HomeMy WebLinkAbout03-27-2017OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MARCH 27, 2017
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on
Monday March 27, 2017 in the City Council Chambers, City Hall, 590 40th Ave N.E.,
Columbia Heights, Minnesota
1. CALL TO ORDER
Mayor Schmitt called the meeting to order at 7:03 p.m.
2. ROLL CALL
Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr. and
Councilmember Buesgens
Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Kevin Hansen; Public Works
Director, Gary Gorman; Fire Chief, John Larkin; Assistant Fire Chief and Katie Bruno; City
Clerk /Council Secretary
3. INVOCATION
Invocation provided by Bob Lyndes, Crest View Senior Community
4. PLEDGE OF ALLEGIANCE
S. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the
agenda. These may be items brought to the attention of the Council under the Citizen
Forum or items submitted after the agenda preparation deadline.)
Mayor Schmitt announced two items will be added to the agenda under Proclamations,
Presentations, Recognition, Announcements, and Guests.
1. An update from SACA
2. An update from Public Works Director Hansen regarding the Central Ave. street project.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to approve the
Agenda as amended. All Ayes, Motion carried.
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Update from SACA
Dave Rudolph representing SACA (Southern Anoka County Assistance) reported on the recent
Fire & Ice Polar Plunge. Numerous sponsors and volunteers were thanked. Boy Scouts from
Troop 119 were presented with a check for $500 from Northeast Bank.
City Council Minutes
March 27, 2017
Page 2 of 12
B. Central Ave. construction update.
Kevin Hansen, Public Works Director reported the City has obtained a MNDOT grant for safety
improvements along Central Ave. from 47th Ave. to 51St Ave. Improvements include extensive
street lighting and sidewalk improvements. About twelve people attended an open house held
on March 23rd' Access issues were a concern of the business owners in attendance. Hansen
suggested the possibility of extending the project south to 43rd Ave. in the coming years.
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken
up as the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of March 13, 2017
MOTION: Move to approve the minutes of the City Council work session of March 13, 2017
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the EDA Minutes from February 6, 2017
C. Consideration of Appointments to Advisory Commissions.
MOTION: Move to re- appoint volunteers to serve on various commissions as recommended
D. Resolution 2017 -21 Declaring the Intent to Bond for Water Main Construction, Project 1703
and For Storm Sewer Construction, Project 1706
MOTION: Move to waive the reading of Resolution 2017 -21, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2017 -21, being a resolution approving the declaration for the official
intent of the City of Columbia Heights to bond for the 2017 Water Main Construction, Project 1703 and
for the 2017 Storm Sewer Construction, Project 1706.
E. Award of Professional Services for Keyes Park
MOTION: Move to award the Keyes Park Improvements, Municipal Project No.1610, to the consulting
engineering firm of ISG based upon their qualified, responsible proposal for a cost not -to- exceed $35,000
appropriated from Fund 412 - 51610 -3050.
F. Adopt Resolution 2017 -23 Awarding Street Striping, Resolution 2017 -24
Awarding Crack Sealing, Resolution 2017 -25 Awarding Seal Coating, and Resolution
2016 -26 Awarding Fog Sealing
MOTION: — STREET STRIPING: Move to waive the reading of Resolution 2017 -23 there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -23, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Street Striping Project to Sir Lines -A -Lot, Inc. based
upon their low, qualified, responsible bid in the amount of $17.00 per gallon for Street Markings, $70.00
per gallon for Parking Lot Markings, and $75.00 per gallon for Street Symbol Markings with an estimated
cost of $3,045 to be appropriated from Fund 212 - 43190 -4000, $560 to be appropriated from Fund 101-
City Council Minutes
March 27, 2017
Page 3 of 12
43170 -4000, and $350 to be appropriated from Fund 411 -51401 -4000.
MOTION: — CRACK SEALING: Move to waive the reading of Resolution 2017 -24, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -24, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Crack Sealing Project to Allied Blacktop Co. based upon
their low, qualified, responsible bid in the amount of $0.67 per lineal foot for rout and seal crack sealing
and $0.36 per lineal foot for blow and go crack sealing with an estimated cost of $10,450 to be
appropriated from Fund 430 - 46323 -4000, and $1,140 to be appropriated from Fund 411 - 51401 -4000.
