HomeMy WebLinkAbout03-27-2017 CCPThe following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday,
March 27, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for persons with disabilities
are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to
make arrangements. (TDD /706 -3692 for deaf or hard of hearing only.)
1. CALL TO ORDER
2. ROLL CALL
3. INVOCATION
Invocation provided by Bob Lyndes, Crest View Senior Community
4. PLEDGE OF ALLEGIANCE /OATH OF OFFICE
S. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may
be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA p 4
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A. Approve Minutes of the City Council p 10
MOTION: Move to approve the minutes of the City Council meeting of March 13, 2017
MOTION: Move to approve the minutes of the City Council work session of March 13, 2017
B. Accept Board and Commission Meeting Minutes p 12
MOTION: Move to accept the EDA Minutes from February 6, 2017
C. Consideration of Appointments to Advisory Commissions.
MOTION: Move to re- appoint volunteers to serve on various commissions as recommended p 34
D. Resolution 2017 -21 Declaring the Intent to Bond for Water Main Construction, Project 1703
and For Storm Sewer Construction, Project 1706 p 35
City of Columbia Heights
City Council Agenda
March 27, 2017
Page 2
MOTION: Move to waive the reading of Resolution 2017 -21, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2017 -21, being a resolution approving the declaration for the official
intent of the City of Columbia Heights to bond for the 2017 Water Main Construction, Project 1703 and for the
2017 Storm Sewer Construction, Project 1706.
E. Award of Professional Services for Keyes Park p 37
MOTION: Move to award the Keyes Park Improvements, Municipal Project No.1610, to the consulting
engineering firm of ISG based upon their qualified, responsible proposal for a cost not -to- exceed $35,000
appropriated from Fund 412 - 51610 -3050.
F. Adopt Resolution 2017 -23 Awarding Street Striping, Resolution 2017 -24 p 39
Awarding Crack Sealing, Resolution 2017 -25 Awarding Seal Coating, and Resolution
2016 -26 Awarding Fog Sealing
MOTION: — STREET STRIPING: Move to waive the reading of Resolution 2017 -23 there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -23, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Street Striping Project to Sir Lines -A -Lot, Inc. based upon
their low, qualified, responsible bid in the amount of $17.00 per gallon for Street Markings, $70.00 per gallon
for Parking Lot Markings, and $75.00 per gallon for Street Symbol Markings with an estimated cost of $3,045
to be appropriated from Fund 212 - 43190 -4000, $560 to be appropriated from Fund 101 -43170 -4000, and
$350 to be appropriated from Fund 411 -51401 -4000.
MOTION: — CRACK SEALING: Move to waive the reading of Resolution 2017 -24, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -24, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Crack Sealing Project to Allied Blacktop Co. based upon
their low, qualified, responsible bid in the amount of $0.67 per lineal foot for rout and seal crack sealing and
$0.36 per lineal foot for blow and go crack sealing with an estimated cost of $10,450 to be appropriated from
Fund 430- 46323 -4000, and $1,140 to be appropriated from Fund 411 -51401 -4000.
MOTION: — SEAL COATING: Move to waive the reading of Resolution 2017 -25, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -25, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Seal Coating Project to Pearson Bros. Inc. based upon their
low, qualified, responsible bid in the amount of $1.78 per gallon of emulsion and $0.77 per square yard of FA-
2 aggregate (local streets) and 0.82 per square yard of FA -1, 1/8" aggregate (parking lots) with an estimated
cost of $118,470 to be appropriated from Fund 415 - 51601 -4000 and $4,300 to be appropriated from Fund
411 - 51401 -4000.
MOTION: — FOG SEALING: Move to waive the reading of Resolution 2017 -26, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2017 -26, being a resolution awarding the Joint Powers Agreement
Contract with the City of Coon Rapids for the 2017 Fog Sealing Project to Allied Blacktop Co. based upon their
low, qualified, responsible bid in the amount of $4.00 per gallon of emulsion for select parking lots with an
estimated cost of $240 to be appropriated from Fund 411 - 51401 -4000.
p 46
G. Consideration of approval of attached list of rental housing applications.
MOTION: Move to approve the items listed for rental housing license applications for March 27, 2017, in that
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City of Columbia Heights March 27, 2017
City Council Agenda Page 3
they have met the requirements of the Property Maintenance Code.
H. Approve Business License Applications p 55
MOTION: Move to approve the items as listed on the business license agenda for March 27, 2017.
1. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has p 57
received the list of claims paid covering check number 165084 through 165232 in the amount of $ 544,816.25.
J. Consideration of Resolution supporting Local Decision - making Authority p 65
MOTION: Waive the reading of Resolution No. 2017 -28, there being ample copies available to the public.
MOTION: Move to approve Resolution No. 2016 -28, being a Resolution supporting the Local Decision - making
Authority
K. RESOLUTION 2017 -27 SUPPORTING DEDICATED STREET FUNDING SOURCE p 67
MOTION: Move to waive the reading of Resolution 2017 -27, there being ample copies available to the public.
MOTION: Move to adopt Resolution 2017 -27, being a resolution supporting dedicated state funding for city
streets.
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1. Consideration of Resolution 2017 -20, Appointment to fill City Council Vacancy
MOTION: Motion to adopt Resolution No. 2017 -20, appointing
vacant seat, with the term expiring Monday, January 7, 2019.
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report form The Mayor and Councilmembers
Report of the City Manager
Report of the City Attorney
. ,
to the City Council
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens
are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her
name and address for the record.
12. ADJOURNMENT
Walt Fehst, City Manager
3
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MARCH 13, 2017
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on
Monday March 13, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E.
Columbia Heights, Minnesota
1. CALL TO ORDER
Mayor Schmitt called the meeting to order at 7:04 p.m.
2. ROLL CALL
Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr. and
Councilmember Buesgens
Also Present: Walt Fehst; City Manager, Jim Hoeft; City Attorney, Elizabeth Holmbeck; City
Planner, Larry Pepin, Building Official and Katie Bruno; City Clerk /Council Secretary
3. INVOCATION
Invocation provided by Dan Thompson, Heights Church
4. PLEDGE OF ALLEGIANCE
S. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the
agenda. These may be items brought to the attention of the Council under the Citizen
Forum or items submitted after the agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken
up as the next order of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of February 27, 2017
MOTION: Move to approve the minutes from the City Council Vacancy Interviews March 2 and 3, 2017.
MOTION: Move to approve the Work Session minutes of March 6, 2017.
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Library Board Minutes from February 8, 2017
MOTION: Move to accept the EDA Minutes from February 6, 2017 (TABLED)
City Council Minutes
March 13, 2017
Page 2 of 6
MOTION: Move to accept the Planning & Zoning Commission Minutes from February 7, 2017
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 13, 2017.
D. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 164933 through 165083 in the amount of
$299,387.20.
Mayor Schmitt requested the EDA Minutes from February 6, 2017 be tabled while she waits for
clarification.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to approve the Consent
Agenda as amended. All Ayes, Motion Carried.
8. PUBLIC HEARINGS
A. Consideration of Resolution 2017 -19, approving a Final Plat for Venture Pass Partners,
LLC.
Elizabeth Holmbeck, City Planner reported that Venture Pass Partners, LLC has applied for
Final Plat Approval for the parcel located at 4707 Central Avenue NE. The site is currently one
lot of record and the applicant is requesting to re -plat the property to create two separate
lots. The plat would allow for two separate developments to occur on the property; a
convenience store and a fast casual restaurant on the north end. The Planning and Zoning
Commission unanimously recommended approval of the Final Plat at the March 7th meeting.
Motion by Councilmember Williams, seconded by Councilmember Buesgens to waive the
reading of Resolution 2017 -19, there being ample copies available to the public. All Ayes,
Motion Carried.
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to adopt
Resolution 2017 -19, approving a Final Plat for Venture Pass Partners, LLC. All Ayes, Motion
Carried.
B. Consideration of an Appeal to the City Council regarding a ruling made by the Board of
Appeals (Planning and Zoning Commission) -a waiver to allow an adult daycare at 4048
Central Ave NE.
Elizabeth Holmbeck, City Planner explained the property owner submitted a written appeal in
response to a written order sent to the property owner on January 27, 2017. A building
permit was submitted to the Community Development Department to remodel the existing
commercial building located at 4048 Central Avenue NE. to allow for an adult daycare to
operate in the building. Staff reviewed the application and found that, while an Adult Daycare
City Council Minutes
March 13, 2017
Page 3 of 6
facility is a permitted use, the proposal does not meet certain development standards for
such a use outlined in the Zoning Code. The Board of Appeals denied the appeal at the March
7th Planning & Zoning Commission meeting, because the proposal did not meet the Zoning
Code requirements regarding the amount of outdoor space that must be provided.
The property owner has submitted a letter detailing the Appeal, and a number of pictures of
the building and surrounding outdoor area. Upon review staff found that the proposed use
does not meet the following specific development standards:
1. For adult daycare facilities, at least 150 square feet of outdoor area for seating or
exercise will be provided for each adult under care.
2. The use shall provide a designated area for the short -term parking of vehicles
engaged in loading and unloading of children or adults under care. The designated area
shall be located as close as practical to the principal entrance of the building and shall
be connected to the building by a sidewalk.
The property owner has proposed to designate a drop -off and pick -up location at the rear of
the building. There is currently an entrance at the rear of the building which the owner will be
renovating to make it accessible.
Councilmember Buesgens shared concerns regarding the space in the rear, noting a delivery
truck or Metro Mobility bus would have a difficult time maneuvering.
Ella Selyukou representing The Millennium Center for Performing Arts explained the food will
be delivered in standard size vans. Selyukou indicated Metro Mobility will likely not be used
at this location, as they have vehicles which can be equipped with wheelchair lifts.
Selyukou indicated the patrons of the Center will not require a lot of outdoor space, and
requested the 150' requirement be waived. Councilmember Buesgens stated the building
owner failed to check with the City on zoning ordinances. Mike Merissa, the Attorney
representing ASA LLC said the Planning & Zoning Commission referred them to the City
Council for further discussion.
Councilmember Murzyn, Jr. indicated the denial by the Planning & Zoning Commission was
because the request failed to meet the requirements of the zoning code. Mr. Merissa
explained his client spoke to City Staff, and was under the impression that this was a
permitted use.
City Attorney Jim Hoeft explained the Planning & Zoning Commission cannot alter or change
the Zoning Code, and that is why the applicant was sent to the City Council. Hoeft indicated
the ordinance does not prohibit permitting an alternative; however he would recommend the
change be done as a process of changing the Zoning Code, not on a case -by -case basis.
Councilmember Buesgens suggested staff take time to thoroughly go through the Zoning
Code and make changes to bring it up -to -date.
City Council Minutes
March 13, 2017
Page 4 of 6
Mr. Meressa requested a provisional use permit. Hoeft indicated that has not been a past
practice and he would not recommend it.
Larry Pepin, Building Official reported he told the property owner that if he chose to put in an
"I" occupancy that the entire building will be required to have sprinkler. Pepin indicated this
comment caused the owner to bring water and sewer into the building; a permit was issued.
Sprinkler drawings were submitted without a floorplan of the space, Pepin instructed the
applicant to bring their plans to the Planning & Zoning Commission for consideration. Mayor
Schmitt suggested there may have been a misunderstanding by the applicant, that the
approval of the water and sewer permit, included approval of the project.
City Planner Elizabeth Holmbeck stated the Planning & Zoning Commission has also requested
council consider passing an emergency moratorium, for all licensed day care facilities in the
Central Business District.
City Attorney Jim Hoeft recommended the council discuss approving an interim ordinance at
their next worksession to allow staff an opportunity to research the zoning requirements.
Mayor Schmitt agreed.
Motion by Mayor Schmitt, seconded by Councilmember Buesgens to make a motion to deny
the appeal made by ASA, LLC., for the property located at 4048 Central Ave. NE. All Ayes,
Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
City Manager Wait Fehst reported there will be an Anoka County Local Government Officials
Meeting on March 29th at the Coon Rapids Civic Center.
Councilmember Buesgens reported she attended the Heights Next movie night, the
Ambassadors' waffle breakfast and Chili with a cop, all were well attended.
Councilmember Williams reported he has enjoyed the interview process for the vacant
council seat.
Mayor Schmitt reported she was impressed with the number of people who attended the
Chamber of Commerce meeting she recently spoke at.
The Mayor spoke at the recent Rotary meeting, and indicated she would like to see Columbia
Heights staff attend regularly.
City Council Minutes
March 13, 2017
Page S of 6
The Mayor attended public talk by His Emience Jhado Rinpoche -one of the world's most
renowned Tibetan Buddhist masters at Murzyn Hall on March 3rd
11. CITIZENS FORUM
12. ADJOURNMENT
Motion by Councilmember Murzyn Jr., seconded by Councilmember Williams to adjourn. All
Ayes, Motion Carried.
Meeting adjourned at 7:57 p.m.
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
2017 -19
A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Final Plat
for Venture Pass Partners, LLC.
