HomeMy WebLinkAbout02-13-2017 CCPMayor
COLUMBIA Donna Schmitt
Councilmembers
HEIGHTS
Robert A. Williams
John Murzyn, Jr.
City of Columbia Heights Connie8uesgens
h Avenue NE, Columbia Heights, MN 55421 -3878 (763) 706 -3600 TDD (763) 706 -3692 City Manager
590 40t
Walter R. Fehst
Visit our website at: www.columbiaheightsmn.gov
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday,
February 13, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for persons with disabilities
are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to
make arrangements. (TDD /706 -3692 for deaf or hard of hearing only.)
1. CALL TO ORDER
2. ROLL CALL
3. INVOCATION
Invocation provided by Bob Lyndes, Crest View
4. PLEDGE OF ALLEGIANCE /OATH OF OFFICE
5. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after
the agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of January 23, 2017 pg 5
MOTION: Move to approve the minutes of the City Council worksession of February 6, 2017 pg 13
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Park & Recreation Commission Minutes from November 16, 2016 pg 15
MOTION: Move to accept the Traffic Commission Minutes from December 5, 2016 pg 21
MOTION: Move to accept the unapproved Traffic Commission Minutes from February 6, 2016 pg 24
MOTION: Move to accept the EDA Commission Minutes from January 3, 2017 pg 26
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City of Columbia Heights
City Council Agenda
February 13, 2017
Page 2
MOTION: Move to accept the Planning & Zoning Commission Minutes from January 4, 2017 pg 31
MOTION: Move to accept the Library Board Minutes from December 7, 2016 pg 49
MOTION: Move to accept the Library Board Minutes January 18, 2017 pg 51
C. 2017 Ford Pickup Capital Equipment Purchase pg 52
MOTION: Move to authorize the purchase of one new 2017 Ford F250 3/4 -ton pickup truck off the State
of Minnesota purchasing contract from Midway Ford of Roseville, MN in the amount of $23,400 plus sales
tax; and one power lift gate from Aspen Equipment of Bloomington, MN in the amount of $2,563 plus
sales tax. Funding shall come from the Street Capital Equipment fund 431 - 43121 -5150.
D. Approving Plans and Specifications and Ordering Advertisement for Bids for 2017 Utility pg 55
Improvements 40th Avenue
MOTION: Move to approve the plans and specifications and order Advertisement for Bids for the utility
rehabilitation of storm sewer on 40th Avenue east of Central Avenue to LaBelle Pond.
E. Approving Plans and Specifications and Ordering Advertisement for Bids for 2017 Utility pg 57
Improvements Main Street
MOTION: Move to waive the reading of Resolution 2017 -17, there being ample copies available for the
public.
MOTION: Move to adopt Resolution 2017 -17 which accepts the Feasibility Report and approves the plans
and specifications, and orders the Advertisement for Bids for the replacement of water main on Main
Street between 40th and 42nd Avenues.
F. Approving Plans and Specifications and Ordering Advertisement for Bids for Circle Terrace pg 66
Park Building
MOTION: Move to approve the plans and specifications and order Advertisement for Bids for the Circle
Terrace Park Building, based on a recommendation from the Park and Recreation Commission.
G. Final Payment for Chatham Road Lift Station Rehabilitation pg 71
MOTION: Move to accept the work for Chatham Road Lift Station Rehabilitation, City Project No. 1414,
and authorize final payment of $9,868.61 to Meyer Contracting, Inc. of Maple Grove, Minnesota.
H. Final Payment for Library Bid Package 1
pg 74
MOTION: Move to accept the work for Library CP -1, City Project No. 1410, and authorize final payment of
$29,444.38 to Veit & Company, Inc. of Rogers, Minnesota.
I. Final Payment for Water Tower Rehabilitation pg 76
MOTION: Move to accept the work for Water Tower Rehabilitation, City Project No. 1507, and authorize
final payment of $26,430.00 to Odland Protective Coatings, Inc. of Rockford, Minnesota.
J. Designate One Hour Parking on 40th Avenue Adjacent to 332 40th Avenue NE pg 78
MOTION: Move to designate "ONE HOUR PARKING, 7:00 AM TO 9:00 PM" on the south side of 40th
Avenue adjacent to 332 40th Avenue NE.
K. Approve Amendment to Joint Powers Agreement (JPA) for North Metro Regional Street pg 80
Maintenance Consortium
City of Columbia Heights
City Council Agenda
February 13, 2017
Page 3
MOTION: Move to approve the Seventh Amendment to the Joint Powers Agreement for the North Metro
Regional Street Maintenance Consortium, combining the 20 -day comment period and the 30 -day "opting
out" period for all or a portion of the work with the 30 -day period beginning shortly after the bids are
opened.
L. Resolution 2017 -16, approving a professional services agreement between the City pg 94
of Columbia Heights and Hoisington Koegler Group Inc. for the Columbia Heights
Comprehensive Plan Project.
MOTION: Move to waive the reading of Resolution 2017 -16, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2017 -16, approving a professional services agreement between the
City of Columbia Heights and Hoisington Koegler Group Inc.
M. Approve Transfer of PSB Range Rental Fees pg 114
MOTION: Move to transfer $10,560 received in Public Safety Building Range rental fees be transferred to
the Police Department budget line item 3105 for Training.
N. Approve Gambling Permits, Immaculate Conception Church pg 115
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control
Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate
Conception Church to conduct bingo and a raffle at their event being held March 19, 2017 at 4030
Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives
the remainder of the thirty -day notice to the local governing body.
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control
Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate
Conception Church to conduct bingo, pull tabs and a raffle at their Fun Fest event being held August 4 -6,
2017 at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights
hereby waives the remainder of the thirty -day notice to the local governing body.
O. Authorization to Purchase Police Vehicles pg 128
MOTION: Move to authorize the purchase of two 2017 Ford Police Interceptor Utility vehicles and one
2017 Ford Taurus unmarked vehicle under the State of Minnesota bid, with funding to come from
431.42100.5150, in the amount of $77,89.90 and that the Mayor and City Manager are authorized to
enter into a contract for same. These vehicles will be used as marked patrol cars and unmarked police
vehicles.
MOTION: Move to authorize the Police Chief to expend up to $53,215.00 to set up and outfit two marked
patrol cars and an unmarked vehicle.
P. Approve Business License Applications pg 130
MOTION: Move to approve the items as listed on the business license agenda for February 13, 2017.
Q. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has pg 132
received the list of claims paid covering check number 164514 through 164748 in the amount of
$2,419,010.66.
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City of Columbia Heights February 13, 2017
City Council Agenda Page 4
MOTION: Move to approve the Consent Agenda items.
8. PUBLIC HEARINGS
A. First Reading of Ordinance No. 1638, Brewery Ordinance pg 142
MOTION: Move to waive the reading of Ordinance No. 1638, there being ample copies available to the
public.
MOTION: Move to set the second reading of Ordinance No. 1638, being an ordinance relating to malt
liquor for February 27, 2017 at approximately 7:00 P.M. in the City Council Chambers.
B. Consideration of Resolution 2017 -15, approving a Preliminary Plat for Venture Pass pg 154
Partners, LLC.
MOTION: Move to waive the reading of Resolution 2017 -15, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2017 -15, approving a Preliminary Plat for Venture Pass Partners,
LLC.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report from Mayor and Council
Report of the City Manager
Report of the City Attorney
11. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his /her name and address for the record.
12. ADJOURNMENT
�.
Walt Fehst, City anager
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
JANUARY 23, 2017
The following are the minutes for the regular meeting of the City Council held at 7:00 PM on Monday
January 23, 2017 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Minnesota
1. CALL TO ORDER
Mayor Schmitt called the meeting to order at 7:09 p.m.
2. ROLL CALL
Present: Mayor Schmitt, Councilmember Williams, Councilmember Murzyn, Jr. and Councilmember
Buesgens
Also Present: Kelli Bourgeois; Human Resource Director /Assistant to the City Manager, Jim Hoeft; City
Attorney, Gary Gorman; Fire Chief, Renee Dougherty; Library Director and Katie Bruno; City Clerk /Council
Secretary
3. INVOCATION
Invocation provided by Bill Hugo, St Matthew Church
4. PLEDGE OF ALLEGIANCE
5. ADDITIONS /DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items submitted
after the agenda preparation deadline.)
6. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
7. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order
of business.)
A. Approve Minutes of the City Council
MOTION: Move to approve the minutes of the City Council meeting of January 9, 2017
B. Accept Board and Commission Meeting Minutes
MOTION: Move to accept the Charter Commission minutes from October 20, 2016.
C. Consideration of a Resolution Approving A Collective Bargaining Agreement Between the
City of Columbia Heights and International Union of Operating Engineers, Local 49
MOTION: To waive the reading of Resolution 2017 -12, there being ample copies available to the
public.
City Council Minutes
January 23, 2017
Page 2 of 8
D. Consideration of a Resolution Approving 2017 -2018 Salary and Fringe Benefit Adjustments
for Non -Union Supervisory and Confidential Employees
MOTION: To waive the reading of Resolution 2017 -13, there being ample copies available to the
public.
MOTION: To adopt Resolution 2017 -13, approving cost of living salary adjustments and changes in
fringe benefits for non -union supervisory and confidential employees.
E. Consideration of Appointments to fill vacancies on Advisory Commissions. *Removed for
discussion.
F. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for January 23, 2017.
G. Payment of Bills
MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8, the City Council has
received the list of claims paid covering check number 164363 through 164513 in the amount
of $ 841,237.07.
Mayor Schmitt requested Item E be removed for discussion.
Motion by Councilmember Williams seconded by Councilmember Murzyn, Jr. to approve the Consent
Agenda items A, B, C, D, F and G. All Ayes, Motion Carried.
The following item was removed for discussion:
E. Consideration of Appointments to fill vacancies on Advisory Commissions.
Mayor Schmitt indicated there is currently one vacancy on the Planning & Zoning Commission and one
vacancy on the Library Board. Council interviewed four applicants, just prior to the meeting. After much
discussion, the following appointments were made:
Motion by Councilmember Williams seconded by Councilmember Murzyn, Jr. to appoint Mike Novitsky to the
Planning & Zoning Commission. 3 Ayes, 1 Nay, Motion Carried. Ayes; Schmitt, Willliams and Murzyn, Jr. Nay,
Buesgens.
Motion by Councilmember Williams seconded by Councilmember Murzyn, Jr. to appoint Tricia Conway to the
Library Board. All Ayes, Motion Carried.
8. PUBLIC HEARINGS
A. First Reading of Ordinance No. 1638, Brewery Ordinance
Mayor Schmitt indicated that there are outstanding questions related to the item, and it will be discussed
further at the February 6 th work session, and at the February 13th City Council meeting.
City Council Minutes
January 23, 2017
Page 3 of 8
Motion by Councilmember Murzyn, Jr. seconded by Councilmember Williams to waive the reading of
Ordinance No. 1638, there being ample copies available to the public. All Ayes, Motion Carried.
Motion by Councilmember Buesgens, seconded by Councilmember Murzyn, Jr. to table the item, and
discuss at the February 6, 2017 work session. All Ayes, Motion Carried.
B. Consideration of declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested regarding the properties at 4320 7th Street NE and 4329 Main Street NE for failure
to meet the requirements of the Residential Maintenance Code.
Fire Chief Gary Gorman reported the property at 4320 7th St NE required replacement of overhead garage
doors. The property at 4329 Main St NE required repair to a light fixture, an overhead garage door and a
broken front window.
Kay Peabody -4333 Main St NE had questions about the abatement process, indicating the light fixture has
been repaired. Chief Gorman explained the violations are found during inspections, and if the City is
required to repair the items, the amount is charged back to the property owner. Gorman indicated they
have received complaints from neighbors. Ms. Peabody reported the contractor hired to make the
required repairs have not cleaned up their debris, and wondered if the homeowner will be held
responsible for the clean -up. Gorman indicated the City will go out and assure all is cleaned up.
Ms. Peabody also questioned where she could find the City Code. Councilmember Buesgens directed her
to the City's website or the Community Development department.
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Buesgens to close the public hearing
and to waive the reading of Resolution Numbers 2017 -10 and 2017 -11, there being ample copies available
to the public. All Ayes, Motion Carried.
Motion by Councilmember Murzyn, Jr., seconded by Councilmember Williams to adopt Resolution Numbers
2017 -10 and 2017 -11, being resolutions of the City Council of the City of Columbia Heights declaring the
properties listed a nuisance and approving the abatement of violations from the properties pursuant to City
Code section 8.206. All Ayes, Motion Carried.
9. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
10. ADMINISTRATIVE REPORTS
Report from the Mayor and Council
Councilmember Buesgens reported she attended a sustainability /climate change forum at the library on
January 7th. The Charter Commission meeting was attended in January; discussion regarding the council
vacancy and appointment took place.
Councilmember Buesgens encouraged residents to check the local newspaper for upcoming events with
the community group "Heights Next ".
Councilmember Murzyn, Jr. reported the Columbia Heights Athletic Boosters will hold a fundraiser at
Sarnas on January 27th. The Fire & Ice Polar Plunge is scheduled for Saturday, January 28th at 12:00 P.M.,
proceeds will go to SACA. The Lions will host the Sweetheart Dance on February 11th at Murzyn Hall.
City Council Minutes
January 23, 2017
Page 4 of 8
Mayor Schmitt attended the MWMO Board meeting. The MWMO has a program working with youth in
Minneapolis, called the Mississippi River Green Team. Schmitt is hoping it can be made available to
Columbia Heights youth in the future.
Mayor Schmitt announced the Annual Sister Cities Young Artists Showcase will take place on February 21St
at Murzyn Hall.
Mayor Schmitt met with a local farmers group, and they are looking for additional members.
The Mayor's prayer breakfast is scheduled for Wednesday, May 11th at 7:00 A.M.
Report of the Assistant to the City Manager
Kelli Bourgeois, Human Resource Director /Assistant to the City Manager reported the City is launching a
new website this week, and some features may be limited.
Report of the City Attorney
11. CITIZENS FORUM
Frost Simula -1700 49th Ave NE questioned where copies of resolutions can be found. Mayor Schmitt
noted there is a copy available in the agenda packet at the meeting, as well as online.
12. ADJOURNMENT
Motion by Councilmember Williams, seconded by Councilmember Murzyn, Jr. to adjourn. All Ayes, Motion
Carried.
Meeting adjourned at 7:55 p.m.
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
RESOLUTION NO. 2017 -10
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Nyjibi Ojuway (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4320 7th Street N.E., Columbia
Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting
forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the
owner of record on December 20, 2016.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
City Council Minutes
January 23, 2017
Page 5 of 8
FINDINGS OF FACT
1. That on November 16, 2016, an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on December 16, 2016, inspectors re- inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
3. That on January 6, 2017, inspectors re- inspected the property and found that violations remained
uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist, to wit:
A. Repair /replace overhead garage door.
5. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4320 7th Street N.E. is in violation of the provisions of the Columbia
Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant,
as the case may be, have expired, or such rights have been exercised and completed.
RESOLUTION 2017 -11
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and
approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property
owned by Bart Mady (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting
forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the
owner of record on January 5, 2017.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
City Council Minutes
January 23, 2017
Page 6 of 8
6. That on December 6, 2016, an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
7. That on January 5, 2017, inspectors re- inspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via regular
mail to the owner listed in the property records.
8. That on January 11, 2017, inspectors re- inspected the property and found that violations remained
uncorrected.
9. That based upon said records of the Fire Department, the following conditions and violations of City
Codes(s) were found to exist, to wit:
A. Shall repair /replace electrical light fixture on garage.
B. Shall scrape /paint any and all bare wood on house, garage, overhead garage door, etc.
C. Shall repair /replace broken front window.
10. That all parties, including the owner of record and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and
8.206(B). '
CONCLUSIONS OF COUNCIL
4. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia
Heights City Code as set forth in the Notice of Abatement.
5. That all relevant parties and parties in interest have been duly served notice of this hearing, and any
other hearings relevant to the abatement of violations on the property listed above.
6. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant,
as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
RESOLUTION 2017 -12
A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a collective
bargaining agreement between the City of Columbia Heights and International Union of Operating
Engineers, Local 49
Whereas, negotiations have proceeded between International Union of Operating Engineers, Local 49,
representing Public Works Maintenance Workers of the City, and members of the City's negotiation team;
and
City Council Minutes
January 23, 2017
Page 7 of 8
Whereas, said negotiations have resulted in a mutually acceptable collective bargaining agreement for
calendar years 2017 and 2018; and
Whereas, changes to the current agreement are hereby attached as Exhibit A, and a copy of said collective
bargaining agreement is available for inspection at the Office of the City Manager and is made a part
hereof by reference.
Now Therefore, Be It Resolved that the collective bargaining agreement as negotiated, be and is hereby
established as the salary and fringe benefit program for calendar years 2017 and 2018 for International
Union of Operating Engineers, Local 49 bargaining unit employees of the City; and
Be It Further Resolved that the Mayor and City Manager are hereby authorized to execute this collective
bargaining agreement.
RESOLUTION 2017 -13
A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving 2017 and 2018 cost of
living and fringe benefit adjustments for non -union supervisory and confidential /essential employees
Whereas, the City of Columbia Heights adopted a Wage Compensation Program for Non - Unionized City
Employees effective January 1, 1980 (Resolution 80 -47), which indicated that on an annual basis changes will
be adopted in Group Salary Ranges; and
Whereas, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1,
1988 (Resolution 88 -50), to assure comparable compensation for positions with comparable skills, effort,
responsibilities, and working conditions, and proportional compensation for positions where such factors are
different; and
Whereas, the City of Columbia Heights annually reviews the Employer's share for various insurance programs
and other benefits for its non - unionized supervisory and confidential /essential employees to compare what is
provided to other employee groups in the City.
Now Therefore Be It Resolved, that the City of Columbia Heights hereby establishes cost of living adjustments
and fringe benefits adjustments to all non -union supervisory and confidential /essential salary ranges for
calendar years 2017 and 2018 as shown in attached Exhibit A.
RESOLUTION 2017 -13
NON -UNION SUPERVISORY AND CONFIDENTIAL /ESSENTIAL EMPLOYEES
EXHIBIT A
Wages:
2017: 2.25% cost of living adjustment over 2016 wages, effective January 1, 2017
2018: 2.5% cost of living adjustment over 2017 wages, effective January 1, 2018
City Council Minutes
January 23, 2017
Page 8 of 8
Insurance:
The EMPLOYER will contribute up to a maximum of eight hundred sixty -five dollars ($865) per month per
(permanent and probationary full -time) employee for group health and group dental, including dependent
coverage, life and long term disability insurance for calendar years 2017 and 2018. For calendar year 2017, for
employees taking family health insurance through the EMPLOYER, the EMPLOYER will contribute an additional
$100 per month towards health insurance premiums, for a total EMPLOYER contribution of $965 for
employees taking family health insurance. For calendar year 2018, For employees taking family health
insurance through the EMPLOYER, the EMPLOYER will contribute an additional $200 per month towards
health insurance premiums, for a total EMPLOYER contribution of $1065 for employees taking family health
insurance.
Thirty dollars ($30) per month City contribution into a city designated health savings account for all employees
enrolled in an IRS qualified high deductible health plan.
For 2018, The EMPLOYER will allow (permanent and probationary full time) employees who are covered by a
group plan elsewhere to waive City health insurance coverage and receive $200 per month to be paid into a
deferred compensation plan.
Meeting of:
COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting:
February 6, 2017
Time of Meeting:
7:00 PM (Following the EDA Meeting)
Location of Meeting:
Conference Room #1
Purpose of Meeting:
WORKSESSION
CALL TO ORDER /ROLL CALL - The meeting was called to order at 7:33 PM
Present: Mayor Schmitt, Councilmembers Murzyn Jr, Williams and Buesgens
Also Present: Walt Fehst; City Manager, Kelli Bourgeois; Human Resource Director /Assistant to the City
Manager, Kevin Hansen; Public Works Director, Joe Hogeboom; Community Development Director, Keith
Dahl; Economic Development Manager and Katie Bruno; City Clerk
Discussion regarding Ordinance related to breweries
Keith Dahl, Economic Development Manager reported the item was tabled at the recent council meeting to
allow time for various questions to be addressed. Dahl explained the ordinance considered the current city
code along with state statute. The council agreed to permit off -sale Sunday sales of malt liquor.
Dahl noted currently the city code would not allow for liquor licensing anywhere within the Central Business
District, due to 300' restriction near schools and churches. Mayor Schmitt suggested the 300' restriction be
eliminated in the Central Business District, as well as the areas on Central Ave, University Ave and 40th Ave.
Section 5.503 (J)(10) related to adjacent establishments permitting contact sports was discussed.
The council discussed the Lions Club events at Murzyn Hall. City Manager Fest stated he will research the
item.
Dahl suggested the section requiring a buffer be removed, due to the lot constraints within the city.
The council discussed amplified sounds. Dahl reported currently enforcement is addressed through the
public nuisance process. Dahl stated this could be regulated with a Conditional Use Permit.
Cablecast EDA Meetings discussion
City Manager Walt Fehst reported councilmember Buesgens suggested the EDA meetings be videotaped.
Fehst stated that could occur, although meeting dates may need to be alerted. Fehst commented that an
EDA commission or an EDA worksession may be started. The EDA would then do more of the formal business.
Councilmember Buesgens requested the Planning & Zoning Commission meetings be added to the City's
website.
Central Avenue Safety Improvement, 47th to 51st
Public Works Director Kevin Hansen gave an overview of the HSIP (Highway Safety Improvement Program)
plan for Central Ave. Hansen noted a $930,000 grant was received for the project.
The plans include a six foot sidewalk, and new LED streetlights. Options for electrical outlets and banners
would add about $80,000 to the project cost. Median design options were reviewed. Hansen reported the
next step is to hold a Public Meeting with the adjacent property owners.
Circle Terrace Park Building
Public Works Director Kevin Hansen displayed a rendering of the proposed building, noting the Park &
Recreation Commission have reviewed, and have determined all goals have been obtained. The next step
would be for council consideration, followed by the advertisement of bids. Mayor Schmitt questioned if the
building would be computer ready. Hansen stated we are looking at Century Link Cable service.
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39th Avenue Mill and Overlay, Central to Roundabout
Public Works Director Kevin Hansen reported that 39th Avenue is a wide street with 23 feet paved in each
direction. Staff recommends a 2 to 2 -1/2 inch mill and overlay on the entire segment. Four various parking
options were reviewed with the council.
The concepts include a 5 or 6 foot sidewalk on the south side, or north side. If a pedestrian connection is
selected, staff believes the south side is a better location due to the uses and parking on the north side.
Councilmember Buesgens asked if anything can be done regarding the many parking violations in the area.
Community Development Director Joe Hogeboom indicated the City Planner has given notice to the
properties, and she continues to monitor the area.
Hansen reported the next step is to hold a Public Meeting with the adjacent property owners, and requested
council direction regarding the sidewalk.
Director Hogeboom reported he has heard support from the neighbors for a sidewalk. Councilmember
Buesgens stated a sidewalk would improve the walkability of the community.
Mayor Schmitt stated she is not in favor of a sidewalk in an industrial area, and the focus should be for
sidewalks in residential areas. Director Hansen indicated this is unique, because the street project is being
completed at this time. Mayor Schmitt and Councilmember Murzyn, Jr. expressed concern with semi - trucks
fitting on a narrowed road. Hansen suggested conducting a truck count, and report back to the council.
Hansen will bring the item to the public meeting with a proposed sidewalk, noting the final decision will be up
to the Council.
2017 Utility Projects: Main Street Water Main, 40th Avenue Storm Sewer
Public Works Director Kevin Hansen reported two mill and overlay MSA projects are planned. The first is a
segment on 40th Avenue from Central Avenue to Reservoir Boulevard. The water main in this segment was
cleaned and lined in 2016. An evaluation of the storm sewer from Central Avenue to LaBelle Pond has
detailed that the structures and storm lines are in poor condition and need replacement. Additionally, this
intersection is subject to flooding and can be improved by additional storm sewer. The second project is
Main Street north of 401h Avenue. The water main from 40th to 42nd Avenues has experienced several
water main breaks and should be replaced prior to the road work in 2017.
Discussion of Communications Specialist position
City Manager Walt Fehst reported councilmember Buesgens suggested the city consider hiring a
communications specialist in order to manage various communication aspects. Fehst noted this position is
not budgeted for in 2017, although there may be ways to justify the expense; possibly looking at a part time
position.
Kelli Bourgeois, Human Resource Director /Assistant to the City Manager indicated this position would be
responsible to get a unified message from all the city departments in a variety of media outlets.
Mayor Schmitt commented that the position will likely not be on board until the second half of the year,
resulting in a cost savings. Bourgeois indicated that a full time employee would be preferred due to the
expected work load, Fehst and Buesgens agreed. Councilmember Williams suggested starting out with a part
time employee, as the position is not in the 2017 budget. City Manager Walt Fehst suggested the City work
on drafting a job description for Council review. Margo Ashmore, from the Northeaster Newspaper
suggested council consider hiring an agency to assist in the creation of the job description.
Meeting Adjourned at 9:24 PM
Respectively Submitted,
Katie Bruno, Council Secretary /City Clerk
14
CH COLUMBIA
HEIGHTS
Park & Recreation Commission
Minutes of the Meeting
John P. Murzyn Hall
November 16, 2016
David Payne called the meeting to order at 5:30 p.m.
Roll Call
Members present: Anne Carder, Sean Clerkin, Bruce Evans, Kevin McDonald, David Payne, Marsha Stroik
Staff present: Keith Windschitl, Recreation Director; Deanna Saefke, Commission Secretary; Gary
Peterson, Mayor
Also present: Deb Myhre, parent coordinator for St. Anthony Village High School
Approval Consent Agenda
Motion by Stroik, second by Clerkin, to approve the consent agenda. Upon vote: All ayes. Motion
Carried.
Letters and Requests
A. Letter of request for a reduced rental rate of Murzyn Hall to be waived for the Columbia Heights
Police Association and Staff for their annual award ceremony on Sunday, December 4, 2016.
Saefke indicated the Police Association has rented in the past and since they are not a staff related
group and are a completely separate entity, the $50 entry and $20 per hour of use fee was charged. This
year the police association is incorporating the awards for the police department staff at the same event
so the group is asking for the fee to be waived. Stroik clarified that the association is not the same group
as the police department. Windschitl replied correct, but they will be doing city business at this
particular event. Staff recommends waiving the fee. Payne asked what day of the week. Windschitl
replied Sunday.
Motion by McDonald, second by Clerkin, to approve the request to waive the fee on December 4, 2016.
Upon vote: All ayes. Motion Carried.
B. Request for a reduced or waived rental fee of Murzyn Hall for the Columbia Heights Firefighter
Association in January 2017 for their annual banquet.
Saefke indicated that a date was originally set with Captain Dan O'Brien and he called last week to
change the date but doesn't have a new date as of yet. O'Brien did not answer if this holiday event will
be solely for the Firefighter Association or if any city staff business will also take place. Saefke feels this
will most likely be a function just for the association. Windschitl recommends charging the same fee as
in previous years; the $50 entry and $20 per hour of use. Stroik asked if any weddings are booked for
that time. Windschitl relied no. Clerkin asked if the event was held on a Saturday last year. Saefke
replied yes, but it was within thirty days of the date and the date was available so they were charged the
$50/$20. Stroik replied to encourage them to use a Friday or Sunday to receive the discounted rate.
Windschitl stated that when rentals happen within thirty days there is an opportunity for reduced rates.
Motion by Evans, second by Clerkin, to approve the request for a reduced rental fee of Murzyn Hall for
the Columbia Heights Firefighter Association at the $50 entry fee and $20 per hour of use on a Friday or
Sunday at this time. Upon vote: All ayes. Motion Carried.
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City of Columbia Heights
Park & Recreation Commission Minutes of the Meeting
November 16, 2016
Page 2
C. Request for an open bar for a traditional engagement party on December 17, 2016 with 200 to 250
guests using a staff approved bartender.
Windschitl stated this renter would like to have an open bar using a staff approved and trained
bartender for their event with 200 -250 guests. Staff recommends approving the request.
Motion by Clerkin, second by Evans, to approve the request for an open bar using a staff approved
bartender. Upon vote: All ayes. Motion Carried.
D. Request for a reduced rental rate on January 14, 2017 for the St. Anthony Village High School's Jazz
Band and Chamber Choir fundraiser event.
Deb Myhre, a parent volunteer, is present to discuss the event. Previous events have been more formal
galas and the group is trying to make this a more family friendly community event. There would be
student performances, dance lessons for the swing dance era, possible games, they would ask the Lions
Club to offer a cash bar, a raffle or silent auction, and some appetizers. Myhre is a member of First
Lutheran Church, a Columbia Heights resident, and likes the idea of hosting this event in her community.
McDonald asked what the anticipated number is for attendance. Myhre replied the participation has
been decreasing in previous years and they are anticipating 150 plus. Peterson asked if it is open to the
public. Myhre replied yes, the group is planning to do a lot of advertising and do more outreach to
increase the number of participants since it is not as formal of an event as it was in the past. This is a
fundraiser for instruments and other equipment. Payne asked if the group is a non - profit or tax exempt
group because of the requirements for a raffle. Myhre stated that is all in discussion but might be more
games. Windschitl asked who the renter of the facility would be. Myhre replied the school district.
Clerkin asked if the $50 entry fee and $20 hourly fee would be in place. Payne said no due to a Saturday
date, but maybe a 25% discount. Windschitl asked if the group is set on a Saturday. Myhre indicated
probably yes because of staff situations. Payne stated that a Friday or Sunday rental would be less
expensive.
Motion by Clerkin, second by McDonald, to offer a 25% resident discount if the rental is on a Saturday,
or the $50 entry and $20 per hour of use on a Friday or a Sunday rental. Upon vote: All ayes. Motion
Carried.
