The URL can be used to link to this page

Home My WebLink About05-08-2017 CCPMayor COLUMBIA Donna Schmitt (`J _ Councilmembers v` l HEIGHTS Robert A. Williams John Murzyn, Jr. City of Columbia Heights NickConnie 8uesgens Nick Novitsky 590 40`h Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 City Manager Visit our website at: www.columbiaheightsmn.gov Wolter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, May 8, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION Invocation provided by Max Richter, Community United Methodist Church 4. PLEDGE OF ALLEGIANCE 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of April 27, 2017 pg 4 MOTION: Move to approve the minutes of the City Council worksession of May 1, 2017 pg 15 MOTION: Move to approve the minutes of the City Council Public Improvement Hearing of May 1, 2017 pg 17 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the EDA Commission minutes from April 3, 2017 pg 19 MOTION: Move to accept the Planning & Zoning Commission minutes from April 3, 2017 pg 29 05 -08 -2017 City of Columbia Heights City Council Agenda May 8, 2017 Page 2 C. Appointment to vacant EDA position. pg 34 MOTION: Move to approve the mayor's appointment of Nick Novitsky to the vacant EDA position. D. Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions pg 35 and External Boards. MOTION: To approve the recommended listing of Council /Staff Assignments. E. Remove Stop Sign on 43% Avenue at Pierce Street pg 37 MOTION: Move to remove the remaining "Stop" sign for eastbound traffic on 43 -1/2 Avenue at Pierce Street and to not replace the stop sign for westbound traffic on 43 -1/2 Avenue, as recommended by the Traffic Commission. F. Approve Permits for the 2017 Jamboree pg 41 MOTION: Move to authorize staff to close Huset Parkway for the time period from Tuesday afternoon, June 20, through Sunday, June 25, 2017. MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 23, 2017 beginning at 6:00 p.m. for the following streets: Central Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill Street. MOTION: Move to authorize fireworks at dusk on Saturday, June 24, 2017 and to waive the Fire Department fireworks display permit fee. G. Adopt Resolution 2017 -44 being a Resolution Accepting Bids and Awarding A Contract pg 42 for the 2017 Miscellaneous Concrete Repairs and Installations, City Project 1700 MOTION: Move to waive the reading of Resolution 2017 -44, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -44 being a resolution accepting bids and awarding the 2017 Miscellaneous Concrete Repairs and Installations, City Project No. 1700, to Create Construction, based upon their low, qualified, responsible bid in the amount of $107,916.05 from Fund 415 - 51700 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. H. Approve Business License Applications pg 45 MOTION: Move to approve the items as listed on the business license agenda for May 8, 2017. I. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has pg 47 received the list of claims paid covering check number 165554 through 165719 in the amount of $679,155.80. MOTION: Move to approve the Consent Agenda items. 8. PUBLIC HEARINGS 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions City of Columbia Heights City Council Agenda May 8, 2017 Page 3 1. SECOND READING of Ordinance 1639, Providing For the Issuance and Sale Of General Pg 55 Obligation Refunding Bonds, Series 2017A, in the Maximum Aggregate Principal Amt Of $3,375,000. MOTION: Move to waive the reading of Ordinance 1639, there being ample copies available to the public. MOTION: Move to adopt Ordinance 1639, providing for the issuance and sale of General Obligation Refunding Bonds Series 2017A in the maximum aggregate principal amount of $3,375,000. B. Bid Considerations 1. Adopt Resolution 2017 -43 being a Resolution Accepting Bids and Awarding a Contract for the 2017 Water Main Construction, City Projects 1703 and 1710 pg 5s MOTION: Move to waive the reading of Resolution 2017 -43, there being ample copies available to the public. MOTION: Move to adopt Resolution 2017 -43 being a resolution accepting bids and awarding the 2017 Water Main Construction, City Project No. 1703, and 2017 Hydrant and Gate Valve Construction, City Project No. 1710, to Northdale Construction Company, Inc. of Albertville, Minnesota, based upon their low, qualified, responsible bid in the amount of $393,924.72 with $331,732.60 from Fund 651- 51703- 5185 and $62,192.12 from Fund 651 - 51710 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney 11. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 12. ADJOURNMENT Walt Fehst, City Manager OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING APRIL 24, 2017 The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday April 24, 2017 in the City Council Chambers, City Hall, 590 40th Ave. N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 7:05 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr., Councilmember Buesgens and Councilmember Novitsky Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Joe Kloiber; Finance Director, Gary Gorman; Fire Chief, Kelli Bourgeois; Human Resource Director /Assistant to the City Manager, and Katie Bruno; City Clerk /Council Secretary 3. INVOCATION Invocation provided by Rachel Schwenke, First Lutheran Church. 4. PLEDGE OF ALLEGIANCE /OATH OF OFFICE A. Oath of Office, Nick Novitsky 5. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Mayor Schmitt announced the following item will be removed from the agenda: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4512 Washington St NE. The property has been brought into compliance. Motion by Councilmember Buesgens, seconded by Councilmember Novitsky to approve the agenda as amended. All Ayes, Motion Carried. 6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Councilmember Murzyn, Jr. announced Columbia Heights High School's spring musical, Little Shop of Horrors is running through April 29tH 4 City Council Minutes April 24, 2017 Page 2of11 Mayor Schmitt announced St Matthew's Church is performing Beauty & the Beast April 27, 28 and 29th, and again May 4, 5 and 6th. Matinee and Dinner shows are offered. 7. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve Minutes of the City Council MOTION: Move to approve the minutes of the City Council meeting of April 10, 2017 MOTION: Move to approve the minutes of the City Council work session of April 10, 2017 B. Accept Board and Commission Meeting Minutes MOTION: Move to accept the Charter Commission Minutes from January 19, 2017. C. Consideration of a Resolution Approving a Collective Bargaining Agreement Between the City of Columbia Heights and International Association of Fire Fighters, Local #1216 MOTION: To waive the reading of Resolution 2017 -38, there being ample copies available to the public. MOTION: To adopt Resolution 2017 -38 Regarding the Labor Agreement between the City of Columbia Heights and International Association of Fire Fighters, Local #1216, effective January 1, 2017 to December 31, 2018. D. Authorize the purchase of a 2017 Ford F250 pickup truck MOTION: Motion to approve the purchase of a Ford F250 pickup truck from Midway Ford for the State Contract price of $29,673.00 and to equip the truck with a lift gate, radio, emergency lights, computer equipment, and graphics. E. Consideration of approval of attached list of rental housing applications. MOTION: Move to approve the items listed for rental housing license applications for April 24, 2017, in that they have met the requirements of the Property Maintenance Code. F. Consideration Of City Of Columbia Heights, Minnesota, Resolution 2017 -39 Providing for the sale of $8,750,000 General Obligation Refunding Bonds, Series 201713; and City Of Columbia Heights, Minnesota Resolution 2017 -40, Providing for the sale Of $3,375,000 General Obligation Refunding Bonds, Series 2017A. *Removed for discussion. G. The First Reading of Ordinance 1639, Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series 2017A, in the Maximum Aggregate Principal Amount of $3,375,000. *Removed for discussion. H. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for April 24, 2017. City Council Minutes April 24, 2017 Page 3 of 11 I. Payment of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has received the list of claims paid covering check number 165384 through 165553 in the amount of $990,751.17 Motion by Councilmember Williams, seconded by Councilmember Novitsky to approve the Consent Agenda items A, B, C, D, E, H and 1. All Ayes, Motion Carried. The following items were removed for discussion: F. Consideration Of City Of Columbia Heights, Minnesota, Resolution 2017 -39 Providing for the sale of $8,750,000 General Obligation Refunding Bonds, Series 20178; and City Of Columbia Heights, Minnesota Resolution 2017 -40, Providing for the sale Of $3,375,000 General Obligation Refunding Bonds, Series 2017A Finance Director Joe Kloiber explained that the City is expected to save approximately $2,000,000 ($1,600,000 net of issuance cost) as a result of refinancing two outstanding bond issues. Kloiber explained that the resolutions being considered will serve as an administrative good - practice. City Charter requires an ordinance for the sale of the liquor bonds, because that transaction was originally through the EDA. Jason Aarsvold, representing Ehlers stated the sale is scheduled for the morning of June 12th, results will be reported to the Council at their June 12 In meeting. Mayor Schmitt commended Finance Director Kloiber, and thanked Mr. Aarsvold noting this is a significant savings for the City. Councilmember Williams agreed. Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of Resolution 2017 -39, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. adopt Resolution 2017 -39, being a resolution providing for the sale of $8,750,000 General Obligation Refunding Bonds, Series 2017B. All Ayes, Motion carried. Motion by Councilmember Novitsky, seconded by Councilmember Williams to waive the reading of Resolution 2017 -40, there being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Murzyn, Jr., seconded by Councilmember Buesgens to adopt Resolution 2017 -40, being a resolution providing for the sale of $3,375,000 General Obligation Refunding Bonds, Series 2017A. All Ayes, Motion carried. G. The First Reading of Ordinance 1639, Providing for the Issuance and Sale of General Obligation Refunding Bonds, Series 2017A, in the Maximum Aggregate Principal Amount of $3,375,000. City Council Minutes April 24, 2017 Page 4 of 11 There were no additional questions or comments; this item was addressed as part of the previous item. Motion by Councilmember Novitsky, seconded by Councilmember Williams to waive the first reading of Ordinance 1639, there being ample copies available to the public. All Ayes, Motion carried. Motion by Councilmember Buesgens seconded by Councilmember Williams to schedule the second reading of Ordinance 1639, providing for the issuance and sale of General Obligation Refunding Bonds Series 2017A in the maximum aggregate principal amount of $3,375,000, to be May 8th, 2017, at approximately 7:00 P.M. in the City Council Chambers. All Ayes, Motion carried. 8. PUBLIC HEARINGS A. Consideration of revocation of the license to operate a rental unit within the City of Columbia Heights is requested against the rental property at 4600 Jefferson St NE for failure to meet the requirements of the Residential Maintenance Codes. Fire Chief Gary Gorman reported the property owner has not submitted their rental license application, and the City has been unable to communicate with the owner. Mayor Schmitt questioned if the tenants would be evicted. Gorman stated a County Citation would be issued, there would not be an eviction. Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to close the public hearing and to waive the reading of Resolution Number 2017 -36, being ample copies available to the public. All Ayes, Motion Carried. Motion by Councilmember Williams, seconded by Councilmember Novitsky to adopt Resolution Number 2017 -36, being Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license listed. All Ayes, Motion Carried. 9. