HomeMy WebLinkAbout2017-2788BRAUN
INTERTEC
The Science You Build On.
Braun Intertec Corporation Phone: 952.995.2000
11001 Hampshire Avenue S Fax: 952.995.2020
Minneapolis, MN 55438 Web: braunintertec.com
May 11, 2017
Kevin Hansen
City of Columbia Heights, Public Works
637 38th Avenue NE
Columbia Heights, MN 55421
Proposal QTB057476
Re: Proposal for a Geotechnical Evaluation and Sediment Sampling
Various Projects
Columbia Heights, MN
Dear Mr. Hansen:
Braun Intertec Corporation respectfully submits this proposal to complete a geotechnical evaluation and
sediment sampling for above referenced projects within the City of Columbia Heights.
• • - • • ' • r
Per the Request for Proposal (RFP), the project will include three separate projects.
1. The City plans to reconstruct the Keyes Park including new parking facilities and infiltration
ponds. Environmental soil sampling and testing will be completed to determine if contaminated
soils are present within the construction area.
2. The City is planning to reconstruct 39th Avenue with a new pavement section and underground
utilities from Huset Parkway to Central Avenue.
3. The City is planning to reconstruct 40th Avenue with a new pavement section and underground
utilities for a length of 650 feet east of Central Avenue.
The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at
selected exploration locations and evaluate their impact on the design and construction of the infiltration
pond and parking facilities at Keyes Park, and pavement and utilities reconstruction at 39th and 40th
Avenues. Additionally, Environmental sampling will be completed at Keyes Park to determine if
contamination is present.
,• 1 •
The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen
conditions are encountered at any point during the completion of the tasks that lead us to recommend
an expanded scope of services, we will contact you to discuss the conditions before resuming work.
Site Access, Staking and Utility Clearance
t.
bade& n the RFP, it appears that the site is accessible to a truck - mounted drill rig.
City of Columbia Heights, Public Works
Proposal QTB057476
May 11, 2017
Page 2
We will stake prospective subsurface exploration locations and obtain surface elevations at those
locations using GPS (Global Positioning System) technology. For purposes of linking the GPS data to an
appropriate reference, we request that you provide CAD files indicating location /elevation references
appropriate for this project, or give us contact information for the consultant that might have such
information.
Depending on access requirements, ground conditions or potential utility conflicts, our field crew may
alter the exploration locations from those proposed to facilitate accessibility.
Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the
appropriate utility vendors to mark and clear the exploration locations of public underground utilities.
You or your authorized representative are responsible to notify us before we begin our work of the
presence and location of any underground objects or private utilities that are not the responsibility of
public agencies.
Penetration Test Borings
As requested, we will drill 8 standard penetration test borings, extending them to 10 feet as noted
below.
• 4 each SPT borings 39th Avenue
• 2 each SPT borings 401h Avenue
• 2 each SPT borings Keyes Park
Standard penetration tests will be performed at 2 %2 -foot vertical intervals to boring termination.
If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the
boring logs.
We understand that flaggers will be provided by the City to keep our drill crew and the traveling public
safe during drilling operations. Flaggers will only be required for the 39th and 401h Avenues portion of the
drilling project.
We will backfill all boring with auger cuttings and patch the surface of those borings within pavement
with bituminous cold patch material.
If existing fill, organic materials or other structurally unfavorable soils are not penetrated above the
intended boring termination depths, we will extend the borings to obtain at least five feet of penetration
into more competent materials at greater depths. The additional information will help evaluate such
issues as excavation depth, consolidation settlement, and foundation alternatives, among others. If
deeper borings (or additional borings) are needed, we will contact you prior to increasing our total
estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and
the associated cost, for your review and authorization.
City of Columbia Heights, Public Works
Proposal QTB057476
May 11, 2017
Page 3
Environmental Screening
During the two geotechnical borings completed at Keyes Park, an environmental technician will be
present to collected samples from the borings completed at a proposed infiltration pond and parking lot.