MOTION: — SEAL COATING: Move to waive the reading of Resolution 2017 -25, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -25, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Seal Coating Project to Pearson Bros. Inc. based upon
their low, qualified, responsible bid in the amount of $1.78 per gallon of emulsion and $0.77 per square
yard of FA -2 aggregate (local streets) and 0.82 per square yard of FA -1, 1/8" aggregate (parking lots) with
an estimated cost of $118,470 to be appropriated from Fund 415 - 51601 -4000 and $4,300 to be
appropriated from Fund 411 - 51401 -4000.
MOTION: — FOG SEALING: Move to waive the reading of Resolution 2017 -26, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -26, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Fog Sealing Project to Allied Blacktop Co. based upon
their low, qualified, responsible bid in the amount of $4.00 per gallon of emulsion for select parking lots
with an estimated cost of $240 to be appropriated from Fund 411 -51401 -4000.
G. Consideration of approval of attached list of rental housing applications.
MOTION: Move to approve the items listed for rental housing license applications for March 27, 2017, in
that they hAve. met the requirements of the Property Maintenance Code.
H. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 27, 2017.
1. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 165084 through 165232 in the amount of $
544,816.25.
J. Consideration of Resolution supporting Local Decision - making Authority. *Removed for discussion.
K. Resolution 2017 -27 supporting Dedicated Street Funding Source. *Removed for discussion.
Mayor Schmitt requested Item J be removed for discussion. Councilmember Murzyn, Jr.
requested Item K be removed for discussion.
City Council Minutes
March 27, 2017
Page 4 of 12
Motion by Councilmember Buesgens, seconded by Councilmember Williams to approve the
Consent Agenda as amended. All Ayes, Motion Carried.
The following items were removed for discussion:
J. Consideration of Resolution supporting Local Decision- making Authority
City Manager Walt Fehst explained that there are proposed items being considered that would affect
cities negatively. Fehst reported one of the items relates to a reverse referendum which could affect
the City's budgeting process. Manager Fehst read the resolution being considered, commenting that
numerous similar have been introduced his year.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to waive the reading of
Resolution No. 2017 -28, there being ample copies available to the public. All Ayes, Motion carried.
Councilmember Buesgens stated she is support of the resolution. Mayor Schmitt expressed concern
with approving a blanket approval for any local control items that come before the legislature. Schmitt
suggested reviewing items on an item by item basis.
Fehst reported another item would allow for the restriction of the local authority to regulate
companies seeking to install small cell wireless technology in public rights of way.
Motion by Councilmember Buesgens, seconded by Councilmember Williams to direct the City
Manager to send a letter of opposition to both the Reverse Referendum bill and the Small Cell
Technology bill to the League of Minnesota Cities, Representative Kunesh - Podein and Senator Laine.
All Ayes, Motion carried.
K. Resolution 2017 -27 supporting Dedicated Street Funding Source
Kevin Hansen, Public Works Director reported A $10.00 surcharge on license tab fees and motor
vehicle title transfers is being considered for possible inclusion in the omnibus transportation bill. The
League of Minnesota Cities estimates the annual revenue generated for the City of Columbia Heights
would be $124,760 to use towards street related improvements; road reconstruction, sidewalks and
trails. Hansen reported the City Council would determine how to use the funding if approved.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to waive the reading
of Resolution 2017 -27, there being ample copies available to the public. All Ayes, Motion carried.
Councilmember Buesgens questioned how this is different from other funding sources. Hansen
reported currently funding is received through a gasoline tax. Councilmember Murzyn, Jr. said this is a
good way to offset some of the assessment charges.
Mayor Schmitt asked what the seal coat cost is. Hansen indicated the range per average street
(1 block) reconstruction is about $180,000- $200,000. Sealcoating is about $12,000 - $15,000 per block.
Sidewalks, approximately $40,000 per block.
Mayor Schmitt indicated she is not in favor of charging residents an additional $10 tax on license tab
fees. Schmitt commented that residents will still be assessed the regular rate, and questioned if
additional repairs will be done, because of the extra money. Director Hansen indicated the funds can
be used to offset some of the assessment costs; it will be the councils' decision.
City Council Minutes
March 27, 2017
Page 5 of 12
Motion by Councilmember Buesgens, seconded by Councilmember Williams to adopt Resolution
2017 -27, being a resolution supporting dedicated state funding for city streets. 3 Ayes, 1 Nay:
Motion carried. Ayes: Buesgens, Williams and Murzyn, Jr. Nay: Schmitt.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1. Consideration of Resolution 2017 -20, Appointment to fill City Council Vacancy
Mayor Schmitt reported the council has reviewed and interviewed 17 applicants for the
consideration of appointment to the vacant council seat. Two candidates, Sean Broom and
Nick Novitsky were interviewed for a second time.