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 10. ADMINISTRATIVE REPORTS Report of the City Council Councilmember Murzyn, Jr. reported he attended the Charter Commission meeting. The group discussed the appointment process. Councilmember Buesgens reported she also attended the Charter Commission meeting. The commission will address the following three items related to the appointment process: City Council Minutes April 24, 2017 Page 5 of 11 -The overall length of time for the process. -They would like a road map created, giving details of the steps to follow along the way. -How to proceed in the event of a tie. The commission indicated in order to maintain their independence; they would prefer not to have a joint meeting with the council. It was suggested that the council channel their question or comments through Councilmember Buesgens; the liaison. Buesgens attended the salad lunch at Community United Methodist Church, The Lions clean -up day event, Heights Next movie night, and the MAC (Multi - cultural Advisory Committee) forum on immigration. Councilmember Novitsky attended the MAC meeting. Mayor Schmitt attend the Heights Next movie night, she reported she signed up for the mayor's monarch pledge. The Mayor also attended the MAC meeting. The Community Prayer Breakfast is scheduled for May 10th, 7:00 AM at Murzyn Hall. Report of the City Manager City Manager Walt Fehst announce Northeast Bank will be hosting an open house on April 26th from 12:00 -3:00. Manger Fehst gave an overview of what will be discussed at the May 1St work session. Residents were encouraged to sign up to receive the Sun Focus via US Mail. 11. CITIZENS FORUM DeWayne Morrell -4212 Reservoir Blvd. had a question for Councilmember Williams. City Attorney Hoeft reminded Mr. Morell that he can address the council as a group, not individual council members. Mayor Schmitt suggested Mr. Morrell speak with Williams after the meeting. Mr. Morrell requested the City look into the vacant parcel west of McLeod St NE, there are trees overhanging and leaning. Mr. Morell questioned if Mr. Williams' storage facility on 37th and Madison is exempt from the city ordinance requiring paved surfaces for parking. Councilmember Buesgens suggested the council discuss the issue at a future work session. Mr. Morell reported there are numerous vehicles at the businesses along 39th Ave. west of Central Ave. Mayor Schmitt stated the information will be forwarded to Chief Gary Gorman. Rachel Schwenke -First Lutheran Church shared the following immigration statement from the Columbia Heights Police Department: The Columbia Heights Police Department has not, and will not, be asking for the immigration status of those we come into contact with. As a police agency it is essential that we have the trust of all of our residents and that we do not have or create barriers to residents wanting to work with us or report crimes. Schwenke directed interested resident to the City's website to review the materials from the recent meeting. 8 City Council Minutes April 24, 2017 Page 6 of 11 Ramona Anderson -4132 Stinson questioned the procedure if a driver does not have a driver's license. City Attorney Hoeft indicated immigration status is not enforced at the local level, and is irrelevant to any citations our police department would issue. 12. ADJOURNMENT Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to adjourn. All Ayes, Motion Carried. Meeting adjourned at 8:02 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk City Council Minutes April 24, 2017 Page 7 of 11 RESOLUTION 2017 -36 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain property rental license held by Jennifer Picken (Hereinafter "License Holder "). Whereas, license holder is the legal owner of the real property located at 4600 Jefferson Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on April 6, 2017 of a public hearing to be held on April 24, 2017. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on or about February 28, 2017, inspection office staff sent a letter requesting the owner of the property submit the rental license application for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on April 5, 2017, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Property Maintenance Code were found to exist, to -wit: Failure to submit renewal rental license application and fees. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F15159 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 45 days from the first day of posting of this Order revoking the license as held by License Holder. 10 City Council Minutes April 24, 2017 Page 8 of 11 RESOLUTION 2017 -38 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective bargaining agreement between the City of Columbia Heights and International Association of Fire Fighters, Local #1216 Whereas, negotiations have proceeded between International Association of Fire Fighters, Local #1216, representing full time Firefighters and Fire Captains of the City, and members of the City's negotiation team; and Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for calendar years 2017 and 2018; and Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective bargaining agreement is available for inspection at the Office of the City Manager and is made a part hereof by reference. Now Therefore Be It Resolved, that the collective bargaining agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2017 and 2018 for International Association of Fire Fighters, Local #1216 bargaining unit employees of the City; and Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective bargaining agreement. RESOLUTION 2017 -39 Council Member Williams introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $8,750,000 General Obligation Refunding Bonds, Series 2017B A. WHEREAS, the City Council of the City of Columbia Heights, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $8,750,000 General Obligation Refunding Bonds, Series 20178 (the "Bonds "), to effect a current refunding of the General Obligation Public Safety Bonds, Series 20013; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. m City Council Minutes April 24, 2017 Page 9 of 11 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on June 12, 2017, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member Murzyn, Jr. and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: Schmitt, Williams, Murzyn, Jr., Buesgens and Novitsky and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 24th day of April, 2017. RESOLUTION 2017 -40 Council Member Murzyn, Jr. introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,375,000 General Obligation Refunding Bonds, Series 2017A A. WHEREAS, the City Council of the City of Columbia Heights, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $3,375,000 General Obligation Refunding Bonds, Series 2017A (the "Bonds "), to effect a current refunding of the Public Facility Lease Revenue Bonds, Series 200713; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on .tune 12, 2017, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. 12 City Council Minutes April 24, 2017 Page 10 of 11 The motion for the adoption of the foregoing resolution was duly seconded by City Council Member Buesgens and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: Schmitt, Murzyn, Jr., Buesgens, Williams and Novitsky and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 20 day of April, 2017. Ord 1639 (First reading) BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $3,375,000 The City of Columbia Heights does ordain: Section 1. It is hereby determined that: (a) On September 19, 2007, the Columbia Heights Economic Development Authority (the "EDA ") issued its Public Facility Lease Revenue Bonds, Series 2007B (Municipal Liquor Stores Project) (the "Series 2007B Bonds "), in the original aggregate principal amount of $5,040,000. The Series 2007B Bonds were issued under the terms of a Mortgage and Security Agreement and Trust Indenture, dated as of September 1, 2007 (the "Indenture "), between the EDA and U.S. Bank National Association (the "Trustee "). Pursuant to a Ground Lease, dated as of September 1, 2007, the EDA leases certain land (the "Sites ") from the City of Columbia Heights, Minnesota (the "City "). Pursuant to a Lease - Purchase Agreement, dated as of September 1, 2007, the Authority leases to the City, with the option to purchase by the City, the Sites and the facilities constructed thereon, including the municipal liquor store (the "Facilities "). (b) Pursuant to Section 3.01(b) of the Indenture, the Series 2007B Bonds maturing on or after February 1, 2018, are subject to optional redemption, at the election of the City, on February 1, 2017, and any date thereafter, at a price of par plus accrued interest. The City has proposed to exercise its option to redeem the outstanding Series 2007B Bonds and acquire the Sites and the Facilities from the EDA. The Series 2007B Bonds are currently outstanding in the aggregate principal amount of $3,700,000. (c) The City is authorized by Mimnesota Statutes, Section 475.67, subdivision 3 to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (d) The City has determined that it is necessary and desirable for the reduction of debt service costs to the City to issue its General Obligation Refunding Bonds, Series 2017A (the "Bonds "), in the maximum aggregate principal amount of $3,375,000, pursuant to the home rule charter of the City (the "City Charter ") and Minnesota Statutes, Section 475.67, subdivision 3, to redeem and prepay the outstanding Series 2007B Bonds and acquire the Sites and the Facilities from the EDA. Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the maximum aggregate principal amount specified in Section 1(d) hereof, in accordance with terms of proposal approved by the Finance Director of the City. The City Council will meet on Monday, June 12, 2017, or such 13 City Council Minutes April 24, 2017 Page 11 of 11 other date specified by the City Manager in accordance with the City Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. Section 3. The EDA is authorized and directed to provide to the Trustee written notice of the City's election to redeem the outstanding Series 2007B Bonds in accordance with the terms provided in Section 3.02 of the Indenture. Section 4. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. 14 Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: May 1, 2017 Time of Meeting: 7:00 PM (Following the EDA Meeting) Location of Meeting: Conference Room #1 Purpose of Meeting: WORKSESSION CALL TO ORDER /ROLL CALL - The meeting was called to order at 8:15 PM Present: Mayor Schmitt, Councilmembers Murzyn Jr, Williams, Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Keith Dahl; Economic Development Manager, and Katie Bruno; City Clerk JPA agreement with Anoka County for 40th Ave. Director of Public Works Kevin Hansen reported staff has been in discussions with Anoka County to develop a cost sharing agreement for the street rehabilitation and storm sewer improvements on 40th Avenue from Central Avenue to Reservoir Boulevard. This section of 40th Avenue was originally scheduled to be milled and overlayed by the County as part of their countywide program. City staff asked the County to delay for a year so that the City water main could be cleaned and lined. Due to repeated flooding in this area, the City conducted a storm water model and found that flood protection could be significantly improved by adding a parallel storm line on the north side of the roadway. This new storm sewer is included in the City's Infrastructure CIP and was funded for in our last bond issue. Mayor Schmitt questioned if the intersection of 401h Avenue and Reservoir can be improved. Hansen indicated new signage and stop bars will be added at the intersection. Hansen reported the item will be brought to the council at either the May 8th or 22nd meeting. Advisory Commission Liaison discussion Keith Dahl, Economic Development Manager requested direction from the council regarding the EDA vacancy. Mayor Schmitt recommended Councilmember Novitsky be appointed to the EDA. The other council members agreed. Katie Bruno, City Clerk reported the council made liaison appointments earlier in the year, with the knowledge that assignments may change when the 5th councilmember was appointed. Mayor Schmitt requested Councilmember Novitsky serve as liaison to the Traffic Commission. City Manager Fehst suggested delegates be assigned to the League of Minnesota Cities and Metro Cities. Councilmember Buesgens agreed to serve as the delegate to both the League of Minnesota Cities and Metro Cities. Councilmember Novitsky agreed to serve as the alternate to both the League of Minnesota Cities and Metro Cities. Mayor Schmitt encouraged council and staff to participate in some of the policy committees. Liquor Licensing Change — 2:00 AM Bar Close City Manager Walt Fehst reported the City has received a request from a restaurant owner requesting a 2:00 AM bar closing. Chief Nadeau, Director Hogeboom and Community Development Staff have researched the request. Fehst indicated the requester has been diligent in working with the City, and is a good corporate citizen. Councilmember Buesgens had questions on the proposed ordinance, Section 4M. Manager Fehst stated he will clarify that with the Community Development Department. Mayor Schmitt questioned if this would apply to all businesses city -wide. Manager Fehst indicated applications would be reviewed on a case -by -case basis. Central Avenue Beautification Discussion Councilmember Buesgens reported the City has requested to adopt Central Avenue form 43rd -37th Avenues, It was reported we cannot officially adopt the area, but can still obtain materials to complete the cleanup. 