As detailed in the RPF, two soil samples from each boring will be collected and submitted for laboratory
analysis of the following parameters:
• Carcinogenic Polycyclic Aromatic Hydrocarbons (cPAHs) and non - carcinogenic PAHs listed in
Table A -1 of MPCA guidance document
• Copper by SW -846 EPA 6010
• Arsenic by SW -846 EPA 6020
• Diesel Range Organics (DRO) by Wisconsin Modified Methodology
• Gasoline Range Organics (GRO) by Wisconsin Modified Methodology
For the purpose of this estimate, the soil samples from each boring from the 0 — 2 feet and 2 — 4 feet
sample interval will be submitted for chemical analysis. The samples will be submitted to Pace Analytical
Services for analysis.
Borehole Abandonment
Minnesota Well Code requires sealing of any boring or core that encounters groundwater and is either
greater than 25 feet deep or penetrates a confining layer.
We currently do not anticipate having to seal any of the borings.
Sample Review and Laboratory Testing
Soil samples will be returned to our laboratory, where they will be visually classified and logged by a
geotechnical engineer. To help classify the materials encountered and estimate their engineering
properties, we have budgeted to perform 8moisture content tests and 4 mechanical analyses (through a
#200 sieve only).
Reporting
Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and
groundwater conditions, perform engineering analyses related to structure design and performance and
prepare a report, including:
A CAD sketch showing project components, limits, and exploration locations.
Logs of the borings describing the materials encountered and presenting the results of our
groundwater measurements and laboratory tests.
® A summary of the subsurface profile and groundwater conditions.
® Discussion identifying the site conditions that will impact pavement and utility design and
performance, qualifying the nature of their impact, and outlining alternatives for mitigating
their impact.
i
City of Columbia Heights, Public Works
Proposal QTB057476
May 11, 2017
Page 4
• Discussion regarding the reuse of on -site materials during construction and the impact of
groundwater on construction.
• Recommendations for preparing utility and pavement subgrades, including excavation
support, if applicable, and the selection, placement and compaction of excavation backfill
and other structural fill.
• Environmental: We will prepare a letter report describing the methodology and results.
• Recommendations for the design of pavements; both reclamation and reconstruction.
Only an electronic copy of our report will be submitted to you unless you request otherwise. At your
request, the report can also be sent to additional project team members.
Additional Services
If borings must be extended beyond their intended termination depths, we will charge an additional $25
per lineal foot beyond the originally intended termination depth.
Additional site mobilizations will be charged at $300 per day.
Cost
We will furnish the services described in this proposal for an estimated fee of $8,079. A tabulation
showing hourly and /or unit rates associated with our proposed scope of services is attached.
Our work may extend over several invoicing periods. As such, for work that is performed during the
course of each invoicing period, we will submit partial progress invoices.
We have the field exploration scheduled to begin on May 26, 2017; the field exploration will take 1 day
to complete. We understand that the RFP requires completion of the soil borings logs and reporting by
May 26, 2017, however, the time frame described below was relayed to Mr. Hansen via email on May 10,
2017, and was acceptable. Sample classification, laboratory testing, engineering analyses and report
preparation will likely take an additional 2 weeks. We will pass along results, however, as they are
obtained and reviewed. We anticipate we can submit our report by approximately mid -June 2017.
If our proposed scope of services cannot be completed according to this schedule due to circumstances
beyond our control, we may need to revise this proposal prior to completing the remaining tasks.
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
City of Columbia Heights, Public Works
Proposal QTB057476
May 11, 2017
Page 5
We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its
entirety.
The proposed fee is based on the scope of services described and the assumptions that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
City of Columbia Heights, Public Works
Proposal QTB057476
May 11, 2017
Page 6
We include the Braun Intertec General Conditions, which provide additional terms and are a part of our
agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please call Robert Malecha at 612.910.1779.