E. Request for a reduced rental fee of Murzyn Hall for the India Association of Minnesota on Friday,
December 9, 2016.
Windschitl indicated the request was received today. This group is a non - profit organization. Saefke
stated the organizer inquired about a rental of Murzyn Hall two years ago but the dates did not work
out, but he is familiar with the rules of renting the hall. The India Association of MN has businesses and
members who live in the area. Payne asked what the group is doing. Saefke replied the event is for a
dinner, presentation, and they do know about using the Lions Club for any alcohol but unsure of other
details as the client just made the inquiry that day. Windschitl suggested approving the $50 entry fee
and $20 per hour fee to the group once the non - profit status is verified since the group is asking for a
Friday. Staff will get further details on the event and make sure the group meets all the requirements of
using Murzyn Hall such as security, food regulations, and alcohol with the Lions Club if desired.
Motion by Clerkin, second by McDonald, to offer the $50 entry fee and $20 per hour of use based on
verification of the non - profit status and that the group meets the requirements of renting Murzyn Hall.
Upon vote: All ayes. Motion Carried.
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City of Columbia Heights November 16, 2016
Park & Recreation Commission Minutes of the Meeting Page 3
F. Request for the reduced rental fee for the Columbia Heights Lions Club Fights in the Heights on Friday,
December 16, 2016.
Clerkin indicated the Columbia Heights Lions Club is sponsoring an amateur boxing event with Golden
Gloves. Stroik asked what that event entails. Clerkin replied it is an amateur Golden Gloves boxing event,
a ring is setup in the hall, the same as last year, there will be hot dogs, chips, the Lions Club will run a
cash bar, and it is $10 per person at the door. Stroik stated that she remembers last year being
successful. Clerkin replied yes, it was one of the best boxing matches he had seen, but the attendance
was low. Tasty Pizza donates food for the boxers. The fighter and the boxers really enjoy the quality of
this facility. Stroik suggested advertising in the Focus and Northeaster newspapers.
Motion by Stroik, second by Carder, to offer the $50 entry fee and $20 per hour of use fro the Fights in
the Heights on Friday, December 16, 2016. Upon vote: All ayes. Motion Carried.
Old Business
None at this time.
New Business
A. John P. Murzyn Hall 2018 rental rates.
Windschitl reported this discussion is held annually. The Saturdays for 2017 are primarily already
booked. This is to discuss the rental rates for 2018 which will begin on January 1, 2017. There was an
increase on the Saturday rental rate from 2015 to 2016 of 3 %, and from 2016 to 2017 of 6 %. Clerkin
asked if staff have seen a decrease in the number of rentals with these increases. Windschitl replied no,
not on Saturdays. He reminded the Commission of their desire last year to get closer to a $1500 with tax
venue for a Saturday rental. Staff feels that it is up to the pleasure of the Commission if they would like
to maintain the current fees or increase them for 2018. Clerkin replied that he does not for see
operation costs going down. Stroik agreed. She has recently searched other venues for a reception. She
feels the rental rate should be increased for Saturdays. Clerkin and Stroik felt it was not raised enough
for the previous increase. Stroik suggested $1800. Payne suggested 3% for Saturdays not Fridays and
Sundays. Windschitl feels the rate should stay at an attractive rate for Fridays and Sundays. Clerkin
suggested an even $100 increase. A suggestion was given for 10 %. McDonald stated not to get greedy.
Further discussion was held on various percentages of increases. Stroik indicated the rental rate is the
best deal around the area. Windschitl stated that many people do not realize how good the renting rules
are for Muryzn Hall as opposed to going to another hall where the room might be free but then there
are high priced minimums for food and beverage. He does not want to scare people away from even
looking into renting Murzyn Hall due to a high rate. Stroik suggested a 6% increase.
Motion by Stroik, second by Evans, to increase the rental rate of John P. Murzyn Hall on a Saturday by
6% before taxes. Upon vote: All ayes. Motion Carried.
B. Rental rates and usage of John P. Murzyn Hall for non - profit groups.
Windschitl indicate the current fee for the usage of Murzyn Hall for non - profit and civic groups is the
$50 entry fee and $20 per hour of facility use. Many years ago there was no fee in place for these types
of groups but it was decided to recoup some of the expenditures for having a staff person on duty, and
the costs of heating and cooling of the facility. Staff are questioning if the $20 per hour fee is enough to
cover the operation costs. He does not want to make it an outrageous fee either. Clerkin stated that you
cannot operate at a loss. Windschitl stated that there is nothing in place at this time to limit a group
from receiving this reduced rate as many times as they want throughout the year. Clerkin stated that
means there is not a safe guard for the Commission to decline a request for multiple rentals. Windschitl
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City of Columbia Heights November 16, 2016
Park & Recreation Commission Minutes of the Meeting Page 4
replied that we do not allow ongoing reoccurring rentals in order not to chase away full rentals. Staff
ideas are to increase the hourly fee to possibly $25, also putting in a limit of the number of events each
year that given the reduced rate and anything beyond that must be approved by the Commission. One
other situation to discuss is if a group wanted to do a short rental of two or three hours on a Sunday in
the hall that should not be allowed to be booked a year in advance as it is chasing off a full rental.
Windschitl reported that staff suggests increasing the hourly rate from $20 to $25 per hour of facility
use. This rate will be applied for non - profit or civic groups. Clerkin stated that at a rate of $20 per hour
the building is losing money. Windschitl replied yes, but do we want to be making money on these types
of groups. Clerkin replied that it is not about making money but about not losing money. Windschitl
stated that the City Council has indicated this is a building that was built for civic groups. Stroik
suggested having a different rate for those non - profit groups that are based in Columbia Heights versus
groups not within the city. Have resident non - profit groups at the $50/$25 rate and nonresident non-
profit groups at a higher rate. Clerkin suggested even a discount of 50% off of the regular rate. He also
suggested a $60 entry rate. A discussion was held regrading various ideas, rates, and the different types
of groups that might request to use Murzyn Hall. Windschitl concluded that Saturdays are not allowed at
this non - profit rate. A resident non - profit group rate would be a $60 entry fee and $25 per hour of
facility use. Saefke reported that some groups only need to use the hall for a four hour time frame for
example and not a full 13 or 17 hour rental. Evans feels that a rental should be considered a full event
regardless of the time frame.
Motion by Clerkin, second by Stroik, to raise the rate for a Columbia Heights resident non - profit group
to a $60 entry fee and $25 per hour of facility use on Sundays through Fridays. Upon vote: All ayes.
Motion Carried.
Windschitl suggested a $60 entry fee and a $50 per hour of use rate for a non - resident non - profit group.
This again is for usage of the facility from Sunday through Friday. Clerkin asked if it was a Columbia
Heights resident inquiring for a group that is from outside of the city. Windschitl replied that you would
need to go by where the address of the groups insurance is from.
Motion by Clerkin, second by Stroik, to raise the rate for a non - resident non - profit group to a $60 entry
fee and $50 per hour of facility use on Fridays or Sundays. Upon vote: All ayes. Motion Carried.
Stroik asked if limiting a non - profit group's number of times that they are using the hall at this
discounted rate should be included. Windschitl suggested two times per year. Clerkin stated a non - profit
group could use the discounted rate two or three times per year without having approval of the
Commission; giving staff the ability to work with a client more freely.
Motion by Clerkin, second by Stroik, to limit the use of John P. Murzyn Hall at the non - profit rate to two
times per year on Fridays or Sundays and any further requests need to be approved by the Park and
Recreation Commission. Upon vote: All ayes. Motion Carried.
Windschitl reported a concern if a group puts a date on hold months in advance, and then comes back
at a later date requesting to use the facility for only a few hours. Clerkin suggested having a sixty day
time frame for a request. Windschitl replied this is only discussing the time frame for a non - profit group.
Clerkin suggested having a four or five hour time frame minimum to rent at a non - profit group. Saefke
indicated that getting a minimum down payment for a group of one hundred dollars up front gives
somewhat of a commitment that the group is committed. Windschitl replied that he is not concerned
about getting the money. He is just concerned if a group holds a date for a long period of time and then
18
City of Columbia Heights November 16, 2016
Park & Recreation Commission Minutes of the Meeting Page 5
the event doesn't happen. Clerkin suggested going to a sixty day confirmation of payment from groups.
Stroik indicated that if a group is willing to make a payment upfront they are committed to the rental. If
nothing is required they are not committed. Windschitl stated this can be done internally to require a
minimum down payment.
Windschitl asked if these new policies or rates will go into effect immediately or as of January 1, 2017.
Payne replied January 1. Clerkin added for any new rentals.
C. City of Columbia Heights Parks and Event Wagon reservation rates.
Windschitl indicated the reservation rates for the city parks and event wagon have been in place for a
few years and were raised one time when the tax rate was applied. Over the last year or two the
number of reservations has significantly increased. We want people to use the parks and to rent the
park so that there are no problems while people are using the parks as to who has the right to be there.
Staff suggests keeping the fees at a similar rate but simplifying the process in the office when taking
payments which can be done by rounding up the fees. Windschitl explained when renting a park that
means rights to the shelter or the park building only. The playground, wading pools, splash pad, and
green spaces are open for public use. Staff suggests a resident park rental rate of $45 including tax, a
non - resident rate of $65 including tax, and any group over 100 people at $110. These rates will
eliminate making change with coins when people are paying in cash at the recreation office. Clerkin is
asked if the rate of $110 for a large sized group is covering the operation costs. Windschitl feels that
these groups would use the parks regardless of how many people they indicate are coming and he
would rather see some the group pay some fee and get a permit for the use.
Motion by Clerkin, second by Evans, to accept the increases to the park rental fees. Rates beginning in
2017 will be $45 for residents, $65 for non - residents, and $110 for large groups over 100 people. Upon
vote: All ayes. Motion Carried.
Windschitl explained the neighborhood event wagon is a sixteen foot trailer that is deliver to a location
within Columbia Heights and picked up by staff after the reservation. The wagon includes twelve eight -
foot tables, about seventy -five folding chairs, and a variety of recreational equipment. Staff suggest
changing the rate from $37.49 to $40 including tax so that it is an even dollar amount.
Motion by McDonald, second by Evans, to accept the increase to the event wagon rental fee to $40
including tax. Upon vote: All ayes. Motion Carried.
Reports
A. Recreation Director
Windschitl reported the Taste of Heights is this Friday evening from 6:00 P.M. to 9:30 p.m. Recreation
Program Coordinator has done a great job lining up restaurants from Columbia Heights to offer the food
samples. There will be a silent auction, free wine and beer from Top Valu, the Lions Club will offer a cash
bar. The Lions Club will also be helping volunteer with the event for setup, ticket sales, and cleanup.
Youth basketball has large number of participants this year. The Police Department is now helping to
staff the open gym times for the students of Columbia Academy and the High School for the after school
programs.
B. Public Works Director /City Engineer
Windschitl reported for Hansen. The Circle Terrace Park building design process will begin for spring
construction. Preliminary plans will be presented to the Commission at a later meeting for review. Circle
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City of Columbia Heights November 16, 2016
Park & Recreation Commission Minutes of the Meeting Page 6
Terrace Park play structure and sport court have been installed. The remaining sidewalk and overlook
will be installed with the building construction.
Keyes Park has $350,000 budgeted in the 2017 parks capital budget for work within the park. This
amount falls short of the complete master plan amount, so the work will need to be prioritized based on
resources as has been done with previous master plan improvements. This will come back to the
Commission once a design consultant is on board.
Staff would recommend the next park for a master plan to be Gauvitte Park. There are a couple of other
major impacts or issues in this area. Some of the Commission Members asked where this park is located.
Windschitl reported receiving a few complaints from the neighbors about the basketball being in poor
condition. Public Works staff has also received inquiries from some residents about making
improvements to that park. Anticipation to begin the next master plan for a city park would be in the
late spring or early summer.
C. Commission Members
Clerkin reported that one of the railings on the outside stairs from the northwest entrance of Murzyn
Hall has broken off. Windschitl replied he will put in a work request to have it fixed.
Carder stated LaBelle Park turned out very nice. She attended the flag ceremony for James LaBelle.
Windschitl agreed that the area turned out very nice with the new shelter and parking in the cul de sac.
Stroik indicated LaBelle receives a lot of usage in the summer around the walking path.
Windschitl reported there has been a tremendous amount of issues with the satellite toilets in the parks
this year. Issues include burning, tipping, and not staying clean. These problems have mostly been
reported within Huset Park.
Payne thanked Mayor Peterson for his service to the Park and Recreation Commission. He believes
Peterson has done a great job and will miss him. Members agreed and said thank you. Peterson has
enjoyed working with everyone in the City.
Payne adjourned the meeting at 6:48 p.m.
Deanna Saefke, Recreation Clerk Typist II
20
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, DECEMBER 5, 2016
CALL TO ORDER
The meeting was called to order by Chairperson Ed Carlson at 5:32 p.m.
ROLL CALL
Members present: Commissioners Ed Carlson, Brian Clerkin, Nick Novitsky, and Leonard Olson
Staff Present: Kathy Young, Assistant City Engineer
Ted Fisher, Police Sergeant
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Not present
APPROVAL OF MINUTES
Motion by Olson, seconded by Clerkin, to approve the minutes of November 7, 2016, as presented.
Motion passed unanimously.
OLD BUSINESS
Residents present: None
A. REQUEST FOR YIELD OR STOP SIGNS AT THE INTERSECTION OF MADISON STREET AND 42ND AVENUE
In August, Nicole Miller requested YIELD or STOP signs at the intersection of Madison Street and 42nd
Avenue. The Traffic Commission denied the request based on adequate visibility at the intersection.
Since August there have been two additional accidents at the intersection, one reported. With this
new information, Ms. Miller has requested the Traffic Commission review the intersection again. Her
concern is lack of traffic control and the number of accidents /near misses at this intersection.
The Police Department reviewed the reported accident records for the past five years; one accident in
2012, one accident in 2013, three accidents in 2014 and two accidents so far in 2016. Memos from
Captain Austin are attached.
On Madison Street traffic stops at 41" Avenue and 43rd Avenue. On 42nd Avenue traffic stops at
Jefferson Street and Quincy Street.
The MMUTCD guidelines to consider traffic control are five crashes within a three -year period and
three crashes within a two -year period.
Novitsky stated the last accident qualifies this intersection for traffic control. Olson stated this area
gets worse and worse and there are already too many signs. He agrees the little mound on the
southwest house does interfere slightly, but feels motorists will continue to drive right through
another sign as they currently disregard the existing signage. However, because of activities,
accidents, and pressure from the neighborhood, we may have to push it through even though the
area is already saturated with signs - -maybe we should call for a public hearing. Young
21
Traffic Commission Minutes — December 5, 2016
Page 2
advised that if the commission feels there should not be a stop sign at this location, they could deny
the request and Ms. Miller can appeal it to the City Council. Novitsky believes this is Ms. Miller's third
time with this request. Young also questioned that because this is one of the only uncontrolled
intersections in the vicinity, drivers may be expecting it to be controlled. Novitsky reiterated what Ms.
Miller said at the last meeting, that if she doesn't see a sign her way she doesn't look the other way.
He stated that's the problem with drivers, they're not observant and they expect the other driver to
be observant. Olson feels it would make more sense to make the north /south controlled, otherwise
vehicles won't stop. Other corners stop at 41st 42nd, and 43 d. The best we can expect is a rolling
stop. Officer Fisher stated he stops at all intersections because drivers do run stop signs. There's
quite a bit of squad traffic in that area because it's at their back door. Novitsky stated Ms. Miller's
main concern is for the children in the neighborhood. He inquired about yield signs. Olson feels they
will just drive right through a yield sign; however, Carlson feels it's a little better than nothing.
Novitsky advised it does assign right of way. He is concerned that if we continue to say no and then a
child gets injured it will come back to us. Clerkin is against putting up more signs as he's seen so many
drivers run them, the most he would do is agree to a yield sign.
Motion by Olson, seconded by Clerkin to deny the request. Motion passed with three ayes and one
oppose.
OTHER OLD BUSINESS
None
NEW BUSINESS
Residents present: Ziyad Bakri
A. REQUEST FOR 30 MINUTE PARKING ON 40T' AVENUE IN FRONT OF 332 40T' AVENUE NE
Mr. Ziyad Bakri is the owner of a new convenience store at 332 40th Avenue NE (west half of the
building at 334 401h Avenue NE). Mr. Bakri has requested "30 MIN PARKING, 7:00 AM TO 9:00 PM"
signs be installed on the south side of 40th Avenue for two spaces directly in front of the building.
The main problem is Sarna's employees parking in front of his store. Staff recommends 1 HOUR
PARKING signs be installed as this is consistent with other designated parking signs throughout the
City. Commissioners and Mr. Bakri agreed with the staff recommendation. Young advised Mr. Bakri
that we will send him a notice regarding the public hearing.
Motion by Clerkin, seconded by Novitsky to call for a public hearing at the next Traffic Commission
meeting to designate "ONE HOUR PARKING, 7:00 AM TO 9:00 PM" on the south side of 40th Avenue
adjacent to 332 40th Avenue NE. Motion passed unanimously.
OTHER NEW BUSINESS
None
22
Traffic Commission Minutes — December 5, 2016
Page 3
REPORTS
CITY ENGINEER
January 2nd is a holiday so the Public Hearing will be held in February. We cannot pound signs in during
this time of year anyway. So, there will be no meeting in January and the Public Hearing will be scheduled
for February 6 th
POLICE CHIEF
Sergeant Fisher disclosed the results of the speed survey on Reservoir Boulevard. The average speed was
30 which is a very low speed for the amount of cars. There were 15,161 vehicles over several days (a lot of
traffic) with only a few speeders.
COMMISSIONERS
Novitsky stated that at 43 -1/2 Street and Pierce Street the signs designate a three -way stop but there are
only two signs there. Young feels a sign is probably missing and made note of it.
Carlson had a request regarding installation of a right turn lane on 44th Avenue from westbound to
northbound onto University Avenue. The Commissioners all agreed the Service Drive would be a problem.
ADJOURNMENT
Motion by Olson, seconded by Clerkin, to adjourn the meeting at 5:48 p.m. Motion passed unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
23
UNAPPROVED
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MONDAY, FEBRUARY 6, 2017
CALL TO ORDER
The meeting was called to order by Chairperson Ed Carlson at 5:30 p.m.
ROLL CALL
Members present: Commissioners Ed Carlson, Brian Clerkin, Kevin Doty, Nick Novitsky,
and Leonard Olson
Staff Present: Kathy Young, Assistant City Engineer
Lenny Austin, Police Captain
Sue Schmidtbauer, Public Works Secretary
Council Liaison: Not present
APPROVAL OF MINUTES
Motion by Olson, seconded by Clerkin, to approve the minutes of December 5, 2016, as presented.
Motion passed unanimously.
PUBLIC HEARING: ONE HOUR PARKING ON 40" AVENUE ADJACENT TO 332 401H AVENUE NE
Residents present: Danny Bakri
At the Traffic Commission meeting in December, Commissioners called for a public hearing to
designate "ONE HOUR PARKING, 7:00 AM TO 9:00 PM" on the south side of 40th Avenue adjacent to
332 40th Avenue NE.
Mr. Ziyad Bakri is the owner of a new convenience store at 332 40th Avenue NE (west half of the
building at 334 40th Avenue NE). For the ease of his customers, Mr. Bakri requested a 30 minute time
limit for two on- street parking spaces adjacent to the store.
The Traffic Commission revised the parking designation to one hour for consistency with other
locations in Columbia Heights.
Motion by Olson to recommend the City Council designate ONE HOUR PARKING, 7:00 AM TO 9:00 PM
for two on- street parking spaces on the south side of 40th Avenue adjacent to 332 40th Avenue NE.
Seconded by Clerkin. Motion passed unanimously.
Carlson informed Mr. Bakri that this item will go to council on Monday, February 13th, and encouraged
him to attend the meeting in case there are questions.
OLD BUSINESS
None
OTHER OLD BUSINESS
None
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Traffic Commission Minutes — February 6, 2017
Page 2
NEW BUSINESS
None
OTHER NEW BUSINESS
None
REPORTS
CITY ENGINEER
Young advised that she checked out the missing stop sign at 43 -1/2 Avenue and Pierce Street. The sign
that faces Pierce Street states "all way stop ". However, there is a sign missing on 43 -/12 Avenue. She
is questioning if the Traffic Commission would like to see if the neighborhood is agreeable to removing
the two stop signs on 43 -1/2 Avenue and leaving the one on Pierce Street. This is a "T" intersection
and it's unclear how long the one sign has been gone. Young advised that the Commission can call for
a public hearing or she can send a letter to residents within 300 feet of the stop sign. Doty questioned
the proper procedure. Novitsky stated the sign has been missing for a while. Commissioners agreed
that we should send letters and if there is no objection, remove the stop signs on 43 -1/2 Avenue.
POLICE CHIEF
None
COMMISSIONERS
Carlson questioned if it is in the budget to put red tape /stripes on all the stop sign poles. Young
advised this is only put on stop signs where there is non- compliance and /or neighbors have
approached the city. If we put it on all signs it may not be as effective. Apparently councilmember
Williams asked Carlson to visit this again in reference to the intersection at 43rd Avenue and Cleveland
Street. After discussion, the Commission agreed if you overuse the markings, they will lose their
effectiveness. Young feels it is more appropriate for heavily traveled areas rather than residential
neighborhoods. However, she will check out this intersection.
ADJOURNMENT
Motion by Doty, seconded by Olson, to adjourn the meeting at 5:40 p.m. Motion passed unanimously.
Respectfully submitted,
Sue Schmidtbauer
Public Works Secretary
25
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE MEETING OF
JANUARY 3, 2017
The meeting was called to order at 6:30 pm by Chair Gary Peterson
Members Present: Donna Schmitt, John Murzyn, Marlaine Szurek„ Bruce Nawrocki , Bobby
Williams, Gerry Herringer, and Gary Peterson.
Others present: Connie Buesgens, newly elected Councilmember
Staff Present: Walt Fehst, Joseph Hogeboom, Keith Dahl, and Shelley Hanson.
PLEDGE OF ALLEGIANCE- RECITED
CONSENT ITEMS
1. Approve the Minutes from November 7, 2016-
2. Approve the Financial Report and Payment of Bills for October and November 2016
on Resolution 2017 -01.
Questions by Members:
No questions or comments.
Motion by Nawrocki, seconded by Williams, to waive the reading of Resolution 2017 -01
there being an ample amount of copies available to the public. All ayes. MOTION
PASSED.
Motion by Nawrocki, seconded by Williams, to approve the Minutes and Financial Report
and Payment of Bills for October and November, 2016 as presented. All ayes. MOTION
PASSED.
RESOLUTION NO. 2017-01
A Resolution of the Economic Development Authority of Columbia Heights, Minnesota, Approving
the Financial Statements for the Months of October and November, 2016 and the Payment of the
Bills for the Months of October and November, 2016.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be
applied, the FDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills
and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statements for the months of October and November, 2016 has been reviewed
by the EDA Commission; and
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WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as to both
form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets,
Audits and similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the
check history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 3rd day of January, 2017.
Motion by:
Seconded by:
BUSINESS ITEM
1. Discuss Right of Reverter Execution for 4647 Polk St NE
Dahl explained to members that on August 28, 2014, the Columbia Heights Economic
Development Authority (the "EDA ") entered into a Purchase and Redevelopment Agreement
(the "Agreement ") between Steve and Katherine Pepple (the "Pepples ") for a single - family,
owner - occupied home to be constructed on 4647 Polk Street NE (the "Property "). The
Agreement obligated the Pepples to substantially complete construction by January 30, 2016 or
the EDA would have the right to re -enter and take possession of the Property. At the time the
EDA sold the Property to the Pepples for $7,500, they indicated that their intentions were to
ultimately sell their existing home and construct a new home on the Property.
To date, the Pepples have not substantially constructed a single - family home on the Property.
The City Building Official has reviewed two different sets of plans for the Pepples proposed
home; however no permits have been issued for construction and no plan review fees have been
paid. Since construction has not been substantially completed, the EDA may retake the Property
and pay the Pepples the remaining balance of the purchase price after the EDA has reimbursed
itself for all costs and expenses incurred in connection with the recapture, management, and
resale of the Property.
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Staff sent out a letter to the Pepples informing them of their default to the Agreement and the
pending actions that may be taken by the EDA. On November 28, 2016, staff received the
attached letter from the Pepples requesting the EDA consider purchasing the Property back due
to a financial hardship.
For discussion tonight, Staff is seeking direction from the EDA on whether or not to proceed
with the right -of- reverter to re -enter and take possession of the Property. And if the EDA
chooses to do that, what amount of our expenses does the EDA expect to recoup. Dahl stated
that if the EDA decides to re -enter and take possession of the Property, Tollberg Homes has
communicated to staff that they would be interested in purchasing the Property to build a single -
family home specific to the requirements of the Single Family Home Lot Sales Program. A copy
of Tollberg Home's letter of interest is attached.
Staff recommends excursing the EDA's legal right -of- reverter to reacquire the Property so that it
may be added to the Single Family Home Lot Sales Program for sale to a developer.
Questions /comments from members:
Nawrocki asked what outstanding fees we have incurred thus far. Dahl stated there were legal
fees for drafting the Purchase /Development Agreement, recording /transfer fees, plan review fees,
and there will be fees incurred to process the Right of Reverter Clause. Dahl said the costs
probably exceed the $7,500 purchase price.
Dahl was asked why they decided not to build and whether they are current on the property
taxes. Dahl explained they have experienced a financial hardship and are not comfortable
moving forward with construction, but they have paid the taxes on the parcel. He said they have
requested that the City buy the lot back. Under the current agreement the Pepples are not
allowed to sell the lot to someone else themselves. Hogeboom told members that he had
conferred with the Attorneys, and the City can't just make them an offer to re- purchase, we must
go through the Right to Revert process.
Herringer asked if the Pepples still lived in Columbia Heights. Hogeboom stated they live next
door to this lot and have been residents of this neighborhood for a long time. Fehst said it was an
unfortunate set of circumstances that led to their request for the City to take the lot back.
Hogeboom stated the Pepples would like to have the whole purchase price returned to them,
however he suggested that we subtract the amount of the second plan review ($1,355.74) off the
purchase price of $7,500 and refund them the difference. Herringer said the EDA should recoup
some of the expenses and thinks a refund of $6,100- $6,200 is fair.
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Members generally agreed with that based on the fact that the lot will be re -sold at a higher price
and that will help cover the other expenses we have incurred. Members asked Dahl what he
thinks Tollberg would be willing to pay for the lot. Dahl said he expects to get $18,500- $25,000
for the lot once it is put back on the market.
Motion by Nawrocki , seconded by Szurek , to direct staff to proceed with excursing the right -of-
reverter, pursuant to the Purchase and Redevelopment dated August 28, 2014 between the EDA
and the Pepples for the construction of a single-family, owner- occupied home at 4647 Polk
Street NE for $7, 500, minus plan review fees of $1, 355.74 for a refund of $6,144.26 to the
Pepples. All ayes. MOTION PASSED.
Hogeboom said the next step will be to send them a written demand to fulfill their original
agreement, and they will be given a 30 day timeframe to take action. If not, then the City will
then proceed with the legal documents to take the property back. The Pepples are aware they
will be issued the demand letter as the first step.
OTHER BUSINESS:
1. CDBG APPLICATION -
Dahl told members that staff has filled out a CDBG application for 2017 funding to purchase the
Root property at 40th and University. The application will go to the City Council January 9th and
must be submitted by January 13th. It will require extensive clean up if we get funding to
purchase the property. Dahl said we would apply for clean- up funds through the Met Council
and DEED. He estimated those costs to be $300,000 to $500,000. Hogeboom said this is a
good time to move on this property since interest has increased in redeveloping this area due to
the construction on the east side of University.
Herringer asked what size the Root property was. Dahl said it was 1.19 acres which includes 3
accessory structures and the foundation of the primary structure. There was a discussion among
members regarding the surrounding properties and the potential for future redevelopment of the
whole west side of University.
2. HYVEE UPDATE-
Hogeboom told members that Hyvee was turned down for the grant application for remediation
costs so this put them behind schedule as they are trying to obtain financing elsewhere. He said
they have purchased the property and the rumors that they are backing out are untrue. He did tell
members that Hyvee plans on taking plans to the Planning & Zoning meeting in February for the
construction of a gas station /convenience store on 47th Avenue and Central. They would like to
start construction by spring and once that is started they will start the remediation process of the
store itself located in the mall.
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3. NAWROCKI FAREWELL -
Nawrocki said life has ups and downs, and that at the New Year he tries to put the negatives
behind him and start fresh. He wished everyone the very best in the New Year, and hopes they
all look forward to what lies ahead.
The next meeting will be February 6 after the HRA meeting which is scheduled for 6:00 pm.
The HRA will get an update from the Attorney regarding the by -laws, and changes to handle the
financial obligations will be addressed. The attorney will also be present at the EDA meeting to
answer any questions the Board may have.
The meeting was adjourned at 6:45 pm.
Respectfully submitted,
Shelley Hanson
Secretary
30
MINUTES OF
PLANNING AND ZONING COMMISSION
JANUARY 4, 2017
7:00 PM
The meeting was called to order at 7:00 pm by Chair Szurek.
Commission Members present- Fiorendino, Hoium, and Szurek
Commission Member absent- Schill
It was noted that Buesgens resigned from the Commission since she was elected to the City Council. The City
Council will need to appoint a new member to fill the vacancy.
Also present were Elizabeth Holmbeck (Planner), and Shelley Hanson (Secretary) along with Council Liaison,
John Murzyn.
Motion by Fiorendino, seconded by Hoium, to approve the minutes from the meeting of December 6, 2016. All
ayes. MOTION PASSED.