15 City Council Worksession May 1, 2017 Page 2 of 2 Councilmember Buesgens suggested a few ideas to promote cleanliness throughout the City, including a contest for businesses, installing "do not litter" signs along Central Ave and hanging a banner "Let Heights Shine" on the pedestrian bridge at 49th Ave. Mayor Schmitt suggested making "grabbers" available for the citizens. Schmitt suggested using Survey Monkey to conduct a community survey to recognize businesses that work towards keeping up their property. Manger Fehst stated he will look into it. Discussion of Housing Point of Sale Program City Manager Walt Fehst suggested Frost Simula share with the council his ideas for a Housing Point of Sale program, and continue the discussion at a future meeting with Community Development Director Joe Hogeboom. Simula provided the council with a draft ordinance he prepared, based on programs in place in Minneapolis and St. Louis Park. Fehst indicated he could support an advisory program over a mandatory program, and likes the idea of protecting the city's housing stock. Councilmember Buesgens agreed, stating this is a good way to upgrade housing in the city. Councilmember Murzyn, Jr. suggested home buyers be careful to hire a qualified inspector. Councilmember Novitsky indicated currently the market is strong in Columbia Heights, and an inspection program could devalue the housing market. Novitsky stated he thinks the buyer could be responsible to hire a contractor, suggesting the city could provide a list of recommended inspectors. Manager Fehst stated the City does not recommend contactors, stating a list of all licensed contractors could be provided. City Manager Walt Fehst indicated the council will be responsible to make the final decision, and suggested discussing with Community Development staff at the June worksession. The following two items were not discussed, and will be discussed at a future date. • Public Art Standards and Guidelines Discussion • City Logos and Taglines Usage Guidelines Discussion Other Items Mayor Schmitt requested the 2016 Annual Report be discussed at the June worksession. City Manager Walt Fehst reported he has been researching facilitators for a council Goal Setting meeting. Mayor Schmitt suggested holding off on the Goal Setting Meeting, and focusing on the comp plan. It was determined it would be beneficial to hold a Goal Setting meeting, and the council agreed to schedule a meeting on Wednesday May 31St from 3:00 -7:00 PM. Mayor Schmitt indicated she would like to schedule the City Manager's review on June 12th, prior to the regularly scheduled council meeting. Meeting Adjourned at 9:51 PM Respectively Submitted, Katie Bruno, Council Secretary /City Clerk IUQ OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING - PUBLIC IMPROVEMENT HEARING MAY 1, 2017 The following are the minutes for the Public Improvement Hearing meeting of the City Council held at 6:00 PM on Monday May 1, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota 1. CALL TO ORDER Mayor Schmitt called the meeting to order at 6:00 p.m. 2. ROLL CALL Present: Mayor Schmitt, Councilmembers Williams, Murzyn, Jr., Buesgens and Novitsky Also Present: Walt Fehst; City Manager, Kevin Hansen; Public Works Director, Kathy Young; Assistant City Engineer, Katie Bruno; City Clerk /Council Secretary 3. PUBLIC IMPROVEMENT HEARING: 2017 STATE AID STREET REHABILITATION PROGRAM — 39t' AVENUE Director of Public Works Kevin Hansen gave an overview of the proposed project. The project is for 39th Avenue from the roundabout at Huset Pkwy to Central Avenue. Hansen reported the purpose of the meeting is to determine if the improvement should be ordered as presented, or with modifications, or not at all. Assessment rates and interest rates will be determined at a later date. Hansen reported staff is recommending a sidewalk be included in the project on the south side of the 39th Avenue. The overall project cost with a sidewalk would be $313,000, as compared to $269,000 without a sidewalk. An informational meeting was held on March 23rd. One business owner was opposed to the sidewalk; all other attendees were in favor of the project. Councilmember Murzyn, Jr. asked of the fire hydrants would be upgraded. Hansen reported incidental items will be reviewed as part of the final plan preparation. Councilmember Buesgens stated she is support of the sidewalk for a variety of reasons. Councilmember Williams asked for clarification of the assessment process. Director Hansen explained the all properties in the city pay two assessments, a street rate and an avenue rate. Mayor Schmitt questioned the concern expressed with truck access with the narrowing of the street. Hansen reported parking will be limited in various sections to allow for truck - trailer turning. Mayor Schmitt requested bump outs be considered to allow for more space for pedestrians to cross. Hansen indicated he will look into including bump out. Debbie Peterson -3842 Quincy St. stated that she is in favor of a sidewalk because of the parking and increased traffic in the area. Peterson asked where construction vehicles will park, noting parking on her street is problematic. Hansen suggested construction vehicles park at Huset Park. Peterson inquired about adding a stop sign at 39th and Quincy when the project is completed. Councilmember Buesgens suggested implementing a parking permit program along Quincy St. Ms. Peterson thought that would be a good idea. Director Hansen will look into the parking issues. Hugh Burhans, St. Paul Corrugating Company- 700 39th Ave NE indicated he is in favor of the entire project. Motion by Councilmember Novitsky, seconded by Councilmember Buesgens to close the Public Hearing. All Ayes, Motion Carried. 17 A. Consideration of Resolution Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr to waive the reading of Resolution 2017 -41, there being ample copies available for the public. All Ayes, Motion Carried. Motion by Councilmember Novitsky, seconded by Councilmember Buesgens to adopt Resolution 2017 -41 being a resolution ordering improvement and preparation of plans for State Aid Street Rehabilitation —39th Avenue, City Project 1705. All Ayes, Motion Carried. 4. ADJOURNMENT Meeting adjourned at 6:37 p.m. Respectively Submitted, Katie Bruno, Council Secretary /City Clerk RESOLUTION NO. 2017 -41 A resolution of the City Council for the City of Columbia Heights, Minnesota, Whereas, Resolution 2017 -34 of the Columbia Heights City Council adopted the 10th day of April, 2017, fixed a date for a Council hearing on the proposed improvement on 39th Avenue from Huset Parkway /Jefferson Street to Central Avenue (TH 65), and Whereas, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 1St day of May, 2017, at which time all persons desiring to be heard were given an opportunity to be heard thereon, and Whereas, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, 1705 STATE AID STREET REHABILITATION 39th Avenue, Huset Parkway /Jefferson Street to Central Avenue (TH 65) Work includes required utility reconstruction, new curb and gutter on the south side and spot replacement of curb and gutter on the north side with required concrete or bituminous driveway and walk /step replacement, new 6' wide sidewalk with pedestrian ramp construction, full depth reclamation of the existing street surface and underlying base, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT Such improvement is necessary, cost - effective and feasible as detailed in the Feasibility Report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10th day of April, 2017. These improvements shall also be known as Project No. 1705, PIR: 2017 -SA -44 -001. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 18 ECONOMIC DEVELOPMENT AUTHORITY (EDA) MINUTES OF THE MEETING OF APRIL 3, 2017 The meeting was called to order at 6:30 pm by Vice - President Schmitt Members Present: Williams, Buesgens, Murzyn, Herringer, and Schmitt Members Absent: Szurek Staff Present: Walt Fehst, Joe Hogeboom, Keith Dahl, Joe Kloiber, Kelli Bourgeois PLEDGE OF ALLEGIANCE - RECITED CONSENT ITEMS 1. Approve the Minutes from March 6, 2017 2. Approve the Financial Report and Payment of Bills for February 2017 on Resolution 2017-07. Questions by Members: Commissioner Herringer requested more details concerning a payment to Xcel Energy on February 2, 2017 and a payment to CenterPoint Energy on February 8, 2017. Commissioner Herringer also requested more information regarding a credit card payment made. Hogeboom and Dahl will research the matter, and provide follow -up information to the EDA. Motion by Williams, seconded by Herringer, to waive the reading of Resolution 2017 - there being an ample amount of copies available to the public. All ayes. MOTION PASSED. Motion by Williams, seconded by Herringer, to approve the Minutes of March 6, 2017, and the Financial Report and Payment of Bills for February, 2017 as presented. All ayes. MOTION PASSED. RESOLUTION NO. 2017-07 A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving the Financial Statements for the Month of February, 2017 and the Payment of the Bills for the Month of February, 2017. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and 19 disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statements for the month of February, 2017 has been reviewed by the EDA Commission; and WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both form and accuracy; and WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits and similar documentation; and WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the State of Minnesota's Records Retention Schedule, NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the referenced financial statements including the check history, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check history as presented in writing is approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this 3rd day of April, 2017. Motion by: Williams Seconded by: Herringer BUSINESS ITEM 1. SINGLE FAMILY HOME LOT SALES PROGRAM -FINAL SALE APPROVEAL OF 4647 POLK ST- RESOLUTION 2017 -08 Dahl reminded members that on March 6, 2017, the Columbia Heights Economic Development Authority (the "EDA ") approved the concept application submitted by Tollberg Homes offering to purchase the property located at 4647 Polk Street NE (the "Property ") for $25,000. The Property is approximately 0.23 acres and is part of the Single Family Home Lot Sales Program, which was established by the EDA in 2015 to stabilize and increase property values in the Heritage Heights Neighborhood. 20 The program's lot prices are based upon the estimated market land value for each individual property. However, the EDA has the right to review and adjust lot prices periodically provided that sufficient evidence supports the lots price reduction. The 2017 Estimated Market Land Value for the Property is $51,300. However, in speaking with various home builders and realtors, staff received comments that the lots located in the Heritage Heights neighborhood, are generally lower in value than other properties throughout the City. Tollberg Home's offer of $25,000 is around what the EDA can expect to sell this property for. Staff requests consideration of the EDA for final sale approval of the Property. The Purchase and Redevelopment Agreement for the sale of the Property, which was drafted by Kennedy & Graven was included in the agenda packets, as well as the specific house plans. The proposed house plan submitted by Tollberg Homes meets the building requirements set forth by the Single Family Home Lot Sales Program Guidelines. Staff received the earnest money in the amount of $2,000 and a partially executed Purchase and Redevelopment Agreement. If the EDA approves the final sale tonight, the earnest money will become non - refundable and staff will obtain the necessary signatures at the EDA meeting to fully execute the Purchase and Redevelopment Agreement. If the EDA denies the final sale approval, staff will reimburse the earnest money to Tollberg Homes. A representative from Tollberg Homes will be present at the EDA meeting to discuss their proposal, as well as answer any questions EDA commission members have regarding their proposal. Staff recommends final sale approval of 4647 Polk Street NE, Columbia Heights, MN 55421. Wade Tollefson, representing Tollberg Homes, thanked the Economic Development Authority for the opportunity to purchase this property, and discussed the other homes that the company recently built in Columbia Heights Ouestions from members: li' eMW Motion by Herringer, seconded by Buesgens, to open the public hearing regarding the proposed sale of certain EDA owned property located at 4647 Polk Street NE, Columbia Heights, Minnesota to Tollberg Homes, LLC, for purposes of construction of a single-family home. All ayes. MOTION PASSED. Public Hearing Opened. Seeing and hearing no one wishing to speak, Vice President Schmitt closed the public hearing. Public Hearing Closed. Motion by Williams, seconded by Herringer, to waive the reading of Resolution 2017 -08, there being ample copies available to the public. All ayes. MOTION PASSED. 