Councilmember Buesgens spoke on the process implemented by the Charter Commission. It
was reported that at the January Charter Commission meeting, the members did not
recommend any changes to the section regarding vacancies on the council. Buesgens
indicated she will respect the process as outlined in the Charter. Councilmember Williams
agreed with Councilmember Buesgens, stating there are 17 qualified candidates, and he
would support the appointment of Nick Novitsky, based on his qualifications and his
placement in the election. Councilmember Murzyn, Jr. agreed that the appointment should
be Nick Novitsky based on the recent election.
Mayor Schmitt asked for comments from the public.
Jerry Klein -2207 N Upland Crest suggested the council look for a candidate with a balance of
ideas.
Sean Clerkin -509 Mill St NE spoke in favor of Nick Novitsky, stating he has been an asset to
the Lions, and he has the ability to work well with others. Clerkin also commented that the
election results should be considered.
Nelson Moore, Sr. -1323 41St Ave. N offered support for Nick Novitsky, stating he cares for the
community, and is influential. Moore also commented that the election results should be
considered.
Dewayne Morrell -4212 Reservoir Blvd. requested Councilmember Williams resign from the
council in order to open up two vacancies, for both of the top candidates.
Phillip Singh -5245 6th St NE spoke in favor of Nick Novitsky. Singh has known Novitsky for
many years and described him as hard working and present in the community.
Motion by Mayor Schmitt, seconded by Councilmember Williams to change the recommend
motion as follows:
City Council Minutes
March 27, 2017
Page 6 of 12
Motion to adopt Resolution No. 2017 -20, appointing to the City Council vacant seat,
with the term expiring when their successor is elected and qualified
in January, 2019. All Ayes, Motion carried.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to adopt
Resolution No. 2017 -20, appointing Nick Novitsky to the City Council vacant seat, with the
term expiring when their successor is elected and qualified in January, 2019.
2 Ayes, 2 Nays: Motion failed.
Motion by Councilmember Buesgens, seconded by Councilmember Schmitt to adopt
Resolution No. 2017 -20, appointing Sean Broom to the City Council vacant seat, with the term
expiring when their successor is elected and qualified in January, 2019.
2 Ayes, 2 Nays: Motion failed.
Mayor Schmitt questioned Councilmember Williams required qualifications of "living in the
City for a long time" questioning Williams' residency when he was elected in 2000, based on
his campaign materials. Schmitt questioned why he would not be willing to support a
candidate who has lived in the city 3 or 4 years.
Councilmember Williams stated he does not know Sean Broom very well, and has known Nick
Novitsky for a long time.
Councilmember Buesgens indicated she is looking to appoint a candidate with background
experience, knowledge, education and the ability to represent the younger residents.
Councilmember Murzyn, Jr. stated he feels that the election results should be honored.
Councilmember Buesgens questioned if Murzyn, Jr. is choosing not to follow the process of
the Charter. Murzyn, Jr, stated he has followed the guidelines of the Charter.
Mayor Schmitt asked the council if they would like to look at any of the other candidates a
second time.
Councilmember Buesgens suggested considering Ted Landwehr, Catherine Vesley, Tim Fitz,
Denelle Bing, Christine Nelson, Frost Simula and Jerome Klein. Councilmember Williams
suggested Tami Diehm and Tim Fitz, Councilmember Murzyn, Jr. said he would like to review
the list of applicants again before deciding.
Councilmember Buesgens indicated she would like the opportunity to have a second
interview with the listed candidates. Mayor Schmitt asked councilmembers to send questions
to Kelli Bourgeois for review.
Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to table the
item until Monday April 3, 2017 at 4:00 PM. All Ayes, Motion carried.
City Attorney Hoeft indicated that by naming the names of interest tonight, does not remove
any of the 17 candidates from the process.
City Council Minutes
March 27, 2017
Page 7 of 12
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Councilmember Buesgens reported she attended the Legislative Conference on March 23 rd
Mayor Schmitt reported an intern through the Mississippi Watershed will be working with the
Community Development department for two weeks this summer. The Mayor also attended
the legislative conference, and a recent Multi- cultural advisory commission meeting.
City Manager Walt Fehst expressed his appreciation for the outstanding job that Dave
Rudolph has done as Manager of SACA. Fehst announced a retirement reception in honor of
Barb Kondrick; Adult Services Librarian will be on Friday, April 7th. A meeting is scheduled for
Saturday, April 1st with community members to address the safety issues along 49th Ave.