PUBLIC HEARINGS
CASE NUMBER: 2017 -0101
APPLICANT: Aisling Fitness LLC
LOCATION: Vacant property on 51St Court
REQUEST: Site Plan Approval
Holmbeck told members that on behalf of Planet Fitness, Aisling Fitness, LLC has applied for Site Plan
Approval per Code Section 9.104 (N), for the vacant site located behind La Casita and White Castle. The site is
currently comprised of three vacant lots, which do not have assigned addresses: (Property Identification
Numbers (PIN): 25- 30- 24 -23- 0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066). The applicant is proposing to
construct a fitness facility on the 2.1 acre site.
The proposed site plan accommodates a 20,094 square foot one story fitness facility building. The applicant is
proposing to construct the building on the south end of the site and have parking on the north end of the site.
The proposal includes 146 parking stalls, with landscaped islands and a number of landscaping improvements
throughout the site. Overall the proposal meets the City's Zoning Code and Design Guideline Standards. A
narrative provided by the applicant, was given to members to review. Holmbeck explained that since the
submittal, Aisling Fitness LLC has also purchased the parcel to the north of this one that is located in the City of
Fridley. This will provide additional parking and another access point to the property. This will increase the
parking approximately 48 spaces for a total of 194. Aisling is working with the City of Fridley to get their
approval on the coordinated plan and will submit separate storm water plans to them for that additional piece.
ZONING ORDINANCE
The site is currently comprised of three properties which are located in the General Business Commercial
Zoning District. The properties to the north are located in the City of Fridley. The properties to the east are
located in the One and Two Family, and Built as Duplexes Residential Zoning District. The properties to the
south and west are located in the General Business Commercial Zoning District.
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COMPREHENSIVE PLAN
The Comprehensive Plan guides this area for commercial land use. Commercial development on the
longstanding vacant commercial property is consistent with the City's Comprehensive Plan.
DESIGN GUIDELINES
The subject property is located within the Design Guideline Overlay District, and is governed by the "Highway
District" standards within the Design Guidelines. The intent of the Design Guidelines is to make the City more
aesthetically appealing, by requiring a set of minimum standards for new construction along Central Avenue
and 401h Avenue. The minimum standards were created by a task force of City Officials, business owners and
residents, and adopted into the City Code by the City Council.
In general, the proposed building meets the spirit of the Design Guidelines for the Highway District. Signage
will be addressed when the applicant or tenant applies for a Sign Permit. Signage must be consistent with
Design Guidelines and with City Code. The following components are requirements of the Design Guidelines
Highway District and how the applicant has attempted to meet the guidelines:
• Buildings may be set back a maximum of 85 feet from the sidewalk, in order to allow for two rows of
parking and drive aisles plus landscaped frontage.
Due to the fact that the site is narrow the proposed building is to be situated on the south end of the property,
with parking to the north. There isn't currently a sidewalk located on 51" Court NE. The City will be working
with adjacent businesses to connect current sidewalks to the businesses along 51St Court NE. Planet Fitness is
required to ensure pedestrian connections are provided from the buildings rear fire exit and main front entrance
sidewalk to the street where future connections will be in place. There will be a landscaped frontage on 51St
Court NE.
• The primary facade(s) of buildings of 40 feet or more in width should be articulated into smaller
increments through the techniques such as using of different textures or contrasting, but compatible,
materials; dividing storefronts with separate display windows and entrances or incorporating arcades,
awnings, window bays, balconies or similar ornamental features.
The proposed primary facade of the building will be articulated into smaller increments with different vertical
and horizontal panels, and windows.
• Building height shall be a minimum of 22 feet.
The proposed building will be 24' tall.
• Where commercial or office uses are found on the ground floor, at least 20 percent of the ground floor
facade fronting Central Avenue and 15 percent of any two side or rear facades shall consist of window
and door openings.
The proposed plan meets this guideline on the front and west side of the building, however there are no
windows on the rear side or east side of the building.
• The building should have a well- defined front facade with primary entrances facing the street.
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The proposed building will have a well- defined front and side fagade. Due to the narrowness of the lot, the
primary entrance is facing north towards the parking lot rather than 51" Court NE.
• Building colors should accent, blend with, or complement surroundings.
The colors that are proposed are neutral, and the accenting bolder colors coincide with the company's
recognizable brand. Overall, the colors presented should complement the surrounding area.
• No more than two principal colors may be used on a facade or individual storefront. Bright or primary
colors should be used only as accents, occupying a maximum of 15 percent of building facades, except
when used in a mural or other public art.
The proposed building will consist of two primary colors: purple and yellow.
• All buildings should be constructed of high - quality materials, including the following: Brick, Natural
Stone, Stucco Precast concrete units and concrete block, provided that surfaces are molded, serrated or
treated with a textured material in order to give the wall surface a three dimensional character. Jumbo
brick may be used on up to 30 percent of any fagade, provided that it is used only on the lower third of
the building wall.
The proposal meets this guideline. The building will be constructed with precast concrete wall panels with a
painted finish to meet this guideline.
• Architectural details such as ornamental cornices, arched windows and warm -toned brick with bands of
contrasting color are encouraged in new construction.
The proposal generally meets the intent of this guideline.
• Parking areas adjacent to public streets or sidewalks shall be screened with a combination of landscape
material and decorative fencing or walls sufficient to screen parked cars on a year -round basis while
providing adequate visibility for pedestrians.
The proposed landscape plan includes a variety of trees and shrubs to be planted around the perimeter of the
site, which should provide adequate screening.
SITE PLAN
1. Parking
The proposed plan identifies 146 parking stalls for the fitness facility. Staff believes this number is adequate.
Planet Fitness has done previous studies to determine the amount of parking that is necessary. The number of
stalls proposed for this site is based on previous fitness facility usage and takes into account peak times of the
year, such as after the holidays.
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2. Access
The site will be primarily served by two access points off Central Avenue onto 51 St Court. The property itself
will be served by one access off 51St Court and 52nd Ave. NE. Since submitting the site plan documents, the
applicant has purchased the property directly due north for additional parking and to provide an additional
access point to the site. This property is in the City of Fridley and the applicant is currently working with
Fridley to obtain the necessary permits to do site work. With the applicant acquiring this additional property,
there will be an additional access point off of 52nd Ave. NE. to the property, which will provide more flexibility
for exiting and entering the site, alleviating some of the traffic on 51St Court and on Central Avenue.
3. Landscape
The proposed landscaping materials are shown on the attached Landscape Plan. The applicant is proposing to
plant trees and shrubs which will complement the layout of the development.
FINDINGS OF FACT
Section 9.104 (N) of the Zoning Ordinance outlines four findings of fact that must be met in order for the City
to approve a Site Plan. They are as follows:
a. The Site Plan conforms to all applicable requirements of this article.
The applicable Zoning Code requirements are achieved.
b. The Site Plan is consistent with the applicable provisions of the City's Comprehensive Plan.
The Comprehensive Plan guides this area for commercial development. The proposed Site Plan for the property
is consistent with the intent of the Comprehensive Plan.
c. The Site Plan is consistent with any applicable area plan.
There is no area plan for this parcel.
d. The Site Plan minimizes any adverse impacts on property in the immediate vicinity and the public right -
of -way.
The proposed Site Plan meets all the minimum setback requirements and general development standards
outlined in the Zoning Code. Therefore, the properties in the immediate vicinity of the proposed development
should not be adversely impacted.
Questions from members:
Szurek asked what type of barrier would be used between the Planet Fitness building and the residential area to
the east. Holmbeck stated that they will be installing a white vinyl fence with trees and shrubs on both sides.
Szurek then stated she didn't think the building met the Design Guidelines with the Purple and Yellow color
scheme. Holmbeck said the primary exterior is a neutral color and they are allowed to use two primary colors
for accent, but understands these are not the typical colors used throughout the City where the guidelines are in
effect.
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Hoium asked about the 2 sidewalks and where they will run. Holmbeck reviewed the plan detailing the route of
the sidewalks. She then told members that Public Works is working with White Castle to extend sidewalks
from 51St Court out to Central Avenue which will provide pedestrian access since there are several bus stops in
the immediate area. She noted that stop signs will also be added to the LaCasita exit point and to the Planet
Fitness exit point to minimize traffic problems.
Hoium asked if the 146 planned parking spaces meet our requirements for this type of business. Holmbeck
stated that our Code does not address the number of parking spaces needed for this type of use. She said this
plan was provided by Planet Fitness based on their other locations and what is needed at the peak times of the
year, such as right after New Years, when people seem to use these facilities more. She reminded members that
there will be 194 spaces once the Fridley parcel is added. Hoium asked if all the storm water plans were
reviewed and approved by Public Works. Holmbeck told members that Public Works was satisfied with the
plan and that very detailed information was provided regarding this issue.
Fiorendino asked if staff felt there is adequate parking. Holmbeck stated they did. Fiorendino asked what she
meant when she said that most of the Design Guidelines were met. Holmbeck explained she knew the colors
used as accent (purple and yellow) may be an issue for members, and that some of the architectural
requirements regarding windows and minor detailing don't exactly meet requirements. However, staff took into
account that some of these items weren't appropriate for this building use. For example, eliminating windows
along the back side of the building where the locker /shower rooms will be located. Staff considered these small
deviations.
Public Hearing Opened.
Larry Larson is the owner of a duplex to the east of this property. He wanted to know the distance from the
fence to the lot line. He was happy to hear there would be some screening between the business and the
residences. Holmbeck told him there is approximately 19 -20 ft from the building to the lot line where the fence
will be placed. Larson's major concern is drainage since his lot is the lowest in the area. He was worried that
all the storm water from the area would flow to his lot especially after the Planet Fitness lot is paved.
Holmbeck told him that the plans indicate that all the storm water from this site will be taken care of on site, it
cannot be diverted to his property. She encouraged him to communicate with Kevin Hansen in Public Works
regarding this matter for a more in depth explanation.
Representatives present from Aisling Fitness were Ed Farr and Don Anderson, Architects, and Dan Hill from
Aisling Fitness. Farr spoke to several of the issues discussed. He said all the storm water will go to an
underground holding area and that it may actually help relieve some of the problems he has experienced in the
past. He went on to tell members that the fencing along the east property line will be 6 ft in height and will be
staggered back and forth along the entire property line with shrubs on one side and trees on the other to provide
an aesthetic barrier. He said that will leave about 20 feet of green space between the building and the barrier.
Farr said the color scheme used is their national branding colors and that they limited the use of it as they were
mindful of the City's Design Guidelines and tried to come to a compromise from what they normally use.
Fiorendino asked what the hours of operation would be. Farr said they are open 24 hours a day /7 days a week.
Fiorendino asked about the lighting plan so as not to have a negative impact on the residential properties. Farr
told members that they will have poles in the parking lot that will have downcast lighting, but there will be no
lighting on the back side of the building. He said the fencing will prevent any headlights from vehicles shining
into the residences behind the site.
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Fiorendino asked Farr if there would be a large impact on their plan if Fridley does not approve their plans for
the northern piece. He said it would not.
Public Hearing Closed.
Motion by Fiorendino, seconded by Hoium, to waive the reading of Resolution No. 2017 -PZ01, there being
ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Fiorendino, seconded by Hoium, to adopt Resolution No. 2017 -PZ01, being a resolution approving
a Site Plan, for the proposed Planet Fitness subject to the following conditions:
1. The building and site shall be meet all requirements found in the Fire Code and the Building Code.
2. Trash and /or recycling collection areas shall be enclosed on at least three sides by an opaque screening
wall or fence no less than six feet in height. The open side of the enclosure shall not face ally public
street or the front yard of any adjacent property.
3. Mechanical equipment shall be placed and /or screened so as to minimize the visual impact on adjacent
properties and from public streets and adjacent residential properties.
4. The applicant shall meet the requirements outlined in the attached report from the Public Works
Director /City Engineer, dated December 21, 2016
S. The applicant will be responsible for installing two new stop signs to calm traffic exiting /entering the
Planet Fitness property and the La Casita property.
6 The sidewalk currently shown wrapping around the south west side of the building will be continued and
connect with the front ont (north) sidewalk, which will empty onto SI" Court NE.
7. All City Storm Water Management requirements shall be achieved for this property.
8. Site and elevation plans included in this submittal, dated December S, 2016 shall become part of this
approval.
9. All other applicable local, state, and federal requirements shall be met at all times.
All ayes. MOTION PASSED.
RESOLUTION NO. 2017 — PZ01
A Resolution of the Planning and Zoning Commission approving a Site Plan for the construction of a Fitness
Center on the Three (3) vacant lots located at 51St Court NE within the City of Columbia Heights, Minnesota.
Whereas, a proposal (Case #2017 - 010 1) has been submitted by Aisling Fitness, LLC, on behalf of Planet Fitness, to the
Planning and Zoning Commission, requesting Site Plan Approval from the City of Columbia Heights at the following site:
ADDRESS: Three (3) vacant lots located at 51St Court NE (Property Identification Numbers (PIN): 25- 30 -24 -23 -0018,
25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066).
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of a Planet Fitness
Center located on the three (3) vacant lots located at 51St Court NE (Property Identification Numbers (PIN): 25- 30- 24 -23-
0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066).
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Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on January 4,
2017;
Whereas, the Planning and Zoning Commission has considered the advice and recommendations of City staff regarding
the effect of the proposed Site Plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as
well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public
safety in the surrounding areas;
Now, therefore, be it resolved, the Planning and Zoning Commission of the City of Columbia Heights after reviewing
the proposal, accepts and adopts the following findings:
1. The site plan conforms to all applicable requirements of this article.
2. The site plan is consistent with the applicable provisions of the City's Comprehensive Plan.
3. The site plan is consistent with any applicable area plan.
4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way.
Further, be it resolved, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall
become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to
petition for renewal of the permit.
CONDITIONS:
1. The building and site shall be meet all requirements found in the Fire Code and the Building Code.
2. Trash and/or recycling collection areas shall be enclosed on at least three sides by an opaque screening wall or
fence no less than six feet in height. The open side of the enclosure shall not face any public street or the front
yard of any adjacent property.
3. Mechanical equipment shall be placed and/or screened so as to minimize the visual impact on adjacent properties
and from public streets and adjacent residential properties.
4. The applicant shall meet the requirements outlined in the attached report from the Public Works Director /City
Engineer, dated December 21, 2016.
5. The applicant will be responsible for installing two new stop signs to calm traffic exiting /entering the Planet
Fitness property and the La Casita property.
6. The sidewalk currently shown wrapping around the south west side of the building will be continued and connect
with the front (north) sidewalk, which will empty onto 51" Court NE.
7. All City Storm Water Management requirements shall be achieved for this property.
8. Site and elevation plans included in this submittal, dated December 5, 2016 shall become part of this approval.
9. All other applicable local, state, and federal requirements shall be met at all times.
Passed this 4"' day of January, 2017
Offered:
Fiorendino
Seconded:
Hoium
Roll Call:
All ayes
Shelley Hanson, Secretary
Marlaine Szurek, Chair
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Jan 4, 2017
CASE NUMBER:
APPLICANT:
LOCATION:
REQUEST:
2017 -0102
Aisling Fitness LLC
Vacant property on 51" Court
Preliminary Plat
Holmbeck explained this request goes hand in hand with the previous request, and again on behalf of Planet
Fitness, Aisling Fitness, LLC has requested Preliminary Plat Approval per Code Section 9.104 (L), for the
vacant site located behind La Casita and White Castle. The site is currently comprised of three vacant lots,
which do not have assigned addresses: Property Identification Numbers (PIN): 25- 30 -24 -23 -0018, 25- 30- 24 -23-
0017, and 25- 30 -24 -22 -0066. The applicant is proposing to remove the existing lot lines, and re -plat the
property to allow for a fitness facility to be constructed on the south end of the site. State Building Code
prevents constructing a new building over a property line. Furthermore, in order to obtain a Certificate of
Occupancy for the property, the lot lines must be removed.
ZONING ORDINANCE
The site is currently comprised of three properties which are located in the General Business Commercial
Zoning District. The properties to the north are located in the City of Fridley. The properties to the east are
located in the One and Two Family, and Built as Duplexes Residential Zoning District. The properties to the
south and west are located in the General Business Commercial Zoning District.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area for commercial land use. Commercial development on the
longstanding vacant commercial property is consistent with the City's Comprehensive Plan.
FINDINGS OF FACT
Section 9.104 (L) (6) of the Zoning Ordinance outlines three conditions that must be met in order for the City to
grant a Preliminary Plat. They are as follows:
(a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115.
This is correct.
(b) The proposed subdivision is consistent with the Comprehensive Plan.
This is correct.
(c) The proposed subdivision contains parcel and land subdivision layout that is consistent with good
planning and site engineering design principles.
This is correct.
Staff recommends that the Planning and Zoning Commission recommend approval of the proposed Preliminary
Plat request made by Aisling Fitness, LLC on behalf of Planet Fitness for the properties located on 51St Court
NE., (PIN: 25- 30 -24 -23 -0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066).
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Questions /comments from members:
There were no questions.
Public Hearing Opened.
No one wished to speak on this matter.
Public Hearing Closed.
Motion by Hoium, seconded by Fiorendino, to waive the reading of Resolution No. 2017 -03, there being ample
copies available to the public. All ayes. MOTIONPASSED.
Motion by Hoium, seconded by Fiorendino, that the Planning and Zoning Commission recommends the City
Council approve the Preliminary Plat for the three vacant properties located on 51St Court NE., (PIN.•25- 30 -24-
23 -0018, 25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066), subject to certain conditions of approval that have been
found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and
Development Ordinance, including:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka
County Recorder's Office.
3. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council
approval. hz the event that a Final Plat is not submitted within this time period, the Preliminary Plat will
become void.
All ayes. MOTIONPASSED.
The following Resolution will go to the City Council January 9, 2016.
RESOLUTION NO. 2017-03
A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Preliminary Plat for
Aisling Fitness, LLC for the Three (3) vacant lots located at 51St Court NE.
Whereas, a proposal (Case # 2017 -0102) has been submitted by Aisling Fitness, LLC to the City Council requesting
Preliminary Plat Approval from the City of Columbia Heights at the following site:
ADDRESS: Three (3) vacant lots located at 51St Court NE (Property Identification Numbers (PIN): 25- 30 -24 -23 -0018,
25- 30 -24 -23 -0017, and 25- 30- 24 -22- 0066).
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING: Preliminary Plat Approval per Code Section 9.104 (L).
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Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on January 4,
2017;
Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission
regarding the effect of the proposed Preliminary Plat upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of
fire, and risk to public safety in the surrounding areas;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
Section 9.104 (L) (6) of the Zoning Ordinance outlines conditions that must be met in order for the City to grant a
Preliminary Plat. They are as follows:
(a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115.
(b) The proposed Subdivision is consistent with the Comprehensive Plan.
(c) The proposed Subdivision contains parcel and land subdivision layout that is consistent with good
planning and site engineering design principles.
Further, be it resolved, that the attached plans, maps, and other information shall become part of this Preliminary Plat;
and in granting approval the City and the applicant agree that the Plat shall become null and void if a Final Plat is not
submitted to the City Council within one (1) calendar year after the approval date, subject to petition for renewal.
CONDITIONS
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. The applicant shall be responsible for the cost of filing and recording written easements with the Anoka
County Recorder's Office.
3. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council
approval. In the event that a Final Plat is not submitted to the City Council within this time period, the
Preliminary Plat will become void.
CASE NUMBER: 2017 -0103
APPLICANT: Mulata Associates LLC
LOCATION: 820 40"' Avenue
REQUEST: Zoning Amendment (Rezoning)
Holmbeck said Mulata Associates, LLC has petitioned the City of Columbia Heights to change the zoning
designation of the property located at 820 40"' Ave. NE. from `Public and Open Space' to `Central Business'.
This change would accommodate the relocation of an adult daycare to the site. Mulata Associates, LLC operates
an adult daycare in St. Paul which has outgrown the current space. The applicant is planning to purchase the
City's former Library building to allow for the daycare to operate in the building. In addition to the daycare, the
applicant is proposing to use the building as a community center, when it is not being used as a daycare facility.
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In terms of the Rezoning request, rezoning the property to Central Business is in the best interest of the public
and the future of the property. Right now the property can only be used for a `public use' such as a government
building or a non - profit. Allowing the property to be rezoned provides opportunities for a variety of commercial
uses to operate on the parcel in the future. Due to the property's close proximity to the Central Business
corridor, and from a long term planning perspective, approving the rezoning will provide a viable commercial
property for the future. A list of the current permitted uses in the Public and Open Space and the Central
Business District was given to members.
It is important to note that there are some conflicts regarding the specific types of uses that are being proposed
for the building. The proposed uses do not meet the Specific Development Requirements that are called out in
the City's Zoning Code for an Adult Daycare and Community Center. The Specific Development Requirements
are a list of requirements for certain types of commercial, residential, and industrial uses.
For example, a `use' such as a daycare may be permitted in the zoning classification, but will also need to meet
the Specific Development Requirements guided for that type of `use'. The applicant has been made aware that
the uses which are currently proposed would not be allowed under the City's current code due to the fact that
the Specific Development Standards are not met and that staff does not have the authority to waive these
requirements. Holmbeck told members that they have met with the applicant to explain this conflict; however
the applicant decided to proceed with the Zoning request. Holmbeck said they would have to appeal the
Specific Development Standards at a later time to the Board of Appeals if they choose to move ahead with their
proposed plan for the building.
The Specific Development Requirements for an Adult daycare and a Community Center are attached for your
review. The issue in this particular case is that the proposed uses do not meet the following standards:
1. For a Community Center, the parcel upon which the use is located shall have a lot area no less than four
times the area of the building footprint.
2. For an Adult Day Care Center, at least 150 square feet of outdoor area for seating or exercise shall be
provided for each adult under care.
ZONING ORDINANCE
The property is located in the Public and Open Space Zoning District. The properties located to the north and
south are located in the Multiple Family Residential Zoning District. The properties to the west are located in
the Limited Business Zoning District, and the properties to the east are located in the Central Business Zoning
District.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this property for Institutional Uses. It was unknown that a new library facility
would be built, at the time the Comprehensive Plan was completed. Now that the new library facility is in
operation, the former library is vacant and the City has no immediate public use for the property. The City
should look for ways to make the property viable long term. Staff believes the rezoning request achieves this
goal.
FINDINGS OF FACT
Section 9.104(F) (5) requires four findings of fact to be made when a zoning amendment petition is made. The
findings of fact are as follows:
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(a) The amendment is consistent with the Comprehensive Plan
As previously .stated, the Comprehensive Plan identifies and guides the property for Institutional Uses.
However, staff believes that due to the fact the surrounding area is guided for transitional development and
commercial development, and from a land -use perspective, the proposal makes sense for the long term viability
of the parcel.
(b) The amendment is in the public interest and is not solely for the benefit of a single property owner.
The property is currently vacant, and has been vandalized in the past few months. It is in the public interest that
the property is being used for the highest and best possible use. Unfortunately, because the parcel is zoned for
Public and Open Space, the types of uses that can operate on the site are strictly limited. Allowing a variety of
commercial uses to operate on the site is in the public's interest.
(C) Where the amendment is to change the zoning classification of a particular property, the existing use of
the property and the zoning classification of property within the general area of the property in question
are compatible with the proposed zoning classification.
The surrounding properties are a mix of commercial, residential, and institutional. Staff believes that overall
the zoning classification of the property within the general area of the property is compatible with the proposed
zoning classification.
(d) Where the amendment is to change the zoning classification of a particular property, there has
been a change in the character or trend of development in the general area of the property in question, which
has taken place since such property was placed in its current zoning classification.
The parcel's current zoning classification reflects the City's planned land -use goals at the time the
Comprehensive Plan Update was last updated. Since 2008, the City has built a new library facility, and now
operates at a different location. Due to the subject property's proximity to Central Avenue and a growing trend
in commercial development throughout the Twin Cities Metro, it is a smart long term strategy to rezone the
parcel to meet the growing commercial property demand.
Staff recommends that the Planning and Zoning Commission recommend approval of the proposed rezoning of
the property located at 820 40th Avenue, based on the aforementioned findings of fact.
Questions from members:
Fiorendino asked if there had been any consideration to re- zoning this parcel to Limited Business (LB) instead
of CBD. Holmbeck said that option was discussed, however the applicant made the decision to request the
change to CBD as it allows more choices of permitted uses. She again made it clear to the Commission
members and the applicant, that if the re- zoning is approved, and the use of the building is determined to be a
pennitted use, they still must meet the other Specific Development Standards depending on the proposed use.
Hoium asked what other permitted uses are in this District. Holmbeck said the members were given a list in
their packets. Hoium and Fiorendino both felt it made sense to change the zoning from "Public Use" to "
CBD" as it allows more uses for any future owner and will help to achieve the best use of the building in that
area.
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Hoium wanted confirmation that if they approved the re- zoning to "CBD" that the applicant would not be able
to use the facility as an Adult Daycare or Community Center without appealing the section of our Code for
Specific Development Standards to the Board of Appeals. Holmbeck said that is correct. The Board of Appeals
could grant an exception, but if they decided to uphold the Code as it is written, then the Applicant could appeal
to the City Council as a last resort.
Public Hearing Opened.
Steve Smith of 3813 Lincoln Street is a Trustee of Immaculate Conception Church. He wanted to make sure
that any changes to the zoning of this site, and the lack of parking on site, would not impact Immaculate
Conception Church in any way. Szurek assured him it would not. Any future business going into this building
would not be able to use the Church's parking lots without permission.
Chantelle Henning of 3975 Jackson Street thinks parking will be an issue for the proposed use. She doesn't
feel there is adequate parking in the lot or on the side streets for a community center. She doesn't think that
people will use the parking ramp and walk to this site which is 2 blocks away. Most of those needing the Adult
Daycare probably would not be able to navigate that far. She is concerned that it will increase the street parking
in the neighborhood.
Fiorendino said we don't know what the actual use will be at this point, but said that most businesses will
probably use the lot parking first and some street parking just like the Library did in the past, so this should not
be a dramatic impact on the neighborhood. As far as use as a community center, that is why there are standards
in place to ensure a certain amount of parking is provided on site, so as not to inconvenience the surrounding
area.
Public Hearing Closed.
Motion by Fiorendino , seconded by Hoium, to waive the reading of Resolution No. 2017 -04, there being ample
copies available to the public. All ayes. MOTIONPASSED.
Motion by Fiorendino, seconded by Hoium, that the Planning and Zoning Commission recom»iends the City
Council approve Resolution No. 2017 -04, rezoning the property located at 820 40th Avenue NE, wn 'Public
and Open Space ' to 'Central Business'.
The following Resolution will go to the City Council January 9th.
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RESOLUTION NO. 2017-04
A Resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Zoning Amendment
for the property located at 820 40th Avenue NE.
Whereas, a proposal (Case # 2017 -0103) has been submitted by Mulata Associates, LLC to the City Council requesting a
Zoning Amendment from the City of Columbia Heights at the following site:
ADDRESS: 820 40 "' Avenue NE
LEGAL DESCRIPTION: On file at City Hall.
REQUEST: Zoning Amendment (Rezoning).
Whereas, the Planning and Zoning Commission held a public hearing as required by the City's Zoning Code on January
4, 2017;
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Jan 4, 2017
Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning Commission
regarding the effect of the proposed Rezoning upon the health, safety, and welfare of the community and its
Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of
fire, and risk to public safety in the surrounding areas;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
(a) The amendment is consistent with the Comprehensive Plan
(b) The amendment is in the public interest and is not solely for the benefit of a single property owner.
(c) Where the amendment is to change the zoning classification of a particular property, the existing use of the
property and the zoning classification of property within the general area of the property in question are
compatible with the proposed zoning classification.
(d) Where the amendment is to change the zoning classification of a particular property, there has been a change in
the character or trend of development in the general area of the property in question, which has taken place since
such property was placed in its current zoning classification.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights hereby rezones the property at 820 40 "' Avenue NE to "Central
Business ".
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CASE NUMBER: 2017 -0104
APPLICANT: Scenic Sign Corp/New Perspectives Sr. Living
LOCATION: 3801 Hart Blvd
REQUEST: Variance
Holmbeck said that Scenic Sign Corporation representing New Perspectives Senior Living is requesting a
Variance to allow for the installation of a new monument sign for the property located at 3801 Hart Blvd. NE.
The senior apartment complex, formerly known as the Lighthouse Apartments, has recently rebranded to be
known as New Perspective Senior Living. The applicant is proposing to remove the old sign and replace the
existing monument sign on the property to reflect the new name of the building.
The applicant is requesting a Variance to City Code to allow for a monument sign that exceeds the maximum
allowed 16 square feet. The applicant submitted plans for the packets for a proposal that calls for the sign face
to be 52.25 square feet, with 10.4 square feet concrete pillars on either side of the sign face. The proposed sign
is approximately 86 square feet in total. The Variance request is to allow the monument sign to exceed the
dimensional requirements by 70 square feet.
The existing monument sign is located on the west side of the property as you enter the parking lot and is 72
square feet in size. The applicant is proposing to rebuild the sign closer to the street (Hart Blvd.). According to
the City's Zoning Code, monument signs for this zoning classification have a maximum permitted height of 8
ft. The proposed sign would meet this requirement, as it would be just over 6 ft. tall. A rendering of the existing
sign and proposed sign, which includes dimensions and placement, is attached for consideration.
Before the meeting, Scenic Sign submitted a second plan showing a different sized sign which Holmbeck
passed out to members just prior to the meeting. Then at the meeting, a representative from New
Perspectives, Holly Osters, passed out yet another plan showing different sizes again. All of the requests
exceeded the allowed size.
ZONING ORDINANCE
The property is located in the R -3 Multiple Family Residential Zoning District, as are the properties to the
north. The properties to the west are zoned Public and Open Space. The properties to the south and east are
located in the General Business Commercial Zoning District.
COMPREHENSIVE PLAN
The Comprehensive Plan designates this zoning district for high density residential.