21 Motion by Williams, seconded by Herringer, to adopt Resolution 2017 -08, Resolution Approving the Purchase and Redevelopment Agreements with Tollberg Homes, LLC for the acquisition of 4647 Polk Street NE, Columbia Heights, W 55421. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2017-08 RESOLUTION APPROVING PURCHASE AND REDEVELOPMENT AGREEMENT WITH TOLLBERG HOMES, LLC. BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority (the "Authority ") as follows: Section 1. Recitals. 1.01. The Authority has previously adopted a program called the Single Family Home Lot Sales Program (the "Program "), and has adopted guidelines in connection with the Program (the "Guidelines "). 1.02. The Authority has received an offer from Tollberg Homes, LLC (the "Buyer ") to purchase certain property included in the Program (the "Property "), described as attached hereto as Exhibit A, and the parties have negotiated a Purchase and Redevelopment Agreement (the "Agreement ") which provides for the conveyance of the Property to the Buyer and the construction by the Buyer of a single- family home on the Property, all pursuant to the Guidelines. 1.03. On October 21, 2015, the Planning Commission of the City reviewed the proposed Program and found that the conveyance of property pursuant to the Program is consistent with the City's comprehensive plan. 1.04. On the date hereof, the Authority conducted a duly noticed public hearing regarding the conveyance of the Property to the Buyer, at which all interested parties were given an opportunity to be heard. 1.05. The Board has reviewed the Agreement in the form on file at the office of the Executive Director and finds that the execution thereof and performance of the Authority's obligations thereunder, including the conveyance of the Property to the Buyer, are consistent with the Guidelines and in the best interest of the City and its residents. Section 2. Approval and Authorization of Agreement and Conveyance 2.01. The Agreement as presented to the Board and the conveyance of the Property provided for therein are hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Agreement by such officials shall be conclusive evidence of approval. 22 2.02. Authority staff and officials are authorized to take all actions necessary to perform the Authority's obligations under the Agreement as a whole, including without limitation execution of any documents to which the Authority is a party referenced in or attached to the Agreement, and any deeds or other documents necessary to convey the Property to the Buyer, all as described in the Agreement. Section 3. Effective Date. This resolution shall be effective upon approval. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 3rd day of April, 2017. ATTEST: Secretary President EXHIBIT A Property Lot twenty -five (25) and Lot Twenty -six (26), Block One (1), Sheffield's Second Subdivision as shown by the plat now on file and of record in the office of the Register of Deeds at Anoka, Anoka County, Minnesota. BUSINESS ITEM 1. FOURTH AMENDMENT -ACCAP PURCHASE AGREEMENT FOR CITY ACQUISITION OF 4641 -43 POLK ST- RESOLUTION 2017 -09 Dahl explained that the Columbia Heights Economic Development Authority (EDA) previously approved a Third Amendment to the Purchase Agreement on February 6, 2017, which extended the closing date to March 31, 2017. However, due to more unanticipated delays, ACCAP is requesting the closing date be extended again. For the EDA consideration tonight is a Fourth Amendment to the Purchase Agreement, which extends the closing for the sale of the Property to take place on or before May 31, 2017. ACCAP needs to obtain another MHFA approval, which will take at least three weeks. ACCAP intends to close at the end of April or beginning of May. Staff recommends the approval of Resolution 2017 -09, a resolution approving the Fourth Amendment of a Purchase Agreement that will extend the closing date of the Property to take place on or before May 31, 2017. 23 Questions from Members: none Motion by Williams, seconded by Buesgens, to waive the reading of Resolution 2017 -09, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Williams, seconded by Herringer, to adopt Resolution 2017 -09, a resolution approving a Fourth Amendment of a Purchase Agreement between the Columbia Heights Economic Development Authority and Anoka County Community Action Program. All ayes. MOTION PASSED. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION NO. 2017-09 RESOLUTION APPROVING A FOURTH AMENDMENT TO A PURCHASE AGREEMENT BETWEEN THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights Economic Development Authority (the "Authority ") as follows: Section 1. Recitals. 1.01. The Authority currently administers the Downtown CBD Redevelopment Project (the "Project ") within the City of Columbia Heights (the "City "), pursuant to Minnesota Statutes, Sections 469.090 to 469.1082, as amended. 1.02. The Authority and Anoka County Community Action Program, Inc. (the "Seller ") executed a Purchase Agreement, dated as of May 26, 2016 (the "Agreement "), providing for the conveyance by the Seller to the Authority of certain property within the Project and City legally described as follows: That part of Lot 23 lying north of the South 20 feet of the SD Lot 23 and Lot 24, Block 1, Sheffields 2nd Subdivision, County of Anoka, State of Minnesota (the "Property ",). 1.03. On August 31, 2016, the parties entered into a First Amendment to the Purchase Agreement (the "First Amendment') to extend the deadline for conveyance of the Property. 1.04. On October 28, 2016, the parties entered into a Second Amendment to the Purchase Agreement (the "First Amendment') to further extend the deadline for conveyance of the Property. 24 l .05. On February 6, 2017, the parties entered into a Third Amendment to the Purchase Agreement (the "Third Amendment ") to further extend the deadline for conveyance of the Property. 1.06. The parties have negotiated and propose to execute a Fourth Amendment to the Purchase Agreement (the "Fourth Amendment ") to further extend the deadline for the conveyance of the Property. Section 2. Fourth Amendment Approved. 2.01. The Fourth Amendment as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Fourth Amendment by such officials shall be conclusive evidence of approval. 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority the Fourth Amendment and any documents referenced therein requiring execution by the Authority, and to carry out, on behalf of the Authority, its obligations thereunder. 2.03. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 3rd day of April, 2017. Vice President ATTEST: Secretary OTHER BUSINESS: Redevelopment Discussion of 828 40'x' Ave- Dahl explained to members that an "Intent to Purchase" letter has been sent to the City for the purchase of the vacant lot located at 828 40`x' Avenue. Mulata Associates has offered $35,000 for the site. Dahl told members that certain criteria must be met in order for this sale to be approved since the site was purchased using CDBG funds. Some of the criteria that must be met are that it be developed as a commercial use and that at least 3 Full Time positions must be created for that business. Dahl said he believes they plan on constructing an office building that 25 would be two or three stories with parking in the rear. If the EDA is interested in entertaining this offer, the buyer will need to provide specific information so staff can ensure Anoka County's criteria can be met. Commissioner Buesgens inquired about whether or not there are any requirements that exist for the property, due to federal funding being used to acquire the property and demolish the former building. Dahl stated that there is a requirement that a commercial entity be developed on the site that creates jobs. if this does not occur, Dahl explained that the City/EDA may need to reimburse the County for a portion of the land value. Commissioner Murzyn reminded the EDA that the City, at one point, had desired to construct a parking lot on the site to accommodate a need from the former Library building. Vice President Schmitt stated that, although that was an initial plan, the City later realized that there were certain development requirements associated with the federal funding used for the project. The EDA directed staff to receive more information from the party interested in purchasing the property before any offer can be entertained. Columbia Heights Economic Development Authority 2017 Levy Discussion- Keith Dahl explained that, to date, the Columbia Heights Economic Development Authority (EDA) has been discussing several projects, programs, and objectives commissioners have desired to see initiated, implemented and /or completed in 2017. Many of these projects and programs, specifically acquisition of Single- Family Homes along Central Avenue; implementation of a low- to no- interest loan program for home renovation improvements; and initiation of a Business Retention & Expansion Program, will require a revenue source to achieve the results EDA commission members envision. Staff has identified one possible revenue source that has two opposite outcomes; one outcome would increase the tax rate in the City as the other outcome would decrease the tax rate in the City. Dahl further explained that currently, the statutory levy limit is .0185% of the Market Land Value in the City or for 2016 the maximum amount the EDA could levy was $209,468. The 2016 EDA levy, payable in 2017, was .0074188% of the Market Land Value in the City or $84,000. Over the course of the past eight years, the EDA levy has remained relatively constant with minimal fluctuation up or down. If the EDA raised the levy to the statutory levy limit, the revenue realized would provide the EDA with the funds necessary to acquire properties for redevelopment when they become available, offer a low- to no- interest loan program for home renovations, but also to provide assistance programs to local businesses. Dahl explained that if the EDA raised the levy to the statutory levy limit, taxes would increase for businesses and residents. The amount taxes would increase per property is variable to several factors; however, staff has calculated that the tax increase for a resident who owns a property at an estimated market value of $200,000 would be about $20 - $25 annually. In the event EDA commissioners are unfavorable to raising taxes, the other possible outcome, explained below, 26 would still increase the EDA levy to the statutory levy limit, but decrease taxes through the elimination of a different levy. Dahl discussed that for the past ten years, the City Council has elected to participate in Anoka County Housing and Redevelopment Authority's ( ACHRA) economic development activities. Cities within Anoka County are required to adopt a resolution electing to participate or withdraw participation every five years. City Council will need to determine later this year if participation for another five years from 2018 -2023 is beneficial to the City. If City Council elects to participate, the city will have access to an additional source of revenue for economic development activities, but will also agrees to the following four conditions: (1) to participate for a minimum of five years, (2) the ACHRA may levy an additional property tax within the city, (3) the ACHRA may deduct a 15% administration fee from the levied property tax, and (4) the ACHRA would retain absolute authority and discretion in determining whether or not a fund reimbursement request meets the statutory objectives. Over the past ten years, the ACHRA levy has collected an estimated $1.5 million dollars, of which $1.245 million has been made available to the City for economic development activities as the remaining $255,000 has deducted by the ACHRA for