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Home My WebLink About2017-27612017 -2761 111 J—� October 6, 2016 Kevin Hansen Director of Public Works / City Engineer City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 KHansen@columbiaheightsmn.gov Protess,on.ni :. i Services rn f'nr�s: 2 ::ircle Terrr.cn Suildi:ig 1'1s.. , + Cons ruction r,iin mL. f,..:..,,, Minnesota Kevin, Always eager to continue supporting the City of Columbia Heights, ISIS is excited by the opportunity to assist in your efforts to initiate Phase 2 of the Circle Terrace improvement project. We understand that providing durable, cost - effective, and cohesive designs for the proposed new ,;:,r "r park restroom, community room, and open air space is a top priority for the City and will work closely with your team to provide results that exceed expectations in both function and form. In the proposal to follow, ISIS has outlined our understanding of project expectations, details, and progress based on our existing investment in the project. In addition, we have provided a detailed work plan describing the services we will provide, schedule, and proposed rates of compensation. +) I PROJECT UNDERSTANDING CREATIVE The project site, located at 1271 Circle Terrace, Columbia Heights, MN, is comprised of three, City - owned, residential home -sized parcels totaling approximately 0.6 acres. The park was recently enlarged by the purchase and removal of two homes. All foundation and utility removals, site grading, and temporary seeding has been completed where these homes were previously located, In the summer of 2016, the City renovated a portion of the site and installed a new play container, play equipment, sports court, overlook seating area, and general landscaping and grading INGENIOUS improvements based on construction drawings prepared by ISIS. The second phase of improvement is the construction of a 1,500- square foot building including an accessible unisex restroom, indoor community room, and an open -air picnic space. The allocated budget, is $240,000, including design and construction observation fees. An additional $30,000 to $40,000 may be available from the police department should supplemental funding be necessary for the desired design. To keep project costs within budget, design options for the building may include is specifying a pre - fabricated structure and adding permanent walls and amenities in lieu of a custom EAGER designed structure. ISIS is cognizant of the vandalism crime rates the Circle Terrace neighborhood experiences. Therefore, ISG understands overall security and safety of users, along with durability of the proposed materials and amenities, is a top priority. 10 ACCOUNTABLE 7900 Incerr.amnal DrM i Suim 550 + Minneapofis, MN 55425 952426.0699 -r w »w.is- grp.cam ARCHITECTURE + ENGINEERING ENVAONMENTAL - PLANNING ISG will prepare construction documents for the building improvements approved by the City. These documents will include drawings as well as specifications in sufficient detail for the City to pursue competitive bids for the construction of the improvements. The construction documents will comply with appropriate Federal, State, and local guidelines and laws for the design of public facilities. ISG will provide the City an estimate of probable cost based on the bid documents, which will consider the available construction budget for implementation Design review meetings include: • 50% construction documentation review meeting • 90% construction documentation review meeting Based on our understanding of the City's preferred project timeline, ISG proposes to provide the services listed in this proposal in accordance with the following schedule: Construction Period COWL NSA j jU v April i - June ± 2017 Design ISG proposes to provide the scope of design services described within this proposal for compensation of $22,000. Construction Observation ISG proposes that construction administration for all work will be billed on an hourly basis at $1 10 /hour, allowing the City to utilize ISG as needed for site visits and other various observation tasks. Projects similar in scope and size typically require a two -month construction period, and it is anticipated a total of eight (8) site visits and construction related meetings will be required. Based on these assumptions, the total cost for ISG construction observation services is estimated at $3,500. Professional Derian Semces for Phise 2 Circle Terrace Building Design 1 Construction Page 2 of 3 952.426.0699 . www.is- gr.,.com PROJECT MILESTONE Proposal Approval / Sign Contracts November, 2016 Construction Document 0 -50% Development November - December, 2016 Construction Document 50% Review December, 2016 Construction Document 50 -90% Development " January, 2017 Construction Document 90% Review End of January, 2017 Construction Document 90 -100% Development Early February, 2017 Bid Period (facilitated by City staff) Mid - February, 2017 Bids Due Late February, 2017 City Council Approval March, 20! 