11. CITIZENS FORUM
Clifford Johnson -1027 43 % Ave. stated he has noticed a serious trash issue for a long time,
primarily in multi- tenant residential areas and requested the Council consider enacting a
ordinance requiring shelter for receptacles in addition to a certain number of receptacles
based on occupancy.
Jane Palley -4109 Cleveland St NE commented that she has noticed a problem with trash along
Central Ave. as well as at the entrances to many businesses in the community. Ms. Polley
questioned if there are policies regarding businesses and receptacles. Director Hansen
reported the City contracts for residential waste service, and businesses are responsible to
hire their own contactor.
Malcom Watson -1717 49th Ave. NE cautioned the council about engaging in conflict, as this
can cause negative publicity, and reflect poorly on the stability of the community.
Frost Simula -1700 49th Ave. NE announced Heights Next will be hosting a pot -luck dinner on
March 30th, at Community United Methodist Church.
Sean Broom -4117 5th St NE announced the group Citizens for Safer Streets will be meeting on
Saturday, April 1" to address the safety issues along 49th Ave.
Mr. Broom addressed the council, and urged them to professionally work together to appoint
a councilmember to fill the vacancy.
Luis Sacta -4005 Central Ave. NE requested the council consider offering a 2:00 AM Liquor
License. City Manager Walt Fehst suggested Mr. Sacta submit a letter to the City, and he will
see it is reviewed.
City Council Minutes
March 27, 2017
Page 8 of 12
Tim Utz -4141 Stinson asked for clarification on the intent of the meeting on April 3rd. Mayor
Schmitt explained the council may want to ask questions of some candidates, noting it would
be advisable for the candidates to be there. Schmitt reiterated that all 17 candidates are still
being considered.
Councilmember Buesgens requested clarification. Mayor Schmitt stated all candidates are
invited, and may be asked questions.
Margo Ashmore - Northeaster Newspaper asked if the council would consider asking
applicants if they would be willing to fill the vacancy, and not file for office in 2019.
Dewayne Morrell -4212 Reservoir Blvd spoke against the $60 annual fee for yard waste
containers. Mayor Schmitt indicated the containers are optional. Director Hansen indicated
about 200 -300 residents use the containers.
Julienne Wyckoff -789 Parkside Ln stated her frustration with the trash and cigarette butts at
Sullivan Park. She has contacted Medtronic regarding the issue, and was told their employees
have been asked to refrain from littering. Ms. Wyckoff requested the council consider
banning smoking in all parks. When Ms. Wyckoff was also frustrated when she arrived at City
Hall to address the council, and the front door was locked. City Manager Walt Fehst
apologized and commented that the door can be programmed to remain open later.
Councilmember Buesgens stated she would like to see a city -led collaborative "Keep Heights
Clean" campaign. She suggested working with the school and businesses to discuss ideas.
Buesgens agreed an ordinance to address trash receptacles is a good idea.
Buesgens reported a local artist has obtained grants to place artistic receptacles along Central
Ave. this summer.
Tony Bodway -1070 Grandview Ct NE reported trash is a daily problem for his business on
Central Ave., and is concerned it will escalate. Mr. Bodway said he would be willing to help
work towards a solution.
12. ADJOURNMENT
Motion by Councilmember Williams, seconded by Councilmember Buesgens to adjourn. All
Ayes, Motion Carried.
Meeting adjourned at 9:25 p.m.
) / f
, 1) C &Wu�_
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
City Council Minutes
March 27, 2017
Page 9 of 12
2017 -21
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the Internal Revenue Service has issued Tres. Reg. 1.140.2 providing that
proceeds of tax exempt bond used to reimburse prior expenditures will be not be deemed
spent unless certain requirements are met; and,
WHEREAS, the City of Columbia Heights (the "City ") expects to incur certain
expenditures which may be financed temporarily from sources other than bonds, and
reimbursed from the proceeds of a bond;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. The City reasonably intends to make expenditures for Project No. 1703 consisting of
Water Main Construction on Main Street and reasonably intends to reimburse itself for
such expenditures from the proceeds of debt to be issued by the City in one or more
series in the maximum principal amount of
$325,000.
2. The City reasonably intends to make expenditures for Project No. 1706 consisting of
Storm Sewer Construction on 40th Avenue and reasonably intends to reimburse itself for
such expenditures from the proceeds of debt to be issued by the City in one or more
series in the maximum principal amount of
$217,000.