Sincerely,
BRAUN INTERTEC CORPORATION
Robert C. Malecha, EIT
Staff Engineer
Valerie L. Wood
Senior Scientist
Matthew S. Oman, PE
Principal
Attachments:
Estimated Cost Tabulation
General Conditions (7/18/16)
The proposal is accepted, and you are authorized to proceed.
Authorizer's Name (please print or type)
Authorizer's Title
Date
BRAUN
BRAUN
INTERTEC
The science You Build On.
Client:
City of Columbia Heights
Kevin Hansen
637 38th Ave NE
Columbia Heights, MN 55421
763- 706 -3600
Project Proposal
i
Various Projects, Keyes Park and 1 .. #
Work Site Address: Service Description:
Various Projects, Keyes Park and Roadway Geotechnical Evaluation and Environmental
Columbia Heights, MN Investigation
Phase 2
Description
Quantity Units
Unit Price
Extension
Phase 1
Geotechnical Evaluation
$1,088.00
Activity 1.1
Site Layout - Staking - Utility Clearance - CADD
5.00 Hour
133.00
$933.50
205
Site layout and utility clearance
4.00 Hour
104.00
$416.00
288
Project Assistant
1.00 Hour
94.00
$94.00
1862
DRIL Trip Charge
1.00 Each
18.00
$18.00
5099
Trimble R8 Rover (horizontal and vertical), per hour
4.00 Each
59.00
$236.00
371
CADD /Graphics Operator
1.50 Hour
113.00
$169.50
Activity 1.2
Drilling Services
Phase:`2, 7 ®tal:
$2,274:00
$2,408.00
9000
Truck Mounted Drilling Services, per hour
8.00 Each
286.00
$2,288.00
1405
Bit wear and patch material, per core
8.00 Each
15.00
$120.00
Activity 1.3
Geotechnical Soil Tests
$448.00
1166
200 wash (ASTM C 117), per sample
4.00 Each
74.00
$296.00
1152
Moisture content (ASTM D 2216), per sample
8.00 Each
19.00
$152.00
Activity 1.4
Evaluation /Analysis /Reports
$2,015.50
138
Project Assistant
2.00 Hour
94.00
$188.00
118
Staff Engineer
10.00 Hour
137.00
$1,370.00
128
Senior Engineer
2.00 Hour
187.00
$374.00
125
Project Manager
0.50 Hour
167.00
$83.50
Phase 2
?hase l Enyirbnmental Assessment
Activity 2.1
Field Work
$1,088.00
320
Staff Scientist
5.00 Hour
133.00
$665.00
1868
ENV Trip Charge
1.00 Each
18.00
$18.00
SUB1 -BILL
Subcontractor Billable (Samples, Sediment)
1.00 Each
405.00
$405.00
Activity 2.2
Reports
$1,186.00
360
Project Assistant
1.00 Hour
94.00
$94.00
340
Senior Scientist
6.00 Hour
182.00
$1,092.00
Phase:`2, 7 ®tal:
$2,274:00
Proposal Total: $8,079.00
05/10/2017 09:50 AM Page 1 of 1
General Conditions
Section 1: Agreement
1.1 Our agreement with you consists of these
General Conditions and the accompanying written
proposal or authorization ( "Agreement'). This
Agreement is the entire agreement between you
and us. It supersedes prior agreements. It may be
modified only in a writing signed by us, making
specific reference to the provision modified.
1.2 The words "you," "we, "us," and "our"
include officers, employees, and subcontractors.
1.3 in the event you use a purchase order or
other documentation to authorize our scope of
work ( "Services "), any conflicting or additional
terms are not part of this Agreement. Directing us
to start work prior to execution of this Agreement
constitutes your acceptance. if, however, mutually
acceptable terms cannot be established, we have
the right to terminate this Agreement without
liability to you or others, and you will compensate
us for costs and expenses incurred up to the time
of termination.