DESIGN GUIDELINES
The subject property is not located within the Design Guideline Overlay District
FINDINGS OF FACT
Section 9.104 (G) of the Zoning Ordinance outlines five conditions that must be met in order for the City
Council to grant Variances. They are as follows:
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a) Because of the particular physical surroundings, or the shape, configuration, topography, or other
conditions of the specific parcel of land involved, strict adherence to the provisions of this article would
cause practical difficulties in conforming to the Zoning Ordinance. The applicant, however, is proposing
to use the property in a reasonable manner not permitted by the Zoning Ordinance.
The application provided does not identify specific difficulties in conforming to the Zoning Ordinance. The
property does not appear to have topographical or other unique conditions that pose a practical difficulty in
conforming to the Zoning Ordinance.
b) The conditions upon which the variances are based are unique to the specific parcel of land involved and
are generally not applicable to other properties within the same zoning classification.
This parcel does not appear to have unique conditions as compared to the surrounding parcels.
c) The practical difficulties are caused by the provisions of this article and have not been created by any
person currently having a legal interest in the property.
The application provided does not appear to identify a practical difficulty.
d) The granting of the variance is in harmony with the general purpose and intent of the Comprehensive
Plan.
The Comprehensive Plan does not address signage for multiple family residential uses.
e) The granting of the variance will not be materially detrimental to the public welfare or materially
injurious to the enjoyment, use, development or value of property or improvements in the vicinity.
The proposed sign does not appear to be detrimental to the public welfare, use and development, or value of
properties in the vicinity.
Staff recommends that the Planning and Zoning Commission recommend that the City Council deny the
Variance request for the proposed monument sign for the property located at 3801 Hart Blvd. The applicant has
not submitted a reasonable request based on the Findings of Fact outlined in the City's Zoning Ordinance,
which are required by the City Council in order to approve a Variance. Based on the application and renderings
received for review, it is not evident there is a practical difficulty present in order to grant the Variance.
While there appears to be no issue with the request to move the sign closer to the street (Hart Blvd) for
visibility, no justification has been provided that demonstrates the need for such a large sign on the residentially
zoned property. The commercially zoned properties to the south and east are only allowed up to 50 square feet
of signage. For this reason, and because the Findings of Fact have not been met, the request is not justifiable. A
sample resolution was provided, should the Planning and Zoning Commission decide to recommend approval.
Questions from members:
Holly Osters from New Perspectives said the building was constructed in 2008. During the past year the
company has created a new name and they have rebranded. The sign that is presently there is not a
conventional one used at any of their other locations. Their wish is to replace the sign in a better location that
will be consistent with all of the buildings they own. She told members that the existing sign is not visible to
traffic coming from the north or south on Hart Blvd. therefore, guests, volunteers, & perspective residents have
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Jan 4, 2017
trouble finding the facility. She said the current sign is 34.8 sq ft in size (which exceeds the allowable size, and
is therefore non - conforming). Staff has researched this and there was never a permit issued for that sign and it
was never approved as part of the Site Plan or any other action approved by the P & Z Commission.
There was a discussion to try and clarify which plan of the three submitted is their actual request. That lead to
discussion about whether to make a decision on just the sign itself or whether the pillars or other supports
should be included in the total sq ft. Members wanted to concentrate on the size of the actual signage not the
surrounding supports. But it was still unclear what size they wanted a variance for. Hoium stated he was not in
favor of expanding a non - conforming use. He was ok with moving and replacing it with the same size, but no
bigger.
Fiorendino said he needed a good reason to allow the variance. More visibility, or to attract more business is
not good enough reasons in his opinion. He said they must go by what is established in the Code. He said the
Commission doesn't have the authority to approve this without a hardship.
Holly Osters stated that they are trying to provide consistency at all their buildings. Szurek said every city has
different code requirements and we can't be expected to make decisions on other cities. She also said she can't
justify the variance unless there is a hardship. Osters said they can't reface the current sign as it is made from
limestone and it will crack if changes are made to it. The only option they have is to construct a new one.
Osters went on to say that the Liquor Store to the south is larger than it should be. Holmbeck said the Liquor
Store is in a commercially zoned area which has different requirements.
The discussion continued about varying sizes of the new sign and whether the members would be willing to
grant a variance on any specific size. At this point, the members were very confused about what the actual
request was, and since they could see no hardship they were not in favor of granting a variance at this time. The
members suggested Osters go to the City Council meeting and provide them with one proposal with precise
measurements for the smallest size they think they could live with, and see if the City Council would approve it.
Szurek said too many options were discussed at this meeting and it is hard to approve something that hasn't
been submitted correctly.
Public Hearing Opened.
No further discussion.
Public Hearing Closed.
Motion by Fiorendino, seconded by Hoium, to close the public hearing and recommend that the City Council
deny the Variance request for a monument sign for the property located 3801 Hart Blvd., due to the Findings of
Fact not being met.
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OTHER BUSINESS
No other new business.
The meeting was adjourned at 8:22 pm.
Respectfully submitted,
Shelley Hanson
Secretary
48
CH
COLUMBIA HEIGHTS PUBLIC LIBRARY
3939 Central Ave NE, Columbia Heights, MN 55421
BOARD OF TRUSTEES: MEETING MINUTES
Wednesday, December 7th, 2016
Approved
2/8/2017
The meeting was called to order by Chair Patricia Sowada at 5:30 p.m. Members present were: Patricia Sowada,
Catherine Vesley, Steve Smith, and Nancy Hoium. Also present were Library Director Renee Dougherty, and Recording
Secretary Nick Olberding.
• The Minutes of the November 2 "d, 2016 Board Meeting were approved.
• The Bill List dated November 16th, 2016 was reviewed. It was moved, seconded, and passed that the bills be paid.
• The Bill List dated November 30th, 2016 was reviewed. It was moved, seconded, and passed that the bills be paid.
• The Accounting Sheet as of October 2016 was reviewed, and approved.
• Library is at 77% of the year's budget (not counting recent Utilities and Payroll). The electrical, water, and sewer
lines are overspent. However; the overall library expenses are below estimate. Council Resolution 95 -40
established a reserve for working capital cash flow in an amount equal to forty -five percent of the ensuing year's
budgeted expenditures. During the last two budget years (2014 and 2015) the library fund (240) had a surplus at
yearend which fulfilled the established reserve. The balance available in the Capital Building Library Fund is being
used for the construction of the new building so will not be available to satisfy the required reserve in future.
• The unbudgeted expenditures on Severance Pay are a little misleading. It's categorized as severance, but it is
accrued vacation payouts for staff that have recently left.
• E -Books vs. Print Books. Is it a trend that we are over - budget for E -Books and under - budget for Print? No, it was
not intended to be that way. With the move to the new library and the push to RFID the collection, it was a very
busy. Because of both reasons, there was a push to weed out the collection of low- circulating and outdated
material. There was less time to keep up with selecting and ordering new items while preparing for and adjusting
to the relocation. We are normally only 1 -2 months behind the current edition of book review journals in making
purchase decisions, but we are currently 6 months behind on them.
• Category 4040 (IT Support) will nearly double in the upcoming budget year. $22,000 in budget year 2016, to
$40,000 in the 2017 proposed budget. Technical support has increased, and the library has much more
technology in the new facility (e.g. Automated Material Handler, Self- Checkout Stations, 3x more Public
Workstations, Door Card Readers, Security Cameras, and built -in AN Systems).
• Category 7100 (City Administration) costs are misrepresented on the current Accounting Sheet. There is an error
in accounting, because it should not be over - budget. Renee is working on getting this figured out with Finance
department staff.
Old Business:
• Staffing Update
• Four new pages accepted positions: Farrah Briest, Maria Fink, Tammie Powell, and Geraldine Yorks
• Starting wage has been increased to $12, and caps at $15
• Library Page: Some large libraries use the term 'page' for employees or volunteers who retrieve books
from the "stacks," which are often closed to the public. This relieves some of the tedium from the
librarians, who may occupy themselves with duties requiring their more advanced training and
education. — Wikipedia
2017 Proposed Budget Council Presentation: The presentation was well received. There were the usual points
brought up about trying to cut the budget by several percent, and the need for transparency in public spending;
49
but it was more broadly about the city as a whole, not just the library.
New Business:
Trustee Resignation: Barbara Tantanella's resignation from the library Board is going forward. She was in a care
facility when she made her decision. Has since been released, but has not rescinded her resignation. There is also
the possibility of her moving out of the area, which would add to her motivation in leaving the board
o The city is accepting applications on an ongoing basis until a decision is made on a new member.
o Also up for replacement is the position of Council Liaison, due to Gary Peterson leaving his position as
Mayor. It is currently unknown who will assume this position in the upcoming year.
Items from the Floor:
Uncollected Debt: ACL /CHPL will be writing off patron debt older than 96 months starting at the end of
December. We are legally unable to enforce the collection of debt older than 7 years, and our contracted
collection agency (Unique Management) is legally unable to affect patron credit records as a means to collect the
debts. The purge will financially write -off about $310,000 in ACL patron debt, and $125,000 in CHPL patron debt.
This process should not cause any negative impacts on our balance sheet, and should enable us to keep more
consistently accurate statistics
o Our ILS system is currently bloated with uncollected debt, inactive user records, and lost material dating
back to 1998. Purging this data will clean up the system, and provide more accurate reporting of current
material and patron counts.
Free Publications: Lavender has approached us about distributing their free LGBT publication at the library. We
need to look into our current policy, and possibly alter it if it's in our interest to distribute Lavender and other
publications like City Pages, Tidbits, Beer Dabbler, etc.
Strategic Plan: Our current strategic plan was from 2012 through 2016, so it is time to produce a new one. For
now, we need to gather information, and continue adjusting to the dynamic of the new library. In 2017 we will
have a new Mayor, City Council Member, Library Board Council Liaison, and Library Board Member. We will need
to take some time to continue getting feedback from the public and others with a stake in the library. Also, time
to learn the capabilities of the new building, technologies, and automation we have put together.
o It is worth noting, that in Anoka County, we do a lot with a little. It has been revealed that the library levy
in Anoka County is the lowest in the 7 county metro area. It equals about $24 /person.
There being no further business, the meeting was adjourned at 6:25p.m. by Patricia Sowada, and seconded.
Respectfully submitted,
4
Nicholas P. Olberding
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights services, programs, and activities.
50
COLUMBIA HEIGHTS PUBLIC LIBRARY Approved
3939 Central Ave NE, Columbia Heights, MN 55421 2/8/2017
CCIH�'- BOARD OF TRUSTEES: MEETING MINUTES
Wednesday, January 18th, 2017
The meeting was called to order by Vice Chair Nancy Hoium at 4:14pm. Members present were: Nancy Hoium, and Steve
Smith. Via telephone was member Catherine Vesley. Also in attendance were Library Director Renee Dougherty, and
Recording Secretary Nick Olberding.
• The Minutes of the December 7th, 2016 Board Meeting were not reviewed.
• The Bill Lists dated December 14th, December 215`, and December 281h of 2016 were not reviewed.
• The Accounting Sheet as of year -end was not reviewed.
Old Business:
• Staffing Update
o Not Discussed. Postponed to February Meeting.
New Business:
Resolution to transfer Board -owned property to the City of Columbia Heights
• Resolution 2017 -1: Whereas ownership of Lot 1 and 2 of Block 64 (westernmost two of the six lots
comprising the property of the old library building at 820 40th Ave NE, Columbia Heights, MN 55421), be
transferred from the Columbia Heights Library Board to the City of Columbia Heights in order to facilitate
the sale of the property to Mulata Associate, LLC.
• It is unknown how the Library Board gained ownership of the two lots in the first place, but they have
owned them since 1960.
o Steve Smith voted to approve Resolution 2017 -1, and Nancy Hoium seconded; signed by Steve Smith
and Nancy Hoium. Catherine Vesley approved via phone, and will sign the Resolution upon her return.
• Revision of By -laws to include new meeting time
o Not Discussed. Postponed to February Meeting.
Items from the Floor:
• Uncollected Debt: ACL /CHPL wrote off patron debt older than 96 months at the end of December, and purged
the data from the Workflows database. The total of the debt written off by CHPL totaled $122K, coming in lower
than the previously estimated $125K.
There being no further business, the meeting was adjourned at 4:24p.m. by Nancy Hoium, and seconded.
Respectfully submitted,
4
Nicholas P. Olberding
Recording Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights services, programs, and activities.
51
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7C
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
2017 FORD PICKUP CAPITAL EQUIPMENT PURCHASE
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL: 6.
BY /DATE: Kevin Hansen / January 27, 2017
BY /DATE: -2 L
BACKGROUND:
Truck #0221, a 1994 Chevrolet 4x4 pickup, and truck #0012, a 1998 Chevrolet 4x4 pickup, were sold at the city
auction this past fall. Both trucks were used by the Street Department for street maintenance duties including
transporting staff, tools, and materials to work sites. Staff has budgeted $25,000 in the Street Capital
Equipment fund for the purchase of one replacement pickup truck.
ANALYSIS /CONCLUSION:
This capital equipment replacement provides for one new 2017 Ford 4x2 with a lift gate.
STAFF RECOMMENDATION:
Staff recommends the purchase of one new 2017 Ford F250 pickup truck off the State of Minnesota
purchasing contract from Midway Ford of Roseville, MN in the amount of $23,400 plus sales tax; and one
power lift gate from Aspen Equipment of Bloomington, MN in the amount of $2,563 plus sales tax.
RECOMMENDED MOTION(S):
Move to authorize the purchase of one new 2017 Ford F250 3/4 -ton pickup truck off the State of Minnesota
purchasing contract from Midway Ford of Roseville, MN in the amount of $ 23,400 plus sales tax; and one
power lift gate from Aspen Equipment of Bloomington, MN in the amount of $ 2,563 plus sales tax. Funding
shall come from the Street Capital Equipment fund 431 - 43121 -5150.
ATTACHMENT(S): Midway Ford Contract Price
Aspen Equipment Contract Price
52
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
T -64
2017 F250 4X2- Regular Cab- 8' Box
Automatic Transmission
Dual Front Air Bags
AM /FM Radio
Tow Hitch
Tilt Wheel
40/20/40 Vinyl Front Seat
Standard Base Upholstery
4 -Wheel ABS Brakes
Air Conditioning
LT245/7507 E All Season Tires
Travis Swanson
651- 343 -5212
tswanson CcDrosevillemidwayford.com
Fax # 651- 604 -2936
Front Tow Hooks
Rubber Floor Covering
Black Bumpers w /Rear Step
Matching Full Size Spare Tire
6.2L V8 E85
Options
Code
Price
Select
Exterior Colors
Code
Select
E- Locking 4.30 Axle
X4M
$359
x
Blue Jeans Metallic
N1
Brake Controller
52B
$249
x
Race Red
PQ
Upfitter Switches
66S
$152
x
Caribou Metallic
LQ
Power Group
90L
$841
x
Shadow Black
G1
Camper Pkg
471
$149
x
Magnetic Metallic
J7
Mud Flaps
61s
$119
x
Ingot Silver Metallic
UX
Oxford White
Z1
x
Extended Service Contracts
Cost
Select
Option Total
$1,869
You must have a active FIN code to participate in this
purchase contract : FIN code #
Purchase Order required prior to order placement
PO #
City of Columbia Heights
Base Price Totals
6.2 Gas
Options Price Totals
Extended Warranty
Transit Impr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$21,511.00
_$1,869.00
$20.00
$23,400.00
1
Name of Organization
637 38th Ave NE
Address
Columbia Heights, MN 55421
Grand Total for all units $23,400.00
City, State, Zip
Mike Oreilly / 763 - 706 -3721
Acceptance Signature
Contact Person/ Phone #
moreilly c(D.columbiaheightsmn.gov
Print Name and I itle
Date Contact's e-mail address and fax #
53
WAQU/PMEIYT
/fICP1M6 9OgE .S[ACCEEO
CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420 -3686 - Phone: (952) 888 -2525 • Fax: (952) 656 -7159 - Website: www.aspenequipment.com
CITY OF COLUMBIA
Cust Name: HEIGHTS Quote Number: Quote Date: 1/25/2017
Contact: Mike Oreilly CITY OF COLUMBIA HEIGHTS- 25 -LIF- 42760- 7 -50 -v1
Phone: 763- 706 -3721
Fax: E -Mail: morielly@columbia-heights.gov
hts.gov
Aspen Equipment is pleased to offer the following quotation for your consideration
Qty Part/Sgec Number Description Installed
1 4.034 G2 -60 -1340 TP38 Tommygate 38" Steel Platform w/ taper, 1300 lb cap, G2 Series $2,563.00
State of Minnesota Contract 73056
Tax Note: Applicable sales tax and /or FET estimates will be confirmed and added to the final invoice
Submitted by,
Mark Lundeen
612 - 719 -4414
F.O.B.: Bloomington, MN (Unless otherwise specked)
Equipment Specifications subject to change
Quote valid for 30 days from date of quotation
Quote Sub Total: $2,563.00
Estimated Sales Tax: $0.00
Total: $2,563.00
Chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame
rails, shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation.
Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust
systems are configured and have difficulty stipulating whether certain components (i.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST
SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every
chassis /engine /transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to
delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen
Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure
that installations are completed without additional charges to the customer.
54
1 of 1
Cy COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7D
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR 2017
UTILITY IMPROVEMENTS 40TH AVENUE
DEPARTMENT: PUBLIC WORKS
CITY MANAGER'S APPROVAL:
BY /DATE: KEVIN HANSEN /FEBRUARY 1, 2017
BY /DATE: -7
BACKGROUND:
In 2015 Anoka County staff informed City staff that the county road segment of 401h Avenue from Central
Avenue to Reservoir Boulevard was scheduled for a mill and overlay under their County Road Rehabilitation
program. This is the same program that has completed work on Reservoir Boulevard north of 40th Avenue,
49th Avenue east of Central Avenue, and on 40th Avenue from Central to University Avenues.
ANALYSIS /CONCLUSIONS:
Staff had asked the County to delay the work on 40th Avenue to allow for evaluation of city utilities.
Subsequently, the water main in this segment was cleaned and lined in 2016. An evaluation of the storm
sewer from Central Avenue to LaBelle Pond has detailed that the structures and storm lines are in poor
condition and need replacement. Additionally, this intersection is subject to flooding and can be improved by
additional storm sewer.
Staff evaluated the storm sewer and determined that a parallel storm sewer on the north side of 40th Avenue
could be added separating the drainage area on the north side of 40th from the south side of 40th — resulting in
flood protection to the 100 year level. The existing storm pipe will be replaced with new structures due to its
condition. This segment will be cost shared with Anoka County under existing cost share agreements.
Staff has completed the plans and the project(s) are now ready to be publicly bid. The proposed funding for
this work is as follows:
Storm Sewer Construction Fund: $225,000
Municipal State Aid: $120,000
RECOMMENDED MOTION(S) Move to approve the plans and specifications and order Advertisement for Bids
for the utility rehabilitation of storm sewer on 40th Avenue east of Central Avenue to LaBelle Pond.
ATTACHMENT(S): 40th Avenue Site Plan
55
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CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7E
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
FOR 2017 UTILITY IMPROVEMENTS MAIN STREET
DEPARTMENT: PUBLIC WORKS
CITY MANAGER'S APPROVAL:
BY /DATE: KEVIN HANSEN /FEBRUARY 1, 2017
BY /DATE:
BACKGROUND:
In 2016 Anoka County informed City staff that the county road segment of Main Street from 40th to 44"
Avenues was scheduled for a mill and overlay under their County Road Rehabilitation program. This is the
same program that has completed work on Reservoir Boulevard north of 40th Avenue, 49th Avenue east of
Central Avenue, and on 40th Avenue from Central to University Avenues.
ANALYSIS /CONCLUSIONS:
Staff had asked the County to delay the work on Main Street to allow for evaluation of city utilities. The water
main from 40th to 42nd Avenues has experienced several water main breaks and should be replaced prior to
the road work, which the County desires to complete in 2017.
The 6 -inch water main will be replaced with a new 8 -inch main, along with valves and hydrants. This work will
be funded through the City's Water Construction Fund. A potential cost to the homeowner is the access and
operability of the curb stop or water shut off valve at the property line. Consistent with our City Code, it is the
homeowner's responsibility for the service line from the main in the street to the house. Based on the age of
the original building construction, up to five water services may also be lead (material), requiring full
replacement. A Feasibility Report has been prepared detailing the water service work, in accordance with 429
requirements. At the direction of the City Council, repairs and replacements of water service lines are publicly
bid and those prices for repairs or replacements are extended to the homeowners if they so choose.
Staff has completed the plans and the project(s) are now ready to be publicly bid. The proposed funding for
this work is as follows:
Water Construction Fund $345,000
RECOMMENDED MOTION(S) Move to waive the reading of Resolution 2017 -17, there being ample copies
available for the public.
Move to adopt Resolution 2017 -17 which accepts the Feasibility Report and approves the plans and
specifications, and orders the Advertisement for Bids for the replacement of water main on Main Street
between 40th and 42nd Avenues.
ATTACHMENT(S): Resolution 2017 -17
Feasibility Report
Main Street Site Plan
57
RESOLUTION NO. 2017-17
A resolution of the City Council for the City of Columbia Heights, Minnesota,
WHEREAS, the City Council has initiated a water main replacement on Main Street from 40th to 42nd Avenue, and
WHEREAS, a report has been prepared by the Director of Public Works with reference to the Main Street water main
replacement, and
WHEREAS, the Main Street water main replacement includes the following main segments:
• Main Street from 40th Avenue to 42nd Avenue
WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost
effective, and
Said report is hereby received by the City Council of Columbia Heights on February 13, 2017.
Now therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the
City Council of Columbia Heights makes the following:
FINDINGS OF FACT
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA
1. The Council will consider the improvement of such water mains in accordance with the report and the
assessment of water services to abutting or benefited property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of
$345,000.
2. Such improvement is necessary, cost - effective, and feasible.
3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 13th of February,
2017.
4. These improvements shall also be known as Project No. 1703.
5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement.
6. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade journal an
advertisement for bids upon making of such improvement under such approved plans and specifications. The
advertisement shall be published a minimum of three weeks prior to the bid opening, shall specify the work to
be done, shall state that bids will be received by representatives of the City Council of Columbia Heights until
10:00 a.m. on Wednesday, March 22, 2017 at which time they will be publicly opened at the place designated,
will then be tabulated and will be considered by the City Council on Monday, March 27, 2017 in the Council
Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and
filed with the clerk and accompanied by a cash deposit, bid bond, or certified check payable to the City of
Columbia Heights for 5 percent of the amount of such bid.
ORDER OF COUNCIL
Passed this 13th day of February, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest
Katie Bruno, City Clerk /Council Secreta
58
!@)) City of Columbia Heights
FEASIBILITY REPORT
FOR
2017 WATER MAIN
IMPROVEMENTS
CITY PROJECT 1703
February, 2017
ENGINEERING DEPARTMENT
63738 th Avenue NE, Columbia Heights, MN 55421
763 - 706 -3700 •.• 763 - 706 -3701 (Fax)
59
2017 WATER MAIN IMPROVEMENTS
COLUMBIA HEIGHTS, MINNESOTA
PROJECT NUMBER 1703
LOCATION: Main Street (CSAH 2) from 40th Avenue to 42nd Avenue
IMPROVEMENTS: Water Main Replacement
Remove 6" cast iron pipe (CIP) and install 8" ductile iron pipe (DIP) water main with
new gate valves and hydrants. Water Service line repair or replacemens.
INITIATION: City
OWNERS ABUTTING: Main Street is the boundary between the cities of Columbia Heights and Fridley.
Fridley residents are served with the Columbia Heights water main.
Columbia Heights (24)
Fridley (13)
ISSUES: The following is a study of the key project issues.
Anoka County is scheduled to mill and overlay Main Street (CSAH 2) from 40th
Avenue to 44th Avenue in 2017. Prior to this work, the Public Works Department
reviewed the condition of City owned utilities. Water main replacement from 40th
Avenue to 42nd Avenue is required to improve or maintain the distribution system.
No major sanitary or storm sewer replacement is proposed. Roadway construction
will include minor modifications to existing sanitary and storm sewer castings to
meet proposed finish grades.
Water Main Improvements
Water main replacement is proposed for Main Street from 40th Avenue to 42nd
Avenue. The 6" CIP was installed in 1955. This two -block section of water main has
had at least 14 breaks, compared with no recorded breaks in the pipe between 42nd
Avenue and 44th Avenue.
Staff is estimating up to 5 water services in Columbia Heights and 3 services in
Fridley may need to be replaced on Main Street due to type of service pipe. This is
based on the number of homes built before 1950. The type and size of water
service is field verified during construction. Any water service other than 34" or
larger copper is replaced.
Inaccessible /inoperable stop boxes will also be repaired /replaced as part of the
project. Staff has found 9 stop boxes in Columbia Heights and 7 stop boxes in
Fridley need to be repaired /replaced.
2 60
Between 40th and 41St Avenues, 2 houses in Columbia Heights and 2 houses in
Fridley are serviced from 1" copper lines on each side of the street. These houses
will be connected directly into the main. Up to 4 houses south of 40% Avenue in
Fridley are serviced from a pipe along the joint property line. These houses will
continue to be serviced with the joint pipe.
Restoration will include bituminous pavement with bituminous curb, hard surface
repair in kind, such as sidewalk or driveway and turf restoration.
FEASIBILITY: The proposed improvement project is necessary to maintain and improve the water
main distribution system. It is cost - effective prior to the mill and overlay planned
by Anoka County, and technically feasible as prescribed in the construction
recommendations found elsewhere in this report. The project and project
elements should be implemented as proposed in this study. The improvements,
once completed, will provide a benefit to the properties served.
SCHEDULE: Project construction is scheduled to begin in June of 2017, with substantial
completion occurring in the mid -July.
Council receives Feasibility Report and orders Project February 2017
Public Informational Meeting February /March 2017
Bid Opening March, 2017
Begin Water Main Construction May 2017
Water Main Construction Completed Mid -July 2017
FINANCING: Financing would be 100% Water Construction Fund for the water main, gate valves,
hydrants and water service reconnections and 100% assessment for water service
repair /replacement.
Water Main
The estimated construction costs for the water main is $345,000.
Water Stopbox Repair(s)
The estimated construction costs for the stopbox repairs /replacements are as
follows:
Curb Box Repair (each): $ 1,300
Replace Curb Box and Stop (each): $ 1,550
Replace Service including Stopbox (each): $ 2,600
Property owners also pay for all hard surface restoration, such as sidewalk or
driveway.
ASSESSMENT: The assessment will be based on a per service basis, based upon the actual cost to
repair /replace the individual water service.
3 61
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0 COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7F
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR CIRCLE
TERRACE PARK BUILDING
DEPARTMENT: PUBLIC WORKS
CITY MANAGER'S APPROVAL:
BY /DATE: KEVIN HANSEN /FEBRUARY 1, 2017
BY /DATE:
BACKGROUND:
In 2016 new equipment was approved that included a sport court, swing set, a small playset with slides,
engineered wood fiber surfacing, concrete walks, matching benches and trash can, and a basketball hoop for
the sport court, all installed by staff.
The architect has now completed preliminary plans for the park building located on the north side of the Circle
Terrace Park area. Staff consisting of Parks, Community Development, Recreation, and Police have reviewed /
commented during the initial plan development.
The building materials use durable materials such as stone and cement fiber siding and follows the
Commission directive of earth tones for color. The building is simple in layout, as intended, for a meeting
space with a restroom and small office for a PD substation or other staff use. The building also has an attached
covered picnic shelter area.
Funding for the project shall come from a CDBG grant ($236,771) and the Park Development Fund ($38,750).
Interior furnishing and treatments shall be provided by the Police Forfeiture Fund.
ANALYSIS /CONCLUSIONS:
The Park and Recreation Commission reviewed the plans and recommends to the City Council to proceed to
the bidding phase. Color selections would be brought back to the Park and Recreation Commission after the
bid award.
RECOMMENDED MOTION(S): Move to approve the plans and specifications and order Advertisement for Bids
for the Circle Terrace Park Building, based on a recommendation from the Park and Recreation Commission.
ATTACHMENT(S): Building site and elevation plans
66
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CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7G
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
FINAL PAYMENT FOR CHATHAM ROAD LIFT STATION REHABILITATION
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL: y ,
BY /DATE: Kevin Hansen / February 7, 2017
BY /DATE:
BACKGROUND: The contractor has completed the Chatham Road Lift Station Rehabilitation project. The work
consisted of the replacement of the pumps and motors, electrical service, and SCADA controls.
STAFF RECOMMENDATION: Staff recommends acceptance of the work and final payment to Meyer
Contracting, Inc. The Engineer's Report of Final Acceptance as well as a memo prepared by MSA Professional
Services (consulting engineer) recommending acceptance of the project and final payment to Meyer
Contracting, Inc. are attached.
RECOMMENDED MOTION(S): Move to accept the work for Chatham Road Lift Station Rehabilitation, City
Project No. 1414, and authorize final payment of $9,868.60 to Meyer Contracting, Inc. of Maple Grove,
Minnesota.
ATTACHMENT(S): Engineer's Report of Final Acceptance
MSA Memo
71
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
CHATHAM ROAD LIFT STATION REHABILITATION
CITY PROJECT NUMBER 1414
February 8, 2017
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Meyer Contracting, Inc. The work
consisted of the replacement of the pumps and motors, electrical service, and SCADA controls. The contractor
has completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor in the
amount as follows:
ORIGINAL CONTRACT PRICE $ 456,238.00
CHANGE ORDERS $ 0.00
FINAL CONTRACT AMOUNT $ 456,238.00
FINAL WORK APPROVED $ 450,441.11
ALL PRIOR PAYMENTS ($ 440,572.51)
BALANCE DUE $ 9,868.60
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
72
NSAMemo
SERVICES
More ideas. Better solutions.®
To: Mr. Kevin Hansen, Public Works Director
From: Brian D. Miller, P.E.