Whereas, a proposal (Case # 2017 -0301) has been submitted by Venture Pass Partners, LLC on
behalf of Hy -Vee, Inc. to the City Council requesting Final Plat Approval from the City of Columbia
Heights at the following site:
ADDRESS: 4707 Central Avenue NE, Columbia Heights, MN 55421.
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING: Final Plat Approval per Code Section 9.104 (M).
Whereas, the Planning and Zoning Commission held a public hearing as required by the City
Zoning Code on March 7th, 2017;
Whereas, the City Council has considered the advice and recommendations of the Planning and
Zoning Commission regarding the effect of the proposed Final Plat upon the health, safety, and
welfare of the community and its Comprehensive Plan, as well as any concerns related to
compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in
the surrounding areas;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
City Council Minutes
March 13, 2017
Page 6 of 6
FINDINGS OF FACT
Section 9.104 (M) (6) of the Zoning Ordinance outlines conditions that must be met in order for
the City to grant a Final Plat. They are as follows:
(a) The Final Plat substantially conforms to the approved Preliminary plat
(b) The Final Plat conforms to the requirements of 9.115.
Further, be it resolved, that the attached plans, maps, and other information shall become part of
this Final Plat; and in granting approval the City and the applicant agree that the Plat shall become
null and void if a Final Plat is not recorded with the Anoka County Recorder's Office within one (1)
calendar year after the approval date.
CONDITIONS
1. All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
2. Any requirements outlined by the Minnesota Department of Transportation must be met
( MNDOT review pending). Any comments from MNDOT will be forwarded over to the
applicant and will become part of this approval.
3. Easements will need to be placed over the storm water BMP's to be installed, and the
easements will need to be on a recordable document, accepted by Anoka County
Recorder's Office.
4. The applicant shall be responsible for the cost of filing and recording written easements
with the Anoka County Recorder's Office.
5. Upon approval of the Final Plat, the applicant shall be responsible for filing and recording
the Final Plat with the Anoka County Recorder's Office within one year of the date of City
Council action. In the event that a Final Plat is not recorded within this time period, the
Final Plat will become void.
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
March 13, 2017
6:00 PM
Council Chambers
WORKSESSION
CALL TO ORDER /ROLL CALL - The meeting was called to order at 6:01 PM
Present: Mayor Schmitt, Councilmembers Murzyn Jr, Williams and Buesgens
Also Present: Walt Fehst, City Manager and Katie Bruno; City Clerk
Discussion related to interviews for council vacancy
Mayor Schmitt asked each of the council members what they are looking for in a council member.
Councilmember Williams indicated he would like someone who has experience with the City, who would
fit in well with the current council, and who shares his same vision of economic development and of
maintaining low taxes.
Councilmember Murzyn, Jr. indicated he would like to see someone who has a feeling for Columbia
Heights, who listens to the residents and the staff, who is aware of the City's past accomplishments, and
someone who can get along well with the current council.
Councilmember Buesgens indicated she is looking for someone who can bring a balance of perspectives
and a younger voice to the council. Buesgens also would like to see them have varied experience and an
educational background.
Mayor Schmitt indicated she would like to see a "younger thinking" person with fresh new ideas,
someone with a servant's heart, and who has a history of working in the community. Schmitt also
indicated she would like to see someone who is proactive, passionate, and prepared for meetings.
Schmitt asked each of the council members to list their top three choices of the candidates, not
necessarily in order.
Councilmember Williams stated Tami Diehm has served on the council, she is young, she knows the City,
and she is a good moderator. Williams stated Nick Novitsky knows the City, he's a hard worker, he has
done a lot of good work with the Lions Club, and he is able to get things done. Williams stated Stan
Hoium is a great man who is very active in the community and the Lions Club.
Councilmember Murzyn, Jr. stated Nick Novitsky is an outstanding Lions Club Member, school volunteer,
and he worked hard to take third place in the November election. Murzyn, Jr. stated Tami Diehm was
reasonable and fair while she served on the City Council. Murzyn, Jr. stated Stan Hoium is outspoken,
hardworking, and has served on various City commissions.
iff
Williams
Murzyn, Jr.
Buesgens
Schmitt
First Choice
Tami Diehm
Nick Novitsky
Sean Broom
Sean Broom
Second Choice
Nick Novitsky
Tami Diehm
Frost Simula
Frost Simula
Third Choice
Stan Hoium
Stan Hoium
Did not provide
Nick Novitsky
Councilmember Williams stated Tami Diehm has served on the council, she is young, she knows the City,
and she is a good moderator. Williams stated Nick Novitsky knows the City, he's a hard worker, he has
done a lot of good work with the Lions Club, and he is able to get things done. Williams stated Stan
Hoium is a great man who is very active in the community and the Lions Club.
Councilmember Murzyn, Jr. stated Nick Novitsky is an outstanding Lions Club Member, school volunteer,
and he worked hard to take third place in the November election. Murzyn, Jr. stated Tami Diehm was
reasonable and fair while she served on the City Council. Murzyn, Jr. stated Stan Hoium is outspoken,
hardworking, and has served on various City commissions.
iff
City Council Worksession
March 13, 2017
Page 2 of 2
Councilmember Buesgens stated Sean Broom ran an impressive campaign, and he has an outstanding
background both in education and in the workplace. Buesgens indicated Frost Simula has strength in
communication, has new ideas, has been a volunteer, and has a servant's heart.
Mayor Schmitt reported she has met with Sean Broom several times, and he has good experience and a
vision for planning. He is an active volunteer in both Columbia Heights and Minneapolis. Schmitt stated
she is very impressed with Frost Simula; he is dedicated and he has followed and attended many City
Council meetings. Schmitt stated Nick Novitsky is active in the community, and he would be a good
connection to the schools. Schmitt said Nick has worked hard to bring young people into the Lions Club,
and she also did express concern with possibly having three Lions Club members on the council.
Councilmember Murzyn, Jr. questioned the concern with having three Lions Club members on the
council. Mayor Schmitt stated there is a risk of violating the open meeting laws. Councilmember
Buesgens agreed with Schmitt. Councilmember Williams stated he would resign from the Lions if
necessary.
Councilmember Buesgens asked councilmembers Williams and Murzyn Jr. why they are not considering
a candidate that could offer a newer perspective. Williams responded Nick Novitsky was 100 votes
behind in the November election. Councilmember Murzyn, Jr. agreed with Williams.
Mayor Schmitt summarized that two of the strong candidates also received votes in the recent election,
and she recommends they be interviewed again.
Mayor Schmitt asked if the council would be interested in interviewing four candidates. It was decided to
interview two: Sean Broom and Nick Novitsky.
The council agreed to video and broadcast the interviews live on March 27th beginning at 6:00 pm.
Meeting Adjourned at 6:53 PM
Respectively Submitted,
Katie Bruno,
Council Secretary /City Clerk
11
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
FEBRUARY 6, 2017
The meeting was called to order at 5:30 pm by Executive Director, Walt Fehst
PLEDGE OF ALLEGIANCE - RECITED
The Oath of Office was taken by Donna Schmitt, Robert Williams, and Connie Buesgens.
Members Present: Donna Schmitt, John Murzyn, Marlaine Szurek„ Bobby Williams, and
Connie Buesgens.
Members Absent: Gerry Herringer
Staff Present: Walt Fehst, Joseph Hogeboom, Keith Dahl, and Shelley Hanson,
Legal Counsel: Martha Ingram, Kennedy & Graven
Nomination for President: Buesgens nominated Schmitt, and Williams nominated Szurek.
Roll call for Schmitt- Buesgens and Schmitt
Roll call for Szurek - Szurek, Murzyn, and Williams. Szurek is new President.
Nomination for Vice President: Murzyn nominated Williams, and Schmitt nominated herself.
Roll call for Williams - Murzyn and Williams
Roll call for Schmitt- Buesgens, Schmitt and Szurek. Schmitt is new Vice President.
Nomination for Treasurer: Schmitt nominated Buesgens, and Szurek nominated Williams.
Roll call for Buesgens - Buesgens and Schmitt
Roll call for Williams- Szurek, Murzyn, and Williams. Williams is new Treasurer.
Motion by Szurek, seconded by Williams, to elect Szurek as President of the EDA. All ayes.
MOTION PASSED.
Motion by Szurek, seconded by Williams, to elect Schmitt as Vice President of the EDA. All
ayes. MOTION PASSED.
Motion by Szurek, seconded by Williams, to elect Williams as Treasurer of the EDA. All ayes.
MOTION PASSED.
Motion by Szurek, seconded by Williams, to appoint Keith Dahl as Secretary of the EDA. All
ayes. MOTION PASSED.
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EDA Minutes
Page 2
February 6, 2017
Motion by Szurek , seconded by, Williams, to appoint Shelley Hanson as Assistant Secretary of the
EDA. All ayes. MOTION PASSED.
Motion by Szurek, seconded by Williams, to appoint Joseph Kloiber as Assistant Treasurer of the
EDA. All ayes. MOTION PASSED.
The meeting was then resumed under the leadership of the newly elected EDA President.
CONSENT ITEMS
1. Approve the Minutes from January 3, 2017—
2. Approve the Financial Report and Payment of Bills for December 2016 on Resolution
2017- 01(A).
Questions by Members:
No questions or comments.
Motion by Williams, seconded by Buesgens, to waive the reading of Resolution 2017 -01
there being an ample amount of copies available to the public. All ayes. MOTION
PASSED.
Motion by Williams, seconded by Buesgens, to approve the Minutes and Financial Report
and Payment of Bills for December, 2016 as presented. All ayes. MOTION PASSED.
RESOLUTION NO. 2017-01 (A)
A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving
the Financial Statements for the Month of December, 2016 and the Payment of the Bills for the
Month of December, 2016.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be
applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills
and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the month of December, 2016 has been reviewed by the EDA
Commission; and
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EDA Minutes
Page 3
February 6, 2017
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both
form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets,
Audits and similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the
check history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 7th day of February, 2017.
Motion by: Williams
Seconded by: Buesgens
BUSINESS ITEM
1. Designation of Official Depositories for the EDA- Resolution 2017 -02
Finance Director, Joe Kloiber, explained that Minnesota statute generally requires local units of
government to designate by resolution the financial institutions used as depositories by the local
unit of government. The attached resolution follows the general format of the related resolution
passed in previous years by the City and the HRA.
Most general banking transactions of the EDA/City /HRA are conducted through Northeast Bank.
Accounts are also maintained at Wells Fargo Bank of Minnesota, N.A. and U.S. Bank for certain
specialized services such as payroll and debt service payments.
Under this resolution, investment films used for the pooled investments of the EDA/City /HRA
must have an office in the State of Minnesota, and all investments must comply with authorized
investments as set forth in Minnesota statutes.
`M
EDA Minutes
Page 4
February 6, 2016
The only material difference between this proposed resolution and the resolution adopted
annually by the City Council is that the EDA resolution allows for the FDA's funds to be held in
accounts under name of the City. This has always been the FDA's practice. Since the creation of
the EDA in 1996, it has never had a separate checking account under its own name. All EDA
expenditures since its inception have been made using checks drawn in the City's name on
behalf of the EDA. The proposed resolution serves to clarify this and complies more
appropriately with the By -laws.
STAFF RECOMMENDATION:
Staff recommends maintaining these three banking relationships - -in combination, they meet the
EDA /City /HRA's current needs. Staff is currently reviewing the number of brokerage firms
used for the investment pool, and will provide the Commissioners with broker updates as that
review progresses.
Questions from members:
There were no further questions.
Motion by Murzyn , seconded by Williams, to waive the reading of Resolution 2017 -002, there
being ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Murzyn, seconded by Williams, to adopt Resolution 2017 -002, being a resolution
designating official depositories for the Columbia Heights Economic Development Authority. All
ayes. MOTION PASSED.
RESOLUTION NO. 2017-02
A RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY,
DESIGNATING OFFICIAL DEPOSITORIES.
Now, therefore, in accordance with the bylaws and regulations of the Columbia Heights Economic
Development Authority (the Authority), the Board of Commissioners of the Authority makes the
following:
ORDER OF BOARD
IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S.
Bank are hereby designated as depositories for the Authority's funds.
IT IS FURTHER RESOLVED, that the funds of the Authority can be held in accounts at these
depositories under the name and federal identification number of the City of Columbia Heights,
Minnesota (the City), together with the funds of the City, provided that separate fund accounting records
are maintained for the respective Authority and City shares of such accounts in a manner consistent with
generally accepted accounting and auditing standards.
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IT IS FURTHER RESOLVED, that the responsibility for countersigning orders and checks drawn
against funds of the Authority, assigned in the Authority's bylaws to the Authority President, is hereby
delegated to the City Mayor.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds
of the Authority on deposit with these depositories under the City's name shall be signed by the
following:
City Mayor
City Manager
City Treasurer - Finance Director
and that said banks are hereby fully authorized to pay and charge said accounts for any such checks,
drafts, or other withdrawal orders issued by the City on behalf of the Authority.