Section 2: Our Responsibilities
2.1 We will provide Services specifically
described in this Agreement. You agree that we
are not responsible for services that are not
expressly included in this Agreement. Unless
otherwise agreed in writing, our findings, opinions,
and recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
2.2 in performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing in
the same locality. If you direct us to deviate from
our recommended procedures, you agree to hold
us harmless from claims, damages, and expenses
arising out of your direction. if during the one year
period following completion of Services it is
determined that the above standards have not
been met and you have promptly notified us in
writing of such failure, we will perform, at our
cost, such corrective services as may be necessary,
within the original scope in this Agreement, to
remedy such deficiency. Remedies set forth in this
section constitute your sole and exclusive recourse
with respect to the performance or quality of
Services.
2.3 We will reference our field observations and
sampling to available reference points, but we will
not survey, set, or check the accuracy of those
points unless we accept that duty in writing.
locations of field observations or sampling
described in our report or shown on our sketches
are based on information provided by others or
estimates made by our personnel. You agree that
such dimensions, depths, or elevations are
approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and
further that site conditions may vary over distance
or change over time.
2.4 Our duties do not include supervising or
directing your representatives or contractors or
commenting on, overseeing, or providing the
means and methods of their services unless
expressly set forth in this Agreement. We will not
be responsible for the failure of your contractors,
and the providing of Services will not relieve
others of their responsibilities to you or to others.
2.5 We will provide a health and safety program
for our employees, but we will not be responsible
for contractor, owner, project, or site health or
safety.
2.6 You will provide, at no cost to us,
appropriate site safety measures as to work areas
to be observed or inspected by us. Our employees
are authorized by you to refuse to work under
conditions that may be unsafe.
2.7 Unless a fixed fee is indicated, our price is an
estimate of our project costs and expenses based
on information available to us and our experience
and knowledge. Such estimates are an exercise of
our professional judgment and are not guaranteed
or warranted. Actual costs may vary. You should
allow a contingency in addition to estimated costs.
Section 3: Your Responsibilities
3.1 You will provide us with prior environmental,
geotechnicai and other reports, specifications,
plans, and information to which you have access
about the site. You agree to provide us with all
plans, changes in plans, and new information as to
site conditions until we have completed Services.
3.2 You will provide access to the site. in the
performance of Services some site damage is
normal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of damage in the estimated charges.
3.3 You agree to provide us, in a timely manner,
with information that you have regarding buried
objects at the site. We will not be responsible for
locating buried objects at the site. You agree to
hold us harmless, defend, and indemnify us from
claims, damages, losses, penalties and expenses
(including attorney fees) involving buried objects
that were not properly marked or identified or of
which you had knowledge but did not timely call to
our attention or correctly show on the plans you or
others furnished to us.
3.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials present on any work site or in
a sample provided to us. You agree to provide us
with information in your possession or control
relating to such materials or samples. if we
observe or suspect the presence of contaminants
not anticipated in this Agreement, we may
terminate Services without liability to you or to
others, and you will compensate us for costs and
expenses incurred up to the time of termination.
'4112
3.5 Neither this Agreement nor the providing of
Services will operate to make us an owner,
operator, generator, transporter, treater, Storer,
or a disposal facility within the meaning of the
Resource Conservation Recovery Act, as amended,
or within the meaning of any other law governing
the handling, treatment, storage, or disposal of
hazardous substances. You agree to hold us
harmless, defend, and indemnify us from any
damages, claims, damages, penalties or losses
resulting from the storage, removal, hauling or
disposal of such substances.
3.6 Monitoring wells are your property, and you
are responsible for their permitting, maintenance,
and abandonment unless expressly set forth
otherwise in this Agreement.
3.7 You agree to make all disclosures required by
law. In the event you do not own the project site,
you acknowledge that it is your duty to inform the
owner of the discovery or release of contaminants
at the site. You agree to hold us harmless, defend,
and indemnify us from claims, damages, penalties,
or losses and expenses, including attorney fees,
related to failures to make disclosures, disclosures
made by us that are required by law, and from
claims related to the informing or failure to inform
the site owner of the discovery of contaminants.