Subject: Application for Final Payment #6, Chatham Road Lift Station
Date: January 5, 2017
Please find the Application and Certification for Final Payment (no.6) for your review and
consideration. The Contractor has submitted a cost breakdown attached to the payment
application. We consider the contractor to be 100% complete on the project. They have
completed the items on the punch list and we have verified with Lauren McClanahan, Public
Works Superintendent, that the punch list items are complete. The value on the attached
Application is $9,868.61 which includes change order 3 and the remaining retainage held for the
completion of the punch list.
Attached is one copy of the Application and Certificate for Final Payment #6 with change order 3
and attachment "A" for your review and consideration. We recommend that the Council consider
approving this payment request in the amount of $9,868.61 at the upcoming Council Meeting.
If you have any questions, please feel free to contact us at (612) 548 -3132. Thank you very much.
RON
° C`E (VE~ D
,IP,IV 20 2017
PUBLIC
Offices in Illinois, Iowa, Minnesota, and AAlisconsin
60 Plato Blvd. East, Suite 140, St. Paul, MN 55107 -1835
(612) 548 -3132 (866) 452 -9454
FAX: (763) 786 -4574 WEB ADDRESS: www.msa- ps.com
Page 1 of 1 P: \100DDs \SDDSDs \SD059\ 10059001 \construction \Paymentr \PPE6-
Final\1ODS9001 Final Payment .dou
73
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7H
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
FINAL PAYMENT FOR LIBRARY BID PACKAGE 1
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kevin Hansen / February 7, 2017
BY /DATE:
BACKGROUND: The contractor has completed the Library site improvements included in Bid Package CP -1.
The work consisted of mass site grading, environmental remediation including removal of unsuitable material,
and site storm water utilities.
STAFF RECOMMENDATION: Staff recommends acceptance of the work and final payment to Veit & Company,
Inc. A copy of the Engineer's Report of Final Acceptance is attached.
RECOMMENDED MOTION(S): Move to accept the work for Library CP -1, City Project No. 1410, and authorize
final payment of $29,444.38 to Veit & Company, Inc. of Rogers, Minnesota.
ATTACHMENT(S): Engineer's Report of Final Acceptance
74
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
LIBRARY BID PACKAGE CP -1
SITE IMPROVEMENTS
CITY PROJECT NUMBER 1410
February 8, 2017
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Veit & Company, Inc. The work consisted
of mass site grading, environmental remediation including removal of unsuitable material, and site storm
water utilities. The contractor has completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor in the
amount as follows:
ORIGINAL CONTRACT PRICE $ 507,772.86
CHANGE ORDERS $ 149,460.51
FINAL CONTRACT AMOUNT $ 657,233.37
FINAL WORK APPROVED $ 657,233.37
ALL PRIOR PAYMENTS ($ 627,788.99)
BALANCE DUE $ 29,444.38
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
75
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7I
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
FINAL PAYMENT FOR WATER TOWER REHABILITATION
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kevin Hansen / February 7, 2017
BY /DATE:
BACKGROUND: The contractor has completed the Water Tower Rehabilitation project. The work consisted of
structural rehabilitation to the existing structure, complete removal of the interior and exterior coating
systems, and application of a new coating system.
STAFF RECOMMENDATION: Staff recommends acceptance of the work and final payment to Odland
Protective Coatings, Inc. A copy of the Engineer's Report of Final Acceptance prepared by the consulting
engineering firm of Bolton and Menk is attached.
RECOMMENDED MOTION(S): Move to accept the work for Water Tower Rehabilitation, City Project No. 1507,
and authorize final payment of $26,430.00 to Odland Protective Coatings, Inc. of Rockford, Minnesota.
ATTACHMENT(S): Engineer's Report of Final Acceptance
76
BOLTON
& MENK
Real People. Real Solutions.
January 13, 2017
Kevin Hansen
Director of Public Works / City Engineer
City of Columbia Heights
Columbia Heights, MN 55421
Subject: Water Tower Rehabilitation
Dear Mr. Hansen:
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303 -5119
Ph: (763) 433 -2851
Fax: (7631427 -0833
Bolton- Menk.com
This is to advise you that I have reviewed the work under contract to Odland Protective
Coatings, Inc. The work consisted of structural rehabilitation to the existing structure,
complete removal of the interior and exterior coating systems, and application of a new coating
system. Bolton and Menk provided design, construction administration and inspection for
the project. This is to advise you that the contractor has substantially completed the project
in accordance with the requirements of the contract documents.
It is recommended; herewith, that final payment be made for said improvements to the
contractor in the amount as follows:
ORIGINAL CONTRACT PRICE $393,600.00
CHANGE ORDERS (DECREASE) (S 26.500.001
FINAL CONTRACT AMOUNT $367,100.00
FINAL WORK APPROVED $367,100.00
ALL PRIOR PAYMENTS (5340.670.001
BALANCE DUE $ 26,430.00
Sincerely,
Bolton and Menk
Steve Nelson, PE
Senior Project Manager
H: \COLHTS \.022111289 \1 Corres \C To Others \311209_, 2017 -1 -13- Hansen Report ofAccept_BM Ffna A=
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C,H COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
CITY MANAGER'S APPROVAL:
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
DESIGNATE ONE HOUR PARKING ON 40TH AVENUE ADJACENT TO 332 40TH AVENUE NE
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kathy Young / February 7, 2017
BY /DATE: ,� 11o1117
BACKGROUND:
At the December meeting the Traffic Commission called for a public hearing to consider designating "ONE
HOUR PARKING, 7:00 AM TO 9:00 PM" on the south side of 40th Avenue adjacent to 332 40th Avenue NE.
Mr. Ziyad Bakri is the owner of a new convenience store at 332 40th Avenue NE (west half of the building at
334 40th Avenue NE). For the ease of his customers, Mr. Bakri requested a 30 minute time limit for two on-
street parking spaces adjacent to the store.
The Traffic Commission revised the parking designation to one hour for consistency with other locations in
Columbia Heights. Property owners within 300' of 322 40th Avenue were notified of the Public Hearing by mail
and a Hearing Notice was published in the Sun Focus newspaper.
ANALYSIS /CONCLUSIONS:
The Traffic Commission held a public hearing on February 6, 2017 to consider designating "ONE HOUR
PARKING, 7:00 AM TO 9:00 PM" on the south side of 401h Avenue adjacent to 332 40th Avenue NE. No one
spoke in opposition of the "One Hour Parking" designation.
RECOMMENDED MOTION(S): Move to designate ONE HOUR PARKING, 7:00 AM TO 9:00 PM for two on- street
parking spaces on the south side of 40th Avenue adjacent to 332 40th Avenue NE.
ATTACHMENT(S): Aerial
78
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CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT
ITEM NO.
7K
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
APPROVE AMENDMENT TO JOINT POWERS AGREEMENT (JPA) FOR NORTH METRO REGIONAL STREET
MAINTENANCE CONSORTIUM
r
DEPARTMENT: Public Works
CITY MANAGER'S APPROVAL:
BY /DATE: Kevin Hansen / February 8, 2017
s'
BY /DATE:
9
BACKGROUND: This joint powers agreement provides the opportunity for interested north metro cities to
jointly bid for Street Maintenance Services, such as traffic marking, street sweeping, crack sealing, seal coating
and fog sealing. Each city participates in the program individually, as their needed services require. The
bidding is administered by the City of Coon Rapids. The original agreement, approved in 2005, included the
cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley. The first amendment
authorized the City of Coon Rapids to allow new member cities to join. The second through fifth amendments
were to add the cities of East Bethel, Mahtomedi, and Circle Pines, respectively, to the Joint Powers
Agreement. The sixth amendment reduced the "opt out" period for all or a portion of the work from 60 days
to 30 days after the contract was awarded by the City of Coon Rapids.
STAFF RECOMMENDATION: This is the seventh amendment to the Joint Powers Agreement. The agreement
provides for a 20 day comment period after the bids are opened and a 30 day "opt out" period after the
contract has been awarded by the City of Coon Rapids. This amendment combines the comment and the "opt
out periods for 30 days after the bids are opened. The result is some services, such as traffic marking and
crack sealing, can start in early May rather than late May /early June.
RECOMMENDED MOTION(S): Move to approve the Seventh Amendment to the Joint Powers Agreement for
the North Metro Regional Street Maintenance Consortium, combining the 20 day comment period and the 30-
day "opting out" period for all or a portion of the work with the 30 day period beginning after the bids are
opened and each City has received written recommendation of award by the City of Coon Rapids.
ATTACHMENT(S): Seventh Amendment to the Joint Powers Agreement for the North Metro Regional
Street Maintenance Consortium
80
SEVENTH AMENDMENT TO JOINT POWERS AGREEMENT
TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING AND SEAL COATING
This Seventh Amendment to Joint Powers Agreement ( "Seventh Amendment ") is by and
between the cities of Andover, Anoka, Brooklyn Center, Circle Pines, Columbia Heights, Coon
Rapids, East Bethel, Fridley, Ham Lake, and Mahtomedi and (hereinafter individually the "City"
and collectively the "Cities ").
WHEREAS, the Cities shall collectively be known as the North Metro Regional Street
Maintenance Consortium.
WHEREAS, on February 1, 2005 the cities of Coon Rapids, Andover, Brooklyn Center,
Columbia Heights and Fridley entered into a Joint Powers Agreement pursuant to Minn. Stat.
§471.59 for the purpose of combining together for bidding purposes for street maintenance
services (hereinafter the "Joint Powers Agreement "); and
WHEREAS, the City of Ham Lake joined the Joint Powers Agreement in August, 2006
by an agreement entitled First Amendment to Joint Powers Agreement (hereinafter the "First
Amendment "); and
WHEREAS, the Cities in the First Amendment, paragraph 3, authorized the City of Coon
Rapids to allow a new member City to join the Joint Powers Agreement when, in its sole
discretion, the City of Coon Rapids determines that it is in the best interest of the Cities to allow
the new member City to join; and
WHEREAS, the City of East Bethel joined the Joint Powers Agreement in February,
2008 by agreement entitled Second Amendment to Joint Powers Agreement (hereinafter the
"Second Amendment "); and
81
WHEREAS, the City of Anoka joined the Joint Powers Agreement in March, 2010 by
agreement entitled Third Amendment to Joint Powers Agreement (hereinafter the "Third
Amendment "); and
WHEREAS, the City of Mahtomedi joined the Joint Powers Agreement in January, 2011
by agreement entitled Fourth Amendment to Joint Powers Agreement (hereinafter the "Fourth
Amendment "); and
WHEREAS, the City of Circle Pines joined the Joint Powers Agreement in March, 2011,
by agreement entitled Fifth Amendment to Joint Powers Agreement (hereinafter the "Fifth
Amendment "); and
WHEREAS, the opting out period described in Paragraph 4 was reduced to 30 days in
February, 2015, by agreement entitled Sixth Amendment to Joint Powers Agreement
(hereinafter the "Sixth Amendment "); and
WHEREAS, the Cities met on. October 28, 2016 and agreed to combine the 20 -day
comment period and the 30 -day opting out period in the Joint Powers Agreement.
NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the
mutual covenants and agreements of the parties hereto, it is agreed as follows:
Definitions. All capitalized terms, not otherwise separately defined herein, shall
have the meanings ascribed to them in the Joint Powers Agreement.
2. Bid and Award. Paragraph 3 of the Joint Powers Agreement is hereby amended
to "After receiving the bid quantities from each participating City, Coon Rapids
shall prepare final plans and specifications and advertise for bids in accordance
with state law. Coon Rapids shall tabulate the bids upon their receipt and make a
recommendation of award to the Cities. The Cities shall have (30) days after
receipt of the recommendation of award to provide Coon Rapids with written
approval or rejection of Coon Rapids' recommendation of award. Cities that reject
or fail to respond to Coon Rapids' recommendation shall be excluded from the
bid award. After receiving the approvals described herein, Coon Rapids shall
award the street maintenance contracts pursuant to state law."
3. Opting Out. Paragraph 4 of the Joint Powers Agreement is hereby amended to
"The parties hereto recognize that municipal funding sources and spending
82
priorities may change throughout the bidding and award process. In recognition
thereof, within thirty (30) days after receipt of the recommendation of award,
prior to the award of contracts, a City may opt out of any individual bid award
and contract by providing written notice to the Director of Public Works, City of
Coon Rapids, 11155 Robinson Drive, Coon Rapids, MN 55433."
4. Full Force and Effect. Except as expressly amended herein, the terms and
provision contained in the Joint Powers Agreement and its Amendments shall
continue to govern the rights and obligations of the Cities, and the Joint Powers
Agreement and its Amendments shall remain in full force and effect.
[Signatures on following pages]
83
IN WITNESS WHEREOF, the cities of Andover, Anoka, Brooklyn Center, Circle Pines,
Columbia Heights, Coon Rapids, East Bethel, Fridley, Ham Lake, and Mahtomedi have caused
this Amendment to be executed by the duly authorized officers of their respective governing
bodies.
Dated:
CITY OF COON RAPIDS
I=
Jerry Koch, Mayor
Matt Stemwedel, City Manager
84
Dated:
CITY OF ANDOVER
By:
Mayor
By:
City Manager
85
Dated:
CITY OF ANOKA
By:
Mayor
By:
City Clerk
86
Dated:
CITY OF BROOKLYN CENTER
By:
Mayor
By:
City Manager
87
Dated:
CITY OF CIRCLE PINES
By:
Mayor
By:
City Administrator
88
Dated:
CITY OF COLUMBIA HEIGHTS
By:
Mayor
By:
City Manager
89
Dated:
CITY OF EAST BETHEL
By:
Mayor
By:
City Administrator
90
Dated:
CITY OF FRIDLEY
By:
Mayor
By:
City Manager
m
Dated:
CITY OF HAM LAKE
By:
Mayor
By:
City Administrator
92
Dated:
CITY OF MAHTOMEDI
By:
Mayor
By:
City Manager
93
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7L
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Approving a professional services agreement between the City of Columbia Heights and Hoisington
Koegler Group Inc. for the Columbia Heights Comprehensive Plan Project.
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
BY /DATE: Elizabeth Holmbeck February 9, 2017
BY /DATE: a
BACKGROUND:
The City of Columbia Heights is required to complete an update to its Comprehensive Plan. The Metropolitan
Council requires that updates to the plan are made every ten years. The last update was completed in 2008,
and this update is due to be submitted to the Metropolitan Council by the end of 2018.
The Comprehensive Plan guides the City's future land use, housing needs, transportation needs, water
resources and economic development. The City Planner will oversee the completion of the Comprehensive
Plan. In October 2016, the City Council authorized a budget for this project. Staff issued a Request for
Proposals this past fall. The City received 6 proposals and interviewed the top three candidates.
Hoisington Koegler Group Inc. is being recommended to provide professional planning services for the project.
The attached contract has been reviewed by City Staff and the City Attorney. The contract must be approved
by the City Council before the Comprehensive Plan Project can officially commence. A proposed scope of work
outline is included with the contract.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution No. 2017 -16, approving a professional services agreement between
the City of Columbia Heights and Hoisington Koegler Group Inc. for the Columbia Heights Comprehensive Plan
Project.
RECOMMENDED MOTION(S):
Motion: Move to waive the reading of Resolution no. 2017 -16, there being ample copies available to the
public.
Motion: Move to adopt Resolution No, 2017 -16, approving a professional services agreement between the
City of Columbia Heights and Hoisington Koegler Group Inc. for the Columbia Heights Comprehensive Plan
Project.
ATTACHMENTS:
Resolution No. 2017 -16
Professional Services Agreement
94
2018 Comprehensive Plan Update: Professional Services Agreement
RESOLUTION NO. 2017 -16
A resolution of the City Council for the City of Columbia Heights, Minnesota,
Whereas, the Metropolitan Council (Met Council) has been the regional policy- making body, planning agency, and
provider of essential services for the seven - county Twin Cities region for nearly 50 years, and;
Whereas, a board appointed by the Governor guides the strategic growth of the metro area, adhering to the council's
mission of fostering efficient growth for a prosperous region, and;
Whereas, in an effort to establish uniform regional governance of housing, transportation, and utility infrastructure, the
Metropolitan Council requires each unit of local government within its jurisdiction to maintain a Comprehensive Plan,
and;
Whereas, Comprehensive Plans must be updated and reapproved by the Metropolitan Council every ten years, with the
next approval deadline being December 31, 2018, and;
Whereas, the City of Columbia Heights is required to adhere to regional Comprehensive Plan standards and
requirements, and;
Whereas, the City of Columbia Heights has selected Hoisington Koegler Group Inc. to provide professional services
related to the 2018 Comprehensive Plan update.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights hereby approves the professional services agreement between the City
of Columbia Heights and Hoisington Koegler group Inc. for the Columbia Heights Comprehensive Plan Project.
Passed this 13th day of February, 2017
Offered by:
Seconded by:
Roll Call:
Donna Schmitt, Mayor
Attest:
Katie Bruno, City Clerk /Council Secretary
95
AN AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
AND HOISINGTON KOEGLER GROUP INC. FOR THE COLUMBIA HEIGHTS
COMPREHENSIVE PLAN PROJECT
This contract outlines a Scope of Services, Fee Schedule and other elements which together
constitute an agreement between the City of Columbia Heights, Minnesota, 590 40`h Avenue
NE, Columbia Heights, MN 55421 hereinafter referred to as the CLIENT, and Hoisington Koegler
Group Inc., 123 North 3`a Street, Suite 100, Minneapolis, MN 55401, hereinafter referred to as
the CONSULTANT for professional services related to preparing the update of the Columbia
Heights Comprehensive Plan, hereinafter referred to as the PROJECT.
The CLIENT and CONSULTANT agree as set forth below:
A. BASIC SERVICES
The CONSULTANT will work with City staff to update the Columbia Heights Comprehensive
Plan. The CONSULTANT'S basic services for the PROJECT areas provided in Attachment A -
Scope of Work.
B. ADDITIONAL SERVICES
The CONSULTANT and the CLIENT may agree in writing to amend this Contract for additional
services related to the PROJECT and compensation for such services. The following services
have not been requested by the CLIENT but are available upon written authorization.
1. Meetings in addition to those specified in Attachment A.
2. Services or Deliverables not specifically identified in Attachment A.
D. SUB - CONSULTANTS
The following sub- consultants will provide services for the project under separate
agreement with the CONSULTANT:
SRF Consulting Group, Inc.
No other sub consultants will provide services under this contract without the written
permission of the CLIENT. All sub - consultants shall be subject to the provisions of this
agreement as set forth in provisions E thru 0.
C. FEES FOR PROFESSIONAL SERVICES
The CONSULTANT agrees to complete the scope of work contained in Paragraph and
Attachment A in exchange for professional fee compensation as noted below. The CLIENT
agrees to pay the CONSULTANT for PROJECT services rendered as follows:
96
Agreement - Columbia Heights Comprehensive Plan Updale
February 13, 2017
Page 2
1. For the CONSULTANT'S Basic Services described in Paragraph A above and Attachment
A, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment B)
not -to- exceed $49,400 including reimbursable expenses.
2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the
CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated
fee.
3. Invoices will be submitted electronically (PDF form) to the CLIENT on a monthly basis as
work is completed and shall be payable within 30 days in accordance with this
Agreement.
4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in
making payments in accordance with this Agreement.
D. CLIENT'S RESPONSIBILITY
The CLIENT shall be responsible for the following:
Assembly of background information including, but not limited to digital copies of all
files, pertinent plans, aerial photographs, base maps, inventory data, available GIS
mapping, limited to those that are reasonably available.
2. Arrangements and notification for public meetings.
3. Reproduction and distribution of Project reports.
4. Items noted in Attachment A as Columbia Heights Staff Responsibilities.
E. INSURANCE
CONSULTANT and SRF Consulting Group, Inc. shall maintain insurance of the kind and in the
amounts shown below for the life of the contract. Certificates for General Liability Insurance
should state that the CLIENT, its officials, employees, agents and representatives are Additional
Insureds. The CLIENT reserves the right to review CONSULTANT's or SRF Consulting Group, Inc.'s
insurance policies at any time to verify that contractual requirements have been met.
1. Commercial General Liability Insurance
$2,000,000 per occurrence
$3,000,000 general aggregate
$300,000 damage to rented premises
$15,000 medical expenses
2. Umbrella Liability
$1,000,000 per occurrence
$1,000,000 general aggregate
$10,000 self - insured retention
97
Agreement - Cohnnbia Heights Comprehensive Plan Update
Febmaty 13, 2017
Page 3
3. Worker's Compensation and Employer's Liability
a. Worker's Compensation per Minnesota Statutes
b. Employer's Liability
$500,000 per accident;
$500,000 per employee;
$500,000 per disease policy limit.
4. Professional Liability insurance
$2,000,000 per claim
$2,000,000 annual aggregate
F. COMPLETION SCHEDULE
The services of the CONSULTANT will begin upon CLIENT approval and will, absent of causes
beyond the control of the CONSULTANT, be completed by June 30, 2018.
G. NONDISCRIMINATION
The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex,
national origin, or handicap unrelated to the duties of a position, of applicants for
employment or employees as to terms of employment, promotion, demotion or transfer,
recruitment, layoff or termination, compensation, selection for training, or participation in
recreational and educational activities.
H. EQUAL OPPORTUNITY
During the performance of this Contract, the CONSULTANT, in compliance with Executive
Order 11246, as amended by Executive Order 11375 and Department of Labor regulations
41 CFR Part 60, shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The CONSULTANT shall take
affirmative action to insure that applicants for employment are employed, and that
employees are treated during employment, without regard to their race, color, religion, sex
or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, transfer, recruitment or recruitment advertising; layoff
or termination, rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The CONSULTANT shall post in conspicuous places available to
employees and applicants for employment notices to be provided by the Government
setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state
that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the
foregoing requirements of this paragraph in all of its subcontracts for program work, and
will require all of its sub - consultants for such work to incorporate such requirements in all
subcontracts for program work.
I. INDEMNIFICATION
98
Agreement - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 4
CLIENT and CONSULTANT agree to indemnify and hold the other harmless, and their
respective officers, employees, agents, and representatives, from and against liability for all
claims, losses, damages, and expenses, including reasonable attorney's fees, to the extent
such claims, losses, damages or expenses are caused by the indemnifying party's negligent
acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by
the joint or concurrent negligence of the CLIENT and CONSULTANT, they shall be borne by
each party in proportion to its negligence.
J. TERM, TERMINATION, SUCCESSORS AND /OR ASSIGNS
1. The Term of this Agreement shall be concurrent with the work authorized and shall be
in accordance with the schedule to be established between the CLIENT and the
CONSULTANT.
2. Either party may terminate this Agreement by written notice to the other party at its
address by certified mail at least ten (10) days prior to the date of termination.
3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in
this Agreement without the written consent of the other.
4. The time schedule shall not apply and /or time extensions will be allowed for any
circumstances beyond the control of the CONSULTANT.
5. This Agreement shall be governed by all applicable laws.
6. Upon termination, Consultant shall be entitled to fees earned through the effective date of
termination.
K. DISPUTES
In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms
of this contract, disputes shall be submitted to mediation prior to either party commencing
suit regarding same.
L. REVOCATION
If this agreement is not signed and accepted by both parties within 40 days of the contract
date, it shall become null and void.
M. DATA PRACTICES
All data collected, created, received, maintained, or disseminated for any purposes by the
activities of Consultant because of this contract is governed by the Minnesota Government
Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules
implementing such act now in force or as adopted, as well as federal regulations on data
privacy.
99
Agreement - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 5
Trade Secrets: Assuming that the material that the organization would supply is not just
proprietary, but also constitutes a trade secret under the Uniform Trade Secrets Act
definition, it could be protected under Minn. Stat, Section 13.37 subd. 1(b) and subd. 2. The
MGDPA definition of "trade secret information" tracks the language of the UTSA, and thus
includes "government data, including a formula, pattern, compilation, program, device,
method, technique or process (1) that was supplied by the affected individual or
organization, (2) that is the subject of efforts by the individual or organization that are
reasonable under the circumstances to maintain its secrecy, and (3) that derives
independent economic value, actual or potential, from not being generally known to, and
not being readily ascertainable by proper means by, other persons who can obtain
economic value from its disclosure or use." If it meets this definition, then subd. 2 makes it
nonpublic data with regard to data not on individuals, and private data with regard to data
on individuals. Beyond the protections of this provision, it would be difficult for a city to
keep a promise of confidentiality.
N. RECORDS - AVAILABILITY AND RETENTION
The Consultant agrees that the City or any of their duly authorized representatives at any time
during normal business hours and as often as they may reasonably deem necessary, shall have
access to and the right to examine, audit, excerpt, and transcribe any books, documents,
papers, records, etc., which are pertinent to the accounting practices and procedures of the
Consultant and invoice transactions relating to this Agreement.
Consultant agrees to maintain these records for a period of three (3) years from the date of
termination of this Agreement.
O. MERGER AND MODIFICATION
It is understood and agreed that the entire Agreement between the parties is contained here
and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter. All items referred to in this Agreement are incorporated or
attached and are deemed to be part of this Agreement.
Any material alterations, variations, modifications, or waivers of provisions of this Agreement
shall be valid only when they have been reduced to writing as an amendment and signed by the
parties.
P. AUTHORIZATION
IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this
Agreement for Professional Services,
This 1P day of February, 2017
CLIENT:
9 I,
City of Columbia Heights, Minnesota
Signature
Printed name
Signature
Printed name
CONSULTANT:
Hoisington Koegler Group Inc.
Name: R. Mark Koegler
Agreement - Columbia Heights Comprehensive Plan Update
Febmaty 13, 2017
Page 6
Title
Title
Title: CEO
ffel
Columbia Heights Comprehensive Plan Update
Attachment A — Scope of Work
TASK 1- ORGANIZE THE EFFORT
The initial task involves the start-up efforts for the comprehensive plan update process. This task will
include orienting the project team and staff to the project objectives, issues, and opportunities as well
as provide an understanding and expectation for key project communications and a plan for community
engagement. Key sub -tasks include the following:
1.1 Kick -off Meetings
The HKGi team will facilitate a 3 hour workshop with key City Staff to officially kick -off the project. The
following items will be part of the kick -off event:
• Issues and opportunities discussion.
• Review and establishment of detailed project schedule and milestones.
• Brainstorming and staff input into the community engagement process and plan.
• Review and establishment of communication process for information gathering and
coordination /communication with relevant advisory boards and commissions and the City
Council.
• Gathering of relevant background studies, reports, policies, ordinances, mapping data, and
other relevant data sets.
• Tour of the community focusing on areas of change but also demonstrations of community
successes.
The HKGi team will also facilitate a kick -off meeting with the City Council, Planning Commission and
Review Committee. Only a portion of the current members of the City Council and Planning Commission
were involved in prior Columbia Heights' comprehensive plans. That same level of experience is also
likely among the Review Committee members. Accordingly, an initial kick -off meeting will be held to
review "Columbia Heights Comprehensive Planning 101 ". The session will be designed to provide an
orientation to comprehensive planning in general with a specific focus on Columbia Heights' current
plan as well as the update. The session will include a review of the current plan, required
comprehensive plan contents, the Thrive 2040 initiative, Columbia Heights' System Statement, the
schedule for the update process and other pertinent information.
1.2 Collect Mapping Data
Collect GIS and CAD based mapping and data sets from all relevant sources (City staff and GIS
consultant).
1.3 Assemble Project Base Baps
This will include basic parcel data, roadway network, planning and zoning, park system, trail network,
infrastructure systems, neighborhood districts (if any), tax increment or redevelopment district
boundaries, and natural resource information. We will prepare a set of base maps that will be used over
the course of the project.
1.4 Prepare Community Engagement Plan
We will prepare a detailed community engagement plan that:
102
Attachment A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 2
• Utilizes effective communication tools accessible to a broad and diverse audience.
• Engages community leaders and underserved populations.
• Ensures the community outreach strategies align with the sequence of project tasks, including
key decision points, so that input gathered can meaningfully inform the work products that are
developed.
• Includes community -based events and activities in locales where Columbia Heights' residents
and businesspersons typically gather, including community festivals like the Lion's Club
Jamboree and Carnival, Taste of Columbia Heights, and the Heights Art Fest.
• Includes faith communities in Columbia Heights and other groups to help identify and reach
various project constituencies.
• Incorporates online community engagement platforms including, but not limited to, email
broadcasts, project website, and cable N.
The community engagement plan will include a detailed schedule and will be maintained and adjusted
as needed over the course of the project. A summary of community input will be continually assembled
creating a detailed accounting of engagement activities and results throughout the planning process.
1.5 Establish Document Format
HKGi will work with City Staff to outline a new format for the Comprehensive Plan update. The new plan
will need to be far more interesting and user friendly than the current plan and it will be designed to be
viewed in both paper and electronic formats. Accordingly, the document will include frequent links to
related content and background material to allow readers to get more information on specific
components of the plan if they desire.
1.6 Project Management and Coordination
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task.
1.7 Review Committee Meeting
Meet with the Review Committee to present the outcomes of Task 1 and to receive feedback.
Task 1 — HKGi Project Team Deliverables:
• Detailed project schedule and key milestones.
Agenda and meeting summary notes.
Project base mapping.
e Community Engagement Plan.
New plan format template.
Task 1— Columbia Heights Staff Responsibilities:
Coordinate all Review Committee, City Council, Parks and Recreation Commission and Planning
Commission meetings throughout the project including all meeting announcements, meeting
locations, meeting minutes, required printing for meeting packets, and electronic distribution of
all review materials.
Provide copies (digital and/or paper) of all relative studies, surveys and other documents that
are required to support the planning process.
103
Attachment A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 3
• Provide GIS base information.
• Coordination of kick -off activities including meeting space and leading the community tour.
• Design and establish project website page.
• Posting and responses to all usage of social media throughout the project.
• Summaries of key input and information from social media throughout the project.