7 Construction Period COWL NSA j jU v April i - June ± 2017 Design ISG proposes to provide the scope of design services described within this proposal for compensation of $22,000. Construction Observation ISG proposes that construction administration for all work will be billed on an hourly basis at $1 10 /hour, allowing the City to utilize ISG as needed for site visits and other various observation tasks. Projects similar in scope and size typically require a two -month construction period, and it is anticipated a total of eight (8) site visits and construction related meetings will be required. Based on these assumptions, the total cost for ISG construction observation services is estimated at $3,500. Professional Derian Semces for Phise 2 Circle Terrace Building Design 1 Construction Page 2 of 3 952.426.0699 . www.is- gr.,.com Mileage will be billed at current maximum IRS reimbursement rate. Other direct expenses will be billed at cost plus 10 %. Direct expenses include, but are not limited to, permitting fees, printing and plan reproduction, electronic media, and postage /courier charges. ISG is eager to provide responsive service, a collaborative approach, and timely delivery to meet your design needs. To indicate acceptance and provide authorization to proceed, please sign the acknowledgment below and return a copy to our office. ISG will begin work immediately upon your acceptance. Please contact us with any questions regarding our services or this proposal. Sincerely, Amanda Prosser Project Manager + Senior Landscape Architect ACKNOWLEDGEMENT OF ACCEPTANCE Accepted this Ar day of 2016 For: V i �f ay: Title: l j This proposal is valid for 30 days. Professioral Design Serv;ces for Phase 2 Circle Terrace Building D. sign + Conxrurdan Par- 3 of 3 952.426.4499 + www.is- grp.com CERTIFICATE OF LIABILITY INSURANCE DATE(MMMD/YYYY) 10/25/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COW A Melissa Caron Great River Insurance Agency 1635 N. Riverfront Drive Suite 100 Mankato MN 56001 PHONE (507)345 -8602 FAX (507) 345 -2027 IL .m ADDiss y0greatriverins.not INSURE AFFORDING COVERAGE NAIC = INSURER A- Mostfield Companies 24112 INSURED D I a S Group, Inc., ISG Field Services, LLC PO Box 1026 115 8. Hickory street, Ste. 300 Mankato MN 56002 -1026 INSURER B.—Travelers 25666 INSURERC: INSURER D: CLAIMS -MADE a OCCUR INSURER E INSURERF: - - - - — -- -_ -- - rlGYra lure nu l6CK: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MISR TYPE OF INSURANCE ADD B POLICY NUMBER PMLOO EFF POLICY EXP LIMITS X COMMERCIAL GENERAL LIABILITY A CLAIMS -MADE a OCCUR EACH OCCURRENCE $ 11000,000 A E N ED P SE, (Ea occurrence) $ 500,000 TRA1162453 10/16/2016 10/16/2017 MED EXP (Any one person) $ 5,000 PERSONAL 8 AIYJ INJURY $ 1,000,000 - -- GEML AGGREGATE LIMIT APPLIES PER: X POLICY D JEC LOG GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ 2,000,000 OTHER: Employee Benefifs $ 1,000,000 A AUTOMOBILE LIABILITY ANY AUTO AUTOS OWNED SCHEDULED HIRED AUTOS X ED AUTOS AUTOS TRA1262453 10/16/2016 10/16/2017 C MEWED SINGLE LIMIT Ea a 'dent $ 1,000,000 X BODILY INJURY (Per person) $ BODILY INJURY (Per ecoident) $ X PROPERTY DAMAGE (Per i $ PIP -Basic $ 20,000 A MBRELLA LIAR XCESS LIAR X OCCUR CLAIMS -MADE EACH OCCURRENCE $ 8,000,000 4DED AGGREGATE $ 81000,000 PER OTH- X STATUTE ER $ A RETENTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? ❑ (Mandatory In NH) ff yes, describe under NIA 7RA1162453 NCP1285909 10116/2016 10/16/2016 10116/2017 10/16/2017 E.L. EACH ACCIDENT $ 100,000 E.L. DISEASE - FA EMPLO $ 100, 000 E.L DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS below B Profeasional Liability 105695369 10/16/2016 10/16/2017 Occurrence 3,000,000 Aggregate 3,000,000 DESCRIPTION OF OPERATIONS l LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be atfachad If more space Is required) Certificate Holder is listed as Additional Insured with respect to General Liability for on -going and completed operations, Automobile and Umbrella liability on a primary and non- contributory basis if required by written contract. Blanket Waiver of Subrogation is included in the General Liability, Automobile, Umbrella and Workers Compensation. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Columbia Heights /Public Works THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 637 38th Avenue E ACCORDANCE WITH THE POLICY PROVISION& Columbia Heights, MN 55421 AUTHORIZED REPRESENTATIVE ilea Caron /MISSY "POO.".14 AUUKD GUKFORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD INS025rmumi