IT IS FURTHER RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S.
Bank are hereby requested, authorized and directed to honor checks, drafts or other orders for the
payment of money drawn in the City's name on behalf of the Authority, including those drawn to the
individual order of any person or persons whose name or names appear thereon as signer or signers
thereof, when bearing or purporting to bear the facsimile signatures of the following:
City Mayor
City Manager
City Treasurer - Finance Director
and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor
and to charge the Authority, or the City on behalf of the Authority, for all such checks, drafts or other
orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have
been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly
certified to or filed with the Banks by the Treasurer or other officer of the Authority or City.
IT IS FURTHER RESOLVED, that all transactions, if any, relating to deposits, withdrawals, re-
discounts and borrowings by or on behalf of the Authority with said depositories, made directly by the
Authority or by the City on the behalf of the Authority, prior to the adoption of this resolution be, and the
same hereby are, in all things ratified, approved and confirmed.
IT IS FURTHER RESOLVED, that any bank designated above as a depository, may be used as a
depository for investment purposes, so long as the investments comply with authorized investments as set
forth in Minnesota Statutes.
IT IS FURTHER RESOLVED, that any brokerage firm with offices in the State of Minnesota may be
used as a depository for investment purposes so long as the investments comply with the authorized
investments as set forth in Minnesota Statutes.
IT IS FURTHER RESOLVED, that the funds of the Authority can be held in accounts at such
brokerage firms under the name and federal identification number of the City, together with the funds of
the City, provided that separate fund accounting records are maintained for the respective Authority and
im
City shares of such accounts in a manner consistent with generally accepted accounting and auditing
standards.
EDA Minutes
Page 6
February 6, 2016
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Board of
Commissioners of the Authority with regard to depositories or brokerage firms are superseded by this
resolution.
ORDER OF ECONOMIC DEVELOPMENT AUTHORITV
Passed this 6th day of February , 2017
Offered by: Murzyn
Seconded by: Williams
Roll Call: All ayes
President
Attest:
Assistant S
2. EDA Bylaws Amendment
After reviewing the Columbia Heights Economic Development Authority (the "EDA ") bylaws,
staff has become aware of outdated language specifically in regards to the election of an
Assistant Treasurer. The Assistant Treasurer is an EDA position that is supposed to be elected
annually; however the Assistant Treasurer has always been the Finance Director of Columbia
Heights. Instead of electing an Assistant Treasurer annually, staff proposes that the EDA bylaws
be amended to permanently appoint the duties of the Assistant Treasurer to the Finance Director
of Columbia Heights. Attached please find the amended and restated bylaws of the EDA.
Members were provided with a copy of the bylaws showing all proposed language changes in the
EDA bylaws that were marked with an underline for an addition or a strikeeut to indicate a
deletion.
Staff recommends approving the Amended and Restated Bylaws of the EDA as presented.
Questions from members:
Schmitt questioned whether the EDA appointments must be approved by the City Council. She
questioned the transition of members in January and whether the old members should have been
at the first meeting of 2017 since the Council members appointed to the EDA serve the same
term as their Council seat. The confusion of this issue was because the EDA meeting was held
prior to the City Council meeting where the newly elected members usually take their oath of
office. However, Buesgens and Schmitt took their oath of office prior to that meeting.
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February 6, 2017
Ingram told members that the By -laws and Enabling Resolution to create the EDA states that the
City Council must approve the new commission members according to the Mayor's
appointment. Hogeboom told members that action was taken by the City Council at the January
9th meeting which was held after the January EDA meeting. Therefore, the EDA members from
2016 were still active per legal counsel.
Motion by Williams, seconded by Murzyn, to waive the reading of Resolution 2017 -03, there
being ample copies available to the public. All ayes. MOTIONPASSSED.
Motion by Williams, seconded by Buesgens, to adopt Resolution 2017 -03, a resolution approving
an amendment to the bylaws of the Columbia Heights Economic Development Authority. All ayes.
MOTION PASSED.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2017-03
RESOLUTION APPROVING AMENDMENT OF BYLAWS
Section 1. Recitals.
1.01. The Board of Commissioners ( "Board ") of the Columbia Heights Economic
Development Authority (the "Authority ") has considered proposed certain amendments to its
Bylaws.
1.02. Article IV, Section 6 of the Bylaws provides for amendments to the B laws by
majority vote of the Board at any regular or special meeting of the Authority.
1.03. The Board has determined that it is reasonable, expedient and in the best interest
of the public to amend Article II, Sections 1 and 7 of the Bylaws to designate the City Finance
Director as Assistant Treasurer of the Authority, and to amend Article IIl, Section 1 of the
Bylaws to update the regular meeting dates of the Authority Board.
Section 2. Approval of Amendment to Bylaws. The Authority hereby approves the
amendment to its Bylaws in the form attached to this Resolution as Exhibit A.
2017. Adopted by the Columbia Heights Economic Development Authority this 6th of February,
President
ATTEST:
Assistant Secretary
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February 6, 2017
QW810110 I [a" DMADI Wei My I MCI W.11 a
Section 1. NAME OF AUTHORITY. The name of the Authority is the "Columbia
Heights Economic Development Authority."
Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in
the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other
place or places as it designates by resolution.
Section 3. COMMISSIONERS. The Authority is governed by seven commissioners
appointed in the manner prescribed by City Council Resolution No. 96 -01, as amended
(Enabling Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act).
Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which
shall be in the form of a circle and shall bear the name of the Authority and the year of its
organization.
ARTICLE II - OFFICERS
Section 1. OFFICERS. The officers of the Authority are the President, the Vice -
President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice
President, Treasurer and Secretary shall be elected annually. No commissioner may serve as
President and Vice President at the same time. The offices of Secretary and Assistant Treasurer
need not be held by a commissioner.
Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as
otherwise authorized by resolution of the Authority, the President signs contracts, deeds and
other instruments made by the Authority. At each meeting, the President may submit
recommendations and information concerning the business, affairs and policies of the Authority.
At the annual meeting, the President must submit to the Authority a report summarizing the
activities and programs of the Authority for the past year and containing the President's
recommendations for Authority activities for the ensuing year.
Section 3. VICE- PRESIDENT. The Vice - President performs the duties of the President
in the absence or incapacity of the President; and in case of the disability or absence of the
President, or in the case of a vacancy in the office of President, the Vice - President performs the
duties of the President until a successor has been appointed and qualifies.
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February 6, 2017
Section 4. SECRETARY. The Secretary performs the duties of a secretary for the
Authority.
Section 5. TREASURER. The Treasurer has the duties given by the Act.
Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the
Executive Director of the Authority and has general supervision over the administration of its
business and affairs subject to the direction of the Authority and signs contracts, deeds and other
instruments made by the Authority. The Executive Director is responsible for the management
of the projects and general affairs of Authority under the direction of the Commissioners.
Section 7. OTHER ADMINISTRATIVE OFFICERS. Subdivision 1. Assistant
Secretary. The Authority may designate an assistant to the Secretary to keep the records of the
Authority, record the meetings of the Authority in a journal of proceedings to be kept for that
purpose and to perform the duties of secretary under the direction of the Secretary. The assistant
must keep in safe custody the seal of the Authority and may affix the seal to contracts and
instruments authorized by the Authority.
Subd. 2. Assistant Treasurer. The Columbia Heights Finance Director of the City is the
Assistant Treasurer of the Authority. The Assistant Treasurer of the Authority has custody of
funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the
Authority in a bank or banks selected by the Authority. The Executive Director and the
Assistant Treasurer must sign orders and checks for the payment of money and pay out and
disburse such monies under the direction of the Authority. Except as otherwise authorized by
resolution of the Authority, orders and checks must also be countersigned by the President. The
Assistant Treasurer must keep regular books of accounts showing Authority receipts and
expenditures and render to the Authority, at the annual meeting (and when requested by the
Authority), an account of the financial condition of the Authority.
Subd. 3. Deputy Executive Director. The Columbia Heights Community Development
Director is the Deputy Executive Director and performs such duties and services as specified by
the Executive Director, subject to direction of the Authority. In the absence or incapacity of the
Executive Director, the Deputy Executive Director may sign contracts, deeds and other
instruments made by the Authority.
Section 8, COMBINING ADMINISTRATIVE OFFICES. Administrative offices may
be combined.
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Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties
and functions as may from time to time be required by the Authority, these bylaws or the rules
and regulations of the Authority.
Section 10. VACANCIES. If the office of President, Vice - President, Treasurer, or
Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other provisions of law,
the Authority must elect a successor at the next regular meeting or at a special meeting called for
that purpose. The successor serves for the unexpired term of the office.
ARTICLE III - MEETINGS
Section 1. REGULAR MEETINGS. Monthly meetings are held at the regular meeting
place of the Authority on the first Monday of each month at 6:30 p.m. unless that date is a legal
holiday, in which case the meeting will be held on the next succeeding business day. In the
event the date /time /meeting place of a particular meeting must be changed, the Executive
Director may make such change deemed necessary by notifying all Commissioners of the revised
meeting time and date in accordance with the procedures for a special meeting.
Section 3. SPECIAL MEETINGS. Special meetings of the Board of Commissioners
may be called by the President, two members of the Board of Commissioners, or the Executive
Director for the purpose of transacting any business designated in the call. The call (including
location of meeting) for a special meeting must be delivered to Commissioners at least two days
before the meeting, and notice of the meeting must be posted in the Authority's offices at least
three days before the meeting. At a special meeting, no business may be considered other than
designated in the call, but if all the members of the Authority are present at a special meeting any
business may be transacted at such special meeting by unanimous vote.
Section 4. QUORUM. The powers of the Authority are vested in the commissioners in
office from time to time. Four commissioners constitute a quorum for the purpose of conducting
business, but a smaller number may adjourn from time to time until a quorum is present, and
when a quorum is not present, a smaller number may adjourn the meeting.
Section 5. ORDER OF BUSINESS. The following is the order of business at regular
meetings of the Authority.
1. Roll call.
2. Approval of minutes of the previous meeting.
3. Management Report,
4. Consent.
5. All other items.
6. Adjournment.
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Section 6. RESOLUTIONS: CONDUCT. Upon direction of the President, or the motion
by two members of the Board of Commissioners, resolutions must be in writing and placed in the
journal of the proceedings of the Authority. The meeting will be conducted in accordance with
Roberts Rules of Order, Revised.
Section 7. MANNER OF VOTING. Voting on questions coming before the Authority
must be entered in the minutes of the meeting. When a quorum is in attendance, action may be
taken by the Authority upon a vote of the majority of the commissioners.
ARTICLE IV - MISCELLANEOUS
Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the
City's fiscal year.
Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state
conditioned for the faithful discharge of official duties. The bond must be approved as to form
and surety by the Authority and filed with the Secretary and must be for twice the amount of
money likely to be on hand at any one time as determined at least annually the Authority,
provided, however, that the bond must not exceed $300,000.
Section 3. REPORT TO CITY. The Authority shall annually, at a time designated by the
City, make a report to the City Council giving a detailed account of its activities and of its
receipts and expenditures for the preceding calendar year. The Authority shall, at the City's
request, make available all records necessary to conduct an audit of the Authority's finances.
Section 4. BUDGET. The Authority shall annually send its budget to the City Council
which budget includes a written estimate of the amount of money need by the Authority from the
City in order for the Authority to conduct business during the upcoming fiscal year.
Section 5. SERVICES. The Authority may contract for services of consultants, agents
and others as needed to perform its duties and to exercise its powers. The Authority may also
use the services of the City Attorney or hire a general counsel, as determined by the Authority.
The Authority may not hire temporary or permanent employees without prior approval of the
City Council.
Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be
amended only with the approval of at least four commissioners at a regular meeting or at a
special meeting called for that purpose.
Amended Bylaws Approved: -February , 2017.
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3. Right of Reverter Clause for property located at 4647 Polk Street NE- Resolution
2017 -04.
As requested by Steve and Katherine Pepple (the "Pepples "), on January 3, 2017, the Columbia
Heights Economic Development Authority (the "EDA ") directed staff to proceed with exercising
the right -of- reverter, pursuant to the Purchase and Redevelopment Agreement (the "Agreement ")
dated August 28, 2014 for the construction of a single- family, owner- occupied home at 4647
Polk Street NE (the "Property ").
Staff sent out a 30 -day written notice to the Pepples on January 6, 2017. The written notice
obligated the Pepples to obtain a building permit for an approved house plan by 3:30 PM on
February 6, 2017 or the EDA would re -enter and take back possession of the Property, Since the
Pepples requested that the EDA purchase the Property back, they have let the 30 -day written
notice expire. The EDA may now take back possession of the property and reimburse the
Pepples $6,144.26 for the Property. This amount was previously determined at the EDA
meeting on January 3, 2017 by deducting one plan review fee of $1,355.74 from the original
purchase price of $7,500.
A commitment will be completed for title insurance to verify that the Property has not been
encumbered by mortgages liens, and/ or home equity loans. The cost of title insurance will be
deducted from the sale price of the Property once the EDA sells the lot to a developer. Staff
anticipates that the Property would sell to a state licensed home builder for about $20,000 -
$25,000.