administration fees. These funds have provided the City with essential gap financing assistance for land acquisition, site investigation, remediation, and building demolition within the City. The most notable project being the land acquisition of the Mady's property located at 3927 Central Avenue where the ACHRA levy provided over $750,000. On average, the ACHRA levy collects about $170,000 annually, of which the City has access to about $140,000. In 2016, the City realized a net value of $137,977.10 from the ACHRA levy. The current total balance available to the City as of December 31, 2016 was $373,458.30, which does not include the levied taxes from this year. Based upon the information above, if City Council decided not to participate in ACHRA's economic development activities this year, the EDA could raise its levy to the statutory levy limit without increasing City taxes because the ACHRA levy is greater than the amount the EDA levy may increase. The amount taxes would decrease per property is variable to several factors; however, staff has calculated that the tax decrease for a resident who owns a property at an estimated market value of $200,000 would be about $7 - $10 annually. Dahl summarized that the EDA will need to locate a revenue source if projects, programs, and objectives are going to be successful. The one possible revenue source identified would be to increase the 2017 EDA levy (Payable in 2018) to the statutory levy limit. There are pros and cons to both options, but staff seeks to facilitate discussion from the EDA to determine the course of action commission members desire to see taken. Dahl concluded that no action is needed at this time, but levy discussion tonight will help facilitate budget discussion later this year. Commissioner Buesgens stated that she would be in favor of increasing redevelopment funds to maximize project output of the EDA. M Vice President Schmitt stated that she would be in favor of a mechanism that did not require payment of an "administrative fee" to Anoka County. Assistant Treasurer Kloiber stated that the EDA must consider other potential increases to the general tax levy for the City when discussing changes to EDA and HRA levies. Assistant Director Hogeboom stated that staff will bring back illustrations of possible taxing scenarios to the EDA at a future meeting. The meeting was adjourned at 7:35 pm. Respectfully submitted, Joe Hogeboom Assistant Director/ Acting Assistant Secretary 28 MINUTES OF PLANNING AND ZONING COMMISSION APRIL 4, 2017 7:00 PM The meeting was called to order at 7:05 pm by Vice -Chair Fiorendino. Adam Schill took the oath of office for his re- appointment to the Commission. Commission Members present- Novitsky, Hoium, Schill, and Fiorendino Members Absent: Szurek Also present were Elizabeth Hohnbeck (Planner), and Jodi Griffin (Acting Secretary) along with Council Liaison, John Murzyn. Motion by Hoium ,seconded by Novitsky, to approve the minutes from the meeting of March 7, 2017. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2017 -0401 APPLICANT: Planet Fitness LOCATION: 5045 Central Avenue REQUEST: Final Plat Approval Holmbeck explained that Aisling Fitness LLC on behalf of Planet Fitness, has requested Final Plat Approval per Code Section 9.104 (M), for the vacant site located behind La Casita and White Castle. The site is comprised of three vacant lots, which do not have assigned addresses: Property Identification Numbers (PIN): 25- 30- 24 -23- 0018, 25- 30 -24 -23 -0017, and 25- 30 -24 -22 -0066. The applicant is proposing to re -plat the property to allow for a fitness facility to be constructed on the south end of the site. The Preliminary Plat and Site Plan were approved by the Planning and Zoning Commission and City Council in January 2017. Since then, the applicant has submitted construction plans for review. The construction permit will not be issued until the Final Plat is approved for recording purposes with the Anoka County Recorder's Office. ZONING ORDINANCE The site is currently comprised of three properties which are located in the General Business Commercial Zoning District. The properties to the north are located in the City of Fridley. The properties to the east are located in the One and Two Family, and Built as Duplexes Residential Zoning District. The properties to the south and west are located in the General Business Commercial Zoning District. COMPREHENSIVE PLAN The Comprehensive Plan guides this area for commercial land use. Commercial development on the longstanding vacant commercial property is consistent with the City's Comprehensive Plan. FINDINGS OF FACT Section 9.104 (M) (6) of the Zoning Ordinance outlines three conditions that must be met in order for the City to grant a Preliminary Plat. They are as follows: (a) The Final Plat substantially conforms to the approved Preliminary Plat. This is correct. 29 P & Z Minutes Page 2 April 4, 2017 (b) The Final Plat conforms to the requirements of 9.115. This is correct. Staff recommends that the Planning and Zoning Commission recommend approval of the proposed Final Plat request made by Aisling Fitness, LLC on behalf of Planet Fitness for the properties located on 51 st Court NE., (PIN: 25- 30 -24 -23 -0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066). Questions /comments from members: Fiorendino asked Holmbeck if there were any significant changes to the Final Plat versus the Preliminary Plat which was approved by City Council on January 9, 2017. Holmbeck stated there were not. Public Hearing Opened. Nancy Kruse, 1090 Polk Place NE, requested more information about the development; specifically, what type of business is being developed there and when construction is projected to begin and end. Holmbeck explained the property will be developed into a Planet Fitness and deferred Kruse's question regarding the construction timeline to Charley Howley, the engineering firm's representative who was present. Howley stated the property would be closing early next week, pending approval of the Final Plat by City Council on Monday, April 10t", and construction is set to begin soon thereafter. Howley stated the projected opening is the end of October, 2017. Kruse stated she was glad something was finally being developed on the property. Steve Ess, 5030 Mulcare Drive, inquired how the building would be situated on the property; whether it would be located more on the left, right, or center, and whether it would be facing north or south. Holmbeck stated the facility would be located on the south end of the property, with the parking lot and entrance to the facility on the north end. Holmbeck also stated Aisling Fitness, LLC continues working with the City of Fridley, and the owner of the property directly due north, for potential purchase of that parcel which would allow for additional parking and provide an additional access point to the site. Ess also commented that he was very happy with the plan and the fact that something is being developed on the vacant property. Public Hearing Closed. Motion by Hoium , seconded by Schill, to waive the reading of Resolution No. 2017 -29, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Hoium , seconded by Schill, that the Planning and Zoning Commission recommends the Cio) Council approve the Final Plat, for the three vacant properties located on 51s' Court NE., (PIN.-25-30-24-23-0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066), subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 30 P & Z Minutes Page 3 April 4, 2017 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. Upon approval of the Final Plat, the applicant shall be responsible for filing and recording the Final Plat with the Anoka County Recorder's Office within one year of the date of City Council action. In the event that a Final Plat is not recorded within this time period, the Final Plat will become void. 4. Separate permanent easements will need to be placed over storm water BMP's to be installed, and the easements will need to be on a recordable document, accepted by Anoka County Recorder's Office. 5. The applicant shall meet the requirements outlined in the report from the City's Building Official, dated 3/24/17. All ayes. MOTION PASSED. The following Resolution will go to the City Council April 10, 2017. RESOLUTION NO. 2017-29 A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Final Plat for Aisling Fitness, LLC for the Three (3) vacant lots located at 51" Court NE. Whereas, a proposal (Case # 2017 -0401) has been submitted by Aisling Fitness, LLC to the City Council requesting Final Plat Approval from the City of Columbia Heights at the following site: ADDRESS: Three (3) vacant lots located at 51St Court NE (Property Identification Numbers (PIN): 25- 30 -24- 23 -0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066). LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING: Final Plat Approval per Code Section 9.104 (M). Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on April 4, 2017; Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission regarding the effect of the proposed Final Plat upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: 31 P & Z Minutes Page 4 April 4, 2017 FINDINGS OF FACT Section 9.104 (M) (6) of the Zoning Ordinance outlines conditions that must be met in order for the City to grant a Preliminary Plat. They are as follows: (a) The Final Plat substantially conforms to the approved Preliminary Plat. (b) The Final Plat conforms to the requirements of 9.115. Further, be it resolved, that the attached plans, maps, and other information shall become part of this Final Plat; and in granting approval the City and the applicant agree that the Plat shall become null and void if a Final Plat is not recorded with the Anoka County Recorder's Office within one (1) calendar year after the approval date. CONDITIONS 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 3. Upon approval of the Final Plat, the applicant shall be responsible for filing and recording the Final Plat with the Anoka County Recorder's Office within one year of the date of City Council action. In the event that a Final Plat is not recorded within this time period, the Final Plat will become void. 4. Separate permanent easements will need to be placed over storm water BMP's to be installed, and the easements will need to be on a recordable document, accepted by Anoka County Recorder's Office. 5. The applicant shall meet the requirements outlined in the attached report from the City's Building Official, dated 3/24/17. 32 P & Z Minutes Page 4 April 4, 2017 OTHER BUSINESS No other new business. The meeting was adjourned at 7:14 pm. Respectfully submitted, Jodi Griffin Acting Secretary 33 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7C MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Consideration of Appointment to the EDA DEPARTMENT: Administration CITY MANAGER'S APPROVAL: BY /DATE: Katie Bruno BY /DATE: BACKGROUND: There is a vacancy on the EDA resulting from the council vacancy. The council appointed Nick Novitsky to the City Council on April 10th, 2017. At the May 1St worksession the council agreed to appoint Councilmember Novitsky to the EDA. The enabling resolution states that "members shall be appointed by the mayor with approval of the City Council." RECOMMENDED MOTION(S): MOTION: Move to approve the mayor's appointment of Councilmember Nick Novitsky to the vacant EDA position. ATTACHMENTS: 34 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7D MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: Appointment of Council Liaisons and Staff Assignments to City Boards & Commissions and External Boards — Updated from January 9, 2017 DEPARTMENT: Administration CITY MANAGER'S APPROVAL: BY /DATE: Katie Bruno BY /DATE: lz/�� BACKGROUND: Annually the Council appoints liaisons to City Boards & Commissions as well as assigning delegates to External Boards. The Council assigned liaisons, delegates and alternates at their January 9t" meeting; with the intention of updating assignments once the council vacancy was filled. The council discussed the reassignment of appointments at their May 1st work session. The changes are RECOMMENDED MOTION: To approve the attached recommended listing of Council /Staff Assignments. ATTACHMENT: Updated list of Assignments (underline indicates change.) 