TASK 2 - UNDERSTAND THE CONTEXT
Task 2 is focused on researching, analyzing, and communicating the local and regional context that may
affect Columbia Heights over the planning horizon. This will include a physical analysis of the community
as well as a policy analysis. In this task, we will fully review the regional policy plans and Metropolitan
System Statement to ensure that we address all requirements of the land planning act. More
importantly will be an analysis of the Columbia Heights community with an eye towards where change
may occur or where change should occur. The following key subtasks are included in Task 2.
2.1 Evaluate the Current Plan
As part of the effort to understand the aspects of the existing Comprehensive Plan that need to be
updated and enhanced, HKG1 will collaborate with City Staff to conduct a Comprehensive Plan audit.
The audit will explore and summarize the strengths and weaknesses of the current Plan. The purpose of
the Comprehensive Plan audit is to:
• Understand the characteristics of the Plan that have made it a useful tool.
• Determine the elements of the Plan that have not worked as well as expected.
• Identify plan elements and policies that continue to be relevant and effective.
• Obtain guidance on desired changes to the Plan.
2.2 Evaluate Other Plans and Studies
This will include both regional and local policy plans and studies that will affect Columbia Heights.
Included in this task will be an update of existing demographic data and a look at how changing
demographics might affect Columbia Heights.
2.3 Analyze Existing Land Use and Change /Opportunity Areas
We will evaluate existing land use using parcel data. We will work with staff to establish key
redevelopment indicators and systematically apply those indicators using GIS to identify areas where
future change might be likely.
2.4 Prepare Economic /Employment /Market Profile
The HKGi team will assemble a general profile of economic, employment and market conditions in
Columbia Heights focusing on major area employers, employment trends and economic trends and
forecasts. The profile will have a specific focus on the future market potential for commercial
development along University and Central Avenues. Market information will be used to help guide land
use designations and recommendations for corridor improvements.
2.5 Identify Emerging Transportation Needs and System Constraints
The project team will explore how some of today's emerging transportation needs can be integrated
throughout the plan as well as the impacts of policies and constraints posed by other agencies (Anoka
104
Attachment A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
Februaiy 13, 2017
Page 4
County and MnDOT). The purpose of this exercise is to recognize the growing changes in the
transportation sector, while setting the stage for a transportation system that truly reflects Columbia
Heights' long -term vision. We will help discover how the community's vision embraces non- vehicular
modes of travel (bike /pedestrian), innovative technologies (autonomous vehicles), travel demand
management strategies (transit and telecommuting), sharing economies (Uber and Lyft), Complete
Streets, and system preservation techniques. Findings will help create a plan that is adaptable to
emerging transportation needs while informing future transportation investments.
2.6 Prepare Background Report
We will document findings in a format that follows the plan format template established in Task 1. Key
information from this report will be extracted to be used in a PowerPoint presentation for use in
subsequent engagement tasks.
2.7 Staff Workshop
We will conduct one staff workshop in a charrette -like environment. At that workshop we will review
initial findings and brainstorm potential redevelopment areas and strategic actions that might be carried
forward in the Comprehensive Plan.
2.8 Review Committee Meeting
Meet with the Review Committee to present the outcomes of Task 2 and to receive feedback and
direction.
2.9 Project Management and Coordination
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task.
Task 2 — HKGi Project Team Deliverables:
Background report that documents existing conditions, plan directions, issues, and
opportunities.
Maps and datasets highlighting change and opportunity areas.
e Summaries of the staff workshop.
Task 2 — Columbia Heights Staff Responsibilities:
t Participation in the evaluation of current plan.
TASK 3 - ENGAGEMENT PHASE I - UNDERSTAND WHAT IS DESIRED
Task 3 is the first significant part of the community engagement process. Phase I of the community
engagement effort will have two primary purposes. First, we will use it to communicate the project to
the community: the "what ", "why ", and "how" of the Comprehensive Plan update. Secondly, we will
use this phase to test and validate or refine the goals and policies in the current plan. The exact
approach and means of engagement will be defined in the community engagement plan prepared as
part of Task 1. As part of this task, the consultant team will facilitate online engagement and in- person,
face to face engagement, Key subtasks will likely include:
3.1 Prepare Engagement Materials
105
Attachment A
Final Scope of Work - Cohrmbia Heights Comprehensive Plan Update
Februaty 13, 2017
Page S
Engagement materials will include presentation slides, boards, survey mechanisms, press releases and
invitations. Information will be prepared for online engagement resources and in- person meetings.
3.2 Preparation of Online Platform Materials
Online engagement materials will be provided to City Staff for posting on the project website.
3.3 Facilitation of In- person Engagement Process
To be established in the engagement plan — up to 3 targeted focus group sessions.
3.4 Summary and Recap of Engagement
Prepare a memorandum summarizing the Phase 1 community engagement.
3.5 Project Management and Communications
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task.
Task 3 — HKGi Project Team Deliverables:
• Engagement materials.
• Facilitation of meetings.
• Summary report of outcomes (PowerPoint slides and report in plan report template to be
appended to community engagement plan).
Task 3 — Columbia Heights Staff Responsibilities:
• Securing space and making arrangements for all community engagement sessions throughout
the project.
TASK 4 - EXPLORE THE POSSIBILITIES
This step in the planning process builds on the information produced in the previous tasks. The
understanding of what exists and the identification of issues sets directions for the future. In this part of
the process, HKGi will work with the City to define options for future growth, development and
redevelopment, (in particular along the University and Central Avenue corridors), open space systems
and community connectivity. These options will contain the details needed to address the issues and
evaluate the implications of each option while exploring land use, housing, economic development,
sustainability, active living and open space options and developing supporting plan elements and policy
directions.
4.1 Conduct Staff Meeting
Meet with Staff to discuss community input and identify focus area directions and opportunities.
4.2 Prepare Preliminary Concept Alternatives and Approaches
Building off of what was learned through the process to date, HKGi staff will develop a series of broad
system diagrams (city wide) and more refined set of sketches and vignettes for focus areas and major
commercial corridors. These sketches and vignettes will articulate possible directions and applications of
the goals and policies as well as best management practices and policies.
fm
Attachment .4
Final Scope of Work - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 6
4.3 Conduct Full -day Design Workshop /Charrette
This workshop /charrette will be with City Staff to refine, evaluate and agree on preferred options
emerging from task 4.2.
4.4 Quantify Impacts on 2040 Population, Household, Employment and Development Projections
This task will rely on Metropolitan Council population, employment and household projections as a
basis. An evaluation of future opportunities for development /redevelopment will provide a check for
the projections.
4.5 Prepare Summary of the Preferred Options for Focus Areas /Commercial Corridors /Key Issues
This summary will be prepared in a manner that will serve as content for the updated Comprehensive
Plan.
4.6 Review Committee Meeting
Meet with the Review Committee to present the outcomes of Task 4 and to receive feedback and
direction.
4.7 Conduct Meeting with the Planning Commission
This meeting will be to provide an update to the Planning Commission on project directions and status.
4.8 Conduct Meeting with the City Council
This meeting will provide an update to the City Council on project directions and status. Materials for
this meeting can also be used as appropriate to provide information for other boards and commissions.
4.9 Project Management and Coordination
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task
Task 4 — HKGi Project Team Deliverables:
Agendas and presentation materials and summaries for all meetings.
Facilitation of design workshop /charrette.
Summary of options and preferred direction for focus areas, commercial corridors and key
issues.
Task 4 — Columbia Heights Staff Responsibilities:
4L Participation in workshop /charrette.
TASK 5 - UPDATE THE PLAN ELEMENTS
HKGi will use the information gained during the previous tasks to update the various sections of the
Comprehensive Plan document. In addition, HKGi will coordinate with the Public Works Department to
ensure that the updates anticipated for the water resources section of the plan are aligned with the rest
of the Comprehensive Plan chapters.
The result of Task 5 will be a first draft Comprehensive Plan suitable for review by staff and elected and
appointed officials. Subtasks include:
107
Attachment A
Final Scope of KDrk - Cohimbia Heights Comprehensive Plan Update
February 13, 2017
Page 7
5.1 Prepare Draft #1 of the Plan
As identified in the RFP, the Comprehensive Plan will include the following chapters:
• Section 1: Executive Summary and Background —After the other sections of the plan have been
compiled, the HKGi team will prepare a draft executive summary for inclusion in the document
as part of the up -front background and overview.
• Section 2: Land Use - Using the information from prior tasks, the HKGi team will prepare the
updated Land Use chapter. This will be accomplished through an iterative approach working
collaboratively with City Staff, and through workshops with the Review Committee, Planning
Commission and City Council. We envision two workshops with City Staff and one workshop
each with the Review Committee, Planning Commission and City Council during this task. Since
the Land Use chapter is likely to contain information focused on the University and Central
Avenue corridors, it is particularly important to get concurrence from the Planning Commission
and City Council at this stage in the update process.
Ultimately, this task will result in a draft land use plan, development projections (housing and
commercial), and a phasing /sequencing plan, particularly for change areas such as major
commercial corridors. The plan will be developed using baseline GIS data. Land uses will be
generally categorized consistent with the current land use categories of the comprehensive plan
and will be prepared consistent with Metropolitan Council requirements.
• Section 3 — Housing - HKGi will prepare the housing chapter to address existing and projected
housing needs. Information from the Land Use chapter will inform the specific update of this
chapter. The housing chapter will analyze existing housing data, assess housing needs, discuss
the City's ongoing role in housing, and identify local and regional resources to accomplish
housing objectives. It will have a specific focus on maintaining housing quality throughout the
City. Updated goals and policies and action steps will be integrated into the housing section of
the plan as well.
• Section 4 — Transportation - The transportation element of the Comprehensive Plan will be
updated in a manner that blends together all modes of transportation into one unified system.
The plan will include a pedestrian and trail gap analysis to identify broken links in the
pedestrian /bicycle network that limits connections between neighborhoods, parks, jobs centers,
commercial areas, schools and key destinations. The future roadway network will also be
evaluated from a complete streets perspective to determine opportunities for addressing any
gaps in the pedestrian /bicycle network.
Section 5 — Economic Competitiveness - HKGi will work with City Staff to craft a strategic
approach to economic development and economic competitiveness. The HKGi project team will
facilitate one work session with City Staff to specifically discuss economic development and
competitiveness. Preparations for the planning session will include assembly of best practices
from similar communities, a summary of Columbia Heights' economic competitiveness in the
region and metro area (including strengths, weaknesses, employment /industry concentrations,
demographics and market strengths, etc.), and an overview of how economic development is
interconnected to all aspects of comprehensive planning (land use, parks, trails, roads,
108
A11achmenl A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
Fehruaty 13, 2017
Page 8
infrastructure, etc.). The Economic Competitiveness section of the plan will include the results
of this effort.
• Section 6 — Parks and Trails — The parks and trails section of the plan will include recent park
improvements, needed future improvements, and it will emphasize connectivity through
enhanced pedestrian and bike connections.
• Section 7 — Water Resources —The water resources section of the plan will be prepared under a
separate contract under the direction of the Public Works Department. The outcome of that
effort will be incorporated into the Comprehensive Plan draft.
• Section 8 — Resilience — Resilience is an optional element of Comprehensive Plans under the
Metropolitan Council's framework. HKGi will work with City Staff to define the content and
depth of the inclusion of resilience in the plan. Minimally, the plan will address Columbia
Height's participation in the Minnesota GreenStep program (currently Step 2) and methods to
elevate the community's status in the program.
+ Section 9 — Implementation — In order to create a "road map" to guide implementation, this
section of the plan will clearly articulate strategies that create partnerships for implementing,
monitoring and assessing plan directives. Strategies will address intergovernmental
cooperation; private sector and non - profit sector initiatives; neighborhood organization
initiatives; tools and mechanisms for financing and funding services and projects; a public
facilities plan that informs the Capital Improvement Plan; and recommendations for zoning and
other land development regulations and related community policies and guidelines such as
design standards, complete streets, etc. The implementation section will also include general
zoning and regulatory recommendations that will bring the new Comprehensive Plan and
Columbia Heights' Zoning Ordinance into compliance.
5.2 Review Draft Elements with Staff
During Task 5, three meetings with City Staff are planned to review draft plan elements prior to
assembling the plan for subsequent review.
5.3 Make Revisions to Draft Elements
One set of revisions will be made to the draft plan elements based on staff comments.
5.46 Present Plan Sections in Draft Form to the Review Committee
Task 5 includes four study meetings with the Review Committee to review the draft document and to
provide hands -on feedback. Detailed agendas will be established by HKGi prior to the meetings.
5.5 Present Plan Sections in Draft Form to the Planning Commission
Task 5 includes one study meeting with the Planning Commission to review the draft document.
Detailed agendas will be established by HKGi prior to the meeting.
5.6 Present Parks and Trails Section in Draft Form to the Parks and Recreation Commission
Task 5 includes one study meeting with the Parks and Recreation Commission to review the draft
document. Detailed agendas will be established by HKGi prior to the meeting.
5.7 Present Plan Sections in Draft Form to the City Council
109
Attachment A
Final Scope of Jf`ork - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 9
Task 5 includes one study meeting with the City Council to review the draft document. Detailed agendas
will be established by HKGi prior to the meeting. Plan summaries will be made available for review by
other advisory commissions.
5.8 Project Management and Coordination
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task.
Task 5 Deliverables:
• Agendas and presentation materials for all review meetings
• One digital and one original copy of draft Plan
• PowerPoint presentation summary of the draft Plan
Task 5 — Columbia Heights Staff Responsibilities:
• Review of all draft materials.
TASK 6 - ENGAGEMENT PHASE 2 - CONSULT AND COLLABORATE
Once we have completed Tasks 4 and 5, Phase 2 of the community engagement process will commence.
At this point in the process, we will have completed an initial draft of the Comprehensive Plan
document. The objective of Phase 2 community engagement is to present potential changes to the
Comprehensive Plan.
Key steps in this process will follow the stakeholder engagement plan outlined in Task 1. Key sub -tasks
include:
6.1 Update Online Materials
Provide materials to City staff to update the project website or online presence including schedule,
communication, and survey data (for review of the draft plan).
6.2 Prepare Project Update Summary
Prepare project update summary materials in written form for use by City staff in newsletters, email
blasts and /or media releases.
6.3 Facilitation of In- person Engagement Process
To be established in the engagement plan — community open house and up to 3 targeted focus group
sessions.
6.4 Summary and Recap of Engagement
Prepare a memorandum summarizing the Phase 2 community engagement.
6.5 Project Management and Coordination
At the completion of this task, HKGYs project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task
Task 6 Deliverables:
Me
Attachmem A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
February 13, 2017
Page 10
• Engagement /Presentation materials.
• Facilitation of meetings.
• Summary report of outcomes (PowerPoint slides and report in plan report template to be
appended to community engagement plan).
TASK 7 - ASSEMBLE THE FINAL PLAN AND SEEK APPROVALS (ENGAGEMENT PHASE 3)
The HKG1 team will refine the Columbia Heights Comprehensive Plan based on input from the
community, the staff review, and input from the Review Committee, Planning Commission and City
Council to create a final draft of the document. The revised Comprehensive Plan will include updates to
the existing chapters of the plan as outlined in the RFP. Having completed the final draft of the
Comprehensive Plan, HKGi will facilitate Phase 3 of the community engagement plan and undertake a
formal review and approval process with the Planning Commission and the City Council. Subtasks
include:
7.1 Assemble Final Draft Comprehensive Plan
This task includes a summary presentation and posting of the draft online for public comment.
7.2 Review Commission Meeting
Present the Plan to the Review Commission: one meeting.
7.3 Planning Commission Public Hearing
Conduct Planning Commission Public Hearing. HKGi will facilitate the formal public hearing in front of
the Planning Commission: one meeting.
7.4 City Council Meeting /Public Hearing
Conduct City Council Meeting /Public Hearing. This task will include the presentation of the final draft
plan to the City Council to authorize distribution of the Comprehensive Plan: one meeting.
7.5 Project Management and Coordination
At the completion of this task, HKGi's project manager will conduct a review of the completed task with
the City's project manager to confirm the task deliverables and to confirm schedule for the next task
Task 7 — HKGi Project Team Deliverables:
One digital and one original copy of the Final Draft of the Comprehensive Plan and
Technical Documentation
Executive summary designed for public communication
Participation in Planning Commission public hearing and City Council meeting /hearing review
TASK 8 - PREPARE PLAID FOR DISTRIBUTION AND AGENCY APPROVALS
The Metropolitan Land Planning Act requires plans to be submitted through a formal process. This task
entails fulfilling those requirements. Subtasks include:
8.1 Assemble final Comprehensive Plan, and Appendices
Prepare electronic version of final (Draft) Comprehensive Plan.
In
Attachment A
Final Scope of Work - Columbia Heights Comprehensive Plan Update
Febmary 13, 2017
Page 11
8.2 Review by Adjacent and Affected Jurisdictions
Provide materials to City Staff for required review.
8.3 Online Submittal
Complete Submittal Forms for Metropolitan Council through online portal.
8.4 Address Comments and Prepare Final Plan
The formal review process may result in comments from the Metropolitan Council. HKGi will work with
staff to prepare required responses to those comments and make one set of revisions based on agency
comments.
Task 8 — HKGi Project Team Deliverables:
Final Comprehensive Plan and Appendices (20 copies after Metropolitan Council review)
Complete Submittal Forms for use by City Staff in submitting the Plan through on -line portal for
Metropolitan Council review.
All project files in digital form.
Task 8 — Columbia Heights Staff Responsibilities:
• Submission of Comprehensive Plan draft and any supporting materials to adjacent and affected
jurisdictions for review.
• Submittal of the updated Comprehensive Plan through the on -line portal for Metropolitan
Council review.
112
ATTACHMENT B
HOISINGTON KOEGLER GROUP INC.
2017 - 2018 HOURLY RATES
Principal ....................... ............................... $170- 225/hr
Associate ...................... ............................... $115- 165/hr
Senior Professional ....... ............................... $90- 165/hr
Professional II ................. ............................... $80- 105 /hr
Professional I ................... ............................... $50 -85 /hr
Technical......................... ............................... $40 -65 /hr
Secretarial............................. ............................... $60 /hr
Litigation Services ............... ............................... $200 /hr
Testimony............................ ............................... $285 /hr
Incidental Expenses:
Mileage .... ............................... current federal rate /mile
Photocopying BW ................. ............................15C /page
Photocopying Color ........ ...............................
$1.00 /page
Outside Printing ............. ...............................
Actual Cost
Large Format Scanning .. ...............................
Actual Cost
B/W Bond Plots .................... ..........................$5.00
each
Color Bond Plots .................. .........................$20.00
each
Photo Paper Color Plots ...... .........................$40.00
each
113
COLUMBIA
AGENDA SECTION
CONSENT
ITEM NO.
7M
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Ap prove Transfer of PSB Range Rental Fees
DEPARTMENT: Police
CITY MANAGER'S APPROVAL: `
BY /DATE: Scott Nadeau /February 6, 2017 ]
BY /DATE: -�
BACKGROUND:
The Columbia Heights Police Department leases out use of the gun range at the Public Safety Building to various other
law enforcement agencies including the Brooklyn Center, Robbinsdale and Crystal Police Departments, In 2017, the
department received $10,560 in range rental fees. These amounts were deposited into the city's General Government
Rents account. In previous years range rental fees have been reassigned for department training and range
maintenance.
The Police Department requests that these funds be transferred to its regular budget, line item 3105, to be used for
training purposes. In 2017, the CHPD is going to be seeing expenses for training that had not been anticipated at
budget time. These trainings include expenses for:
• Training all officers in Crisis Intervention Team (CIT) /Mental Health Response training. Because this
increasingly - important training provides for de- escalation skills necessary for addressing real world situations
encountered by patrol, the decision was made to escalate the rate at which officers were being scheduled to
attend. Several officers were trained in CIT by 2016, and the remainder of the department is being sent to this
one -week course at various times in 2017. By mid -year, the entire patrol staff will have completed the training.
The cost for one officer to attend the course is $625.
• Training in the use of the Less Lethal Shotgun. The CHPD has begun outfitting some of its squad cars with less -
lethal shotguns, and officers must be trained in the use of that firearm. The less- lethal shotgun gives officers
another tool in dealing with situations that might otherwise require the use of deadly force. We are
contracting with Alexandria Technical. College in the amount of $1,200 to training several of our officers in this
function.
• County -wide Crowd Control: Law Enforcement agencies in Anoka County are collaborating on training and
equipping a team of officers who have the ability to work together in crowd control should this be necessary.
At present there is no agency in Anoka County that has the resources or training to handle an event such as a
large protest. This team would be comprised of several officers from each agency in Anoka County. Up to
eight officers from CHPD will be trained for this purpose. Training and outfitting costs are yet to be determined.
STAFF RECOMMENDATION:
Based on the above, staff is recommending that the $10,560 collected in range rental be transferred to Police
Department line item 3105 for Training.
RECOMMENDED MOTION(S):
Motion: Move to transfer $10,560 received in Public Safety Building Range rental fees be transferred to the Police
Department budget line item 3105 for Training.
ATTACHMENTS:
none
114
-, -. -_: I I _--- 4- . --4: -- -4z ,..n --- ran t =l FPPQ
a COLUMBIA
-HEIGHTS-
AGENDA SECTION
CONSENT
ITEM NO.
7N
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Approve Gambling Permits, Immaculate Conception Church
DEPARTMENT: Police
CITY MANAGER'S APPROVAL: �.
BY /DATE: Scott Nadeau /February 2, 2017
BY /DATE:
.77
BACKGROUND:
Immaculate Conception Church, 4030 Jackson Street NE, has submitted two requests for gambling
permits. One is for a Spring Bingo and raffle event to be held on March 19, 2017. The other is for their
annual Fun Fest scheduled for August 4, 5 and 6, 2017. That event includes bingo, pull tabs and a
raffle.
STAFF RECOMMENDATION:
Since the organization satisfies the City Council resolution regarding one -time charitable gambling and has
paid the $25 permit fee for each of these permits, the following actions are recommended.
RECOMMENDED MOTION(S):
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board
indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception
Church to conduct bingo and a raffle at their event being held March 19, 2017 at 4030 Jackson Street NE,
Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the
thirty -day notice to the local governing body.
MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board
indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception
Church to conduct bingo, pull tabs and a raffle at their Fun Fest event being held August 4 -6, 2017 at 4030
Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the
remainder of the thirty -day notice to the local governing body.
ATTACHMENTS:
Gambling permit applications
Certificate of Exemption
Letter from Archdiocese
115
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
12/16
116
An exempt permit may be issued to a nonprofit Application Fee (non - refundable)
organization that:
• conducts lawful gambling on five or fewer days, and Applications are processed in the order received, If the application
• awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the
year. application fee is $100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651 - 539 -1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization The Church of the Immaculate Conception Previous Gambling
Name: Permit Number: x- 01151 -16 -023
Minnesota Tax ID Federal Employer ID
Number, if any: 8353667 _ Number (FEIN), if any: 41- 0703859
Mailing
Address: 4030 Jackson St NE
City: Columbia Heights State: MN Zip: 55421 County: Anoka
Name of Chief Executive Officer (CEO): John J. Mitchell
Daytime Phone: 763 - 788 -9062 Email: mitchell @immac- church org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
= Fraternal �✓ Religious a Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100
www.sos.state.mn.us
St. Paul, MN 55103 651 - 296 -2803, or toll free 1- 877 - 551 -6767
aIRS income tax
exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1- 877 - 829 -5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): The Church of the Immaculate Conception
Address (do not use P.O. box): 4030 Jackson St NE
City or
Township: Columbia Heights Zip: 55421 County: Anoka
Date(s) of activity (for raffles,
indicate the date of the drawing): March 19, 2017 (Raffle drawing March 19 2017)
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels =Pull -Tabs = Tipboards
F-DRaffie (total value of raffle prizes awarded for the calendar year, including this raffle: $$3100.00 )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION:
Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov /gcb and click on Distributors under List of Licensees, or call 651 - 539 -1900.
116
LG220 Application for Exempt Permit 12/16
Page 2 of 2
intnL Ur vumic barety; Attorney General;
Commissioners of Administration, Minnesota
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the All other information provided will
be private data about your organization until the
the Minnesota Gambling Control Board)
be involved in lawful gambling activities In
Minnesota. Your organization has the right to
CITY APPROVAL
COUNTY APPROVAL
refuse to supply the information; however, if
for a gambling premises
for a gambling premises
your organization refuses to supply this
information, the Board may not be able to
located within city limits
located in a township
determine your organization's qualifications and,
=The application is acknowledged with no waiting period.
The application is acknowledged with no waiting period.
as a consequence, may refuse to issue a permit.
If your organization supplies the information
=The application is acknowledged with a 30 -day waiting
The application is acknowledged with a 30 -day waiting
requested, the Board will be able to process the
period, and allows the Board to issue a permit after 30 days
(60 days for a 1st class city).
period, and allows the Board to issue a permit after
This form will be made available in alternative format (i.e. large print, braille) upon request.
=The application is denied.
30 days.
The application is denied.
Print City Name:
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before
limits. (A township has no statutory authority to approve or
submitting application to the
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to th_q oa d within 30 days of the event date.
Chief Executive Officer's Signature: /
Date:
✓Q atu /re must be CEO's signature; designee may not sign)
°� �i fL AC f
Print Name: - /'l f
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days, or
• all gambling conducted on one day.
a copy of your proof of nonprofit status, and
Only one application is required if one or more raffle drawings are
application fee (non - refundable). If the application is
conducted on the same day.
postmarked or received 30 days or more before the event,
the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota,
gambling activity is done:
A financial report form will be mailed with your permit. Complete
To: Minnesota Gambling Control Board
and return the financial report form to the Gambling Control
1711 West County Road B, Suite 300 South
Board.
Roseville, MN 55113
Your organization must keep all exempt records and reports for
3 -1 /2 years (Minn. Statutes, section 349.166, subd. 2(f)).
Questions?
Call the Licensing Section of the Gambling Control Board at
651- 539 -1900.
Data Drivacv notice: The infnrmation rPnij —t—i rcmrl,, v
- --
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
- - yf . � I — I = 0,lu
address will be public information when received
by Board.
intnL Ur vumic barety; Attorney General;
Commissioners of Administration, Minnesota
determine your organization's qualifications to
the All other information provided will
be private data about your organization until the
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
be involved in lawful gambling activities In
Minnesota. Your organization has the right to
Board issues the permit. When the Board issues
the permit, all information provided will become
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
refuse to supply the information; however, if
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
information, the Board may not be able to
information provided remains private, with the
exception of your organization's name and
to the information; individuals and agencies for
which law or legal order authorizes a new
determine your organization's qualifications and,
address which will remain public. Private data
use or
sharing of information after this notice was
as a consequence, may refuse to issue a permit.
If your organization supplies the information
about your organization are available to Board
members, Board staff whose work requires
given; and anyone with your written consent.
requested, the Board will be able to process the
access to the information; Minnesota's Depart-
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
117
Interr►ai Rm enun 5etvlca
P. U. BOX 25W
CincInnat4 014 452111
D,t,.. JUL 28:2009
United States Conference of Catiloric Bishops
32114" S sleet, ME
Washington, DC. 20017 -1194
Dear Sir or Madam:
Deparfinent of the Tmasury
Person to Contact-
Roger Meyer
TDIF Free Teiephom Number:
877-829 -B5d0
Employer iderr[ificaifon Number.
5"196617
Group F- ternpHon Number:
0928
In a n.'ting dated March 25, 1946, vie held thatthe agencies and Instrumentalities and all educational,
charitable and religious instflUtions operated, supervIsed, or cordrolied by or in connection VAh the
Rewrote Catholic Church In the United Staters, Its territories or possesslons appearing in The OflicW
C,sffioltc Dlnscloty 1946, are er'5&d to exemption fro m Federal inwma tax under the provisions of
section 101(6) of fire Intemat Revenue Code of 1939, which corresponds to section 501(a){S) of ths
1986 Code. This ruling has been updated annually W cover the organizations added'to or&feted
frnrn #tae Directory.
The Ofalal Caliaollc DTrecr ryfor 2OW shows the narnes -and addresses of all agencies and
Instrumentalities and 0 educational, obaritafala, and rei ilous Msftffons operated by the ftonran.
CaffMio Church in the United States, its terrrtotfes and possessions in existence atthe time tfm
Direcbory, Was published. It is understood that each of time is a nori- profrtorgarfmallon, that no pait
of the rtet eamings thereof inures to tits bamft of any InclMdual, that no substantial part of their
activi0es is forpromo#or, ofle&faiion, and that none are private foundations underseoffm 5W(a)of
the Code.
Based on ail information submitted, we conclude thatihs•agencies and inshurnentalities and
educational, charitable, and rellgfous Institutions operatecL supervised, orcorrtrolted by or In
connection with the Roman Cathoilc Church in the Untied States, Its territories orpossessions
appearing In 77?e Oflk&l Caf Kit DlrectpryW 2009 are exemptfrom Federal boom taxtinder
section 501(0)(3) Of the Code.
Donors may deduct conbibuEions to the agencies, instrvmerria Wes anti Instrtuftns reWje,r fe ague,
as provided by se-ciforr i 7o of -ihe Code. Bequests, tegacre devises, transfers, or gifts to iherrt or for
their use are deducR'�-, for Fec3erat estate and gift tax PUTOses if they meet the applicable provisions
Of sections W55,2106, and 2522 of the Code.
Beginning January f, 1984, unless specfficaily excepted, you and your st.ibordinates mils! pay tax
u er #tie Federal Insurance Ocatrit Aons Act (PICA) for each employee who is paid $1100 or more in
a cafendar year, as Indexed for irrffatioR. You and yoursubord<nates are ndt UMW for the tax under
the Federal Urea foyrrrent Tax Act (FUTA)_
118
The cond'dFOM conreming the netentfon of your group exempfon as set forth In our prey%us
determinascm Wer dated August 17, 1983, rernaTn fn full force and effect.
