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HomeMy WebLinkAbout03-01-2017 minutes COLUMBIA HEIGHTS PUBLIC LIBRARY 3939 Central Ave NE, Columbia Heights, MN 55421 BOARD OF TRUSTEES: MEETING MINUTES Wednesday, March 1st, 2017 Approved 4/5/2017 The meeting was called to order in the Community Room by Chair, Patricia Sowada, at 5:35 p.m. Members present were: Patricia Sowada, Nancy Hoium, Catherine Vesley, Stephen D. Smith, and Tricia Conway. Also present was Library Director Renee Dougherty, and Recording Secretary Nick Olberding. • The Minutes of the February 8th, 2016 Board Meeting were approved. • The Bill List dated February 15th, 2017 was reviewed. It was moved, seconded, and passed that the bills be paid. • The Accounting Sheet for year-end 2016 was reviewed, and approved. • Questions and discussions from Bills and Accounting: o Do we buy Books of Statutes and Codes? Yes, we used to buy an array of them each year, but the last year we bought new State Statutes was 2012. They are kept more up-to-date online, and we have limited space in our Reference Section. We were recently going to order the new Plumbing Code Book, but the MN Bookstore was down for maintenance. o Marco: Our Printer/Copier Service and Supplies vendor. The City negotiated this contract, and the library is the only City Department currently on it. We were not billed for any of 2016 until January 2017. Recently received a large bill for color printing; we don’t know yet how this will progress. We would like to review our Marco contract, so we know the expected costs for the rest of this year. Old Business: N/A New Business: • 2016 Annual Report: The library completed the annual report, and the board received a copy at the meeting. o Circulation UP 3% over 2015, despite being closed for nearly a month and with no available E-Book stats for Nov/Dec. Updated circulation statistics will be available in March. o E-Book Circ Stats not available for Nov/Dec at this time. o Gate Count UP 14% over 2015. o 13,614 Columbia Heights Cardholders, which is pretty impressive for a city of our size. We were at around 19,000 before the ILS was purged of inactive accounts (at the end of 2016). We have a new Library Card Design. Still free for new registrations, and $2 for a replacement card. Patrons are not required to upgrade to the new style, but they have the option to. o AMH has made material deliveries and returns quicker and easier, but it does have its issues. It can struggle with some small or lightweight items. Sometimes these items can slip on the de-shingler belt and after a minute of slipping it assumes a jam and shuts down. o School Visits: ICS classes still walk over once a month…two classes at a time. Also, we still provide Bulk Loan services to ICS classes, Adventure Club and Mini-Adventure Club programs, as well as individual teachers who request them. o Summer Reading Program enrollment was positive. Good attendance from local schools and home- schooled children. o Deadline to submit Annual Report to the State of MN is the end of the month. o The Library Board would like to commend the staff of the library for all the hard work over the last year. They did a remarkable job, and have accomplished a lot with a little. Preparing and completing the relocation of the library, RFID tagging all material, weeding the collection, and adjusting to all the changes and new technology. Very appreciative. Items from the Floor: • Committee Films: chose to film at Northtown Library instead of Columbia Heights. Mainly due to filming schedule, which required some weekday morning filming; we wouldn’t be able to accommodate it, while NTN doesn’t open until noon on M-W-F. There being no further business, the meeting was adjourned at 5:57pm by Patricia Sowada, and seconded. Respectfully submitted, Nicholas P. Olberding Recording Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.