35 City of Columbia Heights - Council Letter COUNCIL LIAISONS AND STAFF ASSIGNMENTS TO CITY BOARDS & COMMISSIONS AND EXTERNAL BOARDS City Boards and Commissions: Library Board Park & Recreation Commission Planning & Zoning Commission Traffic Commission Charter Commission External Boards: The League of Minnesota Cities Metro Cities Mississippi Water Management Organization Rice Creek Watershed Advisory Board Council Liaison Bobby Williams Council Liaison Connie Buesgens Council Liaison John Murzyn, Jr. Council Liaison Nick Novitskv Council Liaison Connie Buesgens Delegate Alternate Delegate Alternate Delegate Alternate Delegate Alternate The Anoka County Joint Law Enforcement Council Delegate Alternate Anoka County Fire Protection Council Delegate Alternate Columbia Heights School District Liaison Delegate Connie Buesgens Nick Novitskv Connie Buesgens Nick Novitsky Mayor Schmitt Linda Johnson (City of Hilltop) Councilmember Williams Kevin Hansen Mayor Schmitt Scott Nadeau Councilmember Murzyn, Jr. Walt Fehst Councilmember Williams 36 Page 2 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7E MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: REMOVE STOP SIGN ON 43%2 AVENUE AT PIERCE STREET DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / May 3, 2017 BY /DATE: BACKGROUND: It was discussed at the February Traffic Commission meeting that the "Stop" sign for eastbound traffic on 43%2 Avenue at Pierce Street has been removed. It is not known exactly how long the sign has been gone. The sign is not visible in 2015 Pictometry aerials. It is visible in 2014 aerials. This is a "T" intersection. Currently the intersection is signed as a two way stop, stopping traffic both on westbound 43% Avenue (from the cul -de -sac) and northbound on Pierce Street. Letters were sent to residents within 300 feet of the intersection, requesting feedback about removing the stop sign for westbound traffic on 43%2 Avenue. The stop sign for northbound traffic on Pierce Street would remain in place. A notice was also published in the Sun Focus newspaper on March 24, 2017. ANALYSIS /CONCLUSIONS: The Police Department reviewed the accident record for the intersection. There have been no accidents within the last five years. Two residents living on 43%2 Avenue called to comment on the proposal for removing the westbound stop sign. One observed that "They don't stop for that sign anyway" and the other stated that she did not agree with removing the sign because "People living in the cul -de -sac already come screeching down the hill ". She agreed with not having a stop sign for eastbound traffic. The purpose of stop signs is to assign right of way at an intersection. For consistency, the Traffic Commission is recommending to remove the stop sign for westbound traffic on 43% Avenue. The stop sign for northbound traffic on Pierce Street will remain in place. RECOMMENDED MOTION(S): Move to remove the "Stop" sign for westbound traffic on 43%2 Avenue at Pierce Street and to not replace the "Stop" sign for eastbound traffic on 43%2 Avenue, as recommended by the Traffic Commission. ATTACHMENT(S): February 6, 2017 Draft Minutes April Meeting Memo 37 UNAPPROVED OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MONDAY, FEBRUARY 6, 2017 CALL TO ORDER The meeting was called to order by Chairperson Ed Carlson at 5:30 p.m. ROLL CALL Members present: Commissioners Ed Carlson, Brian Clerkin, Kevin Doty, Nick Novitsky, and Leonard Olson Staff Present: Kathy Young, Assistant City Engineer Lenny Austin, Police Captain Sue Schmidtbauer, Public Works Secretary Council Liaison: Not present APPROVAL OF MINUTES Motion by Olson, seconded by Clerkin, to approve the minutes of December 5, 2016, as presented. Motion passed unanimously. PUBLIC HEARING: ONE HOUR PARKING ON 40TH AVENUE ADJACENT TO 332 40TH AVENUE NE Residents present: Danny Bakri At the Traffic Commission meeting in December, Commissioners called for a public hearing to designate "ONE HOUR PARKING, 7:00 AM TO 9:00 PM" on the south side of 40th Avenue adjacent to 33240 th Avenue NE. Mr. Ziyad Bakri is the owner of a new convenience store at 332 40th Avenue NE (west half of the building at 334 40th Avenue NE). For the ease of his customers, Mr. Bakri requested a 30 minute time limit for two on- street parking spaces adjacent to the store. The Traffic Commission revised the parking designation to one hour for consistency with other locations in Columbia Heights. Motion by Olson to recommend the City Council designate ONE HOUR PARKING, 7:00 AM TO 9:00 PM for two on- street parking spaces on the south side of 40th Avenue adjacent to 332 40th Avenue NE. Seconded by Clerkin. Motion passed unanimously. Carlson informed Mr. Bakri that this item will go to council on Monday, February 13th, and encouraged him to attend the meeting in case there are questions. OLD BUSINESS None OTHER OLD BUSINESS None 38 Traffic Commission Minutes — February 6, 2017 Page 2 NEW BUSINESS None OTHER NEW BUSINESS None REPORTS CITY ENGINEER Young advised that she checked out the missing stop sign at 43 -1/2 Avenue and Pierce Street. The sign that faces Pierce Street states "all way stop ". However, there is a sign missing on 43 -/12 Avenue. She is questioning if the Traffic Commission like to look into if the neighborhood is agreeable to removing the two signs on 43 -1/2 Avenue and leaving the one sign on Pierce Street. This is a "T" intersection and it's unclear how long the one sign has been gone. Young advised that the Commission can call for a public hearing or she can send a letter to residents within 300 feet of the stop sign. Doty questioned the proper procedure. Novitsky stated the sign has been missing for a while. Commissioners agreed that we should send letters and if there is no objection, remove the stop signs on 43 -1/2 Avenue. POLICE CHIEF None COMMISSIONERS Carlson questioned if it is in the budget to put red tape /stripes on all the stop sign poles. Young advised this is only put on stop signs where there is non - compliance and /or neighbors have approached the city. If we put it on all signs it may not be as effective. Apparently councilmember Williams asked Carlson to visit this again in reference to the intersection at 43rd Avenue and Cleveland Street. After discussion, the Commission agreed if you overuse the markings, they will lose their effectiveness. Young feels it is more appropriate for heavily traveled areas rather than residential neighborhoods. However, she will check out this intersection. ADJOURNMENT Motion by Doty, seconded by Olson, to adjourn the meeting at 5:40 p.m. Motion passed unanimously. Respectfully submitted, Sue Schmidtbauer Public Works Secretary 39 CITY OF COLUMBIA HEIGHTS Public Works Deportment TO: TRAFFIC COMMISSION MEMBERS COUNCIL MEMBER SCHMITT POLICE CAPTAIN AUSTIN FROM: KATHY YOUNG, ASSISTANT CITY ENGINEER SUBJECT: CANCELLATION OF MEETING —APRIL 3, 2017 DATE: MARCH 29, 2017 Due to a lack of agenda items, the Traffic Commission meeting scheduled for Monday, April 3, 2017 has been cancelled. 491H-AVENUE PEDESTRIAN TRAFFIC CONCERNS City Staff received the attached e-mail and flyer for a meeting concerning pedestrian traffic on 491h Avenue. Captain Austin and Kevin Hansen will be attending the meeting. (Please note that the pedestrian was not in the crosswalk at the time of the accident.) 43%2 AVENUE AT PIERCE STREET Staff contacted residents within 300' of the intersection at 43%2 Avenue and Pierce Street concerning removing the stop sign for traffic leaving the cul -de -sac on 43%2 Avenue. Only one person responded to the notice with the comment that "They don't stop for that sign anyway ". The notice was also published in the paper. If no negative responses are received by April 3 r staff will recommend the City Council remove the stop sign for west bound traffic on 43%2 Avenue at Pierce Street. The stop sign for north bound traffic will remain in place. Please contact me if you have questions or concerns about the stop sign removal. 40 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7F MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: APPROVE PERMITS FOR THE 2017 JAMBOREE DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / May 3, 2017 BY /DATE: �'�A� BACKGROUND: The City of Columbia Heights Jamboree will be held from June 21 through June 25 this year. The carnival, operated by Family Fun Shows, Inc., usually arrives a day or two before the jamboree to set up, which will require the closing of Jefferson Street on Tuesday afternoon, June 20. Staff is requesting permission to close Huset Parkway from the alleyway on the north end of Huset Park to the south roundabout. Other arrangements are made with various City departments, including the license application, payment of necessary license fees and permits, and that the required damage deposits are submitted. The annual Jamboree Parade will be held on Friday, June 23, 2017, beginning at 6:00 p.m. The parade route will begin on Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue to 5th Street and 5th Street to Mill Street. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree Parade. Staff is also requesting to waive the Fire Department permit fees for firework displays in the amount of $50.00. RECOMMENDED MOTION(S): Move to authorize staff to close Huset Parkway from 39th to 40th Avenues for the time period from Tuesday afternoon, June 20, through Sunday, June 25, 2017. Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 23, 2017 beginning at 6:00 p.m. for the following streets: Central Avenue from 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill Street. Move to authorize fireworks at dusk on Saturday, June 24, 2017 and to waive the Fire Department fireworks display permit fee. ATTACHMENT(S): None 41 CH COLUMBIA HEIGHTS AGENDA SECTION CONSENT ITEM NO. 7G MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2017 -44 BEING A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2017 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT 1700 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / May 2, 2017 BY /DATE: Z�110a BACKGROUND: Staff prepared specifications for the Annual Miscellaneous Concrete Repair Program to replace /install concrete throughout the city. Plans and specifications were advertised for bids in the Sun Focus on April 21, 2017 and electronically on the City's website and through Quest Construction Data Network. Two contractors requested a copy of the bidding documents. Two bids were received and publicly read aloud at the May 2, 2017 bid opening. A copy of the bid opening minutes is attached. ANALYSIS /CONCLUSIONS: The low bid was submitted by Create Construction of Maple Grove, Minnesota, in the amount of $107,916.05. The unit prices are higher than the 2016 project, but consistent with 2015 prices. Specific items replaced or repaired under the Miscellaneous Concrete Program base bid include structures such as curb and gutter, sidewalk, alley and street panels. The concrete replacement is budgeted for in the Public Works Department budgets, such as in the Water Fund, for repairs of damaged concrete caused by water main breaks. STAFF RECOMMENDATION: Based upon the bids received, Create Construction of Maple Grove, Minnesota is the low, qualified, responsible bidder. Staff is recommending award of the bid to Create Construction. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -44, there being ample copies available to the public. Move to adopt Resolution 2017 -44 being a Resolution accepting bids and awarding the 2017 Miscellaneous Concrete Repairs and Installations, City Project No. 1700, to Create Construction, based upon their low, qualified, responsible bid in the amount of $107,916.05 from Fund 415 - 51700 -4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENT(S): Resolution 2017 -44 Bid Opening Minutes 42 RESOLUTION NO. 2017 -44 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to an advertisement for bids for City Project No. 1700, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement: Bidder Base Bid Create Construction $ 107,916.05 New Look Contracting, Inc. $ 156,615.00 It appears that Create Construction, 18517 100th Avenue N., Maple Grove, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Create Construction in the name of the City of Columbia Heights, for the 2017 Miscellaneous Concrete Repairs and Installations, City Project No. 1700, for a bid amount of $107,916.05 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder and the next lowest bidder until the contract has been signed. City Project No. 1700 shall be funded from Fund 415 - 51700 -4000. ORDER OF COUNCIL Passed this 8th day of May, 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secreta 43 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, May 2, 2:00 p.m. 2017 Miscellaneous Concrete Repairs and Installations City Project 1700 Pursuant to an advertisement for bids for 2017 Miscellaneous Concrete Repairs and Installations, City Project 1700, an administrative meeting was held on May 2, 2017 at 2:00 p.m. for the purpose of bid opening. Attending the meeting was: Bevin Mitchell, New Look Contracting, Inc. Kathy Young, Assistant City Engineer Sue Schmidtbauer, Public Works Secretary Bids were opened and read aloud as follows: Bidder Base Bid Create Construction 107,916.05 New Look Contracting, Inc. 156,615.00 Respectfully submitted, Sue Schmidtbauer Public Works Secretary 44 �,i COLUMBIA HEIGHTS AGENDA SECTION CONSENT AGENDA ITEM NO. 7H MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: LICENSE AGENDA DEPARTMENT: Community Development CITY MANAGER'S APPROVAL: BY /Date: May 3, 2017 BY /Date: Cz/0';02 BACKGROUND /ANALYSIS Attached is the business license agenda for the May 8, 2017 Council meeting. This agenda consists of applications for 2017 Contractor Licenses. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for May 8, 2017 as presented. 45 May 8 2017 lic agenda City of Columbia Heights - Council Letter TO CITY COUNCIL May 8, 2017 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2017 BLDG *ACI Plumbing 4829 Minnetonka Blvd, Mpls $60 *H2C Inc 820 N Concord St, So St Paul $60 *Joel Smith Htg 13915 Lincoln St, Ham Lake $60 *Liberty Comfort Sys 627 E River Rd, Anoka $60 *Alexander Plumb 1628 Co Rd 10, Spring Lk Rd $60 *Marsh Htg & AC 6248 Lakeland Ave N, Brk Pk $60 Mag Mechanical 7100 Medicine Lk Rd, Mpls $60 *Wencl Services 8148 Pillsbury Ave S, Bloomington $60 46 Page 2 U) 2 W Z N W Z } O Q Ur7-5; Z O U w CO M z w cD Q Z W ry Q d w r) W U z Z_ LI w a 0 0(D z ww F— :E 0 N Cd (6 LL O z W W J_ U Z D O U 0 Q W T- o I Q CO LU z O Z 2 _Z Q D O LL O U O LL LU z O Q D >- P O t U) U U U () O U � � a) E a) E > O O U Q 40 cn a) E U m O c w m r �> Q m ca � � J O � U 0 0 LL U O U F— a) U � o c cn � o 00 c� 6 0 ti CN 21 N cfl t � � U O (n O a) E O cn () c � � c U C E -2 X o 0) a) U = o a) c o tt > m N U-) > cn o o c a) U E c a) >+ O � c� E a) a O :3 v v V) w * -Y * * El U * * F H x * * (14 w w * * U) 0 * * a FC U * * U� £ O k K H O a m * * U 00 U > * * to I * * a) l0 0 O O -R # -H O Lo �w * a >+ O LO H C7 U -K H U * * m a ko * * r * * z Ln K * H O * * * * * * E H U * + U) ro U) * * a >4 u s4 u u s4 �4 �4 sa s4 u u sa u cr, * % H rl * 0000* U -zv zz or u * * z L x c * * z Lr) -) * zzzz* 0 LO n * * U 1-0 x * zzz:4 CD U U o * W W W W* O H -� H * j \ as u o (14 s aaaa� * * 14 * -P ro * * * * * C k, + rn 3 * J * * * * . . . . . . . . . . . . . q 0 V) * * . . . . . . . . . . . . . m -,i H w(Y) * * 4J m . . . . . . . . . . 0 w p O F.. -x * H (D . . . . . H o U) N * * .. H 4) 9) . . . . . . . . U U >+ N * a Q ro H U) q) • • * t 0 q H J 44 0 F4 ,H * * 4 1 I u 0 < * * U a masa a •-P a) 41 a) 4 H * * (D a) • • 0 0 4J 4J a) • 3-I ro V Q, a) U S~, ' 4 U * + a CO U a) o a a 0 .q (a x o �5 s~� :z * * v z U 4j 0 w w q w x F. * * -1 0< roU v ro w +�ma Z N * * (o H 0 H rl z 4-) a) (0 it (D '0 a) U) H r co W a) ro N U i4 U ro a) (0 a) 'u a) I,, Cf' w aT * * N 0 D X U C r x m 0 "1 [ • 4 ro N -P H 1Z a O * * 0 -H a '0 U N P�4 U •n'0 0 U X U () (0 H ro 0 U) \ * * Q +) U G a) � � �l a) 0 C > S4 r :� H a) 0 0 I~ h ULn * * v Il z� x0004 sAa)Garo0a)H qN � �O * * * * + * Ix 0 H44 UCnhhU a7Ham >04u HU x H x 0 H W x w H ro a D d' aG O vm o W O 1 a. ro H c H LO Ua t, z H E H a >1 a i4 H 0 U 4J Z � D -H O x X r- 0 H a) O 4 N U\ O \ LO 0 w� H •• U) N ?+ N m•• H a H H U r zH r� O zN H \ W vv 0 m\ N 0 E LO 00 r O N 0 m M O v m O w O Lo Lo ID N Op• Ln in N O o Lo M lO H In w 0 oommM r Ln C, o T 000w v^NNOwOIDr 10r m m o TmMM�wL oN LoNmmOOm6MmN,0000lDoHOHNOm000M H m lO H O H M O r r ID N r M N H O LO N m a' u) m H M w r d' ID M H O m N O to N W N O M tD M N r r m ON) r m H m O m lD H to M d M O W r H lD Ln C N H N O r M r H 0 H w M Ln O N m kO N N 0 dw N w r co H N Ln M O Cw v m N N tO Lf) H M N H Ln N v N C M O M H ID W N H O M H N 0 r H N H H r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r Q H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ x Ln lD 0 O O w to lD lD w 10 w l0 lO \D w w w w to w w 6 6 lD l0 l0 6 10 w to lO w lO to lD w -o w w w w w tO w w w U N N N N N N N N N N N N N N N N CJ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N x c�rva�mal a�v�< r�a�av�rc< rv�v�vm�va• vvva< r�ra�a�v�c�v��v�a�d •c�a•d•av�c� U 00000000000000000000000000000000000000000000000 x U W x U H z Q U U z H x U W x U x x z z w m a+m LO r wmOHNM v lD r mmO HNM -v Ln l0 r wmOHNM w Ln to r m m o H N Ma m w r w m LnmLo Ln Lo Lnw w o�oiov�,o�o \Drrrrrrrrrrwmwwwmmmwwmmmma,, m m m m m 0 n o n N o Ln N N N iO o N N N N Ln N N Ln Ln Ln Ln N M N N M N Lo Lo u-, Ln u) N N Lo )O N Ln M Lo Ln Ln N N E la Ln Lo Ln Ln Lo Lo if1 N Ln N N u-) N Ln N N N N Lo d) M Lf) Lo Ln N N Ln N N Lo u i Ln N Ln N Lo Ln N Lo N N N io ur) N Ln Ln Q0 lD l0 lD W :O W lO lO lD lD W lD lO lO W W lO lO lO lO W lO W W W l0 �D lD l0 W W lO lO W lD W LD lO W W l0 lO lO to lO lO H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H U z W Q w w 4 4 w w w w z z H 4 l a H P7 3 E 1L U U U fZ U 0 H H F4 om zHH z u E o U rE?+ O z z z'7 W < H U) < a D a E:] WaUaa 4 C4 fC a O a u xz H W Z z z 2 w w m mD m O HW wC E G+ O U W W ZtnH000C, U W z(f) UK. U r4 44 a4 04 - 1� W aH 0H U zE az za W HHzzm0xuz WFCC E aE<<zw0 z HF� < W N 0 Z Z H W Hp, 0 P 114 afZa 0z, a 00 H ZW ZEz UOUH x 0<4 z WUHw0xwzD:) W[h<f.]W �- l<HHQH mU H04uU) WO >� Z CC) ZG, Z UxEFH P fzCw0zaN>> xP47OzE •H 0t 0 x z <<4w nz Z HNHW W E\0 PP WMH>i zPx D;3xxOgM2Z> <Z� -- OHxmx W Z0 HahEUx0m aO mmxw WZZ Wa F. 0.1 �0 DU H W W H a EI— m4 z W FC \ft;HfJ±UZEDw EQW W QZaP7aQEN \CgUw DDDC4 W 4<w0\W H C H >EQ Ef4M HOOD mC4aZZH00 Hlx a24 ar4zw 4Q G+ O\ ajQ1M02<HW H M W hWC4Z wSU)F auN �xIT4 (D00U�°E E E w 0 t9 W$ H 44 D11)\ Wiz 01mZ 1)i a z H 2[ QU< WHH W ZWPF<ZMMHWa: >Eft;P7 W WCLfxx EEExHW W0XW2 m> H f�zZ Hw4w2FCaazxw H0 wE W �WmmW Daxm0QwW O x x w W O O E a E x a. a a a C D H WaWZfC Eam aC4D xcxW Z.4L Z 4z 11X0 o Q a � z z a m m w w w w a 0 a a a w x H o o C4 U x H H H a W H O w H o o z Z < f� f�f� t r t �fAfq AIq WCgWp�p7{gC000UUUUU W Wf G+G+WG 0000xxxxxHH rn V (n N H x 0 H W x w H Fc� ma z D � a0 O U M O W O I a > o H c H to Ua (9 z H H M a 1A H 0 U +J z (n D •H O x x r U H N o co .!~ N U\ O Ln 0 v a' W M H •• m N N CO .. a� Fc H U r zH F(; 0 z N H \ �4 a' 0 U) \ 0 0 H 0 t tD N 0 M0.100 M r 0 ID N O 00 M r M OI (n(o OI N 00 H O v M M O m 10 r 0 m TO O(n, MMN O N M H O Ol 0000 H O O N MCOOM M(rnr L, r- Mr, 0 0M V' (f1 M M to N M(n O al (Y) O r N OI M H 0 ml 0)r0 rhM.0 O(D to tDN M M M O Lo r (N U-) N to H to OD 0 00 Lo m w M VO M H O O r r M M rl m N O r• O a' M(o m 4 H r an M r OI H(n O N oco T 0 M OIL r N O' O H M vC M N H r w M H M(n M(n M w OIH V' ri r l0 r H M N N M H M H N (J H lw N H l0 N (n N H r d' rH M N r Cl) M H N l0 N N H M H r O fi N rt; r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ Y D 4 fl o lfl t0 tO w w 10 M w tO l0 4 fl w to l0 l0 Lo w to l0 to w w tD w to l0 l0 w to to w t0 w l0 t0 w w w w w tD w U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N x <r c rn v v v� c <r a� a+ a� a� v v� �r <r d• � v � v a v d• � a� � a� v v� v cr <r v� a a� v' �r � � c c � a� a• a• �r U 00000000000000000000000000000000000000000000000 x U W x U H Z Q U z H x U W x U x x z z � FL w ro H N M d' N t0 r CO M O H N M d' N lfl r M M O 4 N M a' N to r M m O H N M�w (n to r M m O H N M d' N lfl r 00 0 0 0 0 0 0 0 H -I 1-I H H H H -1 -1 H N N N N N N N N N N M M M M M M M M M M V, C v^ v� v c to lfl lfl I'D l0'9l0 10 l0 to lO l0 1D to l0 t0 W t0 l0 tD lo to ,o D'iO ,0 to to lD l0 w lD w l4 l0 tO lfl lO to lO lO" to l0 lO to ko (n (o (o (n Y, o Ln (o o (n (n Ln (n (n (n (o (n o (o o o o in Ln Lo N if) N (n to (n (n N (o rn (n d) in Ln Ln u) (n (n N Ln (n (n tO lD to to to w 0 w 10 l0 LD 0 tO w to w l0 l0 LD t0 to w lD l0 w l0 w to w w W lfl w l0 lfl w w w lfl w (9 l0 ID 10 to w w . H 0G4 O mw a O z 0 GU a OH U 1 0 Dc) O U H 0 a w Z Q w U O H > W m Z H Z H N' U U >+ U U' W H z 0; z U H a U x H co H a s N E z P: z z z m 0 i H H P; N H U D D W z zo< P<HHX WOH W H H H U) 0 FC(n n O DH Z 0 HD rxwz L�i zN 04 f4 wrx z x z x U w 0 w2aDa O w >1 0 Hcn 441 u (0 0 FC7 H z O H co E O w m H C4 x H 0: H H 'max a < z (0 w a .''4 Z cq �• to 14 waNUHH>1 mW aa0w H w xco I W a O z< W (n U) H ZF(;H u)P r< 24HH9CQG+ H< cn >1 W>, Nx W r 0 F co W U) 0 U) •ZZD 4HH3 0 Z D W < < E z w z () PZ D N >+UUNhW44UH a H(1) HP OHF-Imx W0wCYx4mF, Z 0Z W wx40P,u<>1 P4 W U' < w z z QxQaXOW O <QFCFNCMUWGaG,>1NW >z waUQxUwuHlla0cxn0E HH4UW 22 aHx0 W U) C4 m 44 t z Q U U H Q Q Q O O Q W C4 w U) U W < R; x W x a w N U W . N H Q W S Q U Pa HF O 0 0 4 2Q HHH 3QFCH z (oN< a \xa \zH xEazE$x HOxW \az >1w W 1 acnH000F+Hx u) Hrna\OFC4HUW ZP:XZUQxD W H zawz W> OW lZDHzFCO n nc4cr NNC�W\\H HHOMUHQO OWU<N NwwUWQOOxw 0a< f14 Z1Z W W W W W WHUZZH2El q Z U >HCZHcnxMXM4 a D NU WFCHZUPC cnP049zzzQQxH00mH(n4 <Ewwx CZ(ZH co <0020IHH0w4 H2 X<PQuzP4Qz Qzzz 44U)CO xDHUmPQmX 0 D n < M W XHDHHHCZZZW HhhtaHa222XX2XXXZX 00000NN NN°aaPaMMMWMHHFPHEHUW > >$k 0 LO m m H x 0 H W x w H T wa a� ao 0 - U w 0 Ga > O 1 a > O E vw H u) Ua 0 0 z H E (n H a i4 H 0 U +- Z U) -H O X U xr U H �o U\ w O N O W m H •• (n N >+ N H a 1 H U r- 0 zN H \ 6, v O w\ U Lo <O H 0 mm0 rN00LOMm inm• y' 000mm00 v'OrHNNW'3,0minmr- 0H00mN0LO n v'000 D O Om o m v'O v to w oOm w oLn m O NO VA O r to m m m N w m o oo n O m w O r m w N o o O o Lo Ln N w w m m H w O r mv'OHm, -T H Ln r O IT r m to m r m m off w O ID m O O N O w 0(11 x LO Lo (n Lr) H d) r d' O m r H w M l0 00 H r lD O m N Lo r ID H H H W N r- (\I O v' H N G) r v' m a' w m H r m N v� Lo a)HHwwvlNmN\0m NNNHH HHHmw NHm0IH v Hm0r NrinLn mNNNN 1n CO N NHU7 rm HH to H H H H H D N W E Q �k x U W x U H z Q U W FC > 0 z H x U W x U x x z z Fr, � W 0.1 r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ to mmm('M m m m(`') m m m m(M Cl) m m m m m m m m m m m m(,,. mm m(n mmmmmmmmm mmmco mm N O O O O O O O O O O O O O O O (D O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ v' Lo Lo Ln N N u7 (n N Lo ur) Lo Ln o li) Lo Lo Lo Ln Lo Lo Lo Ln Lo Lo Lo Ln Lo Ln Lo Lo N Ln Ln Ln (n N lf) Ln Ln Ln LO Lo Ln u) U") L O O O O O O O O O O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w m O H N m v, Lo lD r w m O H N m C Lo lD r w m (D H (J m vT N 0 r w a) O H N m v' Lo l0 r m a) O H N m vw v vw Ln L o Ln Ln Ln Ln Ln Ln Lo Ln �o �o w w w LD Lo w� 6 r r r r r r r r r r w w w w m m w w m m rn m a) m m (D W ID ID to W to '9 l0 lD m �o LD 9 '9 w 1D '.D W ID W l0 W lD '.0 10 l0 W lD LD to lD l0 to to to l0 10 tD to ' :) lD to to )D to 'D Ln Lo Ln Lo Lo Ln Ln Ln Ln N v, N Ln Ln Ln Lo Ln Lo n Ln Ln Ln Lo Ln Ln Ln Lo Lo u, Lo Ln Lo Ln Lo Ln u) Lo Ln Lo Ln Ln Lo u-) Ln N N Ln l0 lD W W 0 W lD l0 lD ',0 lD l0 W �o �0 W W to l0 l0 W to W lD to to to to l0 to l0 l0 W 0 lD lD W W W LG O to w 10 to co w H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H rI H H H H H W WLz;a Z> a F-lZ H O N E,WW U as 0.1 ? Hcn O a H O E U aU) W L? z FC U H O > D U H O x W W H 3>1 z W % zrl U U C7 W C) 0x H 0 H> z a a C7 0 4 z oa a W aW�O W W 0) (D O UCH I U ZFIH ZzEH a0U a a UaPaH UCH C4 U 7HQ Z a W 0 f= OI1l0 >, WCDQ 4UZ>+H um H0£E W a, H<cx OH FS 4N000H (n z HM W FCHz z z 0 F z 40 z H z UUO H 4uDO < QamHz>+HZ WO xW EaU W WWF�W Hx(7< UH(nU\ Zwm(DfPP Z a44HW0;H HWU zE FCU Oz >> 0� OU ;Ix W a2<W H W U H0NzG,(n •HzzXFf,DQH< f=4< r�(nW(x W>iZ W H W WH W HMUZHZ x4t�H0H V1 >HF<., Oz 01 WFl x w aHwP4IR:m 1> zxzHxFCH zH00�HzM g Q0F� U0WHH0U'04 M O n yUWZWO WHzHF4u) ZW W> Z< > zzHW W C4% U Q wQ 14 (nH>1H H 3U ZMUa)UUM0H<0H> WQaR Wa0M H00a>pxCQ0G za\z W I U 4F�H U) Z 0Z0 Z aaaa4U HXW> UOWHaCAH0 Z 0 H H 2 W Z n OZZ ,!�C9 iH UZ>,d4xxrl >4ZLOmzzz0Ca11 w Z H 0 W Holz W 04NHamwHax4 W H< u 0UHE00 CZ W ZWOaU 9z4 \(nzC)0<>+0 W FG 0 0 M <nJ:mr. 04 a: MHxxHWaMU;a0c%H xWHHw7H W >#C(MMQMWxOi z04zWWHO H C D xH gz<<HHH W P4HNx zzQU W w w w 0 H z 0D- Q 40<<F :Zx04 rxww WOHarxW WazZ >2W >WW cZZOzxHXQZ x F�UWZUHQZZQZ 0 U Q z a w w a a< w w g U z a a < w 0< 0 0 0 z z h 0 W W O D U w w H H z z g g <<MMMwUUUUQWwWN440000tXxxHHhhxaaalFq x x E x H W x w H f�, P� a Q � a 0 O U 0o 0 w> 0 1 rx }� o E �r H to Ua U z H H G9 H a ?4 H O U +) z U) x .,, O x xr U H a) C) g N U\ O 0 H O to O N N M O OI O O O M O r 00 0O 0061 O to Na O O z OrOOIN rON o>H000000�ON4 O 06 HO OO . . 0 to N o 01 r l0 U1 r o) to W to �q, O to l0 tf) w N Q1 m O G' 40 N ,sy r M M r m m m r 00 r w w r o m l0 r l0 00 to N to N (� H H N M IT H r H O m l0 H M N 0 r N OD rIZII H H w H Q x U W x U x U W x U E E M O O U) N Q U >4 N W u F4 H 0 FC Z H H Ur x z H U r� 0 W zN x H \ U GP d o x x co 11 z z < o 14 nQ N H N H H H H m � r r r r r r r r r r r r r r r r r r r r r r r r r r \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ M M M M M M M M M M M M M M M M M M M M M cM M M M 0000000000000000000000000 \\\\\\\\\\\\\\\\\\\\\\\\\ 0000000000000000000000000 U) l0 r W m O H N M C N l0 r m m O H N M tf) D a n a �o 0 0 � �o to kfl r r r r r r r r r r r r r r r r r r r r u) to to Lf) to In In U) U) 4 to N In u) I!) U) to Lo to to U7 Ln to N In w 0 0 w l0 0 l0 l0 O 10 l0 lD l0 l0 to to w l0 to l0 "0 w l9 l0 w H H H H H H H H H H H H H H H H H H H H H H H H H a (4 U U O 2c1) w2 Q u z U O H E H z w z U H U W U H U) D U H a s a D(5 ZFa0U O H U 0 xa U W H 0 U Z P, z Cl) z < U) <H zax H U w HzH xU) w E H CO a> >+ U E z a7 ? D 0 F� x Q$ a4 a 1 x�c w �CzwU u U) 004H a a n X Z U H P' z W H z E z a N W E mss', h E H a w 0Q,' 0.