SlnoereV,
. W
Cindy W
Manager, Exempt Organizations
• Determinations
119
`Jesus Christ is the same yesterday, today and forever. " Heb.13;a
Ar-chdiocese of
Saint Pate and Alinneapolis
October 20, 2009
Reverend Thomas Kunnel, TOR
Church of the Immaculate Conception
4030 Jackson Street NE
Columbia Heights, MN 55421 -2929
Dear Father Kunnel:
The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious
parish corporation, is a.tax exempt organization under the provisions of Section 501(c)(3)
Of the Internal Revenue Code by reason of a Group Ruling issued to the United States
Conference of Catholic Bishops by the Internal Revenue Service on July 28, 2009, which
is the latest annual update in a series that began with the original determination of March
25, 1946. A copy of the 2009 Group Ruling is enclosed. The Group Exemption Number
is 0928.
The Group Ruling provides that any organizations listed in the Official Catholic
Directory for 2009 as being an agency, instrumentality and educational, charitable and
religious institutions operated, supervised or controlled by or in connection with the
Roman. Catholic Church in the United States, are tax exempt.
J
The Church of the Immaculate Conception of Columbia Heights is listed in the Official
Catholic Directory f6t 2009. A copy of the page from the directory showing that listing is
enclosed.
If you have any questions about the tax exempt status, please contact me.
'Shank you.
Enclosures
120
MINNESOTA • REVENUE
Certificate of Exemption
S.T3
Purchaser: Complete this certificate and give it to the seller.
Seller: If this certificate is not fully completed, you must charge sales tax. Keep this certificate as part of your records.
This is a blanket certificate; unless one of the boxes below is checked, and remains in force as long as the purchaser continues
making purchases, or until otherwise cancelled by the purchaser.
ffCheck if this certificate is for a single purchase and enter the related invoice /purchase order #
j ` I If you are a contractor and have a purchasing agent agreement with an exempt organization, check the box to make multiple
'—? purchases for a specific job. Enter the exempt entity, name and specific project:
Exempt entity name
Project description
Name of seller from whom you are purchasing, leasing or renting
Seller's address
city
Name of purchaser
01
Accommodation and food services
Immaculate Conception Church
02
Agricultural, forestry, fishing, hunting
m
Business address
city
State Zip code
04
4030 Jackson St N_ E
Columbia Heights
MN 55421
Information, publishing and communications
Purchaser's tax ID number
State of issue
Country of issue
a
41- 0703859
MN
US
M
If no tax ID number. FEIN
Driver's license number /State issued ID number
09
d
I
enter one of the rollowing:
state oflssue number
Retail trade
IL
,
i
Name of seller from whom you are purchasing, leasing or renting
Seller's address
city
r-
0
a
E
X
X
cc
m
M
0
N
.v
X
c�
v
fD
N
State Zip code
11 Transportation and warehousing
12 Utilities
13 Wholesale trade
14 Business services
15 Professional services
16 Education and health -care services
17 (nonprofit organization
18 Government
19 Not a business (explain)
20 Other (explain)
Reason for exemption. Circle the letter that identifies the reason for the exemption.
A Federal government (department)
8 Specific government exemption (from list on back)
C Tribal government (name)
D Foreign diplomat #
W E�9 Charitable organization # 8353667
F Religious or educational organization #
G Resale
H Agricultural production
i Industrial production /manufacturing
J Direct pay permit #
K Multiple points of use (services, digital goods, or
computer software delivered electronically)
L Direct mail
M Other (enter number from back page)
N Percentage exemption
❑ Advertising (enter percentage) %
❑ Utilities (enter percentage)
I declare that the information on this certificate is correct and complete to the best of my knowledge and belief. (PENALTY- if
you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other
than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.)
Stock No. 2100030 (Rev. 6/08)
available on our website at www.taxes.state.mn.us
121
Type of business. Circle the number that describes your business.
01
Accommodation and food services
02
Agricultural, forestry, fishing, hunting
m
03
Construction
c
co
04
Finance and insurance
.0
05
Information, publishing and communications
06
Manufacturing
07
Mining
08
Real estate
09
Rental and leasing
10
Retail trade
r-
0
a
E
X
X
cc
m
M
0
N
.v
X
c�
v
fD
N
State Zip code
11 Transportation and warehousing
12 Utilities
13 Wholesale trade
14 Business services
15 Professional services
16 Education and health -care services
17 (nonprofit organization
18 Government
19 Not a business (explain)
20 Other (explain)
Reason for exemption. Circle the letter that identifies the reason for the exemption.
A Federal government (department)
8 Specific government exemption (from list on back)
C Tribal government (name)
D Foreign diplomat #
W E�9 Charitable organization # 8353667
F Religious or educational organization #
G Resale
H Agricultural production
i Industrial production /manufacturing
J Direct pay permit #
K Multiple points of use (services, digital goods, or
computer software delivered electronically)
L Direct mail
M Other (enter number from back page)
N Percentage exemption
❑ Advertising (enter percentage) %
❑ Utilities (enter percentage)
I declare that the information on this certificate is correct and complete to the best of my knowledge and belief. (PENALTY- if
you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other
than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.)
Stock No. 2100030 (Rev. 6/08)
available on our website at www.taxes.state.mn.us
121
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
12/16
Panes 1 of 7
rvanie of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): The Church of the Immaculate Conception
Address (do not use P.O. box): 4030 Jackson St NE
City or
Township: Columbia Heights Zip: 55421 County: Anoka
Date(s) of activity (for raffles,
indicate the date of the drawing): August 4,5,6 2017 (Raffle drawing August 6 2017)
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels Pull -Tabs = Tipboards
F✓ Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $$3100.00 )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board, EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov /gcb and click on Distributors under List of Licensees, or call 651 - 539 -1900.
122
An exempt permit may be issued to a nonprofit Application Fee (non - refundable) y
organization that:
conducts lawful gambling on five or fewer days, and Applications are processed in the order received. If the application
awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the
year. application fee is $100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651 - 539 -1900, service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Name: The The Church of the Immaculate Conception Previous Gambling
Permit Number: x- 01151 -16 -023
Minnesota Tax ID Federal Employer ID
Number, if any: 8353667
Number (FEIN), if any: 41- 0703859
Mailing
Address: 4030 Jackson St NE
City: Columbia Heights State: MN Zip: 55421 County: Anoka
Name of Chief Executive Officer (CEO): John J. Mitchell
Daytime Phone: 763 - 788 -9062 Email: imitchell@immac- church.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal EE Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn us
St. Paul, MN 55103
651- 296 -2803, or toll free 1- 877 - 551 -6767
IRS income tax
exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1- 877 - 829 -5500,
✓� IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
2, the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
rvanie of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): The Church of the Immaculate Conception
Address (do not use P.O. box): 4030 Jackson St NE
City or
Township: Columbia Heights Zip: 55421 County: Anoka
Date(s) of activity (for raffles,
indicate the date of the drawing): August 4,5,6 2017 (Raffle drawing August 6 2017)
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels Pull -Tabs = Tipboards
F✓ Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $$3100.00 )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board, EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov /gcb and click on Distributors under List of Licensees, or call 651 - 539 -1900.
122
LG220 Application for Exempt Permit 12116
Page 2 of 2
men[ or ruonc sarety; Attorney General;
Commissioners of Administration, Minnesota
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
by the Board. All other information provided will
be private data about your organization until the
the Minnesota Gambling Control Board)
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
CITY APPROVAL
COUNTY APPROVAL
refuse to supply the information; however, If
for a gambling premises
for a gambling premises
your organization refuses to supply this
information, the Board may not be able to
located within city limits
located in a township
determine your organization's qualifications and,
=The application is acknowledged with no waiting period.
The application is acknowledged with no waiting period,
as a consequence, may refuse to issue a permit.
If your organization supplies the information
=The application is acknowledged with a 30 -day waiting
The application is acknowledged with a 30 -day waiting
requested, the Board will be able to process the
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
This form will be made available in alternative format (i.e. large print, braille) upon request.
(60 days for a 1st class city).
30 days.
=The application is denied.
he
application is denied.
Print City Name:
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before
limits. (A township has no statutory authority to approve or
submitting application to the
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: �� �jJ/ Date:
„� 7— (Si ure m/ u`�� CEOs signature; desigee may not sign)
, 1)� f
Print Name: -.1 , �1 CG,
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days, or
• all gambling conducted on one day.
a copy of your proof of nonprofit status, and
Only one application is required if one or more raffle drawings are
application fee (non- refundable). If the application is
postmarked or received 30 days or more before the
conducted on the same day.
event,
the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota,
gambling activity is done:
A financial report form will be mailed with your permit. Complete
To: Minnesota Gambling Control Board
and return the financial report form to the Gambling Control
1711 West County Road B, Suite 300 South
Board.
Roseville, MN 55113
Your organization must keep all exempt records and reports for
Questions?
Call the Licensing Section of the Gambling Control Board at
3 -1/2 years (Minn, Statutes, section 349.166, subd. 2(f)).
651- 539 -1900.
Data nrlvary nntir Tha
,- -- ' •..y.....,..
on this form (and any attachments) will be used
�rr^�� --- ya 1L0Lwii, name dnu
address will be public information when received
men[ or ruonc sarety; Attorney General;
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
determine your organization's qualifications to
by the Board. All other information provided will
be private data about your organization until the
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
Board issues the permit. When the Board issues
the permit, all information provided will become
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
refuse to supply the information; however, If
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
information, the Board may not be able to
information provided remains private, with the
exception of your organization's name and
to the information; individuals and agencies for
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of information after this notice was
as a consequence, may refuse to issue a permit.
If your organization supplies the information
about your organization are available to Board
members, Board staff whose work requires
given; and anyone with your written consent.
requested, the Board will be able to process the
access to the Information; Minnesota's Depart-
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
123
Internal Revenua Setwc&
P. 0, Box 2508
CtnclnnM4 OIL 45201
Date: JUL 28tons
United States Conference of Catholic Bishops
3211 0 91reet; ME
Washlrigton, D.C. 20017 - -1194
Dear Sfror Madam:
I3eparhnent of the Treasury
Person to Contact:
Roger Meyer
Tblf Fres Telephom Numbef
87Y- 824 -S500
Employer Identification Numbw.
530196&17
Group Exemption Number:
0928
In a ruling dated March 25, IS46, ate field thatthe agencies slid Insinimentalities erid all eddidatlonal,
charitable and rellgfous institutions operated, supervised, or controlled by or In connection with the
Rornan Catholic Church In the United States, ifs territories or possessfons appeaitng It, The OffrcW
Cstfiok iJlt>g, IW lb46, are enfiited to exemption from Federal irimme talc under the provision=s of
section 101(6) of the internal Revenue Code of 1939, which corresponds to section 5o1(d)(a) of the
1886 Code. n1s ruling has been updated anntiallyto cover ft organizations added-to orcieleted
from tfxe Directoty.
Me C3llrc1a1 CaMdfc Dlreclbryfor=9 shows the names Arid addresses ofaff agencies and
Instrumantalfties and all educational, charitable, and reVous institutions operated by the Romani.
Catholic Ghuroh in file United States, Ifs terriloos; and possession* in existence atthe time the
Dlrectoly, was published, It is urxiemmood that each of these is a non -prm orgarfmatro n, #tat no pair
of the m.t: eamings thereof inures to rile benefit of any Individual, that no substanital part of their
activities is forpra motion of legisfation, -and that none are private foundations undersec0on 5W(a) of
file Code.
Based on an Information submitted, we conclude thstlhe•agencies and instrurnentalfties and
educational, duvRabfe, and rellgIous fnstitvtions operated, supervised, or controlled by or in
connection with the Rodman Cathollc Church in rile United States, (is Fern'tories orpossesslaM
appeerfng In 77ie O lk&l Caf xft D1mctory fbr-2009 are exempt from Federal income tax under
section 501(C)(3) of file Code.
Donors may deduct contributions to tine agencies, instmmeutaltiies MCI institutions ref6rred to above,
as provided by section 170 of the Code. Bequests, legacies% devises, transfem, or gifts [afflern or for
their us6 are deducG(iic for Federal estate arrd gift tax purposes ff they meet the appircable provIsions
Of sectlons 2!155, 2106, and 2522 of the Code.
Beginning Janurtry 1, 1884, unless spec ically excepted, you and your subordinates must pay tax
aifider fire Federal Insurance Gontnbuiiom Act (PICA) for each employee who is paid $100 or fimflre 1»
a calendar year, as indaxed for inffation, You and yvursubOrdinates are not Ili for the tax under
the Federal Unemployment lax Act (FUTA).
124
Ttle COnditions conceming iho retention of your group exemption as set iorgPi In our previous
determinafian letter dated August 17, 7883, remain in full force and effect.
Slncerety,
Cindy wi-t
Manager, Exempt Organizations
Demaninations
I
125
';Jesus Christ is the savne yesterday, today and forever." uo. in
Archdiocese of
Saint Paul and Alin.neaPolis
October 20, 2009
Reverend Thomas Kunnel, TOR
Church of the hmmaculate Conception
4030 Jackson Street NE
Columbia Heights, MN 55421 -2929
Dear Father Kunnel:
The Church of the Immaculate Conception of Columbia Heights, a Minnesota religious
parish corporation, is a.tax exempt organization under the provisions of Section 50l(c)(3)
of the Internal Revenue Code by reason of a Group Ruling issued to the United States
Conference of Catholic Bishops by the Internal Revenue Service on July 28, 2009, which
is the Iatest annual update in a series that began with the original determination of March
25, 1946. A ,copy of the 2009 Group Ruling is enclosed. The Group Exemption Number
is 0928.
The Group Ruling provides that any organizations listed in the Official Catholic
Directory for 2009 as being an agency, instrumentality and educational, charitable and
religious institutions' operated, supervised or controlled by or in connection with the
Roman Catholic Church in the United States, are tax exempt.
The Church of the Immaculate Conception of Columbia Heights is listed in the Official
Catholic Directory for 2009. A. copy of the page from the directory showing that listing is
enclosed.
If you have any questions about the tax exempt status, please contact me.
Thank you.
Enclosures
enziinme�- .
_ _ Civil,�fairs
126
I
MINNESOTA- REVENUE
Certificate of Exemption
ST3
Purchaser: Complete this certificate and give it to the seller.
Seller: If this certificate is not fully completed, you must charge sales tax. Keep this certificate as part of your records.
This is a blanket certificate, unless one of the boxes below is checked, and remains in force as long as the purchaser continues
making purchases, or until otherwise cancelled by the purchaser.
Check if this certificate is for a single purchase and enter the related invoice /purchase order #
if you are a contractor and have a purchasing agent agreement with an exempt organization, check the box to make multiple
'--I purchases for a specific job. Enter the exempt entity, name and specific project:
Exempt entity name
Project description
Name of purchaser
Type of business. Circle the number that describes your business.
Immaculate Conception Church
Accommodation and food services
Business address
City
State Zip code
4030 Jackson St NE
Columbia Heights
MN 85421
C Purchaser's tax to number
State of issue
Country of issue
41- 0703859
MN
US
If no tax ID number. FEIN
Driver's license number /State issued ID number
CL
enter one of the following:
iL I
I stateoflssue number
Name of seller from whom you are purchasing, leasing or renting
Seller's address
city
c
0
E
c�
x
m
0
c
N
cc
on
a�
W
s
c
to
N
State Zip code
11 Transportation and warehousing
12 Utilities
13 Wholesale trade
14 Business services
15 Professional services
16 Education and healthcare services
17 Nonprofit organization
18 Government
19 Not a business (explain)
20 Other (explain)
Reason for exemption. Circle the letter that identifies the reason for the exemption.
A Federal government (department)
B Specific government exemption (from list on back)
C Tribal government (name)
D Foreign diplomat
�
E Charitable organization ;# 8353667
F Religious or educational organization #
G Resale
H Agricultural production
1 Industrial production /manufacturing
J Direct pay permit #
K Multiple points of use (services, digital goods, or
computer sofWare delivered electronically)
L Direct mail
M Other (enter number from back page)
N Percentage exemption
❑ Advertising (enter percentage) 44
❑ utilities (enter percentage) %
I declare that the information on this certificate is correct and complete to the best of my knowledge and belief (PENALTY- if
you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other
than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.)
Stock No. 2100030 (Rev. 6/08)
available on our website at www.taxes.state.mn.us
127
Type of business. Circle the number that describes your business.
01
Accommodation and food services
02
Agricultural, forestry, fishing, hunting
CA
03
Construction
N
04
Finance and insurance
.0
05
Information, publishing and communications
w
06
Manufacturing
CL
07
Mining
08
Real estate
09
Rental and leasing
10
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c
0
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N
State Zip code
11 Transportation and warehousing
12 Utilities
13 Wholesale trade
14 Business services
15 Professional services
16 Education and healthcare services
17 Nonprofit organization
18 Government
19 Not a business (explain)
20 Other (explain)
Reason for exemption. Circle the letter that identifies the reason for the exemption.
A Federal government (department)
B Specific government exemption (from list on back)
C Tribal government (name)
D Foreign diplomat
�
E Charitable organization ;# 8353667
F Religious or educational organization #
G Resale
H Agricultural production
1 Industrial production /manufacturing
J Direct pay permit #
K Multiple points of use (services, digital goods, or
computer sofWare delivered electronically)
L Direct mail
M Other (enter number from back page)
N Percentage exemption
❑ Advertising (enter percentage) 44
❑ utilities (enter percentage) %
I declare that the information on this certificate is correct and complete to the best of my knowledge and belief (PENALTY- if
you try to evade paying sales tax by using an exemption certificate for items or services that will be used for purposes other
than those being claimed, you may be fined $100 under Minnesota law for each transaction for which the certificate is used.)
Stock No. 2100030 (Rev. 6/08)
available on our website at www.taxes.state.mn.us
127
COLUMBIA
-HEIGHTS -
SECTION
CONSENT
[AGENDA
EM NO.
70
EETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Authorization to Purchase Police Vehicles
DEPARTMENT: Police Department
CITY MANAGER'S APPROVAL:
BY /DATE: Scott Nadeau /January 31, 2017 15
BY /DATE: Ila-117
BACKGROUND:
As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet,
the Police Department requests authorization to purchase two Ford Police Interceptor patrol vehicles. The purchase of
two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling
costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of
service, and rotated into another department in the city, who in turn get a better operating vehicle for conventional
uses. In addition, the police department is requesting authorization to purchase one 2017 Ford Taurus from the State
Vehicle Contract. The vehicle scheduled for replacement is a 2007 Ford Escape with over 75,000 miles on it. The Ford
Taurus will be utilized as an unmarked vehicle for police functions.
The State of Minnesota has awarded the contract for the delivery of Ford police vehicles to Nelson Auto Center of
Fergus Falls, MN. The 2017 contract for the Ford Taurus has been awarded to Ranger GM of Hibbing, MN,
The Police Department is requesting to purchase the following vehicles:
2 —2017 Ford Police Interceptor Utility vehicles (incl options) $53,763.90
1— 2017 Ford Taurus Fleet P2H
Total: $24,131.00
$77,894.90
The Police Department is also requesting to expend up to $39,315.00 for outfitting and setting up these vehicles for
police use. This amount includes the standard set -up as has been done in the past, plus the purchase of necessary
equipment for the squads, including laptop computers.
The Police Department is also requesting to expend up to $13,900.00 for the purchase of encrypted squad radios which
have gone end -of -life and are due for replacement. This is the amount that was budgeted in the Police Department's
2017 Capital Equipment budget.
STAFF RECOMMENDATION:
It is our recommendation to the Council that new marked patrol vehicles, and an unmarked police vehicle, be
purchased, with a total purchase price to be $77,894.90. The Police Department is also requesting authorization to
expend up to $53,215.00 for squad radios, outfitting and setting up these vehicles.
RECOMMENDED MOTION(S):
MOTION: Move to authorize the purchase of two 2017 Ford Police Interceptor Utility vehicles and one 2017 Ford Taurus
unmarked vehicle under the State of Minnesota bid, with funding to come from 431.42100.5150, in the amount of
$77,89.90 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be
used as marked patrol cars and unmarked police vehicles.
MOTION: Move to authorize the Police Chief to expend up to $53,215.00 to set up and outfit two marked patrol cars
and an unmarked vehicle.
128
City of Columbia Heights - Council Letter
Authorization to Purchase Police Vehicles
2
2017 Squad Purchase
....... em
Est Price
Ext
Item
Est Price
Total
:Ford Interceptor Utility*
$26,31:2.95.
$52,625.90"
Strip Out Old Squad
$400.00
$800.00.
Unmarked vehicle **
$24,131.00"
$24,131.00:
Build New Squads
$3,000.00:
$6,000.00:
DIr Options Ford
$569A0
$1,138.00'.
'Squad Partition
$800.00;
Shop Supplies _...
$775.00;
$1,550.00
:Sub total
$77,894.90
_squad lights
$800.00'
$1,600.00.
Ford dealer option breakdown
Console
$300.00
$600.00:
Dark
$
1g,p0
.Computer mount
$480.00:
$960.00'
Lock Plungers
$
15100
arm rests
$125.00:
$250.00,
LED Spotlight:
$
199.00
Secondary cage for SUV
$500.00`
...........
$11000.00
Ke in
y 9
$
45.00
Window bars /door covers
$350.00:
$700.00
Radio supression
_. _ ..
$
95.00
:Push Bumpers
$300.00:
$600.00;
Window switches;
$
30.00
Utility Cargo Organizer
$1,000,00
$2,000.00'
Light Housing Pre-Drilled'
$
119.00
Power Tamers "
$85.00:
$170,00
rear dome light
$
49.00
:Seat Covers
$989,00'
Delete Engine Block Htr
$
secure idle
$160.00
$320.00
delete carpet..,
$
(103.00)
:Hinged Electronics Tray
$206.00
$412.00:
pre-wiring
_ . _ , ..._
$
49.00
:siren speaker
$200.00:
$400.00:
_.
Utility Cargo Floor System
$345.00:
$690.00'.
LL Gun Locks
$35R.OR ,
$700.00:
_.
.
Squad Graphics
$1,500.00:
$3,000.00'
:Unmarked Setup
$1,500.00
_..
$1,500.00'
Unmarked Lighting
$2,000.00'
$2,000.00:
Unmarked Gunlocker /Vault
$1,385.00
$1,385A0
_ .
MISC Equipment
CF 31 Toughbooks
$4,550.0Q
$B,10R.ORi
__.. _.
Sub Total
$30,215.00
Unmarked squad radio
q $
4,800.00 $
4,800.O0
Encypted Squad Radios
$4,550.00 i
$9,100.00
$23,000.00:
Outfitting total:
$53,215.00
_... _
Total
$131,109.90
ATTACHMENTS: none
129
CH COLUMBIA
HEIGHTS
AGENDA SECTION
CONSENT AGENDA
ITEM NO.
7P
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
LICENSE AGENDA
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
BY /Date: FEBRUARY 8, 2017
BY /Date: IL
i l
BACKGROUND /ANALYSIS
Attached is the business license agenda for the February 13, 2017 Council meeting. This agenda
consists of applications for 2017 Contractor Licenses, Temporary Liquor Licenses for
Immaculate Conception Church, and Peddler Licenses.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form
Accompanied Application. This means that the data privacy form has been submitted as
required. If not submitted, certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for February 13, 2017 as
presented.
130
Documentl
City of Columbia Heights - Council Letter
TO CITY COUNCIL February 13, 2017
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2017
BLDG *Silver Tree PI & Htg
*Adam's Anytime PI
South -town Refrig & Mech
Elite Contractors
*Ben Franklin Plumbing
*Cheyenne PI & Htg
*Affordable Comfort/Apollo
Market Mechanical
*MSP Plumb & Htg
*NAC Mech
*West Air Htg
Blue Ox Htg
Holmin Htg & Cooling
*Deschene Enterprises
3185 Terminal Dr, Eagan
13791 Jonquil Ln N, Dayton
6325 Welcome Ave N, Brk Pk
3160162 d Lane NW, Andover
5718 International Pkwy, New Hope
25903 Rabbit St NW, Zimmerman
6510 Highway 36 Blvd N, Oakdale
8701 Wyoming Ave N, Brk Pk
640 Grand Ave, St Paul
1001 Labore Indust Crt, Vadnais Hts
11184 River Rd NE, Hanover
5720 International Pkwy, New Hope
3432 Denmark Ave, Eagan
10131 James Ave NE, Otsego
*Rainbow Tree 11571 K -Tel Dr, Minnetonka
*Central MN Tree 480 Rice Creek Blvd, Fridley
True Tree Solutions 13684160 1h Ave, Little Falls
*Matt's Tree Service 2751 Hennepin Ave S, Mpls
PEDDLER LICENSES
*Jason R. Sack/Window Concepts. 291 Eva St, St Paul
*Joseph A. Buelow/Window Concepts. 291 Eva St, St Paul
*Marc A. Faulhammer /Window Concepts 291 Eva St. St Paul
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$200 2 mo.
$200 2 mo.
$200 2 mo.
*George W. Brown III/Comcast 10 River Pk Plaza, St Paul $500 Yr.
TEMPORARY LIQUOR LICENSE
*Immaculate Conception Church
For May 5, 2017
For Aug.3 -6, 2017
4030 Jackson St, Col. Hts. $100
$400
131
Page 2
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CH COLUMBIA
HEIGHTS
AGENDA SECTION
PUBLIC HEARING
ITEM NO.
8A
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS — CITY COUNCIL
ITEM:
First Reading of Ordinance No. 1638, Brewery Ordinance
DEPARTMENT: Community Development
CITY MANAGER'S APP OVAL:
BY /DATE: Keith M Dahl, February 8, 2017
BY /DATE: ,� �� / T
BACKGROUND:
On March 23, 2015, the City Council passed Ordinance No. 1620, relating to on -sale and off -sale brewer
taprooms; however, staff has determined that Ordinance No. 1620 does not adequately address licensure,
land use regulations, development design standards, and specific requirements pertaining to the operation of
breweries within the City. If the City desires to provide adequate licensure and land use regulations to
effectively address breweries within the City, a new ordinance needs to be approved.
On January 23, 2017, City Council tabled the consideration of Ordinance No. 1638 for further discussion
because of several questions and concerns about a few sections of the proposed ordinance.
At the City Council work session on February 6, 2017, City Council discussed on- and off- sale of malt liquor to
be allowed for brewers on Sundays, removing the 300' liquor licensure restriction for breweries to be located
within 300 feet of a school or a religious institution, as well as whether or not to remove two development
design standards related to a right -of -way landscape buffer and audible amplified sound. The proposed
brewery ordinance has been revised to reflect the discussion held at the City Council work session.
Attached is Ordinance No. 1638 for Council's consideration. The proposed ordinance would repeal Ordinance
No. 1620 in its entirety and amend City Code to adequately address the operations of breweries within the
City. The parts of the City Code that will be amended are as follows: Article 5, Section 9.103, 9.107, 9.110, and
9.111. All proposed language in the ordinance is marked with an underline for an addition or a s4ikeewt to
indicate a deletion.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of Ordinance No. 1638 to effectively address breweries within
the City and to setup the second reading of Ordinance No. 1638 for adoption on February 27, 2017.
RECOMMENDED MOTION(S):
Motion: Move to waive the reading of Ordinance No. 1638, there being ample copies available to the public.
Motion: Move to set the second reading of Ordinance No. 1638, being an ordinance relating to malt liquor for
February 27, 2017 at approximately 7:00 P.M. in the City Council Chambers.
ATTACHMENTS:
1. Ordinance 1638 (10 Pages)
2. Context Map of 300' buffers around Schools and Religious Institutions
City of Columbia Heights - CC Letter 142
ORDINANCE NO. 1638
BEING AN ORDINANCE REPEALING ORDINANCE NO. 1620 IN ITS ENTIRETY, BEING AN ORDINANCE THAT
AMENDED CITY CODE OF 2005 RELATING TO ON -SALE BREWER TAPROOM AND OFF -SALE BREWER
TAPROOM LICENSES AND REQUIREMENTS WITHIN THE CITY OF COLUMBIA HEIGHTS, ENACTED MARCH 23,
2015; AND,
AMENDING SECTIONS OF ARTICLE 5, CHAPTER 5 OF THE CITY CODE RELATING TO LIQUOR AND BEER
LICENSING; AND
AMENDING SECTIONS 9.103, 9.107, 9.110, AND 9.111 OF ARTICLE 1, CHAPTER 9 RELATING TO LAND USE
REGULATIONS.
WHEREAS, On March 23, 2015, the City Council passed Ordinance No. 1620, relating to on -sale and off -sale
brewer taprooms; and,
WHEREAS, Community Development Staff have determined that Ordinance No. 1620 does not adequately
address licensure, land use regulations, and specific requirements pertaining to operation of a brewery within
the City of Columbia Heights; and,
WHEREAS, the City of Columbia Heights desires to provide adequate licensure and land use regulations to
effectively address breweries within the City of Columbia Heights;
NOW, THEREFORE, BE IT RESOLVED the City Council (Council) of the City of Columbia Heights, Minnesota
(City) does ordain:
SECTION I: City Ordinance No. 1620, enacted March 23, 2015 upon 30 days after its passage is hereby
repealed in its entirety.
SECTION II: That Chapter 5, Article 5 of the City Code be amended to read as follows, to wit:
§ 5.501 DEFINITIONS.
§ 5.502 3.2% MALT LIQUORS (BEER).
§ 5.503 MALT LIQUORS.
§ 5.503 5.504 ON -SALE CLUB LIQUOR.
§ 5504 5.505 INTOXICATING LIQUOR.
§ 5,505 5.506 ON -SALE WINE LICENSES.
§ G 506% 5.507 LIMITED INTOXICATING LIQUOR LICENSES.
§ 5,587 5.508 SUNDAY ON -SALE LIQUOR LICENSES.
§ 1; 505 5.509 SUNDAY CLUB LICENSES.
§ 5.599 5.510 ON -SALE TEMPORARY LIQUOR LICENSES.