For the consideration of the EDA at this meeting is Resolution 2017 -04 that approves the right -
of- reverter, cancels the Agreement with the Pepples, and adds the Property back into the Single
Family Home Lot Sales Program, all subject to the receipt of a commitment for title insurance
that is satisfactory to staff and legal counsel.
Staff recommends approving Resolution 2017 -04 as presented.
Question from members:
Szurek asked if the Pepples are aware of the amount they are being refunded. Dahl said they are
satisfied with the amount. He told members he can't market it yet until we actually get it back,
but he hopes to re -sell the property for $20,000- $25,000 since prices have gone up. He went on
to explain that this Resolution will take care of all actions necessary to take the property back
and to sell it again under the City's housing program.
Ingram told members that they did get the title work back and the property is free of any liens or
encumbrances.
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February 6, 2017
Motion by Schmitt, seconded by Williams, to waive the reading of Resolution 2017 -04, there
being ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Schmitt, seconded by Williams, to adopt Resolution 2017 -04, Resolution approving the
cancellation of the purchase and redevelopment agreement between the Columbia Heights
Economic Development Authority and Katherine and Steve Pepple. All Ayes. MOTION PASSED.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2017-04
RESOLUTION APPROVING CANCELLATION OF PURCHASE AND
REDEVELOPMENT AGREEMENT BETWEEN THE COLUMBIA HEIGHTS
ECONOMIC DEVELOPMENT AUTHORITY AND KATHERINE AND STEVEN
PEPPLE
BE IT RESOLVED By the Board of Commissioners ( "Board ") of the Columbia Heights Economic
Development Authority ( "Authority ") as follows:
Section 1. Recitals.
1.01. The Authority and Katherine and Steven Pepple (the "Buyer ") previously entered into a
Purchase and Redevelopment Agreement dated August 4, 2014 (the "Contract "), setting forth the terns and
conditions of sale and redevelopment of certain property located at 4647 Polk Street and described as Lots 25
and 26, Block 1, Sheffield's Second Subdivision to Columbia Heights, Anoka County, Minnesota (the
"Property "), and the Authority conveyed the Property to the Buyer pursuant to the Contract.
1.02. Pursuant to the Contract, the Buyer was required to construct a single family home, subject
to the City's zoning and building codes and policies, within one year after closing on the conveyance of
the Property. If the Buyer failed to meet this deadline, the Contract provided that the Authority could,
upon 30 days' notice to the Buyer, exercise its right of reverter and reacquire the Property.
1.03. The Buyer has failed to construct the single family home as required under the Contract,
and the Authority sent written notice of default to the Buyer on January 4, 2017, informing the Buyer of
its right to exercise its right of reverter. The Buyer has agreed to convey the Property back to the
Authority.
1.04. The Authority finds that exercise of its right of reverter, cancellation of the Contract, and the
addition of the Property to the Authority's Residential Lot Sales Program (the "Program ") for the purpose of
remarketing the Property to other potential buyers are in the public interest and in the best interest of the
Authority and City, because these actions will allow the Property to be made available for private
development under a duly approved housing program and will further the City's housing goals.
Section 2. Authority Approval, Further Proceedings.
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February 6, 2017
2.01. The Board hereby approves exercise of its right of reverter and reacquisition of the Property
via a warranty deed from the Buyer, cancellation of the Contract, and the addition of the Property to the
Program, all subject to receipt of a commitment for title insurance and verification by Authority's legal
counsel that no liens exist against the Property that would have a detrimental effect on the Authority's
ownership interest in the Property.
2.02. The President and Executive Director are hereby authorized to execute on behalf of the
Authority the cancellation of the Contract and any documents related to reacquisition of the Property
requiring execution by the Authority.
2.03. Authority and City staff are authorized and directed to take all actions to add the Property to
the Program and to market the Property pursuant to the Program guidelines.
Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this
6d' day of February, 2017.
President
ATTEST:
Assistant Secretary
4. Third Amendment — ACCAP Purchase Agreement for EDA Acquisition of 4641 -43
Polk St- Resolution 2017 -05.
Dahl explained that previously, the Columbia Heights Economic Development Authority (EDA)
approved a Second Amendment to the Purchase Agreement on November 7, 2016 to extend the
closing date to December 30, 2016. However, due to more unanticipated delays, ACCAP is
requesting the closing date be extended again. For the EDA consideration at this meeting is a
Third Amendment to the Purchase Agreement, which extends the closing for the sale of the
Property to take place on or before March 31, 2017. ACCAP intends to close on the Property as
soon as an extension is granted.
Staff recommends the approval of Resolution 2017 -05, a resolution approving the Third
Amendment of a Purchase Agreement that will extend the closing date of the Property to take
place on or before March 31, 2017.
Questions from members:
There were no questions or comments regarding this matter.
Motion by Williams, seconded by Buesgens, to waive the reading ofResolution 2017 -05, there
being ample copies available to thepublic. All ayes. MOTIONPASSED.
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February 6, 2017
Motion by Williams, seconded by Murzyn, to adopt Resolution 2017 -05, a resolution approving a
Third Amendment of a Purchase Agreement between the Columbia Heights Economic
Development Authority and Anoka County Community Action Program. All ayes. MOTION
PASSED.
EDA RESOLUTION NO. 2017-05
RESOLUTION APPROVING A THIRD AMENDMENT TO
A PURCHASE AGREEMENT BETWEEN THE COLUMBIA
HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
AND ANOKA COUNTY COMMUNITY ACTION
PROGRAM, INC.
BE IT RESOLVED BY the Board of Commissioners ( "Board ") of the Columbia Heights
Economic Development Authority (the "Authority ") as follows:
Section 1. Recitals.
1.01. The Authority currently administers the Downtown CBD Redevelopment Project (the
"Project ") within the City of Columbia Heights (the "City "), pursuant to Minnesota Statutes, Sections
469.090 to 469.1082, as amended.
1.02. The Authority and Anoka County Community Action Program, Inc. (the "Seller ") executed
a Purchase Agreement, dated as of May 26, 2016 (the "Agreement "), providing for the conveyance by the
Seller to the Authority of certain property within the Project and City legally described as follows:
That part of Lot 23 lying north of the South 20 feet of the SD Lot 23 and Lot 24, Block 1, Sheffields 2 nd
Subdivision, County of Anoka, State of Minnesota (the "Property ").
1.03. On August 31, 2016, the parties entered into a First Amendment to the Purchase Agreement
(the "First Amendment ") to extend the deadline for conveyance of the Property.
1.04. On October 28, 2016, the parties entered into a Second Amendment to the Purchase
Agreement (the "First Amendment ") to further extend the deadline for conveyance of the Property.
1.05. The parties have negotiated and propose to execute a Third Amendment to the
Agreement (the "Third Amendment ") to further extend the deadline for the conveyance of the Property.
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February 6, 2017
Section 2. Third Amendment Approved.
2.01. The Third Amendment as presented to the Board is hereby in all respects approved,
subject to modifications that do not alter the substance of the transaction and that are approved by the
President and Executive Director, provided that execution of the Third Amendment by such officials shall
be conclusive evidence of approval.
2.02. The President and Executive Director are hereby authorized to execute on behalf of the
Authority the Third Amendment and any documents referenced therein requiring execution by the
Authority, and to carry out, on behalf of the Authority, its obligations thereunder.
2.03. Authority staff and consultants are authorized to take any actions necessary to carry out
the intent of this resolution.
Approved by the Board of Commissioners of the Columbia Heights Economic Development
Authority this 6th day of February, 2017.
ATTEST:
Assistant Secretary
President
THIRD AMENDMENT TO PURCHASE AGREEMENT
This Third Amendment to Purchase Agreement ( "Amendment ") is made this 6 day of
February, 2017 by and between Anoka County Community Action Program, Inc., a Minnesota
nonprofit corporation (the "Seller ") and the Columbia Heights Economic Development
Authority, a Minnesota public body corporate and politic (the "Buyer ").
WHEREAS, the Seller and the Buyer entered into that certain Purchase Agreement dated
as of May 26, 2016 (the "Agreement ") providing for the conveyance by the Seller to the Buyer
of certain property at 4641/4643 Polk Street located in the City of Columbia Heights, Anoka
County, Minnesota and legally described as follows:
That part of Lot 23 lying north of the South 20 feet of the SD Lot 23 and Lot 24, Block 1,
Sheffields 2n`' Subdivision, County of Anoka, State of Minnesota (the "Property "); and
WHEREAS, on August 31, 2016, the parties entered into the First Amendment to
Purchase Agreement in order to extend the closing date to October 31, 2016 (the "First
Amendment "); and
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February 6, 2017
WHEREAS, on October 28, 2016, the parties entered into the Second Amendment to
Purchase Agreement in order to extend the closing date to December 30, 2016 (the "Second
Amendment "); and
WHEREAS, due to unanticipated delays, the parties have determined to further extend
the deadline for closing on the conveyance of the Property.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, each of them does hereby covenant and agree with the other as follows:
1. Amendment to Paragraph 7 of the Agreement. Paragraph 7 of the Agreement is
amended as follows:
CLOSING DATE. The closing of the sale of the Property shall take place on or before March
31, 2017 unless otherwise mutually agreed by the parties. The closing shall take place at
Columbia Heights City Hall, located at: 590 40`h Avenue NE in Columbia Heights, Minnesota or
such other location as mutually agreed upon by the parties.
2. Miscellaneous. Except as amended by this Amendment, the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Third Amendment to Purchase
Agreement as of the date written above.
SELLER
ANOKA COUNTY COMMUNITY
ACTION PROGRAM, INC.
By:
Its:
BUYER
COLUMBIA HEIGHTS
ECONOMIC DEVELOPMENT
AUTHORITY
By:
Its: President
By:
Its: Executive Director
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February 6, 2017
OTHER BUSINESS:
INUIPLIJ • I) ZA 0 11103 1
Kloiber explained that in 2007, the EDA issued $5 million of revenue bonds to finance the
construction of two new liquor stores. The EDA owns the two buildings constructed, and leases
the buildings to the City in exchange for lease payments equal to the FDA's bond payments. The
City owns the underlying land.
Those 2007 EDA bonds are now eligible for refunding (refinancing). The remaining $3.4 million
of the 2007 bonds that is still outstanding is scheduled to be paid through the year 2030. The
2007 bonds have an interest rate of approximately 4.9 %. Interest rates of approximately 2.6%
are currently available, depending on the type and terms of the refunding bonds issued.
Kloiber reviewed the available refunding options with the EDA/City's bond advisor, Ehlers and
Associates, and presented an overview of these options to the Commissioners. He said the first
decision is how to re- finance the Liquor Store Bonds that became eligible last week. He told
members the EDA could ref - finance the Lease Revenue Bond at 3.1 % for a savings of
approximately $400,000, or the City could go with a General Obligation Bond with an interest
rate of 2.6% for a savings of about $700,000. He recommended that the refunding bonds be
issued by the City instead of the EDA, in order to obtain the more favorable interest rate
available to the City's general obligation bonds, as compared to the FDA's revenue bonds.
In addition to the Liquor Bonds, the Public Safety Building Bonds are coming up for re-
financing in the fall of 2017 or we could do an advance re- financing and do both of them at the
same time. The advance re- financing does cost more than if we wait till they become eligible in
the fall. But if interest rates rise, it may save more than what the additional costs would be to do
it now. Since we don't know what interest rates will do, it is a risk that the Council will have to
discuss and decide on. Fehst thought we should take advantage of the low interest rates we have
in place now, not knowing how much they may increase as the economy improves.
The final thing to consider is the City has been building up a Reserve Fund as part of their five
year plan. It was anticipated that long term we would use part of that fund when the Public
Safety funds became eligible to pay off some of the bonds to reduce the debt level. There
currently is about 2 million dollars in the Reserve account. The EDA/Council needs to decide
what it wants to do with that amount. Kloiber said the decision may be to use it as originally
planned or for a new City Hall building located near the Library. We could then sell the existing
building and it could become an EDA Redevelopment Project.
29
EDA Minutes
Page 19
February 6, 2017
Kloiber said he will work with Ehlers to firm up the options the City has regarding these three
issues. He said he understands the general consensus of the EDA is to move forward with re-
financing the Liquor Bonds with General Obligation Bonds and to move forward with the
transfer of ownership of the buildings to the City in exchange for the City paying off the EDA
bonds. He said there isn't much risk if the City takes ownership of the buildings and bonds since
in a worst case scenario that the Liquor stores were closed there still is 2.5 million in inventory
plus the three properties that could be sold which would be able to pay down the 3.5 million
dollar debt. Even if it takes a while to sell the buildings, Ehlers said the City is in the position of
coming up with other funds to pay for the bonds in an emergency to avoid defaulting on the
bonds.
Schmitt asked if the EDA would have to give ownership of the Liquor stores to the City before
the process to re- finance the Bonds could start. Ingram said the EDA has collateral ownership
anyways, so it shouldn't matter, and could be done all at once.