3. This resolution is intended to constitute a declaration of official intent for purposes of
Tres. Reg. 1.150 -2 and any successor law, regulating or ruling.
RESOLUTION NO. 2017-23
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the
City of Coon Rapids to administer the public bidding process including entering into a contract
with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Pavement Markings, bids were
received, opened and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Sir Lines -A -Lot Inc. $ 147,331.00
AAA Striping Service Co. $ 156,916.12
Warning Lites of Minnesota $ 177,835.85
City Council Minutes
March 27, 2017
Page 10 of 12
It appears that Sir Lines -A -lot, Inc. of Edina, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Sir Lines -A -Lot, Inc.
on behalf of the City of Columbia Heights for 2017 Pavement Markings, according to the
specifications for said project and accepting Sir Lines -A -Lot, Inc. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Pavement Markings Project shall be funded with state aid maintenance and general
funds.
RESOLUTION NO. 2017-24
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the
City of Coon Rapids to administer the public bidding process including entering into a contract
with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Crack Sealing, bids were received,
opened and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Allied Blacktop Co. $ 246,129.11
Fahrner Asphalt Sealers LLC $ 315,663.00
Asphalt Surface Technologies Corp. $ 322,306.23
It appears that Allied Blacktop Co. of Maple Grove, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Co.
on behalf of the City of Columbia Heights for 2017 Crack Sealing, according to the specifications
for said project and accepting Allied Blacktop Co. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Crack Sealing Project shall be funded with infrastructure and general funds.
RESOLUTION 2017 -25
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the
City of Coon Rapids to administer the public bidding process including entering into a contract
with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Seal Coating, bids were received,
opened and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City
City Council Minutes
March 27, 2017
Page 11 of 12
of Columbia Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Base Bid Amount Alternate Bid Amount
Company (Trap Rock) (Granite)
Pearson Bros., Inc. $ 1,929,012.13 $ 1,902,724.96
Allied Blacktop Co. $ 2,016,615.79 $ 2,005,349.86
Asphalt Surface Technologies Corp. $ 2,205,017.94 $ 2,186,241.39
It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc.
on behalf of the City of Columbia Heights for 2017 Seal Coating, according to the specifications
for said project and accepting Pearson Bros., Inc. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Seal Coating Project shall be funded with special assessment, infrastructure and general
funds.
RESOLUTION NO 2017 -26
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the
City of Coon Rapids to administer the public bidding process including entering into a contract
with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Fog Sealing, bids were received,
opened and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City
of Columbia Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Allied Blacktop Co. $ 116,063.10
Asphalt Surface Technologies Corp. $ 183,856.50
Pearson Bros., Inc. $ 215,618.00
It appears that Allied Blacktop Co. of Maple Grove, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Co.
on behalf of the City of Columbia Heights for 2017 Fog Sealing, according to the specifications
for said project and accepting Allied Blacktop Co. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Fog Sealing Project shall be funded with general funds.
City Council Minutes
March 27, 2017
Page 12 of 12
Resolution No 2017 -27
A RESOLUTION SUPPORTING DEDICATED STATE FUNDING FOR CITY STREETS
WHEREAS, Minnesota contains over 141,000 miles of roadway, and over 22,500 miles —or 16 percent - -are
owned and maintained by Minnesota's 853 cities; and
WHEREAS, almost 85 percent of municipal streets are ineligible for dedicated Highway User Tax
Distribution Fund dollars; and
WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated
Highway User Tax Distribution Fund dollars; and
WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of
people and goods; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and special
assessments, have limited applications, leaving cities under - equipped to address growing needs; and
WHEREAS, city cost participation in state and county highway projects diverts resources from city -owned
streets; and
WHEREAS, maintenance costs increase as road systems age, and no city - -large or small —is spending
enough on roadway capital improvements to maintain a 50 -year lifecycle; and
WHEREAS, for every one dollar spent on maintenance, a road authority- -and therefore taxpayers - -save
seven dollars in repairs; and
WHEREAS, cities need greater resources, including an additional dedicated state funding source for
transportation, and flexible policies in order to meet growing demands for street improvements and
maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COLUMBIA HEIGHTS that the City of
Columbia Heights supports an omnibus transportation funding bill that provides additional dedicated state
funding for city streets including funding that can be used for non -MSA city street maintenance, construction
and reconstruction.
ADOPTED by the City of Columbia Heights this 27th day of March, 2017.