 10%
Notes: The cost of specific technical equipment and employee travel expenses needed on projects is in addition to the above
hourly rates. This list is not all inclusive but represents the most common resource charges applied to Foth projects.
t�l Computer Usage fee is designed to cover the following: 1) maintaining computer systems and software and other
technology.
�2> Communication fee is designed to cover Foth's costs for the following: 1) all telephone and long distance charges, except
for extended long distance calls or conference calls; 2) all charges associated with facsimile sending and receiving; 3) all
standard postal and shipping charges, except express mail; and 4) all normal copying and other reproduction costs,
except for major or outside reproduction costs.
(3) Mileage rates are subject to change based on Federal Government Standards.
(4) Mileage rates are subject to change based on economic conditions.
(s) If requested, Foth shall procure and coordinate the services of independent laboratories, subconsultants, drilling
contractor, etc. The cost of the independent services shall be passed on directly to the owner with a surcharge of
10 percent to cover the processing of expenses.
Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of
Foth Infrastructure & Environment, LLC.
2017 Public Labor Rates and Resource Charges.docx Rev. 1/1/17
Kevin Hansen
From:
Jesse Davies
Sent:
Wednesday, May 17, 2017 10:29 AM
To:
Kevin Hansen
Subject:
FW: City of Columbia Heights Proposal
From: Klennert, Jennefer L [mailto:Jennefer.Klennert @foth.com]
Sent: Wednesday, May 17, 2017 9:52 AM
To: Jesse Davies
Cc: Johnson, Bill
Subject: RE: City of Columbia Heights Proposal
Jesse,
As per our conversation, the City has a budget of $12,000 to $12,500. We can complete the requested activities within
the Budget. You have also indicated that you will be actively involved in the process which will help limit Foth time and
cost. Foth will invoice monthly and actively work with you to ensure this Project stays within budget.
There are four items clarified below for the proposal:
1) Number of Responses: Foth anticipates reviewing and summarizing up to 4 responses (total of 16 hours). If
there are more than 4 responses received, this item will take more time and will exceed anticipated hours.
2) Extended Negotiations: Foth has anticipated up to 6 hours of negotiations meetings. Extended negotiations
beyond the 6 hours are not included in the budget.
3) Advanced Disposal /Transition Negotiations: Foth has not budgeted actual negotiation time with the City and
Advanced Disposal to address any outstanding issues as discussed last week. We are able to provide strategic
advice as needed.
4) Transition Services: Foth anticipated assisting the City from a strategic and proposal review standpoint on the
transition. We have not budgeted any time for drafting plans or creating documents to accompany the
transition.
As always, this is a time and materials contract. If certain activities are not needed or take less time, the hours could be
reallocated elsewhere.
Please let me know if you have any questions. Thank you,
Jennefer
From: Jesse Davies [ mailto :JDavies @columbiaheightsmn.gov]
Sent: Tuesday, May 16, 2017 12:58 PM
To: Klennert, Jennefer L <Jennefer.Klennert @foth.com>
Subject: FW: City of Columbia Heights Proposal
Hello Jennefer. See Kevin's comments.
Thanks --- jesse
From: Kevin Hansen
Sent: Tuesday, May 16, 2017 10:11 AM
1