Buesgens suggested holding a mini goal setting session to discuss the use of the 2 million dollar
reserve fund prior to the target date for re- financing of May. Fehst and Kloiber said they will get
the options from Ehlers during the next month and then a meeting will be scheduled to discuss
the refinancing options and the use of the reserve funds.
a ! MMTN I,
Commission member Schmitt requested a discussion regarding membership requirements for the
number of council members that must be on the EDA and if there are requirements that address
non - resident members. Martha Ingram prepared a memo to the members that explained the
established bylaws of the EDA and the flexibility allowed under them. It was noted that there
must be 7 members total, that at least two have to be councilmernbers, but no more than five.
She also noted that there is no residency requirement for eligibility to serve on the EDA
Commission.
Schmitt stated she would like to see other residents with business backgrounds be included as
members of the EDA, especially those with Community or Economic Development experience.
Schmitt said that the City received an application from a Mr. Kaiser who has a background in
this field and would like to see him appointed to the vacant EDA seat rather than waiting for the
new Council member to be appointed. She suggested appointing the new council member as an
alternate. Ingram told members that an alternate would not be able to vote on issues.
30
EDA Minutes
Page 20
February 6, 2017
Ingram then told members that the Enabling Resolution mirrors the language of the EDA Act so
there is no need to make any changes to the By -Laws if they wish to appoint a person other than
a council member. She explained that several cities allow business owners to sit on their EDA's
especially in out -state areas.
Szurek asked if we could change the number of members from 7 to 9. Ingram said we could, but
she isn't aware of any EDA's that have more than that.
Hogeboom and Dahl spoke of the Business Council that is an off shoot of the Chamber. They
said that interest in it has waned but maybe participants from that group could be tapped to serve
on some type of task force that would make recommendations to the EDA if the EDA is
interested in forming this type of committee.
Kloiber said if the EDA changes so that City Council members don't make up the majority (4
persons) it would have an impact on the Annual Financial Reports.
Hogeboom told members that staff will come back next month with some scenarios to consider.
3. 2017 STRATEGIC PLANNING DISCUSSION
Dahl explained that throughout 2016, the Economic Development Authority (EDA) has
accomplished several projects and objectives. The purpose of this report is to review and discuss
the FDA's accomplishments in 2016, but also to determine the projects and objectives that the
EDA would like staff to focus on in 2017. Highlights of 2016 accomplishments include, but not
limited to the following:
2016 EDA Accomplishments
• Completed the development of the Library on the Mady's property.
• Facilitated redevelopment on the corner of University Avenue NE and 37th Avenue NE
with the development of the Legends of Columbia Heights in an effort to complete the
Huset Park redevelopment project initiated back in 2005 (One undeveloped parcel
remains on the corner of Huset Parkway and Jefferson Street).
• Leveraged funds through the Legends of Columbia Heights development for the
completion of a trail and fencing along the east side of University Avenue NE between
40th Avenue NE and 37th Avenue NE.
• Completed a voluntary groundwater monitoring report in Huset Park for the MPCA.
• Stimulated the redevelopment opportunity of the Central Valu Center by establishing a
TIF district and entering into a Contact for Private Redevelopment with Hy -Vee for a
grocery store to be located in Columbia Heights once again.
31
EDA Minutes
Page 21
February 6, 2017
Sold the remaining lots in the Scattered Site TIF District Housing Program.
Initiated the Single Family Home Lot Sales Program and sold 5 of 6 lots that were
available.
Now, as the EDA looks ahead to 2017, staff seeks to facilitate discussion about what projects,
programs, and objectives commission members desire to see initiated and/ or completed in 2017.
First, staff would like to review the fund balances of several accounts that the EDA utilizes to
accomplish its initiatives. The figures below are estimations and subject to change as the year-
end fund balances have not been fmalized for all the accounts.
• Fund 213, Parkview Villa South -an HRA Account
$ 1,000,000
Must be used for Housing Redevelopment
• Fund 226, Special Projects Revenue -Used by EDA, CD, Public Wks.
$ 675,000
Use for something pertinent to all 3 depts. (i.e. street scaping)
• Fund 371, TIF T4 Kmart/ Central Ave- Heritage Hts. area
$ 400,000
For Grand Central and Heritage Hts. Area Development
• Fund 376, TIF A3,C7,C8 Scattered Site District - Residential only
$ 190,000
Must be for Income Qualified Buyers
• Fund 420, CAP Improvement Development:
$ 950,000
There is still $304,000 owed to us.
The list below provides a starting point for the discussion tonight. Staff highly encourages the
EDA commission members to provide feedback and propose changes to the following 2017
proposed projects, programs, and objectives:
2017 Proposed Projects, Programs and Objectives
• Develop and initiate a business retention and expansion program to assist the Columbia
Heights business community.
• Land acquisition of residential properties located in commercial zoning districts along
Central Avenue. (Supporting Map Attached)
• Land acquisition and initiate redevelopment of the Root Property located on the corner of
40th Avenue and University Avenue. Anoka Co. will accept applications /presentation
for CDBG funds on Feb. 14`h and will make their decision in March. The City would get
notice of final funding in June.
• Finalize the closing of the ACCAP property located at 4641 -43 Polk Street NE.
• Demolish the structures located at 4201 Jefferson Street NE and 4641 -43 Polk Street NE,
and add both properties to the Single Family Home Lot Sales Program.
• Reacquire and add 4647 Polk Street to the Single Family Home Lot Sales Program.
32
EDA Minutes
Page 22
February 6, 2017
• After the remaining lots sell (4641 Tyler Street NE, 4647 Tyler Street NE, 4641 Polk
Street NE, 4647 Polk Street NE, and 4201 Jefferson Street NE) in the Single Family
Home Lot Sales Program, discontinue the program until more lots are acquired.
• Determine a fund source and create a housing rehabilitation grant or low to no interest
loan program for exterior remodels and/ or interior renovations.
Discussion:
There was also a discussion regarding non - conforming homes along Central Avenue. The EDA
would like staff to reach out to owners between 37t" and 45th to see who may be interested in
selling their properties, or to pursue the first right of refusal. Dahl said he would prepare a letter
and an inventory list of the non - conforming properties, with owner information, estimated
market values, etc. and provide this to the members at the next meeting.
Dahl asked members to think about whether they want to continue purchasing residential
properties for demolition or for rehab, or to change the focus to business retention and expansion
funding. He said this is something else to be discussed at the goal setting session. The soonest
we can probably schedule this meeting would be in April after the new council member is
appointed, however no date was established at this meeting.
Buesgens asked where the proceeds from the Library sale go. Dahl said the 420 account would
be reimbursed then the rest goes to the City.
The meeting was adjourned at 7:30 pm.
Respectfully submitted,
Shelley Hanson
Secretary
33
AGENDA SECTION
CONSENT
ITEM NO.
7C
MEETING DATE
MARCH 27, 2017
In
ITEM:
Consideration of Appointments to Advisory Commissions
,
DEPARTMENT: Administration
CITY MANAGER'S Af PROV L:
,
BY /DATE: Katie Bruno
BY /DATE:
Z-62 b 2
DfaLRUKUU vu:
The City has four commissioners on various commissions with terms exp ring in April 2017. All four have expressed
interest in continuing to serve.
Recommendation:
It is recommended that the council make the following re- appointments.
Reappointment of Commissioners with expiring terms:
Traffic Commission Term Expires Term Length
Brian Clerkin 4 -1 -2021 4 years
Kevin Doty 4 -1 -2021 4 years
Library Board
Stephen Smith 4 -1 -2020 3 years
Planning & Zoning
Adam Schill 4 -1 -2021 4 years
RECOMMENDED MOTION(S):
MOTION: Move to appoint volunteers to serve on various commissions as recommended.
34
84
MEE
AGENDA SECTION
CONSENT
ITEM NO.
7D
MEETING DATE
MARCH 27, 2017
i` # •
MT
ITEM:
RESOLUTION 2017 -21 DECLARING THE INTENT TO BOND FOR WATER MAIN CONSTRUCTION, PROJECT
1703 AND FOR STORM SEWER CONSTRUCTION, PROJECT 1706
DEPARTMENT: PUBLIC WORKS
CITY MANAGER' APPROVAL:
BY /DATE: KEVIN HANSEN / MARCH 21, 2017
BY /DATE:
r`
BACKGROUND: At the City Council meeting on February 13, 2017, Council authorized staff to seek bids for the
following improvements:
• Water main construction: Main Street (CSAH 2) from 40th Avenue to 42nd Avenue
• Storm sewer construction: 40th Avenue (CSAH 2) from Central Avenue to LaBelle Park
ANALYSIS /CONCLUSIONS: Currently cash available from city inter -fund loans to fund the utility construction
is limited. For this reason, there is a potential for bonding for the 2017 Water Main and 2017 Storm Sewer
construction projects. The fact that bonding rates are at their lowest point in years makes bonding a very
viable financing option.
STAFF RECOMMENDATION: To keep the potential bonding alternative open, a resolution declaring the intent
to bond should be approved by the City Council prior to awarding bids. This has been done for both Utility and
Street Rehabilitation construction projects since 1998. It should be noted that the resolution does not commit
the City to bonding or the dollar amount stated, but keeps the option for bonding open in the future, up to the
dollar amount specified.
RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -21, there being ample copies
available to the public.
Move to adopt Resolution 2017 -21, being a resolution approving the declaration for the official intent of the
City of Columbia Heights to bond for the 2017 Water Main Construction, Project 1703, and for the 2017 Storm
Sewer Construction, Project 1706.
ATTACHMENT(S): Resolution 2017 -21
35
RESOLUTION NO. 2017-21
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the Internal Revenue Service has issued Tres. Reg. 1.140.2 providing that proceeds of tax exempt
bond used to reimburse prior expenditures will be not be deemed spent unless certain requirements are met;
and,
WHEREAS, the City of Columbia Heights (the "City ") expects to incur certain expenditures which may be
financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. The City reasonably intends to make expenditures for Project No. 1703 consisting of Water Main
Construction on Main Street and reasonably intends to reimburse itself for such expenditures from the
proceeds of debt to be issued by the City in one or more series in the maximum principal amount of
$325,000.
2. The City reasonably intends to make expenditures for Project No. 1706 consisting of Storm Sewer
Construction on 40th Avenue and reasonably intends to reimburse itself for such expenditures from the
proceeds of debt to be issued by the City in one or more series in the maximum principal amount of
$217,000.
3. This resolution is intended to constitute a declaration of official intent for purposes of Tres. Reg. 1.150 -2
and any successor law, regulating or ruling.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
36
AGENDA SECTION
CONSENT
ITEM NO.
7E
MEETING DATE
MARCH 27, 2017
ITEM-
AWARD OF PROFESSIONAL SERVICES FOR KEYES PARK
DEPARTMENT: PUBLIC WORKS
CITY MANAGER'S APPROVAL:
BY /DATE: KEVIN HANSEN / MARCH 21, 2017
BY /DATE: Z-7
BACKGROUND:
The master planning process has now been completed, considering condition of the park and amenities, park
features and unmet needs, past Commission and public discussions /review, and uses. The Commission held an
informational meeting for Keyes Park in April with two Concept Plans presented and reviewed. Following that
meeting, the concept plans were placed on the City website and at the Library. The Commission reviewed all
public comments at their May 2016 regular meeting for a final recommendation to the City Council. The
Master Plan approved by the City Council on August 22nd includes the following elements.
1. Realigned athletic fields (2)
2. Introduction of a soccer field
3. Remodeling of the existing warming house
4. Adding a medium -sized picnic shelter to the warming house
5. New playground
6. Addition of a paved walking trail
7. An outdoor adult fitness area
8. Reconfigured parking lots
9. Rain gardens /infiltration basins for water quality
10. Site landscaping
11. Preserve sliding hill
In the 2017 Parks Capital Improvement budget, $350,000 was requested for the reconstruction of the park
based on elements of the Master Plan. To perform the work in 2017, plans and specifications will need to be
prepared in early 2017 to allow for bidding and summer construction.
ANALYSIS /CONCLUSIONS:
Requests for proposals were sent to three firms specializing in park planning. Three proposals were received
in response to our request. The engineering service fees are as follows:
ISG $35,000
SEH $35,000
HKGI $34,900
The required work plan for each firm's submittal included:
• Meetings with City staff (kickoff, preliminary and final design, bidding)
• Attend two Park & Recreation Commission meetings
• Coordinate geotechnical work
• Develop preliminary and final plans
c3A
City of Columbia Heights - Council letter Page 2
• Provide cost estimates for both base bid and alternate bids
• Bidding process including bid review and contractor recommendations.
While all proposals would provide the engineering services, staff felt ISG's proposal was the most detailed and
offered a higher level of experience as they had developed the Master Plan.
STAFF RECOMMENDATIONS:
Staff recommends accepting ISG's proposal in the amount of $35,000 for Keyes Park improvements with
funding provided by the Park Development Fund.