Section 4: Reports and Records
4.1 Unless you request otherwise, we will
provide our report in an electronic format.
4.2 Our reports, notes, calculations, and other
documents and our computer software and data
are instruments of our service to you, and they
remain our property. We hereby grant you a
license to use the reports and related information
we provide only for the related project and for the
purposes disclosed to us. You may not transfer our
reports to others or use them for a purpose for
which they were not prepared without our written
approval. You agree to indemnify, defend, and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
4.3 If you do not pay for Services in full as
agreed, we may retain work not yet delivered to
you and you agree to return to us all of our work
that is in your possession or under your control.
4.4 Samples and field data remaining after tests
are conducted and field and laboratory equipment
that cannot be adequately cleansed of
contaminants are and continue to be your
property. They may be discarded or returned to
you, at our discretion, unless within 15 days of the
report date you give us written direction to store
or transfer the materials at your expense.
4.5 Electronic data, reports, photographs,
samples, and other materials provided by you or
others may be discarded or returned to you, at our
discretion, unless within 15 days of the report date
you give us written direction to store or transfer
the materials at your expense.
GC Page 1 of 2
Section 5: Compensation
5.1 You will pay for Services as stated in this
Agreement. If such payment references our
Schedule of Charges, the invoicing will be based
upon the most current schedule. An estimated
cost is not a firm figure. You agree to pay all sales
taxes and other taxes based on your payment of
our compensation. Our performance is subject to
credit approval and payment of any specified
retainer.
5.2 You will notify us of billing disputes within 15
days. You will pay undisputed portions of invoices
upon receipt. You agree to pay interest on unpaid
balances beginning 30 days after invoice dates at
the rate of 1.5% per month, or at the maximum
rate allowed by law.
5.3 If you direct us to invoice a third party, we
may do so, but you agree to be responsible for our
compensation unless the third party is
creditworthy (in our sole opinion) and provides
written acceptance of all terms of this Agreement.
5.4 Your obligation to pay for Services under this
Agreement is not contingent on your ability to
obtain financing, governmental or regulatory
agency approval, permits, final adjudication of any
lawsuit, your successful completion of any project,
receipt of payment from a third party, or any
other event. No retainage will be withheld.
5.5 If you do not pay us in accordance with this
Agreement, you agree to reimburse our costs and
expenses for collection of the moneys invoiced,
including but not limited to attorney fees, staff
time, and other costs and expenses.
5.6 You agree to compensate us in accordance
with our Schedule of Charges if we are asked or
required to respond to legal process arising out of
a proceeding related to the project and as to
which we are not a party.
5.7 If we are delayed by factors beyond our
control, or if project conditions or the scope or
amount of work changes, or if changed labor
conditions result in increased costs, decreased
efficiency, or delays, or if the standards or
methods change, we will give you timely notice,
the schedule will be extended for each day of
delay, and we will be compensated for costs and
expenses incurred in accordance with our
Schedule of Charges.
5.8 If you fail to pay us in accordance with this
Agreement, we may consider the default a total
breach of this Agreement and, at our option,
terminate our duties without liability to you or to
others, and you will compensate us for costs and
expenses incurred up to the time of termination.
5.9 Inconsideration of our providing insurance
to cover claims made by you, you hereby waive
any right to offset fees otherwise due us.
Section 6: Disputes, Damage, and Risk Allocation
6.1 Each of us will exercise good faith efforts to
resolve disputes without litigation. Such efforts
will include, but not be limited to, a meeting(s)
attended by each party's representatives)
empowered to resolve the dispute. Before either
of us commences an action against the other,
disputes (except collections) will be submitted to
mediation.
6.2 Notwithstanding anything to the contrary in
this Agreement, neither party hereto shall be
responsible or held liable to the other for
punitive, indirect, incidental, or consequential
damages, or liability for loss of use, loss of
business opportunity, loss of profit or revenue,
loss of product or output or business
interruption.