� � O w>+ fx lx U) a x x H M P( 0 H U) arn UHwa a zHWC4Qx 0 0XMMW0Uw >wUU QEw,b zopxZH\ E wxw HZOZZ a U) Q U)0HEHGaaxz \xHM zEHzwH < < Ma4HPW WUP GUxH>1WH HZ& Z W W H H M 4 H > > O W W U x W W U H< W W OxxUE aHW Q q W xxQEM2:afx Qfx a HQEHW aU(x rawwyEZ 1 M0ZH0Fa0.l HWfxwz H U >i fx4 Xr :) W ZFCZaDH[4 W W044FZ� X9 W 0$. uxO$> H0Px H�:U�O zzz0aaa4PZ ZrxMmU)WWMpEEEH> $:X Lo N Lo CO Lo H x H W x w H fs, wa z'T ,-j0 O - U OD 0 w 5 0 a y, 0 H w H Ln �a CD z H 0 H z 00 H D 10 0 Ln H Ln a � N H r 0 U +-) z Y) z .H O xU w x r H 0 H Q �0 q U x m U 0 W � x Ln U 0 x U W x U w m a H •• O fn N Q ?i N z t� U) • • w a F4 H H < O H H U r z � E r� 0 0 z N 0 H a 4, w 0 x a �11 z U Ln < < 0 W r 0 0 0 a w E z H a co Q a 0 U w a Cl) to w E C7 x� O a H N w� x w Ha H W v' O a00 00 U > W m a 000 �o Izil O io Eaa H C7 C7 U M I I I M E rI H 0 00 10011M00 O)v1010 w M H ID O N to 000 O H O O 2� m 'Z, 00 OD w >r ", M O U7 N M I' (N v I' r v 0) 00 U) W I` W 0) M M M N O Lo LO U) U) S4 W 0)r NN �o(n Mm0O VMOW 0 h[h mr HON Lo W N U) 0 co m to to N 00 N w l0 N N M I- 11 v' 03 to v N O rl H U) H H P a U) D vriN Hio Oioh 00 N vNM tO toN H 01 z w z a0 04 z Px D I m m •ri 0.1 v H I� H H 61 l0 N t` 0.1 r- I` x co H N 9 t/) w to H H H Z> 14HHa40P4 > UtnE x q Q U I P < W E U Z I 0.1 H z z z U N I U0204 Z W I W H H o r:W w Q U I WHW WC4z Ua a H ZHh Z v to I I I h I I w w C 14 a Q w 1 to D z< w >1 z a I z w z a0 04 z Px D I I 1 o U W FC H H W< W W u I I H Z> 14HHa40P4 > UtnE I P < W E U Z I 0.1 H z z z U I I U0204 Z W I W H H o r:W w Q I WHW WC4z Ua a H ZHh Z I E I N H E E U H W P< H H W U) 0 D I z a' I to r.0 z U " to > Z a I H U W H 1+ (4 44 1 a WM I Z H W H z 0> N >H >i D DUZU)N 1 O H •• I HE X 0 z z w0EE O.F:CH H I U CON z l U)zo rCUNNl4QHHQf4 Ec4<ZQ H I U >1N o 1 W H !4 2 2 aaazW m<20W W U) •• H I Z Q N x Q H H N W H H D g Z (7 H E W W U) I U) H H I C7HH H H EH[u W o C7 EDUz Q I U x ,q -1 N I 4Z >1 •• D4DD W U a zFCMZ W z I z z < H I < H Q Ft Z v' ri rt a W C4 rC H H< W O I H < H •• C4 1 azrCwHrt;HwEEwHaxtnuozf�'gc4aa 44 •• 1 x 0.l Ur N U I Wz E-EU04 EH HW WDD WHa0E -EDX N W I U zH F4 co I z t <Wgw NNNNEZG+OOHZHNZUAW a FC I W a r�0 U W I W 4QE04 HHH<<<9<W W HHdW DZ0Za H\ a Q I C7 N W U) U) a E V) U U U U S Ul !4 t`= a s' U M H U H f-4 i rG Wx z I U l N c a O q Q I (1) \ 'j, 'z, I r1 •-1 v N O H tV N U) H O ri N M v 6, i H N O H ' ULo D 7 I 0 0 0 H N V h M 0 H H Lo 0000 Oio00NMWM O z I z O <0 44 44 I H N N N N NM V V V V V to lolD1o1DQ0rI`I` W W O H pl W I W H v to CH' COLUMBIA HEIGHTS AGENDA SECTION 9) ITEMS FOR CONSIDERATION ITEM NO. 9A1 MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: THE SECOND READING OF ORDINANCE 1639, PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $3,375,000 DEPARTMENT: Finance CITY MANAGER'S APPROVAL: BY /DATE: Joseph Kloiber /May 4, 2017 BY /DATE: BACKGROUND: Current market conditions present an opportunity to reduce interest expense by refinancing (a.k.a. refunding) two outstanding bond issues, EDA Series 2007B and City Series 2008A. This matter was reviewed at the January EDA meeting, the February Council work session, and the April 24th regular Council meeting. Ehlers and Associates, the City /EDA's bond consultant, estimates the net present value of this savings to be $1,600,000. Under the City Charter, the ordinance process is required the first time bonds are issued for a project. Series 2017A happens to be replacing bonds that were issued by the EDA, not by the City. Consequently, Series 2017A must go through the City's ordinance process, even though it is to replace existing bonds. Whereas, Series 2017B is replacing bonds that were issued by the City, and does not require the ordinance process a second time. STAFF RECOMMENDATION: Staff recommends approval of the motions listed below. RECOMMENDED MOTION(S): MOTION: Move to waive the reading of Ordinance 1639, there being ample copies available to the public. MOTION: Move to adopt Ordinance 1639, providing for the issuance and sale of General Obligation Refunding Bonds Series 2017A in the maximum aggregate principal amount of $3,375,000. ATTACHMENTS: Ordinance 1639 CouncilLetter Ord1639.docx 55 ORDINANCE NO. 1639 BEING AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017A, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $3,375,000 The City of Columbia Heights does ordain: Section 1. It is hereby detennined that: (a) On September 19, 2007, the Columbia Heights Economic Development Authority (the "EDA ") issued its Public Facility Lease Revenue Bonds, Series 2007B (Municipal Liquor Stores Project) (the "Series 2007B Bonds "), in the original aggregate principal amount of $5,040,000. The Series 2007B Bonds were issued under the terms of a Mortgage and Security Agreement and Trust Indenture, dated as of September 1, 2007 (the "Indenture "), between the EDA and U.S. Bank National Association (the "Trustee "). Pursuant to a Ground Lease, dated as of September 1, 2007, the EDA leases certain land (the "Sites ") from the City of Columbia Heights, Minnesota (the "City "). Pursuant to a Lease - Purchase Agreement, dated as of September 1, 2007, the Authority leases to the City, with the option to purchase by the City, the Sites and the facilities constructed thereon, including the municipal liquor store (the "Facilities "). (b) Pursuant to Section 3.01(b) of the Indenture, the Series 2007B Bonds maturing on or after February 1, 2018, are subject to optional redemption, at the election of the City, on February 1, 2017, and any date thereafter, at a price of par plus accrued interest. The City has proposed to exercise its option to redeem the outstanding Series 2007B Bonds and acquire the Sites and the Facilities from the EDA. The Series 2007B Bonds are currently outstanding in the aggregate principal amount of $3,700,000. (c) The City is authorized by Minnesota Statutes, Section 475.67, subdivision 3 to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (d) The City has determined that it is necessary and desirable for the reduction of debt service costs to the City to issue its General Obligation Refunding Bonds, Series 2017A (the "Bonds "), in the maximum aggregate principal amount of $3,375,000, pursuant to the home rule charter of the City (the "City Charter ") and Minnesota Statutes, Section 475.67, subdivision 3, to redeem and prepay the outstanding Series 2007B Bonds and acquire the Sites and the Facilities from the EDA. Section 2. Ehlers & Associates, Inc. is authorized to negotiate the sale of the Bonds in the maximum aggregate principal amount specified in Section 1(d) hereof, in accordance with terms of proposal approved by the Finance Director of the City. The City Council will meet on Monday, June 12, 2017, or such other date specified by the City Manager in accordance with the City Charter, to consider the sale of the Bonds and take any other appropriate action with respect to the Bonds. Section 3. The EDA is authorized and directed to provide to the Trustee written notice of the City's election to redeem the outstanding Series 2007B Bonds in accordance with the terms provided in Section 3.02 of the Indenture. 496890v1 MNI CL162 -53 56 Section 4 its passage. First Reading: Second Reading: Offered By: Seconded By: Roll Call: Date of Passage: This ordinance shall be in full force and effect from and after thirty (30) days after April 24, 2017 May 8, 2017 Mayor Donna Schmitt Attest: Katie Bruno City Clerk/Council Secretary 496890v1 MNI CL162 -53 2 57 CH COLUMBIA HEIGHTS AGENDA SECTION BID CONSIDERATION ITEM NO. 961 MEETING DATE MAY 8, 2017 CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER ITEM: ADOPT RESOLUTION 2017 -43 BEING A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2017 WATER MAIN CONSTRUCTION, CITY PROJECTS 1703 AND 1710 DEPARTMENT: Public Works CITY MANAGER'S APPROVAL: BY /DATE: Kevin Hansen / May 2, 2017 BY /DATE: Z"AZ4 BACKGROUND: On February 13, 2017, City Council authorized staff to seek bids to replace water main on Main Street from 40th Avenue to 42nd Avenue. The water main was installed in 1955 and recommended for replacement due to the number of water main breaks. This work is being done prior to mill and overlay on Main Street (CSAH 2) from 401h Avenue to 44th Avenue by Anoka County. The overlay is scheduled for later this summer. In addition, the operation of hydrants and water main valves is evaluated during the annual flushing program and while isolating water main break locations. The hydrants and valves listed below require replacement. Water Main Svstem 4th Street at 46th Avenue: Replace hydrant Polk Street at 45th Avenue: Replace gate valve 49th Avenue, west of Central Avenue: Replace gate valve Chatham Road at Golf Place: Replace hydrant and gate valves Plans and specifications were prepared and advertised for bids in the Sun Focus on April 14, 2017. The project was also advertised electronically on the City's website and through Quest Construction Data Network. Two bids were received and publicly read aloud at the May 2, 2017 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. ANALYSIS /CONCLUSIONS: Northdale Construction Company, Inc. submitted the low base bid of $393,924.72. Approximately $33,000 separated the next bidder from the low bidder. The low base bid for Main Street is 3.9% under the Engineer's Estimate of $345,000. STAFF RECOMMENDATION: Based upon the bids received, Northdale Construction Company, Inc. of Albertville, Minnesota is the low, qualified, responsible bidder. Staff is recommending award of the bid to Northdale Construction Company. RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -43, there being ample copies available to the public. Move to adopt Resolution 2017 -43 being a resolution accepting bids and awarding the 2017 Water Main Construction, City Project No. 1703, and 2017 Hydrant and Gate Valve Construction, City Project No. 1710, to Northdale Construction Company, Inc. of Albertville, Minnesota, based upon their low, qualified, responsible bid in the amount of $393,924.72 with $331,732.60 from Fund 651 - 51703 -5185 and $62,192.12 from Fund 651- 51710- 4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. ATTACHMENTS: Resolution 2017 -43 Bid opening minutes 58 RESOLUTION NO. 2017 -43 A resolution of the City Council for the City of Columbia Heights, Minnesota, WHEREAS, pursuant to an advertisement for bids for City Project Nos. 1703 and 1710, 2017 Water Main Construction and 2017 Hydrant and Gate Valve Construction, bids were received, opened and tabulated according to law. Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of Columbia Heights makes the following: FINDINGS OF FACT The following bids were received complying with the advertisement. Bidder Base Bid Northdale Construction Co., Inc. $ 393,924.72 Pete's Water & Sewer $ 426,755.39 It appears that Northdale Construction Co., 9760 71St Street NE, Albertville, Minnesota is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA The Mayor and City Manager are hereby authorized and directed to enter into a contract with Northdale Construction Co., Inc. in the name of the City of Columbia Heights, for the 2017 Water Main Construction and 2017 Hydrant and Gate Valve Construction, City Project Nos. 1703 and 1710, for a bid amount of $393,924.72 according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to retain the deposit of the successful bidder and the next lowest bidder until the contract has been signed. City Project Nos. 1703 and 1710 shall be funded with $331,732.60 from Fund 651 - 51703 -5185 and $62,192.12 from Fund 651 - 51710 -4000. ORDER OF COUNCIL Passed this 8th day of May, 2017 Offered by: Seconded by: Roll Call: Donna Schmitt, Mayor Attest: Katie Bruno, City Clerk /Council Secretary 59 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, May 2, 10:00 a.m. 2017 Water Main Construction, City Project 1703 and 2017 Hydrant and Gate Valve Construction, City Project 1710 Pursuant to an advertisement for bids for 2017 Water Main Construction, City Project 1703, and 2017 Hydrant and Gate Valve Construction, City Project 1710, an administrative meeting was held on May 2, 2017 at 10:00 a.m. for the purpose of bid opening. Attending the meeting was: Jeremy Jocelyn, Pete's Water & Sewer Kevin Hansen, City Engineer Sue Schmidtbauer, Public Works Secretary Bids were opened and read aloud as follows: Bidder Base Bid Northdale Construction 393,924.72 Pete's Water & Sewer 426,755.39* * Corrected Respectfully submitted, Sue Schmidtbauer Public Works Secretary 60