RECOMMENDED MOTION(S):
Move to award the Keyes Park Improvements, Municipal Project No.1610, to the consulting engineering firm
of ISG based upon their qualified, responsible proposal for a cost not -to- exceed $35,000 appropriated from
Fund 412 -51610 -3050.
38
i a
AGENDA SECTION
CONSENT
ITEM NO.
7F
MEETING DATE
MARCH 27, 2017
ITEM: ADOPT RESOLUTION 2017 -23 AWARDING STREET STRIPING, RESOLUTION 2017 -24 AWARDING CRACK
SEALING, RESOLUTION 2017 -25 AWARDING SEAL COATING, AND RESOLUTION 2016 -26 AWARDING
FOG SEALING
I DEPARTMENT: Public Works I CITY MANAGER'S APPROVAL: I
I BY /DATE: Kevin Hansen / March 21, 2017 I BY /DATE: %// f
BACKGROUND: In 2005 the City Council authorized staff to enter into a Joint Powers Agreement (JPA) with
the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley to seek bids for street
maintenance, including street striping, crack sealing, seal coating, and fog sealing. In subsequent years, the
JPA has been amended to include the cities of Anoka, Circle Pines, East Bethel, Ham Lake, and Mahtomedi.
For Columbia Heights, crack sealing and seal coating or fog sealing are annual maintenance projects to help
preserve the integrity and extend the life of the bituminous streets and parking lots. The City Council
authorized staff to seek seal coating bids at the Improvement Hearing on December 5, 2016.
The City has been bidding with the north metro cities for twelve years. In accordance with the JPA, the City of
Coon Rapids prepared plans and specifications for the street maintenance project and advertised for bids on
February 24 and March 3, 2017. Bids were received and publicly read aloud at the March 17, 2017 bid
opening.
STREET STRIPING
Company Amount
Sir Lines -A -Lot, Inc. $ 147,331.00
AAA Striping Service Co. $ 156,916.12
Warning Lites of Minnesota $ 177,835.85
CRACK SEALING
Company Amount
Allied Blacktop Co. $ 246,129.11
Fahrner Asphalt Sealers LLC $ 315,663.00
Asphalt Surface Technologies Corp. $ 322,306.23
SEAL COATING
Base Bid Amount
Alternate Bid Amount
Company
(Trap Rock)
Granite
Pearson Bros. Inc.
$ 1,929,012.13
$ 1,902,724.96
Allied Blacktop Co.
$ 2,016,615.79
$ 2,005,349.86
Asphalt Surface Technologies Corp.
$ 2,205,017.94
$ 2,186,241.39
FOG SEALING
Company Amount
Allied Blacktop Co. $ 116,063.10
Asphalt Surface Technologies Corp. $ 183,856.50
Pearson Bros. Inc. $ 215,618.00
KU
City of Columbia Heights - Council Letter Page 2
ANALYSIS /CONCLUSIONS:
STREET STRIPING: The JPA low bid was submitted by Sir Lines -A -Lot, Inc. of Edina, Minnesota in the amount of
$147,331.00 (total for all cities). From the bid prices in 2016, the cost of street striping decreased $1.35 per
gallon to $17.00. The cost of parking lot markings and street symbols decreased from $90.00 per gallon to
$70.00 and $75.00 per gallon, respectively. For the City of Columbia Heights, the estimated costs are $3,045
budgeted in State Aid Maintenance, $560 budgeted in the General Fund —Traffic Signs and Signals and $350
for the City Parking Lot Preservation project.
CRACK SEALING: The JPA low bid was submitted by Allied Blacktop Co. of Maple Grove, Minnesota in the
amount of $246,129.11 (total for all cities). From the bid prices in 2016 the cost of crack sealing decreased
$0.03 per lineal foot to $0.67 for rout and seal and $0.04 per lineal foot to $0.36 for blow and go sealing. For
the City of Columbia Heights the estimated cost is $10,450 to be appropriated from the City Infrastructure
Fund and $1,140 for the City Parking Lot Preservation project.
SEAL COATING: The JPA low bid was submitted by Pearson Bros. Inc. of Hanover, Minnesota, in the amount of
$1,929,012.13 (total for all cities) for trap rock, with an alternate bid of $1,902,724.96 (total for all cities) for
granite cover aggregate. Public Works recommends accepting the base bid amount.
From bid prices in 2016 the cost of the FA -2 trap rock aggregate remained the same at $0.77 and granite
aggregate remained the same at $0.70. For both types of aggregate, the cost of the FA -1 (1/8 ") aggregate
decreased $0.01 per square yard to $0.82. The cost of the polymer modified asphalt emulsion decreased
$0.42 per gallon to $1.78. For the City of Columbia Heights the estimated costs are $99,040 to be
appropriated from Zone 1 Seal Coat assessment project $19,430 to be appropriated from the City
Infrastructure Fund, and $4,300 to be appropriated from the City Parking Lot Preservation proiect
FOG SEALING: The JPA low bid was submitted by Allied Blacktop Co. of Maple Grove, Minnesota, in the
amount of $116,063.10 (total for all cities). The cost of the polymer modified asphalt emulsion decreased
$1.00 per gallon to $4.00. For the City of Columbia Heights the estimated costs are $240 to be appropriated
from the City Parking Lot Preservation project.
RECOMMENDED MOTION(S) — STREET STRIPING: Move to waive the reading of Resolution 2017 -23, there
being ample copies available to the public.
Move to adopt Resolution 2017 -23, being a resolution awarding the Joint Powers Agreement Contract with
the City of Coon Rapids for the 2017 Street Striping Project to Sir Lines -A -Lot, Inc. based upon their low,
qualified, responsible bid in the amount of $17.00 per gallon for Street Markings, $70.00 per gallon for Parking
Lot Markings, and $75.00 per gallon for Street Symbol Markings with an estimated cost of $3,045 to be
appropriated from Fund 212 - 43190 -4000, $560 to be appropriated from Fund 101- 43170 -4000, and $350 to
be appropriated from Fund 411 - 51401 -4000.
RECOMMENDED MOTION(S) — CRACK SEALING: Move to waive the reading of Resolution 2017 -24, there
being ample copies available to the public.
Move to adopt Resolution 2017 -24, being a resolution awarding the Joint Powers Agreement Contract with
the City of Coon Rapids for the 2017 Crack Sealing Project to Allied Blacktop Co. based upon their low '40
City of Columbia Heights - Council Letter
Page 3
qualified, responsible bid in the amount of $0.67 per lineal foot for rout and seal crack sealing and $0.36 per
lineal foot for blow and go crack sealing with an estimated cost of $10,450 to be appropriated from Fund 430-
46323 -4000, and $1,140 to be appropriated from Fund 411- 51401 -4000.
RECOMMENDED MOTION(S) — SEAL COATING: Move to waive the reading of Resolution 2017 -25, there being
ample copies available to the public.
Move to adopt Resolution 2017 -25, being a resolution awarding the Joint Powers Agreement Contract with
the City of Coon Rapids for the 2017 Seal Coating Project to Pearson Bros. Inc. based upon their low, qualified,
responsible bid in the amount of $1.78 per gallon of emulsion and $0.77 per square yard of FA -2 aggregate
(local streets) and 0.82 per square yard of FA -1, 1/8" aggregate (parking lots) with an estimated cost of
$118,470 to be appropriated from Fund 415 - 51601 -4000 and $4,300 to be appropriated from Fund 411-
51401 -4000.
RECOMMENDED MOTION(S) — FOG SEALING: Move to waive the reading of Resolution 2017 -26, there being
ample copies available to the public.
Move to adopt Resolution 2017 -26, being a resolution awarding the Joint Powers Agreement Contract with
the City of Coon Rapids for the 2017 Fog Sealing Project to Allied Blacktop Co. based upon their low, qualified,
responsible bid in the amount of $4.00 per gallon of emulsion for select parking lots with an estimated cost of
$240 to be appropriated from Fund 411 -51401 -4000.
ATTACHMENT(S): Resolution 2017 -23
Resolution 2017 -24
Resolution 2017 -25
Resolution 2017 -26
41
RESOLUTION NO. 2017-23
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon
Rapids to administer the public bidding process including entering into a contract with the low, qualified,
responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Pavement Markings, bids were received, opened
and tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Sir Lines -A -Lot Inc. $ 147,331.00
AAA Striping Service Co. $ 156,916.12
Warning Lites of Minnesota $ 177,835.85
It appears that Sir Lines -A -Lot, Inc. of Edina, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Sir Lines -A -Lot, Inc.
on behalf of the City of Columbia Heights for 2017 Pavement Markings, according to the
specifications for said project and accepting Sir Lines -A -Lot, Inc. bid.
The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Pavement Markings Project shall be funded with state aid maintenance and general funds.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
42
RESOLUTION NO. 2017-24
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon
Rapids to administer the public bidding process including entering into a contract with the low, qualified,
responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Crack Sealing, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Allied Blacktop Co. $ 246,129.11
Fahrner Asphalt Sealers LLC $ 315,663.00
Asphalt Surface Technologies Corp. $ 322,306.23
It appears that Allied Blacktop Co. of Maple Grove, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Co. on
behalf of the City of Columbia Heights for 2017 Crack Sealing, according to the specifications for
said project and accepting Allied Blacktop Co. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Crack Sealing Project shall be funded with infrastructure and general funds.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk/Council Secretary
43
RESOLUTION NO. 2017-25
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon
Rapids to administer the public bidding process including entering into a contract with the low, qualified,
responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Seal Coating, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on
behalf of the City of Columbia Heights for 2017 Seal Coating, according to the specifications for
said project and accepting Pearson Bros., Inc. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Seal Coating Project shall be funded with special assessment, infrastructure and general
funds.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secreta
44
Base Bid Amount
Alternate Bid Amount
Company
(Trap Rock)
Granite
Pearson Bros., Inc.
$ 1,929,012.13
$ 1,902,724.96
Allied Blacktop Co.
$ 2,016,615.79
$ 2,005,349.86
Asphalt Surface Technologies Corp.
$ 2,205,017.94
$ 2,186,241.39
It appears that Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Pearson Bros., Inc. on
behalf of the City of Columbia Heights for 2017 Seal Coating, according to the specifications for
said project and accepting Pearson Bros., Inc. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Seal Coating Project shall be funded with special assessment, infrastructure and general
funds.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secreta
44
RESOLUTION NO. 2017-26
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council of Columbia Heights entered into a joint powers agreement with the City of Coon
Rapids to administer the public bidding process including entering into a contract with the low, qualified,
responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2017 Fog Sealing, bids were received, opened and
tabulated according to law.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of Columbia Heights makes the following:
FINDINGS OF FACT
The following bids were received by the City of Coon Rapids complying with the advertisement:
Company Amount
Allied Blacktop Co. $ 116,063.10
Asphalt Surface Technologies Corp. $ 183,856.50
Pearson Bros., Inc. $ 215,618.00
It appears that Allied Blacktop Co. of Maple Grove, Minnesota is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied Blacktop Co. on
behalf of the City of Columbia Heights for 2017 Fog Sealing, according to the specifications for
said project and accepting Allied Blacktop Co. bid.
2. The City Manager of Columbia Heights is authorized to expend funds in accordance with the
terms of the Joint Powers Agreement and the Bid Documents.
3. City Fog Sealing Project shall be funded with general funds.
ORDER OF COUNCIL
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secreta
45
AGENDA SECTION
CONSENT
ITEM NO.
7G
MEETING DATE
MARCH 27, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Rental Housing Licenses
DEPARTMENT: Fire
CITY MANAGER' APPRO AL:
BY /DATE: Gary Gorman
e
BY /DATE:
STAFF RECOMMENDATION:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION(S):
Move to approve the items listed for rental housing license applications for March 27, 2017, in that they have
met the requirements of the Property Maintenance Code.
ATTACHMENTS:
Rental Licenses to Approve (TIFF)
46
82541st Avenue ws" Columbia Heights, rwm554II" inspections /63-7Oo-8156= Fax 78]-7O6-8z5z°firemopection @d.cdwnbia-heights.mn. us
10003
4304 2ND STNE
Hampton Investments, Inc
F15892
28l7 Anthony Lane 5.#2O3
$175'00
__________________________________________________
St. Anthony, IVIN5541O
100I1
5U45 4TH 3TNE
VViger,David
F15889
9O1 Rice Creek Terrace
$175.00
__________________________________________________
Fridley, MN5543Z
10040'RY
53OHUSET PKWY NE
Hipper1,Scott
F15978
4435. Oakland Ave. #2
$175.00
_________________________________
Pasadena, CA81101
10042
3D14 RESERVOIR BLVD NE
Mahoney, David
--- __________
F15780
15Z48 Fluorine STNVV
$175.00
__________________________________________________
Ramsey, MNS53U3
10044
4852K4ONROESTNE
Blomberg, Thomas
F16531
B61Hi||windRd.