6.3 You and we agree that any action in relation
to an alleged breach of our standard of care or this
Agreement shall be commenced within one year
of the date of the breach or of the date of
substantial completion of Services, whichever is
earlier, without regard to the date the breach is
discovered. Any action not brought within that
one year time period shall be barred, without
regard to any other limitations period set forth by
law or statute. We will not be liable unless you
have notified us within 30 days of the date of such
breach and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages. You agree not to
make a claim against us unless you have provided
us at least 30 days prior to the institution of any
legal proceeding against us with a written
certificate executed by an appropriately licensed
professional specifying and certifying each and
every act or omission that you contend constitutes
a violation of the standard of care governing our
professional services. Should you fail to meet the
conditions above, you agree to fully release us
from any liability for such allegation.
6.4 For you to obtain the benefit of a fee which
includes a reasonable allowance for risks, you
agree that our aggregate liability for all claims
will not exceed the fee paid for Services or
$50,000, whichever is greater. If you are
unwilling to accept this allocation of risk, we will
increase our aggregate liability to $100,000
provided that within 10 days of the date of this
Agreement, you provide payment in an amount
that will increase our fees by 10% but not less
than $500, to compensate us for the greater risk
undertaken. This increased fee is not the purchase
ofinsurance.
6.5 You agree to indemnify us from all liability
to others in excess of the risk allocation stated
herein and to insure this obligation. In addition,
all indemnities and limitations of liability set
forth in this Agreement apply however the some
may arise, whether in contract tort statute,
equity or other theory of law, including, but not
limited to, the breach of any legal duty or the
fault negligence, or strict liability of either party.
6.6 This Agreement shall be governed,
construed, and enforced in accordance with the
laws of the state in which our servicing office is
located, without regard to its conflict of laws rules.
The laws of the state of our servicing office will
govern all disputes, and all claims shall be heard in
the state or federal courts for that state. Each of
us waives trial by jury.
6.7 No officer or employee acting within the
scope of employment shall have individual liability
for his or her acts or omissions, and you agree not
to make a claim against individual officers or
employees.
Section 7: General Indemnification
7.1 We will indemnify and hold you harmless
from and against demands, damages, and
expenses of others to the comparative extent they
are caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and against
demands, damages, and expenses of others to the
comparative extent they are caused by your
negligent acts or omissions or those negligent acts
or omissions of persons for whom you are legally
responsible.
7.2 To the extent it may be necessary to
indemnify either of us under Section 7.1, you and
we expressly waive, in favor of the other only, any
immunity or exemption from liability that exists
under any worker compensation law.
7.3 You agree to indemnify us against losses and
costs arising out of claims of patent or copyright
infringement as to any process or system that is
specified or selected by you or by others on your
behalf.
Section 8: Miscellaneous Provisions
8.1 We will provide a certificate of insurance to
you upon request. Any claim as an Additional
Insured shall be limited to losses caused by our
negligence.
8.2 You and we, for ourselves and our insurers,
waive all claims and rights of subrogation for
losses arising out of causes of loss covered by our
respective insurance policies.
8.3 Neither of us will assign or transfer any
interest, any claim, any cause of action, or any
right against the other. Neither of us will assign or
otherwise transfer or encumber any proceeds or
expected proceeds or compensation from the
project or project claims to any third person,
whether directly or as collateral or otherwise.
8.4 This Agreement may be terminated early
only in writing. You will compensate us for costs
and expenses incurred up to the time of
termination.
8.5 If any provision of this Agreement is held
invalid or unenforceable, then such provision will
be modified to reflect the parties' intention. All
remaining provisions of this Agreement shall
remain in full force and effect.
8.6 No waiver of any right or privilege of either
party will occur upon such party's failure to insist
on performance of any term, condition, or
instruction, or failure to exercise any right or
privilege or its waiver of any breach.
GC Revised 7/18/2016 Page 2 of 2