§ 5,510 5.511 POLICY FOR ALCOHOL LICENSE VIOLATIONS.
§ 5 U 1 5.512 PENALTY.
§ 5.501 DEFINITIONS.
Brewer Taproom. A facility on the premises of, or adiacent to, a malt liquor manufacturer intended for
on -sale and consumption of malt liquor produced by the brewer.
Brew Pub. A restaurant that conducts the retail of on -sale malt liquor consumed and brewed on the
premise and who manufactures less than 3,500 barrels of malt liquor a year.
Ordinance No. 1638 143
City of Columbia Heights — Ordinance 1638
§ 5.503 MALT LIQUORS.
Page 2
(A) No person, except the holder of intoxicating liquor licenses wholesalers and manufacturers to the
extent authorized by law, shall deal in or dispose of by gift sale or otherwise or keep or offer for sale
any malt liquor within the city without first having received a license as hereinafter provided Licenses
shall be of three kinds: (1) On -Sale Brewer Taproom; (2) On -Sale Brew Pub; and (3) Off -Sale Malt
Liquor.
(B) On -Sale Brewer Taproom licenses may be granted to a brewer licensed under Minn Stat
§340A.301, Subd. 6(c), (i) or (j) subject to the provisions of Minn Statues 340A.26, as it may be
amended from time to time and as followed:
(1) A brewer may only hold one (1) On -Sale Brewer Taproom license; and
(2) The license permits the sale of malt liquor produced by the brewer for consumption of the
malt liquor on the premises of, or adjacent to a brewer taproom owned by the brewer.
(C) On -Sale Brew Pub licenses may be granted to Hotels Clubs Municipal Liquor Stores Restaurants
and Non - Profit Organizations for sale and consumption of malt liquor produced on the licensed
premise.
(D) Off -Sale Malt Liquor licenses may be granted to a licensee with either an On -Sale Brewer Taproom
license or On -Sale Brew Pub licenses, which shall permit the off -sale of malt liquor on the licensee's
premise, subject to the provisions of Minn. Stat 340A.24 or 340A.28, as it may be amended from time
to time and as followed:
(1) A brewer may only hold one (1) Off -Malt Liquor license; and
(2) The off -sale of malt liquor shall only be permitted during the same days and hours of Municipal
Liquor Stores, and between the hours of 10:00 a.m. on Sundays and 1.00 a.m. on Mondays; and
(3) The only off -sale of malt liquor shall be the malt liquor produced by the licensee at the
licensee's premise; and
(4) The packaging of the off -sale malt liquor containers and bottles are subiect to Minn Stat
340A.285, as it may be amended from time to time
(E) Every application for a license to sell malt liquor shall be made on a form supplied by the City
Applications shall be filed with the Clerk. It shall be unlawful to make any false statement in an
application. By submitting an application the applicant consents to any and all investigations the Citv
deems appropriate and waives any claims the applicant may have Copies of the application shall be
submitted to such other City Departments as the Council shall deem necessary for verification and
investigation of the facts set forth in the application
144
City of Columbia Heights — Ordinance 1638
(F) Applications for malt liquor licenses shall state the following:
(1) Whether the applicant is a natural person partnership corporation or other form of
organization;
Page 3
(2) Full legal name of applicant and applicant's spouse place and date of birth street residence
address and length of time at that address of the applicant and applicant's spouse; and any other
information deemed necessary by the Council or issuing authority
(3) Three character references.
(4) The nature of any other business to be operated in conjunction with the sale of malt liquor and
whether the applicant is the owner or operator of such other business and if so the length of time
in such business.
(5) In the case of corporations, partnerships and other organizations such information relating to
the identity of each officer, director and partner as required in division (F)(2)
(G) All applications shall be referred to the Chief of Police. The Chief of Police or designee is
empowered to conduct any and all investigations to verify the information on the application including
ordering a computerized criminal history inquiry obtained through the Criminal Justice System and /or a
driver's license history inquiry as recorded by the State Department of Public Safety on the applicant
An investigation fee as set by Council resolution shall accompany each application The application
shall also be referred to the Chief of the Fire Department the Building Official and the City Planning
and Zoning Department for a report indicating whether said premises are in compliance with
applicable ordinances and regulations. A public hearing shall then be held before the Council at which
time the application for a license shall be considered. Opportunity shall be given to any person to be
heard for or against the granting of the license at a public hearing The Council may accept or reiect
the license application in its discretion upon completion of the public hearing
(H) Each license shall be issued to the applicant only and shall not be transferable to another holder.
Each license shall be issued only for the premises described in the application
(1) No license shall be granted to any person:
(1) Who is under 21 years of age.
(2) Who has been convicted of a felony, or any law of this state or local ordinance relating to the
manufacture, transportation or sale of 3.2% malt malt liquor or of intoxicating liquors
(3) For the sale of malt liquor on any premises also occupied by a previous licensee who was
convicted of a violation of this section.
(4) Who is not a citizen of the United States or a resident alien or upon whom it is impractical to
conduct a background and financial investigation due to the unavailability of information
145
City of Columbia Heights — Ordinance 1638
(5) Who is not of good moral character and repute.
(6) Who is or, during the period of this license, becomes the holder of a federal retail liquor
dealer's special tax stamp for the sale of intoxicating liquor at such place.
(7) Who is not the proprietor of the establishment for which the license is issued.
(J) Licenses granted pursuant to the provisions of this chapter shall be subject to the following
conditions:
(1) No gambling, nor any gambling device allowed that is prohibited bylaw.
Page 4
(2) All licensees under this section shall allow the business premises to be inspected by police or
health officials at any time.
(3) No sale of malt liquor may be made between 1:00 a.m. and 8:00 a.m. on the days of Monday
through Saturday, nor between 1:00 a.m. and 10:00 a.m. on Sunday.
4) No licensee who is not also licensed to sell intoxicating liquor shall sell or permit the
consumption or display of intoxicating liquors on the licensed premises or serve any liquids for the
purpose of mixing with intoxicating liquor. The presence of intoxicating liquors on the premises of
such a licensee shall be prima facie evidence of possession of intoxicating liquors for the purpose of
sale; and the serving of any liquid for the purpose of mixing with intoxicating liquors shall be prima
facie evidence_ that intoxicating liquor is being permitted to be consumed or displaved contrary to
this section.
(5) No person under 18 years of age shall be employed on the premises, except that persons under
18 years of age may be employed as musicians, bus boys and kitchen help.
(6) No person or customer, other than the licensee and his employees, may remain on any
licensed premises after 1:30 a.m.
(7) No licensee or his agent shall serve malt liquor or permit the sale of malt liquor to any person
under 21 years of age.
(8) Every licensee shall be responsible for the conduct of his place of business and shall maintain
conditions of sobriety and order. The act of any employee on the licensed premises authorized to
sell malt liquor there is deemed the act of the licensee as well, and the licensee shall be liable to all
penalties provided by ordinance, statute, or regulation equally with the employee.
(9) No licensee shall permit 18, 19 and 20 year olds to remain on the premises unless to perform
work for the establishment including the sale or serving of alcoholic beverages, consume meals,
and attend social functions that are held in a portion of the establishment where liquor is not sold.
146
City of Columbia Heights — Ordinance 1638
Page 5
(10) No licensee shall permit in any licensed establishment or any adjoining property owned or
leased by the licensee, any boxing wrestling or any other form of entertainment whose primary
purpose is physical contact by striking or touching an opponent with hands head feet or body,
Team sports, in which physical contact is incidental to the primary purpose of the game such as
basketball, volleyball, soccer, football baseball hockey and softball are not included among
activities prohibited by this section.
(K) No license shall be granted for sale on any premises where a licensee has been convicted of any
violation of this section, or of the state beer or liquor law, or where any license hereunder has been
revoked for cause until one year has elapsed after such conviction or revocation
(L) No "on- sale" license shall be granted for a bona fide club which has not been in operation and
eligible to receive a license for at least one year immediately preceding the application for a license
(M) Each application for a license must be accompanied by the applicable license and investigation
fees payment in full. As stated in § 5.103(E)(1): "Fees shall not be prorated unless specificallv
authorized herein, or by Council resolution and are not refundable for any reason including license
revocation, suspension, denial or termination of the licensed activity." The annual fee for an "on- sale"
and "off- sale" license shall be as set by Council resolution
(N) "On- sale" and "Off- sale" licenses shall expire on the last day of December in each year. Each such
license shall be issued for a period of one year, except that if a portion of the license year has elapsed
when the application is made, a license may be issued for the remainder of the year.
(0) (1) At the time of filing an application for any on -sale or off -sale malt liquor license the applicant
shall file with the Clerk proof of financial responsibility for liability. The issuer or surety on any liability
insurance policy or bond shall be duly licensed to do business in the State of Minnesota and all
documents shall be approved as to content form and execution The licensee and the City shall be
named as joint insured on the liability insurance policy. The policy shall be effective for the entire
license year.
(2) Proof of financial responsibility may be provided by supplying to the Clerk any of the following
items:
(a) A certificate that there is in effect for the license period an insurance policy providing at
least $50,000 of coverage because of bodily iniury to any one person in any one occurrence
$100,000 because of bodily injury to two or more persons in any one occurrence $10,000
because of iniury to or destruction of property of others in any one occurrence $50,000 for loss
of means of support of any one person in any one occurrence and $100,000 for loss of means
of support of two or more persons in any one occurrence; or
(b) A bond of a surety company with minimum coverages as provided in subdivision (a)• or
147
City of Columbia Heights — Ordinance 1638
Page 6
(c) A certificate of the State Treasurer that the licensee has deposited with that office
$100,000 in cash or securities which may legally be purchased by savings banks or for trust
funds having a market value of $100,000.
(P) Any liability insurance required by this section must provide that it may not be canceled for:
(1) Any cause, except for nonpayment of premium by either the insured or the insurer unless the
canceling party has first given 30 days' notice in writing to the issuing authority of intent to cancel
the policy; and
(2) Nonpayment of premium unless the canceling party has first given ten days' notice in writing to
the issuing authoritv of intent to cancel the policy.
(Q) The operation of an on -sale off -sale malt liquor license without having on file at all times with the
City the liability insurance policy or other evidence of financial responsibility required herein shall be
grounds for immediate revocation of the license Notice of cancellation of a current liquor liability
policy serves as notice to the licensee of the impending revocation and unless evidence of compliance
with the financial responsibility requirements of this section are presented to the Clerk before the
termination is effective, the license will be revoked instantly upon the lapse in coverage
(R) Every license shall be granted subiect to the conditions and provisions of this section and of other
applicable ordinances of the City or State law.
(S) All licensed premises shall have the license posted in a conspicuous place at all times
(T) No manufacturer or wholesaler of malt liquor shall have any ownership of or interest in an
establishment licensed to sell at retail contrary to the provisions of Minn Stat 340A.308, as it may be
amended from time to time. No retail licensee and manufacturer or wholesaler of malt liquor shall be
parties to any exclusive purchase contract. No retail licensee shall receive any benefits contrary to law
from a manufacturer or wholesaler of malt liquor and no such manufacturer or wholesaler shall confer
any benefits contrary to law upon a retail licensee
(U) Any peace officer shall have the unqualified right to enter, inspect and search the premises of a
licensee during business hours without a search and seizure warrant and may in the absence of a
license to sell intoxicating liquor, seize all intoxicating liquors found on the licensed premises Business
hours shall be deemed any time when licensee or employees are present on the premises Refusal to
permit such inspection is a violation of this section and grounds for revocation of license
(V) Any person violating any provision of this section shall be guilty of a misdemeanor.
(W) Any On -Sale or Off Sale license holder is subject to provisions of § 5.511 regarding penalties for
license violations.
148
City of Columbia Heights — Ordinance 1638
§J�i 5.512 PENALTY.
Page 7
FOR BEST PRACTICES LICENSE HOLDERS:
Type of License
1st
Violation
2nd Violation
3rd Violation
4th
Violation
On/Off Sale Malt
$250
$500 and 3 day
$1,000 and 5 day
Li uor
suspension
suspension
Revocation
FOR OTHER LICENSE HOLDERS:
Type of License
1st
Violation
2nd Violation
3rd Violation
4th
Violation
On/Off Sale Malt
$500
$750 and 5 day
$1,000 and 10 day
Liquor
suspension
suspension
Revocation
SECTION III: That Chapter 9, Article 1 of the City Code be amended to read as follows, to wit:
§ 9.103 DEFINITIONS.
Brewer Taproom. A facility on the premises of or adjacent to a malt liquor manufacturer intended for
on -sale and consumption of malt liquor produced by the brewer.
Brew Pub. A restaurant that conducts the retail of on -sale malt liquor consumed and brewed on the
premise and who manufactures less than 3,500 barrels of malt liquor a year.
§ 9.107 SPECIFIC DEVELOPMENT STANDARDS.
(53) Brewer Taprooms and Brew Pubs.
(a) All malt liquor production shall be within a completely enclosed structure
u Mechanical equipment shall be placed and /or screened so as to minimize the visual impact on adiacent
properties and from public streets.
(c) In Zoning Districts where off street parking is required a transportation management plan shall be
submitted to address off - street parking bus and freight loading and traffic control
(d) Loading areas shall not be oriented toward a public street nor shall loading docks be located on the
side of any building facing an adjacent lot that is zoned residential Where these districts or streets
abut all sides of the property, the loading areas shall be screened by a solid wall or opaque fence with a
minimum height of six (6) feet, in addition to any required landscape buffer,
(e) Trash and /or recycling collection areas shall be enclosed on at least three sides by an opaque screening
wall or fence no less than six (6) feet in height The open side of the enclosure shall not face any public
street or the front yard of any adjacent property
149
City of Columbia Heights — Ordinance 1638
By- products and waste from the production of malt liquor shall be properly disposed of off the
property.
Page 8
JjgJ The premises, all adjacent streets, sidewalks and alleys and all sidewalks and alleys within 100 feet of
the use shall be inspected regularly for the purposes of removing litter found thereon
§ 9.110 COMMERCIAL DISTRICTS.
(D) LB, Limited Business District.
(1) Purpose. The purpose of the LB, Limited Business District is to provide appropriate locations for
limited retail sales and services for the convenience of adjacent residential neighborhoods. These areas
are located along collector or arterial roadways in close proximity to residential neighborhoods, arranged
and designed to be a functional and harmonious part of the neighborhood, and accessible by public
sidewalks or trails as well as by roadways.
(3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the
LB, Limited Business District, subject to the regulations set forth for conditional uses in § 9.104,
Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific
Development Standards:
(u) Brewer Taproom, not exceediniz 2,000 barrels of malt liquor a year.
(v) Brew Pub, not exceeding 2,000 barrels of malt liquor a year.
(E) GB, General Business District.
(1) Purpose. The purpose of the GB General Business District is to provide appropriate locations for
general retail sales, services and other commercial developments that benefit from their proximity to
other commercial uses. These areas are located away from residential neighborhoods, along arterial
roadways and are accessible primarily by automobile.
(2) Permitted uses. Except as specifically limited herein, the following uses are permitted within the
GB, General Business District:
(mm) Brewer Taproom, not exceeding 3,500 barrels of malt liquor a year.
(nn) Brew Pub.
(F) CBD, Central Business District.
(1) Purpose. The purpose of the CBD, Central Business District is to provide for the development and
redevelopment of the established downtown core, including a mix of retail, financial, office, service and
entertainment uses. Residential units are allowed within this district when located above a first floor
commercial use.
(2) Permitted uses. Except as specifically limited herein, the following uses are permitted within the
CBD, Central Business District:
150
City of Columbia Heights — Ordinance 1638
(gg) Brewer Taproom not exceeding 3,500 barrels of malt liquor a
(hh) Brew Pub.
§ 9.111 INDUSTRIAL DISTRICTS.
(D) I -1, Light Industrial District.
Page 9
(1) Purpose. The purpose of the I -1, Light Industrial District is to provide appropriate locations for
industrial enterprises engaged in activities such as assembly, storage, warehousing and light
manufacturing and further processing of materials first handled by general industry. These areas are
located with easy access to arterial roadways and should be separated from residential uses by natural or
manmade barriers.
(2) Permitted uses. Except as specifically limited herein, the following uses are permitted within the I-
1, Light Industrial District:
(v) Brewer Taproom.
(E) I -2, General Industrial District.
(1) Purpose. The purpose of the I -2, General Industrial District is to provide appropriate locations for
industrial enterprises engaged in activities such as manufacturing, processing, assembly, storage and
warehousing, which, because of their size and /or nature, require isolation from non- industrial uses.
These areas are located with easy access to arterial roadways or railroads and should be separated from
non - industrial uses by natural or manmade barriers.
(2) Permitted uses. Except as specifically limited herein, the following uses are permitted within the I-
2, General Industrial District:
(y) Brewer Taproom.
151
City of Columbia Heights —Ordinance 1638
This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading:
Offered by:
Seconded by:
Roll Call:
Second Reading:
Offered by:
Seconded by:
Roll Call:
Date of Passage:
Donna Schmitt, Mayor
Attest
Katie Bruno, City Clerk /Council Secretary
152
Page 10
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CH COLUMBIA
HEIGHTS
AGENDA SECTION
PUBLIC HEARING
ITEM NO.
8B
MEETING DATE
FEBRUARY 13, 2017
CITY OF COLUMBIA HEIGHTS - COUNCIL LETTER
ITEM:
Approving a Preliminary Plat for Venture Pass Partners, LLC.
DEPARTMENT: Community Development
CITY MANAGER'S APPROVAL:
BY /DATE: Elizabeth Holmbeck February 9, 2017
BY /DATE: ��
BACKGROUND:
On behalf of Hy -Vee, Inc., Venture Pass Partners, LLC has applied for Preliminary Plat Approval for the vacant
parcel located at 4707 Central Avenue NE. The site is currently one lot of record and the applicant is
requesting to re -plat the property to create two separate lots. The plat would allow for two separate
developments to occur on the property; a convenience store to be built on the south end in conjunction with
the future Hy -Vee Grocery Store, and a future fast casual restaurant on the north end.
The applicant went before the Planning and Zoning Commission on February 7th, 2017. At the meeting, the
Preliminary Plat was unanimously recommended for approval. There were no concerns regarding the
Preliminary Plat from members of the public or the Planning and Zoning Commission.
STAFF RECOMMENDATION:
Staff recommends approval of the proposed Preliminary Plat for Venture Pass Partners, LLC.
RECOMMENDED MOTION(S):
Motion: Move to waive the reading of Resolution No. 2017 -15, there being ample copies available to the
public.
Motion: Move to adopt Resolution No. 2017 -15, approving a Preliminary Plat for Venture Pass Partners, LLC.,
subject to certain conditions of approval.
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. The applicant shall be responsible for the cost of filing and recording written easements with the
Anoka County Recorder's Office.
3. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council
approval. In the event that a Final Plat is not submitted within this time period, the Preliminary Plat will
become void.
ATTACHMENTS:
Resolution No. 2017 -15
Planning Report
Application
Applicant's Narrative
Location Map
Preliminary Plat
154
Preliminary Plat: Venture Pass Partners, LLC.
RESOLUTION NO. 2017 -15
A resolution of the City Council for the City of Columbia Heights, Minnesota, approving a Preliminary Plat for
Venture Pass Partners, LLC.
Whereas, a proposal (Case # 2017 -0202) has been submitted by Venture Pass Partners, LLC on behalf of Hy-
Vee, Inc. to the City Council requesting Preliminary Plat Approval from the City of Columbia Heights at the
following site:
ADDRESS: 4707 Central Avenue NE, Columbia Heights, MN 55421.
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING: Preliminary Plat Approval per Code Section 9.104 (L).
Whereas, the Planning and Zoning Commission held a public hearing as required by the City Zoning Code on
February 7, 2017;
Whereas, the City Council has considered the advice and recommendations of the Planning and Zoning
Commission regarding the effect of the proposed Preliminary Plat upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic,
property values, light, air, danger of fire, and risk to public safety in the surrounding areas;
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia
Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
Section 9.104 (L) (6) of the Zoning Ordinance outlines conditions that must be met in order for the City to
grant a Preliminary Plat. They are as follows:
(a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115.
(b) The proposed Subdivision is consistent with the Comprehensive Plan.
(c) The proposed Subdivision contains parcel and land subdivision layout that is consistent with good
planning and site engineering design principles.
Further, be it resolved, that the attached plans, maps, and other information shall become part of this
Preliminary Plat; and in granting approval the City and the applicant agree that the Plat shall become null and
void if a Final Plat is not submitted to the City Council within one (1) calendar year after the approval date,
subject to petition for renewal.
CONDITIONS
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. The applicant shall be responsible for the cost of filing and recording written easements with the
Anoka County Recorder's Office.
3. An approved Preliminary Plat shall be valid for a period of one year from the date of the City Council
155
City of Columbia Heights - Council Resolution
Page 2
approval. In the event that a Final Plat is not submitted to the City Council within this time period, the
Preliminary Plat will become void.
Passed this 13th day of February, 2017
Offered by:
Seconded by:
Roll Call:
Attest:
Katie Bruno, City Clerk /Council Secretary
ORDER OF COUNCIL
Donna Schmitt, Mayor
156
\CH COLUMBIA
HEIGHTS
CITY OF COLUMBIA HEIGHTS
PLANNING AND ZONING COMMISSION
PLANNING REPORT
CASE NUMBER: 2017 -0202
DATE: February 1, 2017
TO: Columbia Heights Planning and Zoning Commission
APPLICANT: Venture Pass Partners, LLC
DEVELOPMENT: Hy -Vee Convenience Store & Future Development
LOCATION: 4707 Central Avenue NE., Columbia heights, MN 55421
REQUEST: Preliminary Plat Approval
PREPARED BY: Elizabeth Holmbeck, City Planner
INTRODUCTION
On behalf of Hy -Vee, Inc., Venture Pass Partners, LLC has applied for Preliminary Plat Approval
for the vacant parcel located at 4707 Central Avenue NE. The site is currently one lot of record
and the applicant is requesting to re -plat the property to create two separate lots. The plat
would allow for two separate developments to occur on the property; a convenience store to
be built on the south end in conjunction with the future Hy -Vee Grocery Store, and a future fast
casual restaurant on the north end.
ZONING ORDINANC
The property located at 4707 Central Avenue NE., is located in the Mixed Use Zoning District, as
are the properties to the east. The properties to the north are located in the General Business
Commercial Zoning District. The properties to the south are located in the Multiple Family
Residential Zoning District.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this area for mixed use development (commercial, residential
and institutional uses), and specifically transit oriented development. Developing the vacant
parcel to include commercial uses which complement the existing residential development is
consistent with the goals and intent of the Comprehensive Plan.
FINDINGS OF FACT
Section 9.104 (L) (6) of the Zoning Ordinance outlines three conditions that must be met in
order for the City to grant a Preliminary Plat. They are as follows:
(a) The proposed Preliminary Plat conforms to the requirements of City Code Section 9.115.
157
City of Columbia Heights Planning and Zoning Commission February 7, 2017
Planning Report Page 2
This is correct.
(b) The proposed subdivision is consistent with the Comprehensive Plan.
This is correct.
(c) The proposed subdivision contains parcel and land subdivision layout that is consistent
with good planning and site engineering design principles.
This is correct.
RECOMMENDATION
Staff recommends that the Planning and Zoning Commission recommend approval of the
proposed Preliminary Plat request made by Venture Pass Partners, LLC on behalf of Hy -Vee, Inc.
for the property located at 4707 Central Avenue NE.
Motion: Move to waive the reading of Resolution No. 2017 -15, there being ample copies
available to the public.
Motion: That the Planning and Zoning Commission recommends that the City Council approve
the Preliminary Plat for the property located at 4707 Central Avenue NE., subject to certain
conditions of approval that have been found to be necessary to protect the public interest and
ensure compliance with the provisions of the Zoning and Development Ordinance, including:
1. All required state and local codes, permits, licenses and inspections will be met and in
full compliance.
2. The applicant shall be responsible for the cost of filing and recording written easements
with the Anoka County Recorder's Office.
3. An approved Preliminary Plat shall be valid for a period of one near from the date of the
City Council approval, In the event that a Final Plat is not submitted within this time
period, the Preliminary Plat will become void.
ATTACHMENTS
Resolution No. 2017 -15
Application
Preliminary Plat
158
CITY OF COLUMBIA HEIGHTS
PRELIMINARY/ FINAL SUBDIVISION PLAT APPLICATION!
To be filled out by City..
CASE NO.:
DATE
APPLIC. ORD. , 9.104(K) 9.104(L), 9.114(A) - 9.114(D) DATE LETTER O COMPLETION:
PRESENT ZONING: APPROVAL DATE PER STATUTE:
PRESENT LAND USE PLAN DESIGNATION:
PRELIMINARY PLAT` FINAL PLAT REVIEW PERIOD EXTENDED:
To be tilled oat by Applicant.-
PROPOSED NAME OF PLAT: Central Avenue Ventures
PROJECT ADDRESS/LOCATION: 4707 Central Avenue N8 Columbia Heights. MN
LEGAL DESCRIPTION OF PROPERTY INVOLVED (attach separate page if necessary):
Outlot C Grand Central Lofts Anoka Coup NIN.
PRESENT USE OF PROPERTY: Vacant
PROPOSED USE OF PROPERTY:
onvenience store with fuel sales, coffee sho with drive up service & fast
REASON FOR REQUEST (please attach a written narrative describing
9
approval. The narrative g must
requirements describe the proposal to insure its compatibility with Surrounding uses and
ifs consistency with Zoning requirements and the Comprehensive Plan.)
APPLICANT Venture Faaners 1 l { PHONE
612.801.4313 FAX
E -MAIL rrauwerdink@venturepass net PAGER
._ CELL #k
ADDRESS 19620 '"raterfore Court
CITY Shorewood STATE
2VN ZIP 55331
.FEE OWNER OF PROPERTY Anchor Baal rational Association.
ADDRESS 1640 Utica Avenue S #1400
-- PHONE c�:s�1�s- � -��j� FAX r4 274-68?�
CITY St. Louis Park STATE
MN ZIP 55416
Page 7 of 2
159
CITY OF COLUMBIA HEIGHTS
PRELIMINARY 1 FII4AL SUBDIVISION .PLAT APPLICATION
THIS APPLICATION IS SUBJECT TO ACCEPTANCE BY THE CITY PLANNER AND REVIEW OF
APPLICATION AND NECESSARY MATERIALS BEING SUBMITTED.
ENGINEERING APPROVAL MAY ALSO BE REQUIRED AND MUST MEET ENGINEERING
REQUIREMENTS SET BY THE CITY ENGINEER OR CONTAINED IN THE CITY CODE.
ITEMS TO BE GIVEN TO APPLICANT WITH APPLICATION
A. Procedures Manual —'
B. Application Checklist
C. Schedule of Planning and Zoning Commission Meetings
ITEMS TO ACCOMPANY PRELIMINARY PLAT APPLICATION
A. Plat submittals as required in the attached application checklist, showing how the property is to be
subdivided:
B. Two copies of a list of property owners within 350 feet of the subject property.
ITEMS TO ACCOMPANY FINAL PLAT APPLICATION
A. Plat submittals as required in the attached application checklist, showing how the property is to be
subdivided.
APPLICATION FEES
A. $500.00 Preliminary Plat Fee + escrow
B. $100.00 Final Plat Fee
C, Park Dedication Fee
D. City Sewer Availability Charge (SAC)
E. City Water Availability Charge (WAC)
F. Other
$
500.00
$
10000
$
TBD
$
TBD
TOTAL AMOUNT RECEIVED $ 659�8� 4c, 0
CITY RECEIPT NUMBER U 'Q 3S
DATE RECEIVED t ��
Acknowledgement: The undersigned hereby represents upon all of the penalties of law, for the purpose of
inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true
and that 0 ,work herein mentioned will be done in accordance with the Ordinances of the Cite of Columbia
Heights fnt the State of Minnesota:
TY OWNER SIGNATURE (If different from Applicant) �
STAFF MEMBER AND
� 1 -3 1 F-7
Revised: 2005 Approved by the Columbia Heights Planning Commission on
Approved by the Columbia Heights City Council on
Page 2 of 2
160
December 28, 2016
Elizabeth Holmbeck
City Planner, City of Columbia Heights
Community Development Department
590 40th Avenue NE
Columbia Heights, MN 55421
RE: Site Plan Submittal Narrative for Central Avenue Ventures Development
Dear Ms. Holmbeck:
Hy -Vee, Inc. and Venture Pass Partners, LLC are proposing to plat and develop the vacant
property located at 4707 Central Avenue NE into a convenience store with gasoline sales, a
coffee shop with drive up, and restaurant. The 4,500 square foot convenience store will be
considered to be a part of the Hy -Vee grocery store planned for 4300 Central Avenue. The
coffee shop is proposed to be attached to the convenience store and have a drive up for
customers to order and pick up coffee and a limited food menu from their vehicles. Twelve
dispenser positions will be provided for fueling vehicles. The future restaurant on the north hall
of the property is anticipated to be a fast food or fast casual operation of approximately 3,000
square feet with a drive through window. The site plan allows for adequate vehicle stacking and
a bypass lane. Parking meets City requirements and is laid out to allow for safe and convenient
vehicle circulation. Access to the site is proposed to be a three - quarter access off Central
Avenue, and a full access from 47`h Avenue NE. The site topography changes significantly from
Central Avenue to Grand Avenue, and will require retaining walls to make the site work from a
grading standpoint.
It is our understanding that this property is already zoned correctly for the uses proposed, but
needs to be platted and the site plan approved. Please do not hesitate to contact me if you
have any questions or need additional information for the review process. We look forward to
working with the City on this project!
Sincerely
iohn Brehm, ASLA LEED AP
Director, Site Planning
Cc: Hy -Vee, Inc.
Venture Pass Partners, LLC
Hy -Vee, Inc.
5820 Westown Parkway, West Des Moines, Iowa 50266
Phone: (515) 267 -2800
161
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