$175.00
__________________________________________________
Fridley, MN 55433
18052
3842 RESERVOIR BLVD NE
VVeBman,]emes
FI6615
l9114Oth Avenue NE
$175.00
__________________________________________________
Columbia Heights, MN 55421
10068
4546GTHSTNE
Huss, Michael
F15974
l212Cth Avenue SVV
$175.00
--- _______________________________________
New Brighton, K4N55112
10070
4732 UPLAND [RSTNE
K4SP Home Rental, Dave 6a||og|y
F15535
1l0O Center Point Curve #3OD
$175.00
__________________________________________________
Mendota Heights, MNSS12O
10077
443O ARTHUR 3TNE
Huss, Michael
FI5973
12l2O1h AVE S
$175.00
______________________________________________
New Brighton, K4N 55112
10103
3917POLKSTNE
Ward, Richard
F15055
1828 Beckman Ave
$ 17S.OU
__________________________________________________
Arden Hills, MN5S112
10116
44JS WASHINGTON 3TNE
Kaiser, Tom
F15957
5229 Knox Ave, N.
$175.00
__________________________________________________
Minneapolis, MN 55430
10121
4OOO 2ND STNE
Marquette, Joel
F15783
430O Reservoir Blvd
$175.00
__________________________________________________
Columbia Heights, MN 55421
03/20u017
o:as
47
Page I
8z541st^wenuewe"Odumbia*eights,MwSS421"|nspectimo/83-7V6-8z5n°Rm7h3-7U6-DzSz"fingnspectimo@g.odumhia-heights.mn.us
______ --- _____________________________ ----------- _________
10153-107
1011 41ST AVE NE
[|ennnn,]u|ie
F16551
2425 Holy Name Drive
$175.00
_________________________________________________
Medina, K4N55391
I0158
2OO9421/Z AVE NE
Koehler, Aaron
F16576
612SVVestridgeBlvd.
S175.00
__________________________________________________
Edina, K4N55436
10178
3839 VAN 8URENSTNE
Kucera, Gavin
F15968
l65429th Avenue NYV
$175.00
— — — — — — — — — — — — —
New Brighton, MN55113
— — — — — — — — — — — — — — — — — — — —
— — — — — — — — — — — -
10186
J2244TH AVE NE
8ures,Anna
F16988
1723 Morgan Ave. N.
$175.00
____________
--- _________________
Minneapolis, MN5S411
-------- _________________
I0195-213
1O1I415T AVE NE
CUVV Leasing Lb[
F16519
11674 Lakeview Court
$175.00
__________________________________________________
Champlin, K4N55316
10197
712SlST AVE NE
|HZ Property Illinois LP
F15860
1270 Eagan Industrial Road #160
$175.00
__________________________________________________
Eagan, MN5S12l
10210
2227 FOREST DR NE
Olson, Karen
F15995
977 Summit Ave #A
$175.00
_________________________________________
St. Paul, K4N551O5
10212
4246 JACKSON ST NE
|H2 Property Illinois, LP
F15962
1270 Eagan Industrial Road #160
$175.00
___________________________
Eagan, MN55I21
--- ______________________
10213
38OG JACKSON STNE
Oz, Mercedes
F15979
263O1 Via Damascu
$I75.00
_ ______________________________________________
Mission Vijc\CA9ZG91
10219
I7l7 INNSBRUCK PKWY NE
]acobux,Dan
F16553
2860 Chatsworth Ct.
$17S.00
______________________
Roseville, K4NS5l13
--- ---- ___________________________
10234
4445 2ND STNE
Koch'Ken
F15986
Z34O7 Painter Ave
$175.00
__________________________________________________
Port Charlotte, FL33854
20239
4453 MADISON STNE
Voi8t,Ash|ey
F15953
4148 Patterson St. #2
$175.00
Anchorage, AK99SO4
__________________________________________________
48
03/20/2017
zz:za
pano 2
�
8Zs*zo Avenue ws% Columbia Heights, wm55421" Inspections 763-706-815O°Rm,63-7OG-8l5l*Mngnspectmn@d.cmumbia-heights/nn.us
10245
10OO50TH AVE NE
Corneille, Michael
F16521
]221Townview Avenue NE
$175.00
St Anthony, MN55418
10250
100O41ST AVE NE
Kociscak,VVi||ium
F265021
59O0137th Ave. NVV
$175.00
__________________________________________________
Ramsey, MN5S303
10255
442S JEFFERSON STNE
|H5 Property Minnesota, LP
F15968
l270 Eagan Industrial Rd #150
$175.00
__________________________________________________
Eagan, K4NSS121
10256-RY
558HUSET PKWY NE
8enson,JoeUe
F16510
915 County Rd8
$175.00
___________________________________
Roseville, K4N55I13
10269
471O HEIGHTS DRNE
|H3 Property Minnesota, LP
F15969A
127O Eagan Industrial Rd #160
$275.00
__________________________
Eagan, K4NS5121
--- ______________________
10270
3957POLKSTWE
Thiam,A|ioune
F16560
9.O. Box 632
$175.00
__________________________________________________
Hugo, KXN5SO3O
10285
46O7 JEFFERSON STNE
Cheedy,Abator
F16532
3O5O[aterineCourt
$175.00
__________________________________________________
Waukee, |A5O263
10325
4129 6TH STNE
PIVIC Mgt Group LLC, Fred Prassas
F15972A
PO Box 14S
$I75.00
____________
----- __________________________________
Hudson, VV|51D16
10346
1070 GRANDV|EVV[TNE
Kurak, Thomas
F16525
I5OO1 Sunfish Lake Blvd.
$17S�OO
__________________________________________________
Ramsey, K4N553O3
10349
5005 7TH 6TNE
TruonQ,Brad
F15942
2619LanderoCt.
$175.00
---—'----------------------------------------------
Pear|and,TX775Q4
10353
62051ST AVE NE
Brannon, Dorothy
F15967
1622 Innsbruck Parkway VV.
$175.00
---------
_ --- _ -----
Columbia Heights, MN 55421
_ ----- ----------------
----
10357
lI0O PIERCE TER NE
Pe|ham,LLC
---- --------
F15990
11O5 Pierce Terrace
$175.00
____________________________________________��____
Columbia Heights, MN55421
03/202017
zz:zs
Page 3
825 41st Avenue ms° Columbia Heights, x4N554Zz° Inspections 703-7O5-81S6° Fax 763-7n6-8z5z"fineinqectima@u.*olumhg-heigMts.mn.m
__________________________________________________
10358
4956 JACKSON 3TNE
ZhaouiJose
F16610
25Z6 Portland Ave S.
$175.00
__________________________________________________
Minneapolis, K4N554O4
10366'RY
328ORENDORFF WAY NE
Ahadome, Edmond
F15980
348S Monroe St. #23l
$175.00
__________________________________________________
Santa Clara, [495O51
10394
S42 SUMMIT STNE
Hampton Investments, Inc.
F15931
2817 Anthony Lane S.#2O3
$I75.00
______________________________________________
St. Anthony, MIN S5418
10389
4157 2ND STNE
Scott, Steven
F15937
7544 Alden Way N.E.
$I75.00
__________
--- ___________________________
Fridley, MIN SS432
--- ____ _
10400
4421 4TH 3TNE
Nystrom, Sandy
F16609
3812 Van Buren Street N.E.
$I75-00
__________________________________________________
Columbia Heights, MN 55421
10401
3929 MAIN STNE
AH Properties, LL[, Adam Hardy
F15956
lO4O9 Indiana Ave N
$175.00
__________________________________________________
Brooklyn Park, MIN 55443
10406
4322 2ND STNE
MNSF Minneapolis LLC
F15972
6D3G Morrison Blvd #32O
$175.00
_____________________________________________
Charlotte, NC3O2lI
10407
4O21 5TH STNE
Coleman, Tim
F15135
ZOI88 Fern Glen Blvd N
$175.00
___________________________________________
Forest Lake, MIN 56O2S
---- ____
10413
4039 4TH STNE
Niemi'Tim
F15952
754l West Broadway Ave
$175.00
__________________________________________________
Forest Lake, MIN 55O2S
10414 5153 7TH ST NE
CampoverdeNistler, Nicole M
SO45 7th Street NE
Columbia Heights, MN 55421
F15991
10423 4S3OBON5ON BLVD NE |H2 Property Illinois, LP F15960E
lI7U Eagan Industrial Road #160 $175.00
Eagan, MIN S5121
__________________________________________________
10426 4623 HEIGHTS DRNE |H2 Property Illinois, LP F15960A
1J7O Eagan Industrial Road #160 $175.00
Eagan, MIN S51J1
_________ --- ____ --- ___ --- --- _________________________
uO
03/20/2017 u:zs Page 4
825 41st Avenue NE o Columbia Heights, IVIN 55421 * Inspections 763 -706 -8156 a Fax 763 - 706 -8151 & fireinspections @ci.columbia- heights.mn,us
10428
5239 4TH ST NE
IH3 Property Minnesota, LP
F15963A
1270 Eagan Industrial Rd #160
$175.00
Eagan, M N 55121
10430
505 MILL ST NE
lasis V, LLC
F15894
4542 Nicollet Ave
$ 175.00
Minneapolis, MN 55419
10434
4057 5TH ST NE
Johnson, Andrew
F16607
2780 16th St NW
$ 175.00
New Brighton, MN 55112
10435
3940 3RD ST NE
IH2 Property Illinois, LP
F15960D
1270 Eagan Industrial Road #160
$ 175.00
Eagan, MN 55121
12074
3832 3RD ST NE
Sule, Titilope
F15778
3832 3RD ST NE
$ 175.00
Columbia Heights, MN 55421
15000
2308 MAIDEN LN NE
Pesantez, Fausto
F16608
5030 S. KILPATRICK
$ 55.00
CHICAGO, IL 60632
15012
1305 37TH AVE NE
Gribentrog, Kathryn
F15992
520 15th Ave SW
$ 55.00
---------------------------------------------------
New Brighton, MN 55112
15028
540 38TH AVE NE
Mosser, Kenneth
F15781
4708 S. Nathan Ave.
$ 55.00
Sioux Falls, SD 57103
20011
4023 6TH ST NE
Rivertown #2 LLC
F16557
355 W Chino Canyon Rd
$ 175.00
Palm Springs, CA 92262
20012
5254 WASHINGTON ST NE
Harlan, Brad
F15944
P.O. Box 120066
$ 175.00
New Brighton, MN 55112
20018
218 42ND AVE NE
Amoni, Imafidon
F16529
8607 Tessman Circle N
$ 175.00
----------------------------------------------------
Brooklyn Park, MN 55445
20022
4610 WASHINGTON ST NE
Wieman, Bret
F15784
251 17th Avenue SW
$ 175.00
New Brighton, MN 55112
------------------------
- -- - -- - - - --
03/20/2017
12:23
Page S
825 41st Avenue NE a Columbia Heights, MN 5542z"Inspections 763-706-8156"Fax 763-706-8151"fireim���@ci.columbia-heights.mn.us
20054
5216 WASHINGTON STNE
Olin, Richard
F16526
1O682 Washington Blvd. NE
$175.00
—_________________________________________------------
Blaine, IVIN5S434
20074
51O9 WASHINGTON STNE
K4ajewski]nhn
F16506
1D51Zth Av. N.VV.
$175.00
__________________________________________________
New Brighton, IVIN5511Z
20088
5232 WASHINGTON STNE
Harlan, Brad
F25944A
P.O. Box 12DD66
$175.00
__________________________________________________
New Brighton, &4N5Sl12
20124
l0O7S8TH AVE NE
Olson, Dean
F16559
177515th Avenue N.VV.
$175.00
----
--- -----------------------'
New Brighton, IVIN5S11Z
20142
5110 WASHINGTON 5TNE
- --------------------
Harlan, Brad'
F15944E
P.O. Box l2OO66
$17SM
__________________________________________________
New Brighton, MN55I12
20143
112G4DTH AVE NE
Robles, Blanca
F16550
4855 4th Street
$ 17S.00
_____________________________________________
Columbia Heights, K4N 55431
20144
S14O WASHINGTON STNE
Harlan, Brad
F15944C
P.O. Box 1208GG
$175.00
______________________________________________
New Brighton, IVINS5I12
20146
5D39 JACKSON STNE
Lange, Dave
F16513
33O25 Jewel Ct
$175.00
__________________________
[hisaQo City, MN5SO13
20147
52lO WASHINGTON STNE
------
Casey, Jennifer
F15035
8245 Spring Lake Road
$175.08
__________________________________________________
K4oundxvievv,K4N5S112
20I52
5l4O WASHINGTON STNE
Harlan, Brad
F15944D
P.D. Box 1]OD66
$175.00
________________
-----
New Brighton, IVINS5112
_____________________________---
20154
520O WASHINGTON STNE
Harlan, Brad
F159448
P.O. Box 12OOG6
$175.00
__________________________________________________
New Brighton, MN55112
20156
511O WASHINGTON STNE
Spore, Caleb
F16614
l8465 Lakeview Point Dr
$I75.00
____ ----
______________
Wyoming, k4NS5Oy2-8340
03/20/2017
12:23
--- __________ ---
________ --- __
so
Page 6
_������*��MN5�z"|������°����1°#����@d.�vm���mn.�
— — — — — — — — — — — — — — — — — — — -- — — —
— — — — — — — — — — — -
20159
4634 7TH STNE
Gebhardt, Rick
F15850
34E5 Owasso Street
$ 175.00
_________
--- _____ ---
Shoreview, K4N55126
_________________
20163
3843HAYES5TNE
-------
U|vin,Ro|f
F16564
371S Oregon Ave, S. #5
$I75.00
__________________________________________________
St. Louis Park, MIN SS426
20169
452O WASHINGTON 3TNE
Miller, William
F15977
116 Candler Way
$175.00
_________________________________________________
Williamson, GA30292
20170
4662 TAYLOR STNE
Salchow, Cheryl
F16507
4662 Taylor Street NE
$175.08
_________________________---------
Columbia Heights, MN 55421
20183
5228 WASHINGTON 5TNE
___________________
Peterson, Darwin
F15946
2]23145th Lane NE
$175.00
__________________________________________________
Ham Lake, MN553O4
20202
46U0 JOHNSON STNE
Johnson St. Rentals
F15933
472D Debra [t.
$175.00
__________________________________________________
Shoreview, MIN 55l26
20212
4552 7TH STNE
Ramnarine,]ai
F16605
4S32 Tyler Street
$175.00
___________________________________________
Columbia Heights, K4N55421
20213
374G 3RD STNE
Vagts,VVayne
F16548
1O5S Magnolia LnN
$175.00
— — — —
— — — — — — — — — — — — — —
Plymouth, K4N5S441
— — — — — — —
20302
4943 JACKSON STNE
— — -------- ��— — — — — —
Brovo|d,Kenneth
— — — — -- — — — — — -
F15520
4O5SI33rd Lane NE
$l75�OU
______________________________________________
Ham Lake, K4N553O4
20319
B3l4OTH AVE NE
En8|ar,]eff
F15929
5S9 Hawthorn Rd
$175.00
___________________
Lino Lakes, MNSSOI4
______________________________
30059
4347 TYLER PL NE
Chies, Nancy
F15949
162O Rice Creek Road
$185.00
_______________________________________________
Fridley, MNS5432
30872
3915 LOOKOUT PL NE
Dan0,Danny
____
F16543
P.D. Box 1O565
$286.00
_______
--- ____________________________________
White Bear Lake, k4N55IlO
0$202017
zz:zs
-�3 ____-
Page 7
825 41st Avenue NE v Columbia Heights, mNB42zeInspections 763-706-8156"Fax 763-706-8151°Om| ions@ci.columbia-heights,mo.us
30090
3B0l VAN BURENSTNE
Chan, Shun Ming
F16530
2O8U Costa Lane
$185.00
___________________________________________
Little Canada, K4N5S117
30110
S38 SUMMIT STNE
HayatKamran
---- _
F16574
1J2212B1h Circle NVV
$21I.00
__________________________________________________
Coon Rapids, K4N55448
34000
431O 3RD STNE
Guimont,GreQ
F16568
385515Sth Avenue NVV
$175.00
_________
--- __ --- __________________________________
Andover, K4NS5304
34004
1747 37TH AVE NE
Nelson, James
F26888
75O8 Susan Lane
$175.00
_ --- __________
--- ___________________
K4initriota,k4NS5364
_____________
Total #of Licenses: 88
54 03/20/2017 12:23 Page 8
t
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7H
MEETING DATE
MARCH 27, 2017
ITEM:
LICENSE AGENDA
DEPARTMENT: Community Development
CITY MANAGER'S PPROVAL:
BY /Date: MARCH 22, 2017
BY /Date:
711 '2
BACKGROUND /ANALYSIS
Attached is the business license agenda for the March 27, 2017 Council meeting. This agenda
consists of applications for 2017 Contractor Licenses.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form
Accompanied Application. This means that the data privacy form has been submitted as
required. If not submitted, certain information cannot be released to the public.
1 .14 XQUILVA 1105 10113 019 lad 0011 ITUR
Move to approve the items as listed on the business license agenda for March 27, 2017 as
presented.
55
Mar 27 2017 lic agenda
City of Columbia Heights - Council Letter
TO CITY COUNCIL March 13, 2017
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2017
BLDG *Topline Advert
11775 Justen Circle #A, Maple Grove
$60
*Jake the Plumber
255 Roselawn Ave., Maplewood
$60
*Urban Pine Plumb
13860 Newlander Ave, Lindstrom
$60
*Custom Chimney Care
9696 Univ Ave, Coon Rapids
$60
Peters Plumbing
20455 Manor Rd, Excelsior
$60
*ASAP Underground
2355 Fairview Ave #371, Roseville
$60
*Designing Earth Cont
18651 Buchanan St, E. Bethel
$60
D & K Plumbing
255 Woodridge Ln, Lino Lakes
$60
56
Page 2
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AGENDA SECTION
CONSENT
ITEM NO.
7.1
MEETING DATE
MARCH 27, 2017
• i i
ITEM:
Consideration of Resolution supporting the Local Decision - making Authority
DEPARTMENT: Administration
CITY MANAGER'S PPROVAL:
BY /DATE: Katie Bruno
BY /DATE:
BACKGROUND:
The League of Minnesota Cities has a model resolution available for cities to use to generally express their
support for local decision making. They drafted the resolution due to the high number of bills going through
the Legislature right now that negatively affect cities local regulation and control. The resolution is attached
for your information. The current legislation proposed by AT &T and Verizon is a perfect example.
There is currently legislation proposed by AT &T and Verizon that would expand the definition of the public
right -of -way to include municipal light poles, traffic signals and even the sides of public buildings. it would
also eviscerate municipal authority to review and approve the location of "small cell" antennas that companies
like AT &T and Verizon want to install on municipal light poles (or other public property), use public power and
use the public right -of -way to bring backhaul fiber to each location. Lastly, it would essentially eliminate
municipal authority to receive a reasonable fee from the companies for using public property. This is
important legislation, because these wireless companies will be installing thousands of small antennas in the
Twin Cities area in the coming months /years as it prepares to introduce 5G wireless sometime around 2020.
STAFF RECOMMENDATION:
Staff recommends adopting the attached Resolution as presented.
RECOMMENDED MOTION(S):
Motion: Waive the reading of Resolution No. 2017 -28, there being ample copies available to the public.
Motion: Move to approve Resolution No. 2016 -28, being a Resolution supporting the Local Decision- making
Authority
ATTACHMENTS:
Resolution No. 2017 -28
65
RESOLUTION 2017 -28
A RESOLUTION SUPPORTING LOCAL DECISION - MAKING AUTHORITY
WHEREAS, local elected decision- makers are in the best position to determine what
health, safety and welfare regulations best serve their constituents; and
WHEREAS, just like state legislative leaders, local elected officials are held accountable
through Minnesota's robust elections process; and
WHEREAS, ordinances at the local level are enacted only after a comprehensive, legal and
open process; and
WHEREAS, local units of government are required to publish notices about meetings where
policies will be discussed and decisions will be made; and
WHEREAS, under the state's Open Meeting Law, public policy discussions and decisions
must occur in meetings that are accessible to members of the public; and
WHEREAS, cities are often laboratories for determining public policy approaches to the
challenges that face residents and businesses; and
WHEREAS, preservation of local control in Minnesota has yielded statewide benefits
such as the 2007 Freedom to Breathe Act, an amendment to the Minnesota Clean Indoor
Air Act; and
WHEREAS, more than two dozen bills that restrict local decision - making have been
introduced in 2017 to date.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS that this Council supports local decision- making authority and
opposes legislation that removes the ability for local elected officials to respond to the
needs of their businesses and constituents.
ADOPTED by the Columbia Heights City Council this 27`h day of March, 2017.
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk/Council Secretary
M
AGENDA SECTION
CONSENT
ITEM NO.
7K
MEETING DATE
MARCH 27, 2017
ITEM:
RESOLUTION 2017 -27 SUPPORTING DEDICATED STREET FUNDING SOURCE
DEPARTMENT: PUBLIC WORKS
CITY MANAGER'S APPROVAL:
BY /DATE: KEVIN HANSEN / MARCH 24, 2017
BY /DATE: 3
BACKGROUND: A $10.00 surcharge on license tab fees and motor vehicle title transfers (HF 934/SF 933) has
been laid over by the House Transportation Finance Committee for possible inclusion in the omnibus
transportation bill. The surcharge would raise approximately $57 million annually and be dedicated to city
street maintenance and construction. Half of the funds would be reserved for the Small Cities Assistance
Account (population less than 5,000) and half would be reserved for the Larger City Streets and Bridges
Account.
ANALYSIS /CONCLUSIONS: The attached resolution supports dedicated state funding for city streets,
unrelated to Municipal State Aid. The League of Minnesota Cities estimates the revenue generated for the
City of Columbia Heights would be $124,760. As of February 7th, 207 cities have passed a resolution in favor
of the dedicated state funding.
RECOMMENDED MOTION(S): Move to waive the reading of Resolution 2017 -27, there being ample copies
available to the public.
Move to adopt Resolution 2017 -27, being a resolution supporting dedicated state funding for city streets.
ATTACHMENT(S): Resolution 2017 -27
IN
RESOLUTION 2017 -27
A RESOLUTION SUPPORTING DEDICATED STATE FUNDING FOR CITY
STREETS
WHEREAS, Minnesota contains over 141,000 miles of roadway, and over 22,500 miles —or
16 percent - -are owned and maintained by Minnesota's 853 cities; and
WHEREAS, almost 85 percent of municipal streets are ineligible for dedicated Highway
User Tax Distribution Fund dollars; and
WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible
for dedicated Highway User Tax Distribution Fund dollars; and
WHEREAS, city streets are a separate but integral piece of the network of roads supporting
movement of people and goods; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property
taxes and special assessments, have limited applications, leaving cities under - equipped to
address growing needs; and
WHEREAS, city cost participation in state and county highway projects diverts resources
from city -owned streets; and
WHEREAS, maintenance costs increase as road systems age, and no city - -large or small —is
spending enough on roadway capital improvements to maintain a 50 -year lifecycle; and
WHEREAS, for every one dollar spent on maintenance, a road authority- -and therefore
taxpayers - -save seven dollars in repairs; and
WHEREAS, cities need greater resources, including an additional dedicated state funding
source for transportation, and flexible policies in order to meet growing demands for street
improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COLUMBIA HEIGHTS
that the City of Columbia Heights supports an omnibus transportation funding bill that
provides additional dedicated state funding for city streets including funding that can be used
for non -MSA city street maintenance, construction and reconstruction.
ADOPTED by the City of Columbia Heights this 27`h day of March, 2017.
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk/Council Secretary
68
M I
OME
AGENDA
OTHER ORDINANCES & RESOLUTIONS
ITEM NO.
9A
MEETING
MARCH 27, 2017
ITEM:
F ointment to fill City Council Vacancy
DEPARTMENT: Administration
CITY MANAGER'S APPROVAL:
BY /DATE: Katie Bruno
BY /DATE: 1
BACKGROUND:
With the election of Donna Schmitt to the office of Mayor, there is a vacancy created for the remainder of her two
year Council term. This vacancy is to be filled by appointment as stated in the City Charter; Chapter 2, Section 9.
The council adopted Resolution No, 2017 -09, a resolution declaring the vacancy; on January 9, 2017. The vacancy
was advertised in the Sun Focus, at City Hall and on the City's website. Applications were accepted through
February 23, 2017; all candidates were interviewed March 2 nd and 3`a
The council reviewed the applicants at the March 6, 2017 regularly scheduled work session, as well as two
additional work sessions on March 13 and March 27.
As a matter of procedure, the resolution should be read in its entirety during the meeting.
Recommended Motion:
MOTION: Motion to adopt Resolution No. 2017 -20, appointing to the City Council
vacant seat, with the term expiring Monday, January 7, 2019.
Attachments:
Resolution 2017 -20
69
RESOLUTION NO. 2017-20
A RESOLUTION CALLING FOR APPOINTMENT TO
VACANT CITY COUNCIL SEAT
WHEREAS: on January 9, 2017, the City Council declared a vacancy on the City Council as a result of Donna
Schmitt being elected as Mayor; and
WHEREAS: notice was published of the intention to accept applications for the vacancy on the City Council
until February 23, 2017 at 4:30 PM; and
WHEREAS: pursuant to the City Charter, the City Council may appoint an eligible person to fill the vacancy on
the City Council until the next regular municipal election.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights:
1. That
shall be appointed to the City Council to fill the vacancy of the
remainder of Donna Schmitt's term, ending January 7, 2019.
2. That the appointment of
Oath of Office.
Passed this 27th day of March, 2017
Offered by:
Seconded by:
Roll Call:
Attest:
Katie Bruno, City Clerk /Council Secretary
shall take effect upon administration of the Official
Donna Schmitt, Mayor
70